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Library Board Packet 2006 05-08-06 Agenda Yorkville Public Library Board of Trustees May 8, 2006 902 Game Farm Road 7:00 p.m. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Librarian Statistics 9. City Council Liaison/Human Resource 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Library Addition 12. New Business Telephone Service for Library Addition 13. Adjournment SquirrelMail Page 1 of 2 f ' Sign Out Compose Addresses Folders Options Search Help Calendar Notes Viewing a text attachment-View message Download this as a file Yorkville Public Library Board of Trustees May 8, 2006 7 P.M. Prior to the regular meeting, the Trustees toured the addition at 6:30 P.M. with Rick McCarthy of BCA and Tom Lindblom, the Library's Owner' s Rep. This was followed by a presentation by Jody of BCA of the interior design decisions that had been made. The meeting was called to order at 7:45 P.M. by President JoAnn Gryder. Roll Call Members present: Russ Walter, JoAnn Gryder, Beth Gambro, Gail Gaebler, Marianne Wilkinson, Carol LaChance, Marilyn Verderer, Dr. Gruber, and Sandy Lindblom Also present: Mayor Prochasca, Library Director Michelle Pfister, and Tom Lindblom, Owner's Rep. Recognition of Visitors Mayor Prochasca Amendments to the Agenda None Minutes Tom passed around pictures taken since the last board meeting. Gail moved and Carol seconded to approve the minutes of March meeting. The motion carried. Correspondence All received a copy of the proposal from Sound Incorporated in their packets. Public Comment None Report of the Treasurer Russ noted that BCA and Henry Bros. had each received payments. Russ moved and Marianne seconded to pay the bills including payroll for$452,357.46. All moved to pass with a roll call vote. The motion carried. Report of the Librarian Circulation for April was 6456. 89 new patrons were added and 374 items were added. Memorial gifts were received in the amounts of$50.00 and $25.00. Michelle is working on the state report which should be completed by the end of the month. She has hired two new employees—MaryAnn Eberhardt and Joan Knutson. Michelle stated that she had asked Alan Minor to become the supervisor for maintenance when we move into the addition. New individuals working maintenance will receive$15.00 per hour. Michelle asked the board to re-new the non-resident reciprocal borrowing program. Russ moved to approve the renewal and Gail seconded the motion. All were in favor. The motion carried. Michelle thanked the board for her raise. She explained the"weeding books" policy which had been questioned in her evaluation. City Council Liaison/Human Resource None https://www.palslib.org/webmail/src/view text.php?mailbox=INBOX&passed_id=2278&s... 5/31/2006 • SquirrelMail Page 2 of 2 Standing Committees Policy-- Internet and Safety Policies will be e-mailed to all board members to look over and approve at the next board meeting. *Personnel— None. *Community Relations -- None. *Finance— None *Automation -- None Unfinishished Business -- Library Addition Tom stated that all is going well. They hope to finish in November. New Business The new telephone service was discussed. Two bids had been received: Sound Incorporated —$11,985.00 and ATI --$12,925.00. Beth moved and Marilyn seconded to approve the bid of$11,985.00 from Sound Incorporated. A roll call vote was taken with all appoving. The motion carried. Adjournment The meeting was adjourned at 8:20 P.M. Minutes submitted by Sandy Lindblom, Secretary https://www.palslib.org/webmail/src/view text.php?mailbox=INBOX&passed_id=2278&s... 5/31/2006