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Public Works Packet 2016 05-17-16 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, May 17, 2016 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: April 19, 2016 New Business: 1. PW 2016-29 Master Water Study Presentation 2. PW 2016-30 2016 Sanitary Sewer Lining – Change Order No. 1 3. PW 2016-31 Center Parkway and Countryside Parkway LAFO Engineering Agreement 4. PW 2016-32 Kennedy Road Shared-Use Path (ITEP) – Joint Agreement 5. PW 2016-33 EPA Lead Initiative Old Business: 1. PW 2015-55 Pedestrian Crosswalk Signage 2. PW 2015-74 Mowing and Maintenance of Public Parkways 3. PW 2016-21 Leopardo Energy Additional Business: 2016/2017 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs and Planning” 3 Bart Olson & Eric Dhuse “Capital Improvement Plan” 4 Bart Olson & Eric Dhuse “Vehicle Replacement” 5 Bart Olson & Eric Dhuse “Sidewalks and Trails Funding and Planning” 15 Bart Olson, Eric Dhuse, Brad Sanderson & Rob Fredrickson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, May 17, 2016 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. April 19, 2016 □ Approved ________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2016-29 Master Water Study Presentation □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2016-30 2016 Sanitary Sewer Lining – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2016-31 Center Parkway and Countryside Parkway LAFO Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2016-32 Kennedy Road Shared-Use Path (ITEP) – Joint Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2016-33 EPA Lead Initiative □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-55 Pedestrian Crosswalk Signage □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-74 Mowing and Maintenance of Public Parkways □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2016-21 Leopardo Energy □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – April 19, 2016 Public Works Committee – May 17, 2016 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 19, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Larry Kot Alderman Ken Koch Absent: Jackie Milschewski Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: Daman Eallenardo, V.P., Leopardo Energy Rob Vollrath, Leopardo Energy Curtis Leopardo, Leopardo Energy The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: Previous Meeting Minutes: March 15, 2016 The minutes were approved as presented. New Business: 1. PW 2016-21 Presentation by Leopardo Energy Mr. Eallenardo began the presentation and said Leopardo is one of the 10 largest contractors in the Chicago area having built the Rush Copley Hospital and Aurora Police Department. Their company identified a need for municipal energy savings performance contracting initiatives. They are currently working with the County on a program and will begin with a feasibility study. Page 2 of 3 Mr. Vollrath said there are many capital needs in a municipality and his company finds ways to streamline operating expenses and utility costs, using the savings to pay for the associated debt service. Examples of areas in which to save are lighting, HVAC, building controls, roofs, windows, fleet, etc. Leopardo Energy is active in many states and has been in business 43 years. There is no obligation after their studies. Mr. Olson gave an example of how the program would work. Alderman Funkhouser commented that the analysis is free with the addition of some staff time. He said it would be an opportunity to identify cost savings and finance projects and asked how it could help with roadway maintenance. Mr. Vollrath said it would keep the borrowing/bonding capacity flexible. This proposal will come back to committee next month. 2. PW 2016-22 Route 47 and Main Street – Pedestrian Crossing – Highway Permit and Resolution Mr. Sanderson said plans were submitted to IDOT and have been approved. The City must pass a resolution and a bond must be acquired with results by the beginning of summer. This moves forward to the Council consent agenda. 3. PW 2016-23 Church Street Water Main – Bid Award Eleven bids were received and Mr. Sanderson recommended awarding the bid to Superior Excavators for $248,713.50, which was $76,000 below estimate. The work should start early May and finish on July 1. The company has done excellent work in Aurora.. This moves to the consent agenda. 4. PW 2016-24 Blackberry Woods Completion of Improvements – Bid Award The city has received some developer funds for a variety of improvements. Additional work including tree removal will be done as well as detention basin maintenance. The low bid of $149,706 from Johnson Excavating of Yorkville was recommended. The additional work cost will be handled separately. This moves forward to the consent agenda. 5. PW 2016-25 Countryside Water Main and Roadway Improvements – Change Order No. 1 Mr. Sanderson said the bids were favorable and nearly all streets will be improved. The change order encompasses this additional work. The amount is approximately $451,000. This moves to consent. 6. PW 2016-26 2016 Road to Better Roads Program – Additional Work With favorable bids received, this project will be $110,000 under budget. Additional streets for the program were explored and Road to Better Roads funds along with remaining money from the Countryside project will pay for the extra work slated for 2018. Other streets considered are under litigation and Mr. Olson will report at a later date. The additional work is mostly milling/surfacing with no sewer/water improvements. It was noted that Marker Builders may be moving forward with Heartland and would fix Freemont St. The City should be reimbursed. This item moves to consent. 7. PW 2016-27 Capital Improvement Project Update Engineer Sanderson summarized the upcoming projects including streets such as Mill St. and others, lining, lighting, wells, parks, etc. Other projects are in the planning stage such as the path for Kennedy Road, Rt. 71 water and sewer, Rt. 34 East, etc. For information at this time. Page 3 of 3 8. PW 2016-28 Bond/LOC Reduction Summary There is only one item on the list which is from the Ashley Point development. For info. Old Business: 1. PW 2015-45 E-Waste Recycling Mr. Dhuse made contact with the recycling contractor and an event will be held May 23-27. It will be for Yorkville residents only and municipal residency will be verified. It will be advertised in a press release and social media. Mr. Olson added that Oswego recently renegotiated their garbage contract and it includes e-waste recycling on a demand basis. This will be considered when the City looks at their next waste contract. 2. PW 2015-55 Crosswalk Pedestrian Signage There are 8 crossing areas being considered based on several factors and LED signs are being explored. Mr. Olson said there is only 1 student using the Rt. 47/Orange St. crossing for which there is a crossing guard at $15/hour. Based on this, he said there are some other crossings that should definitely have guards. Chairman Funkhouser said he would like school reps to attend a City meeting to discuss this matter and feels the entire burden should not be on the city. Mr. Olson said a concrete plan has not been put in place yet about the need and costs. Alderman Kot asked about the Rt. 47 and Hydraulic crossing. The plan was to have pedestrians cross at Rt. 47 and Van Emmon. Blinking vs. steady lights were also discussed. The high school crossing was discussed and Alderman Funkhouser suggested low shrubs to funnel students to cross at one place. Mr. Olson said it would cost an additional $32,000 if the City moves forward with signs for all the critical crossings. Alderman Kot said the City should proceed and enlist school cooperation for funding or guards. This will come back to committee for next discussion next month. 2. PW 2015-56 Maintenance of Stormwater Management Facilities - Update This project has begun and Mr. Dhuse hopes to send out letters by the end of summer. Alderman Funkhouser wants all basin owners to be initially notified that inspections will be done. This item will be brought back to committee in the fall for further discussion. Additional Business: On behalf of Alderman Milschewski, Chairman Funkhouser said a sidewalk on Heustis is not in compliance with City standards and is an owner issue. The owners will be notified. An issue with City right-of-way at Aspen and Fox Hill was brought forward by Chairman Funkhouser. The nearby property owners have been maintaining the space, but had disputes about how it should be used. He said the City should start maintaining the property as a way to settle the years-long dispute that has resulted in police calls. Committee members agreed on City maintenance. There was no further business and the meeting was adjourned at 7:18pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2016-29 Master Water Study Presentation Public Works Committee – May 17, 2016 See attached. Bart Olson Administration Name Department Wa t e r W o r k s S y s t e m M a s t e r P l a n Un i t e d C i t y o f Y o r k v i l l e , K e n d a l l C o . , I L Pr e s e n t e d B y : Pe t e r G . W a l l e r s , P . E . , C F M & Je f f r e y W . F r e e m a n , P . E . , C F M , L E E D A P En g i n e e r i n g E n t e r p r i s e s , I n c . PUB L I C WOR K S COM M I T T E E PRE S E N T A T I O N Ma y 1 7 , 2 0 1 6 Su p p l y Tr e a t m e n t Di s t r i b u t i o n St o r a g e Controls  De v e l o p P l a n F o r C i t y T o M e e t W a t e r Su p p l y , T r e a t m e n t , S t o r a g e , Di s t r i b u t i o n a n d C o n t r o l s N e e d s t o 20 4 0 20 5 0  Ev a l u a t e E x i s t i n g ( D e e p S a n d s t o n e We l l s ) a n d P o t e n t i a l O t h e r W a t e r Su p p l y O p t i o n s ( S h a l l o w S a n d a n d Gr a v e l W e l l s , F o x R i v e r a n d L a k e Mi c h i g a n W a t e r ) T o D e f i n e S h o r t a n d Lo n g T e r m S u s t a i n a b l e S u p p l y Op t i o n s  Ev a l u a t e W a t e r C o n s e r v a t i o n O p t i o n s Wi t h i n t h e P l a n n i n g P r o c e s s T o Qu a n t i f y C a p i t a l C o s t S a v i n g s Th r o u g h o u t P l a n n i n g P e r i o d Pr o j e c t G o a l s  Up d a t e W a t e r W o r k s S y s t e m M o d e l an d A n a l y z e D i s t r i b u t i o n S y s t e m  De f i n e W a t e r D i s t r i b u t i o n P l a n f o r Un d e v e l o p e d P o r t i o n s o f t h e C i t y ’ s Pl a n n i n g A r e a  De v e l o p P h a s i n g & I m p l e m e n t a t i o n Pl a n F o r R e c o m m e n d e d Im p r o v e m e n t s  Pr e p a r e C o n n e c t i o n F e e A n a l y s i s F o r Wa t e r S y s t e m E x p a n s i o n  In i t i a t e S u b - R e g i o n a l W a t e r S u p p l y & Tr e a t m e n t D i s c u s s i o n s W i t h Mo n t g o m e r y & O s w e g o Pr o j e c t G o a l s Pr e s e n t a t i o n O v e r v i e w Ba c k g r o u n d I n f o r m a t i o n Ex i s t i n g W a t e r W o r k s S y s t e m O v e r v i e w Hi s t o r i c a l & P r o j e c t e d W a t e r U s e Re g u l a t o r y R e v i e w Ne e d s A s s e s s m e n t C a l c u l a t i o n s Pr e s e n t a t i o n O v e r v i e w ( C o n t . ) Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Wa t e r D i s t r i b u t i o n S y s t e m A n a l y s i s Su b - R e g i o n a l A n a l y s i s Al t e r n a t i v e s R e v i e w Su m m a r y & F i n a n c i a l R e v i e w Ba c k g r o u n d I n f o r m a t i o n  Un i t e d C i t y o f Y o r k v i l l e St u d y A r e a  Bo u n d a r y A g r e e m e n t s Wi t h M o n t g o m e r y , Os w e g o , P l a n o & S u g a r Gr o v e  Ac r e a g e S u m m a r y  Pl a n n i n g A r e a : 7 2 . 9 s q m i  Co r p o r a t e L i m i t s : 2 0 . 2 s q m i Ba c k g r o u n d I n f o r m a t i o n Ba c k g r o u n d I n f o r m a t i o n De f e r r e d C a p a c i t y I n c r e a s e s D u e T o W a t e r U s e R e d u c t i o n 0510 Peak Demand/Capacity (MGD) Ye a r 20 1 0 20 3 0 20 2 0 2050 Ba s e l i n e De m a n d  Af t e r Co n s e r v a t i o n Ex i s t i n g  Ca p a c i t y Re q u i r e d  Ca p a c i t y Be f o r e  Co n s e r v a t i o n De l a y Downsizing 20 4 0 Ex i s t i n g W a t e r W o r k s S y s t e m Su p p l y Tr e a t m e n t St o r a g e BP S  Su p p l y : Fi v e ( 5 ) A c t i v e De e p S a n d s t o n e W a t e r We l l s [ N o s . 3 , 4 , 7 , 8 & 9 ]  Th r e e ( 3 ) I r o n t o n G a l e s v i l l e & T w o ( 2 ) S t . P e t e r ( A n c e l l ) & Ir o n t o n G a l e s v i l l e  Fl o w r a t e : 6 0 0 – 1 , 2 0 0 g p m  Ex c e e d R a d i u m S t a n d a r d  Tr e a t m e n t : Th r e e ( 3 ) WT P s  Al l P l a n t s I n s t i t u t e C a t i o n Ex c h a n g e T r e a t m e n t Ex i s t i n g W a t e r W o r k s S y s t e m Ex i s t i n g W a t e r W o r k s S y s t e m  St o r a g e :  Fi v e ( 5 ) E l e v a t e d W a t e r S t o r a g e T a n k s (E W S T ) [ 3 0 0 , 0 0 0 g a l l o n – 1 , 5 0 0 , 0 0 0 ga l l o n ]  Di s t r i b u t i o n :  4” – 1 6 ” W a t e r M a i n  Fo u r ( 4 ) P r e s s u r e Z o n e s  Th r e e ( 3 ) D i s t r i b u t i o n S y s t e m Bo o s t e r P u m p S t a t i o n s  Tw o ( 2 ) P r e s s u r e R e d u c i n g V a l v e Va u l t s  Co n t r o l s : SC A D A S y s t e m Ex i s t i n g W a t e r W o r k s S y s t e m Hi s t o r i c a l & P r o j e c t e d W a t e r U s e  Hi s t o r i c a l W a t e r U s e Su m m a r y ( 2 0 1 0 – 2 0 1 4 )  Cu r r e n t T r e n d s ( C T ) = 8 8 (7 7 – 9 9 ) g p c d  MD D : A D D = 1 . 9 1 ( 1 . 5 7 – 2. 0 6 )  MH D : M D D = 2 . 0 0  20 5 0 C T W a t e r U s e Pr o j e c t i o n  AD D = 5 . 3 6 M G D  MD D = 1 0 . 7 2 M G D  MH D = 2 1 . 4 4 M G D Hi s t o r i c a l & P r o j e c t e d W a t e r U s e Hi s t o r i c a l & P r o j e c t e d W a t e r U s e W a t e r S a v e d % O f T o t a l (M G D ) ( % ) Al l C u s t o m e r s 0 . 1 7 2 3 . 2 % Ne w L a n d s c a p e 0 . 0 1 7 0 . 3 % 0. 2 1 4 4 . 0 % Hi g h E f f i c i e n c y T o i l e t s ( H E T ) 0 . 0 4 9 0 . 9 % Hi g h E f f i c i e n c y W a s h i n g M a c h i n e s ( H E W M ) 0 . 0 1 9 0 . 3 % Re t r o f i t s 0 . 0 3 2 0 . 6 % 0. 0 7 4 1 . 4 % 0. 5 7 8 1 1 % To t a l E s t i m a t e d S a v i n g s = T a b l e N o . 3 - 1 3 : P o t e n t i a l E s t i m a t e d W a t e r S a v i n g s Fr o m W a t e r C o n s e r v a t i o n a n d E f f i c i e n c y Un i t e d C i t y o f Y o r k v i l l e , I L Ou t d o o r In d o o r R e s i d e n t i a l Ut i l i t y W a t e r - S y s t e m L o s s e s Co m m e r c i a l , I n d u s t r i a l , a n d I n s t i t u t i o n a l C u s t o m e r s Ca t e g o r y Hi s t o r i c a l & P r o j e c t e d W a t e r U s e Re g u l a t o r y R e v i e w Re g u l a t i o n Ye a r En a c t e d In C o m p l i a n c e ? Co m p l i a n c e S t a t u s Ye s No Su r f a c e W a t e r T r e a t m e n t R u l e 1 9 8 9 N/ A On l y a p p l i e s t o s u r f a c e w a t e r a n d GW U D I s y s t e m s To t a l C o l i f o r m R u l e ( T C R ) 1 9 8 9  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Le a d a n d C o p p e r R u l e 1 9 9 1  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Un r e g u l a t e d C o n t a m i n a n t Mo n i t o r i n g R u l e 19 9 8  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d In t e r i m E n h a n c e d S u r f a c e W a t e r Tr e a t m e n t R u l e 19 9 8 N/ A On l y a p p l i e s t o s u r f a c e w a t e r a n d GW U D I s y s t e m s St a g e 1 D i s i n f e c t a n t / D i s i n f e c t i o n By p r o d u c t s R u l e 19 9 8  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Ra d i o n u c l i d e s R u l e 2 0 0 0  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Ar s e n i c R u l e 2 0 0 1  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Fi l t e r B a c k w a s h R e c y c l i n g R u l e 2 0 0 1  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Lo n g T e r m 1 S u r f a c e W a t e r Tr e a t m e n t R u l e 20 0 2 N/ A On l y a p p l i e s t o s u r f a c e w a t e r a n d GW U D I s y s t e m s w i t h f e w e r t h a n 10 , 0 0 0 c u s t o m e r s Lo n g T e r m 2 S u r f a c e W a t e r Tr e a t m e n t R u l e 20 0 5 N/ A On l y a p p l i e s t o s u r f a c e w a t e r a n d GW U D I s y s t e m s St a g e 2 D i s i n f e c t a n t / D i s i n f e c t i o n By p r o d u c t s R u l e 20 0 5  ID S E C o m p l e t e d ; C o m p l i a n c e Mo n i t o r i n g P l a n s u b m i t t e d t o I E P A Gr o u n d W a t e r R u l e 2 0 0 6  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d To t a l C o l i f o r m R u l e ( T C R 2 0 1 0 ) 2 0 1 0  Sy s t e m i s r o u t i n e l y m o n i t o r e d a s re q u i r e d Ra d i u m T r e a t m e n t R e s i d u a l s Ru l e 20 1 1  IE M A r e g i s t r a t i o n r e q u i r e d f o r WT P ‘ s a n d t h e W W T F s l u d g e di s p o s a l ; M o n i t o r i n g a n d r e p o r t i n g re q u i r e d f o r W W T F b i o s o l i d s di s p o s a l Ra d o n R u l e P r o p o s e d N/ A Pr o p o s e d r u l e w o u l d s e t M C L a t 30 0 p C i / L o r 4 , 0 0 0 p C i / L w i t h a mu l t i m e d i a m i t i g a t i o n p r o g r a m t o ad d r e s s r a d o n i n i n d o o r a i r Ne e d s A s s e s s m e n t C a l c u l a t i o n s  Wa t e r S u p p l y & Tr e a t m e n t N e e d s As s e s s m e n t C a l c u l a t i o n s  Ul t i m a t e S o u r c e Ca p a c i t y  Re l i a b l e S o u r c e Ca p a c i t y  Ca l c u l a t i o n s A s s u m e We l l N o . 3 i s Ab a n d o n e d B y 2 0 5 0 -4 , 1 8 7 g p m -6 , 6 6 8 g p m No t e : Ea c h N e w W e l l Wo u l d P u m p 1 , 0 0 0 g p m  Wa t e r S t o r a g e N e e d s As s e s s m e n t Ca l c u l a t i o n s  Pe a k H o u r S t o r a g e  Fi r e F l o w  Em e r g e n c y S u p p l y -0 . 6 3 M G -1 . 6 2 M G Ne e d s A s s e s s m e n t C a l c u l a t i o n s No t e : Th e N o r t h EW S T i s 1 . 0 M G Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Sh a l l o w S a n d & Gr a v e l A q u i f e r De e p S a n d s t o n e Aq u i f e r Fo x R i v e r La k e M i c h i g a n Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Cu r r e n t S o u r c e s o f Wa t e r i n C h i c a g o Re g i o n  Mo s t O u t e r S u b u r b s Re l y o n G r o u n d w a t e r  Ab o u t 9 0 M G D B e i n g Wi t h d r a w n F r o m t h e De e p S a n d s t o n e Aq u i f e r s , W h i c h I s A t Le a s t 2 X t h e A m o u n t IS W S E s t i m a t e s I s Su s t a i n a b l e Yo r k v i l l e Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t 19 6 6 So u r c e  Wa t e r  Ev o l u t i o n  In  NE  IL 19 7 5 19 8 5 Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t 19 9 1 So u r c e  Wa t e r  Ev o l u t i o n  In  NE  IL 19 9 5 20 0 7 Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t So u r c e  Wa t e r  Ev o l u t i o n  In  NE  IL 20 0 7 19 6 6 Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Be d r o c k  Hy d r o g e o l o g y So u r c e :    IS W S YO W e l l s Mt. SimonIronton-GalesvilleAncell(St. Peter)Kendall County Ke n d a l l Co u n t y Shallow S&G Ca m b r i a n - Or d o v i c i a n Aq u i f e r Sy s t e m Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Sh a l l o w S a n d & Gr a v e l A q u i f e r De e p S a n d s t o n e Aq u i f e r Fo x R i v e r La k e M i c h i g a n Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Ma p p e d W e l l s F r o m IS W S D a t a b a s e  Sh a l l o w S & G  Sh a l l o w B e d r o c k  De e p S a n d s t o n e  Ma p p e d S a n d & G r a v e l Fo r m a t i o n T h i c k n e s s  I n s u f f i c i e n t S a n d & Gr a v e l D e p o s i t s W i t h i n Pl a n n i n g A r e a Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Sh a l l o w S a n d & Gr a v e l A q u i f e r De e p S a n d s t o n e Aq u i f e r Fo x R i v e r La k e M i c h i g a n Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Hi s t o r i c a l D e e p S a n d s t o n e Wi t h d r a w a l s I n N E I L  Sa n d s t o n e A q u i f e r s T a p p e d F o r Al m o s t 1 5 0 Y e a r s  Ma j o r C o n e o f D e p r e s s i o n C e n t e r e d Ar o u n d E l m h u r s t B y 1 9 7 0 s  Co o k & D u P a g e M u n i c i p a l i t i e s Co n v e r t T o L a k e M i c h i g a n W a t e r I n 19 8 0 s & 1 9 9 0 s  Pa r t i a l R e c o v e r y O f S a n d s t o n e Aq u i f e r s I n t o E a r l y 2 0 0 0 s  Co n t i n u e d P u m p i n g I n So u t h e r n / W e s t e r n S u b u r b s C a u s i n g Ex p a n s i o n o f C o n e o f D e p r e s s i o n Yo r k v i l l e Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Re g i o n a l D e e p Sa n d s t o n e Mo d e l i n g S h o w i n g De w a t e r i n g R i s k  Ar e a s A l r e a d y Ex p e r i e n c i n g De w a t e r i n g  If C u r r e n t T r e n d s Wa t e r U s e Co n t i n u e s , I S W S Ex p e c t s a L a r g e Ar e a T o B e A t R i s k By 2 0 5 0 Yorkville Planning Area Mo n t g o m e r y Pl a n n i n g  Ar e a Os w e g o Pl a n n i n g  Ar e a Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  De e p S a n d s t o n e Re g i o n a l M o d e l i n g  20 5 0 C T M o d e l R u n – W i t h Ex i s t i n g 5 W e l l s  Al t e r n a t i v e 1 – C T W i t h 7 N e w I/ G W e l l s Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  De e p S a n d s t o n e Re g i o n a l M o d e l i n g  20 5 0 C T M o d e l R u n – W i t h Ex i s t i n g 5 W e l l s  Al t e r n a t i v e 1 – C T W i t h 7 N e w I/ G W e l l s  Al t e r n a t i v e 2 – L R I W i t h 4 Ne w I / G W e l l s Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t De e p  Sa n d s t o n e   Re g i o n a l  Mo d e l i n g 20 5 0  Su b ‐Re g i o n a l   Wa t e r  Le v e l   Dr a w d o w n Jo l i e t  Re m a i n s  On  De e p  Aquifer Jo l i e t  Sw i t c h e s  To  Su r f a c e  Water CT LR I CT LR I 25 0 20 0 15 0 150 200 20 0 15 0 0 ‐50 150 ‐100‐500 Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t De e p  Sa n d s t o n e  Re g i o n a l  Mo d e l i n g 20 5 0  Un i t e d  Ci t y  of  Yo r k v i l l e  We l l  No .  9 Wa t e r  Le v e l  Pr o j e c t i o n s Jo l i e t  Re m a i n s  On  De e p  Aq u i f e r Jo l i e t  Sw i t c h e s  To  Su r f a c e  Water Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Ad d i t i o n a l C h a l l e n g e s W i t h W a t e r L e v e l D e c l i n e s I n D e e p A q u i f e r  So m e I n d u s t r i a l & P r i v a t e W e l l s C o u l d G o D r y  Lo w e r W a t e r L e v e l s R e q u i r e H i g h e r A m o u n t o f E n e r g y T o P u m p W a t e r  Fl o w R a t e o f W e l l s L i k e l y T o D e c l i n e B e c a u s e o f C a s i n g L i m i t a t i o n s o n Mo t o r S i z e  Wa t e r Q u a l i t y I n A q u i f e r L i k e l y T o D e t e r i o r a t e ; C o u l d F o r c e A d d i t i o n a l Tr e a t m e n t  No B a c k - U p W a t e r S u p p l y F o r F u t u r e Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Sh a l l o w S a n d & Gr a v e l A q u i f e r De e p S a n d s t o n e Aq u i f e r Fo x R i v e r La k e M i c h i g a n Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Fo x R i v e r  IS W S R a n I L S A M M o d e l T o De v e l o p 2 0 5 0 F o x R i v e r Fl o w P r o j e c t i o n s  Mo d e l I n c l u d e s N a t u r a l & Ma n - M a d e I n p u t s & Wi t h d r a w a l s  Q7 , 1 0 I s T h e S t a t e ’ s Pr o t e c t e d L o w F l o w  Lo w e s t F l o w s I n F o x R i v e r Ty p i c a l l y O c c u r I n Se p t e m b e r  Ri v e r B a s e f l o w P r o j e c t e d T o In c r e a s e I n t h e F u t u r e Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Fo x R i v e r  Mo s t S u s t a i n a b l e S u p p l y So u r c e W i t h i n S u b - Re g i o n  Ba c k - U p S u p p l y S o u r c e St i l l N e e d e d  Wi t h d r a w a l P e r m i t t i n g So o n e r R a t h e r T h a n L a t e r Li k e l y B e t t e r Pr o j e c t e d  Ch a n g e  In  Mo n t h l y  Risk Of River Fl o w  Be i n g  Be l o w  Cu r r e n t  Q7,10 Flow Cu r r e n t 2 0 5 0  Projected Mo n t h C o n d i t i o n s  (% ) C o n d i t i o n s  (%) Ma y 0 . 4 < 0 . 1 Ju n e 0 . 3 < 0 . 1 Ju l y 1 . 7 < 0 . 1 Au g u s t 3 . 6 0 . 5 Se p t e m b e r 4 . 7 0 . 9 Oc t o b e r 2 . 4 0 . 7 No v e m b e r 0 . 4 0 . 2 Hi s t o r i c a l  & Pr o j e c t e d  Q7,10 Deficit Da y s  In  Fo u r  Wo r s t  Dr o u g h t  Years To t a l  # Of  Ac t u a l 2 0 5 0  Projected # Ye a r D e f i c i t  Da y s O f  Deficit Days 19 3 4 9 8 1 20 0 5 5 0 2 2 19 5 6 4 3 2 4 19 4 6 3 8 1 5 Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Sh a l l o w S a n d & Gr a v e l A q u i f e r De e p S a n d s t o n e Aq u i f e r Fo x R i v e r La k e M i c h i g a n Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Yo r k v i l l e Am e r i c a n L a k e W a t e r (I l l i n o i s A m e r i c a n )  Am e r i c a n L a k e W a t e r Ba c k g r o u n d  Pu r c h a s e W a t e r F r o m C i t y o f Ch i c a g o W i t h B e d f o r d P a r k Ch a r g e , A l s o  Sy s t e m C a p a c i t y = 3 2 M G D  Cu r r e n t P e a k D e m a n d = 1 7 MG D  Cu r r e n t l y S e r v i n g Bo l l i n g b r o o k , P l a i n f i e l d , Ho m e r G l e n n a n d P o r t i o n s o f Wo o d r i d g e  Pr o j e c t e d W a t e r U s e O n Pi p e l i n e i n 2 0 4 0 : 3 1 . 5 M G D Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t  Am e r i c a n W a t e r C o m p a n y T o Y o r k v i l l e Co n n e c t i o n C o n s i d e r a t i o n s  Cu r r e n t E n d o f P i p e i s O n E a s t S i d e o f Pl a i n f i e l d  Ap p r o x i m a t e l y 2 0 M i o f L a r g e Di a m e t e r T r a n s m i s s i o n M a i n T o G e t Fr o m E a s t S i d e o f P l a i n f i e l d t o So u t h e r n P o r t i o n o f Y o r k v i l l e ’ s W W S ( @ $7 0 0  In t e r m e d i a t e P u m p S t a t i o n L i k e l y Ne e d e d  Yo r k v i l l e T r a n s m i s s i o n N e t w o r k Up g r a d e s W o u l d B e N e e d e d  Ad d i t i o n a l S t o r a g e L i k e l y N e e d e d  Co n n e c t i o n / C a p a c i t y C o s t s L i k e l y Ro l l e d I n t o R a t e o r P a y U p f r o n t  Ca p i t a l I n v e s t m e n t L i k e l y $ 1 0 0 + M Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Su s t a i n a b l e S o u r c e W a t e r A s s e s s m e n t Sh a l l o w S a n d & Gr a v e l A q u i f e r De e p S a n d s t o n e Aq u i f e r La k e M i c h i g a n Fo x R i v e r Wa t e r D i s t r i b u t i o n S y s t e m A n a l y s i s  Pr e s s u r e s  Ve l o c i t i e s  He a d l o s s e s  Ab i l i t y t o T r a n s f e r W a t e r Be t w e e n S u p p l y a n d S t o r a g e Po i n t s  Si n g l e S u p p l y P o i n t V s . M u l t i p l e Su p p l y P o i n t s  Re d u n d a n c y i n S u p p l y a n d St o r a g e  Fi r e F l o w A v a i l a b i l i t y Wa t e r D i s t r i b u t i o n S y s t e m A n a l y s i s Wa t e r D i s t r i b u t i o n S y s t e m A n a l y s i s 1‐20 ”  Wa t e r  Ma i n  NW  of  Su b ‐Re g i o n a l   Co n n e c t i o n  Po i n t 2‐ 16 ”  Wa t e r  Ma i n  Co n n e c t  to  Cr i m s o n  La n e 3‐ 24 ”  Wa t e r  Ma i n  fr o m  Co n n e c t i o n  Po i n t  1  to  Va n  Em m o n a n d  PR V S t a t i o n 4 ‐ 16 ”  Wa t e r  Ma i n  Th r o u g h  To w n 5 ‐ 20 ”  Wa t e r  Ma i n  Al o n g  Va n  Em m o n 6 ‐ 20 ”  Wa t e r  Ma i n  Fr o m  Mi l l  St r e e t  to  SC   EW S T 7 ‐ 20 ”  Wa t e r  Ma i n  Fr o m  SC  EW S T t o  So u t h   BP / P R V 8 ‐ 16 ”  Wa t e r  Ma i n  Fr o m  Ca n n o n b a l l  Tr a i l  to   Ke n n e d y  Ro a d 9 –R o u t e  71  Wa t e r  Ma i n  Re p l a c e m e n t 10  –V a r i o u s  PR V S t a t i o n s  an d  BP / P R V St a t i o n s Sub‐Regional Connection Point 1 (Future) Sub‐Regional Connection Point 2 Su b - R e g i o n a l A n a l y s i s Vi l l a g e o f M o n t g o m e r y Pl a n n i n g A r e a : 1 5 . 6 s q m i Ex . C o r p . L i m i t s A r e a : 9 . 3 s q m i Un i t e d C i t y o f Y o r k v i l l e Pl a n n i n g A r e a : 7 2 . 9 s q m i Ex . C o r p . L i m i t s A r e a : 2 0 . 2 s q m i Vi l l a g e o f O s w e g o Pl a n n i n g A r e a : 4 0 . 2 s q m i Ex . C o r p . L i m i t s A r e a : 1 5 . 1 s q m i Su b - R e g i o n a l A n a l y s i s  Po p u l a t i o n P r o j e c t i o n s CM A P 2 0 4 0 P r o j e c t i o n 2 0 5 0 Cu r r e n t A n n u a l P o p u l a t i o n Mu n i c i p a l i t y P o p u l a t i o n P o p u l a t i o n G r o w t h R a t e P r o j e c t i o n Mo n t g o m e r y * 2 8 , 3 4 6 4 8 , 6 8 8 2 . 0 % 4 2 , 0 0 0 Yo r k v i l l e 1 9 , 8 0 4 4 3 , 4 8 6 3 . 2 % 5 9 , 5 6 5 Os w e g o 3 4 , 8 2 0 6 9 , 1 5 5 2 . 8 % 9 0 , 9 9 6 To t a l : 8 2 , 9 7 0 1 6 1 , 3 2 9 1 9 2 , 5 6 1 * Vi l l a g e  of  Mo n t g o m e r y  bu i l d o u t  po p u l a t i o n  pr o j e c t e d  to  be  32 , 0 0 0  – 3 3 , 0 0 0 ;  As s u m e s  9, 0 0 0  re s i d e n t s  in Boulder Hill  Su b d i v i s i o n ;  Ma x i m u m  to t a l  po p u l a t i o n  wi t h i n  pl a n n i n g  ar e a  es t i m a t e d  to  be  42 , 0 0 0 .   Su b - R e g i o n a l A n a l y s i s Su b - R e g i o n a l A n a l y s i s Su b - R e g i o n a l A n a l y s i s Su b - R e g i o n 2 0 5 0 W a t e r U s e P r o j e c t i o n D i s t r i b u t i o n Wa t e r W o r k s S y s t e m Pa r a m e t e r M o n t g o m e r y Y o r k v i l l e O s w e g o T o t a l 20 5 0 C T W A T E R U S E P R O J E C T I O N Av e r a g e D a y D e m a n d Va l u e ( M G D ) 3 . 7 8 5 . 3 6 8 . 1 9 1 7 . 3 3 % o f T o t a l 2 1 . 8 % 3 0 . 9 % 4 7 . 3 % - - M a x i m u m D a y D e m a n d Va l u e ( M G D ) 6 . 6 2 1 0 . 7 2 1 5 . 5 6 3 2 . 9 0 % o f T o t a l 2 0 . 1 % 3 2 . 6 % 4 7 . 3 % - - 20 5 0 L R I W A T E R U S E P R O J E C T I O N Av e r a g e D a y D e m a n d Va l u e ( M G D ) 3 . 0 2 4 . 7 7 6 . 8 2 1 4 . 6 1 % o f T o t a l 2 0 . 7 % 3 2 . 6 % 4 6 . 7 % - - M a x i m u m D a y D e m a n d Va l u e ( M G D ) 4 . 5 4 8 . 3 4 1 1 . 9 4 2 4 . 8 2 % o f T o t a l 1 8 . 3 % 3 3 . 6 % 4 8 . 1 % - - Ma x i m u m  Day Distribution CT LR I 32 M G D WT P 25 M G D WT P Su b - R e g i o n a l A n a l y s i s Pr o p o s e d S u b - R e g i o n Ha r d n e s s R a n g e : 10 0 – 1 3 0 mg/l as CaCO3 Su b - R e g i o n a l A n a l y s i s  Co r r o s i o n C o n t r o l Co n s i d e r a t i o n s  Co r r o s i v i t y / S t a b i l i t y o f Po t a b l e W a t e r R e l a t e d T o pH , A l k a l i n i t y & H a r d n e s s Le v e l s  pH , A l k a l i n i t y & H a r d n e s s Le v e l s C a n B e M a n a g e d I n Li m e S o f t e n i n g P r o c e s s  Ph o s p h a t e A d d i t i o n A s Ad d i t i o n a l P r e c a u t i o n Su b - R e g i o n a l A n a l y s i s Su b - R e g i o n a l A n a l y s i s Su b ‐Re g i o n a l  Ba c k ‐Up  We l l  Wa t e r  Su p p l y  Pl a n  ‐ LRI WT P Su b - R e g i o n a l A n a l y s i s Su b ‐Re g i o n a l  Tr e a t e d  Wa t e r  Di s t r i b u t i o n  Pl a n WT P Al t e r n a t i v e s R e v i e w  Wa t e r S u p p l y & T r e a t m e n t E x p a n s i o n O p t i o n s  Al t e r n a t e 1 : D e e p S a n d s t o n e W a t e r W e l l s W i t h Ca t i o n E x c h a n g e W a t e r T r e a t m e n t P l a n t s ( C E W T P ) – C T ( 1 A ) & L R I ( 1 B )  Al t e r n a t e 2 : F o x R i v e r I n t a k e ( P o t e n t i a l H o r i z o n t a l S& G W e l l , A l s o ) & D e e p S a n d s t o n e W e l l s ( B a c k u p Su p p l y ) a n d L i m e S o f t e n i n g W a t e r T r e a t m e n t P l a n t – C T ( 2 A ) & L R I ( 2 B )  Al t e r n a t e 3 : S u b - R e g i o n a l W a t e r S u p p l y & L S W T P – C T ( 3 A ) & L R I ( 3 B ) Al t e r n a t i v e s R e v i e w  Al t e r n a t e 1 : D e e p Sa n d s t o n e W a t e r W e l l s Wi t h C a t i o n E x c h a n g e Wa t e r T r e a t m e n t P l a n t s  1A – C T  We l l s N o . 6 , 1 0 – 1 5  Si x ( 6 ) N e w C E W T P s  2. 0 M G E W S T  1B – L R I  We l l s N o . 6 , 1 0 – 1 2  Th r e e ( 3 ) N e w C E W T P s  2. 0 M G E W S T Al t . 1 B ( L R I ) Al t e r n a t i v e s R e v i e w  Al t e r n a t e 2 : Fo x R i v e r I n t a k e ( P o t e n t i a l Ho r i z o n t a l S & G W e l l , A l s o ) & D e e p Sa n d s t o n e W e l l s ( B a c k u p S u p p l y ) a n d Li m e S o f t e n i n g W a t e r T r e a t m e n t P l a n t  2A – C T  Fo x R i v e r I n t a k e , W e l l N o . 1 0 & W e l l s N o . 8 & 9 W T P  12 M G D L S W T P & 1 . 0 M G G S T  Wa t e r D i s t r i b u t i o n S y s t e m Im p r o v e m e n t s  2. 0 M G E W S T  2B – L R I  Fo x R i v e r I n t a k e & W e l l s N o . 8 & 9 WT P  9 M G D L S W T P & 1 . 0 M G G S T  Wa t e r D i s t r i b u t i o n S y s t e m Im p r o v e m e n t s  2. 0 M G E W S T Al t . 2 B ( L R I ) Al t e r n a t i v e s R e v i e w  Al t e r n a t e 3 : Su b - R e g i o n a l W a t e r Su p p l y & L S W T P  3A – C T  Po r t i o n o f F o x R i v e r I n t a k e & B a c k u p We l l S u p p l y N e t w o r k  Po r t i o n o f 3 2 M G D L S W T P & Tr a n s m i s s i o n M a i n s  Wa t e r D i s t r i b u t i o n S y s t e m Im p r o v e m e n t s  2. 0 M G E W S T  3B – L R I  Po r t i o n o f F o x R i v e r I n t a k e & B a c k u p We l l S u p p l y N e t w o r k  Po r t i o n o f 2 5 M G D L S W T P & Tr a n s m i s s i o n M a i n s  Wa t e r D i s t r i b u t i o n S y s t e m Im p r o v e m e n t s  2. 0 M G E W S T Al t . 3 B ( L R I ) Su m m a r y & F i n a n c i a l R e v i e w Co s t S u m m a r y Ca p i t a l A n n u a l 2 0 - Y e a r N e t Al t e r n a t e C o s t O & M P r e s e n t V a l u e 1A – D e e p W e l l s & C E W T P s ( C T ) $ 6 2 . 6 M $ 2 . 7 7 M $ 9 4 . 4 M 1B – D e e p W e l l s & C E W T P s ( L R I ) $ 4 2 . 1 M $ 2 . 1 2 M $ 6 6 . 4 M 2A – R i v e r I n t a k e & 1 2 M G D L S W T P ( C T ) $ 8 1 . 7 M $ 2 . 6 2 M $ 1 1 1 . 7 M 2B – R i v e r I n t a k e & 9 M G D L S W T P ( L R I ) $ 7 3 . 3 M $ 2 . 3 2 M $ 1 0 0 . 0 M 3A – S R R i v e r I n t a k e & 3 2 M G D L S W T P ( C T ) * $ 8 7 . 7 M $ 1 . 4 8 M $ 1 0 4 . 7 M 3B – S R R i v e r I n t a k e & 2 5 M G D L S W T P ( L R I ) * $ 8 4 . 1 M $ 1 . 3 3 M $ 9 9 . 4 M $2 0 . 5 M $8 . 4 M $3 . 6 M $28.0 M $11.7 M $5.3 M * Ca p i t a l   & Ne t  Pr e s e n t   Va l u e  co s t s  ar e  Yo r k v i l l e ’ s  sh a r e  of  th e  to t a l  su b ‐re g i o n a l  al t e r n a t i v e  (3 A  & 3B) costs.  Su m m a r y & F i n a n c i a l R e v i e w  Mi n i m u m U n i t e d C i t y o f Y o r k v i l l e Ca p i t a l I n v e s t m e n t s F o r F o x R i v e r In t a k e & L S W T P ( 2 0 1 6 $ $ )  On O w n – 2 B ( L R I ) : $ 5 7 M  As S u b - R e g i o n – 3 B ( L R I ) : $ 6 8 M  20 & 4 0 Y e a r A n n u a l D e b t S e r v i c e Pa y m e n t s @ 4 % I n t e r e s t R a t e I n v e s t m e n t 2 0 Y r 4 0 Y r $5 7 M $ 4 . 2 M $ 2 . 8 M $6 8 M $ 5 . 0 M $ 3 . 5 M  FY 1 7 W a t e r S a l e s P r o j e c t i o n : $ 2 . 8 M Su m m a r y & F i n a n c i a l R e v i e w  Fo x R i v e r A l t e r n a t i v e s Co m p a r i s o n  Tw o M a i n S u s t a i n a b l e L o n g Te r m O p t i o n s F o r E a c h Co m m u n i t y :  Co n s t r u c t a F o x R i v e r I n t a k e a n d W T P F o r E a c h C o m m u n i t y  Co m b i n e T o g e t h e r T o C o n s t r u c t On e I n t a k e & W T P ( S u b - R e g i o n a l )  Co m m u n i t y I n v e s t m e n t s  Wa t e r S u p p l y , T r e a t m e n t a n d Tr a n s m i s s i o n O f T r e a t e d W a t e r ( O n Ch a r t )  Mi n i m u m I n t e r n a l W a t e r Di s t r i b u t i o n S y s t e m I m p r o v e m e n t s  20 - Y e a r N e t P r e s e n t V a l u e Co m p a r a b l e o r C h e a p e r F o r S u b - Re g i o n a l A l t e r n a t i v e F o r A l l T h r e e Co m m u n i t i e s Su m m a r y & F i n a n c i a l R e v i e w  Pr o j e c t e d W a t e r S u p p l y & Tr e a t m e n t W a t e r B i l l Co m p a r i s o n  As s u m e s S u b - R e g i o n a l S y s t e m On l i n e i n 2 0 2 5  Pr o j e c t e d W a t e r S u p p l y , Tr e a t m e n t a n d F i n i s h e d W a t e r Tr a n s m i s s i o n L i n e C o s t s a n d Re s u l t i n g T y p i c a l R e s i d e n t i a l Wa t e r B i l l ( N o t e : W a t e r Di s t r i b u t i o n & D e l i v e r y C o s t s Wi l l B e I n A d d i t i o n T o T h e s e Va l u e s )  Ty p i c a l M o n t h l y C o s t s A r e Ch e a p e r T h a n M o s t L a k e Mi c h i g a n S u p p l i e d S y s t e m s CL C J A W A = C e n t r a l L a k e C o u n t y J o i n t A c t i o n W a t e r A g e n c y DW C = D u P a g e W a t e r C o m m i s s i o n NS M J A W A = N o r t h w e s t S u b u r b a n M u n i cipal Joint Action Water Agency IW C = I l l i n o i s W a t e r C o m p a n y Su m m a r y & F i n a n c i a l R e v i e w YE A R WORK I T E M 1 2 3 4 5 6 7 8 9 Go v e r n a n c e R e v i e w La n d A c q u i s i t i o n Fo x R i v e r W a t e r Q u a l i t y T e s t i n g Wa t e r T r e a t m e n t P l a n t C o m p o n e n t P i l o t T e s t i n g De s i g n E n g i n e e r i n g Pr o j e c t F i n a n c i n g Pe r m i t t i n g & B i d d i n g Co n s t r u c t i o n Po t e n t i a l  Su b ‐Re g i o n a l  Ph a s i n g  & Im p l e m e n t a t i o n  Plan Su m m a r y & F i n a n c i a l R e v i e w Ci t y  Co u n c i l   Pr e s e n t a t i o n Se l e c t  Lo n g   Te r m  Wa t e r   Su p p l y  &  Tr e a t m e n t   So l u t i o n Fi n a l i z e   Wa t e r  Works  Sy s t e m   Ma s t e r  Plan  Re p o r t Po t e n t i a l  Ne x t  St e p s Ad d i t i o n a l Q & A Je f f r e y W . F r e e m a n , P . E . , C F M , L E E D A P Vi c e P r e s i d e n t jf r e e m a n @ e e i w e b . c o m 63 0 - 4 6 6 - 6 7 1 8 Pe t e r G . W a l l e r s , P . E . , C F M Pr e s i d e n t pw a l l e r s @ e e i w e b . c o m 63 0 - 4 6 6 - 6 7 2 1 Su m m a r y & F i n a n c i a l R e v i e w AD D = A v e r a g e D a y D e m a n d BH = B o u l d e r H i l l BP S = B o o s t e r P u m p S t a t i o n CE = C a t i o n E x c h a n g e W a t e r T r e a t m e n t P l a n t C T = C u r r e n t T r e n d s W a t e r U s e EW S T = E l e v a t e d W a t e r S t o r a g e T a n k GP M = G a l l o n s P e r M i n u t e G P C D = G a l l o n P e r C a p i t a P e r D a y IS W S = I l l i n o i s S t a t e W a t e r S u r v e y LR I = L e s s R e s o u r c e I n t e n s i v e W a t e r U s e LS W T P = L i m e S o f t e n i n g W a t e r T r e a t m e n t P l a n t IL S A M = I l l i n o i s S t r e a m f l o w A s s e s s m e n t M o d e l Ac r o n y m s JA W A = J o i n t A c t i o n W a t e r A g e n c y MD D = M a x i m u m D a y D e m a n d MG = M i l l i o n G a l l o n s MG D = M i l l i o n G a l l o n s P e r D a y MP = M a s t e r P l a n NE I L = N o r t h e a s t I l l i n o i s PR V = P r e s s u r e R e d u c i n g V a l v e Q7 , 1 0 = L o w e s t 7 D a y P e r i o d o f F l o w i n 1 0 Y e a r s S& G = S a n d a n d G r a v e l SQ = S q u a r e M i l e W T P = W a t e r T r e a t m e n t P l a n t W W S = W a t e r W o r k s S y s t e m Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2016-30 2016 Sanitary Sewer Lining Program Public Works Committee – May 17, 2016 Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Visu-Sewer of Illinois, LLC entered into an agreement for a contract value of $180,914.90 for the above referenced project. The intent of this project was to rehabilitate various sewers using cured-in-place liners. Questions Presented: Should the City approve Change Order No. 1 which would decrease the contract amount by $37,438.60? Discussion: Our current contract values for the proposed lining and manhole additions (part of Church Street project) have us over the budgeted amount. To remain within budget, sanitary sewer segments S1-63 to S1-62 (8”), S1-28 to S1-27 (8”) and STUB to S2-34 (6”) have been removed from the contract. Action Required: Consideration of approval of Change Order No. 1 in the amount of ($37,438.60). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 4, 2016 Subject: 2016 Sanitary Sewer Lining !.!. !. !.!. !. !. !. !. !. !. !. !.!.!. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !.!. !.!. !. !. !.!.!. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !.!.!. !. !. !. !. !. !.!. !. !.!. !. !.!. !. !. !. !.!.!.!. !. !. !.!. !. !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!. !. !. !.!. !. !. !.!. !. !. !.!.!.!.!.!.!.!.!.!.!.!. !. !. !. !. !. !. !.!.!.!. !. !. !. !. !. !. !. !.!.!.!.!.!.!.!.!.!.!. !. !. !. !.!.!. !.!. !. !. !. !. !. !. !. !. S 2 - 2 4 A S 2 - 3 4 S 2 - 4 5 S 2 - 7 S 2 - 4 9 S 2 - 5 0 S 2 - 3 0 S 2 - 3 1 S 2 - 4 1 S 2 - 4 3 S 2 - 5 1 S 2 - 5 2 S 2 - 5 3 S 2 - 5 6 S 2 - 3 3 S 2 -32 S 2 - 3 6 S 2 - 5 4 S 2 - 5 5 S 2 - 4 2 S 2 - 4 4 S 2 - 2 8 S 2 - 2 8 A S 2 - 5 5 A Mill St W F o x S t S Bridge St State St S Main St Heustis St E Fox St W Ridge St E Orange St Morgan St Adrian St W Madison St White O ak W ay E Washington StE Van Emmon St M a p l e S t F o x b o r o D r Adams St W Van Emmon St W Orange St Olsen StE Hydraulic Ave E Ridge St N o r w a y C i r S p r u c e C t W Hydraulic Ave W Dolph St O x f o r d D r Bell St W W a s h i n g t o n S t W Beecher St Madison Ct State St W Hydraulic Ave Morgan St S Main StS Main St W Dolph St W Washington St Jefferson St W i n d s o r W a y F o x b o r o En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 EXHIBIT 1A -LOCATION MAP w w w . e e i w e b . c o m DA T E DA T E : PR O J E C T N O . : FI L E : PA T H : BY : De c e m b e r 2 0 1 5 YO 1 5 3 6 YO 1 5 3 6 _ E x h 1 A . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ MJ T NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s 0300600 15 0 Feet MH - C MH - D MH - B MH - A LEGEND !.PROPOSED SANITARY MANHOLE !.SANITARY MANHOLE SANITARY SEWER LINING !.!. !.!. !. !.!. !. !.!. !.!.!.!. !. !. !.!. !. !.!. !. !.!.!.!.!.!.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !.!. !. !.!. !. !. !. !. !. !. !. !. !. !. !. !. !. !.!.!. !. !. !. !.!.!.!. !. !.!.!. !. !.!. !. !. !.!. !. !. !. !. !. !. !. !. !.!.!. !.!.!. !. !. !.!.!.!.!.!.!. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !.!.!.!.!.!. !. !. !. S 1 - 2 8 S 1 - 2 7 S 1 - 6 2 S 1 - 6 3 B rid g e W a l s h Deer Schoolhouse B e a ver Colonial Mill Wolf Eliza beth B a d g e r Garden Crooked Creek Gree n Br i a r B a r b e r r y B e nja m in Illini Wooden Bridge Wo o d S a g e Dydyna Co r n e r s t o n e M a p l e Westw i n d Bator M ain B u c k t h o r n Hawthorne Trilliu m Spicebush Schoolhouse Barberry ning Bush En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 EXHIBIT 1B -LOCATION MAP w w w . e e i w e b . c o m DA T E DA T E : PR O J E C T N O . : FI L E : PA T H : BY : De c e m b e r 2 0 1 5 YO 1 5 3 6 YO 1 5 3 6 _ E x h 1 A . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 5 \ MJ T NO . RE V I S I O N S ³ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s Legend !.SANITARY MANHOLE SANITARY SEWER LINING 0410820 20 5 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 Tracking Number PW 2016-31 Center Parkway and Countryside Parkway LAFO Engineering Agreement Public Works Committee – May 17, 2016 N/A Majority Approval See attached. Bart Olson Administration Name Department Center Parkway/Countryside Parkway Roadway Improvements Local Agency Functional Overlay (LAFO) United City of Yorkville, Kendall County, IL Professional Services Agreement - Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment A. Design engineering for Center Parkway/Countryside Parkway, for the limits as shown on Attachment D will be provided. All Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, a Lump Sum in the amount of $39,834.00, based on the Estimate of Level of Effort and Associated Cost included in Attachment B. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Center Parkway/Countryside Parkway LAFO United City of Yorkville Professional Services Agreement Design Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status : The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Center Parkway/Countryside Parkway LAFO United City of Yorkville Professional Services Agreement Design Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Center Parkway/Countryside Parkway LAFO United City of Yorkville Professional Services Agreement Design Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Center Parkway/Countryside Parkway LAFO United City of Yorkville Professional Services Agreement Design Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Scope of Services Attachment B: Estimated Level of Effort and Associated Cost Attachment C: Anticipated Project Schedule Attachment D: Location Map Attachment E: 2015 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Bradley P. Sanderson, P.E. United City of Yorkville Engineering Enterprises, Inc. 800 Game Farm Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove Illinois 60554 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2016. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant Center Parkway/Countryside Parkway Roadway Improvements Local Agency Functional Overlay (LAFO) United City of Yorkville Kendall County, IL Professional Services Agreement - Design Engineering Attachment A – Scope of Services Design Engineering:  Preliminary IDOT Coordination and Phase I Processing o Section Number, Job Number, Project Number & Contract Number Request o LAFO Approval (BLR46300) o Location Map o Preliminary Typical Sections - Existing and Proposed o Prepare Maintenance History Letter  Prepare Final Plans o Prepare Base Plan Set, IDOT Format o General Notes, Legend, List of Highway Standards o Summary of Quantities o Typical Sections o Plan Sheets (CAD Sheets, Developed from Center/Countryside topographic survey, Center/Countryside proposed improvement sheets and Aerials/Field Notes, updated to IDOT standard) o Project Details  Prepare Specifications o Project Specific Special Provisions o Bureau of Design and Environment Provisions o District Three Special Provisions o Bureau of Local Roads and Streets Special Provisions  IDOT Processing o Estimate of Cost o Estimate of Time o Lump Sum Item Breakdown o Revisions with Disposition of Comments o Agreement assumes one (1) revision will be made for the final submittal once STP funding is secured o Coordination of Local Agency Agreement for Federal Participation o Prepare Construction Engineering Agreement AT T A C H M E N T B - E S T I M A T E O F L E V E L O F E F F O R T A N D A S S O C I A T E D C O S T PR O F E S S I O N A L E N G I N E E R I N G S E R V I C E S CE N T E R P A R K W A Y / C O U N T R Y S I D E P A R K W A Y L A F O Un i t e d C i t y o f Y o r k v i l l e , I L EN T I T Y : ADMIN.WORK PR I N C I P A L S E N I O R S E N I O R S E N I O R I T E M C O S T WO R K IN P R O J E C T P R O J E C T P R O J E C T P R O J E C T P R O J E C T P R O J E C T C A D P R O J E C T H O U R P E R IT E M CH A R G E M A N A G E R E N G I N E E R I E N G I N E E R M A N A G E R S U R V E Y O R I T E C H N I C I A N M A N A G E R T E C H N I C I A N I A D M I N . S U M M . I T E M NO . W O R K I T E M HO U R L Y R A T E : $ 1 8 5 $ 1 5 8 $ 1 3 7 $ 1 2 5 $ 1 5 8 $ 1 3 7 $ 1 1 4 $ 1 5 8 $ 1 2 5 $ 7 8 FI N A L E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 4 20 24 3,900$ 2. 2 P r o j e c t M e e t i n g s 2 2 2 6 960$ 2. 3 G e o t e c h n i c a l I n v e s t i g a t i o n ( R e v i e w E x i s t i n g R e p o r t & P l a n s , P a v e m e n t A n a l y s i s ) 4 4 8 1,180$ 2. 4 P r e l i m i n a r y I D O T C o o r d i n a t i o n 2 2 4 590$ 2. 5 P r o c e s s D o c u m e n t s f o r L A F O D e s i g n A p p r o v a l 4 1 2 8 2 4 3,276$ 2. 6 S i t e R e v i e w , I d e n t i f i c a t i o n o f R e q u i r e d I m p r o v e m e n t s 8 2 4 32 4,552$ 2. 7 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s - 5 0 % 8 3 6 36 8 0 10,696$ 2. 8 P r e p a r e a n d S u b m i t P r e - F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 4 2 4 24 5 2 6,920$ 2. 9 R e v i s i o n s a n d D i s p o s i t i o n o f C o m m e n t s 8 1 2 8 2 8 3,908$ 2. 1 0 S u b m i t F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 2 8 10 1,412$ 2. 1 1 I D O T P r o c e s s i n g - L o c a l A g e n c y A g r e e m e n t & C o n s t r u c t i o n E n g i n e e r i n g 2 6 6 14 2,140$ - -$ - -$ Fi n a l E n g i n e e r i n g S u b t o t a l : 8 6 8 1 3 0 - - - - - 7 6 - 282 39,534$ PR O J E C T T O T A L : 8 6 8 1 3 0 - - - - - 7 6 - 282 39,534 Pr i n t i n g = 3 0 0 $ 30,034$ Su p p l i e s & M i s c . = - $ -$ 9,500$ -$ 39,534$ DI R E C T E X P E N S E S = 3 0 0 $ 39,834$ \\ M i l k y w a y \ E E I _ S t o r a g e \ D o c s \ P u b l i c \ Y o r k v i l l e \ 2 0 1 6 \ Y O 1 6 0 8 - P C e n t e r P a r k w a y C o u n t r y s i d e P a r k w a y L A F O \ PSA\[Attachment B - Fee Estimate.xlsx]Fee SummaryTOTAL EXPENSES = EN G I N E E R I N G S U R V E Y I N G D R A F T I N G Engineering Expenses = DI R E C T E X P E N S E S LABOR SUMMARY PR O J E C T R O L E : Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WO R K Y e a r : IT E M M o n t h : NO . W O R K I T E M W e e k S t a r t i n g : 6 1 3 2 0 2 7 4 1 1 1 8 2 5 1 8 1 5 2 2 2 9 5 1 2 1 9 2 6 3 1 0 1 7 2 4 3 1 7 1 4 2 1 2 8 5 1 2 1 9 2 6 2 9 1 6 2 3 3 0 6 1 3 2 0 2 7 6 1 3 2 0 2 7 3 1 0 1 7 2 4 1 8 1 5 2 2 2 9 5 1 2 1 9 2 6 3 1 0 1 7 2431 FI N A L D E S I G N E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2. 2 P r o j e c t M e e t i n g s 2. 3 G e o t e c h n i c a l R e v i e w 2. 4 P r e l i m i n a r y I D O T C o o r d i n a t i o n 2. 5 P r o c e s s D o c u m e n t s f o r L A F O D e s i g n A p p r o v a l 2. 6 S i t e R e v i e w , I d e n t i f i c a t i o n o f R e q u i r e d I m p r o v e m e n t s 2. 7 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s - 5 0 % 2. 8 P r e p a r e & S u b m i t P r e - F i n a l P l a n s , S p e c s & E s t i m a t e s -- I D O T R e v i e w 2. 1 0 R e v i s i o n s a n d D i s p o s i t i o n o f C o m m e n t s 2. 1 1 P r e p a r e & S u b m i t F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 2. 1 2 I D O T D o c u m e n t P r o c e s s i n g 2. 1 3 B i d d i n g a n d C o n t r a c t i n g ( 3 / 1 0 / 2 0 1 7 B i d O p e n i n g ) CO N S T R U C T I O N ( C O N S T R U C T I O N E N G I N E E R I N G T O B E P R O V I D E D U N D E R A L T E R N A T E C O N T R A C T ) 3. 1 A n t i c i p a t e d C o n s t r u c t i o n T i m e l i n e * Le g e n d Pr o j e c t M a n a g e m e n t P r e l i m i n a r y Me e t i n g ( s ) D e s i g n W o r k I t e m Bi d d i n g a n d C o n t r a c t i n g C o n s t r u c t i o n Ag e n c y R e v i e w * C o n s t r u c t i o n d a t e s i n t h e s c h e d u l e s u b j e c t t o a v a i l a b l e S T P f u n d i n g a d m i n i s t e r e d b y t h e K a n e - K e n d a l l C o u n c i l o f M a y o r s ( K K C O M ) ATT A C H M E N T C : AN T I C I P A T E D P R O J E C T S C H E D U L E CE N T E R P A R K W A Y / C O U N T R Y S I D E P A R K W A Y L A F O UN I T E D C I T Y O F Y O R K V I L L E , K E N D A L L C O U N T Y , I L 20 1 6 Ma r c h \\ M i l k y w a y \ E E I _ S t o r a g e \ D o c s \ P u b l i c \ Y o r k v i l l e \ 2 0 1 6 \ Y O 1 6 0 8 - P C e n t e r P a r k w a y C o u n t r y s i d e P a r k w a y L A F O \ PSA\[Attachment C - Schedule.xls]ScheduleJuly Fe b r u a r y J u n e Ap r i l Se p t e m b e r N o v e m b e r J a n u a r y De c e m b e r Oc t o b e r Au g u s t 20 1 7 May Ju l y Ju n e !! ! ! ! ! ! ! ! ! ! !!!! ! ! ! ! ! ! ! ! !! !! ! !!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! !!! !!!!!!!! ! ! !!!! ! ! !!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! IL 47 (FAP 326) US 34 (FAP 591) Veterans Bridge Center Cannonball John Kendall Edward Countryside Sunset Marketview Erica C arly Pleasure Leisure Prairie Game Farm Landmark Hillcrest Conover Blackberry Shore McHugh Marketplace Georgeanna Heartland Independence Strawberry Northland Hickory D ic k s o n Dalton Cornell Naden P a l m e r Menard Cody Mulhern B l a c k b e r r y Freemont Carpenter Pow ers A n d e r so n McHugh Conover En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 CE N T E R P A R K W A Y A N D CO U N T R Y S I D E P A R K W A Y ( F A U 3 7 9 7 ) w w w . e e i w e b . c o m DA T E : PR O J E C T N O . : FI L E : PA T H : BY : MA R C H 2 0 1 6 YO 1 6 0 8 YO 1 6 0 8 _ C o u n t r y s i d e P k w y . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 6 \ KK P Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 ³0800Feet Pr o j e c t Lo c a t i o n LE E PI K E WI L L MC L E A N OG L E LASALLE KNOXHE N R Y AD A M S IROQUOIS FULTON BU R E A U WA Y N E SHELBY CLAY LAKE EDGAR FORD LIVINGSTON L O G A N FAYETTE PEORIA CHAMPAIGN VERMILION HANCOCK MACOUPIN MADISON PIATT WHITE MACON DEKALB M A S O N C O L E S S A N G A M O N C L A R K MARION S T. C L AIR CA SS POPE CHRISTIAN PERRY MERCER UNION B O N D G R E E N E WHITESIDE MORGAN JA S P E R JACKSON T A Z E W E L L WARREN MCHENRY K A N K A K E E C L I N T O N D E W I T T SALINE RANDOLPH JO DAVIESS GRUNDY JEFF E R S O N CARROLL J E R S E Y WOODFORD M O N R O E STA R K FRANKLIN HAMILTON DOUGLA S SCHUYLER BROWN BOONE S C O T T M E N A R D MARSHALL HENDERSON ATTACHMENT D UN I T E D C I T Y O F Y O R K V I L L E KE N D A L L C O U N T Y , I L L I N O I S PR O J E C T E N D S - CO U N T R Y S I D E P K W Y PR O J E C T B E G I N S - C E N T E R P K W Y C E N T E R P A R K W A Y C O U N T R Y S I D E PARKWAY CE N T E R P K W Y A N D CO U N T R Y S I D E P K W Y Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2016-32 Kennedy Road – Shared Use Path (ITEP) Public Works Committee – May 17, 2016 Consideration of Approval Consideration of Resolution and Joint Agreement Brad Sanderson Engineering Name Department The purpose of this memo is to introduce copies of the required Resolution and Joint Agreement for the Phase III (construction) portion of the project. IDOT is now requiring that a specific resolution be passed as part of projects that have Federal funding. A draft of the resolution is attached. The Joint Agreement specifies the funding for the project, which is 80% ITEP Funds and 20% Local Funds. The funding will be for both construction and construction engineering. If you have any further questions or need additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: May 4, 2016 Subject: Kennedy Road Shared-Use Path (ITEP) Resolution No. 2016-___ Page 1 Resolution No. 2016-____ A RESOLUTION AUTHORIZING THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS TO SHARE IN THE CONSTRUCTION COSTS FOR THE SHARED-USE PATH IMPROVEMENT OF THE KENNEDY ROAD SHARED-USE PATH PROJECT United City of Yorkville Location: Kennedy Road (FAU 3793) Section No.: 10-00042-00-BT Project No.: TE-00D3(091) Job No.: C-93-088-15 WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) endeavors to construct a shared-use path adjacent to Kennedy Road from IL Route 47 to Mill Road that is approximately 16,100 feet in length and known to the Illinois Department of Transportation as Section Number 10-00042-00-BT and State Job Number C-93-088-15; and, WHEREAS, the cost of said improvement has necessitated the need for the use of federal funds; and, WHEREAS, the federal fund source requires a match of local funds; and, WHEREAS, the use of federal funds requires a joint funding agreement in the form attached hereto and made a part hereof by and between the City and the Department of Transportation. NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, hereby approve the Local Public Agency Agreement for Federal Participation in the form attached hereto and made a part hereof (the “Agreement”) and authorize two-hundred twenty thousand, eight-hundred and thirty-four dollars, ($220,834), or as much of such sum as may be needed to match federal funds in the completion of aforementioned project known as Section Number 10-00042-00-BT. Resolution No. 2016-___ Page 2 BE IT FURTHER RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Mayor is hereby authorized and directed to execute said Agreement and any other documents related to advancement and completion of said project. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _______________, 2016. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2016. ______________________________ MAYOR Attest: ___________________________________ City Clerk Printed 5/4/2016 Page 1 of 5 BLR 05310 (Rev. 09/03/15) Local Public Agency City of Yorkville State Contract X Day Labor Local Contract RR Force Account Local Public Agency Agreement for Federal Participation Section 10-00042-00-BT Fund Type ITEP ITEP, SRTS, or HSIP Number(s) 329015 Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-93-088-15 TE-00D3(091) This Agreement is made and entered into between the above local public agency, hereinafter referred to as the “LPA”, and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LPA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA, approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred to as “FHWA”. Location Local Name Kennedy Road Route FAU 3793 Length 3.13 Mi Termini IL Route 47 to Mill Road Current Jurisdiction City of Yorkville TIP Number 09-11-0008 Existing Structure No n/a Project Description Project consists of construction of a shared-use path along Kennedy Road and includes earthwork, driveway pavement removal, aggregate base course, HMA surface course, restoration, pavement marking, and other appertunent work required to complete the project. Division of Cost Type of Work ITEP % % LPA % Total Participating Construction 883,336 ( * ) ( ) 220,834 ( BAL ) 1,104,170 Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 131,452 ( * ) ( ) 32,863 ( BAL ) 164,315 Right of Way ( ) ( ) ( ) Railroads 183,232 ( * ) ( ) 45,808 ( BAL ) 229,040 Utilities ( ) ( ) ( ) Materials TOTAL $ 1,198,020 $ $299,505 $1,497,525 * 80% ITEP funds not to exceed $1,198,020. NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for State-let contracts only) Method of Financing (State Contract Work Only) METHOD A---Lump Sum (80% of LPA Obligation) METHOD B--- Monthly Payments of due by the of each successive month. METHOD C---LPA’s Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed 5/4/2016 Page 2 of 5 BLR 05310 (Rev. 09/03/15) Agreement Provisions THE LPA AGREES: (1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA’s estimated obligation incurred under this Agreement. The LPA will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LPA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to recover the debt. (11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed 5/4/2016 Page 3 of 5 BLR 05310 (Rev. 09/03/15) (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates shall be in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LPA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. (24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. Printed 5/4/2016 Page 4 of 5 BLR 05310 (Rev. 09/03/15) The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result in the immediate close-out of the project and loss of further funding. (26) (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LPA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an “X” in the State Contract field at the top of page 1) are not included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes. (27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1. The LPA is also required to obtain a Dun & Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website: http://fedgov.dnb.com/webform. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LPA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LPA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Buy America provisions. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LPA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for Printed 5/4/2016 Page 5 of 5 BLR 05310 (Rev. 09/03/15) enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Map, Number 2 – LPA Appropriation Resolution (Insert Addendum numbers and titles as applicable) The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all Addenda indicated above. APPROVED APPROVED Local Public Agency State of Illinois Department of Transportation Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date conducting business as a Governmental Entity. DUNS Number Jeff Heck, Chief Fiscal Officer (CFO) Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizingsaid appointed official to execute this agreement is required. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2016-33 EPA Lead Initiative Public Works Committee – May 17, 2016 Information will be provided at the meeting. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number PW 2015-55 Crosswalk Signage Public Works Committee – May 17, 2016 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Review of the City’s signage and crossing guards at crosswalks. Background This item was last discussed at the April Public Works Committee meeting. At that meeting, the Committee reviewed recommendations and a status update on all of the City’s major crosswalks near schools. Since the meeting, we’ve nailed down the annual cost of providing crossing guards at each location. This estimate was not immediately apparent because of the complex method by which we currently pay crossing guards (not on an hourly basis). In short, we pay crossing guards around $25/hour and each of the crossing guards work around an hour per day. The exact compensation method for crossing guards is a flat fee for each day of work, regardless of how many hours it takes. Due to FLSA regulations, this is something we’ll have to move away from in the future. There are supposed to be ~175 school days per year, so we’re estimating that it costs $4,500 per year to provide crossing guards at each location. The specific recommendations that were discussed at the meetings were: 1) Crossing guards a. At Bristol Bay Elementary School - $4,500 b. At Autumn Creek Elementary School - $4,500 $9,000 total 2) LED push-button crosswalk signs a. At Bristol Bay Elementary School - $8,000 b. At YHS south entrance - $8,000 c. At Hydraulic and 47 - $8,000 $24,000 total Our proposal is that the School District and the City should split these costs. A School District representative will be at the meeting to discuss. The above recommendations are based on the fact that the City currently provides crossing guards at the location of Orange St and Route 47, where only 1 pedestrian per day uses the crossing. Under that standard, we felt that crossing guards should be added to the two crosswalks above. Since the committee felt that an LED sign should be added to E Main and Route 47 (in the approval process), we recommended that LED signs be added to the three crossings above which have higher usage. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: May 12, 2016 Subject: Crosswalk proposal We did not recommend any additional signage or crossing guards at Grande Reserve Elementary School nor Yorkville Middle School because pedestrian and vehicular conflicts do not exist. As a reminder, the City currently pays for crossing guards at the YHS and Freshman Academy entrances, Yorkville Grade School entrance, the intersection of Orange St and Route 47, and the intersection of Mill St and Rt 126. Recommendation Staff requests direction on the hiring of additional crossing guards and purchase of additional LED signs. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #2 Tracking Number PW 2015-74 Mowing and Maintenance of Public Parkways Public Works Committee – May 17, 2016 See attached memo. Eric Dhuse Public Works Name Department Background In February, the committee had recommended that certain areas that are public parkways should only be mowed once per year. At that time, the committee had asked for an update in May to see if we thought this would still work out well or if we needed to modify our plan. Action Items Should public works mow public parkways more than once per year? Recommendation Even though we have not mowed any public parkways yet, I believe that this year it will be beneficial to mow the areas in question more than one time. I would ask that the determination be made each year instead of trying to set a specific number of mowings that we would perform in a season. We may have a drought year where any more than one mowing would be detrimental or a wet year where we may have to mow 3 times just to try and keep everything from growing out of control and possibly creating safety hazards by blocking sight lines. If the committee concurs with my recommendation, we plan on mowing the parkways for the first time before Memorial Day, weather permitting. From there, we will have to wait and see what the weather does to decide when we will mow next. Please let me know if you have any questions or need further information. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: May 9, 2016 Subject: Public Parkway Mowing and Maintenance Update Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #3 Tracking Number PW 2016-21 Presentation by Leopardo Energy Public Works Committee – May 17, 2016 N/A N/A Informational Item Status update on Leopardo Energy Proposal Bart Olson Administration Name Department