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Adhoc Technology Committee Packet 2006 04-11-06 f 0 United City of Yorkville 800 Game Farm Road EST. -1 �` 18M Yorkville, Illinois 60560 i Telephone: 630-553-4350 Fax: 630-553-7575 SCE AGENDA AD-HOC TECHNOLOGY COMMITTEE Tuesday,April 11,2006 6:30 P.M. City Conference Room Presentation: None 1. Minutes for Approval/Correction: March 14, 2006 2. Bid Results for Tower Rental and Wireless Internet Service 3. Plotter Quotes 4. Additional Business Page 1 of 1 UNITED CITY OF YORKVILLE AD HOC TECHNOLOGY COMMITTEE MEETIN Tuesday,March 14,2006 DRAFT City Hall Conference Room MINUTES PRESENT: Ron Robinson, IT Coordinator Art Prochaska, Mayor Dean Wolfer,Alderman Paul James, Alderman Jim Bock CALL TO ORDER: The meeting was called to order at 6:45 p.m. by Chairman Dean Wolfer. MINUTES FOR APPROVAL/CORRECTION—December 27,2005: The minutes were approved as read. BID RESULTS FOR TOWER RENTAL AND WIRELESS INTERNET SERVICE: Ron Robinson wanted to give the Committee an update on the proposal to lease water tower space to supply high speed wireless internet to the residents of Yorkville. Three companies had come in to request a RFP. There were two site visitations to the water tower and two wireless ISPs came to the two different stations. On March 8, 2006 at 10:00 p.m. Eric Dhuse and Ron Robinson opened the sealed bids. Only one bid was obtained from an ISP provider, and unfortunately, it was incomplete. It did not have a bid. Ron Robinson does know that this company, PDQ Link, who submitted the proposal, is very interested and may have just overlooked putting in the bid. Ron Robinson will contact the city attorney to see if we are able to contact this company to get more information and clarification. Ron Robinson has worked with this company before in the past where they have proposed to do bartering with the city. We cannot change the requirements if they are proposing bartering again,but with the attorney's approval we can proceed with adding a bid amount. ADDITIONAL BUSINESS: The next Ad-Hoc Technology meeting date will be April 11, 2006. ADJOURNMENT: The meeting was adjourned at 6:50 p.m. Minute Taker—Jeanne Arbet E DI9F te ED, F,7 7 '.[�J�Jl. I��t Ron Robinson, IT Coordinator 20 March 2006 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Mr. Robinson, Thank you very much for the opportunity to discuss PDQLink's service offerings to the Yorkville area. Our primary intent to offer wireless broadband services to the Yorkville area is to provide broadband and other services to areas within Yorkville that have no broadband availability at all and also provide an alternative to other services already available to your residents and businesses. Simply put, we want,to make sure everyone who wants broadband can get it and at reasonable pricing with good to excellent reliability. PDQLink has very attractive no long- term contract service offerings to our customers at very competitive pricing. As you can see from the attached information sheet about our company and personnel, you should be able to determine that PDQLink has the resources to provide your community with a viable broadband solution. PDQLink is interested in utilizing your Water Towers for antenna placements to provide the above services. We are very familiar with the use of these types of towers as evidenced by our current utilization of other local community water towers. e.g. North Aurora, Oswego, etc.,. We also fully understand and appreciate the needs of Yorkville's Water Department. e.g. Among other issues, we do not weld anything on the tower as we use existing structures to mount our equipment. Respectfully Submitted Michael R. Anderson CIO, PDQLink VVe Didn't hiven t'vVireless DSL, We just Made it Betteri':I Contents: A..............................................................................................Summary B...................................................................................Project Overview C..................................................................................PDQLink Offering D....................................................................................Project Proposal E.....................................................................................Project Funding F..........................................................................................Conclusion G.....................................................................................About PDQLink Summary This Proposal pertains to Prime Directive Quick Link's (PDQLink) Wireless Internet Service offerings to residents, businesses and other entities within the corporate limits of the United City of Yorkville. Our plan is simple — provide an affordable alternative to Cable and DSL broadband services to all areas of the United City of Yorkville. Project Overview PDQLink Wireless Broadband proposes to utilize sufficient radio repeater towers to provide wireless broadband coverage of the United City of Yorkville. These repeater towers will then provide fixed and mobile communications to include voice, video and data services to the surrounding areas of these repeaters. This plan includes a three phase deployment, all of which is estimated to be completed within 120 days. Each phase will add additional resources (towers and equipment) to effectively provide coverage to all areas within the City. PDQLink Offering PDQLink can provide a low-cost broadband alternative: What we want to do: o PDQLink anticipates a cap of $25.00 per month for normal residential broadband services.* o PDQLink anticipates a cap of $15.O4ir month for low-+ income residential broadband services.* o PDQLink Wireless Broadband Services are provided with no long-term subscriber contract. PDQLink Service Contracts are month-to-month. o PDQLink anticipates providing FREE Wi-Fi access to City Parks.* o PDQLink anticipates providing local government entities (police, fire, medical) communications assistance during disasters and major emergencies. * NOTE: These figures are based on affordable tower rent from the United City of Yorkville. Project Proposal PDQLink suggests the United City of Yorkville provide water tower rent of $100.00 per Water Tower. PDQLink suggests a five year lease, with a minimum of one additional five year lease period. PDQLink will provide the United City of Yorkville sufficient proof of insurance to indemnify and hold the City harmless. Project Funding PDQLink could use existing telecommunications tower (cell towers) infrastructure to accomplish this deployment. However, the benefits to the city would be greatly reduced as this type of deployment would be more expensive and therefore, those additional expenses would have to be passed on to the consumers. To make a deployment such as Yorkville's affordable to the residents and businesses, PDQLink must obtain low cost infrastructure locations and Yorkville's Water Towers are a perfect match. By obtaining low-cost tower-sitting, PDQLink can offer affordable broadband alternatives and FREE Wi-Fi access to specific areas within the city, such as Parks and other areas. PDQLink is a privately held company and will utilize its private funding for the entire Yorkville project PDQLink does not receive Federal Assistance funding (Universal Service Funding, etc) like our competitors. PDQLink is a local provider of broadband services and prides ourselves in our ability to meet our customers face-to-face. Conclusion Nothing in this proposal prevents the United City of Yorkville from the Landlord's additional rights of use. Industry Standards for tower rental are normally $1.00 per foot in elevation. A normal water tower is approximately 100 to 150 feet tall. This proposal complies with, among others, Title 47USC332 and more specifically Section 332(c) (7) (Preservation of Local Zoning Authority for Tower Sitting). About PDQLink Having been in the Wireless DSL business for over ten years, PDQLink has the experience, financial resources, and desire to expend its present coverage area (approx. 1,000 sq miles of Northern Illinois) to include the United City of Yorkville. PDQLink's Chief Technical Officer, Michael R. Anderson is a very knowledgeable and industry professional and as you will see below is well respected within the Federal Communications Commission and private and commercial sectors. BIOGRAPHY- MICHAEL R. ANDERSON Michael R. Anderson is the Chairman of the License Exempt Wireless Internet Service Providers Organization, Part-15.ORG. He was designated Chairman and has served continuously since April 2002. Mr. Anderson oversees all of the organizations many facets of training, education, interference mitigation arbitration, equipment research and analysis, and training certification along with providing License Exempt Wireless Internet Service Provider Consulting. Mr. Anderson functions as the Liaison between the organization representing over 8,000 License Exempt Wireless Internet Services Providers (WISPs) and the Federal Communication Commission (FCC) and is an active participant in many regulatory issues and frequently advises and speaks at the FCC headquarters in Washington. As the founder of the Wireless Internet Service Providers Conference (WISPCON), he, along with partner Lynn Kline, plans and hosts the very successful semi-annual training events domestically and throughout the world. Accomplishments as Chairman During the 2005 Hurricane Disaster Recovery efforts, Mr. Anderson and PART- 15.ORG, as requested by the FCC Chief of Staff, coordinated and deployed hundreds of volunteer communications relief personnel and millions of dollars of communications equipment. Through those efforts, thousands of the hurricane victims were provided free voice and data communications at times within 24 to 48 hours after arrival onsite. Mr. Anderson and PART-15.ORG were personally recognized by the FCC Director of Homeland Security for their outstanding wireless communications support of Hurricane Katrina Relief Efforts. In 2006, Chairman Anderson was selected by the FCC to be a participant of an elite, hand-picked 25 member independent panel reviewing the effects of telecommunications failures and providing recommendations in the wake of Hurricane Katrina. In 2005, Chairman Anderson was selected by the largest Telecommunications Company in Thailand to be their License Exempt Wireless Internet Consultant for a nationwide wireless deployment. Chairman Anderson was selected and performed as the Wi-Fi provider for the Force Protection Equipment Demonstration (FPED 2005). The Wi-Fi service provided by Chairman Anderson brought voice and data communications to thousands of exhibitors and attendees. The demonstration was sponsored by and in conjunction with the Department of Homeland Security. Chairman Anderson was selected and is providing Wireless Consulting, preferred equipment supplier, installing and training of Air Force Disaster Preparedness Personnel at Scott AFB, Illinois and Mc Dill AFB, Florida. Accomplishments at PDQUnk In addition to his normal duties with PART-15.ORG, Mr. Anderson serves as the Chief Information and Technology Officer (CIO) of Prime Directive Quick Link and is responsible for overseeing all Wireless Technology deployments for the largest License Exempt Wireless Internet Service provider in Northern Illinois covering over 1,000 square miles of coverage area. Personal Accomplishments - Mr. Anderson is a guest speaker at many wireless conferences and seminars around the world and is frequently requested by the FCC to provide his insight at their headquarters in Washington. Among the many FCC speaking engagements, in 2003, Mr. Anderson and FCC Chairman Michael Powell conducted a Rural Wireless ISP Technologies Showcase and Workshop in South Dakota. Mr. Anderson was instrumental in assisting with the estabjishment of and ongoing advisor to the FCC's Wireless Broadband Task Force in 2003. Chairman Anderson is the trademark owner of WISPCON. The Wireless Internet Service Providers Conference is the world's largest semi-annual gathering of License Exempt Wireless equipment manufacturers, resellers and operators. Mr. Anderson is also an accomplished author of numerous books and papers on license exempt wireless. A few of his accomplishments are: How to Run A Successful, small WISP, WISP 101 The Investors Guide to License Exempt Wireless Internet Services A Guide to Municipal Wireless Wireless Internet Service Providers—Industry Standards Published articles in over 50 magazines, and over 100 online resources. Affiliations Chairman — PART-15.ORG, www.part-15.org General Member—Wireless Comm. Assoc. Intl. (WCAI), www.wcai.com General Member— National Association for Amateur Radio, www.ard.org About PART-15.ORG is the world's largest License Exempt Wireless Internet Service Providers organization, bringing together the education and training of WISPs from around the world under one umbrella. P15 Corporate members along with real world WISPs, provide the information needed on all aspects of running a successful License Exempt Wireless Internet Service. P15 is also the sponsor of the WISPCONs along with Wireless Boot Camps and Certification Training Programs. WISPCONs are three days of intense training during which both beginners and experts benefit. Boot Camps and Certification Training are specialized in speck areas to provide in-depth and hands-on training. PROPOSAL TO THE OWNER,United City qf Yorkville, 1. Proposal of V2 j/V/C, � for the work, designated in Paragraph 2 below, the installation of antenna arrays and associated work. 9. The contract documents are those prepared by the City of Yorkville, and are designated"Water Tower Lease and Internet Access". s. In submitting this proposal, the undersigned declares that the only persons or parties interested in the proposal as principals are those named herein; and that the proposal is made without collusion with any other persons, firm, or corporation. The undersigned further declares that he has carefully examined the proposal, contract documents, form of contract bond, and special provisions, that he has inspected in detail the site(s) of proposed work, that he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of the work, and understands that in making this proposal he waives all rights to plead any misunderstanding regarding the same. 5. The undersigned further understands and agrees that if this proposal is accepted he is to furnish and provide all necessary machinery, tools, apparatus and other means of labor, and to do all of the work, and to furnish all of the materials specified in the contract documents, in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. s. The undersigned further agrees that if the City decides to extend or shorten the work, or otherwise alter it by extras or deductions, including the implementation of any one or more items, as provided in the contract documents,the work will be conducted by the contractor. 7. The undersigned further agrees that the Engineer firm may at any time during the progress of the work covered by this contract order other work or materials incidental thereto and that all such work and materials as do not appear in the proposal or contract, shall be performed as extra work, and that he will accept as full compensation therefore the actual cost, to be determined as provided in the specifications. s. The undersigned further agrees to execute a contract for this work and present the same to the Owner within fifteen (1o) days after the notice of the award of the contract to him. s. The undersigned further agrees that he and his surety will execute and present to the Owner within fifteen (15) days after the notice of award of the contract, a contract bond satisfactory to and in the form prescribed by the Owner, in the penal sum of one hundred (loo%) percent of the full amount of the contract, guaranteeing the faithful performance of the work in accordance with the terms of the contract, and for the payment of all " persons performing labor and furnishing material in connection with this contract. lo. The undersigned further agrees to be available to begin the work no later than ten (io) days after the execution and approval of the contract and contract bond, unless otherwise provided, and to prosecute the work in such manner and with sufficient materials, equipment, and labor as will insure it's completion within the time limit specified herein, it being understood and agreed that the completion within the time limit is an essential part of the contract. The undersigned agrees to complete the work by May 30, 20o6, unless additional time shall be granted by the City in accordance with the provisions and specifications. In case of failure to perform the work as specified herein, the undersigned agrees that the Owner shall withhold from such materials and all equipment owned by him, i4hich materials and equipment shall be considered and treated not as a penalty but as damages due the Owner from the undersigned by reason of inconvenience to the public, added cost of supervision, and other items which have caused an expenditure of public funds resulting from the failure of the undersigned to perform the work within the time specified in the contract. 11. In consideration of the mutual covenants and agreements herein contained, and other good and valuable consideration received and to be received,the undersigned hereby agrees as follows: a. To comply with all applicable laws, regulations, and rules promulgated by any Federal, State, County, Municipal and/or other governmental unit or regulatory body now in effect or which may be in effect during the performance of the work. Included within the scope of the laws, regulations and rules referred to in this paragraph but in no way to operate as a limitation, are all forms of traffic regulations, public utility and Intrastate Commerce Commission regulations, Workmen's Compensation Laws, Prevailing Wage Laws, the Social Security Act of the Federal Government and any of its titles, FEPC or FEOC statutory provisions and rules and regulations. b. To protect, indemnify, hold and save harmless and defend the City against any and all claims, costs, causes, actions and expenses, including but not limited to reasonable attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or subcontractors of the undersigned or City, on account of personal injuries or death, or damages to property occurring, growing out of; incident to, or resulting directly or indirectly from the performance by the undersigned or subcontractors or their officers, agents or employees hereunder, whether such loss, damage, injury or liability is contributed to by the negligence of the City, it's officers, agents, employees, independent contractors, or by premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except that the contractor shall have no liability or damages or the costs incident thereto caused by the sole negligence of the City. c. To keep in force, to the satisfaction of the City, at all times during the performance of the work referred to above, Broad Form, Public Liability Insurance including contractual liability and Automobile Liability Insurance with Bodily Injury each with limits of not less than $1,000,000, Broad Form Property Damage. Insurance lAith limits of not less than $5oo,000 and workers compensation and related insurance coverage at amount required by statute. The undersigned agrees that at any time upon demand of the City, proof of such insurance coverage will be submitted to the City. There shall be no additional charge for said insurance to the City. The undersigned will furnish certificates of insurance for the insurance coverage required herein, naming the City as an additional insured and providing that such policies may not be canceled or amended vAthout thirty days prior written notice having been given to the City. d. To furnish any affidavit or certificate, in connection with the work covered by this agreement as provided by law. e. To indemnify the City for any loss it may sustain by theft or other cause from the acts or negligence of the employees of the undersigned or of his subcontractors. f. Whenever in this Agreement the term City is used with regard to the obligation of the undersigned to indemnify, hold harmless or defend, the word City shall include the officers, agents, employees and independent contractors of the City. It is mutually understood and agreed that the undersigned shall have full control of the ways and means of performing the work referred to above and that the undersigned or his/it's employees, representatives or subcontractors are in no sense employees of the City, it being specifically agreed that in respect to the City, the undersigned and any party employed by the undersigned bear the relationship of an independent contractor. 12. The undersigned hereby certifies that he is not barred from bidding upon or executing a contract for this project as a result of a violation of either Sections 33E-3 or 33E-4 of 720 ILLS 5/33E• 13. Accompanying this proposal is bid bond, bank draft, bank cashier's check, or certified check complying with the requirements of the specifications and contract documents, made payable to the United City of Yorkville. The amount of the bond, draft, or check is ($ ) If this proposal is accepted and the undersigned shall fail to execute a contract and contract bond as required herein, it is hereby agreed that the amount of the bond, draft, or check shall become the property of the Owner, and shall be considered as payment of damages due to delay and other causes suffered by the Owner because of the failure to execute said contract and contract bond; otherwise said bond, draft, or check shall be returned to the undersigned ATTACH BID DOMD, BANK DRAFT, CASHIER'S CHECK OR CERTIFIED CHECK HERE. (Seal) (!f an Individual) Signature of Bidder Business Address (Seal) (If a Partnership) Firm Name Signed By Business Address (Insert names and addresses of all Partners of the Firm) *********************************************** ***************************** (If a Corporation) Corporate Name Signed B`\� President Business Address 6' �d x 1,5 t7/ (Corporate Seal) — r z e Q—�^-- (Print names of officers) President �� �� /L • 12scgit/ Secretary Treasurer MOAT Atte S UNITED CITY OF YORKVILLE BID INFORMATION FORM (MUST BE TYPED OR PRINTED LEGIBLY) ------------------------------------------- DATE: 20L , '- DEPARTMENT: , AAA REQUESTED BY: VENDOR#1 VENDOR#2 �7yVENDOR#3 NAME: . NAME:_( icaP_ %�, 'tC NAME: t ALL ICU:L?llV ADDRESS: ADDRESS: ADDRESS: NAMEITITLE NAME/TITLE NAMEITITLE OF PERSON _ OF PERSON OF PERSON QUOTING BID: ,,, C� 7 4- ' QUOTING BID:` . P_ �ilC c:>kk QUOTING BID: HOW LONG HOW LONG HOW LONG _ IS BID FIRM? ;` •�s' IS BID FIRM? � 1 T IS BID FIRM-7. t BID OBTAINED: PHONE BID OBTAINED: PHONE BID OBTAINED: PHONE WRITTEN:_ c WRITTEN: x _ WRITTEN:_X CATALOG: CATALOG: CATALOG: COMMENTS: COMMENTS: COMMENTS: 'S r- .��? VENDOR SELECTED: IF NOT LOW BIDDER,STATE JUSTIFICATION IN"COMMENTS"SECTION (USE REVERSE SIDE FOR DETAILED EXPLANATION) AMOUNT REQUESTED VENDOR#1 VENDOR#2 VENDOR#3 UNIT OF UNIT TOTAL UNIT TOTAL UNIT TOTAL QUANTITY MEASURE DESCRIPTION OF ITEMS PRICE PRICE PRICE PRICE PRICE PRICE ICE TOTAL PR �yz�� / �/ � DELIVER TO: DEPARTMENT HEAD SIGNATURE WHITE: EMPLOYEE YELLOW: DEPARTMENT HEAD PINK: FINANCE Quotes Page 1 of 1 !W�16 800.581.4239 Find Your Quotes Ron Robinson J1�Your Quotes ` Quote Details) Quote # Quote Information ' Send quote to an associate Quote #: BNN4340 Need Help? 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