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Park Board Packet 2006 02-09-06 f YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,IL 60560 630-5534341 Park Board Agenda Thursday, February 9, 2006 7:00 p.m. - Riverfront Building REVISED 2/8/06 Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock, Gary Golinski, Alderman Paul James Introduction of Guests, City Officials and Staff Interim Directors Superintendent of Recreation —Sue Swithin Superintendent of Parks— Scott Sleezer Public Comment: Presentation: Approval of Minutes: Minutes-January 26, 2006 Bills Review: Cash Analysis Bill List Old Business: White Pines Farms Tanglewood Development Travis Miller— Park Planner Job Description Parks Maintenance Facility New Business: Revised Budget FY 05-06 Reports: Recreation Report Additional Business: Adjournment: Executive Session: For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Next meeting: February 23, 2006 *Items needing Board approval or recommendation. YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,IL 60560 630-553-4341 Park Board Agenda Thursday February 9, 2006 7:00 p.m. - Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock, Gary Golinski, Alderman Paul James Introduction of Guests, City Officials and Staff: Interim Directors Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Public Comment: Presentation: Approval of Minutes: Minutes- January 26, 2006 Bills Review: Cash Analysis Bill List Old Business: White Pines Farms Tanglewood Development Travis Miller— Park Planner Job Description Parks Maintenance Facility New Business: Reports: Recreation Report Additional Business: Adjournment: Executive Session: For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, (5ILCS 120/2(1)). Next meeting: February 23, 2006 *Items needing Board approval or recommendation t UNITED CITY OF YORKVILLE YORKVILLE PARKS &RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative Offices Riverfront Building Thursday,January 26,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:00 p.m. ROLL CALL: Chris Rollins, Ken Koch,Van Truman, Gary Golinski, Tammy Smock,Heather Fiala, and Alderman Paul James (Left early) GUESTS/CITY OFFICIALS/STAFF: Scott Sleezer, Interim Director/Superintendent of Parks Sue Swithin, Interim Director/Superintendent of Recreation Travis Miller, Community Development Director Vince Rosanova, DBCW Ltd. . John F. Philipchuck, DBCW Ltd. Gary Neyer,Richard Marker Associates Inc. Shawn Schumacher, Yes! Yes! Yorkville Referendum Committee Alderman Dean Wolfer PUBLIC COMMENTS: None PRESENTATION: Lynn Burks'Presentation for School Referendum Lynn Burks was unable to attend the meeting because she was attending a presentation for the Chamber of Commerce. Shawn Schumacher, the co-chair, attended in her place. The School Board resolution on Monday night that would cut out all extra-curricular activities was passed because we are having a shortfall of funding of$1.5 million in order for us to open the Grand Reserve School to alleviate some of the over crowding we are experiencing in our schools. Cutting out extra-curricular activities will give them the funds to staff the Grand Reserve School with teachers, aides, and administrators,as well as all of the curriculum materials. Two referenda will be placed on the March 21,2006 ballot and Shawn Schumacher came to give some information on why these referenda are important to pass. The two items to vote on are... 1. $56 million bond for the Yorkville CUSD #115 Building Fund This is to build three new schools as well as the opening of the Grand Reserve School. It is important to begin to think ahead and be pro-active as the 1 e schools continue to become over-crowded and the class sizes continue to increase year by year. It takes at least two years to build a new school. 2. 63 cent increase for the Yorkville CUSD #115 Education Fund The education fund is primarily used for funding teachers, aides, other support staff, and administrators along with any curriculum and instructional materials. We need these increases because the community is experiencing some alarming growth. Within the last nine years we have experienced a 73%increase in student enrollment in our district, and they would like to stay proactive in trying to make sure that we are ready for this continued increase. The City has already approved 21,000 new home sites.. Currently,the district average is 273 students per grade level,which is up 12.2%since last year. Just this year alone the district has had more than 120 new students enter the district since the beginning of the school year. The school referendum committee feels we need to build three more schools besides the Grand Reserve school, which would included another elementary school, intermediate school, and a middle school. It would cost approximately$56 million to build these schools, but they are trying to be good stewards of the taxpayers' money. The building fund would also go towards the current middle school for some renovations needed for the heating system and to Yorkville Grade School and Circle Center for air conditioning. The school referendum committee believes that passing the education fund is the most important thing that needs to happen on the March 21 ballot. Getting the Grand Reserve School open is absolutely essential to keep class sizes reasonable. Some of the class sizes at the intermediate school and middle school are over forty students per class. The state recommends that the average class size should be 22 students. Currently,in every grade level in our district we are above that average. If the referendum does not pass, all schools will close at 6:00 p.m. every day and will remain closed throughout the weekend in order to conserve energy costs. Along with the extra-curricular activities being eliminated, any organizations, such as Parks and Recreation, Cub Scouts, Girl Scouts, etc., will not be able to use these facilities. The school referendum committee believes that extra-curricular activities are part of the learning experience and enriches the students' lives. They are essential not extra. The reason why we are in such a poor position with a$1.5 million shortfall is because we are under-funded by the state. It is not the district's fault or overspending. Currently, 70% of all the schools in the state are running a deficit, and we are one of them. Based on what we do with the money that we do get,the district does a good job. It spends $2,000 per child less than the state average. The salaries of the educators are$5,000 - $9,000 less than the state average and there are fewer administrators than average. Many people ask why the developers are not paying for the growth. The developers are contributing and the district believes they are doing their share. A developer can pay up to $13,000 per home, but unfortunately,the school district does not see all that money. The City Council can try to get more from the developers. 2 1 . The bottom line is that on March 21,2006 the people of this community will have a choice of what is a priority to them and what they value. According to Sean Schumacher, education—academically and through extra-curricular activities—is what is important. Although no one likes to have their taxes increased,it is very important to the children of this community. The way the schools go will reflect on how the community will go. They are looking for everyone's support. Chris Rollins wanted to add that he believes that we need to pass a referendum in support of our schools. The connection between schools and Parks and Recreation is direct as we do not have a community center to use for our programs. If the school board suffers, so will Parks and Recreation along with it. He wanted to make it clear that the referendum is not on the superintendent. Citizens should not use their opinions of the superintendent as an excuse to withdrawal their support of our schools or our community. If people are unhappy with the superintendent—his demeanor/performance—they should take it up before the elected school board officials and seek to do something about it. But this is not the issue that is before us in the referendum. Chris Rollins also stated that the schools do not have a spending crisis but instead have a revenue crisis. Our schools stand in a critical juncture in its history and development. The district takes good care of the brick and mortar that it has and in spite of their age the schools are well maintained and used to the fullest degree. One of the things that we must keep in mind is that communities are known and judged by the quality of the public institutions in the community. If we want to continue to be proud of our community,we must make the investment to help our schools' infrastructure keep pace with community growth. Chris Rollins will pledge to do all he can,both individually and as part of the Park Board, to encourage greater cooperation between the City and schools on the development of joint school park sites that provide the greatest utility to our citizens at the lowest possible total cost to taxpayers. There is much that we can do to enhance the well being of schools and parks in these joint site opportunities. He believes that reforms like these . can ensure that the need to go to the taxpayers to ask for funds can be reduced to a minimum in the future. Right now,he believes our only option is to support school funding through the referendum process. He wanted to note that there are tax caps for our older members of the community who are on fixed income. We can either have low taxes and little else in our community or we can bear slightly higher taxes and have a much better quality of life here. The schools sit at the very heart of the community. It brings people together in,a way that few other things in the community can bring,through its sports,plays, and concerts. Even though our state school funding formula is inadequate, our kids should not be the victim of that. Chris Rollins'personal feeling is that all board members throughout the City need to demonstrate leadership. And leaders need to be optimists and must have vision beyond the present situation. If no one demonstrates that and do not have the qualities to be strong in our beliefs to stick through popular and unpopular things and to explain to the community that we are keeping faith with the paths of our community and keeping the promise of the future for everyone,then we will not serve any one well. 3 1 Chris Rollins is disappointed that the school board has not taken full advantage of the situations that the Parks and Recreation Board had offered. It has been an interest of the Board to have a liaison with schools with the liaison being a full voting member of the Board. This would give schools an opportunity to be fully aware of developments that become before Parks and Recreation and to understand what is going on with the land cash formula,particularly for Parks and Recreation and to observe whether or not the formula is serving schools well. He recommends strongly that the message of the school board needs to be present at the Parks and Recreation Board meetings. Ken Koch wanted to clarify that the education fund is only enough money to fund the Grand Reserve School if the referendum passes. The other schools that will be built if the referendum passes will still not have the funds to put teachers in these schools. So in a few years we will have to go back for another referendum. Van Truman questioned when the resolution would take into effect—if one referendum failed or if both. Sean Schumacher responded that it would take effect if both fail. Sean was unable to answer Van Truman's question about the inflation adjustment cost per child. Van Truman's final question was if the dollar amount or the tax rate would decrease each year due to the tax cap and the answer was the tax rate. Heartland Crossing–Concept PUD Plan John Philipchuck,the attorney who represents Richard Marker Associates, Inc.,presented Heartland Crossing which is adjacent to Route 47 and south of Ament Road. It is approximately 514 acres with 833 lots including several commercial sites. They are currently contiguous with Yorkville but they are working on an annexation corridor. Richard likes innovative designs that are pedestrian friendly communities. Ninety-five percent of the lots back up to open space and seventy percent of the lots back up to the open space corridors where they intend to put in the pedestrian path. As a result,they will have over 5 V2 miles of pedestrian paths within the subdivision so that there are minimal areas where they will have to cross public streets. They are looking towards establishing three smaller park sites. There will be a possible junior high school site in which Dr. Engler, Superintendent,would like fifteen acres. In return it was suggested that the possible school park site on the Montalbano plan could go to a total park site. They are looking at establishing a community center with a pool near the commercial sites that will include a restaurant and a daycare facility. They would like Parks and Recreation to consider giving them some credit for some of the open space areas, such as the path system which will be privately owned by the homeowners association. However,their trails are eight feet and the City standard is ten feet with five feet easement on each side. Their trails are,though, designed to link up with a regional trail and will be open to the public. The land cash allowance is approximately thirty-one acres. Scott Sleezer mentioned that if Parks and Recreation does a swap where they would get the land on the Montalbano plan and give up the land in Heartland Crossing, it would give them ten acres of land for athletic fields. Dr. Engler is receptive to this idea. 4 Chris Rollins mentioned that there is a good deal of density building in this area and schools want to take fifteen acres without Parks having any ability to get one contiguous larger site. We will now have a school and a park in close proximity but not adjacent to one another. That does not benefit either schools or parks because both will need to develop separate amenities and parking. If we had better planning where we worked together,we could save money. It is important to find some means to come to dialogue for instances like these. We have park development standards that we are trying to adhere to also. Since Heartland Crossing does not offer contiguous large open space, it puts Parks at a disadvantage because we end up with a number of very small park sites of two to three acres. The Board is trying to get away from these small park sites. They are in favor of larger open space sites that offer more utility for active recreational purposes. These presents a lot of maintenance challenges for not a lot of recreational utility. Instead they will have to migrate elsewhere to go play baseball or soccer. John Philipchuck indicated that we have to think about the adults,too, who get a lot of use out of the trails. Chris Rollins indicated that the Board does think about the adults but has the trail standards so bikes, strollers,people skating etc. along with walkers can all use the trails. Unless it is a retirement village, everyone must be considered. Parks and Recreation would be glad to give credit to the part of the trail system that allows a connection with an existing trail system and is built to the City's standards. For those sections of the trail that only serve the citizens of Heartland Crossing, do not meet City standards, and are privately maintained and are situated primarily for the subdivision,Parks and Recreation does not intend to give credit. Mr. Philipchuck said he would consider making the Heartland Crossing trails to the Board's standards. In the past, against the Board's recommendation,the City did give credit for their trails for the other Heartland properties, but the Board still does not recommend it unless it meets our standards. Chris Rollins would like some type of dialog on the strategy for the school sites to give him some sense why such balance of land is being requested and why so many schools are being sited in this particular area without doing some consolidation of these sites. Scott Sleezer believes the schools are just trying to do the same as what Parks and Recreation is trying to do. Chris Rollins indicated,though,that we don't bus people to parks. John Philipchuck indicated that as long as it is open space, it does not matter who owns it. Contrary to that thought, Chris Rollins does believe that it does make a difference because if the open space is used as a paved area for vehicles then baseball and soccer cannot be played there. Chris Rollins was interested in the Community Center as it has potential acreage around it, is connected to the central trail, and can possibly be used for some of our programs. Scott Sleezer needed direction on where to go with Park D. It is two acres and typically the Board does not take this type of land. The people who live around these parks love them,but the Park Board does not want private parks tucked away behind houses. Scott Sleezer does not believe that these parks are not watched because the homeowners tend to 5 watch them even closer than the police. The argument is that it makes it very difficult for people who do not live there to find the park or to find parking to go to the park. They will open up Park D for more visibility from the roadway. It will also be a potential trail head that will link to the school, commercial, and park sites. Travis Miller recommended that the developer preserve some of the natural features to be incorporated into the subdivision, even if it requires rerouting trails and roads. Rush-Copley Development adjacent to Fox Hill Subdivision This has been rescheduled. APPROVAL OF MINUTES• Minutes from the January 12,2006 board meeting were approved on motion by Heather Fiala and seconded by Tammy Smock. The motion was unanimously approved. BILLS REVIEW: Cash Analysis& Bills List Van Truman motioned to approve the bills list and was seconded by Ken Koch. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes,Van Truman—Yes, Gary Golinski—Yes, Heather Fiala Yes, and Tammy Smock—Yes. The motion was unanimously approved. OLD BUSINESS: Parks Maintenance Building–Public Works Joint Use Scott Sleezer will draft a letter and move it forward to the Public Works Committee Meeting. Then he will have Joe Besco move it forward to the Committee of the Whole who will probably bounce it to Finance. When the discussion gets to these meetings, Scott Sleezer mentioned that it would be nice to have representatives from this Board there. They may possibly have Public Works share in the cost of construction for the projected time they intend to be there instead of paying rent. They will have the finance director determine what the best course of action might be to commingle funds. The building will be built for park maintenance,not Public Works. With the new treatment plant Public Works is limited on what they can store there so they may be putting salt storage on that site. The Board would like some written agreement that the salt storage will look nice,preferably a rectangle, barn-like appearance as in Montgomery. NEW BUSINESS: YYBSA—Youth Baseball Agreement There are a few minor edits that need to be made to the agreement. (1) The season will end July 31 (not September). (2) Delivery to City of Certificates–This has always been our practice, but the City attorney just wanted to have it in writing. (3) On page four of the agreement a number eleven will be added listing the policies dealing with parks. Scott Sleezer requested the Board's permission to have Chris Rollins sign this agreement after the revisions have been made and then forward it on to the Committee of a Whole. It was unanimously approved by the Board. 6 j REPORTS Parks 2005 Year End Report Scott Sleezer highlighted in his report the things that have made a difference. Chris Rollins wanted to make special mention about the significant staff contributions and development of the staff this year. Chris Rollins wanted to commend all the people on Scott Sleezer's staff that have participated in educational and certification opportunities who are putting their skills to work on behalf of the City Tony Houle,Ryan Horner, Jaime Jackson—to be better professionals and to serve us. We have some parks to be truly proud of that show significant accomplishments. Thanks goes out to the Board for their contribution and efforts in the planning stages of these parks. A thank you also goes out to the professionals who carried out the daily work and to Schoppe Design. People can look around their neighborhood with pride about their parks. ADDITIONAL BUSINESS There was a change to the layout of Park F because of detention in the final engineering for Unit 19 in Grand Reserve. The acreage will remain the same but is wider instead of deep. This park will only have the trail head, a shelter, and a picnic table or two. The Board unanimously agreed to the change. Scott Sleezer has addressed a letter to Dave of Pasquinelli. This has not been resolved but Scott is working with the City Administrator and City Attorney to get it resolved. Their concern on the annexation agreement is that Pasquinelli is thinking we will be building certain dollar amount parks,which may not be the case. It will be based on what the City feels the amenities should be for these parks. When Scott Sleezer was talking with the developers,it was found out that they were not intending on putting in the concession. There was a developed plan for the regional park and they will need to reinstate the concession. Scott Sleezer is working with the City Administrator and the City Attorney to get the situation straightened out.. Travis Miller has just started with Community Development, and he is working on filling some positions to populate that department. He provided a draft job description for the position of City Park and Urban Designer. His purpose is to share it with the Board and to get some feedback in what they would hope to envision for the staff services to the Board. He is working on determining the work load and wants some clarity before he makes his final recommendation to City Council. On February 2, 2006 he will be going to the Administration Committee with this draft and hopes to come back to Parks and Recreation next month with some final input. Because there is a lot of redevelopment opportunity in the downtown area,he would like to get someone not only with landscape architecture as well as urban design so he can maximize the resources. Chris Rollins asked how much filling this position would reduce our dependence on outside service contracts. Travis Miller indicated that this is his goal, but it will be a case by case situation in working towards that goal. Scott Sleezer indicated that we will probably never be able to get rid of consultants 100%. Travis Miller plans on getting someone in this position by May which will be the beginning of the fiscal year. Although it was not 7 planned,it will be a great way for the new hire to get knowledge in what is going on by working on the master plan update. City Council hopes to take the comprehensive plan to the next level to get a finer level of detail. In the job description Heather Fiala noted that the person should represent the Community Development Department in bi-monthly Park Board meetings—not monthly. Sue Swithin indicated that the holiday schedule has been provided and that she has also given everyone a copy of an article titled For Better Parks and Recreation that is about Parks and Recreation forming a partnership with other government agencies, such as schools. Gary Golinski provided an article titled Grants Outlook for 2006 in the packets, and he wanted the Board to know that the last opportunity to hear the Protect Kendall Now presentation will be on Monday at Newark High School. He encourages everyone to attend. Chris Rollins wanted the Board to take note of the less well known grants, such as recreational vehicle use for trails for snowmobiles,go-carts, four-wheelers, etc. There is a recreational vehicles manufacturers association that provides matching grants for communities that choose to develop special use trails for that purpose. They may be something worthy of consideration as there may be less competition for the grant because not all communities would have the same character as Yorkville in favor of establishing a trail for that type of use. There are a lot of grants available for a lot of different situations and should keep them in mind in order for us to qualify for the projects that are on the drawing board. Richard Korinek will be presented with a plaque on February 14, 2006 at the City Council meeting. It would be nice to have representatives from this Board there. ADJOURNMENT: The meeting adjourned to Executive Session at 9:20 p.m. following the motion by Heather Fiala and seconded by Gary Golinski. The motion was unanimously approved. Minute Taker—Jeanne Arbet 8 ATTENDANCE Yorkville Parks &Recreation Department Board Meeting Thursday, January 26, 2006 Please Sign ,In GUESTS/CITY OFFICIALS/STAFF: Scott Sleezer,Interim Director/Superintendent of Parks Sue Swithin, Interim Director/Superintendent of Recreation Travis Miller, Community Development Director Vince Rosanova, DBCW, Ltd. John F. Philipchuck,DBCW,Ltd. Gary Neyer,Richard Marker Associates, Inc. Shawn Schumacher, Yes! Yes! Yorkville Referenda Committee Dean Wolfer,Alderman BOARD MEMBERS: l Heather Fiala Alderman Paul James ] Ken Koch Gary Golinski ] Chris Rollins Tammy Smock Van Truman WHITE PINE FARMS TANGLEWOOD DEVELOPMENT Neighborhood Planning Area#1 North — route 30 South — Burlington Railroad West - Eldamain Road East— Route 47 Current Parks Proposed Parks — Caledonia - 8-9 acre parcel, Westbury 5.0 acre, 3.8 acre and 3.2 regional trail Runge Property/ Bailey Meadows - 5.3 Park Del Webb community/Trail along the Rob Roy creek and in the single family area requesting a 5-7 acre park located adjacent to Bailey Meadows creating a large regional park(10-12 acres) Estimate Future Population — 11,200 Approximately Land Area—4,139 acres 460 units proposed with 20 acres of commercial. This is a future phase to the west of 67 acres. Park Board recommendation 7/25/05 • Include an off street parking area (angle parking could be in the parkway area). Developer to install at there expense— might want to consider a wider street in this location. • Park board is recommending 50% land and 50% cash. • The proposed Park site and acreage is acceptable. Developer will install trails for 100% credit of the acreage. • The developer needs to look at the distance from the back of lots to the trail location. There are some areas where this is to close. 0 Need to keep clear separation of HOA property and City dedicated property and trails. Do not have HOA on both side of trails with trails running through the middle. This would be hard for maintenance purposes. • Developer should also look at the trail connection along Galena road to connect properties to the south. • Balance of land cash obligation to be paid as cash with 50% due at the time of final plat and 50%with build permits. • The land cash obligation is 13.989 acres Discussion items 1. Is there a need for an 8 acre park. The regional park in Bailey Meadows and Del Webb Community will be 10-12 acres on the east end of Del Webb single family. Would a 4-6 acre park be enough to serve this sub division? 2. Regional trail connection is good, what trails are in place of public walks? , 3. Do you want the trail to connect to the commercial area? 4. What would be the balance of land cash after the park and trail dedication? 5. Do we want a trail along Ashe, and Baseline in place of public walk? r f YORKVILLE RECREATION DEPARTMENT Park Board Meeting Month of January - 2006 Highlights and Summga: For the month of January we began our winter session with many of our classes starting up after the holiday break. Our traditional classes such as Next Einstein's,Mommy and Me,Alphabet Soup,Dog Classes and Gold Star Dance classes all got off to a good start in the first week of January. Our art class also had twelve participants,which is the highest number of kids that we have had in this class. Our cheerleading classes have exploded in the month of January.In the four classes that we hold,every Saturday morning at Parkview,we have nearly 40 kids learning the techniques of cheerleading. Jeannie Norman,our Cheerleading instructor,is looking forward to develop this program and to run camps in the near future. As for Pre-school we had two additions to our pre-school family, and the pre-school staff got all of the participants and their families back into the swing of things with many winter projects the first few days in January. Overall we have 59 participants, of the 60 we can have,and are looking forward to an exciting winter and spring session. We also started a new program,named Ready, Set, Go,which is geared towards 2 year olds and their families. The program is designed to give students and parents a small taste of what Pre School is like.Two of our daily Pre School staff run the program, and have designed the program to run just like the Pre School program,but only half of the time. We had ten families sign up for the class and are running the class every Monday and Wednesday morning at Trinity Church. We look forward to the continued success of this program and as a feeder class to our pre-school program. This season we decreased the number of All Star Sport Classes to help reduce the amount of cancelled programs,and this has worked out great. We have 12 participants enjoying floor hockey,over 20 participants are enrolled in the soccer program, and basketball is going strong with 15. We have a record high 45 people taking either Yoga,Pilates or Strength and Stretch Yoga throughout the week. We have moved this program to Yorkville Intermediate School. Our Basketball League started and we offer instruction from 1'grade through 8a'grade. We have approximately 200 participants in this program. We have.over 400 participants in all of our basketball classes. Seasonal Classes/Programs -December: ■ All Star Sports Yoga Book Club ■ Empower Training Karate Dance Classes Pilates ■ Art Classes Knitting Club iA—8`l'grade Basketball ■ Pre School Mommy and Me The Next Einsteins ■ Biddy Cheer Cheerleading Rubber Stamping ■ Dog Obedience Classes Art Classes Cartwheelers ■ Abracadabra Mommy&Me 2 yr old Pre School ■ Friday Fun Nights 1 Winter Quarter—as of 2/01/06 Different Types of Activities—45 (different curriculum) • Sections - 120 Enroll..-515 Sp.Event —100 Ran—59(49%) Cancelled—16(13%) Pending-46 (38%) Residents- 366 (68%) Non-res-249 (32 1/o) • Last year Winter: Sections- 119 Enroll—728 Sp.Event —205 Ran-79(66%) Cancelled-40 (34%) Residents- 475 (65%) Non-res— 253 (35%) _Exit Survey Summa_rv: None at this time. Scholarships Awarded/Grants Received.- 0 Pre School Scholarships at$396.00 Professional Develo went ■ All staff attended the IPRA Conference which was held on Jan.25—27.Two staff attended Thursday,Friday and Saturday,four staff attended only one day. We attended a variety of sessions that included topics such as management, programming,customer service,special events,pre school and organization. Administrative Highlights: • The process to review applications,interview and hire the part time receptionist has ended. A candidate should be hired within a few weeks. • The revised budget has been submitted to finance. A draft of next year's budget will be given to the Board for recommendation by the middle of February. Facility Agreements: (Winter) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle,Intermediate,Yorkville Grade School,Circle Center Grade School),Parkview Christian Academy(Multi-purpose room,stage,gym),Yorkville Congregational Church,and Trinity Church. Revenue Producing Hi hhllights ■ We held the Winter Fun Day on January 20`i'and had about 100 people attend.The revenue that night covered our equipment and supplies. Friday night seemed to be a good time and fun was had by all. It was Lisa Morton's first opportunity to organize an event with us and she did a great job. U cp oming Proiects and Events ■ March 5t'—Sunday-Polar Plunge for Special Olympics at Silver Springs.Plunge time is scheduled for 1:00 pm Respectfully submitted, Recreation Department Staff 2