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Park Board Packet 2006 12-14-06 YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E. Hydraulic St. Yorkville, IL 60560 630-553-4341 Park Board Agenda Thursday, December 14, 2006 7:00 p.m. — Park Board Meeting Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Gary Golinski, Debbie Horaz, Seth Schoonover, Kelly Sedgwick, and Alderman Paul James Introduction of Guests, City Officials and Staff Alderman James Bock—City Council Liaison Director of Parks and Recreation — David Mogle Superintendent of Recreation —Sue Swithin Superintendent of Parks—Scott Sleezer Park Planner— Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes— Regular Park Board Meeting — November 9, 2006* Bills Review: Cash Analysis* Bill List* Old Business: YMCA/City Ad Hoc Committee Report on Partnership Board Retreat Summary and Progress Report Old Post Office Rehab Quotes* New Business: Establish Ad Hoc Committee for School/Park Agreement Renewal Check Signing Procedure for Payroll Caboose for Whispering Meadows Park Camera for Riverfront park Park Naming Proposal IPR State Conference Reports: Parks Report Recreation Report Additional Business: December 28, 2006 Park Board Meeting Park Board Agenda December 14, 2006 Page 2 Executive Session: For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: Next meeting: December 28, 2006 *Items needing Board approval or recommendation. Y YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office—Riverfront Building 301 E.Hydraulic St Yorkville,IL 60560 630-553-4341 Park Board Agenda Thursday, December 14, 2006 7:00 p.m. — Park Board Meeting Riverfront Building Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Gary Golinski, Debbie Horaz, Seth Schoonover, Kelly Sedgewick,Alderman James Bock Introduction of Guests, City Officials and Staff: Alderman James Bock—City Council Liaison Director of Parks and Recreation—David Mogle Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Park Planner— Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes— Regular Park Board Meeting —November 9, 2006* Bills Review: Cash Analysis* Bill List* Old Business: YMCA/City Ad Hoc Committee Report on Partnership Board Retreat Summary and Progress Report Old Post Office Rehab Quotes* New Business: Establish Ad Hoc Committee for School/Park Agreement Renewal Check Signing Procedure for Payroll Caboose for Whispering Meadows Park Camera for Riverfront Park Park Naming Proposal IPR State Conference Reports: Parks Report Recreation Report r s Additional Business: December 28, 2006 Park Board Meeting Executive Session: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1)) Adjournment: Next meeting: December 28, 2006 *Items needing Board approval or recommendation UNITED CITY OF YORKVILLE YORKVILLE PARKS &RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative Office Riverfront Building Thursday,November 9,2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:01 p.m. ROLL CALL: Chris Rollins,Ken Koch, Van Truman, Gary Golinski,Debbie Horaz, and Kelly Sedgwick GUESTS/CITY OFFICIALS/STAFF: Dave Mogle,Director of Parks and Recreation Sue Swithin, Superintendent of Recreation Scott Sleezer, Superintendent of Parks APPROVAL OF MINUTES: The fifth paragraph on page four states the following. "The consensus of the Board is that Parks and Recreation will function within the confines of the current agreement and policy with regards to only city-controlled fields. Suggestions can be made to the Forest Preserve District on how it uses the Harris Field, but all agreements,policies, and recommendations are for city fields only." The minutes from the Board Meeting of October 26th was amended to remove the second sentence of the stated paragraph. As a follow up to the minutes, Staff and the mayor are discussing alcohol sales for Hometown Days. The beer vendors from this year will be reminded of their promised donation to the city. Alcohol sales will be different next year. As amended,the minutes from the Regular Park Board Meeting of October 26, 2006 were approved on motion by Van Truman and seconded by Gary Golinski. The motion was unanimously approved. BILLS REVIEW: Cash Analysis&Bills List Chris Rollins read a memo from Jennifer Milewski regarding a correction transfer. A check was issued for Parks and Recreation acct(3 00667)to the GF(1843 0)in the amount of$21,675.04 for the following bank rec items: "Due from GF to Parks and Recreation: $1,842.00—Ck 202812 posted as $60,020.00 to Parks, $1,842.00 to Public Works Capital (Fund 21,to be paid out of GF)but$61,862.00 was paid completely out of Parks and Recreation's account 300667 $37.68 –Ck for payroll reimbursement should have been for$60,415.45, but check cut was for 60,453.13 for the month of April 2006 $7,000.00–Ck 202799 was posted to Public Works Capital (Fund 21,to be paid out of GF)but was paid out of Parks and Recreation account 300667 $442.49–Ck 202853 was posted to Public Works Capital (Fund 21,to be paid out of GF)but was paid out of Parks and Recreation account 300667 Due Parks and Recreation to GF ($30,744.90)–Payroll PR040106 was never issued to reimburse GF ($252.31)–Special Payroll run for terminated seasonal employee. Money was not transferred to GF (PR081006). ($21,675.04)Net difference due from Parks and Recreation to GF" Ken Koch motioned to approve the cash analysis and bills list. The motion was seconded by Kelly Sedgwick. Roll call vote: Chris Rollins–Yes, Ken Koch—Yes, Van Truman– Yes, Gary Golinski—Yes, Debbie Horaz—Yes, and Kelly Sedgwick- Yes. The motion was unanimously approved. OLD BUSINESS: Post Board Retreat Issues The objectives and action plans from the Board Retreat need to be finished in the near future. If the Board and Staff did this together, a special meeting is needed. Dave Mogle also reminded the Board that discussion at the Board Retreat was held concerning a special meeting to tour parks. Chris Rollins thought touring the parks would be in preparation for the master plan update which would require an additional special meeting. Because of time it would take to tour so many parks and attend special meetings for the master plan and the Board Retreat follow up, Chris suggested that Staff could finish the objectives and action plans from the Board Retreat in a more timely manner. Especially with the holidays approaching,there will be difficulty of coordinating dates. Dave Mogle recommended that Staff have Lorrie Gibson(Board Retreat Facilitator) meet with Dave, Scott Sleezer, Sue Swithin, Joe Gatlin, Tim Evans,Angie Alwood, Laura Haake, and representatives from Scott's staff and with the Board's retreat input decide on the objectives and action plans. The Board will be given a summary from Lorrie before the regular board meeting so Board Members are prepared and ready to discuss ideas at the meeting and give the final approval. Van Truman reminded Staff that it is a 3 -5 year process for accomplishing the guidelines. The top priorities should be the focus such as the master plan and the relationship with the school district. The Board agrees with this plan of action. Some of City Council's 2006 goals related to Parks and Recreation including a youth center, an additional city signature event at Riverfront Park that would replace the void left from Hometown Days when it was moved to Beecher Park, and cultural arts programs. Dave Mogle questioned the Board for their response to those goals. Chris Rollins believes a new city survey would speak to the need to get the master plan updated,which may differ some from Council's goals. The survey would inform us of the community's priorities and help the Board plan. Ken Koch stated that City Council is interested in the com ed easement trail. This year's budget will be examined and adjustments made to find money for the survey. It would cost roughly$10,000. The inventory of parks will be updated in the master plan. The high school soccer program will be added. The master plan needs to have recreation programs included. Staff will continue to work on the objectives and action plans and share them at the regular Parks and Recreation Meeting on December 14th for discussion. A regular Board Meeting is scheduled for December 28ffi as well. Some will be out of town on that date, but there will be a quorum. Debbie Horaz asked if there is a checklist for the parks each Board member is responsible for checking. No there is not. Notes can be written on the loose leaf copy of the Parks and Recreation master plan with the park descriptions. Kelly Sedgwick shared input from kids regarding the Grande Reserve skate park. One kid said he saw numerous people skate off the jump and miss the landing ramp. The new grinding rail is slightly higher than the original and some have trouble getting up on it. Dog Park Design Trends A DVD was shown on dog park design. This was part of an educational session held at the National Recreation and Park Association Conference in October that Dave Mogle and Laura Haake attended. The slides show the progression of dog parks in a county in eastern Colorado. There are certain amenities that can better dog parks such as separating small and large dogs,providing water, and having a bull pen in the entry so dogs can't escape when new dogs arrive. The average size of a dog park is 4 acres. Water serves as good recreation for some dogs. A floating barrier is used so dogs don't go too far out. Turf is worn out in high traffic areas so pea gravel was then used. Later it progressed to the use of concrete pads, which was the most beneficial surface to prevent wear and tear. To save money of chain link fence,this county used wood fences with wire on the inside. A bottom wooden rail kept small dogs inside. The Board liked the idea of a vinyl coated fence like at the arboretum. Benches were inside the fence, but were quite worn. They were then put on concrete pads. Poop bags and shade should be provided. An example bag dispenser that uses recycled plastic bags was made of PVC pipes with caps. Ken Koch mentioned that this could be a Scout project. The DVD showed samples of different gates, latches and springs,trash cans for dog waste, and signage. A concrete entry prevents eroding. The Board agreed when different dog water fountains were shown,that the public dog bowl was a bad idea. No puppies or young children should be allowed in a dog park. A membership so dogs are registered might be a good idea. Dog owners would have to accept responsibility for pets and know the risk of dog parks. Pet statues,names in bricks of donors, and pet memorials were other dog park possibilities. If a body of water was incorporated in the park, rock or pea gravel could be used. The Board is interested in working with the Yorkville Police Department in developing and raising money for an agility course to be used for police dog training as well as for dogs owned by the general public. The DVD ended with frequently asked questions regarding water,trees, benches,little dog parks, donating money,plastic bags, and lighted dog parks. Following the video presentation, the Board discussed the materials for fencing,big street- size planters, and trees that tolerate dog urine. The Colorado dog parks in the presentation were county funded. Possible dog park locations in Yorkville are Crawford Park on the river, Hoover, Prairie Meadows Park(4.4. acres)with no water, or Jaycee Pond which is not currently owned by the city. At Jaycee Pond fishing and dog recreation could both co-exist. Yorkville's first dog park would have to be large to accommodate high usage. To rest the grass,two sections at a time would be used, while two sections were closed. NEW BUSINESS: Updated Park Matrix and Map The new matrix and map was distributed to Board members. It is projected that with the current rate of growth,there will be 60 parks. Sue Swithin will email the PDF file to Board members in color. Grande Reserve Park B and D are not added in the matrix. Sue is changing the matrix to reflect that the Beecher recreation room cannot be used, sand volleyball isn't available and other changes she will pass on. For the catalog, Sue wants the school parks and amenities listed and a note stating that these are not owned by Parks and Recreation. This will help residents know what amenities are available. Individual park assignments were distributed to the Board. Grant Projects Status Report Of the four grant projects, Cannonball Ridge Park is complete. The process of reimbursement is started. The other grants are open and the status is listed on the memo. The Grande Reserve Bike Path Grant($200,000)has 80% of the trail done and will be finished by spring Construction bids for Whispering Meadows Park are not complete. That park will be done by December 2007 and Prairie Meadows by December 2008. Raintree B and Hoover could be Oslad grant parks for the 2007 grant cycle. The license agreement should be done for Hoover before the grant cycle deadline. The community survey should be back and needs and wants appraised so the plans for Hoover can be given to the State by the grant deadline of July V'- For Hoover,Park and Recreation should coordinate grants with the County. Raintree will have a school site by Fall 2008. The park can be built in conjunction with the school. Lighted tennis courts are in the plan. These courts may double as basketball courts and a wall for practicing tennis or handball. REPORTS: Recreation Report Our full time coordinators described their programs well in the recreation report distributed. Angie Allwood is doing the preschool and tot classes. There is a 2 year old introductory preschool. A Grande Reserve teacher is teaching classes after hours and doing a fantastic job. Changes to the Halloween Egg Hunt for next year include more eggs, reduce the limit of eggs per person, younger kids go first and for a longer time,and older kids gather eggs later, during the program Staff would drop 1000-2000 more eggs to restock. Next year there will be two police cars with lights in Town Square Park and a fence at the sidewalk. The concession report will be given soon. The stand is closed and winterized. The Regional Concession Stand will be equipped next year. The Polar Express event was filled within 2 hours with 100 people registered. Next year we may offer it for two weekends. Softball ended with six teams and will be offered in the spring catalog. Seventh and eighth grade girls' basketball began. Boys can register now and basketball teams start in January. Bitty Basketball starts in January for 1St grade through 60'grade. ADDITIONAL BUSINESS: Park Videography Van Truman presented a sample DVD program in which he used 3 neighborhood parks close to his work in Naperville. He included each park's address, acreage,park amenities, and photos. He suggested that between the Board members, interactive media could be created individually of Yorkville parks. Yahoo and Google maps provide satellite images. This media could be a promotional piece for the community. With Quick Time piece,the park information could be on CD for pennies or on the website. Van used Power Point. Apple Loops was used for the background music. Virtual tours of parks could be provided on the internet. The Board was impressed with this presentation and would like to move forward with this project. Every 3 -6 months,people could take photos of their designated parks and update images or provide various seasonal pictures. Webcam for Riverfront Park Dave Mogle said the DNR webcam would show the dam construction in real time. The agreement would be that Parks and Recreation purchase the camera and the State would reimburse the City. Parks and Recreation would own the camera, but the State would have access to it at their discretion for monitoring dam construction,river conditions,and public use of the bypass. The City is interested in the public safety benefits, and the PR aspect of having it on the web for public access. PDQ Links,who has an agreement with the City will provide DSL by December. Kelly Sedgwick asked if the video would be recorded in case of an accident. Dave Mogle will check on this.-The Park and Recreation Department's handling of maintenance on the camera will be part of the agreement. A climatic control box for the cam will be included and protects to-20 degrees. Plaques for past Board Members The Board wants to recognize Tammy Spock and Heather Fiala for the service on the Parks and Recreation Board. The mayor suggested doing this at a City Council meeting. The agenda for the next City Council meeting went out yesterday,too late for the November 14th meeting. Cell Phone Usage The cell phone issue was brought up at City Council. A policy has been proposed that sets the amount of minutes for various employment levels from 400 to 1000 monthly minutes, depending on the position. Kelly Sedgwick said that it shouldn't matter how much the phone is used,but how it is used. Dave Mogle defended some camera phones for Parks and Recreation. Scott Sleezer compiled pictorial examples of the importance of the camera phone in his department. He said these phones document unsafe conditions and vandalism. They help with problem solving. Photos are used for audits after new parks are built. It is clearer for the park installers than text descriptions. Besides a clear phone policy,proper training is needed. Many were not aware, for example,that the direct connect feature is free. The more this feature is used the more savings we realize. Phone providers should train for free. IAPD Directory Gary Golinski requested that Dave Mogle call IAPD. Gary was left out of the directory. ADJOURNMENT: The meeting adjourned at 9:30 p.m. following the motion by Ken Koch and seconded by Debbie Horaz. The motion was unanimously approved. Minute Taker—Eileen Lesak MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle, Director of Parks and Recreation RE: Old Business DATE: December 11, 2006 YMCA/CITY AD HOC COMMITTEE REPORT ON PARTNERSHIP The Ad Hoc Committee has met four times and would like to appraise the Park Board of the status of discussions to date. A Partnership Proposal has been drafted by the Executive Director of the YMCA who will be present at the Park Board meeting to share the content of Committee meetings. Research gathered to date indicates that construction dollars belonging to the City can not likely be expended for a facility that is not owned by the City. That being the case,the situation would be a YMCA owned facility in which the City would lease pool space,the payment of which would have to come from the Operating Budget(the need is for construction dollars). Or,the YMCA deeds the City an acre of land and the City builds the facility and leases space to the YMCA. To accomplish this, there would have to be a referendum. The desired outcome from placing this on the agenda is to inform the Park Board and receive direction on continued pursuit a partnership of this kind. Background materials are provided. BOARD RETREAT SUMMARY AND PROGRESS REPORT As decided at the November 9 Park Board meeting, staff held a follow-up meeting with Lorrie Gibson, our retreat facilitator. Staff began to work on objectives and action plans based upon the post retreat summary provided by Ms. Gibson. The purpose for having this item on the agenda is to share the summary with the Park Board and talk about our progress on objectives and action plans and to receive input from the Park Board. The summary is attached for background information. OLD POST OFFICE REHAB QUOTES This will be an action item in which Staff will be seeking Park Board approval on certain quotes provided to us for continued rehab of the Old Post Office. Staff is waiting for further details on the quotes and will distribute them at the meeting, answer questions and seek approval for the work to be completed. Fox Valiey YMCA East Partnership the United x x .. 3 � F �ti 1 Cana.. �O Kowa r3 P� Fox Valley Famimly ........... ........... .................. ......... ......... I AM` mum e,. , r M a i r V! "We build strong kids, strong families, strong communities. " YMCA Mission " R , _ "To put Christian principles into ° aer practice through programs that � , . .'lompment build a healthy spirit, mind, and � y B RESpaMS1s1 L IrY Park and Recreation Board Mission ""To act in unison with the United City of Yorkville goals and to enhance the recreation opportunities for the residents " pARKQ REcRFATSaN , , x • x €t x F 5 r y UWW400' 4, s fir, t4" > r� TPA mom W ffi , I s , Will consist of a fitness center, aerobics room, kids zone, multi-purpose rooms, p reschool room, and locker rooms *t_ t w f a. d;s f v Will consist of a warm water, zero-depth family recreational / instructional pool w x. y ,� r ' Will consist of a 1 . 5 full court indoor gymnasium ............ �AO ............ .......... a , � 3 } 1 i `a 3 L k � b: 1.S Full Court Gymnasium Top three facilities and amenities d by Yorkville residents, according to the 2003 Park and Recreation Master Plan 1 . ) Outdoor Aquatics Center 2 . ) Indoor Pool 3 . ) Multi-purpose rooms ......... ......... ......... ......... ......... .............. ......... ......... ......... ........... ......... .. ....... . ... . ...... . ... . .. . . ... . ....... .. .. ... . .......... ...... . . .......... ......... .. ....... ......... .... . . .. .... .. ... Indoor Basic Poo) Gymnasium Multipurpose Rooms Outdoor Aquatics.Center outdoor Basic Fool Picnic Shelter A 0 Z,',0 11 2:.2 2.3 _214 2.,:5_ Z.6 2.7 2.8' 2.9 3.0. Me,' n Rating, 4 is highesf} ■ Meetmings,, committees past ips ............ aj fit tii s y. y y a ro m ■ . . . led to the ideas - nz . ........... y , , 4 '' •�%' �,d.- i � , -�� �� �` a,' €� �' a r � "��� Asa•. *sr'3�;• r� '€�. - jE ,, �w 9Yi yy'.�. Fes' .. � 'h �� e ., '� �a.,� ..t• [� r Y � i P e Other cmitmies that have Wmth ir n r a ee s? ul �:1kb33ak1 ,..,< 3 rod" .: 3`Z, ;d i,v�.P•s�ryry�... .. . . �t The YMCA's Gig Harbor Aquatic Center just got bigger! Thanks to a collaboration with the PenMet Park District and the City of Gig Harbor, the YMCA of Tacoma- Pierce County expanded its construction plans f to include an aquatic complex. �v3 ti The West Family YMCA and Boise City Aquatic x Y Center was built in 1995. This facility is a • � F unique partnership between the YMCA and the City of Boise. The Aquatic Center is owned by the City and is operated by the YMCA. Amenities - ° Swimming: 50 meter swimming pool, training pool, 2 water slides, kiddie pool with slides and other water toys, hydrotherapy pool ` � ,A Benef'Its to Yorkv'IIIe Res'Idents a as was Discounted aquatic center usage��. q 9 done with the d pool t eou or to k Residents pay same price as YMCA members for all aquatics programs x e Two Fund 'ing Opt M through Referendum An n ua I I if lease arrangement . the city were to with YMCA, from own or lease City"s operating the land . budget f F � �0 C, ohm— EST. , 1636 Via. M• KIfQ•� ` Neither the YMCA or the City can afford to both build and run a pool of this kind . . . "Teamwork divides the task and ;es the success. " Orrin Woodward "The whole Is" greater than the sum of its parts. " Dr. Russel/ L A Ckoff Let"s ive Yorkville residents the pool they want and deserve , .......... 3� 2 • J 11{ EST. 4 1836 1 United City of Yorkville/Fox Valley Family YMCA December 2006 Partnership Committee Members: United City of Yorkville: Jason Leslie, Debbie Horaz and Dave Mogle. Fox Valley Family YMCA : Becky Morphey, Stan Free and Andrew Bobbitt Background In an effort to meet the areas growth the YMCA's Board of Directors in early 2004 approved a strategic plan calling for the addition of a west YMCA facility serving the areas of Somonauk/Sandwich which was opened in late 2005, a day care center addition at our facility in Plano which is scheduled to open in late 2007, and an east facility serving Yorkville planned for ground breaking in summer of 2008. In late 2004 a 4.44-acre donation of land at the corner of Mill and Kennedy Roads in Yorkville was made to the YMCA from the developers of Grande Reserve (MPI) for a Yorkville YMCA. The YMCA Board of Directors accepted the land donation and agreed to have a 15,000 square foot facility consisting of a fitness center, aerobics room,kids zone,multi-purpose rooms,preschool room and locker rooms opened by the summer of 2009. A phase II warm water zero depth family recreational/instructional pool was conceptually outlined, as was a 1.5 full court phase III gymnasium. From a cost and community needs standpoint it was determined that construction of all three phases at the same time would be best, as opposed to trying to piece it together over a number of years as funds may or may not become available. In late 2005 the YMCA was mailed a"request for ideas for new public-private ventures for the United City of Yorkville". The document indicates"community recreation centers, active adult centers,pools, health clubs, wellness centers, etc. are the core focus to this project". As evidenced by the 2003 Park and Recreation Master Plan a survey of Yorkville residents indicated that the top three facilities and amenities that are priorities to be developed are an 1) Outdoor Aquatic Center, 2)Indoor Pool, and 3)Multi-Purpose Rooms. In early 2006 a meeting was held with Art Prochaska, Jason Leslie,Dave Mogle and Travis Miller from the United City of Yorkville and Becky Morphey(Board Chair) and Andrew Bobbitt(Executive Director) of the Fox Valley Family YMCA. The YMCA formally expressed interest to the City in a partnership for the East Branch. Mayor Prochaska said he would like to explore this further with a presentation at some point in time to the Park Board and City Council. The City had previously financially supported the YMCA outdoor pool on Main Street, in return for a discount for city residents. This partnership seemed to be a win/win for all involved and was the basis for the current indoor pool partnership discussion. l Dave Mogle and Andrew Bobbitt spoke for a few months following this on ideas that the partnership could pursue, before agreeing to form an ad-hoc partnership committee to explore the partnership further. A group made up of Jason Leslie,Debbie Horaz and Dave Mogle from the City, and Becky Morphey, Stan Free and Andrew Bobbitt from the YMCA*was formed to discuss partnership opportunities. Meetings were held in October,November and December, where it was agreed upon to present the partnership as outlined here within. Recommendation: In looking at the above mentioned City survey results, it was determined that the communities request for an outdoor aquatic complex will be met with the opening of Raging Waters, and with the YMCA already making the commitment for the fitness center and multi purpose rooms,that the Indoor Pool was the primary facility within the top three community needs that was not met. As funding was the major obstacle to complete such a large scale project, it was discussed to explore how the City could financially assist with the phase II project allowing for the construction of a warm water zero depth family recreational/instructional pool at the Yorkville YMCA. The committee reviewed numerous successful partnerships nationally between Cities and YMCA's: Boise Idaho, Gig Harbor Washington, Chattanooga Tennessee, and San Diego, California as a basis to formulate a similar partnership arrangement. The residents of the United City of Yorkville in return would receive daily usage at a discounted fee, and receive aquatics programs at the same price as YMCA members for the length of the agreement. The YMCA would continue the funding of financial assistance for community residents towards membership and program fees. David Phillips with Spear Financial has outlined the two funding options available to the City towards the indoor pool. One would be to fund annually out of the operating budget, as was done between the City and the YMCA with the old outdoor pool. With the constraints of the City budget and the limited construction capital this would provide for construction, it does not appear this is a viable option. The recommended option is for the YMCA to donate or lease the city part of the Mill and Kennedy Road land, and for the City through a referendum to secure$4,000,000 (final figure may be lower) in funds from the sale of a bond for construction of the indoor pool. The increase in taxes from this pool bond is estimated to be $18.00 for each$100,000 of market value or$36.00 per year for the owner of a$200,000 home. The YMCA would then build the phase I and III portions of the YMCA around the pool and operate the full facility with a"condominium"type agreement with the City. The facility could be designed and built so the public would have access to the pool and locker rooms as a separate facility should the need ever arise or in the event that statutes would require it. X r The YMCA would have a buyout option for the balance of the agreement if it were terminated. The pool would be depreciated annually. Occupancy/overhead, insurance, and liability(financial and otherwise)for the pool would be the sole responsibility of the YMCA. Pools by themselves typically run a deficit,which is the case for the YMCA in Plano, as a 2003 cost study indicated the YMCA,had to subsidize youth swim lessons by $19,639 and subsidize the youth swim team by$12,529. With the YMCA covering this cost through membership revenue the city is able to provide a community need,without the burden of annual expenses,while the YMCA is able to provide a pool with their facility that they would not be able to otherwise. In the 2003 Parks and Recreation Master Plan, which was approved by City Council, outlines survey results where"respondents were asked to indicate their level of support if a referendum were to be held for funding these future needs". "Results indicate a firm base of support with about two out of three residents either very supportive or somewhat supportive". "No dollar amount of tax assessment was suggested" in the survey with the "confidence interval for generalizing results to the entire community for this survey as+ or—3.5 percent". The Yorkville School District and City Parks and Recreation Department could have facility usage available as well as the possibility of shared office space for the City as the regional park will be across the street. The YMCA would report to the City as needed and City Officials would have access to YMCA Advisory Board meetings and may serve as Ex Officio non-voting members if desired, with one regular voting position on the YMCA Advisory Board. Summary: The group agreed that there is a significant unmet need for recreational and social services that currently exists in our growing community. And,that without the support of the City the YMCA while still possibly being able to build the planned phase I fitness center and phase III gymnasium,would not be able to build the phase II pool. Since it does not appear the City would be able in the foreseeable future to build/open an indoor pool of their own,the idea was born to partner on one in a long-term cooperative arrangement whereby each party commits resources (space,programs, funding,not necessarily in equal amounts),to support the parties' respective missions and to meet the needs and priorities of community residents in the area of recreation and wellness programs. By partnering,not competing, both organizations and the community win. This proposal and presentation has not been approved by either the YMCA or the United City of Yorkville and was designed to facilitate a partnership discussion and is open to further review and modifications. 1 YORKVILLE PARKS AND RECREATION DEPARTMENT PLANNING RETREAT SUMMARY NOVEMBER 2006 MISSION STATEMENT As a group,you clearly agree on why the Yorkville Parks and Recreation Department exists. (This is good!) This conclusion is based on the individual mission statements written by participants prior to the retreat. This report will include: A. The individual mission statements prepared by each retreat participant. B. A sample of possible summary mission statements,with the emphasis on capturing your mission in as few words as possible so staff and board members can easily recall it and,possibly,use it in promotional materials. INDIVIDUAL MISSION STATEMENTS The Yorkville Parks and Recreation Department exists: • To offer quality, diverse recreational activities and park amenities, contributing to the health and well being of all ages. • To serve its residents by providing safe facilities and quality programs that are accessible to all. • To enhance the recreation, open land and environmental opportunities for the residents of Yorkville. • To provide safe recreational experiences that enrich participants and creates a sense of community. • To facilitate the development and delivery of recreational and entertainment opportunities, both passive and active;to maximize synergistic opportunities within the extended government enterprise as they relate to the previous statement; and to ensure the responsible stewardship of YPR assets, programming, staff and recreation. • To facilitate the pursuit of happiness for all Yorkville citizens through the organization of public spaces and activities. • To provide the community with quality programs,parks and special events. • To develop and preserve open spaces and provide outdoor and indoor recreation for the citizens of Yorkville. • To deliver superb city parks,recreational facilities, and leisure services to the residents of Yorkville and the greater Yorkville area. • To provide recreational opportunities through unique programming and outdoor experiences that foster a strong community by enhancing the quality of life. • To provide top-notch parks and quality recreational activities for all of Yorkville's residents. Be unique! • To provide diverse year-round leisure opportunities through the preservation of open space, recreational facilities,parks and programs that are designed to meet the physical,mental, cultural and social needs of our residents,while enhancing the overall quality of life in the United City of Yorkville. POSSIBLE SUMMARY MISSION STATEMENTS • To enrich lives through recreation. • To help people play,relax and grow. • To enrich lives through play. • To enhance quality of life through recreation. • To improve life through recreational and leisure opportunities. • To improve life through recreation. NOTE: Short summary mission statements can be used easily in marketing initiatives as taglines. For example: Yorkville Parks and Recreation Department—Improving lives through recreation Yorkville Parks and Recreation Department—Enriching lives through play. NOTE: Several of the statements submitted by retreat participants also capture your purpose in a very succinct manner; they might be used in conjunction with a summary statement to expound on it. ENVIRONMENTAL SCAN WHAT'S THE WORLD IN WHICH WE OPERATE LOOK LIKE? OPPORTUNITIES • Increase in residential growth drives demand for services. • Beneficial growth: a climate of change; an opportunity to create new things. • Plenty of open space remaining to be captured for recreation. • Increased grant opportunities and political funding. • More partnership opportunities. THREATS • Other city departments. • Increased demands on department;pulled in many directions. • Negative politics and bureaucracy;political winds of change. • Possibility of stagnation if housing market slows. • Private residential developments with recreational amenities. • Barriers with"cooperating"partners. • Possibility of senior staff and board turnover. WHAT DO WE LOOK LIKE? STRENGTHS • Committed board and staff. Passionate, loyal, forward thinking. • Our adaptability. • Good communication among departments. • Resourcefulness. WEAKNESSES • Weak partnerships. • Workload vs. staff • Bureaucracy of being part of city government. • Limited capital resources. • The strain of rapid growth. VISON STATEMENT (What you would like the Yorkville Parks and Recreation Department to look like in three to five years? What's your dream?) Following is a draft vision statement based on retreat participants' description of their preferred vision of the YPR. The Yorkville Parks and Recreation Department is recognized as a model parks and recreation system that provides a community-wide expanse of easily accessible, first-class parks and recreational facilities coupled with a wide range of unique recreational opportunities to enrich the quality of individual lives and to add to the sense of community and well-being in the Unity of City of Yorkville. The Parks and Recreation Department has ample resources to achieve its mission thanks to its uncanny ability to forge strong partnerships and to identify and tap into a wide range of revenue sources. DETAILS OF THIS DREAM • You are very passionate about being recognized as a premier parks and recreation department. You want to be the benchmark against which other park districts measure their programs and services. You want to known for your unique, world- class facilities. You want to be a leader, a trendsetter. You want people to say, "We want to be like Yorkville." • You want to be responsive to ALL of your constituents' recreational needs and wants. You want to offer something for every one of all ages(womb-to-tomb recreation!). You want to create a community of parks, balancing the location of park sites and facilities so they are convenient to all. You want to provide top customer service. • Some"dream"facilities mentioned: Major recreational facility in each quadrant. Convenient,unique,themed neighborhood parks. Events stadium BMX trail System of bike trails Golf course School park sites Natural history center Winter sports complex Teen Center Skate park • You want to help unify the community by having residents move about community, leaving their own neighborhoods, to access major recreational facilities in various sections of city. You also add to overall sense of well being among residents. You help attract industry and other business development based on the quality of life in Yorkville thanks in a large part to outstanding recreational opportunities. • You want to forge many"true"partnerships to advance your dream by "playing well with others: reaching out,being collaborative, sharing your resources. You focus on quality of partnerships and depth of partnerships so trust evolves and cooperation and sharing of resources naturally follows. The result is a win-win situation for all partners—and all of their customers. LONG-TERM GOALS Based on the above vision statement,the following long-term goals were identified: GOAL 1: TO BE RECOGNIZED AS A PREMIER PARKS AND RECREATION DEPARTMENT—A TRENDSETTER AND LEADER. GOAL 2: TO PROACTIVELY MATCH PROGRAMS AND SERVICES WITH CUSTOMERS' WANTS AND NEEDS. GOAL 3. TO AGGRESSIVELY EXPLORE ALL AVENUES TO GENERATE GREATER RESOURCES, INCLUDING CREATING NEW AND STRONGER PARTNERSHIPS. GOAL 4: TO CONTRIBUTE TO THE SENSE OF COMMUNITY AND WELL BEING IN THE UNITED CITY OF YORKVILLE. CRITICAL ISSUES Critical issues are those opportunities and barriers the Yorkville Parks and Recreation Department needs to address immediately if it hopes to move closer to meeting its long- term goals. Critical issues can be defined as: • The things that can hurt you badly if you do not address thtem. • The things that can keep you from taking advantage of opportunities if you do not address them. • Opportunities that must be addressed now. TOP CRITICAL ISSUES TO ADDRESS IN 2007 Retreat participants overwhelmingly identified the following as the top four critical issues (in this order): 1. Need for better school-park agreement. • Draft a new,better agreement and win school district approval before current agreement expires in July. • Show school district the advantage of letting park district participate in planning stage of new schools to maximize use of recreational facilities. 2. Need for new maintenance facility. • Have use of new facility by May 1, 2007. • Explore Rosenwilde(sp?)property ASAP. 3. Plan for Hoover property. • Update conceptual plan. • Purchase final piece. • Draft partnership agreement between city, county and state. • Finalize all of above before Boy Scouts leave property. 4. Update master plan. • Schedule meeting to tour all park facilities. • Schedule meeting to update plan. SUMMARY OF LONG-RANGE GOALS AND CRITICAL ISSUES Following is a summary of all critical issues identified at planning retreat, categorized according to the long-range goal affected by this issue. GOAL 1: TO BE RECOGNIZED AS A PREMIER PARKS AND RECREATION DEPARTMENT-A TRENDSETTER AND LEADER. • Need for new maintenance building. • Land acquisition. • Staffing levels falling behind growth. Identified following staffing needs: 1. Scott: Two new park maintenance personnel for Hoover property. 2. Sue: Expansion of part-time administrative assistant to full-time. Full-time preschool instructor. 3.New personnel if new rec center opens. 4. More personnel dedicated to planning/design of parks. GOAL 2: TO PROACTIVELY MATCH PROGRAMS AND SERVICES WITH CUSTOMERS' WANTS AND NEEDS. • Development of plan for Hoover property. • Community survey. • Need to secure programming space. • Development of plans for funding and selection of site for Rec Center. GOAL 3. TO AGGRESSIVELY EXPLORE ALL AVENUES TO GENERATE MORE RESOURCES, INCLUDING CREATING NEW AND STRONGER PARTNERSHIPS. • Implement better school-park agreement. • Develop new partnerships. YMCA,business. • Improve communication and follow-up with developers. • Nuture city/developer relationships for additional programming space • Pick project for next Oslad grant. • Explore other opportunities for grant money. • Develop an aggressive philanthropic plan. • Maximize financial resources. GOAL 4: TO CONTRIBUTE TO THE SENSE OF COMMUNITY AND WELL BEING IN THE UNITED CITY OF YORKVILLE. • Update master plan. • Improve park board/city council relationship. • Create sense of ownership with the public, "our park." • Get our message out to community. V, NEXT STEP The next step in the planning process is to prioritize the critical issues under each goal and then develop objectives and action plans to address the critical issues. OBJECTIVE: An objective is a measurable, observable result that is attainable at a specific future date through a planned course of action. Example: By May 1, 2007, a new maintenance building will be in operation. ACTION PLAN: Action plans show how you are going to achieve your objectives. They spell out: What exactly has to be done? Who will be responsible? What's the deadline? What will it cost? TEST YOUR PLAN 1. For each objective, have board and staff identify any barriers that would prevent you from achieving this objective in the given timeframe. 2. Decide if and how you will remove those barriers. (Those steps will be your first action plans for achieving the objective.) 3. If the barriers cannot be removed, alter the objective or drop it. As a final test, ask the board and staff to rate on a scale of 1 to 10 the likelihood of achieving all remaining objectives. Realize that any objective that receives less than a 6 has little chance of being accomplished and probably should not be part of your plan. MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle, Director of Parks and Recreation RE: New Business DATE: December 11, 2006 ESTABLISH AD HOC COMMITTEE FOR SCHOOL/PARK AGREEMENT RENEWAL Staff would like to begin to work on the process to renew the Park/School Agreement that terminates in July 2007. The current agreement was developed through the efforts of an Ad Hoc Committee comprised of Park and Recreation and School District representatives, including park board and school board members. This is on the agenda for the purpose of recommending a slate of parks and recreation representatives and a timeline for completing the renewal. CHECK SIGNING PROCEDURE FOR PAYROLL The Finance Department has requested a change in the procedure for moving money to cover parks and recreation payroll fund. The same request is being made to the Library Board for their payroll. Currently,when payroll reports are run for the system and money is moved, it is posted as though it is coming out of the Parks and Recreation account when in actuality it comes out of the General Fund. It is nearly a month later when Parks and Recreation reimburses the General Fund. That happens when a Transfer Check is signed by the Park Board at its regular meeting. Wherever payroll is posted the dollars should be available from that account immediately. Not having this done immediately has presented some difficulties in balancing and recording accounts. To rectify the situation would involve two park board members being available on Tuesdays of payroll week before 12 noon to come to City Hall to sign the Transfer Check. This is being brought to the Park Board to see whether this is possible with your current work schedules. CABOOSE FOR WHISPERING MEADOWS PARK The Parks and Recreation Department has been made aware that the owner of the two cabooses parked downtown would be willing to sell one to the City for a fair price. Staff have discussed for some time that a refurbished caboose would make a great park meeting room at Whispering Meadows Park, which is the train themed park being funded partially through the OSLAD program. It happens that the school district plans the construction of an elementary school adjacent to this park. The recreational, educational, and historical value to using such a feature for the public, and especially children to meet and learn is unique and beneficial. However,there are costs beyond the purchase of the caboose that need to be discussed. We are gathering that data,but put this on the agenda at this time to ask for the Park Board's commitment to this idea. The owner wants to know whether we are seriously interested. As background I have provided recent correspondence. �f CAMERA FOR RIVERFRONT PARK Efforts are continuing in the drafting of an intergovernmental agreement that would have the IDNR Water Resources Division grant up to $5,000 for the purchase of a Pan/Tilt/Zoom outdoor camera which could be used for monitoring construction and use of the Dam and Bypass and become a web based remote camera for public access and viewing. The status of the agreement is that it is presently undergoing review with the IDNR legal department before it can be presented to the City. The purpose for this as an agenda item is to inform that this is undergoing review and will be brought to the Park Board as soon as it can. PARK NAMING PROPOSAL It is being requested by Kendall Bristol Fire District to name the new Prairie Meadows Park (Firefighter themed) after a family that has produced numerous firefighters for the City of Yorkville. It is the staff's observation that this fits well with the Park Naming Policy, is unique, and would make a fitting tribute to the community service demonstrated by the Reimenschneider family IPR STATE CONFERENCE Several of our staff are planning to attend the 2007 Park and Recreation Conference in Chicago. There are many pertinent sessions for Park Board members as well. I would like to suggest that Park Board members look over the materials included, access the web site for further information and let staff know if you would like to attend all or part of a day of the conference. YDRkvtu6 PARKS d BECREA"W Yorkville Parks & Recreation Dept. 908 Game Farm Rd. Yorkville,IL 60560 630.553.4357 630.553.4360 fax e-mail:dmogle @yorkviIIe.il.us October 23, 2006 Ms.Angie Baker PO Box 355 Laurel,Nebraska 68745 Dear Ms. Baker, Thank you for returning my phone call last week and for speaking to me about the cabooses in downtown Yorkville. As discussed, as a Park and Recreation Director, I see great recreational value in the cabooses pending some restoration work. We have discussed the idea of having one of the cabooses moved to a new park being constructed north of the downtown area called Whispering Meadows. The park has a train theme as evidenced in the play equipment that will be installed there. Our plan would be to place the caboose on rails, landscape nicely around it, do some restoration work, and use it as a small park meeting room for children's programs. This park is especially appropriate for such an endeavor because it is located next to a future elementary school site. The school could use it periodically as special classroom space. All in all, we think it could make the park very unique with recreational and educational uses. Therefore, I would like to request some information about the cabooses and particularly the cost to purchase one. Enclosed is a color plan of the park site. As you can see there are other unique facilities that will be in the park. A caboose would be the crowning element that would set this park apart from others in the area. My contact information is included on the enclosed business card. Thank you for your consideration. Sincerely, Dave.Ma e Dave Mogle Director of Parks and Recreation Page 1 of 2 Barb Reisinger From: Dave Mogle[dmogle @yorkville.il.us] Sent: Monday, December 11, 2006 5:23 PM To: 'Barb Reisinger' Subject: FW: Caboose Please use this communication as back-up to the Caboose agenda item. Dave Mogle Director of Parks and Recreation Yorkville Parks and Recreation Dept. 301 E. Hydraulic Street Yorkville, IL 60560 Phone: (630)553-4341 Cell: (630)327-1977 From: Angie Baker [mailto:ajbaker @milepost66.com] Sent: Friday, December 01, 2006 9:20 AM To: dmogle @yorkville.il.us Subject: Caboose Hi Dave, 1 apologize for the delay in responding to you. This is our busiest time of year before things freeze up north (or blizzards strike, such as this week)! I have discussed it with my husband and had him look at our records and determine what he would be willing to sell one of the cabooses for. It looks like your park project is a great idea and it would be neat to have a caboose for a classroom and the ideas you're proposing. We are willing to sell one of the cabooses there at Yorkville. The retired BNSF (green)caboose would be the best option and because it is a park project and we think that would be a neat place for it, we're willing to sell it for what we have into it, instead of trying to make a profit on it. That would make the price$10,500. The issue of transporting the caboose would require some coordination and we'd need to get some estimates from trucking companies, etc. in order to tell you what it would cost. It would probably require 2 trucks and a crane to load and unload it. Also because it would involve taking the body of the caboose off the wheels, we could contact some of our railroad connections and see if we could round up a couple people in the mechanical department that could help with that part of the project. So, if you want help arranging transportation and figuring the cost of that, I would be willing to help, but it would take a little time. At least the location you want it isn't a long distance away from the caboose, so that will help. But it is still a rather involved process. We were involved in the caboose that is out at the Sandwich Fair grounds and the restoration of it, so we've done this at least once before, but we did not own that caboose. We just helped get it to the Fair Association and set up for them on the property. That one turned out beautifully—I'm sure you've probably seen it out there...have you ever seen the inside 12/12/2006 M Page 2 of 2 and how they restored it? Anyway, if you want any other information about the caboose or whatever I can tell you, let me know and I'll see what I can do. The best way to reach me right now is by email as we're still working in an area where the cell phones don't work most of the time. Thanks, Angie Baker ajbaker @milepost66.com Angie Baker Milepost 66 Rail Service Ltd. ajbaker(D-milepost66.com Cell: 325-423-5275 Fax: 888-521-5686 12/12/2006 APt'KUVto L5 1 nc YDRKvILLE COMMITTEE/BOARD PARKS E RECREATION Yorkville Parks & Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(a),aoi.com Administration Office: 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 fax NAMING OF PARKS POLICY The purpose of the "Naming of Parks Policy" is to provide consistent direction for naming park property and improvements within the United City of Yorkville. Any citizen, group, city official, or staff may request or recommend a name for a park, building, structure or thoroughfare within designated park property. The proposed name is to be submitted in, writing on an application form to the Executive Director of Park and Recreation or Park Board Chairperson. All applications will be consider at their next regularly schedule meeting of the Park Board. Upon Park Board approval and recommendation, subject proposal will than be presented to the City Council for acceptance. If accepted by the City Council, a dedication will take place within 90 days of approval. The following criteria will be used when considering the selection of park related names: 1) Any person living or deceased, who has made a significant contribution in support of the United City of Yorkville, the Park and Recreation Department operation, the state or national park system, conservation of natural resources or in the recreation profession. 2) Any organization that contributed significantly toward improving the quality of life for the residents of the United City of Yorkville, state or national park, conservation of natural resources or the recreation profession. 3) The proposed name for any park building, structure or thoroughfare within a park must be authorized by a sworn statement from the person whose name is being proposed, or if the person is deceased, the person's immediate surviving family members. Organizations wishing to present a proposed name for any park building, structure or thoroughfare must submit a sworn statement signed by the current President and Secretary of said organization. 4) No park or recreation facility or property can be named after any public official currently holding office or person currently employed by the United City of Yorkville. 5) Names that would duplicate the name of another park, building or structure, or thoroughfare within the United City of Yorkville will not be considered. Also, names that advocate or endorse religion, religious beliefs, posses obscene connotations, or demean or attempt to intimidate any individual or group based on race, ethnicity, age, gender, disability, or sexual orientation within the United City of Yorkville will not be considered. 6) The Park Board and staff will review and discuss the naming of park submittals during their regular monthly meeting. Upon their consideration, the Park Board will seek a majority vote in favor of naming a park, facility, structure, or thoroughfare. A recommendation, on behalf of the Park Board, will then be taken to the City Council for final approval. The Park Board may direct/suggest staff to conduct public contests for the naming of parks, buildings, structures, or thoroughfares within City park property. Exceptions to this policy may be considered upon recommendations by the Park Board with approval of the City Council. J APPENDIX Current Parks to be considered for naming/renaming: Parks/Locations considered for naming/renaming Fox Hill(2 park sites) Prairie Park Van Emmon Park West Hydraulic greenway *Parks will be named after park development is completed • County Hill • Rivers Edge(three park locations) • Highlands Development(trails and Park) • Wyndett Ridge Development(two parks) • Menards Residential • Heartland Circle • Sunflower • Kylyns Crossing ** Parks will be named after park development and annexation is completed **MPI (nine parks, regional park, and trails). ** Kimball Hill Homes Park ** Westbury In addition, these parks are named and comply with the proposed policy. Current Parks with names dedicated by residents/or city officials Price Park Purcell Paris Emily Sleezer Park Beecher Park and Center Cobb Park Current Parks with location names Riverfront Bicentennial Park Town Square 1 YDRKVIU.E J� DL PARKS A RECAEA7nC*J Yorkville Parks & Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: vorkrecdep0_aol.com Administration Office: 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 fax PARK NAMING APPLICATION Person completing application IrNA S On behalf of(person or organization) dr:tAtj - Ke vid (,4ZGf' k+crt Address of person completing application 4161 Ki.1gt 'oi S-I jog_Ku.116 27L Phone Number: Homeb-lb SS3-2`l L Work LU-50- 330 Suggested Name 1(i[W1tt�1S[ r�e�Gle< ��miltt PACK Park, location, facility to be considered for naming: Ne k) ���� �' •c Pae�� r Please explain why this name should be considered (please use back of application or attach additional sheets if necessary). Ste C.-► t If naming after a person please verify that the person or his immediate surviving family have been contacted: Person Contacted 5c Phone Number lap' Date contacted: 1011 A By whom: AM 5eNt�, ......................................................................................................................................... OFFICIAL USE Date Received: By whom: Request Verified by Staff Schedule for Park Board Review: Date: Action City Council Date: Action: Dedication Name on Signage Location of Park, Facility, Building,thoroughfare: To whom it may concern For many years the Bristol Kendall Fire Department depended solely on volunteers not only to put out fires and go to car accidents,but be involved with the community with events such as our annual pancake breakfast that we do the first Sunday in June,the fourth of July every year in the park,the spaghetti dinners, and pork chop dinners that are held every fall to coincide with fire prevention week. It takes a lot dedication and commitment to be a volunteer fire fighter; in fact it is getting harder and harder to find the right person to fill that roll. Fortunately, this community has been blessed for many years by the Riemenschneider family, which has had a long standing tradition of being members of the Bristol Kendall Fire Department. This goes back before the Bristol-Kendall Fire Department existed,back when there were still horses that pulled the pumpers with the water to fight the fires. Today with two state of the art fire stations we still have three members of this family active on our department. There is one family member waiting to become old enough to become a member of our department. Over the years the Riemenschneiders have been business owners and left what they were doing to help serve the community. Members of the family have held officer status ranging from assistant chief, safety officer, captain, and lieutenant. At one time there were three father and son members serving at the same time. For the past 60 plus years we have had the honor of R.J., Max;Vern,Art, Craig, Scott, Darryl,Brandon, and Bob(Lynd) serving our department as well as our community. The membership of the Bristol-Kendall Firefighters Association think that by naming this park after them would be an honor to the Riemenschneider family, as well as a way to say thank you for all that this family has sacrificed over the years for other people. Sincerely, Matt Seng Firefighter/EMT-B Bristol-Kendall Fire Department �r . PRE=CONFERENCt.'BROCHURE y REGISTRATION FORMS W" }4H r ;i!!fi P• � F t 1,� s a a . k^-: CONFENCE RE ` LAN CE T� * • s s 7:30 a.m.-6:00 p.m. Registration Desk Open 8:30 a.m.-Noon Pre-Conference Workshops 11:45 a.m.-3:30 p.m. Office Support Luncheon and Workshop 1:00 p.m.-4:30 p.m. Pre-Conference Workshops 2:00 p.m.-6:00 p.m. Grand Opening of Exhibit Hall Visit more than 300 exhibitors and educational booths displaying the most recent products and services for the parks,recreation,forest preserve and conservation industry. 5:30 p.m.-6:30 p.m. Professional Connection-Student and Professional Networking Opportunity 6:30 p.m..-12:30 a.m. University and Affiliate Hospitalities 9:00 p.m.-Midnight Thursday Evening Social with DQ6 Vu Enjoy the music and dancing. * * a s o 7:30 a.m.—4:30 p.m. Registration Desk Open 8:00 a.m.-9:15 a.m. Educational Sessions 8:30 a.m.-10:30 a.m. CEU Workshops 9:00 a.m.-11:30 a.m. Exhibit Hall Open 9:30 a.m.-10:45 a.m. Educational Sessions 11:00 a.m.-11:45 a.m. Opening General Session with Steve Rizzo 12:15 p.m.-2:15 p.m. *All Conference Awards Luncheon IAPD and IPRA will present top awards to elected officials,legislators and professionals. After the luncheon,wander down to the Exhibit Hall,enjoy dessert,stop by and support the Illinois Park and Recreation Foundation Silent Auction,located next to Conference registration. 12:00 p.m.-1:30 p.m. Student Luncheon 1:30 p.m.-5:00 p.m. Exhibit Hall Open 2:00 p.m.—3:15 p.m. *Desserts in the Exhibit Hall for all delegates who attend the Awards Luncheon. 3:00 p.m.—4:15 p.m. Educational Sessions 2:45 p.m.-4:45 p.m. CEU Workshops 5:00 p.m.-6:30 p.m. IPRA Annual Business Meeting 5:00 p.m.-6:30 p.m. IAPD Commissioner Reception 6:30 p.m.-9:00 p.m. University and Affiliate Hospitalities 7:30 a.m.-11:30 a.m. Registration Desk Open 9:00 a.m.-10:00 a.m. *Breakfast in Exhibit Hall 9:00 a.m.-11:00 a.m. Exhibit Hall Open 10:00 a.m.-11:15 a.m. Educational Sessions 10:00 a.m.-12:00 p.m. CEU Workshops 11:30 a.m.-12:45 p.m. Educational Sessions 1:00 p.m.-2:15 p.m. Educational Sessions 1:00 p.m.-3:00 p.m. CEU Workshops 3:30 p.m.-5:00 p.m. IAPD Annual Business Meeting 7:00 p.m.-9:30 p.m. *Closing Event at Dave&Buster's 'Ticketed event www.ILparks.org September/October 2006 25 FRIDA2007 Y JANUARY FRIDAY EDUCATIQNAL ` 6 Re«eauon Program standards s� Guidelines $ESSIQN$ 410 ;Today§7Ceens where are They? _ MORNING CEU WORKSHOPS: 419 'Afdrx SchooLProgruns C3pen Forum 8:30 a.m. - 10:30 a.m. 612 Thinking of a New Facility? Think All workshops award 0.2 CEUs, 8 00 d m 44 Q m Green pending approval. 30 Stnrgghng Teen Sohiuons Youth At 616 AquaticDesign xo Enrich th e I fives, Risir of Acnve Aging Pamcipants 106 AdvanciagfanAgendawith.AtIMBYs :Selling°1?xmess 9 ;110 Legal'�LegislatrvePartT _,701` Certification —It's 119 Salaries, A.Gusts Bond :The Futu Professional Certi re of the Paterless Pa eats ForE Else Office/DocumentManagement Your C1101C@ °fig 806 Student'Challenge 830 am.-10 30 a m There is the P Cazd 901 TheButure of Oiline�romonons Presenter(s): Dr.William McKinney, 128 Sorrowing Opnons for 11LnoLS Park 910 Creating a Buzz Around Tawn Associate Professor,University of Illinois; Dxsmcts Blogging 101 Michael Clark,Executive Director,Batavia 211 SustauiabYDesign-q Parks Cost, I�ealth and Social Benefits 1010'Comp lying ovidr Changes in Human Park District;Tracey Crawford,Superintendent e Rights Laws of Recreation,NSSRA 212 Renovating dour Ball 1 fields f 313 StrategtesfnMaxrmtzeInvestment Chair: Mike Clark,Batavia District k, Park Income 3: OQ P m -4 1 m Learn about the benefits of being certified and 408 Pre school'Drectors'Forum I2 .Speed Mentonng; what certification is all about Find out what it 420 Da Cam Forum 1� Business Continuity A pilaster takes to become certified and how to maintain p Opea That to rIa e`ti? x your certificati on 424 In A Gadda Da Vida versus Marsey �• Dotes 17 Connecgng wrh Tax Paye> and Leaming Outcomes: Participants wIll (1) Flexed Qffiaals;The Ke;r,to Learn the history of professional certification 512 Onc l Fpoa a Cong'L nim u r 516 Abuse How to Recognize It Adchnonal Investment and the development of criteria used for the 613 Dare to be Different Nature 108 ;SQS Sex Offenders Stay Away '>ti certification process;(2)Gain an Program Pattnerslups 111 /LegislatmePart II understanding of the exam process and 631 Cohestgn of Golf Operations District Roundtable certification maintenance. S 14 Surviving the Season 117 Getting Around the 2:onmg Issues 802 hic1 I]egree is Best for Meg for Youz Pmlect. 24 120 'Nation At Risk Childlnod s 908 Layrng The koundat►on Bok Your. How Effective Leaders r Obesity,in the tT ted States )oundatio 210 'AdcltngArt,Exq"temenrand Whimsy Communicate 909 Hov{Oho$oust Faun Creativity 830 am. -1030 a.m. (Quotient in the EIay Environment 1014 Getting New Ethrite frroups:to 3T5 Ta$Levp ThnZ1o£Victoy and Presenter(s): Ruby�Neweld Come to Parlrbistnct and Agony q€Defeat Ixgner,CSP,Custom icy r � 405 Performance Co3itract5 Readtng Satisfaction Expert, Itecxeation P s Between the I ices RubySpeaks 9 30 a m� 10 45 a m 412 ZeenAdvisory Group Panel Chair: Mark McKinnon, X18 A, het Recognized lbtscpsstoti Homewood-Flossmoor Park 107 Hazardous Materials apd Other 414 Using Music to T Pam About Yaur District t m Dunp World y Communication is the most 425 Fnur ParthIarmony Tajics 0..L. important tool you can have in building a team 116 Fark Dismct Finances for Interest to Semor Supervisors that is on the same page and going in the same Sma1lJMedium Park Districts Parmeting with� ��� 509 Pre school Sports(3 10 years) direction Yet in most agencies"lack of Q ations 517 What You Need to.KnOW About the communication"is the most frequent rgaivz YAR Populatiorx complaint Leaders must identify and define 4.132 Are You Prepared for a Pedi'atnc'. ! . 611 Planning for Success core values to act as a guiding force. Shared 621.`More Aquatic Iri-service Id £or values and beliefs can be the"glue"that holds 134 s j7alue Added Money Management= Everyone. an effective organization or team together. IPDLAF± 62S Pitfalls for Fitness Centers Ruby can teach you how to embody your 209 Managing"WetlauA Restoration ' 702 How to Protect Yourself from the_ organization's value;and to strategically choose Projects _Lessons Learned - 214 D Parks Tnside�Out your words to promote a positive work °$ 801 So Youant to be a Rec-Creator. environment. This framework will enable u 305 Tav You Need to Know 906 "Help!I-Need A Logos to embrace the unknown and proceed with About Running Background Checks. 1009 Me A Su soz's . renewed confidence and direction. Tbrnugh the Illinois State Police g' p 312 Controlling tiie Costs of Utilities Survival Kit Leaming Outcomes: Participants will: (1) 327 'What's the Bottom Line? Identifying Identify specific statements that can leave a and Contco " 'Employee Turnover 'ALL EDUCATIONAL SESSIONS AWARD positive impression when communicating with 0.1_CEW PENDING APPROVAL staff;(2)Build a foundation for planning, Costs decision-making and hiring. www.ILparks.org September/October 2006 31 - � � . - � DA AR 11 1 � t 7 4 SATURDAY EDUCATIONAL CEU WORKSHOPS: MORNING SESSIONS 10:00 a.m. - 12:00 p.m. r All workshops award 0.2 CEUs, a z } pending approval. t0 QQ`a m lzt t5 a m t.QO p m 2 t5-p m 104 Ilired a New Dtrecto Do S€ou Need 10 Eagle Eye Session 4 r aContract? 124 -* 4,ouV,M-T- i,—c mean 23 w. ' ;Tlin�oirn fl- 122 FoundationDevetopment HoW to $ltte 1bLember Stxrta50L°�3} D>sungutsl►edgency'Program Leadership 1. 215 SyntheuclnfielcTs �ieGrassis 206 Invasive Plants Strategies: Things Greener on the Oilier Side 215 Coyotes mour�ark> You Must Know t0 14 314 4Here Comes GASB 44 307 Pxcvenvng and$esolving Identity $urVlVe 1. '322 Record Retention­-L­avas foi Government ; Theft'' 10:00 a.m.-12:00 p.m..11 Agencies 311 Servant I eadetship to Parks and` Presenter(s): Ruby Newell 1.� r 409� C,--.., OOI MOVemeflt CIl1G1ti0II,� r RCf,[Cat102f�A eIIC1eS f; � i '��� �' LCgilei, SP,CustOmet 411 �tphyRetnvent the Wheels + X19 LtabiltlyClaims Maaagng,the z-� Satisfaction F�pert, w r Rub S ¢415 IIiktng Clubs --proeessa nd korectitig dour `? Ruby Speaks 426 .Designing Age�Appriognate and Safety In�te gists a4 , ` Chair: Jill Bartholomew,Homev�ood- Conscious S Parks€ 401 Dance Hcw Io Make Yput Pxogiatnr, Flossmoor Park District t Icy e � t� In today's challenging business climate.11 - , New Gaines and Adaptations r, I"erfo>IIi agencies are taming to proven leaders to head 11 60S MentormgYoung Professionals 402 Multi Sport�I'nada .Adventure new strate 'es and o tional initiatroes. A 622 Whtcli Ltfeguarcirat{uIIg is Might I�os Race)Planning rapidly cha�ngang worrkplace calls for new ways 9,112, Your Agency {' 4 4 Y60,1 ake the Ca1L 1,117i..".'8c QutsTMof to work and lead The effective leader will 626 �?besitan Frtness'Solnt�oIIS for ` iSports'Cjffiaattng , have developed new skills and talents for '` �' �' " " s - manaaina COIItmllOUS Changes while balancing oda Youth 429 Outdoor P aezeising Grasses --�—a 703 Flow to Inf teYour eroffice 511 Swur:Ixssox�� Goals Eor Kids: accountability. In this session,participants will e> s t examine the practical skills necessary to be an . �� ,',55ommumcatipns anclSave Money ,3"a', M3.1 a? effective leader in today's workplace 11 Tool 4 ' t 1a -,�� xis 606 ChanQ',c,I aacedDegree x VOL-s a� Learning Outcomes: Participants will: (1) $b3 Mind Your Manners r z ¢1'T' $eaovate forRevenne r Identify the difference between administration, Business/Lyrofessioaal]6tiquette 704 Technology and bisastes Recavety management and leadership;(2)Evaluate their 1Qt3 ft Could Neverl appento lv y, } Planntn " ,r progress on adopting the new trends in ' k £, `„ 805 Use of Tpecology m the leadership. 1`7,3Q q m 12 Jr t17 RCCre�dti ft� 9 feSStOn x 15' Gam Health,Lose Weight11 How Mnchs Y tact firth? rj 103 zfTowto'EvaluateYourDuector`, '' �iheairlation ess:. Stay Out of Jail as a 105 IZow Ilxe a Law Iz>im to Represent 1(108 DeaLng v¢ithBaardmembers Commissioner-Performing Your 4 u XOur Agency z '+.yy fir. r p , . tak i ,t 1 h 1. I3S Waging Goods and Services Through BALL EDIICAI ONA'SESSIS]l"IS 4 r Dudes p l r 10:00 a.m.-12:00 m. I. ,the State of Illinois ' - AWARD 01�CEUs PENDILJG� Presenter(s): Robert Bush,Attorney and 11 1.1- 208ost Savings and God PR Through APPROYAF k r + s 2 Keri-Lpn Kraftiiefer,Attorney,Ancel,Gunk,lr- lcolpgical Landscaping F Diamond,Bush,DiCianni and Krafthefer,PC ';Zlb"Landscapingwith Atinuals� x Chair: Jim Petkus,Oak Forest Park District 320 Leas Palk S ace for Cellular Towers Do you understand and ow h ur 1 ing p kn w at yo egal 1. 321' Update oa The Open Meetings and ' responsibilities are as an elected official? Do J. >tree . m of Infsim ation Acts you know what your legal limitations are when 413 tTssessmet}t Approach for Rostenng 4 finng,bbganoliu es,hiring d making decisions,enforcing an Routh Team Sports: onsultants, d purchasing supplies c an and 416een Inclusion equipment?This session will answer all of your 427 why Skate Park2 �` questions and inform you of your legal 510 ....ow to Transmon Kids inta Programs limitations. 515 Beyond Epslepsp iQl Leaming Outcomes: Participants will: (1) 619 Breattin-I,-ew Life Into Your Pools> Understand the importance of developing a and Wateparks - working relationship with their director and r�i 628 Just Add Water - other governing units;(2)Develop skills in 11 804 More Than You at the Interview agenda applications.Learn Robert's Rules of 905,.$ecrets of'Mark and S Youzself Order and learn what it takes to work e--9 elhng effectively with the public as an elected official -i 1003 Succession Planning Preparing Your .< - Distri- for Change 1004 Multtcu; to l Marketing:A Reality Check;- :: ­ - -1 : - -- 38*Illinois Parks and Recreation www-lLipro.org • I WORKSHOP PRE - CONFERENCE °' 1 PRE-CONFERENCE/OFFICE SUPPORT WORKSHOP REGISTRATION FORM 1 Please return form to:Illinois Association of Park Districts I 211 East Monroe Street,Springfield,IL 62701 I OR Fax registration to: 217/523-4273,OR Online registration at www.lLparks.org I 1 - - 1 Pre Conference /1/orks6 S Thutrsda a 25 2007 1 8:30 a.m. - 12:00 pm. 1:00 pm.-4:30 pm. 1 Fee CEUs Session/Title Fee CEUs Session/Title I _ I 11$75 13$5 16 The Benefits of Parks and Recreation ❑$75 0$5 13 Creative Coaching Strategies 1 0$75 0$5 129 Creating A Team Culture 0$75 0$5 130 Why Ireland Never Invaded America I ❑$75 ❑$5 202 Sales Skills for Park and Recreation 11$75 ❑$5 201 Mission IS Possible: Turning Customer 1 Pros Problems Into Opportunities 1 0$65 0$5 301 The E.C.S.(X)Factor:Delivering 13$65 11$5 304 The Roles of the Supervisor: Leader,Coach, I Exceptional Customer Service in Motivator and Magician Parks and Recreation 0$65 0$5 310 Conducting a Strategic Master Planning 1 13$65 0$5 303 The 5-Step Approach to Critical Session 1 Thinking for Effective Problem 0$75 13$5 423 Marketing Secrets of the 800-Pound Gorillas: 1 Solving How to Double Your Program Sales and 1 0$75 0$5 422 It's About Time: How to Take Control Spend Less Doing It 1 of Your Days—Your Schedule and 0$75 0$5 502 Developing Great Child Behavior and Life I Your Life Skills I ❑$75 ❑$5 501 Outstanding Camp Staff Training 0$70 0$5 601 Tales from the Crypt 1 and Supervision 0$65 0$5 603 Presenting the Agency Benefits to the 1 13$65 ❑$5 602 Hands-On Approach to Sponsorship Community and Your Board 1 and Marketing Opportunities 0$75 0$5 1001 Summer Festival Food Vendor Sanitation 1 ❑$75 ❑$5 807 Successful Internships z . 1 1 <__ T z7 777777777777 :�_ - w • , 1istcaEton mus t be p�ostmarked ofaed}>y s I Office Support Workshop Thursday 11.45 a.m. 3:30 p.m. Janvacy 8,2007 q 1 ❑ $75 The Art of Being Creative s-7aKe registrattoms wi71 be returned Fee includes light lunch,workshop and materials • = On site registration begins aiT3f)a m on `, tits Th da .T25,*2Q07 K I - z WQR1l,4HOp ENROLMENT/S UMlTED!REGISTER EARtx REGISTRATION DEADLINE• f anirySrz007 3' ..:..... ....... .� .;.,...: ..„.. ca-: yr. , I Name 1 Agency(student list school) 1 Mailing Address 1 City 1 zip 1 Phone I E-mail I 1 ADA Compliance: Pkase complete if you require special accommodations at Mis function. 1 My requirements are: I Total Enclosed $ I 1 Method of Payment(Please check one) 1 • Confirmations will be sent to all those pre-registered for 1 workshops. I • Please do not include any other payment with your ❑ Check I pre-conference workshop registration. - Makepayabk to IllinoisA.uociation of Park Districts • Cancellation refunds for pre-conference workshops must be requested in writing to 1PRA. A full refund(less$25 processing fee)will be granted ❑ VISA ❑ MasterCard El Discover 1 until through January 8,2007.No refunds will Card Number 1 be granted after January 8,2007. Expiration Date 1 • Participants wishing to change workshops must pay the Name of Card Holder 1 difference for a higher workshop or forfeit the gang Address and Zip Code of Card Holder difference for a lesser workshop. 1 • Fax registrations must be accompanied with credit card 1 information or purchase order. 3 Digit Security Code(brand on the bark of the w4 • CEUs are for certified individuals outv Signature 1 www.ILporks.org September/October 2006 45 1 • 1 A DVAN CE REG I STRATI 1 N FO ' I Important: Early Bird registration must be received by December 22,2006 at the IAPD office,211 East Monroe Street,Springfield,EL 62701. Please note:Online registration at www. Lparks.org and faxed registration at 217/523-4273 must be accompanied by a credit card: I MasterCard,Visa or Discover credit cards only. IAPD will not invoice agencies or individuals for conference registrations. Note:If you are sending in registrations for more than one person,fill out one form completely,and attach a list of additional names,titles, membership affiliations,TYPE of registration and CPRP,APRP,CTRS,PPRP certifications. I 1 Please type or print in black ink. 1 Name: Title: Nickname for badge: Spouse/Guest: I Check iE ❑ Certified Park&Recreation Professional(CPRP) ❑ Certified Therapeutic Recreation Specialist(CTRS) ❑ Associate Park&Recreation Professional(APRP) ❑ Provisional Park&Recreation Professional(PPRP) I Agency(or school): I City/State/Zip: I Mailing Address: I Phone:( ) E-mail• - ADA Compliance:Please complete if you require special accessibility or accommodations at this function. I My requirements are. [AMER ❑ IAPD ❑ IPRA ID# ❑ NON MEMBER I Registration will not be 1 Emly Bled Alter Deemer 24,2006 OASife accepted in the IAPD I office after January 8, MEMBER NON-MEMBER MEMBER NON-MEMBER MEMBER NON-MEMBER 2007. However, Full PaekagePl 13$255 ❑$510 ❑$320 ❑$640 ❑$340 13$680 registration will be taken I No-Frills Package" ❑$205 ❑$410 ❑$255 ❑$510 ❑$290 O$580 at the conference 1 Friday Only` ❑$165 ❑$330 ❑$195 13$390 ❑$200 ❑$400 beginning at 7:30 am. 1 an Saturday OnOnly' ❑$165 13$330 ❑$195 ❑$390 ❑ $40 $200 ❑ 0 on January 25,2007. I Studentm ❑$50 ❑$85 ❑$55 ❑$90 13$60 ❑$95 1 ❑$85 ❑$85 ❑$95 ❑$95 Member rates:All registrations are Retiree ❑$75 ❑$75 checked for membership status. Guest/Spouse(`) ❑$75 ❑$75 ❑$85 ❑$85 ❑$95 ❑$95 Refer to Policy on Members& I Nonmembers on page 23. 1 Cancellations: For refunds,a Extra Meals&Event Tickets Continuing Education Units(CEUs) 1 Friday All-Conference Luncheon ❑$50 Friday Only ❑$15 ��n request must be y y received by January 8,2007 at the I Saturday Breakfast in Exhibit Hall ❑$35 Saturday Only ❑$15 IAPD office.There is a$25 Saturday Closing Event at ❑$80 Adult Friday&Saturday 13$20 processing fee per refund.No Dave&Buster's ❑$25 Child under 12 refunds will be given after Jantiaty 8,2007. 1 Table ftservation for 12 at 1 All Conference Awards Luncheon ❑$45(nonrefundable) 1 (See page 24 for details) Total Enclosed $ Pi FULL Includes Friday and Saturday CEU and educational sessions;Opening General Method of Payment(Please check one) Session:Admission to the Exhibit Hall;Friday All-Conference Awards Luncheon ticket; I Saturday Breakfast in Exhibit Hall;Saturday Closing Event at Dave&Buskn. 1 Pi NO FRILLS PACKAGE Includes Friday and Saturday CEU and educational sessions; ❑ Check Opening General Session;Admission to the Exhibit Hal Makepayable to 11knoisAssoaatioa of Park Dlsbicts rn FRIDAY ONLY Includes Friday CEU and educational sessions;Admission to the Exhibit Hall;Opening General Session. ❑ VISA ❑ MasterCard ❑ Discover "I SATURDAY ONLY Includes Saturday CEU and educational sessions;Admission to the Exhibit Hall Card Number P'STUDENTS/RETIREES Includes Friday and Saturday CEU and educational sessions; Expiration Date I Opening General Session;the Professional Connection;Admission to the Exhibit Hall; Name of Card Holder Student luncheon on Friday. Billing Address and Zip Code of Card Holder "'GUEST/SPOUSE/FAMILY/FRIEND(must not be affiliated with or employed by I any park or recreation agency)Includes Friday and Saturday CEU and educational sessions;Opening General Session;Admission to the Exhibit Hall;Limited number of 3 Digit Security Code(kraad m the back of ibr raid) passes available to various museums on a first-come,first-served basis.Passes available Signature for this regis=fton category only. Register online at www lLparks.org! I 46 Illinois Parks and Recreation www.lLipro.org 1 1 MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle,Executive Director RE: Additional Business DATE: December 11, 2006 DECEMBER 28, 2006 PARK BOARD MEETING As discussed at the last Park Board Meeting, it appears there will be a quorum at the regular meeting between Christmas and New Years. So,the meeting will be held as scheduled. Sue and Scott will be available. I will be out of town. We will put together an agenda that covers their areas and projects.