Adhoc Technology Committee Packet 2006 05-09-06 e '
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United City of Yorkville
800 Game Farm Road
EST, ;1836 Yorkville, Illinois 60560
y Telephone: 630-553-4350
Fax: 630-553-7575
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AGENDA
AD-HOC TECHNOLOGY COMMITTEE
Tuesday,May 9,2006
6:30 P.M.
City Conference Room
Presentation: None
1. Minutes for Approval/Correction: April 11, 2006
2. Tower Rental and Wireless Internet Service
3. Additional Business
Page 1 of 2
UNITED CITY OF YORKVILLE
AD HOC TECHNOLOGY COMMITTEE MEETIN
Tuesday,April 11,2006 DRAFT
City Hall Conference Room
MINUTES
PRESENT:
Ron Robinson, IT Coordinator
Dean Wolfer, Alderman
Jim Bock
CALL TO ORDER:
The meeting was called to order at 6:32 p.m. by Alderman Dean Wolfer.
MINUTES FOR APPROVAL/CORRECTION—March 14,2006:
The minutes were approved as read.
BID RESULTS FOR TOWER RENTAL AND WIRELESS INTERNET SERVICE:
Since PDQLink submitted an incomplete RFQ, Ron Robinson had asked them to
resubmit a completed one. The new bid was submitted. PDQLink is proposing that they
pay the City $100 per tower and are offering an anticipated $25 cap per month for normal
residential Broadband services and an anticipated $15 cap per month for low income
residential Broadband services. The speed will be 1.5 megabytes up and down,but they
can increase the speed at a higher cost. They did not include a business cost for this
because it depends on how many computers are connected to the network and the
business itself. The perimeters need to be set so at least there is an idea of what the cost
would be. Also, it needs to be clarified who defines and what qualifies a resident to be
low income. Ron Robinson will ask PDQLink to define the bid a little more and will ask
them to attend the April 18, 2006, Committee of the Whole to give a presentation and to
answer any questions.
Since Carpentersville is the only municipality locally doing this that Ron Robinson found
through GMIS (Government Management Information Systems), he has asked them to
send a copy of their contract to compare and to be used as a template.
According to the FCC rules and regulations, even if PDQLink goes on the tower, it does
not mean PDQLink has the sole rights to the water tower.
PLOTTER QUOTES
There was a dollar figure put in the 2005/06 budget for a new plotter for the Engineering
Department. A bid form for a new plotter was received based on Travis Miller's
specifications. It is a HP DesignJet that does up to 42-inch wide maps or drawings with
scanning capabilities. Ron Robinson went to three different vendors. The first vender,
CDW-G, includes the plotter, installation and shipping for the amount of$19,880. The
Page 2 of 2
second vendor, Tiger Direct,only includes the cost for the plotter itself, which was
$19,629. And the third vendor, PCMa11Gov, also only includes the cost for the plotter,
which is $23,994. HP has discontinued making this version of plotter but they will
continue to support it for the next five years. The Engineering Department's current
plotter has been serviced twice within the last thirteen months. The last repair was to put
new print-heads in the plotter which is very expensive. There is a trade-in value on the
old plotter,but it is probably worth more to the city to keep it than the trade-in value,
especially since it has just been repaired. It was recommended to use CDW-G which
comes in under budget. This will get moved forward.
ADDITIONAL BUSINESS:
Alderman Dean Wolfer wants to discuss.at the next meeting the laptop issue,having all
documents available on the internet, and any other issues to move in the direction of their
goal.
Ron Robinson is working on a document management system on line, an open source e-
mail server to have in-house e-mail, and the new GIS System. The webpage is coming
along very well. They are looking at a couple of different formats.
The next Ad-Hoc Technology meeting date will be May 9, 2006.
ADJOURNMENT:
The meeting was adjourned at 6:55 p.m.
Minute Taker—Jeanne Arbet
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.Ron Robinson, IT Coordinator 20 March 2006
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Mr. Robinson,
Thank you very much for the opportunity to discuss PDQLink's service offerings to the
Yorkville area.
Our primary intent to offer wireless broadband services to the Yorkville area is to
provide broadband and other services to areas within Yorkville that have no broadband
availability at all and also provide an alternative to other services already available to
your residents and businesses. Simply put, we want to make sure everyone who wants
broadband can get it and at reasonable pricing with good to excellent reliability.
PDQLink has very attractive no long term contract service offerings to our customers at
very competitive pricing. As you can see from the attached information sheet about our
company and personnel, you should be able to determine that PDQLink has the
resources to provide your.community with a viable broadband solution.
PDQLink is interested in utilizing your Water Towers for antenna placements to provide
the above services. We are very familiar with the use of these types of towers as
evidenced by our current utilization of other local community water towers. e.g. North
Aurora, Oswego, etc.,. We also fully understand and appreciate the needs of Yorkville's
Water Department. e.g. Among other issues, we do not weld anything on the tower as
we use existing structures to mount our equipment.
Respectfully Submitted
Michael R. An erson
CIO, PDQLink
VIV.- Didn't invert Wireless DSL, We Just Made it Be Eerlll
Contents:
A.............................................................................................Summary
B...................................................................................
Project Overview
C..................................................................................PDQLink O eying
D....................................................................................Project Proposal
E.....................................................................................Project Funding
F..........................................................................................Conclusion
G......:........... ...About PDQLink
.................................................................
Summary
This Proposal pertains to Prime Directive Quick Link's (PDQLink) Wireless
Intemet Service offerings to residents, businesses and other entities within the
corporate limits of the United City of Yorkville.
Our plan is simple — provide an affordable altemative to Cable and DSL
broadband services to all areas of the United City-of Yorkville.
Project Overview
PDQLink Wreless Broadband proposes to utilize sufficient radio repeater
towers to provide wireless broadband coverage of the United City of Yorkville.
These repeater towers will then provide fixed and mobile communications to
include voice, video and data services to the surrounding areas of these
repeaters.
This plan includes a three phase deployment, all of which is estimated to
be completed within 120 days. Each phase will add additional resources (towers
and equipment) to effectively provide coverage to all areas within the City.
PDQLink Offering
PDQLink can provide a low-cost broadband altematve:
What we want to do:
• PDQLink anticipates a cap of $25.00 per month for normal
residential broadband services.*
• PDQnk anticipates a cap of $15.00
Li &r month for low-+
income residential broadband services.*
• PDQLink Wireless Broadband Services are provided with no
long-term subscriber contract. PDQLink Service Contracts
are month-to-month.
• PDQLink anticipates providing FREE Wr-Fi access to City
Parks.* i
o PDQLink anticipates providing local government entities
(police, fire, medical) communications assistance during
disasters and major emergencies.
NOTE: These figures are based on affordable tower rent from the United City of
Yorkville.
Project Proposal
PDQLink suggests the United City of Yorkville provide water tower rent of
$100.00 per Water Tower.
PDQLink suggests a five year lease, with a minimum of one additional fiv*
year lease period.
PDQLink will provide the United City of Yorkville sufficient proof of
insurance to indemnify and hold the City harmless.
Project Funding
PDQLink could use existing telecommunications tower (cell towers)
infrastructure to accomplish this deployment. However, the benefits to the city
would be greatly reduced as this type of deployment would be. more expensive
and therefore, those additional expenses would have to be passed on to the
consumers.
To make a deployment such as Yorkville's affordable to the residents and
businesses, PDQLink must obtain low cost infrastructure locations and Yorkville's
Water Towers are a perfect match.
By obtaining low-cost tower-sitting, PDQLink can offer affordable
broadband alternatives and FREE Wi-Fi access to specific areas within the city,
such as Parks and other areas.
PDQLink is a privately held company and will utilize its private funding for
the entire Yorkville project
PDQLink does not receive Federal Assistance funding (Universal Service
Funding, etc) like our competitors.
PDQLink is a local provider of broadband services and prides ourselves in
our ability to meet our customers face-to-face.
Conclusion
Nothing in this proposal prevents the United City of Yorkville from the
Landlord's additional rights of use.
Industry Standards for tower rental are normally $1.00 per foot in
elevation. A normal water tower is approximately 100 to 150 feet tall.
This proposal complies with, among others, Title 47USC332 and more
specifically Section 332(c) (7) (Preservation of Local Zoning Authority for Tower
Sitting).
About PDQLink
Having been in the Wireless DSL business for over ten years, PDQLink
has the experience, financial resources, and desire to expend its present
coverage area (approx. 1,000 sq miles of Northern Illinois) to include the United
City of Yorkville.
PDQLink's Chief Technical Officer, Michael R. Anderson is a very
knowledgeable and industry professional and as you will see below is well
respected within the Federal Communications Commission and private and
commercial sectors.
BIOGRAPHY- MICHAEL R. ANDERSON
Michael R. Anderson is the Chairman of the License Exempt Wireless Internet
Service Providers Organization, Part-15.ORG. He was designated Chairman and
has served continuously since April 2002.
Mr. Anderson oversees all of the organizations many facets of training,
education, interference mitigation arbitration, equipment research and analysis,
and training certification along with providing License Exempt Wireless Internet
Service Provider Consulting. Mr. Anderson functions as the Liaison between the
organization representing over 8,000 License Exempt Wireless Internet Services
Providers (WISPs) and the Federal Communication Commission (FCC) and is an
active participant in many regulatory issues and frequently advises and speaks at
the FCC headquarters in Washington. As the founder of the Wireless Internet
Service Providers Conference (WISPCON), he, along with partner Lynn Kline,
plans and hosts the very successful semi-annual training events domestically
and throughout the world.
Accomplishments as Chairman
During the 2005 Hurricane Disaster Recovery efforts, Mr. Anderson and PART-
15.ORG, as requested by the FCC Chief of Staff, coordinated and deployed
hundreds of volunteer communications relief personnel and millions of dollars of
communications equipment. Through those efforts, thousands of the hurricane
victims were provided free voice and data communications at times within 24 to
48 hours after arrival onsite.
Mr. Anderson and PART-15.ORG were personally recognized by the FCC
Director of Homeland Security for their outstanding wireless communications
support of Hurricane Katrina Relief Efforts.
In 2006, Chairman Anderson was selected by the FCC to be a participant of an
elite, hand-picked 25 member independent panel reviewing the effects of
telecommunications failures and providing recommendations in the wake of
Hurricane Katrina.
In 2005, Chairman Anderson was selected by the largest Telecommunications
Company in Thailand to be their License Exempt Wireless Internet Consultant for
a nationwide wireless deployment.
Chairman Anderson was selected and performed as the Wi-Fi provider for the
Force Protection Equipment Demonstration (FPED 2005). The Wi-Fi service
provided by Chairman Anderson brought voice and data communications to
thousands of exhibitors and attendees. The demonstration was sponsored by
and in conjunction with the Department of Homeland Security.
Chairman Anderson was selected and is providing Wireless Consulting, preferred
equipment supplier, installing and training of Air Force Disaster Preparedness
Personnel at Scott AFB, Illinois and Mc Dill AFB, Florida.
Accomplishments at PDQLink
In addition to his normal duties with PART-15.ORG, Mr. Anderson serves as the
Chief Information and Technology Officer (CIO) of Prime Directive Quick Link
and is responsible for overseeing all Wireless Technology deployments for the
largest License Exempt Wireless Internet Service provider in Northern Illinois
covering over 1,000 square miles of coverage area.
Personal Accomplishments -
Mr. Anderson is a guest speaker at many wireless conferences and seminars
around the worid and is frequently requested by the FCC to provide his insight at
their headquarters in Washington. Among the many FCC speaking
engagements, in 2003, Mr. Anderson and FCC Chairman Michael Powell
conducted a Rural Wireless ISP Technologies Showcase and Workshop in South
Dakota.
Mr. Anderson was instrumental in assisting with the establishment of and
ongoing advisor to the FCC's Wireless Broadband Task Force in 2003.
Chairman Anderson is the trademark owner of WISPCON. The Wireless Internet
Service Providers Conference is the world's largest semi-annual gathering of
License Exempt Wireless equipment manufacturers, resellers and operators. Mr.
Anderson is also an accomplished author of numerous books and papers on
license exempt wireless.
A few of his accomplishments are:
How to Run A Successful, small WISP, WISP 101
The Investors Guide to License Exempt Wireless Internet Services
A Guide to Municipal Wireless
Wireless Internet Service Providers—Industry Standards
Published articles in over 50 magazines, and over 100 online resources.
Affiliations
Chairman — PART-15.ORG, www.part-15.org
General Member—Wireless Comm. Assoc. Intl. (WCAI), www.wcai.com
General Member— National Association for Amateur Radio, www.ani.org
About
PART-15.ORG is the world's largest License Exempt Wireless Internet Service
Providers organization, bringing together the education and training of WISPs
from around the world under one umbrella. P15 Corporate members along with
real world WISPs, provide the information needed on all aspects of running a
successful License Exempt Wireless Internet Service. P15 is also the sponsor of
the WISPCONs along with Wireless Boot Camps and Certification Training
Programs. WISPCONs are three days of intense training during which both
beginners and experts benefit. Boot Camps and Certification Training are
specialized in specific areas to provide in-depth and hands-on training.
i
PROPOSAL
TO THE OWNER, United City f Yorkville,
1. Proposal of ( !�I�/<, /lG
for the work, designated in Paragraph 2 below,the installation of antenna
arrays and associated work.
A. The contract documents are those prepared by the City of Yorkville, and
are designated"Water Tower Lease and Internet Access".
s. In submitting this proposal, the undersigned declares that the only
persons or parties interested in the proposal as principals are those named
herein; and that the *proposal is made iNrithout collusion with any other
persons,firm, or corporation.
4. The undersigned further declares that he has carefully examined the
proposal, contract documents, form of contract bond, and special
provisions, that he has inspected in detail the site(s) of proposed work,
that he has familiarized himself Avith all.of the local conditions affecting
the contract and the detailed requirements of the Nvork, and understands
that in making this proposal he waives all rights to plead any
misunderstanding regarding the same.
5. The undersigned further understands and agrees that if this proposal is
accepted he is to furnish and provide all necessary machinery, tools,
apparatus and other means of labor, and to do all of the work, and to
furnish all of the materials specified in the contract documents, in the
manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
s. The undersigned further agrees that if the City decides to extend or
shorten the work, or otherwise alter it by extras or deductions, including
the implementation of any one or more items, as provided in the contract
documents,the work~will be conducted by the contractor.
7. The undersigned further agrees that the Engineer firm may at any time
during the progress of the work covered by this contract order other work
or materials incidental thereto and that all such work and materials as do
not appear in the proposal or contract, shall be performed as extra work,
and that he will accept as full compensation therefore the actual cost, to be
determined as provided in the specifications.
s. The undersigned further agrees to execute a contract for this work and
present the same to the Owner within fifteen (1o) days after the notice of
the award of the contract to him.
s. The undersigned further agrees that he and his surety will execute and
present to the Owner within fifteen (15) days after the notice of award of
the contract, a contract bond satisfactory to and in the form prescribed by
the ONNmer, in the penal sum of one hundred (l00%) percent of the full
amount of the contract, guaranteeing the faithful performance of the work
in accordance with the terms of the contract, and for the payment of all
persons performing labor and furnishing material in connection with this
contrail.
io. The-undersigned further agrees to be available to begin the work no later
than ten (1o) days after the execution and approval of the contract and
contract bond, unless otherwise provided, and to prosecute the work in
such manner and with sufficient materials, equipment, and labor as will
insure it's completion within the time limit specified herein, it being
understood and agreed that the completion.within the'time limit is an
essential part of the contract The undersigned agrees to complete the
work by May 30, 20o6, unless additional time shall be granted by the City
in accordance with the provisions and specifications. In case of failure to
perform the work as specified herein, the undersigned agrees that the
Owner shall withhold from such materials and all equipment oiNmed by
him, which materials and equipment shall be considered and treated not .
as a penalty but as damages due the Owner from the undersigned by
reason of inconvenience to the public, added cost of supervision, and other
items which have caused an expenditure of public funds resulting from the
failure of the undersigned to perform the work within the time specified in
the contract
i. In consideration of the mutual covenants and agreements herein
contained, and other good and valuable consideration received and to be
received,the undersigned hereby agrees as follows:
a. To comply with all applicable laves, regulations, and rules promulgated by
any Federal, State, County, Municipal and/or other governmental unit or
regulatory body now in effect or which may be in effect during the
performance of the work. Included within the scope of the laws,
regulations and rules referred to in this paragraph but in no way to operate
as a limitation, are all forms of traffic regulations, public utility and
Intrastate Commerce Commission regulations, Workmen's Compensation
Laws, Prevailing Wage Laws, the Social Security Act of the Federal
Government and any of its titles, FEPC or FEOC statutory provisions and
rules and regulations.
b. To protect, indemnify, hold and save harmless and defend the City against
any and all claims, costs, causes, actions and expenses, including but not
limited to reasonable attorney's fees incurred by reason of a lawsuit or
claim for damages or compensation arising in favor of any person,
corporation or other entity, including the employees or officers or
independent contractors or subcontractors of the undersigned or City, on `=
account of personal injuries or death, or damages to property occurring,
growing out of; incident to, or resulting directly or indirectly from the
performance by the undersigned or subcontractors or their officers, agents
or employees hereunder, whether such loss, damage, injury or liability is
contributed to by the negligence of the City, it's officers, agents,
employees, independent contractors, or by premises themselves or any
equipment thereon whether latent or patent, or from other causes
whatsoever, except that the contractor shall have no liability or damages or
the costs incident thereto caused by the sole negligence of the City.
c. To keep in force, to the satisfaction of the city, at all times during the
performance of the work referred to above, Broad Form, Public Liability
Insurance including contractual liability and Automobile Liability
Insurance with Bodily Injury each with limits of not less than $i,000,000,
Broad Form Property Damage Insurance with limits of not less than
$5oo,000 and workers compensation and related insurance coverage at
amount required by statute. The undersigned agrees that at any time upon
demand of the City, proof of such insurance coverage i4ill be submitted to
the City. There shall be no additional charge for said insurance to the City.
The undersigned i4 ill furnish certificates of insurance for the insurance
coverage required herein, naming the City as an additional insured and
providing that such policies may not be canceled or amended ~without
thirty days prior written notice having been given to the City.
I To furnish any affidavit or certificate, in connection Arith the work covered
by this agreement as provided by law.
e. To indemnify the City for any loss it may sustain by theft or other cause
from the acts or negligence of the employees of the undersigned or of his
subcontractors.
f. Whenever in this Agreement the term City is used with regard to the
obligation of the undersigned to indemnify, hold harmless or defend, the
word City shall include the officers, agents, employees and independent
contractors of the City. It is mutually understood and agreed that the
undersigned shall have full control of the ways and means of performing
the work referred to above and that the undersigned or his/it's employees,
representatives or subcontractors are in no sense employees of the City, it
being specifically agreed that in respect to the City, the undersigned and
any party employed by the undersigned bear the relationship of an
independent contractor.
12. The undersigned hereby certifies that he is not barred from bidding upon
or executing a contract for this project as a result of a violation of either
Sections 33E-3 or 33E-4 of 720 ILCS 5/33E•
13. Accompanying this proposal is bid bond, bank draft, bank cashier's check,
or certified check complying with the requirements of the specifications
and contract documents, made payable to the United City of Yorkville. The
amount of the bond, draft, or check is ($ )
If this proposal is accepted and the undersigned shall fail to execute a
contrast and contract bond as required herein, it is hereby agreed that the
amount of the bond, draft, or check shall become the property of the
Owner, and shall be considered as payment of damages due to delay and
other causes suffered by the Owner because of the failure to execute said
contract and contract bond; otherwise said bond, draft, or check shall be
returned to the undersigned
ATTACH BID DOMD, BANK DRAFT, CASHIER'S CHECK
OR CER'T'IFIED CHECK HERE.
a
(sue)
(If an Individual) Signature of Bidder
Business Address
(seal)
(If a Partnership) Firm Name
Signed By
Business Address
(Insert names and
addresses of all
Pariners of the Firm)
(If a Corporation) Corporate Name
Signed B � �-
,r� President
Business Address �y �d 16—
(Corporate Seal)
(?tint names of officers) President / ;/I bet- /L . / z5low .
Semetary. 1.t/e-
Treasurer
Atte
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