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Human Resource Commission Packet 2006 05-17-06 UNITED CITY OF YORKVILLE HUMAN RESOURCE COMMISSION COMMITTEE MEETING 804 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, May 17, 2006 Time: 6:OOPM Location: Yorkville Police Department Conference Room Call to Order: Establish a Quorum Introduction of Guests Citizen Comments Approval of Minutes Committee Reports: 1. City Liaison Report— Sgt. Greg Sibenaller 2. Mayor's Report—Mayor Prochaska 3. City Council —Rose Spears, City Council Representative 4. Recreation Department 5. Library Board Meeting 6. School Reports New Business: 1. Welcome New Member 2. Historical Street Names a. Criteria for the Approval or Disapproval of Historical Street Names b. Discussion of a Presentation to All who have Approved Names c. Discussion of the Need to Re-evaluate the Historical Street Name Nominees 3. Discussion of a Festival to Commemorate the 175t` Anniversary of Yorkville 4. Discussion of a Standardized List of Procedures for the HRC Approval Process 5. Updated List of HRC Email Addresses and Phone Numbers 6. Discussion of a Volunteer of the Year Award Old Business: 1. Visitor Center (review brochures from area businesses 2. Historical Street Names (review submitted nominees) 3. Historical Street Name Brochure Page 2 Human Resource Commission May 17, 2006 Additional Business: Adjournment Next Meeting Date — Wednesday, June 21, 2006 United City of Yorkville Human Resource Commission Meeting Minutes of April 19, 2006 CRAFT Location: Police Department Conference Called to Order: Diana called the meeting to order at 6:24 p.m. Quorum established Members present were: Ex-officio Members Sylvia Kurtz Chief Harold Martin Madonna Bialek Cecelia Sanders Dana Jones Diana Lento-Reidy Tom Zerante Lorene Frieders Alderman Rose Spears Mayor Art Prochaska Citizens - Guests: None Because this was Sylvia's last meeting,pizza was served and Madonna brought cupcakes, all of which were shared with the Police officers who were on hand. Thank you to all who contributed. Minutes were reviewed. Madonna made a motion to accept the minutes. Sylvia seconded. Approved. There was a short discussion on the application from the Fox Valley YMCA for use of Riverfront Shelter and Boat launch for the Tri-City Challenge on May 13th. The original request was for use of the facility,then they stated they had asked for money, but this request was not found. Committee Reports: City Liaison Report.None Mayor's Report: Mayor Prochaska thanked Sylvia for her years of service to HRC, and stated he was sorry to see her leave the committee. He also said he had a request from a young man, a Junior in High School, about being on the Committee. It is all right with the committee members. City Council Report: Rose presented a brochure from Prairie State Legal Services. Diana motioned to accept this for the Visitor's Center. Lorene seconded. Approved. The discussion last month about naming a Park in honor of Jeffrey Dwayne Collman was sent to the Parks Dept. and a suggestion was made that since Mr. Collman was active in tennis that possibly a new tennis court could be named. All thought this was a good idea. Recreation Department Report: None Library Board Report: None School Report: None There was discussion about the use of brown signs under the Historical Street signs. Rose said Eric is to present some samples to City Council, as it is difficult to judge from photos or pictures in a catalog. He is also to get pricing. Rose also presented the idea of the City Flags given to honorees or families of honorees who are approved for Historical Street Signs. The Mayor also suggested giving an extra street sign to the honoree or family. Page 2 HRC—February, 2006 Old Business: Historical Street Names There was discussion on the Groner Family application. There was a question on the spelling of Dr. Fredrick(Frederick) Groner. There was a motion by Cecelia to approve Dr. Groner, who did much for the people of Yorkville back in the Depression years (spelling of his name will be checked), and also to approve Richard"Jerry" Groner for his many years of service helping various organizations. Lorene seconded. Approved. A request for more information on Janet Groner was requested. Rose will take this to Public Works. Mayor Prochaska stated that if we use the criteria of a person `doing a job' and being paid for it, was the `job' full time or was the position a part-time one where only a stipend was paid. Or did the person do `over and above' what the job required, such as Dr. Groner who treated people for free or for farm goods. The Winfred Prickett nomination was reviewed. Since he was a Fire Chief, a non-paid or stipend position, he qualifies. Tom made a motion to approve, Lorene seconded. Approved. The nomination of Hazel Prickett was tabled for more information. There was discussion on the brochure Glory produced. Since there was discussion on `active work', as well as whether to include the date and time of the meetings, the brochure will be brought up at the next meeting. Visitor Center Additions were discussed previously in the meeting. NEW BUSINESS The request from the Girl Scouts Council was denied. We have limited funds and want to contribute to local groups. ADDITIONAL BUSINESS The request for funds for the Castle Challenge may be reconsidered as the request would be a sponsorship from the City, not HRC. Diana made a motion to adjourn Lorene seconded. Meeting adjourned at 7:50 p.m. Minutes submitted by Cecelia Sanders Page 1 of 1 N. Lisa Pickering From: Sent: Wednesday, May 10, 2006 10:41 PM To:Ipickering @yorkville.il.us Subject: Fwd: Human Resource Commission Good Morning Lisa, Here are a list of the ideas that Glory and I discussed that we would like to include on the agenda for the next Human Resource Commission meeting. Please call me at if you have any questions. Thank you from Madonna. 1. The changing of the criteria for the approval or disapproval of the historical street names. This may change the brochure that was previously discussed. 2. Having a presentation of a certificate and possibly something else to all of those who have had their name or the name of a family member approved through July, 2006. This presentation would take place at the Hometown Days by Art. Extra items may or may not include, a picture of the street sign, a City flag and certificate which states the entire name and when it was approved. 3. Discussion of having a festival to commemorate the 175th Anniversary of Yorkville. 4. A standardized list of procedures as to what needs to be done when something is approved by HRC. For example: who in the City offices should know about it, who from HRC should tell them and how should this information be distributed,just to name a few. 5. We need an updated list of e-mail addresses and phone numbers so we can contact each other if the need were to arise to do so. Glory and Art's e-mail addresses would also be included. 6. The need to reevaluate the historical street name nominees that were previously disapproved based on the changes to the criteria. 7. An idea is needed that would create the opportunity for Art to present a certificate, etc. to the newly chosen street name nominators and the nominated individual, if still living. This presentation would take place quarterly at the City Council meetings. These meetings are taped and shown on cable. Everyone is entitled to 15 seconds of fame. 8. Last but not least, the volunteer of the year award idea. Glory Spies made this suggestion and said that HRC would be the nominating committee, so we would need to vote on the idea then create the selection process and deadlines. 5/12/2006 _ o United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 V ` Telephone: 630-553-4350 o� �� p Fax: 630-553-7575 <LE Date: May 12, 2006 To: Human Resource Commission From: Lisa Pickering, Office Assistant Subject: Updated Member List for HRC Members Attached please find an updated list of HRC members. If anyone has any changes to address, phone numbers, or email, if you contact me, I would be happy to update the list for you. I can be reached by email at 1 ickering_gyorkville.il.us or by phone at 553-8567. Revised: 5/12/06 UNITED CITY OF YORKVILLE HUMAN RESOURCE COMMISSION 3 Year Term) NAME ADDRESS PHONE APPOINTED TERM NUMBER EXPIRES Cecelia Sanders 9/14/04 May 2007 Thomas Zerante 5/25/04 May 2007 Lorene Frieders 8/12/03 May 2008 reappt: 5110105 Dana Jones 10/ 12/04 May 2008 reappt: 5110105 Diana Lento-Reidy 8/27/98 May 2009 reappt: 5/09/06 Madonna Bialek 10/11/05 May 2009 reappt: 5/09/06 Jeff Grezlik 5/09/06 May 2009 Mayor Art Prochaska City Council Representative Alderwoman Rose Spears Community Relations Manager Glory Spies This list is for internal use only.