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Public Works Packet 2016 06-21-16 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, June 21, 2016 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: May 17, 2016 New Business: 1. PW 2016-34 Intergovernmental Agreement (KC-TAP) for Kennedy Road Multi-use Path 2. PW 2016-35 IDOT – Purchase of Right-of-Way – Fox Hill 3. PW 2016-36 Wrigley – Grant of Easement 4. PW 2016-37 Wrigley Intersection Improvements – Bid Award 5. PW 2016-38 Fountain Village – Development Status 6. PW 2016-39 104 Beaver Street – Grant of Easement 7. PW 2016-40 Street Name Signs Sale 8. PW 2016-41 NPDES Permit Annual Report 9. PW 2016-42 Downtown Brownfield Project a. Remediation Options b. Financing Options c. Redevelopment Scenarios 10. PW 2016-43 Downtown Barrier Wall Safety Discussion Old Business: 1. PW 2015-55 Pedestrian Crosswalk Signage 2. PW 2015-56 Maintenance of Stormwater Management Facilities Update 3. PW 2016-21 Leopardo Energy Additional Business: 2016/2017 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs and Planning” 3 Bart Olson & Eric Dhuse “Capital Improvement Plan” 4 Bart Olson & Eric Dhuse “Vehicle Replacement” 5 Bart Olson & Eric Dhuse “Sidewalks and Trails Funding and Planning” 15 Bart Olson, Eric Dhuse, Brad Sanderson & Rob Fredrickson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, June 21, 2016 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. May 17, 2016 □ Approved ________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2016-34 Intergovernmental Agreement (KC-TAP) for Kennedy Road Multi-use Path □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2016-35 IDOT – Purchase of Right-of-Way - Fox Hill □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2016-36 Wrigley – Grant of Easement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2016-37 Wrigley Intersection Improvements – Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2016-38 Fountain Village – Development Status □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2016-39 104 Beaver Street – Grant of Easement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2016-40 Street Name Signs Sale □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2016-41 NPDES Permit Annual Report □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2016-42 Downtown Brownfield Project a. Remediation Options b. Financing Options c. Redevelopment Scenarios □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2016-43 Downtown Barrier Wall Safety Discussion □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2015-55 Pedestrian Crosswalk Signage □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2015-56 Maintenance of Stormwater Management Facilities Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2016-21 Leopardo Energy □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – May 17, 2016 Public Works Committee – June 21, 2016 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, May 17, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Larry Kot Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Alderman Joel Frieders Administrative Intern Nicole Kathman Other Guests: Jeff Freeman, EEI Pete Wallers, EEI Dean Romano, Yorkville Schools Lynn Dubajic, Consultant The meeting was called to order at 6:02pm by Chairman Chris Funkhouser. Citizen Comments: None Previous Meeting Minutes: April 19, 2016 The minutes were approved as presented. Old Business: (out of sequence) 1. PW 2015-55 Pedestrian Crosswalk Signage Dean Romano from the Yorkville Schools was invited to be part of this discussion. Mr. Olson gave the locations where LED crosswalk signs will be erected and noted one location not guarded by LED devices. The cost is $8,000 per device. He also discussed the crossing guard locations, the per hour cost of $25-30 and working hours. Mr. Funkhouser recently attended a school board meeting to discuss the topic and Mr. Olson had a conversation with Mr. Romano. Mr. Olson said this is a school district issue and in other towns crossing guards are either fully funded by the school or covered by inter- governmental agreements. The City would like half compensation or have costs tied in with an agreement. Mr. Romano said an analysis of the present students could be done to anticipate future needs. The student population is growing, he said. It was agreed this is a good opportunity to revisit the inter-governmental agreement. Page 2 of 3 The parking lot generally behind the library is in need of repair and is one component of an agreement. Ms. Milschewski questioned the need for a guard at Orange St. due to students being bussed beyond that location. There is only 1 student that crosses there. Mr. Romano will present information at the next School Board meeting. New Business: 1. PW 2016-29 Master Water Study Presentation Pete Wallers and Jeff Freeman of EEI gave a comprehensive water study presentation including background information, existing water works systems info, historical and projected water use, etc. An in-depth Master Plan was also given to committee members. It is estimated that by the year 2050, water levels will be significantly reduced. The EEI reps said due to the Sandwich fault, water doesn't transfer from one aquifer to another. It was concluded that the Fox River was the best source of water in the future. A permit would also be needed to draw water from the Fox River. If Montgomery, Oswego and Yorkville joined forces to build a new water system, a location at Orchard Road and the Fox River was suggested since there is already a water-related facility there. Additional land would be needed and an inter-governmental agreement would be drafted. It would take about 9 years to get a new system on-line. The study will also be presented to Montgomery and Oswego and then EEI will return to present the study at the full City Council. Alderman Kot asked if grants would be available. Only low-interest loans would be available as water projects do not usually get grants, said Mr. Waller. Mr. Olson added that the City would have to depend on massive new growth or cost adjustments. Alderman Koch inquired if it would be possible to obtain water from west of Sandwich. New wells would be needed which must be one mile apart and overall it would be more expensive. It is also cheaper to treat wastewater rather than create new waterways. Mr. Koch also asked about the possibility of reservoirs, however, Mr. Freeman said it is not possible due to the topography. A status update will be given on June 14th. 2. PW 2015-30 2016 Sanitary Sewer Lining – Change Order No. 1 This change order was for extra work that was done on Church Street and brings the project slightly below budget by reducing some of the lining. That lining will be done next year. This item moves forward to the consent agenda. 3. PW 2016-31 Center Parkway and Countryside Parkway LAFO Engineering Agreement Mr. Olson said this is phase 2 of the engineering agreement for LAFO resurfacing. To move forward for consideration of the project, it must be designed in advance. The contract price is $39,000. This moves to the consent agenda. 4. PW 2016-32 Kennedy Road Shared-Use Path (ITEP) – Joint Agreement Mr. Sanderson said this is Phase 3 of the agreement and defines the construction funding between the State and the City. It also contains a resolution which is now required. He said the funding is generally 80% ITEP funds and 20% local. One parcel is needed yet from ComEd. It is likely the construction will not start until 2017. It was noted the County has awarded $50,000 towards the project. This item moves to the consent agenda. Page 3 of 3 5. PW 2016-33 EPA Lead Initiative This is an update of rules which the City already follows, said Mr. Dhuse. Alderman Kot asked about a test to check pipes to determine if they are lead. Mr. Dhuse said he has not discovered any lead pipes in the City, but there is a test kit that residents can use. The City already checks the water monthly and it was noted the lead problem in Flint, Michigan was partially due to the cessation of adding chemicals. He said testing info could be placed on the website. Alderman Koch asked if testing information is included in the water bills. Mr. Olson said it will be included in the future. Alderman Milschewski asked if water softeners affected lead and it was noted the softeners can take out lead. Old Business 2. PW 2015-74 Mowing and Maintenance of Public Parkways At previous meetings, it was decided to mow parkways etc. only once a year. However, this year has been exceptionally wet and Mr. Dhuse asked for flexibility to mow more often where needed. The committee agreed to this. 3. PW 2016-21 Leopardo Energy Leopardo Energy made a presentation at last month's meeting and they have sent Mr. Olson a list of items to be done and some reports needed. The City will move forward and results should be back to this committee in 1-2 months with cost-cutting suggestions. Additional Business: Alderman Milschewski commented that the walking path ends at Rt. 71 and Rt. 47. It will be continued when the Rt. 71 work is done. In another matter, she observed a “buffalo box” that had iron protruding from it posing a possible danger. Mr. Dhuse said his department will check it. Alderman Kot asked about the crosswalk improvements for Main St. and Rte. 47. Mr. Sanderson has received the approval and installation is expected within 4-6 weeks. Mr. Kot also asked if the roadwork on Church St. would be finished prior to the July 4th parade. Mr. Dhuse said the work will not be done and alternative plans are being considered depending on the progress. Old street signs were also discussed and they will be put up for sale in fall or winter. Alderman Kot suggested putting the money towards fireworks or festivals. There was no further business and the meeting was adjourned 8:22pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2016-34 Intergovernmental Agreement (KC-TAP) for Kennedy Road Multi-use Path Public Works Committee – June 21, 2016 See attached. Bart Olson Administration Name Department Summary Approval of an intergovernmental agreement with Kendall County for acceptance of a Transportation Alternatives Program grant in the amount of $50,000. Background This grant program was last discussed by the City Council in March. At that time, the City Council approved an intergovernmental agreement with Kendall County for acceptance of a $35,000 grant to offset costs related to Route 47 trail and sidewalk construction. Sometime after that meeting, the Kendall County Highway Committee reviewed their outstanding awards and project agreements and decided they had additional funding available. As a result of the Kendall County Highway Committee’s review and recommendation, the County Board approved a $50,000 grant award for the Kennedy Road multi-use path. In order for the City to accept the funding, it must approve an intergovernmental agreement. The attached intergovernmental agreement is substantially the same agreement as the one the City approved earlier this year. With City Council approval of the new agreement, we would immediately submit for reimbursement, as we have incurred more than enough expenses related to the project. Recommendation Staff recommends approval of the attached intergovernmental agreement with Kendall County for the Transportation Alternatives Program. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: June 15, 2016 Subject: TAP Grant Page 1 of 13 INTERGOVERNMENTAL AGREEMENT FOR KENDALL COUNTY TRANSPORTATION ALTERNATIVES PROGRAM (“KC-TAP”) FUNDING TO THE UNITED CITY OF YORKVILLE TO CONSTRUCT A 2.72 MILE MULTI-USE PATH ON KENNEDY ROAD FROM ROUTE 47 TO MILL ROAD IN YORKVILLE, ILLINOIS (2016) THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between the County of Kendall, a unit of local government of the State of Illinois (“Kendall County”) and the United City of Yorkville (the “Grantee”), a municipal corporation of the State of Illinois. WITNESSETH: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Grantee and Kendall County (the “parties”) are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any county may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved, provided that the unit of local government contracting with the County has authority to perform the service; and WHEREAS, pursuant to the Illinois Highway Code under 605 ILCS 5/9-101 and 605 ILCS 5/4-409, the State, its municipalities and the counties may form cooperative agreements Page 2 of 13 with each other for the construction, maintenance and improvement of streets, highways and any portions thereof; and WHEREAS, the Illinois Highway Code (605 ILCS 5/1 et seq.) and the Illinois Bikeway Act (605 ILCS 30/1 et seq.) each encourage the funding and the creation of bicycle paths, multi- use trails and sidewalks along roadways within the State of Illinois; and WHEREAS, on July 17, 2012, the Kendall County Board passed Resolution Number 12- 33 entitled “Resolution for the Creation of the Kendall County Transportation Alternatives Program (“KC-TAP”)”, which authorizes Kendall County to provide financial assistance to qualified applicants for the grantee’s construction of multi-use trails and sidewalks in Kendall County, Illinois; and WHEREAS, Grantee submitted an application pursuant to the KC-TAP to raise the necessary funding to build a 2.72 mile multi-use path parallel to Kennedy Road from Route 47 to the existing trail south of Mill Road, within Yorkville, Illinois. Grantee’s construction project is identified in the attached Exhibit A and shall be referred to herein as “the Project”; and WHEREAS, while the Kendall County Board acknowledges that eligible KC-TAP projects must normally be located along a State or County Highway, it has determined that the Project to build a 2.72 mile multi-use path parallel to Kennedy Road will act to promote public safety for the residents of Kendall County on a major Municipal connector road. Further, because of the importance of this special circumstance, the Kendall County Board has determined that it will suspend the KC-TAP limitations on only one award being allowed a Grantee in a year as well as the $50,000 per year limitation on awards, on account of the Grantee previously being awarded funds regarding an unrelated project during this fiscal year. As such, the Kendall Page 3 of 13 County Board approved Grantee’s KC-TAP application for financial assistance on May 17, 2016; and WHEREAS, the parties wish to enter into this agreement for the benefit of local pedestrians and bicyclists and to provide a safe and efficient pathway for the residents of the United City of Yorkville and Kendall County; and WHEREAS, pursuant to the terms of this agreement, Kendall County will grant money to Grantee to partially fund the building of multi-use trails and/or sidewalks as described in the attached Exhibit A; and WHEREAS, it is the understanding of the parties that at all times, including after completion of the project, Grantee alone will own, construct, maintain, repair and/or replace the subject improvements, and that Kendall County will have no duties to construct, maintain, repair and/or replace the subject improvements at any time in the future. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth, the parties agree as follows: 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this paragraph 1; 2. Kendall County’s Obligations: a. Kendall County agrees to grant an amount not to exceed fifty thousand dollars ($50,000.00) in Fiscal Year 2016 (December 1, 2015 to November 30, 2016) to Grantee for the purpose of partially funding construction of the Push for the Path Project as is depicted in Exhibit A; Page 4 of 13 b. The final amount of this Grant, which shall not exceed fifty thousand dollars ($50,000.00), will be determined at the time the Grantee submits its final request for reimbursement for the Project; c. The final Grant amount shall not exceed 50% of the funding for said Project. Should the submitted reimbursement request constitute an amount above 50% of the Project’s costs, then Kendall County shall, in its sole discretion, choose to reimburse an amount below fifty thousand dollars ($50,000.00) and equal to 50% of the Project’s costs; d. Kendall County shall disburse the Grant funds under this agreement within sixty (60) days of the submission of Grantee’s final request for reimbursement and the necessary supporting documentation supporting the request; e. Kendall County shall have no ownership interest in the Project and/or the subject improvements under this agreement, nor shall it have any obligations beyond the granting and disbursement of KC-TAP grant funds as described herein. 3. Grantee’s Obligations: a. Grantee understands and agrees that only qualified units of local government within Kendall County who have statutory authority to provide lands or facilities for multi-use trails or sidewalk purposes are eligible for assistance under the KC- TAP program; b. Grantee shall use the funds set forth in this Agreement to construct the Project at the locations and pursuant to the specifications as set forth in the attached Exhibit A. Grantee understands and agrees that the funds provided by Kendall County pursuant to this Agreement shall not be used for any other purpose including, but Page 5 of 13 not limited to, future maintenance of the multi-use trails or sidewalks (e.g., sealing, patching or crack filling). In the event that Grantee uses the funds for an improper purpose, Grantee shall immediately reimburse Kendall County the full amount of funds provided to Grantee under this Agreement; c. At all times, the Project, and all of its resulting improvements, shall be the exclusive property of Grantee, who shall exercise complete control, responsibility and ownership of said property. At no time shall Kendall County be deemed to have adopted said Project or its resulting improvements or the responsibility for the ownership, construction, maintenance, care, and demolition of the improvements that are subject to the Project and this Agreement; d. Grantee and its consultants, employees, contractors, subcontractors and agents agree to comply with the following state and federal laws and Grantee shall ensure that all of their contracts include provisions incorporating the following: i. The Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq. Grantee agrees to (a) fully comply with all applicable requirements of the Prevailing Wage Act and (b) notify all contractors and subcontractors that the work performed pursuant to this Agreement shall be subject to the Illinois Prevailing Wage Act. In the event that Grantee fails to comply with the notice requirements set forth in the Illinois Prevailing Wage Act, Grantee shall be solely responsible for any and all penalties, fines and liabilities incurred for Grantee’s, contractors’ and/or subcontractors’ violations of the Prevailing Wage Act. Page 6 of 13 ii. The Employment of Illinois Workers on Public Works Act, 30 ILCS 570/0.01 et seq. (“Employment Act”). iii. The Substance Abuse Prevention on Public Works Act, 820 ILCS 265/1 et seq. and the Illinois Drug Free Workplace Act, 30 ILCS 580/1 et seq. iv. The Illinois Public Construction Bond Act, 30 ILCS 550/1 et seq. v. The Illinois Human Rights Act, Title VI of the Civil Rights Act of 1964, as amended, the Americans with Disabilities Act, the Age Discrimination in Employment Act, Section 504 of the Federal Rehabilitation Act, and all applicable rules and regulations. e. Grantee shall ensure that Grantee and each contractor and/or subcontractor performing work on the Project shall obtain and continue in force during the term of the Project, all insurance necessary and appropriate and that each contractor and/or subcontractor contracted with to perform work on the Project shall name Kendall County as an Additional Insured on a Primary and Non-Contributory basis with respect to the general liability, business auto liability and excess liability insurance, as well as a waiver of subrogation with respect to the general liability and workers’ compensation in favor of Kendall County. Further, Grantee shall require each contractor and/or subcontractor to provide indemnification and hold harmless guarantees to Kendall County during the construction of this Project; f. Grantee shall comply with all competitive bidding and selection requirements necessary for construction and completion of the Project pursuant to applicable state and federal laws. Grantee shall obtain certifications from all contractors and Page 7 of 13 subcontractors who perform work on the Project, which certify the contractors and subcontractors are not barred from performing the work as a result of a violation of either 720 ILCS 5/33E-3 or 5/33E-4 (bid rigging or bid rotating) or as a result of a violation of 820 ILCS 130/1 et seq. (the Illinois Prevailing Wage Act); g. It is agreed by the Grantee that the maintenance, both physical and financial of the Project and its resulting improvements will be the responsibility of Grantee, and Grantee alone. Further, Grantee shall be responsible for any future repair or replacement deemed necessary for the Project and its resulting improvements (notwithstanding any agreements with third-parties in this regard). Nothing in this Agreement shall be construed as to create a duty or responsibility on behalf of Kendall County to finance, maintain, repair, replace, or otherwise control the subject improvements; h. During, and following completion of the Project, Grantee shall defend, with counsel of Kendall County’s own choosing, indemnify and hold harmless Kendall County, including Kendall County’s past, present and future board members, elected officials, insurers, employees, and agents from and against any and all claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating thereto, including but not limited to attorneys’ fees and other legal expenses, which Kendall County, its past, present and future board members, elected officials, insurers, employees, and/or agents may hereafter sustain, incur or be required to pay relating to, or arising in any manner out of the use, ownership, construction, maintenance, repair, replacement and/or condition of the Page 8 of 13 subject facilities built during this Project, or claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating to and arising in any manner out of Grantee and Grantee’s Contractors and Subcontractors construction of this Project or Grantee’s alleged failure to perform its obligations pursuant to this Agreement. Any attorney representing Kendall County shall be approved by the Kendall County State’s Attorney and shall be appointed a Special Assistant State’s Attorney, as provided in 55 ILCS 5/3-9005. Kendall County’s participation in its defense shall not remove Grantee’s duty to indemnify, defend and hold Kendall County harmless, as set forth above; i. Grantee understands and agrees that construction of the Project must begin within 24 months of signature of this Agreement by the Kendall County Board. If the subject project does not begin construction within 24 months, Grantee will be in default of this Agreement and at that time the Agreement, as well as any obligations of Kendall County, shall immediately cease and be considered null and void with no further obligation upon Kendall County to provide the Grant funding as described above; j. Grantee understands that Construction of the Project must be completed and a request for reimbursement must be submitted to Kendall County within 60 months after the signature of this Agreement. If Grantee is unable to complete the Project and seek reimbursement within that time, Grantee will be in default of this Agreement and at that time the Agreement, as well as any obligations by Kendall County, shall immediately cease and be considered null and void with no further obligation upon Kendall County to provide the Grant funding as described above; Page 9 of 13 k. If Grantee is unable to begin construction of the Project within 24 months after the parties’ execution of this Agreement, or is unable to complete the Project and request reimbursement within 60 months after the parties’ execution of this agreement, Grantee may submit a request in writing to Kendall County requesting an extension of time to commence or complete the construction, as the case may be. Grantee must file its request for an extension of time with Kendall County on or prior to expiration of the 24 month period in the case of it beginning construction or on or prior to expiration of the 60 month period in the case of completing construction and seeking reimbursement. Requests for extensions shall not be valid if made after the expiration of the above deadlines. Kendall County retains sole discretion whether to approve Grantee’s request for an extension of time; l. Grantee understands and agrees that prior to Kendall County disbursing the above listed KC-TAP funds as described herein, Grantee must submit final project costs, along with a written request for reimbursement to the Kendall County Engineer or his designee, who shall then determine the appropriateness of the costs and expenses claimed and determine if all obligations have been met prior to approving the disbursement of Grant funds. If requested by Kendall County, the Grantee must also submit any and all further documentation to verify completion of the Project, the costs incurred by Grantee and Grantee’s compliance with the terms of this Agreement; m. Grantee understands and agrees that it shall submit its request for reimbursement to Kendall County within the same fiscal year that the Project is completed. Page 10 of 13 Failure to timely request reimbursement as outlined in this Agreement will result in Grantee being in default of this Agreement and at that time the Agreement, as well as any obligations by Kendall County, shall immediately cease and be considered null and void with no further obligation upon Kendall County to provide the Grant funding as described above; n. Grantee understands and agrees that reimbursement requests cannot exceed the amount originally awarded by the Kendall County Board and described in Section 2(a); o. Grantee understands and agrees that under no circumstances shall cost overruns be considered nor shall KC-TAP Funds under this Agreement be advanced to the Grantee prior to project completion and submission of a request for reimbursement. 4. It is mutually agreed by Kendall County and Grantee that at no time shall Kendall County be inferred to, or obligated to, have a duty to provide insurance for the subject improvements or otherwise indemnify and hold harmless Grantee in connection with the use, enjoyment, ownership, maintenance, construction, repair or replacement of the Project improvements and any property where the Project has been completed; 5. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of such agreements; Page 11 of 13 6. Any notice required or permitted to be given pursuant to this Agreement shall be duly given if sent by fax, certified mail, or courier service and received. As such, all notices required or permitted hereunder shall be in writing and may be given by either (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt. If to the County: County Engineer Kendall County Highway Department 6780 Route 47 Yorkville, Illinois 60560 With copy to: Kendall County State’s Attorney 807 John Street, Yorkville, Illinois, 60560 If to the Grantee: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Or such address or counsel as any party hereto shall specify in writing pursuant to this Section from time to time; 7. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from Page 12 of 13 this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby; 8. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement; 9. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties; 10. Nothing contained in this Agreement, nor any act of Kendall County or the Grantee pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving Kendall County, Grantee or Push for the Path, an Illinois Not for Profit Co.; 11. This Agreement shall be in full force and effect upon signature by both parties and will terminate upon either (a) payout by Kendall County of Grant funds as described herein, or (b) default by Grantee, whichever occurs first. However, the duty to defend and indemnify shall survive the term of this agreement; 12. In the event Kendall County is in default under the Agreement because funds are not appropriated for a fiscal period subsequent to the one in which the Agreement was entered into which are sufficient to satisfy all or part of Kendall County’s obligations Page 13 of 13 under this Agreement during said fiscal period, Kendall County agrees to provide prompt written notice of said occurrence to Grantee. In the event of a default due to non- appropriation of funds, Grantee and Kendall County have the right to terminate the Agreement upon providing thirty (30) days written notice to the other party. No additional payments, penalties and/or early termination charges shall be required upon termination of the Agreement; 13. Kendall County and Grantee each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the above date. County of Kendall, a unit of local government United City of Yorkville, Kendall County, of the State of Illinois Illinois, a municipal corporation By: ____________________________ By: ____________________________ Chair, Kendall County Board Mayor Date: ____________________________ Date: ____________________________ Attest: Attest: ____________________________ ____________________________ County Clerk City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2016-35 Sale of Fox Hill entry sign to IDOT Public Works Committee – June 21, 2016 Positive Approval Proposed compensation for removal of Fox Hill entry sign that is part of the Fox Hill SSA area. Eric Dhuse Public Works Name Department Background The City established SSA 2004-201 to maintain the common areas, trails, landscaping and entry sign for certain areas of the Fox Hill subdivision due to the fact that no home owners association was ever formed. Since that time, I have been in charge of making sure that these areas are properly mowed, maintained, trails sealed, and sign landscaped and in good shape. Summary IDOT is now planning for the westward expansion of Rt. 34 from Center Parkway to Eldamain Rd. To accomplish this, IDOT must expand the right of way to accommodate the extra lanes. The Fox Hill subdivision sign that is included in the Fox Hill SSA is in the newly proposed right of way, and therefore must be removed. IDOT has offered to compensate the city $22,000 to have the sign removed. Unfortunately, there is not going to be space for the sign near the current location due to the proposed installation of sound walls by IDOT so we will have to find a new location. The city does not own the land on which the sign is currently located on, the land is owned by the adjacent homeowner and IDOT has proposed to purchase the land as well. Action Items & Recommendations Should the City accept the offer from IDOT for $22,000 for removal of the sign? I believe that this is a fair price for removing/relocating the sign; I would recommend that the city approve the sale to IDOT in accordance with the attached resolution. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: June 14, 2016 Subject: Fox Hill Sign Sale What should the City do with the proceeds? It would be my recommendation to wait until the construction of west bound Rt. 34 is completed to see where the sign could be placed so it has the highest visibility but will not restrict any sight lines of traffic or pedestrians. Until that time, our attorney has advised that the money should be placed in the Fox Hill SSA account with a note in the budget as to what it is to be used for in the future. Our City Attorney has reviewed this and provided the necessary resolution for your review. I would ask that this be placed on the June 21, 2016 public works committee agenda for discussion. If you have any questions or need further information, please let me know. Resolution No. 2016-_____ Page 1 Resolution No. 2016-_____ A RESOLUTION APPROVING THE TRANSFER OF THE UNITED CITY OF YORKVILLE’S INTEREST IN THE STONE SUBDIVISION SIGN LOCATED AT THE SOUTHWEST CORNER OF DIEHL FARM ROAD AND U.S. ROUTE 34 (1605 COTTONWOOD TRAIL) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the State of Illinois, Illinois Department of Transportation (“IDOT”) proposes to make roadway improvements to U.S. Route 34 requiring the acquisition of additional right-of-way for turning lanes from the property at 1605 Cottonwood Trail from the owner of that property and on which is located a stone subdivision sign constructed by the developer and now maintained by the City as part of the 2004-201 Special Service Area; and, WHEREAS, IDOT has requested that the City remove the subdivision sign and transfer any interest it has to IDOT so IDOT can proceed with the roadway improvements. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Gary Golinski, Mayor, and Beth Warren, City Clerk, be and are hereby authorized to execute said Quit Claim Deed, Release, and Removal Agreement attached hereto and made a part hereof as Exhibit A and such other documents as may be necessary or convenient to consummate such conveyance on behalf of the United City of Yorkville for the removal of the subdivision sign on the real property described on Exhibit B attached hereto and made a part hereof. Section 2: That any funds revived from IDOT shall be deposited into the 2004- 201 Special Service Area. Section 3: This Resolution shall be in full force and effect upon its passage and approval as provided by law. This Resolution has been passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2016, has not been amended or revoked and is in full force and effect. ______________________________ CITY CLERK Resolution No. 2016-_____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _______ day of _______________, 2016. ______________________________ MAYOR Owner Jobie O. Hulon Address 1605 Cottonwood Trail, Yorkville, Il 60560 Route FAP 591 (US 34) Section (13)R-2[(13BR)C, (13BR-1)BR] County Kendall Job No. R-93-010-13 Parcel No. 3XQ0013 PIN No. 02-30-102-002 Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #3 Tracking Number PW 2016-36 Wrigley – Grant of Easement Public Works Committee – June 21, 2016 Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department Attached find one copy of a proposed grant of easement for traffic signal detector loop installation and maintenance at the intersection of Rt 47 and Wrigley. The detector loops will be constructed as part of the proposed EDP improvements. We recommend accepting the proposed easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: May 26, 2016 Subject: Wrigley – Grant of Easement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #4 Tracking Number PW 2016-37 IL Route 47 Improvements at Wrigley Access Drive Public Works Committee – June 21, 2016 Consideration of Contract Award Consideration of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the project at 11:00 a.m., June 13th, 2016. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the project budget. As a reminder, the project is funded through an economic incentive agreement with IDOT. As such, 100% of the costs are covered by the funding. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Geneva Construction, P.O. Box 998, Aurora, IL 60507 in the amount of $400,504.10. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 14, 2016 Subject: IL Route 47 Improvements at Wrigley Access Drive BID TABULATION ILLLINOIS ROUTE 47 IMPROVEMENTS AT WRIGLEY ACCESS DRIVE UNITED CITY OF YORKVILLE BID TABULATION D. CONSTRUCTION ENGINEER'S ESTIMATE BIDS RECD 6/13/2016 1488 S. Broadway HR Green Coal City, IL 60416 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 PRERIMETER EROSION BARRIER FOOT 880 2.30$ 2,024.00$ 5.00$ 4,400.00$ 3.00$ 2,640.00$ 2.50$ 2,200.00$ 2 INLET AND PIPE PROTECTION EACH 11 173.00 1,903.00 250.00 2,750.00 120.00 1,320.00 235.00 2,585.00$ 3 BITUMINOUS MATERIALS (TACK COAT)POUND 3,940 0.01 39.40 0.01 39.40 0.01 39.40 1.10 4,334.00$ 4 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SQ YD 140 7.00 980.00 17.00 2,380.00 20.00 2,800.00 12.00 1,680.00$ 5 TEMPORARY RAMP SQ YD 140 13.00 1,820.00 4.00 560.00 20.00 2,800.00 8.00 1,120.00$ 6 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N70 TON 734 64.00 46,976.00 74.00 54,316.00 61.00 44,774.00 100.00 73,400.00$ 7 HOT-MIX ASPHALT SURFACE REMOVAL, 1 1/2"SQ YD 8,740 2.25 19,665.00 3.00 26,220.00 1.60 13,984.00 4.00 34,960.00$ 8 AGGREGATE WEDGE SHOULDER, TYPE B TON 178 32.00 5,696.00 35.00 6,230.00 33.00 5,874.00 30.00 5,340.00$ 9 MOBILIZATION L SUM 1 12,000.00 12,000.00 24,100.00 24,100.00 15,000.00 15,000.00 20,000.00 20,000.00$ 10 TRAFFIC CONTROL AND PROTECTION, STANDARD 701201 L SUM 1 1,175.00 1,175.00 3,000.00 3,000.00 0.01 0.01 8,460.00 8,460.00$ 11 TRAFFIC CONTROL AND PROTECTION, STANDARD 701306 L SUM 1 525.00 525.00 1,000.00 1,000.00 0.01 0.01 8,460.00 8,460.00$ 12 TRAFFIC CONTROL AND PROTECTION, STANDARD 701501 L SUM 1 1,500.00 1,500.00 3,000.00 3,000.00 10,000.00 10,000.00 8,460.00 8,460.00$ 13 TRAFFIC CONTROL AND PROTECTION, STANDARD 701502 L SUM 1 1,700.00 1,700.00 3,000.00 3,000.00 0.01 0.01 8,460.00 8,460.00$ 14 TRAFFIC CONTROL AND PROTECTION, STANDARD 701701 L SUM 1 52.00 52.00 100.00 100.00 0.01 0.01 8,460.00 8,460.00$ 15 CHANGEABLE MESSAGE SIGN CAL MO 4 5,600.00 22,400.00 1,300.00 5,200.00 1,500.00 6,000.00 1,500.00 6,000.00$ 16 SHORT TERM PAVEMENT MARKING FOOT 2,000 1.00 2,000.00 0.80 1,600.00 1.00 2,000.00 1.00 2,000.00$ 17 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 670 1.05 703.50 1.10 737.00 2.00 1,340.00 2.00 1,340.00$ 18 SIGN PANEL-TYPE 1 SQ FT 28 32.00 896.00 28.00 784.00 30.00 840.00 45.00 1,260.00$ 19 SIGN PANEL-TYPE 2 SQ FT 25 38.25 956.25 34.00 850.00 30.00 750.00 45.00 1,125.00$ 20 THERMOPLASTIC PAVEMENT MARKING-LETTERS AND SYMBOLS SQ FT 437 4.60 2,010.20 5.00 2,185.00 4.40 1,922.80 10.50 4,588.50$ 21 THERMOPLASTIC PAVEMENT MARKING-LINE 4"FOOT 7,407 0.70 5,184.90 0.60 4,444.20 0.66 4,888.62 1.25 9,258.75$ 22 THERMOPLASTIC PAVEMENT MARKING-LINE 8"FOOT 743 0.95 705.85 1.25 928.75 0.99 735.57 3.50 2,600.50$ 23 THERMPLASTIC PAVEMENT MARKING-LINE 12"FOOT 227 1.95 442.65 2.50 567.50 2.20 499.40 6.00 1,362.00$ 24 THERMOPLASTIC PAVEMENT MARKING-LINE 24"FOOT 129 4.60 593.40 5.00 645.00 4.40 567.60 10.50 1,354.50$ 25 RAISED REFLECTIVE PAVEMENT MARKER EACH 88 40.35 3,550.80 33.00 2,904.00 52.53 4,622.64 25.00 2,200.00$ 26 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 88 6.15 541.20 18.00 1,584.00 10.00 880.00 10.00 880.00$ Aurora, IL 60507 Hillside, IL 60162 GENEVA CONSTRUCTION BUILDERS PAVING, LLC P.O. Box 998 4413 Roosevelt Road-Ste 108 BID TABULATION ILLLINOIS ROUTE 47 IMPROVEMENTS AT WRIGLEY ACCESS DRIVE UNITED CITY OF YORKVILLE BID TABULATION D. CONSTRUCTION ENGINEER'S ESTIMATE BIDS RECD 6/13/2016 1488 S. Broadway HR Green Coal City, IL 60416 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT Aurora, IL 60507 Hillside, IL 60162 GENEVA CONSTRUCTION BUILDERS PAVING, LLC P.O. Box 998 4413 Roosevelt Road-Ste 108 27 SERVICE INSTALLATION-POLE MOUNTED EACH 1 1,602.00 1,602.00 3,000.00 3,000.00 1,075.00 1,075.00 2,500.00 2,500.00$ 28 UNDERGROUND CONDUIT, PVC, 1"DIA.FOOT 450 7.15 3,217.50 8.10 3,645.00 7.70 3,465.00 20.00 9,000.00$ 29 UNDERGROUND CONDUIT, PVC, 2" DIA.FOOT 831 14.50 12,049.50 7.80 6,481.80 10.50 8,725.50 22.00 18,282.00$ 30 UNDERGROUND CONDUIT, PVC, 2 1/2" DIA.FOOT 29 34.45 999.05 14.50 420.50 11.00 319.00 30.00 870.00$ 31 UNDERGROUND CONDUIT, PVC, 3" DIA.FOOT 31 37.80 1,171.80 15.20 471.20 15.40 477.40 35.00 1,085.00$ 32 UNDERGROUND CONDUIT, PVC, 4" DIA.FOOT 410 41.60 17,056.00 30.10 12,341.00 21.50 8,815.00 45.00 18,450.00$ 33 HANDHOLE, PORTLAND CEMENT CONCRETE EACH 7 14.80 103.60 1,500.00 10,500.00 1,595.00 11,165.00 2,000.00 14,000.00$ 34 DOUBLE HANDHOLE, PORTLAND CEMENT CONCRETE EACH 1 2,160.00 2,160.00 2,700.00 2,700.00 2,640.00 2,640.00 3,000.00 3,000.00$ 35 MAINTENANCE OF EXISTING TRAFFIC SIGNAL INSTALLATION EACH 3 750.00 2,250.00 1,200.00 3,600.00 770.00 2,310.00 4,000.00 12,000.00$ 36 UNINTERRUPTABLE POWER SUPPLY, EXTENDED EACH 1 7,367.00 7,367.00 5,900.00 5,900.00 10,500.00 10,500.00 10,000.00 10,000.00$ 37 ELECTRIC CABLE IN CONDUIT, SIGNAL, NO. 14 3C FOOT 480 1.30 624.00 0.80 384.00 1.21 580.80 2.00 960.00$ 38 ELECTRIC CABLE IN CONDUIT. SIGNAL NO. 14 5C FOOT 590 1.45 855.50 0.85 501.50 1.21 713.90 2.00 1,180.00$ 39 ELECTRIC CABLE IN CONDUIT, SIGNAL NO. 14 7C FOOT 3,220 1.60 5,152.00 1.05 3,381.00 1.21 3,896.20 2.00 6,440.00$ 40 ELECTRIC CABLE IN CONDUIT, LEAD-IN, NO. 14 1 FOOT 2,860 1.30 3,718.00 1.25 3,575.00 1.21 3,460.60 1.70 4,862.00$ 41 ELECTRIC CABLE IN CONDUIT, SERVICE, NO. 6 2 FOOT 50 3.00 150.00 3.50 175.00 9.90 495.00 7.00 350.00$ 42 ELECTRIC CABLE IN CONDUIT, EQUIPMENT GROUNDING CONDUCTOR, NO. 6 1CFOOT 1,160 2.20 2,552.00 1.50 1,740.00 4.95 5,742.00 4.00 4,640.00$ 43 TRAFFIC SiGNAL POST. GALVANIZED STEEL 16 FT.EACH 2 1,342.00 2,684.00 1,250.00 2,500.00 1,400.00 2,800.00 1,500.00 3,000.00$ 44 STEEL MAST ARM ASSEMBLY AND POLE, 50 FT.EACH 1 8,700.00 8,700.00 7,700.00 7,700.00 11,300.00 11,300.00 18,000.00 18,000.00$ 45 STEEL MAST ARM ASSEMBLY AND POLE, 56 FT.EACH 1 11,082.00 11,082.00 9,300.00 9,300.00 13,000.00 13,000.00 22,000.00 22,000.00$ 46 STEEL MAST ARM ASSEMBLY AND POLE, 60 FT.EACH 1 11,444.00 11,444.00 9,700.00 9,700.00 13,500.00 13,500.00 22,000.00 22,000.00$ 47 STEEL MAST ARM ASSEMBLY AND POLE, 64 FT.EACH 1 11,560.00 11,560.00 9,900.00 9,900.00 13,800.00 13,800.00 22,000.00 22,000.00$ 48 CONCRETE FOUNDATION, TYPE A FOOT 8 248.00 1,984.00 250.00 2,000.00 154.00 1,232.00 300.00 2,400.00$ 49 CONCRETE FOUNDATION, TYPE C FOOT 4 455.00 1,820.00 410.00 1,640.00 580.00 2,320.00 800.00 3,200.00$ 50 CONCRETE FOUNDATION, TYPE E 42-INCH DIAMETER FOOT 62 475.00 29,450.00 475.00 29,450.00 710.00 44,020.00 500.00 31,000.00$ BID TABULATION ILLLINOIS ROUTE 47 IMPROVEMENTS AT WRIGLEY ACCESS DRIVE UNITED CITY OF YORKVILLE BID TABULATION D. CONSTRUCTION ENGINEER'S ESTIMATE BIDS RECD 6/13/2016 1488 S. Broadway HR Green Coal City, IL 60416 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT Aurora, IL 60507 Hillside, IL 60162 GENEVA CONSTRUCTION BUILDERS PAVING, LLC P.O. Box 998 4413 Roosevelt Road-Ste 108 51 SIGNAL HEAD, POLYCARBONATE, LED, 1-FACE, 3-SECTION, MAST ARM MOUNTED.EACH 2 1,072.00 2,144.00 900.00 1,800.00 1,085.00 2,170.00 1,500.00 3,000.00$ 52 SIGNAL HEAD, POLYCARBONATE, LED, 1-FACE, 4-SECTION, BRACKET MOUNTED EACH 1 1,296.00 1,296.00 1,100.00 1,100.00 1,280.00 1,280.00 1,700.00 1,700.00$ 53 SIGNAL HEAD, POLYCARBONATE, LED, 1-FACE, 4-SECTION, MAST ARM MOUNTED EACH 4 1,371.00 5,484.00 1,150.00 4,600.00 1,400.00 5,600.00 1,700.00 6,800.00$ 54 SIGNAL HEAD, POLYCARBONATE, LED, 1-FACE, 5-SECTION, BRACKET MOUNTED EACH 4 1,480.00 5,920.00 1,250.00 5,000.00 1,485.00 5,940.00 1,900.00 7,600.00$ 55 SIGNAL HEAD, POLYCARBONATE, LED, 1-FACE, 5-SECTION, MAST ARM MOUNTED EACH 4 1,555.00 6,220.00 1,320.00 5,280.00 1,567.00 6,268.00 1,900.00 7,600.00$ 56 TRAFFIC SIGNAL, BACKPLATE, LOUVERED, FORMED PLASTIC EACH 15 328.00 4,920.00 250.00 3,750.00 220.00 3,300.00 250.00 3,750.00$ 57 INDUCTIVE LOOP DETECTOR EACH 11 248.00 2,728.00 210.00 2,310.00 220.00 2,420.00 350.00 3,850.00$ 58 DETECTOR LOOP, TYPE 1 FOOT 1,350 19.00 25,650.00 17.00 22,950.00 16.00 21,600.00 21.00 28,350.00$ 59 LIGHT DETECTOR EACH 4 1,527.00 6,108.00 1,170.00 4,680.00 1,375.00 5,500.00 1,700.00 6,800.00$ 60 LIGHT DETECTOR AMPLIFIER EACH 1 2,558.00 2,558.00 2,200.00 2,200.00 2,365.00 2,365.00 2,500.00 2,500.00$ 61 MODIFY EXISTING CONTROLLER EACH 3 1,803.00 5,409.00 1,300.00 3,900.00 1,650.00 4,950.00 3,500.00 10,500.00$ 62 EMERGENCY VEHICLE PRIORITY SYSTEM LINE SENSOR CABLE, NO. 20 3/C FOOT 480 1.35 648.00 0.80 384.00 1.37 657.60 1.80 864.00$ 63 WIRELESS INTERCONNECT (COMPLETE)EACH 1 14,606.00 14,606.00 13,500.00 13,500.00 13,750.00 13,750.00 31,000.00 31,000.00$ 64 EXPLORATION TRENCH, SPECIAL FOOT 40 29.00 1,160.00 100.00 4,000.00 137.00 5,480.00 150.00 6,000.00$ 65 FULL-ACTUATED CONTROLLER AND TYPE IV CABINET, SPECIAL EACH 1 30,946.00 30,946.00 35,000.00 35,000.00 30,000.00 30,000.00 40,000.00 40,000.00$ 66 OPTIMIZE TRAFFIC SIGNAL SYSTEM EACH 1 5,415.00 5,415.00 5,000.00 5,000.00 4,620.00 4,620.00 7,500.00 7,500.00$ 67 CONSTRUCTION LAYOUT L SUM 1 3,500.00 3,500.00 4,000.00 4,000.00 12,000.00 12,000.00 5,000.00 5,000.00$ TOTAL (Items 1 - 67)400,504.10 403,984.85 418,531.07 625,921.25 % BELOW/ABOVE ENGINEER'S ESTIMATE -36.0%-35.5%-33.1% DENOTES BID ERROR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2016-38 Fountain Village – Development Status Public Works Committee – June 21, 2016 Consideration of Default Issuance Consideration of Default Issuance Brad Sanderson Engineering Name Department This memo is to provide an update as to the status of the completion of the improvements for the Fountain Village development. The City is currently holding a letter of credit in the amount of $414,538.10 for work to be completed within the development. The City recently completed a punchlist inspection and identified a number of outstanding work items. There have been several attempts to communicate with the bank and new owner of the lots regarding obtaining a schedule to complete the work. To date, a completion schedule has not been provided. The following section of the City Code (Section 11-5-2 paragraph e) addresses this particular situation: Projects Over Four Years: Projects over four (4) years into construction will receive notification of default from the city engineer, at the city council direction, indicating that the letter of credit or performance bond is subject to a demand for call within sixty (60) days of the date of the notice should the developer not seek an extension for completion. (Ord. 2012-27, 8-28-2012) Based on the amount of outstanding work and the lack of progress from the developer, staff is recommending that a letter of default be prepared and issued to the developer. This would be the first step in officially calling the letter of credit and afford the developer an additional sixty (60) days to complete the required improvements, or until August 2016 before the City moves to call the security. At this time, we are requesting direction from the City Council as to whether a letter of default should be issued. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 26, 2016 Subject: Fountain Village JOB NO:YO1419-D DESIGNED:NLS/BPS DATE:May 24, 2016 PROJECT TITLE:Fountain Village ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 LSUM 1 5,000.00$ 5,000.00$ 2 MISC. LEGAL SURVEYING LSUM 1 5,000.00$ 5,000.00$ 3 EACH 6 250.00$ 1,500.00$ 4 CB TA 4' DIA T11 F&G EACH 1 2,000.00$ 2,000.00$ 5 INLETS TA T11 F&G EACH 1 2,000.00$ 2,000.00$ 6 STORM SEWER CL A 2 12 FOOT 33 50.00$ 1,650.00$ 7 EACH 2 200.00$ 400.00$ 8 EACH 2 300.00$ 600.00$ 9 EACH 2 500.00$ 1,000.00$ 10 EACH 8 75.00$ 600.00$ 11 LSUM 1 1,000.00$ 1,000.00$ 12 EACH 1 750.00$ 750.00$ 13 SQ YD 10 100.00$ 1,000.00$ 14 LSUM 1 500.00$ 500.00$ 15 MISC. STORM SEWER REPAIRS EACH 10 250.00$ 2,500.00$ 16 STORM SEWER REMOVAL AND REPLACE FOOT 80 100.00$ 8,000.00$ 17 LSUM 1 1,000.00$ 1,000.00$ 18 INSTALL TYPE III BARRICADES LSUM 1 750.00$ 750.00$ 19 FOOT 180 10.00$ 1,800.00$ 20 COMBINATION CONCRETE CURB & GUTTER FOOT 250 25.00$ 6,250.00$ 21 SQ FT 62 7.00$ 434.00$ 22 PAVEMENT MARKINGS, 6"FOOT 92 3.00$ 276.00$ 23 PAVEMENT MARKINGS, 24"FOOT 36 9.00$ 324.00$ 24 EACH 1 200.00$ 200.00$ 25 LSUM 1 25,000.00$ 25,000.00$ 26 EACH 2 1,000.00$ 2,000.00$ 27 LSUM 1 35,000.00$ 35,000.00$ 28 LSUM 1 20,000.00$ 20,000.00$ TOTAL ESTIMATED COST 91,284.00$ 109,540.80$ SIGNAGE GUARDRAIL INSTALLATION ADA RAMPS - NORTH ENTRANCE INSTALL REMAINING LANDSCAPING STORMWATER MANAGEMENT BASIN MAINTENANCE 120 % OF ESTIMATED COST Engineer's Opinion of Probable Construction Cost ITEM CONCRETE CURB & GUTTER REMOVAL RE-PAINT FIRE HYDRANTS PIPE GROUTING - SANITARY PAVEMENT MARKINGS, LETTER & SYMBOL PREPARE RECORD DRAWINGS STRUCTURE CLEANING - STORM RESET FRAME - STORM INSTALL, REINSTALL, OR REPAIR FILLETS IN STRUCTURE - STORM RESTORATION - STORM STORM MANHOLES TO BE ADJUSTED RESTRICTOR REPAIR FRAME REPLACEMENT - STORM PAVEMENT PATCHING G:\Public\Yorkville\2014\YO1419-DG Fountain Village\Eng\EOPC 2016-05-24 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2016-39 104 Beaver Street – Grant of Easement Public Works Committee – June 21, 2016 Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department Attached find one copy of a proposed grant of easement for storm water management and utility purposes at 104 Beaver Street. The easement is necessary as part of the site development. We recommend accepting the proposed easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: May 26, 2016 Subject: 104 Beaver Street – Grant of Easement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #7 Tracking Number PW 2016-40 Street Name Signs Sale Public Works Committee – June 21, 2016 Informational None See attached memo. Nicole Kathman Administration Name Department Summary Plan to sell or dispose of street name signs that do not meet Federal Highway Administration regulations under the Manual on Uniform Traffic Control Devices (MUTCD). Background At the Public Works Facility, there are 705 green street name signs that no longer meet retroreflectivity requirements. In addition, the letter size and capitalization of these signs are not compliant with standards. Letters must now be capital and lower-case and 6 inches in height rather than the previous requirement of 4 inches. All of these signs were purchased as a second set by developers when their respective subdivisions were being constructed. Currently, these obsolete signs are taking up the shelving space for compliant street name signs, therefore the inventory of standard street name signs are still boxed. To clear them out, we are going to attempt to sell the 705 signs at $10 each (originally worth $46) for potential sales revenue of $7,050. We are also going to sell a collection of black and white signs that also do not meet standards. City Council already approved the sale or disposal of this collection. There are 139 black and white street name signs for potential sales revenue of $1,309. Combined we could make a total of $8,440. Attached is an inventory sheet that would be used to track signs sold. Regarding logistics of the sale, all of these signs are located at the Public Works Facility. In our opinion, the best way in which to go about selling the signs is to have a booth at one or multiple Parks and Recreation events this summer. Events we are considering include: Fourth of July, River Night, and Hometown Days. Whatever is left could either be facilitated on an individual sale level or scrapped for money. We foresee sale efforts continuing through the end of summer, allowing the signs to be gone by fall. That way the shelves can be reconfigured this fall and winter for the new signs. Recommendation This is an informational item. The signs are originally worth $46 each. This does not meet the threshold of needing City Council approval because the original value of each sign is less than $500. We are requesting any feedback on the program before commencement. Memorandum To: Public Works Committee From: Nicole Kathman, Administrative Intern Eric Dhuse, Public Works Director Date: June 13, 2016 Subject: Street Name Signs Sale St r e e t Si g n In v e n t o r y to Se l l / D i s p o s e Of Gr e e n Si g n s St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 A Ab e r d e e n Ct 1 Al a n Da l e Ln 8 Al d e n Av e 5 Al i c e Av e 7 Al l e g i a n c e Cr o s s i n g 2 Am o s Av e 2 An n a Ma r i a Ln 6 As h w o r t h Ln 4 Au b u r n Dr 2 Au b u r n Dr 2 Au t u m n Cr e e k Bl v d 7 B Ba i l e y Rd 3 Ba n b u r y Av e 1 Br a d y St 1 Be r e s f o r d Ln 3 Be r r y w o o d Ln 4 Be r t r a m Dr 11 u n d e r z Bi g Ro c k Bl v d 2 Bi r c h w o o d Dr 4 Bi s c a y n e Ln 1 Bi s s e l Dr 2 Bl a c k b e r r y Sh o r e Ln 4 u n d e r z Bl u e b e r r y Hi l l 2 Bl u e j a y Dr 2 Bl u e s t e m Dr 2 Br a e m o r e Ln 4 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 Br i d g e St r e e t 1 N Br i d g e St 2 S Br i d g e St 4 Br i s t o l Ba y Dr 7 u n d e r z Br i s t o l Ri d g e Rd 4 Bu r r St 3 Bu r r Ct 1 Bu r n e t t St 3 u n d e r y Bl u e b i r d Ln 3 Bo o m b a h Bl v d 1 C Ca l e d o n i a Dr 1 3 u n d e r z Ca l l a n d e r Tr 2 Ca n a r y Av e 2 Ca n n o n b a l l Tr 2 Ca n y o n Tr 2 Ca n y o n Tr a i l Ct 2 N Ca r l y Ci r 1 S Ca r l y Ci r 1 Ca r o l y n Ct 1 Ca t a l p a Tr 2 u n d e r y Ca r p e n t e r St 2 Ca u f i e l d Pt 1 Cl a r m o n t Ct 1 Cl e a r w a t e r Dr 1 Co a c h Ro a d 4 Co n e f l o w e r Ct 1 Co n s t i t u t i o n Wa y 9 Co r a l Dr 4 2 un d e r y Co r n e r s t o n e Dr 2 Co u n t r y Hi l l s Dr 5 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 Co u n t r y s i d e Pk w y 1 Cr a n s t o n Ci r 2 Cr e s t w o o d Dr 2 u n d e r z Cr i m s o n Ln 2 u n d e r y Cr o o k e r Dr 2 Cr y d e r Ct 1 Cr y d e r Wa y 3 D Da l t o n Av e 1 De e r p a t h Dr 1 De e r p o i n t Ln 2 Du n b a r Ct 1 E El d a m a i n Rd 1 El d e n Dr 4 El l s w o r t h Ct 1 El l s w o r t h Dr 3 Em e r a l d Ln 6 Ev a n s Ct 1 F Fa i r f a x Wa y 1 2 Fa i r f i e l d Wa y 5 Fa x o n Rd 9 Fi r Ct 1 Fo n t a n a Dr 2 Fr e e d o m Pl 4 Fr e e m o n t St 2 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 G Ga b r i e l Dr 4 Ga i n s Ct 1 Ga l e n a Rd 2 Ga r d i n e r Av e 3 Gl e n e a g l e s Dr 2 Go l d e n r o d Dr 2 Go l d f i n c h Av e 4 Gr a c e Dr 1 Gr a n d e Ct 1 Gr a n d e Tr 1 9 Gr e e n b r i a r Rd 1 Gr e e n f i e l d Tu r n 5 H Ha m p t o n Ln 6 Ha r r i s o n St 2 Ha r t f i e l d Av e 3 Ha v e n h i l l Ct 1 Ha w k Ho l l o w Dr 4 Ha y d e n Dr 7 Ha z e l t i n e Wa y 2 He a t h e r s t o n e Av e 9 He n n i n g Ln 3 Hi g h Ri d g e Ln 9 Ho b b s Ct 1 Ho b b s Ln 1 Ho l l e n b a c k Ct 1 Ho n e y s u c k l e Ln 3 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 I In g e m u n s o n Ln 2 Ir a Ct 2 Ir a St 1 0 Ir o q u o i s Ln 3 J Ja m e s St 4 Je t e r Ct 2 Je t e r St 4 Ju s t i c e Ct 1 Ju s t i c e Dr 8 Jo n a t h a n Dr 5 K Ka t e Dr 1 W Ke n d a l l Dr 1 Ke n n e d y Rd 8 Ke n t s h i r e Dr 4 Ke t c h u m 1 Ki n g s m i l l St 3 L La u r e n Dr 2 La v e n d e r Wa y 3 Le h m a n Cr o s s i n g 3 Li b e r t y St 1 Li n d e n Av e 4 Lo n g v i e w Dr 3 Ly m a n Lo o p 2 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 M Ma d d e n Ct 1 W Ma d i s o n St 1 E Ma i n St 1 W Ma i n St 1 Ma n c h e s t e r Ln 3 Ma r k e t v i e w Dr 4 Ma r q u e t t e St 2 Ma t l o c k Dr 9 Mc L e l l a n Bl v d 9 Mc M u r t r i e Ct 1 Mc M u r t r i e Wa y 4 Me a d o w l a r k Ct 2 Me a d o w l a r k Ln 4 Me n a r d Dr 2 Mi l l Rd 6 E Mi l l b r o o k Ci r 5 Mo n t r o s e Ct 1 N Na t h a n Dr 6 No r t h l a n d Ln 1 O Ol d Gl o r y Ct 1 Ol d Gl o r y Dr 5 Om a h a Dr 1 Or c h i d St 3 Ow e n Ct 1 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 P Pa r k s i d e LN 7 Pa t r i o t Ct 1 Pe n m a n Rd 1 Pe n s a c o l a St 2 Ph e l p s Ct 1 Pi e r p o n t Ln 2 Pi n e w o o d Dr 2 Pl e a s u r e Dr 1 Pl y m o u t h Av e 4 Pr a i r i e Cr o s s i n g Dr 1 2 Pr a i r i e Gr a s s Ln 1 Pr a i r i e Me a d o w s Dr 2 Pr a i r i e Ro s e Ln 1 Pr e s t o n Dr 3 Pr e s t w i c k Ln 4 Pu r c e l l St 1 R Ra i n t r e e Rd 5 Re d b u d Dr 2 Re d w o o d Dr 1 Re h b e n Ct 2 Re n a Ln 2 Ri c h m o n d Av e 1 0 Ro o d St 2 Ry a n Ct 1 Ry a n Dr 2 S Sa g e Ct 1 Sa r a s o t a Av e 2 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 Sc h o e f i e l d Dr 8 Sc h o o l h o u s e Rd 1 Se e l e y St 3 Sh a d o w Wo o d Dr 3 Sh e r i d a n Ct 1 Sh e t l a n d Ct 2 Sh e t l a n d Ln 3 Sh o e g e r Ct 1 Sh o e g e r Dr 3 Si e n n a Dr 3 Si l v e r Sp r i n g s Ct 1 Sp r i n g St 5 Sq u i r e Ct 1 q Su m a c Dr 4 Su n n y De l l Ct 1 Su n n y De l l Ln 2 Su n s e t Av e 1 Su t t o n St 5 Sw i t c h g r a s s Ln 2 T Ta u s Ci r 2 Ti m b a l i e r St 2 Ti m b e r Ri d g e Ct 2 Ti m b e r Ri d g e Dr 1 2 Tr e m o n t Av e 4 Tu m a Rd 1 Ta m p a Dr 1 Tu s c a n y Tr 5 Tw i n l e a f Tr 3 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 V Ve t e r a n s Pk w y 6 W Wa l n u t St 2 Wa r b l e r Ln 2 Wa v e r l y Ci r 1 We s t e r n Ln 3 We s t o n Av e 2 We s t w i n d Dr 2 Wh e a t o n Av e 6 Wh i t e k i r k Ln 6 Wh i t e p l a i n s Ln 2 Wi l d In d i g o Ln 1 g Wi l t o n Ct 1 Wi n d e t t Ri d g e Rd 1 1 Wi n t e r b e r r y Dr 2 Wi n t e r t h u r Gr e e n 1 Wo o d Sa g e Av e 1 Wr e n Ro a d 4 Wy t h e Pl 1 TO T A L GR E E N SI G N S 70 5 Bl a c k an d Wh i t e St r e e t Na m e Si g n s St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 A Ad r i a n St 2 B Ba d g e r St 5 Br i d g e St 7 N Br i d g e St 3 S Br i d g e St 2 Br i s t o l Rd 2 C Ca n n o n b a l l Tr l 1 W Ce n t e r St 2 W Ce n t e r St 2 E E El m St 3 F Fr e e m o n t St 1 8 G Ge o r g a n n a St 1 H He u s t i s St 3 Hi l l c r e s t Av e 2 E Hy d r a u l i c St 2 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 K Ke n d a l l Dr 4 E Ke n d a l l Dr 1 W Ke n d a l l Dr 2 L La n d m a r k Dr 1 Le i s u r e St 2 M E Ma i n St 5 Mi l l St 5 Mo r g a n St 1 Mu l h e r n Cr t 3 O Oa k w o o d St 1 E Or a n g e St 2 W Or a n g e St 2 P Pa r k St 7 Po w e r s Cr t 2 Pr a i r i e St 3 Q Qu i n c e y St 6 R W Ri d g e St 5 Ri v e r Bi r c h Dr 1 Ri v e r St 2 St r e e t Na m e Q u a n t i t y N o t e s S i g n s So l d Total Sold 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 Ro u t e 12 6 2 Ro u t e 34 1 S Sa n d e r s Cr t 2 E So m o n a u k St 6 W. So m o n a u k St 2 W Sp r i n g St 2 St a t e St 2 T Te r i Ln 3 Tr i l l i u m Cr t 2 W W Wa s h i n g t o n St 2 Wa l n u t St 1 E Wa l n u t St 2 Wa l t e r St 2 We s t St 2 TO T A L BL A C K AN D WH I T E SI G N S 13 9 TO T A L NU M B E R OF SI G N S 84 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #8 Tracking Number PW 2016-41 NPDES Annual Report Public Works Committee – June 21, 2016 None Informational Purposes Brad Sanderson Engineering Name Department The City adopted its Stormwater Management Plan in March 2010 which was required by the IEPA in order for the City to be compliance with the NPDES MS4 Permit. One of the requirements of the permit is to submit an annual report to the IEPA. The report is to detail the City’s progress towards its goals that it outlined in its plan. The report, which covers the period from March 2015 to March 2016, is provided for informational purposes and will be submitted to the IEPA by the end of the month. It should also be noted, that a new NPDES permit has been issued to the City and there will be a few changes as we move forward. There will be more details provided over the next month or two. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 15, 2016 Subject: NPDES MS4 Stormwater Permit ILLINOIS ENVIRONMENTAL PROTECTION AGENCY ANNUAL FACILITY INSPECTION REPORT NPDES PERMIT FOR STORM WATER DISCHARGES FROM MUNICIPAL SEPARATE STORM SEWER SYSTEMS (MS4) UNITED CITY OF YORKVILLE, IL: MARCH 2015 TO MARCH 2016 THE FOLLOWING ITEMS MUST BE ADDRESSED. A. CHANGES TO BEST MANAGEMENT PRACTICES (BMP CHANGES). The City modified their Best Management Practices program and Stormwater Management Plan in 2013 with their Annual Report for the 2012-2013 permit year. These modifications were also incorporated into the 2014 Renewal Notice of Intent for the current 5 year permit cycle. There are no further changes being proposed to the City program at this time. The City will investigate a return to a more active program in the future if budget and staff considerations allow it. However, the City will be revising the program to include the required updates contained in the new Permit (Section D). All incorporated changes are expected to be in place by September 1, 2016 as required by the new permit. B. STATUS OF COMPLIANCE WITH PERMIT CONDITIONS AND ASSESSMENT OF THE APPROPRIATENESS OF THE IDENTIFIED BEST MANAGEMENT PRACTICES TOWARDS ACHIEVING THE STATUTORY GOAL OF REDUCING THE DISCHARGE OF POLLUTANTS TO THE MEP, AND THE IDENTIFIED MEASURABLE GOALS FOR EACH OF THE MINIMUM CONTROL MEASURES. The City has endeavored to meet the requirements of the permit conditions as outlined in the SMPP and in consideration of current staffing and budget constraints. The status of the permit activities for the reporting period is as follows. Public Education and Outreach The City maintains an information center at City Hall that includes informational items regarding stormwater related issues. The City is in compliance with minimum control measures by providing public education and outreach materials at the City Hall and on its website. Public Participation and Involvement The City maintains documentation on the number and type of calls received from the public regarding potential illicit discharges. The City did not receive any calls in this reporting period. While the City did not hold Environmental Fair this year they did start and electronics recycling program and hold a special electronics recycling drive. The above activities demonstrate the City’s compliance with minimum control measures for Public Participation and Involvement. Construction Site Runoff Control The City tracks site development permits issued and requires compliance with Construction Runoff Controls in their ordinances where required. The City documents citizen complaints, if any, regarding IEPA MS4 2015-2016Annual Report United City of Yorkville Page 2 of 4 construction site runoff and implements and documents follow up procedures. There were no complaints regarding erosion control during the reporting period. The City inspects construction sites for erosion and sediment control as required by the NPDES Permit and the City’s Erosion and Sediment Control provisions in their Stormwater Ordinance . The above activities demonstrate the City’s compliance with minimum control measures for Construction Site Runoff Control. Post Construction Site Runoff Control The City developed a database of basins and provides support and assistance for citizens regarding post construction runoff control on an as requested basis. However, no post construction runoff basin related complaints from citizens were received. The City maintains a database of Home Owners Associations (HOA) and encourages HOAs to inspect and maintain their stormwater management basins and makes information available and provides assistance on an as needed basis when requested by HOAs. The City requires new developments to enter into maintenance agreements for stormwater facilities. There were no new developments requiring maintenance agreement in the reporting period. The City is in compliance with minimum control measures for Post Construction Runoff Control because their ordinances address post construction requirements and City staff responds to citizen complaints and HOA requests for information and assistance. Illicit Discharge Detection and Elimination The City maintains and updates as necessary their stormwater Outfall Inventory. In addition, the City tracks the number and types of Illicit Discharges and the steps taken to eliminate the discharge as potential discharges are brought to their attention. There were no illicit discharges reported during the reporting period. The City staff will take action if problems with the outfalls are reported to the City. The City is in compliance with the minimum control measures for Illicit Discharge Detection and Elimination because they have ordinances and procedures in place to address and correct illicit discharge when they are discovered. The City takes action as necessary in accordance with these ordinances when illicit discharges or problems with stormwater outfalls are reported. Pollution Prevention and Good Housekeeping The City provided services and maintained records for the following good housekeeping activities: number of curb miles swept, amount of leaves collected, amount of road salt used, number of catch basins cleaned, and the amount of herbicides and pesticides used, and training provided for employees. Due to budget constraints no formal NPDES training was provided to employees; however, employees are kept informed on best management practices through implementation of the SMPP. These activities place the City in compliance with the minimum control measures for Pollution Prevention and Good Housekeeping. C. RESULTS OF INFORMATION AND DATA COLLECTED AND ANALYZED. The following data was collected or information analyzed for the above permit cycle and is attached to this report. Public Education and Outreach No data was collected or information analyzed in this area during the reporting period. IEPA MS4 2015-2016Annual Report United City of Yorkville Page 3 of 4 Public Participation and Involvement No data was collected or information analyzed in this area during the reporting period. Construction Site Runoff Control No data was collected or information analyzed in this area during the reporting period. Post Construction Site Runoff Control No data was collected or information analyzed in this area during the reporting period. Illicit Discharge Detection and Elimination No data was collected or information analyzed in this area during the reporting period. Pollution Prevention and Good Housekeeping The City swept 330 curb miles in the reporting period. The City collected 1050 cubic yards of leaves chopped to an 8:1 ratio during their fall collection. The City used 1000 tons of road salt and 15,000 gallons of 23% slat brine for ice control during the winter. The City cleaned 145 catch basins and checked restrictors and cleaned storm drain covers after each significant rainfall event during the reporting period. The City applied 50 gallons of herbicides and pesticides and contracted to have insecticide caches placed in all catch basins for mosquito control during the reporting period. D. SUMMARY OF STORM WATER ACTIVITIES PLANNED FOR THE NEXT REPORTING CYCLE. In addition to continuing City programs, the City will be revising the current program to implement requirements contained in the new Permit. Implementation of the new BMPs will be in place by September 1, 2016 and presented to IEPA in the 2017 Annual Report. Also, at a minimum the following best management practices are to be implemented in the upcoming 2016-2017 year in accordance with the schedule in the City’s NOI. The City is proposing to follow the plan of activities as described in their approved SMPP for the upcoming year. These activities would include the following. Public Education and Outreach The City will continue to maintain an information center at City Hall that contains stormwater and recycling related information for City residents. Public Participation and Involvement The City will continue to maintain documentation regarding the number and type of calls received from the public regarding potential illicit discharges. Construction Site Runoff Control The City will continue to track the number of site development permits issued. The City will continue to document and follow up on citizen complaints regarding construction site runoff. The City will continue to IEPA MS4 2015-2016Annual Report United City of Yorkville Page 4 of 4 inspect active construction sites in accordance with NPDES Permit and Erosion and Sediment Control Ordinance requirements. Post Construction Site Runoff Control The City will maintain their databases of HOAs and Stormwater Basins and update as necessary. The City will provide information and assistance to citizens and HOAs on an as requested basis. The City will continue to require new developments to enter into maintenance agreements for their stormwater basins. Illicit Discharge Detection and Elimination The City will continue to track the number and type of potential illicit discharges and problems with stormwater outfalls that are reported. The City will document the incidents and the corrective actions on their summary forms and in accordance with their ordinances and procedures. Pollution Prevention and Good Housekeeping The City will continue to provide services and maintain records for the following good housekeeping activities: number of curb miles swept, amount of leaves collected, amount of road salt used, number of catch basins cleaned, and the amount of herbicides and pesticides used, and training provided for employees. E. NOTICE OF PERMIT OBLIGATIONS SATISFIED BY OTHER GOVERNMENT ENTITY. The City is not depending on other units of government to meet any of its’ permit obligations. F. LIST OF CONSTRUCTION PROJECTS PAID FOR BY THE CITY OF YORKVILLE FOR THE 2015-2016 REPORTING PERIOD. The following City funded construction projects were underway in the 2015-2016 reporting period.  2015 Road Program  Game Farm and Somonauk Street Improvements  2015 Sanitary Sewer Lining  Ridge Street Water Main  Well No. 8 Rehabilitation Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Downtown Brownfield Project Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #9 Tracking Number PW 2016-42 Public Works Committee – June 21, 2016 N/A N/A N/A See attached memo. Bart Olson Administration Name Department Summary Review of the brownfield study encompassing the FS property and the City’s east alley parking lot. Background This item was requested by Alderman Funkhouser. The City has been in the middle of completing a brownfield study on the FS property and the east alley parking lot for the past several years. Due to property ownership changes over the years and changing ideas on what to do with the property, the study has not been finalized. The final part of the study involves receiving a concept plan or development narrative from the landowner so the study can include sections on how the brownfield can either be remediated or mitigated in the future. For a variety of reasons, the developer has not moved forward with a concept plan for the development. Remediation options for both properties are attached. All of these costs are two years old, so we assume estimates should be increased 15%. In general, they involve total excavation of contaminated soil (most expensive), in place treatment of soil (moderately expensive) and capping the site (least expensive, not listed). Capping the site involves constructing the development (buildings, parking lots) in such a way as to encapsulate the contaminated areas so they can not be accessed by anyone. This is usually the cheapest option for brownfields but it is impossible to know exactly what this looks like until the developer decides what the long-term use of the property entails. Financing options for remediation include private funds and TIF funds. Presumably, the developer will request some front-funding from the City to remediate the site when it is developed. This is a reasonable and normal request by developers of brownfield properties. Redevelopment scenarios are limitless, depending on the developer’s development plans. Past downtown vision plans and the forthcoming comprehensive plan would promote high-intensity mixed use development on these properties. As of December 2015, the developer had no imminent plans to redevelop the property but is aware of the brownfield challenges and solutions. As a result of City property maintenance violations, the developer has pulled a demolition permit for the buildings on site. The developer is reviewing IEPA requirements for demolition on brownfields and TIF guidelines on demolition so that the future construction/renovation of the properties contains TIF eligible costs. Recommendation No action is requested by staff. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: June 15, 2016 Subject: Downtown Brownfield Project Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB # 10 Tracking Number PW 2016-43 Downtown Barrier Wall Safety Discussion Public Works Committee – June 21, 2016 Informational None See attached memo. Nicole Kathman Administration Name Department Summary History of the guard rail and barrier wall along 47 in downtown Yorkville as well as new developments due to a recent car accident on June 3, 2016. Background In 2011, during construction planning for Route 47, the Council had to make a decision regarding several sidewalk and crossing aesthetics. Among these options was installation of an enhanced fox guard rail between the sidewalk and the street or IDOT’s standard galvanized railing. In an effort to reduce the project’s overall cost, the City Council chose the standard option. The minutes from the July 12, 2011 City Council meeting in which a decision was reached are attached. Since its construction, there have been multiple instances of damage. In fact, since 2014, there have been three car accidents involving collision with either the cement wall and/or the guard rails on Route 47 in downtown Yorkville. All of the accidents involved damage to the east side by vehicles traveling northbound on Route 47. Two out of the three accidents were single car accidents involving the vehicle swerving to the right due to distracted driving. The other incident was involved a driver running a red light and striking another driver who had just turned right onto 47 from Van Emmon. The impact simply caused the second vehicle to drift over. Attached are the police report diagrams and narratives of each of the three accidents for your reference. Regarding insurance reimbursement, for the accident that happened just prior to the June 2016 in November 2015, the City was reimbursed for costs associated with repairing the guard rail and cement wall. This was in the fully requested amount of $6,305.00. As stated in the agreement with IDOT for Route 47, maintenance of both the guard rail and the barrier wall are the responsibility of the City. That being said, we will need to address the damage. Pictures of the current condition are attached. Due to the frequent reoccurrence of incidents at this location, the City has asked for comment from IDOT as to whether or not additional safety enhancements could be added before we make repairs. IDOT has indicated that they are currently evaluating the recent crashes and exploring all available options to improve safety. They will keep us informed as their investigation continues. City staff will continue to monitor the situation and recommend remediation when their investigation concludes. Recommendation This is an informational item. Memorandum To: Public Works Committee From: Nicole Kathman, Administrative Intern Bart Olson, City Administrator Date: June 14, 2016 Subject: Guard Railand Barrier Wall along 47 inDowntown The Minutes of the Regular Meeting of the City Council—July 12,2011—Page 4 of 9 Alderman Colosimo has known Mr.Prochaska for several years and thinks he is a good man. He has made mistakes in the past,and no administration is perfect.He believes this is a good thing for Yorkville. He must go with his gut and approve the appointment of Mr.Prochaska to the Plan Commission simply for the fact that he respects our current Mayor. This is an advisory position and ultimately the decisions that the Plan Commission Committee make have to be approved by the City Council.Alderman Colosimo feels there are enough safeguards so if the City Council doesn't like what is happening then ultimately it is the City Council's decision.Mr.Prochaska is willing to step up for no pay and a lot of work with very little acknowledgment from the residents.He will vote to appoint Arthur Prochaska and if he is appointed, wishes him well. Alderman Funkhouser was surprised to see the recommendation for the appointment of Arthur Prochaska after everything that has transpired over the years.Mr.Prochaska is willing to step up and the city does have safeguards.This is an advisory committee, so if somebody is not working for the best interest of the city,then it is the City Council's responsibility to oversee that. If Mr.Prochaska were to be appointed,the City Council is taking that responsibility.He has given this much thought and has decided to vote yes to the appointment of Arthur Prochaska. Alderman Teeling wanted the City Council to know that the city had another applicant and that applicant was qualified.Alderman Gilson said the city did have another applicant which he thought would do a nice job.The City Council should wait and to see if there are other applicants. Alderman Munns stated for the record,that in the past when the landfill issues started,he voted against the landfill. Arthur Prochaska has done good things for the city,but obviously,the landfill issue goes on the other side.He has agreed and disagreed with Mr.Prochaska when he was Mayor and on the City Council.This is an advisory board and the board cannot do anything without the consent of the City Council.It will be a tough call either way.He asked Mayor Golinski if the City Council has always voted on appointments or does the Mayor just appoint these positions himself. Alderman Munns doesn't remember voting on these appointments. Mayor Golinski stated he needs consent of the City Council.Mayor Golinski feels that Arthur Prochaska was perfect for the Plan Commission.with his knowledge, experience, and history with the City. Mr. Prochaska has done a lot for the City of Yorkville over the years.Mayor Golinski has talked to Mr. Prochaska on many issues,and whether he agrees with him or not,has always valued his opinion. Mayor Golinski stated that is what he looks for in an advisory board member.He doesn't understand the controversy, and feels Mr.Prochaska has done more for the city than many people in this room.He believes the development during Mr. Prochaska's administration has been phenomenal. Alderman Gilson asked Mayor Golinski to remember the issues do not stop with the landfill.That was one major part of a bigger picture. Some issues the City Council cannot speak about, and some issues the citizens are well aware.When a person makes a mistake they should own up to it.When a person doesn't collect debt from developers,it cost the city millions of dollars,which is what happened.To this day that mistake has not been owned up to.The City Council has stated the city has safeguards in place.The only safeguard the city has in place was raising the taxes and taking the money back out of the resident's pockets,which is not a safeguard.He asked the City Council to please take a step back, look at everything that has transpired, and once again requests that the City Council wait on this issue. Motion approved by a roll call vote. Ayes-6 Nays-2 Munns-aye, Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-nay, Gilson-nay,Kot-aye Appointment of Deputy Clerk CC 2011-79) Mayor Golinski entertained a motion to approve the appointment of Lisa Pickering as Deputy Clerk. So moved by Alderman Munns; second and by Alderman Colosimo. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye, Gilson-aye,Kot-aye,Munns-aye IDOT Agreement for Reconstruction of Route 47 CC 2011-80) Mayor Golinski said the City received new estimates from IDOT regarding Yorkville's share of the Route 47 Project. It went down about$900,000 dollars.The original estimate was 3.58 million the new estimate is 2.625 million.That is a difference of about$900,000 dollars.The staff is asking for direction due to this new cost savings.Is the city proceeding with taking out all amenities?Mayor Golinski received phone calls from downtown businesses asking the city not to remove these items from the downtown The Minutes of the Regular Meeting of the City Council—July 12,2011—Page 5 of 9 aesthetics.There are developers looking to invest a lot of money in our downtown,and the developers also asked the city not to remove the aesthetics. Alderman Munns asked if it is really going to stop developers from developing,if the amenities are not included in the Route 47 Project. If the city can save money by leaving out the aesthetics,then the money can be used for many other items. Alderman Munns doesn't believe leaving out amenities is going to make that big of a difference. Alderman Colosimo agreed with Alderman Munns.The City Council has one chance to make a decision, and the residents were told that the City Council would try to trim the cost.Alderman Gilson also agrees with Alderman Munns and Alderman Colosimo. Alderman Gilson had questions on some of these items and began asking several questions to City Administrator Olson in regards to IDOT's road construction maintenance, safety accommodations, crosswalks, and costs of time delay for removing items. City Administrator Olson answered these questions by stating the questions might be easier answered by forwarding the e-mail from]DOT for they did address each item individually. They are not asking for comments on every other section in the agreement tonight.They are mainly looking for direction on stamping, coloring, fencing, and trails.Alderman Gilson stated the reason he is asking these questions now is if the City Council is going to vote on these items then the Council should have the whole picture of what the items cost. City Administrator Olson stated from what he gathered from reading the e-mail there was nothing in the city's questions and IDOT's answers that would significantly delay the project or cost additional money. It was merely justification based on those decisions.Alderman Gilson asked if adding sidewalks is going to cost the city any additional money and if IDOT will throw those in there.Alderman Gilson wonders how this will all work. City Administrator Olson stated that there was an omission on IDOT's part,and they agreed to do it at their cost. Alderman Spears said the City Council is not voting on this tonight.Mayor Golinski wants direction on the optional items that the City Council has talked about removing.Alderman Gilson wanted to know if the City Council would come back to this issue in the future.He has more questions to be asked. City Administrator Olson said he would be happy to put as part of the public record if Alderman Gilson wants to forward his comments over then he can answer them individually in detail,put them in the packet for the next meeting,and then that will give Alderman Gilson the benefit of seeing what IDOT sends to him. Alderman Gilson stated that if the City Council is just voting on removing those items,he believes that should happen. Alderman Funkhouser said as a consideration,the City Council needs to keep the stamped concrete on the crosswalks.He believes this amenity has an actual safety benefit. If the city can manage keeping this in, he feels it is very important. Alderman Milschewski wanted to know the cost to cut these items. City Administrator Olson stated to remove them it would cost nothing.He did confirm that the removal of coloring, stamping, fencing,and handrails could be done with in house staff that there would be no delay to the project,and no cost to the city. Mayor Golinski said there are four items, so he assumes the City Council members are okay with removing the Fox fencing and handrails. Should the City Council go around the room to give a decision on the stamped sidewalk and the coloring, or do the City Council members want to get rid of those amenities, also?Alderman Milschewski asked if the stamped concrete will be hard to maintain.Public Works Director Dhuse stated it is a state road, so it will be maintained.Alderman Milschewski clarified the stamped concrete the city is removing is the crosswalk,not the walkway. City Administrator Olson believes there was some stamping on the curb and two feet back from the curb.Public Works Director Dhuse stated there is a ribbon behind the curb. There is stamping and coloring behind the curb,as well. City Administrator Olson stated that this is to differentiate the closest point to the curb. Alderman Milschewski assumed the state is putting some type of design into the stamping.Public Works Director Dhuse stated the city is putting a brick or rock formation in the stamping. Alderman Milschewski asked if that will be hard for staff to maintain. Public Works Director Dhuse stated it would be like maintaining a brick driveway. Alderman Milschewski stated it is something the city could lose.Alderman Colosimo asked the cost.Mayor Golinski stated$59,000 for the stamping and$19,000 for the coloring. The City Council had talked about removing the stamping and keeping the coloring, so the crosswalks would be red.Part of this also is the ADA curb ramp. If both the stamping and coloring are removed,the city will not have ADA curb ramps that are colored and textured. The city would still have the ramps.The ramps would be regular concrete.Alderman Funkhouser stated that the ADA curb ramps are a state requirement and cannot be removed.He wanted to clarify from the City Council that the coloring and stamping is explicitly the crosswalks or does that include the curb and the two foot band adjacent to the roadways. City administrator Olson stated the total$19,000 coloring is crosswalks, sidewalks, and curbs. Originally, he thought the$59,000 was the stamping for sidewalks but now he thinks it was for crosswalks as well. He doesn't know what the differentiation is between the two. Alderman Funkhouser votes to leave the color for the crosswalks. Alderman Funkhouser stated that if the coloring would make the sidewalks and crosswalks pop,he believes the coloring is ok.However,he would still prefer the stamping,handrails, and guardrails.Alderman Spears would like to have all amenities out of the city's budget and use the money to provide for a flashing light at pedestrian crossings in the downtown area. There is no money in the city's budget.Alderman Kot stated that he would like to see the colored sidewalks or crosswalks stay in.He believes, for the money,that is a nice asset for the downtown area.Alderman Gilson would like to i The Minutes of the Regular Meeting of the City Council—July 12,2011—Page 6 of 9 remove all the amenities. Alderman Teeling would love to see all the amenities stay in,but she realizes that is not an option. She would like at least the coloring to stand as an option. Mayor Golinski asked if it is correct that the city should get rid of everything except for the coloring.Alderman Munns asked how many City Council members wanted coloring.Four answered yes.Alderman Milschewski asked if the city is specifying the coloring just for the crosswalks or all of it. City Attorney Orr stated just for number two,the$19,000 there were four.Mayor Golinski said to keep the coloring for$19,000.He asked City Administrator Olson if he had clear direction, and City Administrator Olson stated fencing out,handrail out, stamping out, and coloring in.He will send in that letter to IDOT tomorrow. Heartland Circle—Rescind Warranty Bond Call CC 2011-81) Mayor Golinski entertained a motion to rescind the previously approved call of a developer's bond B98804-010285. So moved by Alderman Funkhouser; seconded by Alderman Spears. Community Development Director Barksdale-Noble stated the City Council authorized city staff to call a bond from the developer. It was about$4,000 dollars that was an outstanding punch list item from the Heartland Circle Subdivision.At that time there were four trees that had died and needed to be taken away. Since that time the staff has reviewed the punch list and the annexation agreement. There are clauses in the agreement that state it has to respond within 30 calendar days as a request for improvements to be completed and sent into the city.That was not met, so she is asking approval from the City Council to rescind the previously granted warranty bond call for Heartland Circle and authorized the city staff to execute and send the attached letter to the bond issuer.Alderman Gilson wanted to know if Community Development Director Barksdale-Noble had already submitted the letter dated July 13, 2011. Community Development Director Barksdale-Noble had not submitted it. She is showing the letter to the City Council, so they can see the language in the letter.Alderman Gilson stated that on May 6, 2010,there was a letter from the former City Engineer Wywrot in response to the request to the developer. Alderman Gilson wanted to know if there was any response from that letter. Community Development Director Barksdale-Noble stated she was not involved but the developer is here tonight.The developer, Gary Neyer, stated they completed this on May 6t'. Alderman Gilson questioned whether there was a response to the May 6,2010 letter.Mr.Neyer stated no.Alderman Gilson stated he read a memo about the city's crosswalks, intersections, and replacement of trees.Fourteen trees were listed.The developer, Gary Neyer, stated that is correct. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye,Teeling-aye, Gilson-aye,Kot-aye,Munns-aye, Spears-aye PUBLIC WORKS COMMITTEE REPORT Route 71 (Route 47 to Orchard Road)—IDOT Letter of Understanding PW 2011-40) Alderman Gilson made a motion to approve the letter of understanding between IDOT and the United City of Yorkville regarding the proposed Route 71 Project and authorized the Mayor to execute. So moved by Alderman Spears; seconded by Aldermen Munns. Alderman Gilson asked if the city budget covered sidewalks between Walsh Drive to Walgreens. If so, Alderman Gilson wanted to know when the funding will be available. City Administrator Olson stated the city has not yet budgeted for these.The project should be built within the next 5 to 10 years.The city has not budgeted for phase 2 for engineering or phase 3 which is construction.It is 5 to 10 years out from having to be budgeted. Alderman Gilson asked about the shared use paths and wanted to know if the city has budgeted for these trails. City Administrator Olson stated the same answer that was given for the sidewalks because it is that far off.For now,the city has a three year budget.Alderman Gilson asked if the city had gotten a commitment from the county and other entities regarding their payments for their parts of those sections. City Administrator Olson stated no.He just received their letter of understanding. Alderman Gilson mentioned the lighting and stated he assumes it is all the same cost.The city has a budget that is 5 to 10 years out, and he mentioned it is that way for engineering and all across the board. City Administrator Olson stated that is correct. Alderman Gilson said on page 2 of the memo of the Illinois Department of Transportation it states that if the city should decide in the future to eliminate work listed above,they may be responsible for the actual cost of preliminary engineering. City Administrator Olson stated correct.His understanding was as long as the city removes the trails prior to the beginning of phase 2 design engineering it shouldn't be a problem.He has a verbal commitment from IDOT,but not in writing. Alderman Gilson stated that the Yorkville portion of this project is tentatively scheduled for construction in the fiscal years 2012 to 2017. Is IDOT going to guarantee Yorkville that they are going to have the funding available for this project, and if they don't, can the city charge IDOT back?He doesn't understand why IDOT expects Yorkville to project out to 2017,but if IDOT cannot come up with the funding that is okay. Alderman Spears said that i Date of Crash: 3/4/14 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number PW 2015-55 Crosswalk Signage Public Works Committee – June 21, 2016 N/A Majority Approval Verbal update will be given at meeting. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #2 Tracking Number PW 2015-56 Maintenance of Stormwater Management Facilities - Update Public Works Committee – June 21, 2016 See attached memo. Eric Dhuse Public Works Name Department Summary Status update on stormwater management facilities. Background With the summer construction season upon us, I have not had time to start my research as of now. It is my intention to begin the research after the RTBR and Church St. improvements are completed. This will free up some time to start researching parcel numbers and finding the legal owner’s information while leaving time for the Countryside water and street project along with the other daily duties. However, at this time, I have been working with EEI to address a maintenance issue at Narvick Concrete. I have attached a letter written to them for your review. I am also working on a maintenance issue that we have at our basin in Bristol Bay at the Bristol 65 park. We will be developing and implementing a plan to remove invasive willow trees and reestablish the grasses along the bank. I am hoping to be able to remove the trees in late fall of this year. I am also waiting to see if the Rob Roy Drainage district is able to form. If so, I will work with them to remove beaver dams along the creek from Faxon Rd. all the way to the north end of town. If the district does not form, I will have to try and work with individual land owners to get permission to remove the dams. These dams are affecting flow from Bristol 65 to the large pond behind Boombah. It is also making the creek level artificially high which can slow down the ability to discharge water from other basins. Recommendation This is an informational item. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: June 14, 2016 Subject: maintenance of storm water management facilities Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #3 Tracking Number PW 2016-21 Leopardo Energy Public Works Committee – June 21, 2016 N/A N/A Informational Item Status update on Leopardo Energy Proposal Bart Olson Administration Name Department Summary Status update on the Leopardo energy proposal. Background Staff is moving forward with the Leopardo energy proposal. Leopardo has requested the following information, which staff is in the process of collecting. We expect this information to take a few weeks to collect. 1. Building Square Footage for each building the city owns and maintains. 2. Utility Bills – 24 months of electricity, natural gas, and water for each building the city owns & maintains. a. If 24 months is not available, provide as many bills as you can, and we’ll get a utility release form. b. Are there any existing contracts the City has with energy suppliers? 3. Building drawings a. Lighting, mechanical, and architectural. 4. Last 24 months of maintenance/repair costs for city owned buildings. 5. HVAC preventive maintenance contracts for city owned buildings, if applicable. 6. Capital outlay designated for building upgrades over the next 5 years. 7. Vehicle Reports: a. Number and type of vehicles owned by department with engine type (V6, V8, V10 ) - b. Fuel Costs per department c. Vehicle Maintenance/Repair Costs per department d. Budgeted capital outlay for vehicle acquisition per department e. Vehicle Mileage Reports 8. Water meters a. Total water and sewer revenue collected annually for the last three years – b. Number and size of water meters owned by the city. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: June 16, 2016 Subject: Leopardo energy information Recommendation This is an informational item.