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Park Board Packet 2006 03-23-06 YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,IL 60560 630-553-4341 Park Board Agenda Thursday March 23, 2006 7:00 p.m. — Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock, Gary Golinski, Alderman Paul James Introduction of Guests, City Officials and Staff: Executive Director of Parks and Recreation— David Mogle Superintendent of Recreation —Sue Swithin Superintendent of Parks—Scott Sleezer Public Comment: Presentation: Phone System Presentation — Barb Reisinger* Westbury South Village— PUD Amendment* Park D Concept Grande Reserve Approval of Minutes: Minutes — February 23, 2006 Bills Review: Cash Analysis Bill List Old Business: Special Recreation Services - City Treasurer's Request Draft of Parks and Recreation Dept. Budget 2006-2007* New Business: Scope of Service for Prairie Meadows (Menard Park Site) (2006 OSLAD Application)* Scope of Service for Raintree Park Site* Park Naming Letter* Consideration of Board Retreat Neighbor Concern/Request Regional Ball Fields Reports: Parks Report Recreation Report Additional Business: Executive Session: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1)) Adjournment: Next meeting: April 13, 2006 *Items needing Board approval or recommendation i UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative Offices Riverfront Building Thursday,February 23,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:00 p.m. ROLL CALL: Chris Rollins, Ken Koch, Heather Fiala, and Gary Golinski GUESTS/CITY OFFICIALS/STAFF: Scott Sleezer, Interim Director/Superintendent of Parks Sue Swithin, Interim Director/Superintendent of Recreation David Mogle, Executive Director Travis Miller, Community Development Director Wendy Yaksich, MPI John Philipchuck, MPI, Attorney John C. Martin, JEN Land Design, MPI Jim Menard, Pacific Development Inc. PUBLIC COMMENTS: None PRESENTATION: Bristol Ridge—Concept Plan Jim Menard presented the Bristol Ridge concept plan. There are two parcels of land that they have assembled. One is 135 acres and the other is 55 acres. In the surrounding areas there seems to be a lot of big active parks including the MPI Grand Reserve park and the Bristol Bay subdivision. They are,therefore,planning a more naturalized park and have incorporated a bike trail that will connect to the regional bike trail. The school district is looking for a larger school site than they can possibly give them for a middle school. They will continue to discuss this with Dr. Engler. There is a good chance that they will want cash in lieu of a school site. The School Board is looking for a site of 30 acres north of the river. Bristol Ridge's donation requirement,however, is only 25 acres. They are limited on the location of the school,too, so it would probably end up by the railroad tracks, which is not an ideal place for a school, but they are willing to work with the school board on the location of the school. The overall idea is to get a trail system that will have a connection point from Cannonball Road to Blackberry Creek to potentially get across the street to the park. They have 420 units,predominately single family. There are some duplexes and a small pocket of multifamily. They are working on obtaining land to the east,but this is not 1 under contract yet. With this in mind and the multifamily homes currently planned to come in, it may be necessary to have another nearby park because there will be heavy population there. The park to the east is a very beautiful area by the creek with trees for passive recreation and is a nice wooded buffer of the MPI Development. Parks and Recreation would like to capture that wooded area on both sides of the creek. So they will need to manage their contribution for park land to make sure they buffer that creek corridor on both sides of the park. This may not,however,be conducive for more active play in this area. The land set aside for a park to the north is nearer the denser multiunit housing. But they may prefer using the land in the lower southeast quarter so that it will be closer to the trail. The ComEd and Burlington Northern easement harbors natural wildlife so that people can still enjoy the open space but is still far enough away for safety. Jim Menard indicated that he had no problem with moving the park and that he could make the park area more square and in the location with the opportunity for adjacency if they acquire the land. This placing should give good corridors for people to reach the park and will have road frontage. There was some discussion on the trail going towards Galena Road that will tie us into the Fox Valley Trail System. At this point they do not know exactly which way the trail will go, but they do know they will need to get across Galena Road. With bridges being so expensive and there not being much elevation, it may be easier to do an underpass to get across Galena Road. There is an area of land privately owned that Bristol Ridge is leading roads to just in case this person ever decides to develop this land. They have thirteen acres of land cash obligation in which Parks would like to use five acres. There is a regional trail along Cannonball Trail in which Parks would like trails in lieu of sidewalk on the west side of the street. They would like to link this trail through the development. MPI Yorkville South—Annexation,Zoning and Planned Unit Development MPI Yorkville South has now filed for their annexation agreement and concept plan with the city of Yorkville and has added a high school site. The entire site is 916 acres. There is a total of 18 acres of park in the transitional area with one park being 13 acres and one park five acres. The biggest change is the 59 acre high school site along Route 47 instead of a middle school. With this change they have moved the community park facility where the middle school was going to be adjacent to the high school location. The community park site will be 14 acres. There will also be a three acre park site in neighborhood one giving a total of 35 acres dedicated park sites. There will be a trail buffer system starting at neighborhood one all the way through the development to Caton Farm Road. Along Wheeler Road,they will be able to have a trail in lieu of sidewalk with a buffer between the trail and the housing. The trail system will also link to the Aux Sable Creek corridor trail system. 2 There will be a total of 1,764 units. The build out will be approximately eight years. It will be phased north to south except for the five acre club house facility which will be built first. There was a request for off-street parking for the park on Walker Road in addition to land cash funding, but MPI does not know if they will or not. MPI would like a conceptual plan of how the park sites will be developed. They would like a commitment to get the park sites in as quickly as they can. The park next to the club house will be the park they would like work done on first, and they would like the other parks to be completed within one year of final platting of those neighborhoods. The Board will review the agreement from Grand Reserve so they know exactly how to structure this, although this will be a little different from last time because the design for the concept plan for these parks will be in-house. The School Board would like six to nine more acres for the school site in addition to the 59 acres from MPI. Scott Sleezer's only concern is the 5.5 acres site to the south. This site is not very user friendly due to its odd shape. Our park standards are 450 feet by 450 feet so it can be used for soccer fields. Currently the park is on high and dry ground, and the shape can be worked out. For maintenance issues the Park Board prefers not to have their parks connected to flood plains because of the drainage. That is also why the Park.Board is not interested in the open space along the central tributary along the middle of Aux Sable Creek except for the trail. The trail will be out of the 10 year flood but not out of the 100 year flood. If it were the trail will look very unnatural like a railroad. This is a PUD so it is okay not to have the standard. The path going through this development will take the place of the Aux Sable Regional Bike Trail that runs north-south parallel to Immanuel Road that is on the master plan. Travis Miller noted that when looking at the natural barriers there are no parks south of Wheeler Road and north of Walker Road other than the clubhouse aquatic center and the trail system. He was wondering if there will be an opportunity to work in a small park in one of the four neighborhoods. The Board had talked about this in past meetings and felt that there are properties to the west that could service those areas. After the developers had left, Chris Rollins wanted to voice a few concerns. He was concerned that MPI may be somewhat impatient in getting concept designs. Scott Sleezer indicated that we probably do not need to get new concept designs, but instead use some of the designs we already have. If they have to,they can also bring in Mike Schoppe to help. Chris Rollins indicated that we should probably pull the agreement from the first MPI development to look at where the friction has been and make a new contract. He does not want them dictating expenditure—they owe it to us. Chris Rollins was also puzzled why the School Board did not push the developer to build the middle school since there will be two schools within a half of mile of each other. 3 MPI was willing to put in a school. They could have used this school as an elementary school until it was needed as a middle school. The new high school would be an ideal place to start the joint school/park site. If it is done right, it would alleviate our immediate concern south of town for recreation. It would be nice to get people to the table to have dialogue to strategically figure this out. Parks would be willing to take less land and use the cash value to make design consideration in the school so it can be a duel use building so people can see that they are getting some value for their tax dollars. After this discussion the Board found out the letter to Dr. Engler regarding the liaison as a full voting member had never got sent out. Mayor Prochaska has already given his approval. Sue Swithin will get signatures and will send out the letter. Chris Rollins then filled in the new Executive Director on the history of the School Board and the Park Board. APPROVAL OF MINUTES: With the change of the minutes dated February 9, 2006 on page two from legal department to human resource department and the correction on the spelling of Gary Golinski's name on page four the minutes from the January 26, 2006 and the February 9, 2006 board meetings were approved on motion by Heather Fiala and seconded by Ken Koch. The motion was unanimously approved. BILLS REVIEW: Cash Analysis & Bills List Ken Koch informed the Board that the City's Finance Director, Traci Pleckham,has resigned. March 9, 2006 will be her last day. Unfortunately, she will not be here for the finalizing of the budget. Ken Koch motioned to approve the bills list and was seconded by Gary Golinski. Roll call vote: Chris Rollins—Yes, Ken Koch—Yes, Heather Fiala—Yes, and Gary Golinski—Yes. The motion was unanimously approved. OLD BUSINESS: Sue Swithin wanted to remind the Board that Richard Korinek's presentation will be on February 28,2006 at City Council at 7:00 p.m. The Human Resource Commission agreed with the Park Board's recommendation to not waive the fee for the school referendum rally. Heather Fiala questioned if the Frisbee Golf was supposed to be put in at Fox Hill. Scott Sleezer informed her that this has not been approved. There are people who are willing to offer their design services for free. It is relatively inexpensive and it uses space that is otherwise not usable. This will be brought forward. Scott Sleezer received a letter from John Bosnian of Sente-Rubel regarding the design and construction of the new Park Maintenance and Administrative Facility. The conceptual design fee will be $24,000. They will credit this fee if we give them the authorization to proceed into the schematic design phase within 30 days of completion of the conceptual design. Scott Sleezer is going to ask if we can have 60 days instead 4 because we will need the time in order for us to go through the approval process. It may also get slowed down with Traci Pleckham leaving. There is money in the building fund for this. The Board had a unanimous consent to move this forward to the COW meeting. Travis Miller updated the Board that the Park Planner position went to COW this week, and they agreed to put it on the consent agenda at the February 28, 2006 meeting for approval. After this,he will be able to advertise the position. NEW BUSINESS: Overview Parks and Recreation Dept. Budget 2006-07. The Board had requested to see an overview from Sue Swithin and Scott Sleezer for the upcoming planning of the budget. These are not balanced yet. Sue Swithin presented the recreation portion. The biggest change in salary is changing the part-time special program coordinator to full-time effective May 1, 2006. She needs this position to become full-time because she would like to add a new preschool. With the closing of Small World Preschool and the growth of the community there is a large demand for more preschool facilities. She is currently keeping a waiting list which is up to 70 people. Sue Swithin and Tim Evans have put together a proposal to Trinity Church. Trinity Church, however, is talking about bringing in a Christian based preschool instead. So we,therefore, will not have an opportunity to use this space and may even lose the daily classroom space. Sue Swithin will go to the Congregational Church this spring to have a larger agreement with them and have a daily classroom there. Sue Swithin would also like to redo the building by the riverfront and turn it into a preschool during the day and fitness and instructional classes in the evenings. It will be something that we will own and will not need to pay rent on and can be programmed out all day long. She hopes to have four preschool classes of fifteen. She may only bring in$2,000 profit from the preschool but the sixty toddlers will bring in families for participation in other programs. Chris Rollins was concerned about the rehab costs of the building,but it may be less using it as a multipurpose room. The fagade portion of the rehab seems to be the most costly. Scott Sleezer had talked to Mayor Prochaska about fixing the inside of the building first to see how it is utilized. First we need to get it up and usable and looking nice, but not carried away. Some of the work will be able to be done in house. There is also $12,000 sitting in the Riverfront Foundation that can possibly be used. Scott Sleezer is currently trying to find out what the requirements are fora preschool. He will also find out about making it into just a recreational building. But if we will use it for the general public,there will need to be a locked storage area for the preschool equipment. There are different rules when the City runs it because we are a government association. Sue Swithin will bring back a proposal on this. Chris Rollins also questioned the proximity being so close to the river. A fence will be put around the school for that reason. Chris Rollins asked about using the Post Office building for the preschool. This location does not have a park however. Sue Swithin would rather see this as a recreational office instead so we can get out of our rent situation. Scott Sleezer had mentioned that Mayor Prochaska is talking about using this building for organizations. The Board indicated that organizations would be able to use the building around the scheduled programs. Hometown Days Festival will hopefully be a profit making event and will reflect on the budget. It was given a$30,000 revenue expense line item and a$25,000 expense line item. Although it looks like the numbers went up, it should be a wash. 5 The recreation office has one vehicle, but has been using the executive director's vehicle until the executive director was hired. Sue Swithin is asking for two more vehicles—one for Sue Swithin's needs and two for the recreation office. Currently,the custodian, recreation coordinators, secretarial staff, and Sue Swithin will all be using the one vehicle. Of the two vehicles requested, one is on the replacement schedule and the other one would be an increase. They would keep the current vehicle. There is a significant increase in scholarships. It is increased from $1,500 to $3,600. The general programming and special recreation will be$1,800 and another$1,800'will be for the proposed preschool. They now will support a scholarship program for preschool. The $1,800 will be for the two preschools. These scholarships will come out of the general budget. It will be limiting special recreation slightly because their policy says they are only supporting the difference between resident fees and nonresident fees. Chris Rollins questioned if there was enough for scholarship expansion, especially with the growth. Sue Swithin believes there is as she is breaking down the funds quarterly and as we meet the limit quarterly,people will have to reapply for the next quarter. They are also requiring proof of financial hardship now. One computer at the recreation office will be being replaced under the replacement plan and the outdated server will also need to be replaced. This old server will be brought to the Riverfront Building which does not have a server. Sue Swithin was also asking for$4,000 capital outlay for the start up of the preschool. It will be used for equipment for the school. Sue Swithin would like to ask for a reserve line item for profits made from programs. She often gets sponsors for programs but cannot account to them what the funds went to. She would like the funds to be earmarked to go to the purchase of something. She has asked to have a$15,000 reserve and this can keep being carried-over to build for a special agreed upon budget purchase. In principle,the Board agrees with this but this probably should not be called a reserve. David Mogle recommended calling it Fundraising Proceeds because it shows that there is a purpose for raising that money. Sue Swithin recommended having someone from the Board attend all of the budget meetings and COW meetings to answer questions and support the needs for the staff. The Board will ask Van Truman if he would be willing to be the representative for this. Chris Rollins will e-mail him and update him on the information. Scott Sleezer then presented the Parks portion of the budget. Under the operations budget for new hires and equipment, Scott is asking for two new hires and two promotions and$10,000 for a full-time mechanic. The mechanic budget will be split between water, street, sewer, and parks. This will help control cost on equipment maintenance. They are hoping that next year he will take on the maintenance of police vehicles as well. 6 He is asking for additional money for park maintenance because each time we build a park, it adds to the total number of parks to keep to the guidelines on such things as mulch levels, etc. The Master Plan update will be done in house. Ken Koch thought that if we are going to charge it,it should probably show in the budget. The first year will come out of land cash, but the following it won't. Scott Sleezer made a few modifications to ease the first year. He was very conservative in order not to bankrupt land cash. The land cash dollar amounts are watched every few months. Currently, it is at$80,000. Scott would like our capital fee to be developed. It was designed for us to get mowing equipment,but this is never enough. It is consistent with Plainfield, Sugar Grove, and Oswego. Ken Koch wanted to note that the Kimball Hills grant needs to get started this fiscal year. Chris Rollins is concerned about Traci Pleckham's departure so that there is not an information void now in budget. Scott Sleezer has asked her to come to the March 9, 2006 meeting so that we can go over this at least one more time with her. He will ask her to provide us with a memo identifying revenue sources. REPORTS None ADDITIONAL BUSINESS The City is hiring a new person to do the website. On the website they would like to post the Board members e-mails. The Board members would be glad to do this if they can have City domain e-mails. The registration for preschool did not go well on Saturday. People arrived at 4:30 in the morning at the Congregational Church to make sure that they get a slot by 7:30 a.m. Because they were in their cars, they needed to make a made dash to get into the building. There were two or three people who were very disappointed. They thought that the process was terrible. Sue Swithin is aware that this did not work well and is trying to correct it. Next school year she may do a lottery system or add a four year old three day program in the afternoon. Currently,there is just a Monday/Wednesday afternoon program. She will do some research on how to handle the situation. ADJOURNMENT: The meeting adjourned at 9:46 p,m. to Executive Session following the motion by Ken Koch and seconded by Gary Golinski. The motion was unanimously approved. The meeting reconvened from the Executive Session and adjourned at 10:48 p.m. following motion by Ken Koch and seconded by Heather Fiala. The motion was unanimously approved. Minute Taker—Jeanne Arbet 7 ATTENDANCE Yorkville Parks &Recreation Department Board Meeting Thursday, February 23, 2006 Please Sign In GUESTS/CITY OFFICIALS/STAFF: Scott Sleezer, Interim Director/Superintendent of Parks Sue Swithin, Interim Director/Superintendent of Recreation David Mogle,Executive Director Travis Miller, Community Development Director Wendy Yaksich, MPI John Philipchuck, MPI Attorney John C. Martin, JEN Land Design, MPI Jim Menard, Pacific Development Inc. BOARD MEMBERS: PHeather Fiala ❑ Alderman Paul James ] Ken Koch 1 Gary Golinski Chris Rollins ❑ Tammy Smock ❑ Van Truman YORKVILLE RECREATION DEPARTMENT Park Board Meeting Month of February - 2006 Hi��hts and Summary For the month of February many of our four/five week classes, such as Next Einstein,Art classes and etc.,came to a close and our next round of classes got going in February. Our art classes had twelve participants and many of the same participants decided to re-enroll in our second session. Spanish class has eight participants and runs in February and March.Kindermusik picked up in February and the two classes had over twelve participants. The Kindermusik class was highlighted by the Kendall County Record. They came and visited our class and took a picture for the paper. We also ran Hike by The Moon, in which adults braved the weather conditions and spent a night enjoying an evening hike. The hike was held at Silver Springs,with the help of Deanna Bazan of the Kendall County Education Center. Our cheerleading classes continue to have great interest. We ran a very successful January schedule and that continued into February as well. We are currently looking at new ways to develop this program and add more cheer classes. . As for Pre-school,we had our 2006-2007 registration take place on Sat.February 28,2006 at Yorkville Congregational Church.Well over 30 families showed up bright and early to get into next years classes..As of today our 4 yr. old class is completely filled and our morning 3 yr. old class is filled as well.With the growth of the community we are looking into new avenues to potentially expand the program,to meet the demands of the Yorkville community. The Pre School class had a great time this month making Valentine day projects as well as participated in a sport week,the last week of February. Our new 2 yr. old pre-preschool program was met with great success.in January.Because of this success we added a second session of Ready, Set,Go... and now have 18 kids in the program. We already are looking at ways to expand this program for next year. Class runs every Monday and Wednesday morning,two different times,at Trinity Church. We look forward to the continued success of this program and as a feeder class to our Pre School program. February was a busy with month with the ending of the first session of programs and a start of the second. All Star Sports numbers have been great this month.We only had 2 classes out of 9 cancel in the first session of programs. Once again our numbers in Yoga and Pilates have been on the rise, and Stability Ball exercise is finally off the ground with 6 participants in the upcoming session. Karate is still a very popular program and I only expect the numbers to increase since our instructor has purchased a building which is more conducive to learning his disciplines. Seasonal Classes/Programs -December: ■ All Star Sports Yoga Book Club ■ Empower Training Karate Dance Classes Pilates ■ Art Classes Knitting Club 1St—8th grade Basketball ■ Pre School Just Valentine's Alphabet Soup ■ Biddy Cheer Cheerleading Rubber Stamping ■ Dog Obedience Classes Art Classes Cartwheelers ■ Abracadabra Mommy&Me 2 yr old Pre School ■ Friday Fun Nights Scrapbooking Spanish Lessons ■ Stability Ball Workout Winter Crafty Kids 1 Winter Quarter—as of 12/01/05 Different Types of Activities—45 (different curriculum) • Sections - 121 Enroll..-515 Sp.Event —120 Ran—78(64%) Cancelled—24(20%) Pending- 19 (16%) Residents- 425 (69%) Non-res-294 (31%) • Last year Winter: Sections- 119 Enroll—728 Sp.Event —205 Ran-79(66%) Cancelled-40 (34%) Residents- 475 (65%) Non-res— 253 (35%) Exit Survey Summary_ Surveys were distributed throughout the Bitty Basketball program on February 18`h. I have received one back in which everything was great,the coach was excellent with the kids"I will have more evaluations in March from the entire Basketball program. Scholarships Awarded/Grants Received Pre School Tuition - $165.50 Professional Development: ■ None this month. Administrative Highgghts: ■ Revised budget was approved,and a draft of the 2006-2007 budget is in progress: Plans to add an additional Pre School has been included in the budget.Also,a request to increase the Special Program Coordinator from part time to full time is included. The Recreation Department has agreed to accept the responsibility to oversee the Hometown Days Festival. Sue will organize the duties and include the city departments for assistance. ■ Preparation is underway for all of our summer events,securing funding and volunteers is always an issue. Facility Agreements:(Winter) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle,Intermediate,Yorkville Grade School,Circle Center Grade School),Parkview Christian Academy(Multi-purpose room,stage,gym),Yorkville Congregational Church,and Trinity Church. Revenue Producing Highlights ■ None this month. U coming Protects and Events ■ Opening of the Concession stand in April. ■ City Golf Outing -May 5`h,2006- 11:30 am start. Respectfully submitted, Recreation Department Staff 2 mRxvtu.E PARKS d RECREATION Yorkville Parks & Recreation Dept. 1107 South Bridge Street,Suite D-Yorkville,IL 60560 630.553.4357 630.553.4360 fax e-maii:recreation@yorkville.il.us TELEPHONE PROPOSAL For Recreation Offices Telecom-Data Partner Phone System 1 Reception phone 34 button phone for Bridge Street office 10-18 button display phones Larger System with 48 mailboxes for Bridge St 12 mailboxes for Hydraulic St Includes phone system,phones,installation,wiring,programming and training $7527.00 This system would only need the addition of more phone lines in the future to give our department 60 fully functional lines. Smaller System 12 mailboxes for Bridge St 12 mailboxes for Hydraulic St Includes phone system,phones,installation,wiring,programming and training $7097.00 This system would be maxed out at 12 mailboxes for each location. To expand a purchase of a PCA card would be necessary;the current cost is around$600.00 The difference in cost is$430.00 between the large and small system. Will be able to connect both offices by means of Centrex system which both offices have now through SBC/ATT,but are not able to use due to the current phone systems in place. The larger phone system can grow with our needs to expand mailboxes use by adding extra phone lines from the phone company without adding any upgraded equipment. Both systems can be joined together if we would be moved to one office. It does have the capability of being converted over to V01P(internet phone)in the future. This system as is has voicemail,call forwarding to one main phone or individual cell phones, conferencing and auto attendants for hotlines,openings and closings. This system would be installed and serviced by Daryl Bowles,recommended to us by Dick Heath, a local phone repair business.Daryl is located in Sandwich,IL. All quotes are attached for review. After talking to Dick Heath who helped install our lines here at the Bridge Street office and Ken Hennig of Computer Consultants I recommend the Partner Phone system. The money for the phone system would be from the capital outlay revenue budget account#22-610-75-00-7009,from the current FY budget 05-06. It will need to be purchased before April 30,2006. I have also attached Phone Proposals from other vendors Midco-NEC Aspire System-NEC Phones-Price does not include wiring and installation $7011.06 10-22 button phones,this system basically has the same features as the Partner Phone system.Pricing does not include wiring and installation,which is needed at both offices. This system does not have the capability of going to VOIP in the future. Midco-.Toshiba System Toshiba System-Price does not include wiring and installation $6742.37 9-10 button phones-Pricing does not.include wiring and installation,which is needed at both offices. This system does not have the capability of going to VOID in the future. Pantel-Phone Systems $6975.45 This phone is VOIP only,I do not recommend-if server/computer is down all phone service is also down. They could not tell me if we would need addition wiring or installation work done. 3COM-JLN $7753.97 This phone is VOIP only,a great system,but very technical. I do not recommend-if server/computer is down all phone service is also down. •Page 2 MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle,Executive Director RE: Old Business DATE: March 23, 2006 SPECIAL RECREATION SERVICES At the March 16 Budget Meeting with City Council there were questions asked of me about the feasibility of becoming a member of an SRA(Special Recreation Association). I said that a rough estimate of Yorkville's first year financial contribution to the Fox Valley Special Recreation Association, if we were to join, could be approximately$32,000. There might also be some additional costs according to FVSRA's policies and procedures. The City Council asked me to work with the Community Relations Department to ascertain whether there were those in Yorkville that would be interested and would utilize these services if offered. I was asked if I could report back by April 11. I will speak more of the discussion on Special Recreation Services with the City Council at the Park Board meeting on Thursday. I am looking for direction from the Park Board. CITY TREASURERS REQUEST City. Treasurer William Powell has requested the ability to view Parks and Recreation Department accounts online on a"read only"basis. He made the same request last year but did not receive a response to his request. Background information is provided in the.form of his written request. I would like to have discussion with the park board before making a recommendation. DRAFT OF FY2006/2007BUDGET I will take questions from the Board concerning the draft of the FY2006/2007 Budget. Provided are budget spreadsheets for park and recreation department funds. Those include Park and Recreation Operations, Park Capital, Land Cash, and Municipal Building Funds. Following discussion I will be seeking the Board's approval of the Park and Recreation Department Budget for FY2006/2007. UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT §'Fo Ilk nrz Policy for requesting a reimbursement for Non-resident portion of the Special Recreation Services The policy is intended to include participants/families members with a disability who are residents of the United City of Yorkville; and desire specialized assistance or services because of the disability; and it is determined that Yorkville Park and Recreation can not provide a similar type of program or the appropriate accommodations.; and requesting reimbursement for all/portion of the non-resident portion of the special recreation services. All the funds for reimbursements are allocated each year based on the fiscal budget, and the amount available may fluctuate -based on 'the amounts received. Reimbursements are only available for residents of the United City of Yorkville. (There may be some arrangements with other community partners or special programs funded through grants, which includes participants outside the United City of Yorkville, call in advance to inquire about the arrangement of the programs you are interested in). The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT awards reimbursements to participants/families who have a disability; i and when the Yorkville Park and Recreation Department does not offer a similar type of program; or it is determined that they can not provide the appropriate accommodations. All requests for reimbursement must be obtained. PRIOR to signing up for the desired services or programs. GENERAL GUIDELINES A request is made per season for a maximum of Z programs, and for only the non-resident portion of the fees. All program fees must be paid by the resident. The following programs and services are excluded from any reimbursement (excluding preschool program, travel trips, vacation type trips, contractual camps or overnight weekend trips). For all requests, staff may require additional information to support the request before an approval is made. i UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Guidelines for requesting a Grant .for financial aid support The Grant request process is intended to include participants /families who need financial assistance in order to take part in the United City of Yorkville Park and Recreation Department recreation and leisure programs only. All the funds for Grants are obtained through donations received from local community groups, individuals or businesses. Each year the amount available may fluctuate based on the amounts received. Grants are only available for residents of the City of Yorkville. (There may be some arrangements with other community partners or special programs funded through grants, which includes participants outside the United City of Yorkville, call in advance to inquire about the arrangement of the programs you are interested in). The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT awards Grants to participants/families who have completed the GRANT APPLICATION PRIOR to the start date of the program. All Grants are j awarded based on the date received. Grants will not be awarded after the program start date without the approval of the Executive Director. GENERAL GRANTS A Grant request is made per season for a maximum of 2 programs, and for 50% of the program fee (excluding preschool program, travel trips, contractual camps, and contractual programs). Preschool School is limited to-10% of the monthly fee. Other arrangements for payment schedules or partial payment programs can be arranged if .needed. All payments must be made at the conclusion of the program season, in order to be eligible for the next registration session. General program Grants are not available for vacation or overnight weekend trips. For all Grant requests, staff may require additional information to support the Grant application before an award is made. All program conduct guidelines must be adhered to while participating with the programs. AWFJ UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT ` Grant Application APMOVED apletely: nt Name: State Zip code rrre Phone: Email: � e $ M� , fkhiE'-' WIT- r.��i: plt �_r MU1501'? Gkµ re's Annual:household Income: # of people supported by this income Does participant receive: Public Aid ( ) DCFS ( ) Green Card # Social Security( ) Unemployment ( ) � F Please explain any extenuating circumstances to consider Programs for which you are requesting a grant. -Limit of 2 programs or special events per season. Preschool programs are limited to 10%per month. Vacation and weekend trips are not eligible for a grant. If a Grant is not awarded, I would like to make partial p a meets Yes ( No Program Grant Program Name Number Fee Amount Requested (limit 50%) The information I have provided is true and correct. I further understand that there are limited available funds, and not every Grant request will be granted. I understand that I may be identified as a recipient,of Grant funds for fund-raising purposes only. Signature Date: i March 15, 2006 Messrs: United City of Yorkville Park Board From William Powell Treasurer Subject: Internet Access to Parks and Recreation Bank Account I wish to explain why I have requested to be included on the bank signature cards for Parks and Recreation. Since becoming Treasurer I have been working with the banks to establish VIEW ONLY Internet access to all City accounts. I have completed this with all accounts except for Parks and Recreation accounts. I have also established a monthly collateralization report, which the banks send to me. Once I can view the monthly balance of all accounts I will be able to tell if City funds are properly collateralized. Ihave also been working on increasing interest received on funds through the use of CD's. I would discuss any CD investment with Dave Mogle to match the need for Land Cash funds with the maturity date of the CD. While both Julie Ciesla and I have access to the monthly statements on paper it would be much simpler to obtain the information on the Internet. Also Internet statements are viewable before the monthly statements are mailed to the City. There are occasions when Julie has a question on the Parks accounts and it would be beneficial to view the account online or with a telephone call to the bank. In order to do the above the bank requires that I be on the signature card. This requires someone who already has signing rights to the account to write a letter to the bank to include me and then prepare new signature cards. Respectfully, William Powell UNITED CITY OF YORKVILLE PROPOSED BUDGET FY 2006-2007 PARKS & RECREATION Proposed 2005-2006 2006-2007 ACCOUNT NUMBER DESCRIPTION Bud et Budget COMMENTS REVENUES 79-000-40-00-3999 CARRY OVER BALANCE 142,356 50,000 HOMETOWN DAYS 0 30,000 79-000-42-00-4270 FEES FOR PROGRAMS 190,700 266,000 incl. Increase in programs and proposed second Pre School 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 13,812 15,000 changed title 79-000-42-00-4281 REECHER BLDG DEPOSITS 4,500 1,500 79-000-42-00-4285 VENDING MACHINE INCOME 650 650 79-000-42-00-4286 RENTAL INCOME 4,000 0 move to city budget 79-000-42-00-4287 PARK RENTAL INCOME 1,000 1,000 79-000-42-00-4288 GOLF OUTING REVENUE 40,160 38,000 79-000-44-00-4400 DONATIONS 15,000 15,000 79-000-44-00-4404 TREE DONATIONS 900 600 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 79-000-46-00-4600 INVESTMENT INCOME 8,500 6,500 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 755,908 1,025,329 TOTAL REVENUES: 1,179,486 1,451,579 PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 300,000 383,107 Two new hires One MWI,One MWII,two promotions and$10,000 for mechanic 79-610-50-00-5136 SALARIES- PART-TIME 45,000 48,000 Additional seasonal 79-610-50-00-5137 SALARIES-OVERTIME 8,000 8,000 79-610-61-00-5320 MASTER PLAN 0 0 79-610-62-00-5405 PARK CONTRACTUAL 15,000 18,000 Additional park land and city grounds to apply herbicide and fertilizer 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 9,000 10,000 79-610-62-00-5417 MAINTENANCE-PARKS 32,000 40,000 Four additional playgrounds 79-610-62-00-5421 WEARING APPAREL 8,000 10,000 Additional employees 79-610-62-00-5434 RENTAL-EQUIPMENT 1,700 1,700 79-610-62-00-5438 CELLULAR TELEPHONE 5,750 5,750 79-610-62-00-5440 LAND DEVELOPER 10,000 10,000 79-610-62-00-5445 LEGAL EXPENSES 10,000 10,000 PARKS EXPENSES 2006-(two new employees)7 for IPRA,2 for NRPA,2 local seminars; increase due to 3 additional staff and 4 staff needing certification or re-certification from the 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBSCRPT 4,500 5,800 USDA. 79-610-64-00-5604 TRAINING AND CONFERENCE 0 0 New line item-combined Professional growth and continuing education Increase as a result of 2 additional staff, NRPA for three staff and 1 staff to 79-610-64-00-5605 TRAVEL EXPENSE 3,000 3,800 mana ement school. 79-610-64-00-5612 CONTINUING EDUCATION 4,2001 4,200 79-610-65-00-5802 JOFIFICE SUPPLIES 3,0001 1,500 Page 1 of 3 UNITED CITY OF YORKVILLE PROPOSED BUDGET FY 2006-2007 PARKS & RECREATION Proposed 2005-2006 2006-2007 ACCOUNT NUMBER DESCRIPTION Bud et Budget COMMENTS 79-610-65-00-5804 OPERATING SUPPLIES 25,000 30,000 79-610-65-00-5812 GASOLINE 3,500 3,500 79-610-65-00-5815 HAND TOOLS 3,000 3,000 79-610-65-00-5824 CHRISTMAS DECORATIONS 7,000 7,000 79-610-65-00-5825 PUBLIC DECORATION 3,000 3,000 79-610-72-00-6500 IMRF PARTICIPANTS 25,070 30,897 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 27,005 33,592 79-610-75-00-7003 OFFICE EQUIPMENT 27,000 6,000 79-610-75-00-7701 FLOWERS/TREES 6,500 7,000 79-610-78-00-9005 MERIT 0 11,053 TOTAL EXPENSES: PARKS 586,225 694,900 RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 255,600 294,226 1 part time to Full Time, 1/2 Dir., PRE SCHOOL SALARIES 0 92,000 moved from Instructor/Contr. incl.in pre school revenue 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUAL 98,000 62,400 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 5,000 3,000 reduce due to in-house 79-650-50-00-5108 CONCESSION STAFF 3,600 4,000 79-650-62-00-5408 MAINTENANCE SUPPLIES 8,000 5,000 reduced due to beecher 79-650-62-00-5409 MAINTENANCE-VEHICLES 1,200 1,200 79-650-62-00-5410_ MAINTENANCE-OFFICE EQUIPMENT 5,500 6,500 increase w/special event advertising/programs 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 2,000 79-650-62-00-5437 TELEPHONE/INTERNET 1,400 1,600 79-650-62-00-5438 CELLULAR TELEPHONE 4,500 6,500 incl. 10 staff and director/2 new for proposed pre school 79-650-62-00-5445 PORTABLE TOILETS 4,500 5,000 surcharge increase, 1 unit increase 79-650-62-00-5603 PUBLISHING/ADVERTISING 25,200 25,700 allows for advertising cost increase/inc. no.s printed RECREATION EXPENSES 79-650-62-00-5605 BOOKS/PUBLICATIONS 750 750 79-650-62-00-5606 BEECHER DEPOSIT REFUND 4,000 1,500 change to Park Deposit Refund 79-650-64-00-5600 DUES 2,700 2,700 NRPA, IPRA staff and Board dues 79-650-64-00-5602 PROFESSIONAL GROWTH/SUBSCRIPT 7,500 0 delete account 79-650-64-00-5604 TRAINING AND CONFERENCE 0 7,500 1 at PDS,7 staff at IPRA,2 staff at NRPA,workshops,sessions 79-650-64-00-5605 TRAVEL EXPENSE 2,500 2,500 79-650-65-00-5802 OFFICE SUPPLIES 6,600 7,000 increase cost of paper and inc.staff 79-650-65-00-5803 PROGRAM EXPENSES 39,185 50,400 incl. Daily supplies for proposed pre school 79-650-65-00-5804 OPERATING SUPPLIES 4,000 4,200 increase due to inc. in office staff and programs 79-650-65-00-5805 RECREATION EQUIPMENT 3,500 8,000 includes start up costs for proposed pre school(4,000) 79-650-65-00-5808 POSTAGE&SHIPPING 6,500 7,200 increase in postage and no.s mailed 79-650-65-00-5812 GASOLINE 1,600 3,600 increase in price/vehicles/staff 79-650-65-00-5826 MILEAGE 1,200 750 Page 2 of 3 UNITED CITY OF YORKVILLE PROPOSED BUDGET FY 2006-2007 PARKS & RECREATION CAPITAL Proposed ACCOUNT 2005-2006 2006-2007 NUMBER DESCRIPTION Bud et Bud et 1COMMENTS REVENUES 22-00040-00-3999 CARRY OVER 65,691 13,100 22-000-49-00-4930 TRANSFER FROM GENERAL FUND 0 150,000 Based on approximately 750 permits,less any projected permits with pre-paid permit 22-000-42-00-4216 PARKS CAPITAL FEE 20,000 26,000 fees 22-000-42-00-4217 PARK CAPTIAL DONATIONS 7,000 0 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 10,000 10,000 F-250 FORD 22-000-42-00-4218 IL CLEAN ENERGY GRANT 0 0 TOTAL REVENUES: 102,691 199,100 EXPENSES PARKS CAPITAL OUTLAY 22-610-75-00-7006 PICK UP TRUCK 60,000 75,000 One replacement and two new vehicles 22-610-75-00-7009 COMPUTER WORKSTATIONS 9,000 1,500 Lap top computure for maintenance staff PARK REDEVELOPMENTS 0 105,000 Cobb Park($45k)and Hiding Spot Park($60k)both originally budgeted FY 05/06 22-610-75-00-7013 PLAYGROUND REPLACEMENT 2,500 0 22-610-75-00-7014 SIGN REPLACEMENTS 4,000 0 22-610-75-00-7015 PARKS EQUIPMENT 7,000 15,000 $5k Utility Trailer//$10k new zero turn 72"Mower 22-610-75-00-7017 RECREATION EQUIPMENT 6,600 2,600 . 22-610-65-00-5800 RESERVE 13,591 0 TOTAL EXPENSES: PARKS 102,6911 199,100 TOTAL FUND REVENUES 102,691 199,100 TOTAL FUND EXPENSES 102,691 199,100 FUND SURPLUS(DEFICIT) 0 0 Page 1 of 1 UNITED CITY OF YORKVILLE PROPOSED BUDGET FY 2006-2007 MUNICIPAL BUILDING Proposed ACCOUNT 2005-2006 2006-2007 NUMBER DESCRIPTION Budget Budget COMMENTS REVENUES CARRY OVER 16-000-40-00-3999 CARRY OVER BALANCE 0 0 Based on approximately 800 permits,less any projected permits with pre-paid 16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 80,000 137,423 permit fees(includes some permits at new municipal bldg fee) 16-000-42-00-4215 BEECHER RENTAL FEE 6,000 12,000 16-000-49-00-4901 TRANSFER FROM GENERAL FUND 102,043 0 TOTAL REVENUES: 188,043 149,423 16-000-62-00-5416 MAINT-GENERAL BLDG&GROUNDS 5,000 5,000 16-000-75-00-7008 ENTRY WAY SIGNS 0 4,000 16-000-75-00-7200 BLDG IMPROV- PARK&REC 10,000 10,000 16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WORKS 10,000 10,000 new gutters,possible more extensive work needed 16-000-75-00-7204 BLDG MAINT-CITY HALL 12,000 12,000 16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 4,000 4,000 16-000-75-00-7209 BEECHER PARKING LOT 41,120 0 16-000-75-00-7206 LANDSCAPING- PUBLIC BUILDINGS 2,000 2,000 16-000-78-00-9009 RESERVE 0 0 TRANSFER TO DEBT SERVICE 103,923 102,423 to fund City Hall Debt Service payment TOTAL EXPENSES: 188,043 149,423 TOTAL FUND REVENUES 188,043 149,423 TOTAL FUND EXPENSES 188,043 149,423 FUND SURPLUS DEFICIT 0 0 Page 1 of 1 UNITED CITY OF YORKVILLE PROPOSED BUDGET FY 2006-2007 LAND CASH Proposed ACCOUNT 2005-2006 2006-2007 NUMBER DESCRIPTION Budget Budget COMMENTS REVENUES 72-000-40-00-3999 CARRY OVER/STARTING BALANCE 650,000 72-000-47-00-4701 GREENBRIAR-LAND CASH 15,498 0 72-000-47-00-4705 COUNTRY HILLS-LAND CASH 30,468 30,825 72-000-47-00-4709 SUNFLOWER-LAND CASH 9,025 0 72-000-47-00-4712 RIVER'S EDGE-LAND CASH 26,840 13,285 72-000-47-00-4717 KYLYN'S CROSSING-LAND CASH 7,065 3,367 72-000-47-00-4722 KYLN'S RIDGE-LAND CASH 41,550 0 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 75,000 49,500 72-000-47-00-4724 THE HIGHLANDS-RAINTREE VILLAGE 29,000 0 72-000-47-00-4725 WINDETTE RIDGE-LAND CASH 50,000 3,006 72-000-47-00-4727 GRAND RESERVE-LAND CASH 290,000 0 72-000-47-00-4731 MONTALBANO HOMES LAND CASH 10,620 5,256 Longford Lakes 72-000-47-00-4734 WHISPERING MEADOWS- Kimball Hill 17,735 41,868 72-000-47-00-4735 PRAIRIE MEADOWS- Menards Res. 0 505,992 72-000-47-00-4737 Caledonia 7,672 172,000 72-000-47-00-4738 Autumn Creek 314,065 85,765 Prepaid 72-000-47-00-4736 Serer Stene BRIARWOOD 41,340 113,043 72-000-47-00-4739 W nstone Townhomes 24,216 8,567 72-000-47-00-4740 Villas at the Preserve 72,839 90,008 2005- 1/2 due at final plat BAILEY MEADOWS 0 60,833 BLACKBERRY WOODS 0 19,800 CORNEILS CROSSING 0 40,590 HUDSON LAKES 0 28,449 PRESTWICK 0 76,303 WESTBURY 0 62,414 WESTHAVEN 0 70,338 WILLMAN 0 39,600 72-000-47-00-4700 OSLAD GRANT 320,000 362,000 2005 OSLAD Grant for Whispering Meadows TOTAL CONTRIBUTIONS 2,032,933 1,882,809 EXPENSES 72-000-75-00-7201 RIVERFRONT EADUR BUILDING IMPROV. 0 60,000 Rehab the garage portion of the building for proggram space 72-000-75-00-7300 GREENBRIAR 20,000 0 CALEDONIA 0 172,000 Design/Construction 72-000-75-00-7304 SUNFLOWER 145,000 0 72-000-75-00-7308 Rivers Edge Park#II 50,000 0 72-000-75-00-7311 CANNONBALL ESTATES/KYLYNS 229,000 0 OSLAD$120k $11 K to GF Transfer Page 1 of 2 UNITED CITY OF YORKVILLE PROPOSED BUDGET FY 2006-2007 LAND CASH Proposed ACCOUNT 2005-2006 2006-2007 NUMBER DESCRIPTION Budget Budget COMMENTS 72-000-75-00-7317 HEARTLAND CIRCLE 6,000 4,000 Design only 72-000-75-00-7324 TOWN SQUARE 10,000 4,000 Design only 72-000-78-00-9009 RESERVE 419,433 212,809 72-000-75-00-7327 GRANDE RESERVE PARK DEVELOPMENT 465,500 0 72-000-75-00-7328 PRAIRIE MEADOWS- Menards Res. 70,000 6,000 2006 OSLAD Grant Applacation(Conceptual Design Only) 72-000-75-00-7700 PARKS MAINTENANCE FACILITY 500,000 500,000 72-000-75-00-7331 WINDETT RIDGE 65,000 4,000 Design only 72-000-75-00-7330 WHISPERING MEADOWS- Kimball Hill 5,000 724,000 Design/Construction RAINTREE VILLAGE 0 80,000 75000 for tot lot design and construction and 5000 for design of school/park site 72-000-99-00-9901 TRANSFER TO GENERAL FUND 48,000 16,000 To fund portion of Park Designer HOOVER HOLDING COSTS 0 100,000 TOTAL EXPENSES: 2,032,933 1,882,809 TOTAL FUND REVENUES 2,032,933 1,882,809 TOTAL FUND EXPENSES 2,032,9331 1,882 809 FUND SURPLUS DEFICIT 01 0 Page 2 of 2 i MEMORANDUM TO: Park Board FROM: Dave Mogle,Executive Director Scott Sleezer, Supt. of Parks RE: New Business DATE: March 23, 2006 SCOPE OF SERVICE FOR PRAIRIE MEADOWS (MENARD PARK SITE) (2006 OSLAD APPLICATION) Agreement between the United City of Yorkville and Schoppe Design for the conceptual design and grant administration phase. The conceptual design phase includes the program phase, research and analysis phase, concept phase and the preliminary plan phase,the cost for this is $10,500.00. The grant administration phase involves necessary attachments for the OSLAD grant application and costs $3,000.00. Following Board review and comment, staff recommends approval and moving it forward to the Committee of the Whole for review? SCOPE OF SERVICE FOR RAIN TREE PARK SITE Agreement between the United City of Yorkville and Schoppe Design for the conceptual designs for both sites and construction documents for park one adjacent to the clubhouse. The conceptual design phase includes the program phase,research and analysis.phase, concept phase and the preliminary plan phase. The cost for both park sites conceptual design phase is $7,500.00. The cost for park one construction document phase is $6,000.00. Following Board review and comment, staff recommends approval and moving it forward to the Committee of the Whole for review? PARK NAMING LETTER There has been a request for naming a park in someone's honor. The request is included as background information. Staff recommends not approving the request because it does not meet the criteria. CONSIDERATION OF BOARD RETREAT Dave would like to consider doing a Board Retreat(or Planning Session)together if we can coordinate it with all our busy schedules. With a new Director it would be an opportune time to review our mission as a park and recreation department, identify future oriented issues, prioritize, and set some strategies and goals. It could work well utilizing a Friday night/Saturday morning or a Saturday morning/Saturday afternoon. It could be done locally or we could rent an appropriate space in an out of town facility. We would like to get the Board's comments and direction on this. NEIGHBOR CONCERN/REQUEST REGIONAL BALL FIELDS One of the adjacent home owners has raised a few concerns about the regional ball field area. The first concern is the parking lot is close to her property and there will be a lot of headlights shining in the back of her house. People are also using the parking lot to meet late at night or early in the morning and she is uneasy having people hang around. Her second concern is that people are bothering her horses and trying to feed them. Another problem is that the contractor graded and seeded areas of her property where she wanted to have high standing weeds as a buffer to her property. The contractor also removed the survey stakes on the corners of her property. Scott explained to the home owner that we did need to move the parking lot a little closer to her property in order to fit the ball fields above the one hundred year flood. The overall distance we moved them was not more than ten or fifteen feet. Scott also explained to her that over time we would be adding landscaping between the parking lot and all of adjacent home owners properties to help screen them. Scott also informed her that if people were hanging around the area that she could call the police. As for people bothering her horses we could install signage and the landscaping would help this also. Scott told her that he would talk to the contractor about restoring her weeds with a native grass mix and that he would ask the contractor if they would put the corner markers back in. After they were through talking it seemed that Scott might not be satisfying her so he asked her what she would like to see happen. She told Scott she would like an eight foot high stockade fence installed around her property. Scott informed her that he would look into it and bring it to the Board's attention. An eight foot high stockade fence would cost around twenty five dollars per foot. We would estimate she has four hundred feet or more of property that would need fence not to mention the other property owners that are also adjacent to the park site. We are looking for direction from the Board. Schoppe Design Associates, Inc. Landscape Architecture and Land Planning 126 S. Main St. Ph. (630) 551-3355 Oswego, IL 60543 Fax(630) 551-3639 PROFESSIONAL SERVICE AGREEMENT between SCHOPPE DESIGN ASSOCIATES,INC.(SDA) 126 SOUTH MAIN STREET OSWEGO,IL 60543 and CITY OF YORKVILLE(COY) PARK AND RECREATION DEPARTMENT 800 GAME FARM ROAD YORKVILLE,IL 60560 March 14,2006 PART ONE—PROJECT DESCRIPTION Name: Menards Property.Park Location: Yorkville,IL Scope: Program phase through construction documentation phase,grant administration phase, and contract administration phase services for site and landscape improvements associated with development of approximately two acre park. Budget: $400,000 based on current contractor installed costs Client Representative: Dave Mogle,Executive Director of Parks and Recreation Project Principal: Mike Schoppe Project Manager: Mark Harrison Pagel of6 PART TWO—BASIC SERVICES Program Phase: We have conducted a kick-off meeting with you and other design team members to identify: a. Goals and objectives b. Schedule and milestones c. Participants d. Design program e. Budget parameters f. Grantor(Funding Agency)Requirements g. Playground Equipment,swings and thematic functional design program h. Other administrative matters Research and Analysis: Using information gathered during the Program Phase, SDA will: 1. Inventory readily available existing data including: a. Physical site information such as: 1. Utilities 2. As-built topographic and boundary survey as provided by COY. 3. Existing vegetation 2. Visit and photograph the site and surrounding areas to become acquainted with: a. Apparent physical conditions b. Pedestrian and vehicular circulation patterns c. Existing conditions and views d. Existing drainage pattern e. Existing vegetation 3. Conduct research into various manufacturer's products and related costs,procure,scan and/or download images to be used in subsequent phases of our work. Concept Phase: Using the information gathered during the program phase and the research and analysis phase, SDA will: 1. Prepare one schematic design.illustrating the scale,type,and organization of the proposed site and landscape improvements. Items which will be considered for development in the schematic plans will be: a. Contouring and landforms b. Playground(Fire House theme) c. Water feature/sprayground features which are interactive(activated by user)* d. Water supply and/or circulation system for water features e. Colored/special pavement around water features *SDA scope of services relative to the water features/sprayground is based upon a self-contained water supply/pump/electrical/circulation system which drains into the subsurface storm drainage system.Any engineering, if necessary,to be performed by the manufacturer. Page 2 of 6 f. Lighted flagpole g. Overhead fabric structure or simple shelter h. Benches and lighting i. Plantings,turf,and/or naturalized vegetation 2. Prepare a concept level cost opinion of our schematic design using our generic system costs and an appropriate construction contingency. 3. Review schematic design and cost information with COY(one meeting included). Preliminary Plan Phase: Based upon the schematic design and cost information,and upon input from COY,we will: 1. Refine the schematic design plan into one preliminary design plan. 2. Gather,produce and process illustrative photographs and drawings to be incorporated into the preliminary plan. 3. Prepare updated opinion of probable construction costs. 4. Submit preliminary design plan to COY for Park Board review. 5. Attend Park Board meeting to review the schematic design plan(one meeting included). 6. Revise the preliminary design plan and opinion of probable construction costs per COY comments, and submit to you for approval Construction Document Phase: Based upon the approved preliminary design plan,and upon our research and analysis,SDA will: 1. Prepare a request for proposals for playground equipment,the water features and overhead fabric structure or shelter. COY will receive and answer supplier's questions,will select Manufacturers' equipment based upon the proposals submitted,and will provide to SDA approved equipment plans and specifications ready to be included in the Construction Documents 2. Incorporate Park Board and public comments,and the selected playground equipment,water features, structure or shelter and will finalize the design, layout,materials,size,horizontal control and vertical control for those items which you have authorized for construction including those items listed in the concept phase above. 3. Document the finalized design on AutoCAD base sheets. 4. Prepare updated estimates of probable construction costs including an appropriate construction contingency. 5. Review drawings and supporting information with COY at 50%and 90%completion(2 meetings included). 6. Revise drawings and supportive information,incorporate COY comments,and submit to you for approval. Page 3 of 6 7. Following COY approval, SDA will prepare appropriate copies of plans and specifications for general contractors and deliver them to you for your distribution to bidders. Grant Administration Phase 1. Based upon the approved Preliminary Site Development Plan,we will prepare the following exhibits for an O.S.L.A.D./L.A.W.C.F. grant application to the Illinois Dept.of Natural Resources including: a. Attachment A-1: Assistance with verbiage for your narrative statement b. Attachment A-2: Location map c. Attachment A-3: Site development plan d. Attachment A-3b:Playground and water features plan drawings e. Attachment A-4: Site premise plat f. Attachment A-7: F.E.M.A. flood map for the project area 2. Review exhibits with you and revise plans once per your input. 3. We will submit the drawings,including playground equipment and technical specifications with the granting agency(Illinois Dept. of Natural Resources). Contract Administration Phase Following your approval of the construction documents and specifications and as authorized by Executive Director of Parks and Recreation,SDA will: 1. Correspond with and answer incidental questions from contractors and material suppliers regarding our documents as directed by you. 2. Review bids and make recommendations as directed by you. 3. Attend Park Board and City Council meeting to discuss bids. 4. Conduct a pre-construction meeting with the contractor. 5. Observe the work as directed by you,to become familiarized with the progress and quality of the work and determine if the work is generally in conformance with the contract documents(3 site visits estimated). 6. Keep you informed about the progress and quality of the contractor's work by communicating our observations in writing to both parties. 7. Issue recommendations regarding the general conformance of shop drawings,product data and material samples submitted by the contractor,to the design intent expressed in the Contract Documents. 8. Review the Contractors request of acceptance of substantially and finally completed work including preparation of punch list. Additional Services We may provide additional services that are not included in the Basic Services,such as,but not limited to: 1. Revisions to previously-completed and approved phases of our services. Page 4 of 6 2. Meetings with you or presentation to other parties not specified in the Basic Services. 3. Detailed quantity estimates and/or construction cost opinions using data or format other than our own. 4. Detailed written summaries of our work or our recommendations. 5. Services required due to the discovery of concealed conditions,actions,or other circumstances beyond our control. 6. Modifications or revisions beyond those specified in the Basic Services. If circumstances arise during our performance of the Basic Services,which we believe requires additional services, we will promptly notify you about the nature,extent and probable additional cost of the additional services and perform only such additional services following your written authorizations. PART THREE—COMPENSATION AND PAYMENT Basic Services: You agree to compensate us for the services described in Part Two of this Agreement as follows: Program Phase through Preliminary Plan Phase.................................... Fixed Fee$ 10,500 Construction Document Phase...............................I.................. Fixed Fee$ 17,000 Grant Administration Phase.................................................... Fixed Fee$ 3,000 Total............................................................................... Fixed Fee$30,500 Contract Administration Phase (When requested by Executive Director of Parks and Recreation)........ Hourly(approx. $3,000) Additional Services: You agree to compensate us for additional services as described in this agreement at our standard rates as outlined in our consultant agreement with the City of Yorkville. Expenses: You agree to compensate us, in addition to the fees,for the following out of pocket expenses: Printing Services and Courier Service.............................. Cost plus 15% Payment: Invoices: Each month,we will provide invoices that describe the invoice period,the services rendered,fees and expenses due. Invoices for hourly fees will describe the tasks,hours,and hourly rates for the service completed. Payments will be due 30 days from date of invoice. We reserve the right to suspend our services if you have unpaid invoices over 60 days old. Page 5 of 6 PART FOUR—ADDITIONAL CONDITIONS Credit You agree to give us proper credit for our professional services in your official communications,published articles, and temporary project identification signage. Client Responsibilities COY will provide the following information to SDA before proceeding with the Research and Analysis Phase: 1. AutoCAD compatible file of a recent(as-built)survey including: a. Property lines and corners. b. Contour lines at one foot intervals. c. Existing walks and pavement lines along adjacent streets. d. Existing street lights adjacent to properly. e. Location of underground utilities in or adjacent to property. f. Rim and invert elevations of storm sewer structure in and adjacent to property. g. Electrical primary and secondary locations and capacities for overhead and/or underground lines and transformers,on site and adjacent to the site. h. Soil borings. 2. Boundary showing property lines,dimensions and easements Construction Phase Limitations SDA will not supervise,direct,or control the Contractor's work. We have no authority or responsibility for the methods,techniques,or sequencing of construction,or for the safety or welfare of the Contractor's forces. Accordingly, we do not guarantee the performance of the contractor. Certification or other opinions of the contractor's work will be based on our periodic observations and data supplied to us by the contractor. You acknowledge that we will not make continuous or exhaustive observations of the work and that our recommendations for preliminary acceptance of partially or substantially completed work,and do not assure the final acceptance of work,which may subsequently be found to be defective. Cost and Quantity Opinion We estimate certain quantity and/or costs for your convenience. The contractor is responsible for determining actual quantities and providing sufficient labor,services,equipment,and materials to complete the work as drawn and specified. PART FIVE—ACCEPTANCE Please indicate your acceptance of this Agreement by signing and returning both originals to us. A countersigned agreement will be returned to you. This proposal may be modified or withdrawn unless executed within 30 days. Accepted by: Date: Dave Mogle,Executive Director of Parks and Recreation Accepted by: Date: Mike Schoppe, Schoppe Design Associates,Inc. Page 6 of 6 Schoppe Design Associates, Znc. Landscape Architecture and Land Planning 126 S. Main St. Ph. (630) 551-3355 Oswego, IL 60543 Fax(630) 551-3639 PROFESSIONAL SERVICE AGREEMENT between SCHOPPE DESIGN ASSOCIATES,INC.(SDA) 126 SOUTH MAIN STREET OSWEGO,IL 60543 and CITY OF YORKVILLE(COY) PARK AND RECREATION DEPARTMENT 800 GAME FARM ROAD YORKVILLE,IL 60560 March 14,2006 PART ONE—PROJECT DESCRIPTION Name: Raintree Park I(Parcel 10 park)and Raintree Park II(Unit 2 park) Location: Yorkville,IL Scope: Program phase through construction documentation phase, and contract administration phase services for site and landscape improvements associated with development of two parks of approximately 2 acres and 7 acres respectively. Our understanding is that both parks are to be designed and will have construction implemented as one package. SDA Scope of Services and Fees is based upon this premises. Budget: $300,000 based on current contractor installed costs(approximately$75,000 for Park I and approximately$225,000 for Park II) Client Representative: Dave Mogle,Executive Director of Parks and Recreation Project Principal: Mike Schoppe Project Manager: Mark Harrison Page 1 of 6 PART TWO—BASIC SERVICES Program Phase: We have conducted a kick-off meeting with you and other design team members to identify: a. Goals and objectives b. Schedule and milestones c. Participants d. Design program e. Budget parameters f. Playground Equipment,swings and thematic functional design program g. Other administrative matters Research and Analysis: Using information gathered during the Program Phase,SDA will: 1. Inventory readily available existing data including: a. Physical site information such as: I. Utilities 2. As-built topographic and boundary survey as provided by COY. 3. Existing vegetation 2. Visit and photograph the site and surrounding areas to become acquainted with: a. Apparent physical conditions b. Pedestrian and vehicular circulation patterns c. Existing conditions and views d. Existing drainage pattern e. Existing vegetation 3. Conduct research into various manufacturer's products and related costs,procure,scan and/or download images to be used in subsequent phases of our work. Concept Phase: Using the information gathered during the program phase and the research and analysis phase, SDA will: 1. Prepare one schematic design for each park site illustrating the scale,type,and organization of the proposed site and landscape improvements. Items which will be considered for development in the schematic plans will be: a. Contouring and landforms b. Playground for 2—5 year olds and 5— 12 year olds c. Skate park features(independent,free standing) d. Basketball e. Soccer,if space permits f. Park lights g. Benches and lighting h. Plantings,turf,and/or naturalized vegetation Page 2 of 6 2. Prepare a concept level cost opinion of our schematic design using our generic system costs and an appropriate construction contingency. 3. Review schematic design and cost information with COY(one meeting included). 4. Revise the schematic design and cost information. 5. Present the revised schematic design and cost estimate to the Park Board in a"workshop"format in order to gain their input regarding the General Treatment of each site and of the relative allocation of budget funds for each site. Preliminary Plan Phase: Based upon the schematic design and cost information,and upon input from COY,we will: 1. Refine the schematic design plan into one preliminary design plan. 2. Gather,produce and process illustrative photographs and drawings to be incorporated into the preliminary plan. 3. Prepare updated opinion of probable construction costs. 4. Submit preliminary design plan to COY for Park Board review. 5. Attend Park Board meeting to review the schematic design plan(one meeting included). 6. Revise the preliminary design plan and opinion of probable construction costs per COY comments, and submit to you for approval Construction Document Phase: Based upon the approved preliminary design plan,and upon our research and analysis, SDA will: 1. Prepare a request for proposals for playground equipment,and other related site features. COY will receive and answer supplier's questions,will select Manufacturers'equipment based upon the proposals submitted,and will provide to SDA approved equipment plans and specifications ready to be included in the Construction Documents 2. Incorporate Park Board and public comments,and the selected playground equipment, and other related site features and will finalize the design,layout,materials,size,horizontal control and vertical control for those items which you have authorized for construction including those items listed in the concept phase above. 3. Document the finalized design on AutoCAD base sheets. 4. Prepare updated estimates of probable construction costs including an appropriate construction contingency. 5. Review drawings and supporting information with COY at 50%and 90%completion(2 meetings included). 6. Revise drawings and supportive information, incorporate COY comments,and submit to you for approval. Page 3 of 6 7. Following COY approval, SDA will prepare appropriate copies of plans and specifications for general contractors and deliver them to you for your distribution to bidders. Contract Administration Phase Following your approval of the construction documents and specifications and as authorized by Executive Director of Parks and Recreation, SDA will: 1. Correspond with and answer incidental questions from contractors and material suppliers regarding our documents as directed by you. 2. Review bids and make recommendations as directed by you. 3. Attend Park Board and City Council meeting to discuss bids. 4. Conduct a pre-construction meeting with the contractor. 5. Observe the work as directed by you,to become familiarized with the progress and quality of the work and determine if the work is generally in conformance with the contract documents(3 site visits estimated). 6. Keep you informed about the progress and quality of the contractor's work by communicating our observations in writing to both parties. 7. Issue recommendations regarding the general conformance of shop drawings,product data and material samples submitted by the contractor,to the design intent expressed in the Contract Documents. 8. Review the Contractors request of acceptance of substantially and finally completed work including preparation of punch list. Additional Services We may provide additional services that are not included in the Basic Services,such as,but not limited to: 1. Revisions to previously-completed and approved phases of our services. 2. Meetings with you or presentation to other parties not specified in the Basic Services. 3. Detailed quantity estimates and/or construction cost opinions using data or format other than our own. 4. Detailed written summaries of our work or our recommendations. 5. Services required due to the discovery of concealed conditions,actions,or other circumstances beyond our control. 6. Modifications or revisions beyond those specified in the Basic Services. If circumstances arise during our performance of the Basic Services,which we believe requires additional services, we will promptly notify you about the nature,extent and probable additional cost of the additional services and perform only such additional services following your written authorizations. i Page 4 of 6 PART THREE-COMPENSATION AND PAYMENT Basic Services: You agree to compensate us for the services described in Part Two of this Agreement as follows: Program Phase through Preliminary Plan Phase(Park I and II)............ Fixed Fee$ 7,500 Construction Document Phase—Park I..................................... Fixed Fee$ 6,000 Total.............................................................................. Fixed Fee$13,500 Contract Administration Phase (When requested by Executive Director of Parks and Recreation)....... Hourly(approx. $3,000) Additional Services: You agree to compensate us for additional services as described in this agreement at our standard rates as outlined in our consultant agreement with the City of Yorkville. Expenses: You agree to compensate us,in addition to the fees,for the following out of pocket expenses: Printing Services and Courier Service.............................. Cost plus 15% Payment: Invoices: Each month,we will provide invoices that describe the invoice period,the services rendered,fees and expenses due. Invoices for hourly fees will describe the tasks,hours,and hourly rates for the service completed. Payments will be due 30 days from date of invoice. We reserve the right to suspend our services if you have unpaid invoices over 60 days old. PART FOUR—ADDITIONAL CONDITIONS Credit You agree to give us proper credit for our professional services in your official communications,published articles, and temporary project identification signage. Client Responsibilities COY will provide the following information to SDA before proceeding with the Research and Analysis Phase: 1. AutoCAD compatible file of a recent(as-built)survey including: a. Property lines and corners. b. Contour lines at one foot intervals. c. Existing walks and pavement lines along adjacent streets. d. Existing street lights adjacent to properly. e. Location of underground utilities in or adjacent to property. Page 5 of 6 f Rim and invert elevations of storm sewer structure in and adjacent to property. g. Electrical primary and secondary locations and capacities for overhead and/or underground lines and transformers,on site and adjacent to the site. h. Soil borings. 2. Boundary showing property lines,dimensions and easements Construction Phase Limitations SDA will not supervise,direct,or control the Contractor's work. We have no authority or responsibility for the methods,techniques,or sequencing of construction,or for the safety or welfare of the Contractor's forces. Accordingly,we do not guarantee the performance of the contractor. Certification or other opinions of the contractor's work will be based on our periodic observations and data supplied to us by the contractor. You acknowledge that we will not make continuous or exhaustive observations of the work and that our recommendations for preliminary acceptance of partially or substantially completed work,and do not assure the final acceptance of work,which may subsequently be found to be defective. Cost and Quantity Opinion We estimate certain quantity and/or costs for your convenience. The contractor is responsible for determining actual quantities and providing sufficient labor,services,equipment,and materials to complete the work as drawn and specified. PART FIVE—ACCEPTANCE Please indicate your acceptance of this Agreement by signing and returning both originals to us. A countersigned agreement will be returned to you. This proposal may be modified or withdrawn unless executed within 30 days. Accepted by: Date: Dave Mogle,Executive Director of Parks and Recreation Accepted by: Date: Mike Schoppe, Schoppe Design Associates,Inc. Page 6 of 6 r ' . R mmlon �+ p.v�.ii�P4cnr.isja„ Y41€�C�tM$ �'��$ � � �Og c-atto Fmm ft. yon O&*,It_.. e?0-553.430 630.5514MOM b u�i1;�C2krr�t+i +�.,q�• O?Fcc 3D71 E I+Jdkwgn S"et Yark.&,IL i O$M PARK NAMNG APPMATIOR F�c#�ot7+�omp ��rtcat� FI z E L• -�`��2 5� �✓ «�. .�.- Addrm of porson cmtmng appliw(lon '7 G✓. <5- 0 2 A' PttC+ti hfis�C rrbt:�� - �G Dl' ,wG* P^tnr dc#,G, if-Yrty to be Gon$Wotsd fw paminW peaty explast why thiS TOM ShOUM be c5"S'dered dNt,brteP sAts o vc-R If t x ng 9 Xwjon Plow vets tb3t Me par= at hkr. 11OW" dkito turvwing (aM*lf tmo bean + par.m Cad Phone Number�� ..-....� tJ.�tt�Cuntacted; ayFwhom: — —-�—� - ...i.<...a�..u.J .».....••rr.......•..•.........•..r•--•..••.N Maaw..•.•ti�a_.uw.•T..�aa..—.r vt....a..•.•..�••.a••.•u.r.--• Rbatp) vt"i w t►y StefY 3chuijob for P:iti{E 000 Rel*)M' !]ate:-- _ CKV Col7dKIE tktta: for,• C?ctfYt tiQR—_ tfome on signsw -- lGiNilioo of Part, FadlstV.Bu*Jing. Page 2 of 3 ltfl f�� /)'7y 1r A//VJ c � 7'6 803 !�I> 2, /� � Cf. Tr-r Ted r� �rys p ems✓ �G U C [-f /� Cd � N �' '/�� P X o /2 l ill L? _p r /9 �� U S rJ u S Q a v ie av / j?)1151611-- All C �- � 7 !✓ 17 t! /� G. ` Lt/C-'Gs� S :`rte Y u /- Z- P /6) r7-4 s AJ 61 Re- S (PO ✓ l 5 G' d /�dv � S Parks Department Quarterly Report 1 st Quarter January 2006 through March 2006 Cross Department Spj2port. • Assisted Street Department with snow removal. • Assisted recreation department with Polar Plunge. • Assisted Administration in removing and replacing appliances at the Beecher Center. Professional Development • All staff attended Illinois Park&Recreation Association conference in Chicago. Athletic Field Division. • Constructed new 6x6 shed at Fox Hill East. • Performing annual field startup maintenance. This includes: edging, setting the bases and pitching rubbers, adding additional clay,turface, and Ag lime, and leveling the infield. • Set up fields for spring soccer. Beautification Division. • Started spring cleanup and pruning. • Trash removal and pickup twice per week. • Assisted other park divisions. • Preformed maintenance and repairs on all divisional equipment. Playground Division. • Preformed safety audit on Sunflower and Cannonball Estates parks. • Preformed weekly safety inspections on all playgrounds. • Installed 420 cubic yards of safety surfacing at Beecher, Fox Hill, Sleezer, Cobb, and Gilbert parks. • Installed safety surfacing at Cannonball Estates Park. • Assisted other park divisions. • Preformed maintenance and repairs on all divisional equipment. Turf Division. • Started rolling turf areas. • Assisted other park divisions. • Preformed maintenance and repairs on divisional equipment. Administration. • Oversee development of parks and land procurement. • Grant application and administration including traveling to Springfield. • Prepare budget for 2006-07 • Updated Youth Baseball agreement. • Meet with other department for planning purposes. Upcoming Projects. • Landscaping Cannonball Estates Park(In House). • Hiring seasonal staff. • Park D development. el I ea AU 5 500 1 "Eor.the first time in. his;life, he lold us he fit in. And.they,just-snatched it-away.". Diana Lento Rzedy, Dylan-Riedy's mother How. - nluc 0,esis c 1 , ::: : nee 3 Y� f ro x ! r < MARIANNE MATHER./STAFF PHOTOGRAPHER grlarr Riedy 8,tnes:to pay attention after fiis teacher told hW to sit still dunng:�cl�ss`�at Circle C66r 9lementary..,School in Yorkville.Dylan has a tinge of emotional and behanoral prolilemsthat sometimes disrupt his class: Yorkville ra Ies with h h cost of s ecial needs � .ro grams g p p g p p By Heather Gillers doesnotbelongto'tlieFoxValleySpecialRec Aaimited budget `reation Association (FVSRA) which runs STAFF waiTER The.reasons for drafting the policy were Waubonsie Chiefs.So,sending Dylan to camp:.. economic,said Park Board President Chris YORKVILLt—Last year,'Dylan-Riedy cost about three times the regular tuition,`.Rollins.Contracting with.an'outside-.camp had the bestsummer of his life:, $2;100 instead of$700.The-Yorkville —can.be'.e' expensive. The 8-year old,who suffers from a range and Recreation Department paid the$1;400` When.it agreed to:pay.$1,400 fdr Dylan to of emotional and behavioral disorders,at- difference. attend Waubonsie Chiefs,the parks depart- tended atwo=month.pro'grarn for special= They wont do that this summer.Shortly. zrient devoted-most of its$1,646 in special- needs Adds'," after reimbursing Dylan s family,the Park , needs grant monoy.to one child. At Camp Waubonsie;.Chiefs;for the first Board'drafted'apolicy againstpay1figforon We don'thaveunluriitedresources;'Rol- time,Dylan didn t talk;l tick.He didn t=hurt; side;programs.,; h6wn as contractual'camps_- _.lins said.Unlike a park district,the Yorkville- ;otherkids He'd<frnally"found a'place-lie felt' •Those`include Yorkville- au Chiefs Parks and Recreation Department does riot comfortable., withahe>help ofYorkville tax "Eor.the first time.in his;life;he told us he;; payers : fit in,"said Dylan's mother,:=Diana;Lento °Yorkville,unlike mostarea communities, Riedy "And theyJust snatched it away" •;t Turn to CHILD,A2 . R selor to supervise everyfour stu- dents,Dylan flourished. -"He's not a happy person," FrompageAl said Lento-Riedy. "He's not a smiley person," But everyday `collect taxes,It relies on funding she picked him up from Waubon fromthecityandroutinelymakes sie Chiefs —at-the regular dis- tougirbudgetary decisions about missal time-- he was grinning. how to benefit the greatest num- Under the Americans with ber of Yorkville residents,what Disabilities Act,the Yorkville ever their needs. 'parks.department must offer, For example,Rollins said, a. one-on-one attention to any child j proposal for a baseball program with a documented need.But it that enrolls 700 or 800 people has no obligation to help pay for will b e favored over a request for special programs,like Waubon- . a horseback-riding class or an sie Chiefs, which Nagle said Olympic-size pool. sometimes can benefit children "We can make five people very more than attending a nonspe- happy,"he said,but at great ex cialized camp where they are pense. shadowed by'aides. Rollins acknowledged that Ci Council has final say children with special needs cost more,almost by definition,than Swithin said the number of other parks department clients. disabled kids served by the' He knew of no applicants who parks department is too lowfor4:. had been turned away because Yorkville to justify the cost of f.. of Dylan's tuition payment.. membership in FVSRA,which: However,Recreation Superm- serves about 1,500 people in the tendent Sue Swithiri said that St. Charles, Geneva, Batavia,. now,with more than two months Sugar Grove,Oswegoland and until new funds are allocated, Fox Valley park districts. . there is no special-needs grant Nor can she rationalize moneyleft. spending the department's Meeting needs small,sum-of special-need ` s ` money on expensive contrac- The choice not to,pay for con- tual camps. tractual camps."iscertainlytheir Lento-Riedy and others.said.',- prerogative,"FV�SRA`Director they planned to broach the pol Carolyn Nagle said of the'Park. icy against those.camps Board."It's just that it's unfortu- Park Board meeting tonight �. nateforthosefamilieswhomight The meeting was canceled aate ` :. x .: not be able to have:::their needs• Wednesday. met" But deciding how much.t6 sy Lento-Riedy didn't want spend on special-needs kids u1 li: Dylan's disabilities,which are ,timately falls to the City Coup._: behavioral and emotional in na cil,`which controls the parks�t ture,made public..But the child's department budget. � u actions speak for themselves. Aldermen recently listed,vex Two summers ago,Dylan at' panding programs for.citizens tended a YMCA camp geared with disabilities"'as one o#tYier toward kids without special' priorities for 2006.Tleyhaye � needs.The laid-back summer, chancetofollowthroughonthat schedule so frustrated the trou- when they approve next year's bled 8-year-61d that he wanted' parks budget,which goes mto` out.He knewhe'd get sent home - effect May I.' early for hitting a counselor.So "If...the city.says`.Iere's an} he did.Every day.' other$5,000;:Have atit; Wei. At Waubonsie Chiefs;where can help people,"Swrthm sai f[ d.. ti f .,ys activities are tightly structured Rightnow,11;:she Saida I don:t : and there is one certified eoun have that funding source's „ = P • I�e4 3 ? z —.'.- ., ,"'__ l 1 } :t r, � u il e ar - s c .� �f gg ryt .iy v b �T d - ,-.'0.''"_ r. ." ms or e isa ro ra � , . k ' e ¢,1 } 2 "i t s. }�s + ' 3. i number of people who suriply don f Yorkville chools, according to tuition for one�area child to after By Neather tillers ' ' know about(the possibiht 'of spe state recur s Another 22Yorkville F�SRA,c mp Vier Davis'22 e STAFF WRITER r cial needs programming),",said residents seek help from;the Au= ents to r quest that kind of a « 5 •� f YORKVILLE The city could ..-Mayor Art Prochaska, x.It d lie r6-fabasec Association for Indi- awardiilg it would�cost the cis become,afriendlierplaceforpeo goodtohearfromthecommunity vidualDeveloprrient;whichserves nearly as rnucl as ioinir ple withd sabihhes ifaldermen ap- =Who,is ouf there that would , people with physical and develops =FVShRA Y I i `' prove"a plan discussed this week ovant to use it mental disabihtaes r . ould, orkvill choose to io to join the Fox Valley Special Red-' `s ' "There'd a pt of(FVSRA) stuff said FVSRA Director"Carols reation Association(F,,VSRA). Need for services th6ed like to sign up for,"saidTerri` Nagle, it could da�sb by raise Tlie association,runs sports and ::Debbie:Soles is the kind of per- Davis,wfio'runs the association's' taxes slightly,costuig the owner arts rograms for about 1,500 chil son the City Council wants to hear Yorkville br`anch: They can t af- a$250;000home xoughly$32 ext p.. f i annually Once Yorkville'creat dren and adults with physicals,a from Her;family;moved firom Au, ford it right now , : that tax;residents'could enroll' velopmental=,and behavioral rota to Yorkvilleewhe- Soles disabilities who live,in the St daughter who suffers from Atten ,benefit; . cheaper FSRAprograins lip rie Charles;Geneva,Batavia;Sugar tion DeficitHyp"erachvify.Disor Thecostof)iVSRAprograms-x year;and they could depend Grove,OswegolandandFoXValley der, wss6 The girl;who takes which include team sports,swim s "FVSRAbusestofransportthem park'districts r medication for her condition and mmg,bowling,aims and:crafts and .;act pities 4 ;s n For people living in other areas, receives special help in school,had computers classes .. can be pr o-, Nagle said it might even be pi where aaxes'.,d' I not support 'atfended;FVSRA sdmmer camps hibihve ,outsiders Eightweeksof sable fo begm�offering some f FVSRA,the cost ofprograms dou- and special event`s since stie was a summer camp costs about$7,00 for vices before t (e city;paid;; �'' SRAbound -somethu g she managed to do ;blesortriples : toddler:But in drkvk1l6,Soles achildhvuigvmthmF Only last week,Yorkville Parks "could fihd no`programs that met cries F ra:Yorkvnl0 child,the same Sugar'Grove and'.Oswego E and Recreation`Department offi- ; her daughter's needs 7 K:# program costs$2100 theXfirst joined cials said they could notjustify he "If she`had a program here Aldermen must now; decide Should that hap0en,Soles st '''''s estimated$32,000 costof FVSRA that allowed her to participate in whether„paying.fora $32,000 pees her_r.wou do t be-the on membershi' because,onR"li- d- sports actavities,and social active FVSRA member"ship is the mos a m ily c a�pg ng its`summ r, . ' fuloffami I'-"' -`oacithede art ties with''childre who have the ° 'effective wa meet theme plans a x ment seekin •4,s eccal-needs ,<:same problet at she has,r`it ,,,net souts,growmg-populatio there was pogram P `ht tie a little liif e'a`sier fdr her" ' lash eax tie Yorkville Parks Deb there;�more "arents would take prdgramsz _}� . mig r, rz, , , a >r ' ygparneusedX40 in ranva �gedfitforiectuldren But city officials Thursda ques Sole saidrt ` ' a to cover.the differene lid Tsai "Tt's just tHat�we haven't h tinned that rationale Soles'child isnot , titles > .mon yy $ ... .1 k> x .«.M concern is there ma be a �1�1 kid wrtliyisabitities attend 1 tween resident and nonresiden�� tha�`option � :�� t%:N.ke.-.,o rra3♦ia.fr.s a-�w�t mss. +x•F� '4�,• y✓�'d» C�°NJ�`I,� 1 1�� 1. '� �� Y .. � � �f � �vY� � -�'4�! F' ;,i 2 � � �}� )y`C N _ ;awtr a� �. �` Not ''',�y ;� A z -fi,4'y` ,�i r 1 Aya" r?,� 1� sy ; y '5 t Y< � ERR ��? A y t h X g? t .� °4 y '' i• � � +c °"'t`l'"'iM�` r,dy a r� r$ r^ s d>k+ .`.^ w� �{ „4�i�s'1 v" 7" + °i'',q � }e G t : '��`��r u�'�'t r; IS ' L, ` .tbr z ^' ,,'ha ,fit " r kF d m .z Z g''� ti"' st f ' _x 7 s �X " .�. -:rr n } atpy„ ! d ��<r -C-r t w K k }* a ,r yKSS c'�7w�c92' af+ '� �a^�`pY Will. i �s^ .. � e W-5 N, yw p S,Jjt(� `"' r r a -r •° �'z�„'�h'z5cr� � A all r. j F: •s' • • • • • -• • '.� 1 111 • •• • e yY RE Qi2�7._ Thui's*i MaroOi 2006 o eft _ �'.� �ti �?`' •'." � �;. .. Y?f.--or ' ill o• a sense. of fa feet va -,de's rru . z Event re-named, l- ometwnay , :city tat oniganization°al :duties z. By TOrly SCOtt advergtising11 communic tionsli and' Stitthtnrsard fie festival-will have'-• locahcivic groups and scout troops,as as Visitors to Yorkville's annual festival: vendors; the,ipolice .department''will biggerstage and Public address systemh a volanteer for the festl.s and others; to . on Labor Day weekend this year may handle seciifity; the public works We're also loolFipg.for sponsorship "We're looking for10oups to eitheriud experience some deja vu.'• department and parks and recreation opp6rtunities f, W, to pay an ticket booths information booths, The festival is being re-named the' departrnenrwill help set up the festival; arndunf'of mogey,fo`get exclusive garbage pickup, she said, Hometown Days Festival,after nearly a and Swithin's recreation at2ff,will be'; cdverage,to sponsor a headlining band at' Those interested rrt;Volunteermg for the dechd'e as.the Riverfront Festival, and hiring acid supervising for the events'and. 'night,".she said,y`They;would have.a festival can contact .within•at 630-553- will how be organised by the City of; pOem>Swithin said. ban er in front of the [age:' 4342. Yorkville :rather than the previous It's.depatments of the city that will p ? afest4val org�arfrzers are encodraging now bi res niible for"Nel m 06t with ., -• organizing•committee of private business P, . li g, -- leadl is and other residents. it,"she said.' T66 Hometown Days.Festival began in 'Greg Kraber, przsident -of the lgg2,4-and was'-held'.in downtown IdometoWfi Days Committee,.said'he Yorkville.It was renamed.the Riverfron't agreed the city taking the festival"over`is` Festival beginning after the completion "a good thing." of the city's,Riverfron(Tark,and festival. `Fire handed it over io them Be said org9nizers moved the ev"ent to the park "The ycan.make it even betterAand.'6i' alongahe Fox River;east;of Route 47: than it was x{ "° T'wo:years ago,,it,<was moved to the 1't was redly good last at';anti a s• •Beecher Commimity�Csenter`property Sot the potential to even get bigger and. alof—Ga"''Farm Road;bedadse of work bigger." ' schQuled to be perfdrmed on the Glen D. Kraber"said'he envisions events"down' Paler dam adjacent ni Riverfront Park. at the T2iVerfronC Park in addition to the' Swithin.directofAof recreation for Hometown Days Festival thQ'ciity s parks and recreation;said the `We need to get sorrietlnrg back'to t fettval will most likely'-stay at the (IZrverfront)rP.arkr�too, hei aid'�That e \Bee`cher property.because of the event's park's beaufifnlr"kSb:tllei �xriu be slit something efse m theYworks 1.cab start 9 ithin:said every'part of the event sombthmge]�enow" ;. i' "a;. wiN.-be,held at the Beecher property Swithin s'a%d:altiiougli the iesrkval will - 5 on:' not:be heldr'aE°tire'Riverfrgnti lark, The I'doubt that this festival will "ever city:is•planiii'ng:hOSting other events at ha1i n down'at the:iiverfront again,"she the park in the future.For instance she said Too big • e • saide;the city"s.fine artsifaft will be held , Vbiing last year's'bvent;sevefal signs there,and-the.idea of a chill.cook-off had. were,%een.along:Route 47-,advertising also been kicked around.' { > x boi{f a�•'Riverfront Festival and'a �"But as ;far as the big Labor Day'. Hometown Days"festival, ` :e> = ' weekend festival fhat s-going to,lievp at SW'ithin said•part of the reason for the Beecher if not d)larger;pat$sonieda�+,a naMe•thange.was to h2lp make it cleah ro regronal+,pikkiwe]4 own"someday she ,residents and visitors what the festival's sai&i�ti ,gy m ,,_ na'friereally was. 'Swithin said the popular hole='in oil. n, -It%,found oiit last year;just by s'o.malty, w,contest wilL-tgturnv with�rritatmg�green�' people involved 'and old signage and However,she said in the future,�e city' " things, some peed�"ii1,b` ,� . re;„,3a lTh��St'��ico�nyt�sts r,h, gi d fferent in#e tfvs'bfi RN rfronP Festiva-10,10 sdme-p66pTe were calling it Hometown bays The layout will be"shifted a little bit ; ,Fe 'she said 'ripd had:all different•, slid saiKd Klthe" azipvaYy for.ins zr v�lli• sigris�dut in tti�e"street.`` be'•-Tocai d drtliei fits'thM41,T,viii"the. S'xvithin .said-_the• organiii tion property....., '• committee is even named the Hortiefown Organizers are'planhing.on Having`a Days Committee. section for the train stage, food and To make it easy for another ,`year, beverage vendors.' and then atiother Weill•just go back toHometown Days section for a second stage-The exhibitors s t` Festtval;'she said. will probably;be separated,frornahe food' rssaid' , ' 4 c� Within sand-the .Festival willt:be vendoas well she sidered a Crty of Yorkville events and I tkiink }ittle more:arjeahri 'ta fh y' slfill list the event's cbordrnator ': eye�a�'fittk��asrer`'t° gs~ ou�t1'`s�t'��. . • X111; city's- c°rat;iituiit3•:relat�driis +.saidr,.� z�.,p '�4 :,m7 Thursday, March 9, 2006 , , u\ The annual Polar Plunge took place-Sunday;March 5 at Loon Lake at Silver-Springs. °The-youngest plungers were-Ross Moshinsky.of Batavia, Matthew Hess of Yorkville.and MitchFeltz.of. Bristol who raised almost: 550 to,benefit the Special Olympics. COOS SWICYI. t k S I days L .A few of the approximately i25 chilly, participants in Safur aw Enforcement;Torch _Run Polar.. Plunge a Loon La e<in. i ver Springs State Park,.near Plano.,The plunge benefits Special Olympics Illinois:(Record Photo by Eric Miller.)