Library Board Packet 2016 07-11-16 Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
July 11, 2016 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy Personnel
12. Unfinished Business Evening Hours
Update on Cost Cutting
Painting Bid for Building
5k Run Expenses $1000
13. New Business Election of Officers
Policy Updates
Review Executive Sessions
14. Executive Session
1. For the discussion of minutes lawfully closed under this Act,whether for the
purposes of approval by the body of the minutes or semi-annual review of the
minutes as mandated by Section 2.06.
2. For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body, or against legal counsel for the
public body to determine its validity.
15. New Business (cont'd) Release of Executive Session Minutes
16. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, June 13, 2016, 7:00pm
902 Game Farm Road—Michelle Pfister Meeting Room
The meeting was called to order at 7:OOpm by Vice-President Barb Johnson.
Roll Call:
Sandy Lindblom-yes, Barb Johnson-yes, Russ Walter-yes, Kate Elder-yes, Carol Lachance-yes,
Wamecca Rodriguez-yes
Absent: Beth Gambro, Jo Ann Gryder, Susan Chacon
Others Present:
Library Director Michelle Pfister
Recognition of Visitors: No guests
Amendments to the Agenda:
The topic of outside maintenance will be discussed under Unfinished Business.
Minutes: May 9, 2016
Ms. Lindblom asked if policy changes should be approved on the next agenda. As a result of this
discussion, the following sentence should be added under"Standing Committees/Policy": "The
updated policy book will be reviewed at the July meeting." Ms. LaChance made a motion to
approve the minutes as amended and Mr. Walter seconded. Unanimous voice vote approval.
Correspondence:
Ms. Gambro received a letter from Ms. Judy Somerlot regarding library maintenance. Ms. Johnson
read the letter aloud and it will be discussed under Unfinished Business.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Check Register
Ms. Lindblom said the check register contained both FY16 and FY17 invoices. FY16 charges are
$785.97. She highlighted some of the FY17 invoices, including an invoice for a new magazine
subscription service. Switching to the new service saved $500. Total of the FY17 invoices is
$14,637.07.
Payroll Summary
There were 2 payroll periods.
Page 1 of 4
Bill List Summary
The Board requested a reference be put into the minutes to obtain further information from Mr.
Fredrickson regarding the charges for the RENEW Build Program. They agreed they did not want to
approve the charges until clarified. It is believed to be reimbursement for homes not built, but fees
were paid. Ms. Elder suggested withholding reimbursement pending clarification
Payment of Bills
Ms. Elder moved to pay the bills as follows and it was seconded by Mr. Walter with a clarification that
the two reimbursements to DR Horton be temporarily excluded for payment. (Ms. Lindblom noted
later in the meeting that the refund checks were not included in the checks to be signed and the refunds
may have already been paid by the City).
Accounts Payable: $60,594.06
Payroll: $35,848.87
Roll call: Johnson-yes, Walter-yes, Elder-yes, LaChance-yes, Rodriguez-yes, Lindblom-yes
Passed: 6-0.
Budget
Tax money of$61,391 and development fees of$3,100 were received. It was noted that the annual
report shows things improving.
Cash Statement
Approximately $300,000 of the cash shown is in the reserve/long term savings.
Report of the Library Director:
1. Ms. Pfister presented the stats for the month
2. Patron fines of$295.98 were received
3. Shelley promoted the library on WSPY radio and TV. Youth services will appear later.
4. Michelle attended Chamber of Commerce meeting and businesses were promoted. Will attend each
month and next meeting is June 24th at Hampton Inn.
5. 2 staff attended conference regarding adult programs, circulation and catalog
6. Mannheim Steamroller program well-attended
7. Community storytime held at Jimmy John's--they provided sandwiches
8. Youth Service Director went to Bristol Bay to promote summer reading program
9. Lion's Club gave $92 for Gifts & Memorials and magazines
10. TAG kids purchased a"brick"
11. Special Ed student has been cleaning books for 1 year
12. Two Plano high school students completed a community service day
13. Summer reading program is "Read for Gold". Ms. Rodriguez asked for volunteers for book fair.
14. Park District employee Tim Evans wishes to use the Michelle Pfister Meeting Room for 5-7 weeks
for summer program. She wants to work with him and prefers no cleaning charge
15. New artwork done by YHS students will be on display in kids' department
16.All Board members asked to bring policy books for updates
17.All Board members were asked to sign up for library newsletter
18. New program for recycling of old books to be held July 27 and August 24
City Council Liaison No report
Page 2 of 4
Standing Committees:
Finance and Community Relations
Ms. Johnson reported these 2 committees met jointly prior to the regular meeting to explore funding for
additional library hours. Topics discussed were:
1. Adopt a Sunday: ask businesses to sponsor Sunday hours. Ms. Johnson will draft letter. She will
also speak with Ms. Chacon to verify cost of extra hours.
2. "Bookin'for the Library"run to be held September 3rd, (date of book sale). Will be a non-
competitive run and participants can run various number of miles at various costs. Mr. Walter to take
charge of run. He has contacted Mr. Evans regarding a route and possible permits needed. Ms. Elder
said promotion should be made to local running clubs. Ms. Rodriguez suggested "inaugural prices".
3. Coffee Shop: Several possible locations in library with one being favored. Ms. Johnson said this
needs to become a reality. She looked at rentals collected last year and they only totaled $1,942.
(Rental is $50 for 3 hours and only for non-profit groups). She said the coffee shop could just be
rented, even if no other participation by the library. Ms. Rodriguez commented on the coffee shop and
said a lawyer would need to look at the contract, the health department would need to review the idea
for possible library infrastructure changes and zoning would need to be checked to see if that use is
allowed. Ms. Pfister will contact Bart Olson regarding zoning and she will also call the health
department. After these inquiries, a recommendation will be made by the Board whether to proceed
with a coffee shop.
Unfinished Business:
Evening Hours
More funds are needed prior to a decision.
Update on Cost Cutting
Ms. Elder researched elevator costs and found a quote from another company for$149/month or
$447/quarter with one quarter free the first year. It would require a 3-year contract. She is waiting for
a response from the current vendor to match the price. The current cost is $175/month (a non-contract
fee) since the current contract was not renewed.
She will also be researching Trico mechanical service costs and requested a copy. Ms. Elder will also
inventory the cleaning supplies and she would like to temporarily assume the responsibilities of
purchasing. Her intent is to cut costs in half,partly by purchasing generic items.
Outside Maintenance
It was suggested that the Board should advise Ms. Somerlot that maintenance had just been done and
the amount spent. The Board agreed that maintenance is ongoing. Ms. LaChance suggested contacting
the Boy Scouts and Ms. Elder said persons who needed community service hours could be used. It
was noted proper supervision would be needed for any group. Mr. Walter asked Michelle to obtain
quotes for monthly maintenance including weeding, edging and trimming. Ms. Rodriguez noted
maintenance is needed April-October and that low-maintenance shrubbery or rocks are better than
mulch.
Page 3 of 4
New Business:
Nominations of Officers
The following slate of officers was nominated:
President: Russ Walter
Vice President: Barb Johnson
Secretary: Kate Elder
Treasurer: Sandy Lindblom
Voting will take place at the July meeting.
Inventory Update
Ms. Pfister did an inventory of library items including equipment, books, furniture etc. and submitted a
report to the Board and to the City.
State Report
Ms. Pfister said this report was similar to the previous one with the exception of there being more
e-books from which to choose. The original report was submitted to the City.
Additional Business:
Ms. Pfister said she will have quotes for building painting at the next Board meeting. There will be bid
alternatives including painting the whole building or parts of the building and bids will be published.
Color was briefly discussed.
Executive Session: None
Adiournment•
There was no further business and the meeting was adjourned by Ms. Johnson at 8:21pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 06/16/16 UNITED CITY OF YORKVILLE
TIME: 09:50:53 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900029 FNBO FIRST NATIONAL BANK OMAHA 06/25/16
062516-A.SIMMONS-A 05/31/16
02 KONICA-03/19-04/18 COPY CHARGE 82-820-56-00-5610 4.85
INVOICE TOTAL: 4.85
Page 1 of 11
DATE: 06/16/16 UNITED CITY OF YORKVILLE
TIME: 09:50:53 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
900029 FNBO FIRST NATIONAL BANK OMAHA 06/25/16
062516-R.FREDRICKS-A 05/31/16 02 COMCAST-04/10-05/9 INTERNET, 82-820-54-00-5440 387.99
03 PHONE & CABLE ** COMMENT **
04 KONICA-JAN-APR COPIER SERVICE 82-820-54-00-5462 416.34
INVOICE TOTAL: 804.33
TOTAL AMOUNT PAID: 809.18
Page 2 of 11
DATE: 06/16/16 UNITED CITY OF YORKVILLE
TIME: 10:11:55 MANUAL CHECK REGISTER
ID: AP225000.CBL 7
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
900030 FNBO FIRST NATIONAL BANK OMAHA 06/25/16
*
062516-J.WEISS 05/31/16 01 SCHOLASTIC BOOK FAIR 84-840-56-00-5686 248.58
02 TARGET-STORYTIME SUPPLIES 82-820-56-00-5671 37.11
03 DOLLAR TREE-NAPKINS, CRACKER 82-820-56-00-5671 23.00
04 JACK, NOODLES ** COMMENT **
INVOICE TOTAL: 308.69
062516-M.PFISTER 05/31/16 01 AMAZON-BOOKS, CAMERA 82-000-24-00-2480 237.45
02 CONSTANT CONTACT NEWSLETTER 82-000-24-00-2480 333.00
INVOICE TOTAL: 570.45 "
*
Page 3 of 11
DATE: 06/16/16 UNITED CITY OF YORKVILLE
TIME: 10:11:55 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
900030 FNBO FIRST NATIONAL BANK OMAHA 06/25/16
062516--S.AUGUSTINE O5/31/16 01 CONSTANT CONTACT TOOLKIT 82-000-24-00-2480 45.00
INVOICE TOTAL: 45.00 '
TOTAL AMOUNT PAID: 924.14
Page 4 of 11
DATE: 07/06/16 UNITED CITY OF YORKVILLE i' Y
TIME: 10:18:49 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 07/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
104206 TODAYS TODAY'S BUSINESS SOLUTIONS INC
061316-106 06/16/16 01 JAN-MAR 2016 FAXES 82-820-54-00-5440 22.88
INVOICE TOTAL: 22.88
CHECK TOTAL: 22,88
TOTAL AMOUNT PAID: 22.88
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 5 of 11
DATE: 07/06/16 UNITED CITY OF YORKVILLE
TIME: 10:26:41 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 07/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104207 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC
0638589-IN 06/03/16 01 BULBS 82-820-56-00-5620 162.71
INVOICE TOTAL: 162.71 *
0638934-IN 06/06/16 01 BALLAST 82-820-56-00-5620 103.92
INVOICE TOTAL: 103.92 *
0639316-IN 06/06/16 01 BALLAST 82-820-56-00-5620 '19.45
INVOICE TOTAL: 79.45 *
CHECK TOTAL: 346.08
104206 BAKTAY BAKER & TAYLOR
2032045926 06/01/16 01. BOOKS 82-000-24-00-2480 611.37
INVOICE TOTAL: 611.37
2032064689 06/06/16 01 BOOKS 82-000-24-00-2480 296.28
INVOICE TOTAL: 296.28 *
2032081061 06/14/16 01 BOOKS 84-840-56-00-5686 342.0'7
INVOICE TOTAL: 342.07 *
CHECK TOTAL: 1,249.72
104209 BNYMGLOB THE BANK OF NEW YORK MELLON
252-1953739 06/21/16 01 LIBRARY BOND SERIES 2006 ADMIN 82-820-54-00-5498 588.50
O2 FEES ** COMMENT **
INVOICE: TOTAL: 588.50
CHECK TOTAL: 588.50
104210 DEMCO DEMCO, INC_
5888147 06/01/16 01 LABELS, CD COVERS 82-820-56-00-5610 194.27
INVOICE TOTAL: 194.27
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84 840 LIBRARY CAPITAL
Page 6 of 11
DATE: 07/06/16 UNITED CITY OF YORKVILLE
TIME: 10:26:41 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 07/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
104210 DEMCO DEMCO, INC.
5895701 06/13/16 01 FILAMENT TAPE, BOOKMARKS, 82-820-56-00-5610 362.84
02 BOOK REPAIR WINGS, CD COVERS ** COMMENT **
INVOICE TOTAL: 362.84 *
CHECK TOTAL: 557.11
104211 LLWCONSU LLW CONSULTING INC.
10396 06/29/16 01 JUNE 2016 ON-SITE IT SUPPORT 82-820-54-00-5462 720.00
INVOICE TOTAL: 720.00 *
CHECK TOTAL: 720.00
104212 MIDWTAPE MIDWEST TAPE
94047949 06/10/16 01 DVDS 82-820-56-00-5685 81.96
INVOICE TOTAL: 81.96 *
94051675 06/10/16 01 AUDIO BOOKS 84-840-56-00-5683 29.99
INVOICE TOTAL: 29.99 *
94070165 06/17/16 01 DVDS 82-820-56-00-5685 68.97
INVOICE TOTAL: 68.97 *
94075790 06/20/16 01 AUDIO BOOKS 84-840-56-00-5683 79.96
INVOICE TOTAL: 79.98 *
94090510 06/23/16 01 DVD 82-820-56-00-5685 22.99
INVOICE TOTAL: 22.99 *
94091451 06/24/16 01 DVD SECURITY CASE 82-820-56-00-5610 147.99
INVOICE TOTAL: 147.99 *
CHECK TOTAL: 431.88
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 7 of 11
DATE: 07/06/16 UNITED CITY OF YORKVILLE
TIME: 10:26:41 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 07/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104213 PRAIRCAT PRAIRIECAT
4890 07/01/16 Cl JULY-SEPT E-READER FEES 84-840-54-00-5460 161.00
02 JULY-SEPT PARTICIPATION FEES 82-820-54-00-5468 3,158.19
INVOICE TOTAL: 3,319.19
CHECK TOTAL: 3,319.19
104214 SOURCONE SOURCE ONE OFFICE PRODUCTS
407558 06/14/16 01 ADDING TAPE 82-820-56-00-5610 175.98
INVOICE TOTAL: 175.98
CHECK TOTAL: 175.98
104215 THYSSEN THYSSENKRUPP ELEVATOR CORP
3002654289 07/01/16 01 JULY-SEPT ELEVATOR MAINTENANCE 82-820-54-00-5462 743.28
INVOICE TOTAL: 743.28
CHECK TOTAL: 743.28
104216 TRICO TRICO MECHANICAL SERVICE GROUP
3961 06/24/16 01 BOILER PUMP REPAIR 82-820-54-00-5495 5,196.45
INVOICE TOTAL: 5,196.45
CHECK TOTAL: 5, 196.45
104217 YOUNGM MARLYS J. YOUNG
061316 06/30/16 01 6/13 MEETING MINUTES 82-820-54-00-5462 68.75
INVOICE TOTAL: 68.75
CHECK TOTAL: 68.75
TOTAL AMOUNT PAID: 13,396.94
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 8 of 11
J ,SD cir
o
EST. 1838
UNITED CITY OF YORKVILLE
�.
op�i��E PAYROLL SUMMARY
June 3, 2016
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 14,657.99 $ - 14,657.99 $ 1,511.38 $ 1,037.14 $ 17,206.51
FINANCE 11,113.03 - 11,113.03 1,213.21 857.66 $ 13,183.90
POLICE 119,027.51 2,082.13 121,109.64 553.72 8,942.58 $ 130,605.94
COMMUNITY DEV. 19,545.97 - 19,545.97 1,853.29 1,454.43 $ 22,853.69
STREETS 14,745.79 - 14,745.79 1,451.33 1,087.53 $ 17,284.65
WATER 16,294.15 891.23 17,185.38 1,775.80 1,253.80 $ 20,214.98
SEWER 9,520.16 - 9,520.16 1,027.94 724.43 $ 11,272.53
PARKS 22,104.58 469.89 22,574.47 2,168.77 1,687.52 $ 26,430.76
RECREATION 13,311.23 - 13,311.23 1,189.84 985.95 $ 15,487.02
LIBRARY 17,865.80 - 17,865.80 1,060.09 1,339.20 $ 20,265.09
TOTALS $ 258,186.21 $ 3,443.25 $ 261,629.46 $ 13,805.37 $ 19,370.24 $ 294,805.07
TOTAL PAYROLL $ 2949805.07
Page 9 of 11
`"so CITE
J2 a O
EST, , 4 1836
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
June 17, 2016
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
MAYOR & LIQ. COM. $ 808.34 $ - $ 808.34 $ - $ 61.84 $ 870.18
CLERK 583.34 - 583.34 8.85 44.61 636.80
TREASURER 83.34 - 83.34 8.85 6.36 98.55
ALDERMAN 3,800.00 - 3,800.00 - 284.26 4,084.26
ADMINISTRATION 12,803.83 - 12,803.83 1,315.14 895.31 15,014.28
FINANCE 8,628.43 - 8,628.43 917.21 644.64 10,190.28
POLICE 98,137.41 8,619.68 106,757.09 553.73 7,821.71 115,132.53
COMMUNITY DEV. 11,937.44 - 11,937.44 1,050.93 872.37 13,860.74
STREETS 14,787.73 - 14,787.73 1,434.59 1,090.74 17,313.06
WATER 15,926.99 253.18 16,180.17 1,614.82 1,176.90 18,971.89
SEWER 8,020.17 - 8,020.17 852.55 598.19 9,470.91
PARKS 19,050.02 247.57 19,297.59 1,625.23 1,436.88 22,359.70
RECREATION 12,292.99 - 12,292.99 1,132.60 904.88 14,330.47
LIBRARY 15,686.14 - 15,686.14 855.55 1,172.46 17,714.15
TOTALS $ 222,546.17 $ 9,120.43 $ 231,666.60 $ 11,370.05 $ 17,011.15 $ 260,047.80
TOTAL PAYROLL $ 260,047.80
Page 10 of 11
6 d
PUBLIC LIBRARY
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday,July 11, 2016
ACCOUNTS PAYABLE
Library CC Check Register- FY16 (Pages 1-2) 06/25/2016 $809.18
Library CC Check Register- FY17 (Pages 3-4) 06/25/2016 $924.14
Library Check Register- FY 16(Page 5) 07/11/2016 $22.88
Library Check Register- FY 17(Pages 6-8) 07/11/2016 $13,396.94
FY 2017
Guardian-June 2016 dental insurance 06/14/2016 $440.48
Eye Med -June 2016 Vision Ins. 06/14/2016 $54.24
IPRF-July 2016 Workers Comp 06/14/2016 $890.89
Glatfelter Liability Ins.- Installment#6 06/14/2016 $866.52
DAC-June 2016 HRA Fees 06/14/2016 $12.00
Dearborne National-June 2016 Life Ins 06/14/2016 $33.60
Dearborne National-July 2016 Life Ins 06/28/2016 $33.60
BCBS-July 2016 Health Insurance 06/28/2016 $5,785.96
RENEW Build Program-1478 Cornerstone 06/30/2016 $200.00
TOTAL BILLS PAID: $23,470.43
DEBT SERVICE PAYMENTS
BNY Mellon-YORKLIB06-Interest PMT 06/24/2016 $14,868.75
TOTAL PAYMENTS: $14,868.75
PAYROLL DATE
Bi-weekly(Page 9) 06/03/2016 $20,265.09
Bi-weekly(Page 10) 06/17/2016 $17,714.15
TOTAL PAYROLL: $37,979.24
n
rn
TOTAL DISBURSEMENTS: $76,318.42
0
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2017 BUDGET REPORT
FOR THE MONTH ENDING June 30,2016
of Fiscal Year 8% 17% Year-to-Date Totals FISCAL YEAR 2017
ACCOUNT NUMBER DESCRIMON May-16 June-16 Totals BUDGET %of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 61,391 244,019 305,411 644,719 47.37%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 882 882 5,250 16.81%
82-000-41-004170 STATE GRANTS - 13,044 13,044 17,200 75.83%
Fines&For eits
82-000-43-00-4330 LIBRARY FINES 459 511 970 F 9,300 10.43%
Char es or Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 365 588 953 7,500 12.71%
82-000-44-00-4422 COPY FEES 275 200 475 3,000 15.83%
82-000-44-00-4439 PROGRAM FEES 44 80 124 1,000 12.40%
rtvestmenJ Earnings
82-000-45-004500 INVESTMENT EARNINGS 58 1 67 124 350 35.53%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 115 275 390 2,000 19.50%
82-000-48-00-4824 DVD RENTAL INCOME 187 257 444 5,000 8.88%
82-000-48-00-4850 MISCELLANEOUS INCOME 78 95 173 500 34.63%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 1,757 1,757 3,515 36,068 9.74%
TOTAL REVENUES:LIBRARY 65,612 260,893 326,506 731,887 44.61%
LIBRARY OPERATIONS EXPENDITURES
Salaries&Wages
82-820-50-00-5010 SALARIES&WAGES 15,825 18,021 33,846 217,309 15.57%
82-820-50-00-5015 PART-TIIv1E SALARIES 15,965 15,531 31,496 201,825 15.61%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,682 1,916 3,598 23,470 15.33%
82-820-52-00-5214 FICA CONTRIBUTION 2,377 2,512 4,889 31,448 15.54%
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,742 4,565 16,307 83,960 19.42%
82-820-52-00-5222 GROUP LIFE INSURANCE 34 67 101 403 25.01%
82-820-52-00-5223 DENTAL INSURANCE 440 440 881 5,638 15.63%
82-820-52-00-5224 VISION INSURANCE 54 54 108 651 16.66%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - 2,500 0.00%
82-820-52-00-5231 LIABILITY INSURANCE 1,757 1,757 3,515 33,568 10.47%
Contractual Services
82-820-54-00-5412 TRAINING&CONFERENCES 300 300 500 60.00%
82-820-54-00-5415 TRAVEL&LODGING - 164 164 600 27.27%
82-820-54-00-5426 PUBLISHING&ADVERTISING - - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 6,000 0.00%
82-820-54-00-5452 POSTAGE&SHIPPING 500 0.00%
82-820-54-00-5460 DUES&SUBSCRIPTIONS 1,725 1,725 12,000 14.38%
ON YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2017 BUDGET REPORT
FOR THE MONTH ENDING June 30,2016
%offucal Year 8% 17% Yearvto-Date Totals FISCAL YEAR 2017
ACCOUNT NUMBER DESCRIPTION May-16 June-.16 Totals BUDGET %of$udget
82-820-54-00-5462 PROFESSIONAL SERVICES 3,580 3,193 6,773 29,000 23.35%
82-820-54-00-5466 LEGAL SERVICES - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION 35,000 0.00%
82-820-54-00-5480 UTILITIES - - - 16,281 0.00%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 496 2,451 2,946 25,000 11.78%
82-820-54-00-5498 PAYING AGENT FEES :,100 1,100 2,190 50.23%
Su lies
82-820-56-00-5610 OFFICE-SUPPLIES 965 965 8,000 12.06%
82-820-56-00-5620 OPERATING SUPPLIES 2,014 2,014 8,000 25.17%
82-820-56-00-5671 LIBRARY PROGRAMMING 155 155 1,000 15.54%
82-820-56-00-5685 DVD'S 122 122 2,000 6.10%
82/820-56-00-5686 BOOKS 5,000 0.00%
82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE 3,000 0.00%
TOTAL FUND REVENUES 65,612 260,893 326,506 731,887 44.61%
TOTAL FUND EXPENDITURES 54,252 56,752 111,004 756,943 14.66%
FUND SURPLUS(DEFICIT) 11,361 204,141 215,502 (25,056)
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4000 PROPERTY TAXES 73,129 290,675 363,805 749,771 48.52%
83-000-45-00-4500 INVESTMENT EARNINGS - - - - 0.00%
83-000-49-00-4982 1 TRANSFER FROM LIB OPS - - - 3,000 0.00%
TOTAL REVENUES:LIBRARY DEBT SERVICE 73,129 290,675 363,805 752,771 48.33%
LIBRARY DEBT SERVICE EXPENDITURES
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT - - 50,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT 14,869 14,869 29,738 50,00%
2013 Refunding Bond
183-830-99-00-8000 PRINCITAL PAYMENT 500,000 0.00%
83-830-99-00-8050 i.VTEREST PAYMENT 173,033 0.00%
F
TOTAL FUND REVENUES 73,129 290,675 363,805 - 752,771 48.33%
TOTAL FUND EXPENDITURES - 14,869 14,869 752,771 1.98%
FUND SURPLUS(DEFICIT) 73,129 275,807 348,936 -
ate err YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2017 BUDGET REPORT
1 FOR THE MONTH ENDING June 30,2016
%ofFisral Year R% 171/. YeaMo-Date Totals FISCAL YEAR 2017
ACCOUNT NUMBER DESCRIPTION May-16 June-16 Totals BUDGET %of Budget
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 3,100 3,500 6,600 20,000 33.00%
84-000-42-00-4224 RENEW PROGRAM PERMIT - 200 200 - 0.00%
84-000-45-00-4500 INVESTMENT EARNINGS 1 1 1 10 13.90%
TOTAL REVENUES:LIBRARY CAPITAL 3,101 3,701 6,801 20,010 33.99%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5406 RENEW PROGRAM - 200 200 - 0.00%
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 0.00%
84-840-56-00-5683 AUDIO BOOKS 325 325 0.00%
84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - 0.00%
84-840-56-00-5685 DVD'S - - 0.00%
84-840-56-00-5686 BOOKS 1,518 1,518 8,395 18.09%
TOTAL FUND REVENUES 3,101 3,701 6,801 20,010 33.99%
TOTAL FUND EXPENDITURES - 2,043 2,043 11,895 17.18%
FUND SURPLUS(DEFICIT) 3,101 1,657 4,758 8,115
DATE: 07/07/2016 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 16:02:06 GENERAL LEDGER ACTIVITY REPORT F-YR: 17
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 02
PER_ .JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
01 05/01/2016 BEGINNING BALANCE 6,071.73
AP-160525 05/17/2016 08 CONSTANT CONTACT PURCHASE FIRST NATIONAL BANK 900028 052516-S.AUGUSTINE 45.00
GJ-160531LB 06/06/2016 08 May 2016 Deposits 1,640.00
TOTAL PERIOD 01 ACTIVITY 45.00 1,640.00
02 AP-160613 06/08/2016 01 BOOKS BAKER & TAYLOR 104185 2032016411 322.21
06/08/2016 02 BOOKS BAKER & TAYLOR 104185 2032033560 381.79
06/08/2016 03 07/14/16 SUMMER READING DALE OBROCHTA 104191 071416 350.00
06/08/2016 04 8 RAGLAN JERSEYS THE LOGO SHIRT FACTO 104195 G25225 159.92
AP-16D625 06/16/2016 95 AMAZON-BOOKS, CAMERA FIRST NATIONAL BANK 900030 062516-M.PFISTER 237.45
06/16/2016 96 CONSTANT CONTACT NEWSLETTER FIRST NATIONAL BANK 900030 062516-M.PFISTER 333.00
06/16/2016 97 CONSTANT CONTACT TOOLKIT FIRST NATIONAL BANK 900030 062516-S.AUGUSTINE 45.00
GJ-160630LB 07/05/2016 08 June 206 Deposits 265.94
TOTAL PERIOD 02 ACTIVITY 1,829.37 265.94
TOTAL ACCOUNT ACTIVITY 1,874.37 1,905.94
ENDING BALANCE 6,103.30
GRAND TOTAL 0.00 6,103.30
TOTAL DIFFERENCE 0.00 6,103.30
1A9V dak YORKVILLE PUBLIC LIBRARY
ruBL.IC LIBRARY
CASH STATEMENT
As of June 30, 2016
FISCAL YEAR 2017
May June July August September October November December January February March April
2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017
Library Operations Old Second S 365,618 $ 535,824
Building Old Second 14,797 17,705
Development Fees
Library Operations IMET* 8,837 8,837
Library Operations Illinois Funds 171,550 184,641
Library Debt
Service Illinois Funds IO (14,859)
Total: S 560,812 S 732,148
*
Restricted
PAYROLL
I"PAY PERIOD $ 17,710 $ 20,265
2"u PAY PERIOD 18,139 17,714
3"PAY PERIOD
Total $ 35,849 $ 37,979
JUNE 2016
June 2016 Circ by All Check- Check Renewals All Holds Check- Usage
Transaction Type Transactions out+ outs Holds Filled ins
Renewals Placed
Yorkville Public 16,767 8,699 7,596 1,103 396 1,580 6,092 0
Library-YKBB-3
Yorkville borrowed 1,386 items from other libraries.
Yorkville Lent 688 items to other libraries.
338 items were checked out to reciprocal borrowers at Yorkville.
221 patrons were added.
447 items were added.
697 OMNI a-books were checked out.
187 OMNI a-audio books were checked out.
0 OMNI videos were streamed.
195 OMNI users in June.
62 Illinois E-read books were checked out
11 Illinois E-read audio books were checked out.
27 Illinois E-read users in June.
Patrons paid $382.89 thru E-commerce in June.
June
Public Relations Kendall Country Record -Beacon News Sun Times-
WSBY Staff Meeting
Meetings, Workshop
Programs, Activities Number Attending
Adult Programs Adult Book Discussion, 3
Lunch Time Book Club 8
Men's Book Club 8
Friends Meeting 13
Threads and More 9
Creative Writing—Lisa Macaione 10
EBook Drop-in-Help 3
Plarn - Jessica Faedtke 4
Creative Coloring 8
Drop-in-EBook 6
Young Adult Programs Teen Meeting -TAG (2 programs) 9
Writing Group(2times) Laura Mackley I 1
Pre-teen Coloring 5
Children Programs Yorkville Junior Women's Story Time 5
Tots and Toddlers 26
Lapsit 10
Dance Party -Theron Garcia 13
Read with Paws 8
Afternoon Read (4 Programs) 25
Ice Cream Book Club 6
Spanish Story Time—Marta Duran 8
Lego Club 13
Lego Club Duplo (2programs) 52
Book Club (Grades 1-2 —2 programs) 16
Book Club (Grades 3-5 —2 programs) 14
Pancra Story time (2 times) 25
Community Story time (2 programs) 33
Movie Day 29
Magic the Gathering 9
Only One You 8
Stories in the Park 54
Summer Kick-Off- Party 52
Volunteer Summer Training 7
Meeting Room Library 10-Rent4-City
Patron Count 12,634
Teens Volunteers Breanna English, Anna Halsey, Juleah Richardson,
Rebecca Chacon, Morgan List, Jasmin Filippi,
Natalie Malinowski, Francesca Cinardi, Morgan Rutsay,
Naytona Faedtke, Ruby McKinney,Nicholas Markoutsis,
Bella Nuzzo, Brantley Osbourne
Adult Volunteers Friends cleaning adult shelves
Gifts and Memorials $55.00 memorial for Maxine Gilmore from Carol Little
$211.00 in Honor of Cathy Ekwinski from Joanne Matlock
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FT044,0041 Campoign the 1404t AMOTion Fatime
Political campaigns are getting down and dirty.
How did this campaign craziness get started?
Believe it or not they have actually gotten more civil over the years. Don't
believe it? In this program, hear the stories of the mudslinging and
muckraking of the Jefferson v. Adams campaign of 1800, the
Jackson v.Adams of 1828, and the Lincoln v. Douglas of 1860. Also covered in
this program is the 1912 campaign when Teddy Roosevelt decided to start
his OWN political party.
For Bookings Contact:
HFK Presents
708-218-7001
www.hfkpresents.com
hfktales@gmaii.com