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Public Works Minutes 2016 04-19-16Page 1 of 3 APPROVED 5/17/2016 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 19, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Larry Kot Alderman Ken Koch Absent: Jackie Milschewski Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: Daman Eallenardo, V.P., Leopardo Energy Rob Vollrath, Leopardo Energy Curtis Leopardo, Leopardo Energy The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: Previous Meeting Minutes: March 15, 2016 The minutes were approved as presented. New Business: 1. PW 2016-21 Presentation by Leopardo Energy Mr. Eallenardo began the presentation and said Leopardo is one of the 10 largest contractors in the Chicago area having built the Rush Copley Hospital and Aurora Police Department. Their company identified a need for municipal energy savings performance contracting initiatives. They are currently working with the County on a program and will begin with a feasibility study. Page 2 of 3 Mr. Vollrath said there are many capital needs in a municipality and his company finds ways to streamline operating expenses and utility costs, using the savings to pay for the associated debt service. Examples of areas in which to save are lighting, HVAC, building controls, roofs, windows, fleet, etc. Leopardo Energy is active in many states and has been in business 43 years. There is no obligation after their studies. Mr. Olson gave an example of how the program would work. Alderman Funkhouser commented that the analysis is free with the addition of some staff time. He said it would be an opportunity to identify cost savings and finance projects and asked how it could help with roadway maintenance. Mr. Vollrath said it would keep the borrowing/bonding capacity flexible. This proposal will come back to committee next month. 2. PW 2016-22 Route 47 and Main Street – Pedestrian Crossing – Highway Permit and Resolution Mr. Sanderson said plans were submitted to IDOT and have been approved. The City must pass a resolution and a bond must be acquired with results by the beginning of summer. This moves forward to the Council consent agenda. 3. PW 2016-23 Church Street Water Main – Bid Award Eleven bids were received and Mr. Sanderson recommended awarding the bid to Superior Excavators for $248,713.50, which was $76,000 below estimate. The work should start early May and finish on July 1. The company has done excellent work in Aurora.. This moves to the consent agenda. 4. PW 2016-24 Blackberry Woods Completion of Improvements – Bid Award The city has received some developer funds for a variety of improvements. Additional work including tree removal will be done as well as detention basin maintenance. The low bid of $149,706 from Johnson Excavating of Yorkville was recommended. The additional work cost will be handled separately. This moves forward to the consent agenda. 5. PW 2016-25 Countryside Water Main and Roadway Improvements – Change Order No. 1 Mr. Sanderson said the bids were favorable and nearly all streets will be improved. The change order encompasses this additional work. The amount is approximately $451,000. This moves to consent. 6. PW 2016-26 2016 Road to Better Roads Program – Additional Work With favorable bids received, this project will be $110,000 under budget. Additional streets for the program were explored and Road to Better Roads funds along with remaining money from the Countryside project will pay for the extra work slated for 2018. Other streets considered are under litigation and Mr. Olson will report at a later date. The additional work is mostly milling/surfacing with no sewer/water improvements. It was noted that Marker Builders may be moving forward with Heartland and would fix Freemont St. The City should be reimbursed. This item moves to consent. 7. PW 2016-27 Capital Improvement Project Update Engineer Sanderson summarized the upcoming projects including streets such as Mill St. and others, lining, lighting, wells, parks, etc. Other projects are in the planning stage such as the path for Kennedy Road, Rt. 71 water and sewer, Rt. 34 East, etc. For information at this time. Page 3 of 3 8. PW 2016-28 Bond/LOC Reduction Summary There is only one item on the list which is from the Ashley Point development. For info. Old Business: 1. PW 2015-45 E-Waste Recycling Mr. Dhuse made contact with the recycling contractor and an event will be held May 23-27. It will be for Yorkville residents only and municipal residency will be verified. It will be advertised in a press release and social media. Mr. Olson added that Oswego recently renegotiated their garbage contract and it includes e-waste recycling on a demand basis. This will be considered when the City looks at their next waste contract. 2. PW 2015-55 Crosswalk Pedestrian Signage There are 8 crossing areas being considered based on several factors and LED signs are being explored. Mr. Olson said there is only 1 student using the Rt. 47/Orange St. crossing for which there is a crossing guard at $15/hour. Based on this, he said there are some other crossings that should definitely have guards. Chairman Funkhouser said he would like school reps to attend a City meeting to discuss this matter and feels the entire burden should not be on the city. Mr. Olson said a concrete plan has not been put in place yet about the need and costs. Alderman Kot asked about the Rt. 47 and Hydraulic crossing. The plan was to have pedestrians cross at Rt. 47 and Van Emmon. Blinking vs. steady lights were also discussed. The high school crossing was discussed and Alderman Funkhouser suggested low shrubs to funnel students to cross at one place. Mr. Olson said it would cost an additional $32,000 if the City moves forward with signs for all the critical crossings. Alderman Kot said the City should proceed and enlist school cooperation for funding or guards. This will come back to committee for next discussion next month. 2. PW 2015-56 Maintenance of Stormwater Management Facilities - Update This project has begun and Mr. Dhuse hopes to send out letters by the end of summer. Alderman Funkhouser wants all basin owners to be initially notified that inspections will be done. This item will be brought back to committee in the fall for further discussion. Additional Business: On behalf of Alderman Milschewski, Chairman Funkhouser said a sidewalk on Heustis is not in compliance with City standards and is an owner issue. The owners will be notified. An issue with City right-of-way at Aspen and Fox Hill was brought forward by Chairman Funkhouser. The nearby property owners have been maintaining the space, but had disputes about how it should be used. He said the City should start maintaining the property as a way to settle the years-long dispute that has resulted in police calls. Committee members agreed on City maintenance. There was no further business and the meeting was adjourned at 7:18pm. Minutes respectfully transcribed by Marlys Young, Minute Taker