Human Resource Commission Packet 2006 05-17-06 UNITED CITY OF YORKVILLE
HUMAN RESOURCE COMMISSION
COMMITTEE MEETING
804 Game Farm Road / Yorkville, Illinois 60560
AGENDA
Date: Wednesday, May 17, 2006
Time: 6:OOPM
Location: Yorkville Police Department Conference Room
Call to Order:
Establish a Quorum
Introduction of Guests
Citizen Comments
Approval of Minutes
Committee Reports:
1. City Liaison Report— Sgt. Greg Sibenaller
2. Mayor's Report—Mayor Prochaska
3. City Council —Rose Spears, City Council Representative
4. Recreation Department
5. Library Board Meeting
6. School Reports
New Business:
1. Welcome New Member
2. Historical Street Names
a. Criteria for the Approval or Disapproval of Historical Street Names
b. Discussion of a Presentation to All who have Approved Names
c. Discussion of the Need to Re-evaluate the Historical Street Name
Nominees
3. Discussion of a Festival to Commemorate the 175t` Anniversary of
Yorkville
4. Discussion of a Standardized List of Procedures for the HRC Approval
Process
5. Updated List of HRC Email Addresses and Phone Numbers
6. Discussion of a Volunteer of the Year Award
Old Business:
1. Visitor Center (review brochures from area businesses
2. Historical Street Names (review submitted nominees)
3. Historical Street Name Brochure
Page 2
Human Resource Commission
May 17, 2006
Additional Business:
Adjournment
Next Meeting Date — Wednesday, June 21, 2006
United City of Yorkville
Human Resource Commission
Meeting Minutes of April 19, 2006 CRAFT
Location: Police Department Conference
Called to Order:
Diana called the meeting to order at 6:24 p.m. Quorum established
Members present were: Ex-officio Members
Sylvia Kurtz Chief Harold Martin
Madonna Bialek
Cecelia Sanders
Dana Jones Diana Lento-Reidy
Tom Zerante Lorene Frieders
Alderman Rose Spears Mayor Art Prochaska
Citizens - Guests: None
Because this was Sylvia's last meeting,pizza was served and Madonna brought cupcakes, all of
which were shared with the Police officers who were on hand. Thank you to all who contributed.
Minutes were reviewed. Madonna made a motion to accept the minutes. Sylvia seconded.
Approved.
There was a short discussion on the application from the Fox Valley YMCA for use of Riverfront
Shelter and Boat launch for the Tri-City Challenge on May 13th. The original request was for use of
the facility,then they stated they had asked for money, but this request was not found.
Committee Reports:
City Liaison Report.None
Mayor's Report: Mayor Prochaska thanked Sylvia for her years of service to HRC, and stated he
was sorry to see her leave the committee. He also said he had a request from a young man, a Junior
in High School, about being on the Committee. It is all right with the committee members.
City Council Report: Rose presented a brochure from Prairie State Legal Services. Diana motioned
to accept this for the Visitor's Center. Lorene seconded. Approved.
The discussion last month about naming a Park in honor of Jeffrey Dwayne Collman was sent to the
Parks Dept. and a suggestion was made that since Mr. Collman was active in tennis that possibly a
new tennis court could be named. All thought this was a good idea.
Recreation Department Report: None
Library Board Report: None
School Report: None
There was discussion about the use of brown signs under the Historical Street signs. Rose said Eric
is to present some samples to City Council, as it is difficult to judge from photos or pictures in a
catalog. He is also to get pricing. Rose also presented the idea of the City Flags given to honorees or
families of honorees who are approved for Historical Street Signs. The Mayor also suggested giving
an extra street sign to the honoree or family.
Page 2 HRC—February, 2006
Old Business:
Historical Street Names
There was discussion on the Groner Family application. There was a question on the spelling of Dr.
Fredrick(Frederick) Groner. There was a motion by Cecelia to approve Dr. Groner, who did much
for the people of Yorkville back in the Depression years (spelling of his name will be checked), and
also to approve Richard"Jerry" Groner for his many years of service helping various organizations.
Lorene seconded. Approved. A request for more information on Janet Groner was requested. Rose
will take this to Public Works.
Mayor Prochaska stated that if we use the criteria of a person `doing a job' and being paid for it,
was the `job' full time or was the position a part-time one where only a stipend was paid. Or did the
person do `over and above' what the job required, such as Dr. Groner who treated people for free or
for farm goods.
The Winfred Prickett nomination was reviewed. Since he was a Fire Chief, a non-paid or stipend
position, he qualifies. Tom made a motion to approve, Lorene seconded. Approved. The nomination
of Hazel Prickett was tabled for more information.
There was discussion on the brochure Glory produced. Since there was discussion on `active work',
as well as whether to include the date and time of the meetings, the brochure will be brought up at
the next meeting.
Visitor Center
Additions were discussed previously in the meeting.
NEW BUSINESS
The request from the Girl Scouts Council was denied. We have limited funds and want to contribute
to local groups.
ADDITIONAL BUSINESS
The request for funds for the Castle Challenge may be reconsidered as the request would be a
sponsorship from the City, not HRC.
Diana made a motion to adjourn Lorene seconded. Meeting adjourned at 7:50 p.m.
Minutes submitted by Cecelia Sanders
Page 1 of 1
N.
Lisa Pickering
From:
Sent: Wednesday, May 10, 2006 10:41 PM
To:Ipickering @yorkville.il.us
Subject: Fwd: Human Resource Commission
Good Morning Lisa,
Here are a list of the ideas that Glory and I discussed that we would like to include on the agenda for the next
Human Resource Commission meeting. Please call me at if you have any questions. Thank you from
Madonna.
1. The changing of the criteria for the approval or disapproval of the historical street names. This may change
the brochure that was previously discussed.
2. Having a presentation of a certificate and possibly something else to all of those who have had their name or
the name of a family member approved through July, 2006. This presentation would take place at the
Hometown Days by Art. Extra items may or may not include, a picture of the street sign, a City flag and
certificate which states the entire name and when it was approved.
3. Discussion of having a festival to commemorate the 175th Anniversary of Yorkville.
4. A standardized list of procedures as to what needs to be done when something is approved by HRC. For
example: who in the City offices should know about it, who from HRC should tell them and how should this
information be distributed,just to name a few.
5. We need an updated list of e-mail addresses and phone numbers so we can contact each other if the need
were to arise to do so. Glory and Art's e-mail addresses would also be included.
6. The need to reevaluate the historical street name nominees that were previously disapproved based on the
changes to the criteria.
7. An idea is needed that would create the opportunity for Art to present a certificate, etc. to the newly chosen
street name nominators and the nominated individual, if still living. This presentation would take place
quarterly at the City Council meetings. These meetings are taped and shown on cable. Everyone is entitled to
15 seconds of fame.
8. Last but not least, the volunteer of the year award idea. Glory Spies made this suggestion and said that HRC
would be the nominating committee, so we would need to vote on the idea then create the selection process
and deadlines.
5/12/2006
_ o United City of Yorkville Memo
800 Game Farm Road
EST 1836 Yorkville, Illinois 60560
V ` Telephone: 630-553-4350
o� �� p Fax: 630-553-7575
<LE
Date: May 12, 2006
To: Human Resource Commission
From: Lisa Pickering, Office Assistant
Subject: Updated Member List for HRC Members
Attached please find an updated list of HRC members. If anyone has any changes to address,
phone numbers, or email, if you contact me, I would be happy to update the list for you. I can be
reached by email at 1 ickering_gyorkville.il.us or by phone at 553-8567.
Revised: 5/12/06
UNITED CITY OF YORKVILLE
HUMAN RESOURCE COMMISSION
3 Year Term)
NAME ADDRESS PHONE APPOINTED TERM
NUMBER EXPIRES
Cecelia Sanders 9/14/04 May 2007
Thomas Zerante 5/25/04 May 2007
Lorene Frieders 8/12/03 May 2008
reappt: 5110105
Dana Jones 10/ 12/04 May 2008
reappt: 5110105
Diana Lento-Reidy 8/27/98 May 2009
reappt: 5/09/06
Madonna Bialek 10/11/05 May 2009
reappt: 5/09/06
Jeff Grezlik 5/09/06 May 2009
Mayor
Art Prochaska
City Council Representative
Alderwoman
Rose Spears
Community Relations
Manager
Glory Spies
This list is for internal use only.