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City Council Minutes 2016 01-12-16 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JANUARY 12,2016 Mayor Golinski called the meeting to order at 7:00 p.m.and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward Il Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Hilt,Public Works Director Dhuse,Finance Director Fredrickson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans,Administrative Intern Kathman QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Golinski stated item#4 on the Consent Agenda will be tabled to the January 26,2015 City Council meeting.Mayor Golinski also moved item#5 on the Consent Agenda to the regular meeting under Economic Development. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Life Saving Certificate presented to Eric Biegalski Mayor Golinski honored Eagle Scout,Eric Biegalski, from the Bristol Boy Scout Troop#34. Mayor Golinski presented him with a life saving certificate. Eric Biegalski shared what he remembered about the incident. Retired Veteran Letter Mayor Golinski read a letter from a resident of Yorkville,who is a retired veteran.This resident relocated from Texas and wanted to share the many positive experiences after moving to Yorkville. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Game Farm Road/Somonauk Street Improvements—Authorization No. 5—authorize City Administrator to execute(PW 2015-75) 2. MFT Resolution 2016-01 for 2016 Road to Better Roads Program—authorize City Clerk to execute(PW 2015-76) 3. Ordinance 2016-01 Authorizing the Execution of the Illinois Public Works Mutual Aid Network Agreement(IPWMAN)—authorize Mayor and City Clerk to execute(PW 2015-77) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Teeling-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Special City Council—Joint Meeting of the City Council and the Yorkville-Bristol Sanitary District—October 29,2015 The Minutes of the Regular Meeting of the City Council—January 12,2016—Page 2 of 4 2. Minutes of the Regular City Council—November 24,2015 3. Minutes of the Regular City Council—December 8,2015 Mayor Golinski entertained a motion to approve the minutes of the special City Council meeting of October 29,2015 and the regular City Council meeting of November 24,2015 and December 8,2015,as presented. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,702,375.44. REPORTS MAYOR'S REPORT SSA Abatement Ordinances (CC 2016-012015) a. Ordinance 2016-02 Abating Special Service Area Taxes for Special Service Area Number 2003-100(Raintree Village Project)and Approving the Amended Special Tax Roll b. Ordinance 2016-03 Abating Special Service Area Taxes for Special Service Area Number 2003-101 (Windett Ridge Project)and Approving the Amended Special Tax Roll c. Ordinance 2016-04 Abating Special Service Area Taxes for Special Service Area Number 2004-104(Central Grande Reserve)and Approving the Amended Special Tax Roll d. Ordinance 2016-05 Abating Special Service Area Taxes for Special Service Area Number 2004-107(Raintree Village H Project) e. Ordinance 2016-06 Abating Special Service Area Taxes for Special Service Area Number 2005-108 (Autumn Creek Project)and Approving the Amended Special Tax Roll f. Ordinance 2016-07 Abating Special Service Area Taxes for Special Service Area Number 2005-109(Bristol Bay I Project)and Approving the Amended Special Tax Roll Mayor Golinski entertained a motion to approve ordinances abating special service area taxes for special service area number 2003-100(Raintree Village Project)and approving the amended special tax roll,for special service area number 2003-101 (Windett Ridge Project)and approving the amended special tax roll, for special service area number 2004-104(Central Grande Reserve)and approving the amended special tax roll,for special service area number 2004-107(Raintree Village II Project),for special service area number 2005-108 (Autumn Creek Project)and approving the amended special tax roll and for special service area number 2005-109(Bristol Bay I Project)and approving the amended special tax roll and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-8 Nays-0 Milschewski-aye,Teeling-aye,Koch-aye,Kot-aye, Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye Resolution 2016-02 Approving an Amendment to the Employee Manual(FMLA) (CC 2016-02) Mayor Golinski entertained a motion to approve a resolution approving an amendment to the United City of Yorkville employee manual and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Funkhouser. Alderman Frieders asked City Administrator Olson about the new purple section of 4.25.4.He wanted to know if that is the prove it clause.The answer was yes. Motion approved by a roll call vote.Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye, Kot-aye,Frieders-aye,Tarulis-aye,Colosimo-aye 131 E.Hydraulic Roof Replacement—Change Order (CC 2016-03) Mayor Golinski entertained a motion to approve an increase of$2,750.00 for the roof replacement at 131 E. Hydraulic,which will increase the total amount of the roof replacement to$22,700. So moved by Alderman Colosimo; seconded by Alderman Kot. Motion approved by a roll call vote.Ayes-8 Nays-0 The Minutes of the Regular Meeting of the City Council—January 12,2016—Page 3 of 4 Milschewski-aye,Teeling-aye,Koch-aye,Kot-aye, Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye Comprehensive Plan Steering Committee Appointment (CC 2016-04) Mayor Golinski entertained a motion to approve the Mayor's appointment of Mike Mann to the comprehensive plan steering committee. So moved by Alderman Colosimo; seconded by Alderman Milschewski. n Motion approved by a roll call vote.Ayes-8 Nays-0 Teeling-aye,Koch-aye,Kot-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye MFT Compliance Review No.63 for January 1,2014—December 31,2014 (CC 2016-05) Alderman Frieders asked if the payouts will be affected next year due to the states financial situation.City Administrator Olson said the state already passed a bill that released the previously withheld MFT funding.It should be in place through June 30th,but he is unclear what will happen next year.Alderman Frieders clarified by asking what would be the status of the deteriorating roadways given this financial situation. City Administrator Olson said it becomes a budgetary issue because half of the funds come from MFT and half come from City wide capital.There will be a budgetary decision as to the number of projects the City can undertake. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2016-08 Approving a Clarification and Restatement of a Planned Unit Development Agreement Between the City and Inland Land Appreciation Funds,L.P.(Caledonia) (EDC 2016-05) Alderman Koch made a motion to approve an ordinance approving a clarification and restatement of a planned unit development agreement between the City and Inland Land Appreciation funds,L.P. (Caledonia)and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. City Administration Olson stated the change the City is requesting is to amend,in all places in the agreement,to say the successor in place of the developer. Alderman Colosimo made a motion to amend paragraph 8,that the three words that say developer be changed to successor on the agreement; seconded by Alderman Kot. Alderman Frieders asked if it is customary that when a subdivision goes into bankruptcy and bought by someone else for the buyer to be called developer.City Attorney Orr stated no.It depends on the circumstances,but the main goal is to make sure the successor holds to the standards that the City had in the original PUD.City Administrator Olson clarified by stating the successor does not necessarily have to be the developer but is responsible for maintaining the provisions in the original agreement. Mayor Golinski stated roll call on the amendment. Motion approved by a roll call vote.Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye, Kot-aye,Frieders-aye,Tarulis-aye,Colosimo-aye Mayor Golinski stated now back to the original amended motion. Motion approved by a roll call vote.Ayes-8 Nays-0 Kot-aye,Frieders-aye,Tarulis-aye,Colosimo-aye, Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. The Minutes of the Regular Meeting of the City Council—January 12,2016—Page 4 of 4 PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT Ice Skating Rink City Administrator Olson stated that the prototype trial ice rink is open in Riverfront Park.There are some rules posted at the park site,as well as on the City's website. Council Meeting Live Streaming City Administrator Olson said there is a trial run of streaming of tonight's meeting on FETV.info,which is the channel 10 website.Alderman Colosimo commented that the sound system audio needs to be improved. ADDITIONAL BUSINESS Warming Centers Alderman Kot thanked City Administrator Olson for posting all the warming centers on the City's Facebook account. Certified Municipal Clerk Mayor Golinski received a letter from the International Institute of the Municipal Clerks stating that Lisa Pickering earned the designation of Certified Municipal Clerk.Mayor Gohnski congratulated her for earning this achievement. EXECUTIVE SESSION Mayor Golinski stated the Council will adjourn for executive session for 1. Security procedures and the use of personnel and equipment to respond to an actual,a threatened, or a reasonably potential danger to the safety of employees, students, staff,the public,or public property. 2. Litigation. The City Council entered Executive Session at 7:26 p.m. The City Council returned to regular session at 8:11 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:12 p.m. Minutes�submitted b . Beth Warren, City Clerk,City of Yorkville,Illinois I