Public Works Packet 2016 03-15-16
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, March 15, 2016
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: February 16, 2016
New Business:
1. PW 2016-13 Countryside Water Main and Roadway Improvements – Bid Award
2. PW 2016-14 2016 Road to Better Roads Program – Bid Award
3. PW 2016-15 Mill Street LAFO – IDOT Bid Review
4. PW 2016-16 MFT General Maintenance Appropriation Resolution for FY 2017
5. PW 2016-17 Hot Mix and Cold Patch MFT FY 2017 – RFP – Award
6. PW 2016-18 Well No. 8 Rehabilitation – Change Order No. 2
7. PW 2016-19 Kendall County Transportation Alternative Program (KC-TAP) – Route 47 Sidewalks
8. PW 2016-20 Windett Ridge Traffic Control Requests
a. Fairfax Way and Windett Ridge Road Intersection
b. Claremont Court and Windett Ridge Road Intersection
Old Business:
1. PW 2015-45 E-Waste Recycling
2. PW 2016-04 Countryside Subdivision Water Main and Roadway Improvements
Additional Business:
2015/2016 City Council Goals – Public Works Committee
Goal Priority Staff
“Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson
“Vehicle Replacement” 5 Eric Dhuse
“Capital Infrastructure” 7 Bart Olson & Eric Dhuse
“Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson
“Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, March 15, 2016
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. February 16, 2016
□ Approved ________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2016-13 Countryside Water Main and Roadway Improvements – Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2016-14 2016 Road to Better Roads Program – Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
3. PW 2016-15 Mill Street LAFO – IDOT Bid Review
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2016-16 MFT General Maintenance Appropriation Resolution for FY 2017
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
5. PW 2016-17 Hot Mix and Cold Patch MFT FY 2017 – RFP - Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
6. PW 2016-18 Well No. 8 Rehabilitation – Change Order No. 2
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
7. PW 2016-19 Kendall County Transportation Alternative Program (KC-TAP) – Route 47 Sidewalks
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
8. PW 2016-20 Windett Ridge Traffic Control Requests
a. Fairfax Way and Windett Ridge Road Intersection
b. Claremont Court and Windett Ridge Road Intersection
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
1. PW 2015-45 E-Waste Recycling
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
2. PW 2016-04 Countryside Subdivision Water Main and Roadway Improvements
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – February 16, 2016
Public Works Committee – March 15, 2016
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 4
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 16, 2016, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser Alderman Larry Kot
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Administrative Intern Nicole Kathman
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments:
Previous Meeting Minutes: January 19, 2016
Chairman Funkhouser asked that a clarification be made on page 2, item #4, 2nd paragraph from the
bottom, as follows: ...Courts/cul-de-sacs... The minutes were approved as amended.
New Business:
1. PW 2016-07 Countryside Subdivision Phase III Engineering Agreement
Mr. Olson said this project is budgeted at an estimated cost of $548,000, but is billed hourly. He
recommended going forward with EEI. A $10,000 mileage cost was questioned by Alderman
Funkhouser. It is a placeholder at this time with a daily cost of $45 for 2 full time staff. Mr. Sanderson
said they estimated higher due to the size of the project. This item moves to the consent agenda.
2. PW 2016-08 Fountainview Subdivision – Lots 1 and 2 – IDOT Highway Permit & Resolution
A development is moving forward in this subdivision and a right in/right out is being proposed which
IDOT has approved. The permit issuance steps are being completed at this time and a resolution is
required by the State. Mr. Sanderson recommended approval and this moves to the consent agenda.
Page 2 of 4
3. PW 2016-09 Raintree Village Units 4, 5 and 6 – Acceptance of Improvements
Mr. Sanderson said the City took on the public improvements several years ago and the contracted
work has been completed. Attorney Orr has recommended acceptance of these improvements. There
are no street lights yet since there are no houses. Some street signs are needed, however, streets will
not be opened at this time. Alderman Koch asked if the City was also accepting maintenance on the
basins. The City will assume maintenance of these basins and the Homeowner's Association will
maintain the other basins in Raintree. There is also a backup SSA. Even though the streets are closed,
the public will be able to reach the basins. This moves to the consent agenda.
4. PW 2016-10 Well No. 8 Rehabilitation - Change Order No. 1
The bid was awarded last fall and the pump and motor were installed in the last two days. At the time
of the award, there were mandatory alternates including an inspection. The Change Order is a result of
the inspection with 3 items being replaced/upgraded. The amount is $10,510 with one other request
coming. Ceramic lining was also done while the pump was being repaired. This moves to consent.
5. PW 2016-11 2016 Sanitary Sewer Lining – Bid Award
Bids were taken last week from several vendors and the recommendation is for the lowest bidder—
Visu-Sewer at $180,914.90. They have done work for the City in the past. Alderman Funkhouser
inquired about the “4 sanitary manholes by others”. Mr. Sanderson said those manholes will be
installed by an underground contractor as part of the watermain project. This item moves to the
consent agenda.
6. PW 2016-12 Salt Usage Update
Mr. Dhuse said there will be savings on salt usage this year and there are 300 tons left. The savings
will go back into MFT. The brine has been working well and uses about 30% less salt. Mr. Dhuse
will submit next year's bid next week and will come to committee for approval in March. The City has
a couple year's payments left on the shared salt storage with the County, then only an annual fee of
$250 is required. There is a 99-year lease with the County. No further action, information only.
Old Business:
1. PW 2015-56 Maintenance of Stormwater Management Facilities
At the previous meeting, Mr. Dhuse had been asked to prepare a letter which specifies the time frame
for owners to repair problems of deficient stormwater basins. This is pursuant to a proposed new city
code ordinance. The actual owner, either the developer or homeowner, would receive the citation.
Letters could go out by the end of the year. The ordinance will move forward to the consent agenda.
2. PW 2015-74 Mowing and Maintenance of Public Parkways
The committee had asked for information on areas being mowed and recommendations for the future.
Mr. Dhuse provided a memo and map with this information. Mr. Olson said the hope is to turn over
some of the areas being mowed to developers, farmers or allow natural growth if not impeding sight
lines. Mr. Funkhouser commented that some of the rural areas could remain unmowed and other areas
be turned over to developers. He said it made no sense to mow undeveloped areas. Alderman Kot
asked about the vacant lots along Rt. 47, purchased during the construction and if they will be mowed
regularly since they are in a highly visible area. Mr. Olson said the City is not obligated by any State
inter-governmental agreement to mow these areas. Mr. Kot asked for clarification on the frequency of
mowing these lots. He also asked about the old courthouse hill--the City will maintain only the
southern half since the northern half is privately owned.
Page 3 of 4
Alderman Koch commented that the maintenance of the ballfields is being turned over to the groups
who use them. It was decided to mow areas shown in red on the map, just one time per year and other
areas will be addressed on an individual basis. This plan will be re-evaluated in a few months.
3. PW 2015-45 E-Waste Recycling
Mr. Dhuse said there are no updates and a spring recycling event is still being planned.
4. PW 2016-04 Countryside Subdivision Water Main and Roadway Improvements
Mr. Sanderson presented a handout showing previously discussed roundabout options. He said three
plans are being considered:
1. Reducing the 4 lanes to 2 lanes at Center and Countryside in preparation for the roundabout.
Cost is about $1.1 million.
2. Keep an 8-foot grassy median between the traffic lanes. Cost is $1.1 million plus $100,000 for
additional curb.
3. Keep remaining configuration and move forward as a LAFO project, cost of about $785,000.
He said the city would lose about half the LAFO funds if a roundabout is chosen. Construction funding
would also be lost. However, long term savings would be realized with a roundabout since there is less
pavement. Mr. Sanderson said he needs direction from the City prior to awarding the construction
project.
Mr. Sanderson said 80% of the 4 curb islands by Rt. 34 and 47 will be replaced and the cost added on
to the existing contract since removal is limited under LAFO funds. Regarding parkway maintenance,
Mr. Funkhouser said the maintenance is being shifted to residents and business owners. He said the
landowners should be notified upfront and the City should maintain any area that a resident/business
owner is reluctant to maintain.
Comments were made about the roundabout. Mr. Kot said he liked it, but was not sure about the cost-
effectiveness. He was concerned with some of the streets not being repaved during the main project
and asked if some of the savings could be used for those streets not on the schedule. With some of the
savings from option #3, the funds could be transferred to those roads, said Mr. Olson. He added that
some of the smaller streets had been re-done recently. Mr. Funkhouser said he likes the roundabout to
remedy traffic issues, and reduce pavement and maintenance. He favors the island that separates
residential from commercial and recommended moving forward with the roundabout as a sign that the
City is investing in this area. Ms. Milschewski said she likes the roundabout idea and that it would be
beneficial as the area becomes fully built. It was noted the roundabout meets Fire Department
standards. A decision is needed very soon and if there is no decision now, this aspect of the bid will be
pulled out of the package at this time.
Mr. Sanderson said the main project will include completion of all the watermain and repair of the
streets this year with the proposed roundabout being done in 2017. He suggested citizen input would
be requested as well for the roundabout. A public meeting is already scheduled for February 23,
however, he said it would be best to keep the roundabout as a separate issue until direction is given by
the City. Mr. Kot said information needs to be publicized that the city is considering a roundabout.
Next month more information will be provided on other parts of the project.
Page 4 of 4
Additional Business:
Alderman Koch said residents in Windett Ridge informed him that only some of them receive their
mail at home and some must retrieve their mail from the Post Office. Newer areas will receive mail in
cluster mailboxes which are required by the Postal Service. He said there is inconsistency in other
developments. He was told both sides of the mailbox clusters must be maintained/kept clear of snow.
Administrator Olson said regional office personnel made the decision as to location of the receipt of
mail and developers should ask the Postal Service for further clarification.
There was no further business and the meeting was adjourned 7:02pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #1
Tracking Number
PW 2016-13
Countryside Water Main and Roadway Improvements
Public Works Committee – March 15, 2016
Consideration of Contract Award
Consideration of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the Countryside Water Main
and Roadway Improvements at 11:00 a.m., March 3, 2016. Representatives of contractors
bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the
engineer’s estimate is attached for your information and record. The low bid was below our
engineer’s estimate and within the project budget.
We recommend the acceptance of the base bid ($3,947,256.32) plus alternates 1 and 2
($272,657.66 + $86,274.05) and award be made to the low bidder,
Geneva Construction, P.O. Box 998, Aurora, IL 60507 in the amount of $4,306,188.03.
Any additional work that may be added by the City will be done so via change order after the
project has been formally awarded.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 9, 2016
Subject: Countryside Water Main and Roadway Improvements
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32
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D
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #2
Tracking Number
PW 2016-14
2016 RTBR Program
Public Works Committee – March 15, 2016
Consideration of Contract Award
Consideration of Bid Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the 2016 RTBR Program at
11:30 a.m., February 29th, 2016. Representatives of contractors bidding the project, the City, and
our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for
your information and record. The low bid was below our engineer’s estimate and within the
FY2017 budget.
Therefore, we recommend the acceptance of the bid and approval of award be made to the low
bidder, D Construction, Co., 1488 S Broadway Street, Coal City, IL 60416 in the amount of
$515,056.39.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 1, 2016
Subject: 2016 RTBR Program
BID TABULATION ENGINEER'S ESTIMATE
BIDS RECD 2/29/2016 52 Wheeler Road
Sugar Grove, IL 60554
ITEM UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 BITUMINOUS MATERIALS (PRIME COAT)POUND 19,503 0.01$ 195.03$ 0.01$ 195.03$ 0.01$ 195.03$ 0.50$ 9,751.50$
2 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SQ YD 693 0.01$ 6.93$ 6.00$ 4,158.00$ 15.00$ 10,395.00$ 7.00$ 4,851.00$
3 LEVELING BINDER (HAND METHOD), N50 TON 60 0.01$ 0.60$ 80.00$ 4,800.00$ 45.00$ 2,700.00$ 90.00$ 5,400.00$
4 LEVELING BINDER (MACHINE METHOD), N50 TON 1,924 60.00$ 115,440.00$ 61.00$ 117,364.00$ 65.00$ 125,060.00$ 72.00$ 138,528.00$
5 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 2,640 61.00$ 161,040.00$ 62.00$ 163,680.00$ 66.00$ 174,240.00$ 72.00$ 190,080.00$
6 INCIDENTAL HOT MIX ASPHALT SURFACING TON 80.0 75.00$ 6,000.00$ 97.00$ 7,760.00$ 45.00$ 3,600.00$ 90.00$ 7,200.00$
7 PCC SIDEWALK REMOVAL SQ FT 2,722.0 1.75$ 4,763.50$ 0.95$ 2,585.90$ 2.50$ 6,805.00$ 3.00$ 8,166.00$
8 PCC SIDEWALK, 5"SQ FT 2,706 6.00$ 16,236.00$ 5.75$ 15,559.50$ 7.00$ 18,942.00$ 8.00$ 21,648.00$
9 DETECTABLE WARNINGS SQ FT 364 25.00$ 9,100.00$ 21.00$ 7,644.00$ 27.00$ 9,828.00$ 25.00$ 9,100.00$
10 HOT-MIX ASPHALT SURFACE REMOVAL-2.5 INCH SQ YD 27,203 2.15$ 58,486.45$ 2.10$ 57,126.30$ 2.50$ 68,007.50$ 3.00$ 81,609.00$
11 CLASS D PATCHES, 4 INCH SQ YD 1,895 30.00$ 56,850.00$ 29.00$ 54,955.00$ 30.00$ 56,850.00$ 34.00$ 64,430.00$
12 COMB CONRETE CURB AN DGUTTER REMOVAL & REPLACEMENT FOOT 671 35.00$ 23,485.00$ 31.00$ 20,801.00$ 30.00$ 20,130.00$ 35.00$ 23,485.00$
13 MANHOLES TO BE ADJUSTED WITH NEW FRAME & LID-TYPE 1 EACH 16 550.00$ 8,800.00$ 725.00$ 11,600.00$ 715.00$ 11,440.00$ 600.00$ 9,600.00$
14 INLETS TO BE ADJUSTED EACH 1 350.00$ 350.00$ 315.00$ 315.00$ 350.00$ 350.00$ 350.00$ 350.00$
15 VAVLE BOXES TO BE ADJUSTED EACH 1 250.00$ 250.00$ 225.00$ 225.00$ 290.00$ 290.00$ 200.00$ 200.00$
16 RESTORATION SQ YD 1,805 11.00$ 19,855.00$ 9.40$ 16,967.00$ 5.00$ 9,025.00$ 10.00$ 18,050.00$
17 AGGREGATE WEDGE SHOULDER, TYPE B TON 4 100.00$ 400.00$ 88.00$ 352.00$ 110.00$ 440.00$ 100.00$ 400.00$
18 CRACK ROUTING FOOT 42,000 0.01$ 420.00$ 0.07$ 2,940.00$ 0.01$ 420.00$ 0.02$ 840.00$
19 CRACK FILLING POUND 14,000 1.47$ 20,580.00$ 1.20$ 16,800.00$ 1.33$ 18,620.00$ 1.50$ 21,000.00$
20 CRACK SEALING FOOT 11,135 0.55$ 6,124.25$ 0.50$ 5,567.50$ 0.50$ 5,567.50$ 0.50$ 5,567.50$
21 PREPERATION OF BASE SQ YD 860 3.25$ 2,795.00$ 1.00$ 860.00$ 3.00$ 2,580.00$ 5.00$ 4,300.00$
22 THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS SQ FT 93.6 6.62$ 619.63$ 6.00$ 561.60$ 6.00$ 561.60$ 6.00$ 561.60$
23 THERMOPLASTIC PAVEMENT MARKINGS, 4"FOOT 445 1.49$ 663.05$ 1.35$ 600.75$ 1.35$ 600.75$ 2.00$ 890.00$
24 THERMOPLASTIC PAVEMENT MARKINGS, 6"FOOT 335 2.21$ 740.35$ 2.00$ 670.00$ 2.00$ 670.00$ 2.00$ 670.00$
25 THERMOPLASTIC PAVEMENT MARKINGS, 12"FOOT 260 4.42$ 1,149.20$ 4.00$ 1,040.00$ 4.00$ 1,040.00$ 3.00$ 780.00$
26 THERMOPLASTIC PAVEMENT MARKINGS, 24"FOOT 80 8.83$ 706.40$ 8.00$ 640.00$ 8.00$ 640.00$ 6.00$ 480.00$
BASE BID - TOTAL FOR ITEMS 1-26 515,056.39 515,767.58 548,997.38 3 627,937.60
BUILDERS PAVING
4413 Roosevelt Road, Ste 108
Hillside, IL 60162
MFT & LOCAL
BID TABULATION
1488 South Broadway Street
D. CONSTRUCTION
UNITED CITY OF YORKVILLE
Aurora, IL 60507Coal City, IL 60416
P.O. Box 998
GENEVA CONSTRUCTION
\\MILKYWAY\EEI_Storage\Docs\Public\Yorkville\2015\YO1518-P 2016 Road Program\Docs\bidtab01
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Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Legend
PAVING
CRACK SEALING
STRIPING
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
January 2016
YO1518
YO1518_Paving.MXD
H:\GIS\PUBLIC\YORKVILLE\2015\
KKP ³
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #3
Tracking Number
PW 2016-15
Mill Street LAFO
Public Works Committee – March 15, 2016
None
IDOT Bid Review
Brad Sanderson Engineering
Name Department
This memo is in regards to the IDOT Bid Letting that occurred on March 5, 2016. The low
bidder for the project was D Construction, Co. in the amount of $157,730.33, which was below
our estimate of $217,020.00.
The general schedule associated with the construction of the project is listed below:
Construction Start June 2016
Construction Complete August 2016
This is informational only at this time since IDOT will handle the contracting portion of the
project. If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 5, 2016
Subject: Mill Street LAFO
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2016-16
Annual MFT General Maintenance Appropriation
Public Works Committee – March 15, 2016
Positive
Approval
Annual appropriation of MFT funds for general maintenance for FY 17
Eric Dhuse Public Works
Name Department
All,
I have attached the annual MFT general maintenance appropriation for the fiscal year 17. At this
time the total sum has been left blank. This is due to the fact that bids are going to be opened for
hot patch and cold mix on March 11, 2016 which is past the deadline for packets. I will bring the
results and full completed packet sheets to the public works committee meeting for discussion.
I would ask that this be placed on the March 15, 2016 public works committee agenda for
discussion. If you have any questions or need more information, please let me know.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: March 1, 2016
Subject: Yearly MFT appropriation
Printed 3/8/2016 BLR 14230 (Rev. 07/15/13)
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
United City of Yorkville , Illinois, that there is hereby
(City, Town or Village) (Name)
appropriated the sum of of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2016
(Date)
to April 30, 2017 .
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Ottawa , Illinois.
I, Beth Warren Clerk in and for the United City
(City, Town or Village)
of Yorkville , County of Kendall
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Council at a meeting on March 22, 2016
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of .
(SEAL) Clerk
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
Local Public Agency:
County:
Maintenance Period
Municipal Estimate of
Maintenance Costs
Kendall
5/1/2016to4/30/2017Section Number:
Estimated Cost of Maintenance Operations
16-00000-00-GM
United City of Yorkville
Maintenance
Maint.
Group
Insp.
Req.
For Group I, IIA, IIB, or IIIEst Total
Operation UnitItemOperation
Cost
Bituminous PatchingIIABituminous Cold PatchTON100.00- - -
(No. Description)ItemUnitQuantityPriceCost
- -
-
Surface Hot MixTON200.00-
7,500.00 7,500.00
Sign Posts and AnchorsEA100.0040.00 4,000.00 4,000.00
Signs, Posts, and HardwareIIAVarious SignsEA150.0050.00
3,750.00 3,750.00
-
Brackets and HardwareEA75.0050.00
105,000.00 105,000.00
-
Snow RemovalIBulk Rock SaltTON1500.0070.00
7,750.00 7,750.00
for Bulk Rock Salt-
Salt Storage RentalIBuilding Space RentalLS1.007,750.00
-
Maintenance and operation of an -
- 109,000.00
-
existing street light systemIElectricity
couplers, housing, frames-
-
-
-
-
- 10,000.00
ballasts, photocells, lenses,-
Maintenance such as bulbs
arms, poles, wire, tape
Printed on 3/8/2016 11:09 AM
BLR 14231(Rev 02/18/14)
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspections
Submitted:Approved:
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total Estimated Maintenance Operation Cost247,000.00
Estimated CostMFT PortionOther Funds
Totals:
Maintenance
Maint Eng
Date Date
Municipal OfficialTitleRegional Engineer
Total Estimated Maintenance Engineering Cost-
Total Estimated Maintenance Cost247,000.00
-
-
-
-
Printed on 3/8/2016 11:09 AM
BLR 14231(Rev 02/18/14)
Page 1 of 1 BLR 11310 (Rev. 7/05)
Printed on 3/8/2016 11:07:10 AM
Special Provisions
The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction”, Adopted
January 1, 2016 , the latest edition of the “Manual on Uniform Traffic Control Devices for Streets
and Highways”, and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the
Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to
and govern the construction of 16-00000-00-GM , and in case of conflict with any part, or
parts, of said Specifications, the said Special Provisions shall take precedence and shall govern.
Bituminous Patching - The United City of Yorkville will use an N-30 or N-50 surface course mix on all patches throughout the
city. All patches will be performed in accordance with Section 442 of the Standard Specifications for Road and Bridge
Construction adopted January 1, 2016.
Sealed bids were received for the HMA and Cold mix. RFP and bid results are enclosed.
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2016-17
RFP for Hot Mix and Cold Patch
Public Works Committee – March 15, 2016
Positive
Approval
RFP results for yearly purchase of hot mix and cold patch as required by IDOT
Eric Dhuse Public Works
Name Department
Per IDOT rules, the city must go through the RFP process to procure any item(s) with a
cumulative value of over $20,000.00 when purchased from a single vendor. Although this rule
has been in place for some time, this is the first time we are going through this process. In the
past, our appropriations were approved if the value of individual items were under $20,000.00
even if it came from the same vendor. In order to fully comply with IDOT’s regulations, we
must start taking sealed bids for our hot mix and cold patch line items in our MFT appropriation.
The bids for the hot mix and cold patch will be opened on Friday March 11th, so it will be
too late for packet distribution. I have attached the RFP for your review and comment. I will
bring the bid tabulation sheet directly to the public works committee meeting for your review.
I would ask that this item be placed on the March 15, 2016 public works committee
meeting for discussion. If you have any questions or need further information, please let me
know.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of public works
CC: Bart Olson, Administrator
Date: March 7, 2016
Subject: RFP results
United City of Yorkville, Illinois
Request for Proposal
Hot Mix Asphalt and
Bituminous Premix for
Maintenance Use
February 2016
Request for Proposals
1. The United City of Yorkville, Illinois (the “City”) is issuing this Request for Proposal
(“RFP”) for the purpose of soliciting vendor proposals for Hot Mix Asphalt (HMA) and
Bituminous premix for maintenance use proprietary mixes (Cold Patch)
2. The City intends to seek the most cost-effective solution, based on the Criteria contained
in this RFP, for its needs.
3. One original and one copy of the proposal will be accepted until 11:00 am Friday March
11, 2016. Proposals submitted must be binding for not less than ninety (90) days after the
date received. The City will select the proposal, or combination of proposals, that, in its
opinion, is in the best interest of the City. The City reserves the right to reject any and all
proposals or portions of a proposal. The City also reserves the right to waive minor
technicalities in the proposal. The City not only reserves the right at the sole discretion
of the City to reject any and all proposals and to waive technicalities, but also reserves
the right of evaluation and the right to determine the methodology for evaluation of the
proposals to determine which is the best proposal and to accept the proposal (or
proposals) deemed to be in the best interest of the City, i.e., the most qualified proposal
will not necessarily be the proposal with the lowest cost. Further, the City reserves the
right to accept a proposal (or proposals) for any or all items separately or together.
4. Proposals may also be hand-delivered to the following address by the date and time
specified. It is the responsibility of the bidder to deliver the proposal in accordance with
these instructions contained above and/or elsewhere in the RFP. Proposals dispatched,
but not received by the City by proposal closing time, will be returned, after receipt,
unopened to the bidder. All proposals should be addressed to:
United City of Yorkville
Re: (vendor name)
Proposal for HMA and Cold Patch
Attention: Eric Dhuse
800 Game Farm Rd.
Yorkville, Illinois 60560
Proposal packets are available online at www.yorkville.il.us or at the United City of
Yorkville city hall which is located at 800 Game Farm Rd., Yorkville, Illinois.
5. Award of Contract. The United City of Yorkville City Council will make the final award of
the proposal or contract.
6. Contract. In addition to the completed proposal, a resulting contract shall be required by the
City, and may require product literature. All agreements between the United City of Yorkville
and the vendor will be handled through our legal counsel. In addition, any legal restrictions or
provisions, enforced by the vendor or its parent company, which are not in line with the
industry’s standard, should be pointed out.
7. Confidentiality of Documents. Proposals shall be unopened so as to avoid disclosure of
contents to competing bidders and kept secret during the process of negotiation. However, all
proposals that have been submitted shall be open for public inspection after contract award.
Trade secrets and confidential information, as specified by the vendor, contained in the proposals
shall not be open for public inspection.
8. Contact with City Employees. In order to ensure fair and objective evaluation, all questions
related to this RFP should be addressed only to Eric Dhuse, Director of Public works. His
contact information is as follows:
Email – edhuse@yorkville.il.us
Cell – 1-630-878-7102
Conditions
1. Cold patch shall be made available at all times throughout the year with 72 hour notification.
2. There will be no charge to the City for dumping used clean asphalt at winning vendor’s site.
The vendor will have the right to reject the load if there is too much foreign matter or debris
mixed in with the asphalt.
Criteria
1. All mixes shall be IDOT approved and verification must be provided by the winner bidder.
2. Please see attached sheets for basic IDOT mix designs and criteria.
BID SHEET
Price per ton for Hot Mix Asphalt (Surface Mix) as described herein. Yorkville will pick up said
asphalt at winning vendor’s place of distribution during normal working hours. The City estimates
that they will purchase approximately 200 tons of this mix. There is NO guarantee of this quantity,
it is strictly an estimate garnered from past usage.
HOT MIX ASPHALT $____________ /TON
Price per ton for Bituminous Premix for Maintenance Use (cold patch) as described herein.
Yorkville will pick up said cold patch at winning vendor’s place of distribution during normal
working hours. The City estimates they will purchase approximately 150 tons of this mix. There is
NO guarantee of the quantity, it is strictly an estimate garnered from past usage.
BITUMINOUS PREMIX FOR MAINTENANCE USE (COLD PATCH) $_____________ /TON
____________________________ ____________________________
Signature of Authorized Agent Date
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
PW 2016-18
Well No. 8 Rehabilitation
Public Works Committee – March 15, 2016
Consideration of Approval
Consideration of Change Order
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 2 for the above referenced project.
A Change Order, as defined in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and Layne Christensen Co. entered into an agreement for a contract
value of $86,929.00 for the above referenced project. The intent of this project was to
rehabilitate Well No. 8 pumping equipment. Change Order No. 1, dated January 27, 2016,
increased the contract value to $97,439.00.
Questions Presented:
Should the City approve the items within Change Order No. 2 which would increase the contract
amount by $1,567.00?
Discussion:
The following discussion points address the items listed on Change Order No. 2:
1) PCO Item No. 5 reflects a credit for column piping rehabilitation. The base bid schedule
included rehabilitation for all 840’ of the column piping; however, only 720’ was
rehabilitated and the remaining amount was replaced. This item includes a credit for the
120’ of piping that was not rehabilitated.
2) PCO Item No. 6 reflects the change item for 120’ of piping that was replaced instead of
rehabilitated, due to excessive wear and pitting on this piping.
3) PCO Item No. 7 reflects a credit for cutting and re-threading column piping joint. 8
joints were cut and re-threaded and the base bid schedule allowed for 10 joints.
4) PCO Item No. 8 reflects a credit for new pipe couplings. 3 new couplings were required
and the base bid schedule allowed for 4 new couplings.
5) PCO Item No. 9 reflects a credit for bailing of material from the bottom of the well. It
took the Contractor 6.5 hours to bail the material and the base bid schedule allowed for
16 hours.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Lisa Pickering, Deputy City Clerk
Date: March 7, 2016
Subject: Water Well No. 8 Rehabilitation
6) PCO Item No. 10 reflects a credit for PVC piping for the well’s level transducer. The
base bid schedule included 840’ of new PVC piping. 800’ of the existing PVC piping
was deemed appropriate for reuse and only 40’ of new PVC piping was required.
7) PCO Item No. 11 is a credit for site rehabilitation work that was completed by the City
instead of the Contractor.
The project has been completed before the required date for completion of April 8, 2016.
The work within this change order will not affect the expected completion date of this
project. Change Order No. 2 will be the last change request for this project.
Action Required:
Consideration of approval of items on Change Order No. 2 in the amount of $1,567.00.
(continued) CO-01
CHANGE ORDER
Order No. 2
Date: February 26, 2016
Agreement Date: November 23, 2015
NAME OF PROJECT: Water Well No. 8 Rehabilitation and associated appurtenances
OWNER: United City of Yorkville
CONTRACTOR: Layne Christensen Company
The following changes are hereby made to the CONTRACT DOCUMENTS:
PCO 5: Credit for Rehabilitation the 10-Inch Column
PCO 6: Extra for New Discharge 10-Inch Column Piping
PCO 7: Credit for Cutting and Re-Threading Column Piping Joints
PCO 8: Credit for Furnishing New Column Piping Joints
PCO 9: Credit for Performing Bailing with Rig and Two Man Crew
PCO 10: Credit for Furnishing 1-1/2” PVC Pipe for Submersible Level Transducer
PCO 11: Credit for Site Restoration
Justification:
PCO 5: The Base Bid Schedule includes a line item for the Contractor to rehabilitate all
840’ of the 10-Inch Column Piping. However, some of the piping was in poor
condition and was replaced, and only 720 linear feet of pipe was rehabilitated.
This is a credit to the City for the 120’ difference of piping rehabilitated at
$22/LF. (Credit: $2,640.00)
PCO 6: Some of the existing column piping, scheduled to be rehabilitated, was in poor
condition due to excessive pitting and corrosion, and required replacement.
New 10-inch column piping is a mandatory alternate bid item (4a). The PCO
includes furnishing 120’ of new 10-inch column piping at $78/LF. (Add:
$9,360.00)
PCO 7: The Base Bid Schedule includes a line item for the Contractor to cut and re-
thread ten (10) column piping joints. During the inspection of the pipe, it
became apparent that only eight (8) pipe joints needed to be cut and re-thread.
This is a credit to the City for the difference of two (2) pipe joints that were not
required to be cut and re-thread at a cost of $140.00/Each. (Credit: $280.00)
PCO 8: The Base Bid Schedule includes a line item for the Contractor to furnish four (4)
new column pipe couplings; however, during inspection of the pipe it became
apparent that only three (3) new column pipe couplings were needed. Layne
furnished the three pipe couplings and the PCO is for a credit of one (1) pipe
coupling at a price of $178.00/Each. (Credit: $178.00)
CHANGE ORDER NO. C-01
Page 2
CO-02
PCO 9: The Base Bid Schedule includes a line item for the Contractor to remove and
dispose of material such as sand, should such material be determined to be
present at the bottom of the well, by performing bailing with a rig and two main
crew for sixteen (16) hours. Layne completed bailing of the well in six and a half
(6.5) hours. The PCO includes a nine and a half (9.5) hour credit for performing
bailing with a rig and two man crew at the Contract Unit Price of $330.00/HR.
(Credit: $3,135.00)
PCO 10: The Base Bid Schedule includes a line item for the Contractor to furnish 840
linear feet of 1-1/2” PVC pipe for the submersible level transducer; however,
only 40’ of PVC was actually provided. Prior to rehabilitation, the transducer
was placed 40’ above the pump, and during rehabilitation it was decided to
drop the transducer to the top of the pump where it is traditionally located. All of
the original 800’ of PVC was in good condition and re-used, and Layne
provided the additional 40 linear feet of PVC. This change request is for a credit
to the City for 800 linear feet of PVC pipe at $1.20/LF. (Credit: $960.00)
PCO 11: The City performed a portion of the site restoration work, which was the
contractual obligation of the Contractor. The PCO includes a credit equivalent
to the manpower costs for the City to perform this work. (Credit: $600.00)
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $ 86,929.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 97,439.00
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased)
by: $ 1,567.00
The new CONTRACT PRICE including this CHANGE ORDER will be $ 99,006.00
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
The date for completion of all work will be April 8, 2016.
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or
objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL
GENERAL CONDITIONS.
Requested by: Layne Christensen Co.
Recommended by: Engineering Enterprises, Inc.
Accepted by: The United City of Yorkville
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB # 7
Tracking Number
PW 2016-19
Kendall County Transportation Alternative Program (KC-TAP) – Route 47 Sidewalks
Public Works Committee – March 15, 2016
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an intergovernmental agreement with Kendall County for acceptance of a
Transportation Alternatives Program grant in the amount of $35,000.
Background
For the fourth year in a row, the City Council was approved for a Kendall County Transportation
Alternatives Program grant for construction of Route 47 sidewalks. However, the Kendall County
Board this year decided to award the remaining $35,000 for the Route 47 project all in this year. The
attached intergovernmental agreement is the same agreement the City approved last year, just with an
updated dollar amount.
With City Council approval of the new agreement, we would immediately submit for
reimbursement, as we have incurred more than enough sidewalk related expenses on the Route 47
project.
Recommendation
Staff recommends approval of the attached intergovernmental agreement with Kendall County
for the Transportation Alternatives Program.
Memorandum
To: Public Works Committee
From: Bart Olson, City Administrator
CC:
Date: March 10, 2016
Subject: TAP Grant
Page 1 of 13
INTERGOVERNMENTAL AGREEMENT FOR KENDALL COUNTY
TRANSPORTATION ALTERNATIVES PROGRAM (“KC-TAP”) FUNDING TO THE
UNITED CITY OF YORKVILLE TO CONSTRUCT MULTI-USE TRAILS AND
SIDEWALKS ALONG ROUTE 47 IN YORKVILLE, ILLINOIS (2016)
THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between
the County of Kendall, a unit of local government of the State of Illinois (“Kendall County”) and
the United City of Yorkville (the “Grantee”), a municipal corporation of the State of Illinois.
WITNESSETH:
WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10,
provides that units of local government may contract or otherwise associate among themselves to
obtain or share services and to exercise, combine, or transfer any power or function in any
manner not prohibited by law or by ordinance and may use their credit, revenues, and other
resources to pay costs related to intergovernmental activities; and
WHEREAS, the Grantee and Kendall County (the “parties”) are units of local
government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who
are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental
Cooperation Act, 5 ILCS 220/1 et seq.; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that
any county may participate in an intergovernmental agreement under this Act notwithstanding
the absence of specific authority under the State law to perform the service involved, provided
that the unit of local government contracting with the County has authority to perform the
service; and
WHEREAS, pursuant to the Illinois Highway Code under 605 ILCS 5/9-101 and 605
ILCS 5/4-409, the State, its municipalities and the counties may form cooperative agreements
Page 2 of 13
with each other for the construction, maintenance and improvement of streets, highways and any
portions thereof; and
WHEREAS, the Illinois Highway Code (605 ILCS 5/1 et seq.) and the Illinois Bikeway
Act (605 ILCS 30/1 et seq.) each encourage the funding and the creation of bicycle paths, multi-
use trails and sidewalks along roadways within the State of Illinois; and
WHEREAS, on July 17, 2012, the Kendall County Board passed Resolution Number 12-
33 entitled “Resolution for the Creation of the Kendall County Transportation Alternatives
Program (“KC-TAP”)”, which authorizes Kendall County to provide financial assistance to
qualified applicants for the grantee’s construction of multi-use trails and sidewalks in Kendall
County, Illinois; and
WHEREAS, on or about December 31, 2015, Grantee submitted an application pursuant
to the KC-TAP. Grantee’s application sought further financial assistance to construct multi-use
trails and sidewalks along Illinois Route 47 within Grantee’s city limits. Grantee’s construction
project is identified in the attached Exhibit A and shall be referred to herein as “the Project”; and
WHEREAS, the Kendall County Board approved Grantee’s KC-TAP application for
financial assistance on February 16, 2016; and
WHEREAS, the parties wish to enter into this agreement for the benefit of local
pedestrians and bicyclists and to provide a safe and efficient pathway for the residents of the
United City of Yorkville and Kendall County; and
WHEREAS, pursuant to the terms of this agreement, Kendall County will grant money
to Grantee to partially fund the building of multi-use trails and/or sidewalks as described in the
Grantee’s application for funds, which is attached to this agreement as Exhibit A and
Page 3 of 13
incorporated by reference, and the referenced Intergovernmental Agreement between Grantee
and the Illinois Department of Transportation; and
WHEREAS, it is understood that in no case shall Kendall County provide more than
50% of the funding for any approved project and a local government agency cannot obtain more
than $50,000 in KC-TAP Funds per fiscal year; and
WHEREAS, it is the understanding of the parties that at all times, including after
completion of the project, Grantee alone will own, construct, maintain, repair and/or replace the
subject improvements, and that Kendall County will have no duties to construct, maintain, repair
and/or replace the subject improvements at any time in the future.
NOW, THEREFORE, in consideration of the premises and the mutual covenants
hereafter set forth, the parties agree as follows:
1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated
in this paragraph 1;
2. Kendall County’s Obligations:
a. Kendall County agrees to grant an amount not to exceed thirty five thousand
dollars ($35,000.00) in Fiscal Year 2016 (December 1, 2015 to November 30,
2016) to Grantee for the purpose of partially funding construction of the Project;
b. The final amount of this Grant, which shall not exceed thirty five thousand dollars
($35,000.00), will be determined at the time the Grantee submits its final request
for reimbursement for the Project;
c. The final Grant amount shall not exceed 50% of the funding for said Project.
Should the submitted reimbursement request constitute an amount above 50% of
the Project’s costs, then Kendall County shall, in its sole discretion, choose to
Page 4 of 13
reimburse an amount below thirty five thousand dollars ($35,000.00) and equal to
50% of the Project’s costs;
d. Kendall County shall disburse the Grant funds under this agreement within sixty
(60) days of the submission of Grantee’s final request for reimbursement and the
necessary supporting documentation supporting the request;
e. Kendall County shall have no ownership interest in the Project and/or the subject
improvements under this agreement, nor shall it have any obligations beyond the
granting and disbursement of KC-TAP grant funds as described herein.
3. Grantee’s Obligations:
a. Grantee understands and agrees that only qualified units of local government
within Kendall County who have statutory authority to provide lands or facilities
for multi-use trails or sidewalk purposes are eligible for assistance under the KC-
TAP program and eligible projects must be located within the geographical
boundaries of Kendall County, as well as located along a State or County
Highway and Grantee herein assures Kendall County that it and its Project
qualifies for funding pursuant to this understanding and pursuant to all other terms
of the KC-TAP as set forth in Kendall County Resolution Number 12-33 and
Grantee’s application;
b. Grantee shall use the funds set forth in this Agreement to construct the Project at
the locations and pursuant to the specifications as set forth in the attached Exhibit
A and in conformance with all plans and designs previously supplied by Grantee
as part of the KC-TAP application process. Grantee understands and agrees that
the funds provided by Kendall County pursuant to this Agreement shall not be
Page 5 of 13
used for any other purpose including, but not limited to, future maintenance of the
multi-use trails or sidewalks (e.g., sealing, patching or crack filling). In the event
that Grantee uses the funds for an improper purpose, Grantee shall immediately
reimburse Kendall County the full amount of funds provided to Grantee under this
Agreement;
c. At all times, the Project, and all of its resulting improvements, shall be the
exclusive property of Grantee, who shall exercise complete control, responsibility
and ownership of said property. At no time shall Kendall County be deemed to
have adopted said Project or its resulting improvements or the responsibility for
the ownership, construction, maintenance, care, and demolition of the
improvements that are subject to the Project and this Agreement;
d. Grantee and its consultants, employees, contractors, subcontractors and agents
agree to comply with the following state and federal laws and Grantee shall
ensure that all of their contracts include provisions incorporating the following:
i. The Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq. Grantee agrees
to (a) fully comply with all applicable requirements of the Prevailing
Wage Act and (b) notify all contractors and subcontractors that the work
performed pursuant to this Agreement shall be subject to the Illinois
Prevailing Wage Act. In the event that Grantee fails to comply with the
notice requirements set forth in the Illinois Prevailing Wage Act,
Grantee shall be solely responsible for any and all penalties, fines and
liabilities incurred for Grantee’s, contractors’ and/or subcontractors’
violations of the Prevailing Wage Act.
Page 6 of 13
ii. The Employment of Illinois Workers on Public Works Act, 30 ILCS
570/0.01 et seq. (“Employment Act”).
iii. The Substance Abuse Prevention on Public Works Act, 820 ILCS 265/1 et
seq. and the Illinois Drug Free Workplace Act, 30 ILCS 580/1 et seq.
iv. The Illinois Public Construction Bond Act, 30 ILCS 550/1 et seq.
v. The Illinois Human Rights Act, Title VI of the Civil Rights Act of 1964,
as amended, the Americans with Disabilities Act, the Age Discrimination
in Employment Act, Section 504 of the Federal Rehabilitation Act, and all
applicable rules and regulations.
e. Grantee shall ensure that Grantee and each contractor and/or subcontractor
performing work on the Project shall obtain and continue in force during the term
of the Project, all insurance necessary and appropriate and that each contractor
and/or subcontractor contracted with to perform work on the Project shall name
Kendall County as an Additional Insured on a Primary and Non-Contributory
basis with respect to the general liability, business auto liability and excess
liability insurance, as well as a waiver of subrogation with respect to the general
liability and workers’ compensation in favor of Kendall County. Further, Grantee
shall require each contractor and/or subcontractor to provide indemnification and
hold harmless guarantees to Kendall County during the construction of this
Project;
f. Grantee shall comply with all competitive bidding and selection requirements
necessary for construction and completion of the Project pursuant to applicable
state and federal laws. Grantee shall obtain certifications from all contractors and
Page 7 of 13
subcontractors who perform work on the Project, which certify the contractors
and subcontractors are not barred from performing the work as a result of a
violation of either 720 ILCS 5/33E-3 or 5/33E-4 (bid rigging or bid rotating) or as
a result of a violation of 820 ILCS 130/1 et seq. (the Illinois Prevailing Wage
Act);
g. It is agreed by the Grantee that the maintenance, both physical and financial of the
Project and its resulting improvements will be the responsibility of Grantee, and
Grantee alone. Further, Grantee shall be responsible for any future repair or
replacement deemed necessary for the Project and its resulting improvements
(notwithstanding any agreements with third-parties in this regard). Nothing in this
Agreement shall be construed as to create a duty or responsibility on behalf of
Kendall County to finance, maintain, repair, replace, or otherwise control the
subject improvements;
h. During, and following completion of the Project, Grantee shall defend, with
counsel of Kendall County’s own choosing, indemnify and hold harmless Kendall
County, including Kendall County’s past, present and future board members,
elected officials, insurers, employees, and agents from and against any and all
claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and
costs relating thereto, including but not limited to attorneys’ fees and other legal
expenses, which Kendall County, its past, present and future board members,
elected officials, insurers, employees, and/or agents may hereafter sustain, incur
or be required to pay relating to, or arising in any manner out of the use,
ownership, construction, maintenance, repair, replacement and/or condition of the
Page 8 of 13
subject facilities built during this Project, or claims, liabilities, obligations, losses,
penalties, fines, damages, and expenses and costs relating to and arising in any
manner out of Grantee and Grantee’s Contractors and Subcontractors
construction of this Project or Grantee’s alleged failure to perform its obligations
pursuant to this Agreement. Any attorney representing Kendall County shall be
approved by the Kendall County State’s Attorney and shall be appointed a Special
Assistant State’s Attorney, as provided in 55 ILCS 5/3-9005. Kendall County’s
participation in its defense shall not remove Grantee’s duty to indemnify, defend
and hold Kendall County harmless, as set forth above;
i. Grantee understands and agrees that construction of the Project must begin within
24 months of signature of this Agreement by the Kendall County Board. If the
subject project does not begin construction within 24 months, Grantee will be in
default of this Agreement and at that time the Agreement, as well as any
obligations of Kendall County, shall immediately cease and be considered null
and void with no further obligation upon Kendall County to provide the Grant
funding as described above;
j. Grantee understands that Construction of the Project must be completed and a
request for reimbursement must be submitted to Kendall County within 60
months after the signature of this Agreement. If Grantee is unable to complete the
Project and seek reimbursement within that time, Grantee will be in default of this
Agreement and at that time the Agreement, as well as any obligations by Kendall
County, shall immediately cease and be considered null and void with no further
obligation upon Kendall County to provide the Grant funding as described above;
Page 9 of 13
k. If Grantee is unable to begin construction of the Project within 24 months after
the parties’ execution of this Agreement, or is unable to complete the Project and
request reimbursement within 60 months after the parties’ execution of this
agreement, Grantee may submit a request in writing to Kendall County requesting
an extension of time to commence or complete the construction, as the case may
be. Grantee must file its request for an extension of time with Kendall County on
or prior to expiration of the 24 month period in the case of it beginning
construction or on or prior to expiration of the 60 month period in the case of
completing construction and seeking reimbursement. Requests for extensions
shall not be valid if made after the expiration of the above deadlines. Kendall
County retains sole discretion whether to approve Grantee’s request for an
extension of time;
l. Grantee understands and agrees that prior to Kendall County disbursing the above
listed KC-TAP funds as described herein, Grantee must submit final project costs,
along with a written request for reimbursement to the Kendall County Engineer or
his designee, who shall then determine the appropriateness of the costs and
expenses claimed and determine if all obligations have been met prior to
approving the disbursement of Grant funds. If requested by Kendall County, the
Grantee must also submit any and all further documentation to verify completion
of the Project, the costs incurred by Grantee and Grantee’s compliance with the
terms of this Agreement;
m. Grantee understands and agrees that it shall submit its request for reimbursement
to Kendall County within the same fiscal year that the Project is completed.
Page 10 of 13
Failure to timely request reimbursement as outlined in this Agreement will result
in Grantee being in default of this Agreement and at that time the Agreement, as
well as any obligations by Kendall County, shall immediately cease and be
considered null and void with no further obligation upon Kendall County to
provide the Grant funding as described above;
n. Grantee understands and agrees that reimbursement requests cannot exceed the
amount originally awarded by the Kendall County Board and described in Section
2(a);
o. Grantee understands and agrees that under no circumstances shall cost overruns
be considered nor shall KC-TAP Funds under this Agreement be advanced to the
Grantee prior to project completion and submission of a request for
reimbursement.
4. It is mutually agreed by Kendall County and Grantee that at no time shall Kendall County
be inferred to, or obligated to, have a duty to provide insurance for the subject
improvements or otherwise indemnify and hold harmless Grantee in connection with the
use, enjoyment, ownership, maintenance, construction, repair or replacement of the
Project improvements and any property where the Project has been completed;
5. This Agreement and the rights of the parties hereunder may not be assigned (except by
operation of law), and the terms and conditions of this Agreement shall inure to the
benefit of and be binding upon the respective successors and assigns of the parties hereto.
Nothing in this Agreement, express or implied, is intended to confer upon any party,
other than the parties and their respective successors and assigns, any rights, remedies,
obligations or liabilities under or by reason of such agreements;
Page 11 of 13
6. Any notice required or permitted to be given pursuant to this Agreement shall be duly
given if sent by fax, certified mail, or courier service and received. As such, all notices
required or permitted hereunder shall be in writing and may be given by either (a)
depositing the same in the United States mail, addressed to the party to be notified,
postage prepaid and certified with the return receipt requested, (b) delivering the same in
person, or (c) telecopying the same with electronic confirmation of receipt.
If to the County: County Engineer
Kendall County Highway Department
6780 Route 47
Yorkville, Illinois 60560
With copy to:
Kendall County State’s Attorney
807 John Street,
Yorkville, Illinois, 60560
If to the Grantee: City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Or such address or counsel as any party hereto shall specify in writing pursuant to this
Section from time to time;
7. This Agreement shall be interpreted and enforced under the laws of the State of Illinois.
Any legal proceeding related to enforcement of this Agreement shall be brought in the
Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall
be declared and/or found invalid, illegal or unenforceable by a court of competent
jurisdiction, such provision shall, to the extent possible, be modified by the court in such
manner as to be valid, legal and enforceable so as to most nearly retain the intent of the
parties, and, if such modification is not possible, such provision shall be severed from
Page 12 of 13
this Agreement, and in either case the validity, legality, and enforceability of the
remaining provisions of this Agreement shall not in any way be affected or impaired
thereby;
8. This Agreement may be executed in counterparts (including facsimile signatures), each of
which shall be deemed to be an original and both of which shall constitute one and the
same Agreement;
9. This Agreement represents the entire agreement between the parties and there are no
other promises or conditions in any other agreement whether oral or written. Except as
stated herein, this agreement supersedes any other prior written or oral agreements
between the parties and may not be further modified except in writing acknowledged by
both parties;
10. Nothing contained in this Agreement, nor any act of Kendall County or the Grantee
pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or
by third persons, to create any relationship of third party beneficiary, principal, agent,
limited or general partnership, joint venture, or any association or relationship involving
Kendall County and the Grantee;
11. This Agreement shall be in full force and effect upon signature by both parties and will
terminate upon either (a) payout by Kendall County of Grant funds as described herein,
or (b) default by Grantee, whichever occurs first. However, the duty to defend and
indemnify shall survive the term of this agreement;
12. In the event Kendall County is in default under the Agreement because funds are not
appropriated for a fiscal period subsequent to the one in which the Agreement was
entered into which are sufficient to satisfy all or part of Kendall County’s obligations
Page 13 of 13
under this Agreement during said fiscal period, Kendall County agrees to provide prompt
written notice of said occurrence to Grantee. In the event of a default due to non-
appropriation of funds, Grantee and Kendall County have the right to terminate the
Agreement upon providing thirty (30) days written notice to the other party. No
additional payments, penalties and/or early termination charges shall be required upon
termination of the Agreement;
13. Kendall County and Grantee each hereby warrant and represent that their respective
signatures set forth below have been, and are on the date of this Agreement, duly
authorized by all necessary and appropriate corporate and/or governmental action to
execute this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental
Agreement to be executed by their duly authorized officers on the above date.
County of Kendall, a unit of local government United City of Yorkville, Kendall County,
of the State of Illinois Illinois, a municipal corporation
By: ____________________________ By: ____________________________
Chair, Kendall County Board Mayor
Date: ____________________________ Date: ____________________________
Attest: Attest:
____________________________ ____________________________
County Clerk City Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #8
Tracking Number
PW 2016-20
Windett Ridge Traffic Control Requests
Public Works Committee – March 15, 2016
a. Fairfax Way and Windett Ridge Road Intersection
b. Claremont Court and Windett Ridge Road Intersection
Brad Sanderson Engineering
Name Department
As requested, we investigated the possible installation of stop signs at the intersection of Fairfax Way and
Windett Ridge Road. Our findings were as follows:
Currently there is no signage control at the intersection.
There appears to be sight distance constraints to the eastbound and southbound approaches of the
intersection due to the rear yard fence of 591 Windett Ridge Road.
The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices
(MUTCD). The manual states as follows in regards to stop sign installation:
Guidance:
Engineering judgment should be used to establish intersection control. The following factors
should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
YIELD or STOP signs should be used at an intersection if one or more of the following conditions
exist:
A. An intersection of a less important road with a main road where application of the normal
right-of-way rule would not be expected to provide reasonable compliance with the law;
B. A street entering a designated through highway or street; and/or
C. An unsignalized intersection in a signalized area.
In addition, the use of YIELD or STOP signs should be considered at the intersection of two
minor streets or local roads where the intersection has more than three approaches and where
one or more of the following conditions exist:
A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all
approaches averages more than 2,000 units per day;
B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to
stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is
necessary; and/or
C. Crash records indicate that five or more crashes that involve the failure to yield the right-of-
way at the intersection under the normal right-of-way rule have been reported within a 3-year
period, or that three or more such crashes have been reported within a 2-year period.
Yield or Stop signs should not be used for speed control.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: February 22, 2016
Subject: Fairfax Way and Windett Ridge Road Stop Sign
The traffic volume appears to be below 2,000 units per day and there does not appear to be an accident
history. However, due to the sight distance constraints, the intersection is a good candidate for a stop sign
installation. Since the main entrance into the neighborhood from IL Route 47 is at Windett Ridge Road,
we recommend the stop signs be placed on Fairfax Way.
Fairfax Way and Windett Ridge Road
Intersection Photos
1
Westbound Approach, Looking West
Westbound Approach, Looking South
Fairfax Way and Windett Ridge Road
Intersection Photos
2
Westbound Approach, Looking North
Eastbound Approach, Looking East
Fairfax Way and Windett Ridge Road
Intersection Photos
3
Eastbound Approach, Looking North
Eastbound Approach, Looking South
Fairfax Way and Windett Ridge Road
Intersection Photos
4
Northbound Approach, Looking North
Northbound Approach, Looking West
Fairfax Way and Windett Ridge Road
Intersection Photos
5
Northbound Approach, Looking East
Southbound Approach, Looking South
Fairfax Way and Windett Ridge Road
Intersection Photos
6
Southbound Approach, Looking East
Southbound Approach, Looking West
As requested, we investigated the possible installation of stop signs at the intersection of Claremont Court
and Windett Ridge Road.
Our findings were as follows:
Currently there is no signage control at the intersection.
There appears to be sight distance constraints to the eastbound and southbound approaches of the
intersection due to the rear yard fence and landscaping of the residence at that corner.
The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices
(MUTCD). The manual states as follows in regards to stop sign installation:
Guidance:
Engineering judgment should be used to establish intersection control. The following factors
should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
YIELD or STOP signs should be used at an intersection if one or more of the following conditions
exist:
A. An intersection of a less important road with a main road where application of the normal
right-of-way rule would not be expected to provide reasonable compliance with the law;
B. A street entering a designated through highway or street; and/or
C. An unsignalized intersection in a signalized area.
In addition, the use of YIELD or STOP signs should be considered at the intersection of two
minor streets or local roads where the intersection has more than three approaches and where
one or more of the following conditions exist:
A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all
approaches averages more than 2,000 units per day;
B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to
stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is
necessary; and/or
C. Crash records indicate that five or more crashes that involve the failure to yield the right-of-
way at the intersection under the normal right-of-way rule have been reported within a 3-year
period, or that three or more such crashes have been reported within a 2-year period.
Yield or Stop signs should not be used for speed control.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 3, 2016
Subject: Claremont Courtand Windett Ridge Road Stop Sign
The traffic volume appears to be below 2,000 units per day and there does not appear to be an
accident history. However, due to the sight distance constraints, the intersection is a good
candidate for a stop sign installation. Since Claremont Court ends at Windett Ridge Road, we
recommend the stop sign be placed on Claremont Court.
Windett Ridge Road and Claremont Court
Intersection Photos
1
Westbound Approach, Looking West
Westbound Approach, Looking North
Windett Ridge Road and Claremont Court
Intersection Photos
2
Eastbound Approach, Looking East
Eastbound Approach, Looking North
Windett Ridge Road and Claremont Court
Intersection Photos
3
Southbound Approach, Looking South
Southbound Approach, Looking East
Windett Ridge Road and Claremont Court
Intersection Photos
4
Southbound Approach, Looking West
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
PW 2015-45
E-Waste Recycling
Public Works Committee – March 15, 2016
An update will be given at the meeting.
Bart Olson Administration
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
OB #2
Tracking Number
PW 2016-04
Countryside Subdivision Water Main and Roadway Improvements
Public Works Committee – March 15, 2016
Project Direction
Project Update
Brad Sanderson Engineering
Name Department
Summary
Review of roadway designs for Countryside Parkway and Center Parkway.
Background
This item was last discussed at the February Public Works Committee meeting. At that meeting,
the committee reviewed options related to the intersection design of Countryside Parkway and Center
Parkway. The committee directed staff to make a recommendation on the three options as it relates to
the bids that were to be opened in the coming weeks and the City’s FY 17 budget proposal.
The bids for the Countryside watermain and pavement improvements were opened last week and
are included in an agenda item at this meeting. In short, bids came back very favorable. Staff is
recommending that all pavement in the Countryside subdivision be improved as part of this project, and
that the watermains highlighted in blue in the attached exhibit be completed. The watermains in the
subdivision that we do not recommend completing have much lower breakage rate than the rest of the
watermains in the subdivision.
If we complete all roads in the subdivision, and complete most of the watermains, we would still
have a few hundred thousand dollars to put towards pavement and watermain improvements in other
parts of town. With the City’s five year Road to Better Roads program funding in flux, and with the
high costs of the various roundabout designs, we recommend that the City choose to simply mill and
overlay the Countryside Parkway and Center Parkway. This option is the cheapest out of the three
proposals, and allows us to use LAFO grant funds.
Finally, EEI plans to study a couple options as it relates to striping the intersection of
Countryside Parkway and Center Parkway so that the odd geometry of the intersection is mitigated.
Staff thinks that there could be a stripe design that improves safety at the intersection at a fraction of the
cost of a full roundabout.
Recommendation
Staff recommends to proceed with simple mill and overlay of Countryside Parkway and Center
Parkway.
Memorandum
To: Public Works Committee
From: Bart Olson, City Administrator
CC:
Date: March 10, 2016
Subject: Countryside Parkway and Center Parkway
88
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Legend Base Bid Alternate Bids Possible Additions Possible LAFO
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Countryside
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E Kendall Dr P al m e r C t C e n t e r P k w y
W K e n d a ll D r
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"
6 "
12"
6"
6"
8"
6
"
6"
6 "
6"
6 "
8"
6
"
6"
10"
6
"
6
"
8"
6"
6"
6"
6 "
6"
1
2
"
6 "
6 "
6 "
6
"
6"
6
"
8"
6"
8"
6"
12"
1
2
"
1 2"
8"
8"
1 2 "
6
"
1 2"
6 "4 "
8"
3"6 "
8
"
6
"
12"
1.5
6"
6"6"
8 "
6"
6"
8
"
2"
12"
8"
8 "
8 "
16"
8 "
8"
6"
8"
1
2
"
8"
6"
8"
8 "
6"
8
"
12"
8"
8"
12"
8"
8
"
8"
8
"
8"
2 "
6"
6
"
12"
8"8"
8
"
12"
1.5"
1 6 "
6
"
1.5"
1.5"
6
"
6
"
1.5"
1.5"
1.5"
8"
8"
1 2 "
12"
12"
8"12"
8"
6"6 "
12"
8
"
8
"
8 "
12"
8"
8"
6"
6
"
6"
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1 2 "
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8"
6"
6"
6
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1 .5 "
1
"
10"8"
12"
6"
6
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8"
12"
8"
8"
8 "
8"8"
8 "
10"6"
12"
12"10"
16"
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6
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4 4000400800200 Feet H:\GIS\Public\Yorkville\2014\YO1440\YO1440_WM_Replacement.mxdLegendWater Main Breaks Unknown Year 2014 Existing Water Main Planned Water Main Rehabilitation Countryside Water MainCountryside Water Main Facts * 20,400' of main (3.9 miles) * 52 breaks since 1996 * 90 breaks per 100 miles of main annually * 25 to 27 breaks per 100 miles of main annually (national average per AWWA)* Water Main breaks shown from 1996 to current United City of Yorkville Countryside Water Main Replacement March 2016
The purpose of this memo is to present a couple of potential alternatives for improving the
intersection of Center and Countryside Parkway as directed by the Public Works Committee.
We have reviewed two alternatives with respect to the roundabout option. The exact layouts of
options are conceptual at this point and are subject to change if the City elects to move forward
with final design and construction. Also as noted previously, in order for the roundabout options
to work, transitions from four lanes to two lanes should occur prior to reaching the intersection.
The exact location of the transition may be modified from what has been shown.
As a reminder some of the advantages of the roundabout are as follows:
A roundabout installation would offer an opportunity to improve the safety of the
intersection.
The proposed roundabout footprint based on a WB-55 design vehicle would fit within
existing right-of-way.
The proposed roundabout would offer the opportunity to reduce the lane widths of the
approaching roadways from four to two lanes, thus providing savings in long term
maintenance. This is true not only for pavement, but for the elimination of the grassed
median as well.
The existing curb on the medians is in poor condition and is in need of replacement.
Alternative No. 1 reduces the lane widths at West and East Kendall drives as you approach the
intersection.
Alternative No. 2 also reduces the lane widths at West and East Kendall drives but maintains a
grassed median (newly constructed) as you approach the intersection.
Alternative No. 3 would be to maintain the existing geometry and rehabilitate the streets as
originally planned. For this option, it should be noted that we are planning to utilize LAFO
funds to fund the milling and resurfacing of Center Parkway (from Rt 34 to Countryside) and
Countryside Parkway (from Rt 47 to Center). The initial projected funding for this project is
$475,000 STP and $200,000 local funds. By constructing the roundabout, we anticipate not
being able to utilize approximately ½ the STP funds or $237,500. Also as a reminder, we are
currently not within the KKCOM’s five year program, but must petition if we elect to move the
LAFO project forward.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Lisa Pickering, Deputy City Clerk
Date: February 5, 2016
Subject: Countryside Water main and Roadway Improvements
The estimated construction costs associated with the alternatives are summarized in the table
below:
Description Estimated Costs
Alternative No. 1 - Center/Countryside
(Roundabout)
$1,080,000
Alternative No. 2 - Center/Countryside
(Roundabout w/Grass Median)
$1,140,000
Alternative No. 3 - Center/Countryside
(Existing Geometry)
$785,000
Cost Difference (Alt. No. 1 – Alt. No. 3)
$295,000
Cost Difference (Alt. No. 2 – Alt. No. 3)
$355,000
* Loss of LAFO funds are estimated at $237,500.
The other factor that comes into play is that by reducing the lane widths and adjusting the center
island for a portion of the area, the long term maintenance costs are reduced. We estimate the
savings (20 year projection) to be as follows:
Alternative No. 1
Description Estimated Savings
Future Pavement Maintenance
(Mill/Resurfacing)
$160,000
Median Maintenance $140,000
Total $300,000
Alternative No. 2
Description Estimated Savings
Future Pavement Maintenance
(Mill/Resurfacing)
$130,000
Median Maintenance $45,000
Total $175,000
To summarize, the roundabout alternatives are estimated to cost approximately $295-355,000
more to construct versus utilizing the existing geometry. In addition, we are estimating that we
would lose approximately $237,500 in LAFO funding. We do anticipate long term maintenance
cost savings of around $300,000 for Alternative No. 1 and $175,000 for Alternative No. 2.
At this time, we are looking for direction from the City Council as to whether they would like to
move forward with a roundabout in this area. If this is the direction, we would recommend that
this be handled as a separate project to allow enough time for proper design and for public
education and input.