The URL can be used to link to this page

Park Board Packet 2006 06-22-06 YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,IL 60560 630-553-4341 Park Board Agenda Thursday June 22, 2006 7:00 p.m. — Park Board Meeting Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Tammy Smock, Gary Golinski, Debbie Horaz, , Seth Schoonover, Alderman Paul James Introduction of Guests, City Officials and Staff: Director of Parks and Recreation —David Mogle Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Public Comment: Presentations: Kendall Marketplace Brighton Oaks 2 Westbury Village Approval of Minutes: Minutes— Regular Park Board Meeting—June 8, 2006* Bills Review: Cash Analysis* Bill List* Old Business: Park/Public Works Administration and Operations Center Update and Architectural Agreement* Hoover Agreements— Reds Baseball, Lease Agreement New Business: BMX Track—Whispering Meadows Park Reports: Parks Report Additional Business: Board Retreat Date Confirmation* Park Board Meeting Minute Taker Executive Session: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1)) Adjournment: Next meeting: July 13, 2006 *items needing Board approval or recommendation UNITED CITY OF YORKVILLE YORKVILLE PARKS &RECREATION DEPARTMENT BOARD MEETING Parks &Recreation Administrative Office Riverfront Building Thursday,June 8,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:00 p.m. ROLL CALL: Chris Rollins,Ken Koch,Van Truman(Arrived at 7:28 p.m.), Gary Golinski, Debbie Horaz, and Seth Schoonover The Board welcomes Debbie Horaz as the newly appointed Park Board member and Seth Schoonover as the School Board liaison. GUESTS/CITY OFFICIALS/STAFF: David Mogle,Director Scott Sleezer, Superintendent of Parks Sue Swithin, Superintendent of Recreation Laura Haake,Park Planner Joe Gatlin, Recreation Coordinator Angela Alwood, Recreation Coordinator Lauren Free, Kendall County Record Art.Prochaska, Mayor (Arrived at 8:10 p.m.) Dean Wolfer,Alderman (Arrived at 8:35 p.m.) Sue Swithin introduced and the Board welcomed Joe Gatlin and Angela Alwood,the new recreation coordinators that have started. PUBLIC COMMENTS: None PRESENTATION: None APPROVAL OF MINUTES: The minutes from the May 25, 2005 Town Meeting and the Park and Recreation Board Meeting were approved on motion by Gary Golinski and seconded by Ken Koch. The motion was unanimously approved. 1 BILLS REVIEW: Cash Analysis&Bills List A stop payment on check#202704 to CEO Productions in the amount of$750.00 that was issued on June 8, 2006 was made due to the vendor misplacing the check. Replacement check#202763 was reissued. This payment had been previously approved. Dave Mogle will get Debbie Horaz and Seth Schoonover added to the signature sheets so, when necessary,they can sign checks for Parks and Recreation. Seth Schoonover,the School Board liaison,will be a full voting member of the Board which gives him all of the responsibilities of the Board members. The check for$2,480.82 is for a new ball field drag. This was a budgeted item from the mid-year budget adjustment from capital expense. Ken Koch motioned to approve the bills list. The motion was seconded by Gary Golinski. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Gary Golinski Yes, Debbie Horaz Yes, Seth Schoonover—Yes. The motion was unanimously approved. OLD BUSINESS: Greenbriar Pond Maintenance Scott Sleezer spoke with John Cortell of Marine Biochemists and explained the concerns of the residents about Greenbriar Pond. John Cortell stated that overall the pond is in fairly good shape. It has a depth of 13 feet. The pond algae were not overly high but the algae will go up with the heat,which is from the nitrogen running off of the yards into the storm water management and into the pond. John Cortell suggested four monthly applications from June to September to help control the algae growth. Weed control will probably not be needed but if it is needed,the$250 budgeted should cover the expense. He indicated that some weeds are actually helpful He does not recommend an aerator which would cost approximately$12,000, would require maintenance, and would not really do much for the algae or mosquitoes control. Chris Rollins asked if the algae control could eventually be done in-house. Scott Sleezer indicated that it would be a liability issue and it would need to be done by someone licensed,in which no one in the City is right now. Although someone could get licensed for this, for the investment it may be best to use the expertise of the company. Someday the City may get to the point were they can take over everything and hire a naturalist who understands ponds and wetlands and can incorporate it into Park and Recreation's active recreation areas. But for now, with the ongoing evaluations needed, it will be best to contract the service to keep the pond in a healthy state. Debbie Horaz has taken pond management classes from the University of Illinois and has an understanding on how deep the ponds should be and some of the problems. She,too, believes it would be best to use Marine Biochemists. Parks and Recreation will do their best to cut from the anticipated expenditures to fit this into their budget. But because this pond came from a failed SSA and was not something 2 Parks and Recreation budgeted for, Dave Mogle will let John Crois know about this so it does not come as a surprise that there may be a possible midyear budget adjustment. Although this is a situation beyond Parks and Recreation's control,it was noted that for this reason Parks and Recreation has the policy that they do not take detention/retention areas from new developments so they do not have to deal with this type of problem with every subdivision that comes in. It was noted that anything that is planted or growing in Yorkville, the Parks Department maintains. There are very few contractual services done in Yorkville. Typically,the park staff gets the necessary training and education to carry out the functions that need to be done. A motion was made by Ken Koch to approve the expenditure of$1,916.00 with Marine Biochemists for four monthly applications of algae control at the Greenbriar Pond. Gary Golinski seconded the motion. Roll call vote: Chris Rollins—Yes,Ken Koch—Yes, Gary Golinski Yes, Debbie Horaz Yes, Seth Schoonover—Yes. The motion was unanimously approved. Park/Public Works Administration & Operations Center Architectural Agreement This is a standard thirty page architectural agreement. This will be brought back for the next meeting so the Board has time to review it. Dave Mogle highlighted some areas that the Board will need to focus on. They are as follows: • The description of the project • The basic services the architect is providing(Article 2) • The fees (Article 11) Sente Rubel is proposing 8% although there is room for negotiation. • The services during construction(Paragraph 2.6.5) • The construction delivery method–Pre-qualified general contractor or a construction management firm Dave Mogle will try to have the architect at the next meeting. Chris Rollins asked to find out if there were a preference by the City on other City construction projects for either a use of a general contractor versus a construction management firm. Dave Mogle has worked with both and found they both have their pros and cons. He did note,though,that construction management tends to get construction done faster because it eliminates some of the middle men. It was noted that the library is using construction management. Dave Mogle also wanted to note that there is a 9%inflation increase to build this building taking the total to $5.2 million. When this information was shared with the Public Works Committee,it was suggested,therefore,not to build this building too small,possibly putting in the future 10,000 square foot building in now at today's prices since the cost will go up each year. To do this it will cost$1.3 million more. Dave Mogle also shared this information with the City Financial Department to see if it would be feasible to do. Putting.up the additional building does not mean they would need to finish the inside of building. 3 Hoover Agreement Review The agreement is for the transfer of ownership for the Hoover Outdoor Education Center from the ownership and use of the Boy Scouts of America to the ownership and use of the Forest Preserve District of Kendall County and the City of Yorkville. There have been many questions by the Board regarding this agreement. To help answer these questions Dave Mogle had found the four basic agreements for the Board to review. Two of the agreements relate directly to the agreement with CorLands which includes the main agreement and the first amendment to that lease. The other two agreements relate to the use agreement with the Boy Scouts and the intergovernmental agreement between the City and the Forest Preserve. Chris Rollins questioned where Yorkville is in relation to the timetable in the agreements. The Boy Scouts are now in a phase of preferential use but Yorkville should be able to use it when the Boy Scouts are not. Chris Rollins is concerned on how it will impact programs and budget. This information will need to be known for when Parks and Recreation moves into discussions of the master plan. They will need to look closely at the phase-in of use in order to coordinate the phase-in of budget to accommodate any maintenance issues or uses that they may start to undertake. But Parks and Recreation does not have the Boy Scouts' schedule. The agreement seems straightforward about the timetable in terms of phasing out the Boy Scouts' ability to use the site. The phasing out will be until December 2007. After that,the Boy Scouts will be just like any other group that wanted to use the facility. At that time it would mean that both the Forest Preserve and Yorkville will have to give agreement to use the site. According to Jason of the Forest Preserve,Parks and Recreation can begin using the facility,but the Boy Scouts will have preferential usage. The baseball field at Hoover has already been fixed up and is being used by the Yorkville Reds. The team had gone through the Parks and Recreation staff to find a field to use and the Hoover field was suggested. Scott Sleezer had indicated that this field was first offered to YYBS and they did not want to use this field. The Yorkville Reds have invested money into fixing up the field. Although he felt that this was a good idea and is not against the Red for finding a facility to use, Chris Rollins felt that this should have come before the Board for discussion so that they were aware of the agreement and the team's expectations for the improvements. Also,before the County made any type of agreement for active recreational use,they should have contacted Yorkville's Park and Recreation. Chris Rollins felt that if the Board felt at liberty to fix up the baseball field, Parks and Recreation might have been doing it instead of a private organization. If Parks and Recreation had made the improvements,then they could have charged a private party for the use of the field. Chris Rollins is also somewhat upset about the situation because if they were at the point of the agreement where Parks and Recreation could begin to start to make improvements and start to use the field, why weren't discussions initiated with the Forest Preserve to talk about that and how they would proceed with it. He does not feel that it is appropriate for the Reds to be using the field based on the language of the intent of the agreement and based on the expectation that Parks and Recreation upholds their financial end of the agreement. Dave Mogle will be meeting with Jason of the Forest Preserve next week and he will find out about the agreement and the expectations between the Reds and the Forest Preserve. 4 Chris Rollins questioned if other governmental entities could be made a party to the agreement because he had heard speculative plans to expand Silver Springs State Park. Dave Mogle suggested organizing a series of workshops with a county board member to start to plot a way through this to open a line of communication. NEW BUSINESS: Raintree Parks Preliminary Conceptual Plans Laura Haake presented Parks A and B of Raintree Subdivision. Park A will have a dinosaur theme and will be a tot lot for children ages 2 to 5. It may have such things as a bouncing dinosaur, a triceratops climber, a smaller playground,two tot swings, and a sandbox with buried fossils. There will be a seated wall around the sand area to help keep sand in and for a sitting place for parents. There may be fossil prints in the concrete,benches,picnic tables, and security lights. Park A is located near the club house and a trail will connect it to Park B. The park is not next to the club house parking lot because the grade is smoother where it is,making less site work necessary. This will also make a distinction between the private club house and the public park. The park is less than two acres and is being built with the land cash dollars coming in. Chris Rollins was concerned about the traffic that will be on Parkside Lane. Although this will be a fairly main thoroughfare, from the safety standpoint the park is situated back far enough with good visibility and off of the curve to be safe. Park B will be for children ages 5 to 12 years old. It will have larger individual elements, such as the web climber or climbing wall. There will be a trail to connect one end of the park to the other. By request of the school district there will be tennis courts. Because this will be the first tennis courts owned by the City, there is a possibility of putting in a future parking lot off of the driveway to the well site for parking for the tennis courts. Whether a parking lot is built there or not, at least it will not be a surprise to a homeowner if one is built. This goes hand in hand with the lights on the tennis courts. Chris Rollins also suggested having a spectator area around the tennis courts. Chris Rollins indicated that if the parking lot near the tennis courts is not built,it will be a very far walk to get to the tennis courts from the planned parking lot, especially since the field and track area that needs to be crossed will be fenced. The reason why the additional parking lot cannot be built right away is because from a budget standpoint, Parks and Recreation has a$250,000 budget for this park. The tennis courts alone will cost$150,000 for two tennis courts. A path from the school to the park will be put in. Chris Rollins' fear is that if people are put in a position to make such a long walk,they will start parking in front of people's homes and cutting through people's yards in order to not have to make this long walk. The people may not even know that they can park by the school if the parking lot is not in site from the tennis courts. Dave Mogle suggested having a jointly used parking lot with the maintenance building of the well site. Scott Sleezer will talk with the School Board about the parking issue. This will also be the site for the future middle school. Seth Schoonover's believes that the football field and the track will be done at the same time. The football field will be 5 used for youth football and for the varsity soccer. The soccer fields by the park will be junior fields. Chris Rollins suggested bringing the tennis courts closer to the school by shifting the football field north and moving the tennis courts over. This would bring the tennis courts directly adjacent to the parking. Also,by moving the tennis courts,Parks and Recreation could build full sized soccer fields instead of junior fields. This would allow a varsity field and a practice field. They will be able to rotate fields so it won't be so hard on the turf. Also, all of the lighted things are in one area then and fewer homeowners will be affected. Scott Sleezer had indicated that at one point there was talk that the school would have additional parking by the football field, so closer parking may be available to the tennis courts. He will talk with the school Board about this and will also inform them of the proposed suggestions. A town meeting will be scheduled regarding the Raintree Parks once Parks and Schools have had time to discuss this and to come into an agreement. Park B will have a castle theme. Although it is preliminary and budget still needs to be worked out,the idea is to have a bridge to walk into and around the playground to give a moat-like feel,to have caste-like equipment, flags on top of the shelter,possibly a giant chair to climb on, and a king and queen chair to sit on. The intention is to build Park A first,but they wanted an idea what they would be doing for Park B before they went to a town meeting so they can give the homeowners an idea what was to come for the children aged 5— 12. Scott Sleezer indicated that it is very important to look at land cash versus land so that we have enough cash to develop these parks. Grande Reserve Additional Half Acre Lot At a Plan Council Meeting Jason from Pasquinelli Homes asked if the Park Board would be interested in taking a small extra piece of property for the use of a trail head to build a parking lot. It is a half acre lot off of Kennedy Road. Scott Sleezer feels that Public Works would benefit more by having this lot because this lot is adjacent to a well site. Public Works may want to build a small storage building there some day. It will be able to be accessed off of his site on Bristol Ridge. From experience, Dave Mogle indicated that a small parking lot close to residential areas have not worked out. People tend to loiter,change their oil, and play their boom boxes there. Other suggestions for this lot were to have this as a garden park or nursery. Although they will not build a parking lot there, they will think of a creative way to use the lot. REPORTS Spring classes have just been finished and summer classes have just begun. Safety Town is going on this week and Camp 911 is scheduled for one day next week. The preschool program ended with its graduation. The preschool program is going very well with great staff. Soccer is up and going and increasing in numbers. This year Recreation is trying 6 in house soccer for 10-12 years olds and some local travel. There maybe an opportunity for high school soccer in 2008-2009. Sue Swithin recommends having a soccer club in the middle school to keep the continuity going for high school. The concession stand is open and running. It is very busy and is going very well. The Golf Outing did extremely well. Music Under the Stars starts on Friday and the Farmers Market starts on Saturday. Next Friday will be the movie at Beecher. After hearing about the Kendall County Forest Preserve wanting to establish a foundation, Sue Swithin started thinking about the foundation established for the Riverfront Park. She believes that there are still funds in the Riverfront Foundation. She would like to see if the foundation can be continued and re-directed or changed. Dave Mogle indicated that with the OSLAD grant, if we do not want to pay the fees from a company like CorLands to hold the park,the foundation can hold the park and the parcels can be used for a matching grant. This would save money to put into other parks by using parcels that are not titled to the City. Mayor Prochaska mentioned that he is-not sure if the foundation is still open but knows that the not-for-profit Hometown Days has not been disbanded yet and are intending on turning over everything to Parks and Recreation. The recalled swings have been repaired at all of the parks. ADDITIONAL BUSINESS A park naming request had come in as an aftermath of the tragedy at the dam as a way to honor the two young men who heroically gave their lives to try to save another. Unfortunately, it does not meet the park naming policy,but they would like to do something to honor these men. They will take some time to collect all ideas expressed and then determine what would be the most fitting memorial. Some suggestions were having a memorial on one of the islands, a memorial park(using trees,benches, and paving stones), a river side plaque, a monument, a light that shines on the dam, a garden, a bridge and a feature within one of the parks. The best idea may not have presented itself yet and would like to consider what the families would like done. Dave Mogle will draft a letter stating that although a park will not be named after these individuals, there are many opportunities that have already been thought of to memorialize them and will list a few of the suggestions and ask for their suggestions. He will indicate that time is what they need at this point to find the most fitting memorial. Chris Rollins indicated that Parks and Recreation is in a position where they need to address that there needs to be a place in the community that everyone understands is reserved for memorials. Mayor Art Prochaska has been contacted that the dam work will begin tomorrow. It has been authorized for them to work on it through the weekend. Also,he received an e-mail from a gentleman who belongs to a kayaking club about building rapids and pools. This will be phase two of the dam work. Mayor Prochaska recommended to this gentleman and others to get a voice down to Springfield to get funding to begin this phase. Mayor Prochaska will be meeting with the department of commerce representative next week and will be talking about the availability of funds for various projects, this one included. 7 Dean Wolfer wanted to thank Scott Sleezer for handling the swings and to thank Sue Swithin for the work on Camp 911. ADJOURNMENT: The meeting adjourned to executive session at 9:35 p.m. following the motion by Ken Koch and seconded by Van Truman. The motion was unanimously approved. The meeting reconvened from the Executive Session and adjourned at 10:08 p.m. following motion by Ken Koch and seconded by Van Truman. The motion was unanimously approved. Minute Taker—Jeanne Arbet 8 ©V54A.2406 S N E F I OU I ---- L- --- -- AR MULTI FAMILY ............ - _ HOUSING ., i CIVIC USE - - 10.00 ACRES RETENTI 18.92 ACR % • RETAIL BUILDING AREA-MAIN PARCEL -PROPOSED SUPER TARGET 185,000 S.F. -PROPOSED ELECTRONICS 32,212 S.F. y -PROPOSED KOHL'S 85,688 S.F. -PROPOSED FCO 13,120 S.F. -PROPOSED OFFICE 18,229 S.F. -PROPOSED FASHION 30,231 S.F. ` 5 -PROPOSED BOOKS 24,689 S.F. -PROPOSED PETS 15,000 S.F. TTT aT`oT,o -PROPOSED HOME DEPOT 101,217 S.F. /y yr -PROPOSED RETAIL 26,740 S.F. -PROPOSED LINENS 25,000 S.F. °"°`9 • SHOPS 153,046 S.F. ¢ � -i --- ,� • RESTAURANT BUILDING AREA-MAIN PARCEL e —1 RESTAURANTS 23,000 S.F. = TOTAL G.L.A.-MAIN PARCEL 733,172 S.F. n ° H 0 0 W S U I I w 0] Qu u+ ILLINOIS ROUTE 34- VETERANS PKWY NORTH D 200 4 600' L I_V OS n18-06 ' � KENDALL MARKETPLACE De�FeKy Sc(ccw(e.y,,,,xwu,.r,.c. ••�•*s� Schematic t MIQ,I-INERICA -`°°'°- Design Yorkville Illinois 060601' , MEMORANDUM TO: Yorkville ark Board FROM: Dave Mo' irector of Parks and Recreation RE: Old Business DATE: June 22, 2006 PARK/PUBLIC WORKS ADMINISTRATION AND OPERATIONS CENTER UPDATE AND ARCHITECTURAL AGREEMENT With the Conceptual Design for the Park/Public Works Administration and Operations Center nearly complete, it is necessary to execute an Architectural Agreement for the pre-construction and construction phases of the project. Sente Rubel has provided the attached proposal for the board's consideration which will be recommended for approval. HOOVER AGREEMENTS—REDS BASEBALL, LEASE AGREEMENT Staff will report on some of the questions concerning the Reds Baseball use of the ball diamond at Hoover and discuss a plan to begin to meet with the Forest Preserve District to craft a lease agreement that will govern the City's use of the Hoover property. Background information on the Reds is attached. #AIA Docu ment B 151 1997 Abbreviated Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the Eighth(8th) day of June in the year Two-Thousand six(2006) (In words, indicate day,month and year) BETWEEN the Architect's client identified as the Owner: (Name,address and other information) ADDITIONS AND DELETIONS: United City of Yorkville The author of this document has 800('lame Farm Road added information needed for its Yorkville,IL 60560 completion.The author may also have revised the text of the and the Architect: original AIA standard form.An (Name,address and other information) Adoliilons and Deletions Report that notes added information as Sente Rubel Bosman Lee Architects Ltd.. well as revisions to the standard 1161-A Lake Cook Road form text is available from'the Deerfield,U, 60015 author and should be reviewed: A vertical line in the left margin of this document indicates where For the following Project: the author has added necessary (Include detailed description of Project) information and where the author has added to or deleted from the A new Park Department Administration and Operations Facility located east of Route 47 original AIA text. at the southeast corner of Hayden and McHugh. This document has important legal consequences. The Total Main Building area is estimated to be 20,161 S.F.based on the previously Consultation with an attorney completed SRBL Space Needs Study as presented to the Park Board on April 21,2005. is encouraged with respect to The building is expected to be primarily a single story stab on grade. A portion of the its completion or modification, structure may have a pre-engineered structural framing.system with some mezzanine space. Final exterior materials and appearance have not yet been established,but it is expected that the wall materials will be a combination of masonry and some type of siding. There will be out buildings and storage areas of approximately 14,000 S.F. These presently include at the time,a Salt Storage Barn,bulk material storage bins,a Parks and Recreation Equipment Storage Building and a Fueling Island with 2—500.gallon above grade Fuel Storage Tanks. The site design will provide space for additional buildings and storage areas in.the future. Parking for an estimated 57 vehicles will be provided in two lots. One lot will provide parking for the adjacent Park. The Operations yard is to be fully paved and the entire perimeter will be fenced and provided with vehicle and man-gates. No Stormwater Detention has been planned for on:site as SRBL was advised that an off- site Stormwater Detention Facility exists that was planned to accommodate this site. Connection to the Stormwater Piping to that Detention Facility is understood to be readily available at the project location. AIA Document 8151T"—1997.Copyright 0 1974,1978,1987 and 1997 by The American institute of Architects AN lights reserved, WARNM-.TMs A10 Document Is protected by U.S.Copyright Law and Internsdonal Trends&Unauthorised mp v*mdm or distrf ition of dit Ate Doc u mil,or 1 any portion of it,may nesuft in severe chrit and criminal per a des,and will he prosecuted to tits maximum extent possibts under the law. This document was produced by AIA software at 14:32:10 on 08/06/2006 under Order No.1000213248_1 which expires on 1!31!2007,and is not for resale. User Notes: (1237833183) The current estimated Cost of Construction range is$3,423,I70.00 to$3,773,275.00 based on the SRBL Budget Estimate updated on May 15,2006 to account for inflation. Construction is expected to start not later than Spring 2007. SRBL,Project#06119 Note: The Final building size,Cost of Construction and associated Architects Fees may be adjusted as design is finalized. The Owner and Architect agree as follows. 1 f AIA Document B1S1 Tm—1997.Copyright®1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. WARN W,This AIO Document is protected by U.S.Copyright Law end International Trestles.Unsuthorbwd reproduction or distribution of this AIO Documem or 2 any portion of it,.may result in severe civil and criminal penalties,and will be prosecuted to the ms*ntm extent possible under the law. This document was produced by AIA software at 14:32:10 on 06/06/2006 under Order No.1000213248_1 which expires on 113112007,and is not for resale. User Notes: (1237833183) ARTICLE 1 ARCHITECT'S RESPONSIBILITIES §1.1 The services performed by the Architect,Architect's employees and Architect's consultants shall be as enumerated in Articles 2,3 and 12. §1.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project.The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds.This schedule shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project.Time limits established by this schedule approved by the Owner shall not, except for reasonable cause,be exceeded by the Architect or Owner. §1,3 The Architect shall designate a representative authorized to act on behalf of the Architect with respect to the Project. 1.4 The services covered by this Agreement are subject to the time limitations contained in Section 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES §2,1 DEFINITION The Architect's Basic Services consist of those described in Sections 2,2 through 2.6 and any other services identified in Article 12 as part of Basic Services,and include normal structural,mechanical,electrical,civil engineering, and landscape design services. Because the owner informed SRBL that storm water detention has already been designed and constructed off-site,no storm water management or engineering services are provided. Basic services do not include zoning or appearance review meetings or preparation,furnishings selection or procurement,preparation of record documents. 2.1.1 SERVICES OF OWNER'S CONSULTANTS The Owner shall contract separately for the design services listed below. Unless otherwise indicated,those services shall be performed by licensed professional consultants, who shall affix their seals on the appropriate documents prepared by them. The contracts between the Owner and the Owner's consultants shall require the consultants to coordinate their drawings and other instruments of service with those of the Architect and to advise the Architect of any potential conflict. The Architect shall have no responsibility for the components of the Project designed by the Owner's consultants. Review by the Architect of the consultants'drawings and other instruments of service is solely for consistency with the Architect's design concept for the Project. The Architect shall be entitled to rely on the technical sufficiency and timely delivery of documents.,and services furnished by the Owner's consultants,as well as on the.computations performed by those consultants in connection with such documents and services,and shall not be required to review or verify those computations or designs for compliance with applicable laws,statutes, ordinances,building codes,and rules and regulations. The Owner shall indemnify and hold harmless the Architect, Architect's consultants,and agents and employees of any of them from and against claims,damages,losses and expenses,including but not limited to attorneys' fees,arising out of the services performed by the other consultants of the Owner. 2.1.2 The owner therefore will contract separately for design and engineering services necessary for the off-site Stormwater Management,if required and other services as may be appropriate to required by the project. §2.2 SCHEMATIC DESIGN PHASE §2.2.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. §2.2.2 The.Architect shall provide a preliminary evaluation of the Owner's program,schedule and construction budget requirements,each in terms of the other,subject to the limitations set forth in Section 5.2.1. §2,2.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project. §2.2.4 Based on the mutually agreed-upon program,schedule:and construction budget requirements,the Architect shall prepare,for approval by the Owner,Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. MA Document 8151To-1997.Copyright 0 1974,1978,1987 and 1997 by The American Instituteot Architects. AN rights reserved, WARNIM:This AIO Doc,mem Is protected by U.S.Copyright Law and International Treaties.unauthorized reproduction or disc WOO of this AIO Document;or 3 any portion of It,may rmft In severe civtt and criminal penal des,wW wiU be prosecuted to the maximum exisnt possible under the Ww. This document was produced by AEA software at 14:32:10 on o&'0612006 under Order No.1000213248_1 which expires on 1/31/2007,and is not for resale. User Notes: (1237833183) I 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, volume or similar conceptual estimating techniques. 2.3 DESIGN DEVELOPMENT PHASE §2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program,schedule or construction budget,the Architect shall prepare,for approval by the Owner,Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural,structural,mechanical and electrical systems,materials and such other elements as may be appropriate. §2.3.2 The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. §2.4 CONSTRUCTION DOCUMENTS PHASE §2.4.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner,the Architect shall.prepare,for approval by the Owner,Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. §2.4.2 The Architect shall assist the Owner in the preparation of the necessary bidding information,bidding forms, the Conditions of the Contract,and the form of Agreement between the Owner and Contractor. §2.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. §2.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. §2.5 BIDDING OR NEGOTIATION PHASE The Architect,following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construction Cost,shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. §2.6 CONSTRUCTION PHASE—ADMINISTRATION OF THE CONSTRUCTION CONTRACT §2.6.1 The Architect's responsibility to provide Basic Services for the Construction.Phase under this Agreement commences with the award of the initial Contract for Construction and terminates at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work. §2.6.2 The Architect shall provide administration of the Contract for Construction as set forth below and in the edition of ALA Document A201,General Conditions of the Contract for Construction,current as of the date of this Agreement, unless otherwise provided in this Agreement.Modifications made to the General Conditions,when adopted as part of the Contract Documents,shall be enforceable under this Agreement only to the extent that.they are consistent with this Agreement or approved in writing by the Architect §2:6,3 Duties,responsibilities and limitations of authority of the Architect under this Section 2.6 shall not be restricted,modified or extended without written agreement of the Owner and Architect with consent of the Contractor,which consent will not be unreasonably withheld. §2.6.4 The Architect shall be a representative of and shall advise and consult with the Owner during the administration of the Contract for Construction.The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. §2.6.5 The Architect,as a representative of the Owner, shall visit the site at intervals appropriate to the stage of the Contractor's operations,and once every other week minimum to(1)become generally familiar with and to keep the Owner informed about the.progress and quality of the portion of the Work completed,(2)endeavor to guard the Owner against defects and deficiencies in the Work,and(3)determine in general if the Work is being performed in a manner indicating that the Work,when fully completed,will be in accordance with the Contract Documents. However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the AIA Document 61S1r'—1997.copyright 0 1974,1978,1987 and 1997 by The American Institute of Architects. AN rights reserved. wAN MNfi;TIM AIA*Doewtterttis protet:ted by U.S.Copyright Law and laterriationai Tirealles.Unauthorbad reproducWn or distaibutinn of this A10 Doam nt,or any portion of It,may result In severe ctvil and arhntnai penalties,and will be prosecuted to the maaintu m extent possible under the law. This 4 document was produced by AIA software at 14:32:10 on 06x0612006 under Order No.1000213248_7 which expires on 1/31/2007,and is not for resale. User Notes: (1237833183) quality or quantity of the Work,The Architect shall neither have control over or charge of,nor be responsible for, the construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the Work,since these are solely the Contractor's rights and responsibilities under the Contract Documents. §2,6.6 The Architect shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor.However,the Architect shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents.The Architect shall be responsible for the Architect's negligent acts or omissions,but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor,Subcontractors,or their agents or employees,or of any other persons or entities performing portions of the Work. §2.6.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress, §2.6.8 Except as otherwise provided in this Agreement or when direct communications have been specially authorized,the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents.Communications by and with the Architect's consultants shall be through the Architect. §2,6.9 CERTIFICATES FOR PAYMENT §2.6.9.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. §2.6.9.2 The Architect's certification for payment shall constitute a representation to the Owner,based on the Architect's evaluation of the Work as provided in Section 2.6.5 and on the data comprising the Contractor's Application for Payment,that the Work has progressed to the point indicated and that,to the best of the Architect's knowledge,information and belief,the quality of the Work is in accordance with the Contract Documents.The foregoing representations are subject(1)to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion,(2)to results of subsequent tests and inspections,(3)to correction of minor deviations from the Contract Documents prior to completion;and(14)to specific qualifications expressed by the Architect. §2.6.93 The issuance of.a Certificate for Payment shall not be a representation that the Architect has(1)made exhaustive or continuous on-site inspections to check the quality or quantity of the Work,(2)reviewed construction means,methods,techniques,sequences or procedures,(3)reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment,or(4)ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. §2.6.10 The Architect shall have authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable,the Architect shall have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not such Work is fabricated,installed or completed.However,neither this authority of the architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor,Subcontractors,material and equipment suppliers,their agents or employees or other persons or entities performing portions of the Work. §2.6.11 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals. such as Shop Drawings,Product Data and Samples,but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents.The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner,Contractor or separate contractors,while allowing sufficient time in the Architect's professional judgment to permit adequate review.Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities,or for substantiating instructions for installation or performance of equipment or systems,all of which remain the responsibility of the Contractor as required by the Contract Documents.The Architect's review shall not constitute approval of safety precautions or,unless otherwise specifically stated by the Architect,of any construction means,methods,techniques,sequences or procedures.The Architect's approval of a specific item shalt not indicate approval of an assembly of which the item is a component. AIA Document 8151 Tu-1997.Copyright 19 1974,1978,1987 and 1997 by The American Institute of Architects. Aft rights reserved, 1AAFtMNG:TAB AIO t3ocutnetr!is proms by U.S.Copyright Law and internotlonet Treaties.Unauthorized reproduction or dliFtribudon of this AtAe Document,or any portion of 11,may result to severe chra and criminal penaltlm,and will be prosecuted to the nuximwtt extent posstife under the Im This 5 document was produced by ALA software at 14:32:10 on OW06/2006 under Order No.I0002132448_t which expires on 1/31/2007,and is not for resale. User Notes: (1237833183) §2,6.12 If professional design services or certifications by a design professional related to systems,materials or equipment are specifically required of the Contractor by the Contract Documents,the Architect shall specify appropriate performance and design criteria that such services must satisfy.Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect,The Architect shall be entitled to rely upon the adequacy,accuracy and completeness of the services,certifications or approvals performed by such design professionals. §2.6.13 The Architect shall prepare Change Orders and Construction Change Directives,with supporting documentation and data if deemed necessary by the Architect as provided in Sections 3.1.1 and 3.3.3,for the Owner's approval and execution in accordance with the Contract Documents,and may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are consistent with the intent of the Contract Documents. §2.6.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion,shall receive from the Contractor and forward to the Owner,for the Owner's review and records,written warranties and related documents required by the Contract Documents and assembled by the Contractor;and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. §2,6.15 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor under, and requirements of,the Contract Documents on written request of either the Owner or Contractor.The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable Promptness. §2.6.16 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings.When making such interpretations and initial decisions,the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either,and shall not be liable for results of interpretations or decisions so rendered in good faith, 2.6.17 The Architect shall render initial decisions on claims,disputes or other matters in question between the Owner and Contractor as provided in the Contract Documents.However,the Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. §2.6.18 The Architect's decisions on claims,disputes or other matters in question between the Owner and Contractor,except for those relating to aesthetic effect as provided in Section 2.6,17,shall be subject to mediation and arbitration as provided in this Agreement and in the Contract Documents, 2.6,19 Until drawings, specifications and any other such submittals for this project are approved by all relevant Building,Zoning,Fire,Health and any other Departments,as well as any other officials having jurisdiction relevant to the work,the Architect accepts no liability for any plans or specifications. ARTICLE 3 ADDITIONAL SERVICES §3.1 GENERAL §3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this Agreement,in addition to the compensation for Basic Services.The services described under Sections 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the Owner.If services described under Contingent Additional Services in Section 3.3 are required due to circumstances beyond the Architect's control,the Architect shall notify the Owner prior to commencing such services.If the Owner deems that such services described under Section 3.3 are not required,the Owner shall give prompt written notice to the Architect.If the Owner indicates in writing that all or part of such Contingent Additional Services are not required,the Architect shall have no obligation to provide those services. AIA Document 8151"'-1997:Copyright 0 1974,1978,1987 and 1997 by The American Institute of Architects. Atl rights reserved, wARNM:This AIO Document Is protected by U.S.Copyright Law and international Treaties.Unauthorized reproduction or dMibndon of Me AM*Docwnent,or S any portion of It may resuft In severe ctv#and criminal permutes,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:32:10 on 0606/2008 under Order No.1000213248_t which expires on 1/31/2007,and is not for resale. User Notes: (1237833183) §3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES §3.2.1 If more extensive representation at the site than is described in Section 2.6.5 is required,the Architect shall provide one or more Project Representatives to assist in carrying out such additional on-site responsibilities. §3.2.2 Project Representatives shall be selected,employed and directed by the Architect,and the Architect shall be compensated therefor as agreed by the Owner and Architect.The duties,responsibili ties and limitations of authority of Project Representatives shall be as described in the edition of AIA Document B352 current as of the date of this Agreement,unless otherwise agreed. §3.2.3 Through the presence at the site of such Project Representatives,the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work,but the furnishing of such project representation shall not modify the rights,responsibilities or obligations of the Architect as described elsewhere in this Agreement. §3.3 CONTINGENT ADDMONAL SERVICES §3,3.1 Making revisions in drawings,specifications or other documents when such revisions are: 11 inconsistent with approvals or instructions previously given by the Owner,including revisions made necessary by adjustments in the Owner's program or Project budget, .2 required by the enactment or revision of codes,laws or regulations subsequent to the preparation of such documents;or .3 due to changes required as a result of the Owner's failure to render decisions in a timely manner, 3.3.2 Providing services required because of significant changes in the Project including,but not limited to,size, quality,complexity,the Owner's schedule,or the method of bidding or negotiating and contracting for construction, except for services required under Section 5.2.5. §3,3.3 Preparing Drawings,Specifications and other documentation and supporting data.,evaluating Contractor's proposals,and providing other services in connection with Change Orders and Construction Change.Directives. I §3.3.4 Providing services in connection with evaluating substitutions proposed by the Contractor and making subsequent revisions to Drawings,Specifications and other documentation resulting therefrom. S 3,3.5 Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and furnishing services required in connection with the replacement of such Work. §3.3.6 Providing services made necessary by the default of the Contractor,by major defects or deficiencies in the Work of the Contractor,or by failure of performance of either the Owner or Contractor under the Contract for Construction. §3.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work.. §3.3.8 Providing services in connection with a public hearing,a dispute resolution proceeding or a legal proceeding except where the Architect is party thereto. §3.3.9 Preparing documents for alternate,separate or sequential bids or providing services in connection with bidding,negotiation or construction prior to the completion of the Construction Documents Phase. §1AOPTIONALADDITIONAL SERVICES (Paragraph deleted,) §3.41 Providing financial feasibility or other special studies. §3.4.3 Providing planning surveys.site evaluations or comparative studies of prospective sites. AIA Document SIStTM—1997.Copyright m 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. WARN M:This AIAs Document Is protected by U.S.Copyright Late and international Treedes.Unauthorized reproduction or distrlbutton of this AIA®Document,or 7 any portion of It may result in severe civil and criminal pamMes,and will be prosecuted to the maximum extent possible under the tow. This document was produced by AIA software at 14:32:10 on 06,06/2006 under Order No.1000213248_1 which expires on 113112007,and is not for resale. User Notes: (1237833183) §3.4.4 Providing special surveys,environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. §3.4.5 Providing services relative to future facilities,systems and equipment. §3.4.6 Providing services to investigate existing conditions or facilities or to make measured drawings thereof. §3.4.7 Providing services to verify the accuracy of drawings or other information furnished by the Owner. §3A.8 Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the Owner. 3.4.9 Providing services in connection with the work of a construction manager or separate consultants retained by the Owner except as otherwise noted in Article 2. 3.4.10 Providing detailed estimates of Construction Cost. §3.4.11 Providing,detailed quantity surveys or inventories of material,equipment and labor. §3A.12 Providing analyses of owning and operating costs. §3.4.13 Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture,furnishings and related equipment. §3.4.14 Providing services for planning tenant or rental spaces. §3.4,15 Making investigations,inventories of materials or equipment,or valuations and detailed appraisals of existing facilities. §3.4.16 Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked-up prints,drawings and other data furnished by the Contractor to the Architect. §3.4.17 Providing assistance in the utilization of equipment or systems such as testing,adjusting and balancing, preparation of operation and maintenance manuals,training personnel for operation and maintenance,and consultation during operation. §3.4.18 Providing services after issuance to the Owner of the final Certificate for Payment,or in the absence of a final Certificate for Payment,more than 120 days after the date of Substantial Completion of the Work. §3.4.19 Providing services of consultants for other than architectural,structural,mechanical and electrical engineering portions of the Project provided as a part of Basic Services. §3.4.20 Providing any other services not otherwise included in this Agreement or not customarily furnished in. accordance with generally accepted architectural practice. 3.4.21 Providing any services to assist the Owner in the selection of Pre-Qualified General Contractors, Construction Managers,Owner or Project Representatives of any other similar selection processes. ARTICLE 4 OWNER'S RESPONSIBILITIES §4.1 The Owner shall provide full information in a timely manner regarding requirements for and limitations on the Project,including a written program which shall set forth the Owner's objectives,schedule,constraints and criteria, including space requirements and relationships,flexibility,expandability,special equipment,systems and site requirements,The Owner shall furnish to the Architect,within 15 days after receipt of a written request,information necessary and relevant for the Architect to evaluate,give notice of or enforce lien rights. §4.2 The Owner shall establish and periodically update an overall budget for the Project,including the Construction Cost,the Owner's other costs and reasonable contingencies related to all of these costs. AIA Document 13151 TM—1997.Copyright @ 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. 1NAFIMNG:This A10 Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA'Document,or 8 any portion of it,may result In severe civil and criminal pemitles,and wilt be prosecuted to the maximum wftnt possible under the law. This document was produced by AIA software at 14:32:10 on 0610612006 under Order No.1000213248_1 which expires on 1/3112007,and is not for resale. User Notes: (1237833183) §4.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such designated representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. §4.4 The Owner shall furnish surveys to describe physical characteristics,legal limitations and utility locations for the site of the Project,and a written legal description of the site.The surveys and legal information shall include,as applicable,grades and lines of streets,alleys,pavements and adjoining property and structures;adjacent drainage; rights-of-way,restrictions,easements;encroachments,zoning,deed restrictions,boundaries and contours of the site; locations,dimensions and necessary data with respect to existing buildings,other improvements and trees;and' information concerning available utility services and lines,both public and private,above and below grade, including inverts and depths.All the information on the survey shall be referenced to a Project benchmark. §4.5 The Owner shall furnish the services ofgeotechmcal engineers when such services are requested by the Architect.Such services may include but are not limited to test borings,test pits,determinations of soil bearing values,percolation tests,evaluations of hazardous materials,ground corrosion tests and resistivity tests,including necessary operations for anticipating subsoil conditions,with reports and appropriate recommendations. §4.6 The Owner shall furnish the services of consultants other than those designated in Section 4.5 when such services are requested by the Architect and are reasonably required by the scope of the Project. §4.7 The Owner shall furnish structural,mechanical,and chemical tests:tests for air and water pollution;tests for hazardous materials;and other laboratory and environmental tests,inspections and reports required by law or the Contract Documents, 4.7.1 Any hazardous materials required to be removed,encapsulated,or otherwise contained or remediate during the course of this project would result in the need to retain a specialty consultant fully knowledgeable in these areas. If encountered,this would represent an additional service not included in the basic compensation identified in paragraph 11.2. The Architect will additionally be indemnified from any and all liability associated with the removal,encapsulation,or containment of hazardous materials. §4 8 The Owner shall furnish all legal,accounting and insurance services that may be necessary at any time for the Project to meet the Owner's needs and interests.Such services shall include auditing services the Owner may, require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. §4.9 The services,information,surveys and reports required by Sections 4.4 through 4.8 shall be furnished at the Owner's expense,and the Architect shall be entitled to rely upon the accuracy and completeness thereof. §4.10 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project,including any errors,omissions or inconsistencies in the Architect's Instruments.of Service, ARTICLE 5 CONSTRUCTION COST §5.1 DEFINITION §5.1.1 The Construction Cost shall be the total cost or,to the extent the Project is not completed,the estimated cost to the Owner of all elements of the Project designed or specified by the Architect. §5.12 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed,specified,selected or specially provided for by the Architect,including the costs of management or supervision of construction or installation provided by a separate construction manager or contractor,plus a reasonable allowance for their overhead and profit. In addition,a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work. 5.1.3 Construction Cost does not include the compensation of the Architect and the Architect's consultants,the costs of the land,rights-of-way and financing or other costs that are the responsibility of the Owner as provided in Article 4. AIA Document 8151-Tu—1997.Copyright 8 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved, WARNING:This AIA"Document Is protected by U.S.Cop"ht Law and International rrestim Unauthorized reproduction or dtstrlbutbrt of tfto AiAe tiocu neat,or 9 any portion of it,may result in severe civil and crhttbtal penalties,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:32:10 on 06/06/2006 under Order No.10002132481 which expires on 1/31/2007,and is not for resale. User Notes: — (1237833163) i� §52 RESPONSIBILITY FOR CONSTRUCTION COST §521 Evaluations of the Owner's Project budget,the preliminary estimate of Construction Cost and detailed estimates of Construction Cost,if any,prepared by the Architect,represent the Architect's judgment as a design professional familiar with the construction industry.It is recognized,however,that neither the Architect nor the Owner has control over the cost of labor,materials or equipment,over the Contractor's methods of determining bid prices,or over competitive bidding,market or negotiating conditions.Accordingly,the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. §52.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget,unless such fixed limit has been agreed upon in writing and signed'by the parties hereto.If such a fixed limit has been established,the Architect shall be permitted to include contingencies for design,bidding and price escalation,to determine what materials;equipment,component systems and types of construction are to be included in the Contract Documents,to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the Construction Cost to the fixed limit.Fixed limits,if any,shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. §5:2.3 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner,any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry. §5.2.4 If a fixed limit of Construction Cost(adjusted as provided in Section 5.2;3)is exceeded by the lowest bona fide bid or negotiated proposal,the Owner shall: .1 give written approval of an increase in such fixed limit; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 8.5;or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. §5.2.5 If the Owner chooses to proceed under Section 5.2.4.4,the Architect,without additional compensation,shall modify the documents for which the Architect is responsible under this Agreement as necessary to comply with the fixed limit,if established as a condition of this Agreement.The modification of such documents without cost to the Owner shall be the limit of the Architect's responsibility under this Section 5.2.5.The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S INSTRUMENTS OF SERVICE §6.1 Drawings,specifications and other documents,including those in electronic form,prepared by the Architect and the Architect's consultants are Instruments of Service for use solely with respect to this Project.The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law,statutory and other reserved rights,including copyrights. §6.2 Upon execution of this Agreement,the Architect grants to the Owner a nonexclusive license to reproduce the Architect's Instruments of Service solely for purposes of constructing, using and maintaining the Project,provided that the Owner shall comply with all obligations,including prompt payment of all sums when due,under this Agreement.The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement.Any termination of this Agreement prior to completion of the Project shall terminate this license. Upon such termination,the Owner shall refrain from making further reproductions of Instruments of Service and shall return to the Architect within seven days of termination all originals and reproductions in the Owner's possession or control.If and upon the date the Architect is adjudged in default of this Agreement,the foregoing license shall be deemed terminated and replaced by a second,nonexclusive Iicense permitting the Owner to authorize other similarly credentialed design professionals to reproduce and,where permitted by law,to make changes,corrections or additions to the Instruments of Service solely for purposes of completing,using and maintaining the Project. AIA Document 815110-1997.copyright ®1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved.wAamuG:This _. A10 Document is protected by U.S.Copyright law and internstbnat Trestles.Unalrthorimd reproductim or dWt*udm of ttlis Ale Document,or 1 fa any portion at it,may result in severe civil and criminal penaftlea,and will t1a prosecuted to the maximum extent possible udder the law. This document was produced by AIA software at 14:3210 on 06/0612006 under Order No.1000243248_1 which expires on 113112007,and is not for resale. User Notes: (1237833783) §6.3 Except for the licenses granted in Section 6.2,no other license or right shall be deemed granted or implied under this Agreement.The Owner shall not assign,delegate,sublicense,pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect.However,the Owner shall be permitted to authorize the Contractor;Subcontractors,Sub-subcontractors and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution of the Work by license granted in Section 6.2.Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants.The Owner shall not use the Instruments of Service for future additions or alterations to this Projector for other projects,unless the Owner obtains the prior written agreement of the Architect and the Architect's consultants. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. §6A Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner providing to the Architect any electronic data for incorporation into the Instruments of Service,the Owner and the Architect shall by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or electronic data,including any special limitations or licenses not otherwise provided in this Agreement. ARTICLE 7 DISPUTE RESOLUTION §7.1 MEDIATION §7.1.1 Any claim,dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party. If such matter relates to or is the subject of a lien arising out of the Architect's services,the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration.. §7.1.2 The Owner and Architect shall endeavor to resolve claims,disputes and other matters in question between them by mediation which,unless the parties mutually agree otherwise,shall be in accordance with the Construction. Industry Mediation Rules of the American Arbitration Association currently in effect. Request for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association.The request may be made concurrently with the filing of a demand for arbitration but,in such event,mediation shall proceed in advance of arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing,unless stayed for a longer period by agreement of the parties or court order. §7.1.3 The parties shall shape the mediator's fee and any filing fees equally.The mediation shall be held in the place where the Project is located,unless another location is mutually agreed upon.Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. (Paragraphs deleted) §7.3 CLAIMS FOR CONSEQUENTIAL DAMAGES The Architect and Owner waive consequential damages for claims,disputes or other matters in question arising out of or relating to this Agreement.This mutual waiver is applicable,without limitation,to all consequential damages due to either party's termination in accordance with Article 8. ARTICLE 8 TERMINATION OR SUSPENSION §8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement,such failure shall be considered'substantial nonperformance and cause for termination or,at the Architect's option,'cause for suspension of performance of services under this Agreement.If the Architect elects to suspend services,prior to suspension of services,the Architect shall give seven days' written notice to the Owner. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services.Before resuming services,the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services.The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. AIA Document 815170-1997.Copyright®1974,197/8,1987 and 1997 by The American Institute of Architects. Ali rights reserved. wARNING;This AI0 Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AtA°Document,or 1 any portion of it,may result In severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under ths.iaw. This document was produced by AIA software at 14:32:10 on 06/06/2006 under Order No,10002132481 which expires on 1/3112007,and is not for resale. User Notes: - (1237833183) §8.2 If the Project is suspended by the Owner for more than 30 consecutive days,the Architect shall be compensated for services performed prior to notice of such suspension_When the Project is resumed,the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services,The Architect's fees for the remaining,services and the time schedules shall be equitably adjusted. §8.3 If the Project is suspended or the Architect's services are suspended for more than 90 consecutive days,the Architect,may terminate this Agreement by giving not less than seven days' written notice. §8.4 This Agreement may be terminated by either party upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. §8.5 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. §8.6 In the event of termination not the fault of the Architect,the Architect shalt be compensated for services perforated prior to termination,together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 8,7. §8:7 Termination.Expenses are in addition to compensation for the services of the Agreement and include expenses directly attributable to termination for which the Architect is not otherwise compensated,plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. ARTICLE 9 MISCELLANEOUS PROVISIONS §9.1 This Agreement shall be governed by the law of the principal place of business of the Architect,unless otherwise provided in Article 12. §9.2 Terms in this Agreement shall have the same meaning as those in the edition of AIA Document A201,General Conditions of the Contract for Construction,current as of the date of this Agreement. §9.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of tmitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion.In no event shalt such statutes of limitations commence to run any later than the date when the Architect's services are substantially completed. §9A To the extent damages are covered by property insurance during construction,the Owner and Architect waive all rights against each other and against the contractors,consultants,agents and.employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in the edition of AIA Document A201,General.Conditions of the Contract for Construction,current as of the date of this Agreement.The Owner or the Architect,as appropriate,shall require of the contractors,consultants,agents and employees of any of them similar waivers in favor of the other parties enumerated herein. §9,5 The Owner and Architect.respectively,bind themselves,their partners,successors,assigns and legal representatives to the other party to this Agreement and to the partners,successors,assigns and legal representatives of such other party with respect to all covenants of this Agreement.Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other,except that the Owner may assign this Agreement town institutional lender providing financing for the Project.In such event,the lender shall assume the Owner's rights and obligations under this Agreement.The Architect shall execute all consents reasonably required to facilitate such assignment. §9.6 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations,representations or agreements,either written or oral.This Agreement may be amended only by written instrument signed by both Owner and Architect. AIA Document 8151 TO—1997.Copyright 0 1974,1978;1987 and 1997 by The American Institute of Architects AN rights reserved. WARNING:This AiAe Doaumem is protected by U.3.Copyright Law and International Treatise.Unautlwrtod reproduction or Otblbution of this A10 Domri&In,or any portion of It may result in severe civil and erkninal penalties,and will to prosecuted to the maxItum extant possible under the im This 12 document was produced by AIA sofWare at 14:32:10 on 06106/2006 under Order No.1000213248_1 Ywhich expires on 1/31/2007,and is not for resale. User Notes: (1237833183) §9.7 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. §9.8 Unless otherwise provided,in this Agreement,the Architect and Architect's consultants shall have no responsibility for the discovery,presence,handling,removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site. §9.9 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials.The Architect shall be given reasonable access to the completed Project to make such representations.However,the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in whiting of the specific information considered by the Owner to be confidential or proprietary.The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. §9.10 If the Owner requests the Architect to execute certificates,the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution.The Architect shall not be required to execute certificates that would require knowledge,services or responsibilities beyond the scope of this Agreement. 9.11 The Architect requests the right to photograph the above named project and to use the photos in the promotion of the professional practice through advertising,public relations,brochures,or other marketing materials. Should additional photos be needed in the future,the Owner agrees to provide reasonable.access to the facility. ARTICLE 10 PAYMENTS TO THE ARCHITECT §10.1 DIRECT PERSONNEL EXPENSE Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto,such as employment taxes and other statutory employee benefits,insurance,sick leave,holidays,vacations,employee retirement plans and similar contributions. 102 REIMBURSABLE EXPENSES §101,1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and Architect's employees and consultants directly related to the Project,as identified in the following Clauses: .1 authorized out-of-town travel and subsistence,and electronic communications: I fees paid for securing approval of authorities having jurisdiction over the Project; .3 reproductions,plots,standard form documents,postage,handling and delivery of Instruments of Service; .4 expense of overtime work requiring higher than regular rates if authorized in advance by the Owner; .5 renderings,models and mock-ups requested by the Owner; .6 expense of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect and the Architect's consultants; .7 reimbursable expenses as designated in Article 12; .8 other similar direct Project-related expenditures.. 10,2.2 Back-up data of copies of bills will be provided for reimbursable expenses involved under this agreement only upon Owner's request. §10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES §10.3.9 An initial payment as set forth in Section 11.1 is the minimum payment under this Agreement. §10.3.2 Subsequent payments for Basic Services shalt be made monthly and,where applicable,shall be in proportion to services performed within each phase of senfice,on the basis set forth in Section 11.2.2. AIA Document 8151 TM—1997.Copyright�5 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. WARWING:This Ate Document Is protected by U.S.Copyright Law and Irtkmatlonai Treaties.Unauthorized reproduction or distribution of A10 Document.or 13 any portion of tit,may reauit in severe civil and criminal penalties,and will be prosecuted to the max1raum extent possible under the iew. This document was produced by AIA software at 14:32:10 on 06106/2006 under order No.1000213248_1 which expires on 113112007,and is not for resale. User Notes: (1237833183) §10.3.3 If and to the extent that the time initially established in Section 11.5.1 of this Agreement is exceeded or extended through no fault of the Architect,compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Section 11.3.2. §10.3,4 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or otherwise not constructed,compensation for those portions of the Project shall be payable to the extent services are performed on those portions,in accordance with the schedule set forth in Section 11.2.2,based on(1) the lowest bona fide bid or negotiated proposal,or(2)if no such bid or proposal is received,the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions of the Project. §10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. §10.5 PAYMENTS WITHHELD No deductions shall be made from the Architect's compensation on account of penalty,liquidated damages or other sums withheld from payments to contractors,or on account of the cost of changes in the Work other than those for which the Architect has been adjudged to be liable. §10.6 ARCHITECT'S ACCOUNTING RECORDS Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: §11.1 An Initial Payment of (S 0 )shall be made upon execution of this Agreement and credited to the Owner's account at final payment. §11.2 BASIC COMPENSATION §11.2.1 For Basic.Services,as described in Article 2,and any other services included in Article 12 as part of Basic Services,Basic Compensation shall be computed as follows: (Insert basis of compensation, including stipulated sums,innitiples or percentages,and identify phases to which particular methods of compensation apply, if necessary.) Eight percent(8.0%)of the construction cost of the project,excluding those portions of the work associated with the owner's other consultants as noted in 2.1.1 above. SRBL will convert the percentage fee to a lump sum based on the estimated Cost of Construction for the defined scope of work at the completion of the Design Development phase with the.mutual agreement of the Owner and Architect. As previously offered in.SRBL Proposal Letter dated March 22,2006,if SRBL is authorized to proceed.with the work of this contract,within 60 days of completion of the Conceptual Design we will credit the Conceptual.Design Fee of$24,000.00 and 50%of the Space Needs fee or($3,875.00)towards this contract fee, This credit will be divided equally across the expected duration of the project billing period. §11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost,progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable: (Insert additional phases as appropriate.) Schematic Design Phase: Fifteen percent ( 15 %) Design Development Phase: Twenty percent ( 20 %) Construction Documents Phase: Forty percent ( 40 %) Bidding or Negotiation Phase: Five percent ( 5 %) Construction Phase: Twenty percent ( 20 To) AIA Document 8151 1997.Copyright 0 1974,1978.1987 and 1997 by The American institute of Architects.AD rights reserved. WARNING:This AIO Document is protected by U.B.Copyright Law and International Treaties.Unauthorfxed r eptroduction or diStrlbutlpn of this AIO DoauranL or 14 any portion of it may resun In severe civil and crhnlnai penalties,and wits be prosectod to the modInum extent possible under the far. This document was produced by AIA software at 14:32:10 on 06f0612006 under Order No.1000213248_1 which expires on 113112007,and is not for resale. User Notes (1237833183) (Paragraph deleted) Total Basic Compensation one hundred percent ( ]00.00 %) § 11.3 COMPENSATION FOR ADDITIONAL SERVICES §11,3.1 For Project Representation Beyond Basic Services,as described in Section 3.2,compensation shall be computed as.follows: Principal in Charge $180.00/hr Project Manager $120.00/hr Project Architect $100.001hr Project Coordinator S 90.00/hr §11.3.2 For Additional Services of the Architect,as described in Articles 3 and 12,other than(1)Additional Project Representation,as described in Section 3.2,and(2)services included in Article 12 as pair of Basic Services,but excluding services of consultants,compensation shall be computed as follows: (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and employees,and identify Principals and classify employees, if required Identify specific services to which particular methods of compensation apply,if necessary,.) Principal,in Charge $180.00/hr Senior Project Manager $135.00/hr Project Manager $1.20.00/hr Project Designer $120,00/hr Project Architect. $I00.00/hr Project Coordinator 1 $ 90.00/hr Project Coordinator 2 $ 80.00/hr Architectural Graduate 1 $ 70.00/hr Architectural Graduate 2 $ 60.00/hr Student Intern $ 50.00/hr Administrative Managers $100.00/hr Administrative Assistants $ 60.00/hr Note: SRBL adjusts hourly rates on a yearly basis in January of each year. Owner will be notified of any such changes in writing. §11.3.3 For Additional Services of Consultants,including additional structural,mechanical and electrical engineering services and those provided under Section.3.4.19 or identified in Article 12 as part of Additional Services,a multiple of one and one quarter ( 1.25 )times the amounts billed to the Architect for such services. (Identify specific types of consultants in Article 12, if required.) §114 REIMBURSABLE EXPENSES For Reimbursable Expenses,as described in Section 10.2,and any other items included in Article 12 as Reimbursable Expenses,a multiple of one and one tenth ( 1.10 )times the expenses incurred by the Architect,the Architect's employees and consultants directly related to the Project. §11,5 ADDITIONAL PROVISIONS §1115.1 If the Basic Services covered by this Agreement have not been completed within twenty-four ( 24 ) months of the date hereof,through no fault of the Architect,extension of the Architect's services beyond that time shall be compensated as provided in,Sections 10.3.3 and 11.3.2. 11.5.2 Payments are due and payable thirty ( 30 )days from the date of the Architect's invoice. Amounts unpaid forty ( 40 )days after the invoice date shall bear interest at the rate entered below,or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. AIA Document 6151TM-1997.Copyright 0 1974,1978,1987 and 1997 by The American Institute of Architects. AD rights resertred. WARNINQ:This Jue Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or debibution of this AIA!Doctnmm,or any portion of It,may result In severe eivii and criminal penaiNes,and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:32:10 on 0610612006 under Order No.1000213248_1 which expires on 1/31/2007,and is not for resale. User Notes: (1237833183) (Insert rate of interest agreed upon,) current legal rate per annum (Usury laws and requirements under the Federal Truth in lending Act,similar state and local consumer credit laws and other regulations at the Owner's and Architect's principal places of business,the location of the Project and elsewhere may affect the validity of this provision.Specific legal advice should be obtained with respect to deletions or modifications,and also regarding requirements such as written disclosures or waivers.) §11.5.3 The rates and multiples set forth for Additional Services shall be adjusted in accordance with the normal salary review practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert descriptions of other services, identify Additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement.) This Agreement entered into as of the day and year first written above. OWNER ARCHITECT (Signature) (Signature) United City of Yorkville Sente Rubel 3osman Lee Architects.Ltd. (Printed name and title) (Printed name and title) AIA Document 8151 M—1997.Copyright 0 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved; WAR:This AIO Document Is protected by U.S.Copyright Law and international Trestles.Unauthorized reproduction or dWbfbation of tMa AUe Dowmea or y� any portion of It.may result in severe civil and criminal penalties,and will be prosecuted to the maidinu t extent poselthi under the law. This document was produced by AIA software at 14:32:10 on 06/0672006 under Order No.1000213248 1 which expires on 1/3112007,and is not for resale. User Notes: (1237833183), k Certification of Document's Authenticity AW Document D401 Tm —2003 1,Jahn P.Bosnian,hereby certify,to the best of my knowledge,information and belief,that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 14:32:10 on 06/06/2006 under Order No. 100021.3248_I from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of MAO Document B 151Tm 1997-Abbreviated Standard Form of Agreement Between Owner and Architect,as published by the AIA in its software,other than those additions and deletions shown in the associated Additions and Deletions Report. (S geed) (Title) -6'6- --CC-, (Dated) -- _ AIA Document D40I Tu—2003.Copyright*1992 and 2003 by The American Institute of Architects. All rights reserved WApjgl .This AUe Document Is protected by U.S.Copyright Law and Interrnationat Treaties.Unauthorized reproduction or dWtrdmWn of this AiX6 Document,or any portion of it 1 may result In severe civil and criminal penalli ,and will be prosecuted to the maximum exent posatWe under the law.This document was produced by AIA software at 14:32:10 on 06/06/2006 under Order No.1000213248_1 which expires on 1/31/2007,and is not for resale. User Notes: (1237833183) Yorkville Reds,Yorkville Traveling Baseball Page 1 of 2 Home Lessons/Clinics Spirit Wear Catalog Links Main Menu Yarl(1/ille Location Home A A. 1185 N. Bridge St About Us loop Ph: (630) 553-5533 1 Reds Teams Click on Logo for Menu League Calendar Welcome to the Yorkville Reds Schedule a Game Coaching Directory Welcome to the Yorkville Reds website! Top Baseball News Awesome sponsors The Yorkville Reds are an independent youth travel Photo Album baseball organization based in Yorkville, Illinois Baseball Links (approx. 1 hour west of Chicago). The Yorkville Reds Search currently have teams in the i.oU and 12U divisions to I Contact Us ! lack off their inaugural season in 20o6. Teams will FAQ's _i be forming for the 9U, i1U, 13U and 14U divisions for 1 the 2007 season...so stay tuned to watch us grow!! L Administrator J Login Form Please visit us often and stay as long as you like! L Username GO REDS! 1 D L Read more... J Password 0 2007 TRYOUTS Thank You! T Fr--] Remember me J 4M i PRE-TRYOUT CLINIC Thank You to our Sponsors! Forgotten your 1 password? Aug.7-10 from 6-8pm for players age The Yorkville Reds Travel Baseball L No account yet? 10-12 Organization would like to J Create one thank each of our sponsors,big and �1 - - Aug.14-17 from 6-8pm for players 13-14 small,who have helped us this J Polls year. Please visit our"Awesome Cost:$4o/player Location:Hoover Sponsors"page by clicking the link 1 What is the best ball park Outdoor Education Center, Yorkville to see the complete list of 2oo6 L iin the MLB? I Reds corporate sponsors. We are (J Camden Yards highly t very thankful for the generosity and Participation is hi encouraged. r3' g t3' E) Wrigley Field support we have received. j 2007 TRYOUT DATES: i http://www.yorkvillereds.org/main/ 6/19/2006 Yorkville Reds,Yorkville Traveling Baseball Page 2 of 2 Yankee Stadium Sat.August 1 th&Sun.August 20th 1 i (� 3 � 9 � 12U Reds Win May Slamfest O US Cellular Field in Lynwood IJ I 10-12U: 9-iiam 0 Miller Park I� 1 Congratulations 12U Reds for II O Fenway Park f 13-14U: 1-3Pm clinching ist Place at the Lynwood II i May Slamfest the weekend of May j Vote Results i CONTACT STEVE HANSON FOR 19-216it!The team went 5-o and only � DETAILS OR TO PRE-REGISTER: gave up 10 runs the entire weekend yorkvillereds @yahoo.com to earn a berth in the Elite Level of I the CABA World Series in July! Directions to Fields 1oU Reds Take 3rd in Arrowsmith Hoover Field 11285 Fox Rd., Yorkville The 1oU Reds made a strong showing with a 3rd place finish in Arrowsmith May 20-21.Playing Take Rt.47 south of Rt.34 to Fox Rd.Turn west on Fox Rd. Go.8 with full baseball rules,every game was decided in the last inning.Next miles to Hoover Outdoor Education Tournament:Joey Center.Turn right into park,cross Kledzik railroad tracks.Turn left and take Memorial in Plainfield May 26-29. Ll immediate right through Boy Scout camp.3 miles. Where the road comes to a"T"turn right and the IV field will be straight ahead.Please observe the iomph speed zone at all times.Thank you! Yorkville American Legion Field 9054 Rt.34,Yorkville Take Rt.34 east of Rt.47 .2 miles to the American Legion,located on the right.Baseball Diamond is located behind the Legion. [ Back 1 Yorkville Reds League Monday, 19 June 2006 Yorkville Reds, All rights reserved. O Net Group 630.553.9007 Site Design released under the GNU/G http://www.yorkvillereds.org/main/ 6/19/2006 Yorkville Reds,Yorkville Traveling Baseball Page 2 of 2 NIML Games (1:00 PM) 18 19 20 21 22 23 24 +12U Road 4>10U 4>IOU <>12U <>10U (>10U 4>10U To Omaha Home Vs Away Vs Practice @ Practice Home Home Geneva Illinois Hoover @Hoover TournamentTournament Lightning Lightning (6:00 PM) (5:30 PM) @High @Legion Blue (6:00 PM) 4>12U School Field (6:00 PM) Reds Fields (9:00 AM) 25 Practice (6:00 PM) <>12U Reds @ YMCA <>12U Reds Vs. (6:00 PM) Vs. Downers Frankfort Grove Schock @ Longshots Hoover @ Downers NIML Game Grove NIML (6:00 PM) Game (10:00 AM) 25 26 27 28 29 30 <>10U <>12U <>12U <>10U Home Vs Reds Reds Vs Practice DeKalb Practice Lockport @Hoover Lightning @ Hoover Cougars @(5:30 PM) (6:00 PM)(6:00 PM) Hoover <>12U 26 NIML Reds Vs July 200 Game Homer (6:00 PM) Inferno @ Hoover NIML Game (6:00 PM) http://www.yorkvillereds.org/main/index.php?option=com extcalendar&Itemid=36&extmode=cal&date=2006-06-01 6/19/2006 Yorkville Reds, Yorkville Traveling Baseball Page 1 of 2 4 May 2006 June 2006 July 2006 ► Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 <>IOU <>12U Mid Practice Season @Hoover Break 22 May 2006 May 2006 May 2006 May 2006 (5:30 PM) Begins Jun <>12U 2-9 Practice (8:O0 AM) @ YMCA (6:00 PM) 4 5 6 7 8 9 10 <>l0U Away <->IOU <>12U Reds Vs Plainfield Away Vs Vs. Pythons Will DeKalb Woodridge Be Lightning Bulldogs @ Rescheduled(6:00 PM) Woodridge (12:00 PM) NIML Game (12:15 PM) <>IOU 23 Tournament Bourbonnais Vs South Oakland A's (1:00 PM) <>IOU Tournament Bourbonnais Vs Tri City Thunder (3:00 PM) 11 12 13 14 15: 16 17 <>10U <>10U <>12U <>IOU <>10U a 12U Road 12U Road Tournament Home Vs Reds Vs. Away Vs Practice To Omaha To Omaha Bourbonnais Wasco Lisle Oswego @Hoover (8:00 AM) Vs Celtic Warriors Wolves @ Panthers (5:30 PM) Baseball (6:00 PM) Hoover (6:00 PM) 24 (8:00 AM) <>12U (6:00 PM) <>12U <>12U Reds Reds Practice @ DH @ Practice YMCA Hoover @ Hoover (6:00 PM) (Mokena (6:00 PM) Blaze/New Lenox) http://www.yorkvillereds.org/main/index.-php?option=com_extcalendar&Itemid=36&extmode=cal&date=2006-06-01 6/19/2006 Yorkville Reds, Yorkville Traveling Baseball Pagel of 2 I June 2006 July 2006 August 2006 ► Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 +12U 4th Of 26 June 2006 June 2006 June 2006 June 2006 June 2006 June 2006 July Tournament (Geneva) (8:00 AM) 2 3 4 5 6 7 8 +12U 4th Of 4>12U 4>12U Reds Vs <>10U <>IOU <>12U Reds Vs July Tournament Practice @ New Lenox Practice Home Vs Downers Grove (Geneva) YMCA Rebels @ Hoover @Hoover Wheatland Longshots @ 27 (6:00 PM) NIML Game (5:30 PM) Ducks Hoover NIML (12:00 PM) (5:45 PM) Game (time 4>12U Reds TBD) (8:00 AM) Practice @ Hoover (6:00 PM) 9 10 11 12 13 14 15 <>10U 4>10U <>IOU <>l0U <>IOU <>10U <>IOU 28 Tournament St. Tournament Tournament St. TournamentTournament Tournament St. Tournament St. Louis (8:00 AM) St. Louis Louis (8:00 AM) St. Louis St. Louis Louis (8:00 AM) Louis (8:00 AM) (8:00 AM) (8:00 AM) (8:00 AM) 16 17 18 19 20 21 22 4>IOU <>IOU 4>10U 4>IOU 29 Away @Marseilles Practice Away @MarseillesAway @Marseilles Tournament (6:00 PM) Tournament Tournament (6:00 PM) (6:00 PM) (9:00 AM) 23 24 25 26 27 28 29 +12U USSSA 12U 12U USSSA 12U 12U 12U USSSA 12U USSSA World Series USSSA World Series USSSA USSSA World Series World Series 30 (8:00 AM) World World World <>10U Series Series Series Away @Marseilles Tournament (9:00 AM) 30 31 31 August 2006 August August August 2006 August 2006 2006 2006 Today General Coaches Only 9 U 10U 11U 12U 13U 14 U http://www.yorkvillereds.org/main/index.php?option=com extcalendar&Itemid=36&extmode=cal&date=2006-07-01 6/19/2006 MEMORANDUM TO: Park Bo FROM: Dave VeDirector of Parks and Recreation RE: New Business DATE: June 22, 2006 BMX TRACK—WHISPERING MEADOWS PARK The Whispering Meadows Grant project includes a unique BMX facility that will be new to Yorkville. Recently staff has met with BMX enthusiasts who had a role in the Plano track, which no longer exists. Staff is looking for the Park Board's feedback concerning the extent this facility is developed, whether it will host BMX events or simply be a drop in"practice"type facility. .Staff will present options. Background information includes material published by the American Bicycle Association(ABA). STATE OFILLINCIS/DEPTOFNATURAL RESOURCES DOC-41 DEVELOPMENT DATA OSLAD I LWCF PROJECT APPLICATION 1 Prefectsponsor. Yorkville,City of _ 2 ProjectTrtle: Whispering Meadows Park Development 8; Acquisition [ Development 600' NOTE: AcquislBonPrajecis-complete items#4 and#6 below as they pertain to future development Also.Indicate anticipated schedule for proposed development 4. DEVELOPMENT ITEM 5. UNIT AMT. 3. ESTIMATED COSTS 7. CONSTRUCTION METHOD' Site prep, grading & drainage $48,000.00 c Water& Electric Extension $38,000.00 c Walk/ Bike/ Exercise Pathway $88,400.00 c Playground w/ADA woodchip surface $128,500.00 c Climbing Boulder Structure $17,000.00 C BMX Track $46,000.00 c Shelter w/electricity $85,400.00 C Ballfield w/fencing $59,000.00 C Prairie Plantings & Interp. Sign $13,500.00 c Drink Fountain/furnishings&Lighting $68,200.00 c Landscaping & Turf $68,200.00 c CPA Report Costs $1,800.00 A/E Design Fees: <1525%of const cost $58,000.00 C (V Potential Archaeological Survey $4,000.00 c TOTAL ESTIMATED COST: $724,000.00 (") C =CONTRACT F =FORCE ACCT. D =DONATED LABOR OR MATERIALS NOT=-: Donated labor and material are not eligible for reimbursement. (V) Projects approved for OSLAD funding may require the completion of an archaeological reconnaissance survey on the project site. Estimated cost for such a survey may be Included In the project budget 8. ARCHITECTURAL/ENGINEERING FIRM(name&address}: Schoppe Design, Oswego t Potential Track Operator Kit r f cj t _ `r-- y' i _t American Bicycle Association "tee o �•s Last a" su P www.ababmx.com ©Copyright, 2002.American Bicycle Association.All rights reserved. f f P2 7MM Dear Potential Track Operator, For the past 25 years, the American Bicycle Association has been providing countless people the opportunity to experience the world's greatest extreme sport, BMX! The ABA is an association that was created by track operators, for track operators, to provide centralized rules and regulations as well as insurance, with a focus on superior customer service and support. With over 270 tracks across the US and Canada and over 60,000 members, its obvious that ABA BMX is a huge success, and can soon be shared with your community. As you may or may not know, the sport of bicycle motocross (BMX) racing provides people of all ages a positive activity, which promotes competition and good sportsmanship. BMX by its vary nature is a individual sport which involves the entire family. In BMX '"No One Sits on the Bench"! Riders compete not only by age but also by proficiency. This allows participants to race others who are of similar age and skill level. Thousands of people throughout the world can attest to the positive effects of being involved in BMX racing. The growth of the ABA has been phenomenal especially in the past several years. In fact since 1996 the ABA has doubled in the number of members and the number of sanctioned tracks across North America. This growth is due to the foundation that the ABA laid over 25 years ago. The foundation of programs and philosophies is still basically the same today with only few modifications to meet the need of changes in society. Developing a BMX track in your area is simple. The following information will answer most questions you may have about starting a BMX track. Once again, thank you for your interest in the American Bicycle Association. If you have any questions, please do not hesitate to contact me at 480-961- 1903 x-112 or john@ababmx.com. Sincerely, John David Director of New Track Development American Bicycle Association www.ababmx.com ©Copyright, 2002.American Bicycle Association.All rights reserved. �t Table of contents � I. Introduction to the American Bicycle Association.................... 2 II. Why the ABA?................................................................... 3 III. ABA Facts Sheet............................................................... 5 IV. Services ABA Provides for Track Operators............................ 6 V. ABA Insurance................................................................. 9 VI. Starting Outline................................................................. 10 VII. Profit or Non-Profit: It's Your Choice.....:............................... 11 VIII. Land for BMX Tracks........................................................... 12 IX. Getting Land........................................ ............................ 13 X. Example Letter.................................................................. 15 XI. Track Construction............................................................. 16 XII. Track Amenities................................................................. 18 XIII. BMX Track Construction Costs............................................. 20 XIV. Promotions....................................................................... 22 XV. Saver Stamp Program........................................................ 24 XVI. ABA Multipoint Races......................................................... 25 XVIL What Riders get with ABA Membership.................................. 26 XVIII. ABA Membership Pricing..................................................... 27 XIX. ABA Event Pricing.............................................................. 28 XX. Sanction Policy..........:....................................................... 29 XXI. Application for ABA Sanction................................................ 30 XXII. Race & Practice Schedule..................................................... 33 www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. L Introduction To The American Bicvc% Association 2 The American Bicycle Association was founded in 1977 to P romote and sanction t h e sport of BMX o n a nationwide e I v 1. At the time ABA was formed, only a handful of tracks and several hundred riders were actively participating in the sport. The ABA now boasts over 270 sanctioned tracks and 60,000 actively racing members in across North America. As the largest promoter and sanctioning body in the world of BMX, the ABA is able to offer a complete fulfillment of services to both ABA tracks and members. The home office in Phoenix, Arizona features a 10,000 square-foot complex with an in-house creative design department, a print shop, and photographic darkroom facilities. With these capabilities we can assure the expert production of advertisements and an exciting monthly publication to represent all ABA interests. In addition, ABA has a sophisticated computer system to insure that all ABA data, including membership, points and track information is always timely and accurate. Although BMX is primarily an amateur youth sport, the ABA proudly promotes exciting, fast-paced professional races that are tremendous crowd pleasers! The ABA offers several levels of professional competition, which includes: Girl Pro, Pro Cruiser, Vet Pro, A Pro and AA Pro. In fact, the ABA pays out in excess of $600,000 in pro awards per year at national events, which includes $15,000 to the Number 1 AA Pro each year. The ABA also recognizes the need to give back to the community, and is extremely involved in the fight against Leukemia. Since 1981, the ABA and its tracks across the -9 W- 9. United States and Canada have raised well over three million dollars for the Leukemia Society making ABA a top 5 fundraiser. Once a year, each ABA track holds a special race (the Race for Life) with the proceeds to go towards finding a cure for Leukemia. Each participant receives a special award for competing and can receive other prizes based on the amount of donations collected, such as patches, jackets and even free race entries for the ABA Grand Nationals. Most of all, each rider receives the feeling that only comes from helping others. 7fie.Levkem�ia& Lywpif o!nO Sgclety J74hting 666, !load-Related lancers- Having excellent relationships with manufacturers, dealers and promoters within the bicycle industry, the ABA is just your avenue to introduce and promote your community to the benefits of BMX. We look forward to your involvement with this exciting and constructive family sport of BMX. www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. If. Whv The ABA? 3 The ABA system of operation is a comprehensive program, which has proven itself through 25 years of successful use. This program has been amended occasionally to keep up with changing situations but the basic construction has remained. The ABA strives to cater to the local track program and its l 2. membership while offering national level competition for the more accomplished riders. Through the different levels of competition available, both rider and track operator benefit. This being that as a rider becomes more skilled in ability and gains confidence, that rider will seek out other competition and begin traveling to other tracks. Cooperation among ABA tracks helps create a positive flow of new riders to each track while increasing the excitement level for the competitors. It's a win-win situation. There are several different levels of competition that have been created by the ABA and each serves as a possible stepping stone to a riders continuing advancement in the sport. These levels include local, district, state/province, regional and national aspects of competition. A rider may choose to move up through these levels or may simply be satisfied with the level where he/she currently competes. The following describes each level: • Local level - Riders compete for trophies and the sheer excitement of BMX racing. Racing for the sake of racing and nothing more. Rankings, at this point, are not yet an issue. • District - Riders start chasing points to earn a low district ranking. Traveling to other nearby tracks becomes necessary for these riders to maintain their point accumulation towards this goal. Every time a rider races points come back to their home district. Every year riders are awarded a new rider number based on their district ranking to be proudly displayed on their number plate the following year. In addition to the rider number, top district riders are awarded custom jackets and medallions. • State/Provincial - Riders travel throughout their state or province earning state/provincial points, as well as district points, towards the state/provincial championship title. Each track within a state/province holds a state/provincial championship qualifier race and riders are required to attend a specified number to qualify to WIN the state/provincial title at the state/provincial final race. Each state/provincial champion is awarded a custom award such as gear bags, which are provided by the ABA at no cost the track. Also by participating in the state/provincial series riders can qualify for the ABA Race of Champions (ROC). The ROC is the pre-race before the ABA Grand Nationals, and is a culmination of www.ababmx.com ©Copyright, 2002. American Bicycle Association.All rights reserved. 11. Why The ABA? 4 the best rider from each state. At the ROC, all first place finishers in every class and proficiency are awarded the ROC Title, which includes a ROC number plate and the rider's picture in the BMXer. • Regional - The U.S. and Canada are divided into three regions - East, West and Central - with each hosting its own Redline Cup series. Riders must qualify for the Redline Cup final event in their respective region by attending and making the main at any Redline Cup qualifier. This level sees riders crossing into other states and provinces to get qualified with riders from the entire region attending the Redline Cup finals event set in a predetermined location. At the Redline Cup finals riders are competing for the coveted Redline Cup Champion title, which includes a Redline Cup Champion number one plate, a custom Redline Cup Champion jacket and the rider's picture in the BMXer. • National - At this level, a rider is committed o- to the sport. This is the most competitive level and riders must be willing to devote time to training and preparation. Riders willr travel nationwide, visiting different tracks regularly and racing the best the sport has to offer in an attempt to get the ultimate recognition - a National #1 Title or National Age Group (NAG) title, which is awarded for each age group. Riders have the opportunity, to earn a National Number as well as a NAG number (1-10), which are the most prestigious in all of the ABA. In explaining these different tiers of competition, it is important to reemphasize the value of the local track - the grass roots aspect. Without these tracks, BMX would not exist - it all starts here. This is where a new rider has his/her first real BMX experience and the ABA wants to make that a lasting impression. You, as a potential track operator, would become a part of ABA's backbone and would be instrumental in launching the careers of countless BMXers who might not have that chance without your track. The ABA appreciates the efforts of those who would create a BMX facility and supports those efforts by any means necessary to see an additional opportunity for today's youth to get involved in the greatest youth sport on Earth - BMX. www.ababmx.com ©Copyright, 2002. American Bicycle Association.All rights reserved. M ABA Facts Sheet S The American Bicycle Association is the World's Largest BMX Promoter and Sanctioning Body ➢ ABA was founded in 1977 ➢ 20,000 temporary members ➢ 60,000 members nationwide ➢ Over 270 local BMX Racing Facilities across the US and Canada ➢ Annually sanction over 11,000 events ABA offers Free One Day Memberships for brand new riders ➢ ABA promotes 23 National Races and 3 Regional Championship events ➢ Levels of racing: Local, District, State/Provincial, Regional and National ➢ Three classifications in each age class (Novice, Intermediate and Expert) ➢ $5,000,000 liability insurance for local tracks ➢ Membership raises over $250,000 for the Leukemia & Lymphoma Society of America every year ➢ ABA's website, www.ABABMX.com, was awarded the Golden Rim "on-line" award & the #1 BMX web site out of the top 100 online and receives over 1.6 million hits per month ➢ ABA's monthly membership publication, the BMXer magazine, going to over 50,000 households and 10,000 businesses ➢ ABA pays out over $600,000 to Pro Racers annually ➢ ABA provides awards for State/Provincial, District and Regional • State/Provincial series 2400 Duffle bags • District awards 1700 jackets • Regional awards 300 jackets www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. IV. Servfces ABA Provides for Track OperatOr-S 6 1. Full-time Professional Staff: The ABA staffs a full-time ABA Track Director Department, which is available to provide the track operator with a personal contact at the ABA as well as information and guidance. The Track Director Department is made up of former racers and n, track operators who know and love the sport of BMX. The track =: operator deals directly with this department at the ABA main =. office. 2. Accurate and Timely Points: A sophisticated computer system is utilized enabling the ABA to offer District, State/Provincial Championship, National Age Group and overall National Points programs.. ABA meticulously tracks each rider's points for all of these rankings, while the track operator simply runs races. 3. Year End Awards: At the conclusion of each race season, top finishers in all points categories (district, state/provincial championship, national by age, and top overall national) receive recognition and awards, supplied by the ABA, for their competitive efforts. 4. Track Liability Insurance: The ABA provides complete $5 million liability coverage 24 hours a day, 365 days a year for the track operator, landowner and any required additionally insured entity.. S. National Advertising and Promotions: The ABA host its own BMX program called "Pump" which is televised for Fox Sports Network and the Extreme Sports Channel, and broadcast to over 78 million households. Each episode features commercials geared toward attracting new riders and getting them to your track. ;:. Also, each month, every ABA track is featured in - the BMXer, ABA's national publication, which is distributed to over 50,000 households and over 10,000 businesses. The BMXer offers each ABA track operator discounts on advertising space. With the BMXer, advertising will reach thousands of riders. ABA tracks are also included on ABA's web site, ABABMX.COM, which was awarded the Golden Rim "on-line" award & the #1 BMX web site out of the top 100 on-line, and receives over 1.6 million hits per month. The ABA also advertises in other publications that promote the sport or are oriented towards the BMX market. The ABA promotes major races that expose the sport to thousands of new people. The ABA has numerous TV commercials produced each year and offers them locally on a co-op program to track operators. Contact an ABA Track Director for this information and more on promotions. www.ababmx.com ©Copyright, 2002. American Bicycle Association.All rights reserved. #Li sorviceS DA Provides for rrack operators 7 6. Aggressive Public Affairs Program: The ABA has been instrumental in the development of articles and programs in such media as FORBES magazine, SPORTS ILLUSTRATED, USA TODAY, BOYS LIFE, RACING FOR KIDS, THE WALL ,STREET JOURNAL, THE CHILDREN'S TELEVISION WORKSHOP, ESPN, FOX, THE EXTREME SPORTS CHANNEL, NICKELODEON and PRIME SPORTS NETWORK as well as various other television programs and numerous local papers. The ABA National Series is the pinnacle of all BMX Racing and features both endemic and non-endemic sponsors such as Biz Laundry Detergent, Yamaha Waverunner and Tony's Pizza. 7. Track Supplies and Promotional Materials: The ABA provides all necessary track administrative supplies and many promotional items at no charge to the track. All other equipment or materials with an expense attached will be made available at a wholesale cost basis. S. Double Points Events: All tracks shall receive at least one double point race. That race shall be a designated State/Provincial Championship Race (SCR/PCR). The SCR/PCR leads the riders to the State/Provincial Championships Finals and then on to the Race of Champions. Some tracks may earn an additional "earned" double points race based on the total number of new and renewed members enrolled in a given year. 9. Race for Life Events: The track also has the option to run the Leukemia "Race for Life", during May or June. There is no sanction fee for this race. ABA supplies all awards to the track operator for this day of racing. ABA also supplies special awards to riders based on the total amount of donations, which benefit the Leukemia & Lymphoma Society of America. A special award is also given to the top track fundraiser. 10. Track Promotions: ABA's Track Directors have a wealth of tried and trued promotional ideas gathered from tracks across the U.S. and Canada. Additionally, the ABA has the ability to initiate nationwide promotional programs to directly benefit all tracks_. These ideas and programs are specifically designed to help promote the sport of BMX, thus increasing each track's local membership base. All of this is just a phone call away. 11. Communications: ABA sends numerous mailings to' its members, track operators and the sport's manufacturers keeping them updated on the latest developments in BMX. Most of www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. iv, services ABA Provides for Track Operators 8 these services are free of charge to the track operator. Any mailing with a charge attached is available at a postage-only rate. 12. Free One Day Memberships: The ability to attract new participants to your new BMX track is paramount. To help you with this task the ABA offers Free One Day Memberships, which can be used by anyone wanting to try BMX for their first time at no cost. 13. Variable Membership Fees: The ABA offers a membership discount to families having multiple licensees. Additionally, riders who participate in both the 20" (class) and 24" (cruiser) classes receive a discount on the second membership. Also available is a trial membership, which is good for 30 days of racing. All -of these memberships include a secondary medical policy for the participant at no additional cost. This policy has a cash deductible. Members also receive a .30 mil credit card style membership card complete with bar- coding, which allows tracks to utilize ABA's exclusive "Rapid Registration System". 14. Qualifying System: The ABA recommends that tracks operate under the ABA transfer system. With the transfer system, there is a new winner with each moto, thus spreading rider moral while qualifying the winning riders to a main event. Using this system also ' promotes more efficient race operation and while making it easy for spectators to follow the event. Additionally, with the transfer system, any rider has the ability to miss a qualifying moto due to any unforeseen reason and still qualify to the main event through a remaining moto. 15. Race Registration Computer Software: ABA is the only sanctioning body in the world to offer tracks a AST state of the art, user friendly Windows based "MotoMaker" computer software package at no charge. This system allows the track operator to enter racers into the day's event with just =r _ a few keystrokes or the swipe of a membership card utilizing ABA's exclusive "Rapid Registration System". When registration is complete, the software will build and print the moto sheets for that day's event. o 16. New Track Operator Workshop & National Seminar: The ABA is instrumental in the education of local Track Operators. After receiving sanction approval through the ABA, a new track operator will be brought to the ABA offices for a 2-day workshop involving every aspect of track operation at NO cost to the Track Operator! www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. V. ABA Insurance 9 All ABA tracks are required to carry liability insurance that is provided by the ABA upon approval of ABA sanction. The insurance coverage includes $5 million dollar spectator and participant liability, as well as public liability through USF&G an A+15 rated company. The landowner and whoever else is involved with the property can also be listed as an additional insured on the certificate of insurance. Coverage is provided 24 hours a day, 365 days a year. This means coverage exists for those times when your track is not being used for a race. Organized practice sessions are included in the 24-hour coverage and require a $20 insurance fee. The insurance fee for race events equals $1 per rider with a minimum of $30 and a maximum of $60 per day. In conjunction with this coverage, each participant is covered with secondary medical insurance. All riders on the track, whether racing or just practicing, MUST be ABA members for insurance purposes. PART 1 - Liability insurance This portion of the policy covers the ABA track owners, operators, staff and additional insured during race activities, practices and during times that the insured may be held responsible for the premises. It is liability coverage, not a medical coverage. Any accidents or injuries that might result in a lawsuit, or where the insured might be held liable, should be reported. The coverage includes injury to spectators and participants. LIABILITY COVERAGE $5,000,000 per occurrence limit covering premises - No deductible. Spectator and participant coverage for losses where insured is legally liable. PART 2 - Medical insurance This portion of the policy is only for ABA members that are participating in races or official practice activities on the track premises. The coverage is secondary and should only be utilized when the member either has no other medical coverage or the injury is severe enough that their primary medical coverage won't cover the medical bills. For coverage to be valid, a notification of accident must be sent to the ABA within 48 hours after the accident. This insurance comes with the ABA Full &Temporary memberships alike. ACCIDENT COVERAGE $3,000 Limit - Secondary coverage only. $1,000 cash deductible - Applies to members only. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. vi. Stamina outline • Set up your company (Profit or Non-profit Corp.) • Start looking for land (Secure with lease or land use agreement.) • Acquire dirt for the building of the track. * • Set up starting gate (ABA has construction plans.) • Install utilities, fencing and PA system. * Many of these items can be obtained through donations from local community businesses. Check out your possibilities. Now, you're ready to run races... Items which can be added after racing has started: • Sign up building • Announcing tower • Snack bar building _. • Bleachers Landscaping Playground www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. V/I. Profit or Non Profit: /t's Your Choice ABA allows you to set up your business however you choose. Whether you choose to operate your track as a non.-profit or a for-profit enterprise, you should realize that it must be on a sound financial basis. Non-profit doesn't mean loss. No organization can survive if the expenses exceed the revenues. Profit or non-profit, the track should be incorporated under.the laws of your state. This is a good way to limit the personal liability of the operators and landowners. Generally, an attorney is needed to incorporate, however, it can be done by using volunteer help, with you doing the footwork, for a reasonable amount. Incorporation of your track will give you a lot of long-term advantages and will be worth the investment. Advice from a good financial advisor, CPA or accountant and an attorney is important in any business. Going non-profit is also a good way to get donations to get started. You can become non-profit by filling out the proper paperwork trough the state and the federal government. There are several types of non-profit setups with forms to go with them. The most widely used is the 501 C 3. These forms are available through the Internal Revenue Service. The ABA recognizes the importance of operating a BMX track in a professional and responsible manner. Upon your request, ABA has examples of 501 C 3 forms and is available for personal consulting. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. V///. Land for BMX Tracks 12 Lo is a kev factor to the success of any BMX track! The best possible site would be any highly visible area with an easy access route: ex. near major roadways, sports complexes, or parks. If people can see where you are, they will be more likely to visit your track. While searching for a location, keep in mind that an IDEAL track facility requires 2-5 acres of land for parking, camping, and of course, the track itself. However, many successful tracks have been built on smaller parcels, so don't give up if you can't find the amount of land you desire. An excellent place to look for a potential track site is at the city or county park and recreation department. Many parks have areas that are not completely utilized by the community and a BMX track would fill that vacancy nicely. Unfortunately, as with all ;government agencies, the process of approval and construction can be very slow. However, if yours is a non-profit organization, it becomes much easier to get approvals for this type of property. If park or other government property is not available, another place to get land is through civic organizations such as the Lions, Jaycees; VFW, etc. Normally these groups are looking for youth oriented projects to sponsor. A well-run BMX track will not only provide _a chance for civic involvement but also a source of much needed revenue for the service group. You may even drum up volunteer help in construction of the track and develop prospective BMX families from the memberships of these groups. Another possible BMX track site is privately owned land. Every community in America has land that someone owns as investment property. These investors will usually jump at the chance to generate revenue on their bare land while they are waiting for the land values to go up. In securing this type of property, your best rent value would be to offer a percentage (or dollar amount) based on your rider count at each race. This way, your obligation is limited to only what you generate and not a flat fee that you have over your head every month. This will also help identify your overhead on a per-rider basis, helping you to more accurately control your overhead costs. Of course, any agreement should be prepared by an attorney and should provide you with protection from sudden eviction after you have invested your time and money in improvements. Before any contract is signed, you must ensure that the zoning for this property is compatible with BMX racing. Check with your zoning board and code enforcement department to see if you can use the land for a BMX track. Don't commit any of your hard-earned money in construction or rent before you make sure the zoning is okay. Zoning problems can be worked out in some cases. The ABA is available for professional consulting and assistance if you need it. ABA can provide you with promotional materials and videos to help with your presentation. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. IX. Getting Land �3 Securing a piece of property is the first, and most crucial, aspect of any potential track. When looking for your land, this letter can be very helpful to you. Use the information included as a tool in dealing with those who make the decisions about property allotment. Many times, the appeal to these people is not how grand the facility can be but what it can do for the kids it will potentially affect. An open letter to Parks and Recreation Departments by Bob Osborn There is a park down the street from my house. Like most parks in most metropolitan cities, it has trees, grass, sidewalks, swings and a sandbox. Nice park. But,very few young people around here use it. Being basically a curious fellow, I did some checking to find out why. I discovered that there are any number of local ordinances which apply to parks in my city. One prohibits climbing in the trees. Another states that you cannot dig in the grass or do anything that will tear it up. Still another forbids riding skateboards on the sidewalk and there's one that outlaws bicycles from the park entirely. That leaves the swings and sandbox. Terrific...with super-attractions like these, the young people around here get down to this park about once a year for maybe ten minutes. This park cost$750,000 of you-know-who's money. So, where do these kids go instead? To the vacant lots, of course. There they can ride bicycles, build jumps and motocross tracks, dig in the dirt, climb tress, holler and yell—whatever. Young people are active and energetic. They are learning, growing and testing themselves and their environment. They are changing in mind and body from children into adults. During this cataclysmic process, they need to, and will, blow off a bunch of steam. But where and how? And, will their outlets be physically and mentally healthy or unhealthy? When the last vacant lot is gone,where do these young people go to spend their vast energies? And, when they have nowhere to go that offers a challenge, how many of.them will become involved in vandalism, drinking, stealing or drugs for excitement. That park down the street from my house is not an example of all the city parks in the United States. Some city governments create parks that truly reflect the needs and desires of the local residents. All too many city governments, however, are building parks that are sterile environments. The Parks and Recreations departments in these cities are missing their obligations by a mile. To this latter group I would suggest considering the primary potential users of most city parks; our young people. If they were asked what they would most like included in park designs, bicycle motocross tracks, skateboard areas and mini-bikes trails would top the list. Isn't it about time that at least a percentage of city park land include facilities that these young people want and really will use? I cannot speak for skateboarders or mini-bikers, but I can for the BMXers. BMX was invented by young people. It adapts extremely well to park environments, with a minimum outlay of money. It is non- polluting. It builds health, coordination and character. It can be as competitive or non-competitive as the individual wants to make it. It is an individual (as opposed to team) sport that offers many lessons, which can be applied directly to adult life in our competitive society. It is also a sport that the entire family can, and usually will,become involved in. www.ababrux.com ©Copyright, 2002.American Bicycle Association. All rights reserved. IX, Getting Lend 14 In response to this I.would expect the Parks and Recreation people to say, "All this is fine, but bicycle motocross racing is dangerous and would invite lawsuits. Besides, it's probably just a fad." It is true that bicycle motocross racing contains an element of danger. But, so does driving a car, yet cities are building new streets all the time. What I think is really dangerous is that as our young people have fewer places to go where they can test themselves and blow off steam, such pastimes as vandalism, drugs, gangs, etc. will become just that much more tempting to them. Possible lawsuits are definitely a factor to consider when planning a BMX track, but they are not sufficient reason for abandoning the project before is has even begun. Standard procedure at races is to require the promoter of a race to carry liability and,often,medical insurance. If you think bicycle motocross may be just a fad, well Park and Rec people, I have news. A recent count puts BMX tracks in the United States well over the three hundred mark, with new ones being built every week. BMX has already spread to Canada, Mexico, Australia, Japan and parts of Europe. Some of these tracks operate as many as two or three times a week. If you figure three hundred actively involved racers at each track, and this figure is low,that puts the number of BMXers in the U.S:up to around 90,000. If we were to count the kids who have the equipment and the desire to race but have no tracks in their area, this figure would become astronomical. There are at least three national publications devoted entirely to the sport or bicycle motocross, with many newsstand magazines carrying occasional articles. A whole new industry has grown out of BMX. Many companies have been created or have expanded to meet the demand for top quality BMX equipment. Their biggest problem is expanding fast enough to fill their ever-increasing orders. Virtually every major bicycle manufacturer is now building motocross bicycle and related equipment. BMX races have been held in the Los Angeles Coliseum, the AstroDome in Texas and many state and county fairs. BMX has been on television and in the movies. Coca Cola,RC Cola, Schwinn, Yamaha, Suzuki and Kawasaki, Magnavox, and many more large national and international companies have sponsored BMX races. I could go on,but I think I've made my point. If you still think BMX is a fad, go down to your local bicycle shop and ask them what kind of bikes and equipment are selling to the youth market these days. Well, Parks and Recreation people, that's it. Wouldn't you say it's about time to start talking to the young people, and listening to what they have to say? www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. X. EXaMH1V Letter �S This letter was written to the city to try to start a BMX track. Dear Mr. , I am sending along some information on our BMX Youth Program for your review. We are sanctioned by the American Bicycle Association (ABA), which is the world's largest BMX sanctioning body with currently over 270 tracks and over 60,000 active members in the U.S. and Canada. We feel this "alternative" activity provides numerous potential solutions for problems facing our youth and community. By using the vehicle or "hook' of BMX (bicycle motocross) we have been able to form community-based partnerships with local police, probation, schools, city, civic and other groups in providing services for our youth. The results of all referrals from police, probation, schools, social services, etc. have proven positive for youth and their families. BMX is a great"prevention/education program." I am enclosing this information as a follow up to our recent phone conversation on the "Alternative" Youth BMX Program we have in our community. We are very interested in having our program serve as a `pilot" or"model" in sharing the many positive aspects of our program. Some of these include: • Establishing "community based partnerships" with local schools, police, probation depts.,city parks and rec.,etc. • Providing"positive"outlets for all youth, specifically targeting those"at risk". • Creating grounds for education and prevention measures within the community. • Innovative means of attracting and attaining the attention of youth in an "alternative program" that reinforces self-esteem, responsible decision making, good values, family participation, bicycle and automobile safety & others. I have enclosed a package of materials supporting our BMX program. I would gladly discuss this program with you at length and provide any additional materials and information required. If there is anything else that I must do please do,,not hesitate to call. Our ultimate goal is to reach as many youth as possible and provide "positive"alternatives,which allow for individual and family growth. Thank you for your time and attention. I look forward to speaking with you soon. Sincerely, www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. XI. Track Construction �6 Basic Track Dimensions • Starting gate: 24ft or wider to fit 8 riders (ABA has plans on how to build.) 1St straightaway: 25-35 ft wide. Width of track after 1St turn: 15-20 ft. Total length of track: 900-1200 ft. In track building, the number of jumps and berms, along with their size, determine how much dirt will be needed. 2000 yards of dirt will get you started, however, an ideal track uses over 3000 yards. Dirt can be purchased through vendors or the cheap alternative is to look for construction sites and tell them you will take any excess off their hands. They might even offer to dump it for you. Building a BMX track is as individual as picking a set of clothes to wear for the day. Certain things are similar but at the same time very different. Before you start to build your track there are many factors to consider-:climate, drainage, what kind of dirt, type of layout (how many. berms, jumps and other obstacles). ABA can provide designs of successful tracks. The dimensions listed above leave a lot of flexibility in the construction of your BMX track. Keep, these in mind when v designing your track. The track should fit your property and environment. Ex: Wet climates need good drainage, while desert climates should have lights for night racing to avoid the summer heat. Scoring and announcing should be from the same structure. Enough tower elevation is required for a good perspective of the track for the announcer and should be in close proximity to the finish line for the scoring. The best soil for a BMX track is loam with some clay with a surface of river silt. The river silt will give a smooth, hard surface when packed and the loam with wet clay will provide a stable basis for your berms and jumps. The starting hill can be relatively tall but a good rule is the taller the starting hill the easier the first obstacle, which can be a problem spot if it is too high or steep. A full gate of riders arriving at the first obstacle at approximately the same time needs an obstacle designed to slow their speed yet not so difficult as to cause accidents. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. XI. Track construction Berm construction is equally important. If the first turn is,too tight, there won't be enough room for the riders. A general rule is the outside radius of the turn should be 30 ft plus. The longer the first straight, the larger the turn. After the first turn, the riders start to spread out and the remaining obstacles and turns can be smaller or more difficult because all eight riders are not trying to negotiate these at the same time. If space permits, allow enough room in your design for plenty of racing. If there isn't room enough for racers to pass after the first straight, the riders will soon become bored with your "hole shot" track where the first rider out of the gate usually wins. In more established BMX areas with experienced riders, track length can be somewhat longer and the obstacles more difficult than in areas where BMX is just getting started. Downhill tracks that "S" across the slope can be somewhat longer than tracks built on level ground. In any track design, safety comes first. Any obstacle that presents a hazard should be removed, padded or modified. Any jump can be made safer by extending the backside, making it nearly impossible to land on flat ground. When designing your track, intentions should be directed toward taking as many precautions as possible while still providing an exciting and challenging racecourse. Study the examples that are provided in this manual but remember: Each track operator is responsible for the safety of his/her own track. The design and construction suggestions offered. by the ABA in this information do not constitute any official approval of these or any other track designs; even the best design can be unsafe or unraceable if built incorrectly. SUGGESTED EQUIPMENT Center pivot rubber tire 2 1/2-4 yard loader-Example: Case 621, Cat 936. Small tractor with a small front bucket and a landscaping box on rear ;x( Example: Case 480, 570, John Deere or Ford. 5 ton smooth drum roller. (The track k .\ should be rolled after everything has u been raked and smoothed out.) Lots of volunteer help to rake and shovel. www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. xn. TraCk Amenities 18 After you've completed the basic track construction, there are other building prospects to consider. The following items are important, but not vital, to the actual racing. Each track organization must decide what priorities will be placed on which amenities. FENCING: Two fences are recommended: The first would = fi serve as a security barrier around the perimeter of the property, keeping riders and other people off the track during unsupervised periods. This is a key element in preventing your exposure to any type of liability. It also helps to reduce unnecessary maintenance and vandalism on the track,facility. , The other fence is utilized as a spectator control fence.. It should.not be more than four feet tall and should be designed to keep spectators off of the track and infield. REGISTRATION, SCORING AND ANNOUNCING TOWER: A simple wood, two- story structure located at the finish line can provide multiple uses. Downstairs could be used for registration (race sign-ups) and trophy storage and distribution. Upstairs could be used for race scoring and announcing. When the scoring person and announcer are in different locations, communications between them to identify the qualifiers and finishers is difficult. RESTROOMS: If you are in a city park, restrooms are normally provided as a park facility. If you are located on private land a good alternative to an expensive installation is portable toilets. Remember that the racers and their families are the supporters and customers of your track and a good program includes clean restroom facilities. WATER SYSTEMS: A system of hoses or underground plumbing is necessary for track maintenance., The faucets should be strategically located to allow access to the entire track. SOUND SYSTEM: An inexpensive PA system can be purchased at a discount electronics store and the speakers can be mounted on top of the scoring and announcing tower. Some sort of PA system is really a must for a successful program. BLEACHERS: If bleachers are not in the budget, perhaps grassy, landscaped areas in strategic locations can be developed. If you can afford .bleachers, try and design the track in the space available to allow for them. LIGHTS: A must for night racing. However, lights can be the single largest expense in the construction of a track. Make sure your night racing schedule will cover the cost of lights before you install them. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. XI/. TraCK Amenities 19 SNACK BAR: Your local soft drink bottler will often put up a small building in exchange for your selling their product. Before you invest in a structure, you should investigate the availability and terms of such an agreement. Food items can be very successful, such as hot dogs, sandwiches, candy, ships, etc. Do not sell alcoholic beverages. Many organizations might be willing to contract with you to operate a snack bar at your track with them doing all of the work and you receiving a percentage of the sales. Don't sell a snack bar short. It can be one of the best sources of revenue at your track. STARTING GATE: An 8 man starting gate is a requirement { for sanctioning by the ABA. This gate can range from a simple, hand operated wooden gate, to a completely electronic, pneumatic up and down affair with starting lights. Whatever you decide for your track will depend on your budget of projected rider load. At your request, ABA can provide you with a plan to build a starting gate. ..: OTHER SUGGESTED FACILITIES: r 1. Starters platform. 2. Staging lanes and lane assignment device. �. 3. Signs and landscaping. 4. Stagers building with PA system. ` www.ababmx.com ©Copyright, 2002. American Bicycle Association.All rights reserved. f X/II. BMX Track construction Costs 20 (Remember prices vary from town to town.) DIRT: 2000 to 2500 YARDS. Ideally the track should be built above ground level. Is there existing dirt at the site or does it need to be purchased outright? The dirt should have a clay content. It should pack into a ball in your fist, but it should be fine enough to be raked with a hand rake. ($2-$4/yard $4000-$12,500) EOUIPMENT: PREFERRED EQUIPMENT-21/2 yd wheel loader, 480 Case with landscaping box, 2-5 ton roller. Or, whatever is available to you. ($3000) LUMBER: Enough to construct a registration/snack bar building about 10' x 20'. Also, a scoring platform or 2 story tower (10' x 101. These buildings should be finished on the inside. ($3000 - Registration building. $3000 - Tower. NOT MANDATORY.) ELECTRICITY: Is it available on the property or will it have to be brought in from the nearest access? You will probably need a 200 Amp power pole. A generator is an option. ($300-$500 for pole 7 Amp box only.) WATER: Again, is it available on the property or does it have to be brought in from the nearest access? ($500) STARTING GATE: 6' x 28' platform with a 22" steel hinged gate. Platform can be constructed of concrete or steel. Starting gates are fairly easy to have custom made and ABA has plans. Contact the ABA for gate manufacture's contact information. ($300 - used, $2000 - new) GATE LIGHTS & RELEASE MECHANISM: Available from Shur Start (602) 786- 9763. Fully computerized and voice recorded. Includes starting lights and magnet. (Light box can be homemade.) ($1000) P.A. SYSTEM: For announcing the races. The most popular basic set is the Realistic (Radio Shack) 20 Amp with microphone and at least 4 speakers. Of course, a more professional system can be installed. (Amp & mic - $100, Speakers - $40 each.) FENCING: 1). A spectator fence; between the track and the spectators. ABA recommends it be 4' high. Chain link or more decorative fence such as a split rail or even a "homemade" version using PVC pipe as posts with nylon rope run through it. Whatever the preference, some sort of barrier should be erected. 2). A property fence; around the perimeter of the facility. At least 6' chain link will do. Should enclose the track and spectator area as well as any track buildings. Not www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. xin. BMX Track construction costs 21 entirely necessary for parking areas. 3). Some ABA tracks exist in public parks with no fencing. It can, of course, help with limiting liability. ABA insurance will cover any sanctioned track regardless of the fencing issue. Fencing can be purchased either new or used. Another consideration is rental fence which is the type used most often at construction sites. ($1600 - $4000) TRACK LIGHTING: Obviously, lights are mandatory for night racing. Night racing allows a track to escape the heat of day in warm weather and makes weekday racing or practice possible. You should, at least, have some type of night security light, mounted on either a building or pole. Used lighting can be found at economical prices. Check with school districts, Park and Rec depts or salvage yards. ($3000 - $7000) BLEACHERS: Although not mandatory, they help complete a BMX facility. Bleachers can be aluminum or steel framed with wood seating.. 2 - 10 sets would be sufficient depending on the usual size of your crowds in attendance. Each set should seat about 50 people and should not exceed 5 rows in height, which eliminates the need for railings and stairways. ($700 set) RESTROOMS: If no onsite restrooms are available, rental of 2 (1 men's & 1 women's) Port-A-Johns is sufficient. Keep in mind, however, that for larger crowds there will be a greater need for these facilities. (Check for monthly rental cost.) *Again, these are all estimated costs and not every track will use all the items listed. Many of these items can be attained through donations from local merchants, so be sure to exhaust all avenues in this regard before making any retail purchases. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. X/V. Promotions 22 Of the hundreds of thousands of BMX styled bicycles sold every year, only a small percentage end up on the racetrack. The potential for new ABA membership is astounding, but only through an organized effort will these numbers be realized. Your efforts regarding promotion and sales will determine the success or failure of your operation. BIKE SHOPS: Get involved with the bike shops in your area. Get to know the owners and the people who work there. Encourage them to carry BMX products and to become an ABA Saver Stamp redemption center. Inform them of what your operation is all about and what you can do for each other. Get them to allow you to place your posters, flyers and other material in the shops. Offer them a sign at your track for a discounted rate. Encourage them each to sponsor a team to help promote each one's shop. Or, maybe even support two teams with one being made up of BMX customers who might realize a percentage discount on items purchased based on the given shop's budget. The other could be the competition team, which the shop could choose to take care of as is seen fit. Bike shops will benefit greatly from BMX tracks, because BMXers need specialized racing parts and services, which are available from Bike Shops, not major retailers. It's a perfect marriage! CIVIC CLUBS: Let the movers and shakers of your community know what BMX is and what your program is doing for young people in;your town. Many organizations are always looking for speakers at their meetings. This can give you the opportunity to present your program to some influential people that can become supporters of your program when you need money or have a problem with the city council. LOCAL MERCHANTS: The local merchants in your area are an invaluable asset to your track's success. Their support can come in several forms: Buying advertisement signs at the track or sponsoring your trophies and awards, sponsoring a race or a series of races and/or placing your information posters and flyers in their places of business. Be sure to develop a complete written proposal to present to the prospective sponsors outlining what you will do for them. Detailed help is available from the ABA in this area. ADVERTISING: Most track operators are on a small budget and expensive forms of advertising are not available to them. However, there are places where just a few dollars will go a long way. Church flyers, neighborhood shoppers and school papers are inexpensive places to put your ads. Flyers, posters and other door-to-door techniques also provide maximum exposure with minimum expense. Carry posters and flyers with you at all times and hand them out whenever you stop. The ABA can provide you with posters and other advertising help if you need it. Check with ABA periodically for any advertising promotions that may be in effect through the ABA. www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. X/V. Promotions 23 SCHOOLS. Sometimes it is difficult getting approval to give a presentation or even simply distribute info in public schools. But, there are ways to break through this barrier. One excellent way is to offer ABA's BMXer magazine to the school libraries at no cost to them. Also, advertising in the school paper and encouraging the school papers to give news coverage to your races is helpful. If you can arrange to speak to a school group, be prepared to present an interesting program. If you get into the schools, the ABA has special school programs available. MEDIA: Contact the newspapers and television stations in your area and tell them what is going on. Send out a press release when a noteworthy event is being conducted at your track. Encourage the media to cover your race results on a regular basis. IF THEY DON'T KNOW YOUR TRACK EXISTS, THEY CAN'T COVER IT. Check with ABA for advertising co-op opportunities. CIVIC INVOLVEMENT: One of the finest things any track can do is get involved in a charitable event. In 1981, the ABA started the Leukemia ""Race For Life" program through the Leukemia and Lymphoma Society of America. This program has not only raised over $3 million for fight against Leukemia, but it has also exposed BMX to literally millions of people that may not have otherwise known of the sport. In addition, the riders have the opportunity to aid in finding a cure for this disease while enjoying the sport of BMX. The "'Race For Life" exemplifies the family oriented qualities of the ABA and the sport of BMX. ,T. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. XV. Saver Stanw Proaram 24 The ABA has a proven program designed to not only save track operators money on awards, but will also increase participation at the track. It's called the BMX Saver Stamp Program and it can become a vital ingredient to a track's success. Here is how it works along with the benefits. The Stamp Program is based on the premise that some veteran, and non-veteran, racers would like more of an award incentive than trophies. With this in mind, we created an alternative award to offer riders the possibility of attaining a wide variety .of merchandise for their racing efforts. This award is in the form of a BMX saver stamp, similar to the memorable G&S Greenstamp, and is redeemable several different ways. As the racers compete, they can accept saver - - - P a stamps in lieu of a trophy. The stamps would be collected and placed on a saver card. Each stamp has a cash value of .75 and a completed card of 20 stamps equals $15.00. Stamps can be redeemed at any participating redemption center, generally a bike shop, or through the Bicycle Merchandise X-change (an ABA company) which will set up a scholarship fund for respective riders. .. With this, you can see the incentive for riders to - - - - continue competing as they are not limited to the same award (trophy) every time. What are the benefits to you as a potential track operator? First, it would reduce your current trophy cost to $8.30 a class. (ABA recommends 10 stamps per class be distributed with 5 stamps going to first, 3 to 2nd and 2 for 3rd.) Along with the monetary savings is the added convenience of NOT having to order, transport or repair trophies. Also, with this program, you will see a maintained and possibly increased number of riders at your track as they can now receive the stamps towards awards of their choice instead of getting burned out on trophies. One more aspect, which would be of vast interest to your potential track, is that as you begin giving out the stamps, the riders will want to redeem them at the bike shops for BMX parts. As these shops get involved by becoming redemption centers, odds are that they will see the potential for future customers here and will become more approachable for you to work with in terms of track and team sponsorship. After all, your track would, at this point, s be supporting your local sponsorship. After all, your track would, at this point, be supporting your local bike shop, which would create a positive snowball effect. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. "L ABA Ma/ti-Point Daces ZS Upon opening day, your track would immediately have the. ability to promote a multipoint event that year. This race is a double point State/Provincial Championship Race (SCR/PCR). Additional multipoint races are available to all tracks for the current or following year, when certain criteria have been met. The term ""multi-point" refers to the amount of points available for finishes in each race. In comparison, a ""local", or regular, "° race offers single points, whereas a "double offers twice the points for the same finish. These points accumulate directly into a rider's district standing towards a yearend ranking. These multipoint races are valuable to your track in that they can be tremendous revenue generators for the track. Riders will travel far and wide to attend these more prestigious races, exposing your track to a vast number of diverse riders. The awards at these races are increased in terms of size and value corresponding to the type of race, which becomes an additional incentive for riders to compete. Multipoint races available to the tracks, along with a brief explanation, are as follows: Earned Double: A double point race available after meeting specific criteria. State/Provincial Championship Race: A double --point race used as part of the state/provincial championship series in each state/province. Riders must attend a designated number of qualifiers plus the finals to be eligible to win the championship title. State/Provincial Championship Final: A triple point race determining the champions of each class in each state/province. Any rider can compete in this race, yet only those that have met the necessary number of qualifiers can win the title. This event is awarded to the track within each state/province that recruits the most new and renewed members during a specified period of time. (An additional double point race also accompanies this event.) Redline Cup Qualifier: A triple point race used to quality riders within one of three regions (East, West and Central) to compete in the corresponding Redline Cup final event at a specified regional location. Interested tracks must apply to be eligible to receive a qualifier race. The ABA Competition Committee makes all application approvals. As you can see, there are many different types of multipoint races with different significance. The points available at' these races are an . important factor to rider participation but included is the heightened excitement level for both the riders and spectators involved. In addition, any event of this stature will have a positive effect on your track and personnel by showcasing the facility. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. "11, What Riders Get With ABA McMbershia 26 New Member Kit: Membership Card Number Plate & Numbers Official Rulebook 11 Issues of the BMXer Magazine Name & Points on the ABA website Ability to race at any ABA event nationwide Awards for all Trophies, Plaques or Ribbons ABA events: Alternative ABA Saver Stamps - cash redemption value for Awards:Imercha ndise or scholarships. Earned Awards:[National ear-End (Number Plates &Jackets) tate/Provincial Championship ace for Life donations edline Cup ace of Champions etterman Jackets op Gun Jackets & National A e Group a www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. "Ill, ABA Menfbershia PriCina 27 Description Membership Membership a - . •e Temporary 30 day trial membership, no points awarded, valid $25 at sin le point races only. 1 C111 ; 15(12[001a jige a t e• ,r ea Premier ABA membership, which includes many benefits such as priority line at nationals, first class 100 Gold delivery of BMXer, vouchers for free national opens, $ and much more... 2"d Family One year discounted full membership, ABA Member membership card, no BMXer subscription. $40 e r : r -be A Cruiser 24"one year membership, BMXer subscription, and $45 ABA card. . 6" One year discounted membership, when 24"full 20" (w/ cruiser membership has already been purchased for that $35 membership) rider. Rider receives ABA membership card, no BMXer subscription. _ o essronal= a hi =e a scri tion,e� nd ., o BA-membershr a Associate BMXer magazine subscription only. $16 NOTE: For Canadian pricing, please contact the ABA. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. XIX. ABA Event Pricing 28 �ti Event Fee Insurance Surcharge $1 per Rider Single Point $20 ($30 minimum/ $0 $60 maximum) EarinedDouble,.,_Point fla a o>f 60 Race For Life $0 Flat Fee of$60 $0 tatChampionsh�p Race IMI]MMW bl t1 _. oP_ _.c Mass ,_._ State Championship $3 per Rider Final $0 Flat Fee of$60 (including open classes) Triple Points edln E'up fier MRS P p ca Practices, Clinics & $0 $20 $0 Birthdays NOTE: Redline Cup Qualifier-Deposit $200-balance paid with event. NOTE: Fees to be included with moto sheets. Moto sheets are to be mailed within 48 working hours of events. NOTE: For Canadian pricing, please contact the ABA. _A Froyr yrl+ Y - gip.. www.ababmx.com ©Copyright, 2002. American Bicycle Association.All rights reserved. XX. ABA Sonctionina Policy 29 The ABA provides sanctioning for more BMX tracks than all the other organizations combined. The reason for ABA's success is very simple; the benefits available far exceed those offered by any other sanctioning body. There is simply no comparison. This service begins with our philosophy regarding our grass roots program that is, without the track operator and the local program, there would be no sport of BMX. The track operator is the key element to the success of the sport and, of course, the success of the ABA. The ABA Competition Committee sanctions those tracks throughout the United States that meet ABA safety and competition guidelines. No sanction will be considered until all required forms and applications are presented to the Track Director Department at the ABA. These should include: The sanction application filled out completely. The sanction and affiliation agreement signed by the track operator or president of association or group. • A copy of the property lease-agreement or land deed. Proposed racing days and practices with specific times and fees. Pictures and/or video of immediate track and surrounding areas. A rough sketch of proposed track or pictures of existing track. In addition, no sanction will be granted without a secured land site. - In many ways, the ABA is a family or association of like entities. The ABA program is designed to insure success of the individual track operator and his/her facility. However, this success cannot be of a selfish motivation and should be a shared cooperation with other ABA facilities. Each sanctioned track operator should strive to promote the ABA and all other ABA tracks in its area, as their respective track will, in turn, benefit from that commitment. Each operator must agree to promote only ABA- sanctioned events and activities. By committing to and following these ABA policies, track facilities and the membership each caters to will be united in their efforts toward any and all goals. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. JOU, APPL/CATION FOR ABA SANCTION 30 Track Operator Spouse Mailing address City State Zip Shipping address City State Zip Home phone( ) Work phone O Fax ) Mobile phone (_� E-mail address Social Security number Driver's License number Spouse info Work phone() Mobile phone (__) Fax number( ) E-mail address Name of BMX track Address City State Zip Directions to track Information to be published in the BMXer Magazine Track phone( ) (This means a phone at the actual track location) Contact name Phone number( ) Contact name Phone number( ) E-mail address Website address Other info List Any Additional Insured Name Company Address City State Zip Phone (_ Name Company Address City State Zip Phone www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. JGM APPL/ t1 T/ON FOR ABA SANCTION 31 References Bank: Name Company Address Account# Business Name Company Association Phone ( Personal Name Company Association Phone( Do you have on site: a. Starting gate e. Nighttime lighting b. Gate release system f. Rest rooms c. P.A.system g. Announcing tower d. Bleachers Capacity Is there a perimeter fence to secure the track property? What type? Is there a barrier separating the spectators from the immediate track layout? What type? Do you have firsthand experience in ABA track operation? Where and when? What track positions are you familiar with: Track operator Registration Track official Announcer Gate starter Scorer Stager Do you understand the process of moto building? What is the city population of the track location? Of surrounding areas? What is the population of the school district enrollment in the area? Comments: "The ABA reserves the right to accept or decline any sanction applications. "ABA sanctioning will not be issued until the applicable property is secured with documentation. "ABA Application for Sanctioning must be submitted with an ABA Sanction Agreement. Contact the ABA for Sanction Agreement. Please fill out all of the information required on this application. Include a videotape, photos or sketches of your current or proposed track layout. You must also include a Proposed Track Schedule for Practice and Race Times. Name (please print) Signature Date www.ababmx.com ©Copyright, 2002.American Bicycle Association. All rights reserved. XX/l. RBI CE & PRACT/CE SCHEDULE 32 Track name State Track# Today's date Month D. Designate �. e time Race or practice practice OEM___ w g 25: cacti a This form must be completed and returned to the ABA for each season. Please add all of your race&practice days with the corresponding information. Do not designate multi-point events on this sheet. All multi-point event dates must be approved by an ABA track director prior to any promotion for that event. After it is submitted to the ABA, any change to this schedule must be requested in writing and approved by the ABA before taking effect. This form must be submitted prior to hosting any event. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. JDUFL A mew Leve/ of somert Major National Exoosu_re and Coruorate S.00nsors: Official Automobile of the ABA: 6Yr �' - .-' wHYU, _ __<<�'7a�. Hyundai Santa Fe Awarded to the Number 1 ABA AA Pro. ABA members have the benefit of purchasing any Hyundai vehicle through the Associate Purchase Program for only $100 over total invoice price. Official Watercraft of the ABA: Yamaha Waverunners are awarded to the Number 1 ABA Amateur and Num ber 1 ABA Girl Amateur. Also one Waverunner is 1F/ � awarded via drawing at the ABA Grands! _, s ,•" `"g _ = . Ryan Clark Supercross and rf ' r Motocross: ABA sponsors Supercross and Motocross Rider Ryan Clark and Team Solitaire. Each AMA Supercross and Motocross event features an ABA booth with BMX video and handouts featuring local tracks and offering free 30 day memberships. Every GT, Schwinn and Mongoose juvenile bicycle sold in both independent bike shops and mass merchants such as Target and Wal-Mart will feature one of the above ABA ads featuring a Free 30- Day ABA membership. www.ababmx.com ©Copyright, 2002. American Bicycle Association. All rights reserved. XX/I/• A New Level of S Mort 34 Nation's largest video game and entertainment Garnsoftware specialty retailer. Official sponsor of ABA. ABA ads in monthly Game Stop magazine distributed in more than 1S00 Game Stop locations featuring free 30 day memberships. Over SSO Game Stop locations feature ABA counter displays with local track information and free 30 day memberships. ABA National Championship Series Sponsor and ABA State/Provincial Championship Series Sponsor. ABA State/Provincial Champions are provided with incredible awards for their { accomplishments at no cost to the local }` track! .. ;. ABA BMX Supercross Program-Free 30 Day membership In 2004 the ABA made a major push in advertising in the Supercross and Motocross market. Not only did ABA sponsor Ryan Clark and Team Solitaire, but ABA also placed full page advertisements in the Supercross program and Racer X Magazine, the premier publication for the Motocross and Supercross. The official 2004 THQ Supercross — program was distributed to over 80,000 enthusiasts in 17 major markets across the U.S. Each Promotion offered a free 30 Day ...ti:. membership! ..e•• _ : r www.ababmx.com © Copyright, 2002. American Bicycle Association. All rights reserved. XXLit, A New Level of Support 35 ABA has several corporate sponsorships within the BMX industry. Each of these sponsorships benefits the ABA membership in various forms of awards and services! St j } ,r'W. !s s.. . T sr_ Redline is the Title sponsor of ABA's Regional serie s. 50 plus Redline Cup Qualifiers are j a ' hosted across North America by local ABA tracks. These are triple point events and each track receives a free Redline bike as an added benefit of hosting the race! Television Exposure: The N Network or Noggin network is a new cable television network created by MTV reaching more than 35 million homes. The N Network has worked with ABA to feature teenage BMX racers. The N Network's core audience is kids and ABA commercials THEE f are featured periodically throughout the _ programming, creating added exposure for BMX and ABA. www.ababmx.com ©Copyright, 2002.American Bicycle Association. All rights reserved. JGfM A mew Level of Support 36 BMX Recruiter Program for New Riders The ABA created the BMX Recruiter program to encourages new riders to promote the sport to their friends. Each new rider receives their vary own Recruiter cards to distribute to their friends. In doing so the riders earn prizes based on the number of new BMXers that sign up as a result of their hard work. This program is completely funded by ABA and is a great example of ABA working to attract new riders. • �� 4�51[ _ Members 4q, 41 1 Recruiter window decal s " • 3 Custom ABA ball cap ,. 6 Custom ABA Ion sleeve t-shirt 9 Custom ABA sweatshirt )IN, - 2 Custom A A k 15 Custom recruiter 'acket BMX Recruiter Program for ABA Members When ABA created the Recruiter program we didn't want to leave out existing ABA members, so we created a program to give them an incentive to bring new people to their local tracks. { Each month 60,000 ABA members receive the s BMXer.. ABA's official membership publication. The BMXer now includes 4 BMX informational cards with the member's name, serial number and tracks within the state. The .back of these recruiter cards contains information on how to get started in the exciting sport of BMX. ABA members simply distribute the recruiter cards to their friends, who in turn bring the cards to the local ABA tracks. Each. month ABA holds a drawing with the cards and provides the hard working ABA members with a gaming system of his/her choice. www.ababmx.com ©Copyright, 2002. American Bicycle Association.All rights reserved. THE HILL 2002 elose,,w'ndow' xa. n. r s � ' � b t y U 4 F r x *'� `�3a:' u#' ►�� « y,.�„ �,<r .fit _. I 1W lot # 4t 4 Parks Department Quarterly Report 2nd Quarter April 2006 through June 2006 Cross Department Support. • Assisted Recreation Department with various programs. • Assisted Administration Department in various meeting set ups and tear downs. Professional Development. • Three staff attended a seminar sponsored by The U.S. Department of Agriculture, to become certified pesticide applicators. Athletic Field Division. • Bocce court set up and maintenance. • Performing daily maintenance for all nine ball fields. (watering, dragging, lining, adding additional material, fence repairs, ect) • T-ball set up and maintenance. • Installed clay under batters box and pitches mound on four fields. • Maintained fields for spring soccer. • Assisted other park divisions. • Preformed maintenance and repairs on all divisional equipment. Beautification Division. • Edged and mulched park sites, and city owned properties. (260 cubic yards of mulch) • Fine grade, seed, fertilize and install straw blanket at Cannonball Park. • Trash removal and pickup three times per week. • Planted annual flowers with the Cub Scouts. • Replaced shrubs and trees in various locations. • Preformed daily maintenance for all City owned properties. (weeding,watering, trimming, edging, ect) • Assisted other park divisions. • Preformed maintenance and repairs on all divisional equipment. Playground Division. • Preformed weekly safety inspections on all playgrounds. •. Installed 315 cubic yards of safety surfacing at Riverfront,Price,Purcell, Rotary, Kiwanis, Hiding Spot and Cobb. • Assisted other park divisions. • Preformed maintenance and repairs on all divisional equipment. Turf Division. • Preformed daily maintenance for all City owned properties. (Mowing, string trimming,blowing, spot turf repairs ect) • Repaired large area in field 5 outfield due to water main connection. (530 yards of sod& 30 yards of black dirt) • Assisted other park divisions. • Preformed maintenance and repairs on divisional equipment. Administration. • Oversee development and construction of parks. • Grant application and administration. • Assisted in the development and operation of the Sweetness Run. • Oversee budget expenses and Bid documents. • General operations and park maintenance. • Meet with other department for planning purposes. • Assisted,Engineering ,Public Works Department and acted a Public Works Director in Eric's absence. • Hired seasonal staff. Upcoming Projects. • Rehab Beecher ball fields. • Small landscaping projects at Sunflower, Cannonball, and Greenbriar. • Autumn Creek preliminary design. • Park D construction. MEMORANDUM TO: YorkviIA Park Board FROM: Dave le, Director of Parks and Recreation RE: Additional Business DATE: June 22, 2006 BOARD RETREAT DATE CONFIRMATION Park board members have designated the weekend of November 3,4 2006 as the best weekend for a board retreat. Tammy Smock has indicated that it is not possible for her to attend due to work commitments. The alternate dates that we discussed in Oct./Nov. would be just as difficult for Tammy. Tammy has suggested we go ahead with November 3,4. Staff could make sure that Tammy is given the materials and a post retreat report to make sure she stays informed. PARK BOARD MEETING MINUTE TAKER A new minute taker has been found with help from Jeanne Arbet and Jackie Milschewski, City Clerk. Jeanne will stay with us through July.