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Committee of the Whole Packet 2006 01-17-06 United City of Yorkville 800 Game Farm Road 106 Yorkville, Illinois 60560 ,� -- Telephone: 630-553-4350 Fax: 630-553-7575 <LE �� AGENDA COMMITTEE OF THE WHOLE Tuesday, January 17, 2006 7:00 p.m. City Conference Room REVISED 1/13/06 Public Hearing: None Presentations: 1. PW 2006-04 SCADA System - Contractor Qualification Process by EEI 2. PW 2006-18 Water Connection Fee - Proposed Revision by EEI Detail Board Report (Bill List): Items Recommended by Committee for Consent Agenda: 1. ADM 2006-01 Monthly Treasurer's Report for November 2005 2. ADM 2006-06 Fox Industrial Park Abatement Ordinance 3. ADM 2006-07 Countryside Interceptor Abatement Ordinance 4. ADM 2006-08 Countryside Center TIF Abatement Ordinance 5. ADM 2006-09 In-Town Road Program Abatement Ordinance 6. PW 2006-05 Bristol Bay - Plat of Easement for Offsite Utilities 7. PW 2006-06 Betzwiser Development - Earthwork Letter of Credit Expiration 8. PW 2006-07 Rob Roy Creek Interceptor (Contract#2) - Change Order#2 9. PW 2006-08 Rob Roy Creek Interceptor (Contract#3) - Change Order#3 10. PW 2006-10 Sunflower Estates Unit 1 - Bond Reduction #4 11. PW 2006-11 Sunflower Estates Unit 2 - Bond Reduction #2 12. PW 2006-12 Sunflower Estates Unit 3 - Bond Reduction #2 13. PW 2006-13 Galena Road Watermain - LayCom Easements 14. PW 2006-14 Saravanos Properties - Earthwork Letter of Credit Expiration Page 2 Committee of the Whole January 17, 2006 Items Recommended by Committee for Consent Agenda (con't): 15. PW 2006-15 F.E. Wheaton Expansion - Final Acceptance and Letter of Credit Reduction#3 16. PW 2006-17 2005 In-Town Road Program - Change Order#I Mayor: 1. ADM 2005-24 City Administrator Recruitment and Hiring Proposal 2. Goal Setting Session 3. Coffee with the Mayor: January 21St at Castle Bank, 109 W. Veterans Parkway from 9:00 a.m. until 11:00 a.m. Adhoc Technology Committee: 1. RFP for Tower Rental and Wireless Internet Service Economic Development Committee: 1. No Report. Park Board: 1. No Report. Public Works Committee: 1. PW 2005-36 Route 47 Improvements 2. PW 2005-40 Countryside Interceptor - Change Order#1 3. PW 2006-19 Southwest Interceptor - Hydraulic Avenue Construction Contract 4. PW 2006-09 In-Town Road Program Phase 2 5. PW 2005-28 Private Improvements in City Right-of-Way, Tree Removal Policy 6. PW 2006-20 Southwest Interceptor— Contract 1 Construction Engineering Services Public Safety Committee: 1. No Report. Administration Committee: 1. ADM 2005-14 Salary Survey: Mayor, Aldermen, Clerk & Treasurer 2. ADM 2005-12 Tuition Reimbursement Policy Page 3 Committee of the Whole January 17, 2006 Executive Session: 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a compliant lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Additional Business: s - '© Cl o United City of Yorkville 800 Game Farm Road 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 o MIT Fax: 630-553-7575 SCE �� AGENDA COMMITTEE OF THE WHOLE Tuesday, January 17, 2006 7:00 p.m. City Conference Room Public Hearing: None Presentations: 1. PW 2006-04 SCADA System - Contractor Qualification Process by EEI 2. PW 2006-18 Water Connection Fee - Proposed Revision by EEI Detail Board Report (Bill List): Items Recommended by Committee for Consent Agenda: 1. ADM 2006-01 Monthly Treasurer's Report for November 2005 2. ADM 2006-06 Fox Industrial Park Abatement Ordinance 3. ADM 2006-07 Countryside Interceptor Abatement Ordinance 4. ADM 2006-08 Countryside Center TIF Abatement Ordinance 5. ADM 2006-09 In-Town Road Program Abatement Ordinance 6. PW 2006-05 Bristol Bay - Plat of Easement for Offsite Utilities 7. PW 2006-06 Betzwiser Development - Earthwork Letter of Credit Expiration 8. PW 2006-07 Rob Roy Creek Interceptor (Contract #2) - Change Order#2 9. PW 2006-08 Rob Roy Creek Interceptor (Contract #3) - Change Order#3 10. PW 2006-10 Sunflower Estates Unit 1 - Bond Reduction#4 11. PW 2006-11 Sunflower Estates Unit 2 - Bond Reduction #2 12. PW 2006-12 Sunflower Estates Unit 3 - Bond Reduction #2 13. PW 2006-13 Galena Road Watermain - LayCom Easements 14. PW 2006-14 Saravanos Properties - Earthwork Letter of Credit Expiration 15. PW 2006-15 F.E. Wheaton Expansion - Final Acceptance and Letter of Credit Reduction #3 Page 2 Committee of the Whole January 17, 2006 Items Recommended by Committee for Consent Agenda (con't): 16. PW 2006-17 2005 In-Town Road Program - Change Order #1 Mayor: 1. ADM 2005-24 City Administrator Recruitment and Hiring Proposal 2. Goal Setting Session 3. Coffee with the Mayor: January 21 st at Castle Bank, 109 W. Veterans Parkway from 9:00 a.m. until 11:00 a.m. Adhoc Technology Committee: 1. RFP for Tower Rental and Wireless Internet Service Economic Development Committee: 1. No Report. Park Board: 1. No Report. Public Works Committee: 1. PW 2005-36 Route 47 Improvements 2. PW 2005-40 Countryside Interceptor - Change Order#1 3. PW 2006-19 Southwest Interceptor - Hydraulic Avenue Construction Contract 4. PW 2006-09 In-Town Road Program Phase 2 5. PW 2005-28 Private Improvements in City Right-of-Way, Tree Removal Policy Public Safety Committee: 1. No Report. Administration Committee: 1. ADM 2005-14 Salary Survey: Mayor, Aldermen, Clerk & Treasurer 2. ADM 2005-12 Tuition Reimbursement Policy Page 3 Committee of the Whole January 17, 2006 Executive Session: 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a compliant lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Additional Business: Co.y Reviewed By: ,2 t. 0 Legal ❑ City Council Oft Finance ❑ E t636 1 Engineer �C ` City Administrator ❑ Agenda Item Trackin Number a �O Consultant ❑ P� <LE City Council Agenda Item Summary Memo Title: SCADA System—Contractor Qualification Process City Council/COW/Committee Agenda Date: PW 1/9/06 C.c w j J 7/cQ Synopsis: The ad-hoc SCADA committee recommends pre-qualification of En ig neered Control Solutions. Kamp/Synergy LLC, and US Filter Control Systems to bid on our SCADA project. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Ratify OBS questionnaire and concur with ad-hoc SCADA regarding firms qualified to bid on the SCADA project. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: C171 o United City of Yorkville Memo J '% 800 Game Farm Road EST. 1 .1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 p Fax: 630-553-3436 <LE Date: December 12, 2005 To: John Crois, Interim City Administrator 1 From: Joe Wywrot, City Engineer v CC: Eric Dhuse, Director of Public W rks Liz D'Anna, Administrative Assistant Subject: SCADA System—Contractor Qualification Process Part of our waterworks system upgrades includes construction of a Supervisory Control and Data Acquisition(SCADA) system,which is a computer network that feeds data from the various waterworks sites around town to central point. A SCADA system is needed to effectively monitor and manage the water system, which has grown from two wells, two water towers and one booster station to five wells, five water towers,three booster stations,two pressure reducing stations, and three water treatment plants. Since these sites need to exist before the SCADA system can communicate their data, construction of the SCADA system is one of the last waterworks projects to complete. SCADA is a highly specialized field, and competitive bidding could result in an unqualified or less qualified firm being the low bidder. Therefore EEI prepared a list of 5 firms that perform this type of work and suggested that an ad-hoc SCADA committee (consisting of Jeff Freeman, Tim Farrell, and Eddie McCall of EEI, Eric Dhuse, and myself) interview them and pare down the list to three firms that are best qualified. EEI prepared a questionnaire worksheet for the committee to write down their comments, and also provided typical questions that the committee might ask (see attached). The firms requested to present their qualifications were Engineered Control Solutions, Kamp/Synergy LLC, Metropolitan Industries, Inc., SEC Automation, and US Filter Control Systems. The interviews were conducted on August 12, 2005, and the ad-hoc committee reached a consensus that three of the firms are highly qualified and recommended that those firms be allowed to bid on the project. Those firms are Engineered Control Solutions, Kamp/Synergy LLC, and US Filter Control Systems. The other firms (Metropolitan Pump and SEC Automation)were felt to be less experienced and therefore less qualified. Please refer to the attached QBS Summary from EEI summarizing the interviews. The next step is to finalize the bidding documents, and then release the documents for bids. The bidding process,however,would only be open to the three firms qualified by the ad- hoc committee. The City Council recently established a policy regarding Qualification Based Selection. While I believe that policy was primarily intended to apply towards professional services like consultants, it could also conceivably be applied towards the SCADA qualifying process. This was an oversight on my part, and therefore I request that the City Council ratify the questionnaire worksheet and qualification of the firms selected by the ad-hoc SCADA committee. I have also asked John Wyeth to confirm that we can conduct a closed bidding process for this project. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. United City of Yorkville SCADA Improvements Project Qualifications Based Selection: Record and Question Sheet Company Name: Reviewer Name: Outline Headings General Comments a. Company Introduction and Background: b. Company Related Experience: C. Company Approach: d. Warranty and After Sale Service Engineering Enterprises,Inc. Sugar Grovc,IL Company Name: Reviewer Name: Select Questions: • Experience with Multiple Sites Integration • Location of Main Office with Tech Support • No. of Available Tech Support Individuals • Approx. Service Response Time • Location of Work Shop • Ability to Perform Work in House • Outsourcing-(if any) • Other Questions Engineering Enterprises,Inc. Sugar Grove,IL Supervisory Control and Data Acquisition (SCADA) Improvements Project Qualifications Based Selection Summary. United City of Yorkville, Kendall Co., IL a. Company Introduction and Background: Engineered Control Solutions: UL Certified Facility Proven track record Focus Municipal Water Market Located in Centralia, IL Kamp Synergy: UL Certified Facility Proven track record SCADA is their Core Business—7 Employees Located in Milwaukee, Wisconsin Metropolitan Pump Co.: UL Certified Facility Focus on packaged water and wastewater pumping systems Have general controls experience, but limited SCADA experience Located in Romeoville, IL SEC Automation: Fabrication Facility not UL certified Track record in larger SCADA projects not clearly outlined Located in Yorkville and McHenry US Filter Control: Largest Installer of Municipal SCADA Systems in the U.S. UL Certified Facility Home office in Minnesota— Field support in Chicago Land area b. Company Related Experience: Engineered Control Solutions: Multiple Projects Completed 41 years of company experience Kamp Synergy: Multiple Projects Completed ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL SCADA QBS SUMMARY PAGE 2 OF 4 33 years of company experience Metropolitan Pump Co.: Unclear how many SCADA Projects Completed in the Municipal water treatment and distribution market. Unclear number of years of experience in SCADA SEC Automation: Experience in municipal Water Works System SCADA projects is limited. One of the six projects presented appeared to be a new SCADA System, two were maintenance contracts, and the other three projects were additions or upgrades to existing systems. US Filter Control Multiple Installations locally and nationally. Provided local control integration on Water Treatment Plants and Elevated Water Storage Tanks within City's system Local Technical support in the Chicago area. C. Company Approach: Engineered Control Solutions: Nine (9)full time techs Have worked with multiple communication options (i.e. spread spectrum radios, licensed radios, leased lines, Etc.) All PLCs are Allen Bradley SCADA Software off the shelf(Wonderware and Intellution) Cradle to grave responsibility for what they design and install Provide "First Responder" (i.e. local electrical contractor to respond and be available 7/24 to address SCADA operation issues: Dixie Electric) Can conduct radio path surveys Factory testing and trouble shooting prior to shipment Kamp Synergy: Inherit entire Yorkville System and accept responsibility for entire system (existing and proposed). Provide 7/24 customer service All software developed in house, software includes Wonderware with HMI software and report generating software. In house review of all existing ladder logic. Have worked with multiple communication options (i.e. spread spectrum radios, licensed radios, leased lines, Etc.) Metropolitan Pump Co.: VT SCADA 15t Choice on SCADA Software ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL SCADA QBS SUMMARY PAGE 3 OF 4 Will work with any equipment or software Remote Terminal Units (RTU's) by Control Microsystems (Canadian) Familiar with multiple communication options (i.e. spread spectrum radios, licensed radios, leased lines, Etc.) SEC Automation: Suggest Intellution Software— similar to Village of Byron Familiar with multiple communication options (i.e. spread spectrum radios, licensed radios, leased lines, Etc.) In house manufacture of panels but needs to be UL certified by a separate company. US Filter Control Allen Bradley PI-Cs —consistent with existing PI-Cs in system Familiar with system — have done controls integration for Water Treatment Plants and Elevated Water Storage Tanks In house fabrication of Panel and UL certification Testing of equipment prior to shipment Have worked with multiple communication options (i.e. spread spectrum radios, licensed radios, leased lines, Etc.) Can conduct radio path surveys d. Warranty and After Sale Service: Engineered Control Solutions: After sale service includes communication towers On site parts and labor for repair "First Responder" sub-contract Kamp Synergy: Twelve (12) months standard Hardware/software installed will be linked to direct contact at factory Technical support available twenty-four (24) hours. Two hour travel time from factory to site. Metropolitan Pump Co.: Two (2) years minimum Local to area SEC Automation: One (1) year minimum Warranty includes all upgrades in software ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL 1 SCADA QBS SUMMARY PAGE 4 OF 4 US Filter Control: Eighteen (18) months from time of shipping or Twelve (12) months from date of start-up Technical support available in the area: Joe Ternus (programming), Vlad Elkin/Don Ogren (Field) ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL {�✓�'SE'VIfCLft�r't d D C/rr Reviewed By: J= O Legal ❑ City Council Finance ❑ EST 1636 Engineer �'1°6 Agenda Item Tracking Number -C City Administrator ❑ Consultant ❑ El City Council Agenda Item Summary Memo Title: Water Connection Fee—Proposed Revision City Council/COW/ Committee Agenda Date: PW 1/9/06 Synopsis: Recommendation to increase the water connection fee for a single-family home to $3700/connection. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 52 Wheeler Road • Sugar Grove, 1L 60554 TEL:630/466-9350 itt FAX:630/466-9380 www.eelweb.com Engineering Enterprises, ry 12,2006 January Mr. Joseph Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Connection Fee Analysis United City of Yorkville Kendall County,Illinois Mr.Wywrot: . As requested at the Public Works Committee Meeting on Monday, January 9, 2006, we have prepared the recommended connection fee schedule for water connections up to 4-inch in diameter and have presented the recommendation in the attached Exhibit A. Exhibit A summarizes the City's existing connection fee structure, the recommended fee structure, and the current fee structures for Aurora, Montgomery, North Aurora, Plano and Sugar Grove. Please note the connection fees do not include the water meter fee. We will be available to discuss the attached table, as well as, our original analysis and summary letter dated January 5, 2006 at the Committee of the Whole Meeting on Tuesday, January 17, 2006. If you have any questions or require additional information, please do not hesitate to contact our office. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Jeffrey W. Freeman, P.E. Senior Project Manager JWF/mlp Enclosure PC: Mayor Art Prochaska Mr.John Crois—Interim City Administrator Ms.Traci Pleckham—Finance Director Mr. Eric Dhuse—Director of Public Works Mr.John Wyeth—City Attorney JKM,WED, JTW, DAK, MLP—EEI GAPub1ic\Yorkvi11e12006\Y00601 Water Connection Fee UpdateXDocUwywrot02.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying 01/11/06 EXHIBIT A: RECOMMENDED WATER CONNECTION FEES BASED ON METER SIZE 2006 WATER SYSTEM CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL Water YORKVILLE Meter North Size Current Recommenaed Aurora Montgomery Aurora Plano Sugar Grove 1" $ 2,660 3~700 ' $ 1,385 $ 3,590 $ 2,765 $ 2,440 $ 4,637 1 1/2" $ 3,000 $ 4,00 $ 2,450 $ 2,250 $ 3,318 $ 2,440 $ 2,525 2" $ 4,500 ' $,HOC!++ $ 4,200 $ 3,500 $ 5,142 $ 4,840 $ 3,275 3" $ 7,500 $ °_' = 8"'004y $ 9,215 $ 7,500 $ 9,954 $ 7,240 $ 5,825 4" $ 9,000 15r00C! ' $ 15,825 $ 13,000 $ 19,408 $ 7,925 6" TBD _ Ey" $ 34,850 $ 18,500 $ 33,167 $ 17,000 8" TBD TBD ?' $ 62,450 $ 51,000 $ 51,590 MMOMA CADocuments and Settings\Liz\Local Settings\Temporary Internet Files\OLKF\[WaterConnectionFeeMunicipalityComparison.xls]Projection Legend: Staff Recommended Connection Fee Schedule Notes: - Connection fees do not include the cost of the meters or remote meter readers. - Montgomery fees for fire suppression systems are 1/2 the regular tapping fee. - Plano has a separate fee for fire sprinkler connections. The owner is responsible for cost of tap and meter plus 15%. - Sugar Grove fees for the 1"tap differ between residential and commercial/industrial. For residential, the EnO�nssr�ng fee is$4,637.50. For commercial/industrial, the fee is$2,000. ^�rprlsss. United City of Yorkville Memo 800 Game Farm Road EST. .1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 '� ' w° p� Fax: 630-553-3436 LE Date: January 5, 2006 To: John Crois, Interim City Administrator \\ From: Joe Wywrot, City Engineer V CC: Traci Pleckham, Finance Direc r Liz D'Anna,Administrative Assistant Subject: Water Connection Fee—Proposed Revision Attached find a summary of costs prepared by EEI associated with our water connection fee. The purpose of this fee is to replace the water supply, storage, and treatment capacity lost when a new user connects to the system. EEI has evaluated three different well scenarios and three different storage scenarios and come up with an average cost per PE of$1055. For a single-family home that has 3.5 PE, therefore, the connection fee should be $3693. Rounding up to the nearest$10, the fee should be $3700. Our current connection fee is $2660. I recommend that we revise the fee based on these new costs so we will have the funds to add more supply, storage, and treatment when need arises. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. Page 1 of 3 Joe Wywrot From: Jeff Freeman Ofreeman @ eeiweb.com] Sent: Thursday, January 05, 2006 9:29 AM To: jwywrot@yorkville.il.us; John Crois (E-mail) Cc: Eric Dhuse (E-mail); Ldanna (E-mail); tpleckham@yorkville.il.us; Bill Dunn; John Whitehouse Subject: RE: Water Connection fee All- Attached please find the updated tables for the connection fee calculation. Based on the current supply, treatment, and storage costs, the calculation suggests that the new connection fee would be $3,693 per Single Family Unit (Weighted Average= $1,055, therefore - $ 1,055/P.E. X 3.5 P.E./SF Unit). As you may recall,the current connection fee, which I believe was established in 2003, is$2,660 per Single Family Unit. This obviously is a considerable increase, but the calculations reflect the current water supply,treatment, and storage costs. For reference, please note that the current connection fees for the Village of Montgomery and the Village of Sugar Grove are$3,591 and $4,637.50, respectively. I will be working on finalizing the text to go with the calculations. I would be able to get it done by the end of the day if that is soon enough. I apologize for the timing on this. We currently have the stomach flu going through the Freeman household, which has presented some scheduling issues. If you have any questions, or comments please contact me on my cellular phone (630-816-0840), as I will be out of the office from 9:30 A.M. —12:00 P.M. Jeff 52 Wheeler Road •Sugar Grove,IL 60554 TEL:630/466-9350 FAX: 630/466-9380 www.eeiweb.com Engineering Enterprises, January 5, 2006 Inc. Mr. Joe Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Connection Fee Analysis United City of Yorkville Kendall County, Illinois Dear Joe: As requested, we have reviewed the connection fee for the Water Works System. As you know, each connection to the system will add additional demand on the water supply, treatment and storage components of the Water Works System. The primary purpose of a connection fee is to collect the appropriate amount of funds from each new connection such that the fee would be able to cover the incremental capital costs that already have been incurred, or will be incurred, to be able to supply water to each additional connection. In essence, the connection fee provides a purchase of the required level of water supply, treatment and storage capacity within the United City of Yorkville's Water Works System. The purpose of this analysis is to determine the most appropriate cost for the City to be able to continue to cost-effectively expand the water supply, treatment, and storage components of the Water Works System, and then develop the associated cost for each new connection. It is clear that water supply, treatment, and storage capacity is not added with each individual connection to the system. In most cases, the capital investment to provide additional capacity is either created when a shortage is projected to exist, or when sufficient funds become available in advance of a known number of connections. The cost for an individual connection to the system is typically part of a project or a number of projects that provides additional capacity in larger increments. Therefore, in order to establish the cost for each connection, there must be an identification of a total project cost, and then a division of the total cost by the capacity to determine the cost for each connection. The United City of Yorkville's Water Works System is configured such that cost-effective additions to the system will be added in fairly uniform sizes. Additions to the system will be based on the most cost-effective addition that can be provided for the amount of funding that is Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wywrot, P.E. January 5, 2006 Page 2 available. Given the fact that there is an economy of scale relative to the capital investment for Water Works System expansion, the most cost-effective approach moving forward would be to incrementally expand the water supply, treatment and storage components as large as possible based on the funds that are available. For instance, cost-effective water supply and treatment additions to the system will be based on an addition of 1,000 gpm deep water wells and/or 500 gpm shallow water wells, and then the associated water treatment facilities to treat each of the wells or a combination of many. Cost-effective water storage additions probably will include the addition of either a 1,000,000 gallon (1.0 MG) or 2,000,000 gallon (2.0 MG) elevated water storage tank (EWST), or possibly a 5,000,000 gallon (5.0 MG) stand pipe (as preliminarily discussed in the southern portion of the community). Exhibit A presents a given water supply and treatment addition (water well and treatment system), and the additional population that would be served by the water supply and treatment addition. Exhibit A then presents the capital cost to integrate the additional supply and treatment facilities into the water system and then the cost of that facility per population served. Exhibit A also presents the same calculation for different size water storage tanks. Please note that we also have attached copies of the detailed cost estimates for each of the supply and treatment improvements (Exhibits B-1 through B-3), as well as, each of the storage tanks (Exhibits B-4 through B-6). Based on our understanding of your Water Works System and the projected increase in water ; demand in the near future, it is likely that each one of the water supply and treatment options, and each of the storage facilities that are presented may be integrated into the system in different locations throughout the community. Therefore, by taking the weighted average (balancing cost per P.E. with the capacity that each component serves) of the cost per P.E. served, the dollar value that is defined will develop the funding approach to be able to build all of the facilities. Inspection of Exhibit A indicates that the weighted average water supply and treatment cost per P.E. is $866. Exhibit A also states that the weighted average cost per P.E. of the three water storage facilities presented is $189. Consequently, the total weighted average water supply, treatment, and storage facility cost would be $1,055 per P.E. served. Since it is typically assumed that the average population per single family house is 3.5 people, the weighted average water connection fee per single family house would calculate to be 3.5 X $1,055 = $3,692.5. Therefore, in an effort to keep up with the current market costs of expanding the City's water supply, treatment and storage facilities, we recommend increasing the connection fees as follows: Current Recommended Connection Fee Connection Fee $2,660/SF Unit $3,700/ SF Unit Mr. Joe Wywrot, P.E. January 5, 2006 Page 3 It would seem the above analysis establishes the most likely approach the City will take in the expansion of the water supply, treatment, and storage system. Consequently, it would seem the above analysis provides the most appropriate cost analysis to determine the most appropriate connection fee for the City at this time. If you have any questions or require additional information, please contact our office. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Jeffrey W. Freeman, P.E. Senior Project Manager JWFlme Enclosures pc: Mayor Art Prochaska Mr. John Crois—Interim City Administrator Ms. Traci Pleckham— Finance Director Mr. Eric Dhuse—Director of Public Works Mr. John Wyeth—City Attorney JKM,WED, JTW, DAK— EEl GAPubflc\Yorkvi11e\2006\Y00601 Water connection Fee Update\DocVwywrot01.doc 1106 EXHIBIT A: WATER SUPPLY, TREATMENT, AND STORAGE COST PER P.E. 2006 WATER CONNECTION FEE UPDATE United City of Yorkville,Kendall Co.,IL WATER SUPPLY AND TREATMENT COST PER P.E. Well&Treatment Capacity, Additional Construction Construction Contingency Engineering Total Project Cost Per (GPM) P.E.Served" Cost-Well Cost-Treatment (10%) (15°/9) Cost P.E. 1,000 1 Deep 5,143 $860,000 $2,145,000 $300,500 $495,825 $3,801,325 $739 2,000 2 Shallow& 10,286 $1,756,000 $5,198,000 $695,400 $1,147,410 $8,796,810 $855 1 Deep 2,000 4 Shallow 10,286 $1,792,000 $5,852,000 $764,400 $1,261,260 $9,669,660 $940 t Assumed Shallow Well Capacity=500 gpm each;Assumed Deep Well Capacity=1,000 gpm each Based on Reliable Source Capacity(Well operating 18 hours per day to meet the Maximum Day Demand). WATER STORAGE COST PER P.E. Tower Volume" Additional Construction Contingency Engineering Total Project Cost Per (Gallons) P.E.Servedc Cost (10%) (10%) Cost P.E. 1,000,000 EWST 7,143 $1,765,000 $176,500 $194,150 $2,135,650 $299 2,000,000 EWST 14,286 $3,090,000 $309,000 $339,900 $3,738,900 $262 5,000,000 SP 35,714 $4,058,000 $405,800 $446,380 $4,910,180 $137 " EWST=Elevated Water Storage Tank;SP=Stand Pipe(including pump station) S Based on Peak Hour Storage(Storage capacity to meet four hours of Peak Hour Demand using a maximum of 50%of the storage) CONNECTION FEE SUMMARY(COST PER P.E.) Weighted Minimum Averages Maximum WATER SUPPLY AND TREATMENT $739 $866 $940 WATER STORAGE $137 $189 $299 TOTAL CONNECTION FEE $877 $1,065 $1,239 (3.VubMYo"119%VMY00601 Water C"mec0on Fee Updal Wrolmpecl fee eummary.Aef 1-6-00 p Weighted Average is based on the cost/P.E.and the capacity(Additional P.E.Served)of each of the facilities Legend: s..�r..w.e.ro Staff Recommendation EXHIBIT B-1: COST ESTIMATE SUMMARY FOR 1,000 GPM DEEP WELL AND WATER TREATMENT PLANT 2006 WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL ITEM NO. ITEM AMOUNT 1 1,000 GPM WELL Construction (Casing, Hole, Grout, Etc.) $550,000 Development(Disinfection,Testing, Etc.) $100,000 Equipment(Pump/Motor, Pitless Adapter, Eta) $210,000 2 WELL HOUSE AND TREATMENT BUILDING (59'X 29&32'X 28') Structures(Building and Surge Tank) $575,000 Equipment(Chemical Feed, Brine and WW Pumps, Etc.) $75,000 Well House Piping and Meters $100,000 3 TREATMENT EQUIPMENT Cation Exchange Equipment(3-8' Diameter Units) $350,000 4 SALT STORAGE TANK $70,000 5 ELECTRICAL ` Power Distribution $200,000 Instrumentation and Controls $100,000 Emergency Generator $350,000 6 SCADA INTEGRATION $25,000 7 YARD PIPING AND SITE WORK $250,000 8 LANDSCAPING $25,000 SUB-TOTAL $2,980,000 ELECTRICAL COMPANY (COMED) SERVICE TO SITE $20,000 SOIL AND MATERIAL TESTING $5,000 TOTAL ESTIMATED COST OF CONSTRUCTION (w/o Cont.&Engin.) $3,005,000 GVubliffad vi®e'2DOWD0601 Water Connection Fee UpdatelEngV( raCostEstimatesSuppy-Treatmentxlsll.OW gpm deep Notes: Assumes construction in 2006-2007 Assumes electric service drop Is within 1500 feet of site. ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL COST ESTIMATE SUMMARY EXHIBIT B-2: COST ESTIMATE SUMMARY FOR 2 -500 GPM SHALLOW, 1 - 1,000 GPM DEEP WELL AND A 2,000 GPM WATER TREATMENT PLANT 2006 WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL ITEM NO. ITEM AMOUNT 1 2-500 GPM SHALLOW WELLS Construction (Casing, Hole, Grout, Etc.) $318,000 Development(Disinfection,Testing, Etc.) $159,000 Equipment(Pump/Motor, Pitless Adapter, Etc.) $159,000 Raw Water Main (3,250 LF 12"Water Main @$80/LF) $260,000 2 1 -1,000 GPM DEEP WELL Construction (Casing, Hole, Grout, Etc.) $550,000 Development(Disinfection,Testing, Etc.) $100,000 Equipment(Pump/Motor, Pitless Adapter, Etc.) $210,000 3 WATER TREATMENT PLANT(8,000 S.F.) Structures (Building) $2,123,000 Equipment(Chemical Feed, Brine,Wet Well, and WW Pumps, Etc.) $ ,000 $70 Transfer Pumps and VFD's $70,000 $138,000 Miscellaneous Piping and Meters 4 TREATMENT EQUIPMENT Cation Exchange Equipment(4-9'Diameter Units) $660,000 Iron Removal Equipment(1 -20.5'Diameter Units) $500,000 5 SALT STORAGE TANK $85'000 6 ELECTRICAL Power Distribution $356,000 Controls $356'000 Emergency Generators(2 @ 480 V Shallow Wells and WTP) $250,000 7 SCADA INTEGRATION $50'000 8 YARD PIPING AND SITE WORK $450,000 9 LANDSCAPING &RESTORATION $75,000 SUB-TOTAL $6,919,000 ELECTRICAL COMPANY(COMED)SERVICE TO SITES $30,000 SOIL AND MATERIAL TESTING $5,000 TOTAL ESTIMATED COST OF CONSTRUCTION (w/o Cont.8r Engin.) $6,954,000 G:1PubfidywWMe120061Y006D1 Water Connection Fee UpdetaT:m(PrelCostEstirnmesSuppb-Treakrm tbs]2,OD0 OPm shsbw 6 deep ENGINEERING ENTERPRISES,INC. COST ESTIMATE SUMMARY SUGAR GROVE,IL EXHIBIT B-3: COST ESTIMATE SUMMARY FOR 4 -500 GPM SHALLOW WELLS AND A 2,000 GPM WATER TREATMENT PLANT 2006 WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL ITEM NO. ITEM AMOUNT 1 4-500 GPM WELLS Construction (Casing, Hole, Grout, Etc.) $636,000 Development(Disinfection,Testing, Etc.) $318,000 Equipment(Pump/Motor, Pitless Adapter, Etc.) $318,000 Raw Water Main (6,500 LF 12"Water Main @$80/LF) $520,000 2 WELL HOUSE AND TREATMENT BUILDING (9,000 S.F.) Structures (Building) $2,310,000 Equipment(Chemical Feed, Brine,Wet Well, and WW Pumps, Etc.) $150,000 Miscellaneous Piping and Meters $150,000 3 TREATMENT EQUIPMENT Cation Exchange Equipment(4-9' Diameter Units) $660,000 Iron Removal Equipment(2-20.5' Diameter Units) $650,000 4 SALT STORAGE TANK $85,000 i 5 ELECTRICAL Power Distribution $356,000 Controls $356,000 Emergency Generators(Four Total) $500,000 6 SCADA INTEGRATION $75,000 7 YARD PIPING AND SITE WORK $450,000 8 LANDSCAPING $75,000 SUB-TOTAL $7,609,000 ELECTRICAL COMPANY(COMED) SERVICE TO SITE $30,000 SOIL AND MATERIAL TESTING $5,000 TOTAL ESTIMATED COST OF CONSTRUCTION(w/o Cont.&Engin.) $7,644,000 G:\PubCidYorkvIDe\2006XY00SM water Cormeedon fee Update\Eng\[Prer�ostEstimatesSupply TreatmenLxlsp 00t)gpm shallow ENGINEERING ENTERPRISES,INC. SUGAR GROVE,IL COST ESTIMATE SUMMARY EXHIBIT B-4: COST ESTIMATE 1 MILLION GALLON ELEVATED WATER STORAGE TANK WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL ITEM AMOUNT NO. ITEM 1 Elevated Water Storage Tank(1 Million Gallons) (100 feet to the BCL) $1,575,000 2 Yard Piping and Site Work $150,000 3 SCADA Implementation $25,000 SUB-TOTAL $1,750,000 SOIL AND MATERIAL TESTING $15,000 TOTAL ESTIMATED COST OF CONSTRUCTION(w/o Cont.&Eng.) $1,765,000 Note--All values are based on 2005 construction costs. --Contingency and Engineering are not included in this estimate. GAPub0o\YodM0e12000\Y0D601 Water Connection Fee UpdatetErm P relCostEstimatesWaterstorage. Ji MG EWST f EXHIBIT B-5: COST ESTIMATE 2 MILLION GALLON ELEVATED WATER STORAGE TANK WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL ITEM NO. ITEM AMOUNT 1 Elevated Water Storage Tank(2 Million Gallons) (100 feet to the BCL) $2,900,000 2 Yard Piping and Site Work $150,000 3 SCADA Implementation $25,000 SUB-TOTAL $3,075,000 SOIL AND MATERIAL TESTING $15,000 TOTAL ESTIMATED COST OF CONSTRUCTION (w/o Cont.&Eng.) $3,090,000 Note--All values are based on 2005 construction costs. --Contingency and Engineering are not included in this estimate. GAPubliaYorkv11e12 MY00601 Water Connection Fee Update%EngIPrelcostEstimatesWete rStomge jds}2 MG EWST r EXHIBIT B-6: COST ESTIMATE 5 MILLION GALLON STAND PIPE WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL ITEM NO. ITEM AMOUNT 1 5.0 MG Stand Pipe $3,500,000 2 Pump Station(Assumed Part of WTP) Building Addition $ ,000 $80 Pumps and Variable Frequency Drives $80,000 Miscellaneous Piping and Meters $20,000 Power Distribution(Electrical) $30,000 Controls (Electrical) $30,000 Generator Upsize $20,000 2 Yard Piping and Site Work $175,000 3 SCADA Implementation $20'000 SUB-TOTAL $4'043'ODO SOIL AND MATERIAL TESTING $15'000 TOTAL ESTIMATED COST OF CONSTRUCTION(w/o Cont. &Eng.) $4,058,000 GAPubGdYorkville\20061Y00601 Water Conneedw Fee Update\EngiPrelCostEctimatwWatwStorage ids]Storagmp Note--All values are based on 2006 construction costs. Contingency and Engineering are not included in this estimate. ENGINEERING ENTERPRISES,INC. COST ESTIMATE SUMMARY SUGAR GROVE,IL L-t___ L-15 i Co.o United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 p �;P, p Fax: 630-553-7575 <LE Date: January 12, 2006 To: Mayor and City Council From: Lisa Pickering, Office Assistant Agenda Item: Detail Board Report (Bill List) was not available at the time packets were produced. This item will be available Friday, January 13, 2006 and distributed in a supplemental packet. Any questions please contact Finance Director Traci Pleckham. Co.o United City of Yorkville Memo 800 Game Farm Road ESE 1 sus Yorkville, Illinois 60560 -4 Telephone: 630-553-4350 Fax: 630-553-7575 Date: January 13, 2006 To: Mayor and City Council From: Lisa Pickering, Office Assistant CC: Department Heads Subject: Additional information for Committee of the Whole packets—January 17, 2006 Attached please find the bill list. Please add this information to your Committee of the Whole packet. DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AATC AURORA AREA CONVENTION & 113005-ALL 01/10/06 01 ADMIN-NOV 2005 ALL SEASONS 01-110-65-00-5844 01/24/06 30.60 MARKETING - HOTEL TAX 02 MOTEL TAX ** COMMENT ** INVOICE TOTAL: 30.60 113005-SUPER8 01/10/06 01 ADMIN-NOV 2005 SUPER 8 MOTEL 01-110-65-00-5844 01/24/06 1,302.25 MARKETING - HOTEL TAX 02 TAX ** COMMENT ** INVOICE TOTAL: 1,302.25 VENDOR TOTAL: 1,332.85 ABELJ JOSEPH H ABEL & ASSOCIATES LLC 120605 12/06/05 01 BLDG/ZONE-SCHRAMN PROPERTIES 01-220-62-00-5401 01/24/06 2,852.26 CONTRACTUAL SERVICES INVOICE TOTAL: 2,852.26 VENDOR TOTAL: 2,852.26 ACCURINT ACCURINT - ACCOUNT #1249304 124930420051231 12/31/05 01 PD-12/01-12/31 POLICE REPORTS 01-210-65-00-5804 01/24/06 48.00 OPERATING SUPPLIES INVOICE TOTAL: 48.00 VENDOR TOTAL: 48.00 AIRGAS AIRGAS NORTH CENTRAL 105132554 12/28/05 01 STREETS-2006 ARGON SUPPLY 01-410-75-00-5419 01/24/06 88.97 MAINT SUPPLIES - STREET INVOICE TOTAL: 88.97 VENDOR TOTAL: 88.97 AROLAB ARRO LABORATORY, INC. 35065 12/17/05 01 WATER OP-WATER SAMPLES 51-000-65-00-5822 01/24/06 40.00 WATER SAMPLES INVOICE TOTAL: 40.00 P1 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AROLAB ARRO LABORATORY, INC. 35136 12/30/05 01 WATER OP-WATER SAMPLES 51-000-65-00-5822 01/24/06 25.00 WATER SAMPLES INVOICE TOTAL: 25.00 VENDOR TOTAL: 65.00 ASOCTECH ASSOCIATED TECHNICAL SERVICES 15611 12/19/05 01 WATER OP-LOCATE LEAK AT 1008 51-000-65-00-5804 00202990 01/24/06 905.00 OPERATING SUPPLIES 02 SUNSET ** COMMENT ** INVOICE TOTAL: 905.00 VENDOR TOTAL: 905.00 AURBLA AURORA BLACKTOP 122805-SMITH 12/28/05 01 STREETS-IN TOWN DRAINAGE PROG. 01-410-75-00-7101 01/24/06 70,685.91 IN TOWN ROAD PROGRAM INVOICE TOTAL: 70, 685.91 VENDOR TOTAL: 70, 685.91 AWWA AMERICAN WATER WORKS ASSOC RE305U 01/10/06 01 WATER OP-2006 MEMBERSHIP DUES 51-000-64-00-5600 00203073 01/24/06 297.00 DUES 02 FOR 1 EMPLOYEE ** COMMENT ** INVOICE TOTAL: 297.00 VENDOR TOTAL: 297.00 BENNEG BENNETT, GARY L. 010506 01/05/06 01 HEALTH & SANITATION-BRUSH 01-540-62-00-5443 01/24/06 600.00 LEAF PICKUP 02 DUMPING FEES ** COMMENT ** INVOICE TOTAL: 600.00 VENDOR TOTAL: 600.00 P2 )ATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 3 'IME: 19:16:58 DETAIL BOARD REPORT :D: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM rENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BENTLEY BENTLEY SYSTEMS, INCORPORATED 70388419 01/09/06 01 ENG-WATER CAD, STORM CAD 01-150-75-00-7002 00102410 01/24/06 1,080.00 COMPUTER EQUIPMENT & SOFTW INVOICE TOTAL: 1,080.00 VENDOR TOTAL: 1,080.00 3KFD BRISTOL KENDALL FIRE DEPART. 113005-DEV 01/10/06 01 TRUST/AGENCY-NOV 2005 95-000-78-00-9010 01/24/06 8,800.00 BKFD DEV FEE PAYMENTS 02 DEVELOPMENT FEES ** COMMENT ** INVOICE TOTAL: 8,800.00 123105-DEV 01/10/06 01 TRUST/AGENCY-DECEMBER 2005 95-000-78-00-9010 01/24/06 189,250.00 BKFD DEV FEE PAYMENTS 02 DEVELOPMENT FEES ** COMMENT ** INVOICE TOTAL: 189,250.00 VENDOR TOTAL: 198,050.00 DWG CDW GOVERNMENT INC. UW21586 11/08/05 01 PD-2 DVD DRIVES, 2 CAMERAS, 01-210-62-00-5411 00303269 01/24/06 595.89 MAINTENANCE - COMPUTERS 02 2 CARRYING CASES ** COMMENT ** INVOICE TOTAL: 595.89 VI41072 12/09/05 01 WATER OP-REPLACEMENT BATTERIES 51-000-75-00-7002 00102412 01/24/06 30.98 COMPUTER EQUIP & SOFTWARE 02 ADMIN-2 WIRELESS KEYBOARDS & 01-110-75-00-7002 73.22 COMPUTER EQUIP & SOFTWARE 03 2 MOUSE ** COMMENT ** INVOICE TOTAL: 104 .20 VP13583 12/27/05 01 ADMIN-PORT SWITCH 01-110-75-00-7002 00102418 01/24/06 43.89 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL: 43.89 P3 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ CDWG CDW GOVERNMENT INC. VP97207 12/29/05 01 ADMIN-2006 NORTON INTERNET 01-110-75-00-7002 00102414 01/24/06 74.99 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL: 74.99 VENDOR TOTAL: 818.97 CENLIME CENTRAL LIMESTONE COMPANY, INC 4096 12/31/05 01 WATER OP-QTY. 3 LOADS OF STONE 51-000-65-00-5817 00203078 01/24/06 175.77 GRAVEL INVOICE TOTAL: 175.77 VENDOR TOTAL: 175.77 CENTEX CENTEX HOMES 010506 01/05/06 01 ADMIN-REFUND FOR PLAN REVIEW 01-000-41-00-4110 01/24/06 650.00 BUILDING PERMITS INVOICE TOTAL: 650.00 VENDOR TOTAL: 650.00 CHICBADG CHICAGO BADGE & INSIGNIA CO. 6340 12/27/05 01 PD-5 COMMENDATION BARS 01-210-62-00-5421 01/24/06 45.06 WEARING APPAREL INVOICE TOTAL: 45.06 6347 12/31/05 01 PD-10 COMMENDATION BARS 01-210-62-00-5421 01/24/06 94.89 WEARING APPAREL INVOICE TOTAL: 94.89 VENDOR TOTAL: 139.95 CINTAS CINTAS FIRST AID & SAFETY 0343318988 12/20/05 01 STREETS-REFILL PUBLIC WORKS 01-410-65-00-5804 01/24/06 48.95 OPERATING SUPPLIES P4 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ CINTAS CINTAS FIRST AID & SAFETY 0343318988 12/20/05 02 MEDICAL CABINET ** COMMENT ** 01/24/06 INVOICE TOTAL: 48.95 VENDOR TOTAL: 48.95 COMDIR COMMUNICATIONS DIRECT INC 81085 01/04/06 01 PD-2 RAPID RATE BATTERIES 01-210-65-00-5804 00303320 01/24/06 291.68 OPERATING SUPPLIES 02 1 PREIMUM BATTERY, 1 REM ** COMMENT ** 03 SPEAKER ** COMMENT ** INVOICE TOTAL: 291.68 VENDOR TOTAL: 291.68 COMED COMMONWEALTH EDISON 0662076002-1205 12/30/05 01 STREETS-CITY OF YORKVILLE 01-410-62-00-5435 00203121 01/24/06 1,799.93 ELECTRICITY INVOICE TOTAL: 1,799.93 1491138036-1205 12/30/05 01 WATER OP-1908 RAINTREE RD 51-000-62-00-5435 00203121 01/24/06 253.42 ELECTRICITY INVOICE TOTAL: 253.42 5514352021-1205 12/30/05 01 MUNICIPAL BLDG-1107 S. BRIDGE 16-000-75-00-7200 01/24/06 108.03 BLDG IMPROV- BEEHCER/RIVFR INVOICE TOTAL: 108.03 VENDOR TOTAL: 2,161.38 CROWE CROWE CHIZEK AND COMPANY LLC 728-1411529 12/30/05 01 ADMIN-AUDIT EXPENSES 01-110-61-00-5304 01/24/06 5,339.77 AUDIT FEES & EXPENSES INVOICE TOTAL: 5,339.77 VENDOR TOTAL: 5,339.77 P5 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ DEUCLER DEUCHLER, WALTER E. ASSOC. 12787 11/30/05 01 SEWER IMPROV-BRUELL PUMP 37-000-62-00-5405 01/24/06 404.76 ENG/LGL/CONTINGENCY-BRUELL 02 STATION ** COMMENT ** INVOICE TOTAL: 404 .76 VENDOR TOTAL: 404 .76 DOMEST DOMESTIC UNIFORM RENTAL 123105 12/31/05 01 SEWER OP-12/12 UNIFORM RENTAL 52-000-62-00-5421 01/24/06 146.02 WEARING APPAREL 02 STREETS-12/05, 12/19, 12/26 01-410-62-00-5421 670.01 WEARING APPAREL 03 UNIFORM RENTAL ** COMMENT ** INVOICE TOTAL: 816.03 VENDOR TOTAL: 816.03 EEI ENGINEERING ENTERPRISES, INC. 34736 12/29/05 01 WATER IMPROV-CONTRACT A.2 41-000-75-00-7504 01/24/06 1,123.50 NORTH WATER TOWER-CONTRACT 02 ROUTE 47 WATER MAIN ** COMMENT ** INVOICE TOTAL: 1,123.50 34737 12/29/05 01 WATER IMPROV-CONTRACT B.3 41-000-61-00-5401 01/24/06 20,867.75 ENGINEERING-RADIUM CONTRAC 02 WELLS NO. 3 & 4 RAW WM AND ** COMMENT ** 03 KING ST. WM ** COMMENT ** INVOICE TOTAL: 20,867.75 34738 12/29/05 01 ARO-GRANDE RESERVE 01-000-13-00-1372 01/24/06 2,034.00 A/R - OTHER INVOICE TOTAL: 2,034.00 34739 12/29/05 01 ARO-WHISPERING MEADOWS 01-000-13-00-1372 01/24/06 645.00 A/R - OTHER P6 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ EEI ENGINEERING ENTERPRISES, INC. 34739 12/29/05 02 FISCHER PROPERTY ** COMMENT ** 01/24/06 INVOICE TOTAL: 645.00 34740 12/29/05 01 WATER OP-SHALLOW WELL SITING 51-000-62-00-5422 01/24/06 10,000.00 WATER TOWER PAINTING 03 WATER OP-SHALLOW WELL SITING 51-000-62-00-5407 9,739.00 TREATMENT FACILITIES 0&M INVOICE TOTAL: 19,739.00 34741 12/29/05 01 WATER IMPROV-WELLS NO. 3 & 4 41-000-61-00-5401 01/24/06 5, 653.46 ENGINEERING-RADIUM CONTRAC 02 TREATMENT FACILITY ** COMMENT ** INVOICE TOTAL: 5, 653.46 34742 12/29/05 01 WATER IMPROV-CONTRACT C.5 41-000-61-00-5410 01/24/06 305.75 ENGINEERING-CENTRAL ZONE 02 SOUTH PRV STATION ** COMMENT ** INVOICE TOTAL: 305.75 34743 12/29/05 01 WATER IMPROV-CONTRACT D.1 41-000-61-00-5414 01/24/06 2, 630.30 CONTRACT D SCADA SYSTEM 02 SYSTEM INTEGRATION ** COMMENT ** INVOICE TOTAL: 2, 630.30 34744 12/29/05 01 ARO-CALEDONIA 01-000-13-00-1372 01/24/06 1,014.00 A/R - OTHER INVOICE TOTAL: 1,014.00 34745 12/29/05 01 STREETS-GRANDE RESERVE 01-410-75-00-7099 01/24/06 557.25 GRANDE RESERVE PERIMETER R 02 PERIMETER ROADYWAY ** COMMENT ** 03 RECONSTRUCTION ** COMMENT ** INVOICE TOTAL: 557.25 34746 12/29/05 01 ARO-DHUSE PROPERTY 01-000-13-00-1372 01/24/06 1,134.00 A/R - OTHER INVOICE TOTAL: 1,134.00 P7 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ EEI ENGINEERING ENTERPRISES, INC. 34747 12/29/05 01 ADMIN-BLACKBERRY CREEK 01-150-62-00-5401 01/24/06 630.00 CONTRACTUAL SERVICES 02 RESTUDY ** COMMENT ** INVOICE TOTAL: 630.00 34748 12/29/05 01 ARO-BRISTOL BAY 01-000-13-00-1372 01/24/06 15, 910.50 A/R - OTHER INVOICE TOTAL: 15, 910.50 34749 12/29/05 01 ARO-EVERGREEN FARM ESTATES 01-000-13-00-1372 01/24/06 4,329.00 A/R - OTHER INVOICE TOTAL: 4,329.00 34750 12/29/05 01 ARO-AUTUMN CREEK 01-000-13-00-1372 01/24/06 945.00 A/R - OTHER INVOICE TOTAL: 945.00 34751 12/29/05 01 ARO-PRESTWICK OF YORKVILLE 01-000-13-00-1372 01/24/06 3,217.50 A/R - OTHER INVOICE TOTAL: 3,217.50 34752 12/29/05 01 ARO-KENDALLWODD ESTATES 01-000-13-00-1372 01/24/06 2,487.00 A/R - OTHER INVOICE TOTAL: 2,487.00 34753 12/29/05 01 WATER IMPROV-CONTRACT OFFSITE 41-000-75-00-7503 01/24/06 937.30 SOUTHWEST WATER MAIN PROJE 02 WATERMAIN 1 ** COMMENT ** INVOICE TOTAL: 937.30 34756 12/29/05 01 ARO-BLACKBERRY WOODS 01-000-13-00-1372 01/24/06 3, 682.50 A/R - OTHER INVOICE TOTAL: 3, 682.50 34758 12/29/05 01 ARO-MPI SOUTH 01-000-13-00-1372 01/24/06 2,919.00 A/R - OTHER INVOICE TOTAL: 2,919.00 P8 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ EEI ENGINEERING ENTERPRISES, INC. 34759 12/29/05 01 ARO-PASQUINELLI GRANDE RESERVE 01-000-13-00-1372 01/24/06 7,027.50 A/R - OTHER INVOICE TOTAL: 7,027.50 34760 12/29/05 01 ARO-HUDSON LAKES 01-000-13-00-1372 01/24/06 1,092.00 A/R - OTHER INVOICE TOTAL: 1,092.00 34761 12/29/05 01 ARO-COOPER PROPERTY 01-000-13-00-1372 01/24/06 567.00 A/R - OTHER INVOICE TOTAL: 567.00 VENDOR TOTAL: 99, 448.31 FEDEX FEDEX 3-263-30967 12/28/05 01 ADMIN-1 PKG. SHIPPED 01-110-65-00-5808 01/24/06 13.84 POSTAGE & SHIPPING INVOICE TOTAL: 13.84 VENDOR TOTAL: 13.84 FLOWTECH FLOW-TECHNICS 1/073000 06/09/05 01 SEWER OP-SHIPPING FOR 52-000-62-00-5422 01/24/06 94.75 LIFT STATION MAINTENANCE 02 TRANSFORMER ** COMMENT ** INVOICE TOTAL: 94.75 VENDOR TOTAL: 94.75 FOXRIDGE FOX RIDGE STONE 12066 12/22/05 01 WATER OP-GRAVEL 51-000-65-00-5817 00202989 01/24/06 887.40 GRAVEL INVOICE TOTAL: 887.40 VENDOR TOTAL: 887.40 P9 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FVTA FOX VALLEY TROPHY & AWARDS 20219 12/16/05 01 ADMIN-4 EMPLOYEE NAME PLATES 01-110-64-00-5607 01/24/06 28.00 PUBLIC RELATIONS INVOICE TOTAL: 28.00 VENDOR TOTAL: 28.00 FVTRADIN FOX VALLEY TRADING COMPANY A9021 12/21/05 01 ADMIN-2ND ROUND OF ORDERING 01-110-62-00-5421 01/24/06 392.83 WEARING APPAREL 02 19 EMPLOYEE SHIRTS ** COMMENT ** INVOICE TOTAL: 392.83 VENDOR TOTAL: 392.83 GALLS GALL'S INC. 5809088300016 12/28/05 01 PD-FLASHLIGHT CHARGER, 01-210-65-00-5804 00303319 01/24/06 195.90 OPERATING SUPPLIES 02 MUG CHARGER CORD, RECHARABLE ** COMMENT ** 03 BATTERY STICK, REPLACEMENT ** COMMENT ** 04 BULBS, SWITCH COVERS ** COMMENT ** INVOICE TOTAL: 195.90 VENDOR TOTAL: 195.90 GLASSHOP GLASSHOPPER LTD 26325 12/30/05 01 MUNICIPAL BLDG-PARTS FOR DOOR, 16-000-75-00-7200 01/24/06 50.00 BLDG IMPROV- BEEHCER/RIVFR 02 2 KEYS ** COMMENT ** INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 GRAINCO GRAINCO FS., INC. 123105 12/31/05 01 STREETS-DECEMBER FUEL 01-410-65-00-5812 00203076 01/24/06 1,526.92 GASOLINE P10 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ GRAINCO GRAINCO FS., INC. 123105 12/31/05 02 STREETS-EQUIPMENT REPAIR 01-410-62-00-5408 00203076 01/24/06 269.63 MAINTENANCE-EQUIPMENT 03 WATER OP-FILL CYLINDER 51-000-65-00-5804 12.88 OPERATING SUPPLIES 04 PETROLEUM ** COMMENT ** INVOICE TOTAL: 1,809.43 VENDOR TOTAL: 1,809.43 HANSON HANSON INDUSTRIAL INC 76337 12/15/05 01 STREETS-CORD ON PRESSURE 01-410-62-00-5408 00203089 01/24/06 264 .59 MAINTENANCE-EQUIPMENT 02 WASHER ** COMMENT ** INVOICE TOTAL: 264.59 VENDOR TOTAL: 264.59 HENNE VERNE HENNE CONSTR. & 26524 12/16/05 01 MUNICIPAL BLDG-FOX RIVER 16-000-75-00-7200 00402823 01/24/06 75.00 BLDG IMPROV- BEEHCER/RIVFR 02 BUILDING HYDRAULIC ** COMMENT ** INVOICE TOTAL: 75.00 26525 12/16/05 01 MUNICIPAL BLDG-BEECHER CENTER 16-000-75-00-7200 00402823 01/24/06 130.00 BLDG IMPROV- BEEHCER/RIVER INVOICE TOTAL: 130.00 26535 01/03/06 01 STREETS-TOWER LAND MAIN 01-410-62-00-5408 01/24/06 125.00 MAINTENANCE-EQUIPMENT 02 TRUCK BUILDING ** COMMENT ** INVOICE TOTAL: 125.00 VENDOR TOTAL: 330.00 ICCI INTERNATIONAL CODES P11 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ICCI INTERNATIONAL CODES 20060101 01/04/06 01 ADMIN-2ND HALF OF DECEMBER 01-110-61-00-5314 01/24/06 133,292.70 BUILDING INSPECTIONS 02 BUILDING PERMITS ** COMMENT ** INVOICE TOTAL: 133,292.70 VENDOR TOTAL: 133,292.70 IEMA ILLINOIS EMERGENCY 46416 01/04/06 01 WATER OP-2 SAMPLES OF DRINKING 51-000-65-00-5822 00203071 01/24/06 1,140.00 WATER SAMPLES 02 WATER ** COMMENT ** INVOICE TOTAL: 1,140.00 VENDOR TOTAL: 1,140.00 ILAG IL DEPT OF AGRICULTURE BUREAU 350855 01/09/06 01 PD-TRUCK SCALE RECERTIFICATION 01-210-62-00-5408 00303325 01/24/06 744.00 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 744 .00 VENDOR TOTAL: 744.00 ILDIVIAI ILLINOIS DIVISION IAI 06DUES-635 01/05/06 01 PD-MEMBERSHIP DUES FOR 01-210-64-00-5600 01/24/06 20.00 DUES 02 1 EMPLOYEE ** COMMENT ** INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 ILTACTIC ILLINOIS TACTICAL OFFICERS 120805 12/08/05 01 PD-2006 MEMBERSHIP DUES FOR 01-210-64-00-5600 01/24/06 40.00 DUES 02 1 EMPLOYEE ** COMMENT ** INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 P12 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 19:16:58 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ INTRNACP INTERNATIONAL ASSOCIATION 1566482-06 12/31/05 01 PD-2006 DUES FOR 1 EMPLOYEE 01-210-64-00-5600 01/24/06 100.00 DUES INVOICE TOTAL: 100.00 1595469-06 12/31/05 01 PD-2006 DUES FOR 1 EMPLOYEE 01-210-64-00-5600 01/24/06 100.00 DUES INVOICE TOTAL: 100.00 VENDOR TOTAL: 200.00 JELENA ANDREW JELENIEWSKI 102405 10/24/05 01 PD-TUITION REIMBURSEMENT 01-210-64-00-5608 01/24/06 1,750.00 TUITION REIMBURSEMENT INVOICE TOTAL: 1,750.00 VENDOR TOTAL: 1,750.00 JEWEI. JEWEL-OSCO 122905 12/29/05 01 PD-POP FOR DARE GRADUATION 01-210-64-00-5606 00303308 01/24/06 82.12 COMMUNITY RELATIONS 02 4 ROLLS OF FILM DEVELOPED, 01-210-65-00-5804 39.22 OPERATING SUPPLIES 03 DOG FOOD ** COMMENT ** INVOICE TOTAL: 121.34 VENDOR TOTAL: 121.34 JIMSTRK JIM'S TRUCK INSPECTION 12015 12/30/05 01 STREETS-INSPECTION 01-410-61-00-5314 01/24/06 20.00 INSPECTIONS & LICENSES INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 JLELEC J & L ELECTRONIC SERVICE, INC. P13 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01124/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ JLELEC J & L ELECTRONIC SERVICE, INC. 81015 12/06/05 01 STREETS-INSTALLATION OF RADIO 01-410-62-00-5408 00203081 01/24/06 420.89 MAINTENANCE-EQUIPMENT 02 & ANTENNA IN 2 TRUCKS ** COMMENT ** INVOICE TOTAL: 420.89 VENDOR TOTAL: 420.89 JMERLE J. MERLE JONES & SONS 01-4251023 03/02/05 01 STREETS-REPAIRS ON 2004 01-410-62-00-5409 00203088 01/24/06 757.02 MAINTENANCE-VEHICLES 02 INTERNATIONAL TRUCK ** COMMENT ** INVOICE TOTAL: 757.02 VENDOR TOTAL: 757.02 KASTELIC KASTELIC CANVAS 122705 12/27/05 01 PD-SPEED TRAILER COVER 01-210-65-00-5804 00303318 01/24/06 340.00 OPERATING SUPPLIES INVOICE TOTAL: 340.00 VENDOR TOTAL: 340.00 KCACP KENDALL COUNTY ASSOCIATION 010706 01/07/06 01 PD-INSTALLATION DINNER 01-210-64-00-5606 01/24/06 150.00 COMMUNITY RELATIONS INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 KCHHS KENDALL COUNTY HEALTH 121905 12/19/05 01 SEWER OP-IMMUNIZATION SHOT 52-000-75-00-7004 01/24/06 55.00 SAFETY EQUIPMENT 02 FOR 1 EMPLOYEE ** COMMENT ** INVOICE TOTAL: 55.00 VENDOR TOTAL: 55.00 P14 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KCR.EC KENDALL COUNTY RECORD 79 12/31/05 01 ADMIN-ADS FOR TAX LEVY & 01-110-65-00-5810 01/24/06 340.14 PUBLISHING & ADVERTISING 02 RECEPTIONIST ** COMMENT ** 03 ARO-ADS FOR ZBA, HUDSON LAKES, 01-000-13-00-1372 279.20 A/R - OTHER 04 SILVER FOX, KIDDIE CAMPUS, ** COMMENT ** 05 EVERGREEN FARMS ** COMMENT ** INVOICE TOTAL: 619.34 VENDOR TOTAL: 619.34 KENPR KENDALL PRINTING 13895 12/16/05 01 PD-DAILY ACTIVITY LOGS 01-210-65-00-5809 00303322 01/24/06 256.40 PRINTING & COPYING INVOICE TOTAL: 256.40 VENDOR TOTAL: 256.40 LEPPERTL LAURA LEPPERT 50 12/27/05 01 ADMIN-12/05 PW MINUTES 01-110-62-00-5401 01/24/06 57.00 CONTRACTUAL SERVICES INVOICE TOTAL: 57.00 VENDOR TOTAL: 57.00 MARKER RICHARD MARKER ASSOCIATES 05-0195 12/22/05 01 SEWER OP-TRANSFER SWITCH FOR 52-000-62-00-5422 00202934 01/24/06 400.00 LIFT STATION MAINTENANCE 02 BLACKBERRY NORTH LIFT STATION ** COMMENT ** INVOICE TOTAL: 400.00 VENDOR TOTAL: 400.00 MCKIRGN MCKIRGAN BROS. OIL CO. 58886 12/15/05 01 WATER OP-2 TUBES 51-000-62-00-5408 00203080 01/24/06 146.00 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 146.00 P15 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MCKIRGN MCKIRGAN BROS. OIL CO. 58891 01/10/05 01 WATER OP-KEROSENE 51-000-62-00-5408 00203080 01/24/06 157.36 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 157.36 58892 12/07/05 01 WATER OP-2 DRUMS OF OIL 51-000-62-00-5408 00203080 01/24/06 740.30 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 740.30 VENDOR TOTAL: 1,043.66 MEADE MEADE ELECTRIC COMPANY, INC. 622648 12/27/05 01 PD-LOCATE OF TRAFFIC SIGNAL 01-410-62-00-5414 00203082 01/24/06 170.94 MAINTENANCE-TRAFFIC SIGNAL INVOICE TOTAL: 170.94 VENDOR TOTAL: 170.94 MENLAND MENARDS - YORKVILLE 22763 12/20/05 01 WATER OP-BATTERIEIS 51-000-65-00-5804 01/24/06 19.94 OPERATING SUPPLIES INVOICE TOTAL: 19.94 23088 12/22/05 01 STREETS-BEAM, HAMMER & CHISEL 01-410-65-00-5804 01/24/06 38.74 OPERATING SUPPLIES INVOICE TOTAL: 38.74 23158 12/22/05 01 WATER OP-TAPE, TRASH BAGS, 51-000-65-00-5804 01/24/06 70.40 OPERATING SUPPLIES 02 GLOVES & SCREWDRIVER ** COMMENT ** INVOICE TOTAL: 70.40 23923 12/27/05 01 STREETS-SUPPLIES 01-410-65-00-5804 01/24/06 5.48 OPERATING SUPPLIES INVOICE TOTAL: 5.48 P16 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.W0W INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 23973 12/27/05 01 SEWER OP-BATH TISSUE 52-000-65-00-5802 01/24/06 9.98 OFFICE SUPPLIES INVOICE TOTAL: 9.98 24157 12/28/05 01 PD-VHS TAPES 01-210-65-00-5804 01/24/06 13.98 OPERATING SUPPLIES INVOICE TOTAL: 13.98 24246 12/28/05 01 PD-WINDSHIELD TREATMENT 01-210-65-00-5804 01/24/06 9.58 OPERATING SUPPLIES INVOICE TOTAL: 9.58 24321 12/29/05 01 WATER OP-SEALING COMPOUND, 51-000-65-00-5804 01/24/06 31.37 OPERATING SUPPLIES 02 CABLE TIES, SCREWDRIVER ** COMMENT ** INVOICE TOTAL: 31.37 24410 12/29/05 01 WATER OP-SOAP 51-000-65-00-5804 01/24/06 11.96 OPERATING SUPPLIES INVOICE TOTAL: 11.96 24617 12/30/05 01 WATER OP-SUPPLIES 51-000-65-00-5804 01/24/06 5.73 OPERATING SUPPLIES INVOICE TOTAL: 5.73 25459 01/04/06 01 STREETS-POLYURETHANE 01-410-65-00-5804 01/24/06 11.97 OPERATING SUPPLIES INVOICE TOTAL: 11.97 25499 01/04/06 01 PD-FORD KEY 01-210-65-00-5804 01/24/06 2.88 OPERATING SUPPLIES INVOICE TOTAL: 2.88 25541 01/04/06 01 WATER OP-SUPPLIES 51-000-65-00-5804 01/24/06 17.97 OPERATING SUPPLIES INVOICE TOTAL: 17.97 P17 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 25831 01/06/06 01 PD-3 FORD KEYS 01-210-65-00-5804 01/24/06 2.88 OPERATING SUPPLIES INVOICE TOTAL: 2.88 26498 01/09/06 01 ENG-TOOLS 01-150-65-00-5801 01/24/06 1.98 ENGINEERING SUPPLIES INVOICE TOTAL: 1.98 VENDOR TOTAL: 254.84 NATLSAFE NATIONAL SAFETY COUNCIL R5129630-06 01/01/06 01 PD-TRAFFIC STUDY NEWSLETTER 01-210-64-00-5603 01/24/06 31.20 SUBSCRIPTIONS INVOICE TOTAL: 31.20 VENDOR TOTAL: 31.20 NATLWTR NATIONAL WATERWORKS, INC. 2771372 12/21/05 01 WATER OP-METERS 51-000-75-00-7508 00202992 01/24/06 5,250.00 METERS & PARTS INVOICE TOTAL: 5,250.00 3066738 12/21/05 01 WATER OP-METERS 51-000-75-00-7508 00202992 01/24/06 3,512.71 METERS & PARTS INVOICE TOTAL: 3,512.71 3076213 12/29/05 01 WATER OP-METERS 51-000-75-00-7508 00202992 01/24/06 3,861.50 METERS & PARTS INVOICE TOTAL: 3,861.50 VENDOR TOTAL: 12, 624.21 NEBS NEBS 9923335977-9 12/30/05 01 ADMIN-GENERAL FUND CHECKS 01-110-65-00-5809 00102417 01/24/06 147.58 PRINTING & COPYING INVOICE TOTAL: 147.58 VENDOR TOTAL: 147.58 P18 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NELSON NELSON ENTERPRISES, INC. 2010-0004 12/31/05 01 ADMIN-12/05-12/09 RADIO 01-110-65-00-5844 00102344 01/24/06 160.00 MARKETING - HOTEL TAX 02 ADVERTISING ** COMMENT ** INVOICE TOTAL: 160.00 VENDOR TOTAL: 160.00 NICOR NICOR GAS 3217106909-0106 01/05/06 01 ADMIN-1 W. VAN EMMON 01-110-78-00-9002 01/24/06 623.71 NICOR GAS INVOICE TOTAL: 623.71 3217119027-0106 01/04/06 01 ADMIN-1107 S. BRIDGE ST. E 01-110-78-00-9002 01/24/06 180.70 NICOR GAS INVOICE TOTAL: 180.70 3238007904-0106 01/06/06 01 ADMIN-1064 WHITE PLAINS 01-110-78-00-9002 01/24/06 26.96 NICOR GAS INVOICE TOTAL: 26.96 324711200-0106 01/10/06 01 ADMIN-908 GAME FARM ROAD 01-110-78-00-9002 01/24/06 1,929.32 NICOR GAS INVOICE TOTAL: 1,929.32 3247135001-0106 01/09/06 01 ADMIN-804 GAME FARM ROAD 01-110-78-00-9002 01/24/06 843.67 NICOR GAS INVOICE TOTAL: 843.67 3247143203-0106 01/09/06 01 ADMIN-1991 CANNONBALL TRAIL 01-110-78-00-9002 01/24/06 32.47 NICOR GAS INVOICE TOTAL: 32.47 3247402716-0106 01/10/06 01 ADMIN-131 E. HYDRAULIC 01-110-78-00-9002 01/24/06 555.09 NICOR GAS INVOICE TOTAL: 555.09 P19 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 19:16:59 DETAIL BOARD REPORT Ip: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NICOR NICOR GAS 3248623617-0106 01/09/06 01 ADMIN-276 WINDHAM CIRCLE 01-110-78-00-9002 01/24/06 31.09 NICOR GAS INVOICE TOTAL: 31.09 3258429509-0106 01/10/06 01 ADMIN-420 FAIRHAVEN DRIVE 01-110-78-00-9002 01/24/06 62.96 NICOR GAS INVOICE TOTAL: 62.96 VENDOR TOTAL: 4,285.97 NUCPS NUCPS/TI ALUMNI ASSOCIATION 5862-06 01/10/06 01 PD-2006 MEMBERSHIP DUES 01-210-64-00-5600 01/24/06 25.00 DUES INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 OFFWORK OFFICE WORKS 086842 12/30/05 01 BLDG/ZONE-TYPEWRITER REPAIRS 01-220-65-00-5804 01/24/06 75.00 OPERATING SUPPLIES INVOICE TOTAL: 75.00 086865 12/30/05 01 ADMIN-RUBBERBANDS, CALENDAR, 01-110-65-00-5802 00102420 01/24/06 216.18 OFFICE SUPPLIES 02 LEGAL POCKET FOLDERS, POCKET ** COMMENT ** 03 DIVIDERS, 6 RING BINDERS ** COMMENT ** INVOICE TOTAL: 216.18 08704OI 01/04/06 01 PD-CAMCORDER TAPES & INK 01-210-64-00-5607 00303317 01/24/06 130.79 POLICE COMMISSION 02 CARTRIDGE ** COMMENT ** INVOICE TOTAL: 130.79 087066 01/05/06 01 ADMIN-1 RING BINDER 01-110-65-00-5802 00102420 01/24/06 26.99 OFFICE SUPPLIES INVOICE TOTAL: 26.99 P20 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 21 DIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ OFFWORK OFFICE WORKS 087180 01/06/06 01 ADMIN-RETURN WRONG ITEMS 01-110-65-00-5804 01/24/06 -9.29 OPERATING SUPPLIES INVOICE TOTAL: -9.29 087273 01/09/06 01 ADMIN-RETURN WRONG ITEMS 01-110-65-00-5804 00102420 01/24/06 -107.96 OPERATING SUPPLIES INVOICE TOTAL: -107.96 087284 01/09/06 01 ADMIN-3 RING BINDERS 01-110-65-00-5802 00102420 01/24/06 80.97 OFFICE SUPPLIES INVOICE TOTAL: 80.97 087555 01/11/06 01 ADMIN-FOLDERS, BATTERIES, 01-110-65-00-5804 01/24/06 118.63 OPERATING SUPPLIES 02 BINDER CLIPS, LIGHTS, NOTEBOOK ** COMMENT ** INVOICE TOTAL: 118.63 VENDOR TOTAL: 531.31 PARADIS ROBIN GREEN, INC 220609 01/01/06 01 PD-DECEMBER CAR WASHES 01-210-62-00-5409 01/24/06 128.60 MAINTENANCE - VEHICLES INVOICE TOTAL: 128.60 VENDOR TOTAL: 128.60 PLANOF PLANO FARMERS GRAIN CO 421850 12/12/05 01 WATER OP-12" CULVERT 51-000-65-00-5804 00202987 01/24/06 273.60 OPERATING SUPPLIES INVOICE TOTAL: 273.60 VENDOR TOTAL: 273.60 POSTNET POSTNET IL 124 28337 01/03/06 01 ENG-BLUE PRINTS 01-150-65-00-5809 01/24/06 6.00 PRINTING & COPYING INVOICE TOTAL: 6.00 VENDOR TOTAL: 6.00 P21 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ PRELUBE PRECISION LUBE 223357 12/30/05 01 PD-OIL CHANGE ON M-18 01-210-62-00-5409 01/24/06 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 223382 12/30/05 01 PD-OIL CHANGE ON M-11 01-210-62-00-5409 01/24/06 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 233032 12/21/05 01 PD-OIL CHANGE ON M-10 01-210-62-00-5409 01/24/06 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 233096 12/22/05 01 PD-OIL CHANGE ON M-4 01-210-62-00-5409 01/24/06 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 233226 12/27/05 01 ENG-OIL CHANGE 04 FORD 01-150-62-00-5409 01/24/06 21.70 MAINTENANCE-VEHICLES INVOICE TOTAL: 21.70 233235 12/27/05 01 PD-OIL CHANGE ON M-17 01-210-62-00-5409 01/24/06 20.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 20.00 VENDOR TOTAL: 121.70 PRINTPER PRINT PERFECT 00046631 01/10/06 01 WATER OP-JANUARY NEWSLETTER 51-000-65-00-5809 01/10/06 1,789.65 PRINTING & COPYING 02 ADMIN-JANUARY NEWSLETTER 01-110-65-00-5809 596.55 PRINTING & COPYING INVOICE TOTAL: 2,386.20 VENDOR TOTAL: 2,386.20 PROAUTO PRO AUTO GLASS P22 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ PROAUTO PRO AUTO GLASS 101992 12/13/05 01 PD-WINDSCHIELD TINT ON 2001 01-410-62-00-5409 00203120 01/24/06 216.44 MAINTENANCE-VEHICLES 02 TRUCK ** COMMENT ** INVOICE TOTAL: 216.44 VENDOR TOTAL: 216.44 QUILL QUILL CORPORATION 3472890 12/27/05 01 ADMIN-FAX MACHINE 01-110-75-00-7003 00102419 01/24/06 499.98 OFFICE EQUIPMENT INVOICE TOTAL: 499.98 3530945 12/29/05 01 PD-INK CARTRIDGE, WHITE OUT, 01-210-65-00-5802 00303316 01/24/06 147.23 OFFICE SUPPLIES 02 HIGHLIGHTER, ENVELOPE SEALER ** COMMENT ** INVOICE TOTAL: 147.23 3533014 12/29/05 01 SEWER OP-FILE FOLERS, MARKERS, 52-000-65-00-5802 00203079 01/24/06 163.97 OFFICE SUPPLIES 02 POST ITS, PUSH PINS, CALENDARS ** COMMENT ** 03 BATTERIES, BULLENTIN BARS ** COMMENT ** INVOICE TOTAL: 163.97 3603588 01/03/06 01 ENG-CALENDAR 01-150-65-00-5801 01/24/06 3.05 ENGINEERING SUPPLIES INVOICE TOTAL: 3.05 3606018 01/03/06 01 ENG-CALENDAR REFILL 01-150-65-00-5801 01/24/06 3.05 ENGINEERING SUPPLIES INVOICE TOTAL: 3.05 3615218 01/03/06 01 ENG-CALENDAR 01-150-65-00-5801 01/24/06 11.24 ENGINEERING SUPPLIES INVOICE TOTAL: 11.24 P23 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 24 DIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.W0W INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT it P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ QUILL QUILL CORPORATION 3732865 01/06/06 01 ENG-BUSINESS CARD HOLDERS 01-150-65-00-5801 01/24/06 4 .48 ENGINEERING SUPPLIES INVOICE TOTAL: 4 .48 VENDOR TOTAL: 833.00 R0000140 MEYER, KENNETH J. 122805 12/28/05 02 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 61.11 SPECIAL CENSUS INVOICE TOTAL: 61.11 VENDOR TOTAL: 61.11 R0000141 CONN, KAREN D. 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 46.08 SPECIAL CENSUS INVOICE TOTAL: 46.08 VENDOR TOTAL: 46.08 80000142 GARY D. DIXON 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 25.22 SPECIAL CENSUS INVOICE TOTAL: 25.22 VENDOR TOTAL: 25.22 R0000143 RUSSELL J. FERGUSON 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 68.87 SPECIAL CENSUS INVOICE TOTAL: 68.67 VENDOR TOTAL: 68.87 R0000144 APRIL L. GREEN P24 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000144 APRIL L. GREEN 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 10.19 SPECIAL CENSUS INVOICE TOTAL: 10.19 VENDOR TOTAL: 10.19 R0000145 CURTIS B. JOHNSON 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 87.30 SPECIAL CENSUS INVOICE TOTAL: 87.30 VENDOR TOTAL: 87.30 R0000146 NANCY M. ADAMS 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 8.25 SPECIAL CENSUS INVOICE TOTAL: 8.25 VENDOR TOTAL: 8.25 R0000148 ELLEN M. LARSON 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 71.78 SPECIAL CENSUS INVOICE TOTAL: 71.78 VENDOR TOTAL: 71.78 R0000149 STANLEY E. PRAGER 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 164.90 SPECIAL CENSUS INVOICE TOTAL: 164 .90 VENDOR TOTAL: 164.90 R0000150 JOYCE A. PRATT P25 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 26 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000150 JOYCE A. PRATT 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 91.18 SPECIAL CENSUS INVOICE TOTAL: 91.18 VENDOR TOTAL: 91.18 R0000152 KEITH W. ROMIG 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 8.25 SPECIAL CENSUS INVOICE TOTAL: 8.25 VENDOR TOTAL: 8.25 R0000155 GEORGE J. BALSAMO 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 124.16 SPECIAL CENSUS INVOICE TOTAL: 124 .16 VENDOR TOTAL: 124.16 R0000156 PATRICIA S. ZARATE 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 21.34 SPECIAL CENSUS INVOICE TOTAL: 21.34 VENDOR TOTAL: 21.34 R0000157 SANDRA, ANDERSON L. 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 45.59 SPECIAL CENSUS INVOICE TOTAL: 45.59 VENDOR TOTAL: 45.59 R0000159 BETSY BELEK P26 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 27 DIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000159 BETSY BELEK 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 54.32 SPECIAL CENSUS INVOICE TOTAL: 54.32 VENDOR TOTAL: 54 .32 R0000160 BETH HARNER 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 178.97 SPECIAL CENSUS INVOICE TOTAL: 178.97 VENDOR TOTAL: 178.97 R0000161 BRENTON HARNER 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 109.13 SPECIAL CENSUS INVOICE TOTAL: 109.13 VENDOR TOTAL: 109.13 R0000162 MARTHA HOLZER 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 116.40 SPECIAL CENSUS INVOICE TOTAL: 116.40 VENDOR TOTAL: 116.40 R0000163 DIANE PIAZZA 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 93.61 SPECIAL CENSUS INVOICE TOTAL: 93.61 VENDOR TOTAL: 93.61 R0000165 JULIE PRILL P27 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 28 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------- R0000165 JULIE PRILL 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 126.59 SPECIAL CENSUS INVOICE TOTAL: 126.59 VENDOR TOTAL: 126.59 R0000167 PAMILA SKUDLAREK 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 87.30 SPECIAL CENSUS INVOICE TOTAL: 87.30 VENDOR TOTAL: 87.30 R0000168 JAMES SMITH 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 76.15 SPECIAL CENSUS INVOICE TOTAL: 76.15 VENDOR TOTAL: 76.15 R0000169 MARY STOUGH 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 169.27 SPECIAL CENSUS INVOICE TOTAL: 169.27 VENDOR TOTAL: 169.27 R0000170 WILLIAM WELCOTT 122805 12/28/05 01 ADMIN-SPECIAL CENSUS MILEAGE 01-110-62-00-5403 01/24/06 79.54 SPECIAL CENSUS INVOICE TOTAL: 79.54 VENDOR TOTAL: 79.54 R0000176 ASPEN RIDGE ESTATES, LLC. P28 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 29 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000176 ASPEN RIDGE ESTATES, LLC. 011106 01/11/06 01 ADMIN-REFUND UNUSED SOIL & 01-000-42-00-4210 01/24/06 100.00 DEVELOPMENT FEES 02 SEDIMENT CONTROL PERMIT FEES ** COMMENT ** INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 SBC SBC 6305531141-1205 12/25/05 01 PD-POLICE DEPT. FAX 01-210-62-00-5436 01/24/06 29.88 TELEPHONE INVOICE TOTAL: 29.88 6305531210-1205 12/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 01/24/06 21.38 TELEPHONE INVOICE TOTAL: 21.38 6305531577-1205 12/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 01/24/06 39.43 TELEPHONE INVOICE TOTAL: 39.43 6305532155-1205 12/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 01/24/06 21.08 TELEPHONE INVOICE TOTAL: 21.08 6305534349-1205 12/27/05 01 ADMIN-CITY HALL T-LINE 01-110-62-00-5436 01/24/06 469.98 TELEPHONE 02 PD-CITY HALL T-LINE 01-210-62-00-5436 469.98 TELEPHONE 03 WATER OP-CITY HALL T-LINE 51-000-62-00-5436 469.99 TELEPHONE INVOICE TOTAL: 1,409.95 6305535083-1205 12/25/05 01 WATER OP-PUMP HOUSE 51-000-62-00-5436 01/24/06 29.37 TELEPHONE INVOICE TOTAL: 29.37 P29 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 30 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP4410O0.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SBC SBC 6305535426-1205 12/25/05 01 WATER OP-PUMP HOUSE 51-000-62-00-5436 01/24/06 73.06 TELEPHONE INVOICE TOTAL: 73.06 6305537575-1205 12/25/05 01 ADMIN-CITY HALL FAX 01-110-62-00-5436 01/24/06 25.12 TELEPHONE INVOICE TOTAL: 25.12 6305539016-1205 12/25/05 01 PD-POLICE DEPT. 01-210-62-00-5436 01/24/06 58.17 TELEPHONE INVOICE TOTAL: 58.17 6305539298-1205 12/25/05 01 ADMIN-CENSUS BUILDING 01-110-62-00-5403 01/24/06 187.15 SPECIAL CENSUS INVOICE TOTAL: 187.15 6305545031-1205 12/25/05 01 WATER OP-WELLS 8 & 9 51-000-62-00-5436 01/24/06 24.10 TELEPHONE INVOICE TOTAL: 24.10 6308828412-1205 12/25/05 01 WATER OP-LIFT STATION 51-000-62-00-5436 01/24/06 21.08 TELEPHONE INVOICE TOTAL: 21.08 VENDOR TOTAL: 1,939.77 SBCINTER SBC INTERNET SERVICES 842804266-1205 12/09/05 01 PD-1 1/2 MTHS. OF T.1 SERVICE 01-210-62-00-5436 01/24/06 447.76 TELEPHONE 02 ADMIN-1 1/2 MTHS. OF T.1 01-110-62-00-5436 447.75 TELEPHONE 03 SERVICE ** COMMENT ** INVOICE TOTAL: 895.51 VENDOR TOTAL: 895.51 P30 )ATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 31 LIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.W0W INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SBCLONG SBC LONG DISTANCE 828932136-0106 01/01/06 01 ADMIN-DECEMBER LONG DISTANCE 01-110-62-00-5436 01/24/06 13.86 TELEPHONE 02 ADMIN-DECEMBER CENSUS LONG 01-110-62-00-5403 44.07 SPECIAL CENSUS 03 PD-DECEMBER LONG DISTANCE 01-210-62-00-5436 180.41 TELEPHONE 04 DISTANCE ** COMMENT ** 05 WATER OP-DECEMBER LONG 51-000-62-00-5436 20.45 TELEPHONE 06 DISTANCE ** COMMENT ** INVOICE TOTAL: 258.79 VENDOR TOTAL: 258.79 SCHOPPE SCHOPPE DESIGN ASSOC. 11656 12/23/05 01 ARO-WESTBURY 01-000-13-00-1372 01/24/06 742.50 A/R - OTHER INVOICE TOTAL: 742.50 11657 12/23/05 01 ARO-GRANDE RESERVE 01-000-13-00-1372 01/24/06 3,037.50 A/R - OTHER INVOICE TOTAL: 3,037.50 11658 12/23/05 01 ARO-CULVERS 01-000-13-00-1372 01/24/06 270.00 A/R - OTHER INVOICE TOTAL: 270.00 11659 12/23/05 01 ARO-BRISTOL BAY 01-000-13-00-1372 01/24/06 675.00 A/R - OTHER INVOICE TOTAL: 675.00 11660 12/23/05 01 ARO-205 BEAVER STREET 01-000-13-00-1372 01/24/06 135.00 A/R - OTHER INVOICE TOTAL: 135.00 P31 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 32 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SCHOPPE SCHOPPE DESIGN ASSOC. 11661 12/23/05 01 ARO-101 W VETERANS PARKWAY O1-000-13-00-1372 01/24/06 945.00 A/R - OTHER INVOICE TOTAL: 945.00 11667 12/30/05 01 ARO-CONOVER/FISCHER PROPERTY 01-000-13-00-1372 01/24/06 1,552.50 A/R - OTHER INVOICE TOTAL: 1,552.50 11668 12/30/05 01 ARO-ELDAMAIN CENTER FOR 01-000-13-00-1372 01/24/06 1,410.00 A/R - OTHER 02 BUSINESS ** COMMENT ** INVOICE TOTAL: 1,410.00 11669 12/30/05 01 ARO-CHALLEY FARM 01-000-13-00-1372 01/24/06 202.50 A/R - OTHER INVOICE TOTAL: 202.50 11670 12/30/05 01 ARO-AUTUMN CREEK 01-000-13-00-1372 01/24/06 675.00 A/R - OTHER INVOICE TOTAL: 675.00 11671 12/30/05 01 ARO-CORNEILS CROSSING 01-000-13-00-1372 01/24/06 515.00 A/R - OTHER INVOICE TOTAL: 515.00 11672 12/30/05 01 ARO-DEL WEBB PULTE O1-000-13-00-1372 01/24/06 1,562.50 A/R - OTHER INVOICE TOTAL: 1,562.50 11673 12/30/05 01 ARO-DHUSE PROPERTY 01-000-13-00-1372 01/24/06 11,161.10 A/R - OTHER INVOICE TOTAL: 11,161.10 11674 12/30/05 Ol ARO-EVERGREEN FARMS 01-000-13-00-1372 01/24/06 1,110.00 A/R - OTHER INVOICE TOTAL: 1,110.00 P32 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 33 LIME: 19:16: 59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SCHOPPE SCHOPPE DESIGN ASSOC. 11679 01/03/06 01 ARO-YORKWOOD ESTATES 01-000-13-00-1372 01/24/06 570.00 A/R - OTHER INVOICE TOTAL: 570.00 11680 01/03/06 01 ARO-MPI SOUTH 01-000-13-00-1372 01/24/06 1,147.50 A/R - OTHER INVOICE TOTAL: 1, 147.50 11681 01/03/06 01 ARO-SILVER FOX 01-000-13-00-1372 01/24/06 1,392.50 A/R - OTHER INVOICE TOTAL: 1, 392.50 11682 01/03/06 01 BLDG/ZONE-SCHRAM PROPERTY 01-220-62-00-5430 01/24/06 202.50 PLANNING CONSULTANT INVOICE TOTAL: 202.50 11684 01/03/06 01 ARO-PRESTWICK 01-000-13-00-1372 01/24/06 772.50 A/R - OTHER INVOICE TOTAL: 772.50 11685 01/03/06 01 ARO-PACIFIC HOMES 01-000-13-00-1372 01/24/06 202.50 A/R - OTHER INVOICE TOTAL: 202.50 11686 01/03/06 01 BLDG/ZONE-ASSISTANCE WITH 01-220-62-00-5430 01/24/06 1,552.50 PLANNING CONSULTANT 02 COMMUNITY DEVELOPMENT DIRECTOR ** COMMENT ** 03 INTERVIEW PROCESS ** COMMENT ** INVOICE TOTAL: 1,552.50 11687 01/03/06 01 ARO-MCKINNON PROPERTY 01-000-13-00-1372 01/24/06 270.00 A/R - OTHER INVOICE TOTAL: 270.00 11688 01/03/06 01 ARO-OAK GROVE 01-000-13-00-1372 01/24/06 502.50 A/R - OTHER INVOICE TOTAL: 502.50 P33 )ATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 34 'IME: 19:16:59 DETAIL BOARD REPORT :D: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM /ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 3CHOPPE SCHOPPE DESIGN ASSOC. 11689 01/03/06 01 ARO-LANIOSZ REZONING 01-000-13-00-1372 01/24/06 67.50 A/R - OTHER INVOICE TOTAL: 67.50 11690 12/03/06 01 ARO-KENDALLWOOD ESTATES 01-000-13-00-1372 01/24/06 3, 912.50 A/R - OTHER INVOICE TOTAL: 3, 912.50 11691 01/03/06 01 ARO-HUDSON LAKE 01-000-13-00-1372 01/24/06 877.50 A/R - OTHER INVOICE TOTAL: 877.50 11692 01/03/06 01 ARO-HARRIS FARM 01-000-13-00-1372 01/24/06 405.00 A/R - OTHER INVOICE TOTAL: 405.00 11693 01/03/06 01 ARO-HAGEMAN/KONICEK PROPERTY 01-000-13-00-1372 01/24/06 19,284.96 A/R - OTHER INVOICE TOTAL: 19,284 .96 11694 01/03/06 01 ARO-FOX RIVER BLUFF 01-000-13-00-1372 01/24/06 337.50 A/R - OTHER INVOICE TOTAL: 337.50 VENDOR TOTAL: 55,491.06 SERVMASC SERVICEMASTER COMMERCIAL 128279 12/31/05 01 ADMIN-PARTIAL DEC. CLEANING 01-110-62-00-5403 01/24/06 129.00 SPECIAL CENSUS INVOICE TOTAL: 129.00 128280 01/01/06 01 ADMIN-JANUARY CLEANING 01-110-62-00-5403 01/24/06 375.00 SPECIAL CENSUS INVOICE TOTAL: 375.00 VENDOR TOTAL: 504.00 P34 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 35 DIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SERVMAST SERVICEMASTER OF AURORA & 7080 12/31/05 01 WATER OP-DEC PUBLIC WORKS 51-000-62-00-5401 00203077 01/24/06 520.00 CONTRACUAL SERVICES 02 CLEANING ** COMMENT ** INVOICE TOTAL: 520.00 VENDOR TOTAL: 520.00 SIBENG SIBENALLER, GREGORY 011006 01/10/06 01 PD-LODGING REIMBURSEMENT FOR 01-210-64-00-5605 01/24/06 196.48 TRAVEL EXPENSES 02 IL CHIEFS TRAINING CONFERENCE ** COMMENT ** INVOICE TOTAL: 196.48 VENDOR TOTAL: 196.48 SIDWELL THE SIDWELL COMPANY 56282 11/30/05 01 WATER IMPROV-TOPOGRAPHIC 41-000-61-00-5415 01/24/06 14, 975.00 USGS GROUNDWATER STUDY 02 MAPPING FOR BLACKBERRY CREEK ** COMMENT ** 03 WATERSHED ** COMMENT ** INVOICE TOTAL: 14,975.00 VENDOR TOTAL: 14, 975.00 SMITH SMITH ENGINEERING 333382 12/22/05 01 STREETS-YORKVILLE ROAD PROGRAM 01-410-75-00-7101 01/24/06 6, 474.65 IN TOWN ROAD PROGRAM 02 PHASE II ROADWAY AND UTILITY ** COMMENT ** 03 PLANS ** COMMENT ** INVOICE TOTAL: 6,474.65 333383 12/22/05 01 STREETS-YORKVILLE ROAD 01-410-75-00-7101 01/24/06 1, 988.25 IN TOWN ROAD PROGRAM 02 PROGRAM OBSERVATION ** COMMENT ** INVOICE TOTAL: 1, 988.25 P35 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 36 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.W0W INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SMITH SMITH ENGINEERING 333384 12/22/05 01 STREETS-ROAD PROGRAM STAKING 01-410-75-00-7101 01/24/06 576.30 IN TOWN ROAD PROGRAM INVOICE TOTAL: 576.30 333386 12/22/05 01 ADMIN-TRAVEL DEMAND FORECAST 01-110-65-00-5800 01/24/06 559.30 CONTINGENCIES INVOICE TOTAL: 559.30 VENDOR TOTAL: 9,598.50 STERLING STERLING CODIFIERS, INC. 5519 01/01/06 01 ADMIN-2006 HOSTING FEE 01-110-61-00-5311 01/24/06 500.00 CODIFICATION INVOICE TOTAL: 500.00 VENDOR TOTAL: 500.00 SUBCHNEW SUBURBAN CHICAGO NEWSPAPERS AD 600026829-1205 12/31/05 01 ADMIN-TAX LEVY 01-110-65-00-5810 01/24/06 116.64 PUBLISHING & ADVERTISING INVOICE TOTAL: 116.64 VENDOR TOTAL: 116.64 UNIFIED UNIFIED SUPPLY 0108962-IN 12/13/05 01 STREETS-PLUG & SUPPLIES 01-410-62-00-5408 01/24/06 29.88 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 29.88 0109385-IN 12/30/05 01 WATER OP-BULBS 51-000-65-00-5804 01/24/06 42.22 OPERATING SUPPLIES INVOICE TOTAL: 42.22 0109457-IN 01/04/06 01 WATER OP-LAMP 51-000-65-00-5804 01/24/06 48.22 OPERATING SUPPLIES INVOICE TOTAL: 48.22 VENDOR TOTAL: 120.32 P36 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 37 TIME: 19:16:59 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ UNIQPRD UNIQUE PRODUCTS & SERVICE 146059 01/05/06 01 ADMIN-CLEANING SUPPLIES 01-110-65-00-5804 00102421 01/24/06 160.07 OPERATING SUPPLIES INVOICE TOTAL: 160.07 VENDOR TOTAL: 160.07 UPSIL UPS 00004296X2535 12/31/05 01 WATER OP-2 PACKAGES SHIPPED 51-000-65-00-5808 01/24/06 28.59 POSTAGE & SHIPPING INVOICE TOTAL: 28.59 VENDOR TOTAL: 28.59 USBANK U.S. BANK IRBB2003B020106 12/15/05 01 DEBT SVC-BRUELL ST. PRINCIPAL 42-000-66-00-6004 01/24/06 80,000.00 IRBB-BRUELL ST. PRINCIPAL 02 DEBT SVC-BRUELL ST. INTEREST 42-000-66-00-6003 42,717.50 IRBB-BRUELL ST. INTEREST P 03 SEWER IMPROV-BRUELL ST. BOND & 37-000-62-00-5405 1,780.17 ENG/LGL/CONTINGENCY-BRUELL 04 TRUSTEE FEE ** COMMENT ** INVOICE TOTAL: 124, 497.67 VENDOR TOTAL: 124,497.67 USPCA U.S. POLICE CANINE ASSOC., INC 010305 01/03/05 01 PD-2006 CANINE ASSOC. DUES FOR 01-210-64-00-5600 01/24/06 40.00 DUES 02 1 EMPLOYEE & 1 CANINE ** COMMENT ** INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 VISA VISA 122305 12/23/05 01 PD-TRAILER HITCH & SUPPLIES 01-210-65-00-5804 01/24/06 40.54 OPERATING SUPPLIES P37 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 38 TIME: 19:17:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VISA VISA 122305 12/23/05 02 PD-CALENDAR REFILLS, 4 STAMPS, 01-210-65-00-5802 01/24/06 169.59 OFFICE SUPPLIES 03 FOLERS, ENVELOPES ** COMMENT ** 04 PD-2006 MEMBERSHIP TO ILACP 01-210-64-00-5600 305.00 DUES 05 FOR 3 EMPLOYEES ** COMMENT ** 06 PD-2 DICTAPHONES & EQUIPMENT 01-210-62-00-5410 403.00 MAINT-OFFICE EQUIPMENT 07 PD-CASHBACK REWARD 01-210-64-00-5605 -1.17 TRAVEL EXPENSES 08 PD-CHIEF'S MEETING MEAL 01-210-64-00-5605 19.00 TRAVEL EXPENSES 09 PD-2006 JOB POSTINGS 01-210-65-00-5810 39.95 PUBLISHING & ADVERTISING 10 PD-HARD DRIVE 01-210-75-00-7002 159.74 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL: 1,135.65 VENDOR TOTAL: 1, 135.65 WALMART WALMART COMMUNITY 122205 12/22/05 01 ADMIN-NAPKINS, COFFEE, 01-110-65-00-5804 01/24/06 37.78 OPERATING SUPPLIES 02 FOIL, CREAMER ** COMMENT ** INVOICE TOTAL: 37.78 VENDOR TOTAL: 37.78 WASTE WASTE MANAGEMENT 2435823-2011-1 01/01/06 01 HEALTH & SANITATION-DECEMBER 01-540-62-00-5442 01/24/06 49., 664 .24 GARBAGE SERVICES INVOICE TOTAL: 49, 664.24 VENDOR TOTAL: 49,664.24 WEBLINX. WEBLINX INCORPORATED P38 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 39 TIME: 19:17:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ WEBLINX WEBLINX INCORPORATED 3450 01/05/06 01 ADMIN-JAN WEBSITE 01-110-62-00-5401 01/24/06 100.00 CONTRACTUAL SERVICES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 WHITAKER WHITTAKER CONSTRUCTION & 011006-EEI 01/10/06 01 WATER IMPROV-ENGINEERS PAYMENT 41-000-61-00-5401 01/24/06 56,745.00 ENGINEERING-RADIUM CONTRAC 02 ESTIMATE NO.2 CONTRACT B.1, ** COMMENT ** 03 WELLS NO. 3 & 4 WELL HOUSE AND ** COMMENT ** 04 TREATMENT FACILITY ** COMMENT ** INVOICE TOTAL: 56,745.00 VENDOR TOTAL: 56,745.00 WHOLESAL WHOLESALE DIRECT, INC. 111730 12/03/05 01 PD-TIRE REPAIR ON M-16 01-210-62-00-5409 01/24/06 10.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 10.00 111793 12/07/05 01 PD-8 SPARK PLUGS FOR M-11 01-210-62-00-5409 00303299 01/24/06 174.08 MAINTENANCE - VEHICLES INVOICE TOTAL: 174.08 111871 12/12/05 01 PD-4 TIRES ON M-16 01-210-62-00-5409 01/24/06 709.80 MAINTENANCE - VEHICLES INVOICE TOTAL: 709.80 VENDOR TOTAL: 893.88 WSTILUNV WESTERN ILLINOIS UNIVERSITY 010306 01/03/06 01 PD-SPRING TUITION FOR MARTIN 01-210-64-00-5608 00303324 01/24/06 500.25 TUITION REIMBURSEMENT INVOICE TOTAL: 500.25 VENDOR TOTAL: 500.25 P39 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 40 DIME: 19:17:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ WTRPRD WATER PRODUCTS, INC. 0186223 12/19/05 01 WATER OP-PARTS 51-000-65-00-5804 01/24/06 324.13 OPERATING SUPPLIES INVOICE TOTAL: 324 .13 0186330 12/22/05 01 WATER OP-PARTS 51-000-65-00-5804 00202988 01/24/06 425.03 OPERATING SUPPLIES INVOICE TOTAL: 425.03 0186373 12/27/05 01 WATER OP-PARTS 51-000-65-00-5804 00202988 01/24/06 161.73 OPERATING SUPPLIES INVOICE TOTAL: 161.73 0186424 12/29/05 01 WATER OP-PARTS 51-000-65-00-5804 00202988 01/24/06 648.27 OPERATING SUPPLIES INVOICE TOTAL: 648.27 VENDOR TOTAL: 1,559.16 WYETHATY JOHN JUSTIN WYETH 506 01/09/06 01 ARO-SILVER FOX 01-000-13-00-1372 01/24/06 150.00 A/R - OTHER INVOICE TOTAL: 150.00 507 01/09/06 01 ARO-CALADONIA 01-000-13-00-1372 01/24/06 75.00 A/R - OTHER INVOICE TOTAL: 75.00 508 01/09/06 01 SEWER IMPROV-ROB ROY 37-000-75-00-7505 01/24/06 675.00 ROB ROY CREEK SANITARY INVOICE TOTAL: 675.00 509 01/09/06 01 ARO-BRISTOL BAY 01-000-13-00-1372 01/24/06 337.50 A/R - OTHER INVOICE TOTAL: 337.50 P40 )ATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 41 DIME: 19:17:00 DETAIL BOARD REPORT [D: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 4YETHATY JOHN JUSTIN WYETH 510 01/09/06 01 BLDG/ZONE-GENERAL LEGAL 01-220-61-00-5300 01/24/06 1,200.00 LEGAL SERVICES 02 SERVICES ** COMMENT ** 03 ADMIN-GENERAL LEGAL SERVICES 01-110-61-00-5300 1,012.50 LEGAL SERVICES 04 SEWER-GENERAL LEGAL SERVICES 37-000-62-00-5401 150.00 CONTRACTURAL/PROFESSIONAL INVOICE TOTAL: 2,362.50 511 01/09/06 01 ARO-LANIOSZ 01-000-13-00-1372 01/24/06 337.50 A/R - OTHER INVOICE TOTAL: 337.50 512 01/09/06 01 ARO-WESTBURY 01-000-13-00-1372 01/24/06 300.00 A/R - OTHER INVOICE TOTAL: 300.00 513 01/09/06 01 ARO-CORNEILS CROSSING 01-000-13-00-1372 01/24/06 150.00 A/R - OTHER INVOICE TOTAL: 150.00 514 01/09/06 01 BLDG/ZONE-PUBLIC WORKS 01-220-61-00-5300 01/24/06 412.50 LEGAL SERVICES INVOICE TOTAL: 412.50 515 01/09/06 01 ADMIN-PUBLIC SAFETY 01-110-61-00-5300 01/24/06 112.50 LEGAL SERVICES INVOICE TOTAL: 112.50 516 01/09/06 01 BLDG/ZONE-ECONOMIC DEVELOPMENT 01-220-61-00-5300 01/24/06 112.50 LEGAL SERVICES INVOICE TOTAL: 112.50 VENDOR TOTAL: 5,025.00 YBSD YORKVILLE BRISTOL P41 )ATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 42 LIME: 19:17:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YBSD YORKVILLE BRISTOL 0480-000384707 01/09/06 01 WATER OP-DECEMBER SLUDGE 51-000-62-00-5407 01/24/06 4,520.22 TREATMENT FACILITIES O&M 02 REMOVAL ** COMMENT ** INVOICE TOTAL: 4,520.22 123105 12/31/05 01 TRUST & AGENCY-10/16-12/31 95-000-78-00-9008 01/24/06 352,790.35 YBSD PAYMENTS 02 SANITARY FEES ** COMMENT ** INVOICE TOTAL: 352,790.35 VENDOR TOTAL: 357,310.57 YOLIBRAR YORKVILLE PUBLIC LIBRARY 123105-DEV 01/10/06 01 TRUST & AGENCY-DEC 2005 95-000-78-00-9009 01/24/06 57, 650.00 LIBRARY DEV FEE PAYMENTS 02 DEVELOPMENT FEES ** COMMENT ** INVOICE TOTAL: 57, 650.00 123105-PPRT 01/10/06 01 ADMIN-DEC 2005 PROPERTY TAX 01-000-40-00-4010 01/24/06 236.21 PERSONAL PROPERTY TAX INVOICE TOTAL: 236.21 VENDOR TOTAL: 57,886.21 YOPOST YORKVILLE POSTMASTER 010206-NEWS 12/29/05 01 WATER OP-NEWSLETTER POSTAGE 51-000-65-00-5808 01/24/06 658.46 POSTAGE & SHIPPING 02 ADMIN-NEWSLETTER POSTAGE 01-110-65-00-5808 219.49 POSTAGE & SHIPPING INVOICE TOTAL: 877.95 VENDOR TOTAL: 877.95 YOREC YORKVILLE RECREATION DEPT 123105-CAPITAL 01/10/05 01 TRUST & AGENCY-DEC 2005 PARK & 95-000-78-00-9012 01/24/06 9,750.00 PARKS/REC CAPITAL PAYMENTS P42 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 43 DIME: 19:17:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YOP.EC YORKVILLE RECREATION DEPT 123105-CAPITAL 01/10/05 02 RECREATION CAPITAL ** COMMENT ** 01/24/06 INVOICE TOTAL: 9,750.00 VENDOR TOTAL: 9,750.00 YORKACE YORKVILLE ACE & RADIO SHACK 095806 12/29/05 01 STREETS-DRILL 01-410-65-00-5815 00203090 01/24/06 279.99 HAND TOOLS INVOICE TOTAL: 279.99 095816 12/29/05 01 SEWER OP-COFFEE FILTERS 52-000-65-00-5802 01/24/06 6.99 OFFICE SUPPLIES INVOICE TOTAL: 6.99 095954 01/04/06 01 STREETS-SAW 01-410-65-00-5815 00203090 01/24/06 179.99 HAND TOOLS INVOICE TOTAL: 179.99 VENDOR TOTAL: 466.97 YOSCHOL YORKVILLE SCHOOL DIST #115 113005-LC 11/30/05 01 TRUST/AGENCY-NOV 2005 SCHOOL 95-000-78-00-9011 01/24/06 27,874.74 SCHOOL LAND CASH PMTS 02 LAND CASH ** COMMENT ** INVOICE TOTAL: 27,874.74 123105-LC 12/31/05 01 TRUST/AGENCY-DEC 2005 SCHOOL 95-000-78-00-9011 01/24/06 244,455.36 SCHOOL LAND CASH PMTS 02 LAND CASH ** COMMENT ** INVOICE TOTAL: 244,455.36 VENDOR TOTAL: 272,330.10 YRKAUTO YORKVILLE AUTO PARTS 725988 12/02/05 01 STREETS-ADAPTER, BLOW GUN 01-410-62-00-5409 01/24/06 11.77 MAINTENANCE-VEHICLES INVOICE TOTAL: 11.77 P43 )ATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 44 ?IME: 19:17:00 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM /ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ CRKAUTO YORKVILLE AUTO PARTS 726445 12/06/05 01 WATER OP-FUSE 51-000-62-00-5409 01/24/06 2.25 MAINTENANCE - VEHICLES INVOICE TOTAL: 2.25 726502 12/06/05 01 WATER OP-FUSE, CIRCUIT BREAKER 51-000-62-00-5409 01/24/06 3.91 MAINTENANCE - VEHICLES INVOICE TOTAL: 3.91 726876 12/08/05 01 ENG-WIPER BLADES 01-150-62-00-5409 01/24/06 17.50 MAINTENANCE-VEHICLES INVOICE TOTAL: 17.50 726955 12/09/05 01 PD-WIPER BLADES 01-210-65-00-5804 00303323 01/24/06 29.30 OPERATING SUPPLIES INVOICE TOTAL: 29.30 727035 12/09/05 01 WATER OP-OIL FILTER 51-000-62-00-5409 01/24/06 4.69 MAINTENANCE - VEHICLES INVOICE TOTAL: 4 .69 727037 12/09/05 01 PD-SUPPLIES 01-210-65-00-5804 00303323 01/24/06 7.36 OPERATING SUPPLIES INVOICE TOTAL: 7.36 728675 12/21/05 01 PD-FUSES & WASHER FLUID 01-210-65-00-5804 00303323 01/24/06 136.60 OPERATING SUPPLIES INVOICE TOTAL: 136.60 729145 12/26/05 01 PD-CAR WASH & WD 40 01-210-65-00-5804 00303323 01/24/06 10.08 OPERATING SUPPLIES INVOICE TOTAL: 10.08 729394 12/28/05 01 WATER OP-LIGHT, WINDSCHIELD 51-000-62-00-5409 01/24/06 36.96 MAINTENANCE - VEHICLES P44 DATE: 01/12/06 UNITED CITY OF YORKVILLE PAGE: 45 TIME: 19:17:00 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/24/2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YRKAUTO YORKVILLE AUTO PARTS 729394 12/28/05 02 WIPER BLADE ** COMMENT ** 01/24/06 INVOICE TOTAL: 36.96 729434 12/28/05 01 PD-POWER STEERING FLUID 01-210-65-00-5804 00303323 01/24/06 4.78 OPERATING SUPPLIES INVOICE TOTAL: 4.78 VENDOR TOTAL: 265.20 TOTAL ALL INVOICES: 1,580,407.10 P45 UNITED CITY OF YORKVILLE PAYROLL SUMMARY PAY PERIOD ENDING 1/7106 SOCIAL REGULAR OVERTIME TOTAL SECURITY IMRF TOTALS ADMINISTRATION $22,817.80 $187.32 $23,005.12 $1,719.09 $1,488.38 $26,212.59 ENGINEERING $9,764.88 $0.00 $9,764.88 $730.69 $794.87 $11,290.44 POLICE $60,199.12 $2,290.30 $62,489.42 $4,763.02 $345.93 $67,598.37 PUBLIC WORKS $20,817.96 $3,090.74 $23,908.70 $1,825.71 $1,946.17 $27,680.58 PARKS $11,339.58 $90.00 $11,429.58 $866.73 $899.12 $13,195.43 RECREATION $10,749.08 $0.00 $10,749.08 $817.49 $785.02 $12,351.59 LIBRARY $6,014.98 $0.00 $6,014.98 $460.16 $303.82 $6,778.96 TOTALS $141,703.40 $5,658.36 $147,361.76 $111182.89 $6,563.31 $165,107.96 TOTAL PAYROLL 1/7/2006 $165,107.96 TOTAL INVOICES 1/24/2006 $1,580,407.10 TOTAL DISBURSEMENTS $1,745,515.06 P46 Co. Reviewed By: Jam ' 0 Legal F1 City Council Finance ❑ EST X36 -� Engineer ❑ -C ` City Administrator ❑ Agenda Item Tracking Number O� �g�n' � ADM 2006-C =p Consultant ❑ City Council Agenda Item Summary Memo Title: Monthly Treasurer's Report-November 2005 City Council/COW/Committee Agenda Date: Administration 1/05/06 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: There has been one revision since Administration Committee. The Library Fund(82) originally reflected a$6,811,984.74 revenue and a$6,820,895.21 expense. Of these amounts,$6.6 million was related to a Library Expansion CD maturing and rolling into the Library expansion money market account, thus not considered new revenue or expense items. The corrected report has removed the $6.6 million in revenues and expenses. United City of Yorkville Monthly Treasurer's Report Pre Audit Financial Summary As of November 30,2005 Beginning Ending Fund Balance Revenues Expenses Transfers Balance 1 General 5,487,541.86 786,449.33 1,278,289.62 (80,005.58) 4,915,695.99 15 Motor Fuel Tax 158,712.39 23,656.62 19,124.93 - 163,244.08 16 Municipal Building (319,684.82) 3,183.00 5,409.82 - (321,911.64) 20 PD Capital 50,801.09 10,525.00 - - 61,326.09 21 PW Capital 173,330.15 25,650.00 - - 198,980.15 22 Parks&Rec Equip Capital 9,065.38 1,350.00 630.00 - 9,785.38 37 Sanitary Sewer Improvement 622,816.09 220,787.85 1,040,466.47 (196,862.53) 41 Water Improvement Exp 1,685,251.18 88,260.81 117,217.23 1,656,294.76 42 Debt Service 207,510.27 11,381.42 - 218,891.69 51 Water 473,348.43 132,298.40 95,314.31 510,332.52 52 Sewer 420,086.53 50,145.89 17,054.96 453,177.46 72 Land Cash 326,814.84 8,433.01 329,736.22 - 5,511.63 73 Land Acquisition 213,617.69 - - - 213,617.69 79 Parks&Recreation 174,850.74 28,804.15 87,210.46 77,380.58 193,825.01 82 Library 7,619,075.48 211,984.74 220,895.21 2,625.00 7,612,790.01 85 Fox Industrial 63,066.98 924.97 66,225.00 - (2,233.05) 87 Countryside TIF Project 3,511,909.95 9,032.08 101,594.73 - 3,419,347.30 95 Trust&Agency 83,149.95 219,478.29 530,989.65 - (228,361.41) Totals 20,961,264.18 1,832,345.56 3,910,158.61 - 18,883,451.13 As Treasurer of the United City of Yorkville,I hereby attest,to the best of my knowledge,that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Full detail information is available in the Finance Department. William Powell,Treasurer Fund Balance Reserve General Fund 30.56% Water Ops 19.81%1 Sewer Maint. 46.82% Combined Fund Balance Reserve 29.65% Prepared by:Julie Ciesla-Senior Accounting Clerk 1/10/2006 Revised 1/10/2006 C Fla Reviewed By: City Council J -n Legal ❑• _ Finance ss, leas Engineer ❑ -�� g Agenda Item Tracking Number y City Administrator El ADM 2006- Consultant ❑ e ❑ SCE City Council Agenda Item Summary Memo Title: Fox Industrial Abatement Ordinance City Council/COW/Committee Agenda Date: Administration 1/05/06 111-7/0(c Synopsis- This annual ordinance is abating taxes for the Fox Industrial Park Bond issue. This bond issue identifies Fox Industrial TIF increment dollars and NUT dollars as bond repayment sources, thus there is no need to levy taxes. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2005 to pay the principal of and interest on $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"),by Ordinance Number 2002-03 , adopted on the 12'h day of March, 2002 (the "Ordinance"), did provide for the issue of $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002 (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2005 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2005 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2005 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 24`h day of January, 2006,pursuant to a roll call vote as follows: PAUL JAMES MARTY MUNNS JASON LESLIE WANDA OHARE VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO APPRovED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 24th day of January, 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 24th day of January, 2006. Attest: CITY CLERK -2- STATE OF ILLINOIS ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall,Illinois, and as such official I do further certify that on the day of , 2006, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2005_to pay the principal of and interest on $625,000 General Obligation to (Alternate Revenue Source), Series 2002, of the United City of Yorkville, Kendall County,Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 24th day of January, 2006, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2005 for the payment of the City's $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WBEREOF I hereunto affix my official signature and the seal of said County this day of 2006 County Clerk [SEAL] C/1'. Reviewed By: J � Legal ❑ City Council Finance EST. law Engineer ❑ -�— g Agenda Item Tracking Number -< "" City Administrator ❑ ADM 2006- p � � �O Consultant ❑ El LE City Council Agenda Item Summary Memo Title: Countryside Interceptor Abatement Ordinance City Council/COW/Committee Agenda Date: Administration 1/05/06 Cow Synopsis: This annual ordinance is abating taxes for the Cou=side Interceptor Bond issue. Fundina is available for the annual debt service pavment.thus there is no need to levy taxes this year. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2005 to pay the principal of and interest on $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, of the United City of Yorkville,Kendall County,Illinois. WHEREAS the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2004-10, adopted on the 24th day of February, 2004 (the "Ordinance"), did provide for the issue of $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2005 to pay the principal of and interest on the Bonds be abated; Now, THEREFoRE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2005 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2005 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 24th day of January, 2006, pursuant to a roll call vote as follows: PAUL JAMES MARTY MUNNS JASON LESLIE WANDA OHARE VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO APPRovED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 240'day of January, 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 24th day of January , 2006. Attest: CTTY CLERK -2- STATE OF ILLINOIS ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the 24h day of January, 2006, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2004 to pay the principal of and interest on $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, of the United City of Yorkville, Kendall County,Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 24`h day of January, 2006, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2005 for the payment of the City's $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WBEREOF I hereunto affix my official signature and the seal of said County this day of , County Clerk [SEAL] C� 4q Reviewed By: J2 p� Legal aEEI] City Council Finance EST. '� 1636 Engineer ❑ g Agenda Item Tracking Number y City Administrator ❑ ADM 2006- L,a Consultant ❑ El 2 <LE City Council Agenda Item Summary Memo Title: Countryside Center TIF Abatement Ordinance City Council/COW/Committee Agenda Date: Administration 1/05/06 COW 111?10(, Synopsis: This annual ordinance is abating taxes for the Countryside Center TIF Bond issue. This bond issue has capitalized interest available to pay this year's debt service,thus there is no need to levy taxes. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2005 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County,Illinois. WHEREAS, the City Council (the "Corporate Authorities") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2005-22, adopted on the 8th day of March, 2005 (the "Ordinance"), did provide for the issue of $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Pledged Revenues (as defined in the Ordinance) have been determined by the Treasurer to provide an amount not less than 1.00 times debt service of all Outstanding Bonds (as defined in the Ordinance) in the next succeeding bond year (June 1 and December 1); and WHEREAS, the Pledged Revenues have been deposited in the Pledged Revenues Account of the 2005 Alternate Bond Fund (as created in the Ordinance) in an amount sufficient to pay debt service on all Outstanding Bonds in the next succeeding bond year; and WHEREAS, it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2005 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2005 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, 1-3-06 Abatement Ord.doc Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2005 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its passage by the Corporate Authorities and signing and approval by the Mayor. ADOPTED by the Corporate Authorities on the 24th day of January, 2006, pursuant to a roll call vote as follows: PAUL JAMES MARTY MUNNS JASON LESLIE WANDA OHARE VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO APPROvED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 24th day of January, 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 24th day of January, 2006. Attest: CTTY CLERK f STATE OF ILLINOIS ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of , 2006, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2005 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County,Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 24`h day of January, 2006, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2005 for the payment of the City's $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WBEREoF I hereunto affix my official signature and the seal of said County this day of , 2006. County Clerk [SEAL] Reviewed By: ,2 p� Legal El City Council Finance EST. 1836 Engineer ❑ g Agenda Item Tracking Number -C City Administrator ❑ ® ,; . O� ! O Consultant ❑ ADM 2006-C; City Council Agenda Item Summary Memo Title: In Town Road Program Abatement Ordinance City Council/COW/Committee Agenda Date: Administration 1/05/06 COW Synopsis: This annual ordinance is abating taxes for the In Town Road Program Alternate Bond issue This bond issue has funds available to pay this year's debt service,thus there is no need to levy taxes. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2005 to pay the principal of and interest on $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "City Council") of the United City of Yorkville, Kendall County, Illinois (the "City"), by Ordinance Number 2005-52, adopted on the 14th day of June, 2005 (the "Ordinance"), did provide for the issue of $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A (the "Bonds"), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the Pledged Revenues (as defined in the Ordinance) have been determined by the City Treasurer to provide an amount not less than 1.25 times debt service of all Outstanding Bonds (as defined in the Ordinance) in the next succeeding bond year (June 30 and December 30); and WHEREAS the Revenues have been deposited in the United City of Yorkville 2005A Bond Fund(as created in the Ordinance) in an amount sufficient to pay debt service on all Outstanding Bonds in the next succeeding bond year; and WHEREAS it is necessary and in the best interests of the City that the tax heretofore levied for the year 2005 to pay the principal of and interest on the Bonds be abated; Now THEREFORE Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2005 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with The County of Kendall, Illinois, and it shall be 1-3-05 In Town Abatement Ord.doc 2128684•Tas•1/3/06 the duty of said County Clerk to abate said tax levied for the year 2005 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its passage by the City Council and signing and approval by the Mayor. ADOPTED by the Corporate Authorities on the 24th day of January, 2006,pursuant to a roll call vote as follows: PAUL JAMES MARTY MUNNS JASON LESLIE WANDA OHARE VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 24th day of January, 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 24th day of January, 2006. Attest: CTTY CLERK -2- STATE OF ILLINOIS ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of , 2006, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2005 to pay the principal of and interest on $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), on the 24`h day of January, 2006, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2005 for the payment of the City's $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of , 2006. County Clerk [SEAL] `,QED C/Tr Reviewed By: J= A 0 Legal El City Council Finance ❑ EST. 1 isss Engineer Agenda Item Tracking Number O City Administrator ❑ 2� Consultant El El City Council Agenda Item Summary Memo Title: Bristol Bay—Plat of Easement for Offsite Utilities City Council/COW/Committee Agenda Date: PW 1/9/06 c In/ d r o*— Synopsis: This plat of easement is needed for construction of watermains, sanitary sewers, and storm sewers in the area north of Galena Road but outside Units 1-7. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: err o United City of Yorkville Memo 800 Game Farm Road EST. �' ` 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 �� Fax: 630-553-3436 LE Date: December 21, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney `) Liz D'Anna,Administrative Assistant Subject: Bristol Bay—Plat of Easement for Offsite Utilities Attached find one copy of a proposed plat of easement for city utilities in the Bristol Bay development. The easement covers the area north of Galena Road outside of Units 1-7. The easement is needed to construct watermains, sanitary sewers, storm sewers, and drainage swales. Some of the areas covered by this easement are planned for future units of Bristol Bay. In those areas, we will need to vacate portions of this easement when the future plats are approved. Since the exact design of the those future plats does not currently exist, recording a blanket easement now and then vacating later is the most expedient method satisfying the need for the easement. Note that the easement only allows city utilities, and not gas mains, or electric, telephone, or CATV lines. I recommend that this easement be approved. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. SMITH ENGINEERING CONSULTANTS, INC. GRAPHIC SCALE CIVIL/STRUCTURAL SNGUMM AND SURVIVORS ref"Nat alRecr Yoeee6AS.IRROO 11a1ao N`e a9o-eaa-»aa NxY:Ina-cal-re4e .aoa s-uAt:eeea.mMmeMeaaa/•ewv GRANT OF EASEMENT 'R 1"- II.I.INDIB PROPSBSIDNAL DP.SIGN PIRN/ 184-0001 D6 (O 1EET) ppnn OF PART OF SJXTJONS I AND 9. TOWNSHIP 37 NORTH. 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'n:.'...' ..:. - ...... ...... .......... ...... . ................. ................. . _ .... ..v. .. ................. ._....... dwy approved os to,am �........................ ` -UTILITY AND DRNNAGE EASEMENT- .'.'::':.':::.'.'.:'.'..:'......'::'':....' :A'. BY.. HEREBY GRANTED �.. ..:::.......... ' .............�.................... ..:. ........ ..... n A77ESF' - n IT IS INTENDED THAT PAR75 OF 7HIS EASEMENT WELL BE ADS VACATED UPON RECORDING Or FUTURE BRISTOL BAY T_` PHASE 2 UNITS / a;i THAT PART OF THE SOUTHEAST OUARTYR OF SECTION C AND PMT S THE NORTHEAST QUARTER OF SECTION 9,TOWNSHIP 37 NORTH.RANCE 8 EAST OF THE THIRD PRINCIPAL MEREMAN,DESCRIBED AS ` STATE OF ILLINOIS ) FOLLOWS BEGINNING AT THE NORTHEAST CORNER OF SAID SECTION W. THENCE SOUTH 00 DEGREES 00 MINUTES 23 SECONDS WEST.ALONG THE EAST LINE OF THE NORTHEAST QUARTER OF SAID - AS SECTION 9,158230 FEET 70 THE NORTHERLY LINE OF GALENA ROAD; THENCE NORTHWESTERLY ALONG SAID NORTHERLY RIGHT OF WAY UNL BEND ALONG A CURVE TO THE LEFT WTH A RADIUS OF - COUNTY Or KENDALL) 11500.00 FEET AND A CHORD BEARING OF NORTH 72 DEGREES 23 WHU713 17 SECONDS EAST.M ARC LENGTH OF 113843 FEET;-THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST.KONG SAID NORTHERLY RIGHT OF WAY LINE.50.13 FEET, THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST.90265 FIST; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST,600.00 FEET; , L Craig L Dvy.Rhein Pmfm k W Lone Surv"w Nu~3359, THENCE SOUTH 14 DEGREES"MINUTES 21 SECONDS WEST.539.21 FEEL THENCE NORTH 75 DEGREES 29 MINUTES 39 SECONDS WEST.20825 FIST; THENCE SOUTH 87 DEGREES 42 MINUTES 01 - - do hweby aenMy that the PW of Eeament hwaa Mara wa SECONDS VEST.11527 FEET, THENCE NORTHERLY ALONG A CURVE TO THE LEFT W7H A RADIUS Or SMOG FEET AND A CHORD BEARING O NORTH 07 DEGREES 07 MINUTES 03 SECONDS WEST•M ARC prepared uenq pndoux eunay i1Iw Wiw and maps plate we LENGTH O 291.78 FEET' THENCE NORTH 21 DECREES 48 MINUTES 57 SECONDS WEST.171.66 FEET. THENCE SOUIHEA57MY ALONG A CURVE TO THE LEFT WTH A RADIUS OF 25.00 FEET AND A CHORD ethw hatrumenI.al-N iN Rhe uea and pLM-herein BEARING OF SOUTH 66 DEGREES 48 MINUTES 57 SECONDS EAST.M ARC LENGTH OF 3927 FEET; THENCE NORTH 21 DECREES 46 MINUTES 57 SECONDS WEST,390.00 FEET, THENCE NORTH 21 DEGREES xIt lamb,.1 the hwaan d-bed prb Art,W 17 MINUTES 25 SECONDS WEST.80.72 FEET: THENCE NORTH 16 DEGREES 22 MINUTES 16 SECONDS WEST.11273 FEET: THENCE NORTH it DEGREES 45 MINUTES 02 SECONDS WEST,91.56 FEET; THENCE Doted W Ya6,e,Ka odd Carl IOYIal, A.D.2005 NORTH 07 DEGREES 16 MINUTES 34 SECONDS WEST,77.21 FEET; THENCE NORTH 54 DECREES 40 MINUTES 15 EAST.197.00 FEET; THENCE NORTH 04 DEGREES 37 MINUTES 14 SECONDS WEST,18.78 GRAPHIC SCALE y FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE RIGHT WEIN A RAOKUS OF 25.00 FEET AND A CHORD BEARING OF NORTH 42 DEGREES 55 MIUTES 25 SECONDS EAST.AN ARC LENGTH OF 40.95 - FEET: THENCE NORTH N DEGREES 51 MINUTES 34 SECONDS EAST,244.84 FEET; 714ENCE SOUTHEASTERLY KONG A CURVE TO THE RIGHT WITH A RADIUS OF 2500 FEET AND A CHORD BEARING O� SOUTH 45 DECREES 08 MINUTES 26 SECONDS EAST.M MC LENGTH OF 39.27 FEET; THENCE SOUTH"OEGREES 00 MINUTES 26 SECONDS EAST.100.83 FEET; THENCE NORTH N DECREES 43 MINUTES He Illawh Prefeeebnal Land Sure Na 1759 57 SECONDS EAST.66.00 FEET; -THENCE NORTH 00 DECREES 51 MINUTES 34 SECONDS EAST,ISOM FEET; THENCE SOUTH 00 DEGREES C6 MINUTES 26 EAST.97.01 FEET: THENCE SOUTH 21 DECREES Yw 49 MINUTES.17 SECONDS EAST,69.76 FEET. THENCE SOUTH 30 DEGREES 15 MINUTES 12 SECON05 EAST.61.67 FEET; THENCE SOUTH 45 DECREES 13 MINUTES 13 SECONDS EAST.61.67 FEET: THENCE lleenee eepnatlan cola:11/30/2006 SOU TH 62 DEGREES 11 MINUTES 15 SECONDS EAST.81.67 FEET: THENCE SOUTH 74 DECREES 29 MINUTES 73 SECONDS EAST.67.75 FEET; THENCE SOUTH 75 DECREES 13 MINUTES 39 SECONDS EAST, - (DT�,) 14500 FEET; THENCE NORTH 26 DECREES 14 MINUTES 21 SECONDS EAST,140.66 FEET; THENCE NORTH 08 DECREES 21 MINUTES 24 SECONDS EAST.67.52 FEET: THENCE NORTH 03 DECREES 37 MNAI7ES 13 SECONDS EAST.67.52 FEET; THENCE NORTH O DEGREES 06 MINUTES 59 SECONDS WEST,67.52 FEET. THENCE NORTH 05 DEGREES 51 MINUTES 20 SECONDS WEST.67.52 FEET. THENCE - T Laeh-300 ft NORTH 12 DECREES 22 MINUTES 10 SECONDS VEST.6152 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT W7H A RADIUS OF 102500 FEET AND A CHORD BEARING O'NORTH 75 DECREES - 41 MINUTES 45 SECONDS EAST,AN ARC LENGTH Or 69.41 FEET; THENCE NORTH 73 DECREES 45 MINUTES 42 SECONDS EAST.36.17 FEET: THENCE NORTH 64 DECREES 37 MINUTES 29 SECONDS EAST. 9185 FEET THENCE NORTH 74 DEGREES"MINUTES 59 SECONDS EAST.13500 FEET. THENCE NORTH 17 DEGREES 08 MINUTES 23 SECONDS WEST,77.05 FEET; THENCE NORTH 20 DEGREES 59 IF - 'MIES 09 SECONDS WEST.77.05 FEET; THENCE NORTH 24 DECREES 40 MINUTES"SECONDS WEST.75.23 FEET; THENCE NORTH 20 DEGREES 05 MINUTES 21 SECONDS EAST•12536 FEET; THENCE - NORTH 18 DEGREES 05 MINUTES 43 SECONDS EAST.76.27 FEET; THENCE NORTH 00 DEGREES 54 MINUTES 45 SECONDS WEST.878.50 FEET; THENCE NORTH EN DEGREES 05 MINUTES 15 SECONDS EAST. - 82188 FEET TO A POINT ON THE CAST LINE OF THE SOUTHEAST OUARTER OF SAID SECTION 4 THAT IS 18".04 FEET NORTHERLY OF(AS MEASURED ALONG SAID EAST UNE)THE SOUTHEAST CORNER O MINUTES SECTION 4; THENCE SOUTH DD DECREES 14 MTES 27 SECONDS EAST,ALONG SAID EAST LINE.1844.04 FEET 70 THE POINT OF KGWNNC,IN THE UNITED CITY OF YORKHLLE•KENDALL COUNTY. NOTES-.map•ua created for use a a plat of eaw-ant. Thh reap 1, ILLINOIS, .ryGQAM OF EASEMENT not""uv6 iw any emebuWbn r eta4Ylq pvpo.ea withan aonaent AND THAT PART OF THE SOUTH I4ALF OF SEC710N 4,AND PMT OF THE NORTH HALF OF SECTION 9.70MMP 37 NORTH.RM6E 8 EAST OF THE THIRD PRINCIPAL MERIDIAN.DESCRIBED AS FOLLOWS BRISTOL BAY IA SUBDIVISII� PHASE 2 from a prapw ogmt of SmBn En9a-e g LvWUltmla,Inc COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE NORTH 00 DECREES D9 MINUTES 15 SECONDS WEST.886.52 FEET FOR THE POINT OF BEONNING: •Thh IS NOT a PMI e1 Sw.ev. Na eaumptiane w egreanante to THENCE SOUTH 88 DEGREES 47 MINUTES 59 SECONDS EAST,104.16; THENCE SOUTH O DEGREES 12 MINUTES O SECONDS WEST.94.97 FEET; THENCE SOUTH 88 DEGREES 47 MINUTES S9 SECONDS - YORKVn F �LII`M1/IS - wnw> p,uae,r Poneldan as be aenveyad tom tAh 6ocumal1. EAST.20.36 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE LEFT WTH A RADIUS OF 1190.00 FEET AND A CHORD BEARING OF SOUTH 10 DEGREES 21 MINUTES 43 SECONDS EAST.M ARC No dwground imprewmanta hove been booted-feel Blown wed LENGTH Or 475.76 FEET; THENCE SOUTH 21 DEGREES 48 MINUTES 57 SECONDS EAST,556.06 FEET, THENCE SOUTHERLY ALONG A CURVE TO THE RIGHT WTH A RADIUS OF 600.00 FEET AND A CHORD noted. BEARING OF SOUTH 00 DECREES 02 MINUTES 50 SECONDS EAST.M ARC LENGTH OF 361.87 FEET; THENCE SOUTH 14 DEGREES 38 MINUTES 41 SECONDS WEST,14150 FEET; THENCE SOUTHWESTERLY - - •Na tlhiWlca McWd M aseumetl by xdy¢ ALONG A CURVE TO THE RIGHT 97H A RADIUS OF 25.00 FEET AND A CHORD BEARING OF SOUTH 59 DECREES 42 MINUTES 31 SECONDS WEST,AN ARC LENGTH O 39.33 FEET; THENCE SOUTH 14 • This mop h wb wiNeut rignd emboeeea w retl edwa6 fed an0 DECREES 38 MINUTES{1 SECONDS NEST,2400 FEET 7D THE NORTHERLY RIGHT D<WAY LINE O GALENA ROAD; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS'REST,ALONG SAID NORTHERLY signature aMhed. RIfRiT OF WAY LINE,90506 FEET; THENCE NORTH 00 DEGREES O MINUTES 41 SECONDS NEST,24163 FEET; THENCE SOUTH Be DEGREES 59 MINUTES 19 SECONDS NEST,36588 FEET; THENCE NORTH REN90HS DNM BY: TNT: DATE PROJECT NO. 19 DECREES 50 MINUTES 05 SECONDS WEST.031.41 FEET THENCE SOUTH 68 DEGREES 00 MINUTES 40 SECONDS NEST.331.94 FEET; THENCE NORTH 00 DEGREES 59 MINUTES 56 SECONDS NEST, 40269 FEET; THENCE SOUTH 98 DECREES 47 MINUTES 59 SECONDS EAST,597.21 FEET. THENCE SOUTH O DEGREES 12 MINUTES Ot SECONDS NEST,67.12 FEET: THENCE SOUTH e9 DECREES 47 r. CIO r2 9/OS CS 17 9105 050299 •AnmlvHan abbnviotbne_ - MINUTES 59 SECONDS EAST,601.67 FEET; THENCE NORTH O DEGREES 12 MINUTES O SECONDS EAST.74.73 FEET: THENCE SOUTH Be DEGREES 47 MINUTES 59 SECONDS EAST•129.51 FEET 70 THE - 2 OSN BY: TNT: HORIZ$GALE: SHEET NO. P•48.-pant of begnrinq POINT OF BEGINNING,N THE ts67ED 0771 OF YORK1s.LE KENDALL COUNTY.ILLINOIS - S 3 1•=300 P.O.G=pint t eomm t - - _LAN b,=9x d dhtan-areeboaea xn a load mate lyxtam. +. 04K BY: TNT: VERT SCALE: 1 S CLD N/A CA I Cl y.y Reviewed By: JZ i 0+ Legal ❑ City Council Finance ❑. Est 1836 Engineer Ell City Administrator El 2t z �/ Agenda Item Tracking Number �O Consultant ❑ SCE El City Council Agenda Item Summary Memo Title: Betzwiser Development—Earthwork Letter of Credit Expiration City Council/COW/Committee Agenda Date: PW Committee 1/9/06 . COW I II'1'fb Synopsis: Authorize City Clerk to call the letter of credit if it is not renewed by April 3, 2006. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo : 800 Game Farm Road EST. 1 `- 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 SCE` Date: December 22, 2005 To: John Crois, Interim City Administrator p \ From: Joe Wywrot, City Engineer v CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Betzwiser Development—Earthwork Letter of Credit Expiration First Midwest Bank LOC #150018041-201 Attached find a letter from First Midwest Bank notifying us that the letter of credit for the Betzwiser development will expire on April 29, 2006. This is a commercial development at the SW comer of Badger and Wolf Streets. I spoke with Brian Betzwiser and told him that the city will need to call the Letter of Credit if it is not renewed. He understood and will request a reduction early next year so when he renews the Letter of Credit it will be for a lesser amount. I recommend that we begin the process of calling the letter of credit if it is not renewed by April 3, 2006. Please place this item on the Public Works Committee agenda of January 9, 2006 for discussion. • ORIGINAL First Midwest Bank 300 North Hunt Club Road I, Gurnee,Illinois 60031 First Midwest December 15, 2005 Sent by Certified Mail,Return Receipt Number 7002 0460 0003 93627117 Mayor and Aldermen City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: First Midwest Bank Letter of Credit No. 150018041-201 Betzwiser Development LLC Gentlemen: In accordance with the terms and conditions of the above referenced Letter of Credit issued in your favor in the current amount of $15,711.30, we hereby inform you of the impending expiration date of April 29, 2006. Sincerely, Evange ne Patricio Documentation Review Specialist cc: Betzwiseer Development LLC Richard Ethridge Saved as:betmiser.doc DOW SING LENDER C� C/T y Reviewed By: 2� p Legal F1 City Council J -c� Finance ❑ EST °-= 1836 Engineer �z f ZZl's Agenda Item Tracking Number City Administrator ❑ ; j + Consultant ❑ WC ~J SCE City Council Agenda Item Summary Memo Title: Rob Roy Creek Interceptor(Contract#2)—Change Order No. 2 City Council/ COW/Committee Agenda Date: PW Committee 1/9/06 Cow l rdoLn Synopsis: For crop damage in the amount of$4200. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o Cyr o United City of Yorkville Memo 800 Game Farm Road EST. ^ :1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o Fax: 630-553-3436 YN�(CaGiQ' LE Date: December 22, 2005 To: John Crois, Interim City Administrator \ From: Joe Wywrot, City Engineer U CC: Traci Pleckham, Finance Director Liz D'Anna, Administrative Assistant Subject: Rob Roy Creek Interceptor(Contract#2)—Change Order No. 2 Attached find one copy of proposed Change Order No. 2 for the referenced project. This change order, in the amount of a$4200 increase, is for crop damage on the Fisher property. Please refer to the attached letter from Gail Fisher. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630)897-4651 • FAx (630)897-5696 AURORA, ILLINOIs 60506 December 20, 2005 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Change Order No. 2 Rob Roy Creek Interceptor- Contract No. 2 W.E.D.A. Job #788-04050-01 Dear Joe: In accordance with the terms of the Easement Agreement with the Conover family, crop damage needs to be reimbursed at a rate of$400/acre. We are in receipt of a letter from Mrs. Gail Fisher dated December 17, 2005 requesting reimbursement of crop damage in the amount of 10.5 acres x $400/acre or$4200.00. Please find enclosed Change Order No. 2 to the above referenced contract, in an increased amount of $4200.00. Should you have any questions,please do not hesitate to call the undersigned. Very truly yours, WALTER DEUCHLER ASSOCIATES, INC. Philip e F. Moreau,P.E. PFM/mw Encl. cc: Gail Fisher,w/Encl. Ralph Pfister, Yorkville-Bristol Sanitary District, w/Encl. Glen Kirchen, Glenbrook Excavating, w/Encl. Karin Tenuta, Glenbrook Excavating, w/Encl. Don Pieart, WEDA,w/Encl. • Water Works and Sewerage Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing ULIC,l0, 2005 7:51AM -WALTER E DEUCHLER v�� u"vV ` "v^ ^ y —N0. 128 P, CEANGE ORIDER Order No. 2 y. Date 12-20-05 Agreement Date: y NAME OF PROJECT: .X.C CO YO CONTRACTOR -44 ' The following c!LUgeS aro hereby made to the CONTRACT DOCUlV,IENTS; =� i; Justification: Chazac to CONTRACT PRICE: $ ,... . Original CONTRACT PRICE: S ."Cur Tent CONTRACT PRICE adjusted by previous CBANGE ORDER$ 1 6 8.00 The CONTRACT PRICE due 4 to this CHANGE 0I2DER w ill be increased 00 (increased) (mad)by. Tlie new CONTRACT PRICE itcluding this CH.kNGE ORDER will be . t0 Change to CONTRACT-TrgE: 11'c•C0 NTRACT TEVIE will be(increased) (decreased)by__Q_._calendar days, The date for completion of all work is mate). T 4 '�•F`" ' Requested bY' alt $. D c 1 Ass Accepted bY,---QLCabj0G1 xc atiu e Approved by- Approved : , - Date Mayor p'" Attest : City Clerk December 17, 2005 Walter E. Deuchler Associate, Inc. Mr- Philippe Moreau 230 Woodlawn Avenue Aurora, Illinois Dear Mr. Moreau, Re: Rob Roy Creek Interceptoring Sewer Easement We need to be reimbursed by the City of Yorkville for the portion of the Rob Roy sewer running through the Conover farm. The acreage is 102 acres @$400 per acre for a total of $4, 200 .00. Rhis money can be sent to Mrs. Gail C. Fisher, et al 501 Conover Lane, Yorkville, IL 60560. Thank you very much. Sincerely, C,q Co. Reviewed By: J2 t p� Legal ❑ City Council Finance EST 1636 Engineer Agenda Item Tracking Number •G y City Administrator ❑ `20 Consultant ❑ LE City Council Agenda Item Summary Memo Title: Rob Roy Creek Interceptor(Contract#3)—Change Order#3 City Council/COW/Committee Agenda Date: PW 1/9/06 COW i I-iIO* Synopsis: This change order is for crop damage and delays in delivery of sewer pipe. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo T 800 Game Farm Road esr. , -:1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o � Fax: 630-553-3436 <LE Dater December 28, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Liz D'Anna,Administrative Assistant Subject: Rob Roy Creek Interceptor(Contract#3)—Change Order#3 Attached find one copy of proposed Change Order#3 for the referenced project. This change order, in the amount of a$6400 increase and a 30-day time extension, is due to unavoidable crop damage and delays associated with the gulf-coast hurricanes this past year. Please refer to the attached letter from Walter E. Deuchler Associates for more details. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAwN AVENUE • TELEPHONE (630) 897-4651 • FAx (630) 897-5696 AURORA, ILLINOIS 60506 December 2, 2005 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Change Order No. 3 Rob Roy Creek Interceptor- Contract No. 3 W.E.D.A. Job #788-04050-01 Dear Joe: Please find enclosed Change Order No.3 which identify changes to the above referenced project as follows: 1. On November 2,2005 Dempsey Ing, Inc. requested an additional 30 day extension due to delays caused by the Katrina and Rita Hurricanes. Dempsey suspended work until October 25,2005 when the increase in the PVC pipe prices was approved by the City Council. 2. Mr. Rick Brummel of Plano, Illinois farms the Sexton property north of Route 34. In accordance with the easement agreement, crop damaged within the temporary construction easement needs to be reimbursed. The amount of crop damage is$6400.00. We have informed Dempsey to reimburse this amount to Mr. Rick Brummel. We trust Change Order No. 3 will be approved by the City Council and should you have any questions, please contact the undersigned. Very truly yours, WALTE E. DEUCHLER AS TES, INC. Philip reau, P.E. PFMJmw Encl. J cc: Ralph Pfister, w/Encl: Bruce Kisser, Dempsey Ing, Inc.,w/Encl. Don Pieart, WEDA, w/Encl. • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing 1L/UL/ZUU5 12:4J Y'AA 1UJUJU**dUL Vhmr5by 11NU 11NU WJUUZ DEC. 2. 2005 9:02AM WALTER E DEUCHLER N0, 807 P. 3 CHANGE ORDER OrderNo. 3 Data 1 -02-05 AgteementDate: 5t bez b,2005 NAlYM OF PROJECT_ OS OY RC TO O 3 yp IL OS OWNER' F Y E O S CONTRACTOR: B Y The,following changes are b;ereby made to the.CONTRACT DOCUMENTS: Justification: Change to CONTRACT PRICE': $ Original CONTRACT PRICE: $ 1,975,631.Q0� C==t CONTRACT PRICE adjusted by Previous CHANGE ORDER$ 3,219-.990-50 - The CONTRACT PRICE due to this CHANGE ORDER will be(increased)(0�4)by: $ 6.400 The new CONTRACT PRICE including this CHANGE ORDER will be$ 226.390-1 Ch .n.ge to CONTRACT TDIE: The CONTRACT TM will be( creased) (�)by�Calendar days. The date for completion of all w is M 3 2 6 � e�. Waltez a Assoc'ate Inc. Requested b . D s In c. Accepted ,Approved by: /01/2005 15:Z0 rA.& I*JUJ0.700VG DEMPSEY ING, INC. Sewer & Water Contractor 601 E.North St.,P.O.Box 127,Elburn,IL 60119 Phone 630-232-7056 •Fax:630-365-5802 November 2, 2005 Mr. Philippe Moreau Walter E. Deuchler Associates,Inc. 230 Woodlawn Avenue Aurora,11 60506 Re: Rob Roy Creek Interceptor, Contract 3 Dear Phil: On September 27,2005 we were informed by our pipe supplier that the order had been canceled due to the hurricanes in the gulf_ Over the course of the following throe weeks we were able to find an alternate supplier for the pipe,but at a higher puce. The city of Yorkville approved the price increase on October 25,2005. Because of the uncertainty of getting this product we suspended work on the project until October 24, 2005, therefore we are requesting a 30 day extension to the completion date of February 28, 2006 to cover the lost time. Very truly yours, DL71jYj, INC. Bruce Kisser Chief Estimator iNVOICE NO. x+ 291 �i2�rn SOLD TQ / S ED O c STREET&NO. REET CITY STATE ZIP CITY STATE ZIP C) CUSTOMER'S ORDER SOLD BY TERMS F.O.B. DATE W -- O 3 > e 49 Z d RM 7L 725 A INVOICE NO. 4292 o ,�- SOLD - SHIPPED TO STREET&%NW.. STREET&NO. } CITY ATE ZIP CITY STATE ZIP CUSTOMER'S ORDER SOLD BY TERMS F.O.B. DATE W -141 !!K Z ell 7 f g�a 725 4Za= CA fir® `,QED Cl),*y Reviewed By: Legal ❑ City Council Finance ❑ EST. 4836 K(,�. Engineer Agenda Item Tracking Number .4 City Administrator El O �� P W O CC�' 10 �0 Consultant ❑ ALE ��Y� ❑ City Council Agenda Item Summary Memo Title: Sunflower Estates Unit 1 —Bond Reduction No.4 City Council/COW/Committee Agenda Date: PW 1/9/06,('o W III-110(n Synopsis: Bond reduction of$146,498.84 based on substantially completed work. Remaining amount of bond would be $97,004.57 Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road Esr 1636 Yorkville, Illinois 60560 �— Telephone: 630-553-8545 -4 ,, Ca o Fax: 630-553-3436 <LE Date: January 4, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative Assis ant Subject: Sunflower Estates Unit 1'—Bond Reduction No. 4 Attached find a request from the Inland to reduce the letter of credit for Sunflower Estates Unit 1. I have reviewed the request and concur with the amount of work completed to date. Inland's request is to reduce the bond to 25%of the original bond amount,while our policy is to reduce it to 15%of the original engineer's estimate of cost. Attached find a spreadsheet to detail the amount of work completed. I recommend that Scheer's Bond No. 126574 for Sunflower Estates Unit 1 be reduced by the amount of$146,498.84. The amount remaining in the letter of credit would be $97,004.57. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. 4-Jan-06 Letter of Credit/Bond Reduction Subdivision: Sunflower Estates - Unit 1 Reduction No. 4 LOC/Bond Approved Original LOC/Bond Amount Substantially complete Amount to remain Item Eng. Est. Letter of Credit prior to Red. No.4 prior to Red. No.4 Reduction No.4 after Red. No. 4 Earthwork $17,465.20 $19,211.72 $4,366.30 $17,465.20 $1,746.52 $2,619.78 San. Sewer $67,395.00 $74,134.50 $16,848.75 $67,395.00 $6,739.50 $10,109.25 Watermain $87,140.50 $95,854.55 $21,785.13 $87,140.50 $8,714.06 $13,071.08 Storm Sewer $101,151.40 $111,266.54 $25,287.85 $101,151.40 $10,115.14 $15,172.71 Pavement $295,051.75 $324,556.93 $112,796.04 $295,051.75 $68,538.28 $44,257.76 Erosion Control $8,045.00 $8,849.50 $2,011.25 $8,045.00 $804.50 $1,206.75 Landscaping $70.448.25 $77,493.08 $60,408.08 $70.448.25 $49.840.84 $10,567.24 Totals $646,697.10 $711,366.81 $243,503.40 $646,697.10 $146,498.84 $97,004.57 Notes: 1) LOC/Bond amt.to be 15%of subsantially completed items plus 110%of uncompleted items. JAN.0312006 14:25 630-954-5673 Inland Rea_ Estate Development #5652 P.002 Inland Beal Estate flawinlimPnt,LL.0 7g(11 fiu--terfiald Frond 'lak 13rouk,Illinois 505Z3 63J-218.8000 Fax:63041A-K73 ,vww.inland••1 avei n prnant.rnm ro January 3, 2006 Joseph Wywrot,City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE Sunflower Estates Unit 1,Bond#126.574 <--- Sunflower Estates Unit 2,Bond#J 58:160 Sunflower Estates Unit 3,Bond#B21867156 Dear Joe; T am working with Ken Jemberg to reduce the outstanding bonds for Sunflower Hstates, Units 1, 2 &3. We have reached substantial completion of these units, with the exception of a few ininor items that are pending before the maintenance period can begin. Inland would like to request the following reductions: Bond# 126574 (Sunflower Estates Unit 1)be reduced to its minimal allotted amount, which I believe is 25136 (please confirm as it is not con%istent with the others)of the original bond amount as indicated in the previous reduction. That comes to a reduction in the amount of$65,661.69,which would leave a remaining bond amount of$177,841.70. Bond # 158160(Sunflower Fgtute:s Unit 2)he reduced to its minimal allotted amount, which I believe is 15%of the original bond amount as indicated in the previous reduction. That comes to a reduction in the amount of$73,926.99, which would leave a remaining bond amount cif$177,649.20. Bond#B21867156 (Sunflower Estates Unit 3)be reduced to its minimal allotted amount,which 1 believe is 150 of the original bond amount as indicated in the previous reduction. 'i'hat comes to a reduction in the amount of$94,718.35,which would leave a remaininu bond amount of$93,375.27. For your reference,I have attached a copy of the most recent reduction approval and a summery of the bond history to dale for each of the three bonds. If you have any questions ur comments,please contact me at(630)218-8000 x 4940 or via email at brown]@inlandgroup.corn. Thank you. Sincerely, 7 .rr•� �e .: Jonathan lt, Brown Inland Rcal Estate Development,LLC LAND IN THE RIGHT PLACE. y4y Z O Bond Summary N Bond #: 126574 Project: Sunflower Estates Unit 1 Date: January 3, 2006 w 0 Engineers Estimate $ 646,697.10 Original Bond Amount $ 711,366.81 Actual Bond Amount $ 460,783.44 Substantial Completion Prior to 1 st Reduction $ 383,424.49 1St Reduction Amount $ 132,841.12 Bond Amount Remaining after 16t Reduction $ 327,942.32 H Substantial Completion Prior to 2r'd Reduction $ 528,657.55 w 2"d Reduction Amount $ 67,537.71 a 7y Bond Amount Remaining after 2 nd Reduction $ 260,404.61 �. Substantial Completion Prior to 3rd Reduction $ 550,427.55 t 3rd Reduction Amount $ 16,901.22 su Bond Amount Remaining after 3rd Reduction $ 243,503.39 0 Current Bond Amount S 243,503.39 fi Proposed 4th Reduction $ 65,661.69 4- rn to Proposed Bond Amount Remaining after 4th Reduction $ 177,841.70 (25% of Original Bond Amount) W Prepared by Inland Real Estate Devolopment,LLC o Reviewed By: ,2 p� Leal r-1 City Council Finance ❑ EST, 1636 Engineer ; f tit C- -� Agenda Item Tracking Number � � • y City Administrator ❑ e�` ! l 20 Consultant El ❑ ALE ��' City Council Agenda Item Summary Memo Title: Sunflower Estates Unit 2—Bond Reduction No.2 City Council/COW/Committee Agenda Date: PW 1/9/06 Cc W i�!-I/O(o Synopsis: Bond reduction of$90,076.92 based on substantially completed work. Remaining amount of bond would be $161,499.27. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: �.Al ��r o United City of Yorkville Memo 800 Game Farm Road Est -:w .:_,!,636 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 4E `w Date: January 4, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative As 'stant Subject: Sunflower Estates Unit 2—Bond Reduction No. 2 Attached find a request from the Inland to reduce the letter of credit for Sunflower Estates Unit 2. I have reviewed the request and concur with the amount of work completed to date. Inland's request is to reduce the bond to 15%of the original bond amount, while our policy is to reduce it to 15% of the original engineer's estimate of cost. I had also made a math error for the previous reduction, which is corrected in the attached spreadsheet. I recommend that Scheer's Bond No. 158160 for Sunflower Estates Unit 2 be reduced by the amount of$90,076.92. The amount remaining in the letter of credit would be $161,499.27. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. 4-Jan-06 Letter of Credit/Bond Reduction Subdivision: Sunflower Estates - Unit 2 Reduction No. 2 LOC/Bond Approved Original LOC/Bond Amount Substantially complete Amount to remain Item Eng. Est. Letter of Credit prior to Red. No.2 prior to Red. #2 Reduction No.2 after Red. No. 2 Earthwork $253,162.05 $278,478.26 $37,673.91 $253,162.05 -$300.40 $37,974.31 Sanitary Sewer $104,517.50 $114,969.25 $15,677.63 $104,517.50 $0.00 $15,677.63 Watermain $176,697.00 $194,366.70 $26,504.55 $176,697.00 $0.00 $26,504.55 Storm Sewer $169,776.50 $186,754.15 $25,466.48 $169,776.50 $0.01 $25,466.48 Pavement $302,340.00 $332,574.00 $113,688.30 $302,340.00 $68,337.30 $45,351.00 Street Lighting $30,800.00 $33,880.00 $4,620.00 $30,800.00 $0.00 $4,620.00 Erosion Control $16,168.75 $17,785.63 $2,425.31 $16,168.75 $0.00 $2,425.31 Miscellaneous $23,200.00 $25.520.00 $25,520.01 $23,200.00 $22,040.01 $3,480.00 Totals $1,076,661.80 $1,184,327.98 $251,576.19 $1,076,661.80 $90,076.92 $161,499.27 Notes: 1) LOC/Bond amt. to be 15%of subsantially completed items plus 110%of uncompleted items. JAN.0312006 14:25 630-954-3673 Inland Rea-- Estate Development #5652 P.002 Irilanil heal Eatate NvFlnprnent,LL.0 79(J1 f1k1 Terfiald RnOd Dak Orouk,Illirruis 50523 630-218.8000 Fax:00-954-%73 b vww.in land••daVei opm?n t.rnm January 3,2006 Joseph Wywrot,City Engineer 'United City of Yc3rkviile 800 Game Farm Road Yorkville,Illinois 60560 ltLr: Sunflower Estates Unit 1,Bond#126574 Sunflower F..stafes Unit 2,Bond#J 58.160 Surinower Estates Unit 3,Bond#B21867156 Dear Joe; T am working with Ken Jemberg to reduce the outstanding bonds for Sunflower Pstates Emits 1, 2 & 3. We have reached substantial completion of these units, with the exception of a few minor items that are pending before the maintenance period can begin. inland would like to request the following reductions: Bond# 126574(Sunflower Estates Unit 1)be reduced to its minimal allotted amount, which I believe is 25%(please confirm as it is not consistent with the others)of the original bond amount as indicated in the previous reduction. That comes to a reduction in the amount of$65,661.69, which would Icave a remaining bond amount of$177,841.70. Bond # 158160(Sunflower F-Aa s Unit 2)he reduced to its minimal allotted amount, which I believe is 15%of the original bond amount as indicated in the previous reduction. That comes to a reduction in the amount of$73,926.99,which would Icave a remaining bond amount of$177,649.20_ Bond#B21867156(Sunflower Estates Unit 3)be reduced to its minimal allotted amount, which 1 believe is .1.5%of the original bond amount as indicated in the previous reduction. 'That comes to a reduction in the amount of$94,718.35,which would leave a remaining bond amount of$93,375.27. .For your reference,I have attached a copy of the most recent reduction approval and a summery of the bond history to date for each of the three bonds. If you have any yuestions or comments,please contact me at (630)218-8000 x 4040 or via email at brownj C?i.nlandgroup.con-t. Thank you. Sincerely�� •,r.� Jonathan R. brown Inland Rcal Estate Development,LLC LAND IN THE RIGHT PLACE. 4 O w Bond Summary N U Bond #: 158160 Project. Sunflower Estates Unit 2 Date: January 3, 2006 w 0 Engineers Estimate $ 1,076,662.04 Original Bond Amount $ 1,184,328.00 Substantial Completion Prior to 1st Reduction $ 981,844.01 a lot Reduction Amount $ 932,751 .81 Bond Amount Remaining after 1st Reduction $ 251,576.19 H r w Current Bond Amount $ 251,576.19 p m N Proposed 2"d Reduction $ 73,926.99 M w d Bond Amount Remaining after Proposed 2"° Reduction S 1775649.20 (15% of Original Bond Amount) rr r rn N O O O N N Prepared by Inland Real Estate Development,LLC `,CEO C/ry Reviewed By: City Council JZ G� Legal ❑ Finance D EST , �_- .1836 Engineer 1 y(�E � Agenda Item Tracking Number .< City Administrator ❑ O Consultant El 9 ; O City Council Agenda Item Summary Memo Title: Sunflower Estates Unit 3 —Bond Reduction No.2 City Council/COW/Committee Agenda Date: pW 1/9/06 COW 111710c, Synopsis: Bond reduction of$103,207.01 based on substantially completed work. Remaining amount of bond would be$84,886.55. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: clr o United City of Yorkville Memo 800 Game Farm Road esr , ` .,836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o ,® Fax: 630-553-3436 <L E Date: January 4, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer or CC: Liz D'Anna, Administrative Assis ant Subject: Sunflower Estates Unit 3 —Bond Reduction No. 2 Attached find a request from the Inland to reduce the letter of credit for Sunflower Estates Unit 3. I have reviewed the request and concur with the amount of work completed to date. Inland's request is to reduce the bond to 15% of the original bond amount,while our policy is to reduce it to 15% of the original engineer's estimate of cost. Attached find a spreadsheet that gives details of the calculations. I recommend that Gulf Insurance Bond No. B21867156 for Sunflower Estates Unit 3 be reduced by the amount of$103,207.01. The amount remaining in the letter of credit would be$84,886.55. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. 4-Jan-06 Letter of Credit/Bond Reduction Subdivision: Sunflower Estates - Unit 3 Reduction No. 2 LOC/Bond Approved Original LOC/Bond Amount Substantially complete Amount to remain Item Eno. Est. Letter of Credit prior to Red. No.2 prior to Red. No.2 Reduction No.2 after Red. No. 2 San. Sewer $105,844.00 $116,428.40 $15,876.60 $105,844.00 $0.00 $15,876.60 Watermain $92,574.00 $101,831.40 $13,886.10 $92,574.00 $0.00 $13,886.10 Storm Sewer $103,392.00 $113,731.20 $15,508.80 $103,392.00 $0.00 $15,508.80 Pavement $167,550.60 $184,305.66 $46,639.83 $167,550.60 $21,507.24 $25,132.59 Street Lighting $18,900.00 $20,790.00 $11,812.50 $18,900.00 $8,977.50 $2,835.00 Erosion Control $2,200.00 $2,420.00 $1,375.00 $2,200.00 $1,045.00 $330.00 Miscellaneous $75,449.75 $82,994.73 $82,994.73 $75,449.75 $71,677.27 $11,317.46 Totals $565,910.35 $622,501.39 $188,093.56 $565,910.35 $103,207.01 $84,886.55 Notes: 1) LOC/Bond amt.to be 15%of subsantially completed items plus 110%of uncompleted items. JAN.0312)06 14:25 630-954-5673 Inland Rea_ Estate Development #5652 P.002 Irilani.!Beal F...3tate C°velnpment,LLC 79[11 fitrtedinld Rn.)d Dak Biouk,Illinois 605Z3 630-118-8000 Fax:630-YA-5673 tvww Jnland-davPinpmant.rom ro January 3,2006 Joseph Wywrot,City 1~ngineer United(."ity of Yorkville 800 Game Farm Read Yorkville,Illinois 60560 RE: Sunflower Estates Unit 1,Bond#126574 Sunflower Estates Unit 2,Bond#J 58:160 Sunflower Estates Unit 3,Bond#B21867156 Dear Joe; I am working with Ken Jemberg to reduce the outstanding bonds for Sunflower F-states Units 1, 2& 3. We have reached substantial completion of these units, with the exception of a few minor items that are pending before the maintenance period can begin. Inland would like to request the following reductions: Bond# 126574 (Sunflower Estates Unit 1)be reduced to its minimal allotted amount, winch I believe is 25%(please confirm as it is not consistent with the others)of the original bond urnount as indicated in the previous reduction. That comes to s reduction in the amount of$65,661.69,which would leave a remaining bond amount of$177,841.70. Bond# 158160(Sunflower FStatr-�Unit 2)he reduced to its minimal allotted amount, which I believe is 15%of the original bond amount as indicated in the previous reduction. That comes to a reduction in the amount of$73,926.99, which would leave a remaining bond amount of$177,649.20. Bond#B21867156 (Sunflower Estates Unit 3)be reduced to its minimal allotted amount,which 1 believe is 15%of the original hond amount a_s indicated in the previous reduction. 'That comes to a reduction in the amount of$94,718.35,which would leave a remaining bind amount of$93,375.27. For your reference,I have attached a copy of the most recent reduction approval and a summery of the bond history to date for each of the three bonds. If you have any questions or comments,please contact ine at(630)218-8000 x 4940 or via email at brownj @inlandgroup.com. Thank you. Sincerely,// 7 •.�'fra'`•e%,cf_.'L� qtr'' / :Zrt,+� Jonathan R. (frown Inland Real Estate Development,LLC LAND IN THE RIGHT PLACE C4y Z 0 w Bond Summary N Bond #: B21867156 Project: Sunflower Estates Unit 3 _ Date: January 3, 2008 w 0 Engineers Estimate $ 565,910.35 Original Bond Amount $ 622,501.39 V Substantial Completion Prior to 1$t Reduction $ 457,271 .40 1St Reduction Amount $ 434,407.83 Bond Amount Remaining after 1st Reduction $ 188,093.56 H Current Bond Amount $ 188,093.56 w a Proposed 2`d Reduction $ 94,718.35 LU Bond Amount Remaining after Proposed 2Rd Reduction $ 93,375.21 (15% of Original Bond Amount) o O rn N O O N O O N N Prepared by Inland Real Eslate Oevetopment,LLC CO. Reviewed By: City Council J� 0� Legal ❑ Finance El EST. _. Engineer .f�I�6 -�� Agenda Item Tracking Number .< City Administrator ❑ olk 2O Consultant El f LE City City Council Agenda Item Summary Memo Title: Galena Road Watermain—Laycom Easements City Council/COW/Committee Agenda Date: PW 1/9/06 Cow I-7/m,- Synopsis: These two easements are needed to construct a watermain from Grande Reserve to Bristol Bay. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize Mayor& City Clerk to sign the easement documents. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo 800 Game Farm Road rmncrr. s3s Yorkville, Illinois 60560 Telephone: 630-553-8545 °� �p Fax: 630-553-3436 <CE ��,�• Date: January 4, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer U CC: Liz D'Anna,Administrative Assistant Subject: Galena Road Watermain—Laycom Easements Attached find one copy each of two watermain easements from Laycom across their property on Galena Road. These easements are needed so we can construct a watermam to connect the Grande Reserve water system to the water tower on Route 47 near Galena Road. The next step is to have the City Council authorize the Mayor and City Clerk to sign the easements prior to recording. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. i GRANT OF FOR WATERMAIN TO THE 0• 100 UNITED GITY OF YORKVILLE SCALE ET KENDALL COUNTY, ILLINO'I'S 1'35.06" 20.27 - 11'35'06" - 1(15'-20• ��ry6ry PERMANENT WATERMAIN EASEMENT PARCEL A: / / ^ THAT PART OF 1HE NORTHWEST QUARTER d'SECTION 10,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE -TIH,RD PRINCIPAL MERTBIAR,O65CRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID ,RD PRINCIPAL WARE& THEREE NORTH 01 DEGREES 07 MINUTES 49 SECONDS WEST(e.mmed)ALONG THE WEST WINE OF 540 SWOT 3111,T QUARTER,922.89 FEET FOR THE POINT OF BEGINNING; THENCE NORTH 01 - DEfflREES 07 MIITDTES 44 SECOIY05 1t£Si ALONG THE WE 57 UHE BF SN0 NDRINW T WARTER,16.03 - - FEET TO A LY�RVETz UflE BB6O FEET SOUTHERLY OF AND CONCENTRIC WI1H THE CENTERLINE a GALENA / ROkO TINENGE EXST€yR�LY A66NG SAN)QURVED LINE 80NG A CURVE TO 1SE RIGHT WI1H RADUS aF - 1140025 ftET/dib et,FARB BEARING SW TIN 69 DEGREES 48 MINNIFS 00 SECONDS EAST,AN ARC / ,GRANTOR'S PROPERTY DISTANCE 0.2456 F€ET TO A POINT OF TANGENCY; THENCE SOUTH 69 DEGREES OS MINUTES 02 - SEGONDS EAST,TO46,55 FEET TO THE WEST LINE OF CAN 1RAll; THENCE SOUTH 11 DEGREES JS MINUTE'S 06 SBCONOS EAST ALONG SAID WEST UNE,15.20 FEE A UNE 75.00 FEET SOUIINERLY OF Co. THAT PART OF SECTION 10, TOWNSHIP 37 NOR1H, RANGE 7 EAST OF THE - mm.o d nortnd td)AND PARALLEL YATH SAID CENTERLINE; THENCE NORTH 64 DEGREES OS MINUTES G2 THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SECOR05 7iE$T A4dRG 5/60 PARALLEL LINE.1049.02 FEET 1D A POINT OF TANGENCY; THENCE WESTERLY SOUTHWEST CORNER OF THE NORTH HALF Or THE SOUTHWEST QUARTER OF ALONG A 1%IRoE TO fiTE LkFT WITH RADIUS OF 11J65.25 FEET AND o TH BEARING NORTI1 69 DEGREES / SAID SECTION 10; THENCE NORTH ALONG THE WEST LINE OF SAID SECTION 47 RIINUlES 09 SECBR6S WEST,AN ARG DISTANCE OF x3.54 FEET ro THE POINT aF BEGINNING, IN THE - 35.18 CHAINS TO THE CENTER UNE OF THE BLACK BERRY AND LITTLE ROCK TOWNSHIP OF BRISfSI.KENOALL COUNTY.IWNOIS. - / / ROAD; THENCE SOUTHEASTERLY ALONG SAID CENTER LINE TO THE EAST LINE. / OF THE SOUTHWEST QUARTER OF THE SAID SECTION: THENCE CONTINUING SOUTHEASTERLY ALONG SAID CENTER UNE 3.81 CHAINS; THENCE SOUTH PARALLEL WITH THE EAST UNE OF SAID SOUTHWEST QUARTER 17.23 CHAINS TO THE SOUTH UNE OF THE NORTH HALF OF THE SOUTH HALF OF SAID SECTION; THENCE WEST ALONG SAID SOUTH LINE TO THE POINT OF - / BEGINNING, IN THE TOWNSHIP OF BRISTOL. KENDALL COUNTY, ILLINOIS. TEMPORARY CONSTRUCTION EASEMENT EXCEPT THE FOLLOWING: THAT PART LYING EASTERLY OF THE WESTERLY / RIGHT OF WAY UNE OF CANNONBALL TRAIL AND ALSO EXCEPT THAT PART DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE SOUTH PARCEL e: / LINE OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 10, THAT PART OF THE NORTHWEST OUARTER OF SECTION 10.TOWNSHIP 37 NORTH,RANGE 7 EAST OF ((( TOWNSHIP 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL THE THIRD PRINCIPAL MERIDIAN.DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER / MERIDIAN, WITH THE WESTERLY UNE OF CANNONBALL TRAIL AS MONUMENTED; OF SAID NORtthul_ST W1 ARTER; THENCE NORTH 01 DEGREES 07 MINUTES 49 SECONDS WEST(o.wmed) THENCE NORTH 11 DEGREES 31 MINUTES 50 SECONDS EAST ALONG THE ALONG THE VtSf LINE OF SAID NORTHWEST QUARTER,960.09 FEET FOR THE POINT of BEGINNING; T _ / WESTERLY UNE OF SAID CANNONBALL TRAIL, 356.37 WEST; THENCE NORTH HENCE NORTH at T}EGREES 07 MINUTES 49 SECONDS WEST ALeNG THE WEST UNE OF SAID QD 78 DEGREES 28 MINUTES 10 SECONDS WEST, 305.00-FEET TO THE POINT OF NgrtHWEST OYr4R•tE'R,21.37 To THE SOUTH UNE OF GALENA ROAD THENCE EASTERLY ALONG SAID - / / •-� BEGINNING; THENCE SOUTH 11 DEGREES 31 MINUTES 50 SECONDS WEST, SOUTH LINE BOND AtrRVE TO THE RIGHT WITH RADIUS OF 11420.25 FEET AND CHORD BEARING Gov, 69.16 FEET TO A POINT OF CURVATURE; THENCE SOUTHWESTERLY AND SOUIM 69 DEGRR ES Z4 MINUTES 08 SECONDS EAST,AN ARC DISTANCE OF 287.58 FEET TO A POINT / Of TANGENCY: fP8NCE SOUTH 69 DEGREES 05 MINUTES 02 SECONDS EAST ALONG SAID SOUTH LINE, WESTERLY ALONG A CURVE CONCAVE NORTHWESTERLY, TANGENT TO THE 1843.21 FEET TO IRE'WEST UNE OF CANNONBALL TRAR: THENCE SOUTH H DEGREES 35 MINUTES 06 'bor - LAST DESCRIBED COURSE, HAVING A RADIUS OF 80.00 FEET, AN ARC SECONDS EAST ALONG SAID WEST LINE,20.27 FEET TO A LINE 40.00 FEET SOUTHERLY OF(o. LENGTH OF 106.59 FEET TO A POINT OF TANGENCY; THENCE SOUTH 87 meo.Pred no-ol to)AND PARALLEL WITH SAID SOUTH UNE: THENCE NORTH 69 DEGREES 05 MINUTES / / DEGREES 52 MINUTES 17 SECONDS WEST TANGENT TO THE LAST DESCRIBED 02 SECONDS WEST ALONG SAID PARALLEL LINE.1846.55 FEET TO A POINT OF TANGENCY: THENCE 569'05.02"E COURSE WESTERLY.ALBRO A CURVE TO THE LEFT WITH RADIUS OF 11400.25 FEET AND CHORD BEARING NORTH / 3 - , 245.84 FEET; THENCE NORTH 11 DEGREES 31 MINUTES 50 SECONDS DEGREES 2B MINUTES 10 SECONDS 69 DEGREES 46 MINU1i'S OB SECONDS WEST,AN ARC DISTANCE OF 279.56 FEET TO THE POINT OF 1846.55• EAST, 204.95 FEET; THENCE SOUTH 76 BEGINNING. IN THE TOWNSHIP OF BRISTOL KENDALL COUNTY,ILLINOIS. - /P�_Ao CV - EAST, 300.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, w 7• 3 ILLINOIS. PARCEL C: 0 R d'• -ev THAT PART OF THE NORTHWEST QUARTER OF SECTION 10 TOWNSHIP 37 NORTH,RANGE 7 EAST OF /2�^ ALSO EXCEPT COMMENCING AT THE INTERSECTION OF THE SOUTH LINE OF THE THIRD PRINCIPAL ME111tRAN,DESCRIBED AS FOLLOWS COMMENCING AT THE SOUTHWEST CORNER / AID THE NORTH HALF OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP OF SAID NORTHWEST ONARYER; THENCE NORTH 01 DEGREES d1 MIOWES 49 SECONDS WEST(o..omed) / ^2 37 NORTH. RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN. E N THE ALONG THE WEST UE'E OF SAID NORTHWEST QUARTER,891162 i FOR THE POINT OF BEGINNING; T WESTERLY UNE OF CANNONBALL TRAIL AS MONUMENTED; THENCE NORTH it HENGE NORTH 01 DEGREES_07 MINUTES 49 SECONDS WE3i ALB MITRE WEST LINE OF SAID / DEGREES 31 MINUTES 50 SECONDS EAST ALONG SAID WESTERLY LINE, NgtiHW.1 aIARYM 33:07 FEET TO A CURVED LINE 7500 FEET s6aITi1ETiLY TX'AND CONCENTRIC 356.37 FEET TO THE POINT OF BEGINNING; THENCE NORTH 83 DEGREES 54 WITH THE CERF OONt OF GAQEHA ROAD; THENCE EAST"iY A G SAI�6�JN TR16 LINE BEING MINUTES 09 SECONDS WEST, 306.38 FEET; TH€4M NORTH 11 DEGREES 31 CURVE To iGYE ffi rT*17H A'AWS of 11385'25 FEET AM r•® MINUTES 50 SECONDS EAST, 25.11 FEET; THENCE SOUTH 83 BE611EES 54 MINUTES 09 SBEF'RbS,EAtT,AN ARC DISTANCE OF 273.54 FC£d,�A PINT OF TANGENCY; THENCE 1 g4;9��' SOUTH 69 UEfdt S 65 ARU6ES 02 SECONDS EAST,16x40II'R'r TO#Yl'WEST UNE OF CANNONBALL / / N69'0'j 02 W MINUTES 09 SECONDS EAST. 306.:38 FEET TO THE WESTERLY RK;pIT OF WAY 1AA14 TFIENf:€50h111n H D"E'F,t7EE5 35 MINUTES fl6 SE(? R Ei�T Ai!; A 51119 WEST UNE•30.40 _ OF CANNONBALL TRAIL AS MONUMENTED; THENCE SOUTH 11 DEGREES 31 FEET TO A UNE 105 FEET SOUTHERLY.OF(e.m-rod n d Lo)AND PARALLEL WITH SAID \ MINUTES 50 SECONDS WEST ALONG SAID WESTERLY LINE 25.11 FAT TO THE CENTERLINE UNE: THENCE NORTH 69 DEGREES 05 MINUTES 02 SECONDS WEST ALONG SAID PARALLEL l Ir(` POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS: UNE,1853.94 FEET TO A POINT OF TANGENCY; THENCE WESTERLY ALONG A CURVE TO THE LEFT WITH _ RADIUS OF 11355.25 FEET AND CHORD BEARING NORTH 69 DEGREES 45 MINUTES 26 SECONDS WEST, / / U^VAT/ AN ARC DISTANCE OF 261.51 TO THE POINT OF BEGINNING, IN THE TOWS41P OF BRISTOL.KENDALL IQ�QC'K 7 COUNTY.ILLINOIS. OWNER'S CERTIFICATE Y STATE OF ILLINOIS) COUNTY OF KANE) / THIS IS TO GTARFY THAT THE UNDERSIGNED.LAY COIN INC..IS THE FEE SIMPLE OWNER OF i1HE PREIPBRTY DESCRIBED UNDER GRANTOR'S PROPERTY SHOWN HEREON,AND THAT LAY.CUM INC.. FOR ANNO IN OON57DERATION OF$1.00(ONE DOLLAR)AND OTHER 0001)AND VALUABLE (aXdITMi�BF AY' VI L MOIS.THEM RESPECnVE U�CEHSEE��1•C HEREBY ANGRANTS SSIGNSS-JOIN� AND SEVEIUILLY•THE"NON-EXCLUSIVE"PERMANENT AND TEMPORARY EASEMENTS DESCRIBED E 'Opbt HEREON.10 CONSTRUCT,OPERATE.MAINTAIN,RENEW.'RELOCATE AND REMOVE,FROM TIME TO TIME,WA7ERRIAIN AND OTHER FACILITIES USED IN CONNECTION WITH SAID WATERMAIN,l R'OOE7HFJl •NSF WITH RIgf1 T1F ACNESS TO THE SAME AND THE RIGHT FROM INN TO RARE TO 1RIM NM $� TREES,BUSRES AND SAPLINGS AND TO CLEAR OBSTRUCTIONS FROM THE SURFACE AND SYIBSURFACE AS MAY BE REASONABLY REQUIRED INCIDENT TO THE GRANT HEREIN GIVEN,"NIVER. ACROSS ALONG AND UPON THE SURFACE OF THE PROPERTY DESCRIBED UNDER PERMAWENf / WA7ERMAN EASEMENT. / 711E TEMPORARY CONSTRUCTION EASEMENTS SHALL EXPIRE 60 DAYS FOLLOWING REGSPT OF ME / IEPA OPERATING PERMIT FOR THE AS))SO..CIAIEO WATER MAIN. / DATED AT AURORA.ILLINOIS,THIS�DAY OF D C C .2005. - - LAY COM INC. 662 I BROADWAY, AURORAL IL 80504 R = 11400.25• •0A CHD BRG = S69'48'00'E / 3 L = 279.56' / STATE OF ILLINOIS)� COUNTY OF KANE) O•v'h� IO 2�h� /`'w",n' ^•p^ A NOTARY PUBLIC.IN AND FOR SAID COUNTY AND STATE d ry��Nb� 4 - AFORESAID.Do HEREBY CERTIFY THAT / orgj O PERSOI/ALLY KN wmm R 11385.25' OFFICERS OF LAY COM INC.AND THE SALE PERSONS'WHOSE NAt U CHD BRG = N69'4709"W TO THE FOREGOING INSTRUMENT,APPEARED BEFORE ME ail^+ 119 ACKNOWLEDGED THAT THEY SIGNED AND DELIVERED THE FGR 0 L = 273.54' INDIVIDUALLY,BUT AS OFFICERS OF SAID LAY COIN INC.,AS R NOl'07'49 W n 92269 VOLUNTARY ACT ANO THE FREE ANO VOLUNTARY ACi OF SND U //- \V9 VOL USES AND PURPOSES AND E THEREIN SET FORTH. N01'07'49" EAST UNE of THE NORTHEAST - 9 9 GIVEN UNDER MY HAND AND NOTARIAL SEAL THIS_DAY OF mss• 21.37' QUARTER SECTION 09-37-07 P.I P.O.B. PARCEL 8 PARCEL C NOTARY PUBLIC I •!0107.49"W N01'01'49"W y / 16.03' P.0,832.0T STATE OF ILLINOIS) i4 / PARCEL A COUNTY OF KANE) THIS IS TO CERTIFY THAT ENGINEERING ENTERPRISES,INC.HAS PREPARED THIS GRANT OF EASEMENT AS SHOWN BY THE ANNEXED PLAT WHICH IS A TRUE AND CORRECT REPRESENTATION OF SMD PROPERTY.FOR THE USES AND PURPOSES DESCRIBED HEREIN. STATE OF ILLINOIS ) ALL DISTANCES SHOWN ARE IN FEET AND DECIMALS THEREOF. COUNTY OF KENDALL) GIVEN UNDER MY HAND AND SEAL AT SUGAR GROVE.IUJNO1S. APPROVED AND ACCEPTED BY THE UNITED CITY OF YORKVILLE.ILLINOIS, THIS 28th DAY OF JUNE.2005. - THIS_DAY OF 2005. /////+ `By BY: _ PRO SIGNAL LAIT URVEYOR /3561 E%P-it-30-O(tV MAYOR t P' 3581 svLANI)oa 1# ATTEST: 111Ai OF aTY CLERK - 4i Iwm. r Engineering Enterprises,Inc. " CIVIL ENGINEERS 8 LAND SURVEYORS 111 52 Wheeler Road - PROJ. Sugar Grove, Illinois 60554 DvG.Y00317 0317D9 Phone: (630) 466-9350 . G ?RANT OF EA EMENT F WATIEIRMAIN TO THE UNITED CITY CYF YORKVILLE KENDALL COUNTY, ILLINOIS - - SCALE: ,->•80' N 61'37'24" E 39.16' \ N 61'37.24" E 1010 _ — - - Q' - - 1 9.25' h0 R=442.50' m og Z tiq�FN r�9 'QI. _ ,,✓ f 687 630.13' O.B. S 69'22'02" E -N 92? // PARCEL B \ �W 4 R�T ?54?'0 $ 884.42' 'm 8 ' - N 68.22.'02" W Tj�,7C ^,r&4, 552.16 P.O.B. �� 2 S 01'09'42" E N 68'22'02" W PARCEL A I 1 P.O.B. PARCEL C S 1'08'42" E ' I 254.29' 16 2�1� N 68'22'02" W S 01'08'42' E 254.29' 32.54' I - I S 68'22'02" E PERMANENTWATERFMIN EASEMENT GRANTOR'S PROPERTY PARCEL A: THAT PART OF THE FOLLOWING DESCRIBED PROPERTY LUNG EASTERLY OF THE WESTERLY RIGHT-OF-WAY UNE OF CANNONBALL TRAIL THAT PART.OF THE SOUTH HALF OF SECTION 10,T6YINSHIP 37 NORTH,RARGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS: COMME7 ING AT THE CENTER OF SAID SECTION TIKE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 9,TOWNSHIP 37 NORTH, 10 TNENCE.3OW1H 01 DEGREES 08-MINUTES 42 SECONDS.EAST(...—d)ALONG THE EAST LINE OF RANGE 7 EAST OF THE THIRO PRINCIPAL MERIDIAN,IN THE TOWNSHIP OF BRISTOL, KENDALL - THE S6UIHYIEST QUARTER OF SAID SECTION 10,182.47 FEET TO A LINE 25.00 SOUTHERLY OF(m COUNTY,ILLINOIS AND ALSO THAT PART OF SECTION 10,TOWNSHIP 37 NORTH,RANGE 7 EAST' I {{I ed nannel.to)AND PARALLEL WITH THE SOUTH UNE OF CA6EHA ROAD FOR TIE PgNt OF OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST - f go CE 1NfiACE SEIWiH 6B DEGREES 22 MINUTE�42 S€GbR6S EAST ALDNG SNO PARALLEL UNE, CORNER OF THE NORTH ONE-HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 10; THENCE III 254§9 {T; TTHRFIGE SOUTH 01 OEGIREES OB MINU ?36uFPOS EAST,16.27 FEET TO A LINE 40.00 ALONG THE WEST LINE OF SAID SECTION 35.18 CHAINS TO TIE'CENTER LINE OF THE FEET SDDrtHERLY OF(as meoaured normd to)ARD FkA WI4T1 SAID SOUTH UNE: THENCE N(HRM BB BLACKBERRY AND LITTLE ROCK ROAD; THENCE SOUTIHEASTERLY ALONG SAID CENTER UNE TO DE000NS ST RLGMG$Ad�4HNE 884.42 FEET TO THE EASTERLY THE EAST UNE OF THE SOTTHWEST QUARTER OF THE SAID SECTION; iTffMCE CONTINUING UNkE`A', BT,RW.TRAIL; THENCE NORTH 61 F Ipp)'1E5 Z4 SECONDS EAST ALONG SAID SOUTHEASTERLY ALONG SAID CENTER LINE 3.81 CHAINS; THENCE SOUTH PARALLEL WITH THE EASYfREY U3$;5B FEET TO THE SQU1H LINE O'F'-FriTLRNA RF4RB; THEREE SOUTH 88 OEGBEES 22 EAST LINE OF SAID SOUTI'AEST QUARTER 17.23 CHAINS TO THE SOUTH LINE OF THE NORTH MINB.'I' 560.8,EAST 61'.25 FEET TO 1F�P0l1T a�H31"GTARMNi, IN THE TOWNSHIP FIF BRISTOL - - HALF OF THE SOUTH HALF OF SAID SECTION; THENCE ALONG SAID sw7H LINE TO THE KENbALL COMiY,ILLINOIS POINT OF BEGINNING,IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS. OWNER'S CERTIFICATE STATE OF ILLINOIS) TEMPORARY CONSTRUC.ION EASEMENT COUNTY OF KANE))aa PARCEL B: - THIS IS TO CERTIFY THAT THE UNDERSIGNED,LAY COM INC..IS THE FEE SIMPLE OWNER OF THE PROPERTY DESCRIBED UNDER GRANTOR'S PROPERTY SHOWN HEREON,AMC)THAT LAY COM INC., THAT PART OF THE SOUTH HALF OF SECTION 10,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD FOR AND IN CONSIDERATION OF 31.00(ONE DOLLAR)AND OTHER 6000 AND VALUABLE PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS: COMMENCING AT THE CENTER OF SAID SECTION 10; CONSIDERATION,RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED,HEREBY GRANTS TO THE UNITED THENCE SOUTH OT DEGREES OB MINUTES 42 SECONDS EAST(assumed)ALONG THE EAST.UNE OF THE .CITY OF YORKMLLE,ILLINOIS,THEIR RESPECTIVE LICENSEES,SUCCESSORS AND ASSIGNS,JOINTLY. SOUTHWEST QUARTER OF SAID SECTION 10,155.35 FEET TO THE SOUTH LINE OF GALENA ROAD FOR AND SEVERALLY,THE NON-EXCLUSIVE"PERMANENT AND TEMPORARY EASEMENTS DESCRIBED THE POINT OF BEGINNING; THENCE SOUTH 68 DEGREES 22 MINUTES 02 SECONDS EAST ALONG SAD HEREON,TO CONSTRUCT,OPERATE,MAINTAIN,RENEW,RELOCATE AND REMOVE FROM RME TO ' SOUTH LINE,254.29 FEET; THENCE SOUTH 01 DEGREES 08 MINUTES 42 SECONDS EAST,27.11 FEET M TIME WAIERMAIN D OTHF3t FACILITIES USm IN CONNECTION WIT/SARI WATERMNN,TOGETHER A LINE 25.00 FEET SOUTHERLY OF(ea measured nor-of lo).AND PARALLEL WITH SAID SOUTH UNE; WITH RIGHT OF ACCESS TO THE SAME D 711E RIGHT FROM TIME TO TIME TO TRIM OR REMOVE THENCE NORTH 68 DEGREES 22 MNUTES 02 SECONDS WEST ALONG SAID PARALLEL LINE 552.18 FEET TREES BUSHES D SAPLINGS AND TO CLEAR OBSTRUCTIONS FROM THE SURFACE AND TO THE SOUTHERLY LINE OF GALENA ROAD; THENCE NORTHEASTERLY ALONG SAID SOUINIERLY LINE SUBSURFACE AS MAY BE REASONABLY REQUIRED INCIDENT TO THE GRANT HEREIN GIVEN,UNDER, BONG A CURVE TO THE RIGHT WITH RADIUS OF 44250 HEFT D CHORD BEARING NORTH 7B DEGREES ACROSS ALONG AND UPON THE SURFACE OF IFIE PROPERTY DESCRIBED UNDER PERMANENT WATERMAIN EASEMENT. 03 MINUTES 23 SECONDS EAST,AN ARC DISTANCE OF 149.25 FEET TO A POINT OF TANGENCY; rw� THENCE SOUTH 68 DEGREES 22 MINUTES 02 SECONDS EAST ALONG SAID SOUTHERLY LINE,140.98 CONSTRUCTION - -FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS THE TEMPORARY FOT EASEMENTS SHALL EXPIRE 60 DAYS FOLLOWING RECEIPT OF THE IEPA OPERATING PERMIT FOR THE ASSOCIATED WRIER ARAM. DATED AT AURORA,IWNOIS,THIS 21 DAY OF A 2005. PARCEL C THAT PART.OF THE SOUTH HAW OF SECTION I%TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLL6TPS COMFiE�UNG AT THE CIENIM OF SAID SECROM 10; PRESIDENT THENCE SOOTIi 01 DEGREES OB MMI/.1E5 42 SEC EAST(ossumed)ALONG THE EAST LINE OF THE SOUL WEST QUAYTER OF SAID SECTION 10.19'b 75�F`€�T TO A CIAIE 40.,66 SOUTHERLY OF(ea m d.normal to AND PARR��yq,�WIiDi 1W L4a(� G'A A RbAO FGNF THE PONT OF !�� SECRETARY BEGINNING itiEN1 SOII;TT B$1iGlME$_23 U�ES �`3&O�Sl4�T AEdNG SAID-PARALLEL UNE, 254 29 FEET; TH€NC'E SOUTI7 Ol BEER6(«`HUB NU.715 4 SCdiSBS EA$i,32.54 FEET TO A UNE 700b FEETLY OF(oe yn oTi0rci1 n� df ARD P1fRXl•1;EL M1H SAID SWTi UNE; THENCE LAY COIN MC. NURT3 BB DbGkEfi6 22 HiiRUI 'S 0� G�N'S 1 $�AA.UNG SMD PMALLEI LINE,922.10 FEET TO THE 862 NORTH BROADWAY EdS7ERLY FJ(iE 6�'CXNA"dNBA 713AUE; IHEAF,E NH)iHTN 6T FIEDREES 37 MINUTES 24 SECONDS EAST AURORA,IL 60504 AI.oNG SAID•EASTTLW IiNE 39 16 FEET; 111NEE SOUTH 68 DEGREES 22 MINUTES 02 SECONDS EAST, 6331 T3 E�E�T-1'd T)IE PdINi 6F Bi(;Im., IN�THE,TOWNSHIP OF BR16TGX.KENOALL COUNTY,IU.INgS. STATE OF ILLINOIS) COUNTY OF KANE))as I. A NOTARY PUBLIC.IN AND FOR SAID COUNTY AND STATE AFORESAID,DO HEREBY CERTIFY THAT PERSONALLY KNOWN TO ME TO BE OFFICERS OF LAY COM INC.AND THE SAME PERSONS WHOSE NAMES ARE SUBSCRIBED - TO THE t t - ACKNOWLEDGED THAT THEY INSTRUMENT.GNED AND DELIVERED 1HE FOREGOING INSTRUMENT.NOT AS 1 VOLUNTARY AC U AND TIE FEED VOLUNTARY ACT OF SAID LAY COM INC..FOR THE USES D PURPOSES THEREIN SET FORTH. GIVEN UNDER MY HAND AND NOTARIAL SEAL THIS_DAY OF 2075. T - - - - NOTARY PUBLIC STATE OF ILLINOIS) STATE OF ILLINOIS ) - )SS )sa COUNTY OF KANE) COUNTY OF KENDALL) - THIS IS TO CERTIFY THAT ENGINEERING ENTERPRISES.'INC.HAS APPROVED AND ACCEPTED BY.THE UNITED CITY OF YORKVILE.ILUNgS. PREPARED THIS GRANT OF EASEMENT A5 SHOWN BY THE ANNEXED PLAT WHICH IS A TRUE AND CORRECT REPRESENTATION OF SAID PROPERTY.FOR THE USES AND PURPOSES DESCRIBED HEREIN. THIS_DAY OF 2005. ALL DISTANCES SHOWN ARE IN FEET ANO DECIMALS'THEREOF. - GIVEN UNDER MY HAND AND SEAL AT SUGAR GROVE ILLINOIS. 8Y: MAYOR THIS 22nd DAY OF APRIL.2005. ATTEST: - - CITY CLERK PRWSSIONAL LbfJD-SUIRVEYOR (3581 EXP-1.1-30-U& Engineering Enterprises,Inc. CIVIL ENGINEERS BLAND SURVEYORS 52 Wheeler Road PROD:Y00317 Sugar Grove, Illinois 60554 - - - DWG.Y0031711 Phone: (630) 466-9350 CA l� `,QED Co- Reviewed By: ,2 p� Legal ❑ City Council Finance ❑ Est 1836 Engineer 'r�-'' v`�° Agenda Item Tracking Number s y City Administrator ❑ 9 ' �O Consultant ❑ C '4 LE City Council Agenda Item Summary Memo Title: Saravanos Properties—Earthwork Letter of Credit Expiration City Council/COW/ Committee Agenda Date: PW IM/003 Cow I II-11Cb Synopsis: We have been notified by the bank that the letter of credit will expire on 5/1/06. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize City Clerk to call the letter of credit if is not renewed by April 7,2006. Submitted by: Joe Wywrot City Engineer Name Department Agenda Item Notes: O-o United City of Yorkville Memo 800 Game Farm Road EST. >i83s Yorkville, Illinois 60560 r Telephone: 630-553-8545 Fax: 630-553-3436 SCE Date: January 4, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Liz D'Anna, Administrative Assistant Subject: Saravanos Development—Earthwork Letter of Credit Expiration Attached find a letter from First Midwest Bank notifying us that the letter of credit for Saravanos Properties, LLC will expire on May 1, 2006. This is a commercial development on Route 47 south of Route 71. I called Larry Saravanos and told him that the city will need to call the Letter of Credit if it is not renewed. I recommend that we begin the process of calling the letter of credit if it is not renewed by April 7, 2006. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. ' First Midwest Bank 300 North Hunt Club Road Gurnee,Illinois 60031 17 First Midwest December 19, 2005 Sent by Certified Mail,Return Receipt Number 7003 2260 002 0703 3368 City of Yorkville 800 Game Farm Road Yorkville,Illinois 60560 Re: First Midwest Bank Letter of Credit No. 150017273-201 Saravanos Properties,LLC Gentlemen: In accordance with the terms and conditions of the above referenced Letter of Credit issued in your favor in the current amount of $139,727.52, we hereby inform you of the impending expiration date of May 1, 2006. Sincerely, • flL� Evangeline Patricio Documentation Review Specialist cc: Saravanos Properties,LLC Richard Etheridge Saved as:SARAVANOS PROPERTIES LLC.doe C MCI EQUAL HOUSING -•^�"'••°®°•-• LENDER C'� l CO. Reviewed By: J2 p� ❑ City Council Legal Finance ❑ Esr. 1836 Engineer y City Administrator El Agenda Item Tracking Number 20 Consultant ❑ VVI Qe(;(n --15 LE City Council Agenda Item Summary Memo Title: F.E. Wheaton Expansion—Final Acceptance&Letter of Credit Reduction City Council/COW/Committee Agenda Date: PW . COW I ll//Cro Synopsis: Recommend final acceptance of public watermain and public sanitary sewer. Recommend reduction to the letter of credit in the amount of$4,123.00. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Accept public watermain and public sanitary sewer for ownership. Approve Letter of Credit Reduction#3 in the amount of $4,123.00. The remaining amount of the LOC would be $8,246.00. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Co.o United City of Yorkville Memo 800 Game Farm Road EST. x :,1636 Yorkville, Illinois 60560 ��— Telephone: 630-553-8545 CIO Fax: 630-553-3436 r LE ,vim Date: January 4, 2006 To: John Crois, Interim City Administrator\ From: Joe Wywrot, City Engineer U 3�__ CC: Liz D'Anna, Administrative As start Subject: F.E. Wheaton Expansion—Final Acceptance &Letter of Credit Reduction Attached find a letter from Wesley Property Corporation requesting final acceptance of the watermain and sanitary sewer for the referenced development. We have inspected these improvements and all punchlist work has been completed. I recommend that we accept for ownership and maintenance the public watermain and public sanitary sewer constructed as part of this development. A one-year warranty period would begin upon City Council approval. Corresponding to the acceptance of the watermain and sanitary sewer is Reduction No3 to the existing letter of credit established by the developer. I recommend that JP Morgan Chase Bank Letter of Credit No. 440513 be reduced by the amount of$4,123.00. The remaining amount of$8,246.00 would remain in effect through the warranty period. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. 4-Jan-06 Letter of Credit/Bond Reduction Subdivision: Wesley Property(F.E. Wheaton Expansion) Reduction No. 3 Security: JP Morgan Chase Bank No. 440513 Approved Theoretical Actual Amount Remaining Substantially complete Amount Remaining Item Eng_Est. LOC Amount LOC Amount After Red. No.2 prior to Red. No.3 After Red. No.3 Reduction No.3 Storm Sewer $71,367.00 $78,503.70 $27,233.00 $0.00 $71,367.00 $0.00 $0.00 San. Sewer $14,600.00 $16,060.00 $5,571.00 $2,190.00 $14,600.00 $1,460.00 $730.00 Watermain $67,860.00 $74,646.00 $25,895.00 $10,179.00 $67,860.00 $6,786.00 $3,393.00 Pavement $452.517.50 $497,769.25 $172,678.00 $0.00 $452.517.50 $0.00 0.00 Totals $606,344.50 $666,978.95 $231,377.00 $12,369.00 $606,344.50 $8,246.00 $4,123.00 Notes: 1) Prior to final acceptance, LOC/Bond amt. to be 15% of subsantially completed items plus 110%of uncompleted items. 2) At final acceptance,warranty bond to be 10%of public improvements. Wesley Property Corp. December 7 , 2005 Mr. Joe Wywrot United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 Dear Mr. Wywrot, This letter shall serve as our formal request to the City to accept ownership and maintenance responsibilities for the water main and sanitary sewer constructed at 202 W. Wheaton Ave . . A final certificate of occupancy was issued for permit number Y2005-0021 on December 7 , 2005 . Please have our letter of credit reduced to 10% . We understand the letter of credit will remain in place until December 7 , 2006 , and at that time it will be eliminated. I can be reached at 630 553-8300 if you should have any questions . Sincerely, jif rown, President 204 W. Wheaton Ave. , Yorkville, 11. 60560 Phone: (630) 553-8300 jbrown@fewheaton.com Co. Reviewed By: ,Z p� Legal ❑ City Council Finance ❑ EST. 1 Engineer ' Agenda Item Tracking Number .0 City Administrator ❑ o� 2C Consultant El 7 W �- f LE City Council Agenda Item Summary Memo Title: 2005 In-Town Road Program—Change Order No. 1 City Council/COW/Committee Agenda Date: PW Committee 1/9/06, COW I II.1 , Synopsis: Final balance change order in the amount of a$37,234.51 decrease. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: '��o r o United City of Yorkville Memo J _ '" 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 .c Telephone: 630-553-8545 o ��n ,z y Fax: 630-553-3436 .``� o �4E Date: January 5, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer V CC: Traci Pleckham,Finance Directo Liz D'Anna,Administrative Assistant Subject: 2005 In-Town Road Program—Change Order No. 1 Attached find one copy of proposed Change Order No. 1 for the referenced project. This change order, in the amount of a$37,234.51 decrease,is the final balancing change order for this project. Please refer to the attached letter from Smith Engineering that explains the major deviations from the original plan quantities. I recommend that this change order be approved. Please place this item on the Public Works Committee agenda of January 9, 2006 for consideration. Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors December 20, 2005 Mr. Joseph Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: In Town Road Improvement Program Job No. YORK-050141-6 Dear Mr. Wywrot: Enclosed you will find the final balance change order for the 2005 In Town Road Improvement Program. There are two (2) items that exceed the original plan quantity. • After proof-rolling the various streets it was determined there would be an additional 1,843 square yards of undercut areas increasing the total quantity to 3,457 square yards. • Due to the dry gravel conditions and the additional roadway added on South Liberty Street, there was an additional 5,096 gallons of bituminous materials (prime coat) sprayed. The prime coat was sprayed at the higher rate than the proposed 0.2 gal/sy. The contractor used 0.3 gal/sy. These changes added cost to the project; however, due to various items that were eliminated from the plans, the final cost is $37, 4'51 under the original contract amount. If you have any questions or need any additional information, I can be reached at (630) 553-7560. Sincerely, SMITH ENGINE G C SU TS, r Mark Landers Construction Engineer II ML/arcs cc: Don Ryba P.E., Smith Engineering Consultants, Inc. L:Vobs\Smith\2005\050141 Yorkville Rd Program Observation\construction\Change Orders\Change Order#1\050141-6 Change Order No.1-122005-ml.doe 759John street,Yorkville,IL60560 wwwsaiithengineering.com Telephone 630.553.7560 - Fax 630.553.7646 CITY OF YORKVILLE nn CHANGE ORDER PROJECT NAME: 2005 In Town L rogram JOB NO.: YORK-050141-06 LOCATION: All of Site CHANGE ORDER: 1 CONTRACTOR: Aurora Blacktop DATE: 12/16/2005 DESCRIPTION OF CHANGE ORDER: Balance Change Order ORIGINAL CONTRACT AMOUNT: [1] $659,419.35 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $0.00 CURRENT CONTRACT AMOUNT: ([1]+[2]) [3] $659,419.35 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] ($37,234.51) PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $622,184.84 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) ($37,234.51) TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) Dec. 16, 2005 RECOMMENDED FOR . ANCE: L —D� Approved By: Resident'En er Date ( $1OKor25%) Mayor Date Approved By: ontractoj Date (`$IOKor25%) City Manager Date 5 06 Attest: City En qAeer Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds,permits,insurance and guarantees are hereby extended to Incorporate this Change Order. Page 1 of 2 r item!JO a s.,Or1 UI1/t` DedLC �AIfT ` � 1 Earth Excavatton{Widening} " 12 gRQA; ($302.40) 2 Grading and Shaping Ditches 2930 FOOT (880.0) $7.30 ($6,424.00) „ • _ 1263SQ �` tt$2 ($8,688.94) 4 �.., .� Seeding, Class 1A 2.75 ACRE 0.9) $2,200.00 ($1,980.00) 4 . 5 trognert�tzerNrt e v 48; _; p`TI ($91.63) 6 Phosphorus Fertilizer Nutrient 248 POUND (83.3 $1.10 ($91.63) M �7. Ptasrum Fer6ttze Nutne 24 C 1 °° ($91.63) 8 Erosion Control Blanket 12635 SQ YD (3,777.8) $1.10 ($4,155.58) q � 57 ($2,029.30) ° 10 Agg Base Course Rem & Repl,W/Agg.TY B 12" 1614 SQ YD 1,843.0 $17.25 $31,791.75 �BiMa#eraalsPrmeGaaty'. 52" $5,096.00 12 Aggregate(Prime Coat) 22 TON 22.0} $10.00 ($220.00) W x r ffi ($500.00) _..M" ��9regafe• •u�acdrs�,TY:P ,.. F 14 Bituminous Driveway 1512 SQ YD 116.0 $16.10 $1,867.60 �5 artlander; enncretr Dtv�ewaX S, a - $0.00 16 Potland Cement Concrete Sidewalk, Special 5 6729 SQ YD (130.0 $5.55 ($721.50) .�� .. _ $1,672.30 •.l?�]venzearadRel � a £PV��:BaSe�,�>� ""• �� : . . 18 Bituminous Surface Removal 4431 SQ YD 0.0 $2.50 $0.00 �_-M -1 � � $0.00 �vewaPaver�er�� e>�oval 20 Combination Curb and Gutter Removal 371 FOOT 264.0 $5.50 $1,452.00 , � -I.:, $0.00 11 awc?� ►st�ng' 22 Sidewalk Removal 2592 SQ YD _3. - .0) $`1.00 ($192.00) - ($3,732.90)4 M 24 Pipe Culverts,Type 1 12" 695 FOOT 695.0} $26.50 ($18,417.50) -, ($10,640.00) 26 PVC Drainage Pipe,6" 180 FOOT 180.0 $19.50 ($3,510.00) "atc�isii� irs_ ($2,320.00) 28 Catch Basin Adjusted,Type 1 Frame, Open Lid 3 Each (3.0) $550.00 ($1,650.00) arxhole 06` d�s ($290.00) 30 MH Adjusted,Type 1 Frame, Open Lid 3 Each 0.0 $550.00 $0.00 31 Inlet To Be Adjusted 31 Each (23.0) $290.00 ($6,670.00) 32 Inlet Adjustment,Type 1 Frame, Open Lid 2 Each (2.0 $550.00 ($1,100.00) d! d. s. a_ ($870.00) MiJL° . 34 San.MH ADJ,Type 1 Frame,Closed Lid,EXT.Chim.Seal 17 Each 0.0 $765.00 $0.00 aleW Y ;. $0.00 36 Concrete Gutter,Type A 643 FOOT 0.0 $23.50 $0.00 °�a�retirtitt > Y 6. ($902.00) 38 Comb.Concrete Curb&Gutter,Type M-6.12 128 FOOT 0.0 $22.35 $0.00 WPM :.� $0.00 #f�cn#col a;. ra? coa ism 40 Thermoplastic PVMT Marking-Line 6" 1440 FOOT (10.0 $0.65 ($6.50) a1.- ($1,314.10 ti ,. ;4� eraplasfiUMIarlct�g.W` e tJS ) 42 Thermoplastic PVMT Marking-Line 24 250 FOOT (7.0 $3.65 ($25.55) $375.00 44 Bit.Concrete Binder Course, Superpave,IL-19,N50 3117 TON 20.0 $35.10 ($702.00) $0.00 46 Tree Trunk Protection 11 Each 11.0) $100.00 ($1,100.00) Total ($37,234.51) A4AVCP— 1 C/Ty Reviewed By: J2 p-n Legal ❑ City Council Finance El Esr 1 "V`iaas Engineer ❑ .t y City Administrator F-1 Agenda Item Tracking Number p d� C ADM 2005-24 �Q Consultant ❑ City Council Agenda Item Summary Memo Title: City Administrator Recruitment&Hiring Proposal City Council/COW/Committee Agenda Date: Administration 12/01/05; COW 12/20/05 COW l 1/0(,.'5 Synopsis: Based on the need to hire a City Administrator, staff is recommending to solicit proposals to assist in the recruitment and hiring of the City Administrator by outside consultants. Due to timing, it is also being requested to bring the proposals to the 12/20/05 COW meeting if possible. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Traci Pleckham Finance Name Department Agenda Item Notes: Attached please find proposals from McGrath Consulting and the Par Group. I teams -�v10E ac ileG{ C� ►�o p �C� i� r� �I , �Meviced- Czrec��Y Co. United City of Yorkville Q.% County Seat of Kendall County 800 Game Farm Road EST. l 1$36 Yorkville, Illinois, 60560 Telephone: 630-553-4350 o] Fax: 630-553-7575 Website: www.yorkville.il.us Date: January 12, 2006 To: Mayor and City Council From: John H. Crois, Interim City Administrator Subject: City Administrator Search Firms At the Committee of the Whole on January 17,2006,the City Council will be reviewing proposals from three firms to conduct recruitment for the City Administrator. All three firms are qualified. McGrath Consulting Group conducted the search for the Community Development Director and staff was satisfied with their performance. McGrath has the least experience in recruiting Managers or Administrators,but their adding a former Village manager to their team seems to indicate that they are trying to expand this portion of their practice. The Mercer Group and the Par Group have extensive experience in the recruitment of Managers and Administrators. In terms of experience and contacts in the State of Illinois,the Par Group is the leader. They have conducted numerous recruitments in Illinois. They are also very active in the State Manager's Association,and they have several staff members that have worked for municipalities in the state. If you need additional information,please contact me. THE PAR GROUP CHICAGO 100 North Waukegan Road,Suite 211 Paul A. Reaume, Ltd. Lake Bluff,Illinois 60044-1694 Public TEL 847/234-0005 Management Consultants FAX 847/234-8309 Celebrating Over 30 Years Service www.pargroupltd.com to a National Clientele December 2,2005 VIA COURIER DELIVERY Ms.Denise Kasper Payroll Benefits Specialist United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Dear Ms.Kasper: We are pleased to respond to your request for our firm to propose how we can assist the City of Yorkville in the successful recruitment, screening, interviewing and selection of Candidates from which the City Council may appoint a City Administrator. The PAR Group-Paul A.Reaume,Ltd.consults exclusively in the public sector,serving the needs of local government nationwide with corporate offices located in suburban Chicago. The PAR Group was founded by Paul A. Reaume, a former City Manager who provided consulting search services to local governments nationwide continuously for thirty years.Robert A.Beezat,also a former City Manager and long-time associate of Paul Reaume, has succeeded Mr. Reaume as President of the firm. Mr. Beezat is leading the firm forward in the same traditions of excellence and integrity established by Paul Reaume in 1972. Our Principals have over 240 years' cumulative operations and consulting experience in the field of local government, and have conducted a large number and variety of local government and not-for- profit recruitments for a national clientele. Clients have included local governments of under 5,000 to over one million population, with budget responsibilities exceeding several billion dollars. The firm's quality of work and sensitivity to Clients' needs and concerns are recognized hallmarks—our firm was a pioneer in local government recruitment and is considered a leader in the public management consulting field.We have Stever failed to recommend a group of qualified Candidates for Client consideration. Experience We have conducted executive recruitments throughout the United States and have successfully completed more local government recruitments in the Midwest than any other firm (please see enclosed Client List).We have worked successfully with a wide variety of elected and appointed Officials in local government. For example, we have recently conducted recruitments for the municipalities of Elgin, Matteson,Mundelein,Oswego,Rochelle,St.Charles,and West Chicago. Assisting in the Achievement of Excellence in the Public Service Since 1972 City of Yorkville,Illinois page 2 In addition to our extensive experience in recruitment of public management professionals for local governments, our firm has been sought out to assist related public interest associations in recruitment of top staff,including the Executive Directors for the National League of Cities(NLC), National Association of Counties (NACo), National Community Development Association (NCDA), International Institute of Municipal Clerks(IIMC),International Association of Assessing Officers(IAAO),National Association of Housing and Redevelopment Officials (NAHRO), American Public Works Association (APWA), National Association of Regional Councils (NARC), National Forum for Black Public Administrators (NFBPA), and the President of Public Technology,Inc.(PTI). We invite you to visit our web site at www.pargroupltd.com for additional information on The PAR Group and its consulting staff. Tailored Search Process Our executive search process is highly professional and personalized. We will assist Yorkville Officials from commencement to conclusion of the assignment, until a completely acceptable Candidate is appointed to the position. We handle all of the administrative details of the entire recruitment process, so City Officials can limit their involvement to the significant, decision-making aspects of the selection process, thus minimizing interruption of attention to other on-going concerns and responsibilities. Our initial effort in assisting the City of Yorkville would be to develop a Recruitment Profile that sets forth detailed qualifications for the City Administrator position,reflecting both current and longer range organizational expectations relating to the position. The Profile serves as a key instrument for*recruiting and screening Candidates in accordance with the unique needs identified as particularly desirable for Yorkville's City Administrator position. Our executive search process would be as follows,subject to mutually agreed upon modification: 1. Interview Members of the City Council, Department Heads, and key Staff, all toward achieving clarity and consensus concerning the specific nature of duties, responsibilities and expectations of the City Administrator position. Interview data will be used to prepare a Recruitment Profile for approval by the City Council(Sample Recruitment Profile enclosed). During our on-site interview activities we devote significant effort to become knowledgeable and familiar with the municipal organization, community institutions and leadership,gain a sense of the city as a place to live and work, understand intergovernmental activities/relationships, take note of cultural and socioeconomic diversity, and other efforts, all to clearly understand and be able to straightforwardly present prospective Candidates (and their families) with information having an important bearing on their decision to consider the Yorkville position. If desired, we shall be pleased to conduct focus group sessions, comprised of community leadership and citizenry, in an expanded effort to determine input and feedback from such persons for inclusion in the draft Profile prepared for City Council review, amendment, and ultimate approval;this service/assistance would be provided for an additional fee. City of Yorkville,Illinois page 3 2. Conduct an intensive independent professional search and recruitment effort, utilizing an extensive local, regional and national contact network,seeking out qualified Candidates who may not otherwise have an interest in your recruitment. 3. Place announcements in appropriate professional publications and on the internet to provide maximum exposure of the position's career opportunity and to ensure an open recruitment process. 4. Process all applications received from recruitment and announcement efforts, including timely acknowledgments "of receipt of application and status of recruitment information to all Applicants,on behalf of the City. 5. Screen all applications received, matching all Applicants' credentials with the specific criteria qualifications stated in the Recruitment Profile. 6. Interview prospective Final Candidates and make background inquiries and reference checks with current and past employers and verify claimed educational achievement. 7. Present a written report to the City Council on applications received for the position, including resumes and background information on those individuals considered to be most qualified and best suited for the position, recommending approximately 8 - 10 such persons for personal interview consideration. 8. Facilitate the selection of Candidates to be invited for personal interview and appointment consideration;we recommend that no fewer than five Candidates be interviewed. 9. Arrange for additional background inquiries of Candidates selected for interview, to include criminal court,credit,and motor vehicle records checks and print media searches,as desired. 10. Provide,if desired,personality"type" profiles of the Finalist Candidates utilizing the recognized Myers-Briggs Type Indicator@ (MBTI(D) Test and analysis. The MBTI results provide a means to assist Council Members in making distinctions and understanding differences of management and personal style among Candidates. The MBTI has been employed by a wide variety of users in business, government, and training services for 40 years as a recognized tool to assist organizations to appreciate the differences of individuals and their approaches to work and interaction. MBTI results are also used in organizations to help understand and adapt to different management styles and approaches to work methods, assist in making the most of human resources, and facilitate more effective communications with peers, employees, and supervisors. 11.•Prepare interview questions and procedure for use by the City Council, developing a process which will ensure that the same questions are asked of each Candidate and that each interview is thoroughly and consistently evaluated. 12. Coordinate arrangements for Candidates' travel to Yorkville for interviews, be present during interview sessions to facilitate effective discussion and deliberation toward the City's selection of �M►1 , City of Yorkville,Illinois page 4 a Final Candidate, and also assist in employment negotiation between the Final Candidate and City Officials,as desired. 13. Notify all Applicants of the final appointment action by the City Council, including professional background information on the successful Candidate. Timing We are prepared to undertake your assignment in a timely manner. The Recruitment Profile will be submitted for review and approval promptly following our on-site interviews of Yorkville Officials and Staff. We would be in a position to recommend Candidates to the City Council for personal interview consideration within 60 days following approval of the Recruitment Profile. Personal interview of Candidates could be conducted approximately ten days following the City Council's selection of Candidates for interview. Overall, the recruitment process—from the beginning to the date of appointment of a Candidate—should take no more than 90 days. Experienced Consulting Team All services in connection with this assignment will be performed by individuals who possess recognized municipal experience and broad executive selection judgment. Robert Beezat, President, will be responsible for and directly involved in your assignment. Mr. Beezat's biographical profile is enclosed. Fees and Costs Our professional fee for conducting a comprehensive, successful, and professionally oriented executive recruitment has been established at levels to be justifiable for public management recruitment paid for by public taxing bodies,our exclusive Clientele.Our fee proposal for conducting Yorkville's City Administrator recruitment would be: • Professional fee $14,500 • Reimbursable expenses(consultant travel, $3,500 postage/shipping, telephone/fax,office support services,printing/photocopy) • Education verification and $125 per Finalist Candidate court/credit/motor vehicle records searches • Print media searches(Lexis-Nexis) $40 per Finalist Candidate Optional services: • Conduct of focus groups(see step 1 above) $800 per day,per Consultant involved • Myers-Briggs testing(see step 10 above) $200 per Candidate Professional announcements are generally billed to the City directly by publishers and are not included in reimbursable expenses. Our Consultants will be pleased to discuss your budget for City of Yorkville,Illinois page 5 professional announcements along with our recommendations.Candidate travel expenses for interviews are not included in the above fee proposal. The professional fee is payable in three equal payments, billed during the course of the recruitment, with the first payment for professional services due upon acceptance of our proposal, the second statement billed following recommendation of Candidates, and the final one-third billing upon completion of the recruitment assignment. Reimbursable expenses may be billed on a monthly basis. Satisfaction Policy Our Client satisfaction policy provides that, should the appointed City Administrator, at the request of City Officials or the Administrator's own determination, leave the employ of the City within the first 12 months of appointment, we will, if desired, conduct another search for the cost of expenses and announcements only. In addition, in accordance with the policy of our firm,as well as established ethics in the executive search industry, upon establishment of a Client relationship with the City of Yorkville, we will not recruit employees from your organization for other public management positions without your knowledge or permission. This letter of proposal,when approved and signed, shall constitute an Agreement between us and it may not be modified except in writing by both parties. Our liability, if any, shall not be greater than the amount paid to us for professional services rendered. Yorkville City Officials can be assured of responsive and personalized professional attention throughout the City Administrator recruitment assignment. We enthusiastically look forward to having the opportunity to assist you in this very important staffing responsibility. Respectfully submitted, 44,�4 a. ,Or— Robert A.Beezat,President The PAR Group Paul A.Reaume,Ltd. ACCEPTED BY THE CITY OF YORKVILLE,ILLINOIS BY: TITLE: DATE: THE PAR GROUP Paul A.Reaume, Ltd. CONSULTANT BIOGRAPHICAL PROFILE ROBERT A. BEEZAT Robert Beezat has over thirty-five years of private and public sector management, consulting, training, and teaching experience. For twenty of those years, he has been a member of The PAR Group. He recently purchased the company and serves as President. During that time, he has provided a variety of management consulting services to over 175 municipalities and public agencies nationwide. The public jurisdictions which he has served range in size from 3,000 to 3,000,000 in population. As part of The PAR Group consulting team, Mr. Beezat has conducted and participated in over 100 executive search assignments. He has successfully undertaken and completed over 125 consulting assignments in the areas of human resource management; i.e., classification and compensation systems, total cost employee compensation analysis, employee personnel manuals, performance evaluation systems, and employee/labor relations improvement programs. In particular, he served as the principal staff to several regional consortiums of municipalities addressing the rapid increases in municipal employee salaries and benefits. These consortiums involved over 70 municipalities in the Chicago area, downstate Illinois, and out-state Minnesota. Mr. Beezat has also performed a number of management studies which have reviewed the organizational structure and management operations of municipalities. Studies have ranged from individual departments including Fire, Police, and Public Works Departments to the operations of entire municipal organizations. He is very proud that one of the cities he worked with implemented many of the recommendations in his report and eventually won the prestigious "All American City" award. He has designed and conducted a number of management and supervisory training programs for municipalities. He has also conducted a number of long-range, strategic planning, and goal-setting processes for municipalities and not-for-profit organizations.These processes have involved over 125 "live" participants as well as close to a thousand citizens through the innovative use of cable television. Beside his consulting experience, Mr. Beezat has served as a City.Manager, Village Manager, and Town Administrator for over fourteen years. He has worked in suburban and independent cities which have included the full range of municipal services including the not too common functions of a municipal hospital and electric utility. He has done a great deal of work in the economic development field. This work has earned him and the municipalities he worked for recognition from local businesses for innovative, cooperative approaches to addressing economic development issues. Finally, Mr. Beezat has been very active in working with and developing programs that benefit lower socio-economic segments of the population. He has. been successful in putting together the municipal, educational, and business resources in a municipality to address the diverse needs of a low-income, immigrant population. As an individual, he has organized and led a number of community-based groups which have worked to resolve neighborhood problems and issues. Mr. Beezat is a graduate of Loyola University, Chicago, Illinois and has a Master's degree in Public Administration from Roosevelt University in Chicago. He is an adjunct faculty member at Lewis University in the Chicago area where he teaches business management courses. He has also been an adjunct faculty member at Marquette University in Milwaukee. Mr. Beezat is a member of the International City/County Management Association. THE PAR GROUP Paul A. Reaume, Ltd. L4L VL VILLAGE OF PLAINFIELD RECRUITMENT PROFILE VILLAGE ADMINISTRATOR VILLAGE OF PLAINFIELD, ILLINOIS This Recruitment Profile outlines factors of qualification and experience identified as necessary and desirable for Candidates for the Village Administrator position to possess, and provides background information on the community and organization.This profile was prepared following interviews with Village Elected and Appointed Officials and review of written materials relevant to Plainfield and the Village Administrator position. Importantly, this Profile will be used as a guide in the recruitment process,providing criteria by which applications will be screened and individuals selected for final interview and appointment consideration. All inquiries relating to the recruitment and selection process for the Village Administrator position are to be directed to the attention of the Consultant working with Plainfield Officials: Robert Beezat,President The PAR Group-Paul A. Reaume,Ltd. 100 North Waukegan Road,Suite 211 Lake Bluff,Illinois 60044 TEL: 847/234-0005 FAX:847/234-8309 Email:www.pargroupltd.com Resumes should be submitted to: resume@pargroupltd.com COMMUNITY INFORMATION The following is the community Mission Statement de- River. During its first 150 years, the community re- veloped in 2002 by community leaders and citizens: mained a small,but thriving Village on the very edge of the greater Chicago metropolitan area. However, over The Village of Plainfield promotes a friendly,safe and the last decade,Plainfield has seen a surge in population. diverse community; offering a variety of cultural op- In 1990, the population was 4,557. The 2000 census portunities and a high quality of living.Plainfield will showed an increase in population to 13,038.The Village maintain its commitment to strengthening community conducted a special census in 2003 which showed a spirit and embrace its historic character while improv- population of 20,673.Today,the population is estimated ing transportation options, increasing access to ser- at over 25,000. vices,and enhancing open space. Plainfield is expected to continue to grow and could The Village of Plainfield, the oldest community in Will reach an ultimate population of 80,000 to 100,000, de- County, was established in the early 1800's in the ver- pending on the densities and types of future develop- dant prairie and lush forest surrounding the DuPage ments. The Village is planning another special census this Fall. It is expected that the population will be over The first permanent white settler was James Walker, 25,000. This is a significant figure in Illinois, because who was introduced to the area along the DuPage River under State Statutes,municipalities with populations of by his father-in-law,Rev.Jesse Walker,a pioneer Method- 25,000 or more become Home Rule communities. This ist circuit rider.Two years later,in 1828,James Walker designation gives the Village more local control and returned in the company of several men to stake a claim flexibility in meeting the needs and issues of the Village and erect a sawmill around which the settlement of as determined by the Village Board as representatives of Walkers' Grove developed.The small community of the citizens of Plainfield. Walkers'Grove flourished because of the DuPage River; established routes to Fort Dearborn (Chicago) and Ot- Plainfield is not alone as a growing community. The tawa;a good supply of virgin timber;and relationships Village is in the fastest growing area of the Chicago established by Rev.Walker. metropolitan area. Aurora, Naperville, Oswego, and Joliet are municipalities which abut the Village of In 1834, the southern portion of"Planefield," was laid Plainfield.They continue to grow rapidly as well.With out.The new town, located northeast of the original Plainfield,the combined population of these communi- settlement of Walkers' Grove, was given the name of ties is close to a half-million people. Plainfield, referring—perhaps—to the flat expanse of verdant prairie stretching outward from the dense tim- Because of its location in the Chicago metro area, resi- berland along the DuPage River. Meanwhile,the com- dents of Plainfield are able to take advantage of all of the munity prospered and grew.Early industries, in 1834, high quality educational,recreational,and cultural ameni- included a cheese factory, grist mill, tile factory, and ties available to them within the community and in the wagon manufacturing facility. By the late 1840s,busi- region. Residents can also take advantage of the excel- nesses and industries began building in the central part lent medical services and facilities in the area.In order to of the Village.In 1861,Plainfield College was founded. make those services even more available to the growing However,in 1869,it was moved, due to transportation population in Plainfield, the Village has been working problems, to Naperville and renamed North Central diligently with citizens to have a hospital constructed in College.The first town newspaper, The Echo,began in the Village. 1876,which was followed by The Enterprise in 1887.On June 30,1877,the north and south portions of the Village COMMUNITY HISTORY were incorporated under the general law of the State of Illinois. Events in the early 1800s laid the foundation for Plainfield to be established as Will County's oldest com- The EJ&E Railroad(Elgin,Joliet,&Eastern Railway)was munity.Long before the arrival of the earliest white operational in 1886 and provided freight service and settlers, a large community of Potawatomie Indians grain transportation for the thriving agricultural com- had settled in the dense woods and vast prairie along munity.Plainfield's main thoroughfare,Lockport Street, the banks of the DuPage River, where they hunted was chosen as the route of the Lincoln Highway,which and fished. began in 1913.The road was the first paved,transconti- nental highway and stretched from New York to San st { Francisco. Later,when U.S.Route 66 crossed the Lincoln "i.� ��'R��•'�}r ��+� ;;�i Highway in the heart of the village,Plainfield was at the intersection of the two longest highways in the world. By 1960, Plainfield had grown—attracting many new m. residents,businesses,and industries.Although it main- tained its small town image,Plainfield was slowly trans- forming from a small, rural community to a modern suburb in the Chicago metropolitan area. On August 28, 1990, a devastating tornado struck the community,re- sulting in the loss of twenty-eight lives and an extensive amount of buildings.Despite the destruction,the com- munity mustered its pride and strength,rebuilding bet- ter what it had lost. Plainfield is claimed to be the home of the very first ice g: cream sundae. Story says that a Plainfield druggist cre- ated the novelty after the urgings of patrons to serve something different.Topping some ice cream with syrup, he named it the "sonntag" after his surname. Sonntag e means Sunday in German,thus the ice cream sundae was born. VILLAGE GOVERNMENT - The Village of Plainfield is governed by a Village President and Board of Trustees. The Mayor serves a four-year term. The Village has a six-member Board of Trustees. They are elected at large and serve four-year overlapping terms. The Village Administrator is ap- pointed by the Village President with the advice and consent of the Board of Trustees for an indefinite term. Some pertinent excerpts from the Village Code of Ordi- (2) Recommendations and advice. The village ad- nances regarding the roles of the Village President,Vil- ministrator shall recommend to the board of trust- lage Board,and the Village Administrator are as follows: ees the adoption of such measures as he may deem necessary or expedient.He shall advise the board of Sec.2-43.Powers and duties. trustees of the financial condition of the village and The village administrator shall have all powers and the future financial needs of the village,and make duties assigned to him by statute and such other such recommendations as he deems appropriate. authority as may be granted by the president and board of trustees. The village administrator shall (3) Annual financial report.The village administra- exercise these specific duties: for shall prepare and submit to the president and board of trustees... a complete report of the finan- (1) Control. The village administrator shall exer- cial and administrative activities of the village for cise control over all village departments and sub- the preceding fiscal year. divisions thereof that may be created by the board of trustees. He may recommend to the president (4) Annual budget.The village administrator.shall and board of trustees the appointment of all offi- prepare or cause to be prepared an annual budget cers and other department heads of the village, and shall submit the budget to the president and except the police chief, including those who are board of trustees together with a message outlining required by law to be appointed by the president its important features on or before the second board and board of trustees voting jointly,and those who of trustees meeting in the month of May.He shall be are required to be appointed by the president.He responsible for its administration after adoption... shall recommend the removal or suspension of any officer or employee when such removal or (5) Attendance at meetings.The village administra- suspension shall be consistent with the best inter- for shall attend all the regular and special meetings ests of the village. All recommendations for ap- of the board of trustees,unless expressly excused by pointment or removal shall be based on merit and the board. qualifications or disqualifications of such officer or employee without regard to political belief or affili- (6) Purchases.The village administrator shall pur- ation.He may recommend to the board of trustees chase all materials, supplies, and equipment for the salaries, wages, hours, and conditions of em- which funds are provided in the budget,provided ployment of all officers and employees under his that no purchase shall be made...which exceeds the jurisdiction. Nothing in this section shall limit the current budget appropriation without a supple- board of trustees from making the final decision as mental appropriation by the board of trustees.The to the persons employed or the amount of their authority of the village administrator to authorize salaries or wages. purchase orders...shall be limited to five thousand dollars($5,000.00)...The village administrator shall sionals to head its departments. The Village has con- provide a written monthly report to the president structed a new Village Hall and new Public Works and board of trustees of all expenditures in excess of facility in the last several years.A new Police facility is two thousand dollars($2,000.00). under construction.The Village is served by the Plainfield Public Library District,Plainfield Fire Protection District (7) Investigation of complaints.The village admin- (Fire and Emergency Medical Services), and Plainfield istrator shall investigate all complaints in relation to Park District. matters concerning the administration of the gov- ernment of the village and services maintained by The Village has a total proposed budget for the 2005-06 the public utilities... fiscal year of$60 million,of which approximately half is for operations and half for capital improvements. The Sec.2-45.Powers of president and board of trustees. Village has a May 1 fiscal year.The Village is rated Al by All functions,powers,and duties conferred or im- Moody's and AA-by Standard&Poor's.The Village has posed on the village administrator shall be subject approximately$48 million in bonded debt and approxi- to the superior right and power of the president and mately a 45%fund balance in the General Fund. More board of trustees to supervise and administer the information regarding the Village government and the local government and affairs of the village. How- community can be found at the Village's web site and ever,all acts and things done by the village admin- related links: vvww.plainfield-il.org. istrator pursuant to the provisions in this division shall,unless otherwise expressly provided herein, ISSUES, CHALLENGES, AND OPPORTUNITIES be final and conclusive unless and until superseded by the action of the president and board of trustees. The following is a list of statements which embody some of the issues,challenges,and opportunities that Village The Village provides a number of municipal services. Officials think are important for the new Village Admin- There are a total of 152.5 authorized,full-time equivalent istrator to assist in addressing and are reflective of the (FTE) positions. The Village has four Departments in addition to the Administrative Offices of the Village .►r (Village Administrator,Village Clerk,and support staff). The four departments are as follows: -Management Services Department(11 FTE): Finance, A %� Accounting,Information Technology,Human Resources, and Office/Facility Management. � Y �` g2 ti -Police Department (67.8 FIE): There are three main tt SAS Divisions within the Police Department:Patrol,Techni- cal Support, and Community Services. Police Officers are unionized. Police.Sergeants are in the midst of a unionization effort. -Public Works Department(48.55 FTE):There are three main Divisions within the Public Works Department: ; .. Streets,Water and Sewer(the Village recently completed an extensive project to bring Lake Michigan water to the Village),and Engineering. -Community Development Department (23.1 FTE): There are two main Divisions within the Community Development Department: Building and Planning; in addition,there is a GIS function within the Department. The Village has been fortunate to have seasoned profes- Village's Mission Statement as set forth previously.They • Assess current staffing efficiency,customer satisfac- are not listed in order of priority or importance but are set tion,and performance with the goal of rebuilding a forth to give candidates a sense of the type and scope of competent and streamlined staff. issues which the Village will be addressing.The list is not • Improve communication and trust among de- to be considered exhaustive nor should the statements be partments and to/from departments with elected interpreted as endorsing any particular course of action. officials. • Develop a five-year strategic plan for the Village • Move forward and approve a revised comprehen- involving the Village Board, Department Heads, sive plan. and possibly a representative group of residents and • End the moratorium on annexation of new residen- business leaders. tial property. • Review the Village's current approach to/mix of • Help the Village strike a balance between market impact fees in order to fund current and future costs driven development pressures and strong control, associated with growth as they affect residents and design,quality,historic preservation,and open space other governmental bodies serving Plainfield. and environmental concerns of the community. • Support and expand the Village's GIS program. • Prepare the Village for Home Rule status which will • Continue and complete the extension of water and come when the population reaches 25,000. sewer utilities throughout the Village, and, in par- • Move forward with commercial and industrial eco- ticular,water main extensions to properly distribute nomic development plans and efforts;avoid being a Lake Michigan water to the community. "bedroom community;"and broaden the tax base so that residential property does not have to bear the CANDIDATE QUALIFICATION CRITERIA full tax burden of providing services. • Continue efforts on downtown revitalization in- The current and predictable issues, needs, and chal- cluding development of a riverwalk,connections to lenges confronting the Village of Plainfield call for bike trails, and other amenities which will make it particular experience, style, values, and professional attractive as a place to visit and shop. commitment on the part of Plainfield's next Village • Continue Village efforts to involve the many new Administrator. Personal interviews of Village Officials residents to be part of and active in working toward suggest that Village Administrator Candidates should, the long term well-being of their community. ideally,possess experience,achievement,and abilities in • Proactively work with other governmental bodies the above and following areas.Criteria are not listed in such as School District,Park District,other munici- order of importance or priority. Residency is not re- palities, state agencies, etc., to maximize benefits quired at time of interview. According to Village Ordi- and services to residents. nances,the Village Administrator need not be a resident • Build professional relationships with community of the Village at the time of appointment,"provided that leadership and regional governmental bodies. he shall become resident within one (1) year after the • Continue to work with individuals and groups to date of his appointment unless the president and board of trustees waive the requirement of local residency by bring a hospital to Plainfield. contract,or otherwise in writing." • Continue efforts to address traffic movement/con- gestion issues including,but not limited to,an east- Education and Experience west corridor, more direct access to the Interstate system, and general traffic flows through the Vil- Achievement of a baccalaureate degree is required;. lage;very importantly,work with IDOT and other attainment of a graduate degree in public ad- local governments to efficiently and cost-effectively ministration or related field is preferred, but not finance and build the necessary streets. required. • Integrate the Village's IT systems to maximize inter- nal communication and external services to the Possess strong general management skills, preferably community. with experience in a rapidly growing community • Continue to grow organizational staffing conserva- similar in size or larger than Plainfield and in a tively, yet sufficiently to provide high-quality, re- suburban/urbanized setting with a background of sponsive customer services. progressively responsible experience. Have 7 - 10 years of proven generalist executive-level formed by the Elected Officials,Village Administra- municipal management background,preferably as a tor, and Staff; and have successful experience in Chief Administrative Officer or Assistant CAO. working in a mutually respectful and productive relationship. Have a strong background in or familiarity with commu- nity growth,annexations,economic and community Have the experience and willingness to provide the development,and industrial and commercial reten- initiative and administrative leadership in assisting tion/additions to the community's tax base;experi- elected officials collectively to identify,analyze,and ence with downtown redevelopment is also desired. thoroughly deliberate and address public policy questions in a timely manner. Have experience working in a growth environmentwhere it was necessary to balance and manage a variety bf Have experience in and/or familiaritywith"Home Rule" growth-related issues and differing opinions. as defined and implemented under Illinois State Statutes. Have experience working with developers and negotiat- ing agreements with them on behalf of the Village. Have the experience and ability to maintain effective public relations and news media relationships. Possess strong financial management abilities involving financial forecasting,revenue enhancement,capital Have successful experience in intergoverrunental rela- improvement programming, and budget develop- tions and interacting with other jurisdictions and ment and control. agencies in a constructive, cooperative, and mutu- ally supportive manner, while representing the Have experience and a successful track record of em- Village's interests tactfully and firmly. ployee relations and be knowledgeable about mod- ern human resources practices including evaluation Have experience using long-term or strategic planning of employee performance; have a reputation for methods which anticipate future opportunities,is- fairness in personnel actions; experience working sues,and concerns,assisting in development of an- with unionized employees is desirable. nual and longer-range plans and direction for the community. Have the experience and ability to interact successfully Management Style/Personal Traits and positively with a seasoned and capable depart- mental management staff. Be an excellent communicator,personable and approach- Have sufficient knowledge of local government to un- able,yet highly professional. derstand the complementary but differing roles per- . .. ua. , �ai Possess and exemplify high moral standards and per- Have a high energy level and enthusiasm for meeting the sonal ethics with a background of complete integ- challenges and responsibilities of the Village rity;be honest and fair. Administrator's position. Have demonstrated excellent oral and written commu- Have a sense of humor. nication skills and the ability and willingness to PROFESSIONAL ANNOUNCEMENT communicate openly and in a straightforward man- ner with the Village Officials,staff,employees,and community. The following, or similar, text has been released for insertion in appropriate professional publications and Be a team builder and leader who can work profession- internet sites. ally,positively,and cooperatively with Elected Offi- cials, Staff, residents and other community stake- holders. Plainfield,Illinois(population 25,000).Village Admin- istrator. Three persons holding position since 1990. Be comfortable in delegating broadly to an experienced Appointed by Village President with advice and consent management staff and to continue to foster among of Village Board consisting of 6 Trustees elected on a non- Departmental Managers an attitude of teamwork partisan basis for 4-year overlapping terms.$60 million and creativity in municipal problem solving,while capital and operating budget;152.5 full-time employees. ultimately being accountable and holding staff ac- Fast growing community in the southwest suburban countable for the quality and effectiveness of mu- area of Chicago. Bachelor's degree in public or business nicipal operations and work products. administration or related field required;MPA or similar advanced degree preferred. Minimum of 7 - 10 years Be a strong administrator who is self-confident in pre- increasingly responsible and significant experience as a senting facts and opinions to the Mayor and Board of public management CAO or Asst. CAO in a similar or Trustees regarding policy-related alternatives and larger sized municipality also required. Experience in recommendations for Board action;at the same time, community growth,economic development,and inter- be able to accept the policy direction of the Board governmental and community relations ideal. Strong when it differs from the Administrator's recommen- administrative,financial,employee/labor relations,and dations and to diligently and promptly follow management skills important. Superior interpersonal, through on the implementation of Board decisions. communication,and negotiation skills essential. Start- ing salary$110,000+/-,negotiable depending on quali- Take a proactive role in assisting the Mayor and Board of fications and experience. Apply with resume,in confi- Trustees, Staff, and community in continuing to' dence, to the Village's Executive Search Consultant: clarify a vision of the community, and be able to Robert Beezat, President, The PAR Group, 100 N. creatively assist in lead mg the organization to achieve Waukegan Rd., Ste. 211, Lake Bluff, IL 60044. Tel: that vision. 847/234-0005; Fax: 847/234-8309; email: resume@ pargroupltd.com. Follow the practice of holding regular staff meetings to communicate issues of importance to Staff and trans- late Board directives into clearly defined,responsive programs and actions. Promote a strong,service-oriented,"customer relations" approach by all municipal employees in dealing with all citizens; insist that citizen complaints and requests are dealt with expeditiously and in a friendly manner. Be a thinker, an innovator, one who is current with THE PAR GROUP Paul A. Reaume, Ltd. developments in municipal governance. - Public Management Consultants Recycled Paper Village of Plainfield Organizational Chart Citizens of the Village Mayor and Board of Trustees Village Clerk Village Administrator F T - I I - I Management Services Police Public Works Community Development Department Department Department Department TfoPc)sntl UNITED CITY OF YORKVILLE, ILLINOIS Proposal for Executive Search Services for the Position of CITY ADMINISTRATOR December 17, 2005 e Mereer Group, Ine. Consultants To Managentent 551 W.Cordova Road,#726 Santa Fe,New Mexico 87505 505-466-9500 FAX 505-466-1274 E-mail.•mercei�_Dntindspring.com December 17, 2005 VIA E-MAIL: dkasper @yorkville.il.us Ms. Denise Kasper Human Resources Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Ms. Kasper: The Mercer Group, Inc. is most pleased to submit this proposal to assist the United City of Yorkville to recruit nationally and to develop exceptionally well-qualified candidates for the position of City Administrator. We are most interested in assisting the United City of Yorkville with this critical project, and if selected to conduct the search, would have no difficulty beginning the project immediately and expediting our work to ensure a smooth process. The Mercer Group, Inc. has extensive experience in conducting city administrator searches locally and nationally. Our firm probably conducts more city/town manager/administrator searches each year throughout the United States than any other executive search firm. We are exceptionally well qualified_to conduct this search for the United City of Yorkville. The purpose for engaging the services of an executive search firm is to seek out and recruit experienced candidates and to assist the United City of Yorkville in selecting highly qualified individuals who meet the profile and needs of the City and who might not otherwise apply. We have conducted recent searches for city administrators for several communities your size. We are quite familiar with the candidate pool and the local needs. We are the largest nationwide public sector search firm and we have more experience than any other public sector executive search firm. Mr. Mercer is a Certified Management Consultant (CMC) which is the preeminent designation earned in the management consulting profession. It is ATLANTA•BRECKENRIDGE •DALLAS • GREELEY •LANSING • MARIETTA NEW ORLEANS •PHOENIX •RALEIGH AREA • SANTA FE • SCOTTSDALE SACRAMENTO AREA•WINTER HAVEN -A•°w.m ercer gr oub in c.com Ms. Denise Kasper United City of Yorkville Page Two December 17. 2005 an indication that the individual possessing it has met and continues to meet strict certification requirements of the Institute of Management Consultants. The CMC designation represents that the individual has met world-class standards of competence, ethics and independence in the management consulting field. Mr. Mercer is the only management consultant with this designation operating in the public sector. (Please see www.mercergroupinc.com for more information about our firm and about current searches that we are conducting.) The mission of The Mercer Group, Inc. is to make our clients proud that they engaged us to provide management consulting services for then-L The Mercer Group, Inc. also makes extensive use of the Internet both with our own web page which can be located at www.mercer rg_oupinc.com and through e-mail. We post positions with other Internet providers and make information available to a wide number of people who are Internet users. We also make extensive use of the Internet to review newspaper articles on top candidates, etc., from the community in which they are currently employed or were employed in the past. This proposal is designed to provide an indexed and easily usable document for the United City of Yorkville to assess the qualifications of The Mercer Group, Inc. to handle this critical work. It contains the following sections: Table of Contents; Introduction, Background, Objectives and Scope; Our Approach, Work Plan and Schedule;Equal Employment Opportunity Statement; Cost Proposal;Firm Qualifications and Staffing; Why You Should Select The Mercer Group, Inc.; and an Acceptance/Signature page. Appendices include our Previous Search List;References; and Questions and Answers about Executive Search. Our corporate headquarters is in Atlanta and we have branch offices in Breckenridge, Colorado; Dallas, Texas; Greeley, Colorado;Lansing, Michigan;Marietta, Georgia;New Orleans, Louisiana; Phoenix/Scottsdale, Arizona;Raleigh,North Carolina; Santa Fe,New Mexico; Weimar, California; and Winter Haven, Florida. We will work on the assignment from our Santa Fe office. This search will be personally conducted by James L. Mercer. Mr. Mercer will be assisted on appropriate tasks by Clark Wurzberger. Please note that our proposal includes all costs of advertising. We have no hidden costs nor are there other costs which are not covered in this proposal. THE MERCER CROUP, INC. Ms. Denise Kasper United City of Yorkville Page Three December 17, 2005 Thank you for the opportunity to respond to this important assignment. This proposal is valid for ninety (90) days from receipt by the United City of Yorkville. We are looking forward to discussing this proposal with you personally, and urge you to allow us to come to Yorkville at our expense to do that. We can move very quickly to do so. Please call me at 505-466-9500 if you have any questions. Sincerely yours, THE MERCER GROUP, INC. ja ws ,k L. Mercer James L. Mercer, President Certified Management Consultant (CMC)* Enclosures THE MERCER CROUP, INC. UNITED CITY OF YORKVILLE, ILLINOIS Proposal for Executive Search Services for the Position of CITY ADMINISTRATOR December 17, 2005 THE MERCER GROUP, INC. 551 W. Cordova Road Suite 726 Santa Fe, New Mexico 87505 (505) 466-9500 (505) 466-1274 FAX mercer@mindspring.com www.mercergroupinc.com TABLE OF CONTENTS Section Page No. Cover Letter Executive Summary I. INTRODUCTION, BACKGROUND, OBJECTIVES AND SCOPE . . . . . . . . . . . 1-3 A. Introduction and Background B. Objectives and Scope of the Search Process II. OUR APPROACH, WORK PLAN AND SCHEDULE . . . . . . . . . . . . . . . . . . . 4-13 A. Approach B. Work Plan 1. Position Analysis 2. Recruitment Process 3. Resume Review 4. Candidate Screening 5. Background Investigation 6. Interview Process 7. Negotiation and Follow-up C. Schedule III. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT . . . . . . . . . . . . . . . . . . 14 IV. COST PROPOSAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-17 V. FIRM QUALIFICATIONS AND STAFFING . . . . . . . . . . . . . . . . . . . . . . . . . . 18-23 A. Firm Qualifications B. Resumes of Our Key Search Staff VI. WHY YOU SHOULD SELECT THE MERCER GROUP, INC . . . . . . . . . . . . 24-30 VII. THE MERCER GROUP, INC. GUARANTEES . . . . . . . . . . . . . . . . . . . . . . . 31-32 VIII. ACCEPTANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 APPENDICES A. Previous Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35-69 B. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70-72 C. Questions and Answers About Executive Search . . . . . . . . . . . . . . . . . . . . 73-74 LIST OF EXHIBITS I. The Mercer Group, Inc. Executive Search Process II. The Mercer Group, Inc. Sample Candidate Evaluation Matrix III. Schedule of Search Process IV. Schedule of Meetings with Mayor V. Pro-Forma Invoice VI. The Mercer Group, Inc. Recruitment Team Skills Matrix VII. Code of Ethics of Institute of Management Consultants E CUTIVE SUMMARY EXECUTIVE SUMMARY The Mercer Group,Inc. is pleased to submit this Executive Summary with our proposal to the United City of Yorkville to conduct an executive search for a new City Administrator. We are quite active in the public and private sectors, either currently conducting or having just completed searches for positions for several organizations around the country. Appendix A to our proposal lists the various city/town manager/administrator and related searches we have successfully completed or are currently conducting. We are also currently conducting several other similar searches. We are very experienced in the city administrator field, in all size communities. Because we are doing or have recently completed similar searches, we can move quickly to meet your needs. Further, we will be working out of our Santa Fe office. This allows us to bring total objectivity to searches such as the one the United City of Yorkville is contemplating. This Executive Summary should provide you with the overview information that you need relative to our firm's qualifications to conduct an executive search for a new City Administrator for the United City of Yorkville. Our Approach After reviewing written materials provided by the City and meeting with you and others of your choice to determine their objectives relative to the search,we would conduct the following steps: 1. Analyze the position and draft a Position Profile. 2. Recruit for the position on a regional and national basis. 3. Invite potential candidates to apply who meet the criteria established by the City. 4. Review and screen applications. 5. Conduct interviews and background checks of selected candidates. 6. Recommend a list of final candidates with writeups, suggested questions and forms. 7. Coordinate final interviews, conduct final background checks, negotiation and follow-up. Our approach is highly interactive and significantly involves the client in all important steps of the process. THE MERCER CROUP, INC. Schedule Our search process normally takes about 90 to 120 days from date of approval of the Position Profile by the client. The more time we have,within reason, of course,the more effectively we can conduct thorough evaluation and background checks on finalist candidates. Firm Qualifications and Staffing Our firm is headquartered in the Atlanta Metropolitan area and has branch offices in Breckenridge, Colorado; Dallas, Texas; Greeley, Colorado; Lansing, Michigan; Marietta, Georgia; Phoenix, Arizona; Raleigh, North Carolina; Santa Fe, New Mexico; Weimar, California; and Winter Haven, Florida. This search will be conducted from our Santa Fe office. The principal consultant to be utilized for this engagement would be Mr. James L. Mercer, President of our firm. In total,Mr. Mercer has completed over 700 searches for executives in the public sector and private sectors. The quality of our work is evidenced by the amount of repeat business which we receive from our clients. Mr.Mercer possesses Bachelor of Science and Master of Business Administration degrees and is a former Assistant City Manager of Raleigh, North Carolina. He is a Certified Management Consultant, and previously served as a Partner with Korn/Ferry International (the world's largest executive search firm)and as Director of Management Consulting Services for Coopers &Lybrand. Mr. Mercer is President of The Mercer Group, Inc., a firm which he founded. Mr.Mercer will be responsible for all tasks involved in the project. Mr. Wurzberger will assist Mr. Mercer on appropriate tasks. Mr. Wurzberger has over eighteen years of public sector experience. Mr. Wurzberger holds a Bachelor's Degree in English from San Diego State University. Mr. Wurzberger served for seven years as Senior Associate with Hughes, Perry&Associates (formerly Hughes, Heiss & Associates), a highly regarded California-based public sector management consulting firm providing executive search and other consulting services to local government clients in California and other states since 1974. Mr. Wurzberger specializes in public sector executive search. We have a number of minority and women placements in key executive positions and are proud of thatrecord. Code of Ethics Mr.Mercer is a Member and subscribes to the Code of Ethics of the International City and County Management Association and to the Institute of Management Consultants. Guarantees We offer several guarantees of our work. The four most important are: 1. We will keep working until the placement is made. THE MERCER GROUP, INC. 2. We will not recruit the placement for other positions without your permission. 3. We will not recruit any of your staff for two years from the date of the placement, without your permission. 4. If the selected candidate leaves your employ within the first two years, we will redo the search for expenses only. Reasonable Fees Our fees to conduct a search of this type are competitive. Our normal fee is $15,000 plus out-of- pocket expenses not-to-exceed $7,500. Since we are conducting other consulting work around the country, expenses can be kept to a minimum. References We have provided local and national references of our work in the following proposal. Please contact me at 505-466-9500 if you have questions. Thank you for the opportunity to present our qualifications. I will look forward to hearing from you. Sincerely yours, THE MERCER GROUP, INC. ja vw-,k L. MP•rce*- James L. Mercer, President Certified Management Consultant(CMC) THE MERCER GROUP, INC. SECTION I INTRODUCTION, BACKGROUND, OBJECTIVES AND SCOPE I. INTRODUCTION, BACKGROUND, OBJECTIVES AND SCOPE This section presents our understanding of the United City of Yorkville's requirements for this search, as well as the objectives and scope of the project. A. Introduction and Background It is our understanding that: • The United City of Yorkville is seeking "turn-key" executive search services and support in connection with the recruitment of a new City Administrator. • The United City of Yorkville is interested in identifying outstanding candidates and filling the position of City Administrator. • Services required include position analysis and preparation of position profiles, recruitment for the position;inviting potential candidates to apply;reviewing and screening applications; conducting interviews, reference checks and background checks of selected candidates; recommending a list of final candidates; coordinating final interviews; negotiating; and following up. • The United City of Yorkville wishes to conduct a comprehensive national recruitment process, to ensure the best qualified candidates are found and that the best qualified individuals who are acceptable can be hired. • The annual salary and benefits package for the position will be discussed with the Mayor. 1 B. Objectives The objectives that we will meet in order to help find the best qualified candidates for the position are as follows: • To conduct on-site needs assessment for the new City Administrator. • To develop a comprehensive position profile. • To reconcile any differences in points of view with regard to specifications for the position. • To encourage top level people to apply who would otherwise be reluctant to respond to an advertisement. • To save a considerable amount of the Mayor's and staffs time in establishing a position profile and reviewing applicants. • To comply with appropriate personnel regulations and state laws (i.e., EEO, Affirmative Action and ADA). • To independently and objectively assess the qualifications and suitability of candidates for the position. • To recommend a pool of finalist candidates to the Mayor. • To coordinate finalist candidate interviews with the Mayor. • To mail an information packet supplied by the Mayor to all qualified applicants. 2 • To respond to all candidate inquiries and produce all correspondence throughout the search. • To preserve the confidentiality of inquiries to the degree possible under Illinois law. • To assist the Mayor in reaching a final decision. • To assist in negotiating a compensation package with the successful candidate on behalf of the Mayor. • To assist the Mayor in establishing criteria for evaluating the new City Administrator's performance. • To follow-up with the Mayor and the new City Administrator during the first year to deter- mine if adjustments need to be made. • To keep the Mayor closely involved in key decisions and informed of our progress. C. Scope The scope of the project will be sufficiently broad and in-depth so as to meet the requirements of the United City of Yorkville. for the fee proposed it will not address recruitment of additional candidates for positions other than the one specified. 3 SECTION II OUR APPROACH, WORK PLAN AND SCHEDULE II. OUR APPROACH, WORK PLAN AND SCHEDULE This section presents our approach,work plan and schedule for the search project. A. Approach Our approach and style are interactive. That is, we form a partnership with our client to conduct a project. The United City of Yorkville will benefit through ease of implementation and by gaining more in-depth knowledge of executive search and management consulting techniques and expertise. B. Work Plan We recommend a seven(7)-step search process as follows: • Position Analysis—We will define work relationships,job qualifications and requirements for the position—the "Position Profile". • Recruitment Process — We will recruit regionally and nationally for the position and network to locate qualified candidates. • Resume Review—We will identify qualified candidates. • Candidate Screening—We will thoroughly screen prospective candidates. • Background Investigation—We will thoroughly evaluate prospective candidates. • Interview Process—We will make recommendations and assist in selection. 4 • Negotiation and Follow-up — We will facilitate employment and follow-up to ensure complete integrity of the process. This process is illustrated in Exhibit I, and each step is described below. 1. Position Analysis We will have extensive consultation with the Mayor, other City staff and local leaders selected by them, as well as other individuals or groups (if you wish) to determine the City's vision/mission, goals and objectives,the needs and issues, requirements of the job, and to obtain information about the environment within which the position functions. In addition, we will spend a considerable amount of time at the beginning of the process in the United City of Yorkville in order to determine the level of experience and training needed. During this process,we will initiate individual interviews with the Mayor, citizen organizations, department heads and key staff and others of your choice to identify expectations,perceptions, and concerns regarding the position. Based on those meetings,we will prepare a draft position profile and review it with the Mayor in order to arrive at a general agreement regarding the specifications for the position. The final position profile will include information about the United City of Yorkville, the community, major issues to be faced, the position, and the selection criteria established. 4 THE MERCER GROUP, INC. Executive Search Process EXHIBIT I Start Search Collect& Analyze Data NO Prepare a Client Approval ss DaU Position Profile • YES Develop Dimensions Networking Networking Recruit Notify Profession- Place Ads Candidates al Associations . • Acknowledge Screen Report Candidates ' Candidates Progress Video TV- Can Les Psychological Evaluate Report Finalists Evaluation(Opt) - Candidates to Client NO Interview Select Finalists Candidate Negotiate 'YES Establish Perform- Follow-up Pqotify Ranaining Closeout ance Criteria Search 5 2. Recruitment Process Because we have recently completed similar searches, we will first review our database to determine those candidates whom we may already know and/or already have on file who may meet the United City of Yorkville's specifications. Although this process is valuable, we will rely most heavily on our own contacts in the city administrator field and on our own experience. In other words, through "networking", we will conduct a nation-wide professional search for the best qualified candidates and invite them to apply for the position. We will provide the Mayor with several advertising alternatives with varying degrees of cost and their associated benefits. Based on our discussions with the Mayor, we will place ads in professional journals, in national, in-state and local newspapers, and in various minority and women's publications to encourage applicants to apply. 3. Resume Review We will review and analyze each applicant's background and experience against the position description criteria. We will acknowledge all resumes received and keep candidates informed of their status. 4. Candidate Screening Criteria for the preliminary screening will be contained in the approved "Recruitment Profile". They may include such items as education, technical knowledge, experience, accomplishments, management style, personal traits, etc. Screening of candidates against those criteria will be based on data contained in the resumes and other data provided by the candidates and on our 6 knowledge of the organizations in which they work. At this stage, each must meet the minimum qualifications specified in the Recruitment Profile. We will be responsible for screening the applications received. This initial screening will be conducted by telephone and/or interactive video with the prospective candidate. We will conduct interviews with references who may know the candidate's background and expertise by telephone. Where feasible,we will also conduct personal interviews with top candidates. Once the initial screening is completed, we will select the prospective candidates who most closely match the criteria established by the Mayor. The output of this step in the process will be a matrix display of the top candidates showing how each rates against the selection criteria established by the Mayor(Exhibit II). This matrix will be reviewed with the Mayor in one-on- one meetings and guidance obtained prior to proceeding. One contingency here is that the Mayor may not approve of any of the candidates. If that should occur, we would, of course, keep searching until the United City of Yorkville's needs are clearly met. After review by the Mayor, we will personally interview each using various interview tech- niques. We will closely examine their experience, qualifications and achievements in view of the selection criteria and our professional expertise in evaluating the quality of such qualifica- tions and achievements. We also request that all candidates provide us, in writing, substantial information about their accomplishments and their management style and philosophy. This information will be verified and, at the Mayor's option,may be further tested by having the finalists complete management and leadership style inventories. We interpret these instruments for the Mayor as well. 7 EXHIBIT H THE MERCER GROUP, INC. SAMPLE CANDIDATE EVALUATION MATRIX V , Selection Evaluation Criteria John Jones A A A A Mary Jackson C B B A Juan Perez B A C A Joe Washington A B C B Susan Jones A C C C William Jefferson C B B A Linda Chong B C B B Jenny Olson B A B B Michelle Walinski A C B A 5. Background Investigations As part of our process in evaluating top candidates, we make detailed and extensive reference checks. In conducting these, it is our practice to speak directly to individuals who are now or have previously been in a position to evaluate the candidates'job performance. 8 We ask each candidate to provide us with a large number of references. We then network these references to other persons who know the candidate. In this way,we thoroughly evaluate each candidate. We have talked to as many as 23 references concerning a single finalist candidate. These references and evaluations are combined to provide frank and objective appraisals of the top candidates. We also verify past employment difficulties, if any, including any legal action filed against former employers. As part of our evaluation process,we verify undergraduate and graduate college degrees. We arrange for credit checks, criminal checks, and, as an additional option, can arrange for psychological(or similar)testing of the candidates that may be desired. As a part of this project we can provide the results of a Teleometrics Management Style Inventory on the finalist candidates. We can also conduct a Myers-Briggs analysis of the team with the new team member for team building purposes. (These may be extra cost items.) We will recommend background investigation criteria to the Mayor which will make the final decision on the specif- ics of the background check. 6. Interview Process Based on the preceding steps, a recommended list of finalists for the position of City Administrator will be compiled. We will prepare a written summary on each finalist. The infor- mation will cover,but not be limited to, 1)present position, 2) total years experience, 3) salary requirements, 4) education, 5) previous positions held, 6) notable projects, 7) management style, 8) skills and abilities, 9) interests, and 10)professional goals. This information will be presented to the Mayor in a detailed written format combined with the results of the background investigation and candidate screening. We will make a recommendation on a group of five (5) to seven(7) finalists. The Mayor shall make the final decision on which and how many candidates will be interviewed. 9 Our report will be presented in a meeting with the Mayor in which we will discuss our recommendations and provide background information, sample questions and a rating form for the interviews. We can also assist the Mayor at no extra charge in conducting targeted selec- tion and/or simulation processes with finalists, if desired. In particular,we will explain which, if any, of the applicants specifically meet the total criteria established by the Mayor or whether the final group simply represents the best available talent. We will also provide the Mayor with our recommendations relative to timing, sequencing, location, setting, format, and conduct of interviews with the finalists. We will provide information about trends in employment, employment contracts and agreements, relocation expenses,perquisites, appropriate role for spouses, receptions, etc. We will arrange schedules for top candidate interviews with the Mayor and will coordinate the process. 7. Negotiation and Follow-up We will also assist in the negotiation process relative to salary, benefits and other conditions of employment. We feel that we can be especially helpful because we have proposed a fixed fee rather than one based on a percentage of salary. One contingency here is that an agreement may not be able to be arranged. If that is the case, we will work with the Mayor to select an alternate candidate. We will properly handle any and all media relations. Unless otherwise directed, it is our standard practice to tell all media that we are working on behalf of the Mayor and that any public statement should come directly from the Mayor. We will maintain confidentiality of candidate information, to the degree possible, under Illinois law. Finally, we will notify by letter all unsuccessful candidates who were not recommended for interview with the Mayor of the final decision reached. We suggest, however, that it is more proper for the Mayor to directly notify all unsuccessful candidates whom they interviewed of the final result. 10 Once the new City Administrator has been on board for 30 days or so, we will conduct a session with the Mayor and with the new City Administrator in order to establish mutual perfor- mance criteria and goals for the position. In this regard,we will work with the Mayor to define the role of the new City Administrator within the United City of Yorkville. We will follow-up periodically with the Mayor and the new City Administrator during the first year in order to make any adjustments that may be necessary. We will keep the Mayor closely informed and involved in decisions concerning the search process at all times. We will prepare and send to the Mayor two reports each month. These reports will contain a progress report on the recruitment and specific steps to be taken to meet the Mayor's deadlines and an itemization of expenses incurred-to-date and expected to be incurred during each succeeding project step. Support from the Mayor will be needed, as follows: Arranging interviews with the Mayor and key City staff Providing budget, organization charts and other documents Place of contact for the search Processing invoices for payment C. Schedule The search process normally takes 90- 120 days to complete and typically adheres to the pattern illustrated in Exhibit III. Our proposed schedule of meetings with the Mayor is shown in Exhibit IV. I1 EXHIBIT III: SCHEDULE OF SEARCH PROCESS DAYS PROJECT STEPS 0 30 60 90 120 365 1. Develop Search Process, XX Recruitment Profile/Job Description and Advertis- ing Program for Mayor approval. 2. Identify Qualified Candi- XXXXXXXX dates, Review Database, Network, Conduct Intensive Recruitment, Receive and Review Resumes. 3. Evaluate Prospective XX Candidates. 4. Written Progress Report. X X X 5. Interview and Evaluate XXXX Prospective Candidates. 6. Make Final Recommenda- XXXXX tions, Assist in Selec- tion, Facilitate Employ- ment. 7. Establish Evaluation XXXXX Criteria and Follow-Up. 8. Meetings with Mayor: XX X X X 1. Interview re. profile 2. Approve profile 3. Review final 12-15 candidates 4. Present report of finalists 5. Interview finalists This schedule could be condensed or expanded somewhat, depending on the needs of the United City of Yorkville. 12 EXHIBIT IV .SCHEDULE OF MEETINGS WITH THE MAYOR 1. Individual interviews with the Mayor, department heads, and others. 2. Possible meeting with the Mayor to finalize position profile. 3. Possible individual meetings with the Mayor to discuss top 12-15 candidates and solicit feedback. 4. Meeting with the Mayor to present Final Report on top 5-7 candidates. 5. Facilitate the Mayor interviews with each finalist candidate. 6. Possible meeting with the Mayor to assist/facilitate selection of new City Administrator. 7. Possible follow-up meeting with the Mayor and new City Administrator. 30-60 days after start of work for purposes of establishing mutual goals/objectives for the future. 13 SECTION III EQUAL EMPLOYMENT OPPORTUNITY STATEMENT III. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT It is the policy of The Mercer Group, Inc., to assure equal opportunity based on ability and fitness for all employees or applicants considered for our client organizations regardless of race, color, religion, sex,age, marital or veteran's status, national origin, or the presence of any sensory, mental or physical disability. Such policy shall apply, but not be limited to, hiring, placement, job classification, transfer or promotion, demotion, recruitment, advertising or solicitation for employment,rates of pay or other forms of compensation, selection for training, career development, layoff or termination. This policy shall be disseminated to clients, subcontractors, suppliers and prospective applicants. The intent of this policy will apply to internal operations, recruitment and consulting activities conducted by our firm. 14 SECTION 1V COST PROPOSAL IV. COST PROPOSAL Our fee for the services outlined is $15,000 plus not-to-exceed expenses of$7,500. Items typical of a similar search with their typical costs are broken down as follows: Position Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,000 Advertising Campaign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,500 ResumeReview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,750 Candidate Screening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,000 Background Investigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,250 Interview Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,000 Negotiation and Follow-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500 TOTALFEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,000 Expenses are for consultant travel, lodging and per diem, telephone, correspondence, advertising, research, sourcing, reference and background investigation, and report preparation. Because of our other ongoing consulting and search work and our experience, expenses should be kept to a minimum. The cost for final candidates to travel to interview with the Mayor is not included. Such costs are typically paid by the client on a reimbursement basis, directly to the candidates. These costs are extremely difficult to estimate because they depend on where the candidates are located. Typically, out-of-state costs run about $750 to $1,000 per person. The United City of Yorkville's liability to The Mercer Group, Inc. for services rendered under this agreement will not exceed the agreed upon price unless an increase is authorized by the Mayor in writing. We will submit monthly invoices for fees and expenses. It is our practice to bill one-third at the start of the search,one-third at the end of 30 days, and one-third upon delivery of the Final Report. Each 15 invoice is due and payable upon receipt for professional services. Expenses will be billed in addition and shown as a separate figure. Exhibit V is a pro-forma invoice showing the level of accounting detail we will provide. We will comply with all applicable laws, rules and regulations of federal, state and local government entities. Our ability to carry out the work required will be heavily dependent upon our past experience in providing similar services to others, and we expect to continue such work in the future. We will,to the degree possible, preserve the confidential nature of any information received from you or developed during the work in accordance with our professional standards. We assure you that we will devote our best efforts to carrying out the engagement. The results obtained, our recommendations and any written material provided by us will represent our best judgment based on the information available to us. Our liability, if any, will not be greater than the amount paid to us for the services rendered. This proposal constitutes the agreement between us. It cannot be modified except in writing by both parties. Our agreement will be interpreted according to the laws of the State of Illinois. 16 EXHIBIT V: PRO FORMA INVOICE Date: Client: Address: City, State: Dear Sir/Madam: This is our progress billing for professional services rendered in conjunction with our agreement to conduct an executive search. $XXXX.XX Reimbursable expenses at cost: Telephone, Federal Express XXX•X Other expenses, including consultant travel, per diem, report cost, etc. XXX.XX TOTAL: $XXXX•XX Payment is expected within 30 days from receipt of this invoice. Thank you for the opportunity to work on this important assignment. Sincerely yours, THE MERCER GROUP,INC. (SIGNATURE) James L. Mercer, President Certified Management Consultant (CMC) 17 SECTIONV FIRM QUALIFICATIONS AND STAFFING V. FIRM QUALIFICATIONS AND STAFFING This section presents our qualifications to conduct projects of this type and describes the staff to be assigned to the search. A. Firm Qualifications The Mercer Group, Inc. is an independent management consulting firm incorporated in the State of Georgia and operating nation-wide. The firm was founded by James L. Mercer, a long-term public management consultant. Mr.Mercer started his own firm in 1981 and, in 1984, merged it with another consulting firm, Wolfe &Associates,Inc. On June 1, 1986, Mr. Mercer acquired the Human Resource and Organizational Consulting Practice of Wolfe&Associates,Inc. This acquisition formed the basis for Mercer, Slavin &Nevins,Inc. He sold his interest in Mercer, Slavin&Nevins, Inc. early in 1990 and founded The Mercer Group, Inc. The Mercer Group,Inc.provides exceptionally high quality management consulting services to state and local governments,transit authorities,health care providers, utilities, special districts, and private sector clients. Specialty practice areas include: executive recruitment, organization and operations analysis, productivity improvement, strategic planning, management systems, compensation/classification/policy studies, privatization, budget evaluation services, government consolidation and organization development, training, and general management consulting. Our key consultants have conducted successful searches for hundreds of public sector organizations nationally and can offer numerous references as testimony of our work. This important engagement will be conducted by Mr. James L. Mercer. Mr. Mercer has conducted or assisted in the conduct of more than 700 successful executive searches in recent years. The spectrum of our search experience is illustrated in Exhibit VI. Mr.Mercer's resume is included below. 18 Mr. Mercer is the Chief Executive Officer of our firm and can be located at our corporate headquarters as follows: James L. Mercer, President The Mercer Group, Inc. 5579B Chamblee Dunwoody Road Suite 511 Atlanta, Georgia 30338 Telephone: (770) 551-0403; FAX: (770) 399-9749 Federal Tax ID No.: 58-1877068 B. Resumes of Our Key Staff 1. James L. Mercer, President-Atlanta and Santa Fe Offices Mr.Mercer holds a Master of Business Administration degree from the University of Nevada, Reno,and a Bachelor of Science degree in Industrial Management from the same institution. He has also received a Certificate in Municipal Administration from the University of North Carolina at Chapel Hill and is a graduate of the Executive Development Program at Cornell University. Mr.Mercer is a Certified Management Consultant(CMC) and has more than 25 years of experience in executive search and management consulting. He has authored or co- authored five books and has written more than 250 articles on various management topics. His experience covers the following functional areas: executive search, organization and operations analysis,management systems, productivity improvement, seminars/training, goal setting, strategic planning, privatization, government, consolidation, and general consulting. 19 EXHIBIT VI THE MERCER GROUP, INC. RECRUITMENT TEAM SKILLS MATRIX CATEGORIES OF SKILLS RECRUITMENT TEAM AND EXPERIENCE J. MERCER C. WURZBERGER T.DORTTY Special District/Non-Profit • • • Small Municipality • • • Large Municipality • 0 0 Urban County • • • Rural County • • • Suburban Government • 0 • Search Committee • • • Citizen Committee • • • Minority Placements • • • Internal Candidate Placement • • • Women Placement • • • Candidate Videotaping • • • Local Government Work Experience • • • Council/Manager Goal Setting • • • Sunshine and Open Records Act Ex- • • • perience National Experience and Contacts • • • Other Public/Private Experience • • • CEO &Department Head Place- • • • ments Unbundled Search Process • • • 20 Prior to founding The Mercer Group, Inc.,Mr. Mercer held positions as President of Mercer, Slavin &Nevins, Inc.; Regional Vice President of Wolfe &Associates, Inc.; as Partner and Vice President of Korn/Ferry International;General Manager of Battelle Southern Operations; National Program Director for Public Technology, Inc.; and Assistant City Manager of Raleigh,North Carolina. He has also been President of James Mercer&Associates, Inc., and has served as Director of Government Consulting Services for Coopers &Lybrand in both the Southeast and Southwest, as well as Director of the Industrial Extension Division for Georgia Tech. 2. Clark Wumberger, Senior Vice President- California Office Mr. Wurzberger manages our California office and has over eighteen years of public sector experience. He has served as District Representative for a California State Assemblyman and later became a Legislative Management Officer in two different federal agencies, the U.S. Agency for International Development and Department of State. Subsequently, Mr. Wurzberger was appointed a senior level personnel manager in the State Department. He later moved to the Department of Defense, where he was selected as a member of the U.S. Senior Executive Service and oversaw civilian personnel matters in the Pentagon on behalf of the Secretary of Defense. Most recently, Mr. Wurzberger served for seven years as Senior Associate with Hughes,Perry&Associates (formerly Hughes, Heiss &Associates), a highly regarded California-based public sector management consulting firm providing executive search and other consulting services to local government clients in California and other states since 1974. Mr. Wurzberger specializes in public sector executive search and holds a Bachelor's Degree in English from San Diego State University. He served for five years on the Board of Directors of the Cow Palace in San Francisco, a multi-purpose agricultural and entertainment facility that hosts national and regional events on behalf of the State of California. He has served as a local Board Member for the U.S. Selective Service System since 1996 and is a recipient of the Department of Defense Medal for Distinguished Public Service. 21 3. Thomas C. Dority, Senior Vice President-Greeley Office Mr.Dority holds a Master of Public Administration degree from the University of Colorado and a Bachelor of Science degree in Business Administration from the University of California, Berkeley. He served as City Manager in East Lansing, Michigan, for ten years,preceded by local government consulting work for a major accounting firm. Prior to that he was City Manager in Oxford, Ohio for five years and held local government management positions in Colorado and Oregon. He has served on the Board of Directors of the Oregon City Management Association and the Michigan City Management Association. He gained experience also as an officer in the U.S. Air Force. Mr. Dority is a career city manager with over 23 years experience in public policy development,finance,budgeting,employee relations and management of public safety,public works and community development. He is Senior Vice President of The Mercer Group, Inc. Mr. Dority has published articles in Ohio and Michigan municipal publications on budget forecasting and creativity in community planning. He has been a planner and speaker at statewide management conferences and a past member of the Board of Directors of the Michigan City Management Association. 4. Tom D. Freijo, Senior Vice President-Winter Haven Office Dr.Freijo, a former university professor, has over thirty years of consulting experience with governmental agencies and educational institutions. His areas of special expertise include planning, group facilitation, executive selection and evaluation systems, job analysis, and assessment centers. As a former city commissioner,Dr. Freijo has worked on policy issues involving the executive search process. His years of experience with community development and management has 22 brought to the special characteristics of a community and the type of executive who is most likely to advance a city's goals. His special expertise with evaluation systems can help the city get off to a good start with a new executive by helping to set clear expectations and helping the commission determine how to assess the executive's performance relative to those expectations. 5. Karolyn Prince-Mercer, Vice President - Santa Fe Office Ms. Prince-Mercer received her Bachelor of Arts degree in History with minors in Art, Political Science and Education from the University of Nevada. She received her Doctor of Jurisprudence degree from Woodrow Wilson College of Law. She is licensed to practice law in New Mexico and in Georgia. MBTI qualified. Ms. Prince-Mercer has been in management consulting for 7 years. She has experience working in executive search, compensation and classification, and organization and management studies. 6. Time Commitments Our firm and Mr. Mercer have the quality time to devote to this search so as to meet the United City of yorkville's needs. 23 SECTIONVI WHY YOU SHOULD SELECT THE MERCER GROUP, INC. VI. WHY YOU SHOULD SELECT THE MERCER GROUP, INC. We believe some advantages to using The Mercer Group, Inc. which you may wish to consider are: • Critical Path Method—The Mercer Group, Inc. uses a "critical path" search process which is designed to allow our clients to focus their attention on the selection process rather than on recruiting and screening candidates. We have learned that each client's need for key executives is different and that there is no one "best" person for all situations. The best prospects are most frequently happily employed and are not responding to advertisements. These people typically need to be sought out and encouraged to become candidates. They are understandably reluctant to apply for positions if their interest could become a matter of public information prior to being assured that they will be finalist candidates. Our approach to this assignment will reflect the unique qualities of the United City of Yorkville. It will honor the interests of candidates to the extent possible under Illinois law. • Reasonable Fees — Our practice was formed to provide exceptional quality recruitment services to our clients. Our system is designed to allow us to extend reasonable fees to our non-profit and governmental clients and still be well within our profit margins on each assignment. • Experience—Our search specialists are among the most experienced recruiters in the United States. We are also conducting similar consulting assignments currently. Further, we have much experience in recruiting city administrators for city governments the size of the United City of Yorkville. • Repeat Engagements—We have received a considerable amount of repeat business from our clients during the recent past. 24 • Unique Skills and Services—We offer a valuable combination of skills and services which is unique in our industry. Our firm is nationally respected in the areas of organization analysis and development,teambuilding, strategic planning, goal setting, and productivity analysis. Should you wish, we would facilitate a goal and objectives setting workshop with the selected candidate and the Mayor soon after the new City Administrator begins. This service is offered at no additional professional fee. It would be necessary for us to charge actual expenses, however. • Strategic Location—We are a national firm and serve the United States from our home office in Atlanta, which is strategically located near one of the world's busiest airports. We are close by when you need us. We have opened offices in Lansing, Santa Fe, Greeley, Dallas,New Orleans;Phoenix/Scottsdale, Raleigh, Wiemar, and Winter Haven. We will work out of the Santa Fe office on this project to better conserve spending. • Specialists in Search — We are specialists in public sector and related executive search and will devote our most experienced consultants to this project. We will not delegate any important aspect of the work to less experienced staff. Mr. Mercer will conduct this search. He will be assisted on appropriate tasks by Mr. Wurzberger. • Positive Track Record—We have a positive track record of placements on all of our search assignments and have satisfied clients as references. • Objectivity and Custom Tailored Services — We do not use the same cadre of candidates again and again. And, we have no allegiances which preclude our total objectivity respective of any candidate. • Thorough Work Product—We check references, we verify education and our work product is most thorough and of the highest quality. 25 • Contemporary Organization Analysis Insight—We have contemporary organization analysis experience with similar organizations and will share our insights about your organization as we proceed with the search. • Proven Satisfaction—Over 90 percent of our placements during the past five years are still in their same positions. • Ethical Standards—We have participated in the establishment of ethical standards for public sector executive search firms, and we abide by those standards. We also abide by the Ethical Standards of the Institute of Management Consultants (Exhibit VII) and the International City and County Management Association. • Objective Evaluation— We are experienced in objectively evaluating internal and local candidates. • Contacts — We have the local, state-wide and national contacts to expedite the search process. • Database — We have a large database of well-qualified candidates which can be searched. • Minority/Women Placements — We have a number of minority and women placements. • Diagnostic Techniques—We use diagnostic techniques to determine the needs of our clients and to determine how candidates match up with those needs. 26 CODE OF ETHICS CUentw 1. We will serve our clients with integrity,competence,and objectivity. 2. We will keep client information and records of client engagements confidential and will use proprietary client information only with the client's permission. 3. We will not take advantage of confidential client information for ourselves or our firms. 4. We will not allow conflicts of interest which provide a competitive advantage to one client through our use of confidential information from another client who is a direct competitor without that competitor's permission. Engagementn 5. We will accept only engagements for which we are qualified by our experience and competence. 6. We will assign staff to client engagements in accord with their experience,knowledge,and expertise. 7. We will immediately acknowledge any influences on our objectivity to our clients and will offer to withdraw from a consulting engagement when our objectivity of integrity may be impaired. :1 ees 8. We will agree independently and in advance on the basis for our fees and expenses and will charge fees and expenses that are reasonable,legitimate,and commensurate with the services we deliver and the responsibility we accept. 9. We will disclose to our clients in advance any fees or commissions that we will receive for equipment, supplies or services we recommend to our clients. prOfeS61021 10. We will respect the intellectual property rights of our clients,other consulting firms, and sole practitioners and will not use proprietary information or methodologies without permission. 11. We will not advertise our services in a deceptive manner and will not misrepresent the consulting profession,consulting firms,or sole practitioners. 12. We will report violations of this Code of Ethics. The Council of Consulting Organizations,Inc.Board of Directors approved this Code of Ethics on January 8,1991. The Institute of Management Consultants(IMC)is a division of the Council of Consulting Organizations,Inc. I MC INSfTRlf"E OF PAANACEMENT CONSULTANTS 230 Park Avenue. New York.NY 10 1 69-0022 a division of the Council of Consulting Organizations,Inc >* 27 What's Behind The "CMC"? Certification When you see the initials "CMC" for the individual management consultant. following a consultant's name, it means Applicants for Institute certification that he or she is a Certified Management undergo thorough investigation of their Consultant and has met strict certifica- consulting experience; they are inter- tion requirements of the Institute of viewed by a panel of senior consultants Management Consultants. The Institute to verify their technical competence; and was founded in 1969 by the principal they must pass a written examination evi- associations in the consulting field to dencing their familiarity with the Institute's establish publicly-recognized standards Code of Professional Conduct,which of competence and professional conduct they have pledged in writing to follow. A Code of CMCs pledge in writing to abide by the • Agree with the client in advance on Conduct Institute's Code of Professional Conduct. the basis for professional charges Their adherence to the Code signifies • Develop realistic and practical solu- voluntary assumption of self-discipline tions to client problems. above and beyond the requirements of law. Key provisions of the Code require The Institute enforces the Code by that CMCs: receiving and investigating complaints of violations and by taking disciplinary ac- • Safeguard confidential information tion,including revocation of certification, • Render impartial, independent advice against any member who is found guilty • Accept only those client engagements of Code violation. they are qualified to perform Standards of Every step leading to the CMC designation ences have been thoroughly interrogated Competence has been designed to verify the candi- to assure that consulting relationships date's professional competence. were satisfactory. • The CMC has had to provide written • A Certified Management Consultant summaries of five Clients assignments must have had at least five years of ex- (disguised to protect client identity). perience in the full-time practice of • The CMC has had to pass a qualifying management consulting,with major interview by senior CMC's,demon- responsibility for client projects during strating professional competence and at least one of those years. currency in areas of specialization, • The CMC has had to provide multiple application of experience, and under- references, most of them officers or ex- standing of the management con- ecutives of clients served. These refer- sulting process. The Mark of In selecting management consultants, Institute certification is a valuable aid in Excellence managers are well advised to seek indi- this quest. It is the mark of excellence viduals who meet the profession's own among management consultants. standards of competence and ethics. 28 • Position Dimensions Analysis — We use a technique which allows for the determination of dimensions that are important in a city administrator's position and then,through a computer program, determine specific questions that we should ask prospective candidates that will allow us to systematically determine whether or not those individuals have those characteristics. (For example, one dimension might be negotiating skills; leadership skills might be another, etc.) • Dimensions Matrix—We also use a matrix approach to display the candidates along a number of dimensions and then review the top 12 or so of those individually with the Mayor to get its involvement and feedback prior to us spending City resources to interview a large number of candidates. This helps better target the search and produces a much more effective result. • Videos—We also use videos of the top 10 or so candidates to allow the Mayor to get a sense of the candidates prior to spending City resources to interview them. • Group Process Techniques — In addition, we use a number of group process techniques to assist the Mayor and the new City Administrator to better settle in and focus on a set of mutual performance criteria once the new person has been selected and comes on board. • Automated Approaches — We use more modern automated approaches to developing, analyzing and displaying data about our prospective candidates than does any other firm. • Never Say "No"—We almost never say "no"to our clients. • Keep You Involved — We will keep the Mayor actively involved in the search process at all times. 29 • Ready to Go —We are ready to begin work immediately and proceed rapidly to complete this assignment. We can meet your schedule. 30 SECTIONVIII THE MERCER GROUP, INC. GUARANTEES VII. THE MERCER GROUP, INC. GUARANTEES The ten(10) guarantees of our search work are explained below: 1. Client Organization: The client is defined as the entire entity, including all departments,divisions, sections and groups. This assures that all of our guarantees apply to the entire client organization. 2. Two-Year Off Limits: We will not recruit candidates from a client organization for two years after completion of a search assignment without the full agreement of the client. 3. Placement Off Limits Forever: We will never recruit a candidate whom we have placed in a client organization as long as he/she is employed by that organization without the full agreement of the client. 4. Continue the Search: If, for any reason, the client does not feel comfortable selecting a candidate from our original recommended group of candidates, we will continue the search until the client can make a selection. The only caveat is that we may need to charge additional out-of-pocket expenses only for this additional work. 5. Replacement of Successful Candidate: If the candidate we place with the client leaves the client organization for any reason during the 24 month period following the date of placement with the client, we will replace the candidate for the out-of- pocket expenses only that it costs us to make the new placement. 6. Parallel Candidate Presentation: We will not present a candidate simultaneously to more than one client. This permits our firm to represent one client organization without any conflicts of interest. 31 7. Client Conflicts: If asked, we will disclose to our clients the names of the organizations which are"Off Limits"that logically would be target organizations on the new search assignment. 8. Deceptive/Misleading Search Techniques: We commit to our clients and to our prospective candidates that we will not use any search techniques which may be considered as deceptive or misleading. 9. Resume Floating: We will not float resumes to organizations in the hopes that we can collect a fee if that individual is hired. 10. Not Represent Individuals: We assure our clients and individuals who may become candidates that we will not collect a fee from candidates whom we may recommend for a position. 32 SECTIONVIII ACCEPTANCE VIII. ACCEPTANCE This proposal is accepted for the City of Warrenville, Illinois, by: SIGNATURE: NAME: TITLE: DATE: 33 APPENDICES APPENDIX A PREVIOUS SEARCHES APPENDIX: PREVIOUS SEARCHES Examples of our executive search experience follow: * Executive search work performed by a current staff member while working for another firm. 1. PUBLIC SECTOR City Managers/Administrators Akron, Ohio -Assistant to the Mayor (Technology Agent) - 1973 Alachua, Florida- City Manager- 2001 Albany, Georgia-Assistant City Manager(Limited scope search) -2000 Angel Fire,New Mexico - Town Administrator (Limited scope search) -2000 Andrews, Texas - City Manager- 2000 Ann Arbor, Michigan- City Administrator- 1988 Ann Arbor, Michigan- City Administrator- 1995 Ann Arbor, Michigan- City Administrator- 2001 Arlington, Texas - Assistant City Manager(Technology Agent) - 1973 Aspen, Colorado - City Manager- 1989 Athens/Clarke County Unified Government, Georgia -Manager- 1995 Athens/Clarke County Unified Government, Georgia -Manager- 2000 Aurora, Colorado - City Manager- 1989 Austin, Texas - City Manager- 1988 Avondale, Arizona- City Manager- 2000 Barrington, Illinois-Village Manager- 1998 Bay City, Michigan- City Manager-2003 Beavercreek, Ohio - City Manager- 1985 Beavercreek, Ohio - City Manager- 2003 Belding, Michigan- City Manager- 1999 Bellaire, Texas - City Manager- 1996 Billings, Montana- City Administrator- 2003 Billings, Montana- City Administrator- 1999 Billings, Montana-Assistant City Administrator- 2003 Billings, Montana- Deputy City Administrator- 2003 Bloomfield Hills, Michigan- City Manager-2001 Boca Raton, Florida-Assistant City Manager- 1989 Boulder, Colorado - City Manager- 2002 Boynton Beach, Florida- City Manager- 1999 Cairo, Georgia- City Manager- 1995 Cape Coral, Florida- City Manager- 1996 Carpentersville, Illinois -Village Manager - 2001 Carrboro,North Carolina- Town Manager-2003 35 Casa Grande, Arizona- City Manager- 2003 Casselberry, Florida- City Manager(Limited scope search) -2003 Centennial, Colorado - City Manager- 2001 Charlotte, North Carolina- City Manager- 1981 Charlotte,North Carolina- City Manager- 1996 Charlotte, North Carolina-Deputy City Manager(Limited scope search) -2000 Chesapeake, Virginia- City Manager- 1996 Clayton, Missouri- City Manager- 2003 *Cloverdale, California- City Manager- 2001 College Park, Georgia- City Manager- 2002 College Park, Maryland- City Manager- 2004 College Park,Maryland- City Manager- 2002 *Colma, California- City Manager- 1998 Columbia, South Carolina- City Manager- 1997 Columbus, Georgia- City Manager- 1995 Concord,North Carolina- City Manager - 1999 Coral Springs, Florida-Assistant City Manager-2000 *Cotati, California- City Manager- 1997 Culpeper, Virginia- Town Manager- 2000 *Daly City, California-Assistant City Manager- 1995 Danville, Virginia- City Manager- 1999 Davie, Florida- Town Administrator- 1999 Daytona Beach, Florida- City Manager- 2002 Decatur, Illinois- City Manager - 1987 Deerfield Beach, Florida- City Manager- 1989 DeKalb, Illinois- City Manager- 1998 Delaware, Ohio - City Manager- 1998 Delray Beach, Florida- City Manager- 1986 Del Rio, Texas- City Manager (Limited scope search) - 1995 Derby, Kansas- City Manager- 2001 Dothan, Alabama- City Manager- 2002 Downer's Grove, Illinois- Village Manager- 2005 Durham,North Carolina- City Manager- 2004 East Point, Georgia- City Manager- 1996 East Point, Georgia- City Manager- 1999 Elkhart, Kansas- City Administrator(Limited scope search) - 2000 Eloy, Arizona- City Manager- 2000 El Paso, Texas- City Manager 2004 Enid, Oklahoma- City Manager- 1997 *Encinitas, California- City Manager- 1999 Eugene, Oregon- Assistant City Manager(Technology Agent) - 1973 Evanston, Illinois -Assistant City Manager(Technology Agent) - 1973 Evanston, Illinois- City Manager- 1996 36 Fairmont, Minnesota- City Administrator- 1988 Federal Heights, Colorado - City Manager-2004 Federal Way, Washington- City Manager- 1999 Flint, Michigan- City Administrator- 2001 Florence, South Carolina- City Manager- 1996 Fort Lauderdale, Florida- City Manager- 1998 Fountain Hills, Arizona- Town Manager-2002 Frankfort, Kentucky- City Manager- 2003 Franklin Village, Michigan- Village Administrator - 1998 Gainesville, Florida- City Manager- 1995 Gainesville, Florida- City Manager- 2005 Glencoe, Illinois - Village Manager-2000 Glendale, Arizona- Deputy City Manager(2 Positions) - 2004 Glenview, Illinois-Village Manager- 2004 Goldsboro,North Carolina- City Manager- 2004 Grand Ledge, Michigan- City Administrator- 1999 Granville, Ohio -Village Manager- 2005 Green Cove Springs, Florida- City Manager(Limited scope search) - 1997 *Greenfield, California- City Manager- 1998 Greensboro, North Carolina-Assistant City Manager(Limited scope search) - 1996 Gulfport, Florida- City Manager- 2003 Gulfport, Florida- City Manager- 1989 Hampton, Virginia-Assistant City Manager(Technology Agent) - 1973 Hampton, Virginia- City Manager- 1984 *Healdsburg, California- City Manager- 1995 Highland Park, Michigan- Interim City Manager-2002-2003 High Point,North Carolina-Assistant City Manager(Technology Agent) - 1973 Howell,Michigan-Deputy City Manager for Financial Services- 2004 Huber Heights, Ohio - City Manager-2000 Hudson, Ohio - City Manager- 1997 Independence, Missouri- Assistant City Manager(Technology Agent) - 1973 Indian Rocks Beach, Florida- City Manager(Limited scope search) - 1997 Indian Rocks Beach, Florida- Interim City Manager(Assist) -2005 Jackson, Michigan- City Manager- 1996 Jackson, Michigan- City Manager- 2004 Jacksonville,North Carolina- City Manager- 1998 Jersey City,New Jersey- Assistant Business Manager (Technology Agent) - 1973 Johnson City, Tennessee - City Manager- 2005 Joplin, Missouri- City Manager-2004 Kent, Ohio - City Manager- 2005 Kent, Ohio - City Manager- 1997 Kettering, Ohio -Assistant City Manager(Technology Agent) - 1973 Kingsport, Tennessee - City Manager -1999 37 Lakeland, Florida- City Manager- 2003 Lakeland, Florida-Assistant to the City Manager- 2004 *Lakeport, California- City Manager- 2001 Laurinburg,North Carolina-City Manager- 1999 Lapeer, Michigan- City Manager- 2002 League City, Texas - City Administrator- 2004 *Livermore, California- City Manager- 2000 *Livermore, California-Assistant City Manager- 2001 Longboat Key, Florida- Town Manager- 1993 Longboat Key, Florida- Town Manager- 1997 Longboat Key, Florida-Assistant Town Manager- 1996 *Los Altos, California- City Manager- 1998 Los Angeles, California- Chief Legislative Analyst - 2005 Louisville, Ohio - City Manager-2001 Lower Merion Township, Pennsylvania - Assistant Township Manager (Technology Agent) - 1973 Manistee, Michigan- City Manager- 2001 Martinsville,Virginia- City Manager- 2004 Matthews,North Carolina- Town Manager-2002 Melbourne, Florida- City Manager- 2002 Middletown, Ohio - City Manager- 1984 Middletown, Pennsylvania-Borough Manager- 2001 *Mill Valley, California- City Manager- 1999 Minneapolis, Minnesota-Assistant City Coordinator(Technology Agent) - 1973 Minnetonka, Minnesota- City Manager-2000 Minster, Ohio -Village Administrator- 1986 Monroe, Michigan- City Manager- 1992 Montgomery, Illinois -Village Manager- 2000 *Morgan Hill, California- City Manager- 1996 Mound, Minnesota- City Manager- 2000 Naples, Florida- City Manager- 2003 Negaunee, Michigan-City Manager-2004 Newport News, Virginia- City Manager-2005 Norfolk, Virginia- City Manager- 1999 North Miami, Florida- City Manager- 2002 Northglenn, Colorado - City Manager- 2001 Northville Township, Michigan- Township Administrator - 1999 North Myrtle Beach, South Carolina- City Manager- 2003 North Myrtle Beach, South Carolina- City Manager- 1997 North Port, Florida-Assistant City Manager(Limited scope search) - 2003 North Port, Florida-Assistant City Manager(Limited scope search) - 2002 *Novato, California-Assistant City Manager- 2002 Oak Ridge, Tennessee - City Manager- 2003 38 Oklahoma City, Oklahoma-Assistant City Manager(Technology Agent) - 1973 Oklahoma City, Oklahoma- City Manager- 1986 Orlando, Florida- Chief Administrative Officer- 2005 *Oxnard, California- City Manager- 1997 Parker, Colorado - Town Administrator- 2005 Pasadena, California- Assistant City Manager(Technology Agent) - 1973 Payson, Arizona- Town Manager-2002 *Petaluma, California- City Manager- 1996 Phoenix, Arizona- City Manager- 1989 Piqua, Ohio - City Manager-2005 Plainview, Texas - City Manager- 2003 Ponce Inlet, Florida- Town Manager- 2001 Port Huron, Michigan- City Manager- 1997 Portsmouth, Virginia- City Manager- 2000 Pueblo, Colorado -Assistant City Manager (Technology Agent) - 1973 Punta Gorda, Florida- City Manager- 1995 Punta Gorda, Florida- City Manager- 1998 Punta Gorda, Florida- City Manager- 2004 Raleigh,North Carolina-Assistant to the City Manager- 1971 Raleigh,North Carolina- City Manager- 2000 Reading, Pennsylvania- Managing Director- 2003 *Reno, Nevada- City Manager 1995 Richland, Washington- City Manager- 1998 Richland, Washington- City Manager (Limited scope search) - 2000 Richmond, Michigan- City Manager- 1998 Rio Rancho,New Mexico - City Administrator- 2003 Roanoke, Virginia- City Manager- 1999 Rock Hill, South Carolina- City Manager- 2001 Rock Hill, South Carolina- City Manager- 1993 Rockville, Maryland- City Manager- 1998 Sandy Springs, Georgia- City Manager - 2005 St. Pete Beach, Florida- City Manager-2001 St. Petersburg, Florida- Assistant City Manager(Technology Agent) - 1973 St. Petersburg, Florida-Deputy City Manager Public Works - 1988 San Diego, California-Deputy City Manager- 1988 *San Diego, California-Assistant City Manager- 2000 San Jose, California-Assistant City Manager (Technology Agent) - 1973 *San Rafael, California- City Manager- 1996 *Santa Rosa, California- City Manager- 2000 Sarasota, Florida- City Manager- 1986 *Saratoga, California- City Manager- 1997 Saratoga, California- City Manager-2000 Savannah, Georgia- City Manager- 1994 39 Sioux City, Iowa-Assistant City Manager (Technology Agent) - 1973 *Solana Beach, California- City Manager- 2002 South Brunswick Township,New Jersey- Township Administrator- 1987 South Haven, Michigan- City Manager- 1999 Southlake, Texas -Assistant City Manager - 2005 South Miami, Florida- City Manager- 2003 Southfield, Michigan- City Administrator- 1999 Sparks,Nevada- City Manager- 1989 Spartanburg, South Carolina- City Manager- 1984 Spartanburg, South Carolina- City Manager- 1995 Spartanburg, South Carolina- City Manager-2001 Suffolk, Virginia- City Manager- 2002 Sun'n Lake Sebring Improvement District, Florida- General Manager- 2004 Sun'n Lake Sebring Improvement District, Florida- General Manager- 2002 Sunrise, Florida- City Manager- 1989 Swartz Creek, Michigan- City Manager-2000 Takoma Park, Maryland- City Manager-2004 Talladega, Alabama- City Manager- 2003 Tallahassee, Florida- City Manager- 1994 Temple, Texas, City Manager - 2004 *The Sea Ranch- Community Manager-2002 *Tiburon, California- City Manager- 2000 Tifton, Georgia- City Manager- 1996 Topeka, Kansas-Assistant to the Mayor(Technology Agent) - 1973 Topeka, Kansas- Chief Administrative Officer-2002 *Tracy, California- Deputy City Manager- 1999 Traverse City, Michigan- City Manager- 1987 Treasure Island,Florida- City Manager-2004 Treasure Island,Florida- City Manager- 1996 Tucson,Arizona- City Manager- 2004 Tucson, Arizona- Assistant City Manager(Technology Agent) - 1973 *Union City, California- City Manager- 1995 University City,Missouri- City Manager- 2005 Vero Beach, Florida- City Manager -2004 Virginia Beach,Virginia- City Manager- 1991 Virginia Beach, Virginia-Deputy City Manager- 1987 West Hartford, Connecticut-Assistant City Manager(Technology Agent) - 1973 Westminster, Colorado - City Manager- 2000 West Palm Beach,Florida- City Manager- 1988 White House, Tennessee - City Administrator- 2005 Wichita Fall, Texas - City Manager- 2005 Wilmington,North Carolina- City Manager- 2002 Wilmington,North Carolina- Deputy City Manager- 2003 40 Wilson,North Carolina- City Manager- 2004 Winter Haven, Florida- City Manager- 1986 Winter Haven, Florida- City Manager- 2001 Worcester, Massachusetts - Assistant City Manager(Technology Agent) - 1973 Worcester, Massachusetts- City Manager- 1993 Worthington, Minnesota- City Manager- 1988 Wylie, Texas - City Manager- 2004 York, Pennsylvania-Business Administrator&Assistant Solicitor- 2000 County Managers/Administrators Alachua County, Florida- County Manager - 1999 Alachua County, Florida- County Manager- 1984 Arapahoe County, Colorado - County Administrator- 1999 Athens/Clarke County Unified Government, Georgia-Manager- 1995 Athens/Clarke County Unified Government, Georgia- Manager- 2001 Beaufort County, South Carolina- County Administrator- 1992 Broward County,Florida-Assistant to the County Administrator for Affordable Housing - 2004 Charleston County, South Carolina- County Administrator- 1998 Charlotte County, Florida- County Administrator-2002 Charlotte County, Florida- County Administrator- 1995 Chesterfield County, Virginia- County Administrator- 1983 Clarke County, Georgia- County Administrator- 1984 Collier County, Florida- County Administrator(Limited scope search) - 2000 Desoto County, Florida- County Administrator- 2005 Fairfax County, Virginia- County Executive- 1980 Grady County, Georgia- County Administrator(Limited scope search) - 1999 Gwinnett County, Georgia- County Manager- 1987 Gwinnett County, Georgia-Executive Assistant to the Board- 1985 Hamilton County, Ohio - County Administrator- 2005 Henrico County, Virginia-Assistant County Manager(Technology Agent) - 1973 Henry County, Georgia- County Administrator- 1984 Hernando County, Florida- County Administrator- 2000 Hillsborough County, Florida- County Administrator - 1986 Hillsborough County, Florida-Deputy County Administrator- 2004 Hillsborough County,Florida-Assistant County Administrator for Human Services- 2004 Incorporated County of Los Alamos,New Mexico - County Administrator - 1998 Indian River County, Florida- County Administrator - 1987 Jefferson Parish, Louisiana - Assistant to the Parish President (Technology Agent) - 1973 Johnson County, Kansas - County Administrator- 1998 Lee County, Virginia- County Administrator- 1991 44 Leon County, Florida- County Administrator- 1989 Leon County, Florida- Assistant County Administrator- 1989 Los Alamos County,New Mexico - County Administrator- 2003 Los Alamos County, New Mexico - County Administrator- 1999 Lowndes County, Georgia- County Manager- 2001 Manatee County, Florida- County Administrator- 1984 Manatee County, Florida- County Administrator- 1993 Nashville/Davidson County , Tennessee - Assistant to the Mayor (Technology Agent) - 1973 Northampton County, Virginia- County Administrator- 1999 *Nye County,Nevada- County Manager- 1998 Orange County,North Carolina- County Manager- 1987 Osceola County, Florida- County Administrator-2003 Palm Beach County, Florida- County Administrator- 1985 Polk County, Florida- County Administrator- 1989 Prince William County, Virginia- County Executive - 1990 Ramsey County, Minnesota- County Manager- 1999 St. Louis County,Minnesota- County Administrator- 1987 Santa Rosa County, Florida- County Administrator- 1988 Spartanburg County, South Carolina- County Administrator- 1999 Stafford County,Virginia- County Administrator- 2002 Summit County, Colorado - County Manager- 2001 Sumter County, Florida- County Administrator-2005 Union County, North Carolina- County Manager- 2001 Volusia County, Florida- County Manager- 1995 Wise County, Virginia- County Administrator-2001 Airports Bangor International Airport, Maine-Airport Director-2001 Lakeland, Florida- Airport Director- 2003 Lakeland, Florida- Assistant Airport Director- 2003 Lubbock, Texas- Airport Director- 2003 Virginia Peninsula Airport Commission-Executive Director- 1983 Attorneys/Legal Ann Arbor, Michigan- City Attorney(Limited scope search) - 1995 *Benecia, California- City Attorney- 1996 Boulder, Colorado - City Attorney- 2003 Broomfield City and County, Colorado - City Attorney- 2004 *Carlsbad, California-Deputy City Attorney- 2001 45 Cuyahoga Metropolitan Housing Authority-General Counsel(Limited scope search) - 1998 Cuyahoga Metropolitan Housing Authority-Labor/Management Attorney(Limited scope search) - 1998 *Danville, California- Town Attorney- 1995 Glendale, Arizona- City Attorney(Limited scope search) - 2000 Glendale, Arizona- City Attorney- 2004 *Livermore, California- City Attorney- 2000 Livermore, California-Assistant City Attorney- 2001 Livermore, California-Deputy City Attorney- 2000 Monroe,North Carolina- City Attorney- 2001 Newport News, Virginia- City Attorney- 1995 *Simi Valley, California- City Attorney- 1997 Thornton, Colorado - City Attorney- 1987 Thornton, Colorado - City Attorney- 1990 Tucson,Arizona- City Attorney- 2004 *Vacaville, California- City Attorney- 2001 Virginia Beach, Virginia- City Attorney- 1989 York, Pennsylvania- Business Administrator&Assistant Solicitor -2000 Board of Directors Board of Advisors, Georgia Tech Research Institute, Three Members Boards of Directors, two management consulting firms, All Members Budget/Finance Angel Fire,New Mexico -Director of Finance (Limited scope search) - 2003 Arlington County, Virginia-Director of Management and Finance - 1999 Brazos River Authority-Finance Director(Limited scope search) - 1999 Charlottesville, Virginia- Finance Director(Limited scope search) - 1988 DeKalb County, Georgia-Finance Director- 1995 District of Columbia Government- Chief Financial Officer- 1999 District of Columbia Government- Inspector General- 1999 Eloy, Arizona- Finance Director- 2000 Flint, Michigan-Finance Director- 2001 Glastonbury, Connecticut - Controller(Limited scope search) - 2002 Grand Ledge, Michigan- Finance Director/Treasurer- 1999 Hanover Park, Illinois-Finance Director - 1998 Hanover Park, Illinois -Finance Director -2002 Hartford, Connecticut -Finance Director -2001 Homestead, Florida-Finance Director- 1997 Indian Rocks Beach, Florida- TreasurerTinance Director (Limited scope search) - 1995 *Lake Arrowhead Community Services District-F.D.-Finance Director/District Engineer- 2000 46 Londoun County, Virginia-Director of Management and Financial Services - 2004 Lowndes County, Georgia-Director of Administrative Services - 1996 Montgomery County, Maryland- Director, Office of Management and Budget - 2002 Montgomery Village, Illinois-Finance Director-2001 *Morgan Hill, California-Budget Analyst - 1999 Norfolk, Virginia- Finance Director- 1995 Norfolk, Virginia-Assistant Finance Director- 1997 Northglenn, Colorado - Finance Director- 2002 Orlando, Florida- Chief Financial Officer- 2005 Orlando, Florida-Deputy Director of Management,Budget and Accounting -2004 Orlando, Florida-Budget Director- 2003 Palm Beach County, Florida-Director of Financial Management and Budget- 1986 Palm Beach County, Florida - Assistant Director of Financial Management and Budget for Budget- 1986 Palm Beach County, Florida - Assistant Director of Financial Management and Budget for Financial Analysis - 1986 *Pleasanton, California- Revenue Manager- 2001 Port Huron,Michigan- Finance Director- 1996 Portsmouth, Virginia- Finance Director- 1997 Portsmouth, Virginia-Finance Director (Limited scope search) - 1999 Prince George's County, Maryland-Budget Director- 2003 *Reno,Nevada-Assistant Finance Director- 2002 Roanoke, Virginia-Manager of Accounting Services-2004 Rochester Hills, Michigan- Treasurer- 1996 *San Bruno, California- Finance Director- 1999 Severn Trent Management Services Group, Florida-Director of Fiscal Services - 2005 Tucson, Arizona- Director of Budget and Research-2004 Virginia Beach, Virginia- Chief Financial Officer- 2000 Building Camden,New Jersey- Director of Code Enforcement - 2001 Glastonbury, Connecticut -Director of Infrastructure and Building Services - 2001 Norfolk, Virginia-Director of City Planning and Codes Administration- 1996 Palm Beach County,Florida-Director of Planning, Building and Zoning - 1988 Sarasota County, Florida- Chief Building Officer- 1988 Tempe, Arizona-Development Services Director- 1996 Yuma,Arizona- Development Engineering Manager- 2000 Yuma, Arizona- Development Engineer-2000 City Clerk Bellaire, Texas - City Clerk(Limited scope search) - 1997 47 Bloomfield Hills, Michigan- City Clerk- 2001 Raleigh,North Carolina- City Clerk- 1972 Communications Boulder, Colorado - Communications Center Manager- 2004 Champaign, Illinois -METCAD Director-2004 Charlottesville, Virginia- Communications Director (Limited scope search) - 1999 Cuyahoga Metropolitan Housing Authority-Director of Communications (Limited scope search) - 1998 Gainesville Regional Utilities (Florida) - GRU Communications Director- 1999 *Humboldt County, California- Communications Manager- 1995 Raleigh,North Carolina-Public Information Officer- 1,972 Raleigh,North Carolina-Emergency Communications Director- 1972 Rochester,New York-Director of Communications - 1999 San Antonio Water System, Texas -Vice President for Communications- 2005 Spartanburg County, South Carolina- Communications Director- 1997 Thornton, Colorado - Public Information Officer - 1989 Trumbull County, Ohio - 911 Director- 2005 West Des Moines, Iowa-Manager, Westcom- 2003 Yuma, Arizona- Assistant Director of ITS/Telecommunications - 1999 Community Relations Raleigh,North Carolina- Community Relations Director- 1971 Condominium Associations Maisons-Sur-Mer Condominium Association,Inc.,Myrtle Beach, South Carolina-Manager - 2005 Conservation Districts Des Moines, Iowa-Director, Polk County Conservation Commission- 2004 Convention/Tourism/Sports Complexes Galena/Jo Daviess County, Illinois- Executive Director of Convention&Visitors Bureau -2001 Lakeland, Florida-Lakeland Center Director-2004 Orlando, Florida- Centroplex Director -2004 48 Cultural Services Hillsborough County, Florida-Director, Division of Cultural Services - 1988 Jackson, Michigan-Executive Director, Michigan Theater, Inc. - 1998 Jackson County Community Foundation, Michigan-President/CEO -2002 Virginia Air and Space Center and Hampton Roads History Center-Executive Director- 1993 Economic Development Adams County Economic Development, Colorado -President/CEO -2001 Allegany County, Maryland-Economic Development Director- 2000 Allegany County, Maryland-Economic Development Assistant Director-2005 Arvada Economic Development Alliance -Executive Director- 1998 Arvada Urban Renewal Authority- Executive Director- 1998 Avondale, Arizona- Economic Development Director- 2001 Bangor, Maine -Economic &Business Development Director- 2001 Big Sky Economic Development Authority, Billings, Montana-Executive Director- 2002 Camden, New Jersey- Director of Economic Development- 2001 Charlotte,North Carolina.-Director of Neighborhood Development (Limited scope search) - 1996 Charlottesville, Virginia- Economic Development Director- 1998 Chesapeake Redevelopment&Housing Authority- Executive Director- 1998 Clermont County Economic Development Corporation, Battavia, Ohio - Economic Development Director- 2004 Coliseum Central Business Improvement District, Hampton, Virginia-Executive Director- 2001 Columbia, South Carolina - Executive Director, Columbia Development Corporation - 1989 Community Redevelopment Agency of Delray Beach, Florida - Executive Director - 2000 Daytona Beach, Florida-Development Services Director- 2005 Enid/Garfield County Development Alliance, Inc., Oklahoma- Executive Director- 1998 Fort Lauderdale, Florida - Director of Economic Development (Limited scope search) - 2000 Ft. Lauderdale, Florida- Director of Planning&Development- 1987 Ft. Lauderdale, Florida- Director of Planning &Economic Development- 1998 Ft. Lauderdale, Florida - Community Redevelopment Authority - Executive Director (Limited scope search) - 1999 Grand Ledge, Michigan- Director of Community Development - 1999 *Greater Antelope Valley Economic Alliance - Executive Director- 1998 Hanover Park, Illinois - Community Development Director- 2002 *Henderson,Nevada-Economic Development Manager- 1998 49 Henry County, Virginia- Director, Office of Commerce - 2001 Homebuilders Association of Greater Spartanburg, South Carolina-Executive Director- 1998 Homestead, Florida-Executive Director, Community Redevelopment Association-1997 Jackson, Michigan-Economic Development Director/Assistant City Manager- 1996 Jackson, Michigan-President, The Enterprise Group - 1997 Largo, Florida-Assistant Director of Community Development - 2003 *Livermore, California-Economic Development Manager - 2001 Los Alamos County, New Mexico - Community Development Director (Limited scope search) - 2003 Melbourne, Florida- Economic Development Director(Limited scope search) -2003 Mesquite, Texas - Director of Development Services (Limited scope search) - 2003 Millinocket Area Growth and Investment Council, Maine - Executive Director (Limited scope search) - 2001 Norfolk, Virginia-Director of Development- 1996 Norfolk Redevelopment and Housing Authority-Executive Director- 2001 Norfolk Redevelopment and Housing Authority-Deputy Executive Director- 2000 *Novato, California-Redevelopment Administrator- 2000 Orange Beach, Alabama-Director of Community Development- 2002 Partnership for Greater Greenwood County, South Carolina - Chief Executive Officer - 2003 Peninsula Economic Development Alliance, Virginia-President/CEO - 1998 Pensacola-Escambia Development Commission, Florida- Executive Director- 1980 Pensacola, Florida-Downtown Redevelopment Director- 1981 Portsmouth, Virginia Redevelopment and Housing Authority - Executive Director - 1985 Punta Gorda, Florida- Community Redevelopment Agency- Executive Director- 1995 Punta Gorda, Florida - Community Redevelopment Agency - Executive Director - 1988 Raleigh,North Carolina Civic Center Authority-Executive Director- 1973 Regional Redevelopment and Housing Authority for Hampton and Newport News, Virginia-Executive Director- 1985 *Reno,Nevada- Economic Development Manager-2000 *Reno,Nevada- Redevelopment Administrator- 1998 *Reno,Nevada- Redevelopment Administrator- 2000 Rio Rancho,New Mexico -Director of City Development- 2003 *San Luis Obispo, California- Economic Development Manager- 1996 *San Mateo, California-Economic Development Manager- 1995 Sault Saint Marie, Michigan- Downtown Development Director - 2002 Tempe, Arizona- Development Services Director- 1996 Tri-City Industrial Development Council, Washington- President/CEO - 1998 Virginia Peninsula Airport Commission- Executive Director- 1983 Virginia Peninsula Economic Development Council, Inc. -Executive Director- 1983 50 Wayne County Economic Development Commission, North Carolina - President/Chief Operating Officer- 2000 West Palm Beach Downtown Development Authority- Executive Director- 1987 General Services *Camarillo, California-Director of Administration- 1998 Los Angeles, California- General Manager, General Services Department - 2000 Lowndes County, Georgia- Director of Administrative Services- 1996 *Pleasanton, California- Support Services Superintendent- 1998 *Pleasanton, California- Support Services Superintendent - 2000 *San Rafael, California- Director of Administrative Services- 1996 Sarasota County, Florida- Central Services Director- 1988 Tucson, Arizona- Director of General Services-2004 Health Care Cincinnati Board of Health, Ohio - Health Commissioner-2005 *Coachella Valley Mosquito &Vector Control District - General Manager- 1998 State of Delaware - Director, Division for the Visually Impaired - 1996 Palm Beach County Health Care District, Florida-Administrator- 1988 Riverside Community Hospital-Administrator- 1980 *Washoe County,Nevada, District Health Department- Health Officer- 1999 Housing and Housing Authorities Arvada Urban Renewal Authority-Executive Director- 1998 Chattanooga Housing Authority-Executive Director-2001 Charlotte,North Carolina.-Director of Neighborhood Development (Limited scope search) - 1966 Charlottesville Redevelopment and Housing Authority (Virginia) - Executive Director (Limited scope search) - 1999 Chesapeake Redevelopment &Housing Authority-Executive Director- 1998 Cuyahoga Metropolitan Housing Authority - Vice President, Administrative Services - 1998 Cuyahoga Metropolitan Housing Authority-Vice President, Customer Service Administration- 1998 Cuyahoga Metropolitan Housing Authority - Vice President of Neighborhood and Housing Development- 1998 Cuyahoga Metropolitan Housing Authority-Director of Section 8 - 1998 Cuyahoga Metropolitan Housing Authority-General Counsel(Limited scope search) -1998 Cuyahoga Metropolitan Housing Authority-Labor/Management Attorney(Limited scope search) - 1998 51 Cuyahoga Metropolitan Housing Authority-Director of Communications (Limited scope search) - 1998 Dallas, Texas-Director of Housing - 1994 Decatur Housing Authority, Illinois -Executive Director- 2002 Kansas City, Missouri-Housing Administrator- 2004 Ithaca Housing Authority,New York- Executive Director- 1993 Kansas City, Missouri-Housing Administrator- 2004 *Morgan Hill, California- Director of Business Assistance&Housing Services - 1997 Norfolk Redevelopment & Housing Authority, Virginia - Deputy Executive Director - 2000 Norfolk Redevelopment &Housing Authority, Virginia- Executive Director-2001 Portsmouth, Virginia, Redevelopment and Housing Authority- Executive Director-1985 Regional Redevelopment and Housing Authority for Hampton and Newport News, Virginia- Executive Director- 1985 Richmond Redevelopment and Housing Authority - Director of Housing Operations - 2000 Spartanburg, South Carolina- Housing Authority-Executive Director- 1992 Spartanburg, South Carolina- Housing Authority-Executive Director-2001 Spartanburg, South Carolina-Housing Authority-Deputy Executive Director- 1994 Spartanburg, South Carolina- Housing Authority- Deputy Executive Director- 1995 Spartanburg, South Carolina- Housing Authority-Deputy Executive Director-2000 Spartanburg, South Carolina- Housing Authority-Director of Maintenance - 1994 Topeka, Kansas- Director of Housing &Neighborhood Development- 2002 Human Resources *Alameda County, California-Assistant General Manager, Diversity Programs - 1995 Brazos River Authority, Texas-Director of Human Resources - 2000 *Commerce, California-Human Resource Director- 1998 *Contra Costa County, California- Personnel Officer- Health Services Department- 1998 Decatur, Georgia-Personnel Administrator- 2002 El Paso, Texas-Human Resources Director- 2005 *Foster City, California-Human Resource Director- 2001 Glendale, Arizona-Human Resources Director- 2004 *Henderson, Nevada- Human Resource Director - 1997 Homestead, Florida-Director of Human Resources - 1997 Howell,Michigan-Human Resources Director- 2004 Huber Heights, Ohio - Human Resources Manager- 2002 Kansas City, Missouri-Human Relations Administrator Los Alamos National Laboratory-Human Resource Positions - 2003 Los Alamos, New Mexico -Human Resources Manager- 2003 *Mendocino County, California-Personnel Director-1998 Midland, Michigan- Director of Personnel/Labor Relations - 1996 52 Norfolk, Virginia-Director of Human Resources - 1997 Norfolk, Virginia-Director of Human Resources - 1988 North Port, Florida-Human Resources Manager(Limited scope search) - 2002 *Pasadena, California- Human Resource Director- 2000 *Pasadena, California- Sr. Human Resources Analyst- Pay and Classification- 1995 *Pleasanton, California- Human Resource Director- 2000 *Pleasanton, California-Personnel Analyst I - 1997 Portsmouth, Virginia- Human Resources Director- 1998 Raleigh,North Carolina-Personnel Director- 1972 *Reno,Nevada- Sr. Management Analyst - 1999 *Reno,Nevada- Sr. Management Analyst- 1995 Sarasota, Florida-Human Resources Director- 2002 Sarasota, Florida-Director of Human Resources - 1986 Spartanburg, South Carolina Commission of Public Works/Sanitary Sewer District - Personnel Director- 1987 *Tracy, California- Human Resource Director-2001 Tucson, Arizona- Human Resources Director- 2005 Virginia Beach, Virginia- Director of Human Resources - 1987 Human Services Atlanta/Fulton Community Action Authority, Georgia-Executive Director- 1991 Children's Board of Hillsborough County, Florida-Executive Director- 1989 Children's Services Council of Palm Beach County, Florida-Executive Director- 1987 Contra Costa County, California-Personnel Officer, Health Services Department State of Delaware- Director, Division for the Visually Impaired- 1996 State of South Carolina-Director, Division of Health and Human Services- 1989 Washoe County,Nevada-Health Officer,Nevada District Health Department Information Systems *Alameda County, California- Cable TV Analyst- 1995 California Polytechnic State University, San Luis Obispo - Information Systems Assistant Professors (2) - 1988 Centers for Disease Control Federal Credit Union- Vice President for MIS - 1990 Charleston County, South Carolina- Chief Information Officer- 2000 Chesapeake, Virginia-Director of Information Technology- 2000 Columbia, South Carolina-Director of Information Technology-2000 Fort Lauderdale, Florida-Director of Computer Applications - 1987 Genesee County Road Commission, Flint, Michigan- Data Systems Manager- 2001 Jacksonville, Florida- Chief, Information Technology- 1999 Lakeland, Florida- Information Technology Director- 2004 North Port, Florida- Information Technology Manager(Limited scope search) -2002 53 *Pleasanton, California- Information Services Manager- 1999 Sarasota County, Florida-Director of Management Information Systems - 1987 Sunrise, Florida-Management Information Services Director- 2000 Tucson,Arizona- Chief Information Officer- 2005 Yuma, Arizona- Assistant Director of ITSBusiness Applications -2000 Yuma, Arizona-Assistant Director of ITS/Telecommunications - 2000 Library Director Calcasieu Parish Library System, Louisiana-Library Director- 2002 *Pleasanton, California-Library Director- 2002 *Pleasanton, California- Library Services Manager- 1999 Ramsey County Public Library, Minnesota-Director(Limited scope search) -2000 *Redwood City, California-Library Director- 1997 Spartanburg County Public Library, South Carolina- County Librarian- 1999 Manpower Raleigh,North Carolina-Manpower Program Coordinator- 1971 Municipal Leagues Michigan Municipal League, Ann Arbor, Michigan-Executive Director-2004 Colorado Municipal League, Denver, Colorado - Business Manager- 2005 Non-Profit Agencies United Way of Benton and Franklin Counties, Washington- President and Chief Executive Officer- 2000 Parking *West Hollywood, California- Parking Manager- 2002 Parks & Recreation Charleston County Park & Recreation Commission, South Carolina- Executive Director - 2000 Des Moines, Iowa-Director, Polk County Conservation Commission- 2004 Edmond, Oklahoma-Parks and Recreation Director (Limited scope search) - 2003 Ft. Lauderdale, Florida-Director of Parks and Recreation-2000 *Henderson,Nevada- Parks and Recreation Director - 2002 Hillsborough County, Florida- Director of Parks, Recreation and Conservation-2005 54 Polk County Conservation Commission, Iowa-Director- 2004 *Reno,Nevada-Parks and Recreation Director- 1999 *San Carlos, California- Parks and Recreation Director- 2000 *San Diego, California- Parks and Recreation Director- 2000 *Tracy, California- Parks and Recreation Director-2000 Planning/Community Development Avondale, Arizona- Development Services Director-2002 Camden,New Jersey- Director of Planning and Community Development- 2001 *Carlsbad, California- Community Development Director-2001 Charlotte,North Carolina-Director of Neighborhood Development (Limited scope search) - 1996 Charlottesville, Virginia-Neighborhood Services Director- 1999 Chatham County-Savannah Metropolitan Planning Commission, Georgia - Executive Director-2003 Chesapeake, Virginia-Planning Director- 1986 Clearwater, Florida-Planning Director- 1977 Clearwater, Florida-Director of Development Services (Limited scope search) - 1998 *Cloverdale, California- Community Development Director- 2001 Community Redevelopment Agency of Delray Beach, Florida - Executive Director - 2000 Daytona Beach,Florida-Development Services Director-2005 Ft. Lauderdale, Florida-Director of Planning&Development- 1987 Ft. Lauderdale, Florida- Director of Planning&Economic Development- 1998 Grand Ledge, Michigan-Director of Community Development - 1999 Hanover Park, Illinois- Community Development Director- 2002 Hillsborough County, Florida City-County Planning Commission - Executive Director - 1986 Homestead, Florida-Executive Director, Community Redevelopment Association-1997 Huber Heights, Ohio - Planning and Community Development Director- 2004 *Irvine, California- Community Development Director- 1997 Jacksonville, Florida- Chief of Comprehensive Planning- 1999 Kansas City, Missouri-Director of City Planning and Development - 2004 Largo, Florida-Assistant Director of Community Development- 2003 *Livermore, California-Planning Manager-2000 Los Alamos, New Mexico - Community Development Director (Limited scope search) - 2003 *Los Gatos, California- Community Development Director- 1999 Melbourne, Florida-Director of Planning (Limited scope search) - 2003 Mesquite, Texas-Director of Development Services(Limited scope search) -2003 Norfolk, Virginia- Director of City Planning and Codes Administration- 1996 Palm Beach County, Florida- Director of Planning,Building and Zoning - 1988 55 Peninsula Transportation District Commission(Virginia) - Director of Planning- 1999 Prince William County, Virginia- Planning Director (Limited scope search) - 2002 Orange Beach, Alabama-Director of Community Development - 2002 Rio Rancho,New Mexico - Director of City Development - 2003 *San Carlos, California- Community Development Director- 2002 *San Mateo, California- Community Development Director- 2002 Scottsdale, Arizona- Planning Systems General Manager- 2000 Taos,New Mexico -Planning and Zoning Director (Limited scope search) - 2000 Tempe,Arizona-Director of Development Services - 1996 Toledo-Lucas County Plan Commissions, Ohio -Deputy Executive Director-Long Range Planning - 2001 Topeka-Shawnee County, Kansas - Director of Topeka-Shawnee County Metropolitan Planning Department- 2002 *Tracy, California- Planning Manager- 2001 Yuma, Arizona- Development Engineering Manager- 1999 Yuma, Arizona-Development Engineer- 1999 Protected Classes Alachua County, Florida- County Administrator- 1984 Alexandria, Virginia-Director of Real Estate Appraisals- 1993 Ann Arbor, Michigan- City Attorney(Limited scope search) - 1995 Arlington County, Virginia-Director of Management&Finance - 1999 Aspen, Colorado - City Manager- 1989 Atlanta/Fulton Community Action Authority, Georgia- Executive Director- 1991 Austin, Texas - City Manager- 1988 Avondale, Arizona- Utilities Director- 2002 Bangor, Maine -Airport Director- 2001 Bellaire, Texas- City Clerk (Limited scope search) - 1997 Bexar County, Texas -Executive Director, Information Services- 2000 Billings, Montana-Assistant City Administrator- 2003 Brazos River Authority, Texas- Director of Human Resources - 2000 Capital Area Transportation Authority, Lansing, Michigan -Executive Director- 1985 Charlotte,North Carolina- City Manager- 1996 Charlotte,North Carolina-Director of Neighborhood Development (Limited scope search) - 1996 Charlottesville Redevelopment and Housing Authority (Virginia) - Executive Director - (Limited scope search) - 1999 Chesapeake Redevelopment&Housing Authority-Executive Director- 1998 Children's Services Council of Palm Beach County, Florida- Executive Director- 1987 *Colma, California- City Manager - 1998 Community Redevelopment Agency of Delray Beach, Florida - Executive Director - 2000 56 Coral Springs, Florida-Assistant City Manager-2000 Cuyahoga Metropolitan Housing Authority-Director of Communications (Limited scope search) - 1998 Cuyahoga Metropolitan Housing Authority-General Counsel(Limited scope search) - 1998 Cuyahoga Metropolitan Housing Authority- Labor/Management Attorney(Limited scope search) - 1998 Cuyahoga Metropolitan Housing Authority - Vice President, Administrative Services - 1998 Cuyahoga Metropolitan Housing Authority-Vice President, Customer Service Administration- 1998 Cuyahoga Metropolitan Housing Authority - Vice President of Neighborhood and Housing Development- 1998 Cuyahoga Metropolitan Housing Authority-Director of Section 8 - 1998 Dallas, Texas -Director of Housing - 1994 Decatur, Georgia- Personnel Administrator-2002 District of Columbia Government- Chief Financial Officer- 1999 District of Columbia Government - Inspector General- 1999 Durham,North Carolina- City Manager-2005 East Lansing, Michigan- Chief of Police - 1991 Eloy, Arizona- City Engineer- 2001 El Paso, Texas- City manager- 2004 Fort Lauderdale, Florida- City Manager- 1998 *Foster City, California-Human Resource Director-2001 Franklin Village, Michigan-Village Administrator- 1998 Glendale, Arizona- Deputy City Manager(2) - 2004 Glendale, Arizona- Human Resources Director- 2004 Greensboro,North Carolina-Assistant City Manager(Limited scope search) - 1996 Greensboro,North Carolina- Chief of Police- 1998 Hampton Roads Transit Authority, Virginia-Executive Director(Limited scope search) - 1998 Hampton Roads Transit Authority, Virginia-Director of Planning- 2000 *Henderson,Nevada- Human Resource Director- 1997 Hillsborough County, Florida- Director, Division of Cultural Services - 1988 Homebuilders Association of Greater Spartanburg, South Carolina-Executive Director- 1998 Indian Rocks Beach, Florida- Treasurer (Limited scope search) - 1995 Ithaca Housing Authority,New York-Executive Director- 1993 Jackson, Michigan-Fire Chief- 1997 Jacksonville, Florida- Chief, Information Technology- 1999 Johnson County, Kansas- County Administrator- 1998 *Lake Arrowhead Community Services District-F.D. -Finance Director/District Engineer- 2000 Lakeland, Florida- Assistant City Manager- 2003 57 Lakeland, Florida- Assistant City Manager- 2000 Largo, Florida-Assistant Director of Community Development- 2004 Leon County, Florida- County Administrator- 1989 *Livermore, California- City Manager- 2000 *Livermore, California-Deputy City Attorney- 2000 *Livermore, California-Assistant City Attorney-2001 Los Alamos County, New Mexico - County Administrator- 2003 Los Alamos County, New Mexico - Utilities Manager- 2003 *Mendocino County, California-Personnel Director-1998 Michigan Theatre, Jackson,Michigan- Executive Director- 1998 Montgomery County, Maryland -Director of Office of Management& Budget- 2003 Montgomery Village, Illinois - Village Manager- 2000 Mound,Minnesota- City Manager- 2000 Norfolk Redevelopment and Housing Authority, Virginia-Executive Director - 2001 Norfolk Redevelopment and Housing Authority, Virginia-Deputy Executive Director- 2000 Norfolk, Virginia- Director of Human Resources - 1988 Norfolk, Virginia-Assistant Director of Human Resources- 1999 Norfolk, Virginia- Chief of Police - 1993 Norfolk, Virginia- City Manager- 1999 Norfolk, Virginia- Director of Human Resources - 1998 Norfolk, Virginia- Finance Director- 1995 Norfolk, Virginia- Solid Waste Superintendent -2000 Norfolk, Virginia-Assistant City Manager- 1998 North Miami Beach, Florida- City Manager- 2002 Oklahoma City, Oklahoma- City Manager- 1986 Orange Beach, Alabama- Director of Community Development-2002 Owosso, Michigan- Chief of Police - 2002 Palm Beach County, Florida- Director of Planning, Building and Zoning- 1988 Palm Beach County, Florida-Assistant Director of Financial Management and Budget for Budget- 1986 Palm Beach County Health Care District, Florida- Administrator- 1988 *Pleasanton, California- Library Director- 2002 *Pleasanton, California-Library Services Manager- 1999 Polk County Conservation Board-Executive Director- 2004 Portsmouth, Virginia- Director of Human Resources- 1999 Portsmouth, Virginia- Chief of Police - 1998 Portsmouth, Virginia-Director of Risk Management- 1998 Portsmouth, Virginia School System- Director of Risk Management- 1998 Raleigh,North Carolina- City Clerk- 1972 Raleigh,North Carolina- Community Relations Director- 1971 Raleigh,North Carolina-Assistant to the City Manager- 1971 Ramsey County Public Library, Minnesota-Director(Limited scope search) - 2000 58 Reading, Pennsylvania- Managing Director-2004 *Redwood City, California-Library Director- 1997 *Reno,Nevada- City Manager- 1995 *Reno,Nevada- Redevelopment Administrator- 1998 Richmond Redevelopment and Housing Authority, Virginia- Director of Housing Operations- 2000 Roanoke, Virginia- City Manager- 1999 San Diego, California-Deputy City Manager- 1988 *San Diego, California-Parks and Recreation Director- 2000 *San Diego, California-Assistant City Manager-2000 San Diego, California- General Manager, San Diego Wastewater Management District- 1988 *San Mateo, California- Chief of Police-2000 Sarasota, Florida-Director of Human Resources- 1986 Southeastern Public Service Authority, Virginia- 1998 Spartanburg, South Carolina Housing Authority-Executive Director- 1992 Spartanburg, South Carolina Housing Authority-Deputy Executive Director- 1994 Spartanburg, South Carolina Housing Authority-Director of Maintenance - 1994 State of Delaware -Director, Division for the Visually Impaired- 1996 Sun`n Lake of Sebring, Florida- General Manager- 2002 Takoma Park, Maryland- City Manager-2004 Taos,New Mexico - Town Police Sergeant-2003 Thornton, Colorado - Public Information Officer- 1989 Tucson, Arizona- Chief Information Officer- 2005 Virginia Beach, Virginia-Director of Human Resources - 1987 Wayne County Economic Development Commission,North Carolina-President/Chief Operating Officer - 2000 West Des Moines, Iowa- Manager, Westcom- 2003 White House, Tennessee- City Administrator-2005 Wilmington,North Carolina- City Manager- 2002 Public Safety *Anaheim, California- Chief of Police - 1999 Ann Arbor, Michigan-Fire Chief- 2002 *Barstow, California- Chief of Police - 1998 Belding, Michigan- Chief of Police - 1998 Boulder, Colorado - Communications Center Manager- 2004 Bryan, Texas- Chief of Police- 2003 Camden,New Jersey- Director of Public Safety- 2001 *Carlsbad, California- Chief of Police- 2000 *Carlsbad, California- Fire Chief-2001 Champaign, Illinois -Fire Chief- 2004 59 Champaign, Illinois -METCAD Director- 2004 Charter Township of Meridian, Michigan- Chief of Police - 1998 Chesapeake, Virginia- Fire Chief- 1998 Davenport, Iowa- Chief of Police - 2000 Davenport, Iowa- Fire Chief- 2000 Douglas County, Nebraska- Director of County Corrections Center-2005 Douglas County,Nebraska-Director of County Corrections Center- 2003 East Lansing, Michigan- Chief of Police- 1991 Edmond, Oklahoma- Chief of Police - 2003 Eloy, Arizona- Chief of Police -2000 *El Segundo, California- Fire Chief-2001 Fredericksburg, Virginia- Chief of Police -2004 Glendale, Arizona- Chief of Police (Limited Scope Search) - 2004 Greeley, Colorado - Chief of Police - 2005 *Greenfield, California- Chief of Police - 1997 *Greenfield, California- Chief of Police - 1999 Greensboro,North Carolina- Chief of Police- 1998 Greensboro,North Carolina- Fire Chief- 1998 Hampton, Virginia-Fire Chief- 1986 Hanover Park, Illinois - Fire Chief-2000 Hanover Park, Illinois - Fire Chief-2002 Hanover Park, Illinois - Chief of Police- 1996 Hanover Park, Illinois- Chief of Police - 1998 *Hayward, California- Chief of Police - 1995 *Healdsburg, California- Chief of Police - 2001 Holly Springs, Georgia- Chief of Police (Limited Scope) - 2005 Huber Heights, Ohio - Fire Chief- 2001 Huber Heights, Ohio -Deputy Chief of Police - 2003 Jackson, Michigan - Chief of Police - 1996 Jackson, Michigan-Fire Chief- 1996 Jacksonville,North Carolina- Chief of Police - 1996 Jacksonville,North Carolina- Chief of Police - 2004 Key West,Florida- Chief of Police- 1998 *Kirkland, Washington- Fire Chief- 1997 *Livermore, California - Chief of Police- 2002 *Livermore-Pleasanton Fire Department, California-Fire Chief- 2001 Longboat Key, Florida- Chief of Police- 1996 Manatee County, Florida-Director of Public Safety- 1987 *Manhattan Beach, California- Chief of Police - 1999 Melbourne, Florida- Fire Chief- 2004 Meridian, Michigan- Fire Chief- 1998 Meridian Township, Michigan- Police Chief(Assist) - 2004 *Mountain View, California- Police Captain- 1999 60 Newport, Oregon-Police Chief- 2002 Newport News, Virginia- Chief of Police - 2004 Newport News, Virginia- Chief of Police - 1997 Newport News, Virginia- Chief of Police - 1983 Norfolk, Virginia- Chief of Police - 1993 Norfolk, Virginia-Director of Fire and Paramedical Services- 1996 Northglenn, Colorado - Chief of Police- 2001 North Huntingdon Township, Pennsylvania- Chief of Police -2004 North Little Rock, Arkansas- Chief of Police- 1988 North Port, Florida- Fire Chief(Limited scope search) - 2002 Owosso, Michigan- Chief of Police - 2003 Papillion,Nebraska- Chief of Police- 2000 *Pasadena, California- Fire Chief- 1998 Pinellas County, Florida-Undersheriff for Administration- 1986 *Pleasanton, California- Chief of Police - 1999 *Pleasanton, California-Police Lieutenant - 2002 Portsmouth, Virginia- Chief of Police - 1997 Raleigh,North Carolina- Chief of Police - 1971 Raleigh,North Carolina-Fire Chief- 1973 *Reno,Nevada- Chief of Police - 1997 *Reno, Nevada-Fire Chief- 1996 Rio Rancho, New Mexico -Director of Public Safety(Assist) -2004 Rio Rancho,New Mexico -Director of Public Safety- 2001 Riverdale, Georgia- Chief of Police - 2000 *San Mateo, California- Chief of Police -2000 *Santa Rosa, California- Chief of Police - 1996 Sarasota, Florida- Chief of Police - 1987 *Silicon Valley Animal Control Authority, California- General Manager-2000 *Simi Valley, California- Chief of Police - 1995 Southlake, Texas - Police Chief- 2005 Spartanburg County, South Carolina- Communications Director- 1997 Suffolk, Virginia- Chief of Police - 2001 Taos,New Mexico - Chief of Police -2002 Police Lieutenant - 2002 Police Sergeant (2) -2002 Police Patrol Officers(2) - 2002 *Tracy, California- Chief of Police - 1997 Trumbull County, Ohio - 911 Director- 2005 Western Tidewater Regional Jail Authority- Virginia- Superintendent - 2002 Wilmington,North Carolina- Chief of Police- 1997 Winchester, Virginia- Chief of Police (Limited Scope) - 2005 61 Public Utilities *Anaheim, California- Water Engineering Manager- 1996 *Anaheim, California- Water Field Operations Manager- 1996 *Anaheim, California-Assistant General Manager—Public Utilities - 1995 Avondale, Arizona- Director of Utilities - 2002 Avondale, Arizona- Utilities Director- 2002 Brazos River Authority, Texas- General Manager- 1998 Brazos River Authority, Texas -Director of Human Resources -2000 Brazos River Authority, Texas - Water Resources Division Manager- 2000 Charlottesville, Virginia- Gas Superintendent- 1984 Chesterfield County, Virginia- Director of Utilities/Public Works - 1983 Clearwater, Florida- Public Works Division Director/Utilities - 1998 Columbus, Georgia- President, Water Works- 1988 Danville, Virginia- 1999 - Senior Civil Engineer - Gas Engineer - Water Engineer - Senior Electric Engineer -Electric Engineer Danville, Virginia-Electric Utility Electrical Engineers (2) - 1999 District of Columbia Water and Sewer Authority - Occupational Safety and Health Director- 1998 District of Columbia Water and Sewer Authority-Engineering Planning Manager- 1998 Escambia County Utility Authority, Florida-Executive Director 2002 Fort Lauderdale, Florida- Utility Distribution& Collection System Manager- 2003 Gainesville Regional Utilities(Florida) - Water/Wastewater Engineer II - 1998 Georgia Power Company-Director of Economic and Community Development- 1982 Greensboro,North Carolina- Utilities Director- 1996 Henry County Public Service Authority, Virginia - Director of Regulatory Compliance and Technical Applications - 2000 Hillsborough County, Florida-Director of Solid Waste Management - 2005 Homestead, Florida-Utilities Director- 1989 Homestead, Florida-Plant Manager- 1989 Kansas City, Missouri-Deputy Director of Water Services -2004 *Livermore, California- Water Resources Manager- 1999 Los Alamos County, New Mexico - Utilities Manager, NM Board of Public Utilities - 2002 Macon/Bibb County Water& Sewerage Authority, Georgia- Executive Director- 1987 Macon Water Authority, Georgia- Executive Director-2002 Milwaukee, Wisconsin- Water Superintendent(Limited scope search) - 1997 *Modesto, California- Operations and Maintenance Director- 1998 Monroe,North Carolina- Water Resources Director- 1998 62 *Monrovia, California-Interim Water Director- 1995 North Port, Florida- Utilities Director- 2002 Orlando Utilities Commission(OUC), Florida- General Manager- 2004 *Pleasanton, California- Utilities Superintendent- 1999 Polk County, Florida- Utilities Technical Services Director- 2005 Spartanburg, South Carolina- Commission of Public Works-General Manager- 1986 Spartanburg, South Carolina- Commission of Public Works-General Manager- 1988 Spartanburg, South Carolina- Commission of Public Works-General Manager- 1995 Spartanburg, South Carolina Sewer District-Director- 1986 Spartanburg, South Carolina Sewer District-Director- 1988 Spartanburg, South Carolina Sewer District-Director- 1995 Spartanburg, South Carolina - Commission of Public Works/Sanitary Sewer District - Personnel Director- 1987, 1995 San Antonio Water System, Texas-Vice President for Communications, 2005 San Diego, California- General Manager, San Diego Wastewater Management District - 1988 Severn Trent, Florida-District Manager- 2005 Southwest Oakland County Resource Recovery and Water Authority, Michigan- General Manager- (SOCRRA/SOCWA) - 2001 Talladega, Alabama- General Manager, Talladega Water& Sewer Board- 2004 Vero Beach, Florida- Utilities Director-2004 *Ventura, California-Director of Water and Wastewater- 1997 Virginia Beach, Virginia-Deputy City Manager for Utilities - 1987 Public Works/Engineering Atlanta, Georgia- Traffic Engineer (Technology Agent) - 1973 Aurora, Colorado -Public Works Director- 1989 Avondale, Arizona- Director of Utilities-2002 Avondale, Arizona- Development Services Director- 2002 Bexar County, Texas-Executive Director Infrastructure Services - 1999 Billings, Montana- Director of Public Works - 2001 Champaign, Illinois - Director of Public Works (Limited Scope Search) 2004 Chesapeake,Virginia-Project Director, Route 168 Road Project (Limited scope search) - 1999 Clearwater, Florida-Public Works Division Director/Transportation and Drainage-1998 Clearwater, Florida-Public Works Division Director/Utilities - 1998 *Contra Costa County Central Sanitary District- Director of Administration- 2001 Danville, Virginia - 1999 - Senior Civil Engineer - Gas Engineer - Water Engineer - Senior Electric Engineer 63 -Electric Engineer DeKalb County, Georgia- Public Works Director- 1996 *Delta Diablo Sanitation District-Administrative Services Manager- 2001 Eloy, Arizona- City Engineer- 2000 Fayetteville,North Carolina- Engineering Manager(Limited scope search) - 2000 Fort Lauderdale, Florida-Public Works Director- 2004 Fort Lauderdale, Florida- Construction Manager- 2004 Fort Lauderdale, Florida - Resource Recovery Board, Broward Solid Waste Disposal District, Executive Director-2000 Genesee County Road Commission, Flint, Michigan- Engineering Position- 2001 Genesee County Road Board, Michigan-Manager-Director- 1999 Genesee County Road Board, Michigan- Chief Engineer- 1999 Glastonbury, Connecticut - Director of Building Services - 2000 *Glendale, California- Customer Service Administrator- 1996 Grapevine, Texas- Public Works Director- 1986 Greensboro,North Carolina- Director of Transportation- 2000 Hanover Park(Village), Illinois-Public Works Director- 2001 Henry County Public Service Authority, Virginia - Director of Regulatory Compliance and Technical Applications - 2000 Highland Park, Michigan- Interim Public Works Director- 2002-2003 Indian Rocks Beach, Florida-Public Services Director(Limited scope search) - 1996 *Irvine, California- Public Works Director- 1997 Jacksonville, Florida-Director of Public Works- 1999 *La Quinta, California- Public Works Director- 2002 *Lake Arrowhead Community Services District-F.D. -Finance Director/District Engineer- 2000 Little Rock, Arkansas -Public Works Director (Technology Agent) - 1973 *Livermore, California- City Engineer 1999 Los Angeles, California- General Manager, General Services Department- 2000 Martin County, Florida- County Engineer/Public Services Director- 1998 Meridian Township, Michigan- Public Works Director- 1998 Monroe,North Carolina- Water Resources Director- 1998 *Morgan Hill, California-Public Works Director - 1995 *Napa Sanitation District - General Manager- 1998 *Newark, California- Public Works Director- 1995 Norfolk, Virginia- Sr. Civil Engineer- 1989 Norfolk, Virginia- Waste Management Superintendent - 1999 Orlando, Florida-Public Works Director- 2004 Osceola County, Florida- Building Department Director- 2005 *Oxnard, California- Public Works Director- 1995 *Pleasanton, California- City Engineer- 2001 *Pleasanton, California- Public Works Director- 2002 *Pleasanton, California- Chief Building Official- 2001 64 *Pleasanton, California-Deputy Director of Public Works—Operations - 1999 Polk County, Florida- Traffic Engineering Division Director- 2002 Port Huron, Michigan-Public Works Director- 1998 Punta Gorda, Florida- Project Manager (Limited Scope Search Process) - 2004 Rochester Hills, Michigan- Director of Public Services - 2001 Saline County, Kansas-Director of Public Works - 1987 St. Petersburg, Florida-Deputy City Manager for Public Works - 1988 San Jose, California-Deputy Public Works Director for City Facilities - 2003 *San Mateo, California-Public Works Director - 2000 *Santa Clara, California- City Engineer- 2000 *Santa Clara, California-Public Works Director- 2000 Sarasota County, Florida - Chief Building Officer- 1988 Sioux City, Iowa- City Engineer- 2003 Sioux City, Iowa- Senior Civil Engineer(2) - 2003 Southeastern Public Service Authority, Virginia-Executive Director- 1998 Spartanburg, South Carolina- Commission of Public Works- General Manager- 1986 Spartanburg, South Carolina- Commission of Public Works- General Manager- 1988 Spartanburg, South Carolina- Commission of Public Works- General Manager- 1995 Spartanburg, South Carolina Sewer District -Director- 1986 Spartanburg, South Carolina Sewer District-Director- 1988 Spartanburg, South Carolina Sewer District -Director- 1995 Spartanburg, South Carolina Housing Authority-Director of Maintenance - 1994 Suffolk, Virginia- Transportation Engineer- 1994 Sun'n Lake Sebring Improvement District, Florida- General Manager- 2002 *Tracy, California-Public Works Director- 1995 *Tracy, California- Chief Building Official-2001 *Ventura Regional Sanitation District- General Manager- 1996 West Des Moines, Iowa- Engineering Manager- 2002 West Des Moines, Iowa-Principal Engineer- 2002 Real Estate Alexandria, Virginia- Director of Real Estate Appraisals - 1993 Gwinnett County, Georgia- Chief Appraiser(Limited scope search) - 1997 Risk Managers Fort Lauderdale,Florida-Risk Manager- 2002 Gainesville, Florida-Risk Management Director- 1998 Jacksonville, Florida- Chief of Risk Management Division- 2000 Miami Valley Risk Management Association-Executive Director- 1999 Portsmouth, Virginia- Director of Risk Management- 1998 Portsmouth School System- Director of Risk Management- 1998 65 Raleigh,North Carolina- Safety Director- 1972 State Governments State of Delaware -Director, Division for the Visually Impaired- 1996 State of South Carolina-Director, Division of Health and Human Services - 1989 State of Maryland DOT-Director, Mass Transit - 1982 Tax Assessor/Tax Agency Gwinnett County, Georgia- Chief Appraiser(Limited scope search) - 1997 Regional Income Tax Agency(RITA), Brecksville, Ohio -Executive Director- 2004 Technology Agents (Assistant City Managers) Akron, Ohio - Assistant to the Mayor (Technology Agent) - 1973 Arlington, Texas-Assistant City Manager(Technology Agent) - 1973 Atlanta, Georgia- Traffic Engineer (Technology Agent) - 1973 Eugene, Oregon- Assistant City Manager(Technology Agent) - 1973 Evanston, Illinois- Assistant City Manager(Technology Agent) - 1973 Hampton, Virginia-Assistant City Manager(Technology Agent) - 1973 Henrico County, Virginia-Assistant County Manager(Technology Agent) - 1973 High Point,North Carolina- Assistant City Manager(Technology Agent) - 1973 Independence, Missouri-Assistant City Manager(Technology Agent) - 1973 Jefferson Parish, Louisiana-Assistant to the Parish President (Technology Agent) -1973 Jersey City,New Jersey-Assistant Business Manager(Technology Agent) - 1973 Kettering, Ohio -Assistant City Manager(Technology Agent) - 1973 Little Rock, Arkansas-Public Works Director(Technology Agent) - 1973 Lower Merion Township, Pennsylvania - Assistant Township Manager (Technology Agent) - 1973 Minneapolis, Minnesota-Assistant City Coordinator(Technology Agent) - 1973 Nashville/Davidson County , Tennessee - Assistant to the Mayor (Technology Agent) - 1973 Oklahoma City, Oklahoma-Assistant City Manager(Technology Agent) - 1973 Pasadena, California-Assistant City Manager(Technology Agent) - 1973 Pueblo, Colorado -Assistant City Manager(Technology Agent) - 1973 San Jose, California-Assistant City Manager(Technology Agent) - 1973 St. Petersburg, Florida-Assistant City Manager(Technology Agent) - 1973 Sioux City, Iowa-Assistant City Manager(Technology Agent) - 1973 Spokane, Washington-Assistant City Manager(Technology Agent) - 1973 Topeka, Kansas -Assistant to the Mayor (Technology Agent) - 1973 Tucson, Arizona- Assistant City Manager(Technology Agent) - 1973 West Hartford, Connecticut- Assistant City Manager(Technology Agent) - 1973 66 Worcester, Massachusetts -Assistant City Manager(Technology Agent) - 1973 Transportation/Transit Authorities Atlanta, Georgia- Traffic Engineer(Technology Agent) - 1973 Capital Area Transportation Authority, Lansing, Michigan- Executive Director- 1985 Greensboro,North Carolina-Director of Transportation- 2000 Hampton Roads Transit Authority, Virginia-Executive Director(Limited scope search) - 1998 Hampton Roads Transit Authority, Virginia- Planning Director-2000 Jacksonville, Florida- Chief of Transportation Planning- 2000 Lakeland Area Mass Transit District (LAMTD), Lakeland, Florida- Executive Director- 2005 Maryland Department of Transportation, Director of Mass Transit- 1982 *Metrolink-Assistant Executive Officer- 2000 *Metrolink- Assistant Executive Officer- 2002 Missouri Department of Transportation(MoDOT) - Multiple Searches - 2005 *North Coast Regional Rail Authority-Executive Director- 1999 Pierce County, Washington, Transit Authority-Executive Director- 1981 *Orange County Transportation Authority-Assistant CEO - 1997 Suffolk,Virginia- Transportation Engineer- 1994 Virginia Peninsula Transportation District Commission-Executive Director- 1981 Virginia Peninsula Airport Commission-Executive Director- 1983 Associations American Public Works Association-Executive Director- 1989 *City/County Association of Governments(San Mateo County)-Executive Director- 1995 Florida Association of Counties-Executive Director- 1989 Michigan Municipal League- Executive Director-2004 Public Technology Inc. - Technology Agents (27) - 1973 Public Technology Inc. - Regional Managers (4) - 1973 Public Technology Inc. -Executive Assistants (3) - 1973 Universities California Polytechnic State University, San Luis Obispo - Dean, School of Business (Limited scope search) - 1988 California Polytechnic State University, San Luis Obispo - Information Systems Assistant Professors (2) - 1988 Georgia Institute of Technology - Director of Advanced Technology Development Center- 1983 67 Georgia State University-Vice President of Academic Affairs and Provost (Limited scope search) - 1988 Georgia Institute of Technology- Director, Industrial Extension Division- 1984 University of Arizona- Vice President of Finance - 1980 University of Nevada, Reno - Director of Development (Limited scope search) - 1984 University of Northern Colorado - Executive Director for University Foundation and Alumni Association(assist) - 2003 University of South Carolina- Director, Bureau of Governmental Affairs (Limited scope search) - 1990 Georgia Tech Research Institute-Members of Advisory Board to Director- 1983 Georgia Tech Research Institute -Research Director- 1982 Multi-Year Search Agreements Alameda County, California Charleston County, South Carolina City of Chesapeake, Virginia City of Clearwater, Florida City of Columbia, South Carolina Cuyahoga Metropolitan Housing Authority, Cleveland, Ohio City of East Point, Georgia City of Homestead, Florida City of Jacksonville, Florida City of Jackson, Michigan Town of Longboat Key, Florida City of Los Angeles, California Metropolitan Government of Nashville-Davidson County, Tennessee City of Norfolk, Virginia City of Northglenn, Colorado City of North Port, Florida City of Portsmouth, Virginia City of Tucson, Arizona City of Yuma, Arizona City of Spartanburg, South Carolina Spartanburg County, South Carolina Spartanburg Housing Authority, South Carolina City of Phoenix, Arizona Hillsborough County(Tampa), Florida 2. PRIVATE SECTOR-NON-CONFIDENTIAL American Public Works Association-Executive Director 68 Florida Association of Counties -Executive Director Homebuilders Association of Greater Spartanburg, South Carolina-Executive Director- 1998 3. PRIVATE SECTOR(CLIENT LIST IS CONFIDENTIAL) Consulting Firm(Texas) -Regional Vice President Consulting Firm(Washington, D.C.) -Principal Consulting Firm(Georgia) - Senior Consultants;Managers;Director Consulting Firm(Virginia) -Director Consulting Firm(Georgia) - Marketing Director Consulting Firm(Texas) - Marketing Director Electronics Manufacturer (Alabama) - Vice President and Assistant General Manager; Product Manager Health Research Society(California and New York) -President Insurance Company(Ohio) -President Construction Company(Florida) - Vice President Computer Services Company(Georgia) -Vice President, Marketing Basic Metals Company(New York) - Project Manager Financial Institution(Georgia) -Vice President of Data Processing Bookstore &Coffeehouse (Colorado) -Manager Health Service Company(California) -Regional Vice President Property Management Corporation(Virginia) -Vice President, Operations Resort Corporation(Florida) - General Manager Services Company(Florida) -Vice President Law Firm(California and Washington, D.C.) -Associate Attorney Beverage Company(Georgia) - Corporate Attorney Shipbuilder(Mississippi) - 12 Submarine Planners Aerospace Company(California) -4 Systems Analysts; 2 Production Control Supervisors; 10 Production Assistants *Vice President, Sales&Marketing *Vice President, Strategic Planning *Executive Director,Port Operations 69 APPENDIX B REFERENCES APPENDIX B: REFERENCES You may contact any of the following clients and placements for references on the executive search work of Mr. Mercer: Jim Cauley City Attorney Rose Rand Attorneys, P.A. PO Drawer 2367 Wilson,NC 27894.2367 252-291-3848 City Manager Search Teri Traaen General Manager of Human Resources City of Scottsdale 7575 E Main Scottsdale, AZ 85251 480.312.2491 Various Searches including City Attorney, City Manager, Director of Office of Management and Budget, General Services Director, Information Technology Chief; Human Resources Director for City of Tucson, Arizona;population 560,000. Mike Baker Assistant City Manager Village of Downers Grove;population: 50,000 801 Burlington Avenue Downers Grove, IL 60515-4776 630-434-6877 Villager Manager Search David M. Amonette City Attorney City of White House;population: 8,000 105 College Street White House, TN 37188 615.452.5537 City Manager Search 70 Ms. Alethea C. Bell Director of Human Resources City of Durham;population: 200,000 101 City Hall Plaza Durham,NC 27701 919.560.4214 City Manager Search Mayor Randy Pye City of Centennial;population: 107,000 12503 East Euclid Drive, Suite 200 Centennial, CO 80111 (303) 795-0142 City Manager Search Mr. R. Breckenridge Daughtrey City Clerk City of Norfolk, population: 241,426 10th Floor, City Hall Building 810 Union Street Norfolk, VA 23501 (757) 664-4253 City Manager Search Derek Matheson Assistant City Manager City of Federal Way,population: 76,820 33530 First Way South Federal Way, WA 98003-6210 (253) 661-4016 City Manager Search Mayor Meyera Oberndorf City of Virginia Beach;population: 308,664 City Hall Building Virginia Beach, VA 23456 (757) 427-5445 City Manager Search, Deputy City Manager, City Attorney, and Director of Personnel Searches 71 Matt Lutkus Deputy City Manager City of Westminster, population: 98,000 4800 West 92nd Avenue Westminster, CO 80030 (303)430-2400 Ext. 2152 City Manager Search Richard Wolfe Former Vice Mayor City of Payson;population: 14,000 303 N. Beeline Hwy. Payson, AZ 85541 (928) 474-5242 City Manager Search 72 APPENDIX C QUESTIONS AND ANSWERS ABOUT EXECUTIVE SEARCH APPENDIX C: QUESTIONS AND ANSWERS ABOUT EXECUTIVE SEARCH 1. Why should a public sector organization utilize an executive recruiter? We have the experience,time and a vast array of national contacts in public agencies. This will save your organization time and money in filling key positions with candidates of exceptional quality. The trend is that more and more public agencies, both large and small, are turning to executive search firms to recruit key executives and managers who may be happy and successful elsewhere. This trend has developed because of the complexity and time consuming nature of locating and selecting high quality persons for public sector organizations and by the tremendous success of specialty firms such as ours in meeting client needs quickly and efficiently. 2. How is an executive search conducted? Our methods have been successfully tested over a number of years. We normally meet with the key clients and appointed officials who engage us in order to determine the selection criteria for the position. These criteria usually include education and professional development,related experience, management style and abilities, and personal characteris- tics. We then seek out exceptionally well-qualified individuals and invite them to become candidates. We screen candidates against the selection criteria and thoroughly evaluate the background of the most promising candidates. We submit to you a detailed report on the top five or so candidates who best meet the criteria. We arrange interviews of the candidates with you,attend the interviews ourselves, negotiate with selected finalists if you wish, and notify remaining applicants of your decision. Throughout the process,we acknowledge all applicants and keep you informed of progress. We will also conduct a goal and objective-setting session with you and the key executive to fully establish him/her within the organization. Where possible, we maintain confidentiality of all information in accordance with our professional standards. 3. When can results be expected? A national search process normally takes 60 days from agreement to submission of the final report. Interviews can be conducted immediately after the report is submitted and negotiations with the selected candidate can be concluded shortly thereafter. More limited searches can usually be completed more quickly. 73 4. What are the chances of success? We have an outstanding success rate on all of our executive search assignments and will be pleased to offer numerous references as tributes to our work. 5. - What will the electorate think? They are concerned with excellent quality and timeliness of service and with cost efficiency. Our process assures you that these constituent objectives are being met most effectively. 6. What is the role of the client? The client is the key decision-maker. We will not usurp the client's authority relative to the process and the key decisions. We work closely with our client to assure that final results are highly acceptable. 7. What does it cost? We charge a fixed professional service fee that does not depend upon salary paid. Our consulting expenses are in addition to the professional service fee. Our fees vary according to local circumstances. 8. What other services are provided? If,for some reasons,the selected candidate leaves within the first two years, we guarantee that we will conduct a replacement search for expenses only. In addition, we guarantee that we will not attempt to recruit any of the client's key people for other positions for a period of two years from the completion of the search. 9. What about EEO requirements? The Mercer Group,Inc. is an equal opportunity recruiter. We will not discriminate against any person on the basis of race,religion,creed, color, sex, handicap, or national origin. We have had numerous women and minority candidates and placements. 74 �y-c o � P PROPOSAL TO ASSIST IN A CITY MANAGER RECRUITMENT for the City of Yorkville Presented by MALE Its McGrath C,OnSUT]:FING GROUP ING. December 2006 Company Qualifications McGrath Consulting Group, Inc. is an organization that specializes in public sector consulting. The principals of the company bring over 50 years of experience in providing comprehensive organizational assessments and executive searches that are specifically designed to assist the organizations in securing a candidate that not only fits the required skills and qualifications, but will also fit into the culture of the City of Yorkville. McGrath Consulting Group, Inc was founded in 2000. The principals of the organization are Dr. Victoria McGrath, a former human resources director, and Dr. Tim McGrath. Dr. Victoria McGrath's background as a Human Resource Director has been in both the private and public sectors.. In most executive searches we recommend assessment center testing as an option in the recruitment proposal; Dr. Tim McGrath has experience in the development and administration of assessment center testing for a number of organizations. Combined, both partners bring an impressive combination of skills to this project. Both Drs. Victoria and Tim McGrath have had significant experience in the hiring process ranging from the development of position descriptions and profiles, interviewing key mangers and City officials, preparation of job announcements, preparation of advertisements, screening of candidates, facilitating interviews, communication with candidates, facilitating interviews, and assessment testing of the final candidates. Both principals of the company bring unique attributes and perspective to finding and recommending the best candidate to most likely succeed. Recently, McGrath Consulting has added a City Manager to its team to assist in executive searches for City Manager. Prior to forming McGrath Consulting, both principals have been involved in the hiring of Bank Presidents, School Superintendents, Department Heads, as well as many other positions in both the public and private sector. PROJECT PLAN SCOPE Pre-Planning The Consultant's will work with the designated screening committee, Mayor, or Council to develop a specific recruitment plan to ensure a smooth and effective process. It is advisable that the community selects a point person to serve as liaison between the consultant and the City. Before a project begins a meeting is held among the principals of the community to identify the specific qualifications of the candidate and collect information regarding the community. As part of this process, the principal's of McGrath Consulting Group, Inc. 2 McGrath Consulting will schedule interviews (either as a group or individually) with members of the City Council, as well as key department heads, to identify not only the technical skills & qualifications of the desired candidate, but also develop a profile of management skills that will fit the specific organizational culture of the City of Yorkville. This information can be utilized to either develop or update the City Manager job description if appropriate. Recruitment Literature Development Based on the above information, the consultants will prepare a recruitment profile to be distributed to all interested applicants. A draft copy of all materials can be reviewed prior to final distribution (sample attached). The Consultants will develop job announcements from the information obtained during its data gathering. It is recommended that the job announcement be distributed in appropriate publications and the government website(s) to ensure a comprehensive distribution. This type of recruitment typically yields the largest number of qualified candidates. If the City desires that advertisements be placed in any specific local venues, the consultants will assist in this process. Applicant Packet If the City desires, the consultants will work with the community to prepare an application packet to be distributed to all interested applicants. Completed application materials will be sent directly to the consultants. Screening The screening of applicants has multiple layers. The consultants, via paper screening, will do the initial screening to ensure that applicants have the skills, qualifications, and traits determined by the City Council. The consultants will then present a list of candidates for the City to review. The City Council or a separate screening committee will assist in the determination of the candidates to be presented for the first round of interviews. Note: Throughout this proposal we use the term Council as the group we work with; however, that term is used generically and in the pre-planning phase we will identify the individuals and their respective roles. All candidate resumes are summarized and placed into a profile format that allows for equal assessment of the candidates. All candidates profiles will be presented to the City with the candidates divided into three groups - those matching the qualifications, those that may have the qualifications, and the final group of those who do not match the qualifications of the Council. McGrath Consulting Group, Inc. 3 Reference Check A reference check can be conducted of the final candidate(s) either prior to or after the interview process and/or assessment center if desired by the Council. This check will be to verify employment, responsibilities, and answer any questions raised during the candidate review process. The criminal background check is the responsibility of the City. Interviews The consultants will assist the Council in developing a comprehensive interview process. This may include a select screening committee, the full council, key department heads, and if desired, members of the community. In other words, McGrath Consulting does not have a 'canned' approach; rather, we tailor the process to your organization's culture and needs. The consultants will assist the Council in the development of interview questions, as well as, facilitate the interview process. This includes scheduling applicants for the day, preparation of interview questions with copies for all interviewers, facilitating during the interviews, and assisting the interviewers in the decision- making process. In addition to the interview process, the consultants can run an Assessment Center for the evaluation of final candidates. Basic Executive Recruitment Cost: $10,500 - Includes all services described, as well as all Consultant travel costs. Does not include costs associated with advertising, candidate travel, and the Assessment Center option. Assessment Center Testing (Option) Assessment center testing is a comprehensive testing process that not only includes an individual interview, but also places the candidates in various scenarios that attempt to demonstrate the skills required to be a City Manager. Several exercises are developed, specific to the City of Yorkville, that require the candidates to interact with each other demonstrating team abilities; an in- basket exercise that shows organizational skills, problem solving abilities, delegation, as well as the candidates knowledge of personnel issues, legal ramifications and ethical standards. Finally, candidates are required to make a presentation to the assessment team thus demonstrating their public speaking ability. The entire process is developed specifically to meet the needs that the City of Yorkville is facing, as well as a host of other issues that might face a City Manager. The composition of the assessment team has many dimensions. Typical assessment teams consist of members of the City Council, a member of the community, possibly a member of any committees that the City may host, McGrath Consulting Group, Inc. 4 and if desired a department head. However, McGrath Consulting will work with the City in the development of an appropriate team. Assessment Center Services The consultants will provide the following Assessment Center services: • A schedule for each candidate • A schedule for each assessor • Assessor training (morning of the test) • Candidate orientation (prior to the test) • Develop, copy, and administer all testing materials for a maximum of five candidates and four assessors. o All materials remain the property of the McGrath Consulting Group, Inc. as well as all/any written responses/notes by the candidates and/or assessors. All documents will be collected and maintained in confidence by the consultants for a period of three years. • Two test proctors (assures a minimum of one principle of the company) • Provide all evaluation criteria sheets and work sheets for the assessors. • Provide leadership to the assessment team in evaluating candidates and identifying desirable candidate traits. • Assist assessors in developing a candidate-ranking list to be forwarded to the City Council. City of Yorkville (City): • The City will provide a minimum of two rooms that provide privacy and no distractions • Refreshments including lunch for the proctors and assessors only • A map for each candidate showing restaurants and any other external meeting place(s) that might be assigned to the candidates Assessment Center Exercises The following is a description of assessment testing exercises. 1 St- Leaderless Group (60 minutes) 2nd - In-basket (60-90 minutes) - Candidate explanation (20 minutes/candidate) 3rd - Impromptu Oral Presentation (10 minutes/candidate) 4th - Structured Oral Interview Note: The exact make-up of the assessment center will be developed with the City Council to ensure that the appropriate testing is utilized to evaluate specific skills and qualifications. McGrath Consulting Group, Inc. 5 Assessment Center Cost: $6,500: Cost in addition to executive recruitment fee and does not include advertising and candidate travel expenses. General Information: Applicant Communication The consultants will be the primary communication source for all applicants. The consultants will keep candidates appraised of the process, notify if no longer in consideration, and will also provide feedback to the applicants of their performance during the interview process. Municipal Staff Time The Consultant's will require some time of the City staff in coordinating room needs, scheduling interview dates with all appropriate City personnel, and arranging candidate hotel accommodations (if needed), and directions for the candidates. Further, on the date of the interview or assessment center, assist the consultants and candidates in room logistics, directions, and arranging for lunch to be brought in for the interview team. Other Consulting Services The Consultant's will be responsible for the development and copying of all interview and/or assessment materials, as well as arranging for interview times with the candidates. The Consultant's will also gather and have prepared any pre-interview assignments from the applicants, along with sufficient copies for the interview team's review on the day of the interview. Cost Summary Costs associated with recruitment are as follows: Executive Recruitment: screening, recruitment, and interview process: (as outlined within this proposal) . . . . . . . . . . . . . . . . . . . . .$10,500 Assessment Center Services: Assessment Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 6,500 (as outlined in this proposal) Costs include consultant's travel, copies, and supplies. Costs do not include advertisement(s), costs associated with candidates (travel, meals, etc), or costs associated with interview/assessment center rooms and/or meals. Project costs are good for 30 days from date of proposal. Guarantee The Consultants will work with the City until an acceptable candidate is offered and accepts the position. Further, if the City dismisses the final candidate within McGrath Consulting Group, Inc. 6 one year from the date of hire, McGrath Consulting will continue to work with the City, at no cost, until the City finds another suitable candidate. The City would only be responsible for advertising costs, candidate travel, and payment to assessors (if applicable). Staff Qualifications Dr. Victoria McGrath has over 17 years experience in the field of human resources. She has served as the Human Resource Director for the City of Brookfield, WI. Prior to joining the City of Brookfield, Dr. McGrath played a leadership role in human resources for the Elmbrook School District, Notre Dame Health Care, Citicorp, and First Interstate Bank, Thus, Dr. McGrath brings a broad perspective to the team having functioned in both public and private sector. In addition to her role as Human Resources Director for the City of Brookfield, Dr. McGrath was a member of a three-person team that acted as assistant City Manager. The City of Brookfield was a mayor-council form of government. Dr. McGrath facilitated a City Council committee that investigated the formation of a City Manager position. The final report recommended that in lieu of a City Manager, a team comprised of the Director of Human Resources, Finance and Operations serve in the City Manager capacity in conjunction with the Mayor. Dr. McGrath served in this capacity for two years. Dr. Victoria McGrath received her doctoral degree from the University of Wisconsin-Milwaukee, focusing on government and its efforts in efficiency. She holds a master's degree in management and a dual bachelor's degree in business and labor relations. She is also an adjunct professor at Webster University in the masters for human resources program, and the University of Wisconsin-Milwaukee teaching on subjects such as management, staffing, and labor relations. Dr. Tim McGrath is President of McGrath Consulting, and has over 33 years of active fire service experience. As an executive board member of the Illinois Fire Chiefs he was responsible for Service Bureau's activities. These included the recruitment, testing, and placement of Fire Chiefs. His practical experience and formal education in management initiatives brings a unique dimension to the consulting team. Dr. McGrath served as the Fire Chief for the Village of Gurnee Fire Department, which serves the 25,000 people of Gurnee as well as another 20,000 in the surrounding fire district, including Six Flags Great America theme park. During his tenure with the Village of Gurnee, Dr. McGrath was involved in the hiring process McGrath Consulting Group, Inc. 7 not only within his department, but also with key positions within the Village. Dr. McGrath left Gurnee to assume the Fire Chief position of the City of Brookfield, WI, where he managed an all career department. Further, Dr. McGrath served as President of the local School Board. During his tenure as president, he facilitated the hiring of the School Superintendent. Dr. McGrath has a doctorate degree in Management and a dual master's degree in Public Administration and Management. He also holds a bachelor's of science in Education, and an associate degree in Fire Science Management. He is currently an adjunct member of Northwestern University, and Webster University teaching on fire science, local government and management/labor issues. Robert Harrison is currently the City Manager for the City of Wyoming, OH. Mr. Harrison brings the education and knowledge of a city manager's role since he has served in this capacity in a number of communities in the Mid-West. In the event the City elects the Assessment Center option, Mr. Harrison will be an integral part of the Consulting team. McGrath Consulting Group, Inc. 8 City of Wisconsin Rapids RECRUITMENT PROFILE FIRE CHIEF CITY OF WISCONSIN RAPID This Recruitment Profile provides background information on th munity and the City of Wisconsin Rapids, and outlines factors of qualification and experience identified as necessary and desirable for Candidates for the Fire Chief position. This Profile will be used as a guide in the recruitment process, providing specific criteria by which applications will be screened and individuals selected for final interview and appointment consideration. All inquiries to the recruitment and selection process for the Fire Chief are to be directed to the attention of: McGrath Consulting Group, Inc. P.O. Box 190 Wonder Lake, IL 60097 COMMUNITY BACKGROUND River. The Wisconsin Rapids area is home to 9 of the Fortune 500 companies. At the core of Wood County sits picturesque Wisconsin Rapids, a city of 18,690 residents. Wisconsin Rapids has 16 public and Running through the heart of the city is the parochial grade schools, two junior high Wisconsin River. Dotted by a number of schools, and two high schools. Mid-State small islands,the river is a significant source Technical College holds a full schedule of of the community's economy and daytime courses, as well as, evening courses recreation. It furnishes scenic views as well during the fall and winter months. Located as splendid waterpower, which is used by in the heart of the city is McMillan Memorial the area's large paper mills.The city is a Library, committed to the enhancement of the community's educational, recreational, blend of two early towns: Grand Rapids and Centralia,The City of Grand Rapids, located and cultural life. Seventeen churches of varying denominations also serve Wisconsin on the east side of the river, received its charter in 1869. The City of Centralia, on the Rapids. West Side of the river, received its charter in 1874. The two City governments combined City Government in 1900.The city bore the name Grand Rapids until 1920, when, after much There exists a spirit of cooperation among confusion with Grand Rapids, Michigan, it's schools, businesses, community name changed to Wisconsin Rapids. organizations, government, and residents that enables the community to achieve its Wisconsin Rapids is 246 miles from Chicago, goals. Wisconsin Rapids values the richness 158 miles from Milwaukee and 178 miles that comes from a diverse population and from Minneapolis. The Wisconsin Rapids offers opportunities to participate in the life area is made up of Wisconsin Rapids, Port of the community for people of all ages and Edward's, Nekoosa and surrounding background and is committed to continual townships along the banks of the Wisconsin improvement. McGrath Consulting Group, Inc. 9 A council/mayor form of government City, houses 4 members of a 10-member governs Wisconsin Rapids. The 8-member crew. council members are elected from 8 aldermandic districts. Each year, 4 council The Wisconsin Rapids Fire Department is members are elected for 2-year terms. Odd responsible for the operation of the City number aldermandic districts are elected in Ambulance Service at the paramedic level odd years, whereas even number of care. Twenty-three members of the aldermandic districts are elected in even department are certified paramedics. An number years. The City of Wisconsin Rapids essential part of a firefighter/EMT's work prides itself on excellent service delivery, involves performing advanced life support professional management, and prudent procedures and transporting patients. financial policy and management. Fire Chief Qualification Criteria Police & Fire Commission The City of Wisconsin Rapids is seeking The City of Wisconsin Rapids has a 5 superior Candidates committed to member Police & Fire Commission that is excellence in the fire and emergency appointed by the Mayor for 5-year terms. services. The following factors of education, Wisconsin State Statutes 62.13 sets forth the experience, command and management Police & Fire Commission's responsibilities style and personal and professional traits and duties. The main function of the have been identified as necessary for the Commission is to hire the two Chiefs and Fire Chief to succeed in this position department personnel, as well as, approve all department appointments. They also Education and Experience facilitate policy making, consistent with Wisconsin State law for the two public safety Have a bachelor's degree in Fire Science, departments. The Fire Chief has a dual Business, or related field applicable to the relationship-one to the Police & Fire position. Commission and one to the Mayor. Have a proven successful background in Fire Department Emergency Services/Fire Department(s)with increasingly responsible supervisory and The Fire Chief reports directly to the Mayor. managerial experience in a command The department has an officer team capacity. consisting of 4 Assistant Chiefs. Three of the Assistant Shifts are shill commanders. the Fire Have a minimum of five-(5)years Marshall, the fourth Assistant Chief, is experience in a supervisory and managerial responsible for fire inspection, prevention capacity. and training. This individual also serves as the department's paramedic coordinator. Have sufficient experience and ability to The balance of the Department consists of accurately evaluate operational 27 career, union, members holding the ranks performance, adequacy of staffing and of lieutenant, motor pump operator and appropriateness of organizational structure firefighter/EMT. toward superior performance of the Department mission. The Department has two fire stations. Station One, located on the east side of the Have experience and understanding of City, was constructed in 1982 and in modern operation techniques, methods addition to a fire crew, houses the offices of and practices relating to fire suppression, fire the Chief, the Assistant Chief command prevention and inspection, EMS, training, center, and Fire Marshall/Assistant Chief. public education and administration. Station 2, located on the West Side of the McGrath Consulting Group, Inc. 10 McGrath Consulting Group, Inc. - Management Training - The Consultants Page 1 of 2 phone - (815) 728-9111 - fax - (815) 331-0215 CONSULTING GROUP. . r. Human Resources Please select from below: Please select from below: HR Services Cornpany Principals Emergency Services Compensation & Tim McGrath, Ph.D. Fire- EMS-Police Benefit Analysis Dr.Tim McGrath, President, has over Efficiency Regulatory 33 years of Studies/Audit Compliance experience in the public sector and Consolidation Human Resource over 5 years Evaluation Audit experience as a consultant. Executive Performance = Recruitment Management As an independent Assessment Center Policies& consultant, since Testing Procedures 1997, he has been involved in studies in Manaaefnent Executive multiple states. His Training Recruitment focus has been on _ ning Police, EMS, and Fire Mediation Services efficiency studies, Master Planning consolidations, station location and risk management. Dr. Public Speaking McGrath is a retired Fire Chief from two major fire Risk Assessment/ departments:The Village of Gurnee IL, and the City of Disaster Brookfield, WI. Preparedness Recent Clients Company Principals Dr. McGrath has a doctorate degree in Management, and Recent Clients his dissertation examined the issue of consolidation in the fire service. Thus, his practical experience and formal Public Speaking Testimonials education in quality initiatives brings a unique dimension to the COnsulting team. Company Principals Home Dr. McGrath holds a dual master's degree in Public Testimonials Administration and Management, a bachelor's of science in Education, and an associate degree in Fire Science Home Management. He is an adjunct faculty member of Northwestern University, Webster University (Master's level) and Southern Illinois University. He recently taught EMS Management Principles and Incident Command to the United Arab Emirates Police Department. Victoria McGrath, Ph.D., SPHR Victoria McGrath, SPHR is Vice President of McGrath Consulting and has over 17 years of http://www.mcgrathconsulting.com/theconsultants.asp 12/16/2005 McGrath Consulting Group, Inc. - Management Training - The Consultants Page 2 of 2 hands-on experience in the field of human resources. She has served as the Human Resource Director both in the private and public sectors. Most recently, she was employed with the City of Brookfield, ` WI as the Director of ` Human Resources. Also for the City of Brookfield, Dr. McGrath worked with the departments of Planning, Engineering, Public Works, Fire, Police, Parks & Recreation, and the Library. Prior to joining the City of Brookfield, Dr. McGrath played a leadership role in human resources for the Elmbrook School District, Notre Dame Health Care, Citicorp, and First Interstate Bank. Overall, Dr. McGrath brings a broad perspective to the team having functioned in both the public and private sector. Victoria McGrath has earned her Ph.D. in the area of administrative leadership focusing on local municipal government and its efforts in quality initiatives. Her dissertation,The Learning Organization: Implications and Lessons for Government, concentrates on local municipalities and the internal systems that have facilitated customer service and quality initiatives. Dr. McGrath holds a master's degree in management and a dual bachelor's degree in business and labor relations. She is an adjunct faculty member of the University of Wisconsin-Milwaukee, and Webster University, instructing in human resources and management topics in the undergraduate and graduate programs. She has also been a faculty member of Southern Illinois University teaching in both the Fire and Health Science program on the subjects of human resources, management, and labor relations. ®Copyright 2003-2005 McGrath Consulting Group,Inc. Website Designed&Hosted by Excalibur Technology Corp. http://www.mcgrathconsulting.com/theconsultants.asp 12/16/2005 McGrath Consulting Group, Inc. -Management Training -Recent Presentations Page 1 of 2 phone - (815) 728-9111 ** McGrath fax - (815) 331-0215 CONSULTING-GROUP, Ad Human t Please select from below: Please select from below: HR Services Recent Clients Emergency Services Compensation & • Northfield, IL - Fire Department Audit Fire- EMS- Police Benefit Analysis • Westlake, OH - Fire Department Audit, Master Plan Efficiency Regulatory • College Township, PA - Compensation Study Studies/Audit Compliance • Ferguson Township, PA - Compensation Study • Benton Charter Township, MI - Fire Department Consolidation Human Resource Station Locations Evaluation Audit • Harris Township, PA - Compensation Study • Mount Prospect, IL - Management_Training Executive Performance • Patton Township, PA - Compensation Study Recruitment Management . Froedtert Hospital, WI - Emergency Preparedness Training Assessment Center Policies& . Centre Region, PA - Compensation Study resting Procedures • Richfield, WI - FD. Railroad Crossing Impact, Master Plan Management Executive . Countryside, IL - Employee Manual, Training Recruitment Compensation, Personnel Investigation • Bridgeview, IL - Consolidation Study, Employee Master Planning Mediation Services Policy Audit • South Milwaukee, WI - Assessment Testing - Risk Assessment/ Public Speaking Police & Fire Chiefs Disaster • Wauconda FD Inc., IL - Consolidation Study Preparedness Recent Clients • Elmbrook Hospital, WI - Emergency Recent Clients Preparedness Training • Hanover Park, IL - Fire Department Audit, Master Company Principals Public Speaking Plan • Barrington/Countryside FPD, IL - Alternative Testimonials Service Methods Company Principals • Waukesha County Technical College, WI Home (HEICS) Testimonials • Menard County, IL - County EMS Plan, Implementation Home • Bristol Kendall, IL - Impact Fees, Station Study • South Milwaukee School Dist. 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Website Designed&Hosted by Excalibur Technology Corp. http://www.mcgrathconsulting.com/recentpresentations.asp 12/16/2005 McGrath Consulting References Town of Salem, WI—Emergency Safety Director Mr. Joe Meier (262) 843-2313 City of Wisconsin Rapids, WI—Fire Chief and Police Chief Mr. Scott Pietrick (715) 424-1873 Village of Elm Grove—Fire &Police Chief Assessment Center Mr. David DeAngelis, Village Administrator (262) 780-6641 Village of Bedford Park—Fire Chief Executive Recruitment Mayor Dave Brady 708-563-4502 PUBLIC NOTICE REQUEST FOR PROPOSALS WATER TOWER LEASE AND INTERNET ACCESS NOTICE IS HEREWITH.GIVEN that the United City of Yorkville is accepting Requests for Proposals from Wireless Internet Service Providers (WISP'S) for water tower rental and high speed internet access for the residents of Yorkville. Water Tower site visits will be scheduled for 10:00 am February 8, 2006 and 10:00 am February 22, 2006 and will be held at 610 Tower Lane Yorkville, Illinois 60560. The deadline for Proposals is 10:00 am March 8, 2006. A copy of said Request for Proposal can be obtained by E-Mail from rrobinson(-,yorklville.il.us or in person at 800 Game Farm Road, Yorkville, 1160560. Published by authority of the City Council. Request for Proposal United City of Yorkville Information Technology Department Introduction 1. The United City of Yorkville, Illinois (the City) is issuing this request for proposal (RFP) for the purpose of soliciting Wireless Internet Service Providers (WISP'S) proposals for water tower rental and providing High Speed Internet access for the residents of Yorkville, Illinois. 2. The City intends to seek the most beneficial solution, based on the representative criteria contained in this RFP, and for its residents. 3. Proposals will be accepted until 10:00 am March 8, 2006. Proposals submitted must be binding for a minimum of ninety (90) days after the bid opening date. The City will select proposals based on the criteria outlined in the RFP, quality of service being proposed and the positive references supplied by the contractor. The City reserves the right to reject any or portions of the proposals that does not meet the specifications of the request. Furthermore, the City will only accept full proposals that meet or exceed the RFP specifications. The City reserves the right to inspect references sites for quality of product and services proposed before awarding the contract for the work to be completed. 4. Contractor inquires are to be directed to Ron Robinson, IT Coordinator (630) 553-8571 fax (630) 553- 7575 or Traci Pleckham, Finance Director (630) 553- 8534. One original and one copy of the proposal clearly marked "Wireless Internet ", signed by an officer of the company, are to be submitted and addressed on the outside as follows: United City of Yorkville Re:( Contractor Name) Proposal for Water Tower Rental and Internet Services Attn: Ron Robinson 800 Game Farm Road Yorkville, 1160560 5. Proposals may also be hand delivered to the above address by the date and time specified. It is the responsibility of the bidder to deliver the proposal in accordance with these instructions contained above and/or elsewhere in the RFP. Proposals dispatched, but not received by the City by proposal closing time, will be returned, after receipt, unopened to the bidder. 6. A copy of the contract documents may be obtained in person at Soo Game Farm Road, Yorkville, Illinois or by E-Mail notification to rrobinsoneyorkville.il.us. E-Mail must contain the Company Name and address along with contactors fax number. 7. Award of contract. The United City of Yorkville City Council will make the formal award of the proposal or contract, following the written recommendation by staff, and verification of references at the first available City Council meeting. 8. Contract. In addition to the completed proposal, a resulting contract will be required by the City, including but not limited to, written correspondence between the city and the Contractor subsequent to the proposal submission, facsimiles and product literature. All agreements between the United City of Yorkville and the Contractor will be handled through legal counsel. In addition, any legal restrictions or provisions, enforced by the Contractor, which are not in line with the industry's standards, should be pointed out. 9. Confidentiality of Documents. Proposals are submitted in confidential format and shall be opened at the specified date and time to disclose contents for competitive bid. However, all proposals that have been submitted shall be open for public inspection after contract award. Trade secrets and confidential information, as specified by the Contractor, contained in the proposals shall not be open for public inspection. 10. Contact with City Employees. In order to ensure fair and objective evaluation, all questions related to this RFP should be addressed only to the person (s) so named in this RFP; those persons are Ron Robinson and Traci Pleckham. Contact with any other- City employee is expressly prohibited without prior consent of the persons so named herein. Contractors directly contacting other City employees will risk elimination of their proposal from further consider. REQUEST FOR PROPOSALS The contractor by submitting a RFP proposal agrees to the following: 1. To furnish upon request, certificates of insurance with provisions that insurance policies may not be cancelled or endorsed in any way which would reduce or limit coverage within (10) days prior written notice to the United City of Yorkville • Workman's Compensation Insurance covering employees performing the services outlined in this contract. • Comprehensive General Liability Insurance on an occurrence basis in an insurance company licensed to do business in this state. $1 ,000,000.00/$2,000,000.00 2. Best practice employment procedures and safety compliance's will be followed and work completed under this contract shall be subject to the approval of the Untied City of Yorkville and an Engineering Firm of which will be chosen by the City. Practical implementation of the contract, the contractor agrees to meet with the City as often as necessary to discuss any and all aspects of the contract. 3. The contractor agrees. The staff" of the United City of Yorkville reserves the right to cancel this contract if, it is determined the contractor is not satisfactorily performing or providing the quality of work as specified in the proposal. Notification to the contractor will be in writing within seven days notice, and will consider all or part of this contract breached. The City will assume actions for the completion of the project and may hire another contractor to cure any defects in performance or complete all work covered by this specification for the remaining term of this contract. 4. Neither the contactor nor the United City of Yorkville shall be held liable in damages caused beyond its control and without its fault of negligence including but not limited to, acts of God or the public enemy, acts of government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, or unusually severe weather. 5. The contractor consents to furnish the City with references. The references shall include, but are not limited to, an up to date contact name, address, and phone number of at least three municipalities which have a current agreement for water tower rental with the awarded contractor. 6. The contractor agrees to provide the City with detailed Engineering drawings of all equipment either mounted or non-mounted which are related to the project. PROPOSAL TO THE OWNER, United City of Yorkville, i. Proposal of for the work, designated in Paragraph 2 below, the installation of antenna arrays and associated work. 2. The contract documents are those prepared by the City of Yorkville, and are designated"Water Tower Lease and Internet Access". s. In submitting this proposal, the undersigned declares that the only persons or parties interested in the proposal as principals are those named herein; and that the proposal is made without collusion with any other persons, firm, or corporation. 4. The undersigned further declares that he has carefully examined the proposal, contract documents, form of contract bond, and special provisions, that he has inspected in detail the site(s) of proposed work, that he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of the work, and understands that in making this proposal he waives all rights to plead any misunderstanding regarding the same. 5. The undersigned further understands and agrees that if this proposal is accepted he is to furnish and provide all necessary machinery, tools, apparatus and other means of labor, and to do all of the work, and to furnish all of the materials specified in the contract documents, in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. 6. The undersigned further agrees that if the City decides to extend or shorten the work, or otherwise alter it by extras or deductions, including the implementation of any one or more items, as provided in the contract documents,the work will be conducted by the contractor. . The undersigned further agrees that the Engineer firm may at any time during the progress of the work covered by this contract order other work or materials incidental thereto and that all such work and materials as do not appear in the proposal or contract, shall be performed as extra work, and that he will accept as full compensation therefore the actual cost,to be determined as provided in the specifications. s. The undersigned further agrees to execute a contract for this work and present the same to the Owner within fifteen (io) days after the notice of the award of the contract to him. s. The undersigned further agrees that he and his surety will execute and present to the Owner within fifteen (15) days after the notice of award of the contract, a contract bond satisfactory to and in the form prescribed by the Owner, in the penal sum of one hundred (loo%) percent of the full amount of the contract, guaranteeing the faithful performance of the work in accordance with the terms of the contract, and for the payment of all persons performing labor and furnishing material in connection with this contract. io. The undersigned further agrees to be available to begin the work no later than ten (1o) days after the execution and approval of the contract and contract bond, unless otherwise provided, and to prosecute the work in such manner and with sufficient materials, equipment, and labor as will insure it's completion within the time limit specified herein, it being understood and agreed that the completion within the time limit is an essential part of the contract. The undersigned agrees to complete the work by May 30, 2006, unless additional time shall be granted by the City in accordance with the provisions and specifications. In case of failure to perform the work as specified herein, the undersigned agrees that the Owner shall withhold from such materials and all equipment owned by him, which materials and equipment shall be considered and treated not as a penalty but as damages due the Owner from the undersigned by reason of inconvenience to the public, added cost of supervision, and other items which have caused an expenditure of public funds resulting from the failure of the undersigned to perform the work within the time specified in the contract. 11. In consideration of the mutual covenants and agreements herein contained, and other good and valuable consideration received and to be received,the undersigned hereby agrees as follows: ' a. To comply with all applicable laws, regulations, and rules promulgated by any Federal, State, County, Municipal and/or other governmental unit or regulatory body now in effect or which may be in effect during the performance of the work. Included within the scope of the laws, regulations and rules referred to in this paragraph but in no way to operate as a limitation, are all forms of traffic regulations, public utility and Intrastate Commerce Commission regulations, Workmen's Compensation Laws, Prevailing Wage Laws, the Social Security Act of the Federal Government and any of its titles, FEPC or FEOC statutory provisions and rules and regulations. b. To protect, indemnify, hold and save harmless and defend the City against any and all claims, costs, causes, actions and expenses, including but not limited to reasonable attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or subcontractors of the undersigned or City, on account of personal injuries or death, or damages to property occurring, growing out of; incident to, or resulting directly or indirectly from the performance by the undersigned or subcontractors or their officers, agents or employees hereunder, whether such loss, damage, injury or liability is contributed to by the negligence of the City, it's officers, agents, employees, independent contractors, or by premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except that the contractor shall have no liability or damages or the costs incident thereto caused by the sole negligence of the City. c. To keep in force, to the satisfaction of the City, at all times during the performance of the work referred to above, Broad Form, Public Liability Insurance including contractual liability and Automobile Liability Insurance with Bodily Injury each with limits of not less than $1,000,000, Broad Form Property Damage Insurance with limits of not less than $500,000 and workers compensation and related insurance coverage at amount required by statute. The undersigned agrees that at any time upon demand of the City, proof of such insurance coverage will be submitted to the City. There shall be no additional charge for said insurance to the City. The undersigned will furnish certificates of insurance for the insurance coverage required herein, naming the City as an additional insured and providing that such policies may not be canceled or amended without thirty days prior written notice having been given to the City. d. To furnish any affidavit or certificate, in connection with the work covered by this agreement as provided by law. e. To indemnify the City for any loss it may sustain by theft or other cause from the acts or negligence of the employees of the undersigned or of his subcontractors. f. Whenever in this Agreement the term City is used with regard to the obligation of the undersigned to indemnify, hold harmless or defend, the word City shall include the officers, agents, employees and independent contractors of the City. It is mutually understood and agreed that the undersigned shall have full control of the ways and means of performing the work referred to above and that the undersigned or his/it's employees, representatives or subcontractors are in no sense employees of the City, it being specifically agreed that in respect to the City, the undersigned and any party employed by the undersigned bear the relationship of an independent contractor. 12. The undersigned hereby certifies that he is not barred from bidding upon or executing a contract for this project as a result of a violation of either Sections 33E-3 or 33E-4 of 720 ILCS 5/33E• 13. Accompanying this proposal is bid bond, bank draft, bank cashier's check, or certified check complying with the requirements of the specifications and contract documents, made payable to the United City of Yorkville. The amount of the bond, draft, or check is ($ ) If this proposal is accepted and the undersigned shall fail to execute a contract and contract bond as required herein, it is hereby agreed that the amount of the bond, draft, or check shall become the property of the Owner, and shall be considered as payment of damages due to delay and other causes suffered by the Owner because of the failure to execute said contract and contract bond; otherwise said bond, draft, or check shall be returned to the undersigned ATTACH BID DOMD, BANK DRAFT, CASHIER'S CHECK OR CERTIFIED CHECK HERE. (Seal) (If an Individual) Signature of Bidder Business Address (Seal) (If a Partnership) Firm Name Signed By Business Address (Insert names and addresses of all Partners of the Firm) (If a Corporation) Corporate Name Signed By President Business Address (Corporate Seal) (Print names of officers) President Secretary Treasurer Attest: Secretary Special Provisions The following special provisions supplement the "current" industry standards for WISP's; in case of conflict with any part of such standards these Special Provisions shall take precedence and govern all work that is outlined in this document. DESCRIPTION OF WORK: This project mainly consists of leasing the top of five water towers for the installation of wireless antenna arrays, subsequently providing the residents of Yorkville a cost effective alterative to Cable, DSL, and dial up Internet Services. WATER TOWER PROTECTION: The contractor will make every effort to protect the Cities Water Towers from any and all damages during the placement of the antennas. Reviewed By: J2 Legal ❑ City Council �s Finance �� ;zh 1 s s Mr. �=' ' Engineer Agenda Item Tracking Number y City Administrator ❑ +`P\j X005- NO r = r0 Consultant ❑ ❑ SCE City Council Agenda Item Summary Memo Title: Route 47 Improvements City Council/COW/Committee Agenda Date: PW 12/5/05 CL•l Synopsis: IDOT has asked for the city to commit to funding certain items before they authorize their consultant to proceed with detailed design work. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Provide direction regarding funding of specific proposed improvements Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ��D Ciry United City of Yorkville Memo 800 Game Farm Road SESUT :° -.r: sm Yorkville, Illinois 60560 y Telephone: 630-553-8545 p Fax: 630-553-3436 �? LE Date: December 2, 2005 To: John Crois, Interim City Administrator \\ From: Joe Wywrot, City Engineer U CC: Traci Pleckham, Finance Direct Eric Dhuse,Director of Public Works Lix D'-Anna,Administrative Assistant Subject: Route 47 Improvements Attached find a spreadsheet that we prepared earlier this year that lists potential city- funded components of IDOT's Route 47 reconstruction project. The list includes watermain, sanitary sewer, sidewalk, and miscellaneous items such as traffic signal pre- emption and streetlighting. The total estimated city cost is approximately 1.7 million dollars, which includes the normal 15% design cost. IDOT called recently and asked that the city commit to funding these improvements prior to IDOT authorizing their consultant to proceed with detailed design work. IDOT specifically asked about replacing the deep sanitary sewer at Fox Street and ornamental lighting downtown. We may want to reduce the extent of some work items, such as sidewalk in certain areas. Eric and I strongly recommend that all of the watermain and sanitary sewer replacement work be performed. Almost all of these watermains are cast iron pipe,ranging in age between 35 and 75 years. Most of the sanitary sewer replacement work is in the older part of town. At some future date IDOT will prepare a Joint Agreement for this project that will formally obligate the City to fund these items. If we decide at that time to exclude any of these items, we should expect IDOT to still require us to pay for the 15%design cost for those excluded items. Please place this item on the Public Works Committee agenda of December 5, 2005 for discussion. Route 47 Improvements Summary of City Costs Item Cost 21-Apr-05 W atermain $648,313 Sanitary Sewer $197,513 — Sidewalk $408,547 Miscellaneous $438,150 Total $1,692,522 I . Route 47 Improvements W atermain Begin End Diameter Length Station Station inches meters Unit Price Cost Remarks 21-Apr-05 Route 47 18390 18520 12 130 $0 $0 watermain under curb- IDOT cost to relocate 19030 19031 N/A 1 $3,000 $3,000 Hydrant&valve work @ Greenbriar 20100 20140 8 40 $800 $32,000 Replace 6" crossing @ Elizabeth w/8" DIP 20350 20390 8 40 $800 $32,000 Replace 4" crossing @ Orange w/8" DIP 20450 20490 8 40 $800 $32,000 Replace 8" crossing @ Washington w/8" DIP 21250 21360 8 110 $300 $33,000 Construct new 8"for future extension down River Rd. 21360 21600 8 240 $300 $72,000 Replace 4" River Rd.to Spring St. w/8" DIP 21370 21410 8 40 $800 $32,000 Replace 8"crossing @ Main St. w/8"/DIP 21480 21520 8 40 $800 $32,000 Replace 6" crossing @ Center St.w/8" DIP 21580 21620 8 40 $800 $32,000 Replace 6"crossing @ Somonauk St. w/8" DIP 21810 22020 8 210 $300 $63,000 Replace 8" Park St. to N. of Apple Tree w/8"/DIP 21950 22180 6 230 $25 $5,750 Abandon west side Apple Tree to Walnut 22020 22180 12 160 $25 $4,000 Abandon east side Apple Tree to Walnut 22020 22180 8 160 $200 $32,000 Construct new 8" Bristol Road to replace 12"wm. 22400 22450 8 50 $800 $40,000 Complete crossing @ Landmark 23160 23230 12 70 $700 $49,000 Replace 12"crossing of Countryside Route 34 189775 189875 12 100 $700 $70,000 Replace 12" near McDonalds Sub-total $563,750 Plus 15% Engineering $84,563 Total Water $648,313 Note:Appurtenances such as manholes, valves, hydrants, etc. are not listed separately, but included in the unit price for individual items. Route 47 Improvements Sanitary Sewer Begin End Diameter Length 21-Apr-05 Station Station (inches) meters Unit Price Cost Remarks 19800 20000 8 200 $300 $60,000 Parallel to road (Colonial Pkwy to Elizabeth) 19965 20010 8 45 $800 $36,000 Crossing @ Elizabeth Street 20350 20365 8 15 $150 $2,250 Abandon sewer @ Orange 20570 20600 8 30 $300 $9,000 Replace deep sewer @ Fox Street 20825 20925 8 100 $300 $30,000 Replace sewer Van Emmon to Hydraulic 22200 22230 8 30 $800 $24,000 Possible stub to Sunset Motel property Van Emmon 1050 1085 8 35 $300 $10,500 Replace 6" sewer Sub-total $171,750 Plus 15% Engineering $25,763 Total Sanitary $197,513 Note: Appurtenances such as manholes, valves, hydrants, etc. are not listed separately, but included in the unit price for individual items. Route 47 Improvements Sidewalks West East Total 21-Apr-05 Begin End Width Begin End Width Area City Station Station (Meter b n Station (Meters) (So.Meters) Unit Price Cost Remarks 18170 18370 1.5 18000 18370 1.5 855 $43 $18,383 South of Route 71 18370 19025 1.5 18370 19025 1.5 1965 $43 $42,248 Route 71 to Greenbriar 19025 19350 1.5 487.5 $43 $10,481 Greenbriar to Prairie Garden Sub. 19025 19250 1.5 337.5 $43 $7,256 Greenbriar to Bridge St.Self-Storage 19370 19820 1.5 675 $43 $14,513 Self-Storage to Colonial Pkwy 19495 19575 1.5 120 $43 $2,580 Prairie Garden Sub.To Hoover Lawn Care 19680 19820 1.5 210 $43 $4,515 Hoover Lawn Care to Colonial Pkwy 19820 20100 2 19820 20100 1.5 980 $43 $21,070 Colonial Pkwy to Route 126 20100 20578 2 20100 20578 2 1912 $43 $41,108 Route 126 to Fox St. 20578 20740 2 20578 20790 2 748 $43 $16,082 Fox St.to south of Van Emmon 21478 21681 2 406 $43 $8,729 Center St.to Somonauk(Executive Realty) 21750 21811 2 122 $43 $2,623 Executive Realty to Park St. 21811 22320 1.5 763.5 $43 $16,415 Park to Landmark(Earthmovers) 21890 22000 1.5 165 $43 $3,548 South of Apple Tree Ct.to Travel Service 22075 22416 1.5 511.5 $43 $10,997 LoDestro to Landmark 22416 22700 1.5 22416 22700 1.5 852 $43 $18,318 Landmark to Route 34 22700 23190 1.5 22700 23190 1.5 1470 $43 $31,605 Route 34 to Countryside Pkwy 23190 23450 1.5 23190 23450 1.5 780 $43 $16,770 Countryside Parkway to Menard 23450 23610 1.5 240 $43 $5,160 Menard to Carpenter Side Streets 30000 30173 1.5 259.5 $43 $5,579 South side Route 71 (Rt.47 to Walnut Drive) 50000 50170 1.5 255 $43 $5,483 North side Route 126(Rt.47 to 1 st school drive) 50180 50300 1.5 180 $43 $7,740 North side Route 126(b1w school drives)' 189677 190000 2 189677 190000 2 1292 $43 $27,778 Both sides Route 34(Center Pkwy to Route 47) 190000 190185 2.625 485.6 $43 $10,441 North side Route 34(Rt.47 through strip mall) 190000 190136 1.5 204.0 $43 $4,386 South side Route 34(Rt.47 to Union Bank) 190295 190340 1.5 67.5 $43 $1,451 Ace Hardware frontage Sub-total $355,258 Plus 15%Engineering $53.289 Total Miscellaneous $408,547 Notes:Sidewalk unit price equivalent to$4/SQ.FT. Areas of existing sidewalk to be paid for 100%by IDOT. Areas of no sidewalk to be paid for 509/6 by city. Sections marked with an asterisk would have 0%IDOT funding. 1 Route 47 Improvements Miscellaneous Station Location Quantity Unit Price Cost Remarks 21-Apr-05 Traffic Signals 1837047/71 1 $20,000 $20,000 Signal emergency pre-emption 19025 47/Greenbriar 1 $1,000 $1,000 Handhole for future signal 20100 47/126 1 $20,000 $20,000 Signal emergency pre-emption 20578 47/Fox 1 $20,000 $20,000 Signal emergency pre-emption 20831 47/Van Emmon 1 $20,000 $20,000 Signal emergency pre-emption 21681 47/Somonauk 1 $20,000 $20,000 Signal emergency pre-emption 22416 47/Landmark 1 $20,000 $20,000 Signal emergency pre-emption 2270047/34 1 $20,000 $20,000 Signal emergency pre-emption 23190 47/Countryside 1 $20,000 $20,000 Signal emergency pre-emption Street Lighting 18370 47/71 1 $10,000 $10,000 Streetlights @ traffic signal 20100 47/126 1 $10,000 $10,000 Streetlights @ traffic signal 20578 47/Fox 1 $10,000 $10,000 Streetlights @ traffic signal 20831 47/Van Emmon 1 $10,000 $10,000 Streetlights @ traffic signal 21681 47/Somonauk 1 $10,000 $10,000 Streetlights CAD traffic signal 22416 47/Landmark 1 $10,000 $10,000 Streetlights @ traffic signal 22700 47/34 1 $10,000 $10,000 Streetlights @ traffic signal 23190 47/Countryside 1 $10,000 $10,000 Streetlights CAD traffic signal 20830 Van Emmon to bridge 1 $50,000 $50,000 Ornamental lighting downtown 22700 47/34 area 1 $80,000 $80,000 Landmark to Countryside, Center Pkwy to Marketplace Guardrail 20675 Jefferson St. 1 $10,000 $10,000 Protection at top of hill Sub-total $381,000 Plus 15% Engineering $57,150 Total Miscellaneous $438,150 �w �a Co. Reviewed By: J� -0 Legal ❑ City Council Finance ❑ (� EST. , 1836 ihJ7 2I 8�07� Engineer tV! -�- j Agenda Item Tracking Number 0 ` City Administrator El O Consultant ❑ City Council Agenda Item Summary Memo Title: Countryside Interceptor-Change Order No. 1 City Council/COW/ Committee Agenda Date: COW 12/20/05.1 COW Synopsis: This change order is for constructing a section of the SW Interceptor along Hydraulic Avenue. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval subject to funding by YBSD. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Pao s- ro, o United City of Yorkville Memo J '1% 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 -4 - Telephone: . 630-553-8545 0 °�� ' Fax: 630-553-3436 C E Date: December 13, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer b- C CC: John Wyeth, City Attorney Traci Pleckham, Finance Director Liz D'Anna, Administrative Assistant Subject: SW Interceptor Coordination with In-Town Road Program At their meeting on December 12, 2005, the YBSD Board of Trustees agreed to reimburse the city up to$250,000 towards construction and construction-related engineering for the Southwest Interceptor Sewer project. Their attorney, Dallas ingemunson, did not offer an opinion about whether adding this work to the existing Countryside Interceptor project was proper or not. He said that since that is a city- awarded contract, it was the city's decision to award a change order for the construction or to determine if the work should be accomplished some other way. The change order for this work is on the Committee of the Whole agenda of December , 20, 2005. Please include this supplemental memo in the packets for the committee. o United City of Yorkville Memo '1` 800 Game Farm Road esr : ,836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 <LE Date: December 8, 2005 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer CC: Liz D'Anna, Administrative Assistant Subject: Countryside Interceptor—Change Order No. 1 Attached find one copy of proposed Change Order No l for the referenced project. This change order, in the amount of a$218,880 increase, is for construction of a 24" sanitary sewer along Hydraulic Avenue between State and Morgan Streets The City began planning for our In-Town Road Program in 2002. This project consists of reconstructing and/or resurfacing many of the streets in the older parts of town, including Hydraulic Avenue. The project has been constructed in phases, and the last phase is scheduled for next year and includes Hydraulic Avenue. Due to the developments proposed along Fox Road west of Route 47 recently, we have also begun planning for construction of the Southwest Interceptor. Last year the City and Yorkville-Bristol Sanitary District entered into an agreement(attached) regarding that interceptor. The sewer design is nearly complete,but at this time it appears that at the earliest construction would not begin until later next year, after the roadway work on Hydraulic is completed. In order to reduce overall costs and to minimize disruption to the residents in the area, we are proposing to coordinate these two projects by constructing that portion of the Southwest Interceptor along Hydraulic Avenue this coming winter. The work would be performed as a change order to our Countryside Interceptor project, which has existing unit prices nearly identical to those needed for the construction along Hydraulic Ave. Our In-Town Road Program is financed through bonds, which are not sufficient to fund the interceptor construction. Since the interceptor will be owned by YBSD and ultimately funded from Infrastructure Participation Fees (IPF)received by YBSD, we have suggested to YBSD that they fund the work from currently unobligated IPF funds they have on hand. The work would be invoiced separately, and those invoices would be sent to YBSD for review, approval, and payment. Please place this item on the Committee of the Whole agenda of December 20, 2005 for consideration. DEC, 8. 2005 3:54PM WALTER E DEUCHLER NO. 929 P. 1 TO. JOE WYWRO-� j: l9PU WALTER E DEUCHLER NO, 926 p, a �a :dq poAwdd-y Pwdzwv Ig :Xq p 4ao i SE TMA 4up ate, r •sees• '°rals�pg I X4 Z lavuwa of atctn L S aq ii!&inaao 3DKM sxl;gm Paz Ga x crtoa , 00 99 $ . _�.�,-;_ -. •��) �saar�nr)arl its'��U�J ��d��ra•.lsda�� • � o• s . ��ta�xo��,c�.ra,cq ,rte�nra�aua�} iIIO �SANrjjAMO(j 13VV. o :)sq1 o;2p=Lqzn-q 2ze=a8uVq':l ft4laOU,4 aU a 1� ;J =�TO�J3Y�IO AI1dAd►O 3�,�r,,•,=+s;.:.:Y°'� � l .lea�1 Y ' y wa ,� O JiC rr'�J�A A�•nY rnn-s ♦nn .�T � TA/TA Cb.1T 1 rs nave w x tva►r� SOUTHWEST RVURCEPTOk CONTRACT#X • X2/02/05 950 Lin. Ft 245"PVC Sanitary Sewer _ @$180.00 - $171,000.00 4 Each Sanitary Manhole,4'Dia. @$3600.00- $ ].4,400.00 1 Each . Sanitary Manhole, 5' Dia. @$5000.00- $ 57000.00 1 Each Drop Manhole,4'Dia @ $ 10,000.04- $ .10,000.00 148 S.Y. Bit~ Conc. Binder Replacement,4-1/2"Thick @$30.00 - $ 4,440.00 148 S.Y. Bit Conc_ Surface Replacement, 1-1/2" Thick @$5.00- $ 740.00 1900 S.Y. Top Soil, Seeding&Excelsior Blanket @$7.00 - 13 300.00 $2182880.00 NOTE: Above cost includes,dewatermg,,(5 trees)removal and replacement;402 Lin. Et granular trench backfill; connection of existing pipe at Manholes #3 and #4; and abandonment of 3 existing manholes.Based on soil borings no rock should be present 'd H6 'ON fl]H0A30 3 HIW1 bUSS : 0 S006 '0 '030 O Reviewed By: J� Legal ❑ City Council 1 l Finance ❑ 1 EST. °" z ta?, eas Engineer 00- City Administrator E] Agenda Item Tracking Number . � �0 Consultant ❑ a a � SCE ��' ❑ City Council Agenda Item Summary Memo Title: Southwest Interceptor—Award of Contract No. 1 City Council/ COW/Committee Agenda Date: COW 1/17/06 Synopsis: Award of a contract in the amount of$218,880.00 to Glenbrook Excavating to construct that part of the SW Interceptor beneath Hydraulic Avenue. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Super-majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Cl r o United City of Yorkville Memo 800 Game Farm Road EST. 1 -1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 9 v�o Fax: 630-553-3436 Date: January 12, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: John Wyeth, City Attorney Traci Pleckham, Finance Director Liz D'Anna,Administrative Assistant Subject: Southwest Interceptor—Award of Contract No. 1 We began planning for our In-Town Road Program in 2002. This project consists of reconstructing and/or resurfacing many of the streets in the older parts of town, including Hydraulic Avenue. The project has been constructed in phases, and the last phase is scheduled for next year and includes Hydraulic Avenue. Due to the developments proposed along Fox Road west of Route 47 recently, we have also begun planning for construction of the Southwest Interceptor. Last year we entered into an agreement with YBSD regarding that interceptor. The agreement calls for the city to arrange for front funding of the sewer, with reimbursement from YBSD as developments annex and pay their Infrastructure Participation Fees. The sewer design is complete,but due to delays in obtaining easements it appears that at the earliest construction would not begin until later next year, after the roadway work on Hydraulic is completed. In order to reduce overall costs and to minimize disruption to the residents in the area, I propose that we coordinate these two projects by constructing that portion of the Southwest Interceptor along Hydraulic Avenue this coming winter. Since our existing Countryside Interceptor contract has the same size sewer pipe and is constructed at a similar depth, we approached that contractor(Glenbrook Excavating)to see if they would agree to construct the sewer on Hydraulic using the same unit prices. They have agreed to do that. John Wyeth has advised that this work should be not be constructed as a change order to the Countryside project,but rather as a separate, sole bid contract. This item was discussed at the December 20, 2005 Committee of the Whole meeting, and at that time there was a consensus to proceed with the sole bid contract. The cost of the interceptor construction contract is $218,880.00 (see attached). At their meeting on December 12, 2005, the YBSD Board of Trustees agreed to reimburse the city up to $250,000 towards construction and construction-related engineering for this work. I recommend that we award a contract to Glenbrook Excavating& Concrete, Inc. in the amount of$218,880.00 to construct that portion of the SW Interceptor along Hydraulic Avenue. Please place this item on the Committee of the Whole agenda of January 17, 2006 for consideration. DEC. 2, 2005 7 45AM WALTER E DEUCHLER N0, 805 P. 2 SO U I ffWEST IlVTERCEPTOX CONTRACT 41 12/0210s 950 Lin. Ft. 245"PVC Sanitary Sewer @ $180.00 - $171,000.00 4 Each Sanitary Manhole, 4' Dia. @ $3600.00 _ $ 14,400.00 1 Each Sanitary Manhole, 5' Dia @ $5000.00 - $ 5,000.00 1 Each Drop Manhole,4'Dia. @ $ 10,000.00- $ 101000.00 148 S.Y. Bit. Conc. Binder Replacement,4-1/2" Thick @130.00 - $ 44. 40.00 148 S.Y. Bit. Conc:Surface Replacement, 1-1/2" Thick @ $5.00 $ 740.00 1900 S.Y. Top Soil,Seeding&Excelsior Blanket @ $7.00 - $ 13.300.00 $218,880.00 NOTE: Above cost includes,dewatering;(5 trees)removal and replacement;402 Lin. Ft. granular trench backfill; connection of existing pipe at Manholes #3 and #4; and abandonment of 3 existing manholes.Based on soil borings no rock should be present. United City of Yorkville Memo 800 Game Farm Road EST: Z 1836 Yorkville, Illinois 60560 .4 Telephone: 630-553-4350 0� p Fax: 630-553-7575 LE Date: January 13, 2006 To: Mayor and City Council From: Lisa Pickering, Office Assistant CC: Department Heads Subject: Additional information for your Committee of the Whole packet—January 17, 2006 Attached please find additional information for PW Item 94—In-Town Road Program Phase 2. Also, for ADMIN Item#2—Tuition Reimbursement Policy,there is a revised eligible degree level list. Please add these items to your Committee of the Whole packet. -PW ♦,��D C/r y Reviewed By: Legal ❑ City Council Finance ❑ EST. 1 =_ IBM Engineer y City Administrator ❑ Agenda Item Tracking Number { w , `. Consultant El �' � - ALE City Council Agenda Item Summary Memo Title: In-Town Road Program Phase 2—Supplemental Engineering Agreement City Council/COW/Committee Agenda Date: COW 1/17/06 Synopsis: Supplemental agreement from Smith Engineering in the amount of$14,280 to add Mill Street(Fox to Washington)to the project. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST. -1 _ ,:,e3s Yorkville, Illinois 60560 Telephone: 630-553-8545 09 Fax: 630-553-3436 =o <LE `vv Date: January 13, 2006 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer \ L9 CC: Traci Pleckham, Finance Direct r Liz D'Anna,Administrative Assistant Subject: In-Town Road Program Phase 2—Supplemental Engineering Agreement Attached find one copy of a proposed supplemental engineering agreement with Smith Engineering for the In-Town Road Program. This agreement in the amount of$14,280 is for design engineering needed to add Mill Street from Fox to Washington to the project. The original project stopped the Mill Street reconstruction at Fox Street. Upon further consideration, we would like to extend the project one more block to address a severe drainage problem along the west side of the road. The estimated cost of construction is about$80,000. The engineering work increases the total cost to about$100,000. This issue was discussed at the January 9h Public Works Committee meeting. The committee recommended that this one block of road be added to the project if the funding could be worked out. Please place this item on the January 17, 2006 Committee of the Whole meeting for consideration. IrlSmith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors January 11, 2006 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: 2006 In-Town Road Program SEC Job No.: YORK-040818-03 and-04 Supplement Request Dear Mr. Wywrot: Per our phone conversation on January 11, 2006, SEC is submitting a supplement request for additional work for the above referenced project. Per your request to extend the limits of improvement on Mill Road from Fox Street to Washington Street, SEC will complete a roadway survey, roadway plans, and drainage plans for the additional length. For this work,we are requesting a supplement in the amount of$14,280.00. Descriptions of the additional tasks that will be completed due to the request that has been made of SEC are listed below: • Survey o SEC will perform a Topographic Survey of approximately 450 feet of Mill Street, from Fox Street south to Washington Street. The survey will extend from 10 feet outside of the right-of-way on each side of Mill Street. Survey will reference control and benchmarks from previous survey. o Additional work: 20 hours, $1,650.00 • Roadway Design o SEC will prepare typical sections and plan and profile sheets for proposed improvements for the additional length of Mill Street(drawing scale is assumed to be 1"=20'). Roadway improvements will match the proposed roadway improvements on Mill Road north of Fox Street. o SEC will include the additional length of Mill Road in the roadway plans, specifications,bid documents, and an Engineer's Opinion of Probable Cost. o Additional work: 74 hours, $6,740.00 f' 759 John Street,Yorkville,lT.60560 www.srnithengineering.com Telephone 630.553.7560 Fax 630.553.7646 Mr.Joseph Wywrot United City of Yorkville 2006 In-Town Roadway Program SEC Job No.:YORK-040818-03 and-04 Irl January 11,2006 Page 2 • Drainage Design o SEC will determine drainage areas to be served by the proposed storm sewer for the additional length of Mill Road. o SEC will design the storm sewer system and prepare detailed computations for the additional length of Mill Road. SEC will include the additional drainage improvements in the drainage plan and profile sheets (drawing scale is assumed to be 1"=20'). o SEC will analyze the additional length of Mill Road for ditch and/or swale grading. Detailed computations of swales will not be provided. o SEC will include the additional drainage improvements on Mill Road between Fox Street and Washington Street in the drainage plans, specifications,bid documents, and an Engineer's Opinion of Probable Cost. o Additional work: 70 hours, $5,890.00 Should you concur with this supplement request,please sign this acceptance letter and return to our office. Should you have any questions or need further clarification,please contact me at (630) 553-7560. Sincerely, SMITH ENGINEERING CONSULTANTS, INC. Andrew Svihra,P.E. Principal AS/jmk Accepted By: Date: Title: Y:\Jobs\Smith\2004\040818_York Road\administration\supplements\040818-supplement request-011106-crf.doc Reviewed By: J� t O� Legal ❑ City Council Finance ❑ EST. , 1836 Engineer �2�z•i�i Agenda Item Tracking Number City Administrator ❑ 7�4 a e- c ci O Consultant ❑ LE 2 City Council Agenda Item Summary Memo Title: In-Town Road Program—Phase 2 City Council/COW/Committee Agenda Date: PW - COW 1(1'710(�- Synopsis: Seeking committee consensus on design issues for Adams Street and Mill Street. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Consensus Council Action Requested: None at this time. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: o United City of Yorkville Memo 800 Game Farm Road 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o qi ` a �' Fax: 630-553-3436 F-41"� �LE Date: Date: December 21, 2005 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer CC: Traci Pleckham, Finance Directo Liz D'Anna, Administrative Assistant Subject: In-Town Road Program—Phase 2 Smith Engineering has begun design work for this project, and we had a working meeting with them a few weeks ago to discuss design parameters. There are a few items that came up that I wanted to bring to Public Works Committee attention and also seek direction. 1) During the preliminary design work a few years ago, we discussed the existing alignment of Adams Street merging into Van Emmon Street. This is an unusual alignment due to the steep grades just north of Van Emmon. At that time we decided to retain the existing alignment. Smith has asked if that is still our decision, or if we want to eliminate the connection. I recommend that we retain the existing alignment. 2) The original limits of the Mill Street reconstruction were from Hydraulic to Fox. We should consider extending the southern limits one block to Washington Street. There are significant drainage problems on Mill between Fox and Washington that should be addressed. The estimated cost of adding this section of road to the project is about $100,000, which also includes engineering expenses. Traci Pleckham should comment on whether the bond for this project is sufficient to fund this expense, or if we could supplement the bond with general funds. Please place this item on the Public Works Committee agenda of January 9, 2006 for discussion. -PW 5 Reviewed By: J=� �.� ❑ City Council Legal Finance ❑ FSL ='4n'.:..s, 5636 Eng 17 D7 ineer k" Agenda Item Tracking Number .4 City Administrator ❑ ��,� F�C;c�' ,a Off . p Consultant ❑ �LE'I City Council Agenda Item Summary Memo Title: Private Improvements in City Right-of-Way, P City Council/COW/Committee Agenda Date: PW Committee 12/5/051 C�w l��ele5, �1� ll e,51 (-- Synopsis: What type of improvements can private individuals make in the public right-of- way? Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Recommend that the City Council adopt a policy regarding construction in the right-of-way by private individuals Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 ��- Telephone: 630-553-4350 Fax: 630-553-7575 LE Date: Date: January 12, 2006 To: Mayor and Aldermen From: John Justin Wyeth, City Attorney Cc: Joe Wywrot, City Engineer Eric Dhuse, Dir. of Public Works John Crois, City Administrator Subject: Policy for Improvements to Right of Way Attached is my first memo (to Public Works Committee) and the updated version of the policy. This policy is the result of a need identified by both the City Engineer and Directory of Public Works. The preamble to the policy sets forth the need—i.e. that this type of work is being done. The City has an interest in reviewing and permitting since these projects are in the ROW. Note that this is a policy and not an ordinance. It is a written statement of a procedure that staff will implement. It does not rise to the level of exactitude of an ordinance, nor does it need to be as rigid or precise. In addition, as a policy, it is more easily changed. It is my understanding that the Director of Public Works will present this policy at COW. C o United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Date: January 5, 2006 To: Public Works Committee From: John Wyeth, City Attorney CC: Joe Wywrot, City Engineer and Eric Dhuse, Dir. Public Works Subject: PW 2005-28 Private Improvements in City Right of Way This topic has been before the Committee for initial discussion. Attached is a rough draft of a policy that would address the topic. The policy incorporates improvements to the right of way and also addresses the topic of tree removal. This draft is very rough, and I look forward to receiving comments form the committee to refine the draft pursuant to the committee's desires. Redlines reflect changes after 1.9.06 PW meeting DRAFT 1.12.2006 UNITED CITY OF YORKVILLE POLICY PRIVATE IMPROVEMENTS IN CITY RIGHT OF WAY, TREE REMOVAL WHEREAS, the United City of Yorkville ("City") owns right of ways throughout the City commonly called"parkways"which generally lie between a side walk and a City Street, an less often lie adjacent to a City Street in areas that have no sidewalk (hereinafter referred to as "City Right of Way"), and WHEREAS, the City has received, and expects to continue to receive inquires and requests from land owners adjacent to the right of way to make improvements in the City Right of Way, and/or to remove trees in the City Right of Way, and WHEREAS, the City deems it prudent to adopt this Policy to provide a consistent and ascertainable response to the issues concerning City Right of Way improvements and Tree Removal, be it Resolved that the Cities Policy for Private Improvements in City Right of Way and Tree Removal is as follows: 1. The City will consider "Requests to Improve City Right of Way" by adjacent land owners, only. Certain improvements shall require a permit, others shall not. 2. Examples of improvements that shall require a permit are: Planting a tree, removing a tree, constructing a new sidewalk, Adding curb or gravel shoulders, building a permanent (masonry) mailbox, widening a driveway apron, major grade changes, placing boulders or other obstructions, cutting a street curb. This list is meant as an example, only, to describe the type and extent of improvements that shall require a permit under this Policy, however the list is not intended to be exhaustive and other specific items that are similar in size, scope and content may also require a permit. 3. Examples of improvements that shall not require a permit are: planting flowers, making minor landscape changes, replacing existing sidewalk, adding gravel to shoulders, installing a break away mailbox, repaving a driveway apron minor grade changes. This list is meant as an example only, to describe the type and extent of improvements that are consider exempt from this policy and shall not require a permit under this Policy, however the list is not intended to be exhaustive and other specific items that are similar in size, scope and content may also be considered exempt from this policy. 2. Said Requests shall be made to the City Engineer, and shall be in writing. Requests shall include at a minimum: A plat of survey, a site plan or sketch, a narrative of what is intended to be accomplished including a list of who will do the work. The City Engineer may ask for additional information as may be reasonably required to review the request. The applicant must also request a building permit for the improvement. The fee for this permit shall be $ 50.00 3. In determining whether of not to approve the Request The City Engineer shall consider reasonable engineering and aesthetic factors for the parcel, and for the area of the City. These factors shall include, at a minimum: drainage, safety, the existing sidewalk and roadway, and consistency with the neighborhood. 4. If, after receiving the information required herein, and considering the factors identified herein, the City Engineer determines that the request is in keeping with the factors set forth herein,then the City Engineer may issue a letter approving the request. 5. Said letter shall indicate that the approval is for the requested improvement, only, and that the Engineer shall inspect the work, and the City shall require the work to be performed according to the plans submitted with the request. If the project has anticipate costs in excess of$ 1,000, the City shall require a bond or letter of credit to secure the completion of the work. If the work is initiated, but not completed, within 90 days of issue of the permit,the City may call the bond or letter of credit and complete the work as designed or return the parkway to its pre-existing condition, at the City's sole discretion. 6. Regarding any request for removal of trees, it shall be the policy of the City, trees within the City Right of Way shall not be removed. The only exceptions to this policy shall be: ---Trees that suffer from disease may be removed upon demonstration of the likelihood that the tree will not survive ---Trees that must be removed for the purposes on installation of driveways Requests for removal of trees shall be submitted to the City Engineer consistent with the procedure set forth herein. C/r y Reviewed By: J� T Legal ❑ City Council EST. 1836 Finance ❑ ,�a 6 kA Engineer � Agenda Item Tracking Number -C City Administrator ❑ 09 =O Consultant ❑ MW o - <LE City Council Agenda Item Summary Memo Title: Southwest Interceptor—Contract 1 Construction Services Agreement City Council/COW/Committee Agenda Date: COW 1/17/06 Synopsis: This agreement with Walter E. Deuchler Associates is to perform construction engineering services for Contract 1 of the SW Interceptor. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road Esr _1636 Yorkville, Illinois 60560 1 ;- `�_ Telephone: 630-553-8545 Fax: 630-553-3436 <LE �V Date: January 13, 2006 To: John Crois, Interim City Adm strator From: Joe Wywrot, City Engineer v CC: Liz D'Anna, Administrative Assistant Subject: Southwest Interceptor—Contract 1 Construction Services Agreement Attached find one copy of the proposed construction services agreement with Walter E. Deuchler Associates, Inc. for the referenced project. The proposal is in the amount of $131,500. Deuchler is the design engineer for this project and historically has performed the construction engineering for the interceptors in town. The dollar amount of the proposal is consistent with previous agreements for other interceptor sewers. We are proposing to begin construction of a portion of this interceptor(beneath Hydraulic Avenue)in the next few weeks. Therefore we need to get this engineering agreement in place as soon as possible. Please note that the agreement is for the entire length of Contract 1, so we will have this item already covered when the balance of Contract 1 goes to construction. I recommend that this agreement be approved. Please place this item on the Committee of the Whole agenda of January 17, 2006 for consideration. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAx (630)897-5696 AURORA, ILLINois 60506 January 12, 2006 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Construction Services Agreement Soutlxmt Interceptor- Contract 1 W.E.D.A. Job#788-04005-02 Dear Joe: Please find attached three (3) copies of the Engineering Agreement for construction services of the above referenced project. We have stated a not-to-exceed amount of$131,500.00 to perform construction services of Contract 1 of the Southwest Interceptor which is based on 6.0%of the total probable construction cost of$2.191 million dated November 5, 2005. The length of the interceptor is approximately 1 mile. This Engineering Agreement mirrors the legal language approved by the City for the previous engineering proj ects. We thank you for the opportunity of being of service, and should you have any questions or need clarification,please do not hesitate to call. Very truly yours, WALTER DEUCHLER ASSOCIATES,INC. Phili e F. Moreau, P.E. PFM/mw Encl. cc: Ralph Pfister, YBSD,w/Encl. • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing ENGINEERING AGREEMENT FOR CONSTRUCTION SERVICES OF THE SOUTHWEST INTERCEPTOR CONTRACT 1 UNITED CITY OF YORKVILLE 2006 This Agreement is made and entered into this day of , 2006, by and between Walter E. Deuchler Associates, Inc.whose address is 230 S.Woodlawn Avenue,Aurora, IL 60506, hereinafter called the "Engineer", and the United City of Yorkville, Kendall County, Illinois, hereinafter called the "Owner", and covers certain professional engineering services in connection with the improvement. Witnesseth that, in consideration of these premises and of the mutual covenants herein set forth, Now,therefore,the Owner and Engineer,in consideration of their mutual covenants,herein agree in respect to the performance of professional engineering services by the Engineer, and the payment for those services by the Owner, as set forth below. SECTION 1 - PROJECT DESCRIPTION 1.1 The City of Yorkville will begin the construction of Phase 1 of Contract 1 of the Southwest Interceptor soon. The construction of Contract 1 will be divided into 2 separate Contracts. Phase 1 will start from State Street,west approximately 1000 feet and Phase 2 ending at the eastern limit of River's Edge Subdivision as shown on Exhibit A. SECTION 2 - THE ENGINEER AGREES 2.1 To perform professional engineering services in connection with the Project, as hereinafter stated. 2.2 To serve as the Owner's professional engineering representative in those phases of the Project to which this Agreement applies, and to give consultation and advice to the Owner during the performance of services. 2.3 To furnish construction guidance for the Project. 2.3.1 Upon authorization of advertisement for bids by the Owner, the Engineer will furnish Owner necessary copies of the Plans and Contract Documents and will endeavor to interest competent contractors in submitting bids on the work as advertised, and will advise with the Owner in the matter of letting contracts for work on the basis of bids received. -2- 2.3.2 Video taping the site prior to any construction activity. 2.3.3 Consultation on interpretation of plans and specifications and changes under consideration as construction proceeds. 2.3.4 .Establishment of lines and grades for the work as construction progresses. 2.3.5 Checking all shop and working drawings. 2.3.6 Furnishing a Resident Project Representative (RPR) at the.job site to provide continuous observation of the work. The duties,responsibilities and limitations of authority of the RPR are set forth in Exhibit B to this agreement. 2.3.7 Reviewing and checking all reports by testing laboratories on equipment and material tested, if provided by the Owner. 2.3.8 Reviewing and checking all payment estimates,change orders,records and reports required. 2.3.9 Preparing final pay estimates. 2.3.10 Preparing record drawings and supplying the City mylar record drawings after completion of construction. SECTION 3 - THE OWNER AGREES 3.1 To furnish available data such as utility maps, special design criteria, available plans of existing subdivisions,title searches for determination of existing right-of-way and property encumbrances. The Owner will negotiate easements with the property owners affected by the Project. 3.2 To designate in writing a person to act as Owner's representative with respect to the services to be performed or furnished by Engineer under this Agreement. Such person will have complete authority to transmit instructions,receive information, interpret Owner's policies and decisions with respect to Engineer's services for the Project. 3.3 To pay the Engineer,for those services described in Section 2 a not-to-exceed amount of $131,500.00 based on the Engineer's Fee Schedule attached, for the 2006 calendar year or the current schedule in effect after calendar year 2006. 3.4 That those services beyond the scope of Section 1 and not included in Section 2,such as,but not limited to, assisting the Owner in negotiating easements and acquiring property, changing alignment of the interceptor due to failure in acquiring easements and others,will -3- be considered additional work. Compensation for additional work will be paid in accordance with the attached 2006 Fee Schedule for the 2006 calendar year or the current schedule in effect after calendar year 2006. 3.5 That payments due the Engineer for services rendered will be made in monthly payments based upon actual work completed. 3.6 To pay Engineer within thirty (30) days after the invoice date, after which, payment will increase at an interest rate of 1.5% per month. 3.7 That Engineer has the right to suspend or terminate service if undisputed charges are not paid within forty-five(45)days of receipt of Engineer's invoice,and Owner agrees to waive any claim against Engineer arising, and to indemnify, defend, and hold.Engineer harmless from and against any claims arising, other than from Engineer's negligence or wrongful conduct,from Engineer's suspension or termination due to Owner's failure to provide timely payment. Owner recognizes that any charges not paid within thirty(30) days are subject to a late payment charge equivalent to 1.5% of the balance due for each additional month or fraction thereof that undisputed charges remain unpaid. 3.8 In the event of termination by Owner under Section.4.2 for convenience or by Engineer for cause, Engineer, in addition to invoicing for those items identified in Sections 3.3 and 3.4 shall be entitled to invoice Owner and shall be paid a reasonable amount for services and expenses(not to exceed a total of$1000.00),directly attributable to termination,both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer's Consultants, and other related close-out costs, using methods and rates for Additional Services as.set forth in Section 3.4, but in addition to amounts paid thereunder. In addition a 10% charge of the unbilled amount as set forth in Section 3.3 shall be paid by the Owner to the Engineer. 3.9 To pay the Engineer an additional 8% for sublet services and outside vendor expenses. 3.10 In the event that Owner shall bring any suit, cause of action or counterclaim against Engineer, to the extent that Engineer shall prevail, Owner or the party otherwise initiating such action shall pay to Engineer the cost and expenses incurred to answer and/or defend such action,including reasonable attorneys fees and court costs. In no event shall Engineer indemnify any other party for the consequences of that party's negligence, including negligent failure to follow Engineer's recommendations. 3.11 Engineer's employees shall not be retained as expert witnesses except by separate written agreement. Owner agrees to pay Engineer pursuant to Engineer's current fee schedule for any Engineer employee(s) subpoenaed by any party as an occurrence witness as a result of Engineer's services. -4- 3.12 The Engineer will not be responsible for job or site safety of the Project other than arising from validly implemented affirmative recommendations therefor. Job and site safety will be the sole responsibility of the contractor/contractors of the Project unless contracted to others. 3.13 The Owner shall require in any agreement it makes with a Contractor for the Proj ect that the Contractor shall obtain Commercial General Liability Insurance with contractual liability and shall name the Engineer,its employees and consultants, as additional insured,with said coverage to be primary and non-contributory. In addition, the Owner agrees to name the Engineer, its employees and consultants, as an additional insured on any policy of Owner covering the Project,with said coverage to be primary and non-contributory. When Owner requests services of the Engineer in any capacity other than as a design professional, then, to the fullest extent permitted by law,the Owner shall defend,indemnify,and hold harmless the Engineer,its employees and consultants,from and against claims,damages,losses,costs, including but not limited to reasonable attorneys fees and costs, ("Losses") arising out of or resulting from the Engineers performance of services other than as a design professional (including any services that could be construed as those of a construction manager)provided that such Losses are attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property to the extent caused, in whole or in part, by the contractor, subcontractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable. This provision shall survive the termination or completion of this Agreement. 3.14 Neither the professional activities of the Engineer, nor the presence of the Engineer or his or her employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,but not limited to, construction means,methods, sequence,techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Engineer and his or her personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The Owner agrees that the General Contractor is solely responsible for j ob site safety,and warrants that this intent shall be made evident in the Owner's agreement with the General Contractor. The Owner also agrees that the Owner, the Engineer and the Engineer's consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy. In addition,and notwithstanding any other provisions of this Agreement,the Owner agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Engineer, his or her officers, directors, employees, agents and subconsultants from and against all damage, liability or cost, including reasonable attorneys' fees and defense costs,.arising out of or in any way connected with the Project or the performance by any of the parties above named of the services under this Agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Engineer. -5- 3.15 The Owner agrees to limit Engineer's liability specifically and exclusively to the Owner on the Project arising from Engineer's professional acts, errors, or omissions or breach of contract or other cause of action, such that the total aggregate liability of Engineer to all those named shall not exceed $100,000.00 or the total cumulative fees for the services rendered for this Project, whichever is greater; and Owner hereby releases Engineer from any liability above such amount. 3.16 If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions will not be impaired. 3.17 That any difference between the Engineer and Owner concerning the interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the Engineer, one member appointed by the Owner and a third member appointed by the two other members for disposition and that the committee shall attempt to resolve the difference by formal non-binding mediation conducted in accordance with rules and procedure to be agreed upon by the parties. SECTION 4 - IT IS MUTUALLY AGREED 4.1 During the progress of work under this Agreement,the Engineer shall continuously monitor its costs and anticipated future costs, and if such monitoring indicates possible costs in excess of the amounts stated in Section 3 above, the Engineer shall immediately notify the Owner of such anticipated increase and the compensation for engineering services shall be adjusted, if any, by amendment to this Agreement. 4.2 This Agreement may be terminated by the Owner upon giving notice in writing to the Engineer at his last known post office address. Upon such termination, the Engineer shall cause to be delivered to the Owner all drawings, specifications, partial and completed estimates and data,with the understanding that all such material becomes the property of the Owner. The Engineer shall be paid for any services completed and any services partially completed in accordance with Section 3. 4.3 That the Engineer warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Engineer, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Engineer, any fee, commission, percentage, brokerage fee,gifts,or any other consideration,contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty the Owner shall have the right to void this Agreement without liability whatsoever. 4.4 That the Owner acknowledges that the Engineer is a corporation and agrees that any claim made by the owner arising out of any act or omission of any director, officer or employee of the Engineer, in the execution or performance of this Agreement shall be made against the Engineer and not against such director, officer or employee. -6- 4.5 That the Owner and the Engineer each binds himself and his partners,successors,executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement; except as above, neither the Owner nor the Engineer shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on.the part of any office or agent of any public body which may be a party hereto,nor shall it be construed as giving any right or benefits hereunder to anyone other than the Client and the Engineer. 4.6 All Reports, Drawings, Specifications, other documents, and magnetic media prepared or furnished by the Engineer pursuant to this Agreement are instruments of service in respect to the Project, and the Engineer shall retain ownership of said documents and magnetic media including the right of reuse by and at the discretion of the Engineer whether or not the Project is completed. The Owner may retain copies, including reproducible copies, of the Engineer's documents and magnetic media for information and reference in connection with the use and occupancy of the Proj ect by the Owner and others;however,the Engineer's documents and magnetic media are not intended or represented to be suitable for reuse by the Owner or others on additions or extensions of the project, or on any other Project. Any such reuse without written permission and verification or adaption by the Engineer for the specific purpose intended will be at the Owner's sole risk and without liability or legal exposure to the Engineer. The Owner shall indemnify and hold harmless the Engineer from all claims, damages,losses and expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of additional copies and verification or adaptation of the Engineer's comments and magnetic media will entitle the Engineer to claim and receive additional compensation from the Owner. 4.7 The Engineer's agent shall perform the function of Agent or Representative of the Owner, during the performance of the PROJECT. The Engineer may be required to enter private properties and private premises to perform the work identified in the PROJECT. The Owner agrees to indemnify, defend and hold harmless the Engineer from any claim, suit, liability, damage,injury,cost or expense,including attorney fees,arising out of Engineer's entry into private properties and private premises, unless resulting from Engineer's negligence or wrongful conduct under Section 3.7 or as provided bylaw. 4.8 Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions. Engineer's opinions of probable total project costs and construction cost provided for the project are to be made on the basis of Engineer's experience and qualifications and represent Engineer's best judgement as an experienced and qualified professional Engineer familiar with the construction industry; but Engineer cannot and does not guarantee that proposals, bids or actual total project or construction costs will not vary from opinions of probable cost prepared by Engineer. -7- IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in triplicate counterparts, each of which shall be considered as an original by their duly authorized officers, this day of ) 2006. Executed by the Owner: United City of Yorkville State of Illinois ATTEST: By By Title: City Clerk Title: Mayor Executed by the Engineer: Walter E. Deuchler Associates, Inc. 230 S. Woodlawn Avenue Aurora, IL 60506 By Title: Presi ent Walter E. Deuchler Assoc. 2006 FEE SCHEDULE CLASSIFICATION RANGE OF BILLING RATE CLERICAL 55.00-70.00 JR. TECHNICIAN 35.00-50.00 TECHNICIAN/DRAFTSPERSON 60.00-85.00 CONSTRUCTION OBSERVER 65.00-80.00, SURVEY CREW (2 Members) 120.00-155.00 ENGINEER 72.00-95.00 PROJECT ENGINEER 94.00-120.00 PROJECT MANAGER........ LAND SURVEYOR........... PRINCIPAL......... 112.00-145.00 SOUTHWEST � q!� � CONTRACT 1 rN SOUTHWESTI CONTRACT 2 i i�''Ei� � ' �. �� ■�mm1 me ru:rrc x7;�I r�A .� 'fin/p � F�a. .�vas.i�� Via?=.❑� � �.gym• P %r : Q ��; :�_�� ,;�:. �=�-�rum..•- , �li�i� C/Anlwl �, • =� il� s also no TRACT 3 0,11m,WM Form E C1`�c� OR PROFE SI-O-1,LA-L 7 I9 CLr use with-No_ I910-1,1924-Eamon)_ A.I'=,c Off' _ NSM-7. ' 7� I. -4=or "'DRS T'tES is ao Ex.h:To t same a part of and incorgcra--i by 1 e Wrnh Lie AV—.nen side on 19 be_+wer�i (0'Wi�FER) amd (ENCI1-►E� providia.-for prcfessianal se-`vices_ 14C N=R shall fi sh a Resident Project R..�e. C-,t3'�, as *rt and other e?d sit to asst _ observaa,pe �c°.of t? Farms of Cir: 'or. more es%ve pa-,Sr"-F,obserons cf he 7c3kia grooms.and field eecss aitz� Is ama e -:7 by the��sPR and assn-,nts,ENGL tt . al --h a endeavor.to pron�de fl=t-ler prate nn for OWN.I Est d.°�es s aid de$�en 4es � the Ram of CO Q C i OR;L-ut,the f of su�c� s�.vices w-�7 n^.z na'c � -± -essc Ie for ar give !C ! 4-con`aI out o meacs,s e nds,tz�c=s,s--� I mc=or�rnc-L s or for s�eLl pr...cm�ons cr p v `u s, or r=cns for CO _=3C_OR'S lure w p--do= to Work � a.=crd=c-z wiL the C en=act P�c-,y e-�tS and B p"u- I e s r-:itc I tz ors set forth m n 1.6 of�e Tne dnGes and rzs S:IL�iC��r`7: 'S of u e R r�-c ar°h those of R ro t 's a °meet with e O�Vi` and t concur on Canes Dcc ; ts, and Zse fnrthe:Ii�ted and c�scrived as foIIn : Rr' is r�L-►i11`ti t:�'s agt at�e site, wM act as diTctad by a.Q under the s=ervision.�Fi!C�l 4,a,d 'VM confer wig IGTI �rM' g R_�R's actier�_ RrR's.ceahncQs in masters pe ==9 to the an=si`� .�or'� s,2Il � ^eral be-w= CONTIR Q CTOR -O�r L ER ad<riS--d as_�--�_U R's deaM� h s��c�nti-ct= c�a l-1 or_ly be-tom or�a the -= Isawie^:� and proval of COi4 i A_CI OR_R��?�'' wily c rr�ca°sr ih O�Y F, the�owie� of had=der the dhr-c cn of�CIi'ts�.t Vie.Zf--d o t,___ t 3sP 1_ S�z z•{�Fo c, � Shop TiTF� srt anC,S:^eCII-Re=IeG ' a v S sGI Vie, G by COQ!-, ,C"I'OR -.d cr^MSa_t- •�R '- J_: - 2_ Co?rfe:•�cces � �e� os_A%end me°t�.-,.with.CO�t,?R_AC'IOR, smb-as pr-"a-stra�on comerc , LTiG=.ss-IIIe°tT ,J4� Zer°--ncrs aLd me._iIrgs, and-pr-par, and. r=11'1212 c=es a- Serve as ENGT - 's U;aisan wi7�CON Rte CFOR, wor�a�grmc�ally tbrou�CO ACTO�'s - su�r�t�nde:ut and assist II undeFStaadiz;.e the ini�of the Cantradt Do -rs;end-assist=tTG 'r ih s.-�vf as OYYL ER's daiscu with CONS ?CTvR_When COIN f--ACTOR'S opentaas'awe:t OW IN °c's or- opero�_ : o- :�s-st in ob i nom addrio de-,�ari-orm men,weep r t- forprobe=ems.-- cn of the Worms Shop Dr--v&zgT a Smrsp£zs Record da;-°. ofrz 'Irt¢t Srz+?p Drawml had 52IIIples_ . . : b_ Ice_-eive sales which a-e ed at the site by COACTOI�,and ncrt<fy EICr ¢[avail abilty of-'samples for examTl r cm_ c_' Advise s G and C4�A CI'OR of the cc=enc=eat of hey�Tork rea_=�a Shhag Dra%v�g or sample if the s^4bmatt=l has not hero z:�grrlved by EST rC'T�i-"'R S. Revicew of Dgfece Wor'c, I�spe�ions cad Zests: l. a_ Conduct au-site obser vatic= of tae Wbrk in Pro,-es to �� TGI � �t°,T,? r_g s the War is in nerai Pro, i a accard"ac_with the CGntzact Dccmnehts_3` b. R°rort to �iYGIl Z whenever RJR believes t�any Wars is ��actcry, fang or defv°cs`� or does act conforms to the Contract iccumer-ts,or has beau damaged,or does not mert the vin of amt inre�on, to L or ara�v� rem �n be Vie; aid cerise LNG cf Fv ors. tizat be3eves should be corm' or e_*. or-sl culd be mcovezed for obst—amou, or rz: ,n- .s- r�i, ,insperticn or anm-0.7_ c_ Verify that teSS,:e,,=rraent and systems=z=s aid ogeratEa, aud-,mautrancc ti' s o are conduct_-d is d e presence o.�anpn-ar3ate personnel.,and that CQ1+�IR�C'TQR rnaiapa a are records tbLerzeorf- and observe, r°_and and rep ort.to EYG�r 4 angropr�t. de�7s ra!a�ve to the �i pmc.-dm-_z � . d_ Ammar rrra, y visie-.moors revnsenIic or other zczes I3av�_j�s�cdau m;erthe Pjew record the results of these ns-e orns and recort to E`;i- _ -- -r�:Rot Em t n ci cnnd .2n6Y Z �-prz=ien of Cainar-DocLune fi of , the cont rz Document are e�eci ar�d trnsmit to CO�+TT 1C�O cia c fans and its r t�tT�• `issued by EN GIi = . 7_. maces cada= Consider and evaluate CON for•aicdiycwions is Drawings - Spedh%ons and repoi -wirl"' RPR's.r--o=ae dabomms to H t F—=_'T_r==it to COIN-L-RACI'OR der.sors as iced by EiGiiR_ Records: " .z Main.tam at the job site orderly fles for can?sorder_i=, reports of job,ca-ofereaces, Shop Drzvaings and sam:pies,. 1 _ cdons of adgir Contract Doc=ents du aII Worms use se Ch n��es, Addenda; Chaa_gn_ Orders,Fieid:Orders, adrfrdon2i Drawing issue s�sri¢ent to the emecation.cf the- - C=.---&,EGL ='s ci ;ans andir�.� tztions of u�le Confz�tDccrauents,pros sports,. .', and other Proje=reh*ed docume �. b--�K p a than-r cr I�Q book;recardi� CD�,TR�C'TO�c Lo=s on the jab site,wee*��co�citions, data relative to anus uozs"of Work Dip- Chances, Chas=,-- Orders or czgd condans,Iist cf job sire y-;s:Lors, dzuy a-cdz- es, der.scns, observations in-aeral, and specsc abserv2taans in-more deem as. a the case, of o'oservi-gg test procee=s; and send copies to EN GIN= c- R:. o d mza S' �.--es and to eyacne nurber< of aD_CQ�T"li�P_CTQ S, ssbcbnt-zctcrs aLd a a cr pliers of mat-.:iais ayd e=:Er=cnt 9. Reparrs: a Fm=--'a i lG l IE= ericmc r_-ports as *eauired ¢pra=ss of the &s a-cd of CONTRACTOR ca racer cr wz7h the =_reess schedule and scaedale ei S'acp Drz and samvie ssbnittals_ b.. CGL ult FiZL;!ji1{�l�l .t�II 2C�Y"LCe sci,edrried major t._sts,s�ecsous or star-[of inmost t phases - of the work_. c_• Draft propcsed C angge Crders a.-,,d 'r aik Directive obta:bm�g hack enteral L mm.I CON- _R andrz—_am= ndto-E ,=EE Ch�`e Order , aEcDi�ective Cnzaes,and-Held Orders.TR3LT0 d_ I--art imra_ p to GI`i Rand QRNER won the.oc �n of any accident IQ_ Pm�m�rYRz�zrests:R.°.vie r apoIicxons fur gzyme-t Fith-CONT_RAC7EOR.Lorco=L_mce witii the estab- lisfied procrduzz for t, -i=-suormssrcn and forward with re-=meadanons to E.t IGRiEEF, actrra,plc' u1zz-�Y the reiatia h�m of-the payment r_q_-ested tic-tae scae!:ba_ie of vaities' cr-s co=ieIed•amd;s,-tP=21s and etquiprrient de?ivered at tLe site but Lot iacorpcg:-=—�in tae-' ars- II_ t?caru,1YIa Cz? r ce¢zd Gper or man lals: the course of tLe wars,verify tL<t c=tiacat , . mai tenaace and operation. mzauaIs and other dolts reamr--d:to.be aszembled and furnished by CON-:.: : ACTOR are_a-r*p3icable to the items actzta�y installed and in a.=ordance with tie Contra Doc=ents, and Lave'tlhi.s;miter-I delve ed to ENtLT�4 for review and forwmdin.- to Q�iR Prime to � Payment for tl e wank._ 'a- Before E +GEN_=is� a Certificate of Se stantizi C pledan, s,?bat to CQYTRACTOR aIist ci. ooserved.items req m ietiou or corre-don_ b_ Cana�t final in_ e-�-tiou is the camp-..ny of E1iC=am= O L d CO�t'IRP_CTOR and greyoare . a final list of ite= tebe co=Iet-_-d or cc=cter? c. Observe thal all it°.ms on frrai list have been =meted or corre-_t°d and make rr-ommenda-dans W ENGINE=caacer .acaeptance_ not a��orize any di-n atica f th,e Coii'u-act Decs,�e s or snbssCition Q m e=.GIs or e- , rr, ess an t b ,.:d by E`Ci T JZ SCI nct e � 'c n5 Q EiYCrliL��'s a�tb l as set Sat in the �g-,meet or C as t D ocrraerls, 3_ Sail not unt?�`.use -ay ci dLe�s Tities of CQ TRACTOi4, subcc s or CD R_?C�O 's - :- _ S'�aIi not Oise Off,7s. d -�ffaZS I°�e-to CTr aS3�'ii Le co�d QTi er ma, aspect CIE the rra-tC,rne�eds, tw cesT se erces,or, zz .� cam tz�?ess sz?cu advi= or di�-tu�s as�e.ss°.�zm�-y • . by tne-Cnr act Docm c=- 5_'., i ar = r fro sm Cra--cm r gda g or 2ss=e cTL" -7 T•; k =is 5 ct awe on, comae ufln ugh the W03:k 6_ ShaII act ate.° Shop Drawing or sa=le sup mat-Is ir my ori aone odier tom.C01�t'IR CTO� S'n�3i not tade_O��to,oc my tze.Pr.7j L in whole al m Fast_ 8'_ S's�:. -aot y 2rtieii�e in se�a3iz__3 feid or I ar �-y testy or m recta c�nct by other ea t as S �J antt,c�ri-r�-i by E�+-CsIN, _ _ ; 7. &*t i�I 1 ♦,��D C/,?.` Reviewed By: Legal F-1 City Council Finance El yeas Engineer ❑ ��. . City Administrator ❑ Agenda Item Tracking N ber �� Consultant ❑ L �'� ��'J " City Council Agenda Item Summary Memo Title: Salary of elected officials recommendation City Council/COW/Committee Agenda Date: COW—January 17, 2006 Synopsis: Salary of elected officials recommendation, complete with statistical analysis of patterns in respect to population, length of and frequency of meetings Council Action Previously Taken: Date of Action: 11115105; Action Taken: Tabled to next Admin COW at both the 12/20/05 11115 and 12/20 COW meetings Item Number: Type of Vote Required: N/A Council Action Requested: Discussion on salary changes (if necessary), move forward to City Council Submitted by: Bart Olson Admin Name Department Agenda Item Notes: This item was tabled from the Dec. 20th COW meeting so that aldermen could provide salary recommendations to John Crois, at which time he would review the various recommendations and provide comment. As of January 12, no recommendations have been provided, so the item is being placed on this agenda for further discussion. Cyr c United City of Yorkville Memo '" 800 Game Faun Road Esr U836 Yorkville, Illinois 60560 4 -�` Telephone: 630-553-4350 �� p Fax: 630-553-7575 SCE Date: September 30, 2005 To: Administration Committee From: Bart Olson,Administrative Intern CC: Mayor Prochaska Subject: Salary of elected officials recommendation Recommendations: Mayor: same Aldermen: same Clerk: same Treasurer: same The recommendation to have the elected officials salary stay the same is based off of a few premises. First, I assumed that the reason such a recommendation was delegated to me was to gather a survey and attempt to justify a salary change based on a pattern(be it statistical or political). Using the information I gathered on compensation and meeting length and frequency from the survey of surrounding and comparable communities last year and the ILCMA compensation survey, I attempted to study the relationships between: A) salary and total hours spent in meetings B) salary and number of meetings C) salary and population For all four positions, I calculated a basic statistical sample on salary and population only' for all communities in Illinois and a second set for the regional comparables listed in the original elected officials salary survey that I completed last year. For aldermen and mayor, I went more in depth and studied all three relationships on both data sets. In the case of the mayoral compensation, I even removed Batavia and Morris from the sample observation because both have full-time mayors and were significantly skewing the statistics. Using simple regression statistics to study the statistical presence of a relationship, I found no statistically significant relationship between salary and any of the other variables studied. Interestingly enough,the relationship that yielded the"best" statistical strength was salary and population in the regional 1 Many of the clerks and treasurers listed in the comprehensive list on the ILCMA website were full-time or were part of another position(Finance Director/Treasurer). Therefore,to do an in-depth statistical analysis on these two positions to study the relationships between salary and number of meetings and salary and length of meetings would be difficult,time consuming,and would more than likely not yield usable results(as we can see based on the results of the mayor and aldermen study). comparables group when Morris and Batavia were removed from the study. However, the relationship (.46 R-squared)was not strong enough to declare a significant relationship. Second,because of the lack of statistical patterns present in the ILCMA compensation, it can safely be assumed that there is no traditional"cause" for elected officials' salary survey based on what other communities are doing or have done in the past; in other words, your discretion for compensation should only be based on what you feel is appropriate. UNITED CFA OF YORKVILLE Salary Survey for Elected or Appointed Officials Salary per Municipality Position Salary month Notes Length of Meetings Estimated Batavia Population-25,000 Mayor $19.08/hr $1,908 Paid per hour,not to exceed$1,908 per month Council-1-1.5 hours Aldermen $1801meeting $540 2 Council+Special Council+1-2 meetings for each committee=8-12 Meetings per month Committee-1 hour Clerk $5,0001year $417 Treasurer $600/year $50 Chanahon Population-9,218 $7,200/year for Mayor position,$7201year for liquor commissioner,and$120/meeting for each title, Mayor $7,920/year+$240/meeting $1,140 estimated 2 meetings per month Board- Aldermen $60/meeting $120 2 Board meetings with a COW session before each meeting COW-1 hour exactly Clerk $250/month+$1 0mesting $370 2 Board meetings with a COW session before each meeting Treasurer $0 $0 No Treasurer,Finance Director takes the responsibilities Geneva Population-19,515 Mayor $15,0001year $1,250 Council and COW-1-3 hours Aldermen $300/month $300 2 Council and 2 COW meetings per month+numerous commitless Clerk $300/month $300 IML Website Treasurer $187/monthly $167 Mlnooka Population-3,971 Mayor $10,000/year $833 Attends about 16 meetings per month Council and COW-1-3 hours Aldermen $601board meeting+$25/committee meeting $170 2 board and 2 committee meetings per month Clerk $18.27/hr $1,516 Part-Time,based on 1000 hours/year Treasurer $18.271hr $1,516 Part-Time,based on 1000 hours/year,paid hourly wages per meeting®1 meeting/month Montgomery Population-7,109 Mayor $800/month $800 2 board meetings,1 COW,and 1.2 committee meetings Board and COW-1.5-2.5 hours Aldermen $500/month $500 2 board meetings,1 COW,and 1-2 committee meetings Committee-vary greatly with issue Clerk $500/month $500 IML Website Treasurer No Treasurer-Finance Director Morris Population-11,928 Mayor $58,000/year $4,833 Full-time,3 year contracts,increases 3%every year Council-1.5 hours Aldermen $4,200/year $350 2 Council meetings+2-6 committee meetings depending on the involvement In the 8 commitlees Committee-vary greatly with Issue Clerk $52,000/year $4,333 Full-time Treasurer $3,4001year $283 North Aurora Population•10,585 Mayor $550/month $550 IML Website Council,COW,and Committee-1.5 hours Aldermen $400/month $400 2 Council+2 COW+2 committee meetings(out of 4 committees total) Clerk $276/month $275 IML Website Treasurer $150/month $150 J°, UNITED CITY OF YORKVLLLE Salary Survey for Elected or Appointed Officials Salary per Municipality Position Salary month Notes Length of Meetings Estimated Oswego Council and COW-2 hours,occasionally 3+ Population-18,000 Mayor $4,200/year+$5Wmeeting $550$2,1001year each mayor and liquor com.,and 4 meetings per month hours Aldermen $50/meeting $200 2 Board Meetings and 2 COW meetings($60/sa)+extra,unpaid Committee meetings Committee-less than 1 hour Clerk $4,200/year $360 Clerk gets$46,0001year,only$4200 for being'City Clerk' Community Development-2-3 hours Treasurer $0 $0 Office is incorporated into Finance Dir.,no additional salary Plainfield Population-13,038 Mayor $1,125/month $1,125 2 Council and 2 COW meetings Council-2-4 hours Aldermen $501mesting $200 2 Council and 2 COW meetings COW-1.2.5 hours Clerk $4,208/month $4,208 Treasurer $2,500/year $208 Plano Population-5,633 Mayor $7,900/year+$60/meeting $808$6400/year for mayor,$1500 for liquor com.,and 3 meetings per month Council-1-1.6 hours Aldermen $300+$60/mesting $450 2 Council and 1 COW meeting+2(unpaid)committee meetings COW-2-2.5 hours Clerk $66.67+$50/meeting $517 2 Council and 1 COW meeting Committee-vary greatly with issue Treasurer $5,600/year+$50/meeting $617 2 Council and 1 COW meeting Sandwich Population-6,509 Mayor $416.67/month $417 IML Website Council-1 hour Aldermen $267/month $267 2 Council and 2 COW meetings COW-1.5.3 hours Clerk $1,833/month $1,833 IML Website Treasurer $2,000/year $167 Shorewood Population-7,686 $276/meeting is for Mayor title,$1601month Is for liquor commissioner,estimated 2 paid meetings per Mayor $1501month+$275/meeting $700 month(4-6)total Board-2.2.5 hours Aldermen $175/meeting $350 2 Village Board meetings per month(paid),and around 2 committee meetings(unpaid) Clerk $150/meeling $300 2 Village Board meetings per month Treasurer $0 $0 No Treasurer Sugar Grove Population-5,418 Mayor $7,600/year $633 Includes liquor commissioner fees Board-45 minutes exactly Aldermen $3,600/year $300 2 Board and 2 COW meetings COW-2.3 hours,vary greatly with Issue Clerk $6,000/year $417 Treasurer $0 $0 This is Incorporated Into Finance Dir.,no additional salary Yorkville Population-8,749 Mayor $8,500/year $708 Aldermen $3,600/year $300 Clerk $3,600tyear $300 Treasurer $3,600/year $300 e. 9 6. f Search Results for Mayor compared to 708 Alpha i Henry ; 726 1 i $250.00 $250.00 , $250.00 E 163% IJ 4/1 :Alton i Madison 30,504E 1 $5,941.00!$5,941.00 $5,941.00€ -88% iApple River _ JoDaviess 37 ` 1 } $100 $100.00 $100.00 606% 4/1/2Dk 'Arthur -j Douglas 2,203 1 ! $175.00 ' $175.00 j $175.00 I 305%_ 1 411/2004 Atkinson _ _ Henry i 1,0011 1 } $100.00 ; $100.00 i $100.00 [ 608% 4/1 _i Kane - 156,900 1 1$8,408.421$6,408.42.$8,408.42`�--92% 1 5/1 Baldwin � Randolph 1 4341 1 j $160.00 6 $160.00 ' $160.00 ° 343% 4/1/20 `Bartonville Peoria ` 6,3V 1_ 1 i $575.00 $575.00 $575.00 23% 411/2004! ;Beecher .r.L Will 1 2,0331 1 1 $325.00 1 $325.00 $325.00 j 118% s 411/2004 iBett Dwer _ McLean 4081~ 1 ! $62.50 $62.50 i $62.50 ' 1033% 3 6/1 Berkeley __ - ! Cook j 5,24 1 1 $666.67 j $666.67 j $666.67 6%Y 1 511 r Bethalto _ -_ -� �,. ' Madison __.. 9,4 1 $3,800.00 I$3,800.00 $3,800.00 -61% ! 4/1 ;Bourbonnais �Kankakee ? 15, 1 j$1,000.00 $1,000.00 $1,000.00 -29% ; 4/1 Brimfield Peoria 933' 1 $166.67 $166.67.1 $166.67 325% 1 4/1/2004, $Bunker Hill i Macoupin 1,8011 i $325.00 $'325.00 $325.00 118% 411/2004! Burlington Kane� 451- 1 ` $750.00 { $750.00 $750.00 6% 4/1/20 iCarmi -� White ; µ 5,422 1 $1,916.67 $1,916.671$1,916.671 -63% 411 ;Carol Stream ' DuPage j 40,43E4 1 1 $650.00 $650.00 ; $650.00 9% 4/112004r Carthage -- �- i Hancock 2,725), 1 $925.00 l $925.00 $925.00 .23% 6/1 ?Cary McHenry ; 16,899! 1 $500.00 $500.00 $500.00 42% 4/1 'Centralia I Marion 14,136, 1 j $250.00 $250.00 $250.00 183% j 4/1 Cerro Gordo - _ Platt 1,436 1 1 $150.00 ' $150.00 I $150.00 372% 4/1 1Champa'i ng t Champaign 1 67,959 1 ;$2,083.33 $2,063.33 $2,063.33 66% 6/1 'Charleston _ J Coles ; 21,1491 1 j $833.3$633.33 i $833.33 -15% j 4/1r� !Chatham Sangamon 8,583 ai $650.00 $650.00 $650.00 ° 9% 4/1/20 0 41 !Chester Randolph j 8,376 1$900.00 $900.00 i $900.00 -21% 411 : rcago Ridge i Cook 14,127r 1 1$5,210.67 $5,210.67 $5,210.676 -88% ° 4/1 jCissna Park �; Iroquois 811 1 $500.00 ' $500.00 $500.00 42% 1 411 Coal City T Grundy i 4,79 1 $416.67 1 $416.67 $416.67 70% 4/i =Coal Valley Rock Island 3,606¢ 1 $366.67 $366.67 $366.67 93% 411r2* (Cobden _ _[ Union 1,116 1 $125.00 $125.00 $125.00 466% 411 r Ilinsviile i Madison 24,707' 1 $300.00 $300.00 $300.00 136% 411/20 ;Colo a _ Henry 1 5,17 1 $400.00 $400.00 $400.00 77% 411/20 C-ol-u-m--biiaa--- I Monroe 7,9221 1 $1,228.001$1,228.00 $1,228.00 -42% ; wirwm i.C'ortlan; d DeKalb I. 2,0661 1 $530.42 1 $530.42 $530.42 33% i 4/1 (Countryside _ Cook 5,991 1 $633.33 i $633.33 $833.33 -15% 411/20 i +,Crescent City Iroquois 631 1 $300.00 ; $300.00 $300.00 j 136% 4/1/2004 icrete Will 7,71 1 $600.00 ' $600.00 $600.00 18% 4/1 ?Crystal Lake _ j McHenry 38, 1 $400.00 $400.00 $400.00 77% 411 iCub�a � T Fulton 1,41f 1 $141.67 $141.67 $141.67 400% 4/1/20041 Downs McLean 776: 1 $100.00 $100.00 $100.00 606% 1 411/20 1East Peoria r Tazewell 22,636, 1 1$1,297.83 $1,297.63 $1,297.83 -45% 4/1/20 ;Edwardsville Madison 21,491 1 $1,500.00 $1,500.001$1,500.00 -53% 6 5/1/2004 ;Elk Grove Village d Cook -t-- 34,727 1 $1,050.00 $1,050.00 $1,050.00 33% I 5/1/2004 Elmwood Park Cook 25,405 1 1$1,833-33 $1,833-33 $1,833.33 �1% ' 4/1/20 ¢--•._ 'Eureka Woodford �y 4,671! i 1 $125.00 + $125.00 $125.00 r 466% 1 411/2004; Fairview -- I Fulton f� -1 j-$200.00 i $200.00 1. $200.00 k 254%_E �4/r- 1/20! ;Fairview Heights ___ St.Clair i 15,034 1 ;$1 800.00;$1,800.00!$1,800.001 -61% 3 _ 4/1/2004; 3 Naperville I DuPage 128,356] 1 1$1,666.671$1,666.67$1,666.6-7 r---�58-°k�Rr- 4/1/200 1 New Boston Mercer I 632 1 i $350.00 j $350.00 $350.00 1 02% I 1/1/2004 Niles Cook 30,068 1 $333.33 ; $333.33 $333.33 112°k s 5/1/2004 Noble Richland 74 1 $200.00 $2DD.00 $200.00 1 254% j 1/1/200 'North Aurora Kane 10,585 1 $550.00 I $550.00 $550.00 2% 4/1/2004 Oakbrook Terrace DuPage j 2,3001 1 $500.00 $500.00 $500.00 42°h _ 6/1/200 ;Odell ! Livingston 1,014' 1 $200.00 $200.00 $200.00 . 254% 4/1/2D04� ---r O'Falion _ f St.Clair 21,91 1 $2,000.001$2,000.00 $2,000.00 -65% 1/1/2004 bglesby LaSalle ! 3,6471 1 $500.00 $500.00 $5D0.00 42% 4/1/2004 bkawville Washington 1,355 1 $350.00 $350.00 j $350.00 102% 4/1/20 iOrion j Henry f 1,713 1 $25.00 $25.00 $25.00 2732% ! 4/1/2004 `Orland Park Cook ; 51,077P 1 '$2,063.33!$2,083.33 $2,063.33 66°�' 4/1/2004 :Palos Hills Cook 17,66 1 $2,333.33,$2,333.33 $2,333.331 -70% 4/1/2004 `Panama Montgomery j 323' 1 $125.00 $125.00 $125.00 3 466% 1/1/2 Park Forest ----� # Cook � 1 $629.17 ! $629.17 $629.17 j 13% ° 4/1/20 Pearl L Pike 18T 1 $40.00 $40.00 $40.00 ! 1670% I 1/1/2004 Pearl City Stephenson ` 7801 1 $250.00 $250.00 $250.00 183% 4/1/2004 ',Petersburg _- ! Menard 2,299; 1 $500.00 $500.00 $500.00 42% 4/1/2004 'Pinckneyville' �j_ Perry 514641 1 $750.00 $750.00 $750.00 -6% 511/2004 (Plainfield Kendall 13,0 38! 1 ,$1,125.00;$1,125. 0011$1,125.001 -37% 411/2004 P olar Grove Boone 1,663 1 $1,000.00$1,000.00 $1,000.001 -29% 4/1/20 Princeton j Bureau 7,501 1 $250.00 $250.00 $250.00 183% 411/2004 5 Rapids City j Rock Island 953 1 $70.00 $70.00 $70.00 911% 4/1/2004 Rich view 1 Washington j 308! 1 $300.00 i $300.00 j $300.00 1 136% 5/1/20 Rochelle _ - Ogle 9,424; 1 $291.67 I $291.67 $291.67 143% 4/1/20 ;Rochester t Sangamon 2,89 1 1 j $250.00 , $250.00 $250.00 183% 3, 6/1/20 Rockton Winnebago 5,296 1 1$1,083.33 $1,083.33 $1,083.33 -35% i 4/112004 `Rossville ( Vermilion 1,217 1 $200.00 ; $200.00 $200.00 254% I 4/1/20 'Round Lake Lake 5,842( 1 $666.67 $666.67 $666.67 6% 1/1/2004 ]Round Lake Beach k Lake 25,859 1 $1,250.00 $1,250.00 $1,250.00 43q° 4/7/20 Round Lake Heights j ---Lake" 1,34 1 ! $600.00 $600.00 $600.00 18% 411/20D4 :Royal Lakes 1 Macoupin 190 1 $150.00 $150.00 $150.00 372% 4/1/20 ;Saint Charles Kane 27,896 1 j$1,458.33 $1,458.33 $1,458.33 -51% 411/2004 Jacob I Madison 601 1 $62.50 $62.50 $62.50 1033% 411/2DD4 Saint Saint JacDb I St.Clair 1 56 1 I $100.00 $100.00 $100.00 608% 1 4/1/20 UbDry ]Salem Marion 7,909, 1 $333.33 $333.33 $333.33 112% 5/1/2004 `•Sandwich DeKalb 6,509 1 $416.67 $416.67 $416.67 70% 41112004 Saunemin j _Livingston 456 1 $166.67 $166.67 $166.67 325% , 5/1/2004 Total Length of Length of Length of #of Total Working Total Monthly Town Population CC #of CC COW #of COW Comm Comm hours Hours? Meetings Salary Channahon 11,038 2 2 1 2 0 0 6 4 1140 Geneva 22,913 2 2 2 2 1.5 4 14 8 1250 Minooka 6,365 2 1 2 1 1.5 14 25 16 633 Montgomery 10,459 2 2 2 1 1.5 1.5 8.25 4.5 800 North Aurora 13,677 1.5 2 1.5 2 1.5 2 9 6 550 Oswego 20,946 2 2 2 2 1 0 8 4 550 Plainfield 24,647 3 2 1.75 2 0 0 9.5 4 1125 Plano 5,855 1.25 2 2.25 1 1.5 0 4.75 3 808 Sandwich 6,850 1 2 2.25 2 0 0 6.5 4 417 Shorewood 10,987 2.25 2 0 0 1.25 3 8.25 5 700 Sugar Grove 7,541 0.75 2 2.5 2 0 0 6.5 4 633 Yorkville 10,000 1.25 2 3 2 1.25 4 13.5 8 708 Batavia 26,901 1.25 2 1.25 1 1 5 8.75 1200 10 1908 Morris 12,479 1.5 2 1 4 0 0 7 2080 6 4833 SUMMARY OUTPUT-Dependent Salary,Independent Total hours Regression Statistics Multiple R 0.11248289 R Square 0.0126524 Adjusted R Square -0.0696266 Standard Error 1161.99632 Observations 14 SUMMARY OUTPUT-Dependent Salary,Independent Number of Meetings Regression_Statistics Multiple R 0.09732686 R Square 0.00947252 Adjusted R Square -0.0730714 Standard Error 1163.86599 Observations 14 SUMMARY OUTPUT-Population Regression_Statistics Multiple R 0.18159958 R Square 0.03297841 Adjusted R Square -0.0476067 Standard Error 1149.97341 Observations 14 SUMMARY OUTPUT-Population w/out Morris and Batavia Regression Statistics Multiple R 0.46842182 R Square 0.219419 Adjusted R Square 0.1413609 Standard Error 240.713135 Observations 12 SUMMARY OUTPUT-Total meeting hours w/out Morris and Batavia Regression Statistics Multiple R 0.20702477 R Square 0.04285925 Adjusted R Square -0.0528548 Standard Error 266.550011 Observations 12 SUMMARY OUTPUT-Total meetings w/out Morris and Batavia Regression Statistics Multiple R 0.13546296 R Square 0.01835021 Adjusted R Square -0.0798148 Standard Error 269.941148 Observations 12 a •.a e a - - -- - ---- -_ 0 are t -- r com Search Results for Counctimembe p - Alton Madison 30 504 1 $538.00 $538.001 $538.00 4/1/2004 s Douglas I 2,203 1 ;$100.00 t$100.001 $100.00 7200% - 4/1/20044 Arthur 1 _ _ - - i Assumption - - Christian € 1,2651 1 - $100-001 (_$100.00 200% 5/1/2004! _ Henry 1 1 OOii 1 $49.00 1 $49.00 $49.00 ' 512% 's� 4/1/20041 Atkinson _ ;Baldwin ? Randolph 1 4344 1 $60.00 $BOY -�0o ; $80.00 } _275%Y ,4/1/2-0-0 i.-._._in _ m..__ ..__.__ .. _ J Peoria 6,310 1 $175.00 $175.00 4/1/2004;$175.00 71% McLean Bartonville Bellflower i 408; 1 1,. $30.00 j $30.00 $30.DO _900%,�- 6/1/2004y Ber_keley__-..__, Cook 525"1 �$416'671$416.67 $416.67 x-28% �- 5/1/200 Bethalto Madison 1 9,454 1 $200.00 i$200.00_$200.00 50% 4/1/2004; _ l----- 3 64,8081 1 $400.00 $400.00 $400.00 -25% 4/1/200 Bloomington 1, McLean , � � �_,..._....-.......�� `152560 1 $350.00 $350.00 $350.00 14% 4/1/20041 ;Bourbonnais Kankakee 1_ 5,25. �$35 i � � _- iBunker Hill Macoupin ; 1,801, 1 $75.00 1 $75.00 $75.00 300% i 4/1/2004, _ gt ! Kane t 452 1 $125.00,$125.001 $125.00 140% 4/1/20041 Burl Carmi White 5,42 1 1$360.00 E$360.00 $360.00 i 17% 411/20041 DuPage .ry 40,438 1 1$216.67 $216.67 j $216.67 38% i 4N/20D4� 'Carol Stream_ ~ ; --° 'Carthage ---� Hancock j- 2,72 1 9$237.50 $237.504 $237.50 1 26% � 6/1/2004 ----°--° _ ". - 4/1/2004' k Cary McHenry 16,69 1 `$200.00 $200.001 $200.00 - 50% p � ;Champaign - - _ -_ Champaign 1 67,9591 1 j,$333.33,$333.33` $333.33 ? 10% -6/1/20041 ;Charleston Coles 1 21.149 1 $833.331$833.33 $833.33-64% 4/1/2004 Chatham � ! Sangamon ; 8,583 1 $500.00 $500.001 $500.00 -40% i 4//l/2�044° Chester Randolph z� _8,378g 1 $300.00L$3DD.00 $300.00 § 0%Mmm 4/1/20041 Cook 3 14,127; 1 $600.00 $600.00 $600.00 50% 4/1/2004 Chicago L 4 _- Cissna Park Iroquois _f 811; 1 E $25.00 j $25.00 ; $25.00 1100% ,^4/1/ 02�04•I y Grundy # 4,79T 1 '$166.67 $166.67 67' $166. y� 80%� Coal Cit f 'Coal Valley � Rock Island j 3,60& s $90.00 $90.00 ± $90.00 233% 411%vv4 Collinsville --- - Madison 24,707 1 $250.00 $250.00 $250.00 -- 20% 4{ 4/1/200 {Colons Henry �� - 5,173-1 $175.00$175OOj $175.00 71% 411/200 Columbia a Monroe j 7,922 1�.$342.00;$342.00 $342.00 1 -12% i 6/1/200 '� --�yT DeKalb 2, 1 4$200.00,$200.001 $200.00 50% 4/1/2 s-----------~��^s - -�� M Cook 5,991 1 $600.00 $600.00 $600.00 -50% ! 4/1/2004 Countryside iC stal Lake McHenry 38,000 1 1$200.00 $200.00 g 50% 4/1/20 ry Dieterich - - Effingham _ 591 1 R$150.00,$150.00 $150.00 100% 4!1!2004 East eoP ria Tazewell -�� 22,63 1 $648.92 $648.92 $648.92 -54% 4/1/2004 -� 21,491 1 $500.00 $500.00 $500.00 -40% 1 511!2 Edwardsville Madison 1 ---� ! g 94 48 1 I$416.67 $416.67 $416.67 -28% 4/1/20041, .Elgin ___ ;Elk Grove Village Cook 1 34,72771 1 �!$350.DOIj$350.00$350.00 14°k 5/_1/?00 Fairview Heights ; St.Clair 15,03 1 $800.00 j$800.00 $600.00 -63% 4/1/20041 Livingston 1, 3 1 $75.00 f $75.00 ; $75.00 300% -�-4/1/2 1 t 08 Flanagan � _ _�.� _ , - 5%- 6/1/20 Cook 9,301 1 $400.00 $400.00 $400.00 04 Fiossmoor $208.33 44 0 1/1/ 00 Cook n 1 $208.331$208.33 Forest View 4 ;Frankfort-� 5 Wily- 10,3914 1- f$250.00 $250.00 $250.00 20%�M, I.__4/1/2 4 __ __-_.-_.I_- ...�.._+ `_ _ _._-. 1 31,7651 1 $375.00 $375.001 $375.00 ' 20% 4/1/20041 Glendale Heights DuPage_�. ,_ � 4/1/2004;. Grafton Jersey ^y - T 609 W 1 $125_00 $125.00� $125.00140% � Schram City i Montgomery 653 1 $50.00 $50.00 $50.00 f 500% j 6/1/2004] 'Shannon Carroll 854 1 $50.00 j $50.00 $50.00�j 500% j 4/1/2004; Sheridan �_- LaSalle i 2,411] 1 ;$100.001$100.001 $100.00 200% 4/1 ;Silvis _ Rock Island 7,269 1 i $25.00 $25.00 I $25.00 1100% 1 140/ :South Jacksonville Morgan 3,475 1 t$125.00 $125.00 $125.00 , 140% 4/1/20 041 ;Spring Grove - _McHenry 3,8801 1 $300.00;$300.00,` $300.00 0% 4/1/20041 ,Steger Will 9,682, 1 $300.00 $300.001 $300.00 0% 411/2004 - ....._._. � Sterling ( Whiteside 15,76 1 1$200.001$200.00 $200.00 50% I 5/1/ Steward I Lee 271 1 $40.00 1 $40.00 $40.00 650% 5/1 Stillman Valley Ogle 1,046 1 $250.001$250.00 $250.00 20% 4/1/ Stockton E �JoDaviess 1 $125.00 $125.00 $125.00 1405/6 4/1/2004 Streator LaSalle 14,190 _ _1_�.��_$_5_6_3_.3_3 $583.33 $583.33 -49% j 4/1 Summit Cook 10,63 ' 1 I$666.67 $666.67 $666.67 -55% 5/1/ ,Swansea s St.Clair 10,5631 1 €$550.00 $550.001 $550.00 -45% 4/1/200 ,Thomton Cook 2,58 1 E$300.00,$300.00 $300.00 0°/6 Villa Park - ' DuPage 1 22,075 1 1$250.00,$250.00 $250.00 200/6 I 411/2004 Wauconda 1 Lake 3 9,448 1 =$400.00 $400.00, $400.00 -25% 1 4/1/2004+ Wenona p Marshall 1,065 1 $54.17 $54.17 $54.17 454% 4/1 'Wenonah Montgomery j 39 1 $20.00 $20.00 $20.00 1400% 4/1/ West Peoria Peoria 4,76 1 $100.00 1$100.00 $100.00 200%6 I 4/1/20D4 1 `Westfield Clark 678 1 $30.00 1 $30.00 $30.00 900% 4/1/ ,Wheaton - - - DuPage , 55,41 1 $250.00 $250.00 $250.00 20°/6 4/1/ ;Willowbrook DuPage 8,96 1 j$200.00,$200.00 $200.00 50% i 4/1/2 { 'Wilsonville Macoupin 604; 1 $36.00 i $36.00 $36.00 733% 4/1/ Winchester - - � Scott 1,653 1 1$150.001$150.00 $150.00 100% 4/1/20041 Winthrop Harbor Lake 6,67 1 $150.001$150.00 $150.00 100% 4/1/2004+ :Yorkville ' Kendall 8 789 1 E$300.001$300.00 $300.00 0°/6 4/1/2004, Un-aged Average s $261.9 l $261.97 $261.9 15% t $276 Aged Average ; .2 Length of Length of Length of #of Total Total Monthly Town Population CC #of CC COW #of COW Comm Comm hours Meetings Salary Batavia 26,901 1.25 2 1.25 1 1 2 5.75 5 540 Channahon 11,038 2 2 1 2 0 0 6 4 120 Geneva 22,913 2 2 2 2 1.5 4 14 8 300 Minooka 6,365 2 1 2 1 1.5 2 7 4 170 Montgomery 10,459 2 2 2 11 1.5 1.5 8.25 4.5 500 Morris 12,479 1.5 2 1 4 0 0 71 6 350 North Aurora 13,677 1.5 2 1.5 2 1.5 2 9 6 400 Oswego 20,946 2 2 2 2 1 4 12 8 200 Plainfield 24,647 3 2 1.75 2 0 0 9.5 4 200 Plano 5,855 1.25 2 2.25 1 1.5 2 7.75 5 450 Sandwich 6,850 1 2 2.25 2 0 0 6.5 4 267 Shorewood 10,987 2.25 2 0 0 1.25 2 7 4 350 Sugar Grove 7,541 0.75 2 2.5 2 0 0 6.5 4 300 Yorkville 10,000 1.25 2 3 2 1.25 2 11 61 300 SUMMARY OUTPUT-Dependent S lary, Inde ndent Total Hours Re ression Statistics Multiple R 0.15823546 R Square 0.025038461 Adjusted R S uar -0.056208334 Standard Error 127.8329634 Observations 14 SUMMARY OUTPUT-Dependent Sala , Independent Number of Meetin s Re ression Statistics Multiple R 0.04259208 R Square 0.001814085 Adjusted R S uar -0.081368074 Standard Error 129.3465452 Observations 14 SUMMARY OUTPUT- Dependent Sala , Ind e endent Po ulatin Re ression Statistics Multiple R 0.086368062 R Square 0.007459442 Adjusted R Squar -0.075252271 Standard Error 128.9802593 Observations 14 �Nxl ld `:0% Clrr Reviewed By: J� �-�► Legal City Council Es Finance EST. Engineer ❑ 0 y City Administrator El Agenda Item Tracking Number — X'' „„ �O Consultant ❑ 4 LM a0D Wwa <LE ,`,�? HR ■ City Council Agenda Item Summary Memo Title: Tuition Reimbursement Policy Update City Council/COW/Committee Agenda Date: COW—January 17, 2006 Synopsis: Proposed updates to the Tuition Reimbursement Policy, based off of comments on policy questions from Oct. 6th Admin,Nov. 3rd Admin, and Jan. 5d'Admin Council Action Previously Taken: Date of Action: 1105; 11105 Action Taken: Approved: Section 8.6d, 8.6i;tabled to Dec. 20 COW Item Number: Type of Vote Required: N/A Council Action Requested: Move forward to City Council agenda Submitted by: Bart Olson Admin Name Department Agenda Item Notes: Documents: 1) clean copy and track changes copy of employee manual section changes 2) proposed "eligible degree level list" document No changes were recommended at Nov. 3 Admin. Item was tabled at Nov. 15' COW due to lack of quorum. Item was sent to Admin at Dec. 20 COW to discuss approval procedure and eligible degrees. Item was discussed at Jan. 5, 2006 Admin; minor changes taken into account. United City of Yorkville EM 1836 Tuition Reimbursement Policy — 1/11/06 (DRAFT) SCE Additions to Existing Employee Manual Section 8.6b (proposed)— All requests by an employee for the enrollment to a college degree program that is included in the City's eligible degree level list or certificate programs must be submitted by the Department Head to the City Administrator for approval. Any requests for a level beyond what is explicitly stated in eligible degree level list must be submitted to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. Section 8.6d (proposed) The tuition and fees only(no books or materials) of an elective or required course will be paid through direct billing from the appropriate school,pending the completion of a consent form for repayment. Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the University of Illinois as is designated at the time of class approval. The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C-average is attained, the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. e1j, aN o� United City of Yorkville ted Tuition Reimbursement Policy 1 11 06 RAFT ,- Del °° t. _.�,a.♦-....... ...__... __ Deleted:31 � Deleted:5 Additions to Existing Employee Manual Section 8.6b(proposed)— All requests by an employee for the enrollment to a college degree-212gLa that is included in __--- Deleted: or certificate program ) the Ci 's eligible degree level list or certificate prams must be submitted by the Department Head to the Administrator for approval._Any requests for a level beyond what is explicitly - Deleted:Mayor and city council stated in eligible gr deee level list must be submitted to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval and/or be eligible for payment. Furthermore,the employee shall provide a grade or transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. Section 8.6d(proposed) The tuition and fees only(no books or materials)of an elective or required course will be paid through direct billing from the appropriate school,pending the completion of a consent form for repayment, Tuition rates will be paid for at an amount not to exceed the current per-hour rate "- Deleted:. charged at the University of Illinois as is designated at the time of class approval The employee will sign the payroll deduction form prior to the enrollment of the course stipulating to the following provisions will apply: if a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C-average is attained,the employee will be required to pay back 100%of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off' form or direct payment to the City. MOVEP FROM EMPLOYEE NCOiUAL) Formatted:Font:Times, I ---- - Strikethrough Edue,afienal stipends will be paid for-edueafien i-n-fffieiff Fe-]--ate-d-field-eveff-that r-equiFed feF entF) level e f that peen:..n as f 11,,ws f.all full time.,en bat-7ga;„:-.g a pleyee:.. O Baeheler-'s Degree O Master's Degree 2,% UNITED CITY OF YORKVI LLE Eligible Degree Level List Title Department Min.Fteq.Education D6gr Level eligible Accounting Clerk I ADM 64 Credit Hours Bachelor Administrative Assistant ADM High School 64 Credit Hours Administrative Intern ADM N/A N/A Administrative Secretary ADM High School 64 Credit Hours City Administrator ADM Bachelors Master's City Attorney ADM Law Degree N/A Community Development Director ADM Master's Community Relations Mgr ADM Bachelor Bachelor Finance Director ADM Bachelor Master's Janitor ADM Hi h School 64 Credit Hours Office Assistant ADM High School 64 Credit Hours Payroll/Benefits Specialist ADM 60 Credit Hours Bachelor Receptionist ADM High School 64 Credit Hours Senior Accouting Clerk ADM Bachelor Bachelor Utility Billing Clerk ADM High School 64 Credit Hours City Engineer ENG Bachelor Master's Engineering Administrative Assistani ENG 64 Credit Hours Bachelor Engineering Technician ENG High School 64 Credit Hours SR. Engineering Technician ENG 64 Credit Hours Bachelor Maintenance Worker I PRK High School 64 Credit Hours Maintenance Worker II PRK High School 64 Credit Hours Parks Superintendent PRK Bachelor Bachelor Administrative Assistant REC High School 64 Credit Hours Janitor REC High School 64 Credit Hours Parks& Rec Director REC Bachelors Master's Program Coordinator REC Bachelor Bachelor Receptionist/General Secretary REC High School 64 Credit Hours Superintendent of Recreation REC Bachelor Bachelor Foreman STIR High School 64 Credit Hours JULIE Locator STIR High School 64 Credit Hours Maintenance Worker I STR High School 64 Credit Hours Foreman SW R High School 64 Credit Hours Maintenance Worker II SWR High School 64 Credit Hours J Foreman WTR High School 64 Credit Hours Maintenance Worker I WTR High School 64 Credit Hours Operator WTR High School 64 Credit Hours Public Works Director WTR Bachelors Master's Receptionist WTR ]]]JHiah School 64 Credit Hours Revised 1/13/06 UNITED CITY OF YORKVI L]LE Eligible Degree Level List `rit�a �, .., bertment y Min:,ae Eziucaion a red L®Vel Ali ibis ,,;, Accounting Clerk I ADM 64 Credit Hours Bachelor Administrative Assistant ADM High School 64 Credit Hours Administrative Intern ADM N/A N/A Administrative Secretary ADM High School 64 Credit Hours City Administrator ADM Bachelors Master's City Attorney ADM Law Degree N/A Community Development Director ADM Master's Community Relations Mgr ADM Bachelor Bachelor Finance Director ADM Bachelor Master's Janitor ADM High School 64 Credit Hours Office Assistant ADM High School 64 Credit Hours Payroll/Benefits Specialist ADM 60 Credit Hours Bachelor Receptionist ADM High School 64 Credit Hours Senior Accouting Clerk ADM Bachelor Master's Utility Billing Clerk ADM Hi h School 64 Credit Hours City Engineer ENG Bachelor Master's Engineering Administrative Assistant ENG High School 64 Credit Hours Engineering Technician ENG High School 64 Credit Hours Sr. Engineering Technician ENG 64 Credit Hours Bachelor Chief of Police PD Bachelor Master's Lieutenant PD Office Supervisor PD High School 64 Credit Hours Patrol Officer PD Pending Legal Opinion Police Records Clerk PD High School 64 Credit Hours Sergeant PD Executive Director Parks& Rec PRK/REC Bachelor Master's Parks Superintendent PRK Bachelor Bachelor Maintenance Worker I PRK/PW High School 64 Credit Hours Maintenance Worker II PRK/PW High School 64 Credit Hours Foreman PW High School 64 Credit Hours JULIE Locator PW High School 64 Credit Hours Operator PW High School 64 Credit Hours Administrative Assistant REC High School 64 Credit Hours Janitor REC High School 64 Credit Hours Program Coordinator REC Bachelor Bachelor Program Supervisor REC Bachelor Bachelor Superintendent of Recreation REC Bachelor Bachelor Public Works Director WTR Bachelors Master's Receptionist JWTR High School 64 Credit Hours Draft 1/12/06