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Public Works Packet 2006 06-05-06 y C/T ,ice k c� United City of Yorkville 800 Game Farm Road EST. 1 ` 1896 Yorkville, Illinois 60560 Telephone: 630-553-4350 �9 �o Fax: 630-553-7575 ALE PUBLIC WORKS COMMITTEE MEETING AGENDA Monday,June 5,2006 7:00 PM City Hall Conference Room Public Works items are scheduled for the 2nd Committee of the Whole meeting each month Approval/Correction of Minutes: March 6, 2006,April 3, 2006 and May 1, 2006 Presentations: None New Business: 1. PW 2006-91 Park Maintenance Building Update 2. PW 2006-92 South Waterworks Improvements—Supplemental Engineering Agreement 3. PW 2006-93 Southwest Transportation Improvements—Engineering Agreement 4. PW 2006-94 Scada Improvements—Bid Results 5. PW 2006-95 Engineering Agreement—Aux Sable Creek Interceptor, Force Main, &Pump Station 6. PW 2006-96 Water Department Report for February 2006 7. PW 2006-97 Water Department Report for March 2006 8. PW 2006-98 Water Department Report for April 2006 9. PW 2006-99 Well No. 7 Treatment Facility—Change Order No. 6 10. PW 2006-100 Well Nos. 3 &4 Treatment Facility—Change Order No. 1 11. PW 2006-101 Rob Roy Creek Interceptor(Contract#6)—Change Order No. 1 12. PW 2006-102 Rob Roy Creek Interceptor(North Branch Contract#1)—Bid Results 13. PW 2006-103 Backhoe Bid Results 14. PW 2006-104 Raymond Storm Sewer Outfall—IDOT Highway Permit 15. PW 2006-105 Fox Hill Unit 7—Request for Acceptance 16. PW 2006-106 Prestwick of Yorkville(Phase 1)—Letter of Understanding 17. PW 2006-107 Prestwick of Yorkville(Phase 1)—Construction Guarantee 18. PW 2006-108 Route 34/ Sycamore Road Intersection—Traffic Signal Warrants Page 2 Public Works Committee June 5, 2006 New Business (con't): 19. PW 2006-109 Grande Reserve—Neighborhood 17 Watermain Easement 20. PW 2006-110 Blackberry Creek Dam—Feasibility Study 21. PW 2006-111 New Water Meter System 22. PW 2006-112 MFT Crack Filling Project—Bid Results 23. PW 2006-113 Sunfield Restaurant—IDOT Highway Permit Old Business: 1. PW 2006-81 Heartland Circle Sediment Control 2. Liaison Responsibilities Additional Business: Page 1 of 2 UNITED CITY OF YORKVILLE DRAFT PUBLIC WORKS COMMITTEE MEETING MONDAY, March 6,2006 7:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Alderman Paul James Alderman Dean Wolfer Public Works Director Eric Dhuse City Engineer Joe Wywrot Scott Sleezer The meeting was called to order at 7:00 pm. by Chairman Joe Besco. New Business 1. PW 2006-42 Water Department Report for January 2006—This will move on to the 3-21 COW on Consent Agenda. 2. PW 2006-43 Bruell Street Pump Station—Change Order#3—The final cost of the project is $327 below the contract award amount. This will move on to the 3-21 COW on Consent Agenda. 3. PW 2006-44 Contract A.2a (Cannonball Booster Station) & Contract C.5 (South PRV Station)—Change Order#3—This final balancing change order is a$13,800 decrease. This will move on to COW on Consent Agenda. 4. PW 2006-45 Countryside Parkway(East Kendall to Center Parkway)—MFT Resolution—This will go on to the 3-21 COW on Consent Agenda. 5. PW 2006-46 Grande Reserve—Kennedy Road Reconstruction at Freedom Place —The bids will be opened in April, and the results will go straight to COW on April 18th. This is to be funded by the developer. Hopefully the road can be completed before school starts in August. There are some utility relocations to be done by ComEd,NiCor, and Comcast.. This will go on to COW as a FYI. 6. PW 2006-47 IDOT Joint Agreement—Route 126 Relocation at Route 71 —The relocation will make the intersection a 90 degree angle. IDOT will not pay for the pre- emption equipment, enlarging the street name signs,the street lights, and the casing pipes, and a MFT resolution will need to be passed for these. There are also 4 ordinances to pass. Ones that prohibit parking and encroachments, and ones that add the old 126 to the public streets, and renaming it. This will go on to COW for discussion. 7. PW 2006-48 Grande Reserve (Route 34 Improvements)—Bond Reduction#1 —A reduction of$426,287.33 would leave $67,308.53 which is 15% of the engineer's estimate. This will move on to COW on Consent Agenda. 8. PW 2006-49 Southwest Interceptor(Contract 1)—Change Order#1 —This change order in the amount of$11,940 is for relocating the storm sewer to allow construction of the sanitary sewer. The work is already complete. This will move on to COW on Consent Agenda. Page 2 of 2 9. PW 2006-50 Water Meter Price Increase—There were some figures in the packet for two different types of meters. One type was walk by meters, and the other is fixed base radio reads that can be driven by to read. The drive by kind is the preferred type. They will be installed mostly in new construction when the building permit is pulled. A question was asked if meters could be replaced when a house is sold or upgraded. It was unclear how this could be managed. This will come back sometime in the future. The price increase will go on to COW. 10. PW 2006-51 New Hire—Operator Level Employee for Street Department— This hire was slated for February 1St. This is informational only. No further action is necessary. 11. PW 2006-52 Heartland Circle—Acceptance of Storm Sewer and Sanitary Sewer—The punch list is done. There is a letter of credit reduction. In the future, Joe Wywrot does not recommend acceptance until the development is at 70%build out. This development must be accepted early because of the Annexation Agreement. The developer will remain responsible for repair and adjustment to certain infrastructure improvements. This will go on to COW. An estimate will be obtained for a box that will keep the dirt out of the sewers. 12. PW 2006-53 Kylyn's Ridge Unit 1 —Earthwork Letter of Credit Reduction#2 —This will bring the bond down to 15% of the engineer's estimate. This will go on to COW on Consent Agenda. 13. PW 2006-54 Kylyn's Ridge Unit 2—Earthwork Letter of Credit Reduction#2 - This will bring the bond down to 15%of the engineer's estimate. This will go on to COW on Consent Agenda. 14. PW 2006-55 Raymond Regional Storm Sewer—Suen Easement—The easement is at no cost to the city, and the Suen's will not be responsible to pay for construction of the storm sewer. This will move on to COW on Consent Agenda. 15. PW 2006-56 Fox Hill Subdivision—Amendment to Recapture Agreement— This is an amendment to the original recapture agreement. The additions are that the water and sanitary infrastructure will be oversized West of Rob Roy Creek. This will go on to COW for discussion. Old Business 1. PW 2006-40 Public Works/Parks Department Maintenance Facility—There is a 7 acre site on the Menards property that could be used for this building. There is a proposal for a conceptual design to be done. The cost of the concept will be credited to the design construction fee if the city acted within 30 days of design completion. The Park Board inquired if there could be an extension to two months. The Parks department will help to pay. Land Cash and Capital Fees could be used for the building. Tracy Pleckham and Bart Olson will help work on funding. This will move on to COW. Additional Business The Fox Hill SSA Bid is in the Paper. The meeting was adjourned at 8:00 P.M. Minutes submitted by Laura Leppert Page 1 of 3 UNITED CITY OF YORKVILLE DRAFT PUBLIC WORKS COMMITTEE MEETING MONDAY,APRIL 3,2006 7:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Alderman Marry Munns Alderman Dean Wolfer Public Works Director Eric Dhuse City Engineer Joe Wywrot Jeff Freeman, EEI The meeting was called to order at 7:00 pm. by Chairman Joe Besco. Approval/Correction of Minutes: February 6, 2006—The minutes were approved. New Business 17. PW 2006-73 EEI Proposed Hourly Rate Changes—There is a clause in the contracts for yearly rate changes. Marty Munns asked why this was a$6 raise across the board instead of a percent raise. It is a weighted average. The raise ranges from 4.8%for the higher per hour rates,to 6.5% for the lower per hour rates. The fixed fees will not change. This will go on to COW on 4-18 for discussion. 18. PW 2006-74 South Waterworks Improvements—EEI Proposal—This proposal is in the amount of$1,781,000. There are several proposed developments in the planning area. The city will need to provide additional water storage, 3 new wells, and a water treatment plant prior to the homes being built. The shallow wells treat Iron and Manganese as well as soften the water, and the deep well treats for Radium. The deep wells will also go through a treatment that will soften the water so the water quality can be matched. The Z88 system takes out Radium only and the ION Exchange takes out Radium and softens the water. Money from the developers is needed to fund the design. This will go on to COW on 4-18 for discussion. 1. PW 2006-57 Raintree Village Unit 1 Earthwork Bond Reduction#2—This will go on to COW on 4-18 Consent Agenda. 2. PW 2006-58 Raintree Village Unit 1 —Site work Bond Reduction#2—This will go on to COW on 4-18 Consent Agenda. 3. PW 2006-59 Raintree Village Unit 2—Bond Reduction#1—This will go on to COW on 4-18 Consent Agenda. 4. PW 2006-60 Raintree Village Unit 3—Bond Reduction#1 —This will go on to COW on 4-18 Consent Agenda_ 5. PW 2006-61 Raintree Village Unit 4—Letter of Credit Reduction#1 —This will go on to COW on 4-18 Consent Agenda. 6. PW 2006-62 Raintree Village Unit 5—Earthwork Letter of Credit Reduction#2— This will go on to COW on 4-18 Consent Agenda. Page 2 of 3 7. PW 2006-63 Raintree Village Unit 5—Site work Letter of Credit Reduction#1 — This will go on to COW on 4-18 Consent Agenda. 8. PW 2006-64 Raintree Village Route 126 Temporary Entrance—Bond Reduction #1 —This will go on to COW on 4-18 Consent Agenda. 9. PW 2006-65 Fox Hill Unit 6 (Lots 3 & 4)—Plat of Easement—This is for public sanitary on private property. This will go on to COW on Consent Agenda. 10. PW 2006-66 Yorkville Business Center(Lot 18)—Plat of Easement—This is for a new onsite sanitary sewer. This will move on to COW on Consent Agenda. 11. PW 2006-67 Gruber-Kostal Dental Building—Plat of Easement—This is for various easements. This will move on to COW on Consent Agenda. 12. PW 2006-68 Kennedy Road PRV Station—Plat of Easement—This easement is to locate the PRV station at the intersection of Kennedy Rd. and McHugh Rd. It will be funded by BKFD. This will move on to COW on Consent Agenda. 13. PW 2006-69 Raymond Storm Sewer Outfall—Plat of Easement—This is for a section of the storm sewer adjacent to Caledonia subdivision and West of Lot 24 in the Yorkville Business Center. Caledonia's Final Plat should not be recorded until this is in place. This will move on to COW on Consent Agenda. 14. PW 2006-70 FPA Expansion Agreement—Hattner Property—The Hattner property is directly South of Heartland Crossing between Heartland Crossing and the Aux Sable Creek. Deutchler will do the work, and the homeowner will pay for it. This will move on to COW on Consent Agenda. 15. PW 2006-712005 In-Town Drainage Program—Request for Additional Compensation—This additional $8,410 is because of time delays. Joe Besco wanted to know what caused the delays. He would like Smith Engineering to show the cause for delay. This will go on to COW with the supplemental data from Smith Engineering. 16. PW 2006-72 2006 Crack Filling Project—MFT Appropriation Resolution— The Crack filling can not go to bid until the budget is passed. This resolution must be passed for the project to be able to be approved by IDOT. 19. PW 2006-75 FY 06/07 General Maintenance MFT Resolution—This is for salt, signs, cold patch and hot patch. The county will no longer be providing salt for cities. Now the salt will come from the state. A storage facility is needed to store the salt. This will go on to COW on Consent Agenda. 20. PW 2006-76 Proposal for Alarm Installation and Monitoring—Wire Wizard is who the City is currently using to monitor the other sites. Wire Wizard has the best price. This will go on to COW for discussion. 21. PW 2006-77 Fox Hill SSA Maintenance Bid Results—There were more bidders than last year. 2 bids were disqualified. English& Sons won the bid. That is who won the bid last year also. This will go on to COW. John Wyeth will be asked if bid awards can go on Consent Agenda. Page 3 of 3 22. PS 2005-13 Countryside Parkway—Address Changes—There are a few private homes that this will affect as well as some businesses with Center Parkway addresses. They are East of Center Parkway and West of Rt 47. They will be re- numbered with the 0-100 block numbers. This will move on to COW for discussion. 23. PS 2006-10 Swanson Lane Estates—Address Changes—This affects 2 existing single family homes. One of the homes is not in the City limits. The county must change the address of this resident. This will be removed from the agenda at this time. 24. Liaison Responsibilities—Public Works is responsible for a liaison to the Parks department, YBSD, and Bristol Plan Commission. Joe Besco would like to go to YBSD meetings. This will come back to Public Works in May. 25. PW 2006-78 Plat of Dedication—Kennedy and Mill Roads—These roads are near the Grande Reserve development. The developer has submitted a title insurance commitment which is being worked through. This will go on to COW for discussion. Additional Business Eric Dhuse said hydrant flushing is going on this week. Marty Munns would like a traffic study at Sycamore to see if signalization is warranted. There is no funding for the signal at this time. It will cost $100,000. Marty asked if IDOT could be asked to lower the speed on Rt. 34. A warrant analysis can proceed. Joe Besco is working with the residents to remove the steel plates in driveways. Letters are being sent out. The meeting was adjourned at 8:15 P.M. Minutes submitted by Laura Leppert Page 1 of 2 UNITED CITY OF YORKVILLE DRAFT PUBLIC WORKS COMMITTEE MEETING MONDAY,MAY 1,2006 7:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman(arrived at 7:15 pm) Alderman Marry Munns Public Works Director Eric Dhuse City Engineer Joe Wywrot Travis Miller(left at 7:10 pm) John Crois (arrived at 7:13 pm) Art Prochaska(arrived at 7:18 pm) The meeting was called to order at 7:00 pm. by Marty Munns. New Business 2. PW 2006-80 Heartland Circle Bond Reduction 96—The reduction is for $211,346.22 which leaves $1,137,957.65 remaining. This will go on to COW on 5- 16-06. 1. PS 2006-19 Driveway Regulation Modifications to Zoning Ordinance—With the overnight parking ban the Police Department has been getting requests for wider driveways and aprons. This will move on to COW on 5-16-06. 3. PW 2006-81 Heartland Circle Sediment Control—This will come back to Public Works in June. 4. PW 2006-82 Raintree Village Unit 6—Construction Guarantee—This is essentially a Letter of Credit Reduction before the Bond is issued because the developer has already done some of the work. This will move on to COW. 5. PW 2006-83 Rob Roy Creek Interceptor (North Branch)—Construction Inspection—This went out to bid. The City will front fund this with a bond. This will move on to COW. 6. PW 2006-84 Galena Road Watermain—Plat of Easement—This is the last easement needed for the Galena Road Watermain. This will go on to COW. 7. PW 2006-85 Public Works Project Update—This is informational. This will go on to COW. 8. PW 2006-86 New Backhoe Purchase—This is budgeted. There is money for this purchase. This will move on to COW. 9. PW 2006-87 2005 In-Town Drainage Program—Change Order#12—This is a Change order for last year's in town storm sewer project. The storm sewer outfall to the Fox River was reconstructed. It had to be rebuilt because the plans were inaccurate. Smith Engineering redesigned it. There will be a meeting with Smith Engineering to see if they will pay any of this cost. This will move on to COW. Page 2 of 2 10. PW 2006-88 River's Edge Subdivision—Watermain Recapture—A revised document was passed out. This is for Fox Lawn subdivision and Williamsport. This takes into account that River's Edge would have to pay for their frontage. There was a question about the cost of abandoning the well in Fox Hill, and hooking them up to the city. The cost would be covered with connection fees for water. This will move on to COW. 11. PW 2006-89 Recommended Nominees for Historical Street Names—This will move on to COW. Old Business 1. Liaison Responsibilities—The whole committee needs to be here for this discussion. YBSD and the Park Board are the meetings the Public Works department is responsible for having a liaison for. This will go on the June Public Works meeting. Additional Business Art Prochaska said the School District has put a representative on the Park Board. Marty Munns asked if the traffic study is done and it warrants a signal,what happens if there is not any money for it. The meeting was adjourned at 7:35 P.M. Minutes submitted by Laura Leppert Cl Reviewed By: J� O� Legal ❑ City Council Finance ❑ EST. '1$36 Engineer ❑ _ -t �. City Administrator ❑ A enda Item Tracking Number o �n �/ o�c � Consultant`�4 El ` CE. 1V�` �r_h City Council Agenda Item Summary Memo Title: City Council/COW/Committee Agenda Date: Puw o-a-k-C. C'. Synopsis: P ��e c� Pj�� d l ,� ��v el e s y n! Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Name Department Agenda Item Notes: Sente Rube( Borman Lee Architects Ltd. United C' of Yorkville Updated March 29,2005 Parks and Recreation Department Updated April 15,2005 Park Maintenance Facility Updated April 19,2005 SRBL Project No.04134 For Park Board 04-21-05 Cost of Construction Inflation Adjustment update 05-15-06 DRAFT Program Statement Budget Cost per square foot ranges Proposed Low Range High range Room/Area/Space SF Cost/SF total Cost Cost/SF total Cost Notes ADMINISTRATIVE&MAINTENANCE STAFF Office&Work Spaces General Receptionist/Administrative Assistant 165 $140 $23,100 $150 $24,750(1)Current Staff,near public entrance-"L"shaped workstation w/box and file drawers; one task chair,two walfino chairs w small end table Coffee Area 50 $145 $7,250 $155 $7,750 Counter w/cabinets above and below,microwave,small sink,refrigerator below counter Executive Director Office 175 $140 $24,500 $150 $26,250(1)Current Staff,private office w/door;"U"shaped desk w/box and file drawers,OH storage,task chair,two quest chairs.Includes closet st Space deleted. Wafting area added to General Reception in space A-10 above. (-1-} Futum Staff-,ReaF Eme.Dip.Offiee U shaped wep4*sWtieR,task ehair-,GH steFage,twe Superintendent Office 142 $140 $19,880 $150 $21,300(1)Current Staff,private office w/door;"U"shaped desk w/box and file drawers,task chair,two quest chairs Foreman's Office Space 293 $140 $41,020 $150 $43,950(3)Future Staff,one general open office space with 3"L"shaped workstation w/box and file drawers one quest chair for each workstation Foremen'/Planning Foremens'/Plannlng Storage Space 300 140 $42,000 150 $45,000 Storage space for files maps,park design and construction drawings. Division Operators/Leads Report Writing and 552 $140 $77,280 $150 $82,800(3)Current Staff,(2)future Staff-require computer access for each;space for 5"L" Office Space&Manuals Library shaped workstations w/box and file drawers,OH storage,task chair,central filing area for letter and legal size documents. Bookcase formanuals $140 $150 (1).,•,.m Sta.,y#(!) jaRit .(2)"V shaped. Space deleted.Facility Manager Is Foreman of Building Maintenance and is one of the three staff in Foreman's Office.FT Janitor office space to be in space A-21 on next page. Building Maintenance assistant shall share office space with foreman. Conference M Ing Room Combined with Board/Training Room A-8 below Staff Toilet Rooms 85 $190 $16,150 $200 $17,000 Two unisex single user toilet rooms-HC accessible,(1)toilet,(1)sink,(1)mirror,grab bars toilet room accessories Work Room 120 $140 $16,800 $150 $18,000 Copier,fax,mail,etc.-counters w/cabinets below and above;power and data for office equipment. Multi-Purpose Space Public Meeting/Board 1,850 $150 $277,500 $160 $296,000 Proposed Muld-Use space for Board Room,Public Meetings,Staff Training,Lunch and Room Training&Break/Lunch Room as well as Break Room for an audience of 50 in addition to(8)P&R Dept.Staff,(7)P&R Board Conference Room Members;100sf storage room.Pedestal tables w/armless chairs, no permanent board dais, A/V for train/ng,150 sf Kitchen with full fridge,elec.stove,(4)abv Cab'm/cr., idsOwsh,vendina. r a Public Toilet Rooms 355 $190 $67,450 $200 $71,000 Men's and Women's-HC accessible-In each:(2)sinks,(1)long mirror,(1)baby changing facility,toilet partitions and accessories;Men's:(1)urinal stall and(2)toilet stalls;Women's: 3 toilet stalls. &w access from the 8barWrralnina Room Conference Room/Meeting Room/Work Room 305 $140 $42,700 $150 $45,750 Seating for 10-12 people(space for/ndMdual dh4slons to meet w/staffand seasonal staffbased on future staffsize.)Boat or rectangular table seating 12. Wall mounted white and tack boards.Shelong for books and manuals. Storage for Office Supplies Mecbanlcs oRlce moved to Vehlde area Break Room/Training Room Combined with Board/Training Room A-8 above. Page 1 of 4 Locker Room w/Unisex toilet/shower rooms 1,145 $195 $223,275 $205 $234,725(49)total lockers- oc ers for current FT Starr,(11)IXZX6 ers for Current seasonal staff,(18)2x2x6 lockers for Future FT Staff,(13)1x2x6 lockers for Future seasonal staff.Includes benches,uniform drop/stor.(2)Unisex toilet rooms w/sink and adjacent shower room(possibly fiberglass shower unit with curtain);(3)Unisex toilet rooms w/sink(Room/fixture count based on future staff numbers) Office Supply Closet Combined with Conference Room/Meeting Roam/Work Room above. Libra Room Area Combined with Conference Room/MeeUng ROOM/Work Room above Server Room SecuH Room 100 145 $14,500 155 $ls,500 Space for up to(4)server racks and small rectangular work surface,task chair Building Maintenance/Janitor Closet 110 $150 $16,500 $160 $17,600(1)Future FT Janitor,2'-6"x6'-0"work surface with shelving above,task stool,floor mop sink,mop hooks,storage shelving,storage for garbage can and vacuum 130 $165 $21,450 $175 $22,750 Industrial washer/dryer,laundry tub,boot wash racks,hooks on wall for winter gear. Laund /Mudroom Immediately adjacent to Storage and shop area. —Shep Area $140 $150 Thls room deleted. WorkArea size In Work Area/Shop Area below adjusted for addidonalspace. Open____. _ __ _ able_ --_��-�--- - - epee--– �– –----->--=- Mechanical Room 300 $140 $42,000 $150 $45,000 Mechanical equipment,water heater,water service,sprinkler service;double door entrance for large equipment(outside access if possible for ease of equipment replacement or service) Electrical Room Main Distribution Room to be part of Vehicle Storage Area;see below Generator Room 0 Generator shall e an outside unit;donated y other c dept;used;see a or storage areas for listing Sub Total Staff&Support Areas 6,177 158 $973,355 168 $1,035,1 25 Vehicle Storage&Shop Areas Vehicle Maintenance Bay 400 $175 $70,000 $185 $74,000 For future staff to repair and maintain driving vehicles(up to 1-ton truck w/pow)and other labor equipment-vehicle lift,tool cabinet,work bench,pull down lube/fluid rack, compressed air connection Mechanic's Office 105 $140 $14,700 $150 $15,750(1)Future Staff,must have view to shop floor;"L"shaped desk w/box and file drawers, OH storage,task chair. Bookshelfstorage for manuals,etr. Mechanic's Area/Welding Area 250 160 $40,000 170 $42,500 Currently have portable MIG welder,would like to add TIG welder Parks&Recreations Vehicle Storage&Public 6,000 $95 $570,000 $105 $630,000(6)Current Division,1-ton pick up trucks w/plows;(1)Current Seasonal 1-ton pick up Works Vehicle Storage trucks w/plows. Public Works:(2)Current Five Ton Dump Trucks w/salt spreaders and lows and 1 Current combination backhoe Future Expansion for Vehide Storage Estimated 10,000 square foot area for 22 future pick up truck vehicles with aisles. Work Area/Shop Area 450 $140 $63,000 $150 $67,500 Woodworking area with workbench and storage and elec.for power tools. Open space for ma/ntenance of plaVC tables,etc Public Works Vehicle Store a 95 0 105 0 See above Dedicated Wash Bay 650 $155 $100,750 $165 $107,250 Sized for single-vehicle(5 yd.dump truck max.),heated pressure washer w/2 reels and wands Page 2 of 4 $95 $0 $105 $0 This space deleted. Owner will store this equipment at existing locations Herbicide/Fungicide Storage(gallons only) 75 95 $7,125 105 7 875 Tool Storage 200 $95, $19,000 105 $21,000 Shared tool storage for all P&R divisions(5 total divisions) Storage for all divisions Aquatics Division 1,000 $95 $95,000 $105 $105,000 Beautification Division:Chain saws,garbage bags(by the skid),pole saws,wheel Equipment/Parts Storage,Beautification Division barrows,shovels,rakes,blowers,augers,edgers,billy goat,back pack sprayers,hand Storage,Playground Division Storage,Playground sprayers,100 Gal.water tank on pallet w/pump. Playground Division:Welding materials, Staging Area,Turf Division Storage masonry materials,playground equipment stock. Playground staging:Near Mechanic's Bay-storage of delivered items,assembly of park items w/storage of specialty items, fasteners,etc.;aerosol cabinet. Turf Division:100 sections of garden hose currently(on pallets) w/sprinklers(impact w/spikes-in tote bins),spare blades,pulleys,belts, hydraulics,pumps,hose fittings,tennis and volleyball nets Electrical Distribution Room 250 140 $35,000 150 $37,500 Main Distribution Panel,Distribution panels,transformer. Close to generator Facility Maintenance/Parts Storage 150 $55 $8,250 $65 $9,750 Storage for miscellaneous building maintenance items(light bulbs,light fixtures,filters, spare parts,attic stock of building finishes,etc.) Mezzanine Storage Public Decoration Storage 700 $551 $38,500 65 $45,500 City banners,signs,holiday decorations,etc. Mezzanine Storage Portable Scoreboard storage I Scoreboard and parts storage,stored offsite Air Compressor Room 50 120 $6,000 130 $6,500 Located on Mezzanine Gasoline,gas/oil mix,kerosene,diesel(flammable cabinet for each)Provide cabinet for Gas can storage each shop. e c e w s,of cans,oil recycling center,empty fuel cans,paint cabinet. row e Fluids&Storage cabinet for each shop. Sub Total Maintenance Storage Areas 10,280 $104 $1,067,325 $114 $1,170,125 Walls,corridors,mechanical chases,etc. 3,704 $140 518,490 $150 555,525 Based on 30%of net area of Admin and Staff areas&18%of Vehicle&Storage areas Total Square Footage of Building 20,161 $127 2,559,170 $137 2,760,775 Cost of primary building construction Exterior Storage Areas Cold Storage(on pallets) 600 $55 $65 Future Grass seed(6),Fertilizer(6),Field Chalk(6),Turface(4),Snow melt(4),Straw seed blanket's.-25 roils,Temporary fence;athletic field drag mats,skid of concrete Cold Storage for Off-Season Plow Storage 1,650 $55 $65 Future (36)Boss(or equivalent)plows Bulk Material Bins 2,000 $60 $120,000 $70 $140,000 Shredded Hardwood Mulch Playground Mulch ;Black Dirt 1 u ace (18CY);Infield Clay(18CY);CA-6(18CY);AG Ume(18CY);Potting Soil(25CY);Top Dressing Soil(25 CY);Fertilizer(18 CY);Sand and bin for dumping scrap dirt,spoils, edging,etc.Located off the side(s)of the Salt Storage Building Parks&Recreation Equipment Storage 3,000 $55 $165,000 $65 $195,000 Unheated avid sdvrage area (4)Current 12'to 24'trailers,(5)Current riding mowers (1)Current Will tractors,(2)Current utility golf carts,(3)Current tractor attachments Future Parks&Recreation Equipment 3,600 Estimated area for future trailers,riding mowers,untility tractors,golf carts&various Storage attachments.(6)Future 12'to 24'trailers,(7)Future riding mowers,(2)Future utility tractors 4 Future tractor attachments Public Works Cold Storage 350 $55 $651 Future Trailer-30'long X 9'wide Salt Storage Building 2,500 estimate $170,000 estimate $200,000 Separate Building-current need SM tens of salt storage hftre need 1,000 tons Plants and Tree Storage 300 Future Annuals,Perennials,30 Trees Allow open space on site for future Greenhouse Generator 100 Back up generator;exterior unit;natural gas,6UkW,1201240,3 phase.To power whole building;SF number includes Y-O"clearance on three sides-assumes reuse of existing estimate $10,000 estimate $15,000 unit Sub Total Exterior Storage Areas 14,000 $465,0001 $550,000 Page 3 of 4 Site Employee Parking Administration) (8 stalls-(4)Current staff and(3 Future staff,(1)Hdep. Employee Parking(Aquatics,Athletic Fields, (24)stalls-(6)Current staff and(17)Future staff,(1)Hddp. Beautification,Playgrounds,Turf,Building Maintenance) Employee Parking(Seasonal) (22)stalls-(10)Current seasonal staff and(11)Future seasonal staff stalls,(1)HdCF Publie WeFlEs EgVle�igI (5)stalls (3)GuFFeRt and(2)Future staff Total Amount Parking Stalls(FT and Seasonal (54)stalls plus(3)handicapped stalls Staff and Public Works Staff) Guest Parking No separate guest parking provided. Parklnglssa-ea,5regUlaremPlOYeeparklng. Total Parking 57 $2,000 $114,000 $2,500 $142,500 54 stalls lus 3 handicapped stalls Perimeter Fencing estimate $25,000 estimate $30,000 Fencing based on approximately 1000 lineal feet of PVC coated chainlink fencing Storage Yard paving 10,000 26 $260,000 29 $290,000 Pavement estimate based on square yards of surface Sub Total Site Work 399,000 462,500 Cost of Construction,Building and Site 170 $3,423,170 187 $3,773,275 Contingency Allowance Design and Construction $410,780 $452,793 Contingency based on 12%of Cost of Construction for Building and Site Total Cost of Construction including contingency 190 $3,833,950 210 $4,226,068 Allowances for Items to be Purchased by the City Furniture&Office Equipment(Ind.First Aid and Eye Wash Stations) $35,000 $45,000 Furnishings Design Fee $5,000 $7,500 Kitchen Appliances $9,500 $12,500 Laundry Equipment Washer&Dryer-Heavy Duty Residential Type $3,500 $5,500 Interior Signage $2,500 $3,500 Exterior Signage $5,500 $7,500 Maintenance/Janitorial Equipment $6,500 $8,500 Tele honeMdeo/PA System and Equipment $25,000 $30,000 Security System $15,000 $17,000 Staff and Equipment Movin Costs $7,500 $10,000 Above grade fuel island $25,000 $30,000 Based on two 500 gallon tanks,one for diesel,one for gasoline Sub Total Allowances for Items to be Purchased by the City $140,000 $177,000 Allowances for Items Not Included in the Construction Budget Architectural and Engineering Fees 8.00% $273,854 8.00% $301,862 Based on Cost of Construction with NO contingency Soil Investigations i $17,000 $22,000 Surveys $0 $0 Assumed to be existing and available Material Testing During Construction $10,000 $15,000 Blueprinting $10,000 $15,000 Utility Company Charges Electric,Gas,Tele hone $25,0001 $35,000 Utility costs during construction $20,000 $30,000 IDOT/Kendall County Roadwork and Infrastructures Improvements Unknown Permit Fees $0 $0 Assumed waived Sub Total $355,854 $418,862 TOTAL PROJECT BUDGET 4,329,804, 4,821,9301 Adjustment for Inflation for 2007 bid 9% 4,719,486 5,255,904 FINAL ADJUSTMENTS TO TOTAL COST WILL BE MADE BASED ON FINAL DESIGN Notes This budget Is preliminary in nature,and assumes the use of a Pre-Qualified General Contractor. Project Budgets do not Include land costs,legal fees or financing costs. Budget Is based on understanding that stormwater detention is already provided and available off site Construction costs are based on Spring 2007 bid date. Page 4 of 4 ►ESreu.E hLL71-WON/elm¢AWH/ FLUX 7R/INNG acq.+/5cM(+v AZm TMETS SPALE 565 SF 1080 SF GOATS rG►vNcw 8 8 8 8 8 e 8 am 9: 8888 8088 FMS 8888 8888 aa.oNG w Sri PM4 W 5 \ m MY / I \ A / / \ / \ I FSOE boac9aws "l,\\j I TAIL STOR I SWAM I LI awATMS msr. I I Loa=PZ44 145 SF r — — LOPEIt I h „0 SF. %010-E I L-- - I I I o I swm I I II J wom 50 SF MM A111E vaial sr. MOVAa I SAT I � 7W SF. PW.CrX arXE ms SF I I n I a r erc wcu I I I I I No SF. 250 SF .� PROPOSED FLOOR PLAN - SCale: 1/16" = 1,-0" Sente • RubeI Bosman - Lee - Architects N UNITED CITY OF YORKVILLE - PARKS AND RECREATION DEPARTMENT- PARK ADMINISTRATION AND OPERATIONS FACILITY- 5/25/06 w w w . s r b I a r c h i t e c t s . c o m Site Surroundings WNW - - House on Hayden Fire Station #2 milli� 7900i i iris i 13 Si r-1 , loll iMl i House on Hayden House off Hayden . v r t tom. f Y! a. tA; f 1 M- JO'SETBACK PARKING \ - T STORA FUEL STATION \ 1183 TONS OF �O (28) 500 Sr\ LT STORAGE \ CAP. x \\\ `X-X X X X PATH \\ I I I TNT � FUTURE \\ \ / A 8/0130 A VE -� f \/V// GREENHOUSE 30'X50' \ I FUTURE OPERA 77ONS AREA ) TONS 12.800 SF ) / T 10,000 SF FUTURE PLANTS PUNTS k \ / TREES STORAGE \ NURSERY AREA L T T T TNT PUBLIC \ PAYED YARD \ FUTURE WO PUBC GE STORAGE \ �0 _ 350 SF \ FUTURE COLD x / STOR.ON \ PARKING I PALLETS (30) I 800 SF ' \ r � BULK BINS 2000 OOO \ I \ I I SF \ FUTURT FUTURE \ SE REC ASON PARKS&MR EW<PUENTC \ \+ STORAGE EWIP.160 STORAGE STORAGE 1850 SF •;000� I I I _ .1600 SF X X \ AREA RESERVED FOR - \ PARK-2 ACRES I I \ I I \ I \ I \ BALL FIELD I I I \ I \ 1 GRAPHIC SCALE \ ✓�, 0 50 100 200 400 \ ( IN FEET j \ TR/ PROPOSED SITE PLAN - Scale: 1 1001-0° Sente - Rube I - Bosman - Lee - Arc hitects mm�� N UNITED CITY OF YORKVILLE - PARKS AND RECREATION DEPARTMENT- PARK ADMINISTRATION AND OPERATIONS FACILITY- 5/25/06 w w w . s r b ( a r c h i t e c t s . c o m `---J JD'SMACK 1 \\ ---= PARKING LT S. FUEL STAnO X (2) 2,500 ; �O iT I TONS SF OF L \ \ 7 STORAGE CAP. x x WALKING \ l \+ PATH + _ _ F AD,vIN�sman� • AREA FUTURE 8=sr GREENHOUSE / JO'X 50' FUTURE OPfRAndJS AREA L„ / OPERATI STORAGE 12.800 SF S STORAGE FUTURE PLAN73 Q 10,000 sF Q TREES STORAGE NURSERY / .T00 SF AREA (U FUTURE PA WD YARD PUBLIC B.. AND STORAGE D 'O SF o FUTURE COLD / STOR.ON I PALL ETS I 600 SF \ _ BULK MAYL RKING BINS I 2.000 SF 001 I I Fl/TURE� FUTURE PARKS&R£C \ f-S0. PA k& EQUIPMENT \ I I PLOW EOUIPMKS SIOC STORAGE STORAGE 1600 Sr J000 SF __ — — — — — — — — — — — — — I - -- \ PARK AREA I I I I I I \ 1 I I AREA RESERVED FOR \ \ PARK-2 ACRES \ I I GRAPHIC SCALE \ ✓*' ` 0 50 100 200 400 i ( IN FEET ) �P PROPOSED SITE PLAN Scale: 1 1 001-06 Sente • Rubel • Bosm-an • Lee • Architects ■m�� N UNITED CITY OF YORKVILLE- PARKS AND RECREATION DEPARTMENT- PARK ADMINISTRATION AND OPERATIONS FACILITY- 5/25/06 w w w . s r b l a r c h i t e c t s . c o m Reviewed By: J� p� Legal ❑ City Council E Finance ESE �� Engineer ❑� 1 0, o 6 "�-- Agenda Item Tracking Number City Administrator ❑ �+ / �, Consultant ❑ 1'�t ' LE ��• El City Council Agenda Item Summary Memo Title: SW Waterworks System Improvements—Revised Engineering Agreement City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: Due to changes to the scope of improvements to serve the area south of Fox Road, a revised engineering agreement with EEI is necessary. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval, subject to developer funding Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road 1 . 1836 Yorkville, Illinois 60560 4 � Telephone: 630-553-8545 01 p Fax: 630-553-3436 C' SCE Date: June 1, 2006 To: John Crois, Interim City Administratoffr\\ From: Joe Wywrot, City Engineer U CC: Lisa Pickering, Deputy City C erk Subject: SW Waterworks System Improvements—Revised Engineering Agreement Attached find a proposed engineering agreement with Engineering Enterprises, Inc. to provide design and construction engineering services for the Southwest Area Waterworks system. EEI's original agreement called for a watermain to loop through the several proposed developments south of Fox Road and connect to the MPI South development. After lengthy discussions with those Southwest Area developers, a new plan was developed that would eliminate the connection to MPI South,but require a new water tower and associated improvements. The revised agreement is for a total amount of$883,000, and replaces the previous agreement. I recommend that this revised agreement be approved. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. 52 Wheeler Road •Sugar Grove,IL 60554 TEL:630/46B-9350 ftf FAX:630/466-9380 www.eelweb.com Engineering Enterprises, In=. June 1, 2006 Mr. Joe Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Professional Engineering Services for Southwest Water Works System Improvements Contracts F.1 Through F.5 United City of Yorkville, Kendall County, IL Dear Mr. Wywrot: Please find attached our amended contract for professional design and construction engineering services for the planned Water Works System Improvements within the City's southwest planning area. We have attached two (2) copies of the contract and supporting documentation for your review. If you may recall, our original contract for the southwest planning area Water Works System Improvements included a number of water main extensions, as well as, one Booster Pump/Pressure Reducing Valve Station and one Pressure Reducing Valve Station. After additional discussion with City Staff, as well as the developers of a number of southwest planning area subdivisions that are currently working through the development review process, it was determined that an alternative Water Works System southwest expansion plan would be more appropriate. Therefore, the specific projects are as follows: • Contract F.1 Well No. 13 • Contract F.2 Well No. 13 Water Treatment Plant(WTP) • Contract F.3 Green Briar Road Water Main Extension • Contract F.4 2.0 MG Elevated Water Storage Tank(EWST) • Contract F.5 Booster Pump/Pressure Reducing Valve (BP/PRV) Station The detailed scope of services for the above referenced projects is noted in the attached agreement for Professional Engineering Services in Section A — Professional Design Engineering Services and Section B—Professional Construction Engineering Services. Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wywrot, P.E. June 1, 2006 Page 2 Based on the current estimate of construction costs for Contract F.1 —F.5 of$7,992,680, the proposed design engineering fees at $401,500 are 5.0% of the construction cost. The proposed construction engineering fees are estimated to be $411,500, which is 5.1% of the construction cost. Please note that the additional consultation, legal surveying, and testing costs are estimated to be $70,000. Therefore, the total cost for all of the services defined within the contract is estimated to be $883,000. Thank you for this opportunity to submit this Agreement. We look forward to continuing our close working relationship with the City. If you have any questions, please do not hesitate to contact us. Respectfully submitted, ENGINEERING ENTERPRISES, INC. w � effrey W. Freeman, P.E. Vice President JWF/me Enclosure PC: Mayor Art Prochaska Mr. John Crois, Interim City Administrator Mr. Eric Dhuse, Director of Public Works Mr. Travis Miller, Development Director Mr. John Wyeth, City Attorney Mr. Bart Olson, Administrative Intern/Deputy Clerk JKM, PGW, DMT, WED, JTW, TWT, TPF, EEI G:1Public\Yorkville\2006\Y00621 Contract F.1 -Well No.130oc\contractletter.doc . UNITED CITY OF YORMUE copy AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES This Agreement, made this day of . 20 by and between the United City of Yorkville, Kendall County, Illinois, hereafter referred to as the OWNER, and Engineering Enterprises, Inc., Sugar Grove, Illinois hereinafter referred to as the ENGINEER amends and supersedes all previous contract(s)for the Southwest Water Improvements: The OWNER intends to construct Southwest Infrastructure improvements in Kendall County, State of Illinois and for which the ENGINEER agrees to perform the various professional engineering services for the design and construction of said improvements. The OWNER intends to construct the improvements as follows: Contract F.1 Construct One Deep Sandstone Well (Well No. 13) on a site located in the Aspen Ridge Estates Subdivision. Contract F.2 Construct One Well House and Water Treatment Facility on a site located in the Aspen Ridge Estates Subdivision. Contract F.3 Install approximately 3,225 LF of 16-inch water main along Green Briar Road extended. Contract FA Construct a 2,000,000 Gallon Elevated Water Storage Tank on a site located in the York Wood Estates Subdivision. Contract F.5 Construct a Booster Pump/Pressure Reducing Valve Station on a site located in the Chally Farm development. WITNESSETH: That for and in consideration of the mutual covenants and promises between the parties hereto, it is hereby agreed: SECTION A-PROFESSIONAL DESIGN ENGINEERING SERVICES The ENGINEER shall furnish professional design engineering services as follows: 1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be reasonably necessary. 2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a final cost estimate based on final design for the entire system. It is also understood that If subsurface explorations(such as borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of said explorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as set out in Section D hereof. UNITED CITY OF YORKVILLE (Section A—Continued) 3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed construction contract documents, including Supplemental General Conditions, Contract Change Orders, and partial payment estimates. 4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER, appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge them for the reasonable cost of such copies. Upon award of each contract, the ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing the general location of needed construction easements and perfnanent easements and the land to be acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event the ENGINEER is requested to provide such services, the ENGINEER shall be additionally compensated as set out in Section D hereof. 7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids, and make recommendations for awarding contracts for construction. B. The ENGINEER further agrees to obtain and maintain, at the ENGINEER's expense, such insurance as will protect the ENGINEER from claims under the Workman's Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER's employees of the ENGINEER's functions and services required under this Agreement. UNITED CITY OF YORKVILLE (Section A—Continued) 9. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the proiect schedule(s)as summarized in "Attachment A: Water Works System Improvements (Southwest Plannina Area) — Project Schedule" dated June 1.2006. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. SECTION B-PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall fumish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 5. The ENGINEER will provide general engineering review of the work of the Contractor(s) as construction progresses to ascertain that the Contractor is conforming with the design concept. (a) ENGINEER shall have authority, as the OWNER's representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with,the Contract Documents). UNITED CITY OF YORKVILLE (Section B—Continued) (b) During such engineering review, ENGINEER shall have the authority, as the OWNER's representative, to disapprove of or reject Contractor(s)' work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER's undertaking hereunder shall not relieve the Contractor of Contractor's obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner, shall not make the ENGINEER an insurer of the Contractor's performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Attachment B - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER's on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the Contractor,the ENGINEER: (a) Shall determine the amounts owing to Contractor(s) and recommend in writing payments to Contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated,and that, to the best of the ENGINEER's knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject.to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of Contractor(s)' work as it is fumished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER's review of Contractor(s)' work for the purposes of recommending payments will not impose on Engineer responsibility to supervise,direct or control such work or for the means, methods,techniques, sequences, or procedures of construction or safety precautions UNITED CITY OF YORKVILLE (Section B—Continued) or programs incident thereto or Contractor(s) compliance with laws, rules, regulations, ordinances,codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what purposes any Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and Contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer's construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached "Standard Schedule of Charges', dated January 1, 2006 or as updated on an annual basis. The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER's expense, such insurance as will protect the ENGINEER from claims under the Workman's Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER's employees of the ENGINEER's functions and services required under this Agreement UNITED CITY OF YORKVILLE (Section B—Continued) 15. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s)as summarized in "Attachment A: Water Works System Improvements (Southwest Planning Area) — Proiect Schedule" dated June 1.2006 If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. SECTION C—COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for professional design engineering services in the amount of Four Hundred One Thousand Five Hundred and 00/100 -Fixed Fee(FF) Dollars($ 401.500 FF) as summarized on Attachment C: "Summary of Compensation for Professional Engineering Services"dated June 1,2006. (a) The compensation for the professional design engineering services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-1 shall be paid in monthly increments for work actually completed and invoiced, for the preparation and submission to the OWNER and/or IEPA of the construction drawings, specifications, cost estimafes and contract documents. (2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1) above, equals one hundred percent(100%)of the total compensation due and payable in accord with Section C-1 above, shall be due immediately after the award of construction contract(s)is approved by the corporate authorities. (3) The stated fixed fee value for each project will apply to all projects with a notice to proceed prior to April 30, 2007. The fee for each project will be increased by 5% per year for each project that proceeds after April 30,2007. 2. The OWNER shall compensate the ENGINEER for the administration of the construction contracts (Construction Administration) in the amount of One Hundred Seventy-Seven-Thousand and 00/100— Fixed Fee(FF) Dollars ($ 177.000 FF ) as summarized on Attachment C: "Summary of Compensation for Professional Engineering Services"dated June 1,2006. UNITED CITY OF YORKVILLE (Section C—Continued) (a) The compensation for the construction administration services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-2 shall be paid in monthly increments for work actually completed and invoiced,for the administration of the construction contracts. (2) A sum which, together with the compensation paid pursuant to Section C-2(a)(1) above, equals one hundred percent(100%)of the total compensation due and payable in accord with Section C-2 above, shall be due immediately after the final Contractor pay-out is processed. (2) The stated fixed fee value for each project will apply to all projects with a construction initiation prior to April 30,2007. The fee for each project will be increased by 5% per year for each project that proceeds after April 30,2007. 3. The OWNER shall compensate the ENGINEER for the construction staking and drafting, construction observation (including the Resident Construction Observer), and the additional consultation and surveying services (summarized in Attachment C) on the basis of Hourly Rates-HR as described on the attached "Standard Schedule of Charges" dated January 1, 2006 or as reevaluated on May 1 of each following year. The estimated values, based on the current schedule, are included in Attachment C. (a) The compensation for the construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. (2) On May 1 of each calendar year, the"Standard Schedule of Charges" may be reevaluate by the ENGINEER to account for cost of living and/or cost of engineering service changes in subsequent years. 4. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. UNITED CITY OF YORKVILLE SECTION D—ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION-OF THE OWNER. 1. Site surveys for water treatment plants, sewage treatment works, dams, reservoirs, and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size,complexity, schedule or character of construction. 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER's needs such as owning and operating analysis, plan for operation and maintenance, OWNER's special operating drawings or charts, and any other similar analysis. UNITED CITY OF YORKVILLE (Section D—Continued) 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by(1)work damaged by fire or other cause during construction, (2) defective or incomplete work of the Contractor, and/or(3)the Contractor's default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section F—SPECIAL PROVISIONS—Owner's Responsibilities. Payment for the services specified in this Section D shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in Section D shall be at Actual Cost(AC), Fixed Fee (FF)or Hourly(HR). SECTION E-INTEREST ON UNPAID SUMS OWNER shall make all payments to ENGINEER in accord with the requirements of the Illinois Local Government Prompt Payment Act,50 ILCS 505/1 et seq., including but not limited to the penalty provisions contained therein. SECTION F-SPECIAL PROVISIONS 1. OWNER'S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER's requirements for the Project. (b) Designate a person authorized to act as the OWNER's representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER's policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER's services. UNITED CITY OF YORKVILLE (Section F—Continued) (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project,or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the Contractor. (e) Furnish above services at the OWNER's expense and in such manner that the;ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) In the event that the OWNER shall bring any suit, cause of action or counterclaim against the ENGINEER, to the extent that the ENGINEER shall prevail, the party initiating such action shall pay to the ENGINEER the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the ENGINEER indemnify any other party for the consequences of that party's negligence, including failure to follow the ENGINEER's recommendations. (g) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER's services under this Agreement. (h) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER's performance of services under this Agreement. (i) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the Contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. All original documents, including but not limited to ideas, designs, drawings and specifications, are to remain the property of the ENGINEER, however, the ENGINEER shall provide signed duplicate originals of same to the OWNER. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER's sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER's sole risk and without legal liability to the ENGINEER. UNITED CITY OF YORKVILLE (Section F—Continued) 10. TERMINATION (a) Should the OWNER decide to abandon, discontinue, or terminate the Project at any stage of development, the ENGINEER shall receive seven(7)days written notice and be compensated for their services through the appropriate fee schedule provided for in the Agreement to date of abandonment,discontinuance or termination. (b) In the event the project is delayed for causes beyond the control of the ENGINEER for a period of six months or more, the ENGINEER shall be paid for his services to the beginning of the delay on the basis of actual cost plus 125%to cover profit, overhead and readiness to serve-*actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expense will be reimbursed to the ENGINEER at his actual cost. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in duplicate on the respective dates indicated below. (SEAL) - OWNER: United City of Yorkville covol B y ATTEST Print Name Arthur F. Prochaska. Jr.___ Print Name Ms. Jackie Milschewski Title Mayor Title City Clerk Date (SEAL) ENGINEER: Engineering Enterprises, Inc. By ATTEST Print Name Jeffrey W. Freeman, P.E. Print Name Ms.Angie R. Ford Title Vice President Title Secretary Date ATTACHMENT A: WATER WORKS SYSTEM IMPROVEMENTS(SOUTHWEST PLANNING AREA)-PROJECT SCHEDULE 6101106 United City of Yorkville,Kendall Co.,IL CONTR. 2006 2007 2008 NO. PROJECT(S) WORK ITEMS M J J A S O N D J F M A M J J A S O N D J F M A M J F.1 Well No.13 Site Selection/Acquisition Design IEPA Plan Review Bidding and Contracting Construction Sampling and Testing F,2 Well No.13 WTP Site Selection/Acquisition Design IEPA Plan Review Bidding and Contracting Construction F.3 Greeen Briar Road Easement Acquisition `; : t • WM Design IEPA Plan Review Bidding and Contracting Construction F.4 2.0 MG Elevated Water Site Selection/Acquisition Storage Tank(EWST) Design IEPA Plan Review Bidding and Contracting Construction F.5 Booster Pump/Pressure Site Selection/Acquisition Reducing Valve Station Design IEPA Plan Review Bidding and Contracting Construction 414 G:\Public%Yorkvil1e12MY00621 Contract F.1-Well No.130ociSchedulexts)CoMract LEGEND Notes Prelim.Eng./Report Work -Design initiation assumes that the site geometry,proposed topography,and utility Site Selection/Acquisition connection information is available. Easement Negotiation -Construction initiation assumes all required easements are received $y �r 'Design -The schedule assumes power will be available at all of the sites at least one month Agency Review prior to the WTP being placed on-line. kf Bidding and Contracting -The schedule assumes that the connecting water main,storm and/or sanitary sewers Erngin4mm rill ans Construction will be extended to the site(s)at least one month prior to the WTP and EWST Enlorprlsss. Sampling and Testing being placed on-line. lnc. UNITED CITY OF YORKVIUE ATTACHMENT B to Agreement for Professional Engineering Services THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER's agent in all matters relating-to on-site construction review of the Contractor's work, shall communicate only with the ENGINEER and the Contractor(or Contractors), and shall communicate with subcontractors only through the Contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the Contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer's duties are any review of the Contractor's safety precautions, or the means, methods, sequences, or procedures required for the Contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by Contractor and consult with ENGINEER concerning their acceptability. (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. (c) Liason: (1) Serve as ENGINEER's liaison with Contractor, working principally through Contractor's superintendent and assist him in understanding the intent of the Contract Documents. 1 UNITED CITY OF YORKVILLE (Attachment B—Continued) (2) Assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's operations affect OWNER's on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information,when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (1) Receive and record date of receipt of Shop Drawings and samples. (2) Receive samples that are furnished at the site by Contractor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and Contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are.conducted as required by the Contract Documents and in presence of the required personnel, and that Contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. 2 UNITED C17Y OF YORKVILLE (Attachment B—Continued) (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to Contractor ENGINEER's clarifications and interpretations of the Contract Documents. (g) Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders,field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports,and other Project related documents. (2) Keep a diary or log book, recording hours on the job site,weather conditions,data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (3)- Record names, addresses and telephone numbers of all Contractors, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and Contractor's compliance with the approved progress schedule and schedule of Shop Drawing submissions. (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident 3 UNITED CITY OF YORKVILLE (Attachment B—Continued) (j) Payment Requisitions: Review applications for payment with Contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by Contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (1) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. (2) Conduct final review in the company of ENGINEER, OWNER and Contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. GAPublic\Yorkv1lle\2006\Y00621 Contract F.1-Well No.13\Doc\agreement.doc 4 ATTACHMENT C: SUMMARY OF COMPENSATION FOR PROFESSIONAL ENGINEERING SERVICES 611`08 S.W. INFRASTRUCTURE IMPROVEMENTS City of Yorkville,Kendall Co.,IL DESIGN AND CONSTRUCTION ENGINEERING CONSTRUCTION CONSTRUCTION STAKING DESIGN ENGINEERING ADMINISTR. AND OBSERVATION Contract=FF Contract=F Contract=HR Estimated Total %Of Constr. Constr. Constr. Total. %Of Constr. Design Constr. Administration Staking&Drafting Observ. Constr. Constr. Contract Project Costs Expenses Cost Expenses Expenses Expenses Expenses Cost F.1 JWell No.13 $704,000 $40,000 5.7% $30,000 $2,000 $30,000 $62,000 8.8% F.2 lWell No.13 Water Treatment Plant $2,893,,880 $190,000 6.696 $70,000 $15000 $90,000 $176,000 6.0% F.3 Oftsite Water Main $330.300 $26,500 8.0 0k $8,000 $6,000 $9,000 $23,000 7.096 F.4 2.0 MG EWST $3,564000 $105,000 2.9°/a $53,000 $10,500 $53,000 $116,500 3.3% F.5 BP/PRV Station $500,500 $40,000 8.0°A $16,000 $5,000 $14,000 $35,000 7.0% TOTAL: $7,992,680 $401,500 5.00/6 $177,000 $38,500 •$196,000 $411,500 1 5.1% G:VkkMYoAM0e120081Y00621 Corgmd F.1-Wd No.131)mVes IrwerdoryaftiSunmary ADDITIONAL CONSULTATION SURVEYING AND TESTING SERVICES Estimated Contract CONTRACT DESIGNATIONS Service Costs Type HR=Hourly Rate With Estimated Fee Flood plain and/or Wetland Permitting $25,000 HR FF=Fixed Fee Easements and Legal Surveyina $10,000 HR AC=Actual Cost Subsurface Solis Investigation&Material Testing; $35 000 AC TOTAL ENGINEERING CONSULTATION:1 $70,000 - I'otese Subsurface soils investigation and material testing costs are estimated; Work to be completed by another company with EEI coordination ENGINEERING ENTERPRISES,INC. SUGAR GROVE.IL Personnel, Positions & Classifications James K.Michels,P.E. E-3 Yifang Lu,P.E P-5 Gregory A.Chambers T-5 Chief Executive Officer Senior Project Engineer Senior Project Technician(Field) Peter G.Walters,P.E.- E-3 Stephan W.Grabowski P-5 Steven Gozner,III T-5 President Senior Transportation Planner Senior Project Technician(CAD) David R.Burroughs,P.E. E-3 David A.Kamano,P.E. P-5 Robert C.Watts T-5 Senior Vice President Senior Project Engineer Senior Project Technician(Field) Bradley P.Sanderson,P.E. E-2 Scot H.Prindiville,P.E. P-5 David S.Stewart T-5 Vice President Senior Project Engineer Senior Project Technician(Field) Jeffrey W.Freeman,P.E. E-2 Julie A.Morrison,P.E. P-5 John W.Lussow T-5 Vice President Senior Project Engineer Senior Project Technician(Field) Ronald G.Naylor,P.E. E-2 Jason M.Bauer,P.E. P-5 Lenard E.Lynn T-5 Senior Project Manager Senior Project Engineer Senior Project Technician(Field) John T.Whitehouse,P.E.,P.L.S. E-2 Michele L.Piotrowski,P.E. P-5 Robert B.Sellga T-5 Senior Project Manager Senior Project Engineer Senior Project Technician(CAD) William E.Dunn,P.E. E-2 Terry M.Heltkamp.P.E. P-5 William C.Pierson T-4 Senior Project Manager Senior Project Engineer Project Technician(CAD) Thomas W.Talsma E-2 Rebecca L.Nelson,P.E. P-5 C.Lary Nolan T-4 Senior Project Manager Senior Project Engineer Project Technician(CAD) Timothy P.Farrell,P.E. E-1 Todd A.Wells,P.E. P-5 Kristopher K.Pung T-4 Project Manager Senior Project Engineer Project Technician(CAD) Timothy N.Paulson,P.E. E-1 Christopher E.Peterson,S.I. P-4 Bradford A.Smith T-4 Project Manager Project Surveyor Project Technician(CAD) Kevin S.Bomstad,P.E. E-1 Timothy V.Weidner,E.I. P-4 Ryan M.Christoffel T-3 Project Manager Project Engineer Senior Technician(Field) Robert G.Walker,P.E. E-1 Nathaniel J.Koehneke,E.I. P-4 Joshua M.Boatman T-3 Project Manager Project Engineer Senior Technician(Field) Edward J.McCall,P.E. E-1 Stephen T.Dennison,E.I. P-4 Matthew R.Blackburn T-3 Project Manager Project Engineer Senior Technician(Field) Mark G.Schaller,P.L.S. E-1 Amy L.Sellner,E.I. P-4 Angela R Ford A-3 Project Manager Project Engineer Administrative Assistant Scott A.Swanson E-1 Walter D.Chomomaz,E.I. P-1 Denise M.Thelander A-3 Computer Aided Dratring& Project Engineer Accounting Assistant Information Systems Manager Steven J.Vassos,E.I. P4 Nicole M.Morris A3 Denise M.Migliorini E-1 Project Engineer Accounting Assistant Treasurer&Vice President Sean W.Mikos,E.I. P4 Angela D.McCoy A-3 Edward S.Wedeking E-1 Project Engineer Accounting Assistant Chief Financial Officer Thomas J.Green,P.E. P4 Rebecca A.Kidd A-3 Mark C.Weber,P.L.S. P-5 Project Engineer Administrative Assistant Senior Project Surveyor Jerri K.Ziegler P4 Stacy L.Nilsen A3 George R.Burgess,P.L.S. P-5 Marketing Director of Office Manager/Hampshire Senior Project Surveyor Technical Services Andrew R.Deitchman,P.E. P-5 Bobbi M.Erdman P-4 LLE�GEN Ergirreer Senior Project Engineer Marketing Director of BUSIneSS Services P.LS.=Professional Lard Surveyor E.I.=Engineer truem Jason P.Nemeth,P.E. P-5 S.I.-Surveyor Irdem Senior Project Engineer Adam J.R.Richards P-3 E=Executive Senior Engineer P=Professional al T=Teohnieel A=Administrative 52 Wheeler Road •Sugar Grove,IL 60554 TEL:630/466-8350 STANDARD SCHEDULE OF CHARGES FAX:630/466-936o www"Iwehmom January 1, 2006 Engineering Enterprises, Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E-3 $144.00 Senior Project Manager E-2 $132.00 Project Manager E-1 $120.00 Senior Project Engineer/Surveyor P-5 $108.00 Project Engineer/Surveyor P-4 $ 99.00 Senior Engineer/Surveyor P-3 $ 90.00 Engineer/Surveyor P-2 $ 81.00 Associate Engineer/Surveyor P-1 $ 72.00 Senior Project Technician T-5 $ 99.00 Project Technician T-4 $ 90.00 Senior Technician T-3 $ 81.00 Technician T-2 $ 72.00 Associate Technician T-1 $ 63.00 Secretary A-3 $ 72.00 CREW RATES,VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $120.00 2 Man Field Crew with Standard Survey Equipment $183.00 1 Man Field Crew with RTS or GPS* $150.00 2 Man Field Crew with RTS or GPS* $213.00 Vehicle for Construction Observation $ 12.00 In-House Scanning and Reproduction $0.25/Sq. Ft. Black&White) $1.00/Sq. Ft. (Color) *RTS=Robotic Total Station/GPS=Global Positioning System G:%EEI1DocslForms\GenerahSSCStd Schedule of ChargeslSTADS0106.D0C Consulting Engineers Specializing in Civil Engineering and Land Surveying N d �3 Reviewed By: J� �•e► Legal ❑ City Council Finance ❑ EST. 1836 Engineer ❑ 4 City Administrator El Agenda Item Tracking Number O Consultant ❑ � LE �2 City Council Agenda Item Summary Memo Title: SW Transportation Improvements—Engineering Agreement City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This proposal from EEI is to provide design and construction engineering services for the extension of Greenbriar Road and other improvements. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval subject to developer funding Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: sir o United City of Yorkville Memo 800 Game Farm Road Esr -� W6 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 j4E Date: June 1, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City Clerk Subject: SW Transportation Improvements—Engineering Agreement Attached find a proposed engineering agreement with Engineering Enterprises, Inc. to provide design and construction engineering services for three Southwest Area transportation improvements. The construction of several residential developments would place a large burden on Fox Road, therefore we have agreed with the developer group that Greenbriar Road would be extended to Pavilion Road. This extension will trigger the need for a traffic signal at the Greenbriar/Route 47 intersection. While the extreme impact to Fox Road will be greatly reduced by these two improvements, we anticipate that there will still be an increase in traffic on Fox Road,therefore a third project is to resurface the roadway. This engineering agreement is for a total amount of$823,000. I recommend that this agreement be approved, subject to developer funding. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. 52 Wheeler Road• Sugar Grove,IL 60554 TEL:630 1466-9350 FAX:630/466-9380 www.eekveb.coin Engineering Ent®rprises, Inc. June 1, 2006 Mr. Joe Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Professional Engineering Services for Southwest Transportation Improvements Contracts F.6 Through F.8 United City of Yorkville, Kendall County,IL Dear Mr.Wywrot: Please find attached our contract for professional design and construction engineering services for the planned transportation improvements within the City's southwest planning area. We have attached two (2) copies of the contract and supporting documentation for your review. The specific transportation projects are as follows: • Contract F.6 Green Briar Road Extension • Contract F.7 Green Briar Road &Route 47 Signals • Contract F.8 Fox Road Resurfacing The detailed scope of services for the above referenced projects is noted in the attached agreement for Professional Engineering Services. Based on the current estimate of construction costs for Contract F.6 — F.8 of $4,438,539, the proposed design engineering fees at $268,000 are 6.0% of the construction cost. The proposed construction engineering fees are estimated to be $347,000, which is 7.8% of the construction cost. Please note that the preliminary engineering, additional consultation, legal surveying, and testing costs are estimated to be $208,000. Therefore, the total cost for all of the services defined within the contract is estimated to be $823,000. Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wywrot, P.E. June 1, 2006 Page 2 Thank you for this opportunity to submit this Agreement. We look forward to continuing our close working relationship with the City. If you have any questions, please do not hesitate to contact us. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Jeffrey W. Freeman, P.E. Vice President JWF/me Enclosure PC: Mayor Art Prochaska Mr. John Crois, Interim City Administrator Mr. Eric Dhuse, Director of Public Works Mr. Travis Miller, Development Director Mr. John Wyeth, City Attorney Mr. Bart Olson, Administrative Intern/Deputy Clerk JKM, PGW, DMT,WED, JTW, RGN, EEI GAPub1ickYorkv111e\20061Y00617 Green Briar Drive Extension\Doc\contractletter.doc Municipality L Name United City of Yorkville O C Engineering Enterprises, Inc. C O A N Address Township L S Kendall U 52 Wheeler Road Preliminary/Constriction County A Engineering Services L City Kendall E Agreement A Suoar Grove N N state Section C C O py T Green Briar Drive Extension Y IL THIS AGREEMENT is made and entered into this day of 2006 between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT",will-may be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name Green Briar Drive Route - Length 7,372 LF( 1.40 Miles)(Structure No. - ) Termini From Walsh Drive to Pavillion Road Description: Green Briar Drive:Construction of 7,372 If of full depth superpave bituminous concrete urban boulevard pavement section (20' B-B, 14' median, 20'B-B)with B-6.18 curb and gutter; storm sewer, bike path(10'wide)and sidewalk(5'wide);earth excavation, street lighting, traffic signals, miscellaneous appurtenance adjustments, landscape,topsoil,seed and mulch. Fox Road:Resurfacing of 5,500 If of existing roadway using a 3"superpave bituminous concrete overlay, patching,drainage improvements, aggregate shoulders,raised reflective pavement markings,striping, etc. A reement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the proposed improvement herein before described,and checked below: a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans. b. ® Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation of detailed bridge plans. C. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ® Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge Design and Hydraulic Report,(including economic analysis of bridge or culvert types)and high water effects on roadway overflows and bridge approaches. Note Four copies to be submitted to the Regional Engineer BLR 05512(Rev.7105) Page 1 of 5 Printed on 6/112006 2:12:16 PM g. ® Make complete general and detailed plans,special provisions,proposals and estimates of cost and furnish the LA with five(5) copies of the plans,special provisions, proposals and estimates. Additional copies of any or all documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. Include economic analysis of bituminous concrete pavement versus concrete pavement. h. ® Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications,construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. L ® Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract. j. ® Furnish or cause to be furnished: (1) Proportioning and testing of concrete mixtures in accordance with the"Manual of Instructions for Concrete Proportioning and Testing"issued by the Bureau of Materials and Physical Research,of the DEPARTMENT and promptly submit reports on forms prepared by said Bureau. (2) Proportioning and testing of bituminous mixtures(including extracting test)in accordance with the "Manual of Instructions for Bituminous Proportioning and Testing"issued by the Bureau of Materials and Physical Research,of the DEPARTMENT,and promptly submit reports on forms prepared by said Bureau. (3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the Bureau of Materials and Physical Research. (4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in the contract. (5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and Physical Research,of the DEPARTMENT and submit inspection reports to the LA and the DEPARTMENT in accordance with the policies of the said DEPARTMENT. k.® Furnish or cause to be furnished (1) A resident engineer, inspectors and other technical personnel to perform the following work: (The number of such inspectors and other technical personnel required shall be subject to the approval of the LA.) a. Continuous observation of the work and the contractor's operations for compliance with the plans and specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the contract by the contractor. b. Establishment and setting of lines and grades. c. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. d. Supervision of inspectors,proportioning engineers and other technical personnel and the taking and submitting of material samples. e. Revision of contract drawings to reflect as built conditions. f. Preparation and submission to the LA in the required form and number of copies, all partial and final payment estimates,change orders, records and reports required by the LA and the DEPARTMENT. 2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all such reports,plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said DEPARTMENT. 3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPARTMENT. 4. In the event plans,surveys or construction staking are found to be in error during the construction of the SECTION and revisions of the plans or survey or construction staking corrections are necessary,the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the contractor. 5. The basic survey notes and sketches,charts,computations and other data prepared or obtained by the ENGINEER pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. 6. To make such changes in working plans, including all necessary preliminary surveys and investigations,as may be required after the award of the construction contract and during the construction of the improvement. BLR 05512(Rev.7/05) Page 2 of 5 Printed on 6/1 12006 8:13:37 AM 7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. 8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT. The LA Agrees, 1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1 a, 1 g, 1 i,2,3,5 and 6 in accordance with one of the following methods indicated by a check mark: a ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. ❑ A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 N/A (see note) Note: Not necessarily a percentage. Could use per diem,cost-plus or lump sum. c. ® Lump Sum $268,000 2. To pay for services stipulated in paragraphs 1 b, 1 c, Id, l e, If, 1 h, 1 j and 1 k of THE ENGINEER AGREES at the hourly rates stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time spent in providing these services the hourly rates to include profit,overhead,readiness to serve,insurance,social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA,the ENGINEER may sublet all or part of the services provided under paragraphs 1b, 1 c, 1d, le, If, 1 j and 1 k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this work,the LA will pay the cost to the ENGINEER plus a five(5)percent service charge. "Cost to ENGINEER"to be verified by furnishing the lA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the work performed. See Exhibit A for a Summary of Estimated Compensation. Grade Classification of Employee Hourly Rate Principal Engineer $144.00 Sr. Project Manager 132.00 Project Manager 120.00 Sr.Project Engineer/Surveyor 108.00 Project Engineer/Surveyor 99.00 Senior Engineer/Surveyor 90.00 Engineer/Surveyor 81.00 Assoc. Engineer/Survey 72.00 Sr. Project Technician 99.00 Project Technician 90.00 Senior Technician 81.00 Technician 72.00 Associate Technician 63.00 Secretary 72.00 The hourly rates itemized above shall be effective the date the parties,hereunto entering this AGREEMENT,have affixed their hands and seals and shall remain in effect until 12/31/06 . In event the services of the ENGINEER extend beyond 12/31/06 ,the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for increases or decreases in the salary structure of the ENGINEER that are in effect at that time. BLR 05512(Rev.7/05) Page 3 of 5 Printed on 6/1/2006 8:13:37 AM 3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed,in accordance with the following schedule: a. Upon completion of detailed plans,special provisions, proposals and estimate of cost-being the work required by paragraphs 1 a through 1 g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the DEPARTMENT,90 percent of the total fee based on the above fee schedule and the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee(excluding any fees paragraphs 1j and 1 k of the ENGINEER AGREES), based on the above fee schedule and the awarded contract cost,less any previous payment. c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in paragraphs 1 j and 1 k. d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously paid. By mutual agreement,partial payments, not to exceed 90 percent of the amount earned,may be made from time to time as the work progresses. 4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1 a and 1 g,and prior to the completion of such services the LA shall reimburse the ENGINEER for his actual costs plus 139.13 percent incurred up to the time he is notified in writing of such abandonment "actual cost"being defined as material costs plus actual payrolls, insurance,social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. 5. That should the LA require changes in any of the detailed plans,specifications or estimates (except for those required pursuant to paragraph 4 of THE ENGINEER AGREES)after they have been approved by the DEPARTMENT,the LA will pay the ENGINEER for such changes on the basis of actual cost plus 139.13 percent to cover profit,overhead and readiness to serve-"actual cost"being defined as in paragraph 4 above. It is understood that"changes"as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans. 6. That should the LA extend completion of the improvement beyond the time limit given in the contract,the LA will pay the ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit-"actual cost"being defined as in paragraph 4 above. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings,specifications, partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT,the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER,to solicit or secure this contract and that he/she has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the ENGINEER, any fee,commission, percentage, brokerage fee,gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability. Page 4 of 5 BLR 05512(Rev.7/05) Printed on 6/1/2006 8:13:37 AM IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts,each of which shall be considered as an original by their duly authorized offices. Executed by the LA: The United City of Yorkville of the (Municipality��Gea ) ATTEST: State of Illinois, acting by and through its By Mayor and Council , City Clerk By (Seal) Title: Executed by the ENGINEER: Engineering Enterprises, Inc. COPI 52 Wheeler Road ATTEST: Sugar Grove, IL 60554 By Title: Secretary Title:Vice President BLR 05512(Rev.7/05) Page 5 of 5 Printed on 6/1/2006 2:26:03 PM EXHIBIT A:SUMMARY OF ESTIMATED COMPENSATION FOR PROFESSIONAL ENGINEERING SERVICES GREEN BRIAR DRIVE EXTENSION Walsh Drive to Pavill'lon Road United City of Yorkville,Kendall Co.,IL 6/01/06 DESIGN AND CONSTRUCTION ENGINEERING PHASE l-PRELIMINARY %of PHASE II-ENGINEERING %of PHASE III-CONSTRUCTION %of ESTIMATED ENGINEERING STUDY&REPORT Construction DESIGN Construction ENGINEERING Construction CONSTRUCTION Project Contract.HR) Cost (Contract=%or FF) Cost (Contract=HR) Cost COST Green Briar Drive Extension $38,000 1.0% $220,000 6.0% $295,000 8.0% $3,734,279 Green Briar&Route 47 Signals $0 0.00/0 $18,000 9.0% $12,000 6.0% $200,000 Fox Road Resurfacing $0 0.0% $30,000 6.0% $40,000 8.0% $504,260 TOTALI $38,000 $268,000 $347,000 $4,438,539 ESTIMATED ADDITIONAL CONSULTATION,SURVEYING AND TESTING SERVICES Estimated Contract Service Costs Type Easements and Legal Surveying $5,000 HR Subsurface Soils Investigation $10,000 AC R.O.W.Acquisition Consultation $5,000 AC Material Testing $150,000 AC CONTRACT DESIGNATIONS Note: These Work Items Included In Preliminary Engineering FF=Fixed Fee -Cost Effective Pavement Evaluation AC=Actual Cost -Wetlands,Floodplain and Stormwater Management Evaluation HR=Hourly Rate With Estimated Fee -Field Tile Investigation %=Percentage of Approved Estimate of Cost -Typical Cross Section Determination ENGINEERING ENTERPRISES,INC. NNEPTUNEIEEI_Sloragel mxPubllo\YorkvilleX2006%YO0617 Green Briar Drive ExtensloMEnp\summary of compensabonSummary SUGAR GROVE.IL ill■ ■il■ill sil■!i■E■!1■!■illin■!Nil■!!■lO!■lit■li■■Nil!■ol■li!■sillsil■!!■■sn SENSE MENNEN WegandtEnvironmental Assessment ..1.■■■■■!■■!!■■■■.■■■.■...■■..O■■■O■■■!■■■.....■E.n■.■O■..............!■■■ni■■. ■!!1!!!i !■■!■!!!!!■!!■■ii■■iil■ii!■■■■■it l■■■/■■!1!■■■■i.■!■■!■■■loisllnsill ■■■..■!■i■!■■■!■■■■EI■!■■!■■■■■OO■■■i■■■!!■.■■■■■.■i■■■i.!!■■■!!■■■■!l.■■■Nil■■! CCCCCCCC::::: I.000CC�CCCCCCCCCCCCCCCCCCCso smog CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCC stormwater/w ad Analysis :.. . CCCCCCC�C����CCC%CCCCCCCCCCCC�C�CC%CCC��CCC��CC��CCC�fCCCCCCCCCCCC�iiCCCCCC%C�CC CCCC CCCC CCC.■!!C CCCC CCCC CIBM CCso CCCC CCCC CCCC CCCC CCCC CCCC CCCC CCCC CCCC CCCC CCCC CCCC long mass MEMO■ ■n■ NINE son ■I■ I Isom long long some loss BEEN long loss NINE Isom Room NINE : . .. . : _i■■■■■■■i■■■!■■■■■si■■■■i■■ ■■le■!■NOON!/NOON■■■l.■■■■■■■■■.■■■i.■■Olson 10"COT11r. n■■e■.■■■■■.■■■n■■.■■■■■■.■n.■■.e■ .■■nss■O■■■e■.■■■i■i■■■ns■■l.l.n■■■nl■■■■sln - O■.■■■■■■■■■■/■M.■ ■■n.■ns■fO■.■l.NOON..■...e....■■E..■■■..■■■■■■ ORION Final Review,Specifications and revisions with Ci�t__ n...!■■.loll■■■■■.■.ol■!!s■ss■■ilong !■s!s■■■■■..s■..■.■n.■■..■■■■■.■!■.00■■■ ...■...■.■...■■..■■..■■..■....■.I■■..■■■■/■.NOON■■...■..■■....■■.....■CIN 111111 • C • • • . •i c `,QED C/Ty Reviewed By: J? �� Legal ❑ City Council ' Finance El 18M Finance �. �(���� Agenda Item Tracking Number City Administrator ❑ Consultant ❑ ALE w� City Council Agenda Item Summary Memo Title: SCADA Project—Bid Results City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: Recommend award to Kamp/Synergy, LLC in the amount of$147,237.00. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: col o United City of Yorkville Memo 800 Game Farm Road EST. , ` ;,77-1836 Yorkville, Illinois 60560 y Telephone: 630-553-8545 Fax: 630-553-3436 Date: June 1, 2006 To: John Crois, Interim City Administrator t From: Joe Wywrot, City Engineer V CC: Lisa Pickering,Deputy City Cl Subject: SCADA Project-Bid Results Bids were received on May 31, 2006 for the referenced project. This project consists of construction of a Supervisory Control and Data Acquisition(SCADA) system for our waterworks facilities. The system consists of monitors, computers, and control logic to keep the water system functioning smoothly. Two bids were received;please refer to the attached letter from EEI. I recommend that this contract be awarded to Kamp/Synergy, LLC for the bid amount of $147,237.00. Please place this item on the Public Work Committee agenda of the June 5, 2006 for consideration. 52 Wheeler Road •Sugar Grove, IL 60554 TEL:630/466-9350 itt FAX.630/466-9380 www.eeiweb.com Engin®wring Enterprises, In=. June 1, 2006 Mr. Joe Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Contract D.1 —Supervisory Control and Data Acquisition (SCADA) Improvements United City of Yorkville Kendall County, Illinois Dear Mr. Wywrot: Bids were received, opened, and tabulated for work to be done on the above referenced project at 11:00 a.m., May 31, 2006. Representatives of the United City of Yorkville and our firm were in attendance. A tabulation of the bids is attached for your information and record. We recommend the acceptance of the bid and approval of award to be made to the low bidder, Kamp/Synergy, LLC, in the amount of $147,237.00. The contractor's address is 9434 N. 1071h Street, Milwaukee, WI 53224. Respectfully submitted, ENGINEERING ENTERPRISES, INC. effrey W. Freeman, P.E. Vice President JWF/tpf Enclosures pc: Mr. Art Prochaska, Jr., Mayor Mr. John Crois, Interim City Administrator Mr. Eric Dhuse, Director of Public Works Mr. John Wyeth, City Attorney Mr. Bill Treloar, Kamp/Synergy, LLC. GAPub1ic\Yorkvi11e\2003\YO0312 Contract D.1 SCADA\Doc\lcofyo03.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying Pape 1 011 BID TABULATION CONTRACT DA-SUPERVISORY CONTROL AND DATA ACQUISITION(SCADA)IMPROVEMENTS UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS USFILTER KAMP/SYNERGY LLC CONTROL SYSTEMS ENOINEER'S ESTIMATE CONTRACT D.1-SCADA IMPROVEMENTS BID TABULATION 9434 N.107th Street 510 North Lake Street 52 Wheeler Road UNITED CITY OF YORKVILLE.KENDALL COUNTY,ILLINOIS BIDS RECD 5131/06 Milwaukee,W 53224 Mundelein,IL 80060 Sugar Grove,IL 60554 ITEM UNIT UNIT UNIT NO. LOCATION DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT FURNISH AND INSTALL RADIO,CENTRAL COMPUTER,MONITOR, NOTEBOOKS,PRINTER,SOFTWARE AND PROGRAMMING PER 1 WELLS NO.3&4 WATER TREATMENT FACILITY SPECIFICATIONS(INCLUDING CASH ALLOWANCE) LS 1 $75,378.00 $75,378.00 S79,521100 579 528.00 $79,000.00 $79,000. FURNISH AND INSTALL RADIO,ANTENNA AND COAX CABLE PER 2 IWELL NO.7 WATER TREATMENT FACILITY SPECIFICATIONS LS 1 52 816.00 $2.816.00 $9.080.00 $9,080.00 $7.000.00 $7,000.00 3 WELLS NO.6&9 WATER TREATMENT FACILITY FURNISH AND INSTALL RADIO PER SPECIFICATIONS LS 1 S 448.00 $2,448.00 $9.447.00 $9.447.00 $4,000.00 $4,000.001 FURNISH AND INSTALL PLC,OIT,CABINET,RADIO,ANTENNA,COAX 4 GRANDE RESERVE EAST CABLE AND PROGRAMMING PER SPECIFICATIONS LS 1 8989.00 $6,989.00 $11,510.00 $11,510.00 $11,000.00 $11,000.00 FURNISH AND INSTALL PLC,OIT,CABINET,RADIO,ANTENNA,COAX 5 NORTH EWST CABLE AND PROGRAMMING PER SPECIFICATIONS LS 1 $7 337.00 $7,337.00 511 510.00 $11,510.00 $11,000.00 $11,000.00 FURNISH AND INSTALL PLC,OTT,CABINET,RADIO,ANTENNA,COAX 6 SOUTH EWST CABLE LEVEL TRANSDUCER AND PROGRAMMING PER LS 1 $8,201.00 $8,201.00 S1 659.00 $12,659.00 $13.000.00 $13,000.00 FURNISH AND INSTALL PLC,OTT,CABINET,RADIO,ANTENNA,COAX 7 ITOWER LANE EAST CABLE AND PROGRAMMING PER SPECIFICATIONS LS 1 $6.959.00 $6.989.001 $11.92&0D $11.926.00 $11.000.001 $11.000.00 FURNISH AND INSTALL PLC,OIT,CABINET,RADIO,ANTENNA,COAX 8 RAINTREE EWST CABLE AND PROGRAMMING PER SPECIFICATIONS LS 1 $6,989.00 $8,989.00 $11,551.W $11,551.00 $11,000.00 $11.000.00 FURNISH AND INSTALL RADIO,ANTENNA,COAX CABLE AND 9 CANNONBALL TRAIL BP/PRV STATION GENERATOR CONNECTION KIT PER SPECIFICATIONS LS 1 $3.505.W $3,505.00 S7 528.00 $7,528. $8,000.00 $8,000. FURNISH AND INSTALL PLC,OIT,CABINET,RADIO,ANTENNA,COAX CABLE,PROGRAMMING AND PRESSURE TRANSDUCERS PER 10 BEAVER STREET BP/PRV STATION SPECIFICATIONS LS 1 1 $11.592.001 $11,592.00 S21 304.00 $21.304-00 $18 D00.D0 $18,000.00 FURNISH AND INSTALL RADIO,ANTENNA,COAX CABLE AND 11 IRAINTREE BP/PRV STATION GENERATOR CONNECTION KIT PER SPECIFICATIONS LS 1 $3.365.001 $3.30.00 $7.879.00 $7.679.00 $8.000.00 $8.00D.00 FURNISH AND INSTALL PLC,OIT,CABINET,RADIO,ANTENNA,COAX 12 RT.47171 PRV STATION CABLE AND PROGRAMMING PER SPECIFICATIONS LS 1 SB 06200° $6,062.00 S15 494.00 $15,494.W $9,000.00 $9,01)(3. FURNISH AND INSTALL RADIO,ANTENNA AND COAX CABLE PER 13 KENNEDY ROAD PRV STATION SPECIFICATIONS LS 1 $2,174.00 $2,174.00 $6,812.00 $6.812.00 $7,000.00 $7,0D0. 14 WELL NO.3 FURNISH AND INSTALL RADIO PER SPECIFICATIONS LS 1 $1698.00 $1,696.00 $4,081.00 S4 081.00 $4,000.00 54 000.00 15 WELL NO.9 FURNISH AND INSTALL RADIO PER SPECIFICATIONS LS 1 $1,690.00 S1 896.00 S4 081.00 $4 081.00 $4.000.001 $4,000.0t) TOTAL FOR CONSTRUCTION COSTS $147,237.00 $224,190.00 5205,000.00 -26.1770732% 9.3809756% %+A ESTIMATE 'The unit price for item 12 was adjusted down exactly$2.00 to match the lump sum dd of$147,237.00 o1PubkVYakvNeU WO0712Conbaot D.1 SCADAWJV%bi4Yb01.aeISMotI ENGINEERING ENTERPRISES,INC. 52 WHEELER ROAD,SUGAR GROVE,ILLINOIS I� c1 p. Reviewed By: J� �•e� Legal ❑ City Council E . 106 Finance Engineer Agenda Item Trackin Number City Administrator ❑ P �O Consultant ❑ !lC� ALE ,w City Council Agenda Item Summary Memo Title: Engineering Agreement—Aux Sable Creek Interceptor, Force Main, &Pump Station City Council/COW/Committee Agenda Date: 6/5/06 PW Committee Synopsis: This proposal in the amount of$760,000 is for the design of Contract Nos. IA, 2, 3, and 4 of the Aux Sable Creek Pump Station service area. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval, subject to funding by the development tributary to the proposed pump station. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 .. Telephone: 630-553-8545 Fax: 630-553-3436 4E Date: Date: May 30, 2006 To: John Crois, Interim City Admin'strator From: Joe Wywrot, City Engineer CC: 1g;.. 3r MY Cl Subject: Engineering Agreement—Aux Sable Creek Interceptor, Force Main, & Pump Station Attached find one copy of the proposed engineering agreement with Walter E. Deuchler Associates, Inc. to design the Aux Sable Creek Sanitary Pump Station, a 24" forcemain, and a gravity interceptor sewer that would extend west to Immanuel Road. The proposal is for the lump sum amount of$760,000. This work is for Contract Nos. 1A, 2, 3, and 4 in the attached preliminary cost estimate. The total estimated construction cost for that work is approximately$12,035,000. The design fee represents about 6.3% of the construction cost, which is within the range considered reasonable for this work. I recommend that this engineering agreement be approved, subject to funding by the developments tributary to the pump station. Please place this item on the June 5, 2006 Public Works Committee agenda for consideration. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAwN AVENUE • TELEPHONE (630) 897-4651 • FAx (630)-897-5696 AURORA,IL 60506 May 26, 2006 Mr. Joe Wywrot, P.E. City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Engineering Agreement Aux Sable Creek Interceptor, Force Main and Pump Station Dear Joe: Please find attached three (3) copies of the Engineering Agreement for the above referenced project. We have stated in the Engineering Agreement a cost of$760,000.00 for design services,which is based on 7.5% of the total probable construction cost of$6.076 million for the force main and gravity sewers and 8.5%of the total probable construction of$3.625 million for the pump station, as itemized on the attached. The design phase will consist of preparing four(4) sets of individual contract documents as follows: Contract 1 A: 24-inch force main from the proposed pump station to the existing ComEd Interceptor Contract 2: 6.0 mgd Aux Sable Creek Pump Station Contract 3: 36" and 30" gravity sewers across the Heartland Crossing(Marker) development Contract 4: 30" and 24" gravity sewers across the MPI South development Our fee includes all outside services to perform wetland delineations, archaeological surveys and geotechnical work,preparation of plats of easements,plats of survey and acquisition of title commitments. This Engineering Agreement mirrors the legal language approved by the City for the Countryside and Rob Roy Creek Interceptor projects. We thank you for the opportunity of being of service,and should you have any questions or need clarification,please do not hesitate to call me. Very truly yours, WALTER E. DEUCHLER ASSOCIATES, INC. �fohn W. French, P.E. Encl. cc: Ralph Pfister,YBSD,w/Encl. Philippe Moreau,WEDA,w/Encl. • Design and Construction • Project Financing •Water Works and Sewerage • Buildings and Structures •Streets and Street Lighting • Investigations and Reports AUX SABLE/CATON FARM INTERCEPTORS OPINION OF CONSTRUCTION COSTS REVISED 5/26106 Contract No.1A No Item Description Quantity Unit Unit Price Amount 1 24"PVC INTERCEPTOR 900 FT $ 215.00 $ 193,500.00 2 24"DI FORCE MAIN 12500 FT $ 175.00 $ 2,187,500.00 3 JUNCTION CHAMBER 2 EA $ 25,000.00 $ 50,000.00 4 MANHOLES 2 EA $ 6,000.00 $ 12,000.00 5 SELECTED GRANULAR BACKFILL 250 CY $ 20.00 $ 5,000.00 6 PAVEMENT REPLACEMENT 300 SY $ 40.00 $ 12,000.00 7 ROCK EXCAVATION 400 CY $ 125.00 $ 50,000.00 CONSTRUCTION COSTS $ 2,510,000.00 CONTINGENCIES,EASEMENTS,LEGAL $ 251,000.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 338,850.00 TOTAL COST-CONTRACT NO.1A $ 3,099,850.00 Contract No.1B No Item Description Quantity Unit Unit Price Amount 1 36"DI FORCE MAIN 12500 FT $ 240.00 $ 3,000,000.00 2 SELECTED GRANULAR BACKFILL 250 CY $ 20.00 $ 5,000.00 3 PAVEMENT REPLACEMENT 300 SY $ 40.00 $ 12,000.00 CONSTRUCTION COSTS $ 3,017,000.00 CONTINGENCIES,EASEMENTS,LEGAL $ 301,700.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 407,295.00 TOTAL COST-CONTRACT NO.1 B $ 3,725,995.00 Contract No.2 No Item Description Quantity Unit Unit Price Amount 1 ROCK EXCAVATION 1000 CY $ 125.00 $ 125,000.00 2 AUX SABLE CREEK PUMP STATION 1 EA $ 3,500,000.00 $ 3,500,000.00 CONSTRUCTION COSTS $ 3,625,000.00 CONTINGENCIES,EASEMENTS,LEGAL $ 362,500.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 543,750.00 TOTAL COST-CONTRACT NO.2 $ 4,531,250.00 Contract No.3 No Item Description Quantity Unit Unit Price Amount 1 36"PVC INTERCEPTOR 1500 FT $ 290.00 $ 435,000.00 2 30"PVC INTERCEPTOR 3000 FT $ 260.00 $ 780,000.00 3 MANHOLES 15 EA $ 6,000.00 $ 90,000.00 4 CASING JACKED&BORED 200 FT $ 1,100.00 $ 220,000.00 5 SELECTED GRANULAR BACKFILL 500 CY $ 20.00 $ 10,000.00 6 PAVEMENT REPLACEMENT 200 SY $ 40.00 $ 8,000.00 7 ROCK EXCAVATION 2500 CY $ 125.00 $ 312,500.00 CONSTRUCTION COSTS $ 1,855,500.00 CONTINGENCIES,EASEMENTS,LEGAL $ 185,550.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 250,492.50 TOTAL COST-CONTRACT NO.3 $ 2,291,542.50 D.,....4 ..f'] Contract No.4 No Item Description Quantity Unit Unit Price Amount 1 30"PVC INTERCEPTOR 3600 FT $ 260.00 $ 936,000.00 2 24"PVC INTERCEPTOR 1500 FT $ 215.00 $ 322,500.00 3 MANHOLES 17 EA $ 6,000.00 $ 102,000.00 4 ROCK EXCAVATION 2800 CY $ 125.00 $ 350,000.00 CONSTRUCTION COSTS $ 1,710,500.00 CONTINGENCIES,EASEMENTS,LEGAL $ 171,050.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 230,917.50 TOTAL COST-CONTRACT NO.4 $ 2,112,467.50 Contract No.5 No Item Description Quantity Unit Unit Price Amount 1 20"PVC INTERCEPTOR 3300 FT $ 195.00 $ 643,500.00 2 MANHOLES 11 EA $ 6,000.00 $ 66,000.00 3 SELECTED GRANULAR BACKFILL 500 CY $ 20.00 $ 10,000.00 4 PAVEMENT REPLACEMENT 200 SY $ 40.00 $ 8,000.00 5 ROCK EXCAVATION 1800 CY $ 125.00 $ 225,000.00 CONSTRUCTION COSTS $ 952,500.00 CONTINGENCIES,EASEMENTS,LEGAL $ 95,250.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 128,587.50 TOTAL COST-CONTRACT NO.5 $ 1,176,337.50 Contract No.6 No Item Description Quantity Unit Unit Price Amount 1 30"PVC INTERCEPTOR 9000 FT $ 260.00 $ 2,340,000.00 2 MANHOLES 30 EA $ 6,000.00 $ 180,000.00 3 CASING JACKED&BORED 200 FT $ 1,100.00 $ 220,000.00 4 CREEK CROSSINGS 1 EA $ 35,000.00 $ 35,000.00 5 ROCK EXCAVATION 5000 CY $ 125.00 $ 625,000.00 CONSTRUCTION COSTS $ 3,400,000.00 CONTINGENCIES,EASEMENTS,LEGAL $ 340,000.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 459,000.00 TOTAL COST-CONTRACT NO.6 $ 4,199,000.00 Contract No.7 No Item Description Quantity Unit Unit Price Amount 1 24"PVC INTERCEPTOR 4000 FT $ 215.00 $ 860,000.00 2 MANHOLES 13 EA $ 6,000.00 $ 78,000.00 3 CASING JACKED&BORED 200 FT $ 1,100.00 $ 220,000.00 4 ROCK EXCAVATION 2300 CY $ 125.00 $ 287,500.00 CONSTRUCTION COSTS $ 1,445,500.00 CONTINGENCIES,EASEMENTS,LEGAL $ 144,550.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 195,142.50 TOTAL COST-CONTRACT NO.7 $ 1,785,192.50 Contract No.8 No Item Description Quantity Unit Unit Price Amount 1 24"PVC INTERCEPTOR 2700 FT $ 215.00 $ 580,500.00 2 20"PVC INTERCEPTOR 2700 FT $ 195.00 $ 526,500.00 3 18"PVC INTERCEPTOR 2700 FT $ 170.00 $ 459,000.00 4 MANHOLES 27 EA $ 6,000.00 $ 162,000.00 5 SELECTED GRANULAR BACKFILL 500 CY -$ 20.00 $ 10,000.00 6 PAVEMENT REPLACEMENT 200 SY $ 40.00 $ 8,000.00 7 ROCK EXCAVATION 4500 CY $ 125.00 $ 562,500.00 CONSTRUCTION COSTS $ 2,308,500.00 CONTINGENCIES,EASEMENTS,LEGAL $ 230,850.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 311,647.50 TOTAL COST-CONTRACT NO.8 $ 2,850,997.50 Contract No.9 No Item Description Quantity Unit Unit Price Amount 1 20"PVC INTERCEPTOR 3400 FT $ 195.00 $ 663,000.00 2 18"PVC INTERCEPTOR 900 FT $ 170.00 $ 153,000.00 3 MANHOLES 12 EA $ 6,000.00 $ 72,000.00 4 ROCK EXCAVATION 1900 CY $ 125.00 $ 237,500.00 CONSTRUCTION COSTS $ 1,125,500.00 CONTINGENCIES,EASEMENTS,LEGAL $ 112,550.00 ENGINEERING(DESIGN&CONSTRUCTION SERVICES) $ 151,942.50 TOTAL COST-CONTRACT NO.9 $ 1,389,992.50 GRAND TOTAL AUX SABLE/CATON FARM ROAD INTERCEPTORS(5/26/06) $ 27,162,625.00 ►�° e�'°r�'f•4-; '�� .mss®m. 1 memo MIMI i .. _ ell ® ' .9r f ®nII1I® i a i ►®� r'*19i.� L.! y\:, +nV �I //�®4f - S'S� ♦®�ree� /IIIII�► _ --"S 71 t,.lr l� ors r�—r wT ®m / &&! � ®••. w ® yw vw.ii%i � rF�iap®®fit -�II�►II I�09.131� //������ r° Z3 ■ . �/I� +�1� `mom°+A4ary r r v r.r AgIl314n®- =�`��°�®cr.:.��� I j Of22 `. Ing OF 4'xAM\ 1 g ffim WWI �L'�► _ LN.4 _ ■� ■ � ���.�i• � ���� 'III ���' ENGINEERING AGREEMENT FOR DESIGN SERVICES OF THE AUX SABLE CREEK INTERCEPTOR, FORCE MAIN AND PUMP STATION UNITED CITY OF YORKVILLE, ILLINOIS 2006 This Agreement is made and entered into this day of ,2006,by and between Walter E. Deuchler Associates, Inc. whose address is 230 S. Woodlawn Avenue, Aurora, IL 60506, hereinafter called the "Engineer", and the United City of Yorkville, Kendall County, Illinois, hereinafter called the "Owner", and covers certain professional engineering services in connection with the improvement. Witnesseth that, in consideration of these premises and of the mutual covenants herein set forth, Now,therefore,the Owner and Engineer,in consideration of their mutual covenants,herein agree in respect to the performance of professional engineering services by the Engineer, and the payment for those services by the Owner, as set forth below. SECTION 1 - PROJECT DESCRIPTION 1.1 The Yorkville-Bristol Sanitary District(YBSD)intends to construct the Aux Sable Creek Interceptor (±10,500 linear feet varying in size from 24-inch to 36-inch diameter),Force Main(±12,500 linear feet of 24-inch diameter) and Pump Station (t6.0 mgd) along a route as delineated on the attached Exhibit 1. The work, which will be paid by the United City of Yorkville as part of an intergovernmental Agreement between the YBSD and the City, is herein referred to as the Project. SECTION 2 - THE ENGINEER AGREES 2.1 To perform professional engineering services in connection with the Project, as hereinafter stated. 2.2 To serve as the Owner's professional engineering representative in those phases of the Project to which this Agreement applies, and to give consultation and advice to the Owner during the performance of services. 2.3 To sublet geotechnical,wetland delineation and archaeological survey work. 2.4 To provide Design Services for the Project described in Section 1, as delineated on the attached Exhibit 1, and as summarized in the following: 2.4.1 Perform topographic surveys. 2.4.2 Delineate jurisdictional wetlands along the force main and interceptor routes and pump station site 2.4.3 Order title commitments of parcels, other than proposed development sites, where utility easements will need to be obtained. -2- 2.4.4 Prepare Plans and Specifications of the proposed 24-inch diameter force main and interceptor varying in size from 24-inch to 36-inch diameter,based on the alignment shown on Exhibit 1 (approximately 23,000 feet). 2.4.5 Prepare Plans and Specifications of the proposed±6.0 mgd pump station. 2.4.6 Locate markers and monumentation of parcels and ROWS and prepare plats of easement and plat of survey,as needed upon easement negotiations and property acquisition by the Owner. 2.4.7 Assist the Owner in obtaining appropriate permits from the Corps of Engineers,IDNR, and the State of Illinois EPA. SECTION 3 - THE OWNER AGREES 3.1 To furnish available data such as utility maps, special design criteria, available plans of existing subdivisions, title searches for determination of existing right-of-way and property encumbrances. The Owner will negotiate easements and property acquisition with the property owners affected by the Project. 3.2 To designate in writing a person to act as Owner's representative with respect to the services to be performed or furnished by Engineer under this Agreement. Such person will have complete authority to transmit instructions,receive information,and interpret Owner's policies and decisions with respect to Engineer's services for the Project. 3.3 To pay the Engineer, for those services described in Section 2 a lump sum amount of$760,000.00 based on the Engineer's estimate of the proportion of the total services actually completed at the time of billing. 3.4 That those services beyond the scope of Section 1 and not included in Section 2, such as, but not limited to,assisting the Owner in negotiating easements and acquiring property,changing alignment of the force main and/or interceptor due to failure in acquiring easements and others, will be considered additional work. Compensation for additional work will be paid in accordance with the attached 2006 Fee Schedule for the 2006 calendar year or the current schedule in effect after calendar year 2006. 3.5 That payments due the Engineer for services rendered will be made in monthly payments based upon the Engineer's estimate of the proportion of the total services actually completed at the time of billing. Payments due the Engineer for additional services rendered will be made in monthly payments based upon actual work completed. 3.6 To pay Engineer within thirty(30) days after the invoice date,after which,payment will increase at an interest rate of 1.5%per month. 3.7 That Engineer has the right to suspend or terminate service if undisputed charges are not paid within forty-five (45) days of receipt of Engineer's invoice, and Owner agrees to waive any claim against Engineer arising,and to indemnify,defend,and hold Engineer harmless from and against any claims arising,other than from Engineer's negligence or wrongful conduct, from Engineer's suspension or termination due to Owner's failure to provide timely payment. Owner recognizes that any charges -3- not paid within thirty(30)days are subject to a late payment charge equivalent to 1.5%of the balance due for each additional month or fraction thereof that undisputed charges remain unpaid. 3.8 In the event of termination by Owner under Section 4.2 for convenience or by Engineer for cause, Engineer,in addition to invoicing for those items identified in Sections 3.3 and 3.4 shall be entitled to invoice Owner and shall be paid a reasonable amount for services and expenses(not to exceed a total of$1,000.00), directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer's Consultants,and other related close-out costs,using methods and rates for Additional Services as set forth in Section 3.4, but in addition to amounts paid thereunder. In addition a 10% charge of the unbilled amount as set forth in Section 3.3 shall be paid by the Owner to the Engineer. 3.9 To pay the Engineer an additional 8% for sublet services and outside vendor expenses. 3.10 In the event that Owner shall bring any suit,cause of action or counterclaim against Engineer,to the extent that Engineer shall prevail, Owner or the party otherwise initiating such action shall pay to Engineer the cost and expenses incurred to answer and/or defend such action,including reasonable attorneys fees and court costs. In no event shall Engineer indemnify any other party for the consequences of that party's negligence, including negligent failure to follow Engineer's recommendations. 3.11 Engineer's employees shall not be retained as expert witnesses except by separate written agreement. Owner agrees to pay Engineer pursuant to Engineer's current fee schedule for any Engineer employee(s) subpoenaed by any party as an occurrence witness as a result of Engineer's services. 3.12 The Engineer will not be responsible for job or site safety of the Project other than arising from validly implemented affirmative recommendations therefor. Job and site safety will be the sole responsibility of the contractor/contractors of the Project unless contracted to others. 3.13 The Owner shall require in any agreement it makes with a Contractor for the Project that the Contractor shall obtain Commercial General Liability Insurance with contractual liability and shall name the Engineer, its employees and consultants, as additional insured, with said coverage to be primary and non-contributory. In addition, the Owner agrees to name the Engineer,its employees and consultants, as an additional insured on any policy of Owner covering the Project, with said coverage to be primary and non-contributory. When Owner requests services of the Engineer in any capacity other than as a design professional,then, to the fullest extent permitted by law,the Owner shall defend, indemnify, and hold harmless the Engineer, its employees and consultants, from and against claims, damages, losses, costs, including but not limited to reasonable attorneys fees and costs,("Losses")arising out of or resulting from the Engineer's performance of services other than as a design professional (including any services that could be construed as those of a construction manager)provided that such Losses are attributable to bodily injury,sickness,disease or death,or to injury to or destruction of tangible property to the extent caused, in whole or in part, by the contractor, subcontractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable. This provision shall survive the termination or completion of this Agreement. 3.14 Neither the professional activities of the Engineer, nor the presence of the Engineer or his or her employees and subconsultants at a construction site, shall relieve the General Contractor and any -4- other entity of their obligations,duties and responsibilities including,but not limited to,construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Engineer and his or her personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The Owner agrees that the General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the Owner's agreement with the General Contractor. The Owner also agrees that the Owner, the Engineer and the Engineer's consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy. In addition, and notwithstanding any other provisions of this Agreement,the Owner agrees,to the fullest extent permitted by law, to indemnify and hold harmless the Engineer, his or her officers, directors, employees, agents and subconsultants from and against all damage, liability or cost, including reasonable attorneys' fees and defense costs,arising out of or in any way connected with the Project or the performance by any of the parties above named of the services under this Agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Engineer. 3.15 The Owner agrees to limit Engineer's liability specifically and exclusively to the Owner on the Project arising from Engineer's professional acts, errors,or omissions or breach of contract or other cause of action,such that the total aggregate liability of Engineer to all those named shall.not exceed $100,000.00 or the total cumulative fees for the services rendered for this Project, whichever is greater; and Owner hereby releases Engineer from any liability above such amount. 3.16 If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable,the enforceability of the remaining provisions will not be impaired. 3.17 That any difference between the Engineer and Owner concerning the interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the Engineer, one member appointed by the Owner and a third member appointed by the two other members for disposition and that the committee shall attempt to resolve the difference by formal non-binding mediation conducted in accordance with rules and procedure to be agreed upon by the parties. SECTION 4 - IT IS MUTUALLY AGREED 4.1 During the progress of work under this Agreement,the Engineer shall continuously monitor its costs and anticipated future costs,and if such monitoring indicates possible costs in excess of the amounts stated in Section 3 above, the Engineer shall immediately notify the Owner of such anticipated increase and the compensation for engineering services shall be adjusted, if any,by amendment to this Agreement. 4.2 This Agreement may be terminated by the Owner upon giving notice in writing to the Engineer at his last known post office address. Upon such termination, the Engineer shall cause to be delivered to the Owner all drawings, specifications, partial and completed estimates and data, with the understanding that all such material becomes the property of the Owner. The Engineer shall be paid for any services completed and any services partially completed in accordance with Section 3. -5- 4.3 That the Engineer warrants that he has not employed or retained any company or person,other than a bona fide employee working solely for the Engineer,to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the Engineer, any fee, commission,percentage,brokerage fee, gifts,or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty the Owner shall have the right to void this Agreement without liability whatsoever. 4.4 That the Owner acknowledges that the Engineer is a corporation and agrees that any claim made by the owner arising out of any act or omission of any director, officer or employee of the Engineer,in the execution or performance of this Agreement shall be made against the Engineer and not against such director, officer or employee. 4.5 That the Owner and the Engineer each binds himself and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement; except as above,neither the Owner nor the Engineer shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any office or agent of any public body which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the Owner and the Engineer. 4.6 All Reports,Drawings,Specifications,other documents,and magnetic media prepared or furnished by the Engineer pursuant to this Agreement are instruments of service in respect to the Project,and the Engineer shall retain ownership of said documents and magnetic media including the right of reuse by and at the discretion of the Engineer whether or not the Project is completed. The Owner may retain copies,including reproducible copies,of the Engineer's documents and magnetic media for information and reference in connection with the use and occupancy of the Project by the Owner and others;however,the Engineer's documents and magnetic media are not intended or represented to be suitable for reuse by the Owner or others on additions or extensions of the project, or on any other Project. Any such reuse without written permission and verification or adaption by the Engineer for the specific purpose intended will be at the Owner's sole risk and without liability or legal exposure to the Engineer. The Owner shall indemnify and hold harmless the Engineer from all claims,damages,losses and expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of additional copies and verification or adaptation of the Engineer's comments and magnetic media will entitle the Engineer to claim and receive additional compensation from the Owner. 4.7 The Engineer's agent shall perform the function of Agent or Representative of the Owner,during the performance of the PROJECT. The Engineer may be required to enter private properties and private premises to perform the work identified in the PROJECT. The Owner agrees to indemnify,defend and hold harmless the Engineer from any claim, suit, liability, damage, injury, cost or expense, including attorney fees, arising out of Engineer's entry into private properties and private premises, unless resulting from Engineer's negligence or wrongful conduct under Section 3.7 or as provided by law. -6- IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in triplicate counterparts, each of which shall be considered as an original by their duly authorized officers,this day of , 2006. Executed by the Owner: United City of Yorkville State of Illinois ATTEST: By By Title: City Clerk Title: Mayor Executed by the Engineer: Walter E. Deuchler Associates, Inc. 230 S. Woodlawn Avenue Aurora, IL 60506 BY / vim Tit . Vice-President I � 1 I I 1 C lo' to- 12' 0 _ AUX SABLE CREEK FORCE MAIN 24' M. t2" b i I N ' o ASHLEY ROAD �d'• INTERCEPTOR AUX SABLE CREEK INTERCEPTOR m _ 24' F.M. 20' �. 30 36' c c AUX SABLE CREEK ^ PUMP STATION h , 'WALTER E. DEUCMZR ASSOCIATES INC. YORKVILLE — B SANITARY DISTRICT _ g ,�. EXHIBIT 1 O.rc 5 x6 Os Ofv4rt0 .M� a r.�'� 4vnnOKO CC7,.,,,r-xa00 . w�040sa�EMISIT veai0mseio0 AUX SABLE CREEK UTILITY IMPROVEMENTS Walter E. Deuchler Assoc. 2006 FEE SCHEDULE CLASSIFICATION RANGE OF BILLING RATE CLERICAL 55.00-70.00 JR. TECHNICIAN 35.00-50.00 TECHNICIAN/DRAFTSPERSON 60.00-85.00 CONSTRUCTION OBSERVER 65.00-80.00. SURVEY CREW (2 Members) 120.00-155.00 ENGINEER 72.00-95.00 PROJECT ENGINEER 94.00-120.00 PROJECT MANAGER........ LAND SURVEYOR........... -145.00 PRINCIPAL....:..... 112.00 � e -f�(o CITY OF YORKVILLE i WATER DEPARTMENT REPORT MONTH FEBMARY 2006 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 182 13.269 4 1393 542 155 15.873 TOTAL 28.342 CURRENT MONTH'S PUMPAGE IS 979.000 GALLONS D MORE❑ LESS THAN LAST MONTH 812,000 GALLONS ® MORE THAN THIS MONTH LAST YEAR DAILY AVERAGE PUMPED: 1,012,000 GALLONS DAILY MAXIMUM PUMPED: 1,541,000 GALLONS DAILY AVERAGE PER CAPITA USE: 105 GALLONS L WATER TREATMENT CHLORINE FED: -,73 LBS. CALCULATED CONCENTRATION: 2.4 MG/L FLUORIDE FED: 416 LBS. CALCULATED CONCENTRATION: 0.32 MG/L 1 WATER TER Q tcL ITY I AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 1.08 MG/L MAINTENANCE I NUMBER OF METERS REPLACED: rNUMBER OF LEAKS OR BREAKS REPAIRED: 1 NEW CUSTOMERS 1 RESIDENTIAL 36 COMMERCIAL INDUSTRIAL/GOVERNMENTAL 1 COMMENTS �6 4 - CITY OF YORKVILLE -PI/ -7 WATER DEPARTMENT REPORT MONTH i 2006 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE TH1S MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 154 13,031 4 1393 542 154 18,061 TOTAL 31,092 CURRENT MONTH'S PUMPAGE IS 2,750,000GALLONS MORE THAN LAST MONTH ❑ LESS 99,000 GALLONS ❑ MORE THAN THIS MONTH LAST YEAR LESS DAILY AVERAGE PUMPED: 1,003,000 GALLONS DAILY MAXIMUM PUMPED: 1,420,000 GALLONS DAILY AVERAGE PER CAPITA USE: 104 GALLONS WATER TREATMENT CHLORINE FED: 604 LBS. CALCULATED CONCENTRATION: 273 MG/L FLUORIDE FED: 511 LBS. CALCULATED CONCENTRATION: 0.36 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE: 2 SAMPLE(S) TAKEN CONCENTRATION: 1703 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 5 NEW CUSTOMERS RESIDENTIAL 86 COMMERCIAL 4 INDUSTRIAL/GOVERNMENTAL .3 COMMENTS 3/1/06 FIB FAKING WATER SERVICE AT IROQOIS & WHITE PLAINS. 3/17/06 202 FIVER Pp 10"MAIN CRACKED ALL THE V,y ARND. OVER 3/20/06 KING ST & RIVER ROAD 12" HOLE IN THE PIPE, ISSUED BOIL ORDER. 3/21/06 KING ST & W MAIN HYDRANT RIPPED OFF THE T,MTEFMAIN, ISSUED BOIL ORDER. 3/26/06 SE CORNER OF MILL & ORA14GE ST 4" MAIN CRAMD ALL THE MY AROUND. 615,000 GALLONS OF WATER LASS DUE TO MAIN BREAKS. C 1 TY OF YORKV I LLE P " " `^U`'� 9 9 WATER DEPARTMENT REPORT MONTH AP T L 2 00,6— WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 182 13,411 a 1393 542 155 22,128 TOTAL 35,539 CURRENT MONTH'S PUMPAGE IS 4,447,000 GALLONS MORE THAN LAST MONTH ❑ LESS 801,000 GALLONS M MORE THAN THIS MONTH LAST YEAR ❑ LESS DAILY AVERAGE PUMPED: 1,185,000 GALLONS DAILY MAXIMUM PUMPED: 1,780,000 GALLONS DAILY AVERAGE PER CAPITA USE: 118.5 GALLONS WATER TREATMENT CHLORINE FED: 649 LBS. CALCULATED CONCENTRATION: 2.2 MG/L FLUORIDE FED: 502 LBS. CALCULATED CONCENTRATION: 0.31 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN �_ SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLES) TARN CONCENTRATION: .1 _1 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 4 NUMBER OF LEAKS. OR BREAKS REPAIRED: 2 NEW CUSTOMERS RESIDENTIAL 51 COMMERCIAL 9 INDUSTRIAL/GOVERNMENTAL COMMENTS 4,700,000 GALLONS OF TARTER LASS DUE TO FIRE HYDRANT FLUSHING. 4/18/06 2077 MUTRFTpn BAD FT.ARH ON COPPER FT"'TTNG LOST 800 GALLONS OF TNATII2 OVER 4/24/06 219 ELIZABE'T'H ST HOLE IN THE SIDE OF THE 4th PIPE. LOST 200,000 GALLONS OF WATER DUE TO MAIN BREAK. � 6 -Itq Reviewed By: J� p� City Council Legal F1 Finance ❑, EST. 1838 �.�( r]�(�J6 .t City Administrator ❑F• '( Agenda Item Trackin Number C �� O Consultant ❑ w a El SCE City Council Agenda Item Summary Memo Title: Well No.7 Treatment Facility—Change Order No.6 City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This change order in the amount of$6,932.27 is for additional valving, space heaters, and insurance renewal. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 �;;p _�. p Fax: 630-553-3436 CE v��2 Date: May 9, 2006 To: John Crois,Interim City Administrator From: Joe Wywrot, City Engineer N CC: Lisa Pickering,Office Assistant ! Subject: Well No. 7 Treatment Facility—Change Order No. 6 Attached find one copy of proposed Change Order No. 6 for the referenced project. This change order, in the amount of a$6,932.27 increase,is for additional valving, space heaters in an outside electrical cabinet, and renewal of Builder's Risk insurance. Please refer to the attached documents for detailed explanations for each change. I recommend that this change order be approved. Please place this item on the June 5, 2006 Public Works Committee agenda for consideration. 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 it, FAX: 630/466-9380 www.eelwob.com Engineering Enterprises, Inc. May 4, 2006 Mr. Joe Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Contract C.7 -Water Well No. 7 Well House and Treatment Facility United City of Yorkville Kendall County, Illinois Dear Mr. Wywrot: Please find enclosed three copies of Change Order No. 6 for the above referenced project. The Change Order includes provision for the contractor to furnish and install isolation valves on the brine water line and raw water sample line to improve plant operations and space heaters in the exterior electrical CT meter to control condensation related moisture. Also, the Builder's Risk insurance Policy was renewed for an additional year to remain effective throughout the project duration. Upon review and City action of the Change Order, please have the appropriate City official sign the Change Order in the location identified and return two sets to my attention. If you have any questions or comments with regard to this matter, please do not hesitate to call me at 630/466-9350. Respectfully submitted, ENGINEERING ENTERPRISES, INC. 1 Timothy P. Farrell, P.E. Project Manager TPF/me Enclosures PC: JWF— EEI GAPublic\Yorkville\2003\Y00311 Contract C.7 Well No.7 Well House&Treatment Facility\Construction\Doc\lcofyo18-CO6.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying CHANGE ORDER Order No.: 6 Date: Auqust 24. 2005 Agreement Date: December 26, 2003 NAME OF PROJECT: Well No. 7 Well House and Treatment Facility OWNER: United City of Yorkville CONTRACTOR: Poulos Construction Comr)anv The following changes are hereby made to the CONTRACT DOCUMENTS: 1) Add one(1)2 4nch ball valve on the brine dilution/make-up water line and one(1)1-inch gate valve on the raw water sample line(Add:$649.55). 2) Furnish and install conduit and.wire for space heaters in CT/meter base cabinets (Add: $2,972.72). 3) Renew Builder's Risk Insurance Policy(Add: $3,310.00). 4) Revise the Contract Completion Date as defined below. Justification: 1) The valves were necessary for the proper isolation of these water pipes. 2) The space heaters are necessary in the exterior electrical cabinets to control condensation related moisture. 3) The Contractor extended their Builder's Risk Insurance Policy for an additional year to remain effective through April 1,2006 due to project delays. 4) The Contract completion has been delayed due to circumstances beyond the control of the Contractor and Owner related to delayed electrical service to the site and the construction of the off site sanitary sewer adjacent to the project site. Change of CONTRACT PRICE: Original CONTRACT PRICE: $1,655,000.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 1 658.484.73 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (deweased) by. $_6,932.27 The new CONTRACT PRICE including this CHANGE ORDER will be $ 1,665.417.00 CHANGE ORDER NO. 6 Page 2 Change to CONTRACT TIME: The CONTRACT TIME will be(increased) (deweased)by 90 calendar days from the date that electrical service was available to the site from the electrical utility company and sanitary sewer service was available to the site (March 21, 2005). Therefore, the date for completion of all work with the exception of the punch list items associated with the emergency step up transformer will be June 19, 2005. The date for completion for all work shall be 14 days from the delivery of the emergency step up transformer to the site. Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: �' Poulos Construction Company Recommended by. Engineering Enterprises, Inc. Accepted by: United City of Yorkville Jan 91 05 10: 58a Poulos Inc 773-626-8646 P. 1 POULOS INC CONSTRUCTION COMPANY CHANGE ORDER REQUEST Project: Well No.7 Well House and Treatment Facility COR#: 23 . To: Engineering Enterprises,Inc. Date: 01/21/05 Attn: Timothy Farrell, P.E. Poulos Inc. Construction Company is directed to proceed with the following work which represents a change or changes in the work as described by the contract documents: DESCRIPTION: Provide additional 2"brine make up supply,and 1"raw water sample valves,as per the attached. The performance of the work described requires a cost adjustment to the contract as follows: Subcontractor Cost OH&P Total Cost W. A-Pope Company $ 564.83 15.00% $ 649.55 The time estimated to be required for the work to be accomplished upon acceptance: NOTE: Field work will be affected Yes_ No Time extension is required to perform work. Yes No These revisions affect certain long lead items. Yes No Project schedule critical path delay[days]: N/A FOR POULOS INC. CONSTRUCTION CO. BY: Poulos Inc Construction Company is hereby authorized and directed to proceed with the work as described above at the cost indicated. ACCEPTED BY: DATE: Project Architect ACCEPTED BY: DATE: Owner Representative POULOS CONSTRUCTION COMPANY 735 South Laramie Avenue Chicago,1111nois 60644-5224 Phone: (773) 626-8600 Fax: (773) 626-8646 an ?1 05 10: 59a Poulos Inc 773-626-8646 P. 2. VALU AM A. POPE CdiAPANY 7 7 6 4 -- - 11fermeieal Piping CO:ttmetorb - _ lNVptt,t:HD. ION!UNT AVENUE * ACHAUMBUR%KIMOtS Sol= PHONE 847-524^7990 Job No 401 POW=, Sac. 735'SC�h Laramie rt:4 "=_ .�•-. _ ChicBW, IL 60644-5224 Jpe uocnTtoN: _ . - Well. #7 =•- s e:Wwk A=aved BY Ct aic; and Tim tgtin 2" Bribe Make-= S Vly 1" pw.Wager Sample by 211 JIM Salye -43-8.80. - Gay.. Pipe 1.92 1" Gate 'valve 656.19 G&W. pipe OMPUM9 $ 1.09 . Les $5_00 • .-$120,2S on & P9 15% $ 18.04 Ia??or t4 149W I Valves 12/22/04 6 HMM 6 $71.09 5426.54 ' Total mmvt ce _ $564.83 ZMAZ IB S nwm E 564.83 TERMS-NET CASK Wo erw,,,t sl(oweC- - iNY01CS NO. 7764 POULOS INC CONSTRUCTION COMPANY CHANGE ORDER REQUEST Project: Well No. 7 Well House and Treatment Facility COR#: 24. To: Engineering Enterprises, Inc. Date: 02/22/05 Attn: Timothy Farrell,P.E. Poulos Inc. Construction Company is directed to proceed with the following work which represents a change or changes in the work as described by the contract documents: DESCRIPTION: Install conduit and wire for space heaters in CT/meter base as per the attached. The performance of the work described requires a cost adjustment to the contract as follows: Subcontractor Cost OH&P Total Cost Morse Electric $ 2,584.97 15.00% $ 2,972.72 The time estimated to be required for the work to be accomplished upon acceptance: NOTE: Field work will be affected. Yes No_ Time extension is required to perform work. Yes No_ These revisions affect certain long lead items. Yes No_ Project schedule critical path delay [days]: N/A FOR POULOS INC. CONSTRUCTION CO. BY: Poulos Inc Construction Company is hereby authorized and directed to proceed with the work as described above at the cost indicated. ACCEPTED BY: DATE: Project Architect ACCEPTED BY: DATE: Owner Representative POULOS CONSTRUCTION COMPANY 735 South Laramie Avenue Chicago, Illinois 60644-5224 uciccicuuo tc:ta rna 10001 INVOICE MORSE ELECTRIC INC Invoice number. 500 W SOUTH STREET Invoice data: 84885 FREEPORT IL 61032.6042 Feb.21,2005 Tel:815.599-5058 Re W*Me number. 2704-831 Fax 815-59"059 PUG awnber. 2D27 E-mall:krea ftampeleewc.com Job type: hmoice Job data: Feb.21,2008 Client code: POULOS Customer rsfsMnos: EXTRA Page number. 1011 Billing address; POULAS Site address: • 735 S LARAMIE AVENUE YYOORK MLLE WTp 44 CHICAGO,IL W6 -5224 YORKVILLE WTP BASE! /M RA LABORATERIAL PER ATTACHED WON 38162 TO INSTALL CONDUITIWIRE FOR SPACE NEgTERS IN CTAeTER 314'EMT • e 314'EAT STL COMP CONN 00 . 3/4'EMT STL COMP CPLG 10 0.00 314'GRC(GALV) 1.00 31C GRC COUPLING 20,00 2'GRC COUPLING 3/4'LB MALL BODY.CVR,GSKT 1.00 3/4'T MALL BODY,CVR,GSKT 1.00 2'GRC 90 ELBOW 1.00 2'STEEL Loma 1.00 2'STL GRD BUSKING 200 2'PLASTIC BUSHING 1.00 314"x ' NIPPLE 1.00 #12 THHN A-HE12x12x4 HNGD CVR NEMA1 750.00 12X18 QUA rrE BOX 1.00 FASO HARDWARE 1.00 1.00 Subtotal Material Journeymen (M-00(25.00 Mrs @$8825) 2,156.25 Total • 52.584.97 Net 30 days. Post-It'Fax Note 761V-- 6 g I 1b G Co./Dept. V-V IQ Phone a Phone M Fax* ? s � t � 37/BR 46355 03/21/200 3,310.00 3,310.00 3,310.00 OM-1000 RUNNEL ASSOC"TATES,INC. 04/19/2003 Check: 16053 3,310.00 ---- .-. . 4 ROOM Well 11111101 lode ..� JLOS, INC.-/CONSTRUCTION COMPANY CHECK 16053 037/BR 46355 03/21/200 3,310.00 3,310.00 3,310.00 +•rtww +...... wrwawwt w nnr��-r�Inrn r�Tn A /9 n /nnnr nL....L. 1 Lnc9 9 7.1 n nf1 ,urx>mel-Associates, Inc. Invoice W N. LaSalle St. United City of Yorkville uite 3100 hicago, IL 60601 4613 ;12)9845705 03/2112005 Nicholas Melas Debra Scott 1 of 1 United City of Yorkville Poulos,Inc. 800 Game Farm Rd. 3,310.00 Yorkville,IL 60560 Payment for. Invoice#46355 BR 44873900 Thank you Please detach and return with payment -------------------- ------------------------------ -------------------------------------- :ilent: United City of Yorkville Policy #BR 44873900 04/01/2005-04/01/2006 Zurich 46355 04/01/2005 Renew policy Installation/Builder Risk - Renew policy 3,310.00 3,310.00 Thank you Rummel Associates, Inc. 03/21/2005 (31 2)984-5705 � Rio c/T y Reviewed By: J� 0 Legal F1 City Council esr y Finance eas ❑ Engineer 4 City Administrator El Agenda Item Tracking Number y p 0� � Consultant ❑ 6, W Qckk �- ono °oT SCE `�,�' ❑ City Council Agenda Item Summary Memo Title: Well Nos. 3&4 Treatment Facility—Change Order No. 1 City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This change order in the amount of$2755.00 is to a pulsation dampener for the brine pump. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo ' '" 800 Game Farm Road EST. , ,._ ! 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 ID`k Fax: 630-553-3436 SCE Date: May 30, 2006 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer U CC:.Li*t;P4' 'Dc City CI Subject: Well Nos. 3&4 Treatment Facility—Change Order No. 1 Attached find one copy of proposed Change Order#1 for the referenced project. This change order, in the amount of a$2755.00 increase, is for pulsation dampener for the brine pump. The pump used for the brine solution uses positive displacement to move the fluid along. This creates stress within the piping attached to the pump, and can result in leaks over time. The pulsation dampener should significantly reduce the stress transmitted to the piping. I recommend that this change order be approved. Please place this item on the June 5, 2006 Public Works Committee agenda for consideration. CHANGE ORDER Order No.: CO-01 Date: May 22, 2006 Agreement Date: October 13, 2005 NAME OF PROJECT: Contract B.1.Yorkville Wells No. 3&4 Well House and Treatment Facility OWNER: United City of Yorkville CONTRACTOR: Whittaker Construction & Excavating. Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: Furnish and install Blacoh inlet pulse accumulator and pulsation dampener and associated piping and fittings. Justification: The pulsation dampener is needed to reduce vibration in the piping leading to and from the brine pump. Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 1.819.000.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 1.819.000.00 The CONTRACT PRICE due to this CHANGE ORDER will be increased (deGFeased) by: $ 2,755.00 The new CONTRACT PRICE including this CHANGE ORDER will be $ 1.821.755.00 CO-01 CHANGE ORDER Page 2 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be August 28, 2006 (Date). Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Recommended by: Accepted by: State Agency Approval: CO-02 CONTRACTOR'S PROPOSAL REQUEST MATERIAL LISTICHANGE ORDER BREAKDOWN PROPOSAL REQUEST No. 002 WHITTAKER CONSTRUCTION & EXCAVATING, INC. Phone: 815-246-7119 P. O. BOX 21 - 105 PARK STREET Fax: 815-246-7118 EARLVILLE, ILLINOIS Project: Wells No. 3 and 4 Well House Treatment Facility Contract B.1 United City of Yorkville Date: April 20,2008 Document: PR 002 DESCRIPTION OF CHANGE: Furnsh and install Blacoh inlet pulse accumulator and pulsation dampener and associated piping &hangers. Item No. item Description Unit Otty Description Unit Price Extension Furnish and install Blacoh inlet pulse accumulator and pulsation dampener and associated piping and hangers. LS 1 Materials/Labor $2,354.00 $2,354.00 O&P 353.10 Subtotal $2,707.10 Bond 47.90 Total $2,755.00 04/39/2006 15:39 6309061369 RJ DWIL PACE 81 R. J. O'Neil Inc. Mechanical Services Contractor 112SS.LAM 5T PHONE 630-906.1300 FAX 630.506-I369 MOXTG ERX,7Y. 60538 Whittaker E=vadng Wednesday,April 19,2006 P.O.Box 21 105 Park street Eariville,IL 0918 Re:Yorkville Wet!3&4 Joni, Price to furnish and;.atoll Blacoh inlet patse aeeumnlator and pulsation dampener along with associated piping gad hang*rs: S 2,354.00 Always Yours, Han the Plumber �J6--�- / I ♦,��D C/Ty Reviewed By: J2 �� Legal El City Council Finance ❑ EST. ,1838 Engineer Pr City Administrator ❑ A ends Item Tracking Number Consultant ❑ � � LE City Council Agenda Item Summary Memo Title: Rob Roy Creek Interceptor(Contract#6)—Change Order#1 City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This change order for revising the crossing of Rob Roy Creek from augering to the open-cut method resulted in a net decrease of$76,509.16. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST 1936 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 <LE Date: May 30, 2006 To: John Crois, Interim City Admini trator ii 11 From: Joe Wywrot, City Engineer CC: � , GI Subject: Rob Roy Creek Interceptor(Contract#6)—Change Order#1 Attached find one copy of proposed Change Order#1 for the referenced project. This change order, in the amount of$76,509.16 decrease, is for eliminating the augering of Rob Roy Creek, and constructing the sewer across the creek via the open-cut method instead. This work has already been completed. Construction of a casing pipe beneath the creek, with the sandy soils and high groundwater, would have been very difficult to complete. The contractor suggested the change, which eliminates the casing pipe at a cost of$91,000. There were costs associated with open-cutting the creek such as bypass pumping and restoration, which totaled about $15,000. The net change, therefore, was around a$76,000 decrease. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630) 8974651 FAx (630)-897-5696 AURORA,IL 60506 May 9, 2006 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Change Order No. 1 Rob Roy Creek Interceptor- Contract 6 W.E.D.A. Job #788-04050-01 Dear Joe: Please find enclosed Change Order No. 1 which identifies changes to the above referenced project as follows: Per the attached correspondence dated March 30,2006,Pirtano Construction,Inc. requested to install both portions of the proposed sanitary sewer interceptor crossing Rob Roy Creek by the open cut method. This resulted in the elimination of approximately 130 linear feet of steel casing pipe while requiring some additional work to by-pass the creek flows during construction along with creek bed/bank restoration upon completion of the work. Based on the contract unit price per foot for steel casing pipe and the attached invoice for the above mentioned additional work, this results in a savings of$76,509.16 to the City and Sanitary District. We trust Change Order No. 1 will be approved by the City Council. Should you have any questions or require additional information regarding this matter, please contact the undersigned. Very truly yours, WALTER DEUCHLER ASSOCIATES, INC. Philip F. Moreau, P.E. Encl. cc: Debra Finnegan, Pirtano Construction Co., Inc. Don Pieart, WEDA go • Design and Construction • Project Financing •Water Works and Sewerage • Buildings and Structures •Streets and Street Lighting • Investigations and Reports MA"-09-2006 01:15 PIRTANO CONSTRUCTION 6309321882 P.03 -n 1. 7, LVVV L•VVIK, nnLi � \ L V4VVIILLI\ • ' CHANGE ORDER Order No. 1 Date 5-9-06 Agreement Date: December 5.20-05_ NAME OF PROJECT: ROB ROY CREEK INTERCEPTOR,CONTRACT 6. _ YOItI�VII-LI�ILLINIOS OWNER: UNMD CITY OF YORKVILLF ILLINOIS CONTRACTOR: PIRTANO CONS1=10N.,INC The following changes m hmby made to the CONTRACT DOCUMENTS:Elimination of 1301imw feet of steelcas ingpipefor2croekcromings. Additionofbypasspwa pingm dxestorationofemkbedsfora zL�on of sanitary sewer by the open cut method across 2 creek crossings- Justification: See attached letter dated March 30, 2006 and.invoice#10876-SW dated May 8,2006. Change to CONTRACT PRICE: $ -76,509,16 Original CONTRACT PRICE: 1,502,130.00 Cur=t CONTRACT PRICE adjusted by previous CHANGE ORDER$ 1 5 2.130.00 _ The CONTRACT PRICE due to this CRANGE ORDER will be(incsms d)(decreased)by: $ 76.509.16_ The new CONTRACT PRICE including this CHANGE ORDER will be$. 1425.620.84 Change to CONTRACT TIME: The CONTRACT TIME will be(increased) (decreased)by 0 calendar days. The date for completion of al ork is Mav 15 2006 (Date . ) Requested b WaAter E.DmWg Afijociates,1n c. Accepted by: Pirtang Construc 'glh Inc. Approved by: cLty of Yor I IL TOTAL P.03 WALTER E . DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODIAWN AVENUE • TELEPHONE (630) 897-4651 FAX (630) 897-5696 AURORA, IwNois 60506 March 30, 2006 Mike Warning Pirtano Construction Co., Inc. 1766 Armitage Court Addison, IL 60101 RE: Rob Roy Creek Interceptor, Contract#6 W.E.D.A. Job #788-04050-01 Dear Mike: Pursuant to our phone conversation of March 29,2006,.it is our understanding that Pirtano Construction has received the necessary permits and is requesting to install both portions of the proposed sanitary interceptor crossing Rob Roy Creek by the open cut method. The sanitary interceptor would be installed across the creek in accordance with the Typical Trench Detail for Sanitary Services and Mains, as shown on the plans, and paid for at the Contract unit prices stated in your Bid Proposal for 24-inch and 30-inch Sanitary Sewer. With the open cut method,the casing pipe would no longer be necessary resulting in a savings of$91,000.00 to the City and Sanitary District under this-bid item. However, it is our understanding that there may be some additional work(e.g.by-pass pumping of creek flows,bank restoration,etc.)needed to meet the permit requirements. Compensation for this additional work will be paid for on a time and material basis. Please be advised that your request.to install both proposed creek crossings by the open cut method has been found to be acceptable. Should you have any questions or require additional information regarding this matter,-please feel free to contact the undersigned. Very truly yours, WALTER E. DEUCHLER ASSOCIATES, INC. John W. French, P.E. Encl. cc: Ralph Pfister, YBSD - Joe Wywrot, City of Yorkville Philippe Moreau,WEDA • Water Works and Sewerage • Buildings and Structures Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing x Y° -1810 (630) 932 0 1766 Armitage Court Addison, Illinois 60101 Invoice No. 10876-SW TO: United City of Yorkville Date Rob Roy Creek Interceptor Sewer-Contract 6 05/08/06 RE: Walter E. Deuchler Associates, Inc. ATTN: Don Pieart Work Performed thru 05/08/06. Scope: Change Order for the by-pass pumping and the restoration for the Rob Roy Creek. Crossings were bid as augers, and changed to open cut method without any casing pipe. (Approved per letter dated 03/30/06. ) Equipment: PC600 8.0 hrs. 165. 17 1,321.36 WA320 8.0 hrs. 36.78 294.24 Cat963 8.0 hrs. 66.08 528. 64 Labor: Foreman 8.0 hrs. 77.69 621.52 Operator(s) 2 ea. @ 8 hrs. 16.0 hrs. 62. 13 994.08 Oiler 8.0 hrs. 51.02 408. 16 Laborer(s) 4 ea. @ 8 hrs. 32.0 hrs. 51.02 1,632.64 10% Profit and Overhead 365.64 Materials: --------------- Sediment Logs 12 ea 150.00 1,800.00 Seed 8 Blanket 1565 sy 1.75 2, 738.75 6" Diesel Trash Pump 8 Hose 2 ea 1350.00 2,700.00 15% Profit and Overhead 1,085.81 TOTAL NOW DUE $14,490.84 Reviewed By: J� T Legal ❑ City Council Finance ❑ EST 1 � 7 1836 Engineer 10 �r City Administrator El Agenda Item Trackin Number O Consultant ❑ P W o?`y0(0 LE City Council Agenda Item Summary Memo Title: Rob Roy Creek Interceptor(North Branch Contract#1)—Bid Results City Council/ COW/ Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: Recommend award to the low bidder, Anderson Underground, Inc. for the amount of$966,861.87. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Co.o United City of Yorkville Memo J 0 800 Game Farm Road esr 1e36 Yorkville, Illinois 60560 a� Telephone: 630-553-8545 Fax: 630-553-3436 SCE Date: May 30, 2006 To: John Crois, Interim City Admini trator From: Joe Wywrot, City Engineer CC: LP ' 1 Subject: Rob Roy Creek Interceptor(North Branch Contract#1)—Bid Results Bids were received on May 24, 2006 at loam for the referenced project. This project consists of the construction of a 24"PVC sanitary interceptor sewer from the center of the Westbury East Village development to the north side of Galena Road. This sewer will be owned by Yorkville-Bristol Sanitary District once construction is complete. The following bids were received: Anderson Underground, Inc. $966,861.87 1202 Ipsen Road Belvidere, Illinois 61008 Pirtano Construction Co. $999,675.00 1766 Armitage Ct. Addison, Illinois 60101 H. Linden& Sons Sewer& Water, Inc. $1,043,403.00 P.O. Box 344 Yorkville, Illinois 60560 Dempsey-Ing, Inc. $1,048,906.50 P.O. Box 127 Elburn, Illinois 60119 Swallow Construction Corp. $1,200,080.50 4250 Lacey Road Downers Grove, Illinois 60515 Glenbrook Excavating& Concrete, Inc. $1,521,166.87 1350 N. Old Rand Road Wauconda, Illinois 60084 Engineer's Estimate $1,260,000.00 Based on the results of the bids and the attached recommendation of Walter E. Deuchler Associates, I recommend that the contract be awarded to Anderson Underground, Inc. for the contract amount of$966,861.87. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. MAY. 24. 2006 4:23PM WALTER E DEUCHLER N0. 811 P. 2 WALTER E. DEl,1CHLER ASSOCIATES INC. Consulting Engineers 230 WoomAvm Avaue • TErriow (630)897-4651 • FAx (630)-697-5696 Al wRA IL 60506 May 24,2006 Mr.Joe Wywrot,P.E. City Engineer City of Yorkville 800 Game Farm Road Yorkville,IL 60560 RE: Rob Roy Creek Interceptor,North Branch-Contract 1 W.E.D.A. Job 9788-04060-02 Dear Joe: Bids for the subject project were opened at 10:00 a.m. on May 24, 2006. The effective low bid was received from Anderson Underground,Inc.of Belvidere,Illinois in the total amount of$966,861.87. The bid received from Andersoa Underground was $32,813.13 less than the second low bid and was $293,138.13 below the Engineer's Opinion of Probable Construction Cost of$1,260,000.00. Six(6)bids were received,ranging in value from$966,861.87 to$1,521,166.87,repremti ug a spread of 57.3%. A copy of the bid tabulation is attached. We have reviewed the information submitted with Anderson Underground's bid and found it to be complete and accurate. Our office has worked in the past with Anderson Underground on several sanitary sewer haterceptor projects fo:r the Fox Metro Water Reclamation District. Based on the above and our experience of satisfactory work done by Anderson Underground,we recommend the contract for Rob Roy Creek Interceptor, North Branch — Contraet 1 be awarded to Andemona Underground,Inc.in the amunt of$966,861.87. Should you have any questions or require additional information regarding this matter,please feel free to contact the undersigned. Very truly yo=, WALTER E.DEUCHLER ASSOCIATES,INC. John W. Frerioh,P.P. EncL cc: Dallas ljammuson,vw/E=l Ralph Fgstex,XBSD,w/EncL Atty.John Wyetl,City ofYorkvine,w/Ertel. Dale Anderson,AndersonU'ndergzound,w/Encl. wiio • Design and Construction ■ Project Financing •Water Works and 5ewerage • Buildings and Structures •Street5 and Street Lighting •Investigations and Pwo* 19 16-2006 • f WALTER 9.DRUCHUR,ASSOCIATES,INC. CONSULTING ENGINEERS,230 S.WOOD LAWN AVE. AURORA,IL 60506 s Tabutalloo S4eat Otenbrook1heaysling& j; { Caucrete,In c.,13SO N.Ofd BOB BOY CREEK IWERCEPTOR, hand Rd.,59eocenda,IL 61594 � MORTHBRANCIi,CONTRACT N1,CITY Quantity 5% OF YORKVILLE, BID DATE MAY 24, a 2006;10.00A.WL ><Jnll Total U011 Total 1Jllit Tolel U1111 Total Unit Total rn I 1. 2411 PVC DR U Snnllsry Sewer 3137 LEo.FL S 321.00 S 1,%S1,536 00 w 2. Counection to Existing A4auhole 1 Each S 54,800.00 s 50,000.00 RX 3. Maobole.7ypeA.41Ma. 11 Each S 6,000.00 S 66,000.00 4. bfambole,TypeA,S'Dia. IEaich S 12,000.00 S 13,000.00 s_ S. Sewer Talevising 3637 Lim Fl. S 2.50 S 4,591.50 —� m 6, 601,Site]Callas(m In.Wn 3611) 120 L1 a.FL S 754,00• S 90,000,00 m 7. Unstable Soll Removal&Replacema0t o w/Crushed Stone(12"Thick) 3937 L1u.Ft. $ 001 S 31.37 C-.5 S. TrmflicConlrol IL.Sam $ 25,000.00 S 15,000.00 . _ r _ m 9. Rock Bzcevatlon 200 01.Yd. S 50.00 S 10,000.00 TOTAL AKOUNTOFBID- $ 1,521,166.17 _ z a m _- ? •f WALTER E.DRUCHLER ASSOCIATES,INC.,CONSULTING ENGINEERS 230 S.WOODLAWN AVE.,AURORA IL 60506 'rob"Is[IOU SUE Andersom Uodet'gtoa ad.Iac., Pirrano ComslrmcllonCo., 13. LIndeo & Sons Sewer-& Dempsey Ing, Iuc.,P.O. Dor Sw11tow Coustrae[tom Cprl::r- 12(a Ipew Rd.,Belvidere. Inc.,1766 Armitage Cbm•i, Wster, Ime., P.O. Box 344, 127,Slburm i7,60119 4250 Lowy ltd. , Dpwne-{ ROB ROY CRSBK nffERCSPTOR, IL 61008 Addison,IL 60101 Yorkville,IL 60560 5%Bond Grove,IL 60515 � NORTH BRANCH,CON17RAC 91,CITY Quaatlly S%Bond 5%Band 5%Naud 5%330u d OF YORKVILLE. DID DATE MAY 24, o 1406.10:00 A.M. - Uott Taild Unit Telal Unii Tole) Uolt Total Umil T0161 • 1 1. 24"PVC DR 35 Sanitary Sawsr 3837 Lin.Ft. S 218.06 S 836.466.00 S 212.00 S 813,444.00 S 215.00 S 824,955,06 S 220,00 S 844,140.00 S 219.50 S 842,221.51 w 1. Cap aectioo doBsIsliugmand:ple I Bleb S I.000.00 S 11400.60 S 5,700,09 S 5,700.00 S 100.00 S 100.00 S 10,00000 S 10,000.00 $15.000.06 $ 15,000.00 3, Mani;ole,Type A,41 Dis, 11 Each S 3,540.00 S 38,500.00 S 3,700,00 $ 40,700.40 S 4,800,00 $ 52,000.00 $ 4,000.00 S 66,010.D0 5 12.000.00 S I32,600.00 4. h1ma4ale,Typo A,51Din. 11904 S 4,080.00 S 4,000.00 S 5,000.00 S . 5,000,00 S -5,500.00 S 5,500.00 S 8,400.00 S 8,440.00 $14,000.00 S 14,000.01 b r S. SawarTelevlslog 3837 Lim.B1. S L.50 S 5.755 50 S 1.30 $ 5,755.50 3 3.00 S 11,511.06 S 4.00 S 15,348,00 S 2.00 S 7,674.01 m 6. 60"Steal Casing(MIN-1116 36") 120 Lin.Ff. S 675.00 S 81,800.00 S 1,001.00 S 110,110.00 S 1,200.00 S 144,000.00 S 845.00 S 101,400.00 $ 1,200.00 S 544,000.01 m 7. Unstable Soil Removal&Reptacement ° W rusbea Stone(11"Tbi ek) 3837 Lim.R. S 0.01 S 38.37 S 1.50 $ 5,755.50 S t.00 S 3,837.00 $ 0.50 $ 1,918.50 S 3.00 S 191185.014-- S S. Trailie Control 1 L.Sum S 100.00 S 100.00 S 3,00000 $ 3,000.00 S 500.00 S 500.08 2000 .01 m 9. Rock Excaystloit • 200 Clo.Yd. S 0.111 S 2.00 S 1.00 $ 200.00 S 1.00 S 200.00 S 1.00 T. 200.00 S 30.04 S 0000.8L� TOTAL AMOUNT OFDID. S 966,861.87 S 999,675.00 81,043,403.00 S 2,048,906.50 S 100,080.50 . - O � `•_'.F.• �.;f_� . = _ •. ': 7 _ _.• t - _' °fp>"s#yt,,.`a?y} 'ra ',' �i,.`�s7' �Y=.L•'- �p-' �'K:- '.�'• _ .'a: -• .E� •s: •ti.• ..}•�• �:- , _ - - ;. '`'t•'�.c's' .i`�2E� � ,off-: - `;•ti: _ -, :. "i'- ..� "b -r•t`r'�;��;� -a:�:•Y��af`BSc..���F_•�iiy.<rI•.",�'•.;s•°;,^• . . .. - .. r:{• - -• - _ Reviewed By: J� O� Legal ❑ City Council Esr. �e�c Finance ❑ Engineer ❑ City Administrator El Agenda Item Trackin Number O Consultant ❑ PW (�?, Goc — LE City Council Agenda Item Summary Memo Title: Backhoe Bid Results City Council/COW/Committee Agenda Date: PW—6/5/06 Synopsis: Bid results for backhoe RFP Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval of purchase and trade-in. Submitted by: Eric Dhuse PW Name Department Agenda Item Notes: CO.c United City of Yorkville Memo Public Works Department 1836 800 Game Farm Road .� Yorkville, Illinois 60560 0� �O Telephone: 630-553-4370 KwW E Fax: 630-553-4377 Date: May 23, 2006 To: Joe Besco, Chairman From: Eric Dhuse, Director of Public Works CC: Subject: Backhoe bids Joe, Bids were opened on May 19, 2006 for a new combination backhoe/loader. We received one bid from Patten Industries for$75,676 which includes an extended warranty and fork attachments. Included in his proposal is a$20,000 trade in allowance for our 1993 backhoe. I believe that these are both very fair prices, and would recommend moving forward with both. I would ask that this be placed on the June 5, 2006 public works committee agenda for discussion. If you have any questions or concerns,please let me know. 635 W.Lake St. Patten M Elmhurst,IL 60126 P-(630)279-4400 F-(630)279-0121 May 22,2006 3931000 City of Yorkville Eric Dhuse 800 Game Farm Road Yorkville,IL.60560 1 am pleased to quote the following machine(s): 420E BACKHOE LOADER IT 2WS Standard Equipment Standard Equipment coat Attachments Installed BACKHOE Air suspension seat with armrests 420E BACKHOE LOADER IT 2WS 14'4"Center pivot excavator style POWERTRAIN CONTROL,IT AUX ATTACHMENTS backhoe Caterpillar 3054C 89 H.P..Direct HYDRAULICS,LOADER,GP Pilot operated joystick hydraulic Injection Turbo Engine,Tier II Emissions HYDRAULICS,BH,5 FUNCTION controls with pattern changer valve Compliant ESTICK Pilot operated stabilizer controls Water separator with service indicator CAB,DELUXE W/AIR CONDITIONER Boom transport lock light POWERTRAIN,89 HP,4WD,AUTOSHIFT Swing transport lock Thermal starting aid system COOLER,HIGH AMBIENT Grouser type stabilizer shoes A dry-type axial seal air cleaner with BELT,SEAT,2"SUSPENSION Anti-Drift Hydr.(Boom,Stick,&E-Stick) automatic,integrated dust ejection COUNTERWEIGHT,510 LBS Cat Cushion Swing(tm)system system STABILIZER PADS,FLIP-OVER ELECTRICAL Hydraulically applied multi-plate wet MANUALS,ENGLISH 12 volt electrical start disk brake with dual pedals and TIRES,FLOTATON,4WD,FIRESTONE, 120 ampere alternator interlock 12.5180-18 NHS 10 PLY,FRONT Horn Differential lock 21 L-2416 PLY,R4,REAR Backup alarm Driveline parking brake BEACON,MAGNETIC MOUNT Hazard flashers/turn signals Torque converter PADLOCKS,VANDALISM,IT Halogen head lights(4) Transmission—four speed synchro mesh BUCKET,1.31 CYD GP IT Halogen rear flood lights(4) with power shuttle and neutral safety CUTTING EDGE,TWO PIECE,WIDE Stop and tail lights switch BATTERY,HEAVY DUTY,TWO 880CA Audible system fault alarm Spin-on fuel,engine oil,and BREATHER,OPEN CIRCUIT Key start/stop system transmission oil filters PARTS BOOK,PAPER 880 CCA maintenance free battery OTHER STANDARD EQUIPMENT RIDE CONTROL ExtemaUntemal power receptacles(12v) Hydrostatic power steering RADIO AM/FM LOADER Tool box BUCKET 24"8.5 CFT HC SOIL Bucket level indicator Transport tie-down points Lift cylinder brace and retum-to-dig Ground line fill fuel tank with 38 (automatic bucket positioner) gallon capacity Self-leveling loader with single lever Rubber impact strips on radiator guard control Bumper Transmission neutralizer switch CD-ROM Parts Manual OPERATOR ENVIRONMENT Backhoe Safety Manual Lighted gauge group Operations and Maintenance Manual Interior rearview mirror Lockable Tilt Hood Rear fenders Valve Stem Protection ROPS canopy HYDRAULICS Adjustable steering column Load sensing,variable flow system Retractable seat belt with 43 gpm axial piston pump Hand and foot throttle 5 micron spin-on hydraulic filter Floor mat O-ring face seal hydraulic fittings Coat hook Caterpillar XT-3 hose Lockable storage area Hydraulic oil cooler Drink holders Pilot control shutoff switch Lunch box holder ANTIFREEZE Service Hamess Extended Life Coolant-37C(-20F) Steering Knob Standard equipment may vary. Consult Patten representative for details. Tax not included. Terms are net cash. Delivery is subject to prior sale. Quote is valid for 30 days. Pricing Summary Configured Price F.O.B.Yorkville,IL $73,420.00 Machines considered for trade-in: 1993 Caterpillar 416B Backhoe,8SG4075 $20,000.00 Price Less Trade(s): $53,420.00 Warranty Options: Caterpillar Standard 12month or 1,500 Hour Warranty Included Extended Warranty 3 YEAR/5000 HR.Value Assurance Powertrain $511.00 ADD$1,745.00 For Fork Attachment 2"x5"08" Respectfully Submitted Patten Construction Products DMLaT3--NUM9 +� 1Mt31�Si� 1�() �Fn �� Wend'e Sales Representative Standard equipment may vary. Consult Patten representative for details. Tax not included. Terms are net cash. Delivery is subject to prior sale. Quote is valid for 30 days. N6 � Reviewed By: J= Legal ❑ City Council Finance EST: , 1838 -�, Engineer ❑ Agenda Item Tracking Number City Administrator Consultant ❑ �� a���0" ��% SCE ��Y� El City Council Agenda Item Summary Memo Title: Raymond Storm Sewer Outfall-IDOT Highway Permit City Council/COW/ Committee Agenda Date: 6/5/06 PW Committee Synopsis: This permit is needed to cross Route 47 with the 60" diameter Raymond Storm Sewer Outfall. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize Mayor and City Clerk to sign application. Pass resolution guaranteeing satisfactory completion of this work. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo '" 800 Game Farm Road Esr . 77,1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 � e �a 2p Fax: 630-553-3436 <LE Date: May 22, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Subject: Raymond Storm Sewer Outfall—IDOT Highway Permit Attached find one copy each of the IDOT Highway Permit application and the standard resolution IDOT requires from us prior to issuing the permit. IDOT will require a bond from whoever constructs the highway crossing, and at this time it is undetermined who that will be. It may be the Ocean Atlantic, Centex, or the City. We will not be able to submit the application until that is determined and the bond issued. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. Illinois Department of Transportation Highway Permit District Serial No. L-10257 United City of Yorkville (We) c/o Engineering Enterprises, Inc. 52 Wheeler Road (Name of Applicant) (Mailing Address) Sugar Grove IL 60554 Hereinafter termed the Applicant, (City) (State) request permission and authority to do certain work herein described on the right-of-way of the State Highway known Illinois Routes 47 Section ------- From Station to Station County. The work is described in detail on the attached sketch and/or as follows: Located North of Cornelis Road. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, a bore crossing of a storm sewer main and related improvements as shown on the attached plans which become a part hereof. The applicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and its provisions agreed to this Day of 2006 uviiiiCS� City Clerk Signed Mayor Applicant 800 Game Farts Ftciad 800 Gante Farm 'Road Mailing Address Mailing Address Yorkville Illinois 60560 Yorkville Illinois 60560 city State city State SIGN AND RETURN TO: Region Engineer 700 East Norris Drive, Ottawa, IL 61350 Approved ihls day of 20 Department of Transportation If- Applicant(2) Field Engineer Final Inspection BY: Deputy Director of Highways,Region Engineer First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs,`and shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal IM that existing before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the Region Engineer or his - duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the Region Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over hanging the right-of-way shall be prohibited. Fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by re-ason of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without the approval of the Region Engineer or his duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of- way, the Applicant, upon written request by the Region Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch an_r!_ to abide by the policy regulations. SPECIAL PROVISIONS The petitioner, their successors, or assigns, shall maintain that portion of the driveway on state right of way in such a manner satisfactory to the department, otherwise the department will maintain the shoulders included in the entrance driveways to the same standard that exists on adjacent shoulders, and if necessary, such areas will be restored to the original cross section and earth shoulders. All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the Regional Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform "."Gnual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The department reserves the right to reject or accept any contractor hired by the applicant. No person, firm, corporation or institution, public or private, shall discharge or empty any type of sewage, including the effluent from septic tanks or other sewage treatment devices, or any other domestic, commercial or industrial waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner into open ditches along any public street or highway, or into any drain or drainage structure installed solely for street or highway drainage purposes. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the state right of way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. RESOLUTION WHEREAS, the United City of Yorkville is located in the county of Kendall, state of Illinois, wishes to construct a bore crossing of a storm sewer beneath Illinois 47 which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said department is required before said work can be legally undertaken by said United City of Yorkville; now THEREFORE, be it resolved by the United City of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the United City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the proposed storm sewer main extension by the contractor and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the contractor to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work 0, is not, (delete one) to be performed by the employees of the United City of Yorkville. FOURTH: That the proper officers of the city are hereby instructed and authorized to sign said permit in behalf of the city. I, , hereby certify the above to be a (City Clerk) true copy of the resolution passed by the City Council of the United City of Yorkville, county of Kendall, State of Illinois. Dated this day of A.D. 2006 (Signature) (CORPORATE SEAL) RESOLUTION Ne)41/5 `A C/Ty Reviewed By: Legal ❑ City Council EST. . , sass Finance ❑ Engineer S(;olot aU � City Administrator El Agenda Item Tracking Number O Consultant ❑ P kl 62W(0' i05 LE ��'� ❑ City Council Agenda Item Summary Memo Title: Fox Hill Unit 7—Request for Acceptance City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: The developer has requested final acceptance of the public improvements. Staff recommendation is to not accept at this time. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Vote to not accept the public improvements. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Co.o United City of Yorkville Memo 800 Game Farm Road MUTE 1 sas Yorkville, Illinois 60560 Telephone: 630-553-8545 !� p Fax: 630-553-3436 CE Date: May 30, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer 01— CC: John Wyeth, City Attorney Lisa Pit ke dn&Dgpuly ,City,Clerk Subject: Fox Hill Unit 7–Request for Acceptance Attached find a letter dated May 12, 2006 from Marvin DeLahr requesting acceptance of the land improvements for Fox Hill Unit 7. Marvin has stated that all of the improvements are completed except the final lift of asphalt on the roadway and the public sidewalk. Per a commitment made by the city years ago,Marvin states that there would be no one-year warranty for these items. I have reviewed the request and recommend that the City Council not accept the improvements at this time. Only two out of the twelve proposed multi-family buildings have been constructed to date, therefore no punchlist has been prepared. We do not generate a punchlist until at least 50%of the lots are built out. This is done to minimize the damage to utilities, roadways, sidewalks, etc. prior to acceptance. With potentially no warranty period, this becomes even more important. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. DEVELOPMENT CONSTRUCTION SERVICES L.L.C. Phone:708479-1306 Fax:708479-6537 Cell:815-791-6167 19250 EVERETT LANE,SUITE 101 MOKENA,IL 60448 Email•mdelahr@sbcglobal.net May 12,2006 United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Attn.Mr.Joe Wywrot Re: Fox Hill—Unit 7 letter of credit Dear Joe, On behalf of DCI Charrington,Inc,I am requesting a reduction in the current letter of credit (LOC)on deposit with the United City of Yorkville for Fox Hill,Unit 7.There are currently two letters of credit.The first LOC(#15716)is in the amount of$30,729.56.The second LOC (#15804)is in the amount of$203,572.94.These two total$234,302.50. There are two items that need to be completed. The first item is the asphalt surface course, which is$14,889.75 on the engineer's estimate of cost(supplied by Smith Engineering Consultants).The second item is 5,842 sq.ft. of sidewalk,which is$17,233.90 based on the engineer's estimate of cost of$2.95 per sq.ft. The remaining work totals$32,123.65.We are requesting the LOC#15716 be reduced to zero and LOC#15804 be reduced to$35,336.02 ($32,123.65 x 110%). We are also requesting the City accept the completed improvements(not including the two items listed above).Enclosed is a letter from you to Paul Dresden dated April 9, 1999 stating Fox Hill Subdivision is grandfathered in under your old subdivision ordinance and there is no 1-year guarantee period. Since this is the case there is no need for DCI Charrington,Inc.to deliver a 15%maintenance bond to the City as a condition to acceptance of the improvements. If you have any questions do not hesitate to call. Sincerely, Marvin DeLahr Cc: Paul Dresden Robert Gamrath III John Croix John Wyeth X9/23/2005 10:52 7084796537 DEVELOPMENTCONSTRUCN PAGE 02 9.1999 12;2.5PM C17,v' Or YOWCV 1LLU2 NO-960 tom.C/Y CITY of YORIMLL.E CbwW Sect of Kew*$Cow*y 111 W./OR,11whe O York0ge,IL NOW asiQ4t�4sW April 9, 1999 Mr, Paul Dres4an Yorkville D"opraomt, lnc. 9401 Cwair FrWI tM,ltlinoia 60423 Re: Fox Hill subdivision-Accept#Aco of improva nenti Dar Pwl: Much of the Fox Hill Subdivision is graadfltllcmd lender our old subdivision ordinance.TWO provisions in particular that uv Vmdfarhered an the construodor. guatMtor AM terms of acceptance of publio iiaprovemea.te,Construction guarantees must be for 110%of the aMtove4 enri "es estimate of oost for p►tblic impCOvements,whlch 9muld 1:lolude items related to watwmsina,audtaty ecW=V,storku sewa v, roadways,sidewalks,ligh iag, stamwiior 4emntioa. dittwork in the city tigbt-of-woy uW parim,ow, Upon sumosaful caMledon of the punchlist,the oonstructial guarawas is reduced to were. Them is no t-year guaranece period, If you have questions about any of these items.please call me a, 333-4372. Very truly yonra, I ti w City B.tlgiassr Cc: Jim N&Wdnga,City AdmittirtrMW Din Karnes.City Attorney 0641(c `,�f�0 Cary Reviewed By: J2 OT Leg al El City Council sass Finance El esr 1 �13,i36 Engineer City Administrator El Agenda Item Tracking Number Consultant ❑ LE City Council Agenda Item Summary Memo Title: Prestwick of Yorkville (Phase 1)—Letter of Understanding City Council/COW/ Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This letter of understanding addresses ownership and maintenance issues for a section of city storm sewer located outside the city limits. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize Mayor and City Clerk to sign the letter of understanding Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road Esr �,...:18M Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 SCE �v Date: May 31, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney L*Pickx ng,I City clerk Subject: Prestwick of Yorkville (Phase 1)—Letter of Understanding Attached find a draft letter of understanding regarding an offsite storm sewer for the Prestwick development. This sewer will be located along a one-half mile long stretch of unincorporated Ashley Road, to the south of the development. Kendall Township asked Kendall County to review this matter, and the county suggested that an intergovernmental agreement be approved by the city and the township concerning ownership and future maintenance of the storm sewer. We suggested that a letter of understanding could accomplish the same thing, and would be easier to prepare and execute. Kendall County has agreed,but requested that the Mayor and City Attorney sign the letter. Consequently, I recommend that this letter be reviewed by City Council so they can authorize the Mayor and City Attorney to sign the letter. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. DRAFT May 31, 2006 Mr. Marty Schwartz Kendall Township Highway Commissioner 8308 Walker Road Yorkville, Illinois 60560 Re: Prestwick of Yorkville Development -Ashley Road Storm Sewer Dear Mr. Schwartz: The referenced development includes construction of a storm sewer along Ashley Road that is maintained by Kendall Township. The storm sewer will service this city development, but be located along a one-half mile section of Ashley Road,beginning about one-half mile south of Route 126 and ending about one mile south of Route 126. Please accept this letter of understanding as a commitment by the City of Yorkville to own and maintain this storm sewer. Kendall County and/or Kendall Township are authorized to perform emergency repairs to the storm sewer in the event that the city fails to do so in a timely manner. The City of Yorkville will reimburse the county and/or township for costs associated with emergency repairs. This obligation by the city would also extend to repairing/repaving any trench patches that may settle where the storm sewer crosses Ashley Road. Calls for repairs should be directed to our Engineering Department at 553-8545, or our Public Works Department at 553-4370. Thank you for your cooperation regarding this matter. Very truly yours, Arthur F. Prochaska, Jr. Mayor John Wyeth City Attorney Cc: John Crois, Interim City Administrator Jerry Dudgeon, Kendall County Department of Planning, Building, &Zoning �1641-7 Reviewed By: Legal ❑ City Council Esr 1&36 Engineer ❑ Engineer r , �- Agenda Item Tracking Number City Administrator ❑ 1, , M � �O Consultant ❑ PW O��D' i©� ❑ ALE �V City Council Agenda Item Summary Memo Title: Prestwick of Yorkville (Phase 1)—Construction Guarantee City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: The developer has requested that the city allow a lower bond amount prior to recording the final plat based on work completed to date. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Cry United City of Yorkville Memo 800 Game Farm Road EST 1 !yeas Yorkville, Illinois 60560 **` Telephone: 630-553-8545 Fax: 630-553-3436 Date: May 30, 2006 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer CC: Lis Pickering,Office Assistan Subject: Prestwick of Yorkville(Phase 1)—Construction Guarantee The final plat for Prestwick of Yorkville, Phase 1 is ready to be recorded,but we cannot release it until we receive an adequate bond to guarantee completion of the land improvements. We have received a request from Yorkville Farms Development to get credit for work performed to date, thereby resulting in a lower bond amount. I have reviewed the work completed to date and recommend that a bond or letter of credit be established in the amount of$2,778,346.96 to guarantee satisfactory completion of the remaining items. Please refer to the attachment for details. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. 30-May-06 Letter of Credit/Bond Reduction Subdivision: Prestwick of Yorkville-Phase 1 Reduction No. 1 LOC/Bond Approved Theoretical amt. Completed Reduction No.1 Amount to remain Item Enq. Est. for LOC/Bond Work amount after Red. No.1 Storm Sewer $703,496.30 $773,845.93 $17,200.00 $16,340.00 $757,505.93 Watermain $687,085.00 $755,793.50 $582,412.00 $553,291.40 $202,502.10 Roadways $1,009,270.86 $1,110,197.95 $0.00 $0.00 $1,110,197.95 Onsite Sanitary Sewer $634,855.80 $698,341.38 $477,387.00 $453,517.65 $244,823.73 Offsite Sanitary Sewer $339,597.50 $373,557.25 $0.00 $0.00 $373,557.25 Misc. Improvements* $81,600.00 $89,760.00 $0.00 $0.00 $89,760.00 Totals $3,455,905.46 $3,801,496.01 $1,076,999.00 $1,023,149.05 $2,778,346.96 Notes: 1)LOC/Bond amt.to be 15%of subsantially completed items plus 110%of uncompleted items. 2)The LOC for this Unit has not been submitted yet.This Reduction#1 is a theoretical reduction to allow for a reduced LOC amount prior to recording the plat. 3)*Miscellaneous improvements consist of striping, signage, and streetlights Joe Wywrot From: Dave Schultz[dschultz @smithengineering.com] Sent: Friday, May 19, 2006 11:45 AM To: Joe Wywrot Cc: dknott.mallard @sbcglobal.net Subject: Prestwick of Yorkville-Phase 1 Attachments: LOC-REDUCTION41-FINAL-PHASE1-05-19-06.pdf LOC-REDUCTION-# 1-FINAL-PHASEI-... Joe, The Developers are requesting a Bond / L.O.C. reduction for the Final Improvements for Phase 1. Attached please find a Letter of Credit Reduction Request #1 for Prestwick of Yorkville Subdivision - Phase 1. Please place us on the next available Public Works meeting agenda. If you have any questions or require additional information please call or email, thank you. (See attached file: LOC-REDUCTION-#1-FINAL-PHASE1-05-19-06.pdf) Also can you check on the following status please, In regards to Jerry Dudgeon s Letter, dated May 1, 2006 addressed to yourself. I was looking for the status of the intergovernmental agreement and maintenance bond that was requested so we can coordinate with the developer and respond to the County so that the permit can be released for the Ashley Road Storm Sewer. Thank you for your assistance, David W. Schultz, P.E. Smith Engineering Consultants, Inc. 759 John Street, Yorkville 60560 Ph: (630) 553-7560 Fax: (630) 553-7646 No virus found in this incoming message. Checked by AVG Free Edition. Version: 7.1.392 / Virus Database: 268.6.1/343 - Release Date: 5/18/2006 1 `Ars C/T y Reviewed By: J= Legal ❑ City Council Finance ❑ EST 1836 Engineer City Administrator ❑ Agenda Item Tracking Number Consultant ❑ <LE ,`y� ❑ City Council Agenda Item Summary Memo Title: Route 34/Sycamore Road Intersection—Traffic Signal Warrants City Council/COW/ Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: A warrant analysis was performed at the referenced intersection. A traffic signal is warranted. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: Direction regarding submittal to IDOT and funding Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo 800 Game Farm Road Esr. 1 18W Yorkville, Illinois 60560 Telephone: 630-553-8545 09 Fax: 630-553-3436 SCE Date: May 30, 2006 To: John Crois, Interim City Admi strat ior From: Joe Wywrot, City Engineer CC: Harold Martin, Chief of Police I.�isrt '`i e y r qca k Subject: Route 34/Sycamore Road Intersection—Traffic Signal Warrants Attached find one copy of a traffic signal warrant analysis for the referenced intersection. Traffic counts were conducted from April 5h to April 13th. The counts show that Route 34 carries over 21,000 vehicles per day at this location, and that Sycamore Road carries over 900 vehicles per day. There are eight specific tests (called warrants) that are applied to an intersection to determine if a traffic signal is warranted. Only one warrant needs to be satisfied in order to construct a traffic signal. The tests range from traffic volume, to accident experience, to pedestrian activity, to coordination of traffic flow. For this intersection,Warrant No. 1 (8-hour traffic volume) and Warrant No. 2 (4-hour traffic volume) are satisfied. None of the other six warrants were satisfied. If City Council wishes to proceed with the installation of a traffic signal, the next step would be to submit our Warrant Analysis to IDOT for their concurrence. Since there is nothing in the current budget for design or construction of a traffic signal, I recommend that we try to find the funds for design engineering only in FY 06-07. Completing the plans and obtaining IDOT approval would probably take us into 2007, so we wouldn't budget for construction until FY 07-08. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. United City of Yorkville Memo 800 Game Farm Road EST. :1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 O o Fax: 630-553-3436 CCE Date: May 16, 2006 To: Joe Wywrot, City Engineer From: Michael Robinson, Senior Engineering Technician Subject: Traffic Warrant Analysis on RT. 34 & Sycamore Street Joe, I've analyzed and summarized the traffic counts at the intersection of Route 34 and Sycamore Street. Using the Manual on Uniform Traffic Control Devices (MUTCD), Chapter 4C. Traffic Control Signal Needs Studies, I applied the traffic counts to the eight warrants for justifying traffic control signals. I've attached both the traffic counts as well as a copy of the MUTCD standards. As I've summarized, Warrants 1 and 2 are satisfied, while the rest are not. However, as is stated in the manual, the satisfaction of a traffic signal warrant shall not in itself require the installation of a traffic control signal, with quite a bit of leeway given to the Engineer in regards to judgment and rationale. Warrant 1, Eight-Hour Vehicular Volume This warrant is applicable to locations where a large volume of intersecting traffic is the principle reason to consider installing a traffic control signal. Even though there are two conditions (condition A and B) applicable to this warrant, this warrant is a single warrant, and is considered satisfied if the engineering study satisfies either condition. It should be noted that we are directed to use the 70% columns in the condition tables, due to the fact that the speed limit on RT. 34 exceeds 40 mph. In either condition, (A or B) a traffic control signal shall be considered if for each of any 8 hours on an average day: Condition A-Minimum Vehicular Volume: Route 34 should have 350 vehicles per hour(total of both approaches) and Sycamore Street should have 105 vehicles per hour. Sycamore Street does not meet this level of vehicles per hour at any time; therefore Condition A is not satisfied. Condition B-Interruption of Continuous Traffic:Route 34 should have 525 vehicles per hour (total of both approaches) and Sycamore Street should have 53 vehicles per hour. The traffic study shows that the following time periods meet these criteria: Time RT. 34 Sycamore 6am-7am 1096 65.5 7am-8am 1201.5 67 8am-9am 1203.5 71.5 l l am-12pm 1352.5 60 12pm-lpm 1338 54.5 2pm-3pm 1412.5 53 4pm-5pm 1630.5 55 5pm-6pm 1530 65 6pm-7pm 1230 76 7pm-8pm 964.5 56 With these counts, Condition B is satisfied, therefore the criteria for Warrant 1 are satisfied. Warrant 2, Four-Hour Vehicular Volume This warrant is intended to be applied where the volume of intersecting traffic is the principal reason to consider installing a traffic control signal. We are directed to plot points (representing vehicle counts of any 4 hours of an average day) on a table and see where they fall in relation to applicable curves. If these points all fall above their applicable curves, then a traffic control signal shall be considered. We are directed to use Figure 4C-2 (70% Factor) Sect. 4C.04 of the MUTCD manual, due to the speed limit on Route 34 exceeding 40 mph. The following time periods meets these criteria: Time RT.34 Sycamore St. 6am-7am 1096 65.5 7am-8am 1201.5 67 8am-9am 1203.5 71.5 11 am-12pm 1352.5 60 5pm-6pm 1530 65 6pm-7pm 1230 76 With these counts, Warrant 2 is satisfied Warrant 3, Peak Hour This warrant is intended for use at a location where traffic conditions are such that for a minimum of 1 hour of an average day, the minor-street traffic suffers undue delay when entering or crossing the major street. This signal warrant shall be applied only in unusual cases, such as office complexes, manufacturing plants, industrial complexes, or high-occupancy vehicle facilities that attract or discharge large numbers of vehicles over a short time. This condition is not satisfied for warrant 3. Warrant 4, Pedestrian Volume This warrant is intended for application where the traffic volume on a major street is so heavy that pedestrians experience excessive delay in crossing the major street. Though no official pedestrian volume study was done at this intersection, it is apparent that the pedestrian volume at this intersection falls well short of the criteria for this warrant. (100 or more pedestrians for each of any 4 hours or 190 or more pedestrians during any 1 hour). Warrant 5, School Crossing This warrant is intended for application where the fact that school children cross the major street is the principal reason to consider installing a traffic control signal. The need for a signal for this warrant deals with the gaps in traffic in relation to the number and size of group of children at an established school crossing. Due to the fact that there is no established school crossing at this intersection, the criteria for this warrant are not applicable. Warrant 6, Coordinated Signal System This warrant deals with progressive movement in a coordinated signal system and the possible need to install traffic control signals at intersections in order to maintain proper platooning of vehicles. This intersection does not meet the criteria for this warrant. Warrant 7, Crash Experience This warrant is intended for application where the severity and frequency of crashes are the principle reasons to consider installing a traffic control signal. The number of crashes at or near this intersection during a 12 month period was 3 crashes,which fall below the number required to satisfy this warrant (5 or more crashes). Therefore the criteria for this warrant are not met. Warrant 8,Roadway Network Installing a traffic control signal at some intersections might be justified to encourage concentration and organization of traffic flow on a roadway network. This warrant deals with a common intersection of two or more major routes. Therefore, the criteria are not met for this warrant. Michael Robinson Sr. Engineering Technician TRAFFIC COUNTS Date of Count: 4/5/06-4/7/06 Route 34 Total AVG Hourly Hourly Eastbound Average Westbound Average E/B & W/B Time -Day 1 Day 2--------------- ---Day 1 Day 2- Time ----------------- - - ---------- ----------- ------------------ .............................. ........................... 9-10AM 549 586 567.5 618 599 608.5 1176 9-10AM 10-11AM 586 617 601.5 597 596 596.5 1198 10-11AM 11-12AM 652 682 667 639 732 685.5 1352.5 11-12AM 12-1 PM 721 711 716 614 630 622 1338 12-1 PM 1-2PM 737 645 691 660 581 620.5 1311.5 1-2PM 2-3PM 747 718 732.5 676 684 680 1412.5 2-3PM 3-4PM 826 910 868 710 727 718.5 1586.5 3-413M 4-5PM 984 982 983 639 656 647.5 1630.5 4-5PM 5-6PM 982 913 947.5 605 560 582.5 1530 5-6PM 6-7PM 780 775 777.5 425 480 452.5 1230 6-71PM 7-8PM 571 608 589.5 420 330 375 964.5 7-8PM 8-9PM 486 507 496.5 301 290 295.5 792 8-9PM 9-10PM 383 373 378 194 187 190.5 568.5 9-10PM 10-11 PM 230 234 232 121 127 124 356 10-11 PM 11-12PM 126 187 156.5 60 94 77 233.5 11-12PM 12-1 AM 106 119 112.5 74 77 75.5 188 12-1 AM 1-2AM 54 74 64 51 57 54 118 1-2AM 2-3AM 47 37 42 64 60 62 104 2-3AM 3-4AM 67 76 71.5 113 89 101 172.5 3-4AM 4-5AM 60 76 68 208 219 213.5 281.5 4-5AM 5-6AM 139 142 140.5 510 512 511 651.5 5-6AM 6-7AM 373 341 357 737 741 739 1096 6-7AM 7-8AM 488 476 482 728 711 719.5 1201.5 7-8AM 8-9AM 533 582 557.5 618 674 646 1203.5 8-9AM Daily Counts: 11227 11371 10382 10413 TRAFFIC COUNTS Date of Count: 4/11/06-4/13/06 Sycamore Hourly Northbound Average Time Day 1 Day 2 10-11AM 44 42 43 11-12AM 57 63 60 12-1 PM 61 48 54.5 1-2PM 60 37 48.5 2-3PM 49 57 53 3-4PM 44 52 48 4-5PM 60 50 55 5-6PM 68 62 65 6-7PM 66 86 76 7-8PM 50 62 56 8-9PM 19 29 24 9-10PM 17 25 21 10-11 PM 14 16 15 11-12PM 6 9 7.5 12-1AM 1 3 2 1-2AM 2 3 2.5 2-3AM 2 1 1.5 34AM 2 5 3.5 4-5AM 12 9 10.5 5-6AM 34 36 35 6-7AM 65 66 65.5 7-8AM 68 66 67 8-9AM 77 66 71.5 9-10AM 47 52 49.5 Daily Counts: 925 945 N IS Reviewed By: J2 O� Legal ❑ City Council Finance ❑ EST. 7836 Engineer 1�3�06 City Administrator ❑ Agenda Item Tracking Number Consultant ❑ �N aC [�` l�q ❑ SCE � City Council Agenda Item Summary Memo Title: Grande Reserve—Neighborhood 17 Watermain Easement City Council/ COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This easement is needed to complete the watermain loop between Grande Reserve and the rest of town. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road Es, 1 �a3s Yorkville, Illinois 60560 Telephone: 630-553-8545 . Fax: 630-553-3436 SCE Date: May 23, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: wick g, caq t Subject: Grande Reserve—Neighborhood 17 Watermain Easement Attached find one copy of the proposed watermain easement through Neighborhood 17 of the Grande Reserve development. The final plat for this area of Grande Reserve is not yet recorded, but we need to get this watermain constructed now to complete the watermain loop between the Grande Reserve watermain system and the rest of town. This easement takes the place of the right-of-way that will be dedicated in the future. The watermain will be constructed by the Autumn Creek developer, who also needs the higher water pressure from Grande Reserve for their development. I recommend that this easement be approved and recorded. Please place this item on the Public Works Committee agenda of June 5, 2006 for consideration. {is 7 Z I 3w X ME r°!TI 1+9918 R, w+lr J DI ME I GRANT OF EASEMENT - Ill _ 538.46.23.E P.O.B. FOR aj��-,4.2` iv3�•2. l6 47.28' WATERMAIN - �/ /'-33.57•-'-3 3 I / N38'45'58'µ• y TO THE i UNITED CITY OF YORKVILLE I I LOT OFICOR RID / KENDALL COUNTY, ILLINOIS ® a�1 a UNIT 3�RIVER RIDGE SCALE FEET GRANTOR'S PROPERTY PARCEL ONE I i rn THAT PART OF SECTIONS 15,22 AND 23,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THND PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS COMMENCING AT THE POINT OF INTERSECTION OF THE NORTH AND SOUTH CENTERLINE OF SAN SECTION 15 WITH THE TANGENT OF THE CENTERUNE OF STATE AID ROUTE 20 AS ESTA131ISHED BY INSTRUMENT RECORDED MAY 12,1952 AS DOCUMENT 125479; THENCE WESTERLY ALONG SAID TANGENT 185.72 FEET; THENCE SOUTH 17 DECREES 20 MINUTES 0 SECONDS EAST TO TIE CENTERLINE OF SAID STATE AN ROUTE I I 20; THENCE SOUTH 17 DEGREES 20 MINUTES 0 SECONDS EAST 1303.46 FEET FOR THE POINT OF BEGINNING; THENCE NORTH 17 DEGREES 20 - MINUTES 0 SECONDS WEST 113,8 FEET; THENCE SOUTH 77 DEGREES 08 MINUTES 0 SECONDS WEST 428.4 FEET; THENCE NORTH 17 DEGREES 28 MINUTES 0 SECONDS WEST 1370.9 FEET TO THE CENTERUNE OF STATE AID ROUTE 20; THENCE NORTH 81 DEGREES 05 MINUTES 0 SECONDS J WEST ALONG SAID CENTERUNE 254.26 FEET TO A POINT 194.7 FEET EASTERLY AS MEASURED ALONG SAID CENTERLINE OF THE NORTHEAST LORNER OF ERICKSCEN PARSUBDIVISION; THENCE SOUTHERLY PARALLEL WITH THE EASTERLY LINE OF SAID ERICKSON'S SUBDIVISION,462 FEET; THENCE WESTERLY PARALLEL WITH THE CENTERLINE OF SAID ROAD 194.7 FEET TO THE EASTERLY LINE OF SAN SUBDIVISION; THENCE SOUTHERLY ALONG SAID EASTERLY LINE TO THE SOUTHEAST CORNER OF SAN SlBDIVISI ON; THENCE WESTERLY ALONG THE SOUTHERLY LINE OF _ 1j. 2 / SAID SUBDIVISION AND SAID LINE THENCE SOUTH 0 DEGREES 55 MINUTES 0 SECONDS E ST ALONG POINT ID WEST ELINE 59044 FEET; THENCE NORTH T 88 DEGREES 03 MINUTES 0 15; -\ o ry?i 7Bf// *C1 o' q o n�• / / AI' SECONDS EAST 1829 FEET; THENCE SOUTH RI DEGREES 11 MINUTES; SECONDS EAST 2187 FEET; THENCE SOUTH 39 DEGREES 18 MINUTES 0 SECONDS EAST VIER 37876.7 FEET TO TONE CENTERLINE OF U.S.ROUTE 34; THENCE NORTHEASTERLY ALONG SAID CENTERUNE SAID NIT THREE.FEET TO THE / SOUTHWEST CORNER OF UNIT TFIREE.RIVER RIDGE; THENCE NORTHWESTE%Y ALONG THE SOUTHMESIERLY LINE OF SAID UNIT OT TW RIFER RIDGE AND ALONG THE SOUTHWESTERLY LINE OF UNIT TWO,RIVER RIDGE 2686 FEET TO THE NORTHWEST CORNER OF SAID UNIT TMAD,RIVER �\ �.1 RIDGE; THENCE NORTHEASTERLY ALONG THE NORTHWESTERLY LINE OF SAID UNIT TWO,RIVER RIDGE AND ALONG THE NORTHWESTERLY LINE OF q s/ \ J• / UNIT ONE RIVER RIDGE 824.42 FEET TO THE CENTERLINE OF STATE ND ROUTE 20; THENCE NORTHWESTERLY ALONG SAID CENTERLINE 1086.5 �p,,�O�`r0•\ \y�. FEET TO A LINE DRANK NORTH 69 DEGREES 10 MINUTES 0 SECONDS EAST FROM THE POINT OF BEGINNING; THENCE SOUTH 69 DEGREES 10 'Ept"d Op \ \ k MINUTES 0 SECONDS WEST 1084.7 FEET TO THE POINT OF BEGINNING,N THE TOWNSHIP OF BRISTOL KENDALL COUNTY,ILLINOIS. EXCEPT FROM SAN WI PARCEL THAT PART LYING NORTHERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF 4. STRUKEL'S PARADISE LAKE UNIT i; THENCE NORTHWESTERLY ALONG THE SOUTHWESTERLY LINE OF SAN STRUKEL'S PARADISE LAKE UNIT 1, Q. , •�\ \\ / BONG THE CENTERLINE OF BRISTOL RIDGE ROAD,ON A BEARING OF NORTH 37 DEGREES 10 MINUTES 58 SECONDS WEST WHICH IS THE BASS \ \ OF BEARINGS FOR THE DESCRIPTION OF THIS LINE A DISTANCE OF 215.76 FEET; THENCE SOUTH 47 DEGREES 53 MINUTES 15 SECONDS WEST 54.82 FEET; THENCE WESTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE NORTHWEST,HAVING A RADIUS OF 445.28 FEET,HAVING A CHORD 36 SECONBEARING WEST 4979 FEET: THENCE NORTH 02 DEGREE SECONDS 3 MINUTES 72 SECO.IDSONA354.�1}9�FEETTHTONFHE�N ONOTH RI�E ALONG THE ARCS OF A CURVE CONCAVE TO THE WEST,HAVING A RADIUS OF 31.16 FEET,HAVING A CHORD BEARING OF NORTH 46 DEGREES 51 MINUTES 02 SECONDS WEST,A DISTANCE OF 18.07 FEET; THENCE WESTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE SOUTHWEST,HAVING A RADIUS OF 340.28 FEET,HAVING A CH ORD BEARING OF NORTH 77 DEGREES 03 MINUTES 16 SECONDS WEST,A DISTANCE OF 126.72 FEET; THENCE ALONG NORSTH77 DEGREES 26 ARC OF A CURVE CONCAVE M NUTES 27 SECONDS WEST.OA DISTANCE OF 184.27 HAVING FEE7;RTHENCENORTH 53 FEET,CREES 57 MINUTES O4�gNCONDS WEST 38.90 FEET; THENCE WESTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE SOUTH,HAVING A RADIUS OF 46.51 FEET,HAVING A CHORD BEARING OF SOUTH 78 DEGREES 44 MINUTES 27 SECONDS WEST.A DISTANCE OF 85.15 FEET; THENCE SOUTH 46 DEGREES 05 MINUTES 42 4 I I SECONDS WEST 122.26 FEET; THENCE WESTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE NORTH,HAVING A RADIUS OF 434.59 FEET, ) HAVING A CHORD BEARING OF SOUTH 79 DEGREES 06 MINUTES 50 SECONDS NEST,A DISTANCE OF 298.16 FEET; THENCE WESTERLY ALONG -_ THE ARC OF A CURVE CONCAVE TO THE SOUTH,HAVING A RADIUS OF 150.96 FEET,HAVING A CHORD BEARING OF SOUTH 86 DEGREES 13 - MINUTES 36 SECONDS WEST,A DISTANCE OF 122.06 FEET; THENCE SOUTH 93 DEGREES 16 MINUTES 31 SECONDS WEST 45.04 FEET; THENCE I SOUTH 71 DEGREES 30 MINUTES 59 SECONDS WEST 135.54 FEET; THENCE SOUTH 54 DEGREES 04 MINUTES 01 SECONDS WEST 46.27 FEET; ' THENCE WESTERLY ALONG THE ARC OF A WRVS CONCAVE TO THE NORTHWEST,HAVING A RADIUS OF 165.37 FEET,HAVING A CHORD BEARING I I OF SOUTH 79 DEGREES 12 MINUTES 25 SECONDS WEST,A DISTANCE OF 144.86 FEET; THENCE NORTH 74 DEGREES 28 MINUTES 06 SECONDS I' NEST 180.59 FEET; THENCE NORTH 65 DEGREES 26 MINUTES 38 SECONDS WEST 30.99 FEET; THENCE NORTH 50 DEGREES 48 MINUTES 59 I I 05CSECONODSWEST 67.58 FEET; THENCE WESTERLY ONALONG THE IARC OF 3A CURVE CONCAVE 3To THE NORTH,HAVING A RADIUS OF (FEET, I I HAVING A CHORD BEARING OF NORTH 89 DEGREES 37 MINUTES 05 SECONDS WEST,A DISTANCE OF 166.22 FEET; THENCE NORTH 53 DEGREES I I 11 MINUTES 25 SECONDS WEST 89.55 FEET; THENCE SOUTHWESTERLY ALONG THE ARC OF A CURVE CONCAVE TO THE SOUTHEAST,HAWING A RADIUS OF 187.57 FEET,HAVING A CHORD BEARING OF SOUTH 73 DEGREES 52 MINUTES 21 SECONDS WEST,A DISTANCE OF 184.94 FEET; I I THENCE SOUTH 41 DEGREES 39 MINUTES 54 SECONDS WEST 112.92 FEET; THENCE SOUTHWESTERLY 21.13 FEET,MORE OR LESS,TO A POINT IN THE WESTERLY LINE OF SAED PARCEL,SAID POINT BEING 1272.16 FEET NORTHWESTERLY OF THE CENTERLINE OF KENNEDY ROAD AS MEASURED I I ALONG SAID WESTERLY LINE,FOR THE TERMINUS OF SAID UNE I I ALSO INCLUDING: ALL THAT PART OF BRISTOL RIDGE ROAD AND KENNEDY ROAD,ADJOINING SAID PARCEL,AND NOT PREVIOUSLY ANNEXED BY 1 W I I ANY MUNICIPALITY. c^I I 3 n°v l Ins I PERMANENT WATERMAIN EASEMENT 15. PARCEL A I THAT PART OF SECTIONS 22 AND 23,ALL IN TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE I I I II THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST I CORNER OF LOT 5 IN RIVER RIDGE UNIT 3 ACCORDING TO THE PUT THEREOF RECORDED ON JUNE 25,1965 AS DOCUMENT 149918,KENDALL COUNTY,ILLINOIS, THENCE NORTH 38 ' DEGREES 46 MINUTES 27 SECONDS NEST ALONG THE WEST UNE OF SAN RIVER RIDGE UNIT J,43.29 FEET FOR THE POINT OF BEGINNING, THENCE SOUTH 51 DEGREES 14 MINUTES 04 I I SECONDS WEST,19.62 FEET; THENCE NORTH 38 DEGREES 45 MINUTES 56 SECONDS WEST. 35.57 FEET; THENCE SOUTH 51 DEGREES 14 MINUTES 04 SECONDS WEST,121.89 FEET; I THENCE SOUTH 84 DEGREES 54 MINUTES 04 SECONDS WEST,89.49 FEET; THENCE SOUTH 03 I DEGREES 53 MINUTES 47 SECONDS WEST,43.17 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 157.00 FEET AND CHOW BEARING SOUTH 29 DEGREES 36 I ' MINUTES 54 SECONDS WEST,AN ARC DISTANCE OF 140.95 FEET TO A POINT OF TANGENCY; THENCE SOU TH 55 DEGREES 20 MINUTES 01 SECONDS WEST,221.21 FEET TO A POINT OF CURVATURE; THENCE SOUTHERLY KONG A CURVE TO THE LEFT WITH A RADIUS OF 163.00 FEET AND CHORD BEARING SOUTH 41 DEGREES 30 MINUTES 35 SECONDS WEST,AN ARC I m; DISTANCE OF 78:65 FEET TO A POINT OF TANGENCY; THENCE SOUTH 27 DEGREES 41 uW MINUTES 09 SECONDS WEST,TOO.-FEET; THENCE NORTH 118 DEGREES 35 MINUTES 43 SECONDS NEST,152.88 FEET TO A PONT OF CURVATURE; THENCE NORTHWESTERLY ALONG A °mol I m mom CURVE TO THE RIGHT WITH A RADIUS OF 103100 FEET AND CHORD BEARING NORTH 84 m m aeI I °SS'a 1 DEGREES 52 MINUTES 59 SECONDS WEST,AN ARC DISTANCE OF 133.86 FEET TO A POINT OF FEET AN POINT OF CURVATURE; THENCE NORTHWESTERLY ALONG A SE CURVE TO THE2RIGHT WITH AO A RADIUS OF 366.00 FEET AND CFO=BEARING NORTH 73 DEGREES 33 MINUTES 26 SECONDS WEST,AN ARC DISTANCE OF 9727 FEET; THENCE SOUTH 25 DEGREES 37 MINUTES.19 SECON DS YF_ST,130.98 FEET; THENCE SOUTH 50^EGRET IN 'S 08 MUTES 20 MCC NOS NEST, 55.24 FEET TO THE NEST LINE OF GRANTOR'S PROPERTY; TIHEHOE NORTH 39 DEGREES 51 MINUTES 47 SECONDS WEST ALONG SAN WEST LINE 20.00 FEET; THENCE WO-R&50 DEGREES 08 MINUTES 20 SECONDS EAST,50.99 FEET; THENCE NORTH 25 DEGREES 37 \ MINUTES 19 SECONDS EAST,125,73 FEET; THENCE NORTH 61 DEGREES 13 MINUTES 32 W \r$ 2001 SECONDS EET; THENCE SOUTHEASTERLLYY ALONG A6CURVE TO MINUTES 45 WITH A�RADIUS OFST, 346.00 FEET AND CHORD BEARING SOUTH 70 DEGREES 21 MINUTES 34 SECONDS EAST,AN •� \ N ARC DISTANCE OF 130.59 FEET TO A POINT OF TANGENCY, THENCE SOUTH 81 DEGREES 10 I z \ \ MINUTES"15-SECONG EAST,211.70 FEET TO A POINT OF CURVATURE; THENCE SOUTHEASTERLY ALONG A CURVE TO THE LEFT NTH A RADIUS OF 1013.00 FEET ANDS CHORD I \ \\ BEARING STH B4 DEGREES 52 MINUTES 59 SECONDS EAST,AN ARC DISTANCE OF 131.27 FEET TO A OU POINT OF TANGENCY; THENCE SOUTH 88 DEGREES 35 MINUTES 43 SECONDS EAST,140.45 FEET; THENCE NORTH 27 DEGREES 41 MINUTES 09 SECONDS EAST,88.02 FEET TO A POINTS CURVATURE; THENCE EASTERLY ALONG A CURVE TO THE RIGHT WITH A / RADIUS OF 183.00 FEET AND CHORD BEARING NORTH 41 DEGREES 30 MINUTES 35 SECONDS EAST,AN ARC DISTANCE OF 88.31 FEET TO A POINT OF TANGENCY; THENCE NORTH 55 DEGREES 20 MINUTES 01 SECONDS EAST,221.21 FEET TO A POINT OF CURVATURE; THENCE a / NORTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 137.07 FEET AND CHORD BEARING NORTH 29 DEGREES 36 MINUTES 54 SECONDS EAST,AN ARC DISTANCE OF 122.99 �./ FEET TO A POINT OF TANGENCY; THENCE NORTH 03 DEGREES 53 MINUTES 47 SECONDS \�' // �4P p3 EAST,18.47 FEET TO A POINT OF CURVATURE; THENCE NORTHERLY ALONG A CURVE TO THE �\ J / /yry•,y LEFT WITH A RADIUS OF 200.00 FEET AND CHORD BEARING NORTH 04 DEGREES 53 MINUTES 04 SECONDS NEST,61.30 FEET THENCE NORTH 79 DEGREES 12 MINUTES 02 SECONDS EAST, / 20.02 FEET; THENCE SOUTH 10 DEGREES 33 MINUTES 16 SECONDS EAST,21.88 FEET; THENCE NORTH 84 DEGREES 54 MINUTES 04 SECONDS EAST,84.82 FEET; THENCE NORTH 51 DEGREES 14 MINUTES 04 SECONDS EAST,124.12 FEET; THENCE SOUTH 83 DEGREES 45 MINUTES 56 SECONDS EAST,38.81 FEET TO THE WEST LINE Of SAID RIVER RIDGE UNIT 3; THENCE SOUTH 38 DEGREES 46 MINUTES 23 SECONDS EAST ALONG SAIDµEST UNE,44.24 FEET TO THE POINT OF BEGINNING.IN BRISTOL TOWNSHIP,KENDALL COUNTY,ILLINOIS. / OWNER'S CERTIFICATE ���/ p♦1,$'h�// /// ' STATE of ILLINOIS) )s5 jf // COUNTY DEoL. V% // / ♦LO ,,q THE UNDERSIGNED,OWNERS OF THE PROPERTY DESCRIBED UNDER GRANTOR'S PROPERTY SHOWN HEREON,HEREBY GRANT TO THE UNITED CITY OF YORKVILLE, ILLINOIS,THEIR RESPECTIVE LICENSEES,SUCCESSORS AND ASSIGNS,JOINTLY AND SEVERALLY,THE PERMANENT EASEMENT DESCRIBED HEREON,TO CONSTRUCT, OPERATE,MAINTAIN,RENEW,RELOCATE AND REMOVE,FROM TIME TO TIME,WATERMAIN AND OTHER FACILITIES USED IN CONNECTION WITH SAID WATERMAIN,TOGETHER WITH RIGHT OF ACCESS TO THE SAME AND THE RIGHT FROM TIME TO TIME TO TRIM OR REMOVE TREES,BUSHES AND SAPLINGS AND TO CLEAR OBSTRUCTIONS FROM THE 74" SURFACE AND SUBSURFACE AS MAY BE REASONABLY REWIRED INCIDENT TO THE /�, GRANT HEREIN GIVEN,UNDER,ACROSS ALONG AND UPON THE SURFACE OF PROPERTY DESCRIBED/(UU���N.�D�ERR PERMANENT WATERMAIN EASEMENT. DA AT N 6 OF •'� A.D.2006. / V„o/�\•.L6 LL / / 1 STATE OF ILLINOIS) zN61•tY31�\ \ I COUNTY OF�I-P•-11)SS \ \ I�k• NOTARY PUBLIC,IN AND FOR SAID COUNTY AND STATE AFORESAID,DO HEREBY CERTIFY THAT. - -�..V.� SN \ \ N I SA MEP. 2 Pa-o �.�u� PERSONALLY KNOWN TO ME TO BE THE Z \ \ SAME PFR S WHOSE N WARE TO THE FOREGOING INSTRUMENT, \ \ APPEARED BEFORE ME THIS DAY IN PERSON AND ACKNOWLEDGED THAT THEY SIGNED D \ \ DELIVERED THE FOREGOING NSTRU/:IENT AS THOR OWN FREE AND VOLUNTARY ACT,F I I THE USES AND PURPOSES THEREIN SET FORTH. 1 GIVEN UNDER MY HANG AND NOTARIAL SEAL THIS SAY Of A.D.2006. ) I I w l I N ARY PUBLIC m' �� ~ _ m' I $ T�WESN MY COMMISSION EXPIRES: 6 - i 6_a � - - _ i i I VPROPFR ETM°F GRANTOR'S I STATE OF HOUNDS) 5J 20.007'W - -� _ I )5-s 20.00' - - _ S 3951'47'7. E COUNTY - I Z COUN OF KARE) - - 567,55' THIS IS TO CERTIFY THAT ENGINEERING EN "OFFICIAL SEAL" ENTERPRISES,INC.HAS PREPARED THIS GRANT OF EASEMENT AS SIlOWN:.BY THE-ANNEXED _ t MARGARETA.DUDEK PUT WHICH IS A TRUE AND CORRECT REPR(SEN7`A11TON OF SAID) STATE OF ILLINOIS) PUBLIC STATEOF ILUI PROPERTY,FOR THE USES AND PURPOSES DESCRIBED HERON. )SS M COmmis5100 res OEYtfi/2007 ALL DISTANCES SHOWN ARE IN FEET AND DECIMALS THEREOF. COUNTY OF KENDALL) w., GIVEN UNDER MY HAND AND SEAL AT SUGAR GROVE,IWNOIS, APPROVED AND ACCEPTED BY THE UNITED CITY OF YORKNLLE,IWNOIS, THIS 16TH DAY OF APRIL,2006./ THIS DAY OF 2006 By "G 1 +' PROFESSIONAL SURVEYOR 581 'r/ 3581 NNIi t kngineering Enterprises,Inc. ` ��L " E,P_11_,o Os = FE6510N. BY 7- CARL ENGINEERS 8 LAND SURVEYORS i*I, s1R I# MAYOR 52 Wheeler Road ENGINEERING ENTERPRISES INC. s-S ' Phone:0(630)II46699350 54 PROFESSIONAL DESIGN FlREXP-04-3 x0002003 LLNO\5 ATTEST: CITY�K 6 NN lI PROJ.Y00 3I9 77NLgL����..�� DWG.Y0031807 N 6 a `,��D C/T� Reviewed By: J= G� Legal ❑ City Council EST. 1836 Finance Engineer ' �. City Administrator ❑ Agenda Item Tracking Number consultant ❑ I1� <LE w City Council Agenda Item Summary Memo Title: Blackberry Creek Dam—Feasibility Study City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: The US Army Corps of Engineers is proposing to perform a feasibility study for removal of the Blackberry Creek dam, and is soliciting comments. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Council Action Requested: Provide comments. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: r o United City of Yorkville Memo 800 Game Farm Road 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 .o; Fax: 630-553-3436 SCE Date: May 25, 2006 To: John Crois, Interim City Administrator C � From: Joe Wywrot, City Engineer V CC: Eric Dhuse,Director of Public Woks ' Lisa Pickering, Deputy City Clerk Subject: Blackberry Creek Dam—Feasibility Study Attached find a letter the US Army Corps of Engineers regarding a feasibility study for removal of the Blackberry Creek Dam just upstream of River Road. The dam is owned by Yorkville-Bristol Sanitary District. The Corps will consider several options,ranging from complete removal to partial removal, and will also consider improvements regarding fish movement and aquatic habitat. The Corps is requesting that any comments regarding the scope of their study or favored options be submitted to them by June 22, 2006. Please place this item on the Public Works Committee agenda of June 5, 2006 for discussion. DEPARTMENT OF THE ARMY ROCK ISLAND DISTRICT, CORPS OF ENGINEERS CLOCK TOWER BUILDING-P.O. BOX 2004 ROCK ISLAND, ILLINOIS 61204-2004 REPLY TO ATTENTION OP httpJlwww.mvr.usace.army.mil May 22, 2006 Planning, Programs and Project Management Division SEE DISTRIBUTION The Rock Island District of the U.S. Army Corps of Engineers (Corps) is preparing a feasibility report and environmental assessment for the Blackberry Creek Critical Restoration Project, which is a component of the Illinois River Ecosystem Restoration Study and Illinois River Basin Restoration Comprehensive Plan. The project's sponsor is the Illinois Department of Natural Resources (IDNR). Blackberry Creek was selected as a stream restoration project because of its potential beneficial impact to the Blackberry Creek and Fox River ecosystems. The creek has a dam(10 feet high by 90 feet long)located 700 feet upstream of the confluence with the Fox River in Kendall County, Illinois. The dam was originally built to be a saw mill and later a grist mill; today these functions no longer exist. The dam prevents upstream movement for aquatic organisms and spawning fish; and likewise a barrier to fish moving downstream to the Fox River. The primary goals identified for the Blackberry Creek Critical Restoration Project are: 1)to restore biological connectivity between Blackberry Creek and the Fox River, and 2)to restore the ecological functions of Blackberry Creek in the vicinity of the dam. The proposed project area is in the vicinity of the Blackberry Creek Dam with project benefits accruing in the entire watershed. The enclosed map (Encl 1) and photos(Encls 2 &3) show the general location and current condition of the Blackberry Creek Dam. The Corps is preparing the feasibility report and environmental assessment to consider engineering feasibility,habitat benefits, and the environmental impact of the possible fish passage-alternatives. One or several features may be used to meet the goals for Blackberry Creek. The possible project features we are considering include: • Total dam removal(gradual notching with sediment flushing downstream) • Total dam removal(gradual notching with mechanical excavation of sediment) • Partial dam removal with a rock ramp on the downstream side of the dam • By-pass channel/nature-like fishway • Technical fishway(i.e. fish ladder) • Riffle structures -2- There are several physical constraints associated with this project. The River Road Bridge is located immediately downstream and is connected to the west abutment of the Blackberry Creek Dam. The bridge and abutments are in poor condition and Kendall County Highway Department plans on replacing the bridge within the next 5-6 years. We assume the River Road Bridge will remain in the future; any modification to the dam is constrained by the connection of the western abutment of the bridge and the western edge of the dam. Two wetlands exist upstream of the dam within the immediate project area. One wetland is an excavated pond on property owned by the Yorkville-Bristol Sanitary District(YBSD)north of Blackberry Creek. The other wetland is a ponded emergent wetland connected to Blackberry Creek on the west on property owned by the Youth Camp Association Districts 11 and 12. The alternative analysis will evaluate the impacts to these wetlands. Downstream of the dam, the YBSD operates a wastewater treatment plant near the confluence with the Fox River. The operations are on the east side of the creek but future expansion plans include development on the west side of the creek. We are requesting your formal comments concerning this project and information regarding any significant resources or environmental concerns associated with restoration activities at this site. Specifically, the presence of any endangered species, fish and mussel community information, wetlands, or other environmentally sensitive areas that could be adversely affected by the proposed project, as well as other issues or problems, land-use plans, or other regulations or guidelines associated with this project area should be reported at this time. Please provide any comments you may have regarding the proposed project within 30 days of the date of this letter. If you have any questions,please call Mr. Joe Jordan of our Environmental Branch at 309/794-5791. Written comments may be sent to our address above, ATTN: Planning, Programs, and Project Management Division(Joe Jordan). Sincerely, 14—'a ek 2�� Kenneth A. Barr Chief, Economic and Environmental Analysis Branch Enclosures -3- Distribution List Richard C. Nelson, Field Supervisor US Fish and Wildlife Service 4469 48th Avenue Court Rock Island, IL 61201 Jeff Mengler US Fish and Wildlife Service Chicago Illinois Field Office—Suite 103 1250 South Grove Barrington, IL 60010 Jerri-Anne Garl, Director Science, Ecosystems and Communities US Environmental Protection Agency, Region 5 77 W. Jackson Boulevard Chicago, II,60604 Tim Straub U.S. Geological Survey Illinois Water Science Center—Suite 100 1201 W.University Avenue Urbana, IL 61801 Keith Eichorst USDA-Natural Resources Conservation Service 313 Naperville Road - Suite J Plainfield, IL 60544 Dale E. Calsyn, Soil Survey Project Leader USDA-Natural Resources Conservation Service 4255 Westbrook Drive - Suite 218 Aurora, IL 60504 -4- Eric M. McTaggart USDA-Natural Resources Conservation Service 7775A Route 47 Yorkville, II. 60560 Debbie Bruce Illinois Department of Natural Resources One Natural Resource Way Springfield, IL 62702-7217 Mr. Robert Schanzle Illinois Department of Natural Resources Lincoln Tower Plaza One Natural Resource Way Springfield, IL 62702-1271 Nancy Williamson Illinois Department of Natural Resources Region H Office 2050 W. Stearns Rd. Bartlett,IL 60103 Jim Langbein, IDNR Regional Fisheries Administrator IDNR Office Silver Springs State Fish and Wildlife Area 13608 Fox Road. Yorkville, IL 60560 Bob Rung, IDNR Fisheries Biologist IDNR Office Silver Springs State Fish and Wildlife Area, 13608 Fox Road Yorkville, IL 60560 Loren Wobig,Unit Manager Illinois Department of Natural Resources Office of Water Resources—2nd Floor One Natural Resources Way Springfield, IL 62702-1271 Bruce Yurdin, Watershed Management Illinois Environmental Protection Agency 1021 North Grand Avenue East P.O. Box 19276 Springfield, IL 62794-9276 -5- Sue Elston IL EPA Illinois Environmental Protection Agency 1021 North Grand Avenue East P.O. Box 19276 Springfield, IL 62794-9276 Jason Pettit Kendall County Forest Preserve District 110 West Madison Street Yorkville, IL 60560 Fran Klaas, Kendall County Engineer 6780 Route 47 Yorkville, IL 60560 Ralph Pfister, Executive Director Yorkville-Bristol Sanitary District P.O. Box 27 304 River Street Yorkville, IL 60560 Yorkville City Administrator 800 Game Farm Road Yorkville, IL 60560 Polish National Alliance PNA Youth Camp, Districts 12 & 13 P.O. Box 331 Lemont, IL 60439 Ksenia Rudensiuk, The Conservation Foundation and Fox River Ecosystem Partnership 10 S 404 Knoch Knolls Road Naperville, EL 60565 Chuck Roberts,President Friends of the Fox P.O. Box 1314 Crystal Lake, IL 60039 ,. I .. PL.^ .r .�.�r°� rvvv.v.ro° .�rv.v..r�..v.• BLACKBERRY CREEK KENDALL COUNTY, ILLINOIS I ,OJVA Sr SECTIONS•29 and 32, TWP 37N, RGE 7E US Army Corps of Engineers Rock Island Distilict •,.,, °''''" g IDS . caves Sr ceNrES s; 12 YORKVILLE-BRISTOL Ara . { • SANITARY D T .$5 � � Y Pond " " I "a ■ " Pi. a u7 ° ti d " � 4 . , Yorkville, IL .rllr. Gates ,� Kelly Polish Youth Camp Association m� A Blackbe Speckman YORKVILLE-BRISTOL • SANITARY DISTRICT "D* r 238 `•y:. M Yorkville-Bristol 0 �'sa'� . Sanitary District ace -may -an •mi r Fox River l r. �sfVo : rc d E ,_ •rr���i,lAMA I � e n I Ole ?: w,uia:tt4+°'d"''"':.ws+.+Y..+"""'"""„niAne.�ilra•r14.:q�... AP 7 R � 1.� ,. ���, TIFF_ � � ;*. ,L �' ,��•';4. '� Y q a ,w t r it +�6Q3$ 3. 5 8 SE Pointer h � Q ' 1 yY Y r 1 } `• t "` � v� 1 f,7� ' y� tla j.. N Photo 1. Blackberry Creek Dam and River Road Bridge. xPW L ,.. - -41 AM Photo 2. Top of Blackberry Creek Dam. Note the level of sedimentation upstream. 1 ENCLOSURE 3 . �. A. Photo 3. West abutment of the River Road Bridge and Blackberry Creek Dam. 4N ?:v a Photo 4. East abutment of the River Road Bridge and Blackberry Creek Dam. Updated in 1959. 2 ENCLOSURE 3 f� WOW J t f�. �- � t.E• ..'E� � - .._ ti✓f�._`':+tom _- ' ��}_�14"���.� "fie ti z. � - :... ���- �� ys�r-•? 4 � { nom=. Photo 5. Blackberry Creek/Fox River confluence. Looking towards the Fox River. NW- yXr,� S � 3 Photo 6. Immediately upstream of the Blackberry Creek Dam. Stream section has a QHEI rating of"Major degradation." 3 ENCLOSURE 3 • s s t a F �v;� }Fi aRT.i � • a pi � `��Tt: ,� S.�.w i� t.. Ya 2, � � �•; '°�`!"-J� 1 .3 I 00 S= / _'1`y�� "itT SK XS •t �' j 'J ���� "��'t�tf"�f^y •�� mss, � Photo 7. Wetland immediately upstream from the Blackberry Creek Dam on the right descending bank. QD- 6`; Rf��r�. •� � �; � - .tom=-: S Photo S. Blackberry Creek west of the Yorkville High School. Stream section has a QHEI rating of"Comparable to pristine conditions." 4 . ENCLOSURE 3 •, '' p—�] �--774 '+' .r t t � s Photo 9. Yorkville—Bristol Sanitary District Water Treatment Facility down stream from the Blackberry Creek Dam and River Road. � 1xSyy 7r i r 7 t Photo 10. Blackberry Creek/Fox River Confluence. Note the Yorkville Dam on the Fox River upstream of the Highway 47 Bridge. 5 ENCLOSURE 3 ♦,��D C/Ty Reviewed By: Legal ❑ City Council Finance ❑ EST. 1836 Engineer ❑ 4 City Administrator El Agenda Item Tracking Number o� Ci: "��W �00� Consultant ❑ <LE ��-�' ❑ City Council Agenda Item Summary Memo Title: New Water Meter System City Council/COW/Committee Agenda Date: PW 6/5/06 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: 03/18/1996 05:24 5532782 PAGE 01 SA zM E.NM Yl tk eL C . $304198100� 9 0604 r o '�Y t1r•' Eric Muse— 306ulw of PUb c Wos IrPo $ 8 Lancaster Fax: 630.553.4377 Pages: 1 Data 54201M M R. r:`". hale Fixed Dame Sy813em 81" cc! P U�t X For Raviain ' (3 Please Coo: woM s'.R�4► Pieaasw a1r .. to hetp make our lives,p0mr; I prapose that we keep the foxed base vysem deal on a per meter basis. .. "' Mw we sa�d•you sy '! y,vj go a our books w a"no urge"Rem txrt we Wil bill you for meters in ad�i m to the'''ta charge°system parts on a per box basis. 518"Meters$1,3M flax(6 X$225) 1r,maters$1,2001 box(4 X$313) i'... This•way we viii know•exMy where we are In=nple#ing ft 500 mater purahs". We will keep each invoice under'ihe'$5,03'Iimk We Mil hwenk*ail'500 meters him and send tlwn out as you need them- i opeUY,all maws VAII ' begone in a 12 morrih period 6f less. yam:i • k. Let me know'how this Looks to you. Beet rags* Steve Lwc;aster k; 1 ylli . ♦,��o Cl y.y Reviewed By: J� -AA Legal ❑ City Council ST. 1 1836 Finance ❑ Engineer y City Administrator E] Agenda/Item Tracking Number 12 C9 �0 Consultant El Val 40 0&" �02 <LE El City Council Agenda Item Summary Memo Title: 2006 Crack Filling Project—Bid Results City Council/COW/Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: Recommend award to SKC Construction, Inc. in the amount of$24,895.55. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: cl;p.o United City of Yorkville Memo 800 Game Farm Road Esr ,a�s Yorkville, Illinois 60560 Telephone: 630-553-8545 p Fax: 630-553-3436 SCE ��'�• Date: June 1, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Liw i**ing,Deputy City Cler Subject: 2006 Crack Filling Project- Bid Results Bids were received on June 1,2006 for the referenced project. This project consists of routing and filling construction joints and random cracks in Kylyn's Ridge Unit 2, River's Edge(north of the RR tracks), Sunflower Estates Unit 3, Fox Highlands, Fox Hill Unit 5, and other miscellaneous locations. The following bids were received: SKC Construction, Inc. $24,895.55 P.O. Box 503 West Dundee, Illinois 60118 Behm Pavement Maintenance, Inc. $26,462.76 3010 Rt. 176 Crystal Lake, Illinois 60014 Complete Asphalt Service Co. $27,490.44 P.O. Box 457 Pittsfield, Illinois 62363 Fahrner Asphalt Sealers, Inc. $31,087.32 2800 Mecca Drive Plover, Wisconsin 54467 Engineer's Estimate $26,976.60 The low bidder, SKC Construction, Inc.provided an IDOT prequalification certificate that expired May 31, 2006. 1 spoke with IDOT about this, and they are planning to re- issue the certificate. Based on the results of the bids, I recommend that we award the contract to SKC Construction, Inc. for the bid amount of$24,895.55. Please place this item on the Public Work Committee agenda of the June 5, 2006 for consideration. 2006 JOINT AND CRACK FILLING BID TABULATION SHEET Proiect:2006 Joint&Crack Filling MFT Section#06-00000-00-GM Date:June 1,2006 Time: 11:00 a.m. Witnesses: Joe Wywrot,Jennifer Fischer Engineer's Estimate Fahrner Asphalt Complete Asphalt Svc.Co. Behm Pavement Maint. SKC Construction 2800 Mecca Drive PO Box 457 3010 Rte.176 PO Box 503 PO Box 95 Pittsfield,IL 62363 Crystal Lake,IL 60014 West Dundee,IL 60118 Plover,WI 54467-0095 Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Crack Filling 25,692 1 LB 1 $1.05 $26,976.60 $1.21 1 $31,087.32 1 $1.071 $27,490.44 1 $1.031 $26,462.76 F $0,9691 $24,895.55 Total: $26,976.60 Total Bid as read: $31,087.32 $27,490.44 $26,462.76 $24,895.55 Total Bid as corrected: 1 $31,087.32 $27,490.44 $26,462.76 $24,895.55 Page 1 0 C/ry Reviewed By: Legal ❑ City Council Finance ❑ EST. , 1838 (/ '�- Engineer u v� City Administrator Agenda Item Tracking Number O Consultant ❑ W l <LE ��' ❑ City Council Agenda Item Summary Memo Title: Routine IDOT Highway Permit—Sunfield Restaurant City Council/COW/ Committee Agenda Date: 6/5/06 Public Works Committee Synopsis: This permit is for a public sidewalk along the south side of Route 34 immediately west of Marketplace Drive. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Pass resolution and authorize Mayor and City Clerk to sign permit application. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CO.c United City of Yorkville Memo J '" 800 Game Farm Road E E : 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 9 p� Fax: 630-553-3436 SCE Date: June 1, 2006 To: John Crois, Interim City Administrator \\ From: Joe Wywrot, City Engineer V CC: Lisa Pickering,Deputy City C Subject: Routine IDOT Highway Permit Sunfield Restaurant Attached find one copy each of a proposed IDOT highway permit and the corresponding resolution for construction of a public sidewalk along Route 34 immediately west of Marketplace Drive. The new restaurant will be located at the SW corner of this intersection, and ordinance requires sidewalk. IDOT now requires the municipality to be the applicant for all work in their right-of-way. They also require a resolution from the city to guarantee the work. We in turn will require the developer to provide a guarantee to us that they will perform the work and satisfy IDOT's requirements. I recommend that this permit application and corresponding resolution be approved. Please place this permit and resolution on the Public Works Committee agenda of June 5, 2006 for consideration. Illinois Department of Transportation Highway Permit District Serial No. L-10393 City of Yorkville for Sunfield Restaurant P.O. Box 38 (We) c/o Tebrugge Engineering 146 Huntsman Drive (Name of Applicant) (Mailing Address) ► Plano IL 60545 Hereinafter termed the Applicant, (City) (State) 1---st permission and authority to do certain work herein described on the right-of-way of the State Highway known U.S. Routes 34 Section ------- From Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: Located at the Southwest Corner of Marketplace Drive. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, a five (5) foot in width concrete sidewalk as shown on the attached plans which become a part hereof. The applicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of way). (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. 06 This permii is hereby accepted and its provisions agreed to this Day of 20 Witness Signed Applicant 'Mayo r,800 Game Farm Road City Clerk 800 Gape Fa,,rn; !Road _ Mailing Address Mailing Address Yorkville Illinois 60560 Yorky lle Illinois 60560 City State city State SIGN AND RETURN TO: Region Engineer 700 East Norris Drive, Ottawa, IL 61350 ^pprcved this day of 20 Department of Transportation cc Applicant(2) Field Engineer Final Inspection BY: Deputy Director of Highways,Region Engineer First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to that existing before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the Region Engineer or his duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the Region Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the iliinois Manual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is ` required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over hanging the right-of-way shall be prohibited. Fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reasun of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without the approval of the Region Engineer or his duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of- way, the Applicant, upon written request by the Region Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. SPECIAL PROVISIONS All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be pruioptiy seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the Regional Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made., To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If tY lic7 Y°unit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this hiyiway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The department reserves the right to reject or accept any contractor hired by the applicant. All material or equipment stored along the highway shall be placed as remote as practical from the edge of pavement in a manner to minimize its being a hazard to errant vehicles or an obstacle to highway maintenance. If material is to be stored on the highway right of way for more than two weeks prior to installation, written approval must be obtained from the department. RESOLUTION WHEREAS, the United City of Yorkville is located in the county of Kendall, state of Illinois, wishes to construct a five (5) foot in width concrete sidewalk along U.S. 34 which by law comes under the jurisdiction and control of the Depart17 ent of Transportation of the state of Illinois, and WHEREAS, a permit from said department is required before said work can be legally undertaken by said United City of Yorkville; now THEREFORE, be it resolved by the United City of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the United City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. 13FCOND- Upon completion of the sidewalk by the contractor and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the contractor to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work 0, is not, (delete one) to be performed by the employees of the United City of Yorkville. FOURTH: That the proper officers of the United City of Yorkville are hereby instructed and authorized to sign said permit in behalf of the United City of Yorkville. I, , hereby certify the above to be a City Clerk true copy of the resolution passed by the City Council of the United City of Yorkville, county of Kendall, State of Illinois. Dated this day of A.D. 2006 (Signature) (CORPORATE SEAL) RESOLUTION ()(?-� i `,QED C/Ty Reviewed By: J� City Council Legal El ' Finance ❑ EST: 1836 �1 t261�6 Engineer Agenda Item Tracking Number City Administrator P ,� F �O Consultant ❑ SI .��C(C LE City City Council Agenda Item Summary Memo Title: Heartland Circle—Sediment Control City Council/COW/Committee Agenda Date: 5/1/06 Public Works Committee Synopsis: The early acceptance of storm sewer in Heartland Circle will result in sediment deposits in the storm sewers that the city will eventually need to clean. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Council Action Requested: None—Information only. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 p Fax: 630-553-3436 SCE �v Date: April 26, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer 7�—* CC: Eric Dhuse, Director of Public orks Lisa Pickering, Office Assistant Subject: Heartland Circle—Sediment Control The development agreement for Heartland Circle allowed a variation from our ordinance regarding early acceptance of public infrastructure. Consequently,the developer requested acceptance of the storm sewer system and that request was approved. Maintenance of the storm sewer system is now the city's responsibility. Normally, the developer would be responsible to either keep the storm sewers clean or to clean them out just prior to acceptance, when most the areas surrounding the storm inlets have been landscaped. The problem with early acceptance of storm sewers is primarily due to mud washing into the sewers. The normal way of preventing this is to place filter fabric under the frame of the inlets,but that fabric clogs rapidly, fails often, and can cause localized street flooding. Therefore we investigated a more effective but more labor intensive method of installing filter baskets at the inlets. Attached find cost estimates for purchasing filter baskets and then entering into a 2-year service contract($151,000), and renting the baskets for 2 years ($141,000 plus the cost of maintenance,to be performed either by our Public Works Department or a private contractor). Due to the cost, I do not recommend that the city pursue this matter any further. I do recommend,however, that we not allow early acceptance of public infrastructure for any future developments. Please place this item on the Public Works Committee agenda of May 1, 2006 for consideration. 2���D car o United City of Yorkville Memo 800 Game Farm Road EST. !:1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 \ Fax: 630-553-3436 LLE Date: April 25, 2006 To: Joe Wywrot, City Engineer From: Michael Robinson, Engineering Technician Subject: Heartland Circle inlet devices Joe, I examined the Heartland Circle subdivision and determined that a majority of the structures qualified for the proposed inlet filters supplied by Lange Industries. Attached is the breakdown of some costs as well as a copy of the price list of products and services. A quick synopsis of the options using 164 units looks like this: Purchase only- $52,780.00 + 24 Mos. Service option$98,400.00=$151,180.00 Rental/Service Option—24 Mos. Rental $137,760+initial installation$65,600.00=$141,040.00 Obviously,there are additional service options based upon an on call basis that may be used instead, which would radically change the above price breakdowns based on how often they would be used. These include cleaning, man hours and replacement of filter fabrics. Michael Robinson Engineering Technician Purchase option (No service options) Protection Device Units Unit price Total Standard curb IPD 105 $350.00 $36,750.00 Round IPD(Roadwa 15 $350.00 $5,250.00 Circle IPD(Beehive) 44 $245.00 $10,780.00 Total 164 $52,780.00 *Price includes initial installation Service Options (Less purchase price) x 24 month Units Monthly/Unit Total Monthly contract 164 $25.00 $4,100.00 $98,400.00 Total 24 mos. Cost $151,180.00 Rental Option x 24 month Units Price/month/unit Total monthly contract 164 $35.00 $5,740.00 $137,760.00 Initial Installation price per unit 164 $20.00 $3,280.00 $65,600.00 Total 24 mos. Cost $141,040.00 PRODUCT AND SERVICE PRICE LIST !l ! DECEMBER 2005 PURCHASE pPTION:' � , ; ,� raj;UNI.T.>=' f f :'RICE Standard curb IPD (inlet protection device) unit EA $350.00 (includes initial installation) Roll curb IPD unit (includes initial installation) EA $380.00 Circle IPD unit (includes initial installation) EA $245.00 RENTAUSERVICtORTK N µ�£ .. °.� _ ` UNIT; 'n§„QIZICE� n .ry _ Rental/Service option per curb IPD unit with 24 Month Service Agreement. Includes regular Monthly $35.00 monthly inspection, filter replacement and cleaning as needed. Free on call service. Installation of rental curb IPD units EA $20.00 s - ;SERVICE.OPTIONS ,, On call cleaning service per unit (for units owned by EA $30.00 development) Monthly service option per IPD unit (for units owned by development) Includes regular monthly inspec- Monthly $25.00 tion and cleaning as needed. Free on call service. Excavation and sediment removal around Circle Man Hour $60.00 IPD units Removal and storage of IPD unit owned by Devel- EA $30.00 oper(12 month maximum storage) Re-installation of owner's IPD units EA $40.00 Replacement filter standard curb SET $30.00 Replacement filter roll curb SET $56.00 Filter installation SET $10.00 Removal and disposal of existing fabric filter and silt EA $30.00 • Service includes the inspection of each curb IPD traps, vacuum excavation and removal of silt and debris if necessary. • Circle IPD units are services as needed and not included in a monthly service program. • Minimum service charge of$200.00 per visit. • Prices are subject to change without notice. f ,.:,� Tim Kehoe,Regional Sales '��� Lange Industries,Inc. _13,II�'� 7��li 305 Ash Grove Lane,Oswego,IL 60543 630-333-3692,tkehoe@comcastnet