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City Council Minutes 2016 03-22-16MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,MARCH 22,2016 Mayor Pro Tem Milschewski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. n ROLL CALL Deputy City Clerk Pickering called the roll. Ward I Colosimo Present Koch Present Ward II Milschewski Present Kot Present Ward III Funkhouser Present Frieders Present Ward IV Teeling Present Tarulis Present Also present: Deputy City Clerk Pickering,Attorney Orr,City Administrator Olson,Deputy Chief of Police Klingel,Public Works Director Dhuse,Community Development Director Barksdale-Noble, Finance Director Fredrickson,Parks and Recreation Director Evans,EEI Engineer Morrison and Administrative Intern Kathman. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Administrative Intern Kathman gave a PowerPoint presentation on the results of the City Services Survey that was conducted in 2015 (see attached). PUBLIC HEARINGS Proposed FY 2016-2017 Budget. Mayor Pro Tem Milschewski opened the public hearing and asked if anyone wanted to comment on the proposed budget. No comments were made so Mayor Pro Tem Milschewski then proceeded to close the public hearing. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Countryside Water Main and Roadway Improvements—Bid Award—accept base bid plus alternates 1 and 2 and award contract to Geneva Construction in an amount not to exceed 4,306,188.03(PW 2016-13) 2. 2016 Road to Better Roads Program—Bid Award—accept bid and award contract to D Construction, Co. in an amount not to exceed$515,05639(PW 2016-14) 3. MFT General Maintenance Appropriation Resolution 2016-09 for FY 2017—authorize City Clerk to execute(PW 2016-16) 4. Hot Mix and Cold Patch MFT FY 2017—RFP—Award—accept bid and award contract to n D Construction Co.for fiscal year 2017 in an amount of$42.00 per ton for hot mix asphalt and$115.00 per ton for bituminous premix(cold patch) (PW 2016-17) 5. Well No. 8 Rehabilitation—Change Order No.2—authorize Mayor to execute(PW 2016-18) 6. Intergovernmental Agreement for Kendall County Transportation Alternatives Program KC-TAP")Funding to the United City of Yorkville to Construct Multi-Use Trails and Sidewalks Along Route 47 in Yorkville,Illinois(2016)—authorize Mayor and City Clerk to execute(PW 2016-19) 7. Ordinance 2016-27 Adding Stop Intersections to the Traffic Schedules(Windett Ridge)— authorize the Mayor and City Clerk to execute (PW 2016-19) The Minutes of the Reaular Meeting of the City Council—March 22,2016—Page 2 of 3 CONSENT AGENDA(cont'd) 8. Monthly Treasurer's Report for February 2016(ADM 2016-17) 9. Resolution Approving Tax Compliance Procedures Relating to Tax-Exempt Bonds—authorize Mayor and City Clerk to execute(ADM 2016-22) Mayor Pro Tem Milschewski entertained a motion to approve the consent agenda. So moved by Alderman Koch; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Koch-aye,Teeling-aye, Frieders-aye,Kot-aye, Colosimo-aye,Tarulis-aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT(Informational): $1,131,960.87 REPORTS MAYOR'S REPORT Proclamation for National Service Recognition Day CC 2016-17) Mayor Pro Tem Milschewski read Mayor Golinski's proclamation recognizing April 5, 2016 as National Service Recognition Day in the United City of Yorkville(see attached). PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT FY 17 Insurance Renewals ADM 2016-23) Mayor Pro Tem Milschewski entertained a motion to approve a contract with Lincoln Financial for life insurance,to approve a contract with Guardian Dental for dental insurance,to approve Blue Cross Blue Shield HMO Plan: BA HMO MHH106 and to approve Blue Cross Blue Shield PPO Plan: BE HAS PPO MPSE3X05 with the HRA card amounts as described in the memo included with this packet item from City Administrator Olson,dated March 17,2016 and to authorize the same contribution percentages as last year's health insurance plan for non-union employees and with employee contribution rates in the amounts as authorized by the Police Department unions and Public Works union contracts. So moved by Alderman Tarulis and seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Teeling-aye,Frieders-aye,Kot-aye, Colosimo-aye,Tarulis-aye,Funkhouser-aye,Milschewski-aye PARK BOARD Grande Reserve Park A Improvement Bids CC 2016-18) n Mayor Pro Tem Milschewski entertained a motion to accept bid and award to Semper Fi Land Services in an amount not to exceed$51,549.00. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Frieders-aye,Kot-aye,Colosimo-aye, Tarulis-aye,Funkhouser-aye,Milschewski-aye,Koch-aye The Minutes of the Regular Meetine of the City Council—March 22,2016—Paae 3 of 3 Bicentennial Riverfront Park Playground Structure Purchase Proposal CC 2016-19) Mayor Pro Tem Milschewski entertained a motion to approve the purchase of Burke Playground proposal 129-84983-2 in an amount not to exceed$81,815.00. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Frieders-aye,Kot-aye,Colosimo-aye, Tarulis-aye,Funkhouser-aye,Milschewski-aye,Koch-aye PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT(cont'd) Ordinance Approving the 2016-2017 Fiscal Budget CC 2016-13) Mayor Pro Tem Milschewski entertained a motion to approve an Ordinance Approving the 2016-2017 Fiscal Budget. So moved by Alderman Frieders; seconded by Alderman Colosimo. Discussion took place as to whether the economic consultant position should be moved in house and made into a full time staff position instead of a part time consultant. It was mentioned that the current economic consultant knows Yorkville and therefore can accomplish much more as a part time consultant, than potentially a new full time person who will not have all of the institutional knowledge that the current consultant has. Motion to table to the April 12,2016 City Council meeting. So moved by Alderman Frieders; seconded by Alderman Funkhouser. Motion to table approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Koch-aye,Teeling-aye, Frieders-aye,Kot-aye,Colosimo-aye,Tarulis-aye ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT n Mayor Pro Tem Milschewski adjourned the City Council meeting at 7:39 p.m. Minutes submitted by: Lisa Pickering, Deputy City Clerk,City of Yorkville,Illinois ir••i••i r••1 i r••.-i.r• 7•1• r••1r••1iii1•1•1 i ter•1•r••.\`\•. II'1'p;•;a t;1111111IH1/•_. 111 i1i11/UNITED CITY OF YORKVILLE r`•= 11, ?1 11 National Service Recognition Day Proclamation 111 WHEREAS, service to others is a hallmark of the American character, and central to 11 1'11111/- how we meet our challenges; and 11111 1 I hl WHEREAS,national service expands economic opportunity by creating more V,1 11) 111111/ sustainable,resilient communities and providing education,career skills, and 111111111.:.,1.__ ., leadershi p abilities for those who serve; and 11 11111/i' WHEREAS,national service participants serve in more than 70,000 locations across thepp 1,_ country,bolstering the civic,neighborhood, and faith-based organizations that are so 111 j'1. vital to our economic and social well-being; and j'1 111 111111•;1111/ 1 c:..;WHEREAS,national service participants increase the impact of the organizations they Ill 1'1•i serve with,both through their direct service and by recruiting and managing millionsr j'1'1)H/1i11111111;A: of additional volunteers;and k•'1:1 1 1. - 1 1111•i`; WHEREAS, national service represents a unique public-private partnership that i•11111111/ 11111111 111•y. invests in community solutions and leverages non-federal resources to strengthen 1,..-• : community impact and increase the return on taxpayer dollars;and 1111'1•i i x'1111111 t;,1111111 WHEREAS, AmeriCorps members and Senior Corps volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to 11111111 service, a commitment that remains with them in their future endeavors;and i•1111 111`'. WHEREAS, the Corporation for National and Community Service shares a priority 1111H1/.;, 111111 with mayors nationwide to engage citizens, improve lives, and strengthen 1 111 _•:,communities; and is joining with the National League of Cities, City of Service, and 111 1 mayors across the country to recognize the impact of service on the Mayors Day of 1'111111111•~''Recognition for National Service on April 5, 2016. 1111'11vypIl j'1.`j THEREFORE,BE IT RESOLVED that I, Gary J. Golinski, Mayor of the United City of111111;o11N1Yorkville, do hereby proclaim April 5, 2016, as National Service Recognition Day, and 1 11 11 AP!`, encourage residents to recognize the positive impact of national service in our city;to 111'S; thank those who serve; and to find ways to give back to their communities.1111 1111 Y g 11,1;1,:%I, j1 i I'1°" Dated this 22nd day of March, 2016, A.D. j;1,1 r •:ii) GJff J. Golinski,Mayor 11111 1 i.'/I,`:.:,/,1`..,/I 1`'.=i,/I 1`..• ,j,'\`.i,/I 1`:..,j,1`.i!/I 1`.'j I 1`..i./::lIL"-.-=lIL -•• 1IL - - IIti---1jL •-- 1IL ... IIL-. . 1jL-... lIt . . . 3/22/2016 2015 City Services Survey Report of Results United City of Yorkville City Council March 22, 2016 Survey Methods Notifications mailed Online survey 271 Responses to 6,456 households open March-4 2%) and businesses November Results analyzed and compared to past data Page 1 3/22/2016 2015 City Services Comparison Top 3 1. Quality of Police 2.Quality of refuse,recycling,and 3.Quality of Parks Services yard waste collection services 82 4° 83.5% 82.8% n Page 4 2015 City Services Comparison Highest Dissatisfaction 1. Flow of Traffic/Congestion Management 2.Maintenance of streets,sidewalks, 54.1% and infrastructure 50.8% Ir Page 4 3/22/2016 City Services Compared • Overall Satisfaction Decrease cYant 1vs Fax 6'alIey difp uut Table 7:2012-2015 Importance of City Council Goals Rank of Impartance of City CaunciI Goals 2012 2013 2015 Attract commercial Attractcommercial Attract cum mercial development development development Attract manufacturing and Attract manufacturing and Work on completion of light industrial development light industrial development unfinished subdivisions Work on completion of Work on completion of Attract manufacturing and unfinished subdivisions unfinished subdivisions light industrial development Keep citizens informed on Keep citizens informed on Keep citizens informed on City governmentactivitles City govemmentactiviites City government activities Attract attainable housing for Attract attainable housing for Attract attainable housing for people at every stage of lite people at every stage of fife people at every stage of life Expand cultural activities Expand cultural activities Expand cultural activities 3 3/22/2016 Overall Quality Value own Ta dlc 8:2915 4uality and Value Satisfaction,Neutral,and Qissati sia coon Percentages Answer dpt'so nS 2[}15 2015 2015 Satisfaction Neutral Dassazisfaction Qu9lity OF litlE in lne 59.396 75.$'k t5.9'".'a u nyL,aci 53.96 3iA% i t Ser ICeS Image Mtne Ciry 45.596 2g-5% 2fi.196 Value Y01!reOEVe Fn- CBtylsxdvllarsend 38-996 s9.49E 33,746 icy IfI I Page 10 Advantages Schools Residential Neighborhoods v/ 11 i- Shopping Transportation Page 12 4 3/22/2016 Police and Public Overall Satisfaction Decrease Table 1&:Satisiaalon Percema es oT S.ena'a@ Police SeM f mpared Year 2612 3813 2eE5 Pemenl GerKaIPg16t66aTVltt iai fit TIM! Sitlshtlfgn Slt:tlittlgn GfiigBq x/13mM13 IasponullmeW polrcc urw<n lla% iD.gli i0.M YSti gw4ryW1^Htie urvn 9.T4 83.1% 935% UZh Tah1e 19:Saeisfactlgn Percents es g15Pedflc Pulire Services Cnm ared h Ycar Pcrcen@ Spedlk Pahce 3ervlce SatKlaetlga Satls4altdan 5etis[aellgn °^Be x913 I Pages 15-19 to Zg16 OimlRy of nMkenitfrcam[TA 33.794 37.616 69.3% .9.3% seMCm Eiaeo-a6 rrasntw.x on 6&79F 69.5% 6}]% G.1%myM sPeea Have quecYJy yolks respMW 79.9%. 73.3% 665%. -fi.V.i VKIn ICe In ydtt S35% 69.2% 6l3% -A.9% Edarl4 UAE8t 1a'd5ln yTae 50.94f. 13.914 68L% -1.9% neghborhmd vlahay of Polka In 317% 31.3% 37A%. .1.9u re»eas EfrMC is pie+vn miiM Ulma 6t9% 61.6% 69.7% I.i% Police . • Public Safety I Pages 15-19 Table 21'2012.2015 Rublie Safety Emphasis Rank Puhlc Safety Emphasis Rank 2612 2013 2015 Efforts fo prevent major come EEftns la prevent major trfine Efforts to prevent major trims Visitrilrty of police In your VisihiLry of pollee in your Visiuihry 9F po7ke in 3rour ne+ghborhood neiphb9rhood naighb9rFrood Visihiiiry 4d ptlite in 1h51gilily of ptllicg In ErAgrtetraf6C lams as retail gregS r@Igil gresS mgjgr 51rgHs How quiGAy polce respond ENaxe laws on VIS9Hllly of pdiea in retail major streets art>as Ehfbrce v9iac Ia1ww5 on How qultl4ly pollee respond How quldaly poke respondmejorstreets Enforce Vaffic lays in your Enfacc Traffic laws In your E rdorcc vaffic laws in y9w nei td)gtllt4tl n@eQAEforiW9d M1ai lllCrrlOPd Qualiryr31 n9n-enforeemerR Que @ily vT nomeni9rcenrenf Bug9fry of rr9n•enforcemerd smites services services 5 3/22/2016 Public Works Snow Streets Table 23:Average satisfaction of Specific Public Works Services Compared Iry Year Spedfrc 2612 2613 2015 2913fa 2015 Public Works Service Average Average Average Satisfaction Improvementrovement Snmy removal on major 2.14 1.99 z.35 q.a2Mree6 Cleanllnem of Sheets a. 224 2.25 237 0.12 other publk areas Mainl--or sUeO 2.31 2.33 2.37 0o 04 signs Maintenance of City slreel 2.35 2.43 242 0.01 lighting MorWng and trimming 2.28 2.19 2 A 0.24 aiong mgryor WeeM Maintenance of City 2.SS 2.97 292 9.95 sidewalks SnmN removal on 2.53 2.29 895 a.5310hborhoodsW,rts Malr -ce rR major City streets(i.e.Game Farm 3128 3.46 3.12 0.35Road,Fox Road,Van E.—Raad Maft wco of nelghborhopdsheeis entrances to 3107 3.16 3.z1 aos SLA)(I+SIMBI streets i trenr m our rnusa f I very satislled,2 solisfied,3 neutral,4dlssatisffed,5wry dissatisfied) 6 3/22/2016 Table 25:2015 Satisfaction,Neutral,and Dissatisfaction Percentages for Specific Public Works Services Spech9c 2015 2615 2015 Public WorksSem4ce Satisfaction Neutral Dissatisfaction Snow removal on rn*r streets 71.046 14.1% 14,9% Maintenanoo of Cfty street 65.5% 22.2% 12.3%Otng Mairnemroe of scree!signs 64.3% 272% 7.9% Clean)ness of streets and 63.8% 25.5% 10.8% other public areas Mewing andtnmming along m 60.6% 28.1% 11.296 ajr r 5lreet5 Snow removal on 46.3'# 17.8°6 36,0% neighborhood streets Maintenance of City sidewalks. 40.2% 31,2% 39.7.E Maintenance of neighborhood 35.G'.T 15.6% 44.4"k streets Maimenarwe of mWr Cq 394% 22,5% 38.2% streets Public Works 7ahte 28:specJOt PuNft Works SerWtes Comments+Compared by Year Comments of Gammenis 2012 2013 2615 Roads which needed Fmprovemenf and better averag malntenartceof streets 45A% 2E.8% 37.7% iswes with the snow removal process 24.0% 9.696 a2.4% Request for street sorts to be added or replaced a better kghfirsg in a 7.0% 19.2% f5,t% net hbarhood Compliment pct e,isung services 6.6% 13.5% 6;7% Concerns regarding msswirtg and upkeep of atrxidoned lots and the.removal nF momweedsintersections Requests far mwre sidewalks 7.0% 7.7% a.d9S Construction has gone an too long OA% 0.0% f.9% Oisp awre with the current crash and 0.0% 3.896 0.0% retycling,provider Need far more bike paths 0.0% 7.9% {7.096 Suggestion far mare trees near 7,4% 0 0% 0.0%Rlemenschnelder Park Taxes ar fees are too higPo forthe keel of 7A% 7.7% 0.0% se vita I Page 26 7 3/22/2016 Table 29:Response Rate for Public works Emphases Compared by Year 2012 2013 201S Answer Options Response Response Response Percent Change Percent Percent Percent (2013 to 2015 rernml on 31.2% 22.5% 48.0?u 25.5% neghboer"streets Snow removal on 242%17.1% 27.8%10.5% orator streets Mairftnww of 63.2% 63.5% 65.0%1.5%neighberh.A sireys MaimwatIM of 3%5.1%A.2% sheet signs MmI g and trimml ng 101%9.0%87%0.3% along manor streets Cleanliness.of 5treet%and 299% Z8=6% 27.2'%1.3% other puosc areas Mlornenwoe Qfy 5tree1 llgMirg 17.9% 21.9%173%d.6% Malraenar,oa Of Cfty 32.9% 39.5% 25.6%92%wdswalk5 MalnwaMe Of 7k9% 62-7% 66-1%1-0.8°.6tnalwC"streak e Communications Utility Billing Inserts e 8.0% M I aiM I Page 29 g 3/22/2016 Communications Admin. K° 0 Page 31 Table 36:2015 Satisfaction,Neutral and Dissatisfaction Percentages for General CornmtatiCatian General Communication 2015 2035 2015 Satisfaction Neutral Dissatisfaction Gty temmunitati—v Ih public 364% 43.9% 17.8% noe fromefetted otficialsy CammmiitxiW weth ypvr eleued 2L1-9Y. 44-a9: 35.1%dr—Is Table 37:2015 Satsfacton,Neutral and Dissatisfaction Percentages for Specifk Communication Taals Specific 2015 2015 2015 Communleation TOOT Satisfaction Neutral Dissatisfaction 454ality of Websae 69.8% 41:7% 8-5% Efronstok-'youlnfamaed 68.4% 34.8% 17.196 abwl is—. g.ifty of City News'ktter 47.4% 62. 9-9% Civalityof Clty F'acehook Page 32.1% 613% 6.6% trinity off rnment Access TV 1&9% 67.7% 15A% 514%0n tdrai4y of City Twitter 0-1 1&E% 793% 445% 9 3/22/2016 Communications Overall Satisfaction Decrease Taple 39:Satsfaction Percents es far5 e ifrc Communication Taols Com ared d rear SpedF[c Percentage CarnmUnitatian 2012 SatiSfac2lan 26135atisfadian 2015 SatisFaMian Cdange 2613 Taal to 2015 Flrons to Beep you InWrmM advert 41.5% 55.9% 98.9% 7.5% ISStles quallryoFQty 51.5% 54.0% 47.$55 6% Newxl tt<r qualiryot Governmrn[Atcess IMFacedoPagt quallN or Gry 8.8% 77.2% 16.1% 3.2% iwdler Acbuunl quallryorWadslta 45,5% 44.4% 99.896 5.4% I New Website! Page Parks a Recreation I Page 36 Y - 7atlle 42:Satisfa Y.ion Rates far Parks and Recreation Services Com .ared d Year Parks and Recreation 2012 2673 2615 Percentage Service Satisfaction Satisfaction Satisfaction Gharlge 2613 to 2f715 quality of special ehnents &1.8% 51% 59.6% 55% of(eratl quailN of recreation 56.8% 54.2% 48.7% 5.5% pr rammin offered quantity of reaeatian 5,.876 98.2% 96.1% Zl% cl a55e5 adfered 4uallty of Parks 79.4% 82.976 82.4% A.576 quantify ai Parks Provided 74.6% 77.1% 77.5% 0.475 10 3/22/2016 Parks Recreation Ta61e 4S'SatBfaction peeserrta s Tor 5 uai Erervts Compared Year I Page 39 Parks 2Q12 2Q33 2Q35 Percemage Special Event Satlsfactlan Satlsfactlan SaNsfactfnn Change 2Qi3 to ZO15 MuvcuMerusa s6.9u 7517ti 59.2%15.994 Stars Xtlidsy under rare 639% 69.9X 55.6%133% Stars Hometown[lays 73.5}4 T2.7% 622%Ia5% Outdoor MaNes NIA• 57.7% 47.6%In.P% Natimnai Hl rt W1 44,SM 5a.2X 41A%a.a% 5k rura fra.Oodae, d9.5% SG7% 49.3%7AYa Ch0l Chase,elci fd6s on the Hirer NIA' 55.3% 59.3%5.0% Halloween Eeg Hwrt NIA• 49.1f! 44.5%d.SW Earth Expres NIA• 47.6% 44.1%35% Event was not asked abwt Recreation s , s Tahie 4R:5.ecial Events Ranki s NAnst to least Eavarlte dal Events Rankin 2013 2015 Harnetuwn Days Hwnetown flays Mussc'Under the Stars H91May Under the Stars Hofidey Under the Stars Music Underd,e Stars Rlhsonlhe Rlver Rrhs en the Rlvar Outdoor M9vks 7uN19rx Movies Nagoliai Nlghl Qut Natior l NIgM Out 5k runs[Tax Dodge,Chill Chase) 5ktuns(Tax Dom,Chlll Ct4ase] HaINTrveen Egg HurH Ha9lvxeen Egg Hurx Ester Express Easter Express I Page 42 11 3/22/2016 Community Development Table 51:21115 Satisfaction,Neutral,and Dissatisfaction Percentages far Community Devela meant Scwices Community Development 2015 iatisfactian 2D15 Neutral 2015 Olssatlshction Service 4uallt3r of property mainlenarlee services(weeds,unsafe buildings, 4a.1% 35.i% 20.77E MG Quality of cvai®mer service 39 57.&% 2.5%during bulFding inspections Table S2:Satisfaction Percentages for Cammuoity Development Services Compared lrf Year Community Percentage Development 2012 Satisfaction 2013 Satisfaction 2015 Satisfaction Change 2013 SerViSe t0 2015 Quality trf prppMy maentenanre seMmlweeds,38.476 45.9A6 aa.l°4 3.544 unsaft buildings, etc. 4lusllty of customer seMCe durrg 42.5% 43.5°k 39.7°e: 3.5% buad'n eaiorn I Pages 44-45I Economic Development 5 companies i w: km BEEF BUR(iERS-SALADS CAN G I J4iE Pages 12 3/22/2016 Demographics Don't know which ward they live in 0-9 Years Living in Yorkville Home owners White/Caucasian Percentage those 18 and younger underrepresented Pages 48-55 Ke Takeaway v Questions ?