Loading...
Park Board Packet 2006 04-13-06 YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E. Hydraulic St, Yorkville, IL 60560 630-553-4341 Park Board Agenda Thursday, April 13, 2006 7:00 p.m. — Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock, Gary Golinski, Alderman Paul James Introduction of Guests, City Officials and Staff Executive Director of Parks and Recreation — David Mogle Superintendent of Recreation —Sue Swithin Superintendent of Parks— Scott Sleezer Public Comment: Presentation: Approval of Minutes: Minutes — March 23, 2006 Bills Review: Cash Analysis Bill List Old Business: Grande Reserve PUD/Concession Building* Scholarship Report Board Retreat* New Business: Town Meeting(s)for Prairie Meadows Game Farm Road Construction* Park Naming Letter* Reports: Parks Report Recreation Report Additional Business: Payton Run Executive Session: For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: Next meeting: April 27, 2006 *Itenis needing Board approval or recommendation YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,H, 60560 630-5534341 Park Board Agenda Thursday April 1.3, 2006 7:00 p.m. - Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Tammy Smock, Gary Golinski, Alderman Paul James Introduction of Guests, City Officials and Staff: Executive Director of Parks and Recreation— David Mogle Superintendent of Recreation —Sue Swithin Superintendent of Parks—Scott Sleezer Public Comment: Presentation: Approval of Minutes: Minutes-March 23, 2006 Bills Review: Cash Analysis Bill List Old Business: Grand Reserve PUD/Concession Building* Scholarship Report Board Retreat* New Business: Town Meeting(s)for Prairie Meadows Game Farm Road Construction* Park Naming Letter* Reports: Parks Report Recreation Report Additional Business: Payton Run Executive Session: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1)) Adjournment: Next meeting: April 27, 2006 *items needing Board approval or recommendation UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative Offices Riverfront Building Thursday,March 23,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:00 p.m. ROLL CALL: Chris Rollins,Ken Koch, Van Truman(arrived at 7:06), Tammy Smock, and Gary Golinski GUESTS/CITY OFFICIALS/STAFF: David Mogle,Executive Director Scott Sleezer, Superintendent of Parks Barb Reisinger, Staff Dean Wolfer Ryan Walter, Cemcon Ltd. David Peregrin, Ocean Atlantic Drake, Dylan, and Diana Riedy Betty Lento Mike Schoppe, SDA Rose Spears,Alderwoman Kelly Kramer, Ocean Atlantic Valerie Burd,Alderwoman Greg Stevens Mark Harrison, Schoppe Designs PUBLIC COMMENTS: Valerie Burd indicated that people are going through Jim and Judy Vermont's yard from Gilbert Park. They would like to know if there is a possibility of us putting up a fence to stop this. Unfortunately,the fence that Judy wants is against city ordinance. We do not allow fences in the parkway. Scott Sleezer has been working on resolving this. Since the sidewalk originally dead ended at their property, last year he tried resolving the problem by bringing the sidewalk to the street. Their hope was that the children would then follow the sidewalk. This did not solve the problem. He can put a tree at the corner,but he is not sure if this will solve the problem either. He will set up a meeting with Judy to discuss this. Rose Spears wanted to know why there was not a water fountain at Rice Park. The general policy is that a water fountain is only put in a park of five acres or more. The reason is because if there is a water fountain,then people will want a bathroom. Water fountains are high maintenance and cost approximately$5,000. Sewer and water connections are also needed. Unless there is going to be structured play such as baseball 1 and soccer fields, it is too big of an expense. Houses are close enough where the children can go home to get a drink or can bring one with them. Rose Spears also asked if upgrading Cobb Park was in the budget this year. Both Cobb Park and Hiding Spot are in the budget. .PRESENTATION: Phone System Presentation–Barb Reisinger Barb Reisinger indicated that the cordless phones at their office are going out. Currently, they are down to one phone. She has been doing some research and received some bids. She had provided three possibilities. She is proposing to go with the twelve mailboxes. This phone system will connect our two offices. This system will enable us to leave messages regarding cancellation of programs and when we are open and closed. This phone system would be mobile and it will enable us to transfer calls even to the city offices and cell phones. It will be compatible with the city system and can be installed in a couple of weeks. David Mogle indicated that for an additional $430 they could quadruple the number of mailboxes and will be prepared for the growth. There would be sixty functional mailboxes if we added more SBC phone lines. We would be able to expand the smaller system at a later time,but it would be at a higher cost. There are a lot of uses for mailboxes that don't necessarily have to do with individuals. For example,Van Truman mentioned that we can collect interest to dedicated mailboxes. Van Truman motioned to purchase the phone system for 48 mailboxes at the Bridge Street location and 12 mailboxes at the Hydraulic Street location using outlay from our budget account number 22-610-75-00-7009 for the current fiscal year budget 2005-06. Ken Koch seconded the motion. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Van Truman—Yes, Tammy Smock—Yes, and Gary Golinski—Yes. The motion was unanimously approved. Westbury South Village–PUD Amendment This property is approximately 130 acres south of Corneils Road and west of Route 47. It is made up of single-family homes ranging in size from 10,000 to 14,000 square feet, active adult homes that are 6,500 square feet in size, and courtyard homes and townhouses. The Yorkville and Plano school districts bisect the site. There will be 448 units and a 2 Vz acre clubhouse amenity. There are 38 acres of open space that includes the park site,the Rob Roy Channel,miscellaneous areas of detention/retention, and an existing wetland. The neighborhood park would be four acres that would be located on the east side. Half of this area would be preserved with a woodland area. The regional trail comes down the west side of the creek and will connect down to the clubhouse site. A pedestrian bridge to cross the creek will be provided to get the trail back to the east side of the creek. The trail will then follow the creek. Caledonia Park is within the half mile radius service area so the development on the east side of the creek will be serviced by the Caledonia Park. The development on the.west side of the creek does not meet the half mile radius. Caledonia Park is a five acre site with a fourteen acre site adjacent to it that has wetlands. 2 The land cash obligation is approximately 14 %2 acres in which four acres will be for a park and the rest will be in cash. The trail is in the flood plain, so it would not count as part of the donation. The Board does not want the regional trail to be flooded out so if it must deviate away from the creek to stay out of the flood plain this would be preferred. The park standards are that there should be a roadway on two sides of the park and a minimum of 450 feet deep. This park does not meet our standards for park. Chris Rollins,however, liked the idea of preserving the trees. The access to the park,parking for the park, and patrolling the park will be very difficult though. If this becomes a passive park, however,parking would not be as much of an issue. A tree survey has been taken but has not been reviewed yet. The other option would be to ask the developer to develop around this span of trees. Each neighborhood in this development will have its own club house which would cover the half mile radius. We will still need to have a park on the west side of the creek, however. It was suggested to connect the park to the club house. This was fine with the Board as long as the park was out of the 100 year flood and is four to five acres on the west side of the creek. The approved preliminary plan for the area with the elementary school site was presented. The park site was increased to a little over six acres. A few of the areas needed to be reconfigured, so two options were presented. Option one has a small cul- de-sac. Option two had a longer cul-de-sac. Option two would benefit the park site a little more because it gives more street frontage. The Board agreed that they liked option number two also. In East Village the property next to the park is owned by the McCarthy's. Because the park backs up to where her horses are, Ms. McCarthy is concerned about the safety of the children and her horses and would like for us to put up a fence. The Board usually prefers to put up something natural instead of a fence. With livestock the county usually recommends a five foot welded wire fence to keep livestock in and children out. It is low maintenance and non-climbable. Currently, Ms. McCarthy has a split rail fence to keep the horses in; unfortunately,this does not keep the children out. Ocean Atlantic is willing to install the fence. The Board really didn't like the idea of having this type of fence in the park as it is not real appealing and has sharp edges. It was decided that Ocean Atlantic will suggest to Ms. McCarthy installing the fence on her property at the developer's expense, but she must maintain it. This will give her some choice in the type of fence installed as long as the Board agrees with the choice. Park D Concept Grande Reserve Mark Harrison of Schoppe Design is ready to put together the finish documents for pricing and bidding. He gave a preliminary view of the playground equipment. Before they complete the construction document he wanted to show it to the Board because it does vary from the original prototypical plan. They have changed the configuration and the location of the playground. Originally the playground was in the northeast corner of the site but was moved to a closer proximity to the school. The playground is focused primarily on five to twelve years old age group as it will also be used by the school 3 children. The park will have a school theme. There will be a small sixteen foot square shelter. They chose equipment like the space net climber that would enable a lot of children to be on at the same time and would build upper body strength. They also chose equipment that would enable wheelchairs on the equipment, and there will be four bays of swings. There will be a concrete wall that will retain the mulch and earth. Scott Sleezer spoke with Brian and the future principal of the school to find out what their needs are. They indicated that they definitely want soccer and at a later date installing a backstop to utilize some of the open space. They will use the fields for gym classes so they will do a trail connection to the school so when they come out for gym or recess they will have a trail from the school to the park. The soccer field is 165 by 270 which is a little smaller in order to keep the 75 foot buffer between the field and backyards. The hundred year overflow will go through the field. The school would like to have the park completed by September 1,2006. There needs to be two cool seasons of turf growth in order to use the field. They would,therefore, like to seed it before June 15, 2006. The filling of the site is almost completed. The grading should be finished by May 5, 2006 and possibly seeding by May 10,2006. Parks and Recreation will assist MPI to meet these deadlines. They can use the water from the water tower since it needs to be used anyways so it doesn't get stagnant to help make the grass doable. The soccer field will probably not be utilized this fall so that the turf can be built up before it gets trampled on. This park will be hydro-seeded, but it usually takes three seasons to have a good athletic field. They will consider siding a fifteen foot radius around the playground so that it can be used without tracking mud everywhere. A wheelchair swing will not be at the playground because it is considered a hazard if it is used wrong. There is equipment like a teeter-tauter that a wheelchair can go on so that handicap and non-handicap children use. This can be considered for future developments. The only concern with this park is that the swings are too close to the roadway and the need to make the field usable as soon as possible. The budget has been lowered for this by$10,000. We will save $25,000 by doing some things in-house. This will include spreading mulch in the playground, electrical, and planting shade trees. There is an area for expansion on the playground. Sometimes PTOs like to do fundraisers for new equipment. There was also a suggestion that there be a contest at the school to name the park and to give a sense of community. The first step for all of this will be to meet with MPI. They will get manufacturers involved to get ideas for equipment. APPROVAL OF MINUTES: In the minutes it was noted that Van Truman, as treasurer,was recommended by the Board to attend COW and budget meetings,which is fine with him. He did want to 4 mention that he has made a commitment to coach baseball which may conflict on the days he can attend. He will attend when he is able, however. The minutes from the February 23,2006 board meeting was approved on motion by Tammy Smock and seconded by Gary Golinski. The motion was unanimously approved. BILLS REVIEW: Cash Analysis& Bills List Gary Golinski questioned the Hoover holding fees. These fees are out of Parks and Recreation's hands. There is no firm agreement other than the agreement that Parks and Recreation will pay 50% of the holding as long as needed. David Mogle has a meeting set up to get as much clarity as he can. Basically,the Board would like to know at what point we can use the property. It is believed that Scouts has it for one more year. There is a conflict of interest for one individual who was collecting referee fees who should not. There was still a payment to this person. The city attorney stated that this should not continue, but he could finish out the basketball season. Chris Rollins just wanted to make sure that this was just the final payment. David Mogle will check with Sue Swithin about this. David Mogle will get the forms for Gary Golinski to get signature authority for the accounts. Ken Koch motioned to approve the bills list and was seconded by Gary Golinski. Roll call vote: Chris Rollins—Yes, Ken Koch—Yes, Van Truman—Yes, Tammy Smock— Yes, and Gary Golinski—Yes. The motion was unanimously approved. OLD BUSINESS: Special Recreation Services Diana Riedy came on Dylan Riedy's behalf. She explained that Dylan needs structure and routine in his life which makes summer very difficult for him. A child advocate from Circle Center Grade School recommended that Dylan enroll in special recreation summer camp that is for children with behavior disorders. This camp would give him the structure and routine he needs. Last summer Diana did enroll Dylan in this camp and Dylan felt he really fit in and came home very happy. In the past Dylan had attended the YMCA camp but this did not suit Dylan's needs because the counselors there were not educated to handle children with special needs whereas the special recreation summer camp counselors had Bachelor and Master degrees in this area. The special recreation summer camp helps campers retain their school year academic skills that aide in increasing attention span, language skills, and self-expression; encourage socialization and making friends; create, stimulate, and develop interest in the world around them to increase environment awareness; to improve fine and gross motor skills; to improve swimming abilities; to promote the value of education in a recreational setting, self-help skills,mind development, and increase self-esteem. This is a recreational camp but it is also a camp that focuses on children with special needs. 5 Last year, Parks and Recreation was able to help financially with the cost of the camp Dylan attended. Subsequent to that a policy was put into place that would prevent Parks and Recreation from absorbing those costs this year. Last year when that they received the initial request from Diana Riedy in which they offered some support to pay the non- resident fee for the program Dylan attended,Parks and Recreation had not ever received a request like this. A policy was put in place because they did not know how many requests of that kind that they might receive. With a limited amount of budget that was available to them,they could not meet subsequent requests if they came to them. As a result of that,they decided to take a look at what they thought they could do with the limited budget they had and how best they could serve people who might have requests of the same nature. They looked at categories of assistance that they might offer to people. As they looked at the categories, some clearly were more expensive than others. In order to help the maximum number of people who might come to Parks and Recreation seeking assistance they decided to limit some programs. The programs they chose to limit were solely based on the expense of the program,not the benefit or merit of the program. Parks and Recreation does understand the benefit of the program and would like to still help Diana Riedy. If Diana would like,the Board would be more than willing to go to the people in the business community, individuals who express interest, churches,and other organizations in the city and ask if they would like to donate funds on behalf of that program. The Board can also ask for an increase in the budget that we have funds available for these types of programs,but Chris Rollins personally feels that a survey should be done first so that the Board has a better idea on what to reasonably expect in requests for assistance of this type so that a reasonable request can be made for an increase in the budget. Last year,Diana Riedy's request took the majority of the budget. So as a result, only one person received assistance. This is why the Board feels comfortable with keeping the current policy but does understand the impact it puts on Diana. Because Yorkville's Park and Recreation does not offer anything for children with special needs, Diana Riedy would like to be the voice for the people of children with special needs who are currently in Yorkville and who will be moving into Yorkville. As Dylan's mother and advocate,Diana needs to find the avenue to meet Dylan's needs and the needs of children like him. Diana understands that for a yearly fee of$32,000.00 Yorkville can become a member of the Fox Valley Special Recreation so that any number of people can attend at a resident fee. The Board has had the discussion regarding seeking membership in a special recreation district. The cost for this,however, is extreme for not knowing the number of people who would benefit from that expenditure. After they do research and have a better idea of how many people might be helped by this type of membership then it is easier for the Board to make a cost to benefit determination about joining. There is a fine line to examine the trade off between the cost of joining a special recreation district and the cost of offering our own programs. At this time we do not have enough information to make such a decision. Without altering the policy,the Board would gladly like to help seek any type of relief for Diana. 6 Alderwoman Rose Spears questioned why a survey was not done last year. David Mogle indicated that the idea of doing research was discussed at the budget meeting that had City Council present. The idea was to work with the community relations of the city and the media to get the word out that we are looking into this and see what kind of response we receive back. This has already begun and we should get some information back in the month of April. Alderwoman Valerie Burd feels very sad that we cannot meet the needs of this child. She would like for the funds to be administered as a first come first served basis for this year to send Dylan to camp. She also indicated that they have cut funds from their budget that may be able to be used for the funding for this child if Parks and Recreation requested additional funds. She feels we should use the surveys for next year's budget to use as a good solution to handle this,but should meet the needs of this child this year. Chris Rollins feels that we do have ways of offering assistance to this family without altering their policy. He does not feel that a first come first served policy is well reasoned. It is early in our budget cycle this year and we already have twice as many requests. He would feel very badly if we offer money to one and not have any for anyone else. As these things gain attention through the media, it stimulates a great number of people to come forward to inquire. The range of possibilities is very broad of what people can legitimately seek assistance from Parks and Recreation. This is why the policy was put in place, so we can serve the largest number of people with some degree of assistance. He feels we have some other options that we should explore first, such as sponsorship,to help people directly. Because she received the funds last year, she has the advantage of being first to ask for the funds again this year. He does not want to turn someone else away later because he helped someone now. Alderwoman Burd suggested having a deadline to apply before the budget goes before the City Council so that they know the needs for the year. She feels if Parks and Recreation turns everyone away who has special needs for these outside programs,then only the preschool needs will be met. Ken Koch asked the alderwomen what the possibilities were for getting more money in the budget for this year. Alderwoman Spears hopes we can find the funds somewhere. She does not feel that as a city we are addressing the needs of people with special needs and this is something we really need to work on. She feels we should move on this quickly and find out how many are out in our community that needs assistance. As an additional resource, Van Truman brought in an article from the March 9,2006 Beacon News about the Second Annual Family Resource Fair. It provided some good information for some resources that can be used and some sponsorships that can be looked into. Van Truman,too, is reluctant to go to the first come, first served policy as he is aware from another article of a woman who is in a similar situation and needs similar help. To join the Fox Valley Special Services would cost approximately$32,000.00 annually with some possible additional fees. This would enable Yorkville residents to attend any of their programs at a resident fee. This would not necessarily cover all special needs, as it is just for the programs that Fox Valley Special Services offers. There are many 7 different types of special needs so it is doubtful that it would cover all possible special needs that people might have. David Mogle indicated that some communities levy a joint handicap program tax to raise the dollars to pay for the contribution. Alderwoman Burd would like to identify the number of people who need such a service in order to decide how to fund it. If there are only three, we may not want to join, but if there are twenty,we probably would. If this is done quickly, additional funds could be put into the budget to cover two or three kids going to camp. At least we can try to do something for them since it makes such a big difference in the children's lives. Chris Rollins does agree that it would be great to help everyone and it is important to help as many people as we can help. But he does believe it is important to keep a rational policy in place that does allow us to help the maximum number of people with whatever the available funds are. The policy is that there is a maximum of two requests per season and we would pay only the non-resident portions of fees for these people. We excluded certain categories of programs from any reimbursement because the expense of these programs can be extreme and would very quickly reduce the amount of funds that we have available to help people. The items that were chosen to exclude were travel trips, vacation trips, contractual camps, and overnight and weekend trips. It was not that the Board thought that the programs would not have benefit. In the regular preschool program,the only way for a person to seek assistance is based on a demonstration of financial hardship. This is also a program that we operate, not a program outside of our control. In does not include special needs preschoolers because it would be too costly. According to an article,there are 131 kids with disabilities that attend the Yorkville schools. We do need to generate revenue for special needs. If, for example, we used the Golf Outing,the sponsors would have a purpose. Possibly, we can do a second Golf Outing for this purpose to address some of these long term funding issues. The only thing that the Board could to tonight,however, is to agree to make every effort to try to help fmd sponsorship or other means to find funds so that we can offer them something this year. Chris Rollins is always grateful when people of the public come forward and express their concerns about policies, and it is important to be sensitive to the people who are impacted by the policy. Policies are subject to change if the circumstances change fundamentally that lead to the development of the policy. In this instance our circumstance are not different. They are still the same with all the same issues of why we made the policy originally. When we had the discussions prior to Laura Brown's departure, she always was very quick to point out that joining a special recreation district represented a solution, but it always had to be weighed against the possibility of what we could do to service the people here directly. It is not just a numbers thing—we also need to know what the needs are. If the vast majority of the people are with physical handicaps,then that is what the money should go toward. If the vast majority is mentally 8 r handicapped then the money should go there. We need to know the spectrum of people we are trying to serve. Tammy Smock wished that the Board could have communicated better to Valerie Burd and Rose Spears that last year one person was turned down and the funds were granted to Dylan because the Board thought it was the right thing to do. The reason why the policy needed to be developed is because of the person who was turned down. It is not about serving one—it is about serving all and serving the basics. The policy was approved by City Council. Parks and Recreation will truly look for a sponsor to help Dylan go to camp and will research where the needs are and what the statistics are. They will also look into having a yearly event to raise funds for special recreation. City Treasurer's Request The City Treasurer, Bill Powell,was interested in having internet read-only access on the Park and Recreation accounts. He had first asked to be on the signature list for the account and then asked for internet read-only access. This confused the Board why he needed to be on the signature list. It was later found out that he needed signature authority on the account in order get internet access. The Board then wondered if he had signature authority if there were anything to prevent him from accessing the accounts. There really wasn't anything that prevented this other than the need for a second signature. If any money were tried to be pulled from the account, it would need to come before the Board. The Board only wanted to make sure that there were some safeguards. After all of this was figured out,the Board had no problem with him having access. Unfortunately,the City Treasurer must not have received this information. David Mogle will let him know that the Board did give their approval. Draft of Parks and Recreation Dept. Budget 2006-2007 David Mogle basically wanted to see if there were any responses to his e-mail on the budget. Chris Rollins questioned the purchase of a preschool van. Sue Swithin envisions the proceeds from the golf outing over time will build up to a level to purchase a van. The van will provide more field trips for the preschool children. Scott Sleezer noted that the driver must have a chauffeur's license to drive this van. David Mogle will have Sue Swithin give some more information on this. Tammy Smock suggested that this possibly could be an area where we can use the proceeds for special recreation. The need for new employees,the two promotions, and the 25%mechanic seemed to be understood. One alderman,however, was concerned about the rapid additions of the parks and how the city would be able to keep up with maintaining them. In the plan for Parks and Recreation,the incremental costs associated with adding acres means an additional equipment budget, additional maintenance budget, and additional headcount. Part of Scott Sleezer's responsibility as superintendent of parks is to see what the most cost effective means is. When he feels that we cross over the expenditures and need to hire out services to preserve our budget, we will consider these things. We cannot stop developing parks. The budget goes to COW on Tuesday and then there will be a 30 day display. Traci Pleckham balanced the budget before she left. She used the general fund transfer to help do this. Recreation was able to have their half time person go full time. There are still a 9 couple of unresolved issues—Sue Swithin had requested two vehicles. We will more likely get just one. The money was not in the first round of budget discussions though. Inadvertently,there was an $18,000 part time custodial wage that was left out. They are working on getting this reestablished. There are some adjustments in the rental. The rental goes to other departments of the city now. The golf course proceeds will be called a reserve and was not an issue with Council. There was some discussion regarding the money set aside to rehabilitate the garage on Riverfront Park. Mayor Prochaska was very supportive. Anything that we can do to make use of an existing structure versus building something new is well reasoned. Also, the location is prime. There may be some additional funds from the Riverfront foundation too. The mayor does want fagade work done on the building, including residing where the garage doors are and shingling the roof. Program space is highly needed, so the sooner we can get the building at least usable the better. The $16,000 for a new park planner position will be coming out of land cash for one year. It will be a regular salary line item after that. This sets a bad precedent,though. The reason why it is this way is because when we talked about this,half of the budget was already decided so for that current year we were going to pay the person out of land cash because we had already reached the budget point. Because we got delayed on hiring this person the schedule got pushed back. We are doing budgeting now so it is now possible to just put it in the general fund. Ken Koch motioned to approve the budget pending further discussion of the vehicle. Van Truman seconded the motion. The motion was unanimously approved. NEW BUSINESS: Scope of Service for Prairie Meadows (Menard Park Site) (2006 OSLAD Application) The conceptual design cost would include the program phase,research and analysis phase, concept phase, and preliminary plan phase. This cost would be $10,500. An additional $3,000 would be needed for the grant administration phase. The total cost would be $13,500. This would not be spent all at once but as services are rendered. This is for our 2006 OSLAD Grant Application. It is located east of Menards and is a seven acre site. It will be adjacent to the proposed maintenance facility. The Board gave a unanimous consent for Scott Sleezer to bring this forward to the Committee of the Whole. Scope of Service for Raintree Park Site This was tabled at this time and may get withdrawn. Park Naming Letter The proposed name for the park does not keep to the criteria of our policy. The Board unanimously agreed. A letter will be sent with a copy of our policy. Consideration of Board Retreat Although the idea of a Board retreat is good,the challenge will be working it in everyone's schedule. David Mogle suggested maybe a Friday night and a Saturday 10 morning retreat. With a new director coming in, it gives everyone time to get to know each other and to set some goals and discuss some issues. They could get someone to facilitate the meeting. David Mogle has some professional colleagues that can do this. Some of the issues to be discussed would be the update of the master plan, the joint site issues with schools, and the history of the issues that come before the Board. David Mogle will email some possible dates. They will try for early May. Neighbor Concern/Request Regional Ball Fields One of the adjacent homeowners has raised a few concerns about the regional ball field. Scott Sleezer had offered landscape buffers but the homeowner would like an eight foot fence put up. Scott Sleezer met with an MPI Grand Reserve developer and brought it to his attention. He had stated that if we put up a fence for one,we will have to put up a fence for all the other homeowners. The cost of such a fence is $23-$25 per foot which would be very costly. There would also be a cost of maintaining the fence. The developer is willing to put up some evergreens to help screen their property. The lights of the ball field are directed at the field. Private property signage will be put up. And if people are hanging around that should not be, then the homeowner should call the police. Scott Sleezer and David Mogle feel this will be an ongoing problem. A policy will probably need to be made regarding this. Parks and Recreation is not in the fencing business as it creates as many problems as it solves. REPORTS Parks and Recreations Reports The reports were presented as read. ADDITIONAL BUSINESS The Board had a unanimous agreement to send the letter to Dr. Engler regarding the Park Board and Community Development Department liaison. ADJOURNMENT: The meeting adjourned at 10:34 p.m. to Executive Session following the motion by Van Truman and seconded by Gary Golinski. The motion was unanimously approved. The meeting reconvened from the Executive Session and adjourned at 10:43 p.m. following motion by Ken Koch and seconded by Tammy Smock. The motion was unanimously approved. Minute Taker—Jeanne Arbet 11 ATTENDANCE Yorkville Parks &Recreation Department Board Meeting Thursday, March 23, 2006 Please Sian In GUESTS/CITY OFFICIALS/STAFF: David Mogle,Executive Director Valerie Burd, Alderwoman Scott Sleezer, Superintendent of Parks Greg Steven Alderman Dean Wolfer Mark Harrison Ryan Walter, Cemcon Ltd. David Peregrin, Ocean Atlantic Barb Reisinger Drake, Dylan, and Diana Riedy Betty Lento Mike Schoppe, SDA Rose Spears, Alderwoman Kelly Kramer BOARD MEMBERS: ❑ Heather Fiala ❑ Alderman Paul James 10 Ken Koch 1 Gary Golinski Chris Rollins 10 Tammy Smock Van Truman M r i EXHIBIT 66H2" PARK DONATION AND CAPITAL IMPROVEMENT FEES PARK DONATION The total land area required for contribution, based on the 2,646 dwelling units as shown on the Concept PUD Plan, is 73.93 acres. The OWNERS and DEVELOPER will meet this-requirement with 73.93 acres of high and dry land. An additional donation of 30.88 acres will be made for park purposes for a total land donation of 104.81 acres as shown on Exhibit "D3". The timing and specifications for these donations shall be determined at the time of final engineering for each of the phases, but generally will be delivered graded and seeded by the DEVELOPER where appropriate. In addition: 1. OWNERS and DEVELOPER will provide an additional 247.67 acres of open space that includes regional open space, storm water detention areas, and neighborhood buffer areas as outlined in Group Exhibit"C". 2. The C= hereby agrees to improve designated neighborhood park sites in accordance with the park concept plans included as Exhibit H4. Community and regional park concept plans included in H4 are intended to be illustrative of the CrIT's ultimate development plans for these parks subject to acquisition of the necessary funding and approval by City Council and the Park Board.As consideration J for said improvements, OWNERS and DEVELOPER shall provide $1,000.00 for each dwelling unit for park improvements (up to a maximum of $2,646,000.00 dependant upon the location of the school campus as described in Exhibit "H1" and any subsequent reduction in dwelling units). Individual park allocations identified below are conceptual and may be adjusted during the final engineering for each phase of development provided the total OWNER and DEVELOPER contribution does not exceed$2,.646,000.00: Park Site/Amenity Amount Allocated A $120,000 B $166,000 C $120,000 ° D $150,000 " VD�000 E $210,000 F $65,000 G $120,000 H $65,000 I $1,000,000 Trail System $480,000 Design $150,000 Total $2,646,000.00 r } This amount excludes the cost of mass adin , street im rovements,utility improvements and seeding of the neighborhood parks and buffers Parks will be delivered with adjacent road improvements, curbs, sidewalks,parkway trees, necessary utility stubs, drainage improvements and a cover of turf acceptable to the CITY and conveyed to the CITY within 18 months from the commencement of development for each phase of development that a park site is located within. The timing, specifications, and costs for these improvements shall be determined at the time of final engineering for each of the phases. The DEVELOPER will collaborate with the Parks Department on the design of amenities for the parks and trails within the SUBJECT PROPERTY in accordance with the concept plans that have been attached as Exhibit D4 and Exhibit H4. The CITY shall retain final authority regarding the design of individual parks and trails as long as park improvements are substantially in conformance with the established concept plans. The DEVELOPER will be responsible for installing all park and trail improvements up to a maximum of$2,646,000. as described in the table above. Once DEVELOPER's designated funds are exhausted, additional improvements shall be the sole responsibility of the CITY. The CITY agrees that three (3) acres of park site.D that are immediately adjacent to the school site shall remain as permanent open space for joint use by the Yorkville Community School District#115 and the United City of Yorkville Parks Department as park land. CITY CAPITAL IMPROVEMENT FEE A capital transition fee of $1,982.70 shall be paid to the CITY for each residential unit located within the Oswego Fire Protection District boundary. A capital transition fee of$2,100.00 shall be paid to the CITY for each residential unit located within the Bristol Kendall Fire Protection District. Unless otherwise provided in this Agreement, said development, capital improvement, Impact, and other fees shall be paid per individual residential dwelling unit.concurrent with the building permit application for that particular residential dwelling unit. No other existing or future capital improvement fees and/or impact fees'will apply with respect to the SUBJECT PROPERTY. The CITY capital improvement fee may be used to fund public improvements or capital needs of the CITY. The distribution of this fee is summarized in the table below and further described in the text that follows. IWC YDRKVIu-e PARKS d RSCREA-nCW Yorkville Parks & Recreation Dept. 1107 South Bridge Street-Suite D Yorkville,IL 60560 630.553.4357 630.553.4360 fax e-mail:recreation @yorkville.il.uS Scholarship Report for Fiscal Year 2005-2006 PROGRAM AMOUNT PARTICIPANTS • Safety Town $ 29.00 1 • Youth Kiddie Camp $ 150.00 2 • Youth Tee-Ball $ 41.00 1 • All-Star Basketball $ 77.00 2 • Basketball Camp $ 77.00 1 • Youth Karate $ 102.50 1 • Basketball League $ 311.50 3 • Preschool Tuition $ 922.50 3 (Includes all payments FY 05-06) • Fox Valley Special Recreation Chief Waubonsee Camp—1 Child $1570.00 1 Adult Holiday Class- 1 Adult $ 76.00 1 • One family making installment payments for$53.00 for 1 child for Youth Karate • One family making installment payments for$25.00 for 1 child for Mommie&Me both because of financial difficulties • Two families felt they could not make installment payments and are waiting for the new fiscal budget year to sign up their children Summary Total Budget for Fiscal Year 2005-2006 Total Scholarships Awarded 2005-2006 Revenue Expense $1500.00—Scholarship Budget Total Youth Programs $788.00 Preschool Tuition $922.50 Total Special Recreation $1646.00 $3356.50 $1500.00 has been budgeted yearly for scholarships,this year we are over budget by$1856.50. Revenues from the budget have been used to subsidize the depleted scholarship budget. Due to the scholarship money being depleted the Recreation Department has two families currently making installment payments towards programs for their children. Two other families are waiting until the new fiscal budget year for financial assistance. They each wanted to enroll two children in two programs each,but felt they could not commit to making the installment payments for programs on their own. MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle,Executive Director RE: Old Business DATE: April 13, 2006 GRAND RESERVE PUD/CONCESSION BUILDING Pasquinelli Development Group (MPI),the developer of Grand Reserve, has been asking that the City provide a letter as an addendum to the Grand Reserve PUD that gives assurances that the land cash described in the PUD for each of the nine parks will be established as minimum amounts that will be spent in the development of each park. The construction of the concession stand at the Regional Ball Diamond has been delayed until this letter is received. This does not seem to follow the agreement as it is written which seems to be clear that the amounts are "conceptual"only and that there is flexibility for parks and rec on what features and funds shall be directed to each park. In a recent-meeting held with the Developer,the argument was presented that flexibility for parks and rec to develop the parks according to our professional. insights is not the question, but rather that the developer has sold each"pod"to a builder with the understanding it would include a complete park with established features. The developer's concern is that since the cost of some parks have gone significantly higher than the amount agreed upon in the PUD, that some parks may have no more development than simply a grass field to make up for the overages with the other parks. The developer is open to suggestions on how the issue can be resolved. Staff would like to have discussion on this issue,present some ideas and seek the Park Board's direction so that the concession stand project can get moving. Background information is included in the board packet. SCHOLARSHIP REPORT _ At last week's COW meeting during the Special Recreation Services discussion, I was asked to provide a report on the scholarship program to City Council. The report included in the board packet was made available to the City Council. There is not action or direction necessarily being sought by Staff,but the report is being included so that you have the opportunity to ask questions and give further discussion to it if needed. BOARD RETREAT We discussed doing a board retreat in the month of May. Staff recommends doing a Friday night through Saturday noon on May 12/13, or May 19/20. Furthermore, it is advised that if possible we do an overnight on Friday since this makes it a true "retreat"possibly making our time together more productive by getting away from distractions that might hinder us by staying local. Starved Rock state Park is being looked at as a possibility. If it is not possible to go outside the community, I would suggest using the Forest Preserve District's new conference room or a building at the Hoover Center. Staff is seeking ongoing direction from the Park Board. r f MEMORANDUM TO: Park Board FROM: Dave Mogle, Executive Director RE: New Business DATE: April 13, 2006 TOWN MEETING(S)FOR PRAIRIE MEADOWS To prepare for the 2006 OSLAD Grant application is important to schedule at least two town meetings in order to gain the neighborhood's input. This should be done as soon as possible. With past town meetings we have usually held them just before a regular park board meeting. However, staff recommends an attempt to hold the meetings in the neighborhood because we think it will likely enhance attendance. We will be looking into using a model home for this purpose. We could seek to do an earlier evening meeting prior to a park board meeting ie 5:30 to 6:30pm, or hold the meeting on another day other than a day of a park board meeting. Board direction is needed and dates set. GAME FARM ROAD CONSTRUCTION The City is looking ahead to the Game Farm Road reconstruction in 2008 or 2009 and are already working on preliminary plans. We have been asked to consider a staging area that would possibly impact activities currently held to the west of Beecher Center. Other locations for possible staging areas are mentioned that correspond to the three phases of construction but are not areas owned by the City and therefore availability is not certain. This may mean that the area by Beecher would have to be used for staging for all 3 phases. It is the staff's recommendation to respond to this request by saying that we do not want to see the requested area used for staging and suggest that other options be pursued. Further background information is provided in this packet. PARK NAMING LETTER A communication was received from an alderwoman asking the Park Board's consideration of naming a parkin honor of an individual with Yorkville ties that was a flight attendant on American Airlines Flight 11 which was flown into the towers, if it meets the criteria of the park naming program. Unfortunately,this situation does not meet the criteria that was established by the park board, in that there was no apparent contribution to the overall promotion of parks and recreation in the Yorkville community by this individual. Staff recommends an alternative of offering to plant a single tree or small grove of trees or installing a park bench or some other beneficial feature in honor of this individual. Further background information is provided in this packet. NEIGHBOR CONCERN/REQUEST REGIONAL BALL FIELDS One of the adjacent home owners has raised a few concerns about the regional ball field area. The first concern is the parking lot is close to her property and there.will be a lot of headlights shining in the back of her house. People are also using the parking lot to meet late at night or early in the morning and she is uneasy having people hang around. Her second concern is that people are bothering her horses and trying to feed them. Another problem is that the contractor graded and seeded areas of her property where she wanted to have high standing weeds as a buffer to her property. The contractor also removed the survey stakes on the corners of her property. Scott explained to the home owner that we did need to move the parking lot a little closer to her property in order to fit the ball fields above the one hundred year flood. The overall distance we moved them was not more than ten or fifteen feet. Scott also explained to her that overtime we would be adding landscaping between the parking lot and all of adjacent home owners properties to help screen them. Scott also informed her that if people were hanging around the area that she could call the police. As for people bothering her horses we could install signage and the landscaping would help this also. Scott told her that he would talk to the contractor about restoring her weeds with a native grass mix and that he would ask the contractor if they would put the corner markers back in. After they were through talking it seemed that Scott might not be satisfying her so he asked her what she would like to see happen. She told Scott she would like an eight foot high stockade fence installed around her property. Scott informed her that he would look into it and bring it to the Board's attention. An eight foot high stockade fence would cost around twenty five dollars per foot. We would estimate she has four hundred feet or more of property that would need fence not to mention the other property owners that are also adjacent to the park site. We are looking for direction from the Board. From: Joe Wywrot [mailto:jw wrot @yorkville.il.us] Sent: Thursday, April 06, 2006 8:45 AM To: Dave Mogle Cc: 'Scott Sleezer' ; Camie Ferrier Subject: Game Farm Road reconstruction Dave, We have a proposed project to reconstruct Game Farm Road and Somonauk Street between Rt.34 and Rt.47. Construction won't begin until 2008 or 2009, but we are already working on the preliminary plans. The project will be constructed in 3 phases, with Phase 1 being from Route 34 to the north high school driveway. Stage 2 is from the north high school driveway to West Street, and Phase 3 is from West Street to Rt.47. One item that needs to be addressed are the staging areas, where the contractor can store equipment and material. Each phase should have it's own staging area. For Phase 1, we're looking at the area north of the library. It would probably be a little further north of the library project's current staging area, so it could impact park activities to the west of the Beecher Building. If we can't get staging areas for the other 2 phases, this area might have to be used as the staging area for all 3 phases, and would be unavailable for your use the entire construction season. Please discuss this with the Park Board and let me know if this is acceptable. We can discuss the location and size of the area in more detail when the final plans are being prepared. Thanks, Joe United City of Yorkville ME 1 ""e, law County Seat ofKendall County Rose Spears 800 Game Farm Road Alderman Ward 4 O _L,„I O� Yorkville,II,60560 Phone: 630-5534350,ext.6002 /ALE � Fax: 630-553-7575 DATE: March 30, 2006 TO: .;Dave 1Vfogle FROM: Rose Spears RE: HRC Suggested Name for Park Dedication Jeffrey Dwayne Collman's name was received by the HRC on January 1.0, 2005 for consideration of a historical street being named in his honor. Unfortunately, Mr. Collman does not meet the specified guidelines of the Historical Street Naming Program. This nominee was discussed,at length, during several meetings and it was a very difficult decision for the HRC to decline this recommendation. His death was in conjunction with his employment. Several other nominees were also deemed not qualified due to their suggested contribution to the City being a form of their paid employment duties. Upon your review of the attached nominating form,Mr. Collman was nominated due to his being a flight attendant with American Airlines Flight 11. This plane was the first plane to hit the towers in New York on September 11, 2001. Also, Mr. Collman attended Yorkville schools and participated on the tennis team. If he meets the criteria of the Park Dedication Program, please contact the individual listed on the attached nominating form and discuss a park being names after Mr. Collman. A park named after Mr. Collman certainly would make the many relatives residing in Yorkville very proud of their honored family member. Please advise me if the Park Board approves this nominated individual so I may inform the HRC. Thank you. 11-01-04 HISTORICAL STREETNAMEE PERSON(BEING NONIINATED: Jeffrey Dwayne Coffman 09-28-59—9-11-01 REASON FOR NOMINA'I[ON: Jeffrey was murdered on September 11,2001. He was a flight attendant on American Airlines Flight 11. This plane was the first plane to hit the towers in New York. ➢ His dream in life was to be a flight attendant. He finally reached his goal just 3-1/2 years before he was killed. ➢ Jeffrey attended Circle Center School and graduated from Yorkville High.School in 1979. He loved to play tennis and travel. ➢ Jeffrey had many friends in Yorkville and naming a street in his honor would be a good way for Yorkville to remember 9-11-01: NOAC HATED BY: s d1 oI06 - - - - - ---- - -- - -- - -- - -- - - - - ---- --- -- ------ --- - - -- -- United City of Yorkville Historical Street Naming Nomination Mail to: United City of Yorkville,Attn:Human Resource Commission, 800 Game Farm Road,Yorkville,IL 60560 ame of nominated individual/family rj-, . &U ma-It ist known address__ Phone number Cason for nomination��L q �� .Y r[c L I / •; ��`�enc� -�vx.. � �'« �� r c f' �`i Z -�ll l• 0p SD . �( C5 , a4d ivc�r�ru� L��c �cr une of nominator K; �S �� (uh Address Ic v�L� o�n �o__r3d-' one number �q 7- l Q E-mail if applicable // �d� y PP k�J/Q/t'Gt� 9/05 f E l r YDRK VrtLE J� PARKS b REGPEATUN Yorkville Parks & Recreation Dept. 1107D S Bridge St. Yorkville,IL 60560 630.553.4357 630.553.4360 fax e-maii:recreation@yorkville.il.us Administration Offices: 301 E Hydraulic SL Yorkville,IL 60560 630.553.4341 630.553.4347 fax NAMING OF PARKS POLICY The purpose of the "Naming of Parks Policy' is to provide consistent direction for naming park Property and improvements within the United City of Yorkville. Any citizen, group, city official, or staff may request or recommend a name for a park, building, structure or thoroughfare within designated park property. The proposed name is to be submitted in writing on an application form to the Executive Director of Park and Recreation or Park Board Chairperson. All applications will be consider at their next.regularly schedule meeting of the Park Board. Upon Park Board approval and recommendation, subject proposal will than be presented to the City Council for acceptance. If accepted by the City Council, a dedication will take place within 90 days of approval. The following criteria will be used when considering the Selection of park related names: 1) Any person living or deceased, who has made a significant contribution in support of the United City of Yorkville, the Park and Recreation Department operation, the state or national park system, conservation of natural resources or in the recreation profession. 2) Any organization that Contributed significantly toward improving the quality of life for the residents of the United City of Yorkville, state or national park, conservation of natural resources or the recreation profession. 3) The proposed name for any park building,-structure or thoroughfare within a park must be authorized by a sworn statement from the person whose name is being proposed, or if the person is deceased, the person's immediate surviving family members. Organizations wishing to present a proposed name for any park building, structure or thoroughfare must. submit a sworn statement signed by the current President and Secretary of said organization. 4) No park or recreation facility or property can be named after any public official currently holding office or person currently employed by the United City of Yorkville. 5) Names that would duplicate the name of another park, building or structure,or thoroughfare Within the United City,of Yorkville will not be considered. Also, names that advocate or endorse religion, religious beliefs, posses obscene connotations, or demean or attempt to intimidate any individual or group based on race, ethnicity,age, gender, disability, or sexual orientation within the United City of Yorkville will not be considered. 6) The Park Board and staff will review and discuss the naming of park submittals during their regular monthly meeting. Upon their consideration, the Park Board will seek a majority vote in favor of naming a park, facility, structure, or thoroughfare. A recommendation, on behalf of the Park Board, will then be taken to the City Council for final approval. The Park Board may direct/suggest staff to conduct public contests for the naming of parks, buildings, structures, or thoroughfares within City park property. Exceptions to this policy may be considered upon recommendations by the Park Board with approval of the City Council Approved by Park Board 5/12M YORKVILLE PARK d RECREATION PARKS NAMING APPLICATION YORKVILLE PARKS AND RECREATION DEPARTMENT 1 107 SOUTH BRIDGE STREET, SUITE D -YORKVILLE, IL 60560 PHONE 530-553-4357 - FAX 630-553-4360 PERSON COMPLETING APPLICATION ON BEHALF OF(PERSON OR ORGANIZATION) ADDRESS OF PERSON COMPLETING APPLICATION HOME PHONE NUMBER WORK EMAIL SUGGESTED NAME PARK, LOCATION, FACILITY TO BE CONSIDERED FOR NAMING PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL SHEETS IF NECESSARY). IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED: PERSON CONTACTED PHONE NUMBER DATE CONTACTED BY WHOM OFFICIAL USE DATE RECEIVED STAFF INITIALS REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE ACTION CITY COUNCIL DATE ACTION DEDICATION NAME ON SIGNAGE LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE r YORKVILLE RECREATION DEPARTMENT Park Board Meeting Month of March - 2006 Hi h�lights and Summary- For the month of March we finished up the winter basketball and kicked off the spring season with spring soccer registration. Around sixty(60)participants signed-up for spring soccer. Practices began March 20 and are held every Monday and Wednesday, with games beginning Saturday April 8t'. All practices and games are held at Beecher Park. 5 A new class, one-stroke acrylic, started in March. Five participants signed-up and are learning the techniques of one-stroke acrylic. Projects that they have worked on are a shelf for their kitchen and a bird house. We also had a one day acting workshop that was held in March. The workshop took place at Yorkville Middle School and middle school aged participants learned the ins and outs of acting. As for Pre-school, the kids started off the month with an exciting week of transportation:The kids learned all about different forms of transportation. One day the park maintenance staff brought over one of the city trucks to show to the kids. The park staff did a great job of explaining to kids how the city trucks work and even had a picture.taken with the kids and the truck that was highlighted later in the week by the Kendall County Record. Registration for the 2006—2007 school is complete. All 60 spots have been filled and we are preparing the paperwork for next year's participants. Seasonal ClasseslPro trams -March• ■ All Star Sports Yoga Book Club ■ Empower Training Karate Dance Classes Pilates ■ Oil Painting Knitting Club 1St—8th grade Basketball ■ Pre School Spring Soccer Dinosaur Days ■ Biddy Cheer Cheerleading One-stroke ■ Dog Obedience Classes Art Classes Cartwheelers ■ Pirates Play Mommy&Me 2 yr old Pre School ■ Friday Fun Nights Scrapbooking Spanish Lessons ■ Stability Ball Workout Winter Crafty Kids Acting 101 Spring Quarter—as of 4/04/06 Different Types of Activities—42 (different curriculum) • Sections - 89 Enroll..-315 Sp.Event —na Ran—41 (46%) Cancelled—2(2%) Pending-46 (52 1/o) Residents- 217 (69%) Non-res-98 (31%) • Last year Spring: Sections-94 Enroll—449 Sp.Event —217 Ran-60(64%) Cancelled-34 (36%) Residents- 315 (70%) Non-res— 134 (30 1/o) 1 Exit Survey Summary Exit surveys were received from participants for the following classes: T-ball;Little Chefs,Zoo Train,Peek-a-boo,Alphabet Soup,Mommy&Me,Spanish,Acting 101,Ready Set Draw,and Scrapbooking. Other than some suggestions to start the elementary classes at 4:30 instead of 4:00(due to bus routes)the surveys were very good and supportive of the class content and the instructors. Scholarships Awarded/Grants Received Pre School Tuition - $157.50 Professional Development.- ■ One of our Pre School Instructors attended a meeting at Oswego Park District and will be placed on the committee for Pre School,Early Childhood workshops and meetings with various other Park District employees. Administrative Highlights: ■ As you know the draft of the 2006-2007 budget is to be approved soon by Council.The request to increase the Special Program Coordinator from part time to full time is looking favorable. Work has continued for the planning of the Hometown Days Festival. We are planning some new and exciting activities. We have secured over$21,000 in activities and entertainment. We look forward to City Council and Park Board members to assist with different types of responsibilities for that weekend. You will be receiving a letter and schedule of times and areas where you may sign up to help the Recreation Department. • Preparation is underway for all of our summer.events,securing.funding and volunteers is always an issue. • Over 90 resumes have been received for the two Recreation Coordinator positions. Staff is currently reviewing them and we plan to begin interviews within two weeks. We hope to have the positions filled by the beginning of May. Facility Agreements: (Spring) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle,Intermediate,Yorkville Grade School,Circle Center Grade School),Parkview Christian Academy(Multi-purpose room,stage,gym),Yorkville Congregational Church,and Trinity Church. Our agreement with " Trinity Church will end this May. We are reviewing the agreement with YCC to secure another year for our Pre School Program. Revenue Producing Highlights ■ None this month. U coming Projects and Events: • Opening of the Concession stand in April. • City Golf Outing -May 5f',2006- 11:30 am start. The Park Board is also welcome to attend the dinner at 5:30 pm. Respectfully submitted, Recreation Department Staff 2 MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle,Executive Director RE: Additional Business DATE: March 23, 2006 PAYTON FOUNDATION RUN Quite recently there has been an effort by the organizers of the"Sweetness"Run formerly held in Aurora to relocate the event to Yorkville. This has been done with much encouragement from the Mayor's office with input from the parks and recreation department. The run is set for June 12. Originally, it was thought that Hoover Center would be the best location, but that has since been ruled out after speaking with the forest preserve district. An alternate route is being created with the help of Scott Sleezer and Glory Spies. Since this change of venue is coming just 10 weeks before the event,parks and recreation is not being asked to have substantial organizational involvement this first year. The Run comes with its own organizers. The City will help facilitate the event. Background information in the form of a draft promotional flyer is included in the packet. United a . a , for child's visit to s ecal- roc- cam p , p cover contractual camps such as the one $y Kathy Fdrren this boy attended. G - Stull said she ottered the Unrted`Way's The United Way' has stepped in to Participation as 'part of the health and provide part' of'.the cost."o.f a•apecial human,services community"�n order to recreation camp for a)'orkville child: make sure all children:ar'e served." Last year; the Yorkville Park:Board Stull said the city is likely to;see more paid the difference petween the-"district requests for special programs as the:area grows, co" district. Specia] The'mother of the child in 'question `Recreation Association (FVSRA) camp, told the Council`. the' camp was something her son got a'lot out of last That $1,500 payment was equal to the ; amount the. Recreation Department Year. When they told me he couldn't go again my hear(broke'"she said originally budgeted for'scholarships this. ' , - fiscaL.year. Burd'questioned what other special Aftei that expenditure, the Park:Board recreation"grants had been approved,by revised-`its'.policy for reimbursinb the the Park Board, and Rollins saidthey i non-resident portion of special recreation were given in response to"a'numher of services .to.exclude preschool programs, requests for program`s such as art classes travel:trips, vacation,trips,,contractual. or exercise programs: Alderman Rose Spe camps or,overnight weekend trips. . .,, ars asked for a list Alderman Valerie turd asked at of those approved and denied, ' Tuesday's City. Council Committee of When the city revised' its budget in 2 the Whole meeting that the policy be November' the department increased its 3 reconsidered to allow a payment„so the - scholarship line item .from $1,500' to child",would :go; to the FVSRA.:.camp $2,000'and it has also used ome'grant . again;; suggesting. that the grants be 1.unds to covei scholarship costs. allowed on a first come, first served Families with financial haidsliips can .. basis. apply for the scholarships forup to 50 S David Mogle, the Park and Recreation Percent of the`cost of recreation programs , Director, said the policy was changed so and for 10 Percent'of the'cost of pre-' the money would'be available to as many ..school programs: people as possible. Park Board President In addition to the special recreation Chas Rollins. said that,board.was "not camp`. payment, this_,fiscal,;year, the asstn ud ment on the. ualit ' of Recreation: Department has also..given programs just the category" 9 Y $800:in scholarships for youth programs, M.o.gle, said that, as the 'P'ark Board $700 for pre-school programs and another worked to find a solution to this boy's $146 for special recreation programs ' situation,he contacted the United Way, according .to.Recreation Director Sue Swithin.' Vicki Stull, executive„director:-of the.,. Mogle is currently conducting a survey Fox Valley United Way, told the City Y ' Council Tuesday that a Lund`was being trying to determine how.many;residents set up through the United May that of[he city might need.the services of the would allow children in.communities not Fox' _Valley. Special Recreation served by-:`a special-:: recTeatio Associatidn to see if the city should organization such as the• FVSRA to consider paying to join the organization-.-: coven the higher cost of participation in, Stulr�suggested not,changing the Park their programs for non-residents: Board policy until the,city.determines Scholarships from.the fund would only Whether they need to Foz.:Valley.._ p y Special Recreation.Association. ,^h?_ k ly_ '�• �. ?ti �:. ;, 11N, .t,e,? �,,m^i. ;�, 4� �: �.r!^" �a:•.�� Y r�'� r� r,.'c� �r 4s f.Ys„ .'N r +Hr. 4 F t;� - � - ,vv... �,- Kr,.,rz,rt�",.t, -�5:�+.x. .i�'�s w::•s.�,�°. �=; -n, tt:� i� .�;?', „t...:� + a. x tr �+`: � s. '+ ,+ + u,.:y,. s� �" .,� k '� 1"r' .wk:f+� �;.,�n,::��' ,� 4� � ,.�a �`�., .�i. xt•,xi w, q r z � a:.,,u„« $s -`s v•,;;a � r ti, ,, 7 ,. ��' ,., La -.f '.:: x,at4 >,,.' � ''�'?� ri > ;,. ,.f•�; K 3� �; � 1,���W N��s¢ t� c. a N a r s .� ` ?r•�a?:� 'r��dtY sl+rotf. ���y h� •R.C'�.:?�?/':':�b.'k A',ju s�K=aitj dc�y4�'dsx"ta 3 rz''.�4.�e ! ..''� r'a'�M1. A f �< i r � t 4 rD' 4 +w -�s�,@'i"1^ry 3 k 4s+ `•, 1 Vv '!4 .�,x c } t� ! a '^ � .ilk. �., v �,.� r €�'`•�+, � , �, �t " � ss•. +a 1 +tc a c�',�skt u..h �r� I '�:. �`� , .'F��{x. Y 3. .F i., N 'C Y•F:. y. $•:, 1 1 >z 4 R k`¢ .. sf ",+ ,;{'�� �.�,,q�,z• •t:;4G ...:,y.,.x�- d i�? .9 k+�.�. w,�� aaw,¢ ra h-' t '� r :u r , y 4 *. "V`s.. � q 1�',(�: Y V'i iy 4' '�� 4?� �i1 f- .. 14 p 'j �... � fp.! i Yy.,y,...°W'!',.uv,,::. (-•Rxff .:�. t ,.:. „vi,-< .. .i 5 , �,.::�*, .%: : '`f ,$;i„•�Mr'�q S, �Y f,,, , 5m M P txa.� k �n < k 1 y i ' }.;:r a ::��Jr {e �^� �' v k �'�"Y xk+°_<,�1 � i cx!.;'at r `� F'x'`T;rY%� x r , s e �,y, � , .lt �,� I '; .+ ,� t j • is t:` ,�<,'.yR. w> 1a" „>w,i, ..�.«,.f �+ > � ( �, �},��< �SS 1 " � -' c + `ds r,: '', -, � r ` w ''"S` �' C+'''x � ,`•j H. , - t (i�'•�-C}''�rk ��. �r >#�:�a�-�,�'' f 1 i� {, � � t 1�. � ��'PN. ^jG�� •: 4 V• y , :"i.:0. ,S,. :x f 1 �A' PI _'ix'� P,� r„ ki ati ^'—x t,°�,�p V���j�'�t'f..t�i).J'�i?kjtt V.�Y '^�f i S��� 1� ";4tlL � f.iT..:;i f`stn+)6.'LSi to Y�ra.;., sf �,... A#,SF3:-; a �. '�'••T#�-:- ' i '`�''� ,,,, �•::.'�> l '" -.��• 'ci. St Parks'and:Recreatlonr e a t •.: : fi :re 3;H th C.Gille a; ! P � via,,SugarGrove;Oswegoand and'x.Board`presidenY,ChrzsKoll}ns• alled do:tlusforits:rssidents meat has'deemed to'o burdensome to;y FoxValley parkdxstx�cts)' °3 ' ;-.tii `Q g e new rule a, rotechon a amsf;ex 3TAFFf%yypJ�F��s"d j C ! f ? > i:shoulder `?x �,�' s''' traordinaril high costs,t;and an effort der to help p; s YQRIi, ILLi :Who'should pay ? The!kUi ited Wax'bQard,wiil vote h lnereasing funding -,to serve+the mostxeside is wrth'a lim 'Stull however,.discouraged apolicy `orlocal lads with chsabilities to attend ApriI I9.`on•whether:to approve the , TheYorkville parks departmenthas` ited amount of money ?` `>� change"saying the United Wayis eager n.: 3ummercamp? ' ' Y,,'plan'and`makeayailable$10;000'ift helped>residentsjwith the post a#;; But Ionic he t&provide'fundingandfree'up•parks Thst�lteshonhasdoggedYorkville gr ntnaoney which'couldhe�p'ch>I `FVSRA'programsm.thepast'.BuY park'lioardshoW reverse.the policy' departmentmopeyfor otherless;cost- aldermenand parksrofficials over the.'!dren in$inckley;'$ig Rock and Mill":'shortly.''afterpnyingthe (i#ference bg„”�Suace t was eriac�A,the�Ciry°Councal lyprograms' y aastmonth,Now;the ParkBoard be brook a�well as Yorkv�l)e.' tween the ahout$70000 resident tuitlog.:; has:decided'^to more than;double'the '.Even if United Way board members fievesitkhaa;ananswer +he United x'~<Residentspfthoge ownsataiustpay andthQ$ 1000non2 resident`.tuxUonfor:5'parksdepartmenYs"special'rieedsgrant approved'it;.StuL's'plan^is;likelyonlya. Wayt 4,-q a{ two or three times';the regulai twtlo p ' abehav„foraiiydisorderedYorkvilleboy; money,.bnnging�he'total to'$3;600 shottterm>solution::Yorkville also is tlTn,d 1.plai�detailedby;FoxValley foi FVSRA.programs becausetheX"torttenda`summerprogram We Park`,Aldermen areconsideri adding an` t'consideringjoiningFV$RA,.andcity UmtedWay'I�irectorvickiStullatth>s -towusdont.belorigfotheFWSMand ;13oa-Ara ,:p p er$1,800;cify'staffsaid'f' officials are;surveying:residents to peek s rY,Qrkvlle-CityFCouncil meet r'don't collecttaxes for the associat►on ';grantsfori"contr:'actual camps"like" "We,'ve already foundinoney it's learn how many would ake advantage uig,thecharitywouldhelpgayforYor-, (Member s=of'the'association'whtch r„_those.theFVSk:Aruns. alreadyin;yourbudget;'-Alderman 'ofFVSRAprograms. kville,�h ildxentaattehd:cajnpsrunby. serves people with s:physical;:behav The boy :$•1;400granthadsapped= 'Valerie$urd told Rollins;suggesting Bynextypg,,^MayorArtl'rochaska the Fox+alley Special ReGxeationAs ioral and.:developmental disabilities,< :most of the parks departments$1;600- that turning to-charity'was'not.the'''said,`we 11 have.hopefully.something �ociation(FYSRA),an expense the include the St.Charles,Geneva;Bata- in special-needs grantamoney Park; solution I feel like the city needs'to 'thatwill.work alittle better.”, r3 1