Library Minutes 2016 03-14-16Page 1 of 4
APPROVED WITH CORRECTIONS
04/11/2016
Yorkville Public Library
Board of Trustees
Monday, March 14, 2016, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by Vice-President Barb Johnson.
Roll Call:
Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder (arr. 7:03pm), Russ Walter-yes,
Carol LaChance-yes, Susan Chacon-yes, Wamecca Rodriguez-yes
Absent: Beth Gambro, Kate Elder
Others Present:
Library Director Michelle Pfister
Alderman Liaison Seaver Tarulis
Daniel Chacon
Recognition of Visitors:
Vice-President Johnson recognized the guests.
Amendments to the Agenda:
Ms. Johnson asked to add a discussion under New Business for a proposal by Ms. Rodriguez. Ms.
Lindblom asked to add a discussion under Unfinished Business regarding the commemorative plaque.
Minutes: February 8, 2016
The minutes were approved as presented on a motion and second by Trustees Lindblom and LaChance,
respectively. Approved unanimously by voice vote.
Correspondence:
Ms. Pfister received a thank you from a patron to whom books are delivered and a birthday gift was
given from staff. A thank you was also received from Winston Gambro for exhibiting his artwork and
hosting an art show at the library. Girl Scout troop #1441 thanked the library for donating books for
their little downtown library and for Ms. Pfister attending their ribbon-cutting ceremony.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Check Register
Treasurer Lindblom highlighted the monthly bills and noted the high amount for light bulbs of $274.74.
She is going to determine the yearly expense for light bulbs. Ms. Johnson noted that the Lion's Club
would be willing to sponsor the renewal subscription for The Chicago Tribune. The total from this
report is $15,285.81.
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Payroll Summary
The two payrolls for the month are $17,571.22 and $17,136.26.
Bill List Summary
The total is $59,148.49.
Budget Report
Ms. Lindblom reported the budget is at 83% of the FY, 95.66% of the revenue and that expenses are on
track. Operating Supplies and Outside Repair/Maintenance are over budget, while other items are
under budget. Development fees of $3,450 were received. Books and Memorials shows a balance of
$6,690.08 of which $4,000 is from the Friends for children's book purchases.
Cash Statement
It was noted the payrolls are higher due to the recent salary increases.
Payment of Bills
Ms. Gryder moved and Mr. Walter seconded a motion to pay the bills as follows:
Accounts Payable: $24,441.01
Payroll: $34,707.48
TOTAL: $59,148.49
Roll call: Johnson-yes, Gryder-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-
yes. Passed 7-0.
Report of the Library Director:
1. Library stats were reported and check for $302.85 for fines was received
2. Library is a member of Yorkville Chamber and receives emails and can place info on Chamber
website. Upcoming library programs were added to that site.
3. Information was placed on library website asking for area businesses to host storytimes for
youths. Last summer library staff went to various parks for storytimes. Panera has been
hosting, but now wants to change to afternoons (when kids take naps).
4. Ms. Gryder attended Friends meeting and said $3,600 from mini-golf will be earmarked for
youth department. A Lego table will also be purchased. Friends group also discussed how to
use Chamber to promote Friends' activities at the library. She encouraged staff attendance (2
library representatives are allowed) at the Chamber meetings to network.
5. 44 people attended Winston Gambro's art show
6. Creative coloring for grownups was held with 8 in attendance. Next session is March 16.
7. 250 attended Chicago Lego User Group
8. Ms. Pfister noted there is voting for favorite books at Ms. Rodriguez' school and mentioned
upcoming book fair (more discussion under New Business)
9. Library provides books for new babies 0-3 months, parents must have library card and baby
also gets first library card.
City Council Liaison
Alderman Tarulis reported the senior housing was approved, but reduced to 2 stories and the
Countryside street improvement project will be moving forward.
Standing Committees: None
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Unfinished Business:
Evening Hours
Ms. Gryder said this topic was discussed at the Friends meeting and Shelley offered to compile a
spreadsheet showing the heavy computer usage in the mornings. The Friends agreed there should be
extended hours including Sundays. Ms. Rodriguez said the Board should look at the costs and she
commented that working parents cannot attend programs in the daytime. She would like to see
programs later in the day (5-6pm). She added that computers could be used at night and that patrons
would feel like they are getting their money's worth from library cards if there were extended hours.
It was stated that a minimum of 4 staff persons are needed for extra hours and Ms. Chacon had done an
analysis of the costs recently. Ms. Chacon will update the report considering the recent salary
increases. Ms. Johnson agreed with Ms. Rodriguez that working parents must be accommodated. Mr.
Walter proposed that the library be open later for one day initially and add more hours if possible. This
item will also be kept on the agenda for ongoing discussion.
Approve Budget for 2016/17
Proposed items were highlighted on the budget and included, reduced communications (telephone line),
increased salaries, increased Outside Repair & Maintenance, and include line item for books. A deficit
($23,000) budget is being submitted. Ms. Lindblom said the deficit budget is due to decreased
property taxes, lower investment earnings, revenue remaining same and expenses increasing. She
noted a deficit budget was submitted last year and the library was OK. Money from the Friends group
is not included in the budget, but goes into Gifts & Memorials.
Ms. Rodriguez inquired about the loss/theft of books each year. Ms. Pfister replied it is low and old
books are also kept, but should be replaced. The library is able to keep pace with new releases.
Ms. Lindblom said she hopes the City sees the library is submitting a deficit budget and that the library
cannot afford a change in levy and all property tax is needed.
A motion to approve the FY 2017 budget as presented was made by Mr. Walter and seconded by Ms.
Chacon.
Roll call: Gryder-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Johnson-
yes. Passed 7-0.
Plaque for Historic Room
Ms. Lindblom spoke with Fox Valley Trophy and Promotions regarding the plaque for the historic
room. She showed an example of the wording and said the size was 6” x 10” at a cost of $250
including shipping. She asked for approval before ordering and also said a special ceremony should be
held.
New Business:
School and Library Summer Program
Trustee Rodriguez presented an idea of a possible event at the library. The school media specialists met
and said they do not come to the library often due to a perception there is a lack of books. Therefore,
they wish to help by holding a day of reading at the library along with activities and a book fair for pre-
K through 6th grade. It would coordinate with the summer reading theme at the library.
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They wish to hold the event on August 2nd and it would be open to the community to buy books and a
percentage of the profits would be given to the library. The media specialists would give all their
students information so they can take part. The event could be held in the children's room since the
historic room is rented on that particular day. It was suggested the Friends might be interested in
helping along with the teachers. Ms. Rodriguez said start-up cash would be needed, but the cash
register is furnished. She also has ideas for events to coincide with Library programs and will work
with Ms. Pfister.
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned at 7:55pm on a motion by Mr. Walter and
second by Ms. LaChance. Voice vote approval.
Minutes respectfully submitted by
Marlys Young, Minute Taker