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Human Resource Commission Packet 2006 02-15-06 UNITED CITY OF YORKVILLE HUMAN RESOURCE COMMISSION COMMITTEE MEETING 804 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, February 15, 2006 Time: 6:OOPM Location: Yorkville Police Department Conference Room Call to Order: Establish a Quorum Introduction of Guests Citizen Comments Approval of Minutes Committee Reports: 1. City Liaison Report— Sgt. Greg Sibenaller 2. Mayor's Report—Mayor Prochaska 3. City Council—Rose Spears, City Council Representative 4. Recreation Department— Sue Swithin 5. Library Board Meeting 6. School Reports Old Business: 1. Visitor Center (review brochures from area businesses) 2. Historical Street Names New Business: 1. Plan for New Historical Street Names 2. Senior Services Additional Business: Adjournment Next Meeting Date —Wednesday, March 15, 2006 United City of Yorkville MAST Human Resource Commission Meeting Minutes of January 18, 2006 Location: Police Department Conference Room Called to Order: Sylvia called the meeting to order at 6:08 p.m. Quorum established Members present were: Ex-officio Members Sylvia Kurtz Det. Presnak Madonna Bialek Cecelia Sanders Lorene Frieders Members absent: Tom Zerante Alderman Rose Spears Dana Jones Mayor Art Prochaska Diana Lento-Reidy Citizens - Guests: Mike Kurtz, Alderman Dean Wolfer Committee Reports: City Liaison Report: None Mayor's Report: The Senior Advisory Committee was not approved by the Council. There was some discussion on this. Rose thought there should be a sub committee,but others felt there were too many committees already and if there was a senior committee others may want a middle age or youth committee. There had been previous discussion on a youth committee,but the question was what projects would we do. The Mayor stated that there is a Wellness Committee that this year did Citizen Awards for those that met the Character Counts pillars. Possibly these awards could be done by age groups, or do a Citizen of the Year award. There was discussion on what other projects could be done. Would a survey of youth/seniors be possible to find out what they feel is needed in Yorkville? Madonna asked if surveys could be handed out at the Mayor's Coffee meetings,but there are not enough who attend these to make a representative count. Other suggestions for a survey placement would be in the Newsletter, or at the Riverfront Festival, with boxes for dropping replies in various places, such as the Post Office, American Legion, Beecher Center, etc. Sylvia said that a youth survey was done by Sue at the Park District, looking for ideas from the teens. She suggested that our role is looking for ideas and then making a recommendation to the City Council as to what should be done. The 170'h Anniversary of Yorkville is this year and we could do something in conjunction with that. City Council Report: Rose reported on the discussion on the Senior Committee and that Oswego has a Senior Committee that works well and has even received grants. Alderman Wolfer asked how much is already being handed by the services now located in the Beecher Center. He feels the Council needs more information on what is now available and what is needed. There was some discussion on what services are available and the prospect of Del Webb coming in and bringing more seniors,many of whom may need services in the coming years. Sylvia asked how this pertains to HRC and how the committee can help. We already look at a lot Page 2 HRC—January, 2006 of things, such as youth problems and schools, and we need some balance. Tom made a recommendation to investigate setting up a senior and/or youth committee. Cecelia asked what the focus of the HRC was. Sylvia commented that seniors get out to vote, and with the school referendum coming up,the schools are overcrowded now. We need to think about youth, and the seniors. A survey that included questions on both would help. Madonna asked if Aldermen could have meetings with the people in their area, like a coffee,to get opinions. Sylvia suggested promoting the survey by putting articles in the newspaper prior to the newsletter coming out,with the idea that this is `your' community. We need input from all members of the community. Dean asked if this would be one committee and an on-going one. Sylvia suggested that at the next meeting we discuss whether we do a recommendation to form a senior committee and do a survey for needs. Recreation Department Report: None Library Board Report:None School Report: None Old Business: Visitor Center Shannon Range photography and a Life Line Health screening flyer were presented. Rose asked if the Jellystone brochure had received approval. It had in the past. Tom's letter to be sent to those who were approved previously will be e-mailed to Glory Spies to send out. Sylvia will e-mail the master approved list. Madonna will help to set up the master list. On the two presented, Lorene made a motion to accept, Tom seconded. Approved. Since the Life Line flyer is for a screening that will be held on January 24th, it will just be placed temporarily until that date. Also, Tom will contact River Heights Veterinary Clinic to tell them their brochure needs to be folded as a tri-fold to fit into the slots on the board. It was suggested that in the letter that the information on the brochures needing to be a tri-fold be included. Historical Street Names Several submissions were received in response to requests for names for consideration. These will be reviewed and suggestions made at the next meeting. Madonna asked if we are looking for individuals names, or could names for police dogs be included. She also related that the activity director at Hillside said she had too many things to do to add getting information on people for street naming consideration, and because of the privacy act she could not give Madonna names of people to contact. Minutes were reviewed. Madonna made a motion to accept, Lorene seconded. Accepted NEW BUSINESS Time was short, discussion on plan for Historical Street names will be done at next meeting. ADDITIONAL BUSINESS Tom made a motion to adjourn Madonna seconded. Meeting adjourned at 7:38 p.m. Minutes submitted by Cecelia Sanders REPORT ON OTHER SENIOR COMMITTEES OSWEGO Has a Committee that is not a direct part of the Village. They get no funding, but have a Liaison that reports to the Village elected officials on their meetings. They recently received a grant to do a survey for transportation. This survey is now in the process of being presented to the Village, and will also be used by the Kendall Senior Providers who are working with the County on connecting with either Grundy or DeKalb County on getting transportation for Kendall County. Members are from the community and Village. AURORA TOWNSHIP This is a group that is mandated by the Township, with membership from the public and agencies and organizations that provide services/programs for seniors. There is no funding from the Township directly, however,there is a Youth& Senior Foundation that raises funds through golf outings, etc. It is a 5016 organization and helps fund the TRIAD picnic for seniors each year. They also work with the Dial-A-Ride program and Youth Commission to arrange snow shoveling and summer mowing/yard work for seniors. An employee of the Township reports on the meetings to the Township. They have also been working on the Elder Friendly Community for Aurora. GENEVA They have three different programs for seniors. They are part of TRIAD and also partners with Delnor Hospital fitness programs. Most of their programs for seniors are educational. On Feb. 8a', the Police Department held a meeting to discuss safety issues for seniors. The Geneva Police Dept. has a Senior Care program, with a trained `senior' officer. This program offers seniors the opportunity to sign up to list any physical problems they may have and a list of relatives to contact should there be a problem that 911 responds to. There is no funding. A Senior Center is being remodeled in Wheeler Park—it has been an on-going project for over 2 years,but is nearing completion. Geneva Police Dept. also puts out an annual "Senior Citizens Resource Guide." ST CHARLES & BATAVIA Neither have any specific program. Seniors who call with problems are referred to Senior Services Associates, Inc., hotline number. MC HENRY The Township of McHenry has a Senior Advisory Committee. They do not have a budget. Funding for senior activities and programs is in the McHenry Township budget. They put out a quarterly newsletter listing all of the programs they provide at the McHenry Township Senior Center, including dance, computer, exercise, etc. classes. Fees are paid for these classes. They hold parties, such as for St. Patrick's Day, Octoberfest, where they charge a nominal fee,then subsidize the balance. They also hold an annual meeting and a Senior Fair annually. The Committee, appointed by the Township Supervisor, is made up of seniors and members from organizations serving seniors. Reports on activities are given by a Township employee on the activities at the Senior Center, but not a report on the Senior Advisory Committee. DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone 708-479-65-3 1 _ Cell =. To 19250 EVERER LANE,SUITE 101 MOKENA,IL 60448 Ema I ba l.net August 31, United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Attn.Mr. Joe Wywrot Re: Fox Hill,Unit 7—Lift Station Dear Joe, I am in receipt of your letter dated August 23,2006.We are aware that the list station has been installed for 18 months. However we don't feel that any components of the lift station have suffered due to not being in a"controlled environment".They are in the same environment that they will be for the duration of their use. S&K Excavating installed the lift station in March of 2005 and Phillips Electric completed the original electrical work for the lift station in May of 2005. We then had to wait on Corn Ed to run electrical service to the lift station and liven it. We then asked for the City to conduct an electrical inspection so we could do the start up of the lift station. The City of Yorkville's electrical inspector that had conducted the original inspection in December of 2005 required us to have an electrical component"custom"manufactured.Our electrical contractor(Phillips Electric)has completed the electrical installation on many lift stations and has never heard of this type of component nor have they ever been required to have this type of part as part of a lift station.Phillips ordered the part in January of 2006.The special ordered part took about four months to manufacture and ship out.We had to have Com Ed come back out to the site to disconnect the power before our electrician could proceed with the installation of the new parts.Phillips installed the new meter socket in April of 2006.To have this part installed cost us an additional$3,647.00 on top of the approximate$15,000 we paid for the original electrical work done at the lift station. Currently we are waiting for Nicor Gas to run a service line to the back-up generator.I was unaware that the back-up generator was fueled by natural gas and not diesel.Otherwise this step would have been done months ago. You stated that we`will arrange for repairs to the lift station from now until acceptance by the City that may be attributable to the extended down time". Wouldn't we be responsible for the necessary repairs to the lift station anyway,no matter if they were caused by the idle time or not? If there are any specific concerns that you have regarding the lift station installation or any other questions that I can help you with do not hesitate to contact me. Sincerely, �'IGLJ M in DeLahr Cc: Paul Dresden Robert Gamrath III John Wyeth John Crois Eric Dhuse