Administration Minutes 2016 04-20-16Page 1 of 2
APPROVED 5/18/16
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, April 20, 2016 6:00pm
City Hall Conference Room
Committee Members In Attendance:
Chairman Jackie Milschewski Alderman Joel Frieders
Alderman Diane Teeling Alderman Seaver Tarulis
Other City Officials In Attendance:
City Administrator Bart Olson Alderman Chris Funkhouser
Finance Director Rob Fredrickson
Guests:
Jeff Dunham, Tech Solutions Jeff Norris, Tech Solutions
The meeting was called to order at 6:00pm by Chairman Jackie Milschewski.
Citizen Comments: None
Minutes for Correction/Approval: March 16, 2016
The minutes were approved as presented.
New Business:
1. ADM 2016-24 Monthly Budget Report for March 2016
Mr. Olson said the March consumer sales of $287,000 was the largest monthly sales tax
ever and up 5-6% over Christmas 2014. Budget estimates should be exceeded. No
further action.
2. ADM 2016-25 Monthly Treasurer's Report for March 2016
Mr. Fredrickson reported the following:
$14,258,052 Projected Beginning Fund Balance
$30,813,012 YTD Revenues
$27,276,824 YTD Expenses
$17,794,240 Projected Ending Fund Balance
No further action.
3. ADM 2016-26 Cash Statement for February 2016
This is information only, no further action was taken.
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4. ADM 2016-27 Bills for Payment
Alderman Frieders questioned the Imperial Investments $6,200 rebate. A sales tax had
been implemented on that block of businesses and is 100% rebated to the developer on a
monthly basis if business district tax is generated. It is paid to the developer rather than
the restaurant. This program is effective for 10 years.
The Olive Jar Group invoice (the City's primary IT company) was also questioned. The
invoice was for a computer cable and wifi hotspots. No further action.
5. ADM 2016-28 Monthly Website Report for March 2016
Ms. Kathman said there was great interest regarding the Countryside road project and a
web page was developed for updates. No further action.
Old Business:
1. ADM 2015-44 TCG Solutions Lease Agreement
Mr. Olson discussed this agreement for wireless internet service and the exclusivity of
frequency ranges on a first come, first served basis. Attorney Orr will be asked to review
the agreement language. Exclusivity would cost $100 per post on the water towers as
opposed to $50 per post. The committee approved of the agreement and it will move
forward to the consent agenda.
2. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement
An update was given by Administrator Olson. He has met with Heritage Corridor Bureau
and said their budget is 2.5 times greater than AACVB with Joliet being the largest
contributor. Raging Waves has also been a big advertiser in their guide. An annual guide
is published as well as 2 event guides. Other towns have indicated that they are pleased
with the Heritage Corridor. Two proposals from Heritage should be available at the next
meeting.
Alderman Funkhouser also provided a list of consultants in event the City decides to form
their own tourism bureau. Two responded with a quote and scope and Mr. Olson hopes
to provide both scopes at the next meeting. One commented that Yorkville lacks meeting
space which could translate into multi-day stays. A 60-day notice would be needed
before mid-December if the City leaves the AACVB.
Additional Business: None
There was no further business and the meeting adjourned at 6:25pm.
Respectfully transcribed by
Marlys Young, Minute Taker