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Public Works Packet 2006 07-03-06 c United City of Yorkville 800 Game Farm Road EST: 1 _ isss Yorkville, Illinois 60560 Telephone: 630-553-4350 A �0 Fax: 630-553-7575 tLE PUBLIC WORKS COMMITTEE MEETING AGENDA Monday,July 3,2006 7:00 PM City Hall Conference Room Public Works items are scheduled for the 2"d Committee of the Whole meeting each month Approval/Correction of Minutes: June 5, 2006 Presentations: None New Business: 1. PW 2006-117 Water Department Report for May 2006 2. PW 2006-118 Rob Roy Creek Interceptor(Contract#3)—Change Order#4 3. PW 2006-119 Wells 3 & 4 Treatment Facility—Change Order#2 4. PW 2006-120 Menard's Commercial Commons (Lot 7)—Sidewalk Agreement 5. PW 2006-121 101 W. Veteran's Parkway— Sidewalk Agreement 6. PW 2006-122 Cozy Corner Subdivision—IDOT Highway Permit and Resolution 7. PW 2006-123 Shops at Veteran's Parkway—IDOT Highway Permit 8. PW 2006-124 Aerial Lift Truck Purchase 9. PW 2006-125 New MWI Water Department Hire—FYI 10. PW 2006-126 Road Fee Resolution Old Business: 1. PW 2006-105 Fox Hill Unit 7—Request for Acceptance Additional Business: Page 1 of 4 UNITED CITY OF YORKVILLE DRAFT PUBLIC WORKS COMMITTEE MEETING MONDAY,JUNE 5,2006 7:00 P.M. City Hall Conference Room PRESENT: Mayor Art Prochaska Alderman Joe Besco, Chairman Alderman Paul James Alderman Dean Wolfer Alderman Marty Munns (arrived at 8:28 pm) Public Works Director Eric Dhuse City Engineer Joe Wywrot David Mogle(left at 7:48 pm) City Administrator John Crois Jeff Freeman, EEI Krista Simons, SRBL Ray Lee, SRBL The meeting was called to order at 7:00 pm. by Joe Besco. Approval/Correction of Minutes: March 6,2006,April 3,2006, and May 1,2006— The minutes were approved. Presentations: None. New Business 1. PW 2006-91 Park Maintenance Building Update-Krista Simons and Ray Lee were here to discuss the design. There is a parking lot for employees and night meetings, and a parking lot for visitors during the day and parking for the ball field at night. There is a basketball hoop at the end of the visitor parking lot. They showed pictures of buildings in the area, and buildings in other areas that are similar uses. They discussed the plan for the administrative area and vehicle and shop area. The dashed line buildings are to be built sometime in the future. The solid line buildings are what will be built now. To add the future vehicle storage would add $1.3 million to the project. There was some discussion about the fence. They would probably use green PVC coated chain link or a PVC material that looks like wood. The storm sewer was sized for an open grass park. Aggregate and pavers would send the cost up,but it may be cheaper than changing the storm sewer. There was discussion about moving the greenhouse and plant and tree storage further away from the salt storage. Page 2 of 4 There is a multi story office building next door to this facility. The concept plan will be looked at and roofs can be added to the storage bins. There can also be landscape islands between the future storage buildings. The price for this design is basically the same besides the salt storage and inflation. This price is for everything in the design that does not say"future". This will move on to COW with some additional information from Speer Financial. 2. PW 2006-92 South Waterworks Improvements—Supplemental Engineering Agreement—This brings the water up to Fox Rd. and Pavillion Rd. Meadowbrook, Silver Fox, Evergreen Farm, Aspen Ridge, Chally Farm and Yorkwood Estates developments are all helping to fund these improvements. The wanted more storage and supply rather than off site water mains. This will proceed as soon as it is funded and approved. This will move on to COW for discussion. 3. PW 2006-93 Southwest Transportation Improvements—Engineering Agreement —Greenbriar Rd. will be extended to Pavillion Rd. Fox Rd. will be resurfaced approximately 5,000 feet to the East end of the Fox Hill subdivision. There was discussion about the connection of Pavillion Rd. to Eldamain and a question of whether Greenbriar Rd. could be extended to Highpoint. Greenbriar could not be extended that far because of existing development. The county wants curb and gutter roads by Aspen Ridge. This will be a significant additional cost. There was discussion about filling in the gaps in sidewalk all the way down Fox Rd. This will move forward subject to the developers making the deposits. This will go on to COW for discussion. 4. PW 2006-94 SCADA Improvements—Bid Results—SCADA stands for supervisory control and data acquisition. This will tie all the waterworks systems together. 2 bids were received and the recommendation is to award the bid to Kamp/Synergy, LLC in the amount of$147,237. This is a budgeted amount. This will move on to COW on June 20'h on Consent Agenda. 5. PW 2006-95 Engineering Agreement—Aux Sable Creek Interceptor, Force Main, & Pump Station—This is a contract with Water Deutchler and Associates. IT is for a pump station, a force main, and a gravity interceptor sewer that extends West to Immanuel Rd. This will be discussed with the developer groups and would be subject to developer funding. This will go on to the June 20th COW on Consent Agenda. 20. PW 2006-110 Blackberry Creek Dam—Feasibility Study—The Army Corps of Engineers is donating this feasibility study for removal of the Blackberry Creek Dam. Other groups may use the study once it is complete. There was some discussion about the effects of removing the dam on the creek and concerns about J C Pond. This will go on to COW as informational. 18. PW 2006-108 Route 34/Sycamore Road Intersection—Traffic Signal Warrants—No money is budgeted for this at this time. If this is sent to IDOT, and they concur with this study, then the city has to put in the signal. The City will have to find the money for the engineering this year. There was a question of whether the developers would help fund the signal. This will be sent to IDOT immediately and go on to COW for discussion. Page f 4 6. PW 2006-96 Water Department Report for February 2006—This will go on to COW on Consent Agenda. 7. PW 2006-97 Water Department Report for March 2006—This will go on to COW on Consent Agenda. 8. PW 2006-98 Water Department Report for April 2006—This will go on to COW on Consent Agenda. Eric Dhuse said he has been seeing high water users this past weekend. He said there is always the rule of even/odd watering only in the early morning or at night. 9. PW 2006-99 Well No. 7 Treatment Facility—Change Order No. 6—This change order in the amount of$6,932.27 is for additional valving for the brine tank and the raw water sample, a permanent space heater outside the electric cabinet and additional builder's risk insurance. This will go on to COW on Consent Agenda. 10. PW 2006-100 Well Nos. 3 & 4 Treatment Facility—Change Order No. 1— This change order in the amount of$2,755 is for a pulsation dampener for the brine pump. This will go on to COW on Consent Agenda. 11. PW 2006-101 Rob Roy Creek Interceptor(Contract#^) -Change Order No. 1 —This is a decrease in the amount of$76,509.16. This will go on to COW on Consent Agenda. 12. PW 2006-102 Rob Roy Creek Interceptor(North Branch Contract#1)—Bid Results—The low bidder is Anderson Underground, Inc. Although the city has never worked with this company before, Walter Deutchler has and they are pleased. The engineer's estimate was $1.26 million, and the bid came in at$966,861.87. This will be funded through a bond. This will go on to COW on Consent Agenda. 13. PW 2006-103 Backhoe Bid Results—The bid opening was May 19th. There was only 1 bid but it was a very competitive price and a fair trade-in value. This will move on to COW on Consent Agenda. 14. PW 2006-104 Raymond Storm Sewer Outfall—IDOT Highway Permit—This is the permit to cross Rt. 47 with the 60" diameter storm sewer outfall. IDOT must approve the plan. At this time,the City does not know who will build it. It will not be a city contract. If the developer does it,the developer will be bonded for the work. If it is a builder,there will be a construction guarantee. This will move on to COW on Consent Agenda. 15. PW 2006-105 Fox Hill Unit 7—Request for Acceptance—Only 2 of the 12 buildings are up, and they are not functional yet. Fox Hill is special, in that there is no warranty period. Staff recommends not to accept the public improvements at this time. This will be sent to John Wyeth for review. This will come back to Public Works in July. 16. PW 2006-106 Prestwick of Yorkville(Phase 1)—Letter of Understanding— This addresses ownership and maintenance for a section of City storm sewer located outside the City limits. This will move on to COW for discussion with the understanding that the draft may change. Page 4 of 4 17. PW 2006-107 Prestwick of Yorkville (Phase 1)—Construction Guarantee— This is treated as a letter of credit reduction before the letter of credit is established. Alderman Besco wondered if the committee should look at the policy for this. The City could require the developer to take out a letter of credit in the full amount, and then turn around and give him the letter of credit reduction. Joe Wywrot said there is no liability for the City in this, it all falls on the developer. This will move on to COW on Consent Agenda. 19. PW 2006-109 Grande Reserve—Neighborhood 17 Water main Easement— This easement is needed to complete the loop between Grande Reserve and the rest of town. There is a 1-way pump and no booster station. There is only a PRV station. This will move on to COW on Consent Agenda. 21. PW 2006-111 New Water Meter System—This is to try a new water meter system from American Meter Co. Eric Dhuse does not want to commit to the whole system until he is able to test them. These 500 meters will be hosted by the company and the results will be sent to the city. It will cost$3,500 per year for the testing and $8,000 for the transmitters. There will be 500 of these meters located in Grande Reserve. This will move on to COW on Consent Agenda. 22. PW 2006-112 MFT Crack Filling Project—Bid Results—This will go on to COW on Consent Agenda. This will be funded with MFT dollars. 23. PW 2006-113 Sunfield Restaurant—IDOT Highway Permit—This is for the sidewalk. There will be a bond or a letter of credit for the work. This will go on to COW on Consent Agenda. Old Business 1. PW 2006-81 Heartland Circle Sediment Control—There is a new fabric being used made of heavy duty woven screen. They are using this new material in Wyndett Ridge. Bristol Bay is using the Baskets. This will be removed from the agenda. No further action is necessary. 2. Liaison Responsibilities—Joe Besco would like to go to YBSD meetings. Paul James has been going to some Park Board meetings. Dean Wolfer would split the meetings with Paul. The Council will be reviewing the status of the liaison responsibilities. Additional Business Alderman Besco received a call from the owner of Wendy's. He said the trees at the car wash are blocking the Wendy's sign. He asked why the grass was not cut in front of Wendy's when it was cut everywhere else. Joe Wywrot said he thought the only reason it would have been missed was if there was some debris out there. He also said the sign Wendy's originally proposed, and was told no, is the same sign Culvers installed. Bill Dettmer will be consulted. The meeting was adjourned at 9:12 P.M. Minutes submitted by Laura Leppert United City of Yorkville County Seat of Kendall County PV/ ptCDC -° ,( I J� O� 800 Game Farm Road Yorkville, Illinois, 60560 EST. 1836 Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us WATER DEPARTMENT REPORT LE MAY 2006 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FE FE MILLION GALLONS 3 1335 463 203 13,145 4 1393 542 186 20,683 TOTAL 33,828 CURRENT MONTH'S PUMPAGE IS 1,711,000 GALLONS MOREILESS THAN LAST MONTH 9,371,000 GALLONS MORE/LESS THAN LAST MONTH DAILY AVERAGE PUMPED: 1,091,000 GALLONS DAILY MAXIMUM PUMPED: 1,416,000 GALLONS DAILY AVERAGE PER CAPITA USE: 109 GALLONS WATER TREATMENT CHLORINE FED: 557 LBS. CALCULATED CONCENTRATION: 2.0 MG/L FLUORIDE FED: 516 LBS. CALCULATED CONCENTRATION: 0.33 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN SATISFACTORY 9 UNSATISFACTORY(EXPLAIN) FLUURIDE: 2 SAMPLE(S)TAKEN CONCENTRATION: 1.1 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 12 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 NEW CUSTOMERS RESIDENTIAL: 76 COMMERCIAL: 2 INDUSTRIAL/GOVERNMENTAL: 1 COMMENTS N6 C/r . Reviewed By: Legal ❑ City Council Finance xn- Cit ❑EST. , 1836 Engineer Administrator El Agenda Item Tracking Number Consultant El aW0 " 4 City Council Agenda Item Summary Memo Title: Rob Roy Creek Interceptor(Contract 3)—Change Order#4 City Council/COW/ Committee Agenda Date: July 3, 2006 Public Works Committee Synopsis: This change order in the amount of$9541.15 is for additional work related to the manhole immediately north of Faxon Road. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: =`- 1 Cl' o United City of Yorkville Memo '" 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 A` � Telephone: 630-553-8545 �� '' Fax: 630-553-3436 SCE Date: June 12, 2006 To: John Crois, Interim City Admi istrator From: Joe Wywrot, City Engineer 6 CC: Lisa Pickering,Deputy City Clerk Subject: Rob Roy Creek Interceptor(Contract 3)—Change Order#4 Attached find one copy of proposed Change Order#4 for the referenced project. This change order, in the amount of a$9541.15 increase, is for changes related to Manhole #18, which is where Contracts 3 and 4 meet. The original plan was to have this manhole constructed as part of Contract 3,but due to timing issues related to the hurricanes last summer, the Contract 4 contractor would have had to wait several months for this manhole to be constructed. To expedite the construction, we had this manhole constructed as part of Contract 4 instead. This change order is for additional material and work performed by the Contract 3 contractor to make the connection to the manhole constructed as part of Contract 4. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAX (630)-897-5696 AURORA,IL 60506 June 8, 2006 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Change Order No. 4 Rob Roy Creek Interceptor - Contract No. 3 W.E.D.A. Job #788-04050-01 Dear Joe: Please find enclosed Change Order No. 4 which identify changes to the above referenced project as follows: 1. This item, which was Manhole #18, was bid to be installed by Dempsey Ing, Inc., but was installed by "D" Construction for Contract #4 because "D" started before Dempsey Ing, reached their last Manhole #18. However, the manhole was already made. See invoice #107440 (Kieft Bros.) which is the cost of the manhole material. 2. In order to make the connection to Manhole#18 set by"D" Construction and to make a tight joint, it was necessary for Dempsey Ing to provide a 36"mechanical joint D.I.P. sleeve,when connecting the sewer pipe together at the manhole. See Invoice #81311A (Mid America Water). 3. This item is the time spent by Dempsey Ing to install the additional 36" M.J. sleeve. NOTE:Manhole#18 bid by Dempsey Ing in the amount of$9,500.00 has been deducted from their Contract price. go • Design and Construction • Project Financing •Water Works and Sewerage • Buildings and Structures •Streets and Street Lighting • Investigations and Reports Mr. Joe Wywrot City of Yorkville June 8, 2006 Page 2 We trust Change Order No.4 will be approved by the City Council and should you have any questions, please contact the undersigned. Very truly yours, WALTER DEUCI'LER ASSOCIATES, INC. Philipp F. Moreau, P.E. PFM/mw Encl. cc: Ralph Pfister, w/Encl. Bruce Kisser, Dempsey Ing, Inc., w/Encl. Don Pieart, WEDA, w/Encl. Ub/Ui3!LVVb Ud . 44 I-A;( bJUdb�bUIZ UtMlStY 1NU 10UU'L/00Z JUN, S. 2006 8 48A WALTER E DEUCHLER N0. 044 P. 2 CHANGE ORDER Order No. 4 Date 06-08-06 AgreementDate: Sgptember6,2005 NAME OF PROJECT: ZQJ3 ROY CREEKJI=CUTOR, CONTRACT 3, YORR'.VILLE, ILLMO OWNER; UNITED CITY 0 F YORVZLLE.ILLINOIS CONTRACTOR- DLMPSEY 1NG, INC. _ The following changes are hereby made to the CONTRACT DOCUMENTS: Justification: Change to CONTRACT PRICE: $ Original CONTRACT PRICE: $ 1.975,631.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER$ 2,2263 90.50 The CONTRACT PRICE due to this CHANGE ORDER will be(increased) (decrened)by: $ 9.541.15 .The new CONTRACT PRICE including this MANGE ORDER wiU be$ 2.235,931,65 Change to CONTRACT TIME: The CONTRACT TIME w411 be (increased) (&creased) by` 0 calendar days. The date for completion of work is March 31. 2006 (Date). Requested- Walter E. DcucWex Associates Inc. Accepted by: Inc. Approved by: _ 05/17/2006 09:35 FAX 16303655802 DEMPSEY ING INC -> DEUCHLER [ J004 DEMPSEY ING, INC. Sewer &Water Contractor 601 E.North St.,P.O.Box 127,Elburn,IL 60119 Phone 630-232-7056 Fax: 630-365-5802 May 17, 2006 Mr. Philippe Moreau Walter E. Deuchler Associates, Inc. 230 Woodlawn Avenue Aurora, Il 60506 Re: Rob Roy Creek Interceptor, Contract 3 ( S I Each 5' Dia. Manhole Material only $2,315.00 - 10% 231.50 $2,546.50 1 Each 36" Solid M.I Sleeve $3,450.00 0 - 10% 345.00 $3,795.00 6 Hrs. Crew Installation including excavation around Manhole 18 $2,881.50 'x` 10% 288.15 . $3,169.65 TOTAL 9 5$ 41.15 DEMPSEY ING, INC Bruce Kisser Chief Estimator 5728 n,ca U5/l U200b 03 : 41 FAX 6303656012 DEMPSEY ING 12002/002 BROLF7S,iCr t -u- IVOr •' 937 SOUTH RIVEASIOE DA, ELMHURST,IL 80128 Q' � PM. 630-832-8090(FAX) 630-934-5765 CUS7;9MER IPJG BILL TO: . .,,,:. ... ;'SHIP•TO: ' QEIN°gCY'11�IG„!1`dG CIO DEE'CONST, PC; BOX 12-7 J09 572 EL2URN, IL 00.119 'YQRK'•/ILLE, IL '',``""''I '• ''lid .', r ,: '�:;;!• ;t•;t' I � ,y,, r, 1 A6W�fitii 'i8iUi1 '11h, 1 - ��•,,,45'1,}, 'p .�•'i..l. ,i!„°' 1..,-,' 'S':'•ia„,!'are it �4, ,, Jn,�".7t.� - j tW;aa14� iYs Cuyc'!i.^�'a ri,7 F•.r , •> t (;,; ,.: t,r,;r �,r''' •',; �,N'tQd??Ttf7.0 't i r�l�C ,?C At °Y,',-�;,,.,'dI�L�•,,�,1�� .�'r1,..;,, �i". :,i� '• '1K, h!. 17ltrlr'.TN t�,rprl'..... hn.� ,r•.r,-- I4drdOmC�CronlltlP�$lltlr7 ^; F 1 Z'r.2, a G f~.(a)��E ' . � ' ,� � '� Rams~�.,. . ...•,: ,. I'J m't 30 • PO # ORDER DATE SALES ORIJ ER N 1:r 18/06 UANTITY 967271 RT UwR6D Siittvvgp ITEM NUMBER DESCRIPTION UNIT PRIG AMOUNT AN Nil 1 I 1 0 10-1`i13 y2CI Q, 10-K 72 5Af R-EL 'tP''CA3T r' a ` '• 3'15.00 315.00 ,�.N QaT'TODA 11T�i STEP- 1' 1 010-,o01(•JU` 5011 Gl.A PGURE E).NVFPT 0.00 0.00' 1235 A;LL 15: E?0O'T, ��' t 0.00 000 ' ' 1 010-1007 2T&G 00 >f 72 E3ARREL TE.G 0.00 0.00 1171-I STEPS 1 010.1 50 4 00 BARREL. T e,,G 0.00 0.00 ,1 T H STEPS y. 1 1 J"0-101322TQ:G 1010 w: 32 DAR R EL.7&0 � 000 •0OC ",TH STEPS 1 1 010-1 t�n�12nC y' �p"',x 1211MCFRS'-T"r-;'O" N 9 T ;qp •, t rrr. L r STEPS ^ rr„ �1 In oir,a) Subtotal ; 2315,00 Ir'`;OiO`t: fatal 22)'15.00 ,7;1I• A FINANCE CHARGE OF 1'h%PER MONTH(ANNUAL RATE 18%) WILL BE ADDED TO ALL INVOICES THAT Rr..rnmp '1n ne Ve n,.c•r r.7 1 11 06/06/2006 07:35 FAX 16303655802 DEXPSEY ING INC --> DEUCHL.ER 10002 INVOICE MID AMERICAN WATER, INC, 1500 EAST MOUNTAIN AURORA,IL 60505 TNVOT.CE NUMBER: 8131 1A PH.630 851-4500 FAX 630 851-4788 INVOICE-DATE; - 416/06 PAGE: 1 Ship To: Dempsey Ing Yorkville 601 E. North St. Attn: Bruce P.O_ Box 127 Eburn, IL 60119 dem0001 YORKMLLE i Bnlce Net 30 Days 712 s 1AN V 0111111111111111111 it 04 MAW TRUCK 416106 516106 119*Yj 115503 Q 3311111M DESCRIPTION 1.00 36'mj long solid sleeve 3,450 A0 3,460.00 2.00 36'mj ace set 7. 3. PLEASE PAY FROM THIS INVOICE Subtotal 3,450.00 Sales Tax 267.38 ALLATTORNEYS FEE AND OTHER COSTS OF Frei tt COLLECTING THIS w11 6E PAID 13Y BUYI�t. � Total Invoice Amount $3,717.38 PAYMENT IS DUE 3o DAYS FRCM NI-CICE DATE. Check Pa mm nUCredlt AFINANCE CHAFE OF 1 1l2% PER MCNTH �+ 08% PER M1NU14 WILL BE ADDED TO ALL TOTAL DUE PAST DUEACCOUNTS, M�) Reviewed By: Legal ❑ City Council Esr , Finance El Engineer 6 1-6 City Administrator ❑ Agenda/Item Tracking Number Consultant ❑ ��1� 00 L�E ❑ City Council Agenda Item Summary Memo Title: Wells 3 &4 Treatment Facilily—Change Order#2 City Council/ COW/ Committee Agenda Date: July 3, 2006 Public Works Committee Synopsis: This change order in the amount of a $12,143.00 increase is for changes to storm sewer and SCADA components Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2` �r o United City of Yorkville Memo 0 800 Game Farm Road Esr. 1 :1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 X� ,, py Fax: 630-553-3436 LLE Date: June 12, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Lisa Pickering,=Deputy City Cl Subject: Wells 3 &4 Treatment Facility—Change Order#2 Attached find one copy of proposed Change Order#2 for the referenced project. This change order, in the amount of a$12,143.00 increase, is for storm sewer work and upgrades to the SCADA system. The original drainage design for this area called for a storm sewer to be constructed along the Public Works west property line as part of the King Street Raw &Finished Watermain contract. We approached the school district to obtain an easement for this sewer,but they were unwilling to grant an easement because it could affect their future plans for ballfield bleachers in that area. While we will delete the storm sewer from the watermain contract,we still needed to provide drainage for the public works site. We finally settled on an infiltration basin design that will discharge some flows overland to the existing school district swale during higher-frequency storm events. The swale may also receive some water during the normal start-up procedure for Well #4. The other change provides greater operational control for our SCADA system. Please refer to the detailed explanation on the change order form. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration. CHANGE ORDER Order No.: CO-02 Date: June 9. 2006 Agreement Date: October 13, 2005 NAME OF PROJECT: Contract B.1. Yorkville Wells No. 3&4 Well House and Treatment Facility OWNER: United City of Yorkville CONTRACTOR: Whittaker Construction & Excavating, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: Furnish and install storm sewer, infiltration basin and a flared end section to convey and discharge storm water(Add: $5,715.00). Furnish and install additional indicating lights at the motor control center for Well No. 4. Also, upgrade the Allen Bradley SLC 5/03 processor to an Allen Bradley SLC 5105 processor for the PLC located at Well No. 4(Add: $6,428.00). Justification: The original design called for a storm sewer to be installed by the Well No. 3 raw water main contractor west of the west property line that the storm sewer from the Contract B.1 project would tie into. An easement was not granted and the storm sewer was not constructed. The additional indicating lights allow more flexibility for operations and operator safety. The upgrade to the Allen Bradley SLC 5/05 processor at Well No. 4 (central SCADA station) will allow more flexibility for a SCADA contractor to monitor and modify SCADA programs for all sites from a remote location. Chanoe of CONTRACT PRICE: Original CONTRACT PRICE: $ 1,819,000.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 1,821.755.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (desFeased) by. $ 12,143.00 The new CONTRACT PRICE including this CHANGE ORDER will be $ 1,833,898.00 CO-01 CHANGE ORDER Page 2 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be August 28, 2006 (Date). Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by. Whittaker Construction & Excavating. Inc. Recommended by. Engineering Enterprises, Inc. Accepted by: United City of Yorkville State Agency Approval: CO-02 CONTRACTOR'S PROPOSAL REQUEST MATERIAL LIST/CHANGE ORDER BREAKDOWN PROPOSAL REQUEST No. 001 WHITTAKER CONSTRUCTION & EXCAVATING, INC. Phone: 815-246-7119 P. O. BOX 21 - 105 PARK STREET Fax: 815-246-7118 EARLVILLE, ILLINOIS Project: Wells No. 3 and 4 Well House Treatment Facility Contract B.1 United City of Yorkville Date: June 1, 2006 Document: PR 001 "Revised" DESCRIPTION OF CHANGE: Storm Sewer Changes per issued drawings dated 02/06 Item No. Item Description Unit Qty Description Unit Price Extension Truck-off excess materials LS 1 Materials $125.00 $125.00 3/4 washes aggregate Tons 21 Materials $20.00 $420.00 Fabric LS 1 Materials $20.00 $20.00 Infiltration basin Ea 1 Materials $660.00 $660.00 Pipe and fittings If 40 Materials $6.81 $272.40 End Section Ea 1 Materials $410.00 $410.00 330 Excavator Hrs. 6.5 Operator/Mach $135.00 $877.50 Laborer to install Hrs. 6.5 Labor $55.00 $357.50 Working Superintendent Hrs. 6.5 Labor $71.00 $461.50 Shape around end section, topsoil, seed&blanket LS 1 Labor/Mat. $595.00 $595.00 Subtotal $4,198.90 O&P 629.84 Subtotal $4,828.74 Bond 86.26 Total $4,915.00 Unit Price for 12"Storm Sewer If 40 Materials $20.00 $800.00 $5,715.00 A 2 day time extension will be required for this change. v CONTRACTOR'S PROPOSAL REQUEST MATERIAL LISTICHANGE ORDER BREAKDOWN PROPOSAL REQUEST No. 004 WHITTAKER CONSTRUCTION & EXCAVATING, INC. Phone: 815-246-7119 P. O. BOX 21 - 105 PARK STREET Fax: 815-246-7118 EARLVILLE, ILLINOIS Project: Wells No. 3 and 4 Well House Treatment Facility Contract B.1 United City of Yorkville Date: June 8,2006 Document: PR 004 DESCRIPTION OF CHANGE: Cost to add an addition often (10) Push-to-test indicating lights for Moor Control Center at Well#4, per conference call on June 07,2006. Cost to provide Allen Bradley 5/05 processor(32K)at faclity instead of 05103 specified. Reference June 05,2006 letter from EEI. Includes documentation updates. This change was performed per EEI direction. Item No. Item Description Unit Qtv Description Unit Price Extension Cost to add an addition of ten(10)Push-to-test indicating lights for Moor Control Center at Well#4, per conference call on June 07,2006. 3,110.00 Cost to provide Allen Bradley 5/05 processor(32()at facility instead of 05103 specified. Reference June 05,2006 letter from EEI. Includes documentation updates. 2,631.00 5,741.00 O&P 574.10 Subtotal $6,315.10 Bond 112.90 Total $6,428.00 06/88/2006 13:03 6309061369 RJ ONEIL PAGE 02 CHANGE ORDER REQUEST 1335 S.1-1oe Street Montgomery,IL 6OWS (638)906-1300 Fxx(00)"6-130 OwoWs Name Comtracxor: WHiTTAMM Date: YORXVi!LE WELL 3 A 4 61$/06 Street Address: Job Name: RJO Jolt Number. YORKVILLE WELL 3&4 36239 City: State,zip Sired: YORKVII.L.E IL Existing cnruract Number pate ol:exjting contract City,State,Zip Pareuaat to tite termo and cmditiions of purchase order Me.36236,the mrderai6eed parries to said eons act desire to modify same by chang3ag lie eyeipmsest MWVor labor to be fired pnrsnant is said=shad in accordance wrilb certdo inatruclioms requft*plum andforspedlicaflops of in dw fo rm 1—Addition of Ten(10)Push tv-tcst Indicating tars for Kow Control Centel at Well#4.Per confrreact can this moon wilt Tam Swift—USFCS,Dam tY Neil—R.7 O'Neil,Inc.,Jana Perkins—WhkWw and Milne Sclika—EEI.T.adbdes dock updates. Amounl S 31119.00 2—Provide Allen-Bradley 5105 proeewc(;M A veil fae ty instead of 05/03 speci5ed.Reference Jme 5, 2006,letter from lam.b=hrdes&wumemation updates- Amomt S 2,531.00 Tbb othr of o wdi8artioa is deemed accepted dad assented to by parch ifwkbin reasonable time ptarehaser to seller Iran nod objected to lye tpms of this change order in writing.1t being agrad upon by the partim that a reasonable time far objection is 20 d"s tMsa date bers oe Date Authorizing SigWdure (Cosercrw sisa bwe Audwrimd Siguahue Date 19 THIS IS CHANGE ORDER NO. 001 Sias b06ao0m udnumoeea x..L arrw„bon �eeeno�vs�vrea�-a�pwae oROepaw�ooteoaooi.lroe ' 86/88/2806 13:03 6389061369 RJ ONEIL PAGE 83 JUM 07 Zone 3:3t3Ptt USFILTER COMTROL SYSTEMS 6512514815 p. t •'' '►;:Ii3 CHANGE ORDER FORM Contmi Systems Change Order No.401 1239 Wflbw Lake Blvd Vadnais Heighb3,MN 55110 Phone:(651)788-2700 Fax (651)766-2701 Tb: R.J.O'Neil, tic. JOB NAME:Yorkville,IL Well 3 and 4 ATTN:Dan O'Neii JOB NUMBER:SO4389 REM NO. DESCRIPTION OF CHANGE AND STATEMENT OF REASON AMOUNT 1 Addition of Ten(10)PdOkc test Indl &kV lights for Mobr Cantral Centar at Well 52.862.00 4. Per conference call this alt Amn with Tom Swift-USFCS,Dan VNell—RJ O'W.Joan Perkins-Whittaker and Mks 8eHro-EEl. Indudes documentation updates. 2 Provide Allen-Bradley 5105 processor(321Q at wa fac+AIy instead of 5103 speaTied. s2,so6.80 ReferenoeJune S•2006,fetter from EEL rncrude9 do=rnernacicn updates 1 v MMOUS CONfR=AMOUNT S NEW COMMACTAMWIff: S Date Holslin Customer Somtum LISFCS • Date Q61071Q6 Date Cc: Kevin Forsman, USFCS Tom Swift;USFCS M e) ` CJ,- Reviewed By: Legal City Council Finance EST. iaas En neer d 1310� 16Y Agenda Item Tracking Number Q y City Administrator ❑ Consultant City Council AgendaRtem Summary Memo Title: Menards Commercial Commons (Lot 7)—Sidewalk Agreement City Council/ COW/Committee Agenda Date: PW Committee 7/3/06 Synopsis: This sidewalk agreement allows for the delay of sidewalk construction along Route 47 until IDOT builds their Route 47 improvement. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Ir o United City of Yorkville Memo 800 Game Farm Road ESr. 1836 Yorkville, Illinois 60560 ^� Telephone: 630-553-8545 Fax: 630-553-3436 SCE �v� Date: June 13, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Lisa Pickering, Deputy City Clerk Subject: Menards Commercial Commons (Lot 7)—Sidewalk Agreement Attached find one copy of the proposed sidewalk installation covenant for the referenced site. This agreement allows the developer to delay the construction of public sidewalk along its Route 47 frontage until one of the following items occurs: • Completion of the Route 47 improvements by. • Prior to the property being sold. • Within 6 months of a written request from the city to construct the sidewalk. I recommend that this agreement be approved and recorded against the property. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration. i STATE OF ILLINOIS ) COUNT OF KENDALL ) SIDEWALKS INSTALLATION COVENANT dba Millco�Yorkville LLC WHEREAS,the undersigned, Robert Miller , (hereinafter referred to as "Owner/Developer"), is the owner of the real property upon which is now situated an improved structure (hereinafter referred to as "Property") described in the Exhibit"A", attached hereto and on incorporated herein by reference; and Lot 7, Yorkville Coirmons, menard's OtWtnarcel, Route 47 WHEREAS, said Property located at in the United City of Yorkville, Kendall County, Illinois is zonedB3—service and usiness District WHEREAS, the United City of Yorkville has heretofore issued a building permit for the construction of the improvements on said Property and, incidental thereto, requiring the installation of sidewalks along the frontage of the Property adjacent to Illinois Route 47; and WHEREAS, at the present time,public sidewalk does not exist on Illinois Route 47 in the general vicinity of the subject property and the undersigned, as the owner, has requested the United City of Yorkville that it be permitted to defer the installation of the sidewalks; and WHEREAS,the Untied City of Yorkville has agreed to allow Owner/Developer to delay and defer the installation of this sidewalk on the Property in further accordance with the provisions of this Covenant. Robert Miller DBA Millco-YorkvilleLLC NOW, THEREFORE,the undersigned do herewith covenant and agree with the United City of Yorkville that, in consideration of the City issuing the Building permit for the commercial building located on the real property described in Exhibit"A", that the undersigned, or their heirs, successors or assigns, shall cause sidewalks to be installed along the frontage of the Property along Illinois Route 47 in accordance with the Ordinances and guidelines of the United City of Yorkville, then in effect, regulating the installation of sidewalks, upon the happening of the first of the following events: (a) when sidewalks are extended along Illinois Route 47 by others to the edge of the subject property or (b)prior to the Property being sold or (c)within six(6) months written request by the United City of Yorkville for the installation of sidewalks. This Covenant shall run with the land and shall be binding upon and shall be obligatory upon the undersigned Owners, and their heirs, successors and assigns. IN WITNESS WHEREOF,the undersigned have executed this Covenant this _ -Ist day of Jana , 2005. OWNE VELO APPROVED and ACCEPTED UNITED CITY OF YORKVILLE By: Owner City Administrator i Exhibit "A" LOT 7 IN MENARD'S COMMERCIAL COMMONS, RECORDED ON MAY, 13, 2002, AS DOCUMENT NUMBER 200200011411, BEING A SUBDIVISION OF PART OF SECTION 21 AND THE WEST 1/2 OF SECTION 22 AND THE NORTH 1/2 OF SECTION 28, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. N & � `A C/r y Reviewed By: O� Legal ❑ City Council EST. ' — 1836 Finance ❑ Engineer City Administrator El enda Item Tracking Number Consultant ❑ ►^� L 4El E City City Council Agenda Item Summary Memo Title: 101 W. Veterans Parkway—Sidewalk Agreement City Council/COW/ Committee Agenda Date: July 3, 2006 Public Works Committee Synopsis: This agreement allows for the delay in construction of public sidewalk at 101 W. Veterans Parkway (old Castle Bank site) Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Cry United City of Yorkville Memo 800 Game Farm Road esr =11836 Yorkville, Illinois 60560 Telephone: 630-553-8545 1' �p Fax: 630-553-3436 '<4-E �VV Date: June 12, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer U CC: John Wyeth, City Attorney Lisa Pickering,Deputy City Clerk Subject: 101 W. Veterans Parkway—Sidewalk Agreement Attached find one copy of the proposed sidewalk installation covenant for the referenced site. This agreement allows the developer to delay the construction of public sidewalk along its Route 34 frontage until one of the following items occurs: • Completion of the Route 47 improvements by. • Prior to the property being sold. • Within 6 months of a written request from the city to construct the sidewalk. I recommend that this agreement be approved and recorded against the property. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration. STATE OF ILLINOIS ) COUNT OF KENDALL ) SIDEWALK INSTALLATION COVENANT WHEREAS, the undersigned, Masoncorp, Inc. , (hereinafter referred to as "Owner/Developer"), is the owner of the real property upon which is now situated an improved structure (hereinafter referred to as "Property") described in the Exhibit "A", attached hereto and on incorporated herein by reference; and WHEREAS, said Property located at 101 W. Veterans Parkway in the United City of Yorkville, Kendall County, Illinois is zoned B-3 ; and WHEREAS, the United City of Yorkville has heretofore issued a building permit for the construction of the improvements on said Property and, incidental thereto, requiring the installation of sidewalks along the frontage of the Property adjacent to US Route 34; and WHEREAS, at the present time,public sidewalk does not exist on US Route 34 in the general vicinity of the subject property and the undersigned, as the owner,has requested the United City of Yorkville that it be permitted to defer the installation of the sidewalks; and WHEREAS, the Untied City of Yorkville has agreed to allow Owner/Developer to delay and defer the installation of this sidewalk on the Property in further accordance with the provisions of this Covenant. NOW, THEREFORE, the undersigned_Masoncorp, Inc. do herewith covenant and agree with the United City of Yorkville that, in consideration of the City issuing the Building permit for the commercial building located on the real property described in Exhibit"A", that the undersigned, or their heirs, successors or assigns, shall cause sidewalks to be installed along the frontage of the Property along US Route 34 in accordance with the Ordinances and guidelines of the United City of Yorkville, then in effect, regulating the installation of sidewalks,upon the happening of the first of the following events: (a) when sidewalks are extended along US Route 34 by others to the edge of the subject property or(b)prior to the Property being sold or(c) within six(6) months written request by the United City of Yorkville for the installation of sidewalks. This Covenant shall run with the land and shall be binding upon and shall be obligatory upon the undersigned Owners, and their heirs, successors and assigns. IN WITNESS WHEREOF, the undersigned have executed this Covenant this day of 12006. OWNERIDEVELOPER: r Owner APPROVED and ACCEPTED UNITED CITY OF YORKVILLE By: City Administrator CASTLE BANK, YORKVILLE, IL Lot 1 of the Resubdivision of Part of Block 1 Countryside Center,unit 1, Yorkville, Kendall County, Illinois e) -� Reviewed By: Legal ❑ City Council 1836 Finance ❑. (,Jt-jv6 Engineer r City Administrator El genda Item Tracking Number Consultant ❑ ►mil �00(n - I�� -�?O El LE I City Council Agenda Item Summary Memo Title: Cozy Corner Subdivision—IDOT Highway Permit Application&Resolution City Council/ COW/ Committee Agenda Date: July 3, 2006 Public Works Committee Synopsis: This routine IDOT highway permit application and resolution are required before IDOT will issue a permit for work within their right-of-way. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize Mayor& City Clerk to sign application. Pass resolution guaranteeing satisfactory completion of the work. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo A 800 Game Farm Road EST 1836 Yorkville Illinois 60560 1 'w Telephone: 630-553-8545 OEM I Y' Fax: 630-553-3436 Date: June 12, 2006 To: John Crois, Interim City Administrator \ From: Joe Wywrot, City Engineer CC: Lisa.Pickering Office Assistant Subject: Cozy Corner Subdivision—MOT Highway Permit Application &Resolution Attached find one copy each of the IDOT highway permit application for the referenced development. The permit is required for construction of new driveway entrances, storm sewer, grading, sidewalk, and landscaping in IDOT's Route 47 and/or Route 126 right- of-ways. Also attached is the standard resolution that the City Council must pass which guarantees satisfactory completion of the work. We will not submit the permit application to IDOT until we receive the corresponding bond from the developer. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration. Illinois Department of Transportation Highway Permit District Serial No. L-9916 City of Yorkville for H &J Development (We) c/o Koziol Engineering 1709 Ogden Avenue (Name of Applicant) (Mailing Address) Lisle IL 60532 Hereinafter termed the Applicant, (City) (State) request permission and authority to do certain work herein described on the right-of-way of the State Highway known IL Route 47/126 Section -------- From Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: Located at the Southeast Quadrant of Routes 47/126. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, two bituminous surfaced commercial entrances and related improvements as shown on the attached plans which become a part hereof. The appiicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. Aggregate material shall be obtained from a state approved stockpile and shall be: SUB-BASE GRANULAR MATERIAL TYPE A (CA-6 GRADATION). (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and its provisions agreed to this Day of 2006 �nfir ess City Clerk Signed Mavnm Applicant 800 Came Farm Road 800 Game 'Fa-rm Road Mailing Address Mailing Address Yorkville Illinois 60560 Yorkville T"I I ipra;c 6n560 City State City State SIGN AND RETURN TO: Region Engineer 700 East Norris Drive, Ottawa, IL 61350 Approved this day of 20 Department of Transportation cc Applicant (2) Field Engineer Final Inspection BY: Deputy Director of Highways,Region Engineer First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to that existing before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the Region Engineer or his duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the Region Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purr--v-- .nf, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over hanging the right-of-way shall be prohibited. Fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without the approval of the Region Engineer or his duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of- way, the Applicant, upon written request by the Region Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. SPECIAL PROVISIONS The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of way). The petitioner, their successors, or assigns, shall maintain that portion of the driveway on state right of way in such a r ari er satisfactory to the department, otherwise the department will maintain the shoulders included in the entrance driveways to the same standard that exists on adjacent shoulders, and if necessary, such areas will be restored to the original cross section and earth shoulders. All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the Regional Engineer at least 72 hours, and preferably longer, before the start of work. Aii a affic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. i iaiiic small be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The department reserves the right to reject or accept any contractor hired by the applicant. No person, firm, corporation or institution, public or private, shall discharge or empty any type of sewage, including the effluent from septic tanks or other sewage treatment devices, or any other domestic, commercial or industrial waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner into open ditches along any public street or highway, or into any drain or drainage structure installed solely for street or highway drainage purposes. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the state right of way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. Ail material or equipment stored along the highway shall be placed as remote as practical from the edge of pavement in a manner to minimize its being a hazard to errant vehicles or an obstacle to highway maintenance. If material is to be stored on the highway right of way for more than two weeks prior to installation, written approval must be obtained from the department. RESOLUTION WHEREAS, the United City of Yorkville is located in the county of Kendall, state of Illinois, wishes to construct two commercial entrances and related improvements along Illinois 47/126 which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said department is required before said work can be legally undertaken by said United Ci;; of Yorkville; now THEREFORE, be it resolved by the United City of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the United City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the commercial entrances by the developer and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the developer to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work', is not, (delete one) to be performed by the employees of the United City of Yorkville. R-)URTH: That the proper officers of the United City of Yorkville are hereby instructed and authorized to sign said permit in behalf of the United City of Yorkville. I, , hereby certify the above to be a City Clerk tr!!n nnny of the resolution passed by the City Council of the United City of Yorkville, county of Kendall, State of Illinois. Dated this day of A.D. 2006 (Signature) (CORPORATE SEAL) RESOLUTION NF, Reviewed By: J2 T Legal ❑ City Council i8ss Finance ❑ Esr. :'. Engineer �� I�S1�6 rt y City Administrator ❑ Agenda Item Tracking Number U, t; = O Consultant ❑ � City Council Agenda Item Summary Memo Title: Shops at Veterans Parkway—IDOT Highway Permit Application &Resolution City Council/COW/ Committee Agenda Date: July 3, 2006 Public Works Committee Synopsis: This routine IDOT highway permit application and resolution are required before IDOT will issue a permit for work within their right-of-way. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Pass resolution guaranteeing satisfactory completion of the work. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST 1 x,,1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 ,. Fax: 630-553-3436 <LE Date: June 15, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Lisa Pickering,Deputy City Clerk Subject: Shops at Veterans Parkway—IDOT Highway Permit Application&Resolution Attached find one copy each of the IDOT highway permit application for the referenced development. The permit is required for construction of new driveway entrances, grading, sidewalk, and landscaping in IDOT's Route 34 right-of-way. Also attached is the standard resolution that the City Council must pass which guarantees satisfactory completion of the work. We will not submit the permit application to IDOT until we receive the corresponding bond from the developer. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration. RESOLUTION WHEREAS, the city of Yorkville is located in the county of Kendall, state of Illinois, wishes to construct a commercial entrance adjacent to U.S. 34 which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said department is required before said work can be legally undertaken by said city of Yorkville; now THEREFORE, be it resolved by the city of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the city of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the proposed commercial entrance by the developer and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Fu,' cr, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the developer to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work&, is not, (delete one) to be performed by the employees of the city of Yorkville. FOURTH: That the proper officers of the city of Yorkville are hereby instructed and authorized to sign said permit in behalf of the city of Yorkville. I, , hereby certify the above to be a City Clerk true copy of the resolution passed by the city of Yorkville, county of Kendall, State of Illinois. Dated this day of A.D. 2006 (Signature) (CORPORATE SEAL) RESOLUTION Illinois Department of Transportation Highway Permit District Serial No. L-10117 City of Yorkville for Greco Reggi Yorkville Rt. 34 LLC (We) c/o JAS Associates 1355 Remington Road, Suite U (Name of Applicant) (Mailing Address) Schaumburg IL 60173 Hereinafter termed the Applicant, (City) (State) request permission and authority to do certain work herein described on the right-of-way of the State Highway known U.S. Route 34 Section -------- From Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: Located at 465 East Veterans Parkway. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, a twenty-four (24) foot in width bituminous surfaced right-in, right-out commercial entrance ;? related improvements as shown on the attached plans which become a part hereof. The applicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. Aggregate material shall be obtained from a state approved stockpile and shall be: SUB-BASE GRANULAR MATERIAL TYPE A (CA-6 GRADATION). (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and 'ts provisions agreed to this Day 20 Witness L Signed Applicant `ow w p EJa� LJ «So Beyer (ZO Mailing Address Mailing Address 16�t,t4- 61 0 E J u3t t►, G o v d7 lgh t L. Gal o� City State City State SIGN AND RETURN TO: Region Engineer 700 East Norris Drive, Ottawa, IL 61350 Approved this day of 20 Department of Transportation cc Applicant(2) Field Engineer Final Inspection BY: Deputy Director of Highways,Region Engineer First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to that existing before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the Region Engineer or his duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the Region Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be ` - furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during dayllght hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over hanging the right-of-way shall be prohibited. Fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without the approval of the Region Engineer or his duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of- way, the Applicant, upon written request by the Region Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make-such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the. construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. rZ SPECIAL PROVISIONS The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of way). All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the Regional Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If Chic r-rmit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The department reserves the right to reject or accept any contractor hired by the applicant. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the state right of way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. K E) `Arsp�—Z ry Reviewed By: J� C� Legal ❑ City Council Esr. 1 �� .. 18 Finance El Engineer ❑ y City Administrator ❑ Agenda Item Tracking N ber Consultant ❑ w L LE City Council Agenda Item Summary Memo Title: Aerial lift truck purchase City Council/COW/Committee Agenda Date: PW 7-3-06 Synopsis: Results of bid opening for new aerial lift truck Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval of purchase Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: CO.c United City of Yorkville Memo Public Works Department Esr _ 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4370 �LE Fax: 630-553-4377 Date: June 26, 2006 To: Joe Besco, Chairman From: Eric Dhuse, Director of Public Works CC: Subject: Aerial Lift Truck Joe, We opened bids for a new aerial lift truck on June 23, 2006. We received two bids which are as follows: Bid one—New 2006 Ford F450 with Altec AT37-G articulating aerial unit $75,678.00 Bid two—Demonstrator unit 2006 Ford F450 with Altec AT37-G articulating aerial unit $69,270.00 I recommend that we purchase the demonstrator unit. It currently has approximately 8,000 miles, can be delivered within 10-14 days and still carries the full factory warranty. The new unit is $6400+more expensive and will take approximately 240 days to build. This is a budgeted item under public works capital portion of the budget. I would like to place this on the July 3, 2006 public works committee agenda for discussion. If you have any questions or comments, please let me know. ME) ♦,��D C/Ty Reviewed By: J2 �� Legal ❑ City Council Finance ❑ Esr. 1 Engineer ❑ City Administrator ❑ Agenda Item Tracking Number Consultant ❑ aD LE City Council Agenda Item Summary Memo Title: FYI new MWI water department hire City Council/COW/Committee Agenda Date: PW 7-3-06 Synopsis: Scheduled hiring of MW I Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: CO.o United City of Yorkville Memo Public Works Department ENE 800 Game Farm Road wt Yorkville, Illinois 60560 �o Telephone: 630-553-4370 �LE Fax: 630-553-4377 Date: June 28, 2006 To: Joe Besco, Chairman From: Eric Dhuse, Director of Public Works CC: Subject: New Hire Joe, We have begun the process of hiring a maintenance worker I for the water department. This is a scheduled hire approved through the budget for a July 1, 2006 start date. I would ask that this be placed on the Public Works agenda for July 3, 2006 as an FYI item. Please let me know if you have any questions or concerns. N6 4 /10 ♦,��D C/ry Reviewed By: J� p� Legal ❑ City Council EST 1836 Finance ❑ Engineer ( �^' �`'�°6 '�— A enda Item Tracking Number } y City Administrator ❑ J Consultant ❑ �N � � �a� ALE City Council Agenda Item Summary Memo Title: Road Fee Resolution City Council/ COW/Committee Agenda Date: 7/3/06 Public Works Committee Synopsis: Recommendation to adopt a resolution establishing the road fee. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Adopt a resolution formally establishing the road fee. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road Esr 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 SCE Date: June 13, 2006 To: John Crois, Interim City Administrator'' ` From: Joe Wywrot, City Engineer 1 CC: John Wyeth, City Attorney .Lisa Pickering,Deputy City Clerk Subject: Road Fee Resolution The City established a fee of$2000 per residential unit in 2003 during the negotiation of the Grande Reserve annexation agreement. In that agreement, the city also promised to endeavor in good faith to apply that fee to other residential developments so that the Grande Reserve developer would not be placed at a competitive disadvantage. We have applied the road fee inconsistently in other developments, and in negotiations with other developers we are beginning to lose sight of the original intent of the fee. The original intent, and the way it works for Grande Reserve, is that the developer is obligated to upgrade existing roadways that run through or adjacent to their developments to "city standards" at their own expense. The city standard would be determined by taking traffic counts to see what current classification the roadway meets, and then reconstruct that roadway to that standard. The $2000 per residential unit fee would be used by the City to upgrade that roadway to a higher standard, or could be applied to any other roadway anywhere in town at the City's discretion. In some developments, however, developers have been asking for credit against the fee for the cost of doing the basic reconstruction to meet city standards. I recommend that a resolution be adopted to formally establish the road fee, its intent, and how the funds would be used. Due to the recent increases in the cost of asphalt, I also recommend that we create a method for periodic increases in the fee amount. Lastly, we should consider whether we want to apply the fee to non-residential developments, and how that would be done. Please place this item on the Public Works Committee agenda of July 3, 2006 for consideration. ()E)41 ,��D CITy Reviewed By: � City Council J2 �� Legal ❑ Finance ❑ e Esr. Z 18 Engineer lai Agenda Item Tracking Number y City Administrator El �O Consultant ❑ LE City Council Agenda Item Summary Memo Title: Fox Hill Unit 7—Request for Acceptance City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: The developer has requested final acceptance of the public improvements. Staff recommendation is to not accept at this time. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Vote to not accept the public improvements. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST , 1636 Yorkville, Illinois 60560 -� Telephone: 630-553-8545 i y Fax: 630-553-3436 SCE Date: May 30, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Lisa Pickering, Deputy City Clerk Subject: Fox Hill Unit 7—Request for Acceptance Attached find a letter dated May 12, 2006 from Marvin DeLahr requesting acceptance of the land improvements for Fox Hill Unit 7. Marvin has stated that all of the improvements are completed except the final lift of asphalt on the roadway and the public sidewalk. Per a commitment made by the city years ago,Marvin states that there would be no one-year warranty for these items. I have reviewed the request and recommend that the City Council not accept the improvements at this time. Only two out of the twelve proposed multi-family buildings have been constructed to date, therefore no punchlist has been prepared. We do not generate a punchlist until at least 50% of the lots are built out. This is done to minimize the damage to utilities,roadways, sidewalks, etc.prior to acceptance. With potentially no warranty period, this becomes even more important. Please place this item on the Public Works Committee agenda of June 5,2006 for consideration. DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone:708-479-1306 Fax:708-479-6537 Cell:815-791-6167 19250 EVERETT LANE,SUITE 101 MOKENA,IL 60448 Email•mdelahr@sbcglobal.net May 12,2006 United City of Yorkville 800 Game Farm Road Yorkville,II, 60560 Attn.Mr.Joe Wywrot Re: Fox Hill—Unit 7 letter of credit Dear Joe, On behalf of DCI Charrington,Inc,I am requesting a reduction in the current letter of credit (LOC)on deposit with the United City of Yorkville for Fox Hill,Unit 7.There are currently two letters of credit.The first LOC(#15716)is in the amount of$30,729.56.The second LOC (#15804)is in the amount of$203,572.94.These two total$234,302.50. There are two items that need to be completed.The first item is the asphalt surface course, which is$14,889.75 on the engineer's estimate of cost(supplied by Smith Engineering Consultants).The second item is 5,842 sq.ft. of sidewalk,which is$17,233.90 based on the engineer's estimate of cost of$2.95 per sq.ft. The remaining work totals$32,123.65.We are requesting the LOC#15716 be,reduced to zero and LOC#15804 be reduced to$35,336.02 ($32,123.65 x 110%). We are also requesting the City accept the completed improvements(not including the two items listed above).Enclosed is a letter from you to Paul Dresden dated April 9, 1999 stating Fox Hill Subdivision is grandfathered in under your old subdivision ordinance and there is no 1-year guarantee period. Since this is the case there is no need for DCI Charrington,Inc.to deliver a 15%maintenance bond to the City as a condition to acceptance of the improvements. If you have any questions do not hesitate to call. Sincerely, Marvin DeLahr Cc: Paul Dresden Robert Gamrath III John Croix John Wyeth ,9/23/2005 10:52 7084796537 DEUELOPMENTCONSTRUCN PAGE 02 'W. 9.1999 12;25pM C17Y Or YOWV1LLte2 NO-960 1-.d/4 CITY of YORMLL E C*Woy&ear of K*W*$perry 111 W.Pro%,Ow1w% 0 Y9r1NMs,IL 046 WOi5i,4if0 April 9, 1999 W. Paul Dres4an Yo*ville D"opumt, lac. 9441 Carsair Prmk1m,llliaois 60423 Re: Fox N11 Subdivision-Accepthaco of improvements Dear Paul: Much of the Fox Kill Subdivision is graodhtharod under our old subdivision ordinance.Two pmvislow in particular that etv grsndfarhered are ihv construction, guarmnTsN hAd tam*of acceptance of public ilapMvemen.ts.Construction gvaranteas mast be for 110%of the apptnved enginte s tatimate of oost for pablic improvements,which would l:lolude items slated to wsterrnaina,u itaty ecwan,storm eewwv, roadways,eidcwalla,lighting, It Mws"t acto►tioz. dirtwork is the city tip,4t-of-woy WW parks,ow, Upon suocecsaful cempMoa of the ptmchlist,the oonstructioc guamwee is reducod to um. There is no 1-yow guarantrm period. It you have questions about any of these items,please pall me a: 333-4372. Very say your, to h w City a3ngiasw Cc: liar Niswrirrssy City Adminisara" Dan Kranw.City Aftmy