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Plan Council Minutes 1994 07-19-94 , ^ CITY OF YORKVILLE PLANNING COUNCIL MINUTES TUESDAY, JULY 199 1994, 9: 00 AM CITY HALLv MADISON & JEFFERSON STS" Present were Jim Nanninga, Ralph Pfister , Bill Schmanskiv Jeff Palmquistv Bill Dettmer and Phil Brady. Barbara Dwyer was also present and had some questions about her subdivision in regards to parks. J. T. Johnson arrived at 10: 00 AM. Joe Moore and a representative of the Bristol-Kendall Fire Department will also be asked to attend these meetings. The first meeting is to establish procedures and see what needs to be accomplished. Would like to meet every Tuesday at 9n00 AM until further notice to make recommendations to the Planning Commission. Jim stated that he must be frugal with the costs for all to attend. The developers will also be invited to attend. On Tumosday, July 26, 1994, Undaaeser and Stepan will be invited to give a presentation. Jim stated that he would like to have the Subdivision Control Ordinance changed before the newt subdivision comes in. Developments 1 . PC 94-12" Game Farm Rd" - 8tewartv Ag to R-2. This property is not contiguous to City, 2 parcels would need to be annexed. Stewart is asking to extend utilities after a pre-annexation agreement is signed. He can annex to YBSD. Bill will get a rough estimate of utility extension cost and Jeff will make a blowup of the property location for Planning Commission meeting. Questioned was the County issuing a building permit. He could use the new zoning classification of 18,000 sq. ft. It was felt that this was not in Yorkville 's best interest. The City does not have a policy for extending sewer and water , and it has usually been done on a case by case basis" Ralph Pfister announced that the Oliver/Niles subdivision has asked the YBSD to annex and that they are not contiguous. 2. PC 94-13. Galena Rd. - Undesser , Ag to B-3 Special Use (Kendall Co" ) He wants to put in a package liquor store" Should check to see if this is in a flood plain. Jim hoped that the Planning Commission would wait until they get the recommendation from the Planning Council . This property is in the Facilities Planning Area" 3" PC 94-14. Van Emmon Rd. - Stepan, A-1 to A-2 (Kendall Co. ) " The lots are 90v000 sq. ft. and some lots fall 5{) feet. The limits of the natural wetlands area were questioned. Ordinances & Standards 1 " Subdivision Control Ordinance - Changes A. Final grading plan. Slope can go no more than 1% in back yard. Would like to aim for 2% and have a policy than it ' ' Page 2 Planning Council Minutes July 19, 1994 can be reduced for special conditions. The three steps would be a grading planv a spot elevation check on the top of the foundation and a final grading plan , and no certificate of occupancy until the final grading survey was approved. It was suggested that different departments such as engineering , public worksv administrator , building department , etc" sign off before the final occupancy is approved. Phil will bring a form for this" J. T. said there was a problem now with some existing mini warehouses. The new grading plan ordinance that was just passed needs more information. Storm sewer systems should be placed in the street not in the back yards" Overflow routes and free boards of 1-1/2 feet should be addressed considering 100 year flows without storm sewer conveyance" Jim suggested that we require sump pumps to discharge into storm sewer. J.T. said it is allowed now but not mandated" The back yards should have plastic. The City will accept 26 or schedule 4{)" This Council would recommend direct connections into the storm sewer. J. T. sees no problem with plastic" 1 Acre lots now allow septic & well . If within 200 feet , must hook up to sewer and water by State Plumbing Code. The property across from Blackberry Golf Course could have well and septic but when sewer and water was available it would have hook up to City utilities. The County has been encouraging annexation in that area and that may be an incentive to come in. Must annex to YBSD. It was suggested that if they are within 200 ft. of sewer that they must hook up. Some times it would not be practical to hook up. Should set up a set of guidelines and vary if necessary in the review process" Storm Sewer (detention and storm) 1 " Detention-Bill doesn 't like current MSD formula as it provides only 1 /2 of the detention needed. Jim stated there are 2 schools of thought: one is to go through the complicated computerization GDS and the other is to modify the M63D to keep it simple. Take the MSQ x 1. 25 & use runoff figures to do studies. Bill stated that we are outside of N%PCI and come up with a unit detention formula" For commercial it is 611. The SCS method overestimates residential needs and underestimates commercial needs" Bill would recommend the modified formula at this stage" J. T. said Conover Subdivision will drain in 2-3 days with ditches. Would like to recommend to go with the " 15 maximum fixed release, CFS and give the prerogative to the City Engineer to reduce that based on down stream levels or on the availability of the down stream. The Park Board is discussing detention facilities and City can 't keep mowing all these areas. Should go to a homeowner 's association or be platted. The recommendation is that if the Park Board is willing to accept that is OK, but otherwise they must privately maintain. The City has been reluctant in the past to take in these ponds. The \^BSD owns the Jaycee pond" Easement agreements need to be defined and the access and facility must be approved by the City. Bill will ' ' Page 3 Planning Council Minutes July 19, 1994 check the modified rational . He will also check runoff rates for various year storms. Soil & Erosion It was suggested that Bob Jankowski from the Soil Conservation be asked to join the Planning Council . Suggested for soil erosion was to have a $75"00 permit to control runoff , require a silt fence and have all storm sewers TV 'ed. Bill stated that if they have a copy of the plansv the building inspectors could check. This could be put in the Subdivision Control Ordinance and in a subordinance. Phil suggested that we not allow sewer ditches to be open all night or on a weekend. City employees would have to clean up and builders would have to reimburse. After approval , there would be a certain amount of time to backfill " It was suggested to have 2-3 sentence ordinance referring to Illinois Urban Procedures and Standards for Soil Erosion and Sedimentation Control and it can be revised at the Engineer 's discretion and maintenance of these facilities will be directed by the City" It was suggested to charge a permit fee to inspect and one page should be included for soil and erosion control . Sanitary Sewer Air tests on mains are required and inspected by Pavia~-Ma\rting. Phil said they inspect from the property line in. (service) . Public Works Department now inspects the sewer and water hookups. Phil said he could inspect sewer and water with 24 hr. notice or if he was in the area, but in an emergency situation the City would inspect. Televising is now required by ordinance now. YBSD ordinance requires $1"05 per lineal foot of sewer installed for televising and plan review. Ralph prefers that the City enforce their ordinance" He would need a letter guaranteeing that the City will televise or the YBGD will take over doing it. They just want it done. Televising and flushing could be done contractually on a yearly basis. In regard to the storm sewer , information should be in the ordinance on how far the televising should go. It was suggested that this be at the determination of . the Director of Public Works. It was recommended that vacuum tests be done on manholes. Bill would recommend the ordinance require PVC, ductile or approved material for sewer. J. T. wants only ductile for water. Bill wants to require water main quality where that reach is going to cross the water main. In regard to laterals, some sewer lines are being put in on weekends. People should be educated so that this is not done. It was suggested that all contractors who work in the public right of way be licensed" Water Mains 8" minimum should be requiredv all of ductile iron and wrapped. Water ordinance now has 8" " ` - Page 4 Planning Council Minutes July 199 1994 Next meeting: 1 . 5 ft. easements in front of every lot and 10 ft. in rear of lot" 2. Final Plan-whatever standards are in the Subdivision Control Ordinance take effect at the time of application of final plat. 3" Letter of credit, maintenance bondv l year asphalt surface ( 10% is not enough) . 4" Jeff will bring information o#Y roads, right of waVv criteria design standards & landscaping. 4. Roadways By —Q4,A Jly