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Public Works Packet 2006 03-06-06 ,QED CIT` United City of Yorkville 800 Game Farm Road EST. ,1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 CLE PUBLIC WORKS COMMITTEE MEETING AGENDA Monday,March 6,2006 7:00 PM City Hall Conference Room Approval/Correction of Minutes: None Presentations: None New Business: 1. PW 2006-42 Water Department Report for January 2006 2. PW 2006-43 Bruell Street Pump Station—Change Order#3 3. PW 2006-44 Contract A.2a(Cannonball Booster Station) & Contract C.5 (South PRV Station)— Change Order#3 4. PW 2006-45 Countryside Parkway(East Kendall to Center Parkway)—MFT Resolution 5. PW 2006-46 Grande Reserve—Kennedy Road Reconstruction at Freedom Place 6. PW 2006-47 IDOT Joint Agreement—Route 126 Relocation at Route 71 7. PW 2006-48 Grande Reserve (Route 34 Improvements)—Bond Reduction#1 8. PW 2006-49 Southwest Interceptor(Contract 1)—Change Order#1 9. PW 2006-50 Water Meter Price Increase 10. PW 2006-51 New Hire—Operator Level Employee for Street Department 11. PW 2006-52 Heartland Circle—Acceptance of Storm Sewer and Sanitary Sewer 12. PW 2006-53 Kylyn's Ridge Unit 1 —Earthwork Letter of Credit Reduction#2 13. PW 2006-54 Kylyn's Ridge Unit 2—Earthwork Letter of Credit Reduction#2 14. PW 2006-55 Raymond Regional Storm Sewer—Suen Easement 15. PW 2006-56 Fox Hill Subdivision—Amendment to Recapture Agreement Old Business: 1. PW 2006-40 Public Works/Parks Department Maintenance Facility Additional Business: CITY OF YORKV 1 LLE p k/ 'WATER DEPARTMENT REPORT MONTH JANUARY 2006 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 463 182 13855 a 1393 542 155 13508 TOTAL 27363 CURRENT MONTH'S PUMPAGE IS 1,229,000 GALLONS ® MORE THAN LAST MONTH ❑ LESS 2,609,000 GALLONS El MORE THAN THIS MONTH LAST YEAR DAILY AVERAGE PUMPED: 883,000 GALLONS DAILY MAXIMUM PUMPED: 1,120,000 GALLONS DAILY AVERAGE PER CAPITA USE: 91.9 GALLONS WATER TREATMENT CHLORINE FED: 611 LBS. CALCULATED CONCENTRATION: 2�7 MG/L FLUORIDE FED: 486 LBS. CALCULATED CONCENTRATION: n �9 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION: 1.06 MG/L MAINTENANCE i NUMBER OF METERS REPLACED: NUMBER OF LEAKS. OR BREAKS REPAIRED: NEW CUSTOMERS i RESIDENTIAL 36 COMMERCIAL INDUSTRIAL/GOVERNMENTAL COMMENTS 1 WATERMATN BREAK AT 709 HFUSTTS ST 4" MAIN CRACKED Al L THE WAY Apnii4in LOST 110,000 GALLONS OF WATFR `,QED Ciro Reviewed By: J� Legal ❑ City Council Finance ❑ EST 7836 Engineer l Agenda Item Tracking Number 0 City Administrator El O d0O Consultant El (� �'� LE ,w City Council Agenda Item Summary Memo Title: Bruell Street Pump Station—Change Order#3 City Council/ COW/Committee Agenda Date: PW 3/6/06 Synopsis: This is the final balancing change order in the amount of a$38,879.00 decrease. The final cost project cost of$541,083 is $327 below the contract award amount. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: C1?*o United City of Yorkville Memo 800 Game Farm Road EST. 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 0� ?p Fax: 630-553-3436 <4LE `w Date: February 15, 2006 To: John Crois,Interim City Administrattto\�r From: Joe Wywrot, City Engineer U CC: Traci Pleckham, Finance Director Liz D'Anna,Administrative Assistant Subject: Bruell Street Pump Station—Change Order#3 Attached find one copy of proposed Change Order#3 for the referenced project. This change order, in the amount of a$38,879.00 decrease, is the final balancing change order for this project. The final contract price of$541,083.00 is $327.00 below the contract award amount of$541,400.00. The project as bid included the supply and installation of a standby generator. The delay in construction(due to negotiations with Dale Woodworth)resulted in the Heartland Circle developer constructing their own pump station,which also included a standby generator. While that delay cost the city several hundred thousand dollars in lost contributions from the developer towards the Bruell lift station,we were able to obtain their generator for use at the lift station. Therefore we are able to deduct the cost of the generator from the original contract. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. Section 01028 Change Order 3 February 2, 2006 Name of Project: Bruell Street Pump Station WEDA Job # 788-03052-00 Date of Agreement: January 11,2005 Date of Notice to Proceed: March 1, 2005 Owner: United City of Yorkville, Illinois Contractor: Seagren Construction,Inc. Justification for Change Order: Item Justification ADDER OR Amount _ =CREDZ 1 Mechanical Items required for the running the pump station on temporary power when Woodworth Pump ADDER $1,341.00 1 Station failed. 2 Electrical Items required for the running the pump station on temporary Power when Woodworth Pump .Station ADDER $997.50 failed. 3 Electrical Item to build disconnect rack for wet well; mount, pipe and pull wire to area outside. Note the ADDER $896.00 Heartland Circle Pump cables were cut too short— requiring modification at the Bruell Street Site. 4 Generator was obtained from developer.Therefore,cost of generator credited back to City. CREDIT ($21,400.00) 5 ComEd Allowance. City has paid ComEd directly. CREDIT . $12,900.00 6 NiCor Allowance. City has paid NiCor directly. CREDIT $5,000.00) 7 The City elected to eliminate paving west of Bruell Street CREDIT ($2,860.00) and to the wet well. 8 > The City elected to reduce the size of the plaque. CREDIT $875.00 9 Pipe and pull wire between LP-1 pump panel for 120v feed for mag meter. Repull lighting.circuit and replace ADDER $921.50 breaker. Replace 2 each 20a 3 way switches with 2 ea 30a 3 way switches. TOTAL CREDIT ($38,879.00) 1 of 2 Net Change to Contract Price: ............................................................ ...............................($38,879.00) Original Contract Price: ......................................................................................................$541,400.00 Current Contract Price adjusted by previous Change Orders:............................................$579,962.00 The Contract Price due to this Change Order will be decreased by: .................................$38,879.00 The new Contract Price including this Change Order will be:...........................................$541,083.00 Contract Time to Substantial Completion: ..._.........................................180 consecutive calendar days Contract Time to Final Completion:.......................................................210 consecutive calendar days Change to Contract Time: ............................................................................................ 0 calendar days Requested by: Doug Seagren, Seagren Construction, Inc. (signature) Recommended by: Mark Halm, P.E., WEDA (signature) Accepted by: Joe Wywrot. City Engineer (signature) 0 788\03052-00\pump-station\pump-sta-const\payment and co's\c o#3-const doc 2 of 2 \I Reviewed By: T Legal ❑ City Council Finance ❑ EST. s 11;1836 l.-3 o b Engineer Z l�— ' City Administrator El Agenda Item Tracking Number Consultant ❑ City Council Agenda Item Summary Memo Title: Change Order#3 - Contract A.2A (Cannonball Booster Station) & Contract C.5 (South PRV Station) City Council/COW/Committee Agenda Date: PW 3/6/06 Synopsis: This is the final balancing change order in the amount of a$13,800.00 decrease. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2♦,��D car o United City of Yorkville Memo 800 Game Farm Road EST. k .,.t s3s Yorkville, Illinois 60560 Telephone: 630-553-8545 09 p Fax: 630-553-3436 ALE ,w Date: February 13, 2006 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer CC: Traci Pleckham, Finance Director Liz D'Anna,Administrative Assistant Subject: Change Order#3 Contract A.2A—Cannonball Trail Booster/PRV Station& Contract C.5—South Pressure Reducing Station Attached find one copy of proposed Change Order#3 for the referenced project. This change order, in the amount of a$13,800.00 decrease, is the final balancing change order for the project. All of the changes were for the South Pressure Reducing Station. The original plans called for a driveway off Route 47, and also landscaping around the station. With the construction of the Saravanos development, the need for the driveway was eliminated. Larry Saravanos will perform the landscaping, with the city paying him directly for that cost. I recommend that this change order be approved. Please place this item on the Public Works`Committee agenda of March 6, 2006 for consideration. CHANGE ORDER Order No. 3 Date: February 3, 2006 Agreement Date: February 3, 2006 NAME OF PROJECT: Contract A.2A Cannonball Trail Booster Pump and Pressure Reducing Valve Station and Contract C.5 South Pressure Reducing Valve Station OWNER: United City of Yorkville CONTRACTOR: L. J. Dodd Construction, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Delete line item 22: BITUMINOUS CONCRETE DRIVEWAY PAVEMENT 425 SQ. YD @ $24.00/ SQ. YD ($10,200.00) 2. Delete line item 46: RESTORATION- TOPSOIL PLACEMENT & SEEDING 1 L.S. @ $2,500.00 ($2,500.00) 3. Delete line item 47: LANDSCAPE 1 L.S. @ $2,350.00 ($2,350.00) Change of CONTRACT PRICE: Original CONTRACT PRICE: $5111255.75 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $542,483.66 The CONTRACT PRICE due to this CHANGE ORDER.will be (iRGFeased) (decreased) by: $ 13,800.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $528,683.66 CO-01 GAPub1ic\Yorkvi11e\2003\Y00309 Contract C.5 South PRV Station\Change Orders\chgorder03.doc JUSTIFICATION Items #1 — Driveway access off Route 71 was eliminated due to development of Saravanos property. Item #2 & #3 —These items were completed by agreement with the Saravanos Development. Change to CONTRACT TIME NONE Approvals Required: To be effective this order must be approved by the local agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDIT NS. Requested by: L.J. Dodd Construction Inc. Recommended by: ( T. En-gineering Enterprises,.Inc. Accepted by: United Cit of Yorkville CO-02 GAPub11c\Yorkvi11e\2003\Y00309 Contract C.5 South PRV Station\Change Orders\chgorder03.doc I � Reviewed By: J� Legal F1 City Council ear , 1836 Finance ❑ Engineer �� 1�31�6 '4 CQ City Administrator ❑ Agenda Item Tracking Number O `� �J Consultant ❑ �� c7� h-'�''�< City Council Agenda Item Summary Memo Title: Countryside Parkway(East Kendall to Center Parkway)—MFT Resolution City Council/ COW/Committee Agenda Date: PW 3/6/06 Synopsis: This MFT resolution in the amount of$225,000 is for construction of this project. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Dotes: J United City of Yorkville Memo 800 Game Farm Road EST. � ��-� .., 1836 Yorkville, Illinois 60560 omilli Telephone: 630-553-8545 >� o Fax: 630-553-3436 <4E Date: February 13, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer U CC: Traci Pleckham, Finance Direc r Eric Dhuse, Director of Public Works Liz D'Anna,Administrative Assistant Subject: Countryside Parkway(East Kendall to Center Parkway)—MFT Resolution The plans and specifications for this MFT project were approved by IDOT in 2002. We put the project on hold, however, when we realized that the Blackberry Creek interceptor would not be built. Instead, a new interceptor would need to be constructed along Countryside Parkway and a lift station would be constructed on Route 47. We had anticipated that the sewer project would damage Countryside Parkway from Center Parkway to West Kendall, therefore the recent capital improvement project showed this project as extending from East Kendall to West Kendall. Once the sewer project was complete, however, we found that damage was minimal. Therefore I recommend that we construct the project to the original limits (East Kendall to Center Parkway). Countryside Parkway from Center Parkway would be constructed next year as a general fund project. Attached find an MFT appropriation resolution in the amount of$225,000 for this project. IDOT requires that we appropriate the funds prior to bidding. The approved estimate of cost is around $210,000, but IDOT recommends that we add 10% due to the increase in oil prices since 2002. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration.- Construction Illinois De mpJlt Resolution for Improvement by Municipality Under the Illinois Of Tf anspo t fflon Highway Code BELT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thorou are Route From To Countryside Parkway n/a East Kendall Drive Center Parkway BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of bituminous surface removal and replacement, aggregate base course repair, PCC curb&gutter removal and replacment,thermoplastic pavement marking, and traffic control and protection. and shall be constructed varies wide and be designated as Section 01-00027-00-FP 2. That there is hereby appropriated the (additional ❑ Yes 0 No)sum of two hundred and twenty-five thousand and 00/100------------------------------------------------------------ Dollars ( $225,000.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED Is Jackie Milschewski Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on March 28, 2006 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of District Engineer (SEAL) Clerk City,Town or Village BLR 4103(Rev. 11/00) Reviewed By: J2 C� Legal ❑ City Council Finance ❑, Esr 1 'low Engineer City Administrator ❑ Agenda Item Tracking N ber °` O Consultant ❑ c c ❑ lLE City Council Agenda Item Summary Memo Title: Grande Reserve—Kennedy Road Reconstruction @ Freedom Place City Council/COW/Committee Agenda Date: PW 3/6/06 Synopsis: Recommend bidding this project in mid-April and taking bid results straight to COW agenda of April 18''. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Consensus of PW Committee Council Action Requested: None Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST -1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 SCE Date: February 13, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer 1-1 CC: Traci Pleckham, Finance Direct4 Liz D'Anna, Administrative Assistant Subject: Grande Reserve—Kennedy Road Reconstruction @ Freedom Place The main entrance to the Grande Reserve elementary school will be via Freedom Place from Kennedy Road. With the opening of the school scheduled for August 2006, we are planning to reconstruct Kennedy Road at Freedom Place this year. In order to gain as much time as possible, I recommend that we open bids in mid-April,bypass Public Works Committee review, and send the results of the bids straight to Committee of the Whole on April 18th. This will give us an additional month of construction time. Even with that timeframe, however, there are no guarantees that the intersection will be opened in time for school. Utility relocations by Commonwealth Edison,NiCor Gas, and Comcast are required, and their schedules will probably dictate the project schedule. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. ♦.��D Cpl j, Reviewed By: J� � Legal ❑ City Council EST. Finance 11 =� Engineer City Administrator ❑ Agenda Item Tracking Number Consultant p <CE ��,♦� ❑ City Council Agenda Item Summary Memo Title: IDOT Joint Agreement—Route 126 Relocation @ Route 71 City Council/ COW/Committee Agenda Date: 3/6/06 Public Works Synopsis: IDOT requires that the city approve the joint agreement, an MFT appropriation resolution, and four ordinances prior to bidding out the project. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Cyr o United City of Yorkville Memo J 1 800 Game Farm Road esr �., . .., 1836 Yorkville, Illinois 60560 �'— Telephone: 630-553-8545 D Fax: 630-553-3436 <CE Date: February 28, 2006 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer E CC: Liz D'Anna,Administrative Assistant Subject: IDOT Joint Agreement—Route 126 Relocation @ Route 71 Attached find the proposed IDOT joint agreement regarding the referenced project. Included in the project are several items that we have requested IDOT to incorporate into the project. These items are streetlights, Opticom emergency vehicle pre-emption, large street name sign panels (to have both the highway number and the highway name), and casing pipe for two future watermain crossings I have reviewed the document and find that it accurately reflects the work that we have requested with one exception, that being the location of the crossing east of Route 71 (should be 40 feet instead of 400 feet). The city is obligated to fund 100%of these improvements along with engineering, which IDOT normally estimates as 15% of the construction cost. Our total cost, therefore, is around$40,000. I spoke with Traci Pleckham, and we agreed that$19,000 should be funded from MFT, and $21,000 funded from Water Improvement and Expansion. We should consider recovering the cost of the watermain casings from nearby land developers. Attached find the MFT appropriation resolution. Part of the agreement requires that the city assume ownership of a section of old Route 126, located immediately north of Route 71. This street will require a name. Since Route 126 is Schoolhouse Road, I recommend that we stay with the school theme and name this section of road Identa Trail. Identa Austin was a schoolteacher in Yorkville, and her name is on the approved historical street name list. IDOT requires that we pass four ordinances in addition to the joint agreement. These ordinances are for adding the old section of Route 126 to our city street system, appropriating funds for our share of the project,prohibiting parking along sections of Routes 71 and 126, and prohibiting encroachments into the IDOT right-of-way. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. ��InO1S E'Jlt Resolution for Improvement by p Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Route 126 at Route 71 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of traffic signal pre-emption, streetlighting, and signage. and shall be constructed varies wide and be designated as Section 06-00033-00-TL 2. That there is hereby appropriated the(additional ❑ Yes ® No) sum of Nineteen thousand and 00/100---------- Dollars ( $19,000.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Authorized MFT Expenditure I, Jacquelyn Milschewski Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on DMA IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of 2006. Regional Engineer (SEAL) City,Town,or Village Clerk Page 1 of 1 BLR 09111 (Rev.7/05) Printed on 2/28/2006 2:20:49 PM Illinois 71 (FAP 311) @ Illinois 126 (FAS 2312) State Section 1 N &TS Kendall County (City of Yorkville, Illinois) Job No. C-93-01-05 Agreement JN 305011 Contract 66535 AGREEMENT This agreement is entered into by and between the State of Illinois, acting by and through its Department of Transportation, hereinafter called the STATE, and the city of Yorkville of Kendall County, Illinois, hereinafter called the CITY. WITNESSETH: WHEREAS, the STATE in order to facilitate the free flow of traffic and ensure the safety to the motoring public, is desirous of improving the intersection of Illinois 71 (FAP 311) and Illinois 126 (FAS 2312), identified under State Section 1 N &TS, and located at the southeastern portion of the CITY(see location map attached hereto as Addendum#1). The proposed intersection project involves approximately 3,960 feet (0.71 mile) of Illinois 126 and approximately 2,420 feet(0.46 mile) of Illinois 71. WHEREAS, the following scope of work for the subject project is proposed: A. Realignment of Illinois 126-Approximately 3,750 feet (0.71 mile)of Illinois 126 will be reconstructed upon new alignment for the purpose of providing a better angle of intersection with Illinois 71. The newly constructed pavement will be a variable 26 to 36 feet wide transitioning from a two lane pavement to a three lane facility where a left turn lane will exist on the east and west legs of Route 126 at its intersection with Illinois 71. Eight foot wide shoulders will also be provided, with three feet being of bituminous concrete and five feet being of aggregate material. Realignment of Route 126 will be at 100 percent STATE cost. B. Modifications to the Original Route 126 Pavement Alignment-Approximately 2,150 of the original Route 126 alignment west of Route 71 will be permanently removed. Approximately 920 feet of the original pavement (located in the southwest quadrant of the Routes 126/71 intersection)will remain to serve adjoining property owners. A 250 foot portion of new connector pavement will be constructed to link the west end of the original Route 126 alignment pavement to the newly realigned pavement section of Route 126. The remaining Route 126 pavement that will serve as a frontage road. It will be resurfaced with 1.5 inches of bituminous concrete and 3 foot aggregate shoulders will be provided. Access at the intersection of the original Route 126 pavement and Illinois 71 will be limited to right in/right out turning movements. Modifications to the original Route 126 pavement alignment will be at 100 percent STATE cost. C. Widening of Illinois 71 -Approximately 2,418 feet (0.46 mile) of Illinois 71 will be widened from its present two lanes to a variable four and five lane pavement section. The widened pavement will have a variable width of 24 to 42 feet. The wider Route 71 pavement will accommodate four traffic lanes on the east leg of its intersection with Illinois 126. An exclusive right turn lane, one through traffic and an exclusive left turn lane will serve westbound traffic and one through lane for eastbound traffic. All lanes will be 12 feet in width. A 0 to 12 foot flush median will separate the opposing traffic. A variable 4 to 8 foot wide paved shoulder will also be provided. The west leg of Route 71 at its intersection with Route 126 will consist of one exclusive left turn lane, one through lane and one exclusive right turn lane for eastbound traffic, and one through lane for westbound traffic. A 0 to 24 foot wide flush pavement will separate opposing traffic. A combination 8 foot shoulder will be provided consisting of 3 feet of bituminous concrete and 5 feet of aggregate material. 1 D. Emergency Vehicle Preemption—At the request of the CITY, emergency vehicle preemption units will be installed at the new intersection. The units are at 100 percent CITY cost. E. Additional Sign Panels—At the request of the CITY, additional sign panels will be provided at the new intersection. The added signs will be at a 100 percent cost to the CITY. F. Traffic Signals -Traffic signals will be installed at the intersection of Illinois 71 and 126. Cost of the traffic signals will at 100 percent STATE cost. G. Combination Roadway Lighting - Roadway lighting will be installed upon extended traffic signal poles. T hose combination roadway lights will be provided at all four quadrants of the intersection. The luminaries and related controller and cable for the roadway lighting will be at 100 percent CITY cost. H. Utility Casing -At the request of the CITY, two 24 inch diameter utility casings, approximately 100 feet in length will be constructed under newly realigned Illinois 126. One casing is to be located approximately 1,750 feet west and a second casing 400 feet east of Illinois 71. Construction of the utility casing will be at 100 percent cost to the CITY. All other work necessary to complete the project will be performed in accordance with approved plans and specifications. WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to the CITY residents and permanent in nature. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. The STATE agrees to make the surveys, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans, specifications and contract. 2. The STATE agrees to pay all construction and engineering costs subject to reimbursement by the CITY as herP1nafter stipulated. Total Federal State City Road $1,750,000 $1,400,000 $350,000 $0 Construction (80%) (20%) Traffic Signals $180,000 $144,000 $36,000 $0 (80%) (20%) Emergency $8,000 $0 $0 $8,000 Preemption Units (100%) Four $6,000 $0 $0 $6,000 Combination (100%) Roadway Lighting Units Additional Sign $1,000 $0 $0 $1,000 Panels (100%) 2 Total Federal State City Two Utility $18,000 $0 $0 $18,000 Casings With (100%) Trench Backfill Subtotal $1,963,000 $1,544,000 $386,000 $33,000 Engineering $294,450 $231,600 $571900 $4,950 (15%) Land Acquisition $550,000 $0 $550,000 $0 Total $2,807,450 $1,775,600 $993,900 $37,950 SAY $40,000 Participation and reimbursement shall be predicated by the percentages shown above for the specified work. Cost shall be determined by multiplying the final quantities times contract unit prices, plus 15 percent for preliminary and construction engineering. 3. The CITY has passed a resolution appropriating $40,000 to fund its share of construction and engineering costs relating to the subject project. A copy of the resolution is attached hereto as Addendum 3 and made a part hereof. 4. The CITY further agrees that upon receipt of the first and subsequent progress payments made to the contractor, the CITY will pay to the Department of Transportation of the State of Illinois from any funds allotted to the CITY an amount equal to the CITY's share, $40,000, divided by the estimated construction costs, $1,963,000 multiplied by the actual progress payment made to the contractor until the entire obligation incurred under this agreement has been paid. 5. The CITY has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, to prohibit parking along segments of Illinois 126 and 71. A copy of the ordinance is attached hereto as Addendum 4. 6. Prior to the STATE advertising for the work proposed hereunder, the disposition of encroachments will be cooperatively resolved with representatives from the CITY and the STATE. 7. The CITY has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, relative to the disposition of encroachments and prohibiting, in the future, any new encroachments within the limits of the improvements, a copy of which is attached as"Addendum 5". 8. The CITY will continue its enforcement of Ordinance#94-4, prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers and/or roadside ditches constructed as a part of this improvement, a copy of which is attached hereto as Addendum 6. 9. The CITY agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along Routes 126 and 71 without the consent of the STATE. 10. The CITY shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 3 11. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 12. Upon final field inspection of the improvement and so long as Routes 126 and 71 are used as a State Highways, the STATE agrees to maintain or cause to be maintained the median, all 12 wide through traffic lanes lying on either side of the centerline, the left and right turn lanes, each lane being 12 feet and variable in width, and the curb and gutter or stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes to be maintained by the STATE. 13. Upon final field inspection of the improvement, the CITY agrees to maintain or cause to be maintained those portions of the improvement which are not maintained by the STATE, including sidewalks, parkways, guardrails, crosswalk and stop line markings, CITY owned utilities including appurtenances thereto, highway lighting including furnishing the electrical energy therefore and shall maintain the storm sewers and appurtenances by performing those functions necessary to keep the sewer in a serviceable condition including cleaning sewer lines, inlets, manholes, and catch basins along with the repair or replacement of inlet, manhole and catch basins' frames, grates or lids. The maintenance, repair and/or reconstruction of storm sewers constructed as part of this improvement beyond the aforedescribed responsibilities shall be that of the STATE. 14. The CITY agrees to assume the jurisdiction of that portion of the original alignment of Illinois 126 that is to sei ve as a frontage road to the newly realigned segment of Route 126. Specifics to the jurisdictional transfer are described in form1600 attached hereto as Exhibit 1 and made a part hereof. 15. THE CITY agrees to execute a resolution accepting jurisdiction of the said frontage road. The resolution is attached hereto as Addendum #3 and made a part hereof. 16. Upon acceptance by the STATE of the traffic signal work included herein, the financial responsibility for the maintenance and electrical energy charges for the operation of the traffic signal(s) shall be proportioned as follows: Intersection Level of Maintenance Elect. Energy Maintenance) Illinois 71 at Illinois 126 Traffic Signals State Share 1 100% 100%" City Share 0% 0% Roadway Lighting City Share 100% 100% State Share 0% 0% Payment of Energy Costs for Traffic Signals—The STATE will reimburse the CITY for 100 percent of STATE's proportionate share of the maintenance costs and energy charges. It is mutually agreed that the actual traffic signal maintenance will be performed by the CITY, either with its own forces or through an ongoing contractual agreement. It is further mutually agreed that the traffic signals shall be maintained to the standard described in the 2000 Edition of the Illinois Manual of Uniform Traffic Control Devices, Part 4, Section 4D.02 a copy of which is attached hereto as "Addendum 7" and made a part hereof. 4 It is mutually agreed the responsibility for maintenance, level of maintenance, and energy outlined above shall become a part of the intergovernmental agreement for local agency maintenance of traffic control devices executed by the STATE and the CITY on July 16, 2001. 17.The CITY agrees to provide written approval of that portion of the plans and specifications relative to the CITY financial and maintenance obligations described herein, prior to the STATE's advertising for the aforedescribed proposed improvement. 18. Obligations of the STATE and CITY will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. 19.This agreement and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. CITY OF YORKVILLE Attest: By: Arthur Prochaska, Jacquelyn Mischewski City Clerk Mayor of Yorkville Date: (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Director of Highways Date: 5 EXHIBIT 1 Illinois Department Local Agency-State of Transportation Jurisdictional Transfer LocalAgency Type of Sys ms Transfer Municipality Yorkville Type 1 Type 2 Township/Road unicip District: From: State Highway System From: Local Highway System own of Kendall To: Local Highway System To: State Highway System Section Number. 1 N&TS Indicate TvDe of S stems Ti ;fer:1 The above local agency, and the State of Illinois, acting by and through its Department of Transportation, agree to transfer the jurisdiction of the designated location in the manner indicated above under Type of Systems Transfer Location Description Name IL 126 Route FAS 2312 Lenqth 1.180' (0.22 mile) Termini J orated in the northwest nuadront of the newly relocated Route 126 and 71 intersection rom Pavement of the newly realigned I! 126 and extendina 1.180'to the north edge of qav ment of IL 71 and includes_80'to 135'wide doht of way width in its entirety, — This transfer ❑does ® does not include Structure No. The transfer ❑does ® does not include a transfer to land rights (4-508). If"does", attach letter of intent approved by the Department. WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway Code. Include for Municipalities Only WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of I he Illinois Highway Code NOW THEREFORE IT l authority f y will a d for e of he abo elocat on and sshalattach he eto andmk apart hereof a co of location map as Addendum No. 1 and a copy of the ordinance as Addendum No. 2, and IT IS MUTUALLY AGREED,that this jurisdictional transfer will become effective 21 calendar days after: (Check One) F9 Final Inspection by the State (Type"A") Execution of Agreement Acceptance by the State Approval of Land Conveyance Supplements Additional information and/or stipulations, if any, are hereby attached and identified below as being apart of this jurisdictional transfer. Supplement Attached as Addendum 1-A is a drawinq of the Route 71 and 126 intersection and the frontaqe road is ran f rr 0 the city. (Insert supplement numbers of letters and page numbers,if applicable.) IT IS FURTHER AGREED,that the provisions of this jurisdictional transfer shall be binding and inure to the benefit of the parties hereto,their successors and assigns. BLR 05210(Rev.7/05) Page 12 of 12 NnnteG o n 2/16/2006 9:07:40 AM ADDENDUM 1 e LOCATION MAP 30 29 28 IL 71 (FAP 311 ) @ IL 126 (FAS 2312) Game SECT. 1 N BETS Farm KENDALL COUNTY Rdv- 35, � Emmon 31 3 3 Van 34 ResE Richard Youn Q F.P. �- Yorville ��Op Rd. coo 6 5 4 3 2 1 —Wing Rd 1 a� Kendall C unty\ I f c Fairgrou ds _ 7 Legion $ Rd• INTERSECTION OF IL 71 a 8� IL 126 TO BE IMPROVED o , 47 0 w m:r Rd. 8 17 Ament ---------- ---- �° 16 15 14 =ast ------- 4c�Ie 1 Sable 23 C c� 22 s 19 20 21 E c _ CD _ Rd. Walker ,7 30 29 28 27 26 l �. a> / e scc cau•rt / iw Mn.a.uMOn raa t RELOCATION OF ILL RTE 126 `• i v°L,..�-... ..fir• a°' %%/ �\ +¢$ i ' ariin°manseana z ;u .••-r � t fir• -� � p r mza ® � � < O > t � Omo mzz PORTION OF ORIGINAL ROUTE 126 , n -i m m PAVEMENT & CONNECTOR PAVEMENT THAT O N Z IS TO REMAIN AND BE TRANSFERRED TO O m o cl F THE CITY OF YORKVILLE C IS A i /a z FAP 311 (IL 71.) I SECTION IN & TS D KENDALL COUNTY m ADDENDUM #2 ORDINANCE NO. ORDINANCE FOR THE ADDITION TO THE CITY STREET SYSTEM, A PORTION OF FORMER ILLINOIS 126, TO SERVE AS A FRONTAGE ROAD TO NEWLY REALIGNED ROUTE 126 LOCATED IN THE NORTHWEST QUADRANT OF THE RELOCATED ILLINOIS 71 AND 126 INTERSECTION IN YORKVILLE WHEREAS, the city of Yorkville of Kendall County, Illinois, hereinafter called the CITY, and the state of Illinois by and through its Department of Transportation, hereinafter called the STATE, did enter into an agreement for the improvement of the intersection of Illinois 71 and 126 located at the southwest edge of the CITY. The said project involves the relocation of the intersection and the realignment of a portion of Illinois 126. With the realignment of the state route, a portion of the original alignment of Route 126 is to remain and to serve as a frontage road to the newly realigned Route 126 roadway. The said project is identified under Illinois 71 (FAP 311), State Section 1 N&TS. WHEREAS, the original alignment of Route 126 that is to serve as a frontage road will be located in the northwest quadrant of the relocated intersection of Illinois 71 and 126. NOW, THEREFORE BE IT ORDAINED, that effective upon final acceptance of the road construction work by the STATE, the CITY agrees to accept jurisdiction and add to its city street system the frontage road that is to be located in the northwest quadrant of the newly relocated intersection of Illinois 71 and 126. Termini of the frontage road to be transferred to the jurisdiction of the CITY begins at the south edge of pavement of the newly realigned Illinois 26 and extending southerly 1,180' to the north edge of pavement of Illinois 71, and includes its variable 80' to 135'wide right of way width, in its entirety. This ordinance shall be in full force and effect upon passage by the City Council of Yorkville, Kendall County, Illinois, and such action shall be published in a newspaper of local circulation as pursuant to law. Passed by the City Council of Yorkville, Kendall County, Illinois, this day of 2006. APPROVED ATTEST Mayor Arthur Prochaska Jacquelyn Mischewski, City Clerk Date Date Ayes Nays Abstain 6 ADDENDUM #3 ORDINANCE NO. APPROPRIATION OF FUNDS FOR ROADWAY LIGHTING AND UTILITY CASING AT ILLINOIS 126 AND 71 INTERSECTION WHEREAS, the city of Yorkville of Kendall County, Illinois, hereinafter called the CITY, has entered into an agreement with the state of Illinois through its Department of Transportation, hereinafter called the STATE, of which the said parties are to participate in sharing certain costs for improving the intersection of Illinois 71 and 126 within the CITY corporate limits; identified under FAP 311, State Section 1N&TS. WHEREAS, in compliance with the aforementioned agreement, it is necessary for the CITY to appropriate GENERAL TAX FUNDS and/or OTHER FUNDS to pay its reimbursement to the STATE for the engineering and construction costs of roadway lighting, emergency preemption units, additional sign panels and utility casing at the said intersection. NOW, THEREFORE, BE IT ORDAINED that there is appropriated the sum of FORTY THOUSAND DOLLARS ($40,000) or so much thereof as may be necessary, from money now and hereinafter allotted to the CITY, to pay its share of engineering and construction costs as provided in the agreement, and BE IT FURTHER RESOLVED, that upon receipt of the first and subsequent progress payments made to the contractor, the CITY will pay to the Illinois Department of Transportation of the state of Illinois, to and from funds allotted to the CITY, an amount equal to the CITY's share of $40,000 divided by the estimated construction costs, $1,963,000, multiplied by the actual progress payment made to the contractor until the entire obligation incurred under the Agreement has been paid, based upon final bid unit prices. The CITY's actual monetary reimbursement obligation to the STATE will be based on final bid unit prices of the awarded contract. BE IT FURTHER ORDAINED that the CITY agrees to pass a supplemental resolution to provide additional funds if the amount appropriated herein proves to be insufficient to cover its share of the costs. 7 APPROVED: STATE OF ILLINOIS ) CITY OF YORKVILLE ) 1, Jacquelyn Milschewski, City Clerk, in and for the city of Yorkville, hereby certify the foregoing to be a true, perfect, and complete copy of the resolution adopted by the City Council at a meeting on 12006. Mayor Arthur Prochaska IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of 2006. Date City Clerk 8 ADDENDUM #4 ORDINANCE NO. REGULATING PARKING IN THE VICINITY OF THE ILLINOIS 71 AND 126 INTERSECTION WHEREAS, the city of Yorkville of Kendall County, Illinois has entered into an agreement with the State of Illinois for the improvement of Illinois 71 and 126 intersection (FAP 311), Section 1 N&TS. NOW, THEREFORE, BE IT ORDAINED by the city of Yorkville, Kendall County, Illinois. SECTION 1: That in order to provide the health, safety, and welfare of its citizens, parking will be prohibited at the following locations: • On both sides of Illinois 71 from Wing Road on the east and extending westerly 1.41 miles (7.445')to Illinois 47. • On both sides of Illinois 126 from Wing Road on the south and extending northwesterly 0.82 mile (4,250')to a point approximately 0.47 mile (2,500') northwest of Illinois 71. SECTION 2: Any person, firm, or corporation violating the provisions of this ordinance shall be fined not less than $ nor more than $ for each offense. SECTION 3: The CITY will enact further ordinances requiring parking restrictions at locations immediately adjacent to the improvement as may be determined to be necessary by the STATE from results of traffic capacity studies when construction of the above,described state section has been completed and the highway has resumed normal operations. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form, as provided by law. PASSED this day of , 2006. AYES NAYES ABSTAIN APPROVED ATTEST Mayor Arthur Prochaska Jacquelyn Mischewski City Clerk 9 ADDENDUM Page 1 of 2 ORDINANCE NO. AN ORDINANCE REGULATING ENCROACHMENT ON PUBLIC RIGHT OF WAY IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the city of Yorkville of Kendall County, hereinafter known as the CITY, and the state of Illinois, acting by and through its Department of Transportation, Division of Highways, hereinafter known as the STATE, have entered into an agreement relative to the improvement of the intersection of Illinois 71 and 126 WHEREAS, in order to facilitate said improvement, it is necessary for to adopt an ordinance regulating encroachments on the right of way for said improvement in accordance with the following definition: Roadway Right of Way is defined as those areas existing or acquired by dedication or by fee simple for highway purposes; also, the areas acquired by temporary easement during the time the easement is in effect; Proiect Right of Way is defined as those within the project right of way lines established jointly by the City, State, and the Federal Highway Administration which will be free of encroachments except as hereinafter defined; Encroachment is defined as any building, fence, sign (excluding certain signs located over sidewalks), or any other structure or object of any kind (with the exception of utilities and public road signs), which is placed, located, or maintained in, on, under, or over any portion of the project right of way or the roadway right of way where no project right of way line has been established. Permissible Encroachment is defined as any existing awning, marquee, advertising sign, or similar overhanging structure supported from a building immediately adjacent to the limits of the platted street where there is a sidewalk extending to the building line and which does not impair the free and safe flow of pedestrian traffic and traffic on the highway. The permissive retention of overhanging signs is not to be construed as being applicable to those signs supported from poles constructed outside the project right of way line and not confined by adjacent buildings. Construction Easement Area is defined as area lying between the project right of way limits and the platted street limits within which the CITY, by concurrence in the establishment of the project right of way lines, will permit the STATE to enter to perform all necessary construction operations; and WHEREAS, representatives of the CITY and the STATE have cooperatively established project right of way lines and have mutually determined the disposition of encroachments. NOW, THEREFORE, BE IT ORDAINED by the City Council of Yorkville, Kendall County, Illinois: 10 Section 1: It shall be unlawful for any person, firm, or corporation to erect or cause to be erected, to retain or cause to be retained, any ENCROACHMENT (herein above defined),within the limits of the project right of way or roadway right of way where no project right of way lines have been established. Section 2: This ordinance is intended to and shall be in addition to all other ordinances, rules, and regulations concerning encroachments and shall not be construed as repealing or rescinding any other ordinance or part of any ordinance unless in direct conflict therewith. Section 3: Any person, firm, or corporation violating this ordinance shall be fined not less than_ Dollars ($ ) nor more than Dollars ($ ) for each offense, and a separate offense shall be deemed committed for each and every day during which a violation continues or exists. Section 4: This ordinance shall be published one time within ten days after its passage in a newspaper having a general circulation in Yorkville, Illinois, and shall be in full force and effect after its passage, publication, and approval as provided by law. PASSED AND APPROVED THIS DAY OF , 2006. Mayor Arthur Prochaska ATTEST: (SEAL) Jacquelyn Mischewski, City Clerk , 2006 11 ZEM CITY OF YORK MJ-E VALL CONTDZUE ITS ENFORCEMENT OF ORDINANCE 944 PROIUBITING CONNECTION OF SANITARY SEVER AND WASTE WATER INTO STORM SEVERS AND OTIiER HIGHWAY DRAINAGE SYSTEMS ADDENDUM 6 AN ORDINANCE R PROHIBITING THE CONNECTION ERS AND OTHER HIWAY DRAINAGE INDUSTRIAL HASTE1NATER INTO STORM SEN SYSTEMS BE IT ORDAINED. by the city of Yorkville, Kendall County. Illinois: Sect. It shall be unlawful for any -person. firm or corporation, or institution, public or private. to connect any or cause to sinke connected, any drain carrying, or to carry, or basement, septic tank, cesspool , Industrial wast di t h.fixture drain, or device discharging polluting substances, to any open drainage structure installed solely for street or highway drainage purposes in the city of Yorkville. Section Z. This ordinance is intended to and shall band n regulations all other ordinances. State statutes. r or concerning Pollution and shall not navy ordinance p unless in rescinding any other ordinance or part of direct conflict herewith. Section 3. Any person, fi rm. c rr c p;ration on violating�ts i��rdj nanor shall be n of�1ess than I �`•" Dollars ($ more thanes✓/ Dollars (S�D'a for for each each °ands every day separate offense Shall be deemed committed during which a violation continues or exists. APPROVED: ( \ STATE OF ILLINOIS _ CITY OF YORKVILLE COUNTY OF KENDALL • . .. �C_ A�So�ty PASSED: I Ma.-C/7 ^o� , �'� City Clerk in and for the tci °f Yorkville hereby certify SIGNED: foregoing to be a true, perfect, and complete copy of an Ordinance adopted by the Yorkvill City Council t meeting on Mcz,-c% 1994. t`y C1 erk (SEAL) Ci ADDENDUM #7 TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENTs Standard Specifications for Road and Bridoe Construction. Failure to meet the DEPARTMENTs specifications shall be justification for permanent removal of the non-compliant equipment by the DEPARTMENT, with the cost of removal to be the responsibility of the LOCAL AGENCY. Any costs incurred as a result of exceeding the DEPARTMENTs specifications for installing new equipment or painting new or used equipment; for example, installing decorative style poles, posts, or mast arm assemblies, will be the sole responsibility of the LOCAL AGENCY. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminaire and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the LOCAL AGENCY. 4_ EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and physical condition during the intersection cabinet inspection, or at least every six months. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment, including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and related components, is the responsibility of the local fire district or LOCAL AGENCY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the local fire district or LOCAL AGENCY. 5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency all red flash alarms in a timely manner and notify the*Illinois Commerce Commission and the DEPARTMENT of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the DEPARTMENT and the Illinois Commerce Commission. Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact.personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the party causing the damage. Whenever third party claims cannot be recovered, the DEPARTMENT shall share in the loss. S. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are*considered emergencies. Provide the DEPARTMENT the names, addresses and telephone numbers of at least two persons, who will be available for emergency repair of the traffic signals and keep the DEPARTMENT informed of any changes of same. 10. L.E.D. SIGNAL HEADS Maintain all light emitting diodes (LE.D.) signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. 2 ♦,CEO C/rr Reviewed By: ,? A � Legal F-1 City Council EST. `"" :is3s Finance r-1 Es 1 Engineer �`�' z�,le6 City Administrator El Agenda Item Tracking Number �O Consultant El P IA1 �0C-,(G_ o-11 LE ❑ City Council Agenda Item Summary Memo Title: Grande Reserve(Route 34 Improvements)-Bond Reduction#1 City Council/ COW/Committee Agenda Date: 3/6/06 Public Works Committee Synopsis: This request for a reduction in the bond is based on work completed to date. Recommend a reduction in the amount of$426,287.33 ($67,308.53 to remain). Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: co"o United City of Yorkville Memo 800 Game Farm Road EST. 1 iris Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 <LE, Date: February 27, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Lim; 'An ,Adt aunis#rative> t Subject: Grande Reserve(Route 34 Improvements)—Bond Reduction#1 Attached find a request from the developer's engineer for a bond reduction for the Route 34 improvements related to Grande Reserve. I have reviewed the request and concur with the work completed to date. The dollar amount of the reduction,however, should be revised for two reasons. First, the engineer based their request off the bond amount, rather than the engineer's estimate of cost. Second, they did not include the cost of the traffic signals. Correcting for those two items, I recommend that Bond#5017193 by Bond Safeguard Insurance Company be reduced by the amount of$426,287.33. The remaining amount would be $67,308.53. Please refer to the attachment for details. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. JENA COWHEY 11300 GUDMUNDSON ORION® LEDER, LTD. File#2807.50 - 702 February 17, 2005 Mr. Joe Wywrot United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 Re: Letter of Credit#5017193 Reduction Request U.S. Route 34 at Grande Reserve Sta. 496+90 to Sta. 515+50 Dear Joe: This is a request for a Letter of Credit Reduction for MPI-2 Yorkville South LLC. The estimate is based on all improvements being completed, leaving only the 15%retainage until acceptance. Please contact me with any questions at 630/438-6234. Sincerely, COW Y G MUNDSON LEDER, LTD. Daniel P. Oefner, P.E. Cc: Laurie Parzyszek—PDG w/1 copy F\cadd\2807 50\702\Let Joe Wywrot 021706 DOC CONSULTING ENGINEERS 9 LAND SURVEYORS 13 NATURAL RESOURCES 300 PARK BOULEVARD, SUITE 205, ITASCA, IL 60143 630.250.9595 F/630.250.9644 WWW.CGL-LTD.COM INE8 COW H EY 300 Park Boulevard Suite 205 ■O G U DM U N DSO N Itasca, Illinois Phone(630)250-9595-9595 4 ■ L E D E R LTD. Fax(630)25 i Email:INFO @cgl-I0-.644 td.com Website:http://www.cgl-ltd.com ENGINEERS OPINION OF LETTER OF CREDIT REDUCTION No. 1 FOR U.S.ROUTE 34 AT GRANDE RESERVE (STA.512+75 TO STA.551+80) YORKVILLE,ILLINOIS (BASED ON PLANS BY CGL,LTD.DATED 11106104,REV.7107105) DATE: 2/17/06 ORIGINAL LETTER OF CREDIT AMOUNTS ESTIMATE OF WORK COMPLETED TO DATE ESTIMATED ESTIMATED ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION I QUANTITY UNIT UNIT PRICE EXTENSION A. EXCAVATION&GRADING 1. SITE CLEARING&GRUBBING INCL. DISPOSAL OFFSITE 1 L.S 3,000.00 3,000.00 1 L.S 3,000.00 3,000.00 2. SAWCUT AND REMOVE EX.PAVED SHOULDER AND DISPOSE OFFSITE 110 C.Y. 50.00 5,500.00 110 C.Y. 50.00 5,500.00 3. TOPSOIL STRIP&PLACEMENT IN STOCKPILE FOR RESPREAD 2,500 C.Y. 1.90 4,750.00 2,500 C.Y. 1.90 4,750.00 4. EXCAVATION&PLACEMENT IN FILL AREAS WITH COMPACTION 1,000 C.Y. 2.25 2,250.00 1,000 C.Y. 2.25 2,250.00 5. EXCAVATION&EXPORT OFF-SITE 3,663 C.Y. 3.25 11,904.75 3,663 C.Y. 3.25 11,904.75 6. FINE GRADE STREET SUBGRADE 10,100 S.Y. 0.50 5,050.00 10,100 S.Y. 0.50 5,050.00 7. TOPSOIL RESPREAD&FINE GRADING 15,100 S.Y. 1.50 22,650.00 15,100 S.Y. 1.50 22,650.00 8. SITE RESTORATION 3.10 AC. 5,000.00 15,500.00 3.10 AC. 5,000.00 15,500.00 9. EROSION CONTROL INCLUDING STRAW BALES,DIVERSION DITCHES,ETC. 17 EA. 50.00 850.00 17 EA. 50.00 850.00 10. SILT FENCE 3,850 L.F. 1.35 5,197.50 3,850 L.F. 1.35 5,197.50 TOTAL EXCAVATION&GRADING $ 76,652.25 TOTAL EXCAVATION&GRADING $ 76,652.25 B. SANITARY SEWER NOT APPLICABLE TO THIS PROJECT C. WATERMAIN NOT APPLICABLE TO THIS PROJECT D. STORM SEWER 1. 12"RCP 416 L.F. 16.00 6,656.00 416 L.F. 16.00 6,656.00 2. 12"RCP FLARED END SECTION W/GRATE 3 EA. 550.00 1,650.00 3 EA. 550.00 1,650.00 3. 24"INLET TYPE A W/FRAME&GRATE 3 EA. 600.00 1,800.00 3 EA. 600.00 1,800.00 4. 48"MANHOLE W/FRAME&LID 1 EA. 1,050.00 1,050.00 1 EA. 1,050.00 1,050.00 5. SELECT GRANULAR BACKFILL(MAINLINE) 70 L.F. 10.00 700.00 70 L.F. 10.00 700.00 6. TELEVISE STORM SEWER 416 L.F. 1.75 728.00 416 L.F. 1.75 728.00 TOTAL STORM SEWER $ 12,584.00 TOTAL STORM SEWER $ 12,584.00 E. PAVING,CURBS,SIDEWALK 1. 1.5"BIT.CONC.SURFACE COURSE CL 1 20,260 S.Y. 3.15 63,819.00 20,260 S.Y. 3.15 63,819.00 2. 1" BITUMINOUS CONCRETE BINDER COURSE 10,950 S.Y. 1.70 18,615.00 10,950 S.Y. 1.70 18,615.00 3. 11"BITUMINOUS CONCRETE BINDER COURSE 6,670 S.Y. 19.55 130,398.50 6,670 S.Y. 19.55 130,398.50 4. 4"AGGREGATE BASE COURSE 6,670 S.Y. 3.00 20,010.00 6,670 S.Y. 3.00 20,010.00 F:\cadd\2807.50\400\ce-031505.xls PAGE 1 DATE: 2/17/06 ORIGINAL LETTER OF CREDIT AMOUNTS ESTIMATE OF WORK COMPLETED TO DATE ESTIMATED ESTIMATED ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION I QUANTITY UNIT UNIT PRICE EXTENSION 5. 6.5"BITUMINOUS SHOULDER 1,470 S.Y. 6.60 9,702.00 1,470 S.Y. 6.60 9,702.00 6. 6"AGGREGATE SHOULDER(TYPE B) 1,960 S.Y. 2.60 5,096.00 1,960 S.Y. 2.60 5,096.00 7. 4"THERMOPLASTIC STRIPE 21,565 L.F. 0.60 12,939.00 21,565 L.F. 0.60 12,939.00 B. 6"THERMOPLASTIC STRIPE 1,895 L.F. 1.00 1,895.00 1,895 L.F. 1.00 1,895.00 9. 12"THERMOPLASTIC STRIPE 695 L.F. 1.80 1,251.00 695 L.F. 1.80 1,251.00 10. THERMOPLASTIC LETTERS&SYMBOLS 63 S.Y. 5.00 315.00 63 S.Y. 5.00 315.00 11. RAISED REFLECTORS 220 EA. 30.00 6,600.00 220 EA. 30.00 6,600.00 TOTAL PAVING,CURBS,SIDEWALK $247,640.50 TOTAL PAVING,CURBS,SIDEWALK $247,640.50 PAGE 2 F:\cadd\2807.50\400\ce-031505.xls SUMMARY ORIGINAL LETTER OF ESTIMATE OF WORK CREDIT AMOUNT COMPLETED TO DATE A. EXCAVATION&GRADING 76,652.25 76,652.25 D. STORM SEWER 12,584.00 12,584.00 E. PAVING,CURBS 247,640.50 247,640.50 TOTAL OPINION OF CONSTRUCTION COST $ 336,876.75 $ 336,876.75 ADD 10%FOR LETTER OF CREDIT/BOND $ 33,687.68 $ 33,687.68 TOTAL AMOUNT OF LETTER OF CREDIT/BOND $ 370,564.43 $ 370,564.43 LESS 15%RETAINAGE $ (55,584.66) TOTAL AMOUNT OF LETTER OF CREDIT/BOND REDUCTION $ 314,979.76 AMOUNT OF LETTER OF CREDIT/BOND TO REMAIN $ 55,584.66 NOTE: THIS ENGINEER'S OPINION OF PROBABLE COST HAS BEEN PREPARED BASED UPON THE ENGINEER'S EXPERIENCE AS A DESIGN PROFESSIONAL AND IS FURNISHED FOR INFORMATION ONLY. IT DOES NOT CONSTITUTE A GUARANTEE OF ACTUAL CONSTRUCTION COSTS. F:\cadd\2807.50\400\ce-031505.xls PAGE 3 2/17/2006 /F�(ILYJGJ 1J.YJJ OJGLIJJLLr SCHE!� 1LE OF PRICES - TRAFFIC S';NALS LOCATION: U.S. Rte 34 ® Bristol COVERING V orKV111 ILLINOIS TH (FOR COMPLETE INFORMATION f , ITEMS,SEE PLANS AND SPECIFICATIONS.) ITEM CODE ITEM DESCRIPTION UNIT PRICE COST NO- NO. QukN- UNIT ELECTRIC CABLE IN CONDUIT,LEAD-IN, 0.95 1687.20 21 87301305 1776 FOOT NO. 141 PAIR ELECTRIC CABLE IN CONDUIT, NO.20 31C,TWISTED, 125 365.00 22 X8730250 292 FOOT SHIELDED 23 87301605 72 FOOT ELECTRIC CABLE IN CONDUIT, SERVICE,NO.6 2C 2.10 151.20 TRAFFIC SIGNAL POST, 775.00 775.00 24 87502500 1 EACH GALVANIZED STEEL 16 FT. ST ARM ASSEMBLY AND POLE,24 FT. 3150.00 3150.00 25 .87700160 1 EACH STEEL MA STEEL COMBINATION MAST ARM ASSEMBLY AND 4600.00 4600.00 26 87702910 1 EACH POLE 36 FT. STEEL COMBINATION MAST ARM ASSEMBLY AND 4700.00 4700.00 27 1 87702930 1 EACH POLE 40 FT. 28 87800100 4 FOOT CONCRETE FOUNDATION,TYPE A 150.00 600.00 29 87800200 4 FOOT CONCRETE FOUNDATION,TYPED 375:00 1500.00 CONCRETE FOUNDATION,TYPE E 150.00 9000.00 30 87800415 60 FOOT 36-INCH DIAMETER SIGNAL HEAD,LED, 1-FACE,3-SECTION, MAST ARM 990,00 4950.00 31 X8800020 5 EACH MOUNTED SIGNAL HEAD,LED, 1-FACE,3-SECTION,BRACKET 950.00 1900.00 32 X8600035 2 EACH MOUNTED - SIGNAL HEAD,LED, 1-FACE,5-SECTION, BRACKET 1405.00 1405.00 33 XB800040 1 EACH MOUNTED SIGNAL HEAD,LED, 1-FACE, 5-SECTION,MAST ARM 1465.00 1465.00 34 X8800045 1 EACH MOUNTED TRAFFIC SIGNAL BACKPLATE,LOUVERED,FORMED 115.00 1035.00 35 88200410 9 EACH PLASTIC 36 88500100 8 EACH INDUCTIVE LOOP DETECTOR 150.00 1200.00 37 88600100 843 FOOT DETECTOR LOOP,TYPE I 15.00 12645.00 LIGHT DETECTOR 750.00 1500.00 38 88700200 2 EACH 39 68700300 1 EACH LIGHT DETECTOR AMPLIFIER 1600.00 1600.00 40 X0323370 1 EACH TRAFFIC SIGNAL BATTERY BACKUP 5000.00 5000.00 U.S. Rte 34 ® Bristol Ridge Page 2 of 3 Yorkville, Illinois Prepared by Metro (04!05/05) ,,/07/2005 13'03 630213:3111 mt I Ku I MJAj'Jar'UM 1 H 1 iuiv rwuc 04/04 SCHE' ILE OF PRICES - TRAFFIC S sNALS LOCATION- U.S. Rte 34 0 Bristol Ridge Rd_YorkvU._. ILLINOIS (FOR COMPLETE INFORMATION COVERING THESE ITEMS,SEE PLANS AND SPECIFIOATIONS.) ITEM CODE N0. NO. QUAN. UNIT ITEM DESCRIPTION UNIT PRICE COST TOTAL $111,846.75 U.S. Rte 34 @ Bristol Ridge Yorkville_ Illinois Prepared by Metro (04/05/05) Page 3 of 3 27-Feb-06 Letter of Credit/Bond Reduction Subdivision: Grande Reserve- Route 34 Improvements Theoretical Actual Approved Letter of Credit Letter of Credit Substantially complete Amount of Remaining Item Eng. Est. Amount Amount prior to Red. #1 Reduction #1 Amount Earthwork $76,652.25 $84,317.48 $84,317.48 $76,652.25 $72,819.64 $11,497.84 Storm Sewer $12,584.00 $13,842.40 $13,842.40 $12,584.00 $11,954.80 $1,887.60 Paving $247,640.50 $272,404.55 $272,404.55 $247,640.50 $235,258.48 $37,146.08 Traffic Signal $111.846.75 $123.031.43 $123.031.43 $111,846.75 $106.254.41 $16.777.01 Totals $448,723.50 $493,595.85 $493,595.85 $448,723.50 $426,287.33 $67,308.53 Notes: 1) LOC/Bond amt. to be 15%of subsantially completed items plus 110%of uncompleted items. ♦A ry Reviewed By: 0 Legal El City Council Esr 1 lass Finance El ^�_ Engineer M �f�6 g City Administrator El Agenda Item Tracking Number W"C " : �4 Consultant ❑ � �i�i�; <LE F-1 City Council Agenda Item Summary Memo Title: SW Interceptor(Contract 1)—Change Order#1 City Council/ COW/Committee Agenda Date: Public Works 3/6/06 Synopsis: This change order in the amount of$11,940 is for relocating a storm sewer to allow for construction of the sanitary sewer. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: J2 United City of Yorkville Memo 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 .� Telephone: 630-553-8545 � Fax: 630-553-3436 �. p <LE Date: February 28, 2006 To: John Crois, Interim City Administrator �� From: Joe Wywrot, City Engineer v CC: Liz D'Anna, Administrative Assistant Traci Pleckham, Finance Director Subject: SW Interceptor(Contract 1)—Change Order#1 Attached find one copy of proposed Change Order#1 for the referenced project. This change order, in the amount of an$11,940.00 increase, is for relocating a storm sewer near the intersection of Hydraulic Avenue and Morgan Street. During construction of the sanitary sewer, we discovered an elevation conflict between an existing storm sewer and the new sanitary sewer. The conflict was addressed by adding a drop manhole on the storm sewer, constructing a new storm sewer beneath the sanitary sewer, and extending the new storm sewer to the Fox River. Since this work was necessary in order to construct the sanitary sewer, it is reimbursable from Yorkville- Bristol Sanitary District. I have reviewed the costs and find them to be reasonable, therefore I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. FEB- 28- 2006 2:45PM WALTER E DEUCHLER N0. 251 P. 1 WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WQoou wN AwNue • TELEPmONE (630)897-4651 • FAx Mo�-5696 February 27, 2006 Mr. Joe W ywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville,IL 60560 RE. Phase 1; Contract I Southwest Interceptor W.E.D.A.. Job#788-04005-02 Dear Joe: Please find attached an invoice in the amount of 511,940.00 from Glenbrook Excavating&Concrete for extra work done by their subcontractor, R.A.Ubert on Hydraulitc Avenue. The extra work was needed due to a grade conflict between an existing storm sewer discharging into the river and the new 24 inch sanitary sever.The amount for the work is reasonable and we request that the City Council approve Change Order No. 1. If you have any questions or if we can be of any further assistance at this time,please let us know. Very truly yours, WALTER E. EUCHLER ASSOCIATES,INC. Philippe . Moreau,F.E. PFM/mw Encl. cc: Ralph Pfister,w/Encl. lain Tenuta, Grlenhrook Excavating&Concrete,w(Encl... • Design and Construction •Project Financing •Water Works and Sewerage •Buildings and Structures 1 / • •Streets and Street lighting •Investigations and Reports _"FEB. 28. 2006� 2:46PNJ84745WALTER E DEUCHLER oox"EXCAVATING -NO. 251 P. 2 ' EM 21. 2006 2:44PM WALIkk k RUGHUX ... ..__ PAGE CHANGE ORDER, OrdwXo, moll Date y Feb-6.2Q _ - NAME OP'PR0UCP. 1 . . COi�t'��A►�'I'� - he faD.ow=g cbwges herby made to the CONi"RACT rye �94ien :� Chnge tq CONTRACT,McB. S " Odgn2a CONTRACT PACs: S -_z AM_0AQL _ .•. C.M.t r_GW &M PRICE aXjmUd by rwiow CHANCE'ORDER S , 0 , 'the CON'S&C r tRIC$ due Z tht CWGE OXM be(in�ad) (*==4 fir, The mw CONTRACT PRTCS iarclft tWs C$ANGN 0" R'M b6$ ?a O.S20. Chaagc twCONTRACT TM: Tho CONTRACT TIME wM be(increased)(decmase4by Q -- .c 4pcty days: The date for completim of all work is mate), Pj quesW by- Accepted Appmved by., ' �'ii larbMe , FEB. 28. 2006 2:46PM WALTER E DEUCHLER N0. 251 P. 3 GLENBROOK EXCAVATING & CONCRETE, INC. rW010E 1350 North Old Rand Road Wauconda, Illinois 60084 (847)7249477 Fax_ (847)459-9476 SOLD TO: United City of Yorkville INVOICE NUMBER 22705 800 Game Fans Road INVOICE DATE 2127/06 Yorkville, Illinois OUR ORDER NUMBER YOUR ORDER NUMBER TERMS 30 days JOB: SALES REP Southwest Interceptor Contract 1 SHIPPED VIA F.O.B. Work Performed by R A Ubert I PREPAID or COLLECT Attention: Don Peart ,;'t�l�'�t7'9!'" •=; •1.; ,`. . , ''[•�4CRlPT#Of11'•• '' s ;PW10E'- ; , .AIYIQUNT' 46 '24"Pvc DR25 Storm Sewer $90.00 $4,140.00 1 Manhole 4"Dia w/beehive $3,000.00 $3,000.00 10 Rock Excavation $75.00 $750.00 1 Tree Removal $350.00 $350.00 1 '24"FES w/grate $950.00 $950.00 14 Stone Rip Rap $125.00 $1,750.00 1 Restoration $1,000.00 $1,000.00 SUBTOTAL $11,940.00 TAX FREIGHT $11,940.00 Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAYTHIS Call: 847-724-9477 Glenbrook Excavating$Concrete, Inc, AMOUNT Fax: 847-169-9476 1350 Old Rand Road Wauconda, Illinois 60084 THANK YOU FOR YOUR BUSINESS! `.QED C�Ty Reviewed By: N() - Legal ❑ City Council T. �` ,._.1836 Finance El Engineer ❑ L• M v� City Administrator F1 Agenda Item Tracking Number Consultant ❑ W City Council Agenda Item Summary Memo Title: City Council/COW/Committee Agenda Date: -Pw Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: �1�i J� 7 Name Department Agenda Item Notes: cir o United City of Yorkville Memo Public Works Department ESVE 1836 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4370 <LE Fax: 630-553-4377 Date: February 7, 2006 To: John Crois, Administrator From: Eric Dhuse, Director of Public Works CC: Art Prochaska,Mayor Subject: Water Meter Sales John, After receiving prices for water meters from our supplier, I believe that we need to adjust the prices of our meters. I have attached a worksheet outlining 2 options to consider. Option 1 updates our fee sheet to reflect the true cost of a water meter. Option 2 includes a system upgrade line to assist in offsetting the costs of upgrading the system to fixed point radio read and replacement of existing water meters that are can not accept radio read technology. I believe that option 2 is the best option for the City. By implementing these fees, it will allow us to upgrade our entire system with a dedicated revenue stream. It also allows us to expand the system as growth occurs by being able to purchase the hardware, software or replacement upgrades as needed. If option 2 is not chosen,we need to implement option 1 as soon as possible. As you can see some of the meters are actually more expensive than what we are currently charging. Please let me know if you would like me to take this directly to the February 21St COW or wait for the March Public Works meeting. If you have any other questions or concerns, please let me know. Water Meter Cost Worksheet Option 1 Meter Size Cost PW Time Cost Proposed Price Current Price 5/8"x 3/4" $231.50 $40.00-$45.00 $275.00 $250.00 3/4"x 3/4" $261.50 $40.00-$45.00 $305.00 $275.00 1" $295.84 $40.00-$45.00 $340.00 $325.00 1 1/2" $497.50 $40.00-$45.00 $540.00 $525.00 2" $1,837.18 $40.00-$45.00 $1,880.00 $1,525.00 3" $2,336.64 $40.00-$45.00 $2,380.00 $1,940.00 4" $3,463.00 $40.00-$45.00 $3,505.00 $2,900.00 6" $5,886.78 $40.00-$45.00 $5,930.00 $4,900.00 Water Meter Cost Worksheet Option 2 Meter Size Cost PW Time Cost System Upgrade Cost Proposed Price Current Price 5/8"x 3/4" $231.50 $40.00-$45.00 $115.75 $390.00 $250.00 3/4"x 3/4" $261.50 $40.00-$45.00 $130.75 $435.00 $275.00 1" $295.84 $40.00-$45.00 $147.92 $485.00 $325.00 1 1/2" $497.50 $40.00-$45.00 $248.75 $790.00 $525.00 2" $1,837.18 $40.00-$45.00 $918.59 $2,800.00 $1,525.00 3" $2,336.64 $40.00-$45.00 $1,168.32 $3,550.00 $1,940.00 4" $3,463.00 $40.00-$45.00 $1,731.50 $5,240.00 $2,900.00 6" $5,886.78 $40.00-$45.00 $2,943.39 $8,875.00 $4,900.00 Co.c United City of Yorkville Memo It Public Works Department EST. 1836 800 Game Farm Road C 0 Yorkville, Illinois 60560 �O Telephone: 630-553-4370 LE Fax: 630-553-4377 Date: February 8, 2006 To: Art Prochaska, Mayor From: Eric Dhuse, Director of Public Works CC: City Council, John Crois, Administrator John Wyeth, Attorney Bill Dettmer, Building& Zoning Subject: Water Meter Price Increase After receiving new pricing for water meters from our supplier,we must raise the price of some of our water meters to cover the actual cost of the meters. The following is a list of the meters and costs: Meter Size Current Price Meter Price New Cost 2" $1525.00 $1838.00 $1838.00 3" $1940.00 $2337.00 $2337.00 4" $2900.00 $3463.00 $3463.00 6" $4900.00 $5887.00 $5887.00 I would ask that these new prices become effective immediately to assure that we cover the cost of the meter. I am currently reviewing the entire water meter fee structure and will present it to the council as soon as possible. If you have any questions or concerns,please let me know. C/p` Reviewed By: J= Owe► Legal ❑ City Council EST. -� teas Finance F-1 Engineer ❑ �t City Administrator El Agenda Item Tracking Number O �O Consultant ❑ LE City Council Agenda Item Summary Memo Title: 4�w A&5- City Council/COW/Committee Agenda Date: Synopsis: Ar-we 111 VC7,7E- Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: %,elz—, Name Department Agenda Item Notes: CO.c United City of Yorkville Memo Public Works Department EST. 1636 800 Game Farm Road .� Yorkville, Illinois 60560 Telephone: 630-553-4370 <LE Fax: 630-553-4377 Date: March 1, 2006 To: Joe Besco, Chairman From: Eric Dhuse, Director of Public Works CC: John Crois,Administrator Traci Pleckham, Finance Director Subject: New Hire Joe, I am moving forward with the budgeted hire of an operator level employee for the street department. I will be working with Traci to make sure everything is set for the budget. This was a budgeted item for a February Hire that was contained in the original FY 05-06 budget. I would ask that this be placed on the March 6t'Public Works agenda as an FYI. If you have any questions,please let me know. C/T` Reviewed By: Legal ❑ City Council EST 1836 Finance ❑ .�` Engineer City Administrator El Agenda Item Tracking Number �O Consultant ❑ p t(E ��• City Council Agenda Item Summary Memo Title: Heartland Circle—Acceptance of Storm Sewer& Sanitary Sewer City Council/COW/Committee Agenda Date: PW 3/6/06 Synopsis: The Heartland Circle developer has requested acceptance of the storm sewer and sanitary sewer. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIr o United City of Yorkville Memo 800 Game Farm Road EST , 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 O Fax: 630-553-3436 Date: March 1, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer 07— CC: John Wyeth, City Attorney Liz D'Anna,Administrative Assistant Subject: Heartland Circle—Acceptance of Storm Sewer& Sanitary Sewer The developer of Heartland Circle subdivision, Richard Marker Associates, Inc.,has completed the punchlist for the storm sewer and sanitary sewer. The developer has also obligated themselves to remain responsible for repair and adjustment of structures even though the city will be accepting certain public infrastructure improvements (see attachment). The existing letter of credit, previously reduced to the amount of$1,442,750.09,may be further reduced by the amount of$93,446.23 due to the acceptance of the storm sewer and sanitary sewer. The remaining amount in the letter of credit would be $1,349,303.86. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. 1-Mar-06 Letter of Credit/Bond Reduction Subdivision: Heartland Circle-Units 1,2,&3 Reduction#5-Storm sewe Theoretical Actual Substantially Approved Letter of Credit Letter of Credit Amt. Remaining complete prior to Amount of Remaining Item Eng, Est, Amount Amount After Red.#4 Red.#5 Reduction#5 Amount after Red.#5 Sanitary Sewer-Trunk Line $319,037.90 $350,941.69 $350,941.69 $47,855.69 $319,037.90 $15,951.90 $31,903.79 Sanitary Sewer $604,375.80 $664,813.38 $664,813.38 $90,656.37 $604,375.80 $30,218.79 $60,437.58 Watermains $704,952.50 $775,447.75 $775,447.75 $70,495.25 $704,952.50 $0.00 $70,495.25 Storm Sewer $945,510.60 $1,040,061.66 $1,040,061.66 $141,826.59 $945,510.60 $47,275.53 $94,551.06 Earthwork $925,479.56 $1,018,027.52 $1,018,027.52 $227,480.40 $832,154.86 $0.00 $227,480.40 Pavement $1,004,609.75 $1,105,070.73 $1,105,070.73 $289,922.66 $858,050.60 $0.00 $289,922.66 Miscellaneous $772.935.53 $850.229.08 $843,299.08 $574.513.13 $284.305.53 $0.00 $574.513.13 Totals $5,276,901.64 $5,804,591.80 $5,797,661.80 $1,442,750.09 $4,548,387.79 $93,446.23 $1,349,303.86 Notes: 1)LOC/Bond amt.to be 15%of subsantially completed items plus 110%of uncompleted items. 2)Total value of streetlights and cable is: $112,514.00 1 1 CID Z February 8, 2006 Mr. Joe Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL. 60560 Re: Heartland Circle Subdivision- Sanitary& Storm Sewer Acceptance Dear Mr. Wywrot: We recently received verification from your department that all punch-list items on the sanitary sewer and storm water sewer improvements in the Heartland Circle subdivision have been successfully completed. We therefore respectfully request that said improvements be accepted by the City pursuant to, and in accordance with,paragraphs 5a, 5b, and 5d of the Planned Development Agreement. Please arrange for this acceptance item to be placed on the appropriate meeting agenda for the next available date and kindly confirm the anticipated meeting schedule with our office. In addition, feel free to contact us if you have questions or need any further information. Thank you for your assistance in this matter. Very truly yours, Richard Marker Associates, Inc. Neyer Cc: John Philipchuck, DBCW 654 Heartland Drive Yorkville, Illinois 60560 Office: 630.553.3322 Fax: 630.553.5736 Reviewed By: Legal ❑ City Council Finance ❑ EST. �. �� - 1838 Engineer Agenda Item Tracking Number City Administrator ❑ 9 �O Consultant ❑ -PI/I City Council Agenda Item Summary Memo Title: Kylyn's Ridge Unit 1 —Earthwork Letter of Credit Reduction#2 City Council/COW /Committee Agenda Date: PW 3/6/06 Synopsis: This reduction request is for earthwork& erosion control. Recommend a reduction of$33,479.96. Remaining amount in LOC would be $28,735.63. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2`��o car o United City of Yorkville Memo 800 Game Farm Road EST. 1896 Yorkville, Illinois 60560 Telephone: 630-553-8545 p Fax: 630-553-3436 LE Date: March 1, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC:`Liz D'Anna, Administrative Assistant Subject: Kylyn's Ridge Unit 1 —Earthwork Letter of Credit Reduction No. 2 Attached find a request from the developer's consulting engineer to reduce the letter of credit for the earthwork for Kylyn's Ridge Unit 1. I have reviewed the request and concur with the amount of work completed to date. There is a difference, however, in the amount of the requested and recommended reductions. The difference is due to their engineer's reducing the earthwork retainage to zero, while our ordinance requires maintaining a minimum of 15%until the public infrastructure is accepted by the city. Attached find a spreadsheet showing how the proposed reduction was calculated. I recommend that Old Second Bank Letter of Credit No. 15317 be reduced by the amount of$33,479.96. The amount remaining in the letter of credit would be $28,735.63. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. 1-Mar-06 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge- Unit 1 (Earthwork Only) Reduction No. 2 Theoretical Approved Letter of Credit Amt. Remaining Substantially complete Remaining Item Eng. Est. Amount after Red. #1 prior to Red. #2 Reduction #2 Amount Erosion Control $12,085.00 $13,293.50 $7,553.13 $12,085.00 $5,740.38 $1,812.75 Faxon Road Earthwork $29,199.59 $32,119.55 $32,119.55 $29,199.55 $27,739.57 $4,379.98 Onsite Earthwork $150.286.05 $165.314.66 $22.542.91 $150.286.05 $0.00 $22.542.91 Totals $191,570.64 $210,727.70 $62,215.59 $191,570.60 $33,479.96 $28,735.63 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. I BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT P: 630-553 2776 534 BLUE STEM DR. YORKVILLE, IL 60560 FAX: 630-553 3726 January 31, 2006 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, I160560 RE: Kylyn's Ridge Unit 1 Earthwork Letter of Credit Final Reduction Dear Joe: In view of substantial completion of all of the Erosion Control and Earthwork for the subject project,we are requesting the reduction of the letter of credit No. 15317 to the amount of $1,812.75 which corresponds to the 15%of the Erosion Control original estimate only. As you know, the on-site and Faxon Rd. earthwork is 100% complete and does not need any repair that should be covered by a 15% amount(see attachment). Also,we would like to reiterate our request for the final inspection of the improvements for acceptance so that we can post the corresponding Maintenance Letter of Credit for the amount of $ 140,127.76 amount that is the 10%of the original total project cost estimate. ,4ry, yo s H. oada &Xhad-Gu—n-derson LETTER OF CREDIT REDUCTION SUBDIVISION: KYLYN'S RIDGE UNIT 1 Theoretical Approved Letter of Credit Substantially Complete Remaining ITEM Eng. Estimate Amount prior to Red.#2 Amount Erosion Control $ 12,085.00 $ 13,293.50 $ 12,085.00 $ 1,812.75 Faxon Rd. Earthwork $ 29,199.59 $ 32,119.55 $ 29,199.59 0 Onsite Earthwork $150.286.05 $165,314.66 $ 150,286.05 0 Totals $191,570.64 $210,727.70 $ 191,570.64 $ 1,812.75 Letter of Credit No. 15317 standing amount: $ 62,215.58 Amount of Reduced Letter of Credit 1,812.75 Reduction Amount 60,402.83 C/Tt- Reviewed By: N J� .6 Le al El City Council g Finance esr -1 Baas Engineer 30(06 v, City Administrator E] Agenda Item Tracking Number �9 O� Consultant ❑ W d co(o°n 4 KOW ❑ City Council Agenda Item Summary Memo Title: Kylyn's Ridge Unit 2—Earthwork Letter of Credit Reduction#2 City Council/COW/Committee Agenda Date: PW 3/6/06 Synopsis: This reduction request is for earthwork& erosion control. Recommend a reduction of$7,020.50. Remaining amount in LOC would be $13,750.38. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: A o United City of Yorkville Memo 0 800 Game Farm Road EST. _ 1836 Yorkville, Illinois 60560 o � Telephone: 630-553-8545 Fax: 630-553-3436 MOW SCE Date: March 1, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineelistant CC: Liz D'Anna, Administrative Subject: Kylyn's Ridge Unit 2—Earthwork Letter of Credit Reduction No. 2 Attached find a request from the developer's consulting engineer to reduce the letter of credit for the earthwork for Kylyn's Ridge Unit 2. I have reviewed the request and concur with the amount of work completed to date. There is a difference, however, in the amount of the requested and recommended reductions. The difference is due to their engineer's reducing the earthwork retainage to zero, while our ordinance requires maintaining a minimum of 15%until the public infrastructure is accepted by the city. Attached find a spreadsheet showing how the proposed reduction was calculated. I recommend that Old Second Bank Letter of Credit No. 15470 be reduced by the amount of$7,020.50. The amount remaining in the letter of credit would be $13,750.38. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. 1-Mar-06 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge- Unit 2 (Earthwork Only) Reduction No. 2 Theoretical Approved Letter of Credit Amt. Remaining Substantially complete Amount of Remaining Item Eng. Est. Amount after Red.#1 prior to Red.#2 Reduction#2 Amount Erosion Control $14,780.00 $16,258.00 $9,237.50 $14,780.00 $7,020.50 $2,217.00 Onsite Earthwork $76,889.20 $84,578.12 $11.533.38 $76,889.20 $0.00 $11,533.38 Totals $91,669.20 $100,836.12 $20,770.88 $91,669.20 $7,020.50 $13,750.38 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. I BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT P: 630-553 2776 534 BLUE STEM DR. YORKVILLE, IL 60560 FAX: 630-553 3726 January 31, 2006 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, Il 60560 RE: Kylyn's Ridge Unit 2 Earthwork Letter of Credit Final Reduction Dear Joe: In view of substantial completion of all of the Erosion Control and Earthwork for the subject project,we are requesting the reduction of the letter of credit No. 15470 to the amount of $2,217.00 which corresponds to the 15%of the Erosion Control original estimate only. As you know,the on-site earthwork is 100% complete and does not need any repair that should be covered by a 15% amount(see attachment). Also, we would like to reiterate our request for the final inspection of the improvements for acceptance so that we can post the corresponding Maintenance Letter of Credit for the amount of $ 107,450.65 amount that is the 10%of the original total project cost estimate. Very +tiny ours Jo e Cc/Chad Gunderson LETTER OF CREDIT REDUCTION SUBDIVISION: KYLYN'S RIDGE UNIT 2 Theoretical Approved Letter of Credit Substantially Complete Remaining ITEM Eng. Estimate Amount prior to Red.#2 Amount Erosion Control $ 14,780.00 $ 16,258.00 $ 14,780.00 $ 2,217.00 Onsite Earthwork 76 889.20 $ 84,578.12 $ 76.889.20 0 Totals $ 9166920 $100.836.12 $ 91 669.20 $ 2,217.00 Letter of Credit No. 15470 standing amount: $ 20,770.88 Amount of Reduced Letter of Credit $ 2,217.00 Reduction Amount $ 18,553.88 Reviewed By: _ T Legal ❑ City Council UMT. `, _ 1836 Finance ❑ Engineer 3(i[-b City Administrator ❑ Agenda,Item Tracking Number Consultant ❑ W �(� _ J SCE ��'♦• ❑ City Council Agenda Item Summary Memo Title: Raymond Regional Storm Sewer—Suen Easement City Council/ COW/Committee Agenda Date: 3/6/06 PW Committee Synopsis: This easement agreement is for a section of storm sewer that will drain the regional detention basin in Bristol Bay. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: J� °� United City of Yorkville Memo 800 Game Farm Road FUZE � 18M Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 Date: March 2, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Liz D'Anna,Administrative Assistant Subject: Raymond Regional Storm Sewer—Suen Easement Attached find one copy of the proposed easement agreement and related correspondence for the Suen property. This property is located on the south side of Corneils Road, and provides the link between Corneils Road and the Caledonia subdivision. I have reviewed the easement and recommend that we agree to the terms stated. Please place this item on the Public Works Committee agenda of March 6, 2006 for consideration. GUEST LEGAL, P. C. 316 LINCOLN HIGHWAY P.O.BOX 150 ROCHELLE,ILLINOIS 61068 TELEPHONE(815)562-5568 FAX(815)562-7963 DAVID K.GUEST E-MAIL:guestlawarochelle.net THOMAS D.GUEST January 23, 2006 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: Suen Property- Storm Sewer Easement Dear Mr. Wywrot: This letter is in response to your letter of December 19th. I apologize for the delay in getting back to you but I was gone on vacation prior to the Christmas holidays and Mr. & Mrs. Suen were in Taiwan for a period of time. Enclosed please find a copy of the revised proposed storm sewer easement that you sent to me along with a copy of the revised proposal with corrections/additions added by me that are highlighted in yellow. Some of the corrections/additions are to correct grammatical mistakes. I have sent copies of your letter and your revised proposed storm sewer easement to the Suens and Mr. Kevin Biscan of Smith Engineering along with a copy of my revised proposal containing the changes highlighted in yellow. I have talked with both Mr. Suen and Mr. Biscan and the changes that I have proposed meet with their approval. Please review my proposed revision of the easement and then advise if it is acceptable to the City of Yorkville. In talking with Mr. Biscan on January 20th,he indicated to me that he sent a proposal to you as to his consulting fees a while ago without any response from you or the City of Yorkville. If this is not correct or if there is any problem, please let me know. 2 The easement (paragraph 6.) states that the Suens will be reimbursed for reasonable attorney and consulting fees. I am assuming that the bills for attorney fees and consulting fees will be submitted to the Suens for payment and that the City of Yorkville will reimburse the Suens at the time that the easement is executed. If my assumption is not correct, please let me know. Also, if you need to know the amount of our attorney fees, please contact me. In closing, the Suens wanted to know the time frame as to when construction will begin as to installing the storm sewer. I told Mr. Suen that I thought the City of Yorkville would be proceeding fairly quickly after the easement has been signed so as not to incur higher costs and additional expenses. Their concern is that the easement would be signed and then the storm sewer would not be installed for several years or longer. Again, if my assumption is correct as to the city's plans for installing the storm sewer as quickly as possible, please let me know. Sincerely yours, GUEST LEGAL, P.C. By Thomas D. G# TDG:keh Encls. cc: Mr. & Mrs. Lai-Cherng Suen (via e-mail) Mr. Kevin Biscan- Smith Engineering Consultants, Inc. (via e-mail) realesta\suen.yorkville.7 STATE OF ILLINOIS ) COUNTY OF KENDALL ) GRANT OF PERMANENT AND TEMPORARY STORM SEWER EASEMENT AGREEMENT KNOW ALL MEN BY THESE PRESENTS: THAT the Grantors: Lai-Cherng Suen and Cheing-Mei Suen, Trustees of the Cheing-Mei Suen Living Trust, in consideration of the sum of ten dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged do hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns,hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, permanent and temporary easements to construct, maintain, and operate a storm sewer and further the right of access to said area for the maintenance and repair of said storm sewer if any are actually as installed in,upon, and across the tract of land described as follows, to-wit: PERMANENT EASEMENT See Exhibit A. TEMPORARY EASEMENT See Exhibit A. Said grant of easement is made under the additional following terms and conditions: The Grantor hereby grants the right of ingress and egress to said permanent and temporary storm sewer easements to Grantee. The Grantee herein shall and hereby agrees to: 1. Restore the surface of said permanent and temporary easements. The surface of such easements shall be left uniform and free of all debris, rocks in excess of two inches (2"), and gravel, and providing a covering of a minimum of eight inches (8") of clean, black, fertile top soil. 2. Replace all lot lines and property line stakes moved or disrupted in the course of performing working connection with the purpose of which the easements herein are granted. 3. Indemnify and hold Grantor harmless from and against any and all liability, loss, damage, cost and expense (including reasonable attorney's fees), from injury to any person or death, or property damage arising out of or resulting from the Grantee's installation, maintenance, and repair of the storm sewer within the permanent and/or temporary easements. 4. Pay for loss of or damage to crops disturbed by construction or maintenance of the storm sewer. The rate of reimbursement shall be$375 per acre. 5. Coordinate design and construction of the storm sewer with the Raymond Drainage District and American Telephone&Telegraph Co. 6. Reimburse Grantee for reasonable attorney and consulting engineer fees related to the granting of said permanent and temporary easements. 7. Grantor shall not be assessed any fees or charges related to the storm sewer based upon the sewer being located on Grantors property. 8. Said easements shall be treated as a covenant running with the land. Said temporary easements shall expire 180 days after substantial completion of the storm sewer construction. 9. Said permanent easement shall be binding upon the successors,heirs, and assigns of each party hereto. IN WITNESS WHEREOF,the Grantors and Grantee have hereunto set their hands and seal this day of 2006. Mayor, City of Yorkville Lai-Cherng Suen City Clerk Cheing-Mei Suen STATE OF ILLINOIS ) COUNTY OF KENDALL ) LAI-CHERNG SUEN and CHEING-MEI SUEN allege and state that they have read the foregoing Grant of Permanent and Temporary Storm Sewer Easement Agreement by them subscribed, that they have knowledge of the facts and contents contained therein, and that the facts as alleged therein are true in substance and in fact. Lai-Cherng Suen Cheing-Mei Suen Subscribed and sworn to before me, " . 2006. Notary Public Prepared by and return to: John Justin Wyeth 800 Game Farm Road Yorkville, Illinois 60560 (630) 553-4350 GRANT OF EASEMENT FOR STORM SEWER TO THE UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS scA�cr I Y7 tai s rta xal„tcAa - - NEILI$ �A7EIt EC,O,7 _ S?A_Q- 7----------- -- I I I �� a r,e.ever.reran 4 I I I� II Ia K asr 1YY i x sestet•raa s tees n. y nw�a ttata eves T otrt i K sso ttatttw ttasxa i �r omo s was mrnc m x enrin mea s w / elltarf Otaxe aa4 C1pLY Able K xaa It[i w etxAn atrAl ast tar A.Uc our mmae to to tm ortar s x salsas i otss repro sour n Yra y ao a K mW vsaY sne-rr Yc w rwp; I / etas mar Arm W six nL aaao tar tell w 1'ar i tsarsts tee roan awa rA x pr tAE s w astM°�uc wr °A'°s sari tense;rr,tatt ost W y ,.ta oot.a...Yao.ua oxr qr // rac s•aYm m t�a aaas.Y x.. otae moat erw a.mx*rss•l ors tar A x sever mss s races acre.tai ttrei,eras ttea torar Ater K err tx s rags I }� aL tar A 1 It[alrl Mar16,at M• / r nniiats�irarr ■asr i x rss tx s x rAn xtu 6 x ale Ia11aLY YaY W aW6 xtL taY IQf A W xar 1aIB ltpe Welt ttrr W I msOwu mr�au4 n K qa s oorata•wa Arai, YAN ORaI iRE IJQi / RIWNOY SAaa SK„FASIOR I rM04 K aprn alA IQf i M 1OraL1 as tQa K�61aLY A lar a®r K IlwalY i 1Qrf, M•K fA1AlY IQt R K aaa•ar sa I / y tar s x sx moao waas wsatc nI / twm a 1; }� x ssnsr as tar s x tarsi as y1 / � r amp i[a a�rmRr C^t ICS Me�i trOY�jK�n K raR �V5 I'�I � tw•n+ca� y y K MLi� / r tamsuW osnswq / x uaeuae,toata s tts,.e eta ttro slat ass x alO®a�,al Y4Ylaf r001M1 apl ee14 Ir!• t A ItelYn Mai Y YO R w aaY i aaa I //r autwwtat.mr r�ws a ro atw m s wtwa / w�esr As,Yans tram tai ices¢a east artrr oar A x Iae nM i AarL aaR as tOdK tteam 1•naWLr aYat A a to a K yyy IAOaq�aMl f11��a16�~0�1®I�C aYrte4 YWL xeaa Ara�aa®KT�fap YO,OIIBa K IY®�,p a r Ira16 M e�apat.dal tM aAa,t sal 1aMKaM�i 1aV.-m r�ra�m-m w c ace-IIR i // A�W K fYl[Ala K 11Mt to sa A ti A le a 101pa YC Wawa aat IMi ral r011 K IQ YC Mlea 1M aI i 1�Ya6 MC iwW Me A C(A KeCaY6 sY K aar6 Mt YC�aae��.a faYM�faa�et0 aK��*rwltant mw taarwwts raeWrw.sa_env W Ixalt�r axseat agar txu ox Are eteatr tw i / / ala A at0.M�01Y O 7R w atra a�0 � i y xxoxuc a aw I �y�� saA s otsa) opt s otsttA ___� tarns tasU tmwM s noOx -----_l--- inotA ra Astsin w K tae tm s rota pia riKO�Texi ae w I I III errs_rr s s �MSivin.to wito Memwa Y'wtas I i alMO aw KYIQT tla®Wa lli. k tar uoa w tw ae iA AT nrr wa arts, I� `� 6' I i I i�i ws 4 '� to tr ar s twtrM m • ee tAe lmot tt-ao-es 41tA• Engkmdng Enbrprhm,kr- WADb � awotoASeroe •j� SWr Ika Mtae��N&-0]OD m t w�etste, `,QED C/ry Reviewed By: � I`� J� O� Legal ® City Council Esr �sss Finance ❑ Engineer ❑ 0 y City Administrator ❑ Agenda Item Tracking Number 0 Consultant El O�cc) ALE ��,�' ❑ City Council Agenda Item Summary Memo Title: Fox Hill Subdivision—Amendment to Recapture Agreement City Council/COW/Committee Agenda Date: PW 3/6/06 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: John Wyeth Legal Name Department Agenda Item Notes: J= o� United City of Yorkville Memo 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 •{� K.. �? LE Date: March 2, 2006 To: Joe Wywrot, City Engineer From: John Wyeth, City Attorney CC: John Crois, City Administrator Subject: Amendment to Recapture Agreement at Fox Hill Subdivision Please find attached a draft amendment for the Recapture Agreement at Fox Hill Subdivision concerning Pod 9 and Pod 10 sanitary sewer and water main improvements. This amendment places $2,609.40 per acre of recapture upon the benefited property, in addition to the amounts shown in Paragraphs 2 and 3 of the original agreement. This amendment was contemplated by the City Council, and agreed to in concept as demonstrated by Paragraph 5 of the original agreement. In other words,the City is obligated to enter into an Amendment for the purposes of sanitary and sewer recaptures for Pods 9 and 10. I defer to you for review of the technical aspects of the agreements/attachments, for the calculations of costs, and for the identification of the benefited parcels. This matter should be placed upon the March 6, 2006 Public Works Committee agenda. FIRST AMENDMENT TO RECAPTURE AGREEMENT (SANITARY SEWER AND WATER MAIN IMPROVEMENTS) THIS FIRST AMENDMENT TO RECAPTURE AGREEMENT ("AMENDMENT") is made and entered into at Yorkville, Kendall County, Illinois this day of , 2006, between the UNITED CITY OF YORKVILLE, Kendall County, Illinois, an Illinois municipal corporation (hereinafter referred to as the "CITY") and PAUL R. DRESDEN, the developer of a certain subdivision known as Fox Hill Subdivision and located within the corporate limits of the City of Yorkville (hereinafter referred to as the "DEVELOPER"). WITNESSETH: WHEREAS, PAUL R. DRESDEN, is the developer of real property legally described on Exhibit 1 attached hereto ("Fox Hill Subdivision"), which is located generally at Route 34 and Diehl Farm Road; and WHEREAS, DEVELOPER spent substantial sums of money at the request of the CITY to improve the Fox Hill Subdivision and the surrounding area with oversized water mains and sanitary sewer mains, and necessary appurtenances; and WHEREAS, substantial sums were spent in the planning, design, and actual construction of said oversized water mains and sanitary sewer mains, and necessary appurtenances, which significantly benefited the properties adjoining and surrounding the Fox Hill Subdivision as well as the CITY as a whole; and WHEREAS, under the Local Improvement Act of the Illinois Compiled Statutes (65 ILCS 5/9-1-1, et seq.), the CITY is authorized to enter into a Recapture Agreement (65 ILCS 5/9- 5-1) for the portion of public improvements undertaken by DEVELOPER that benefits QBCHI\240858.00004\423734.3 -1- surrounding and adjoining property owners, and the City Council found that the oversizing of the water mains and sanitary sewer mains benefits adjoining and surrounding property owners, as well as the CITY as a whole; and WHEREAS, the CITY entered into a Recapture Agreement with DEVELOPER dated August 12, 2003 and recorded with the Kendall County Recorder of Deeds on September 11, 2003 as Document No. 200300032976 ("Agreement"), a copy of which is attached as Exhibit 2; and WHEREAS, the Agreement provided that DEVELOPER was entitled to receive additional recapture upon the development of Pods 9 and 10 of Fox Hill Subdivision at such time as those parcels were developed; and WHEREAS, DEVELOPER has developed Pod 10 of Fox Hill Subdivision which is legally described in Exhibit 3 ("Additional Property") and at the request of the CITY improved the Additional Property with oversized water mains and sanitary sewer mains; and WHEREAS, the City Council and the City Engineer have determined a service area that identifies surrounding and adjacent properties directly benefited by said oversized water mains and sanitary sewer mains and appurtenances; and WHEREAS, DEVELOPER has constructed the water main and sanitary sewer main improvements with the assurance from the CITY that it shall adopt an ordinance approving this First Amendment to Recapture Agreement and authorizing its execution; and WHEREAS, the CITY and DEVELOPER desire to enter into this Amendment in order to memorialize certain items anticipated as future events under the Agreement; specifically, being the actual costs for which Developer is entitled to receive reimbursement and the properties that are benefited by the oversized water main and sanitary sewer main improvements QBCHI\240858.00004\423734.3 -2- made to the Additional Property for which the owners of the benefited properties are obligated to pay recapture. NOW, THEREFORE, in consideration of the terms and conditions contained herein, the CITY and DEVELOPER agree as follows: Section 1 Preamble. That the preamble to this Amendment is incorporated by reference as an integral part of this Amendment. Section 2: Ordinance Authorizing Execution of Amendment. That the CITY shall adopt an Ordinance authorizing the Mayor of the City of Yorkville to execute this Amendment on behalf of the CITY and the Clerk to attest to the Mayor's signature on behalf of the City of Yorkville. Section 3: Recapture Costs. The actual costs as approved by the CITY for installation of the water and sanitary sewer mains as part of the development of Pod 10 are set forth in Exhibit 4 to this Amendment. These actual costs to which DEVELOPER shall be entitled to recapture are in addition to, and not a substitute for, the recapture costs set forth in Exhibits D and E of the Agreement, which costs DEVELOPER is also entitled to recapture. Section 4: Benefited Property. Any owner of the property set forth in Exhibit S to this Amendment ("Benefited Property") shall contribute to DEVELOPER or its designated successor, heir or assigns, by depositing with the CITY a recapture amount at such time as is provided for in the Agreement. QBCHI\240858.00004\423734.3 -3- Section 5: Recapture Formula. The amount to be deposited with the CITY by an owner of Benefited Property as a reimbursement to the DEVELOPER for the sanitary sewer and water main improvements shall be calculated by multiplying the number of acres of property proposed for use (including all rights-of-way, property to be dedicated, common areas and any other property related or required for approval of such use) by $2,609.40 per acre. The amounts to be deposited under this section shall be in addition to, and not as a substitute for, any amounts of recapture to be deposited by the owner of benefited property pursuant to the Agreement. Section 6: Notices. Any notices necessary or otherwise required under this Amendment shall be in writing and sent by Certified United States Postal Service mail (Return Receipt Requested) or personal service at the following addresses unless otherwise requested in writing: If to the OWNER: Mr. Paul Dresden 19250 Everett Lane Suite 101 Mokena, Illinois 60448 With a copy to: Mr. Robert L. Gamrath III Quarles &Brady, LLP Citicorp Center 500 West Madison Street Suite 3700 Chicago,Illinois 60661-2511 If to the City of Yorkville: Mayor City of Yorkville City of Yorkville 800 Game Farm Road Yorkville, IL 60560 With a copy to: City Clerk City of Yorkville 800 Game Farm Road Yorkville, IL 60560 QBCHI\240858.00004\423734.3 -4- Section 7: Recording. This Amendment shall be recorded by the CITY, at the expense of the DEVELOPER, with the Office of the Recorder of Deeds of Kendall County, Illinois. Section 8: Term. This Amendment shall be in full force and effect for a period of twenty (20) years from and after its passage and approval by the City Council Section 9: Effect of Amendment. This Amendment memorializes the amendment contemplated by the Agreement and this Amendment shall in no way be deemed to terminate, vitiate or otherwise impact the prior existing liability of potentially benefited property owners or the parties to the Agreement pursuant to the terms of the Agreement which liability shall continue upon execution of and be in addition to the liability under this Amendment. In the event of a conflict between the terms and provisions of this Amendment and the Agreement, the terms and provisions of the Agreement shall govern and control. PAUL R. DRESDEN CITY OF YORKVILLE an Illinois municipal corporation ATTEST: By: City Clerk Its: Mayor QBCHI\240858.00004\423734.3 -5- STATE OF ILLINOIS ) COUNTY OF KENDALL) On this day of 2006, before me, the undersigned Notary Public, personally appeared and respectively known to me to be the Mayor and Clerk of the City of Yorkville, an Illinois municipal corporation, and executed and acknowledged the Amendment to be the free and voluntary act of the City of Yorkville, for the uses and purposes therein mentioned, and on oath stated that they are authorized to respectively execute and witness this Amendment and in fact executed and witnessed this Amendment on behalf of the City of Yorkville. NOTARY PUBLIC My Commission Expires: STATE OF ILLINOIS ) COUNTY OF ) On this day of 2006, before me, the undersigned Notary Public, personally appeared PAUL DRESDEN, and executed and acknowledged the Amendment to be his free and voluntary act, for the uses and purposes therein mentioned. NOTARY PUBLIC My Commission Expires: QBCHI\240858.00004\423734.3 -6- FIRST AMENDMENT TO RECAPTURE AGREEMENT (SANITARY SEWER AND WATER MAIN IMPROVEMENTS) INDEX OF EXHIBITS Exhibit 1................................................................................................. Fox Hill Legal Description Exhibit 2..........................................................................................................Recapture Agreement ...................................................Additional Property Legal Description Exhibit 4 ................................................ Approved Itemized Recapture Costs for the Construction of the Sanitary Sewer and Water Mains Exhibit 5 ..............................................Benefited Property- Sanitary Sewer Main and Water Main QBCHI\240858.00004\423734.3 FIRST AMENDMENT TO RECAPTURE AGREEMENT (SANITARY SEWER AND WATER MAIN IMPROVEMENTS) EXHIBIT 1 FOX HILL LEGAL DESCRIPTION QBCHI\240858.00004\423734.3 EXHIBIT "A" That part of the North half of Section 30, Township 37 North, Range 7 East of the Third Principal Meridian, described as follows: Beginning at a point in the center of the highway as surveyed, running from Big Rock to the Ottawa and Chicago Road, said point being South 7 030' East: 4 chains from the Northeast corner of the best half of the Northeast quarter of said Section 30, thence running along the center of said highway ;Forth 87 035' West 37.65 chains, thence South 70 East 25 chains, thence South 87 035' East 37 chains and 70 links, thenctr North 7 030' West 25 chains to the point of beginning in the Township of Bristol, Kendall County, Illinois. 94.25 acres M.O.L. (with farmhouse) P.I.N. 02-30-200-005-0011 ALSO That part of the Southwest quarter of Section 19, and that part of the 4orthwest quarter of Section 30, Township 37 North, Range 7 East of the Third Principal Meridian, described as follows: Beginning at the Northwest Corner of said Section 30, thence South on the section line 32, 70 chains, thence South 800 fas: 30.15 chains, thence North 37.37 chains to the North line of Section30, thence West 2.39 chains to the Southeast corner of Lot 2 of the Southwest quarter of said Section 19, thence North 90 links, thence westerly to a stake on the West line of said Lot 2 and 4 chains North of the Northwest corner of said Section 30. thence South 4 chains to the place of beginning, in Kendall County, Illinois. 6.80 acres M.O.L. (with farmhouse) P.I.N. 02-19-300-002-0011 96.25 acres M.O.L. P.I.N. 02-30-100-001-0020 TOTAL ACRES + 197.30 M.O.L. FIRST AMENDMENT TO RECAPTURE AGREEMENT (SANITARY SEWER AND WATER MAIN IMPROVEMENTS) EXHIBIT 2 RECAPTURE AGREEMENT QBCHI\240858.00004\423734.3 STATE 017- ILLINOIS ) �QC�3C�i:K3c9)6 Filed for Rernrd in SS. KENDALL. COUNly, ILLINOIS COUNTY OP KENDALL ) PAUL ANDERSON 09-11-E'Otr3 At 12.26 PM. AGREEMENT 40.00 RisCAPTURF,AGREEMENT LSANITARY SEWF R AND WA"rF.R MAiN IMPROVEMENTS) This Recapture Agreement ("Agrecntenl") is entered into this ' day of __, 2003 by and between PAUL R. DRESDEN , the developer of a certain subdivision known as FOX HIM.,hereinafter relen•ed to as"DEVELOPER,"and the UNITED CITY OF 1'ORKVII.I.L, Kendall County, Illinois.an Illinois municipal corporation,hereinafter rcicnvd to as the"CITY." WI IE MAS, PAUL R. DRESDEN, is the developer of real properly legally described on rrhihir el attached hereto("Subject Property").which is located generally at Roule 34 and Diehl Farm Road;and WHEREAS, DEVELOPER has spent substantial sums of money at the request of the CITY to improve the Subject Property and the surrounding area with oversized water mains and sanitary sewer mairis,and necessary appurtenances;and WHEREAS, substantial sums have been spent in the planning, design, and actual construction of said oversized water mains and sanitary sewer mains, and necessary appurtenances, which will signifiicantly benefit the properties adjoining and surrounding the Subject Property ns well as the CITY as a whole;and WHEREAS. under the Local Improvement Act of the Illinois Compiled Statutes (65 I1-CS 5/9-1-1, et seq.), the CITY is authorized to enter into a Recapture Agreement (65 ILLS 5/9-5-1) for the portion of public impmv.-,ments undertakers by DEVELOPER that benefits surrounding=,and adjoining property owners,and the City Council hereby finds that the oversizing of the water mains and sanitary sewer mains benefits adjoining and surrounding property owners, as well as the CITY as a whole;and WHEREAS, the City Courscil and the City Migineer have determined a service area that identifies surrounding and adjacent properties directly benefited by said oversized water mains and appurtenances,and said service area is set forth in the attached Fshibit 11;and WHEREAS, the City Council and City Engineer have determined a service area that identifies surrounding and adjacent properties directly benefited by said sanitary sewer mains and appurtenances,and said service arcs is set forth in the attached Frhibit C;and WHEREAS,the cost of the water main improvements which have been approved by the CITY Staff Engineer, together witli a)1 design, implrmentation, construction, attorneys', and other necessary fees, are its the suit, of$247,791.73, which fees and costs have been totally advanced by DEVELOPER and are hereby certified as accurate by DEVELOPER;and - �nta n'.3r»sr v WHEREAS, the cost of the sanitary sewer main improvements which have been approved by the CITY SIX Engineer, together with all design, implementation, construction, attorneys', and other necessary fees, are in the sum of$230,723.03, which fees and costs have been totally advanced by DEVELOPER and are hereby certified as accurate by DEVELOPER; Mid Wilh.RF.AS, DEVELOPER has constructed the water main and sanitary sewer nt:►in improvements with the assurance from the Cf'1'y that it shall adopt a Recapture Ordinance and approve this Recapture Agreement; NOW, "THEREFORE, for and in consideration of the design, construction, and installation of said oversized improvements at the sole cost of DEVELOPER, which is hereby acknowledged by the CiTY,the parties agree as follows: 1. The parties to this Agreement agree Ilutt the recitals arc true and accurate and incorporate(lie recitals in this Agreement as if fully railed herein. 2. Asa condition of receiving Final Plat approval,or issuance of building permits if no platting is necessary, on any parcel of real property sought to be improved or platted within the water main, service area set out in Exhibit H. tl,e owner of such benefited property shall contribute to DEVELOPER or its designated successor, hcir, or assigns, by depositing with the CITY a sutn equal to an amount calculated by multiplying the number of acres of property proposed for use(including all rights-of-way, property to be dedicated, common areas and any other property related or required for approval of such use)by$1,119.66 per acre. 3. As a condition of receiving Final Plat approval,or issuance of building permits it' no platting is necessary, on any parcel of real property sought to be improved or platted .vithin the sanitary sewer main service area set out in Exhibit C, the owner of such benefited property shall contribute to DEVELOPER or its designated successor,heir,or assigns,by depositing with the CITY a sum equal to an amount calculated by multiplying the number of acres of properly proposed for use (including all rights-ol=way, property to be dedicated, common areas and any other property related or required for approval of such use)by$1,042.53 per acre. 4. The CITY shall not permit a person, corporation, or other party representing an owner in regard to:r benefited property to obtain approval of a Final Plat,or approval ot':t final site design,or issuance of a building permit until such time as payment of the recapture fee,plus interest required by this Agreement is made to the CiTY by the benefited property owner or representative. The CITY shall notify the benefited property owner of the amount of recapture due pursuant to this Agreement and accept payment from the benefited property owner upon confirmation by DEVELOPER that the amount calculated by the CITY for payment is correct. The CITY shall provide prompt written notice to DEVELOPER upon receipt of any recapture payments. In addition,the CI'T'Y shall require the benefited properly owner to utilize and tap-on to the water main and sanitary sewer main systems constructed by DEVELOPER as part of the plat approval or building permit issuance process. if any benefited property owner fails to utilize or tap-on to the sanitary sewer main or water main systems constructed by DEVELOPER and avoids payment of the associated recapture costs and interest,then the C1TY shall be responsible for payment of the recapture amount,including;interest. QnCEn'•279$56.9 2 5. The costs to date for construction of the water main is set forth in Exhihir 1) attached to this Agreement and made a part of by this reference. The costs to date for construction ul'the sanitary sewer main is set forth in Exldbii E attached to this Agreement and made a part of by this reference. DEVELOPER and the CITY agree that all recapture shall be based nn actual costs paid by DEVELOPER. In addition to the recapturable costs set forth in Exhibits D& fi, DEVELOPER shall be entitled to recapture costs for certain sanitary sewer and water main improvements installed as part of the development of POD 9 and POD IQ of Fos Hill Subdivision. Upon completion of the sanitary sewer and potable water main improvements fir PODS 9 and 10, DFVEI.01'BR's engineer shall prepare and certify to the CITY a written schedule of the recap(urablc costs for such sanitary sewer and potable water main improvements. The certified recapturablc costs shall become an amendment to this Agreement upon approval of the costs by the CITY, which approval shall not he unreasonably withheld or delayed. The parties to this Agreement further agree that DEVELOPER may negotiate with the CITY new sanitary sewer and water main service areas for 1101)s 9 and 10 as DEVELOPER deems necessary. G. In addition to paying the base recapture Ices,the owner of any hencliled property shall also pay DEVELOPER at the time the recapture.costs arc paid, annual compound interest on the recapture fee due, from the date of installation of said improvements, which for the purpose of this Agreement shall be January I, 1995(except for PODS 9 and 10),through the date of payment. Interest shall be payable at a fixed rate of 5%per annum. 7. The improvements constructed herein shall he accepted by the CITY and shall be considered public improvements. 8. The CITY shall pass a recapture ordinance setting forth the terms of this Agreement within 30 days of the execution of the Agreement. Said Recapture Agreement shall be in effect for twenty(20)years after its passage and approval by the City Council. 9. This Agreement shall be recorded by the CITY at the sole cost and expense of DEVELOPER. DEVELOPER: UNITED CITY OF YORKVILLE: Paul Dresden Mayor AIt _ i( Date: - �_=� QAC141'0798S6 9 3 STATE:OF IIJANOIS ) COUNTY 0l'--&Am_ ) 1, _jt 4k% LKtc&j-r_• a Notary Public in and for said County ,end State do hereby certil;v Thal A,�_(►tarautisx5 ._ and '��;� (rtcit��tt,ltt,: , the Mayor and City Clerk, respectively,of THE UNITED CITY OF YORKVILLE,tts such Mayor and City Clerk,appeared before me this day in person and acknowledged that they signed, scaled, and delivered said instrument as their Free and voluntary act,and as the free and voluntary act of said CITY, for the uses and purposes therein set forth. Given under my hand and notarial seal this 1(,L day of 2003, _A, ♦'f.•i G--- - NOTAIW PUBLIC "OFFICIAL SEAL" KELLY A KRAMER NOTARY PUBLIC,STATE OF ILLINOIS MY COMMISSION EXPIRES 10115/2006 �nr.'1n..79856.n 4 5'rAIT OF ILLINOIS ) (lot JNTY OF I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HF.RIsRY CERTIFY that the above named PAUL R. DRESDEN,personally known to me to be the same person whose name is subscribed to the foregoing instrument,appeared before me this day in person and acknowlLdged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal this, ,J�Vday offtt(6�. i )t .200,;. NOT 'PUBLIC bhnbc�T A UMuec Nnul'I'ublit.NUC of Itlinn: 11\'�'c41�11•'uC M.��tf1 lA.ul':A��i Q13011\279856.9 S E,�CtIlBI7'A LEGAL D-hSCRIPTIOA OJ'SUBJECT PROPERTY QHC1ir17995e!i G EXHIBIT "d" That part of the North half of Section 30, Township 37 North, Range 7 East of the Third Principal Meridian, described as follows: Beginning at a point in the center of the highway as surveyed, running from Big Rock to the Ottawa and Chicago Road, said point being South 7030' East 4 chains from the XOrthe:fSt corner of the West half of the Northeast quarter of said Section 30, thence running along the center of said highway North 87035' West 37.65 chains, thence South 70 Fast 25 chains, thence South 87035' East 37 chains arid 70 links, thence North 7030' West 25 chains to the point of beginning in the Township of Bristol, Kendall County, Illinois. 94.25 acres M.O.L. (with farmhouse) P.I.N. 02-30-200-005-0011 E:",o--d t:VAJe ALSO That part of the Southwest quarter of Section 19, and that part of the Northwest quarter of Section 30, Township 37 North, Range 7 East of the Third Principal Meridian, described as follows: Beginning at the Northwest Corner of said Section 30, thence South on the section line 32, 70 chains, thence South 800 fas*. 30.15 chains, thence North 37.37 chains to the North line of Section30, thence West 2.39 chains to the Southeast corner of Lot 2 of the Southwest quarter of said Section 19, thence North 90 links, thence westerly to a stake on the Wrest line of said Lot 2 and 4 chains \orth of the Northwest corner of said Section 30. thence South 4 chains to the place of beginning, in Kendall County, Illinois. 6.80 acres M.O.L. (with farmhouse) P.I.N. 02-19-300-002-0011 96.25 acres M.O.L. P.I.X. 02-30-100-001-0020 TOTAL ACRES + 197.30 M.O.L. E IIIBIT B OVA Tl:N AIAINS/sN!7<'l::lX1i;1 QD('I f l'179FSb!J 7 RECAPTURE AREAS I t i I I .. _• : 4n =Vila"�.,:�°•,� y"••um.,: a, �' j• '%�'l. it ;;. _ �--,I ! �O 1 ri I EXHIBIT C .SANITARYSE-IVER M.IINRF.Rt'ICEARF,A Q13CIM779856 9 S RECAPTURE AREAS I . I I : i 02-- IASALLE TRUST I � I i � i Exiii irL WATER AL4IN COSTS 0©CHI\279650.9 �) COMPASS (-0NS1;I,'l'1NCj 6110UP', LAIN:() •UR 11. hll(:l August 0.21X13 Mt.Joseph WyWT0i,City Engincer (11'r1'01:YORKVILLE 800 Game Farm Road Yorkville.It.60500 Re: Fox Hill Nantes Recapture Summary Sheets ('r'(v Project No.:02-061 S,11►itAry hems Page I-s 96.205.50 P;14!" 1-3, a±3.3 13-25 P,zp 3-S Total ianitary $170,618.25 Waterniain Items Page I-W $20,572.(X) Pare 2.W $51,784-00 Page:3-W S 6,6(X)O) Page--l-W $ 5,676.00 parm 5-W S 81.113.01) Page 6-W 21 9V.00 Total Watcrinain $187.727.00 Sub Total $158.385.25 Page I "631 GINCPFIR WOLA)S PANKNMV ♦ S(:l I-F IM ♦ ALVORA.IL ♦ 605(►-4 6:11 VK-10 9 1111.1 ♦ ;lttgr•nry_1'ecs 12.75{-lours Mr.Robert oiamrath Gt>S 2ti0.1x)per ltottr S 8,187.5(1 18.85 1 tours Mr.Jim Fox CR'S 3(R?.(10 par hour $ 1.05.00 (mi eff/(.(aSUhat)t Fv Michael J.Cap,Ltd. S 4,1oulo Compass Consulting Croup.Ltd. C 4}910.00 Qf7ic (herheaJ S 3.610,00 City htspcction Rtes Of 2Urn)of$ 1 10,0(x7.Cxl S 22,(x)0.00 (.)verhe,td and Sitc Stta•n 7sio nn(4)20%of S 3573.37;5�5 $7 S.G71.115 S�!tt I'o�al $220,129.5$ 2YYTA.L COST $47S,St4.80 Page 2 COMPASS CONSUIAIN(i GiU)01', [;1'D. I.A.V1 I SI.*1 Wh VIN't I'A)).i .'t;117:1 1\110 IAIIA.I.E. 1:11.11!SXL RL.S. August G.2003 Mr.Jowlill WY%\,Mt.City Engineer CITY OV YORKVILLE SIX)Umnw Farm Rund YorU-villc,IL NI560 Re: Fax Hill On-Site Water.Dichl Farm Road• Recapture ("('G Project No.:02-001 1) 16"D.I.W.M.838'0$33.50 per L.F. S"D.I.W.M.839'ta) S 14.50 per L.F. Dirferenc,per L.F.$10.!X1 ,00 L.F.(4)$19.00 5 15.722.00 2) Fire Hydrants t3) to eacti(1.0"Line) Fir:.Hydrants(3)OP$1.500-00 each(8'Line) Co.-,t Difference$400.00 each x(3) S .1) 10"Valve(2)rN S 1.875.(.K)each 8-Valve(2)Q$500.00 each Cost Difference$1.375-00 each x(2) $ 2,750A1 :1) 10"X 8"Tee(2)@$500.00 each 9"X 8"'ree(2)Cal S 150.00 each ('u%t Difference @$350.00 each x(21) $ 7iXP.(X) Total $20.572.00 Page I-W 24V1 6I.V;F1(\\-'()()I)S I'ARKWAY • SLATE I ou ♦ AURORA,It. ♦ rinnn-1 63f).K20-0100 ♦ FAX 13311.8.!0703(l ♦ 111 InSsconSilhi)ggiot 11)Conj COMPASS (',0NS V1.TlNG 61MI'll'. LTU- LANI I SHME*VING • (.I\It-1: t'N'; hill.I.El't, August 0.2(913 MW Joseph\Vywrot.City Engineer vrry OF YORKVILLF 8()11(.mnit!Farm Road Yorkville.It.60560 RC: F%-,x I-Jill(.111-Site Water,.101111 Strcel—Recapture—Unit 41 CCO project No.:02031 11 16,,D.I.W.M.:j.156, Q$33.50 per I.Y. I(1''1),I.W.M.?.156' @ S 19.50 per L.F. Ces.,Nirc-'--mo.per L.F.314.00 3.1 q)1,.F. (41 514.()0 S 44.184.00 Fire I lydrunts k 10)0"S.).100-00 each 0 17iry Hydrants t M)@1$1,730")e,'cl'(10"Line) •Cost Differvice S370.W each x(W) 3.i(JU.11.0 31 1u'Valve Vaults(4)0$2,300.00 each 1()"Valve Vaults(4)0b catch s 1.11MAX) Cost Dirferellcu slio.00 each x(4) 1(),,X (io)Cro S500M each 10" X 3"Tee(10)Cw 5250-M each Cost Difference$250.00 each x(10) 2,500A() Total $ 51,784.00 Page 2AV 6INX&.1i WIXOS PARKWAY ♦ 51.'171: IM • AUR014A,11. COMPASS C.O.NSL'LTI\(; (,m0 t:l'. un3. r.,%N1)S(;rrt•r: I'Q; . CIVIr. Nnt_•t 1AH.1:.r1t-MNI,M—S. .11-3TRE),C.MILLER,Pj:. nupust 6,2003 Mr.Joseph Wywrot.City Engineer CITY OF VORRVILLF 800(ianle Farm Road Yorkville.IL 6(15(10 Re: Fox Hill On-Siie Watcr,Sycamore Ruud(South of John Street)- Recapture CCU Project No.-02-061 Station It 0.00 To Station H 8.73 1) l2"D.I.W.M.900' @ 318.50 per L.F. 8"1),I.W.M.9(x)' @$1450 per L.F. Cost Difference per L.F.$4.00 900 L.F. (d'$40) 2) fare Hydrants(3)0$1.9(x).(10 each(12"Line) Fire Hydrants(3)04'$t,W)A)each(8"line) Cost Dit'fercnce 5400.(H)each x(3) 3) 8"X 12"Tee(2)(a)$150.00 each 8"X 8"Tee(2)0 3150.(](1 each Cost Difference$300.00 each x(2) $ 600A) J) 12"Valve(2)Cd)$1,1UOdx)each 8"Valve(2) tt 5500,00 each Cost Difference$600.00 each x(2) S 1,2000) Tot:d S 6,6t1U.{Kl Page;-W 2631 (ANGER t 001*1.5 r:\RMv.W . tff('. Itx) . ..\tHoji.\,]I. . tion'tN ti:iU ti:O,�II(If) ♦ UAX 6*W K':t0 703f_r • \1'\�'\V rr'�rrlflitFSit)I'1W11(111};y;lt.11)�1.C't>t!1 COMPASS Mr.Joseph Wvwrut.(.'it),Nighwer CITY OF Y ORKV ILLE 800(3ame Farm Road Yorkville.IL 60560 Ike,: Fox Hill 0111-SiJU WUlCr,SyCaroUn!Road(North of John Streco—Recaplury ('("(i Project Nr)•-02-001 Statiun(10.00 To Station#8.00 1 12"D.I.W.M.744'0$18.50 per L.F. 8"D.I.W.M.7441'@$14.50 pur L.F. Cost Difference per L.F.34.00 744 I.Y. OP 54.00 S 2.976.00 2) 12"Valve(2)00SLIM.00each 8"Valve(2)(ad)$500.00 cacti Cost Difference$600.00 each x(2) 3) Fire Hydrants(3)Cch 41,900.00 each(12"Line) fire I lydrants(3)@$1.500-00 each(8"Line) Cost Difference$400.00 each x(3) 4) 12"X R"Tee(1)@$450.00 each 8"X 8"Tee(1)0$150A)each Cost Difference$300.00 each x(1) S 300.00 Total S 5.670.00 Page 4-W 2fi31 %M(Alis PABKWAY ♦ 51.1 100 ♦ AURI 111A.11. ♦ GIV1,04 63(l.A200100 ♦ FAN: 630,820.7030 ♦ WWW. il).51 ill Mg.ttl tit q P.q'i it II COMPASS I.A.-M)Y I A I I;N(iINI-7 A ON't i %]I(.*)LNI 1.1. HLIPSKI.P.L.S. IFFFNEY C. N111A.I.B.RE. August 6.2(X)3 Mr.Joseph Wywrot.City Engineer OF YORKVILLE 800 Varne rams Road Yorkville.11.00560 Re: Fox Hill On-Site Wafer.John S(rcel-Recapture-Unit 0.1 CCG Project No.:02-1161 SIatinn 4 0.00 To Station 1) 13.25 1) 16"1).I.W.M.2,454' @$40.00 per L.F. 8-D.I.W.M.2,454' @ SI8.00 per L.V. Cost Differetice 3.454 L.F.0 S22.00 $33,488AX) 1 Fire Hydrants(6)@ S2,100.00 each(16"Lim-) Fire Hydrants(6)@ S 1.650.00 each(n"Line) Cost Difference$45001 each x(6) S 2.7(8).(X) 3.., 10"Valve Vaults(7)@$2.300.00 each 8"Valve Boxes(7)@$675.00 each Cost DifraTenec$1.625.00 each x(7) S 11.37.5.00 4) 16"X 8"'ree(3)@$675.00 each 8"X 8"Tee(3)@$275.00 each Cost Difference$400.00 each x(3) S 1.2(X).00 5) 16"45-Degree Bend(11)V$550.00 each 8"45-Decree Rend(11)@ S2(X).(K)each Cost Difference $350.00 each x(11) $ 3.850.00 6) Rob Roy Creek Crossing 5 R.000.00 Total s 81,113.00 Page 5-W 2Wi I GJN(;F."R W(100.141' RKWAY • St IITL 1(10 ♦ ALTUA(A.IL ♦ kitzu-t -10.820.9100 • I-. .4im COMPASS (':ONSL-'lA'I -G GBOLL 1,12- 11(1 IAI A-F C. August 6.2003 Mr.jn.%eplj Wv •rot.City Engineer ary OF Y(1iky'VIL.1-F. six)(larne Farm Road Yorkville,IL,60560 Re: FI)x l.lill off•Site Water Recapture CCO Project No.-02.061 Station 11 8(i0'ro,jnjj,)n 4 22,10 16"D.I.W.M. 1.393' (,p$33.50 per L.F. 10"D.I.W.M. 1.383' (,-7)$19.50 per L F. Cost Difference per L.F.S 14.(1) 1,383 L.F. Ca)$14SX) 2) (G"Valv%!(2)@ S2,300-00 each 10"Valve(2)q 51.950.00 cadi Cost Difference$350-00 0201 x(2) 3) Fire Hydrants(4)@$2,100.(10 each(16"Line) Fire Hydrants(4)0 51,730.00 each 00"U110 $ 1.480-00 Com Difference(4)<-s-)$370.00 each 4) 16"45-Degree Bend(2)@$600-00 ench 10"45-Degree Bend(2)(4)S3800)each S 440..00 Cost Difference 5220.00 each x(2) Total $ 21,982.00 Page O-W IijO • AUROBA, IL ♦ 60304 FAN 6iO.H.21),74-130 EXHIBIT E SANITARYSEIVI.'*R MAIN COSTS QHCl i na79S56,q 10 k MICI IAA,*)-.I:. T-11APSKI. I'.1..5. CIVIL NO Jr. 1 August b.'2003 h.jr.Joseph wywrt)t,City Engineer (_'Try OF YORKVILLE 8(x)(jante Farm Road Yorkville,IL 60%) Ile: Fc)..(Hill Estates 1tecaplurc.SunimurySheets CCG Project No.-021-061 S 96,265.50 Pal g I-S $53.413-25 pap",--S $20�979_10 I'linvc 3-5 Total S)unlilary $170,658•25 Waterinain--item., 20,572AX) Page I-NV $51,784.00 Page 2-W $ 6,6W.(X) I'loge 3-W $ 5,6760) Page 4-W S81,113.00 Page 5-,%V ILI.982.(x)Ilage.6-W Total Wateminin S 18732710 Suh,rutal $358,185.25 rage I fj FUN It. ♦ CAV) :un I (ANGER WOODS PARKWAY ♦ SUITE 100 ♦ AU t.i'j11.K2o.M00 ♦ FAX: 630-82Q.71.1130 ♦ \v(yqq I.,,; .,srolislittiliggri Rill 170111 �ltwrncY,1'eec :12.75 Hour.;Mr.Robert Uaturail►P$2500)per huur 18.85 l lours Mr.Jim Fox 00 S 300.(X1 per hour $ 5,655.(X) F I on sultilnt I'ee Michael J.Cap,L(d. $ 4,1(X1.00 Compass Consulting croup,Ltd. 4 4.910.0) 00fice overhead $ 3.6(X).00 City lnsvectiun f ecv @ 20%of$ 1 10,(►)0.(X) s 22,0100) Overhead and Sile Suoervisicq @ 20%of 5 358,385.25 . 71677.05 Suh'Dotal $120,129.55 TOTAL.COST $478,514.80 Page 2 ® �� S GIMI!I'- LTD. Mit 1 lA1:1.1'. 1-1131"SKI. CA71.I M., .W. .11:FI:Rl-:N'(:. MILIAN- AuLmst 1),2003 Mi..J()SC1111 Wywrot.City[-;Ilgilict!r CITY or ILIORKVIIA-r 900 Gume FurIll RO-ld Yorkville,IL 60500 Re.. Fox Hill Off-Site Sanitary-Recapture CCG Project No.:U2-0b) 1) IS-1,VC-SDR 20—2.201 L.F. &$350)per L.F. j(ll'?VC-SDR 26—2,2201 L.F. @ Slq.,50 per L.F. COA DUCrOlct!pc.r L.F.515.50 2,,)()l t..F.t7q)$15.50 3:1,115.5(1 2) Sanitary Manhole Station ffs At 3.5. B)7.0. (-)8.65. D) 12.1-4, F) 15.64, 1--) W.N. (3)'_2.02 A-0 Manhole Cost @$1.750.00 per Structure Standard Manhole.Cost 0$1,31H).00 per Structure (%,st difference I Cm$450-00 each Structure 3) One Time De-W-Aering charge of$100-000-00 Olic to Existing Ground Conditions. Cost To Be Shared by Yorkville De.w1opmert,Inc.(,1104.)and the City of Yorkville(5910). 59.0W.00 Total S 96.20-1-50 Page I-s A) St Al i0l tA.IL ♦ 60!:(M- COMPASS L.1\71 SUM 1_* MC; itSM'RINI .11-314 WY August 6,2(W Mr.Joseph Wywrot.City Friginver ("ITY OF YORKVILL.p. HOD Clarne Farm Road Yorkville,1L.60560 He: Pox Hill On-Site Sanitary.John Street—Recapture—Unit 41 (TV Prijcct No.:02-061 Station mix) ro Station#12.50 1) 115"PVC-SDR 26. 1.241 L.F. @$35.00 10"PVC-SDR 26, 1,2141 L.F. t3,519.50 ('List Diffcrence per L.F.$15.50 1,2-11 L.F. r7P$15.50 S 19,235-50 2) Sanitary Munho!es Station Ws .-M 2.20. 11)3.39, C)4.39, D)7.81 E) 10.18. F) 12.43 A-F Manhole Cost(a)$1.550.00 per Structure Standard Manhole Cost 0 51.300.00 per Structure Cost Difference 6 @ S250.00 each Structure $ 1.500.00 Slaion#12.50(n Station#3I 05 11 15"PVC-SDR 26, 1.841 L.F. 00$350) 8"PVC-SDR 26, 1.841 L.F. Crb$17.25 Cost Difference per L.F.$17.75 1.841 LA CO 517.75 S 32,677.7j; Total S53.413.25 Pave 2-S 26.11 (AN(A-JI W(Kil S 1*,.-kI0%'%V\Y ♦ St ATL 100 ♦ AURORA.11. ♦ 011NIAN 630.820 MW) ♦ VAX; 6,30,8210.70744.) • www(-()fill .(,)I I.L;l lifiliggTol I)l.vI)III C-v"MPASS -A" C.ONSVIIAN6 (1110UP, I-TD- N110 IAEL I-.*. FlUl'SKI. It.1 .11: .FFIU,,Y RE Aupmt,6.2003 ,%ti..jo.wl)ll Wywroj,('ity Fingilicer CITY OF YORKVLLLh 81)()(;ante r-urm Road Yorkville,IL 60360 Re: Fox 1-fill On-Site-SaniturY.John Slrl!cl Recuptuic-J;jjit#4 CCG Project No.:02-001 Station If 11.20 to Station It 13.4 l5"PVC-SDR 26,208 L.F. 01 S350) S"PV(-St)R 26.208 L.F.(0.;517.25 COm Difference.208 L.F.@ S17-75 $3,69200 Station jh).oO to Station.±11.20 i PV C-SDR 26. 1 lo2 J..F. OP 522.00 ,5**PVC- 1) 2 . 1102 L.F. (0$17AM -- 26 Cost Difference 1102 L.F. @ 55-00 3,M0.00 Miscellaneous 10"PV('-SDK 20.255 L.F. (01)$19.50 S"PVC-SDR-20.255 L.F.Oa,$17.00 Cost Difference 255 L.F.@$2.50 $ 637.50 2) VIA Force Main 405 LA S 7.440.00 405 L.F.Cal$16-00 3) Resilient Wedge Valve(6-) S 600.0(1 4) Rob Roy Creek Crossing S 3.1(X).(X) Total b 20,979.50 Page 3-S Pr\1(I1'.%1,.\N, *tit 11TI: 1(11i ♦ A14-toliA.It. ♦ (it 1504 ()rj ♦ 1: -30 7030 ♦ \YV,%%'t j)j)j))jj%,s,otj�,ijwnggrl.1011 1:0111 to 8 FIRST AMENDMENT TO RECAPTURE AGREEMENT (SANITARY SEWER AND WATER MAIN IMPROVEMENTS) EXHIBIT 3 ADDITIONAL PROPERTY LEGAL DESCRIPTION QBCHI\240858.00004\423734.3 �uK vt TuK'Z� LtK I i-ICA IE STATE OF ILLINOIS S.S COUNTY OF KENDALL ) 1, CRAIG L. DUY, A LICENSED PROFESSIONAL LAND SURVEYOR IN THE STATE OF ILLINOIS, HEREBY CERTIFY-THAT THE FOLLOWING DESCRIBED PROPERTY HAS BEEN SURVEYED AND SUBDIVIDED UNDER MY DIRECT SUPERVISION: THAT PART OF THE NORTH HALF OF SECTION 30, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF THE SOUTHWEST QUARTER OF SECTION 19 TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN; THENCE NORTH 00 DEGREES 18 MINUTES 30 SECONDS WEST, ALONG THE WEST LINE OF THE SOUTHWEST 114 OF SAID SECTION 19, A DISTANCE OF 208.10 FEET TO A POINT THAT IS 50.00 FEET SOUTHERLY OF, AS MEASURED PERPENDICULAR TO, THE CENTERLINE OF U.S. ROUTE 34; THENCE SOUTH 85 DEGREES 04 MINUTES 47 SECONDS EAST, ALONG A LINE THAT IS 50.00 FEET SOUTHERLY OF AND PARALLEL WITH THE CENTERLINE OF U.S ROUTE 34, 631.36 FEET TO A POINT OF CURVE TO THE RIGHT; THENCE EASTERLY 575.00 FEET ALONG A 38,147.20 FOOT CURVE, BEING 50.00 FEET SOUTHERLY OF AND CONCENTRIC WITH THE CENTERLINE OF U.S. ROUTE 34, WHOSE CHORD BEARS SOUTH 84 DEGREES 39 MINUTES 47 SECONDS EAST, 574.99 FEET, THENCE SOUTH 05 DEGREES 46 MINUTES 07 SECONDS WEST, 471.80 FEET TO THE NORTHWESTERLY LINE OF OUTLOT 1 (ROB ROY CREEK) IN FOX HILL UNIT ONE, AS RECORDED NOVEMBER 2, 1994 AS DOCUMENT NUMBER 94-10594, IN KENDALL COUNTY, ILLINOIS, THENCE SOUTH 59 DEGREES 25 MINUTES 15 SECONDS WEST ALONG SAID NORTHWESTERLY LINE OF OUTLOT 1, 161.39 FEET TO A BEND POINT,• THENCE CONTINUING ALONG SAID NORTHWESTERLY LINE OF OUTLOT 1, SOUTH 21 DEGREES 58 MINUTES 02 SECONDS WEST, 24345 FEET FOR THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID NORTHWESTERLY LINE OF OUTLOT 1, SOUTH 21 DEGREES 58 MINUTES 02 SECONDS WEST, 299.83 FEET TO A BEND POINT, THENCE CONTINUING ALONG SAID NORTHWESTERLY LINE OF OUTLOT 1, SOUTH 33 DEGREES 48 MINUTES 01 SECONDS WEST 41.09 FEET TO THE SOUTHWESTERLY CORNER OF SAID OUTLOT 1; THENCE CONTINUING SOUTH 33 DEGREES 48 MINUTES 01 SECONDS WEST, ALONG THE NORTHWESTERLY LINE OF ROB ROY CREEK, 737.43 FEET; THENCE NORTH 80 DEGREES 41 MINUTES 57 SECONDS WEST, 364.55 FEET TO THE WEST LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE NORTH 00 DEGREES 40 MINUTES 37 SECONDS WEST, ALONG THE WEST LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30, 855.33 FEET TO A POINT THAT IS 627.20 FEET SOUTHERLY OF (AS MEASURED ALONG THE WEST LINE OF SAID NORTHWEST QUARTER OF SAID SECTION 30) THE NORTHEAST CORNER OF THE NORTHEAST QUARTER OF SECTION 25, TOWNSHIP 37 NORTH, RANGE 6 EAST OF THE THIRD PRINCIPAL MERIDIAN, THENCE NORTH 89 DEGREES 19 MINUTES 23 SECONDS EAST, PERPENDICULAR TO THE WEST LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30, 915.17 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP, KENDALL COUNTY, ILLINOIS. I ALSO HEREBY CERTIFY THAT THE FOREGOING PROPERTY FALLS WITHIN THE CORPORATE LIMITS OF THE UNITED CITY OF YORKVILLE, WHICH HAS ADOPTED A CITY PLAN AND IS EXERCISING THE SPECIAL POWERS AUTHORIZED BY DIVISION 12 OF ARTICLE 11 OF THE ILLINOIS MUNICIPAL CODE. IN ACCORDANCE WITH S.B. 908-P.A. 85-267, 1 FURTHER CERTIFY THAT NO PART OF THE PROPERTY COVERED BY THIS SUBDIVISION IS LOCATED WITHIN A SPECIAL FLOOD HAZARD AREA AS IDENTIFIED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY. DATED AT YORKVILLE, KENDALL COUNTY ILLINOIS uauuuoia "'"'-:A•D. 20-0�_ SMITH ENGINEERING CONSULTANTS, ��0'. `..6- ` b CRAIG L.DUY G 035-003359 ;{ FE ILLINOIS PROFE SIGNAL LAN SURVEYOR=16?d, 31ARK �= LICENSE EXPIRATION 11/30/200E Nc --. ILLINOIS •��` ., q ...•�p ,. 7. DGG 6. DGG FIRST AMENDMENT TO RECAPTURE AGREEMENT (SANITARY SEWER AND WATER MAIN IMPROVEMENTS) EXHIBIT 4 APPROVED ITEMIZED RECAPTURE COSTS FOR THE CONSTRUCTION OF THE SANITARY SEWER AND WATER MAINS QBCHI\240858.00004\423734.3 C/?. Reviewed By: Legal El City Council A Finance ❑ law Engineer ❑❑ A Tracking _genda.Item Number City Administrator 0 O Consultant El ❑ City Council Agenda Item Summary Memo Title: Park Public Works Building Update City Council/COW/Committee Agenda Date: Public Works 2/6/06 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Co. United City of Yorkville Memo Parks Department Esr. 1 - ' 800 Game Farm Road o Yorkville, Illinois 60560 Ir ,C-S aw �O Telephone: 630-553-4358 <LE Fax: 630-553-4377 Date: 2-24-06 To: City Council/Mayor From: Scott Sleezer CC: Eric Dhuse/Tracy Pleckham/ Subject: Maintenance Facility Dear Sir or Madam, The Park Board has reviewed the proposal form John Bosman of Sente-Rubel-Bosman-Lee to move forward will the conceptual design. The cost of the conceptual design is $24,000.00 but could be credited toward our design construction fee if the City acted within thirty day of design completion. The Park Board asked me to contact John Bosman to see if we could extend the one month fee credit to two months. The expense of the design fee could be paid for from either land cash park maintenance facility line item or somewhere from a Public Works fund. The power of promises kept. February 16, 2006 p Mr. Scott Sleezer , Interim Executive Director United City of Yorkville Park and Recreation Department 800 Game Farm Road Yorkville, IL 60560 S e n t e-R u b e l Bosman4.ee Re: United City of Yorkville Park and Recreation Department New Park Maintenance and Administrative Facility SRBL Client Fee No. PO6918 Dear Mr. Sleezer, It is great to hear that the United City of Yorkville Park and Recreation Department is ready to move forward with the design and construction of your new Park Maintenance and Administrative Facility. Having successfully completed the Space Needs Study for this facility, SRBL Architects is excited to continue work on this project to make the City's dream a reality. We are in a great workload position to assist you with your request at this time and so look forward to beginning immediately. To recap a few facts, the proposed site for the new Park Maintenance and Administrative Facility is located east of Route 47 between Kennedy Road on the north and Lakeside Avenue on the south. The building will reflect the same building features as outlined in our completed Space Needs program, which include a maintenance component, administration, vehicle and equipment storage, cold storage and outdoor yard area. Based on the Space Needs Study, the new Park Maintenance and Administrative Facility will be 20,161 SF and the exterior storage buildings on the site will total 13,000 SF. The cost of construction budget from the Space Needs Study was estimated to range from $3,600,000 to 3,900,000. The facility will be planned and designed for use by the Park and Recreation Department, and temporarily shared with the City's Public Works Department upon occupancy until such time that a new facility is planned and constructed for Public Works. The size of the building was based upon a projected population growth in the City, and the Park and Recreation Department's future needs based on that growth. Therefore, the size of the building will be able to serve both departments in the immediate future, but not for the long term. We understand that the City is committed to moving forward with the implementation of the study and proceeding with design, construction documents and construction and yet would like to move forward in smaller steps so that everyone feels comfortable as the project evolves. Therefore, we are suggesting that the next step begin with a conceptual design that communicates the building's plans and exterior building appearance to City and Park Department officials. We will develop floor plans, site plans and colored perspectives/renderings of the Park Maintenance and Administrative Facility. This step would allow the Park and Recreation Department to have an understanding of the building's design before you proceed into the Schematic Design phase of the project. Our fee for the Conceptual Design will be $24,000. With the completion of the conceptual design, SRBL will be able to give a more precise budget number. Anytime that plans are drawn, you have more concrete data from which to estimate. Also, given the current 19 55 Raymond 0rive. Norrh!>raok. illipais 6006" i!S.4 te1 547.272.9500 1`as 8 47 272.9510 w w w srb1architects.ro71 Page 2 q, 10 United City of Yorkville � 2/16/06; P06918 '14 economic climate, it is wise to update your budget before moving ahead with the entire design. If you authorize us to proceed into the Schematic Design phase within one month of completion of the Conceptual Design, we will credit the full amount ($24,000) toward our design and construction fee. Additionally, as stated in our proposal for the Space Needs Study, dated October 28, 2004, we will also credit half of our Space Needs Study fee ($3,875) toward our design and construction administration fee. Once the Conceptual Design is completed, we can proceed with complete architectural and engineering services for Schematic Design (SD), Design Development (DD), Construction Documents (CD), Bidding and Construction Administration for Yorkville's Park Maintenance and Administrative Facility. SRBL proposes a fee of 8%. This fee includes the Basic Services that were outlined in our previous October 28, 2004 proposal, to include architecture, mechanical, electrical, plumbing, structural and civil engineering and landscape architecture. Should the size of the building or scope of the project change significantly, SRBL's fee will be reviewed and amended. Once SRBL is authorized to begin work, the City is able to stop work at any time, for any reason. We will not proceed into the next phase of work without your approval. We are available to begin the conceptual design services immediately and have this phase complete within 6 weeks. With your approval, we will start the work on Monday, February 20th, and can be complete by the end of March. In order to be able to break ground this October, we would need to begin Schematic Design within a month of the Conceptual Design work being completed. Conceptual Design 6 weeks February 20 — March 31 SD, DD, CD 5 months April —August Bidding 1 month September Construction Start October 2006 Construction Completion Late Spring 2007 The Principal in Charge and your main contact will be Mr. John Bosman. Your Project Manager will be Mr. Paul Vassos. Mr. Bosman and Mr. Vassos will work closely together to ensure the success of your project throughout all phases of work. Our standard office policy for invoicing services rendered is once a month. Invoices for the current month are calculated for that month and are sent to be received by the 1' of the next month. We request payment within a 30 day period. The total fee will be divided into the following five phases of work as listed below. We will bill according to the amount of work in each phase that has been completed during the month. Schematic Design 15% Design Development 20% Construction Documents 40% Bidding 5% Construction Administration 20% There will be some reimbursable expenses during the project that are not included in our fee. Such items will include but not be limited to legal and topographical surveys, reproduction of documents for bidding and construction, special deliveries, and materials testing during construction. These items can be charged directly to the City or handled through our office at a multiplier of 1.10. Page 3 United City of Yorkville 2/16/06; P06918 If our proposal for this next phase of work is agreeable, please sign both copies and return one copy to SRBL for our files. For the Concept Design phase, this letter will serve as our contract. When Schematic Design begins, we will develop an AIA B151 contract for the remainder of the project. In fact to save time, we might want to initiate a contract for your attorney's review, or visa versa, as we prepare the Conceptual Design so that we can continue to work towards a time efficient schedule. Being able to provide the City of Yorkville with a plan for how to move forward on this project in a thoughtful and logical manner that is at a comfortable pace for both the Park Board and City Council is our goal. With the depth of SRBL's park maintenance facility experience, our specialty in serving park agency and municipal clients, and our understanding of Yorkville's space needs, SRBL is well qualified to guide the City through this exciting new project. Sincerely, SENTE RUBEL BOSMAN LEE ARCHITECTS LTD. The Power of Promises Kept JOHN P. BOSMAN, AIA Principal in Charge, Architect United City of Yorkvi lle Representative, Tit/e, Date