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Park Board Packet 2006 06-08-06 YoRKvi LEE PAmm & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,IL 60560 630-5534341 Park Board Agenda Thursday June 8, 2006 7:00 p.m. — Park Board Meeting — Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Tammy Smock, Gary Golinski, Debbie Horaz, , Seth Schoonover, Alderman Paul James Introduction of Guests, City Officials and Staff: Mr. Seth Schoonover, Athletic Director, Yorkville School District Ms. Debbie Horaz, Newly Appointed Park Board Member Executive Director of Parks and Recreation—David Mogle Superintendent of Recreation—Sue Swithin Superintendent of Parks— Scott Sleezer Public Comment: Presentations: Approval of Minutes: Minutes— Regular Park Board Meeting - May 25, 2006* Town Meeting — May 25, 2006* Bills Review: Cash Analysis* Bill List* Old Business: Greenbriar Pond Maintenance Park/Public Works Administration and Operations Center Architectural Agreement Hoover Agreement Review New Business: Raintree Parks Preliminary Conceptual Plans Grande Reserve Additional Half Acre Lot Reports: Parks Report Recreation Report f Additional Business: Executive Session: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1)) Adjournment: Next meeting: June 22, 2006 *Items needing Board approval or recommendation UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT TOWN MEETING Parks & Recreation Administrative Offices Riverfront Building Thursday,May 25,2006 MINUTES The Town Meeting was called to order by Ken Koch at 6:15 p.m. The purpose of this meeting was to inform and get input from the public regarding the park site in the Prairie Meadows Development. Attendance was low because most people attended the similar meeting held at the fire department in the development on May 15,2006. In response to the meeting on May 15, Scott Sleezer had the changes made that were suggested by the public. Overall, the people liked the park site but they asked for a walking trail around the park and an open area for play. In response to that the park designer added a 200 ft. baseball field which gives room to fly a kite or toss a football too and incorporated the sidewalk as part of the trail. The asphalt walking trails will be 8 feet wide. The monument area was changed to incorporate the fire safety garden along the monument area to bring a teaching element to the children and the shelter was moved to be more adjacent to the 2-5 years old playground. The concerns were more over the Administration and Operations Center. The comments from the homeowners were more on the layout of the land. The administration area of the building is about 8,000 square feet and the operations portion of the building is approximately 10,000 square feet. There would be a parking lot off Hayden Drive to serve as parking for visitors to the administration area and for administration staff. It would also serve as off-street parking for the park. There will be a basketball hoop at the edge of the turnaround to also be served as a recreation area. The parking off of McHugh Road will be for the maintenance and operation area or for additional parking as needed. There will be a vinyl coated, chain-linked fence around this area. There will also be a berm along the west side and heavy planting along the perimeter of it. Parks and Recreation specifically worked with their architectural firm to have more green space where they are adjacent to the homes. This will be a one story structure although the area for the trucks will have a higher structure. They have put the parking lot along the fence to give a bigger buffer area for landscaping. All of the truck entrances are off of McHugh Road and will not go through the development. This area has always been identified and intended to have an operations center because it is such a centrally located area. The public wanted to know what kind of building was going to be placed there,but at this point Parks and Recreation does not have any elevations because they are not that far in the process yet. They do know,however, that they want it to fit into the neighborhood with a brick/block structure. The two elevated tanks with spill protection will hold 500 gallons each of fuel. It was questioned if the tanks would be visible above the fence. Scott Sleezer indicated that this was a good point and they could be moved. The tanks, though,need to be a certain distance away from a building and will be towards the commercial area. Mayor Art Prochaska, who was unable to attend this meeting due to a scheduling conflict, will be glad to sit down to answer any questions on the building. The whole process will be very open. Parks and Recreation want to be good neighbors. Alderman Paul James mentioned that it appeared as if the baseball field was squeezed in and balls may go over the fence or hit the homes. Scott Sleezer indicated that adding the baseball field was in response to the public's request for an open play area and by making it an active play area,it meets the OSLAD grant requirements to fund it. The field is 200 feet with the homes being 300 feet away and will be age targeted with signage. It will be similar to the ball fields at Beecher. Alderman Paul James suggested making the ball field into a pavilion area instead for the people in the industrial area. Homeowner Chris Valk didn't think it would be in the best interest to attract the people from the business area into neighborhood. Van Truman suggested, instead,putting picnic tables around the pond area for the business people. Van Truman indicated that there was a concern regarding the footprint of the building. Tony Scott from the Record will put in a sketch in the newspaper. Because this park will be the only park in Yorkville with a water feature,more people may drive to this park from outside neighborhoods. It is not,however, going to be a place to set up programming for recreation. AMG Homes presented to the homeowners that the entire area was going to be park. Although the area is park owned,the area was always identified for the Administration and Operations Center because of its central location. They will work with developers to get them to label the plans better. There will be another town meeting open for discussion when they know what the building is going to look like,but there will definitely be a building there. The use of air tools will be encompassed in the building so it is not loud for the homeowners and the lighting out front will be ornamental lighting. The lighting around the perimeter will be down lighting following the lighting ordinance for safety purposes. The town meeting adjourned at 6:45 p.m. Minute Taker—Jeanne Arbet UNITED CITY OF YORKVILLE YORKVILLE PARKS &RECREATION DEPARTMENT BOARD MEETING Parks &Recreation Administrative Offices Riverfront Building Thursday,May 25,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:00 p.m. ROLL CALL: Chris Rollins, Ken Koch, Van Truman, and Gary Golinski GUESTS/CITY OFFICIALS/STAFF: David Mogle,Director Scott Sleezer, Superintendent of Parks Sue Swithin, Superintendent of Recreation Laura Haake,Park Planner Tony Scott,Record Jim Menard, Pacific Development David Branch,Hallmark Homes Krista Simons, Sente Rubel Bosman Lee Architects Ray Lee, Sente Rubel Bosman Lee Architects PUBLIC COMMENTS: None PRESENTATION• Bristol Ridge Jim Menard of Pacific Development informed the Board that the concept plan presented in February has gone through Plan Council. The park has been moved to the higher density area near the townhouses. The park location will have full road access with twenty parking spaces. Because of the amount of frontage to the park,there will also be street parking available. There will be an eight foot wide bike path connection to the grade school from the subdivision and along Cannonball Trail there will be a ten foot wide trail in lieu of sidewalk. There will be a turn lane intersection off of Cannonball Trail. A traffic study has been done for this intersection indicating that this would be sufficient. The land cash obligation is approximately 15 acres. With the park being 6.1 acres,there will be plenty of funds to develop this site. Hallmark Homes David Branch of Hallmark Homes met at several meetings with staff,with Planning, and with the Board to get everyone's input on the concept plan and has tried to incorporate the input given to the plans. The initial concept plan had limited park area in a location so a three acre park was incorporated in that location. The School Board had requested a 15 acre school site. They will have a bike path that will connect to the regional bike path. If the creek flow cannot be interrupted,the trail will follow adjacent to the detention. The overall property is 350 acres. There will be approximately 560 homes with a minimum square footage of 12,500 square feet. Approximately half of the homes will be south of the Wheeler Road extension. South of Walker Road and to the east is a thirteen acre MPI site identified as an athletic park which will be expanded on when the development to the west of that park comes in. It will be very close to the Hallmark Homes development. Also,knowing that the gas pipeline is close to that and even though Parks and Recreation does not want the pipeline,the park can go up to it making a nice park once the development comes in on the east side. There are approximately eight acres of park. Seventeen acres are required for the land cash obligation which will allow funds to develop the parks. Parks and Recreation will need to work closely with schools on this site to determine the placement of the building. The building will want to be on the highest, driest point of the property. The park will be behind the school so that it will feel like a neighborhood park as well as a school park. Gary Golinski recommended that if bike trails will be constructed behind homes that they either be constructed before the homes are built or clearly labeled so that the homeowners know there will be a trail built there. Scott also wanted the Board to know that this was straight zoning,not a PUD. APPROVAL OF MINUTES• The minutes from the May 11, 2006 Board meeting was approved on motion by Van Truman and seconded by Ken Koch. The motion was unanimously approved. BILLS REVIEW: Cash Analysis&Bills List Chris Rollins noticed that the cost of printing the summer catalogs went up.. The reason for the increase was because they increased the number of catalogs printed. The cost per catalog remained the same. There is still one more payment for the Cannonball Park that will be in house. Parks and Recreation has made their final payment to the contractor,however. A payment to Helmets R Us was for helmets given to each child who joins Safety Town. Van Truman motioned to approve the bills list. The motion was seconded by Gary Golinski. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Van Truman—Yes, and Gary Golinski- Yes. The motion was unanimously approved. OLD BUSINESS: Park/Public Works Administration & Operations Center Conceptual Design Progress Report Krista Simons presented the update of the Parks and Public Works Administration and Operations Center. This is a seven acre site. Two acres of the site will be for park development and five acres will be for the administration and operations area. The administration area will have two parking lots. The parking lot off of McHugh Road will be for staff parking and evening board room activities. The parking lot off of Hayden Drive will be for every day activities. The operations area will include the garage and area to store vehicles, a maintenance area, a salt storage barn and other storage facilities along the perimeter. The area is buffered with berms and landscaping. In the building plan the multi-purpose room will be separated by a door from the administration area for security reasons as activities will be going on in the multi-purpose room at night. There will be public restrooms available. The administration area will include a reception area, offices, a multi-purpose conference room, a workroom, and work space for the foremen and division operators. The area between the administration and operations areas of the building will include a mudroom, lockers, and access to the operations area. The operations area has vehicle storage as well as office and work areas. The elevations have not been started yet. They have been looking at the sites and building types. The administration area,which is closer to the street and the houses will be smaller in scale with better masonry made with materials that will blend in with the neighborhood. The operations area will have a bigger form being approximately 8,000 square feet and will be a tall building approximately 14-15 feet high. It will be pushed back and will be blocked by the administration area. Sente Rubel will get feedback from everyone to determine what will be appropriate for this facility. Van Truman wanted to make sure that this building will not be the highest element in the neighborhood. Chris Rollins indicated that it is okay for a public building to look like a public building, similar to the fire station with the shingled roof. Chris Rollins was concerned about the look of the building if the roof was not shingled because it would not look like the residential roofs. Krista Simons indicated that the roof will probably be a metal roof but because it is shallow,people will not see as much of it. In fact, it will appear as a flat roof. They would not want a pitch to the roof because this building is wider and the roof would then have to go up higher vertically. On the building,they were looking at a combination of masonry and siding for site considerations and for budget. They were looking at cement board siding,which looks a lot like wood which is very durable and low maintenance. Chris Rollins is concerned about how the people will view the curb appeal of the building. It will need berms to be very tall to hide the building if Parks and Recreation is unable to build a building of character similar to the fire station. Krista Simons indicated that they can make it an attractive building. It will be set back off of the street and will offer a large area of landscaping. They will look at other materials that are reasonably priced and because the administration building is in front of the operations building, it will not be perceived to be as large. There will be buffers that will be seen before they see the building. There are a lot of opportunities that can be looked at. Ray Lee of Sente Rubel presented the updated budget stating that the architectural and engineering piece is based on the construction at no contingency. The bottom line is that the numbers have gone up. He pointed out that the salt storage building was made larger. An inflation adjustment was made as construction inflation has gone up dramatically. And there was an error in the cost of paving that was adjusted—originally,the budget was for 5,000 yards for paving,which has now been changed to 10,000 yards. The cost of most everything else stayed the same. There is an inflation adjustor for 2007 of approximately 9%. The budget is based on a building with the side facing the residential area being a masonry building using decorative block and some brick accenting. The rear portion was assumed to be a pre-engineered building with a metal standing seam roof with masonry up to eight feet. It would not be just a metal sided building. They tried to make the building as good as possible from a cost versus longevity standpoint.. They are budgeting the operations side of the building to be approximately$130 4140 per square foot and the administration side of the building to be approximately$160-$170 per square foot. Scott Sleezer would like to take this forward to Public Works with some direction from the Park Board. He would like some examples of elevations and price lines to review. They will move forward with caution with direction from the finance director and the concerns of Public Works. He would like to show the homeowners in the area what this building might look like. Chris Rollins indicated that it is extremely important that every consideration be made to what kind of front the public building would present. His central concern is how Parks and Recreation is going to finance the building and what their financing options are for building the building. The rising costs are a big concern. Knowing the hurtles that need to be over come,it will be constructed in 2007 with the exception of the salt storage building. The salt storage building will be the farthest away from the homes tucked up against the commercial area. Chris Rollins wanted to note that the people will say that they do not want to see a large pole building such as this,but these people are already surrounded by big boxes like this already. When they spend more tax dollars on the building so that it is not just a large box,they will also question why Parks and Recreation spent so much of their tax dollars when they could have done something less elaborate. With these two competing objectives there needs to be a balance between the two. So if there is any type of construction or exterior material that will pay big dividends and looks good and will save hundreds of thousands of dollars by doing this,it is important for Parks and Recreation to know about them. They could then inform the residents that they balanced the cost to appearance. He feels that they must get moving on the finance portion as quickly as possible because the cost elevation is alarming. There was a concern about the fuel pumps at the town meeting. They will work on this in-house to come up with some conceptual designs. Fall Board Retreat Dave Mogle has made contact with facilitators,but a date for the fall Board retreat still needs to be set. It will be either October 20 &21, October 27 &28 or November 3 &4. The Board will check their calendars and e-mail Dave Mogle with when they are available. They will see if new Board members Debbie Horaz and Seth Schoonover,the mayor, or any special guest will be able to attend all or part of the retreat. They will probably have the retreat fairly close so that special guests will be able to attend. Park Board Park Assignments Dave Mogle provided the updated list of the parks each Board member will focus on. The park assignments were accepted by the Board as assigned. Gary Golinski noticed a couple of problems at his assigned parks. Someone drove around the telephone pole at Hydraulic West Park leaving tire tracks and at Crawford Park behind Rivers Edge the ash fault for the bike trail is cracking quite a bit and has weeds growing through it. The park assignments will be adjusted accordingly as the new Board member comes on board. Old Post Office Rehabilitation and Use for Offices The Board discussed at the last meeting that if they were to move into the old post office,they would prefer not to have to share the building. Dave met with Bill Dettmer of the Building Department, and he does not believe that sharing the building is the best plan either. The Building Department could move into the Riverfront Building,but the Parks and Recreation Board meetings would no longer be able to be held there because the Building Department would need to cubicle off the building. Parks and Recreation would not necessarily be giving up the Riverfront Building as a Park and Recreation Building permanently,but the Building Department would use it until it is determined that the City's space needs have changed. A Board meeting room can be set up at the old post office which may prove to be beneficial because all of their files will be there. The Building Department has indicated that it will cost approximately$165,000 to get the old post office building ready for Parks and Recreation to come in. This does not include the cost of windows. The time frame of this is still unknown, as there is still a lot of work that needs to be done in terms of clearing out walls, laying down carpet, adding cubicles, and adding wiring. Dave Mogle would like to have someone who specializes in spatial set ups(not a salesperson) such as an interior decorator to give a plan for setting this up. Sue Swithin indicated that she does not have in her budget to pay for all of this,but Dave Mogle indicated that a portion of land cash funds could be used because the recreation administration building benefits the whole community. It needs to be determined yet exactly from where the funds would come. If needed Chris Rollins will contact Mr. Oliver about contributing funds as he will no longer need to pay the five years of rent,but the City should have documentation on the written agreement. The Board unanimously agreed to use the old post office building for the recreation administration building. Swings Parks did start receiving some of the parts for the swings. They,unfortunately,are missing the center parts that are necessary to put the swings up. Scott Sleezer expects them in the next week or so. They will put them up on the day they receive the parts.. Although Little Tykes said they would send someone out to fix the swings, Scott does not want to wait any longer. He will have them put up in house,but will ask for compensation from Little Tykes for this time. NEW BUSINESS: Park Naming Request While the request was written with great care and sensitivity, circumstances do not meet the criteria of the park naming policy. With some suggestions provided by Laura Haake, Dave Mogle suggested creating a giving catalog so that when individuals like this come to Parks and Recreation,they can see other ways they can show recognition for a loved one—such as a park bench for a certain dollar amount, a tree for a certain amount, etc. For this individual, Dave will write a letter back and indicate that it does not meet the eligibility for naming a park but will suggest the donation of a tree or bench this person. Conservation Foundation Chris Rollins had the opportunity to attend a meeting that was for the conservation foundation. One of the mailings for the foundation indicated an open space master plan for the west suburban area including Kendall County. The president of the foundation had informed him that Kendall Now had come twice to the City to discuss the open space master plan,but they would be glad to speak to Parks and Recreation. Chris Rollins indicated that they may want to incorporate their plan with Parks and Recreations' master plan. He believes that there are a lot of people with the conservation foundation that Parks and Recreation could benefit from. The Chicago land pond tour will be hosted by the conservation foundation on July 8-9 and on July 15-16. The tickets are$15.00 to see some of the most outstanding backyard and community pond projects. They are also promoting the Fox Valley Midnight Bike Ride sponsored by Chase the Moon. Every year the fund raising ride makes a donation to a different organization. It will be held on July 29-30. It is a twenty-five mile loop. This is a fundraising vehicle Yorkville may also want to use. The Conservation Foundation is a gathering place for a lot of different ideas and issues that bear on things that are a concern to Parks and Recreation—energy conservation, water conservation besides land conservation. They will be moving to a farm in Montgomery which was donated by the city of Montgomery. Each structure on the farm will be adopted by a different local group or agency to adopt the structure who will be responsible for the maintenance and upkeep of the building in return for the use of it. REPORTS Angie Alwood was hired for the toddler/youth/teen/active adult day-to-day instructional classes. And Joe Gatlan will start June 5 as the athletic coordinator. ADDITIONAL BUSINESS Chris Rollins has taken a new job as of June 5 which he hopes will be beneficial to Parks and Recreation with the information he will be able to provide that will bear on what Parks and Recreation does. He will be the Regional Land Manager for Region II of the Illinois Department of Natural Resources. He will be working at Tri-County State Park. Dave Mogle collected all of the agreements for the Hoover property for the Board to review. He will put it on the June 8 agenda. Ken Koch stated that Jason from the forest preserve may lengthen the scouts' ability to use the property. This,however, needs to be approved by Parks and Recreation who has first right of refusal. There may be an OSLAD grant that Jason was looking at and some referendum dollars that should be applied to the third payoff. ADJOURNMENT: The meeting adjourned to executive session at 9:10 p.m. following the motion by Ken Koch and seconded by Gary Golinski. The motion was unanimously approved. The meeting reconvened from the Executive Session and adjourned at 9:20 p.m. following motion by Van Truman and seconded by Ken Koch. The motion was unanimously approved. Minute Taker—Jeanne Arbet MEMORANDUM TO: Yorkville Park Board FROM: Dave 4e, Director of Parks and Recreation RE: Old Business DATE: June 8, 2006 GREENBRIAR POND MAINTENANCE The Parks Department has researched pond maintenance companies and alternatives to the Greenbriar Pond issue. A staff recommendation will be presented at the board meeting. PARK/PUBLIC WORKS ADMINISTRATION AND OPERATIONS CENTER ARCHITECTURAL AGREEMENT With the Conceptual Design for the Park/Public Works Administration and Operations Center nearly complete, it is necessary to execute an Architectural Agreement for the pre-construction and construction phases of the project. Sente Rubel will provide a proposal for the board's consideration. HOOVER AGREEMENT REVIEW In the last park board packet four(4) executed agreements were distributed for review. These included a Lease Agreement between CorLands,the City of Yorkville, and the Forest Preserve, a First Amendment to that Lease, a Use Agreement with the Boy Scouts of America, and an Intergovernmental Agreement between the Forest Preserve and the City of Yorkville. We will review the agreements, seek clarifications, and discuss short term direction regarding Park and Recreation Department's use of the property. CO.c United City of Yorkville Memo Parks Department Es,: 1 1836 800 Game Farm Road Yorkville, Illinois 60560 9 �O Telephone: 630-553-4358 <LE �? Fax: 630-553-4377 Date: 6-5-06 To: Dave Mogle From: Scott Sleezer CC: Park Board Subject: Greenbriar Pond Dave, I received a proposal from John Cortell of Marine Biochemists for the water management of Greenbriar pond. In a conversation I had with John I explained the concerns of the residents and the concerns we have about the pond. John said that the pond algae were not overly high and that the weed content is not bad either. He stated that hot weather and low flows into the pond will make the algae get worse. He suggested four monthly applications (June to September)to help control the algae growth. He didn't think we would need any weed control but it could be handled on a per application basis if necessary. I asked John about a fountain or aerator and the benefits it would have on the pond. John said it has very little benefit in algae control but would help the fish population a little. He also stated that a fountain would not help control mosquitoes and that generally the cost to benefit to add a fountain or aerator is high. I also talked to him about the plans to install prairie plants and trees around the pond to help with water quality. John stated that the amount of water coming into the pond from around it is small compared to the amount coming from the SWM. John thought that it would be a large expense and have very little impact on water quality. I recommend that we agree to the four monthly applications at a cost of$1,916.00 to be paid from the park contractual line item. I would also ask the City to reimburse this line item from some source of the Cities. MEMORANDUM TO: Park B d FROM: Dav � o , Director of Parks and Recreation RE: New Business DATE: June 8, 2006 RAINTREE PARKS PRELIMINARY CONCEPTUAL PLANS Plans will be presented for the two parks in the Raintree Development. The smaller of the two parks adjacent to the clubhouse will contain a two to five year old age appropriate playground. The larger of the parks will contain a five to twelve year old playground. The larger park will be adjacent to a school site. Staff has met with school district officials to jointly discuss each others' projects and to seek ways to blend the recreational amenities to maximize the opportunities for school and public use. GRANDE RESERVE ADDITIONAL HALF ACRE LOT At the most recent Planning Council meeting,representatives from Pasquinelli asked whether the Park Board would be interested in taking an additional Y2 acre of land adjacent to the bicycle trail to use as a trail head. The piece is located near the City's well just down the street from Park F. Staff will provide a drawing for the board to review at the meeting and will have a recommendation on how to proceed. YORKVII.LE RECREATION DEPARTMENT Park Board Meeting Month of May - 2006 Highlights and Summary: For the month of May many of our spring classes,such as numerous All Star Sport Classes,Cheerleading,Acting&Modeling, Fitness Classes,Cooking Classes,and Young Children Classes completed their spring sessions. Preschool spent the month of May gearing up for graduation. One week they took the kids and their parents to Silver Springs for a week of exploring the outdoors. On May 23`d and 24"the Preschoolers graduated from either Preschool to Kindergarten or from three year old to four year old class. We also spent the month of May getting prepared for our summer programs such as Kiddie Camp,Safety Town,Camp 911,and many other exciting programs. Seasonal ClassgETrograms -Ma: • All Star Sports Yoga Book Club • Empower Training Karate Dance Classes Pilates ■ Modeling Knitting Club Cartwheelers • Pre School Spring Soccer Acting • Biddy Cheer Cheerleading Outdoor Rock On • Dog Obedience Classes Art Classes Spring Break Camp • Tumble Rhythm Toddler Fun Days Acting Class • Cooking Classes Adult Golf Lessons Adult Golf • Stability Ball Workout Planes,Trains,Cars Little Chefs Spring Quarter—as of 5/31/06 Different Types of Activities—42 (different curriculum) • Sections - 90 Enroll..-463 Sp.Event — 180 Ran—56(64%) Cancelled—18(21%) Pending- 13(15%) Residents- 281 (65%) Non-res- 182 (35%) • Last year Spring: Sections-94 Enroll—449 Sp.Event —217 Ran-60(64%) Cancelled-34 (36%) Residents- 315 (70%) Non-res— 134 (30%) Exit Survey Summary We received surveys for Ready Set Go,which was our new two year old preschool and they all came back excellent and excited about the program. We all received surveys for All Star Sports in which they really enjoy the instructor,Matt. Surveys also came back for our young children's programs and while they liked the classes we offered they had suggestions on day and times. We have received comments about the fall soccer program.We have included a U10 and U12 in house program as well as a U10 and U12 local travel team.Some residents still want to participate in house without the expense and time for the travel program. We will offer both and will get more advertising to the public to make this happen. Scholarshivs Awarded/Grants Received- None at this time. 1 Professional Development: ■ None Administrative Highlights: We have had a great spring season,classes have gone very well,our first time offering spring soccer was received very well.The golf outing was very successful,the weather was good,a little cold,but NO RAIN. Once again we had some businesses sponsor the dinner,drinks,contests,and holes. A report will be presented separately during the meeting. The Concession Stand is open and running.We installed a proper service window this year and it has helped with the organization and speed of the service. We have a staff of 5 rotating hours of operation and Lisa Reisinger is assisting the Superintendent with the management. Tim Evans will be taking over the management and operation of the stand this fall once other new staff is trained and completing a orientation program. We have spent spring advertising and hiring new staff. Angie Alwood,started May 22■d,and has been hired as the new Recreation Coordinator for toddler,youth,adult programs,youth camps,trips and one day small events.She will also oversee the Ready,Set, Go 2 year old program this fall,winter and spring. Joe Gatlin,will start June 5'h and has been hired as the new Recreation Coordinator for Athletic Leauges,sport and fitness classes and certain special events. Both employees come to us with previous experience from other Park Districts and we are looking forward share programming ideas and creativity with Angie and Joe. Facility Agreements:(,Spring) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle,Intermediate,Yorkville Grade School,Circle Center Grade School),Parkview Christian Academy(Multi-purpose room,stage,gym),Yorkville Congregational Church,and Trinity Church. Our agreement with Trinity Church will end this May. We are reviewing the agreement with YCC to secure another year for our Pre School Program. We are in the process of securing New Life Church for our fall programs. Revenue Producing Highlights We will have a mid season report for the concession stand next month. The Golf Outing went very well.We received comments on how well it was organized and how much fun people had during the day. We had 170 golfers and 180 eating dinner—a report will be submitted at the meeting. Upcoming Pro Lects and Events: ■ MUTS— First concert June 9'h—61 Beale Street ■ FINE ARTS FESTIVAL June 20 9:00 am—3:00 pm ■ FARMER'S MARKET Starts June l Od' 8:00 am—Noon • MOVIES IN THE PARK—First Movie at Beecher—June 16 Wallace&Gromit G ■ SUMMER CAMPS—Kiddie Camp June 12dh Adventure Camp June 13'h Respectfully submitted, Superintendent of Recreation Recreation Department Staff 2 J� Yorkville Parks& Recreation Dept 1107 S.Bridge St Suite D Yorkville,IL 60560 630.553.4357 630.553.4360 fax e-mail:recxeation@yorkvdle.il. Administration Office: 301 E.Hydraulic St Yorkville,IL 60560 630.553.4341 630.553.4347 fax Memo To: Dave Mogie ©� From: Sue Swithin Date: 6-2-06 Cc: Paris Board, Scott Sleem,file Re: Riverfront Foundation After hearing about the Kendall.County Forest Preserve wanting to establish a Foundation- for their needs, I wanted to share with you that we have a Foundation that was established for the renovation of the Riverfivnt Park around 1997. I have heard that they are thinking of ending that Foundation and also want to use their balance funding for something at the Riverfiont Park. I want to recommend that we contact the individuals who oversee the Foundation and see if we can continue it and rye-direct or change the scope of the Foundation so that it serves a wider spectrum of the Paris and Recreation Department. John Bradstreet, a farmer Paris Board member and Kathy Jones, a resident ,spearheaded the Foundation. John's home phone number is 553-1264 and Kathy's is 553-7868. Thank you, Sue 1 noaKVtuF J� PAWL d IMCReAMON Yorkville Parks & Recreation Dept. 1107 South Bridge Street,Suite D. Yorkville,IL 60560 630.553.4357 630.553.4360 fax e-mail:recreation@yorkville,il.us Goff Outing Report 2006 Revenue Golfers $18700.00 Signs/Food/Beverage Sponsors $11279.04 Prize/Insurance Sponsors $ 2600.00 Total $31579.04 Caddie Auction $ 3,000.00 $ 3000.00 Caddie Auction $ 1,500.00 $ 1500.00 Caddie Auction $ 200.00 200.00 Total $4,700.00 Betting Hole $ 488.00 $ 488.00 Police Tickets $ 130.00 $ 130.00 Raffle Revenue $2721.00 2721.00 Total $ 3339.00 Total Revenue $40618.04 Expenses Celebrity Mailing $ 148.20 $ 148.20 Celebrity Contacts $ 19.97 $ 19.97 Caddie Invitations $ 10.92 $ 10.92 Blackberry Deposit $ 200.00 $ 200.00 Invitations Mailing $ 131.43 $ 131.43 Hole In One Insurance $ 660.00 $ 660.00 4 Imprint Bags $1024.17 $ 1024.17 Waimart Prizes $ 349.81 $ 349.81 Menards decorations $ 41.51 $ 41.51 Jewel Prizes $ 110.90 $ 110.90 Blackberry Golf $9340.86 $9340.86 Ralph's Food $4681.06 $4681.06 Ralph's Beverages $3680.42 $3680.42 Office Works 4ckets $ 17.98 $ 17.98 Caddie Expense $ 143.71 $ 143.71 Caddie Expense $ 84.68 $ 84.68 Caddie Expense $ 19.36 $ 19.36 Food/Beverage Prizes $ 205.00 $ 205.00 Pro Golf Prizes $ 16.00 $ 16.00 Pro Golf Prizes $ 292.20 $ 292.20 Palzer signs. $ 284.00 $ 284.00 •Travel Service Raffle $ 1200.00 $1200.00 Refund 2 golfers $ 220.00 220.00 Total Expense $22882.18 Summary Income Posted $40618.04 Expense Posted 2.18 $17735.86 Total 2006 Golf Outing Revenue $17735.86