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Public Works Packet 2016 02-16-16 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, February 16, 2016 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: January 19, 2016 New Business: 1. PW 2016-07 Countryside Subdivision Phase III Engineering Agreement 2. PW 2016-08 Fountainview Subdivision – Lots 1 and 2 – IDOT Highway Permit and Resolution 3. PW 2016-09 Raintree Village Units 4, 5 and 6 – Acceptance of Improvements 4. PW 2016-10 Well No. 8 Rehabilitation – Change Order No. 1 5. PW 2016-11 2016 Sanitary Sewer Lining – Bid Award 6. PW 2016-12 Salt Usage Update Old Business: 1. PW 2015-56 Maintenance of Stormwater Management Facilities 2. PW 2015-74 Mowing and Maintenance of Public Parkways 3. PW 2015-45 E-Waste Recycling 4. PW 2016-04 Countryside Subdivision Water Main and Roadway Improvements Additional Business: 2015/2016 City Council Goals – Public Works Committee Goal Priority Staff “Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson “Vehicle Replacement” 5 Eric Dhuse “Capital Infrastructure” 7 Bart Olson & Eric Dhuse “Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson “Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, February 16, 2016 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. January 19, 2016 □ Approved ________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2016-07 Countryside Subdivision Phase III Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2016-08 Fountainview Subdivision – Lots 1 and 2 – IDOT Highway Permit and Resolution □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2016-09 Raintree Village Units 4, 5 and 6 – Acceptance of Improvements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2016-10 Well No. 8 Rehabilitation – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2016-11 2016 Sanitary Sewer Lining – Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2016-12 Salt Usage Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-56 Maintenance of Stormwater Management Facilities □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-74 Mowing and Maintenance of Public Parkways □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2015-45 E-Waste Recycling □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2016-04 Countryside Subdivision Water Main and Roadway Improvements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – January 19, 2016 Public Works Committee – February 16, 2016 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, January 19, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Ken Koch Alderman Jackie Milschewski Alderman Larry Kot Other City Officials City Administrator Bart Olson Community Development Director Krysti Barksdale-Noble Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: None The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: Previous Meeting Minutes: December 15, 2015 The minutes were approved as presented. New Business: 1. PW 2016-01 Water Department Reports for September-December 2015 Mr. Dhuse said these were the standard reports with a few watermain breaks. He said the 10-year old outside readers are being replaced as some of the batteries are dying. This item moves to the consent agenda. 2. PW 2016-02 Bond/LOC Update This is the quarterly update and concludes with December. The report covers only those bonds just released or reduced. A running spreadsheet of all bonds/LOC's is maintained and Mr. Olson will email to all committee members. This item is information only. Page 2 of 3 3. PW 2016-03 Nicor Franchise Agreement Mr. Olson said the City has been part of a consortium to modernize the natural gas franchise agreement. There were 45 municipalities originally. Following some Nicor leadership changes, a new agreement was drafted. There are several components to the agreement, the most important being a more favorable compensation structure and signing bonus. It has been requested that the municipalities and Nicor approve the agreement by the end of the month and staff has reviewed it. A partial census might be considered for the most up-to-date population figures, thus allowing for additional money for the City. Mr. Olson will research this possiblity and present in 1-2 months. This moves to the next Council consent agenda 4. PW 2016-04 Countryside Subdivision Water Main and Roadway Improvements Mr. Sanderson gave a general overview and then more specific details. He said an IEPA permit has been applied for, a February public meeting is planned, bid-letting will occur on March 3rd for an April start date and construction is expected to be completed by end of June 2017. Engineer Sanderson said a roundabout is being considered for Countryside Park and Center since so much curb needs to be replaced. He said there are benefits including the safety of the intersection. Additional right of way would not be needed and would allow for a lane reduction, thus also saving money. However, he noted that about half of the LAFO funds (if approved) would be lost if a roundabout is built. Additionally, there are other decreases and increases resulting in a final savings over a 20-year period. Mr. Sanderson said he is seeking direction from the committee. The following comments were made. Alderman Kot said he is concerned with the increased cost, however, there is money remaining from the Game Farm project. Alderman Funkhouser said he likes the roundabout concept though he would like to keep the islands and that a larger radius would make it more functional. Alderman Koch noted that if the LAFO funds are not received and the roundabout is built, the cost of the project is increased. Ms. Milschewski asked if the 4 lanes would be necessary as things get built out, but liked the idea of the roundabout. A berm in the center of the roundabout was recommended to prevent drivers from driving over the intersection and to limit the visibility over the berm. Mr. Dhuse said plowing would not be a problem. Mr. Sanderson said the construction budget is estimated to be $5.4 million. Overall he said the curbs are in bad shape as well as very poor pavement thickness of only two inches, with four inches recommended. Mr. Dhuse noted that the water main bids have not been finalized yet and this work will be balanced with the road construction. The Courts were also discussed and some may be improved at a later time depending on bids. The road aprons were also discussed. Asphalt wedges on the roll curb will be removed since they are not good for drainage. When the roll curb is replaced, it is difficult to not damage the apron, so a recommended 5 foot section will be replaced when necessary. A 3 inch roll curb will be installed along with the apron. Alderman Koch asked about the possibility of residents needing to replace more of the apron. Estimates will be based on the bids and additional work must be paid by the homeowners. Undamaged aprons can be replaced at owner's cost as well. Letters will be sent to residents in advance of a public meeting to be held in February. Alderman Kot suggested a flier be delivered to households as well. Social media and the website will also be used. Page 3 of 3 This item will come back to committee for further discussion. 5. PW 2016-05 Mill Street LAFO Mr. Sanderson said the joint agreement has been received from IDOT. There will be a bid-letting on March 4 and work will be done June through August. The contract amount is $32,500 for the engineering agreement. This item moves to the Council consent agenda. 6. PW 2016-06 Caledonia Subdivision – Proposed Dormant SSA Ms. Noble said there was a re-clarification of the PUD agreement and a backup SSA will be activated. A Public Hearing will be held on February 23rd. This moves to the Council consent agenda. Old Business: 1. PW 2015-56 Maintenance of Stormwater Management Facilities Mr. Dhuse reported on plans for detention basin inspections. He said about 20% of the 130-150 basins could be inspected each year, based on staff time. A part-time person was suggested if needed, and Alderman Koch asked if an intern could assist. Alderman Milschewski suggested summer help. Chairman Funkhouser said that when a complete list of basins is made, the owners should be sent a letter to indicate the maintenance needed. It was noted that a safety ledge is built into the basins. This item will come back for discussion next month. 2. PW 2015-78 Shared Services Intergovernmental Agreement Template Mr. Olson noted that a meeting was held with Oswego and Montgomery regarding the sharing of staff and both were in favor of the concept. More information will be brought back to this committee in February. 3. PW 2015-45 E-Waste Recycling Discussions are ongoing regarding e-waste and the costs. An inside storage area is being considered also. It is hoped to fold this program into the next waste-hauler contract. This will come back to committee for more discussion when more information is available. Additional Business: Alderman Kot inquired again about the engine braking signs which Mr. Dhuse will check again. Mr. Kot also mentioned a letter to the editor written by a resident asking about a guard rail on the Rt. 47 curve at Apple Tree Ct. This was a result of a school bus landing his yard. Mr. Olson said this matter will be addressed. There was no further business and the meeting was adjourned at 7:13pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2016-07 Countryside Subdivision Phase III Engineering Agreement Public Works Committee – February 16, 2016 See attached. Brad Sanderson Engineering Name Department Summary Approval of engineering agreements with EEI for construction engineering during the Countryside watermain and road project. Background The Countryside watermain and roadway rehabilitation projects are set to wrap up design engineering shortly, and be put out to bid this Spring for construction commencement in 2016. EEI has served as the design engineer on the project and we recommend them to continue as construction engineer. The attached contract covers all construction engineering on the project for an estimated cost of $548,109. All services will be billed hourly at the rates in Exhibit 3 and Exhibit 5. Given the scope of the project, the actual construction and expenditures will be accrued in FY 17 and FY 18. These expenditures are included within the five-year budget as approved in FY 16. Recommendation Staff recommends approval of the construction engineering agreements with EEI. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: February 11, 2016 Subject: Wrigley EDP Engineering Agreement Countryside Street and Water Main Improvements United City of Yorkville, Kendall County, IL Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Construction engineering will be provided for street and water main improvements within the Countryside subdivision (see Exhibit 5 for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $517,609. Direct expenses are estimated at $30,500. The hourly rates for this project are shown in the attached 2015 Standard Schedule of Charges (Exhibit 6). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Countryside Street and Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Countryside Street and Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Countryside Street and Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Countryside Street and Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Professional Engineering Services Exhibit 2: Limitation of Authority, Duties and Responsibilities of the Resident Construction Observer Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: Location Map Exhibit 6: 2015 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2016. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant 1 EXHIBIT 1 SECTION A - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall furnish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 5. The ENGINEER will provide general engineering review of the work of the contractor(s) as construction progresses to ascertain that the contactor is conforming to the design concept. (a) ENGINEER shall have authority, as the OWNER’s representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with, the Contract Documents). (b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s representative, to disapprove of or reject contractor(s)’ work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms 2 generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the contractor of contractor’s obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER’s on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the contractor, the ENGINEER: (a) Shall determine the amounts owing to contractor(s) and recommend in writing payments to contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is 3 furnished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’ work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what purposes any contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with an electronic version of the record (as-built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer’s construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of 4 statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2015. The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 15. The ENGINEER will provide construction engineering services in accordance with the periods summarized in Exhibit 4: “Anticipated Project Schedule – Countryside Street and Water Main Improvements” February 1, 2016. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be designated on-going consistent with the project schedule. 5 SECTION B – COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2015. The estimated values are included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Countryside Street and Water Main Improvements” dated February 1, 2016 and are estimated at $517,609 Hourly (HR). (a) The compensation for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 2. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed. (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 3. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 6 SECTION C – ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER. 1. Site surveys outside of the project limits and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, complexity, schedule or character of construction. 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 7 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan for operation and maintenance, OWNER’s special operating drawings or charts, and any other similar analysis. 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or (3) the contractor’s default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section D – SPECIAL PROVISIONS – Owner’s Responsibilities. Payment for the services specified in this Section C shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in C shall be at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR). 8 SECTION D - SPECIAL PROVISIONS 1. OWNER’S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER’s requirements for the Project. (b) Designate a person authorized to act as the OWNER’s representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER’s policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s services. (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project, or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the contractor. (e) Furnish above services at the OWNER’s expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER’s services under this Agreement. (g) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER’s performance of services under this Agreement. 9 (h) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 3. The ENGINEER has not been retained or compensated to provide design services relating to the contractor’s safety precautions or to means, methods, techniques, sequences, or procedures required by the contractor to perform his work but not relating to the final or completed structure. Omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The ENGINEER intends to render his services under this Agreement in accordance with generally accepted professional practices for the intended use of the Project. 5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s) methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as an experienced and qualified professional engineer, familiar with the construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or construction costs he shall employ an independent cost-estimator. 6. Access to Records: (a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all contracts and all subcontracts directly related to project services which are in excess of $25,000. 10 (b) The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of Agency loan work under this Agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New York 10019; June 1, 1987). The Agency or any of its duly authorized representatives shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide facilities for such access and inspection. (c) Audits conducted pursuant to this provision shall be in accordance with generally accepted auditing standards. (d) The ENGINEER agrees to the disclosure of all information and reports resulting from access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit concerns the ENGINEER, the auditing agency shall afford the ENGINEER an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. (e) Records under subsection E-6(b) above shall be maintained and made available during performance on Agency loan work under this agreement and until three years from date of final Agency loan audit for the project. In addition, those records which relate to any “dispute” appeal under an Agency loan agreement, or litigation, or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or 11 consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has been employed or retained to solicit or secure a PWSLP loan upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the loan or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be used for work under this Agreement. 10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs. 11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 12 EXHIBIT 2 THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site construction review of the contractor’s work, shall communicate only with the ENGINEER and the contractor (or contractor’s), and shall communicate with subcontractors only through the contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer’s duties is any review of the contractor’s safety precautions, or the means, methods, sequences, or procedures required for the contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by contractor and consult with ENGINEER concerning their acceptability. (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. 13 (c) Liaison: (1) Serve as ENGINEER’s liaison with contractor, working principally through contractor’s superintendent and assist him in understanding the intent of the Contract Documents. (2) Assist ENGINEER in serving as OWNER’s liaison with contractor when contractor’s operations affect OWNER’s on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information, when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (2) Receive and record date of receipt of Shop Drawings and samples. (3) Receive samples which are furnished at the site by contrctor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or 14 has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications and interpretations of the Contract Documents. (g) Modifications: Consider and evaluate contractor’s suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. (2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily 15 activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (4) Record names, addresses and telephone numbers of all contractor’s, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and contractor’s compliance with the approved progress schedule and schedule of Shop Drawing submissions. (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident. (j) Payment Requisitions: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (l) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to contractor a list of observed items requiring completion or correction. 16 (2) Conduct final review in the company of ENGINEER, OWNER and contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. EN T I T Y : ADMIN.WORK PR I N C I P A L SE N I O R SE N I O R S E N I O R S E N I O R I T E M C O S T WO R K IN P R O J E C T PR O J E C T P R O J E C T PR O J E C T P R O J E C T P R O J E C T C A D P R O J E C T H O U R P E R IT E M CH A R G E M A N A G E R EN G I N E E R I I E N G I N E E R MA N A G E R S U R V E Y O R I I T E C H N I C I A N I M A N A G E R T E C H N I C I A N I A D M I N . S U M M . I T E M NO . W O R K I T E M H O U R L Y R A T E : $ 1 8 5 $ 1 5 8 $1 4 6 $ 1 1 4 $1 5 8 $ 1 4 6 $ 1 2 5 $ 1 5 8 $ 1 2 5 $ 7 8 CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 26 1 0 2 1 3 4 5 2 - - - - - - 314 46,418$ 3. 2 C o n s t r u c t i o n L a y o u t a n d R e c o r d D r a w i n g s - 4 8 - 6 0 1 2 0 4 8 - - - 240 34,800$ 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n 45 9 9 1 , 7 4 4 1 , 3 7 6 - - - - - 1 2 3,276 436,391$ Co n s t r u c t i o n E n g i n e e r i n g S u b t o t a l : 7 1 2 0 5 1 , 8 8 6 1 , 4 2 8 6 0 1 2 0 4 8 - - 1 2 3,830 517,609$ PR O J E C T T O T A L : 7 1 2 0 5 1 , 8 8 6 1 , 4 2 8 6 0 1 2 0 4 8 - - 1 2 3,830 517,609 Pr i n t i n g = 5 0 0 $ 483,673$ Mi l e a g e = 1 0 , 0 0 0 $ 33,000$ Ma t e r i a l T e s t i n g ( R u b i n o ) = 2 0 , 0 0 0 $ -$ - $ 936$ DI R E C T E X P E N S E S = 3 0 , 5 0 0 $ 517,609$ 548,109$ G: \ P u b l i c \ Y o r k v i l l e \ 2 0 1 4 \ Y O 1 4 4 0 - C C o u n t r y s i d e S t r e e t a n d W a t e r M a i n I m p r o v e m e n t s \PSA\Construction Agreement\[Exhibit 3 - Level of Effort.xlsx]Fee Summary - Phase III TOTAL EXPENSES = Engineering Expenses = Surveying Expenses = Drafting Expenses = En v i r o n m e n t a l A s s e s s m e n t = A d m i n i s t r a t i v e E x p e n s e s = TOTAL LABOR EXPENSES = EN G I N E E R I N G S U R V E Y I N G D R A F T I N G PR O J E C T R O L E : DI R E C T E X P E N S E S LABOR SUMMARY Fe b r u a r y 1 , 2 0 1 6 EX H I B I T 3 ES T I M A T E O F L E V E L O F E F F O R T A N D A S S O C I A T E D C O S T F O R PR O F E S S I O N A L E N G I N E E R I N G S E R V I C E S F O R CO U N T R Y S I D E S T R E E T A N D W A T E R M A I N I M P R O V E M E N T S Un i t e d C i t y o f Y o r k v i l l e WO R K Ye a r : IT E M N O , W O R K I T E M M o n t h : J a n F e b M a r A p r M a y J u n e J u l y A u g S e p t O c t N o v D e c J a n F e b M a r A p r M a y J u n e J u l y CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 3. 2 C o n s t r u c t i o n L a y o u t a n d R e c o r d D r a w i n g s 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n G: \ P u b l i c \ Y o r k v i l l e \ 20 1 4 \ Y O 1 4 4 0 - C C o u n t r y s i d e S t r e e t a n d W a t e r M a i n I m p r o v e m e n t s \ P S A \ C o n s t r u c t i o n A g r e e m e n t\[Exhibit 4 - Schedule.xls]Schedule Pr o j e c t M a n a g e m e n t & Q C / Q A P e r m i t t i n g Me e t i n g ( s ) B i d d i n g a n d C o n t r a c t i n g De s i g n C o n s t r u c t i o n 20 1 6 Le g e n d EX H I B I T 4 AN T I C I P A T E D P R O J E C T S C H E D U L E CO U N T R Y S I D E S T R E E T A N D W A T E R M A I N I M P R O V E M E N T S Un i t e d C i t y o f Y o r k v i l l e Fe b r u a r y 1 , 2 0 1 6 2017 ¬«47 N Bridge St Hillcrest Ave Independence Blvd Prairie Ln D i c k s o n C t A n d e r s o n C t N Conover Ct S Conover Ct Kennedy Rd Po w er s C t Blackberry Shore Ln John St Nade n Ct E B l a c k b e r r y L n Mulhern Ct Strawberry Ln W B l a c k b e r r y L n Game Farm Rd E Countryside Pkwy W C o u n tr y si d e P k w y E Veterans Pkwy Hickory Ln Cannonball Trl W Veterans Pkwy W K e n d a l l D r E Kendall Dr Pal m er C t C e n t e r P k w y Marketview Dr B l a c k b e r r y C t Menard DrCarpenter St tu34 United City of Yorkville Countryside Water Main And Roadway Improvements4 March 20154000400800200Feet H:\GIS\Public\Yorkville\2014\YO1440\YO1440_Roadway-Lndscp.mxd No W a t e r M a i n C e n t e r T o R T 4 7 Legend LAFO Project ($415,000 STP Funds-Construction)Streets Included In $5.4 Million Construction Budget Streets To Be Included As Alternate Bids CountrysideExhibit No.5 Standard Schedule of Charges January 1, 2015 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $190.00 Principal E-3 $185.00 Senior Project Manager E-2 $175.00 Project Manager E-1 $158.00 Senior Project Engineer/Planner/Surveyor II P-6 $146.00 Senior Project Engineer/Planner/Surveyor I P-5 $137.00 Project Engineer/Planner/Surveyor P-4 $125.00 Senior Engineer/Planner/Surveyor P-3 $114.00 Engineer/Planner/Surveyor P-2 $105.00 Associate Engineer/Planner/Surveyor P-1 $ 94.00 Senior Project Technician II T-6 $137.00 Senior Project Technician I T-5 $125.00 Project Technician T-4 $114.00 Senior Technician T-3 $105.00 Technician T-2 $ 94.00 Associate Technician T-1 $ 82.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $149.00 2 Man Field Crew with Standard Survey Equipment $233.00 1 Man Field Crew with RTS or GPS * $184.00 2 Man Field Crew with RTS or GPS * $268.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) *RTS = Robotic Total Station / GPS = Global Positioning System Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #2 Tracking Number PW 2016-08 Fountainview – Lots 1 and 2 Public Works Committee – February 16, 2016 Consideration of Approval Consideration of Resolution Brad Sanderson Engineering Name Department The proposed development is seeking a right-in / right-out connection to IL Rt 47 as part of the site improvements. IDOT has determined that the proposed connection is acceptable and they have issued a draft permit to the developer for execution (see attached). One of the requirements to obtain the permit is that City approve the attached resolution. In addition, IDOT will be requiring a $10,000 bond for assurances that the connection will be constructed correctly. We are recommending approval of the resolution. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 3, 2016 Subject: Fountainview Subdivision –Lots 1 and 2 FOUNTAINVIEW DRIVE IL ROUTE 47 dunkin way PROPOSED LOT 101PROPOSEDLOT 102 LO T 3 LO T 2 NO R T H 1" = 2 0 ' GR A P H I C S C A L E DE V E L O P M E N T D A T A T A B L E : F I N A L P L A N TA X / P A R C E L I D E N T I F I C A T I O N N U M B E R ( S ) ( P I N S ) DE S C R I P T I O N TO T A L P R O P E R T Y S I Z E (I N I T I A L P U D 4 . 2 1 4 A C R E S ) VA L U E UN I T AC R E S 1. 7 9 LO T S 1 0 1 & 1 0 2 , P I N # 0 5 - 0 5 - 4 0 0 - 0 4 3 , 0 5 - 0 5 - 4 0 0 - 0 4 4 SQ U A R E F E E T 78 , 0 9 5 1, 9 8 0 6 SQ U A R E F E E T PE R C E N T LE G A L D E S C R I P T I O N : DEVELOPER LE E F R Y C O M P A N I E S , I N C . 82 5 N . C A S S A V E N U E , S U I T E 2 0 9 WE S T M O N T , I L L I N O I S 6 0 5 5 9 OWNER HA R I D E V E L O P M E N T Y O R K V I L L E , L L C . 82 5 N . C A S S A V E N U E , S U I T E 2 0 9 WE S T M O N T , I L L I N O I S 6 0 5 5 9 SITE PLAN DES I G N E R / ME R I T C O R P G R O U P , L L C . CIVIL ENGINEE R 36 9 7 D A R L E N E C O U R T AU R O R A , I L 6 0 5 0 4 ADDRESS NO R T H E A S T C O R N E R O F F O U N T A I N V I E W D R . AN D B R I D G E S T R E E T ( I L - 4 7 ) YO R K V I L L E , I L L I N O I S CURRENT ZON I N G B - 3 P U D PROPOSED ZO N I N G B- 3 P U D 1. LO T 1 I N F O U N T A I N V I E W , B E I N G A S U B D I V I S I O N O F T H E S O U T H W E S T Q U A R T E R O F SE C T I O N 4 A N D P A R T O F T H E S O U T H E A S T Q U A R T E R O F S E C T I O N 5 , T O W N S H I P 3 6 NO R T H , R A N G E 7 , E A S T , O F T H E T H I R D P R I N C I P A L M E R I D I A N , I N K E N D A L L C O U N T Y , IL L I N O I S , A C C O R D I N G T O T H E P L A T T H E R E O F R E C O R D E D F E B R U A R Y 2 4 , 2 0 1 1 A S DO C U M E N T N U M B E R 2 0 1 1 - 3 6 2 5 (L O T 1 P I N # 0 5 - 0 5 - 4 0 0 - 0 4 3 ) 2. TH A T P A R T O F L O T 2 I N F O U N T A I N V I E W , B E I N G A S U B D I V I S I O N O F T H E S O U T H W E S T QU A R T E R O F S E C T I O N 4 A N D P A R T O F T H E S O U T H E A S T Q U A R T E R O F S E C T I O N 5 , TO W N S H I P 3 6 N O R T H , R A N G E 7 , E A S T , O F T H E T H I R D P R I N C I P A L M E R I D I A N , I N KE N D A L L C O U N T Y , I L L I N O I S , A C C O R D I N G T O T H E P L A T T H E R E O F R E C O R D E D FE B R U A R Y 2 4 , 2 0 1 1 A S D O C U M E N T N U M B E R 2 0 1 1 - 3 6 2 5 , M O R E P A R T I C U L A R L Y DE S C R I B E S A S T H E W E S T E R L Y 1 3 6 F E E T O F T H E S O U T H E R L Y 4 8 O F S A I D L O T 2 . (L O T 2 P I N # 0 5 - 0 5 - 4 0 0 - 0 4 4 ) PE R C E N T SQ U A R E F E E T PE R C E N T SQ U A R E F E E T 61 21 , 6 2 9 34 12 , 1 3 2 LO T 1 0 1 - S I T E C O V E R A G E W I T H B U I L D I N G S (F . A . R . = 0 . 0 6 ) LO T 1 0 1 - N E T S I T E C O V E R A G E W I T H P A V E M E N T LO T 1 0 1 - N E T S I T E C O V E R A G E W I T H L A N D S C A P I N G LO T 1 0 2 - N U M B E R O F P A R K I N G S P A C E S R E Q U I R E D 3 S P A C E S / 1 , 0 0 0 S . F . 12 ( 1 H . C . ) SP A C E S LO T 1 0 2 - N U M B E R O F P A R K I N G S P A C E S P R O V I D E D 18 ( 1 H . C . ) LO T 1 0 1 - N U M B E R O F P A R K I N G S P A C E S R E Q U I R E D 3 S P A C E S / 1 . 0 0 0 S . F . = 6 S P A C E S 6 ( 1 H . C . ) SP A C E S LO T 1 0 1 - N U M B E R O F P A R K I N G S P A C E S P R O V I D E D 6 ( 1 H . C . ) SP A C E S AD D I T I O N A L S P A C E S P R O V I D E D ( L O T 2 ) 10 SP A C E S TO T A L N U M B E R O F B U I L D I N G S 2 B U I L D I N G S SP A C E S LO T 1 0 2 - S I T E C O V E R A G E W I T H B U I L D I N G S (F . A . R . = 0 . 1 1 ) 6, 3 0 6 PE R C E N T SQ U A R E F E E T PE R C E N T 17 SQ U A R E F E E T SQ U A R E F E E T PE R C E N T 73 27 , 6 0 4 11 4, 0 0 0 LO T 1 0 2 - N E T S I T E C O V E R A G E W I T H P A V E M E N T LO T 1 0 2 - N E T S I T E C O V E R A G E W I T H L A N D S C A P I N G PR O P O S E D L O T 2 N E W L O T C O V E R A G E 6, 5 2 8 SQ U A R E F E E T LO T 1 0 2 - N E T T O T A L L O T C O V E R A G E 37 , 9 1 0 SQ U A R E F E E T LO T 1 0 1 - N E T T O T A L L O T C O V E R A G E 35 , 7 4 1 SQ U A R E F E E T CO P Y R I G H T C 2 0 1 5 DATE: DESCRIPTION:DUNKIN DONUTS & FUEL STATION FOUNTAINVIEW PLAZA OF YORKVILLE YORKVILLE, ILLINOIS PRELIMINARY AND FINAL PUD PLAN LOT 1 SUBAREA MODIFICATION PR O J E C T N O . M 1 5 0 1 2 er i t C o r p M G R O U P , L L C DR A W N B Y : CL S CH E C K E D B Y : TD R SH E E T N O . 1/ 1 6-26-2015 ISSUED FOR REVIEW eritCorp Engineering - Planning - Surveying - Environmental M G R O U P , L L C 0QTVJ$TQEMYC[5WKVGÄ 2CNCVKPG+. 1HHKEG .KE0QÄ &CTNGPG%V #WTQTC+. 1HHKEG YYYOGTKVEQTREQO 94 PE R C E N T 95 PE R C E N T 6-30-2015 REVISED PER CLIENT COMMENTS C O N C E P T U A L S I G N " B " 7-30-2015 REVISED PER CITY OF YORKVILLE NO T E : 1. OU T D O O R S T O R A G E M U S T A L L O W F O R A N U N O B S T R U C T E D A R E A O F 3 ' F O R PE D E S T R I A N A C C E S S A N D N O T B L O C K I N G R E S S / E G R E S S T O B U I L D I N G A T A N Y T I M E . 2 . O U T D O O R S A L E S W I L L N O T E X C E E D 1 4 0 0 S . F . A T A N Y T I M E . 9-10-2015 REVISED PER CITY OF YORKVILLE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #3 Tracking Number PW 2016-09 Raintree Village – Units 4, 5 and 6 Public Works Committee – February 16, 2016 Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department As are you aware, the City took over the responsibility to complete the public improvements for the above referenced development. All of the planned scheduled work has been completed. Funds do remain to complete the remainder of the street lights and street sign installations at a later date. At this time, we are recommending that the City accept the water main, sanitary sewer, storm sewer, roadways, sidewalk, landscaping and detention basins as described in the attached Bill of Sale for ownership and maintenance by the City. Please place this item on the Public Works Committee agenda of February 16, 2016 for consideration. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 3, 2016 Subject: Raintree Village – Units 4, 5 and 6 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Raintree Village, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A UNITED CITY OF YORKVILLE UTILITIES UNITS TOTAL ROADWAY UNIT QUANTITY P.C.C. SIDEWALK SQ FT 4,040 HAWK HOLLOW DRIVE FOOT 2728 8" SAN SEWER, PVC SDR 26 FOOT 12,243 BLUEBERRY HILL FOOT 445 8" SAN SEWER. PVC SDR 21 FOOT 157 WREN ROAD FOOT 490 10" SAN SEWER, PVC SDR 26 FOOT 2,896 GOLDFINCH AVENUE FOOT 938 10" SAN SEWER, PVC SDR 21 FOOT 1,710 WARBLER LANE FOOT 1014 SAN MH, TYPE A, 48" DIA EACH 80 PARKSIDE LANE FOOT 450 SANITARY SERVICE - SHORT EACH 214 FAIRFIELD AVENUE FOOT 2098 SANITARY SERVICE - LONG INCL. TBF EACH 154 FAIRFAX WAY FOOT 1443 8" UNDER DRAIN W/ STONE & FABRIC FOOT 560 MANCHESTER LANE FOOT 1199 8" STORM SEWER, PVC, SDR 26 FOOT 1,464 HEARTHSTONE AVENUE FOOT 1294 12" STORM SEWER., RCP, CL V FOOT 10,607 HARTSFIELD AVENUE FOOT 747 15" STORM SEWER, RCP CL V FOOT 4,262 COACH ROAD FOOT 1407 18" STORM SEWER, RCP, CL IV FOOT 2,918 ASHWORTH LANE FOOT 902 18" STORM SEWER, RCP, CL III FOOT 1,242 BRAEMORE LANE FOOT 711 21" STORM SEWER, RCP, CL IV FOOT 408 RICHMOND AVENUE FOOT 1504 21" STORM SEWER, RCP CL III FOOT 643 COUNTRY HILL DRIVE FOOT 821 24" STORM SEWER, RCP, CL IV FOOT 2,316 TREMONT AVENUE FOOT 800 24" STORM SEWER, RCP, CL III FOOT 1,232 27" STORM SEWER, RCP, CL IV FOOT 183 27" STORM SEWER, RCP, CL III FOOT 405 30" STORM SEWER, RCP, CL IV FOOT 579 30" STORM SEWER, RCP, CL III FOOT 1,156 36" STORM SEWER, RCP, CL IV FOOT 728 DETENTION PONDS LOT AREA (AC) 36" STORM SEWER, RCP, CL III FOOT 366 UNIT 4 319 9.27 42" STORM SEWER, RCP, CL IV FOOT 288 UNIT 5 484 5.20 42" STORM SEWER, RCP, CL III FOOT 804 UNIT 6 468 2.52 48" STORM SEWER, RCP, CL III FOOT 457 INLET TYPE A, 24" DIA.EACH 94 CATCH BASIN TYPE B, 36" DIA.EACH 57 CATCH BASIN TYPE A, 48" DIA.EACH 16 CATCH BASIN TYPE A. 60" DIA.EACH 1 CATCH BASIN TYPE A, 72" DIA.EACH 1 CATCH BASIN TYPE A, 84" DIA.EACH 1 MANHOLE TYPE A, 36" DIA.EACH 27 MANHOLE TYPE A, 48" DIA.EACH 37 MANHOLE TYPE A, 60" DIA.EACH 43 MANHOLE TYPE A, 72" DIA.EACH 7 SPECIAL MANHOLE, 5'X5' BOX EACH 6 MANHOLE, T-42"EACH 1 CONC. FL. END. SECT., 12"EACH 1 CONC. FL. END. SECT., 15" W/GRATE EACH 1 CONC. FL. END. SECT., 18" W/GRATE EACH 3 CONC. FL. END. SECT., 21" W/GRATE EACH 1 CONC. FL. END. SECT., 24" W/GRATE EACH 4 CONC. FL. END. SECT., 27" W/GRATE EACH 2 CONC. FL. END. SECT., 30" W/GRATE EACH 1 CONC. FL. END SECT., 42" W/GRATE EACH 3 CONC. FL. END SECT., 48" W/GRATE EACH 1 8" WM, DIP CL 52 W/ FITGS FOOT 14,082 12" WM, DIP CL 52 W/ FITGS FOOT 2,550 16" WM, DIP CL 52 W/ FITGS FOOT 2,400 8" VALVE IN 48" VAULT EACH 39 12" VALVE IN 60" VAULT EACH 5 16" VALVE IN 60" VAULT EACH 7 FIRE HYD. W/AUX. VALVE & VALVE BOX EACH 63 WATER SERVICE, SHORT, 1" W/B-BOX EACH 177 WATER SERVICE, LONG, 1" W/B-BOX EACH 191 STREET LIGHT (COMPLETE)EACH 31 RETAINING WALL SQ FT 1,200 NOTE: INCLUDES ALL ROADWAY AND CURB & GUTTER RAINTREE VILLAGE - UNITS 4, 5 & 6 De t e n t i o n B a s i n Lo t # 4 8 4 De t e n t i o n B a s i n Lo t # 3 1 9 De t e n t i o n B a s i n Lo t # 4 6 8 Un i t 6 Un i t 5 Un i t 4 Mustang H a Aberdeen Whitekirk Par k s id e Wren FairfaxFairfield Coach Windett Ridge Pra ir i e C r o s s i ng Country Hills R ich m ond Hartfield Warbler Hearthstone Schoolhouse Goldfinch Tremont Manchester A s h w o r t h Hawk Hollow Braemo re Blueberry En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n EXHIBIT B LOCATION MAP DA T E : JA N U A R Y 2 0 1 6 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s RA I N T R E E V I L L A G E - U N I T S 4 , 5 & 6 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 3 4 9 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 3 / YO 1 3 4 9 - L O C A T I O N - E X H I B I T B - 2 0 1 6 . M X D FI L E : hhhää NORTH0200400FeetUNIT BOUNDARYS ALL ROADWAY AND CURB & GUTTER Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2016-10 Well No. 8 Rehabilitation Public Works Committee – February 16, 2016 Consideration of Approval Consideration of Change Order Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Layne Christensen Co. entered into an agreement for a contract value of $86,929.00 for the above referenced project. The intent of this project was to rehabilitate Well No. 8 pumping equipment. Questions Presented: Should the City approve the items within Change Order No. 1 which would increase the contract amount by $10,510.00? Discussion: The following discussion points address the items listed on Change Order No. 1: 1) Item No. 1 reflects the need to replace the flat motor cable due to deficiencies, which were discovered during testing of the existing cable. 2) Items No. 2 and 3 reflect the need to replace wear rings and bushings within the pump due to wear throughout 10 years of service, which has resulted in these components not meeting the manufacturer’s recommended clearances. 3) Item No. 4 reflects an upgraded coating system to help increase the life of the bowl casting surfaces of the pump. The project is partially complete with a required date for completion of April 8, 2016. The work within this change order will not affect the expected completion date of this project. Change Order No. 1 will likely be followed by one other change request, after reinstallation of the pumping equipment. Action Required: Consideration of approval of items on Change Order No. 1 in the amount of $10,510.00. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: February 4, 2016 Subject: Water Well No. 8 Rehabilitation (continued) CO-01 CHANGE ORDER Order No. 1 Date: January 27, 2016 Agreement Date: November 23, 2015 NAME OF PROJECT: Water Well No. 8 Rehabilitation and associated appurtenances OWNER: United City of Yorkville CONTRACTOR: Layne Christensen Company The following changes are hereby made to the CONTRACT DOCUMENTS: PCO 1: Replace Flat Motor Cable PCO 2: Replace All Wear Rings for Pumping Assembly PCO 3: Replace All Bushings for Pumping Assembly PCO 4: Apply Ceramic Coating to Bowl Casting Surfaces Justification: PCO 1: The hypot test of the flat and power cable showed insulation leakage, which was traced to the flat cable. While the power cable itself is suitable for reuse, the BJ flat cable should be replaced. Replacement of the BJ flat cable is included as a mandatory alternate bid item (Item 11A). The PCO includes the furnishing of a new flat motor cable to match the existing cable and any work associated with the installation of the cable. (Add: $4,800.00) PCO 2: During the inspection of the pump, it was discovered that the wear rings are not within the pump manufacturer’s recommended clearances. All of the wear rings should be replaced. Replacement of the wear rings is a mandatory alternate bid item (Item 7E). The PCO includes the furnishing of 12 new wear rings at the cost of $218.00/each and any work associated with their installation. (Add: $2,616.00) PCO 3: During the inspection of the pump, it was discovered that all the bushings are not within the pump manufacturer’s recommended clearances. Replacement of the bushings is a mandatory alternate bid item (Item 7F). The PCO includes the furnishing of 13 new bushings at $199.00/each and any work associated with their installation. (Add: $2,587.00) PCO 4: The inspection of the pump revealed mild pitting on the bowl casting surfaces just above wear rings. While this pitting has not yet reached the point where bowl replacement should be considered, the option to add a ceramic coating to the bowls to inhibit further erosion on this surface is available. This was not included in the base bid or mandatory alternates bid items. The PCO includes 3 hours of work at $169/hr to add the ceramic coating to each of the pump bowls as well as any materials needed for the work. (Add: $507.00) CHANGE ORDER NO. C-01 Page 2 CO-02 Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 86,929.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 86,929.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 10,510.00 The new CONTRACT PRICE including this CHANGE ORDER will be $ 97,439.00 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be April 8, 2016. Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Layne Christensen Co. Recommended by: Engineering Enterprises, Inc. Accepted by: The United City of Yorkville Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2016-11 2016 Sanitary Sewer Lining Program Public Works Committee – February 16, 2016 Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2016 Sanitary Sewer Lining Program at 11:30 a.m., February 10, 2016. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2017 budget. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Visu-Sewer of Illinois, LLC, 9014 S. Thomas Avenue, Bridgeview, IL 60455 in the amount of $180,914.90. Note that work cannot begin until after May 1, 2016. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 10, 2016 Subject: 2016 Sanitary Sewer Lining Program Page 1 of 1 BID TABULATION 2016 SANITARY SEWER LINING UNITED CITY OF YORKVILLE BID TABULATION VISU-SEWER, INC. BIDS RECD 2/9/2016 9014 S. Thomas Avenue Bridgeview, IL 60455 ITEM UNIT UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 CURED-IN-PLACE PIPE LINING, 6"FOOT 1119 26.00$ 29,094.00$ 27.80$ 31,108.20$ 28.00$ 31,332.00$ 29.00$ 32,451.00$ 32.00$ 35,808.00$ 40.00$ 44,760.00$ 2 CURED-IN-PLACE PIPE LINING, 8"FOOT 3,094 30.00$ 92,820.00$ 29.60$ 91,582.40$ 27.00$ 83,538.00$ 29.50$ 91,273.00$ 31.00$ 95,914.00$ 30.00$ 92,820.00$ 3 CURED-IN-PLACE PIPE LINING, 10"FOOT 262 34.00$ 8,908.00$ 35.75$ 9,366.50$ 34.00$ 8,908.00$ 33.00$ 8,646.00$ 41.00$ 10,742.00$ 35.00$ 9,170.00$ 4 CURED-IN-PLACE PIPE LINING, 12"FOOT 573 38.00$ 21,774.00$ 36.30$ 20,799.90$ 35.00$ 20,055.00$ 32.00$ 18,336.00$ 43.00 24,639.00$ 45.00 25,785.00$ 5 CURED-IN-PLACE PIPE LINING, 15"FOOT 549 42.00$ 23,058.00$ 47.10$ 25,857.90$ 49.00$ 26,901.00$ 50.00$ 27,450.00$ 49.50 27,175.50$ 55.00 30,195.00$ 6 PROTRUDING TAP REMOVAL EACH 25 215.00$ 5,375.00$ 50.00 1,250.00$ 362.00$ 9,050.00 50.00 1,250.00 300.00 7,500.00$ 400.00 10,000.00$ 7 HEAVY ROOT CLEANING FOOT 150 10.00$ 1,500.00$ 3.00 450.00$ 6.00$ 900.00 3.00 450.00 5.00 750.00$ 15.00 2,250.00$ 8 GROUT JOINTS EACH 10 500.00$ 5,000.00$ 50.00 500.00$ 500.00$ 5,000.00 650.00 6,500.00 520.00 5,200.00$ 1,300.00 13,000.00$ TOTAL BID 187,529.00 180,914.90 185,684.00 186,356.00 207,728.50 227,980.00 ENGINEER'S ESTIMATE 52 Wheeler Road Sugar Grove, IL 60554 BENCHMARK CONSTRUCTION 2260 Southwind Blvd. Bartlett, IL 60103 HOERR CONSTRUCTION 1601-D W. Luthy Drive Peoria, IL 61612Chesterfield, MO 63005 817 W. Main Street MICHELS CORPORATION 17988 Edison Avenue Brownsville, IL 53006 INSITUFORM TECHNOLOGIES !.!. !. !.!. !. !. !. !. !. !. !. !. !. !. !.!. !. !.!. !. !.!. !.!. !. !. !. !. !. !. !. !. !.!. !. !. !.!.!. !. !. !. !. !. !.!. !. !. !. !.!.!.!. !. !.!. !.!. !.!. !. !. !.!.!. !. !. !. !.!. !.!. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !.!.!. !. !. !. !. !. !.!. !. !.!. !. !.!. !. !. !. !.!.!.!. !. !. !.!. !. !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!. !.!. !.!. !. !. !.!. !. !. !.!.!.!.!.!.!.!.!.!.!.!.!.!. !. !. !. !. !. !. !. !.!.!.!. !. !. !. !. !. !. !. !.!.!.!.!.!.!.!.!.!.!.!.!.!. !. !. !. !.!.!. !.!. !. !. !. !. !. !. !. !. 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M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ MJ T NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s 0750375FeetLegend!.PROPOSED SANITARY MANHOLE ( TO BE INSTALLED BY OTHERS)!.SANITARY MANHOLE SANITARY SEWER LINING !.!. !.!. !. !.!. !. !.!. !.!.!.!. !. !. !.!. !. !.!. !. !.!.!.!.!.!.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !.!. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!.!. !. !. !. !.!.!.!. !. !.!.!. !. !.!. !. !. !.!. !. !. !. !. !. !. !. !. !.!.!. !.!.!. !. !. !.!.!.!.!.!.!. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !.!.!.!.!.!. !. !. !. S 1 - 2 8 S 1 - 2 7 S 1 - 6 2 S 1 - 6 3 B rid g e W a l s h Deer Schoolhouse B e a ver Colonial Mill Wolf Eliza beth B a d g e r Garden Crooked Creek Gree n Br i a r B a r b e r r y B e nja m in Illini Wooden Bridge Wo o d S a g e Dydyna Co r n e r s t o n e M a p l e Westw i n d Bator M ain B u c k t h o r n Hawthorne Trilliu m Spicebush Schoolhouse Barberry ning Bush En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 EXHIBIT 1B -LOCATION MAP w w w . e e i w e b . c o m DA T E DA T E : PR O J E C T N O . : FI L E : PA T H : BY : De c e m b e r 2 0 1 5 YO 1 5 3 6 YO 1 5 3 6 _ E x h 1 A . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ MJ T NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s Legend !.SANITARY MANHOLE SANITARY SEWER LINING 0410820 20 5 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2016-12 Salt Usage Update Public Works Committee – February 16, 2016 None None Update of salt usage for winter 2016. Informational item only. Eric Dhuse Public Works Name Department Bart, With the reasonably mild winter so far and the addition of salt brine, we have been able to conserve salt this year. Our contract this year was for 1500 tons of which we are mandated to take 80% or 1200 tons. We have ordered the 1200 tons and do not expect to order more this year. Our current supply is approximately 500 tons at the shop and an additional 400 tons in storage at Kendall County’s facility. Even though we still have all of February and most likely the first half of March to contend with snow, I feel that we should not have to order any more salt if the current weather patterns hold true. What this means to the City: If we have to take our full allotment of salt (1500 ton) Budget $150,000 Salt costs $103,485 Savings $46,515 If we do not have to order any more salt (1200 ton) Budget $150,000 Salt costs $82,788 Savings $67,212 Memorandum To: Bart Olson, Administrator From: Eric Dhuse, Director of Public Works CC: Date: January 28, 2016 Subject: Salt usage update This Money will return to the MFT fund and can be re-appropriated for other approved projects throughout the city such as RTBR, striping, crack sealing, material storage building, patching, or many other projects. Hopefully we can add 200-300 tons of salt to Kendall County salt storage facility. We would then have 600-700 tons in reserve to use in case of emergency or to offset our order if the prices skyrocket as they did a few years ago. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number PW 2015-56 Maintenance of Stormwater Management Facilities Public Works Committee – February 16, 2016 Bart Olson Administration Name Department Summary Review of process for inspecting storm water basins and explanation of how this service will benefit the City. Preparation for Inspection The first step is to identify the owner and maintainer of the basin. We can do this by using the PIN number to identify owner of record. Once this is done, we will find out if the owner is performing maintenance or if there is a person/company hired to be the maintainer. Next, we will determine the following:  Is the basin an accepted or unaccepted improvement?  What type of basin is it?  Is there an approved landscape plan for this basin?  What is the approximate age of the basin? All of these items will assist us in performing a complete inspection to gain the overall health and functionality of the basin. Inspection Sheet  Basin Location – Besides a physical address that we can input into our GIS system, I am going to give each basin an identifiable tag for public works and engineering to use for our annual inspection program. Example: Heartland Circles pond could be B-15. “B” equals the quadrant and 15 would be the 15th pond in that basin.  Basin Type – simply categorizes the basins into 3 categories; dry, wet, or naturalized.  Owner and Maintainer information – this information will be used to communicate with the proper individuals for any problems with the basin(s) and to send the inspection reports. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: December 14, 2015 Subject: Storm Water Basins  Annual Inspection Items – these specific items will guide us in determining the functionality of the basin and specify deficiencies that need to be remedied. In addition to specific items, we will be able to determine the overall condition of the basin and the condition of the landscaping or naturalized area. Specifically letters C, D, E, and F will help us in determining the health and functionality of the landscape materials. Post Inspection All inspection sheets will be sent to the owner and maintainer for their use to remedy any deficiencies and to have on file. In addition to keeping a paper copy, we will be creating a database of basins that include any deficiencies along with general notes. This database will be used to assist in generating the 5 year re-inspection and track the basin’s health and functionality over time. Expectations, Remedies and Potential Action Items In a perfect scenario, we would send out deficiency letters and they would all be addressed in a reasonable time and achieve a satisfactory outcome. But, we all know that is not likely to happen so we have to have a plan in place to ensure that our recommendations are being followed and remedies to the deficiencies are being addressed properly and in a timely manner.  Expectations – Our expectations are that, the owner/maintainer will address any deficiencies within a reasonable time frame. These time frames will vary greatly due to the time of the year the inspection is performed and the scale of the deficiency that needs to be repaired. For instance, if we perform our inspection now and we find that there is some minor erosion near the outfall of a pond, we would have to take into consideration that no work could be completed at this time. Therefore, we would most likely make the deadline June 1, 2016. If we were to perform the inspection on April 15th of the coming year, we would probably make the deadline the same date as the one we inspected in December. If the repairs were much more in depth, such as elimination of weeds and re- naturalizing the bank, we would most likely give them the entire growing season to perform this work. When the work is completed to our satisfaction, it will be noted in the file and rechecked during the 5th year re-inspection.  Remedies – Each remedy will be specific to a basin. Remedies will vary in scope, cost and time frame for repair in each basin depending on the issue. We will be specific and concise for each issue, stating clear direction for remedy with a reasonable time frame for completion.  Potential Action Items – If there are cases where the owner/maintainer is unresponsive to our request to remedy deficiencies in their basin, we have the following options to ensure that the basin is brought into compliance. 1. We would be able to cite the owner/maintainer for violating the City’s approved storm water management program plan or through the property maintenance standards. Once they are cited, they realize that we are serious and the work gets done in a timely manner, or we proceed with the administrative adjudication process. The City Code identifies the following sections that we would use in most cases  4-1-5 Nuisances and Offensive Conditions, Generally (weeds)  4-3-1 Junk, Trash and Refuse  8-17-9 through 8-17-13 Provisions regulating non-storm water discharges and connections to the municipal separate storm sewer system 2. In cases where this approach is not effective in getting our desired results, we still have the following recourse.  In areas developments where there is a dormant SSA, we can enact it to have the funds to perform the required repair or maintenance. These areas would most likely be developments that were annexed and constructed in the 2000’s. This accounts for the largest percentage of our basins which I would estimate at upwards of 75%-80%. Basins with no dormant SSA would be 15%-20% and city owned basins would be approximately 5%. Of that 75-80%, that does include developments that are not accepted.  In those areas that are not accepted, we can add it to the punch list if it is an active development (ie- Windett Ridge water level issue).  In areas where there the basins are privately owned or have no dormant SSA, the City can perform or contract out work that needs to be done and bill the owner for said work following the guidelines set forth in Ord 2009-78 section 7-1 d. I would ask that this be placed on the January 19th public works committee for discussion. If you have questions or need further information, please let me know. Ordinance No. 2016-___ Page 1 Ordinance No. 2016-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING TITLE 4, CHAPTER 1, SECTION 4-1-5 OF THE YORKVILLE CITY CODE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the continuing maintenance of the City’s storm water basins is essential to protect against flooding, soil erosion and any negative impact to the City’s stream systems and requires repairing erosion, removing sediment and managing vegetation on an annual basis; and, WHEREAS, failure to maintain storm sewer basins on a regular basis can also result in restrictions to the outflow causing the loss of control of the flow of storm water into the City’s storm sewer system; and, WHEREAS, in order to address this potential problem, the City hereby declares the failure to maintain a storm water basin as a nuisance, the abatement of which is enforceable as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are incorporated and made a part of this Ordinance. Section 2. That Title 4, Chapter 1, Section 5 of the Yorkville City Code is hereby amended by adding the following so said Section 3: “8. Lack of Maintenance of a Storm Water Basin: a. failure to repair erosion; b. failure to prevent restrictions on outflow; c. failure to remove overgrown vegetation limiting capacity or outflow; or, Ordinance No. 2016-___ Page 2 d. permitting build-up of sediment reducing capacity.” Section 3. Title 4, Chapter 1, Section 5 is further amended by deleting paragraphs C and D therefrom and renumbering paragraphs E and F as C and D. Section 4. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, A.D. 2016. ___________________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, A.D. 2016. ___________________________________ Mayor Attest: ________________________________ City Clerk Published in pamphlet form: _________________, 2016 Mr. John Smith August 14, 2016 123 Main St. Yorkville, IL 60560 Re: Parcel 02-32-100-100 Mr. Smith, While conducting a mandatory inspection of parcel number 02-32-100-100 commonly known as the heartland subdivision retention basin, it was found that the following deficiencies or violations were observed: Yorkville City Code 4.1.5, section 3, number 8 8. Lack of Maintenance of a Storm Water Basin: A. failure to repair erosion; B. failure to prevent restrictions on outflow; C. failure to remove overgrown vegetation limiting capacity or outflow; or, D. permitting build-up of sediment reducing capacity.” Storm water basin functionality is crucial for the prevention of flooding and the proper conveyance of storm water to its ultimate destination. Any deficiency needs to be addressed in a timely manner with attention to detail. The remedies for these deficiencies in this basin are as follows: A. - Repair erosion at the northeast corner by grading, placing black dirt, seed and fertilize. Secure erosion control blanket over the affected area. B. – Remove debris from the outfall located at the southwest corner of the basin C. - Remove all cattails, willow saplings and volunteer trees from the basin area. United City of Yorkville Public Works Department 800 Game Farm Rd. Yorkville, IL 60560 Phone – 630-553-4370 Fax – 630-553-4377 D. - Does not apply to this basin, no action needed. All remedies must be completed by ___ days from the date on this notice. Failure to do so will result in an ordinance violation citation and a fine of up to _______ per day as determined by the City’s adjudication hearing officer. If you have any questions, you may call Inspector listed on the report at 630-553-4350. ! ! ! ! !! ! ! !!! ! ! ! ! ! !! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! !!! ! ! !!! ! !! ! ! ! ! ! ! !! ! ! ! !!!!!! ! ! !!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !!! !!! !!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! !! ! ! !!!!!!! ! ! ! ! !!!!!! ! !!!!!! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!! ! !!!!!!!!!!!!!!!! ! ! !!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! !! ! ! ! !!! ! !! ! ! !!! ! ! ! !!!! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! !! ! ! ! ! ! ! !!! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! !! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! !! ! ! !! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!! ! ! ! ! !!! !!!! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! !! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! !!!!!! !!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! !!!!!!!!!!!!!! ! !! ! ! !!!!!!! ! ! ! ! ! ! ! !!!!!!! ! ! ! ! !! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!! ! ! ! ! ! ! ! ! S B r i d g e S t G a le n a R d F o x R d R o c k C r e e k R d C an n o n ball Trl Fox Rd Va n E m m o n R d W H i g h p o i n t R d Galena Rd Eldamain Rd Walker Rd Walker Rd S t a g e c o a c h T r l N Bri dge St Schoolhouse R d E V e te r a n s P k w y W Veterans Pkwy POND LOCATIONS DATE: PROJECT NO.: FILE: BY: SEPTEMBER 2015 YO1500 YO1500_PONDS.MXD KKP UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS 02,0004,000 Feet Legend Dry Pond Wet Pond Naturalized Pond Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS|PUBLIC\YORKVILLE\2015\YO1500 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° United City of Yorkville Stormwater Management Program Plan Kendall County, Illinois March 9, 2010 25 3.6A Measurable Goals • Maintain records for number curb miles swept each year. • Maintain records on amount of leaves collected each fall. • Maintain records on amount of road salt used each winter. • Maintain records for number of catch basins cleaned. • Maintain records for amount of herbicides and pesticides used each year. • Maintain records on type and number of training sessions and employees in attendance. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #2 Tracking Number PW 2015-74 Mowing and Maintenance of Public Parkways Public Works Committee – February 16, 2016 Proposed changes to rural parkway mowing and maintenance standards. Eric Dhuse Public Works Name Department Summary Review of the current practices for mowing and maintenance of public parkways. Background Currently the City mows and maintains undeveloped or partially developed parkways in many areas. I have included a spreadsheet that outlines the parkways and gives an area of each one. These areas were obtained by using Google earth, so the accuracy is relatively good, but not precise. Public Works mows these areas 3-4 times per year depending on the rainfall during the mowing season. Each time we mow it takes approximately 8 full days to complete. If we were to charge for these services, I would use the following equation to figure out the cost. Using the Schedule of average annual equipment ownership expense from IDOT the tractor and mower equate to a cost per hour of $36.92 and an employee cost of $30 per hour which include benefits. That total cost is $66.92 per hour X 8 hours per day X 8 days to mow the parkways gives us a total of $4346.88 per mowing. This equates to $17,387.52 if we mow 4 times per year. Before the construction boom, we mowed very little except for our own property. There was no need, since almost all of the areas within city limits were developed. Once construction started booming, and we started annexing areas that created infill areas that were not being developed. This is when we started mowing those areas that were not being developed due to the fact that we were now starting to get complaints from residents that were living in the developed areas. The perfect example of that is River’s Edge. The area between White Oak and River’s edge is still not developed today, and we still mow and maintain those parkway areas. In any developed areas, regardless of zoning, the city does not perform any mowing or maintenance on public parkways unless we are the owner of the adjacent property or perform infrastructure repair and/or maintenance. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: January 12, 2016 Subject: Mowing and Maintenance of Public Parkways In areas that are not developed, or even partially developed are not as clearly defined as areas that are developed. Some developments are maintained by the owner or maintainer and some are mowed by other entities such as the City, County and even IDOT. Options  Continue current practices By doing this, the parkways are managed and mowed at least 3 times per year. We know the route and we have it built into our schedule. The drawbacks are that we are mowing some parkways, but not others. We also do not conform to our own ordinance; we do not maintain a grass height or 8” or less. If we were to maintain it to ordinance height, we would have to mow each area once per week. If we were to mow these areas once per week, we would have to dedicate a full time employee to do nothing but mow parkways from April until November. As of now, we do not have the manpower to do this.  Modify current practices We could mow only twice per year to cut down on manpower and cost. We would cut it once around the 4th of July and once late in the fall. While this would put is further out of compliance with our ordinance, it would still manage these parkways, albeit at a lesser level of service. Another modification option would be to not maintain any area that has any type of approved plan on it or the owners are taking care of some portions of parkway and not others. These areas would include: Subdivision or Area Road and Approximate Area Prestwick Ashley Rd. – 5000 lf, both sides St. Patrick’s McHugh Rd. – 250 lf, Includes trees Longford Lakes McHugh Rd. – 350 lf, Includes trees Kendall Market Place Beecher Rd – 700 lf, west side only Whispering Meadows Faxon Rd. – 4300 lf, north side only Westbury Corneils Rd – 10780 lf, both sides Westbury Beecher Rd. – 3600 lf, both sides Grand Reserve Mill Rd. – 9742 lf, both sides Grande Reserve Bristol Ridge Rd – 1900 lf, plus Blvds. Grande Reserve Kennedy Rd – 6336 lf, both sides This proposal eliminates one half of our mowing and maintenance of parkways, but would increase the responsibilities of the property maintenance inspections for at least the first year after the transition is made to make sure compliance is achieved. If compliance is not achieved, PW would still end up mowing and maintaining these areas. I have included these areas in the attached spreadsheet under the title “Possible Modification to Current Practices”.  Discontinue current practice By discontinuing this practice, we would place all of the responsibility on the owner of the property to maintain the parkways. Obviously this would allow public works to free up time and manpower to work on other projects, but this would increase the burden on property standards to try to bring all of these areas into compliance. If we choose to discontinue this service, I would recommend that certified letters be sent to each owner to ensure they are aware of the change and outline our expectations for mowing and maintenance of their parkway.  Combination of practices There is always the possibility to use a combination of any or all of the options outlined above, or use something completely different that I haven’t thought of yet. Recommendation It would be my recommendation to modify our practices to mow only the areas outlined in red on the attached map. These are areas that are not developed, in the process of development, have entitlements such as approved plans or an active developer that owns the land. It would also be my recommendation to mow these areas no more than twice per year. Maintaining these areas to an 8” height is obtainable only by dedicating an employee full time to continually mow these areas. These areas are mostly rural in nature, undeveloped and generally used for agricultural purposes. Therefore, I do not believe that the taller grasses will be an eyesore or that we will receive complaints regarding this issue. For areas that we will no longer maintain, we will have to issue letters the owners outlining the changes, expectations and consequences for noncompliance. I will work with our code enforcement officer to put together that letter in early spring. I would ask that this be placed on the February 16, 2016 public works committee meeting for discussion. If you have any questions or need further information, please let me know. I l l i n o i s R a i l w a y R R B N S F RR ek H o l l e n b a c k C r e e k Rob Roy Creek Rob Roy Creek F o x R i v e r Rob Roy Creek Rob Roy Creek R o b R o y C reek B la c k b erry C re e k Blackberry Creek F o x Ri v e r M id dle A u x S a ble C re e k Ro b R o y C r e e k B la c k b e r r y C reek B l a c k b e r r y C r e e k Fox River B l a c k b e r r y C r e e k Blackberry Creek F o x R iv er F o x R i v e r R o b R o y C r e e k Big Rock Creek Big Rock Creek B i g R o c k C r e e k Middle Aux Sable Creek Blackberry Creek M i d d l e Au x S a b l e C r e e k M o r gan C r e e k Middle Aux Sable Creek Big Rock Creek B i g R o c k C r e e k Middle Aux Sable Creek Fo x R i v e r Fox River Eldamain Rd S Bridge St Cannonball Trl Rock Creek Rd Rock Creek Rd Walker Rd E South St Eldamain Rd Ca nno n ba l l Tr l E South St Fox Rd F o x R d W Veterans Pkwy W H i g h p o i n t R d S Bridge St N Bridge St Galena Rd Galena Rd N Bridge St N Br idge St N Br id g e S t W Veterans Pkwy S t a g e c o a c h T r l S t a g e c o a c h T rl Walker Rd Sta g e c o a c h Trl Walker Rd Eldamain Rd Eldamain Rd S t a g e c o a c h T rl W Beecher Rd N B r i d g e S t N Bridge St Schoolhouse Rd I l l i n o i s R o u t e 7 1 Illin ois R o ute 7 1 US Route 30 Galena Rd C an n o n ball Trl S t a g e c o a c h T r l Illi n o i s R o u t e 7 1 Illinois R oute 126 S B ri d g e S t G ale n a R d Eldamain Rd US Route 34 Illino is Rout e 47 US Route 30 US Route 34 Schoolhouse Rd LOCATION MAP DATE: PROJECT NO.: FILE: BY: FEBRUARY 2016 YO1402 YO1402-MOWING.MXD KKP PUBLIC PROPERTY - MOWING AND MAINTENANCE UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2014\YO1402 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° Legend Mowing Maintained by City Mowing Previously Maintained by City Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #3 Tracking Number PW 2015-45 E-Waste Recycling Public Works Committee – February 16, 2016 An update will be given at the meeting. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number OB #4 Tracking Number PW 2016-04 Countryside Subdivision Water main and Roadway Improvements Public Works Committee – February 16, 2016 Project Direction Project Update Brad Sanderson Engineering Name Department The purpose of this memo is to present a couple of potential alternatives for improving the intersection of Center and Countryside Parkway as directed by the Public Works Committee. We have reviewed two alternatives with respect to the roundabout option. The exact layouts of options are conceptual at this point and are subject to change if the City elects to move forward with final design and construction. Also as noted previously, in order for the roundabout options to work, transitions from four lanes to two lanes should occur prior to reaching the intersection. The exact location of the transition may be modified from what has been shown. As a reminder some of the advantages of the roundabout are as follows:  A roundabout installation would offer an opportunity to improve the safety of the intersection.  The proposed roundabout footprint based on a WB-55 design vehicle would fit within existing right-of-way.  The proposed roundabout would offer the opportunity to reduce the lane widths of the approaching roadways from four to two lanes, thus providing savings in long term maintenance. This is true not only for pavement, but for the elimination of the grassed median as well.  The existing curb on the medians is in poor condition and is in need of replacement. Alternative No. 1 reduces the lane widths at West and East Kendall drives as you approach the intersection. Alternative No. 2 also reduces the lane widths at West and East Kendall drives but maintains a grassed median (newly constructed) as you approach the intersection. Alternative No. 3 would be to maintain the existing geometry and rehabilitate the streets as originally planned. For this option, it should be noted that we are planning to utilize LAFO funds to fund the milling and resurfacing of Center Parkway (from Rt 34 to Countryside) and Countryside Parkway (from Rt 47 to Center). The initial projected funding for this project is $475,000 STP and $200,000 local funds. By constructing the roundabout, we anticipate not being able to utilize approximately ½ the STP funds or $237,500. Also as a reminder, we are currently not within the KKCOM’s five year program, but must petition if we elect to move the LAFO project forward. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: February 5, 2016 Subject: Countryside Water main and Roadway Improvements The estimated construction costs associated with the alternatives are summarized in the table below: Description Estimated Costs Alternative No. 1 - Center/Countryside (Roundabout) $1,080,000 Alternative No. 2 - Center/Countryside (Roundabout w/Grass Median) $1,140,000 Alternative No. 3 - Center/Countryside (Existing Geometry) $785,000 Cost Difference (Alt. No. 1 – Alt. No. 3) $295,000 Cost Difference (Alt. No. 2 – Alt. No. 3) $355,000 * Loss of LAFO funds are estimated at $237,500. The other factor that comes into play is that by reducing the lane widths and adjusting the center island for a portion of the area, the long term maintenance costs are reduced. We estimate the savings (20 year projection) to be as follows: Alternative No. 1 Description Estimated Savings Future Pavement Maintenance (Mill/Resurfacing) $160,000 Median Maintenance $140,000 Total $300,000 Alternative No. 2 Description Estimated Savings Future Pavement Maintenance (Mill/Resurfacing) $130,000 Median Maintenance $45,000 Total $175,000 To summarize, the roundabout alternatives are estimated to cost approximately $295-355,000 more to construct versus utilizing the existing geometry. In addition, we are estimating that we would lose approximately $237,500 in LAFO funding. We do anticipate long term maintenance cost savings of around $300,000 for Alternative No. 1 and $175,000 for Alternative No. 2. At this time, we are looking for direction from the City Council as to whether they would like to move forward with a roundabout in this area. If this is the direction, we would recommend that this be handled as a separate project to allow enough time for proper design and for public education and input.