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Public Works Minutes 2016 06-21-16Page 1 of 3 APPROVED 7/19/2016 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, June 21, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Larry Kot Alderman Jackie Milschewski Absent: Alderman Ken Koch Other City Officials City Administrator Bart Olson Engineer Julie Morrison, EEI Public Works Director Eric Dhuse Other Guests: Mark Koenig, The Koenig Group The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: None Previous Meeting Minutes: May 17, 2016 The minutes were approved as presented. New Business: 1. PW 2016-34 Intergovernmental Agreement (KC-TAP) for Kennedy Road Multi-Use Path Mr. Olson said this agreement allows the city to accept $50,000 from the County for the path. This item moves to the Council consent agenda. 2. PW 2016-35 IDOT – Purchase of Right-of-Way – Fox Hill Mr. Dhuse said IDOT is seeking to purchase right-of-way at Rt. 34 and Diehl Farm Road on which an SSA sign sits. The price offered by IDOT is $22,000. The City is responsible for demolition of the present sign and a new sign location will be determined after the work is done. This moves to the Council consent agenda. 3. PW 2016-36 Wrigley – Grant of Easement This easement will allow for a traffic signal and intersection improvements near Wrigley. This moves to the Council consent agenda. Page 2 of 3 4. PW 2016-37 Wrigley Intersection Improvements – Bid Award Ms. Morrison said there were 3 bidders with the low bid from Geneva Construction and she recommended awarding to them. Work is expected to be completed in the fall. This moves to the Council consent agenda. 5. PW 2016-38 Fountain Village - Development Status There are outstanding punchlists with repeated unsuccessful attempts to obtain work schedules. Ms. Morrison recommended preparing letters of default. The developer has been notified and a meeting is scheduled for the coming week. Mr. Mark Koenig, real estate broker and property manager, was present to represent the new property owner. He said the owner just acquired the property in November and recently received a letter from Standard Bank. A series of misfortunes have left the property in limbo. Mr. Olson said the developer has been responsive recently and a decision will be made at City Council. This moves forward to the regular Public Works agenda. 6. PW 2016-39 104 Beaver Street – Grant of Easement Ms. Morrison said the City has been granted utility and drainage easements at this location. It does not affect any other area drainage issues in the area. This moves to the consent agenda. 7. PW 2016-40 Street Name Signs Sales Inventory of out-of-standard street signs has been taken and the city intends to sell the surplus signs. It was noted that North Aurora sold their signs in just two days. It is possible the signs might be sold at Hometown Days on a first come, first served basis, cash only. Proceeds will go into the General Fund and the sale is expected to generate approximately $9,000. Alderman Kot said that publicity will be needed. This is for information and Mr. Olson will inform the committee of the sale date. 8. PW 2016-41 NPDES Permit Annual Report Mr. Dhuse said this is a required annual report to retain certain City permits and to assure that the City meets standards set by the State. This report will be moved forward to the Council consent agenda. 9. PW 2016-42 Downtown Brownfield Project a. Remediation Options b. Financing Options c. Redevelopment Scenarios Mr. Olson said it could cost $200,000 to clean or excavate the soil at this location. When developed, it could be paved over or encapsulated in concrete for a building. He said the study of this location was begun more than 10 years ago and funded by the State. The City is now waiting for the owner's decision about future site plans. This item will be on the July EDC agenda. Informational at this time. 10. PW 2016-43 Downtown Barrier Wall Safety Discussion A recent vehicle accident in the downtown area was discussed and it was noted the vehicle drove up onto the barrier wall. IDOT is currently studying this situation. Ms. Milschewski said it could have been a serious problem if a pedestrian would have been injured and she said that traffic speeds through town, however, Mr. Olson said this particular accident was not speed-related. Alderman Kot said he will put this item on the July Public Safety meeting agenda. The committee agreed the sight lines at Van Emmon/Hydraulic and Rt. 47 are very poor. There was discussion of having a taller handrail and other possible solutions to the problems there. The committee will wait for IDOT's input. Page 3 of 3 Old Business: 1. PW 2015-55 Pedestrian Crosswalk Signage Mr. Olson reported the pedestrian crossing signs are ordered and due in August. Some advanced warning signs also were needed at an additional cost of $2,000. Regarding signage at Autumn Creek, Bristol Bay and Rt. 47/Hydraulic, the school district has offered to fund half of the signage costs, however, will not share in the costs for crossing guards. The cost of a guard is $4,500 per location. The matter will be taken to a school board meeting and Alderman Funkhouser will attend. Mr. Olson said there was also discussion regarding some of the parking lots behind City Hall and the possibility of the school paying for half of the paving to allow the schools to use. It was noted the schools have not yet signed the inter-governmental agreement. Alderman Kot inquired about the signage for Rt. 47 and Main. These signs were ordered after obtaining State approval and should be placed by the first part of August. This is informational, but will be brought back as updates are needed. 2. PW 2015-56 Maintenance of Stormwater Management Facilities Update Mr. Dhuse will continue to work on this project as time allows. The Menards basin is being cleaned now. A punchlist is being created and this item will return for an update in a few months. 3. PW 2016-21 Leopardo Energy Mr. Olson said the City is moving forward with this project after gathering items that were requested by Leopardo Energy. He said the City should receive an analysis in a few months to designate where money can be saved. Additional Business: Alderman Kot said the traffic becomes congested in the evening rush hour on the north end of town. The stoplights have been synchronized, but there is much more traffic. He also mentioned the light at Cannonball does not remain green very long. It was noted that a light at Wrigley will exacerbate the problem. When the lights are all synchronized, a problem will occur at Jericho. Mr. Kot also inquired if the [drainage] work is done in Sunflower and the problem corrected. It has been rectified, but will need ongoing maintenance. Issues brought forward by resident Ms. Groner, will be addressed. These include a tree problem, road striping and a sidewalk replacement. Alderman Milschewski will contact her. Mr. Dhuse said he had received a bid for a hand railing and sidewalk east of her property. The “Do Not Enter” sign on the alley is also being disregarded according to Ms. Groner. In another matter, Mr. Dhuse said a resident on Van Emmon who had issues regarding his mailbox and retaining wall pertaining to sanitary work being done in the right-of-way, had been spoken with and the problems resolved. Alderman Funkhouser asked if the approved RFQ for Kennedy Rd. had been sent out for bids. Mr. Olson has sent it to several firms and it is on the website. There was no further business and the meeting was adjourned at 6:53pm. Minutes respectfully transcribed by Marlys Young, Minute Taker