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Library Board Packet 2016 02-08-16 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees February 8, 2016 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes S. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Evening Hours 13. New Business Purchase a Plaque for Meeting Room not to exceed $400. Review Budget for 2016/17 F/Y 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, January 11, 2016, 7pm 902 Game Farm Road—Library Historic Wing The meeting was called to order at 7:02pm by President Beth Gambro. Roll Call: Wamecca Rodriguez-yes, Sandy Lindblom-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter- yes, Kate Elder-(arr. 7:26pm), Susan Chacon (arr. 7:28pm) Absent: Carol LaChance, Barb Johnson Others Present: Library Director Michelle Pfister Finance Director Rob Fredrickson Recognition of Visitors: President Gambro recognized Mr. Fredrickson. Amendments to the Agenda: None Minutes: December 14, 2015 Trustee Gryder moved to approve the minutes as presented and Trustee Walter seconded the motion. Unanimous voice vote approval. Correspondence: A thank-you was received from the Byron, IL Public Library for the wooden birthday cake which will be used for their anniversary celebration. The connection was made through the library system website. A thank-you was received from staff member Kay Livingston for approving the recent raises. Public Comment: None Staff Comment: None Report of the Treasurer: Check Register Ms. Lindblom said the first 3 pages are charges on the VISA bill. She also highlighted some of the remaining bills and said the total on the check register is $10,791.37. Payroll Summary There were 3 payrolls last month. The total disbursements for December were $69,915.52. Page 1 of 3 Budget Report The budget is at 67% of the FY. The following items are below budget: fines, subscriptions, and DVD's. President Gambro suggested publicity in the paper encouraging people to rent DVD's during the winter. There is competition from Netflix and Redbox since it is convenient and an impulse buy, said Ms. Rodriguez. Investments are down partly due to no longer participating in the IMET funds. This will be adjusted in next year's budget. Ms. Lindblom said the bond payments were made and that $2,300 in development fees was received . Mr. Fredrickson added that the expenses are only at 62% of the budget. Also, good weather has allowed December building. General Ledger Memorials and special gifts has a total of$6,812.15, some of which is earmarked for mini-golf. Cash Statement Cash peaked in September and October due to property taxes, however,the bond payments took a large portion of it. Payment of Bills Ms. Gryder moved to pay the bills as follows and Mr. Walter seconded the motion: $18,993.95 Accounts Payable $50,921.57 Payroll $69,915.52 TOTAL Roll call: Rodriguez-yes, Lindblom-yes, Gryder-yes, Ganbro-yes, Walter-yes. Passed 5-0. Report of the Library Director: 1. E-books usage increasing 2. $125.50 in fines paid through computer system 3. Had holiday party for volunteers, treats provided to 3 book clubs, had party for kids'programs 4. Mini-golf plans going well, will include raffle, clowns, Star Wars characters 5. Had Polar Express and visit from Santa 6. Patron count high in December 7. Friends gave $2,000 for books and programming 8. Winston Gambro's artwork featured on art wall upstairs 9. Shelley made a scrapbook of the 100-year anniversary 10. Thank you notes will be sent to the anniversary committee—Secretary Elder will send City Council Liaison No report Standing Committees: Finance Committee A meeting will be set up to discuss the next budget. Unfinished Business: Library 101 Ms. Gryder and Ms. Elder will discuss following the meeting and report next month. New Business: Evening Hours A suggestion had been made at the previous meeting about possibly keeping the library open later on the Monday evenings when Board meetings are held. This would allow the second floor Board room to be used for the meetings. Discussion included: it should be determined if money is available to stay Page 2 of 3 open longer, staying open one Monday night might be confusing, and decision had already been made against changing hours. Ms. Rodriguez pointed out that since the library is closed on Sunday, that the Board might want to consider longer hours on Monday and she also said that Monday is a big day for turning things in at school. Ms. Gambro said the budget committee should review the cost of being open 1.5 additional hours. Ms. Lindblom said that following the survey, the Board had discussed the hours and decided a change would not be feasible. She also said there could be controversy if the hours were changed just to use the Boardroom. The library staff also did not want the hours changed. Ms. Rodriguez said many good programs start at 4:30 and participants have to be out by 7pm. She thought the library would be used more if other programs could be offered. Ms. Elder asked if the room could be re-purposed for other community meetings and Ms. Gryder suggested using it as a coffee shop (with the kitchen nearby). Ms. Pfister asked the Board to not reduce morning hours and to extend the evening hours. She said it would take 4-5 staff members to work during the extra hours. This item will be tabled until after the Budget Committee meets. It was noted the budget is needed by the April meeting at the latest. However, this will be placed on the February agenda as well. Meeting Room Name This was placed on the agenda for an official vote to rename the historic room. Ms. Gambro moved to officially name the room the "Michelle Pfister Meeting Room". Mr. Walter seconded the motion and it was approved unanimously on a voice vote. Ms. Lindblom has inquired about sign prices and said the cost is based on the size, not the number of words. She found a price of$250 for a 10-1/2" x 8"sign. Ms. Gambro asked to place this purchase of a plaque on the February agenda and the price should not exceed $400. It was suggested to hang the sign inside the room. Review of Executive Session Minutes Mr. Walter made a motion to remove the February 2015 committee meeting minutes pertaining to Ms. Pfister's evaluation which had been included with the Executive Session minutes. Ms. Lindblom seconded the motion. Unanimous voice vote approval. The Board also discussed other Executive Session minutes from January 12, 2015, February 9, 2015, March 9, 2015 and December 14, 205. Ms. Lindblom recommended all except December 14, 2015 remain sealed. She made a motion to release the December 14, 2015 minutes from"Packet 2" and Mr. Walter seconded the motion. Unanimous voice vote approval. Another motion was made by Ms. Gryder and seconded by Ms. Lindblom to retain"Packet 1" in it's current state. Unanimous voice vote approval. Executive Session: None Adjournment: There was no further business and the meeting was adjourned at 7:57pm on a motion by Mr. Walter and second by Ms. Elder. Voice vote approval. Minutes respectfully submitted by DATE: 02/02/16 UNITED CITY OF YORKVILLE TIME: 11:30:38 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104117 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0611397-IN 12/22/15 01 BALLAST 82-820-56-00-5620 87.40 INVOICE TOTAL: 87.40 CHECK TOTAL: 87.40 104118 BAKTAY BAKER & TAYLOR 2031530531 12/24/15 01 BOOKS 84-840-56-00-5686 572.58 INVOICE TOTAL: 572.58 * 2031568787 01/06/16 01 BOOKS 84-840-56-00-5686 236.93 INVOICE TOTAL: 236.93 * 2031585648 01/11/16 01 BOOKS 84-840-56-00-5686 577.63 INVOICE TOTAL: 577.63 * 2031586353 01/12/16 01 BOOKS 84-840-56-00-5686 386.53 INVOICE TOTAL: 386.53 * 2031617575 01/18/16 01 BOOKS 82-000-24-00-2480 305.83 INVOICE TOTAL: 305.83 * 2031634427 01/22/16 01 BOOKS 84-840-56-00-5686 527.23 INVOICE TOTAL: 527.23 * 2031640143 01/22/16 01 BOOKS 84-840-56-00-5686 562.17 INVOICE TOTAL: 562.17 CHECK TOTAL: 3,168.90 104119 BUGGITER BUG GIT-ERS LLC 2956 01/13/16 01 BI-MONTHLY PEST CONTROL 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75 00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page ' of 9 DATE: 02/02/16 UNITED CITY OF YORKVILLE TIME: 11:30:38 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 1041.20 CAMBRIA CAMBRIA SALES COMPANY INC. 37145 12/22/15 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 650.04 02 GARBAGE BAGS, BOWL CLEANER, ** COMMENT ** 03 WINDEX, GLOVES ** COMMENT ** INVOICE TOTAL: 650.04 * 37220 01/25/16 01 CLOROX WIPES 82-820-56-00-5620 80.20 INVOICE TOTAL: 80.20 * CHECK TOTAL: 730.24 104121 ILA ILA 107931 01/07/16 01 ANNUAL MEMBERSHIP RENEWAL 82-820-54-00-5460 175.00 INVOICE TOTAL: 175.00 * CHECK TOTAL: 175.00 104122 MIDWTAPE MIDWEST TAPE 93544680 12/28/15 01 DVDS 82-820-56-00-5685 23.99 INVOICE TOTAL: 23.99 93547352 12/29/15 01 DVD 82-620-56-00-5685 22.99 INVOICE TOTAL: 22.99 93560319 12/31/15 01 DVD 82-B20-56-00-5685 22.99 INVOICE TOTAL: 22.99 93579375 01/08/16 01 DVD 82-820-56-00-5685 17.99 INVOICE TOTAL: 17,99 93591449 01/13/16 01 AUDIO BOOK 84-840-56-00-5683 44.99 INVOICE TOTAL: 44.99 93595775 01/14/16 01 DVDS 82-820-56-00-5685 92.96 INVOICE TOTAL: 92.96 ' 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 2 of 9 DATE: 02/02/16 UNITED CITY OF YORKVILLE TIME: 1.1:30:38 CHECK REGISTER ERG ID: AP215000.WOW CHECK DATE: 02/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104122 MIDWTAPE MIDWEST TAPE 93599008 01/15/16 01 DVD SECURITY CASES 82-820-56-00-5610 141.99 INVOICE TOTAL: 141-99 * 93618211 01/22/16 01 AUDIO BOOKS 84-840-56-00-5683 79. 98 INVOICE TOTAL: 79.98 * 93618418 01/22/16 01 DVD 82-820-56-00-5685 14.99 INVOICE TOTAL: 14.99 * 93623470 01/25/16 01 DVDS 82-820-56-00-5685 66.97 INVOICE TOTAL: 66.97 * CHECK TOTAL: 529.84 104123 OVERDRIV OVERDRIVE H-0032682 01/01/16 01 E-BOOK SUBSCRIPTION ANNUAL 84-840-54-00-5460 3,000.00 02 RENEWAL ** COMMENT ** INVOICE TOTAL: 3,000.00 * CHECK TOTAL: 3,000.00 104124 SOUND SOUND INCORPORATED D1306940 01/27/16 01 NEC BATTERY PACKS 82-820-54-00-5462 73.27 INVOICE TOTAL: 73.27 * R140180 01/12/16 01 CCTV & ACCESS CONTROL ANNUAL 82-820-54-00-5462 797.19 02 MAINTENANCE CONTRACT RENEWAL ** COMMENT ** INVOICE TOTAL: 797.19 * CHECK TOTAL: 870.46 104125 TRICO TRICO MECHANICAL SERVICE GROUP 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 3 of 9 DATE: 02/02/16 UNITED CITY OF YORKVILLE TIME: 11:30:38 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --------------------------------------------------------------------------------------------------------------------- 104125 TRICO TRICO MECHANICAL SERVICE GROUP 3854 01/30/16 01 ADDED FREON TO SYSTEM AND 82-820-54-00-5462 300.00 02 REPLACED SCHRADER VALVE ** COMMENT ** INVOICE TOTAL: 300.00 CHECK TOTAL: 300.00 104126 WAREHOUS WAREHOUSE DIRECT 2938613-0 01/11/16 01 TONER, MARKERS, TAPE, PADS 82-820-56-00-5610 141.18 INVOICE TOTAL: 141.18 2938945-0 01/11/16 01 TONER 82-820-56-00-5610 83.19 INVOICE TOTAL: 83.19 2945508-0 01/15/16 01 TONER 82-820-56-00-5610 605.64 INVOICE TOTAL: 605.64 2945532-0 01/15/16 01 TONER 82-820-56-00-5610 216.78 INVOICE TOTAL: 216.78 2949655-0 01/20/16 01 TONER 82-820-56-00-5610 203.78 INVOICE TOTAL: 203.78 C2945532-0 01/27/16 01 RETURNED TONER CREDIT 82-820-56-00-5610 -216.78 INVOICE TOTAL: -216.78 CHECK TOTAL: 1,033 79 104127 YOUNGM MARLYS J YOUNG 011116 01/24/16 01 01/11/16 MEETING MINUTES 82-820-54-00-5462 58.00 INVOICE TOTAL: 58.00 CHECK TOTAL: 58.00 TOTAL AMOUNT PAID: 10,028.63 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 9 7 !7T F -j OF it P F', 3 Zk T D L HECKK vEl':'Dop. 4 NV C 1 E Ic H E C K ri 5 Al E k DE C P.I P T 101 l'-T GATE ACCOTPNT Etii AMT ------------------------------------------------------------------------------------------------------------------------------------ 9000-23 c'1'i L:0 FIR-ST INATIOI,7,T BAI,,Il OMAHA 01.12El1r 12 /15 01 C C A S T- 1 0-I ug BLF., 82-8-70-54-00-5140 3 R 6 02 V,0,TCE] % !NTElP.`JET C 0["![MT E N 7' 19 C01MCP13 -12/10-01%09 CAB LIE 32-920-`4-00-544a 3Y 6 20 INTEFIJET & VC,ICE cr.MMENT 11 TNVOICE TOTAL: 773 .92* Page 5 of 9 DATE: 01/15/1E -.E D CI, .. -,'C)R K V T L L E T 11-1 E r,. '�IANUAL C-11ECK RECISTEF, CHECK 4 VENDOR x INVOICE ITE14 C-HECK iNVOTCF # DATE f DE'SCRI'PTION DATE Ai'COUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 01251 —J,'AEISS 12/31/15 01 NCG CINEMAS-TEEN PROGRAM 82-000-24-00-2480 35,00 02 CHRISTMAS GIFT CARDS ** COMMENT ** 03 TARGET-CANDY, BAKING SUPPLIES, 82-820-56-00-5671. 95.17 04 PLATES, GIFT BAGS, CRAFT SETS *' COMMENT 'kl INVOICE TOTAL: 130.17 012516-m.PFISTER 12/31/15 01 VMI 2300 PUFFER AND SUPPLIES 82-OOD-24-00-2480 794.96 02 AMAZON-CORDLESS PHONE BATTERY 82-620-56-00-5610 15'17 03 AMAZON-MARACAS 92-820-56-00-5671 10.00 INVOICE TOTAL: 820.13 CHECK TOTAL: $1,724.22 Page 6 of 9 ESi. �`t!I i.._, _ _ 1836 a UNITED CITY OF YORKVILLE �•�,�� ,��` PAYROLL SUMMARY January 15, 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 13,630.61 $ - 13,630.61 $ 1,417.04 $ 971.20 $ 16,018.85 FINANCE 8,329.64 - 8,329.64 917.34 646.32 9,893.30 POLICE 95,491.25 8,555.39 104,046.64 535.01 7,662.56 112,244.21 COMMUNITY DEV. 11,924.50 - 11,924.50 1,267.58 865.82 14,057.90 STREETS 12,794.50 1,217.85 14,012.35 1,455.05 1,033.04 16,500.44 WATER 14,682.37 214.74 14,897.11 1,583.59 1,083.65 17,564.35 SEWER 7,740.67 - 7,740.67 838.79 588.90 9,168.36 PARKS 15,595.79 - 15,595.79 1,657.83 1,161.70 18,415.32 RECREATION 11,293.23 - 11,293.23 1,059.79 845.18 13,198.20 LIBRARY 14,411.54 - 14,411.54 815.43 1,076.87 16,303.84 TOTALS $ 205,894.10 $ 9,987.98 $ 215,882.08 $ 11,547.45 $ 15,935.24 $ 243,364.77 TOTAL PAYROLL $ 243,364.77 Page 7 of 9 �So Clr!- �; 9ST MA UNITED CITY OF YORKVILLE �4L� �,,w PAYROLL SUMMARY January 29, 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 808.34 $ $ 808.34 $ - $ 61.84 $ 870.18 CLERK 483.34 483.34 8.85 36.96 529.15 TREASURER 83.34 83.34 8.85 6.36 98.55 ALDERMAN 3,200.00 3,200.00 241.73 3,441.73 ADMINISTRATION 12,321.97 12,321.97 1,273.95 871.11 14,467.03 FINANCE 8,329.64 - 8,329.64 885.45 623.37 9,838.46 POLICE 99,688.23 2,353.42 102,041.65 535.00 7,486.18 110,062.83 COMMUNITY DEV. 11,924.49 - 11,924.49 1,267.57 865.82 14,057.88 STREETS 12,794.50 1,757.78 14,552.28 1,512.47 1,071.95 17,136.70 WATER 13,544.93 115.43 13,660.36 1,452.10 991.29 16,103.75 SEWER 7,740.67 - 7,740.67 822.83 577.22 9,140.72 PARKS 14,345.79 - 14,345.79 1,524.96 1,066.40 16,937.15 RECREATION 12,937.60 - 12,937.60 1,120.71 963.33 15,021.64 LIBRARY 14,95.9.62 - 14,959.62 826.62 1,118.77 16,905.01 TOTALS $ 213,162.46 $ 4,226.63 $ 217,389.09 $ 11,239.36 $ 15,982.33 $ 244,610.78 TOTAL PAYROLL $ 244,610.78 Page 8 of 9 F PU L.IC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, February 08, 2016 ACCOUNTS PAYABLE Library CC Check Register (Pages 1-4) 02/08/2016 $10,028.63 Library Check Register(Pages 5 -6) 01/25/2016 $1,724.22 Guardian-Jan 2016 life insurance 01/12/2016 $36.92 Guardian -Jan 2016 dental insurance 01/12/2016 $419.51 Glatfelter Liability Ins. - Policy Premium 01/12/2016 $2,641.45 Eye Med -Jan 2016 Vision Ins. 01/12/2016 $54.24 IPRF-Feb 2016 Worker's Comp. Ins. 01/12/2016 $890.89 DAC-Jan 2016 HRA Fees 01/26/2016 $12.00 BCBS Feb 2016 Health Insurance 01/26/2016 $5,174.15 TOTAL BILLS PAID: $20,982.01 PAYROLL DATE Bi-weekly(Page 7) 01/15/2016 $16,303.84 Bi-weekly(Page 8) 01/29/2016 $16,905.01 TOTAL PAYROLL: $33,208.85 TOTAL DISBURSEMENTS: $54,190.86 CD 0 co YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE MONTH ENDING JANUARY 31,2016 %.fF-11- S5k 17% .1% 33'% 424, 50% 58% 67% 71% TM.b Fl9C.U,YE4R20M E4%OVIIIi'NOM®itR DZI-AIMOi 115.-13 1 -13 1 -15 A -15 15 O.W-45 �sggs6rr-k5 D...b-15 hs� .15 TPkth Bll6!GIT %.fBY.doo LIBRARY OPERATIONS REVENUES Taira _ 82-00040-004000 PROPERTYTAXES 70,880 1 243,350 1 8,132 32,015 251,117 9,158 71876 1 - _ 622,529 1 635,000 1 98.04% 82-00041-004120 PERSONAL PROPERTY TAX 1,163 - 955 1 129 - 1 960 1 235 1 764 4,205 1 5,250 1 80.10% 82-0004140-4170 STATE GRANTS 21,151 - - - - - - - - 21,151 1 17,200 122.97% 824h)0434)o4330 LIBRARY FINES 555 977 1 762 1 1,031 301 603 758 415 835 6,236 9300 67.05% 82-00044-00-4401 LIBRARY SUBSCRIPTION CARDS - 746 592 493 293 928 - 371 444 3,867 7,500 51,57% 82-00044-004422 COPYFEES 166 189 217 188 194 191 173 125 185 1629 3,000 54.29°/. 82-00044-004439 PROGRAM FEES 26 152 88 62 197 34 37 73 66 735 1,000 73.53% jixuzrnneir(Lm-rcIx .. .. 82-00045-004500 INVESTMENT EARNINGS 17 22 27 29 29 34 31 40 1 43 271 1,500 18.07% 82-000.48-004820 RENTAL INCOME 135 100 201 Ifil 130 150 200 200 150 1,427 2,000 71.35% 824)0048-004824 DVD RENTAL INCOME 155 290 294 246 179 160 321 174 229 2,048 5,000 40.95% 82 4)00-18-004850 MISCELLANEOUS INCOME - 54 121 7 26 44 53 262 17 584 500 116.82% 0*.r Fl m ff Sow cea - . _ 82.000-49 4)04901 TRANSFER FROM GENERAL 5.552 1 1,923 1 1.923 1,923 1,923 1,922 1 1,053 1,467 1 3,532 21,519 1 34,168 6298% TOTAL REVENUES:LIBRARY 100,1011 247,803 13„312 36,284 254,388 14,185 10,503 3,362 6,265 686,202 721,418 95.12°/. LIBRARY OPERATIONS EXPENDITURES a.&Wag. 82-820-50.00-5010 SALARIES&WAGES 15,027 15.979 22.540 1 15,027 1 15,027 1 15,027 1 15,027 1 24,540 1 15,447 153,640 202,860 75.74% 32-820-50.00-5015 PART-TIMESALARIES 14,809 1 14,349 1 21,889 1 14,729 1 14,407 1 14,669 14,025 1 20,323 1 13,924 143,125 195,000 1 73.40% 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION L639 1,743 2.459 1,639 L639 1,639 1,639 2,677 1,642 16.719 22,569 74.08% 82-820-52-00-5214 FICA CONTRIBUTION 2,231 2,269 3.348 2,225 2,200 2220 2,171 3381 2196 22241 29.849 74.51% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10.259 5,940 5,480 6,884 4,669 4.586 5,443 4,856 4,852 52,969 78,823 67.20% 82-820-52 4)0-5222 GROUP LIFE INSURANCE 37 37 37 37 37 37 37 37 37 332 418 79.49% 82-820-52-00-5223 DENTAL INSURANCE 428 428 425 428 385 420 420 420 420 3,776 4,690 80.50% 82-820-52400-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 488 496 98.42% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - - - 130 - - 130 2,500 5.22% 82-820-52.00-5231 LIABILITY INSURANCE 5,852 1.923 1.923 1 1,923 1 1,923 1,922 923 1,467 3,532 21,339 31,668 6754% Cmriaaetual Saruacea ..... - .. 82-820-54-00-5412 TRAINING&CONFERENCES - - - - 13 44 210 13 - 2S0 500 55.91% YORKVILLE PUBLIC LIBRARY a ✓• -`*- BUDGET REPORT ' .. "h'-- FOR THE MONTH ENDING JANUARY 31,2016 kafpwaf w A% 17 - 25% d7% 50% 5796 d7% 15% -. . , Ym-ib FMALYEAR20H -15 Joo- TS IS fcN .{5 spS Oerl5 YoHmybell-4ub"ER DIK3 RM O 82-820-54-00-5415 TRAVEL&LODGING - - - 45 - - 43 - - 88 600 14.74% 82-820-54-00-5426 PUBLISHING&ADVERTISING - 23 - - - - - - - 23 loo 22.80% 82-820.54.00-5440 TELECOMMUNICATIONS 504 66 1,011 887 - 786 387 - 774 4,416 11.000 40.14% 82-820.54-00-5452 POSTAGE&SHIPPING - - - - 147 - - 253 - 400 500 80.05% 82420-54-00-5460 DUES&SUBSCRIPTIONS 67 183 - 775 4,799 1,740 - 1,203 - 8,772 12,000 73.10% 82420-54-00-5462 PROFESSIONAL SERVICES 3,894 1.276 2,896 1,733 378 3,067 2,301 1,159 2,341 19,045 29,000 65.67% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - 3,511 - - 6,511 795 - 53 10,869 35,000 3145% 82-820-54-00-5480 UTILITIES - - 389 282 228 287 429 457 923 2,996 15,359 19.50% 82.820.54-00-5495 OUTSIDE REPAIR&MAIN'T'ENANCE - 1.500 5,243 1 782 1 100 1.700 1 1.832 2.150 4.656 17.962 20,000 89.81% 82-820-54-00-5498 PAYINGAGENTFEES - 1,100 - 589 - - - - - 1,689 2,190 77.10% suppil. .. 82-820-56-00-5610 OFFICE SUPPLIES - 342 298 794 481 1,755 933 629 430 5,662 8,000 70.77% 82-820-56-00-5620 OPERATING SUPPLIES 13 1,632 248 3,501 417 1.870 323 1 421 8,426 8.000 105.33% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 90 - 47 297 81 - 105 620 1,000 62.04% 82-820-56-00-5685 DVD'S - 208 86 186 118 171 59 150 237 1,214 2,000 60.72% T07AL FUND REVENUES 100,100 247,13 ...13,312 ...36,284 254388 . _. 14,185 10303 . 3,362 6,265 696,202 .-121,418 9512% TOTAL FUND EXPENDITURES 54,415 49,052 71,930 52,520 47,070 58,803 47,262 63,776 52.043 497,2.70 716,122 69,44% FUND SURPLUS(DEFICIT) 45,285 IM751 (58[618) (16435)1 207,348 (44.518) (36,759). (60,414) (43,7 3)1 188,832 5,296 BEGINNING FUND BALANCE 466683 FUND,SURPLUS(DEFICIT) 188032 ENDING RESERVED FUND BALANCE 334,198 ENDING UNRESERVED FUND BALANCE 321,417 1SNDING TOTAL FUND BALANCE 655,615 LIBRARY DEBT SERVICE REVENUES 83-00040-004000 PROPERTYTAXES 85,009 291,859 9,753 38,397 301,173 10,984 9,446 - - 746,621 749,846 99.57% 83-00045-004500 INVESTMENT EARNINGS 0 - - - - 2 2 7 10 22 30 73.07% TOTAL REVENUES:LIBRARY DEBT SERVICE 8509 291,859 9,753 38,397 301,173 10,986 9,449 7 10 746,643 749,876 ".57% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT �'- FOR THE MONTH ENDING JANUARY 31,2016 %e('F7xnl Fu^r Mf 1 FSb. 131s 339E 42% Afif :"% 6746 75% Yaer[®➢ah TW 1. l7RCAI 1!I"Mi6 GCOUNT f+UF�BR ..RTPTMI? K 13 Imterl3 t -15 A 1� o,.®6ar15 Pclo6ccl lin uhar.YS Benc.W:-13 I--I6 %otBadgt LIBRARY DEBT SERVICE EXPENDITURES 83-830-M-00-8000 PAYMENT _- -. - _..-50,000 50,(1(10 50,000 1 100.00% 83-830-84-00-8050 INTEREST PAYMENT - 16,056 - - - - - 16,056 - 32,113 32,113 10000% 1013 otgBat; .. 83-830-99-00-8000 PRINCIPAL PAYMENT --- - - 485,000 - 485,000 485,OOo 10000% 83-830-99-00-8050 INTEREST PAYMENT - 91,366 - - - - - 91,366 - 182,733 182,733 100.00% TOTALFUND REVENUES ...83,009 291,859 9,753 38,ir 301,173. f0,986 9,449 7 --10 _.... 746,643 1 749,876 9957 TOTAL FUND EXPENDITURES - 107,423 - - - - - 642,23 - 749,845 749,846 100.00% FUND SURPLUS(DEFICIT) "A" INA36 9,753 38,397 301,173 10,986. 9,449 (642{415) 10 (3,202) 30 LIBRARY CAPITAL REVENUES 84-ON-42-00-0214 DEVELOPMENT FEES 2,500 2,150 1.800 2,150 6,150 3.450 1,450 2,300 800 22.750 20,000 E12 13.75% 84-[NO-45-004500 INVESTMENT EARNINGS 1 L 1 1 1 1 I L 1 6 20 .05%TOTAL REVENUES:LIBRARY CAPITAL 2501 2,151 1,801 2,151 6,151 3,451 1,451 2,301 801 22756 20,020 .1-1' LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 93 - - 93 - - - 186 3,500 5.30% 84-840-56-4X1.5635 COMPUTER EQUIPMENT d SOFTWARE 653 - 265 - - - 394 - 1,311 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - - 47 175 122 35 85 142 55 661 - 000% 84-840-56400-5684 COMPACT DISCS R OTHER MUSIC - - - - - - - - - - - 0.00% 84-840-56-00-5685 DVD'S - - 23 - 42 41 35 - - 141 - 0.00% 84-840-56-00-5686 BOOKS - 959 L129 715 1,306 1.133 1.733 3.828 1 1,630 13.032 8,395 155.24% TOTAL FUND RF.VENULS _-2,391 - - 2,151 1,801 2,151 -- 6,131 3,51 1,451 - - - 2,301 Sol 22,756 20,020 11367%. TOTAL IUND EXPENDITURES 653 959 1,391 1,156 1,470 1,302 1,853 4,464 IASS 15,331 11,895 128.8970 FUND SURPLUS(DEFICIT) 1,848. 1,192 (91). 995 4,681 2,144 (402) 42,063) (884) 7,425 8,125. 3 DATE: 02/02/2016 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 15:00:19 GENERAL LEDGER ACTIVITY REPORT F-YR: 16 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 09 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2015 BEGINNING BALANCE 3,454.96 AP-150511 05/05/2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317.98 05/05/2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220.14 05/05/2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287.68 05/05/2015 04 AUG.15, 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300.00 05/05/2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69.00 GJ-150531LB 06/04/2015 07 MAY 2015 DEPOSITS 84.00 TOTAL PERIOD 01 ACTIVITY 1,194.80 84.00 02 GJ-150630LB 07/01/2015 08 June 2015 Deposits 1,362.00 TOTAL PERIOD 02 ACTIVITY 0.00 1,362.00 03 GJ-150731LB 07/31/2015 08 JULY 2015 DEPOSITS 100.00 TOTAL PERIOD 03 ACTIVITY 0.00 100.00 04 AP-150810 08/03/2015 01 BOOKS BAKER & TAYLOR 104021 2030853013 210.48 08/03/2015 02 BOOKS BAKER & TAYLOR 104021 2030876404 270.67 OB/03/2015 03 CHILDRENS WOOD TABLE DEMCO, INC. 104025 5632551 218.97 GJ-150831LB 09/02/2015 08 August 2015 Deposits 107.00 AP-50825M OB/19/2015 180 TARGET-SUMMER READING PRIZES FIRST NATIONAL BANK 900018 082515-J.WEISS 320.12 08/19/2015 181 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900018 082515-J.WEISS 39.07 TOTAL PERIOD 04 ACTIVITY 1,059.31 107.00 05 AP-150914 09/09/2015 01 BOOKS BAKER & TAYLOR 104038 2030898053 195.71 09/09/2015 02 BOOKS BAKER & TAYLOR 104038 2030935291 251.70 09/09/2015 03 BOOKS BAKER & TAYLOR 104038 2030959633 260.74 GJ-150930LB 10/05/2015 08 September 2015 Deposits 427.00 AP-50925M 09/16/2015 159 NCG-TEEN VOLUNTEER GIFT CARDS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 45.00 09/16/2015 160 EBAY-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 9.99 09/16/2015 161 DOMINOS-PIZZAS FOR VOLUNTEERS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 34.78 09/16/2015 162 AMAZON-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 31.33 09/16/2015 163 PANERA-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00 09/16/2015 164 NCG-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00 09/16/2015 165 TARGET-2 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 50.00 TOTAL PERIOD 05 ACTIVITY 929.25 427.00 06 AP-151012 10/06/2015 01 BOOKS BAKER & TAYLOR 104054 2031035424 204.41 10/06/2015 02 BOOKS BAKER & TAYLOR 104054 2031128317 2B5.64 GJ-151031LB 11/02/2015 08 Oct. 2015 Deposits 2,238.99 AP-51025M 10/20/2015 177 1000 FLOWER BULBS FIRST NATIONAL BANK 900020 102515-D.DEBORD 127.00 10/20/2015 178 BEST BUY-TABLETS FIRST NATIONAL BANK 900020 102515-S.AUGUSTINE 333.99 TOTAL PERIOD 06 ACTIVITY 951.04 2,238.99 07 GJ-15113OLE 12/01/2015 07 November 2015 Deposits 519.20 TOTAL PERIOD 07 ACTIVITY 0.00 519.20 08 GJ-151231LB 01/04/2016 08 December 2015 Deposits 3,044.96 AP-51226M 12/11/2015 164 WALMART-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-J.WEISS 49.59 DATE: 02/02/2016 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 15:00:20 GENERAL LEDGER ACTIVITY REPORT F-YR: 16 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 0.9 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 08 AP-51226M 12/11/2015 165 HOBBY LOBBY-STORYTIME CRAFT FIRST NATIONAL BANK 900022 122615-J.WEISS 117.39 12/11/2015 166 NCG CINEMAS GIFTCARDS FOR TEEN FIRST NATIONAL BANK 900022 122615-M.EBERHARDT 45.00 12/11/2015 167 DOLLAR TREE-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 38.41 12/11/2015 168 OFFICE MAX-LABELS FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 6.48 12/11/2015 169 PARTY CITY-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 119.05 12/11/2015 170 GOOD WILL-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 15.64 TOTAL PERIOD 08 ACTIVITY 391.56 3,044.96 09 AP-160111 01/06/2016 01 CHRISTMAS SANTA PROGRAM JEWEL 104105 120515 61.28 GJ-160131LB 02/01/2016 08 Jan 2016 Deposits 1,075.00 AP-60125M 01/15/2016 162 NCG CINEMAS-TEEN PROGRAM FIRST NATIONAL BANK 900023 012516-J.WEISS 35.00 01/15/2016 163 VMI 2500 BUFFER AND SUPPLIES FIRST NATIONAL BANK 900023 012516-M.PFISTER 794.96 TOTAL PERIOD 09 ACTIVITY 891.24 1,075.00 TOTAL ACCOUNT ACTIVITY 5,417.20 8,958.15 ENDING BALANCE 6,995.91 GRAND TOTAL 0.00 6,995.91 TOTAL DIFFERENCE 0.00 6,995.91 YORKVILLE PUBLIC LIBRARY I PU BLIC LI{i12ARY CASH STATEMENT As of January 31, 2016 FISCAL YEAR 2016 May June July August September October November December January February March April 2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016 Library Old Second $ 408,704 S 349,257 $ 282,594 $ 233,373 $ 689,057 S 636,563 $ 592,441 $ 468,609 S 502,229 Operations Building Development Fees Old Second 12,049 13,603 13,863 14,508 14,689 20,038 21,636 18,723 19,339 Library IMET* 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 Operations Library Illinois Funds 105,955 363,001 371,416 403,179 154,311 163,475 171,357 171,372 171,394 Operations Library Debt Illinois Funds 13,689 0 0 0 58,459 69,444 78,893 78,900 10 Service Total: $ 549,233 $ 734,698 S 676,710 $ 659,897 $ 925,352 S 898,357 $ 873,164 S 746,441 S 701,809 $ - $ - $ _ *Restricted PAYROLL 15'PAY PERIOD $ 16,846 $ 17,472 $ 16,916 $ 16,831 $ 16,756 $ 16,440 S 16,645 S 15,942 S 16,304 $ 2ND PAY PERIOD 16,861 16,868 16,322 16,789 16,518 17,116 16,217 19,220 16,905 - 3RD PAY PERIOD - - 16,998 - - 15,760 - - Total $ 33,706 $ 34,340 S 50,236 $ 33,620 $ 33,274 $ 33,556 $ 32,862 $ 50,922 1 S 33,209 S 1$ - is _ JANUARY 2016 Jan. 2016 Circ by Transaction Type All Checkout Check Renew All Holds Check Usage Trans + outs als Holds Filled ins actions Renewals Placed Yorkville Public Library-YKBB-3 12,048 5,904 5,186 718 288 1,353 4,503 0 Yorkville borrowed 692 items from other libraries. Yorkville lent 1,119 items to other libraries. 245 items were checked out to reciprocal borrowers at Yorkville 372 items were added. 82 patrons were added. 768 OMNI E-books were checked out. 207 OMNI a-audio books were checked out. 6 OMNI videos were streamed 216 People used OMNI. 26 Illinois a-read books were checked out. 17 Illinois a-read audio books were checked out. 18 people used Illinois a-read. E-commerce patrons paid $84.50 January Public Relations - Kendall Country Record - Beacon News - Sun Times- WSBY Chamber of Commerce Meetings, Workshop Programs,Activities Number Attending Adult Programs Adult Book Discussion, 5 Lunch Time Book Club 7 Men's Book Club 8 Friends Meeting 11 Threads and More 8 Creative Writing—Lisa Macaione 9 EBook Drop-in-Help 8 Plarn- Jessica Faedtke 10 Mini Golf FunRaiser Young Adult Programs Teen Meeting-TAG (2 programs) 25 Writing Group(2times) Laura Mackley 11 Children Programs Yorkville Junior Women's Story Time 17 Tots and Toddlers (2 Programs) 72 Lapsit 9 Dance Party -Theron Garcia 27 Read with Paws 9 Afternoon Read (2 times) 11 Ice Cream Book Club 8 Spanish Story Time—Marta Duran 8 Lego Club 16 Lego Club Duplo 29 Grade 1 -2 Book Club (2 programs) 4 Book Club (Grades 1-2—2 programs) 29 Book Club (Grades 3-5 —2 programs) 14 Panera Stories (2 programs) 41 Literacy Center 21 Home School Program 22 Patron Count 5,841 Meeting Room Library 10- Rent 3 -City Teens Volunteers Breanna English, Anna Halsey, Juleah Richardson, Morgan List, Jasmin Filippi Adult Volunteers Friends cleaning children's shelves Gifts and Memorials Jim and Jean Birch $100.00 $1000 from Virginia Nauman in Memory of Corabelle Miller-Chase