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Legislative Task Force Packet 2006 02-28-06 United City of Yorkville 800 Game Farm Road EST. '$w Yorkville, Illinois 60560 -t -� Telephone: 630-553-4350 O L� Fax: 630-553-7575 SCE �w AGENDA LEGISLATIVE TASK FORCE Tuesday, February 28, 2006 6:00 p.m. City Conference Room Committee Members: Chairman: Alderman Burd, Alderman Besco, Alderman Leslie, and Alderman Bock 1. Minutes for Approval/Correction: December 13, 2005 and January 24, 2006 2. Review Governing Ordinance - Second Draft 3. Set Next Meeting Date 4. Additional Business c Page 1 of 1 LEGISLATIVE TASK FORCE DRAFT Tuesday,December 13,2005 6:00 P.M. City Conference Room Present Alderwoman Valerie Burd, Chairwoman Bart Olson Alderwoman Wanda Ohare City Administrator John Crois Alderman Jason Leslie Curt Wood,NIU Alderman Joe Besco(arrived at 6:40) The meeting was called to order at 6:18 pm by Chairwoman Burd. 1. Minutes for Approval/Correction: November 8, 2005—The minutes were approved. 2. Review Possible Changes to Committee System—The Recommendations from Dr. Wood's August 29th memo was to use the"St. Charles Model". The separate committee meeting would be combined with the COW meetings, therefore eliminating the duplication of meetings. 2 committees would be discussed during one of the COW meetings and the other two would be discussed during the second COW meeting. The City Council meetings would remain the same. This avoids duplication in presentations and discussions. There was some discussion that the role of the City Administrator with the Aldermen and with the Mayor needs to be defined. There was discussion about who would chair, the Mayor or the Aldermen. The chairmanship would remain as it is now. The Mayor would preside over the COW meetings with a limited role. The Aldermen would preside for the items in which they chair. There was discussion about who would chair each committee, and that the chair would rotate after 1 year. 3. Review Different Ways of Improving Meeting Functions 4. Set next meeting date. The next meeting will be January 24th at 6:00 pm. 5. Additional Business The meeting was adjourned at 6:55 pm. Minutes submitted by Laura Leppert. Page 1 of 1 LEGISLATIVE TASK FORCE DRAFT Tuesday,January 24,2006 6:00 P.M. City Conference Room Present Alderwoman Valerie Burd, Chairwoman Alderman Jason Leslie Alderman Joe Besco Curt Wood, NIU The meeting was called to order at 6:15 pm by Chairwoman Burd. 1. Minutes for Approval/Correction: None. 2. Review Possible Changes to Committee System—The handout Valerie Burd prepared on Committee Structure should be integrated into the Governance Ordinance. The rotation of the Chairman and Vice Chairman should start in April of 2006. An election is not going to be held until April of 2007. The 4 Senior Aldermen would select a Chairmanship and then the 4 other Aldermen would select a Vice Chairmanship. The year following,the Vice Chair would become the Chair, and the former Chair would become a Vice Chair on a different committee. The committees could be given a numbering system so everyone knew that after they were a Chair of committee#1, they would then become the Vice Chair of committee#2. After each election,the 4 Senior Aldermen would select a Chairmanship. If a Chairman should resign during their term, the Vice Chair would finish out the Chairman's term. Then they would continue to Chair for the second year in which they would have been the Chair if that person had not resigned. 3. Review Governing Ordinance—First Draft 4. Set next meeting date. The next meeting will be February 28�'at 6:00 pm.. 5. Additional Business -None The meeting was adjourned at 6:58 pm. Minutes submitted by Laura Leppert.