Public Works Minutes 2016 04-19-16Page 1 of 3
APPROVED 5/17/2016
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, April 19, 2016, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser
Alderman Larry Kot
Alderman Ken Koch
Absent: Jackie Milschewski
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Daman Eallenardo, V.P., Leopardo Energy
Rob Vollrath, Leopardo Energy
Curtis Leopardo, Leopardo Energy
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments:
Previous Meeting Minutes: March 15, 2016
The minutes were approved as presented.
New Business:
1. PW 2016-21 Presentation by Leopardo Energy
Mr. Eallenardo began the presentation and said Leopardo is one of the 10 largest contractors in the
Chicago area having built the Rush Copley Hospital and Aurora Police Department. Their company
identified a need for municipal energy savings performance contracting initiatives. They are currently
working with the County on a program and will begin with a feasibility study.
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Mr. Vollrath said there are many capital needs in a municipality and his company finds ways to
streamline operating expenses and utility costs, using the savings to pay for the associated debt service.
Examples of areas in which to save are lighting, HVAC, building controls, roofs, windows, fleet, etc.
Leopardo Energy is active in many states and has been in business 43 years. There is no obligation
after their studies.
Mr. Olson gave an example of how the program would work. Alderman Funkhouser commented that
the analysis is free with the addition of some staff time. He said it would be an opportunity to identify
cost savings and finance projects and asked how it could help with roadway maintenance. Mr. Vollrath
said it would keep the borrowing/bonding capacity flexible.
This proposal will come back to committee next month.
2. PW 2016-22 Route 47 and Main Street – Pedestrian Crossing – Highway Permit and Resolution
Mr. Sanderson said plans were submitted to IDOT and have been approved. The City must pass a
resolution and a bond must be acquired with results by the beginning of summer. This moves forward
to the Council consent agenda.
3. PW 2016-23 Church Street Water Main – Bid Award
Eleven bids were received and Mr. Sanderson recommended awarding the bid to Superior Excavators
for $248,713.50, which was $76,000 below estimate. The work should start early May and finish on
July 1. The company has done excellent work in Aurora.. This moves to the consent agenda.
4. PW 2016-24 Blackberry Woods Completion of Improvements – Bid Award
The city has received some developer funds for a variety of improvements. Additional work including
tree removal will be done as well as detention basin maintenance. The low bid of $149,706 from
Johnson Excavating of Yorkville was recommended. The additional work cost will be handled
separately. This moves forward to the consent agenda.
5. PW 2016-25 Countryside Water Main and Roadway Improvements – Change Order No. 1
Mr. Sanderson said the bids were favorable and nearly all streets will be improved. The change order
encompasses this additional work. The amount is approximately $451,000. This moves to consent.
6. PW 2016-26 2016 Road to Better Roads Program – Additional Work
With favorable bids received, this project will be $110,000 under budget. Additional streets for the
program were explored and Road to Better Roads funds along with remaining money from the
Countryside project will pay for the extra work slated for 2018. Other streets considered are under
litigation and Mr. Olson will report at a later date. The additional work is mostly milling/surfacing
with no sewer/water improvements. It was noted that Marker Builders may be moving forward with
Heartland and would fix Freemont St. The City should be reimbursed. This item moves to consent.
7. PW 2016-27 Capital Improvement Project Update
Engineer Sanderson summarized the upcoming projects including streets such as Mill St. and others,
lining, lighting, wells, parks, etc. Other projects are in the planning stage such as the path for Kennedy
Road, Rt. 71 water and sewer, Rt. 34 East, etc. For information at this time.
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8. PW 2016-28 Bond/LOC Reduction Summary
There is only one item on the list which is from the Ashley Point development. For info.
Old Business:
1. PW 2015-45 E-Waste Recycling
Mr. Dhuse made contact with the recycling contractor and an event will be held May 23-27. It will be
for Yorkville residents only and municipal residency will be verified. It will be advertised in a press
release and social media. Mr. Olson added that Oswego recently renegotiated their garbage contract
and it includes e-waste recycling on a demand basis. This will be considered when the City looks at
their next waste contract.
2. PW 2015-55 Crosswalk Pedestrian Signage
There are 8 crossing areas being considered based on several factors and LED signs are being explored.
Mr. Olson said there is only 1 student using the Rt. 47/Orange St. crossing for which there is a crossing
guard at $15/hour. Based on this, he said there are some other crossings that should definitely have
guards. Chairman Funkhouser said he would like school reps to attend a City meeting to discuss this
matter and feels the entire burden should not be on the city. Mr. Olson said a concrete plan has not
been put in place yet about the need and costs.
Alderman Kot asked about the Rt. 47 and Hydraulic crossing. The plan was to have pedestrians cross
at Rt. 47 and Van Emmon. Blinking vs. steady lights were also discussed. The high school crossing
was discussed and Alderman Funkhouser suggested low shrubs to funnel students to cross at one place.
Mr. Olson said it would cost an additional $32,000 if the City moves forward with signs for all the
critical crossings. Alderman Kot said the City should proceed and enlist school cooperation for funding
or guards. This will come back to committee for next discussion next month.
2. PW 2015-56 Maintenance of Stormwater Management Facilities - Update
This project has begun and Mr. Dhuse hopes to send out letters by the end of summer. Alderman
Funkhouser wants all basin owners to be initially notified that inspections will be done. This item will
be brought back to committee in the fall for further discussion.
Additional Business:
On behalf of Alderman Milschewski, Chairman Funkhouser said a sidewalk on Heustis is not in
compliance with City standards and is an owner issue. The owners will be notified.
An issue with City right-of-way at Aspen and Fox Hill was brought forward by Chairman Funkhouser.
The nearby property owners have been maintaining the space, but had disputes about how it should be
used. He said the City should start maintaining the property as a way to settle the years-long dispute
that has resulted in police calls. Committee members agreed on City maintenance.
There was no further business and the meeting was adjourned at 7:18pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker