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Park Board Packet 2006 01-26-06 V YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,]EL 60560 630-5534341 Park Board Agenda Thursday Jan. 26, 2006 7:00 p.m. - Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock, Gary Golinski, Alderman Paul James Introduction of Guests, City Officials and Staff: Interim Directors Superintendent of Recreation —Sue Swithin Superintendent of Parks—Scott Sleezer Public Comment: Presentation: Lynn Burks Presentation for School Referendum Heartland Crossing - Concept PUD Plan Rush — Copley Development adjacent to Fox Hill'Subdivision Approval of Minutes: Minutes—January 12, 2006 Bills Review: Cash Analysis Bill List Old Business: Parks Maintenance Building — Public Works Joint Use New Business: YYBSA—Youth Baseball Agreement Reports: Parks 2005 Year End Report Additional Business: Adjournment: Executive Session: For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, (51LCS 120/2(1)). Next meeting: February 9, 2006 *items needing Board approval or recommendation UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative offices Riverfront Building Thursday,January 12,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 6:59 p.m. ROLL CALL: Chris Rollins,Ken Koch,Van Truman, Gary Golinski,Tammy Smock, and Heather Fiala GUESTS/CITY OFFICIALS/STAFF: Scott Sleezer, Interim Director/Superintendent.of Parks Sue Swithin,Interim Director/Superintendent of Recreation Mayor Art Prochaska David Faganel, Faganel Development Alderman Joe Besco PUBLIC COMMENTS: None PRESENTATION: RA Faganel Builders,Inc. Dhuse Farm David Faganel presented his development of 167,twelve thousand square foot single family home lots which will be developed in two to five years. Currently,the concept plan has the two acre park area centrally located and connected by a trail system. Mr. Faganel wanted the Board's input regarding the park site and how quickly they can start the park. Scott Sleezer wanted the Board to note that south of this development there are 13 acres of park land for the proposed school/park site in MPI south. A park will be within the half mile radius. Therefore, an option could be to take the cash so that there is money to develop the four parks in MPI. It appears there will be a roadway connection to the south which goes through the school park site. This may be acceptable if a high school were being built in this location, but it would not be acceptable for a junior high/grade school. The Board needs to know what type of school is planned to be built on this land and what their intentions are to determine whether they want the two acre park. If it is a high school,they would most likely want it for the younger children. There are too many things up in the air for decisions to be made so they thought the first approach should be to talk to the MPI developer to see what is possible regarding the configuration and about their flexibility. If this has already been discussed with Dr. Engler then we need to find out what his intentions are regarding what type of school he would like for that site. Scott Sleezer suggested having trail instead of sidewalks along Ament Road. This will enable us to connect some of the trails going east/west. In this situation the utility 1 r easement will provide enough easement for the trail. Parks and Recreation's trails that go through a development have different standards,however. Scott Sleezer can provide these standards to the developer. In response to the developer's question regarding how soon Parks and Recreation can develop the park if a park were to be built,the board responded that it is up to the developer. If the land-cash is front funded,the park can be built even before any houses go up. Mr. Faganal has a contract on the Dixon Farm on the north side of Gelena. This is unincorporated land at this time, but he was interested in what the Board thought of the land. Parks and Recreations would like a trail connection because this would connect us to Fox Valley. Mr. Faganal stated that this is all still in the early stages as there is a large challenging area he needs to figure out. APPROVAL OF MINUTES: Minutes from the December 8,2005 board meeting were approved on motion by Ken Koch and seconded by Van Truman. The motion was unanimously approved. BILLS REVIEW: Cash Analysis& Bills List From the November 10, 2005 Board meeting there was a discussion regarding the Hoover Boy Scout Camp Land Cash Reserve and wanted Traci Pleckham's explanation. The Board decided that funds should come out of the reserve set up for Hoover expenditures. If there is a surplus at the end of the year in a land acquisition account, then we can fund the reserve account for the next budget year. Heather Fiala motioned to approve the bills list and was seconded by Ken Koch. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Van Truman—Yes, Gary Golinski- Yes, Heather Fiala—Yes, and Tammy Smock—Yes. The motion was unanimously approved. OLD BUSINESS: Rail and Light for Parkview Update Sue Swithin received a verbal quote for the rail of$1,500 for the slab at the back door of Parkview. There is a shed that is too close to the ramp for proper access to use the ramp so if the rail were put up everyone would need to walk up the ramp as it is railed. The light,however, can be received as a donated item. Sue Swithin then called Rena Peterson to,tell her the findings and to get her okay. Rena Peterson wanted to make sure that this is a good source of the tax payer's money and thought maybe everyone should go in through the front of the school. Chris Rollins indicated that since parking is in the back people would then need to walk around the building which is not well lit. He feels using the back entrance would still be best for safety purposes,but the cost is still an issue because this is an unbudgeted expenditure. Even though the karate program will be being moved to another site, Sue Swithin feels that she could use the gym for other programs. She will go over the agreement with Rena Peterson if this is not the case. Sue Swithin can program out this facility even more if she updated the north basketball hoop in the gym. The hoop is extremely outdated. It is on a rope system and is held in the ceiling by 2 only two large bolts. With a basketball hoop they can have open gym in there, basketball practices, and house leagues. However, Sue Swithin is very apprehensive to using the hoop as is. It would cost$5,000-$6,000 to update this. There is the possibility that the principal in the school would share is the cost. Chris Rollins' concern is that the expenditures keep going up and this is not a building that we own. Mayor Prochaska suggested asking if we could use the expenditures for improving the building in lieu of rent. From the school's point of view,the school will benefit from the improvements done to the building. Chris Rollin's would feel better is they would share in the funding. The Board unanimously agreed to give Sue Swithin the latitude to have the discussion with the ownership of Parkview to reach a satisfactory resolution in making the improvement. Land Acquisition Fund/Reserve Update This was discussed under"Bills.Review." NEW BUSINESS: RFI Discussion Sue Swithin asked the Board for their recommendation for her to proceed. They would like to expand their current agreement with Pepsi. They are just going to keep on file the St. Francis proposal and would like to proceed to get more information from Harvard Construction. Sue Swithin will work on this after the catalog deadline. Letter to School District Chris Rollins had forwarded a letter to Sue Swithin. She had thought the letter was great and put it on letterhead. Unfortunately, Chris Rollins did not receive the letter back. Chris Rollins will re-forward the letter to Sue Swithin. The letter requested reinstating a school board liaison to the Board because of the many the issues that are coming up about joint school/park sites. Mayor Prochaska agreed to cosign the letter. Chris Rollins had informally mentioned the letter to Dr. Engler and after consideration Dr. Engler had indicated that this was a good idea and would appoint Seth,the athletic director,to be the liaison. Chris Rollins felt this was a good decision. A letter will still be sent to make it formal to get the liaison appointed and to clearly state that they would like to have a liaison that will make a commitment to attend both meetings. Sue Swithin will e-mail the Board a copy of the letter before it is sent out. Set Date for Richard Korinek presentation Sue Swithin will arrange the presentation on January 24,2006 at 7:00 p.m. at the City Council meeting. She will call Richard Korinek to let him know of the date. She will also call to make sure that it gets put on the agenda. Joint SchoobPark Sites Chris Rollins presented a concept regarding joint school/park sites that a colleague of his shared with him. He will give a fuller report when he has more information about it,but the theory of it is that in the interest of joint/school park sites they agreed that whenever a school was going to be built and there was going to be a joint site,they would treat their land balances differently. Basically, all the green spaces of the site were the responsibility of parks and recreation. All of the hard spaces (the building,the sidewalks, and the parking lot)were maintained by the school district. During the day 3 } the entire site was fully for the school to use only. As soon as the last bell rang of the school day, it was for park and recreation to use. They had a land cash agreement. If there was a joint requirement for space,the park would automatically reduce their requirement by a percentage. They would take the balance in cash to make a donation to the school system to design the building in such a way that it would be conducive to recreational activity(different entrances to the building, different positioning of the parking lot, etc.). Because of the monetary contribution towards construction this guaranteed them the use of those spaces for recreational purposes and to address any additional costs that the school may otherwise claim would cost too much to build that way. So they used the balance that way and felt it was a win-win situation. During the day when primarily people would not be using the park it was a school site. All summer and when school was out, it was a park site. So during the time when they had the greatest recreational need they had a bigger park. The school district thought that it was a win because they were not responsible for mowing the lawn and taking care of he landscape, etc. Although we may be a long way from having that kind of arrangement, he thought that we should start putting the ground work in motion to have exactly that type of arrangement. He did not want the school district to think that Parks and Recreation is just a land bank for the school where we want to put up a fence to clearly define the two. Instead, we want something were the community gets value to have the full use. Chris Rollins asked his colleague how they were able to get to that point, and his colleague stated that it took a period of really concentrated development where a lot of building was going on and neither of them had enough money to do anything. Everyone was looking for some way that each could help the other,but it really took some trust. Chris Rollins thinks that the first step that we need to take is to build that trust. He hopes that having a liaison at the meetings to tell the school board of the vision of how we would like to see sites jointly developed and ultimately we want to work toward some goal like that and that everyone will see the benefit in it. He thinks it could start with Parks and Recreation having the vision. Parks and Recreation can adjust their way of doing business as long as they find it beneficial for them and think that it can be beneficial for the school too. There will be many details that will need to be worked out but the willingness to move in that direction has to be there and to express it. Chris Rollins feels that this is something that is worth thinking about. The community,the developer,the schools, and the parks could be happy. We are all trying to service the same community. Now is the time to re-approach the idea and with that comes entitlement,not just the ability to use,because we are invested with them for a lifetime. Hopefully the heavy development will push us together out of sheer necessity. This will be an item on the next agenda and Chris Rollins hopes to have more information on examples of agreements like that and how we initiate them. School Referendum Lynn Berks of the school board would like the school referendum committee put on the agenda for the next meeting for a short presentation so that the public sees it. Sue Swithin will call and let her know that this would be fine. REPORTS Park Report Scott Sleezer will have the Year End report for the next meeting. His computer crashed but it did open their eyes on the need for a server. The information on his computer 4 could be recovered but by having the person who recovered the information do this, it has voided the warranty. Now he just needs someone to put a new hard drive back in the computer and to get it going again. There is money in the budget for this. Scott Sleezer is using Laura Brown's computer for the time being. Recreation Report Sue Swithin presented the recreation report. Basketball season is going great and Becky is doing a great job with the program. There is anew program at the Trinity Church called Ready, Set, Go for two years olds to give an example of a preschool setting. They may run another one. The part-time special event person, Lisa Morton, is doing a great job. She is taking over most of the one day and special event activities. They are in the process of fmishing the interviews for the 20 hours receptionist/secretary position. Most of these hours will be spent at the recreation office until an executive director is hired. They are working on next year's fiscal budget,making revisions where necessary. Traci Pleckham will put this all together. Concession Report After two years with less staff and less pay we are still only making$3,000 net and there is $1,000 worth of products still sitting in the concession stand. Sue Swithin now has a good handle on how much to order, who to hire, and the number of people to work the shifts. She is not sure if she will be staffing the concession stand for spring soccer, but they should have the water fountain and washrooms open. It will depend on the number of people attending,the weather, and if she has staffing ready to make the concession stand profitable. Ken Koch suggested having the concession open on baseball picture day because there are people everywhere and everyone is just sitting around waiting. Sue Swithin is not sure where outside the picture taking is going to be held, but she will keep the idea in mind. Chris Rollins also suggested getting the message out during tournaments that concessions are available because many of the teams may not know that they are available. They main problem was that Sue Swithin was not informed when a tournament is being played. There are plans for a concession stand to be at the park in Grand Reserve. Scott Sleezer is discussing this with the developer because the developer has cut it out of the budget. Scott Sleezer is working on getting it reinstated. ADDITIONAL BUSINESS The community developer director now lives in Yorkville and his first day in the office will be next Tuesday. He has met with various staff members and has found out about the various projects that are going on and is very excited about jumping in and getting started. There will be a coordination between him and Mike Schoppe. Alderman Joe Besco inquired about an update regarding the joint facility with Public Works. Scott Sleezer is drafting a letter indicating that the Park Board will move forward with the Public Works Committee to continue looking into a maintenance facility for Parks but to use it jointly for a time with Public Works until Public Works has the ability 5 y to build their own or until Parks grows into all the space. They will then look into how they will fund this. When they have a conceptual building plan they may plan another joint meeting. ADJOURNMENT: The meeting adjourned to Executive Session at 9:00 p.m. following the motion by Van Truman and seconded by Heather Fiala. The motion was unanimously approved. The meeting reconvened from the Executive Session and adjourned at 9:43 p.m. following motion by Van Truman and seconded by Ken Koch. The motion was unanimously approved. Minute Taker—Jeanne Arbet 6 R ATTENDANCE Yorkville Parks &Recreation Department Board Meeting Thursday, January 12, 2006 Please Simn In GUESTS/CITY OFFICIALS/STAFF: Scott Sleezer, Interim Director/Superintendent of Parks Sue Swithin, Interim Director/Superintendent of Recreation Mayor Art Prochaska David Faganel, Faganel Development Alderman Joe Besco BOARD MEMBERS: l Heather Fiala ❑ Alderman Paul James l Ken Koch l Gary Golinski ] Chris Rollins l Tammy Smock Van Truman ,% United City of Yorkville esr. �1836 County Seat of Kendall County 800 Game Farm Road -4 � N Yorkville,Illinois 60560 / 0 ��� p Phone:630-553-4350 Fax:630-553-7575 PC# fit' LE APPLICATION & PETITION FOR CONCEPT PLAN REVIEW AND COUNTY MILE AND ONE-HALF REVIEW UNDERLYING TYPE OF REQUEST: Annexation&Zonins? Rezoning PUD Amendment 1 1/2 Mile Review Development Name: A V+QG H� eYo5st h j Date of Submission: 20 ° 1. Name of Petitioner(s): Address: Phone Number:C 2.— Fax Numbe( �o� Relationship of Petitioner(s)to subject property: [] Owner n Developer Contract Purchaser 2. Name of holder of legal title, if different from#1: If legal title is held in a Land Trust,list the names of all holders of any beneficial interest t therein: C1 A.v I kr-V' vet - As'50c1t 4 Oct le, bn e,lam, (jjG" -'Fr d S"t— 4-- 15 3. a). Street address and physical location of subject property: E C&I t e ky,fw> 4-7 b). Legal description of property;attach as Exhibit"A'. c). Total Acreage: ,5IL� ` d). Kendall County Parcel Number(s)of property-for which PUD is sought: e). Current Zoning Classification: A- 1 ►^��' f). Zoning Classification Sought: -3 " e--2 P U g). Is this property within City limits? Yes '(<, _No,requesting annexation (If no is checked,is the property contiguous with existing City boundaries? Yes X No) Page I of 6 United City ofYorkvffle Concept/1-1/2 mile Review Application Revised: 2/25/04 4. Contact Information: Name, address,phone number and fax number of person to whom inquiries'regarding this petition may be directed: Attorney: Name: Address: l 2- , GJ G er . , v'y r de 0 Phone Numbed(.( Fax Number�6 Engineer: Name: r N G 1 Al 6 tC V2-( A-)G' Address: _ 5� c1 J�o ►J S�• �o t2(<V f L -t Phone Number: -43 U 5� 3 -'75-60 Fax Numbe d3tl) 660 — A Y:-L Land Planner: Name: IJ Address: Phone Number: Fax Number: 5. If 1-V2 Mile County Review,what,is county zoning currently? Requested Zoning: Zoning of surrounding parcels: 'North: South: East: West: 6. Submit the following to the Deputy Clerk in order to be scheduled for the necessary committee meetings. An incomplete submittal could delay the scheduling of your project. a. Original application with legal description. b. 15 copies each of the application,proposed drawings, location map, site plan are needed to be scheduled for the staff review meeting. c. Appropriate filing fee(Please refer to Page 4 of this application"Petitioner Route, Step 1,Fees'and/or contact the Deputy Clerk for verification of this amount). For the Plan Commission Meeting, an additional submittal is need as follows: d. Concept Plan: 35 sets folded to fit in a 10"x 13" envelope e. 35 copies of the application with legal description. Page 2 of 6 United City of Yorkville Concept/I-W mile Review Application Revised: 2/25/04 r In witness whereof the following petitioner(s)have submitted this application under oath and verify that to the best of their knowledge its contents are true and correct. Date: Petitioner(s) Signature: Subscribed and sworn to before me this day of 0&�M17,;v69 .20015- . . "OFFICIAL SEAL" Notary Seal GARY NEYER srarE•or• imm COWAISSION EXPIRES 11/08/08 ' THISAPPLICATIONMUST BE NOTARIZED. Page 3 of 6 United City of Yorkville Concept/]-1/2 mile Review Application Revised: 2/25/04 EXHIBIT A HEARTLAND CROSSING LEGAL DESCRIPTIONS RE: ORDER No. 1410 000543127 AU 5 ACRE AMENT ROAD PARCEL THAT PART OF THE SOUTHEAST 1/4 OF SECTION 16, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE CENTER LINE OF ILLINOIS STATE ROUTE NO.47 WITH THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID SOUTHEAST 1/4; THENCE EASTERLY ALONG SAID NORTH LINE AND ITS EXTENSION 636.78 FEET FOR THE POINT OF BEGINNING; THENCE SOUTHERLY,PERPENDICULAR TO THE LAST DESCRIBED COURSE, 381.0 FEET;THENCE WESTERLY,PARALLEL WITH SAID NORTH LINE, 565.27 FEET TO THE EASTERLY LINE OF THE FOX AND ILLINOIS UNION RAILWAY COMPANY RIGHT OF WAY; THENCE NORTHERLY,WESTERLY AND NORTHERLY ALONG SAID EASTERLY LINE TO SAID NORTH LINE; THENCE EASTERLY ALONG SAID NORTH LINE, 571.78 FEET TO THE POINT OF BEGINNING, IN KENDALL TOWNSHIP, KENDALL COUNTY,ILLINOIS. RE: ORDER No. 1410 000543166 AU ROSS AMENT PARCEL THE SOUTHEAST 1/4 OF SECTION 16,TOWNSHIP 36 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,EXCEPT THE RIGHT-OF-WAY OF THE FOX AND ILLINOIS UNION RAILWAY COMPANY AND ALSO EXCEPTING THE RIGHT OF WAY OF ILLINOIS STATE ROUTE NO.47 PER DOCUMENT NUMBER 90-1890 IN KENDALL TOWNSHIP, KENDALL COUNTY,ILLINOIS AND ALSO EXCEPTING THEREFROM THAT PART OF THE SOUTHEAST 1/4 OF SECTION 16,TOWNSHIP 38 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE CENTER LINE OF ILLINOIS STATE ROUTE NO. 47 WITH THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID SOUTHEAST 1/4; THENCE EASTERLY ALONG SAID NORTH LINE AND ITS EXTENSION 636.78 FEET FOR THE POINT OF BEGINNING; THENCE SOUTHERLY,PERPENDICULAR TO THE LAST DESCRIBED COURSE, 381.0 FEET; THENCE WESTERLY PARALLEL WITH SAID NORTH LINE, 565.27 FEET TO THE EASTERLY LINE OF THE FOX AND ILLINOIS UNION RAILWAY COMPANY RIGHT-OF-WAY; THENCE NORTHERLY,WESTERLY,AND NORTHERLY ALONG SAID EASTERLY LINE TO SAID NORTH LINE; THENCE EASTERLY ALONG SAID NORTH LINE, 571.78 FEET TO THE POINT OF BEGINNING IN KENDALL TOWNSHIP,KENDALL COUNTY, ILLINOIS. RE: ORDER No. 1410 TG8361441 AU BOB AMENT PARCEL THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPT A STRIP 3 RODS WIDE OFF THE WEST SIDE THEREOF, CONVEYED TO THE FOX AND ILLINOIS UNION RAILWAY COMPANY BY DEED DATED SEPTEMBER 1, 1911 AND RECORDED FEBRUARY 28, 1912 IN THE RECORDER'S OFFICE OF KENDALL COUNTY, ILLINOIS IN BOOK 66 AT PAGE 291 AND ALSO EXCEPTING THEREFROM THE RIGHT OF WAY OF ILLINOIS STATE ROUTE NO. 47 PER DOCUMENT NUMBER 90-1891, IN KENDALL TOWNSHIP, KENDALL COUNTY, ILLINOIS. EXCEPT A 100 FOOT BY 80 FOOT LEASE SITE OVER THAT PART OF THE NORTHEAST QUARTER OF SECTION 21, TOWNSHIP 36 NORTH; RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 21; THENCE SOUTH 88 DEGREES 03 MINUTES 02 SECONDS WEST 35.24 FEET AS MEASURED ALONG THE NORTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 21; THENCE SOUTHERLY PERPENDICULAR TO THE LAST DESCRIBED COURSE 1.18 FEET TO THE NORTHEAST CORNER OF THE LEASE SIDE, SAID POINT BEING THE POINT OF BEGINNING; THENCE SOUTH 02 DEGREES 22 MINUTES 44 SECONDS EAST 80.00 FEET; THENCE SOUTH 87 DEGREES 37 MINUTES 36 SECONDS WEST 100.00 FEET; THENCE NORTH 02 DEGREES 22 MINUTES 44 SECONDS WEST 80.00 FEET; THENCE NORTH 87 DEGREES 37 MINUTES 16 SECONDS EAST 100.00 FEET TO THE POINT OF BEGINNING,ALL IN KENDALL COUNTY,ILLINOIS. RE: ORDER No. 1410 SA3475092 AU GABLE PARCEL w/o EXCEPTION THE NORTHWEST QUARTER OF SECTION 22 AND ALL THAT PART OF THE WEST HALF OF THE SOUTHWEST QUARTER OF SECTION 22 LYING NORTHERLY OF A DITCH RUNNING THROUGH SAID WEST HALF, WHICH DITCH BEGINS AT A POINT ON THE WEST LINE OF SAID SECTION 22, A DISTANCE OF 95.0 FEET SOUTH OF THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER AFORESAID, AND RUNS NORTHEASTERLY TO A POINT ON THE EAST LINE OF SAID WEST HALF 102.0 FEET NORTH OF THE SOUTHEAST CORNER OF SAID NORTHWEST QUARTER OF SAID SOUTHWEST QUARTER, ALL IN TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE TOWNSHIP OF KENDALL, COUNTY OF KENDALL AND STATE OF ILLINOIS. P EXHIBIT "B" HOLDERS OF LEGAL TITLE 1. OAK BROOK BANK,AS TRUSTEE UNDER THE PROVISIONS OF A CERTAIN TRUST AGREEMENT DATED THE 13TH OF SEPTEMBER, 2005, AND KNOWN AS TRUST#3405 ' (OWNER OF PARCEL# 05-16-400-002). 2. JOHN R. AMENT, JOHN ROBERT AMENT AND STEVEN L. AMENT, TRUSTEES UNDER THE LOUISE MARIE AMENT TESTAMENTARY TRUST CREATED BY WILL DATED NOVEMBER 9, 1978 (OWNERS OF PARCEL# 05-21-200-002). 3. DBRNC, L.P. AN ILLINOIS LIMITED PARTNERSHIP (OWNER OF PARCEL#05-16-400-003). 4. ROBERT J. MURST AND LORI L. MURST (OWNERS OF PARCEL# 05-22-100-002). 5. ANN MARIE SASSAMAN, JEAN ERNA INGEMUNSON, CHRISTOPHER GABEL, KARRIE RUDD AND JAMIE GABEL (OWNERS OF PARCEL# 05-22-100-003). CONCEPT PLAN and COUNTY MILE AND ONE-HALF REVIEW PETITIONER ROUTE Step 1: Petitioner must submit a completed application, fees* and concept plan as described by the United City of Yorkville Subdivision Ordinance meeting the checklist of items to be included in a concept plan(see checklist attached). *Fees for all concept plans exluding 1 %2 Mile Review are as follows: Engineering Fees of$500 are due upon submittal of the concept plan, with the balance due when the proposed preliminary plan is submitted. Fees for 1 '/2 Mile Review: $250 For Concept Plan Review: Note. You must present your plan at each of the meetings below as indicated Step 2: Within two weeks of an accepted application, a staff meeting(City Administrator, City Land Planner, Deputy Clerk)will be held to review plan. Step 3: Developments with a residential component must present their plan to the Park Board at their Park Planning Meeting,which is the 4d'Monday of each month at 7:00 p.m. at the Riverfront Building, 301'E. Hydraulic Street. Step 4: Petitioner then presents their plan at the scheduled Plan Commission meeting,which will involve an informal public comment session after the presentation. Plan Commission Meetings are held the 2nd Wednesday of each month at 7:00 p.n-L in the City Council Chambers, 800 Game Farm Road. Step 5: Petitioner then presents their plan to the Committee of the Whole (Mayor and all Aldermen). The Committee of the Whole meets the first and third Tuesdays of the month at 7:00 p.m. in the Conference Room at City Hall. The project will be discussed in an informal atmosphere where no formal voting takes place. To begin the next step in the development process,you will be required to submit an additional application specific to your request. Page 4 of 6 United City of Yorkville Concept/]-1/2 mile Review Application Revised: 225/04 For County Mile and One-Half Review: Note. You must present your plan at each of the meetings below as indicated Step 2: Plan Council: The Planning Council meets the 2nd and e Thursday of the month at 9:30 a.m. in the City Administration Office. Upon recommendation by the Plan Council,you will move forward to the Plan Commission Meeting. Attendees to this meeting include: City Administrator, City Land Planner, Sanitary District Director, City Engineer,Building Department Official,Emergency Medical Rep,Public Works Director,Executive Director of Parks and Recreation, Fire Department Rep, and Police Chief. Step 3: Park Board Planning Meeting: The Park Board makes recommendations on any Park Sites included in residential developments. The Park Board Planning Meeting is the fourth Monday of each month at 7:00 p.m. at the Riverfront Building, 301 E. Hydraulic Street. Step 4: Plan Commission: The Plan Commission meets the second Wednesday of each month at 7:00 p.m. in the Council Chambers at City Hall. The Plan Commission will make a recommendation for the City Council's consideration. The Plan Commission consists of 10 members appointed by the Mayor,the City Attorney and City Land Planner. Step 5: Economic Development Committee: The Economic Development Committee meets the third Thursday of each month at 7:00 p.m. in the City Hall Conference Room. All projects (regardless of a positive or negative EDC recommendation)proceed to the Committee of the Whole for discussion. The Economic Development Committee consists of three(plus one alternate)City Council members. Step 6: Committee of the Whole: The Committee of the Whole meets the first and third Tuesdays of the month at 7:00 p.m. in the Conference Room at City Hall. The project will be discussed in an informal atmosphere at the Committee of the Whole where no formal voting takes place. This session is to discuss and consider recommendations of prior committee meetings. Step 7: City Council: The City Council meets the second and fourth Tuesdays of the month at 7:00 p.m. in the Council Chambers at City Hall. This is where all City Council voting takes place. Page 5 of 6 United City of Yorkville Concept/1-12 mile Review Application Revised: 2/25/04 UNITED CITY OF YORKVIL,LE CONCEPT PLAN APPLICATION CHECKLIST This checklist is in accordance with our Subdivision Ordinance & Standard Specifications No. 2000-02, adopted 3-9-00. Copies available upon request. Section 6.00—REQUIRED INFORMATION TO BE SHOWN ON SUBDIVISION PLANS AND PLATS: 6.01.01 CONCEPT PLAN The Concept Plan may be done free hand, but shall be done with reasonable accuracy and clarity. The scale of the drawing should be 1"= 100', unless clarity or size of drawing dictates otherwise. The following information shall be shown: 1. Name&Address of the owner or subdivider. 2. North arrow and scale. 3. Approximate dimensions and area of parcel. .4. Topography—not greater than 10 foot contour intervals such as can be obtained from USGS maps. 5. Proposed layout of streets, lots,parks, and non-residential areas, including storm water control. 6. Number of dwelling units and gross density. 7. Minimum and average lot sizes. 8. Gross area. 9. For multiple-family,commercial and industrial areas, show potential(may be an exhibit): a. location of buildings. b. approximate dimensions and area of site. c. buffer zones(identify and label). 6.01.02 Existing Conditions: Presence of any of the following shall be shown on the sketch plan or an additional sheet: 1. Streams,marshes, bodies of water, wooded areas,wetland, and other significant natural features. 2. Location and direction of all water courses, drainage ways, and areas subject to flooding. 3. Location of existing storm drains,inlets and outfalls. 4. Existing buildings. 5. Existing utilities and utilities proposed for extension. 6. Existing streets. 6.01.03 Location Map: A small scale map or sketch of the general area showing the relationship between the proposed subdivision and existing community facilities and rights-of-way,with the proposed subdivision indicated thereon. Page 6 of 6 United City of YorkvilleConcept/1-1/2 mile Review Application Revised: 2/25104 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville,IL 60560 630/553-4350 PC# APPLICATION &PETITION FOR CONCEPT PLAN REVIEW AND COUNTY MILE AND ONE-HALF REVIEW UNDERLYING TYPE OF REQUEST: Annexation&Zoning Rezoning Development Name: Rush-Copley Date of Submission: 12/15/05 1.Name of Petitioner(s): Rush-Copley Medical Center,Inc. Address: 200 Ogden Avenue.Aurora.Illinois 60504 Phone Number: (630)978-4972 Fax Number: (630) 978-6888 Relationship of Petitioner(s)to subject property: [] Owner [] Developer [X] Contract Purchaser 2.Name of holder of legal title,if different from#1: Gary L. Conover,Delores C. Lies, Gail C.Fisher and Diane J. Conover each own a %4 undivided interest If legal title is held in a Land Trust,list the names of all holders of any beneficial interest therein: 3. a). Street address and physical location of subject property: South of Route 34 North of River Road,and Adjacent to Fox Hill Subdivision b). Legal description of property; attach as Exhibit"A". c).Total Acreage: 155.8 d).Kendall County Parcel Number(s)of property for which PUD is sought: 02-30-200-007 e). Current Zoning Classification: 0 City&A-1 Kendall County f). Zoning Classification Sought: B-3; B-1 PUD,R-2 PUD g).Is this property within City limits? 1/3 Yes 2/3 No,requesting annexation(If no is checked, is the property contiguous with existing City boundaries? _Yes No) Pagel of 7 United City of Yorkville Concept/1-1/2 mile Review Application Revised:2/25/04 119013/1 4. Contact Information: Name, address,phone number and fax number of person to whom inquiries regarding this petition may be directed: John F Philipchuck Attorney: Name: John F. Philipchuck Address: 123 Water Street Naperville, IL 60566 Phone Number: (630) 355-5800 Fax Number: (630) 355-5976 Engineer: Name: Cemcon Ltd Address: 2280 White Oak Cirlce Aurora, IL. 60502 - Phone Number: (630) 862-2100 Fax Number: (630) 862-2199 Land Planner: Name: Lannert Group Address: 215 Fulton Street, Geneva IL 60134 Phone Number: (630)208-8088 Fax Number: (630) 208-8050 5. If 1-%4 Mile County Review,what is county zoning currently? Requested Zoning: Zoning of surrounding parcels: North: South: East: West: 6. Submit the following to the Deputy Clerk in order to be scheduled for the necessary committee meetings. An incomplete submittal could delay the scheduling of your project. a. Original application with legal description. b. 15 copies each of the application,proposed drawings, location map, site plan are needed to be scheduled for the staff review meeting. C. Appropriate filing fee (Please refer to Page 4 of this application "Petitioner Route, Step 1,Fees" and/or contact the Deputy Clerk for verification of this amount). For the Plan Commission Meeting, an additional submittal is need as follows: d. Concept Plan: 35 sets folded to fit in a 10"x 13"envelope e. 35 copies of the application with legal description. Page 2 of 7 United City of Yorkville Concept/1-1/2 mile Review Application Revised:2/25/04 119013/1 In witness whereof the following petitioner(s) have submitted this application under oath and verify that to the best of their knowledge its contents are true and correct. Date: /,z./.2 -OS Petitioner(s) Signature: Subscribed and sworn to before me this /�7— day of ���-c�t� ,200 ���:SUSAN VAN VOIJ Notary Seal, ye,, ,� "l+ THIS APPLICATION MUST BE NOTARIZED. Page 3 of 7 United City of Yorkville Concept/]-1/2 mile Review Application Revised: 2/25/04 EXHIBIT A THAT PART OF THE NORTHEAST 1/4 OF SECTION 30, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID NORTHEAST 1/4; THENCE SOUTH 01 DEGREES 18 MINUTES 14 SECONDS EAST ALONG THE EAST LINE OF SAID NORTHEAST 1/4, 479.42 FEET, TO A POINT ON THE SOUTH RIGHT OF WAY LINE OF U.S. ROUTE NO. 34 FOR A POINT OF BEGINNING; THENCE CONTINUING SOUTH 01 DEGREES, 18 MINUTES 14 SECONDS EAST ALONG SAID EAST LINE, 1431.68 FEET; THENCE SOUTH 88 DEGREES 33 MINUTES 00 SECONDS WEST, 1327.15 FEET, TO THE WEST LINE OF THE EAST 1/2 OF SAID NORTHEAST 1/4; THENCE NORTH 01 DEGREES 13 MINUTES 35 SECONDS WEST ALONG SAID WEST LINE, 1569.79 FEET TO A POINT ON SAID SOUTH RIGHT OF WAY LINE; THENCE SOUTH 85 DEGREES 29 MINUTES 54 SECONDS EAST ALONG SAID SOUTH RIGHT OF WAY LINE, 1331.85 FEET TO THE POINT OF BEGINNING, ALL IN BRISTOL TOWNSHIP, .KENDALL COUNTY, ILLINOIS; EXCEPTING THERE FROM A SQUARE SHAPED PARCEL COMPRISED OF 60,000 SQUARE FEET AT THE NORTHWEST CORNER OF THE ABOVE-DESCRIBED REAL ESTATE. EXHIBIT "A" J� o� United City of Yorkville Memo Public Works Department esr 1 ,aas 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4370 <LE' w Fax: 630-553-4377 Date: January 19, 2006 To: Scott Sleezer,Park Superintendent From: Eric Dhuse, Director of Public Works CC: Art Prochaska, Mayor, Traci Pleckham, Finance Director Subject:New Park Maintenance Facility Scott, . At our Public works committee meeting we discussed the possibility of sharing the proposed new parks maintenance facility until the parks department needs the space, or a new public works facility can be built, whichever comes first. We would not be asking for any changes or additions,we would just like to share the proposed space. I am sure we can work with the Finance Director to work out some cost sharing for this project. Please ask the Park and Recreation Board for their input concerning this matter at the next meeting. If you have any questions or concerns,please let me know. y AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this 11th day of January 2006 by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the"city"), and the YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the"Association"). WITNESSETH WHEREAS, the City is the owner of certain fields and parks (the "Parks') which the Association wishes to utilize from time to time with the prior written permission from the City and the City wishes to accommodate the Association's use of the Parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the. covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks by the Association. The City agrees to permit the Association to utilize certain Parks designated by the City at those times that are mutually acceptable to each of the parties for a term commencing April 1,2006 and ending September, 1, 2006. The parties agree that the Association's use of the Parks designated by the City shall be nonexclusive. The _ Association's use of the Parks designated by the City shall be subject to the City's ordinances, policies and direction of the City's officers and as otherwise hereinafter provided. Master Schedules must be submitted to the City for use of the fields, inclusive of rain dates. Schedules will be approved by the City based on availability. 2. Use. The Association agrees to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the City, the Association agrees to'adhere to all City Ordinances, use policies and procedures while in the parks and fields. 3. Maintenance Standards. In agreeing to use the City Parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. Y FURTHERMORE, The City agrees to prepare the fields /parks prior and through out the season to maintain quality conditions for use. The responsibility of the common areas and.turf will be the responsibility of the City unless otherwise identified 4. Insurance The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. i. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. ii. Additional insured. The City shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the City for claims arising out of or as result of this Agreement. iii. Waiver of subrogation. The Association waives all rights against the City for recovery of damages to the extent these damages are covered by the CGL or' commercial umbrella liability insurance maintained pursuant to this Agreement. B. Delivery to City of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the City with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. C. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the City, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the City of Yorkville by registered mail of written notice of such intention to cancel or not to renew. D. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the City under the Agreement as to the amount of such insurance. E. No Waiver. The failure or delay of the City at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the City to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the City of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. F. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the City. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the City. 5. Liability,Indemnification and Waiver A. Assumption of liability. Except as specifically provided by law or this Agreement, the City assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the City within 24 hours. B. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the City harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the Parks arising from, directly or indirectly, the use of the Parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the City. However, this limitation shall not in any way limit the Association's duty to defend the City. C. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the City in such claims. The City shall tender the defense to the Association. The Association and the City shall mutually agree to counsel to defend of such claims. The City, in its sole discretion, may participate in the defense of such claims at the Association's sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the City in such claims. Except where a settlement completely and forever releases the City from any and all liabilities without financial contribution by the City or its insurer, the Association shall not agree to any settlement of the claims without the City's approval. D. Waiver of defenses. In any and all claims against the City or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the City. 6. No Alteration. The Association shall not make structural improvements, changes or alteration to the Parks without first obtaining the written consent of the City. Any improvements to the parks will be through a donation to the City, and therefore become the property of the City. 7. No Assignment. The Association shall not assign it interest in this Agreement without obtaining the written consent and approval of the City. 8. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 9. Reimbursement for increased insurance costs. Any increase of insurance premium on the Parks resulting for such use by the Association shall be paid for by the Association. 10. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the City and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of Parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YO LE YOU; BASEBALL/SOFTBALL ASSOCIATION By:7— residen Attest: Representative GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,FIELDS AND FACILITIES • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed. • Each party will report any damage and or maintenance concerns to the park department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice,for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. ■ All requests for use of fields,or park(s)must be in writings. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the area,field,or park that has been assigned to them. No group may meet in the United City of Yorkville parks that practices discrimination in any manner,or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit,assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water,saturated turf conditions,or,times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign ordinance, Building rental policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT ATHLETIC FIELD RESERVATION POLICY The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. League play(which includes multiple days, or week play) a permit is required and will guarantee use for the dates and times specified on the permit. Objective • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of athletic fields using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. 4. Privately sponsored athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. S. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Residents groups (groups with 80% or more United City of Yorkville residents) shall be given priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people using the field. Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather,the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, Groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • A certificate of insurance—co-naming the United City of Yorkville as an additional insured, Assumption of liability,and Waiver of subrogation • The team roster(s)with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season(June—August) April 15th Fall Season(September—November) July 15th TOURNAMENT ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. A. MAJOR TOURNAMENTS Athletic field reservation requests for major tournaments shall be submitted in writing at least nine months prior to the tournament date. Major tournaments shall include, but are not limited to, national, regional and state tournaments. B. SMALL TOURNAMENTS Athletic field reservation requests for small tournaments shall be submitted in writing at least sixty days prior to the tournament date. Small tournaments shall include,but not limited to,city-wide or county tournaments. C. SPECIAL REQUESTS Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include,but are not limited to, selling concessions (including items to be sold and their prices), extended park hours use,use of a public address system, admission charges, additional bleachers, additional field maintenance,use of snow fence, and water or electrical access. D. PROCEDURE Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed above. In addition, certificate of insurance,team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields should adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City fields and/ or facilities. Furthermore, the.groups assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. 1 ATHLETIC FIELD RESERVATION FEES A. Establishment The Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields,night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident/Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Recreation Department may waive the residency requirement if it considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District or private school groups Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including,but not limited to, lining,base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed monthly by the Recreation Department, however,.a 20%deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis shall be required to pay the established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Beecher Community Center. If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. F. Refund of Fees A refund of athletic field reservation fees may be granted for the following reasons: If the United City of Yorkville Park and Recreation Department staff feels that the athletic field is in unplayable condition and therefore, the game is cancelled. If the group or individual provides written notification of cancellation to the Department at least one week prior to the date reserved. ATHLETIC FIELD RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. ATTACHMENT ATHLETIC FIELD RESERVATION POLICY Fiscal Year 2004—2005 ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%)United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United-City of Yorkville boundaries. Ctg A Ctg B Ctg C Ctg D Ctg E Ctg F 0-2 hours $10.00 $10.00 $20.00 $30.00 $40.00 $40.00 2-4 hours $15.00 $15.00 $25.00 $40.00 $50.00 $50.00 4-6 hours $20.00 $20.00 $30.00 $45.00 $60.00 $60.00 6-8 hours $25.00 $25.00 $35.00 $50.00 $70.00 $70.00 PREPARATION OF FIELDS - additional fee Baseball/softball field prep—includes bases, fine dragging and lining Weekday $25.00 per day Weekend $35.00 Soccer field prep -includes nets, lining of the field Weekday $30.00 Weekend $40.00 ** Lights—currently not available on any fields SPECIAL USE Water or electrical access $20.00 additional. Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. 1 STANDARD APPLICATION FOR ATHLETIC FIELD RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) February 15th Summer Season(June—August) April 15th Fall Season(September—November) July 15th Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately(at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification(Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS REQUESTED: DATE(s)/TIME(s)REQUESTED: PURPOSE Special Use requests (concessions, water, electrical, other). In order complete the athletic field request,the following documents must be forwarded to the Recreation Department: A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation. The team roster(s)with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested Reservation Amount Deposit amount (20%) Date of Request Date Received Staff initials Approved/Denied Refund Requested Field Assigned Yorkville Parks and Recreation Park Department - 2005 Year End Report Submitted by : Scott Sleezer, Superintendent of Parks Administration • Secured $128,000 grant from the Illinois Department of Natural Resources for the development on Cannonball Estates Park. • Continue to work with developers to secure future land acquisition and guide them on preparing the site to comply with park standards. • Working with an architect and other departments to design and construct a new park's maintenance facility. • Applied for an Illinois Department of Natural Resources OSLED grant for the Whispering Meadows Development. Scott Sleezer and Park board member Tammy Smock traveled to Springfield to give a presentation the IDNR board regarding this development. • Updated staff goals and focus areas, assessed the replacement schedule, and made budget adjustments. Staff Contribution and Development • Tony Houle and Ryan Horner obtained the Playground Inspectors Certificate. This is a written exam taken every three years to keep up to date on the latest guidelines from the Consumer Products Safety Commission, American Standards for Testing Materials and Americans with Disabilities Act. • Jamie Jackson and Tony Houle attended both the Illinois Parks and Recreation Association and National Parks and Recreation Association conferences. • All staff became certified in Adult and Infant CPR and First Aid. • All staff are United States Department of Agriculture licensed pesticide operators. This license allows staff to apply herbicides, pesticides, and fertilizers to city owned property. • All staff are licensed CDL Class B drivers or above. • All staff have attended other seminars or have received various trainings in various areas to advance them in area of development, maintenance, safety and human resources. • Tony Houle created a report to maintain safety inspection records. • Jamie Jackson developed new check sheets for staff and seasonal employees to expedite the operations of the turf division. Develoument • Constructed Gilbert Park which has a tree house theme. This park is located on the corners of Adrian and West Washington, in section seven of the Parks Master Plan. This area of Yorkville was developed in the fifties and sixties and previously did not have a park site. The Parks Department identified a potential site and held town meetings to see if the public was interested in having an active park site in their neighborhood, it received an overwhelming yes. When then design work was completed and construction began, the parks department did all of the landscaping and construction to help save money on the project. 'C Design and constructed Sunflower Park which includes a farm themed playground. The entire site was designed to give the user a feel of a farm. The park amenities include a pear orchard, daylily crop rows and a barn style shelter. This park also features a circular sized basketball court to maximize play, different height basketball goals to ensure play for any age. It also includes a hitching post style bike rack and tractor seat benches. Sunflower Park • Working with contractors and vendors to design, and construct a fifty plus lighted ball field complex. This complex will feature three ball fields, a playground, concession stand, and over 150 off street parking spaces. • Coordinating with the Illinois Department of Natural Resources for the upcoming reconstruction of Glen D Palmer Dam, Phase I and Phase II. • The Parks Department with the needs of the Yorkville Youth Baseball and Softball Association in mind, constructed a transitional ball field adjacent to the playground in the Fox Hill Development. This allows for both pick-up games and scheduled play. All of the construction was done in house by the parks department. • Conducted several town meetings for new park development. • Coordinated major repairs to Rice Park with the engineering department, consulting firm, and playground contractor. • Constructed Cannonball Estates Park which is currently 80% completed. This park will have a civil war theme feel. Featured in this park is a fort themed 5 � playground, an octagonal shelter, and a basketball court set up in a circle to maximize play. This park has been landscaped using native trees and planting to follow the theme of the park. • Coordinated with the developers to design and construct Rotary Park in the Grand Reserve Development. This is the first of nine park sites in this development and features a high adventure playground. The 90' zip line gives kids the feel of flying while the mini skate park provides a space for skateboards and inline skates alike. It also has a regulations sized baseball field for the Sox's player in all of us! Two shelters provide shade for those who just want to watch, there is also a jogging trail for those who have the energy. There is plenty of street parking and drinking fountain if you get thirsty. Q Rotary Park - Grand Reserve 0 United City of Yorkville Memo Parks Department EBT. 1836 800 Game Farm Road -t M Yorkville Illinois 60560 t' O� Telephone: 630-553-4358 Fax: 630-553-4377 Date: 1-20-06 To: Dave Duman L From: Scott Sleezer CC: Mayor Prochaska,Park Board Subject: Grande Reserve Regional Park Dave, As stated in the annexation agreement dated 7-22-03 for Grande Reserve development submitted by MPI,parks are to be developed in accordance to the park development standards and designs as developed by the parks department.The financial obligation by MPI for the construction of the parks shall be within the land cash agreed upon amount of 2,646,000.00 million plus the additional amount of$158,920.00 as stated in the memo dated 4-21-04. The current contract with J.E.M.Morris for the regional park development does not include the development of the proposed concession stand as indicated on the park design plans. This is a deviation of the plans and is not in conformance with the annexation agreement. I have discussed this matter with John Wyeth our City attorney,we asking you to include the construction of the concession stand in the regional park plan. To wait any longer will cause additional cost to the concession stand and the project as a whole. Recreation Department Holiday.Schedule 2006 New Years Day .Sun_Jan 1,2.006 Closed Mon-Jan 2,2006 Closed (City Holiday) Martin Luther Mon-Jan 16,2006 Closed (City Holiday) President's Day .Mon-Feb 20,2006 Closed (City Holiday) Good Friday Fri-April 14,2006 Closed (City Holiday) Sat- -April 15 Rec Office Closed Memorial Day Sat-May 28,2006 Rec Office Closed Mon-May 29,2006 Closed (City Holiday), Independence Day July 4, 2006 Closed (City Holiday) Labor Day Sat-Sept 2,2006 Rec Office Closed Mon-Sept 4;2006 Closed (City Holiday) Veteran's Day Fri-Nov 10,2006 Closed(City Holiday) Sat-Nov 11,2006 Rec Office'Open gam-12 noon Thanksgiving Wed-Nov 22,2006 Rec Office closes at 4:30 Thor Nov 23,2006 Closed-(City Holiday) Fri.' Nov 24,2006 Closed (City Holiday) Sat-Nov 25,2006 Rec Office Closed Christmas Eve Fri-Dec 22,2006 Closed'(City Holiday) Sat-Dec 23,2006 Closed Sun Dec 24,2006 Closed Mon- Dec 25,2006 Closed (City Holiday)