Public Works Packet 2016 08-16-16
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, August 16, 2016
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: July 19, 2016
New Business:
1. PW 2016-53 Stagecoach Crossing – Completion of Improvements Bid Award
2. PW 2016-54 Wrigley EDP – Grant of Easement
3. PW 2016-55 Wrigley Site Expansion – HR Green Engineering Amendment and EDP Amendment
4. PW 2016-56 Parkway Maintenance Ordinance
5. PW 2016-57 Budget Amendment – Fox Hill SSA
6. PW 2016-58 Well No. 3
7. PW 2016-59 NPDES MS4 Stormwater Permit
8. PW 2016-60 City Hall Rear Parking Lot
9. PW 2016-61 RFP for Solid Waste
10. PW 2016-62 Street Sign Sale Update
Old Business:
Additional Business:
2016/2017 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs and Planning” 3 Bart Olson & Eric Dhuse
“Capital Improvement Plan” 4 Bart Olson & Eric Dhuse
“Vehicle Replacement” 5 Bart Olson & Eric Dhuse
“Sidewalks and Trails Funding and Planning” 15 Bart Olson, Eric Dhuse,
Brad Sanderson & Rob Fredrickson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, August 16, 2016
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. July 19, 2016
□ Approved ________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2016-53 Stagecoach Crossing – Completion of Improvements Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2016-54 Wrigley EDP – Grant of Easement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2016-55 Wrigley Site Expansion – HR Green Engineering Amendment and EDP Amendment
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2016-56 Parkway Maintenance Ordinance
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2016-57 Budget Amendment – Fox Hill SSA
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2016-58 Well No. 3
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2016-59 NPDES MS4 Stormwater Permit
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2016-60 Back Parking Lot
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2016-61 RFP for Solid Waste
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2016-62 Street Sign Sale Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – July 19, 2016
Public Works Committee – August 16, 2016
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 19, 2016, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser Alderman Larry Kot
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Previous Meeting Minutes: June 21, 2016
The minutes were approved as presented.
New Business:
1. PW 2016-44 Parkway Maintenance
Mr. Dhuse gave info on their mowing efforts and said most areas have been mowed once. The crews
are also saving time by completing other mowing jobs while in the area.
2. PW 2016-45 Capital Improvement Projects Update
Highlights of the project were presented by Mr. Sanderson. He said 45% of the Countryside watermain
is done and some pavement is expected by the end of the week; Road to Better Roads work is mostly
complete on Eldamain, Church and Mill St. LAFO; ITEP lighting project should see poles up by mid-
August; land acquisition and lease agreement with Com Ed proceeding for Kennedy Road with a goal
to let bids in September. No further discussion.
3. PW 2016-46 Bond/LOC Reduction Summary
This is the quarterly update with not much movement according to Mr. Sanderson. No further
discussion.
Page 2 of 3
4. PW 2016-47 Church Street Water Main Improvements – Change Order No. 1
The work is nearly complete and this is the only change order anticipated. The change order is an
increase of $3,586.45. There were issues with water service connections and a water main broke
during construction, but was unrelated to the project. The contractor was instructed to repair it since it
would have cost the City the same amount. This moves to the consent agenda.
5. PW 2016-48 Route 34 Improvements (Eldamain to Center)-Transfer of Property to IDOT
Mr. Sanderson said IDOT is seeking to purchase a small sliver of property by Blackberry Creek. It is a
half acre of non-developable property in the flood plain. Alderman Funkhouser took issue with the
price being offered by IDOT and said it is open space for the City. Mr. Olson said IDOT prices are
usually accepted since staff time would cost the City money. This item moves to the consent agenda.
6. PW 2016-49 Kennedy Road Shared Use Path – Phase III Engineering - RFQ Results
Mr. Olson reported on the RFQ process and after scoring and ranking, EEI was selected based on the
cost estimate of $164,000. This quote would be submitted for the FY 2017/2018 construction
engineering. The various vendors who were scored and ranked could be used for future projects based
on the scoring. When the RFQ process is used, no prices are requested initially, but qualifications and
other factors are considered first. This moves forward to the consent agenda.
7. PW 2016-50 Wrigley Site Expansion-EDP (Intersection Improvements)
IDOT had previously given direction to pass an MFT resolution, but recently told the City no resolution
was needed. The resolution passed in January now needs to be rescinded to allow for a clean document
for the audit. This moves to the consent agenda.
8. PW 2016-51 Well No. 4 Emergency Repairs
Mr. Dhuse said well #4 has seen a significant drop in production. It was found that repairs were needed
for pitted bowls and impellers causing the issue. Layne Christensen provided a scope of service
estimate and can do the work immediately and it is recommended to move forward with this company.
It is expected well #4 will be down for a month. Well #3 which is minor, will be discussed next month
to determine if it should be rehabbed or scrapped. This moves to the consent agenda.
9. PW 2016-52 Blackberry Woods (Phase B) – Development Status
There is a portion of Blackberry Woods that does not have sanitary sewer or water main. A letter of
credit was allowed for this work which has shown no progress. Attempts have been made to
correspond with the developer with no response. Mr. Sanderson is recommending issuance of a letter
of default and the developer has 60 days to comply. The committee was OK with this and a declaration
of default will be drafted and placed on the July 26 Council meeting.
Additional Business:
Alderman Milschewski said the island at Countryside Parkway and Rt. 34 is filled with weeds. The
day lilies will be sprayed and later moved during the Rt. 34 expansion.
Alderman Koch inquired if the curbs will be painted at the entrance of Windett Ridge or if better
lighting could be installed. Mr. Dhuse replied that the curb is set far back and recommended not
painting it since other locations would also have to be painted then. Regarding the lighting, Com Ed
will not allow it any closer, however, Mr. Dhuse will request a higher wattage bulb. Mr. Koch also
asked if the unmowed commercial lot at the south end of Windett could be mowed and the owner
Page 3 of 3
billed. Mr. Olson stated it is in various stages of property violations and it could be cited after a ticket
is issued and appeal hearing held.
In a matter related to the weeds discussed earlier, Alderman Kot asked if a visibility check is done on
the medians such as near Home Depot. He said it is difficult to see with the tall grasses. Mr.
Funkhouser said he has received complaints on the area near the ballfield by Home Depot. It will be
inspected for possible action.
Alderman Kot also asked about possible safety issues in the downtown area due to speeding. He asked
if the speed indicator signs are still available and requested installation before drivers actually get to the
downtown. Ms. Milschewski said she has noticed an increased police presence in the morning. It was
noted the number of tickets issued in the downtown has increased. Alderman Koch suggested photo
cameras as a possible deterrent. This will be discussed further.
New roundabouts at Rt. 47 and Burlington Road were discussed and it was noted they are cheaper,
safer and do not require signs.
Mr. Sanderson gave an update on IDOT. Two sets of pre-final plans have been received for Rt. 34, Rt.
71/47 intersection and Rt. 71/126. EEI is reviewing the plans and comments will be submitted to
IDOT.
There was no further business and the meeting was adjourned 6:38pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #1
Tracking Number
PW 2016-53
Stagecoach Crossing – Completion of Improvements
Public Works Committee – August 16, 2016
Consideration of Contract Award
Consideration of Bid Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the project at 9:00 a.m., August
4, 2016. Representatives of contractors bidding the project, the City, and our firm were in
attendance. A tabulation of the bids and the engineer’s estimate is attached for your information
and record. The low bid was below our engineer’s estimate and within the value of the funds
remaining ($54,000) to complete the improvements.
We have also attached the agreement with Midwest Bank for your information.
Therefore, we recommend the acceptance of the bid and approval of award be made to the low
bidder, Jensen Excavating, LLC, 8751 E. Highpoint Road, Yorkville, IL 60560 in the amount of
$48,650.00.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: August 4, 2016
Subject: Stagecoach Crossing – Completion of Improvements
BID TABULATION
STAGECOACH CROSSING COMPLETION OF IMPROVEMENTS
UNITED CITY OF YORKVILLE
BID TABULATION CONLEY EXCAVATING, INC.ENGINEER'S ESTIMATE
BIDS RECD 8/4/2016 1555 Gramercy Place 52 Wheeler Road
Morris, IL 60450 Sugar Grove, IL 60554
ITEM UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1
MISCELLANEOUS ADDITIONS TO THE PROJECT AT THE CITY'S
DISCRETION UNIT 5,000 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$
2 MISCELLANOUS REMOVALS LS 1 3,500.00 3,500.00$ 4,875.00 4,875.00$ 5,000.00 5,000.00$ 2,000.00 2,000.00$
3 DETECTABLE WARNINGS SF 20 30.00 600.00$ 30.00 600.00$ 42.00 840.00$ 100.00 2,000.00$
4 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SF 150 28.00 4,200.00$ 10.00 1,500.00$ 10.00 1,500.00$ 12.00 1,800.00$
5 LID REPLACEMENT - SANITARY EACH 8 200.00 1,600.00$ 200.00 1,600.00$ 250.00 2,000.00$ 300.00 2,400.00$
6 BENCH REPAIR -SANITARY EACH 2 150.00 300.00$ 500.00 1,000.00$ 1,200.00 2,400.00$ 100.00 200.00$
7 PIPE GROUTING - SANITARY EACH 3 150.00 450.00$ 250.00 750.00$ 250.00 750.00$ 150.00 450.00$
8 STEP INSTALLATION - SANITARY EACH 1 25.00 25.00$ 300.00 300.00$ 150.00 150.00$ 100.00 100.00$
9 ADJUST STRUCTURE TO GRADE - SANITARY EACH 1 250.00 250.00$ 800.00 800.00$ 800.00 800.00$ 250.00 250.00$
10 VACUUM TESTING - SANITARY EACH 1 550.00 550.00$ 300.00 300.00$ 1,500.00 1,500.00$ 500.00 500.00$
11 FRAME REPLACEMENT - SANITARY EACH 1 500.00 500.00$ 500.00 500.00$ 1,700.00 1,700.00$ 250.00 250.00$
12 STRUCTURE CLEANING - SANITARY EACH 2 250.00 500.00$ 300.00 600.00$ 500.00 1,000.00$ 300.00 600.00$
13 PAINT FIRE HYDRANTS EACH 4 200.00 800.00$ 200.00 800.00$ 500.00 2,000.00$ 250.00 1,000.00$
14 LID REPLACEMENT - WATER EACH 6 200.00 1,200.00$ 150.00 900.00$ 250.00 1,500.00$ 400.00 2,400.00$
15 PIPE GROUTING - WATER EACH 1 150.00 150.00$ 300.00 300.00$ 250.00 250.00$ 100.00 100.00$
16 ADJUST STRUCTURE TO GRADE - WATER EACH 3 250.00 750.00$ 500.00 1,500.00$ 400.00 1,200.00$ 250.00 750.00$
17 RESET FRAME AND ADJUSTING RINGS - WATER EACH 1 200.00 200.00$ 250.00 250.00$ 500.00 500.00$ 300.00 300.00$
18 ADJUST AUXILLARY VALVE TO GRADE - WATER EACH 2 100.00 200.00$ 150.00 300.00$ 250.00 500.00$ 200.00 400.00$
19 CLEAN STRUCTURE - STORM EACH 46 200.00 9,200.00$ 200.00 9,200.00$ 300.00 13,800.00$ 250.00 11,500.00$
20 LID REPLACEMENT - STORM EACH 5 200.00 1,000.00$ 150.00 750.00$ 250.00 1,250.00$ 400.00 2,000.00$
21 INSTALL, REINSTALL OR REPAIR FILLETS IN STRUCTURE - STORM EACH 25 125.00 3,125.00$ 75.00 1,875.00$ 800.00 20,000.00$ 150.00 3,750.00$
Yorkville, IL 60560 Yorkville, IL 60560
JENSEN EXCAVATING, LLC.PERFORMANCE CONST. & ENG.
8751 E. Highpoint Rd.1000 Independence Blvd.
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BID TABULATION
STAGECOACH CROSSING COMPLETION OF IMPROVEMENTS
UNITED CITY OF YORKVILLE
BID TABULATION CONLEY EXCAVATING, INC.ENGINEER'S ESTIMATE
BIDS RECD 8/4/2016 1555 Gramercy Place 52 Wheeler Road
Morris, IL 60450 Sugar Grove, IL 60554
ITEM UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
Yorkville, IL 60560 Yorkville, IL 60560
JENSEN EXCAVATING, LLC.PERFORMANCE CONST. & ENG.
8751 E. Highpoint Rd.1000 Independence Blvd.
22 INSTALL BENCH - STORM EACH 28 250.00 7,000.00$ 1,300.00 36,400.00$ 500.00 14,000.00$ 300.00 8,400.00$
23 STEP INSTALLATION - STORM EACH 3 25.00 75.00$ 200.00 600.00$ 150.00 450.00$ 100.00 300.00$
24 PIPE GROUTING - STORM EACH 3 125.00 375.00$ 300.00 900.00$ 250.00 750.00$ 100.00 300.00$
25 RESET FRAME AND ADJUSTING RINGS - STORM EACH 2 200.00 400.00$ 800.00 1,600.00$ 500.00 1,000.00$ 300.00 600.00$
26 FRAME REPLACEMENT - STORM EACH 2 500.00 1,000.00$ 400.00 800.00$ 300.00 600.00$ 400.00 800.00$
27 ADJUST STRUCTURE TO GRADE - STORM EACH 1 300.00 300.00$ 1,000.00 1,000.00$ 400.00 400.00$ 200.00 200.00$
28 RIP RAP SY 100 54.00 5,400.00$ 20.00 2,000.00$ 65.00 6,500.00$ 67.00 6,700.00$
TOTAL (Items 1 - 28)48,650.00 77,000.00 87,340.00 55,050.00
% BELOW/ABOVE ENGINEER'S ESTIMATE -11.6%39.9%58.7%
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #2
Tracking Number
PW 2016-54
Wrigley – Grant of Easement
Public Works Committee – August 16, 2016
Consideration of Acceptance
Consideration of Easement Acceptance
Brad Sanderson Engineering
Name Department
Attached find a copy of a proposed grant of easement for traffic signal detector loop installation
and maintenance at the intersection of Rt 47 and Wrigley. This is for the property on the western
leg of the intersection.
The detector loops will be constructed as part of the proposed EDP improvements.
We recommend accepting the proposed easement.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Kathy Field-Orr, City Attorney
Lisa Pickering, Deputy City Clerk
Date: August 16, 2016
Subject: Wrigley – Grant of Easement
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #3
Tracking Number
PW 2016-55
Wrigley Site Expansion – HR Green Amendment and EDP Agreement Amendment
Public Works Committee – August 16, 2016
Consideration of Approval
Consideration of Approval
Brad Sanderson Engineering
Name Department
HR Green has approached the City regarding an amendment to their design engineering
agreement. They have drafted the attached supplement and supporting information.
Within the EDP grant, there are sufficient funds to cover this amendment. IDOT has completed
a preliminary review of the amendment and has drafted a new EDP agreement to reflect the
proposed funding changes. The new EDP agreement is attached.
Staff is recommending approval of the HR Green design engineering amendment and the new
EDP agreement.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: August 4, 2016
Subject: Wrigley Site Expansion –EDP (Intersection Improvements)
Printed 8/1/2016 Page 1 of 4 BLR 05510 (Rev. 11/06)
C
O
N
S
U
L
T
A
N
T
L
O
C
A
L
A
G
E
N
C
Y
Preliminary Engineering
Services Agreement
For
Motor Fuel Tax Funds
Municipality
United City of Yorkville
Name
HR Green, Inc.
Township Address
Bristol 651PrairiePointeDrive,Suite
County City
KendallCounty Yorkville
Section State
14-00046-00-TL Illinois
THIS AGREEMENT is made and entered into this 23rd day of August ,2016 between the above Local
Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the “DEPARTMENT”, will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name IL Route 47 (Bridge Street) at Wrigley Access Drive Intersection
Route FAP 326 Length 0.28 Mi. 1491.00 FT (Structure No. )
Termini Intersection of RT 47 and Manufacturing Access Drives
Description:
Project consists of roadway milling, paving and striping improvements for the inclusion of a signalized intersection at the
existing manufactoring access drives.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit,
Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
Note: Four copies to be submitted to the Regional Engineer
,201SupplementDesign
EngineeringAgreement
Printed 8/1/2016 Page 2 of 4 BLR 05510 (Rev. 11/06)
i. Assist the LA in the tabulation and interpretation of the contractors’ proposals
j. Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT’s Bureau of Local Roads & Streets.
k. Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by
the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 $16,550.00 (see note)
%
%
%
%
%
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs 1b, 1c, 1d, 1e, 1f, 1h, 1j & 1k of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve - “actual cost” being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph 1b, 1c, 1d, 1e, 1f, 1h, 1j & 1k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge.
“Cost to Engineer” to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
LumpSum
LumpSum
Printed 8/1/2016 Page 3 of 4 BLR 05510 (Rev. 11/06)
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under “a”
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1a, through 1h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus percent incurred up to the time he is notified in writing of such
abandonment -“actual cost” being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus percent to cover profit, overhead and
readiness to serve -“actual cost” being defined as in paragraph 2 of THE LA AGREES. It is understood that “changes” as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee’s decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
(Rev. 3-3-2011)
HR GREEN, INC.
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 – REV.
THIS AMENDMENT, made this 27th day of July, 2016 by and between, United City of Yorkville the
CLIENT, and HR GREEN, INC. (hereafter "COMPANY"), for professional services concerning:
Wrigley Building Expansion - Roadway and Traffic Signal Plans and Specifications
hereby amends the original Professional Services Agreement dated July 21, 2014 and last revised on
November 20, 2014 as follows:
The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional
Services Agreement and previous amendments as follows:
Design and Construction limits expanded from conceptual plan (2014) to final plan (2016)
o (Length of project increased from 1,050 ft. to 1,491 ft.)
Recurring special provision changes from 2012 Standard Special Provisions (2015 Supplemental Special
Provisions) to 2016 Standard Special Provisions and Paycodes.
Pay code items changes 2012 Standard Special Provisions to 2016 Standard Special Provisions.
District 3 updates to 2016 (Special provisions added in and removed old).
Revised lane widths per original IDS approval of 13' lanes to 12' lanes to meet required shoulder
requirements of IDOT current policy.
Night time paving and coordination – significant route policy identified, added to plans then took out
because design exception and request from City and then IDOT ran traffic volumes. At end of day this
provided savings to overall project.
Design exception approval/coordination for 1.5” surface milling and paving, again savings to project
from IDOT policy.
Plan review comments staring in the Permit Section and then IDOT informed us that it needed to now go
into Local Roads Section (additional reviews).
Aggregate Shoulder wedge included (was excluded in assumptions in conceptual).
Signal foundation changes (Size and Depths) per IDOT requests above and beyond geotechnical report.
Street sign changes between city, state and Wrigley – Newest version it to be Wrigley Way.
Signal designed per IDS then changed in between hybrid of IDS and Ultimate Design
o Mast arm lengths and location.
Multiple signal revisions per meeting (phasing and etc.) – Dan Devine & Public Works requests.
o Signal head changes, wire schematics, conduit sizing upgrades, quantities
Signal Interconnect went from fiber to wireless (due to cost and time frame with Railroad Approval)
o Added additional intersection (Kennedy) for interconnect
Handhole special provisions and detail changes (standard to concrete).
Combination mast arm lighting in at conceptual/preliminary and then taking out of plans at 90% to save
project costs. After bidding phase and based on overall construction costs the combination lighting is to
be added back into the plans as an addendum.
Various pavement thickness sections based on suggestions of leveling binder being added in per state
then removed upon recommendation of mill and fill per local roads.
Bid/Letting Documents were excluded from original contract.
Amendment 1 to Professional Services Agreement
Wrigley Building Expansion
Roadway and Traffic Signal Plans and Specifications
Page 2 of 2
(Rev. 3-3-2011)
IDOT – Economic Development Program Agreement:
Engineering Project Number: P-93-023-14 & Section 14-00046-00-TL
COMPANY Project Number: 88140093.02
The CLIENT and COMPANY agree to amend other provisions of the original Professional Services
Agreement and previous amendments as follows:
N/A
In consideration for these services, the CLIENT AGREES to adjust the payment for services performed
by COMPANY on the following basis:
Lump Sum to be increased by Sixteen Thousand Five Hundred Fifty Dollars ($16,550.00)
The total authorized compensation after this Amendment, including the original Professional Services
Agreement and all previous Amendments, is Seventy Thousand Nine Hundred Eighty Dollars
($ 70,980.00)
THIS AMENDMENT is subject to all provisions of the original Professional Services Agreement.
THIS AMENDMENT, together with the original Professional Services Agreement and all previous
amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY.
THIS AMENDMENT executed the day and year written above.
United City of Yorkville HR GREEN
By: Bart Olson, City Administrator By David Schultz, PE, LEED AP
Document1
Printed 8/5/2016 Page 1 of 3 BLR 05320 (Rev. 09/03/15)
Local Agency
City of Yorkville
Job Number - Construction
C-93-124-14
Section
14-00046-00-TL
Economic Development
Program Agreement AMENDMENT #1
Job Number - Engineering
P-93-023-14
This Agreement is made and entered into between the above local agency hereinafter referred to as “LA”, and the State of Illinois, acting by
and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the
designated location as shown below.
Location
Local Name IL RT 47 Intersection with Manufacturing Access Drives Route FAP 326 Length 0.01 mile
Termini Intersection of RT 47 and Manufacturing Access Drive
Current Jurisdiction City of Yorkville, State of Illinois
Project Description
Project consists of roadway milling, paving and striping improvements for the inclusion of a signalized intersection at the existing stop
controlled manufacturing access drives.
Division of Cost
Type of Work EDP (1) (%) LA (2) (%) Total
Participating Construction 586,438 (100) (BAL) 586,438
Non-Participating Construction ( ) ( )
Preliminary Engineering 73,980 (100) (BAL) 73,980
Construction Engineering 46,720 (100) (BAL) 46,720
( ) ( )
( ) ( )
( ) ( )
TOTAL $707,138 $ 0 $707,138
Note
1/ The STATE will reimburse the LA for eligible construction and engineering costs of the project subject to a maximum of $707,138.
2/ Any remaining balance shall be the responsibility of the LA in the event the Economic Development funds are not sufficient to cover the project
costs.
The STATE will pay the LA, 95% of its share of the construction costs upon the award of the construction contract and receipt of billing
from the LA. The remaining 5% will be paid to the LA upon receipt of the final invoice.
The STATE will reimburse the LA for the STATE’s share of the Preliminary and Construction Engineering on the basis of periodic billings
provided said billings contain sufficient cost information and include orders of payment by the LA.
The final invoice will reflect the incurred cost of the improvement, less previous payments, no later than one year from the date of
completion of the improvement. If a final invoice is not received within one year of completion of the improvement the most recent
invoice will be considered the final invoice and the obligation of funds will be closed.
Printed 8/5/2016 Page 2 of 3 BLR 05320 (Rev. 09/03/15)
Agreement Provisions
1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax
standards, policies and procedures.
2. Construction of the PROJECT will utilize domestic steel as required by Section 106.01 of the current edition of the
Standard Specifications for Road and Bridge Construction.
3. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary
use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT.
4. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE.
5. The LA agrees to retain jurisdiction and to maintain or cause to be maintained in a manner satisfactory to the STATE, the
completed PROJECT.
6. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award
the contract for construction of the proposed improvements after receipt of a satisfactory bid and after concurrence in the
award has been received from the STATE and provide, or cause to be provided, all of the initial funding necessary to
complete the project subject to partial reimbursement by the STATE.
7. This Agreement and the covenants contained herein shall be null and void in the event the initial contract covering the
construction work contemplated herein is not awarded by .
8. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and
supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction
with this Agreement. All books, records, and supporting documents related to the project shall be available for review
and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by the
Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the books,
records and supporting documents required by this section shall establish a presumption in favor of the STATE for the
recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year,
the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated herein.
10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this
Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act
exempt its application.
11. The LA has entered into an economic development agreement with herein referred to as the “COMPANY”. As
required by Public Act 93-552, the COMPANY agrees to annually submit to the STATE for a period of five complete
calendar years from the execution of this Agreement, a progress report of employment. All annual progress reports will
be completed on-line through the Department of Commerce and Economic Opportunity. The initial Employee Reporting
Form should be attached as "Exhibit B". The agreement between the LA and the COMPANY delineating the reporting
requirements is attached as "Exhibit C".
12. It is mutually agreed that in the event of a default by the COMPANY on their commitment to create and/or retain jobs, the
STATE will seek reimbursement of the Economic Development funds provided for this PROJECT from the LA. This
determination to seek reimbursement will be based on an evaluation of the information reported in the annual progress
report of employment (Exhibit “B”) required in item 12 of this Agreement. Failure to submit the required employment
report will be considered default on the COMPANY’s commitment.
13. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.
Local Agency
City of Yorkville
Section
14-00046-00-TL
Printed 8/5/2016 Page 3 of 3 BLR 05320 (Rev. 09/03/15)
EXHIBITS
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Exhibit A - Location Map
Exhibit B – Employee Reporting Form
Exhibit C - Local Agency/Company Agreement
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary of Transportation Date
By:
Title (County Board Chairperson/Mayor/Village President/etc.)Aaron A.Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date
conducting business as a Governmental
Entity.
NOTE: If signature is by an APPOINTED official, a resolution Jeff Heck, Chief Fiscal Officer (CFO) Date
authorizing said appointed official to execute this agreement is
required.
Local Agency
City of Yorkville
Section
14-00046-00-TL
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2016-56
Parkway Maintenance Ordinance
Public Works Committee – August 16, 2016
Majority
Approval
Clean up of weeds and grass ordinance
Eric Dhuse Public Works
Name Department
Summary
Language that was in our previous weed and grass ordinance was inadvertently removed
when we updated the ordinance in 2011. This amendment would reincorporate the necessary
language for enforcement of property standards.
Background
The previous ordinance (1993-16) contained language regarding the maintenance of the
parkway area which the new ordinance does not have. This language speaks specifically to the
resident’s responsibility to maintain the parkway area. This is an important point to clarify due
to the fact that the parkway area is technically part of the right-of-way that is owed by the city.
This will allow full enforcement of the mowing and weeds section of the current ordinance. I
have attached the old ordinance for reference.
In addition to the right of way maintenance section, there were two other portions of the
ordinance that were not carried over to the new ordinance. Our codifiers questioned their
removal and staff concurs that they should be reincorporated into the current ordinance. Here are
the paragraphs in question:
C. Notice to Abate: The city or an authorized agent shall serve upon the occupant of any
premises, if any, and upon the owner thereof, notice of the nuisance violation, and where a
property owner or occupant cannot be found, notice of the nuisance violation may be given by
posting a sign in a conspicuous place near the main entrance of a structure or on the property, the
notice shall demand abatement of the nuisance within five (5) days.
The city shall cause to be published in a newspaper of general circulation within the city limits
once a week for two (2) consecutive weeks during the month of May of each year a notice
informing the public that any weeds, grass, plant or vegetable matter, other than trees, bushes,
flowers, vegetable gardens or other ornamental plants, which grow to a height exceeding eight
inches (8”) is a violation of city ordinance and the city may cut the weeks, grass, plant or
vegetable if the violation is not abated within five (5) days after notice is given and the property
owner shall be liable to the city for its cots.
It shall be unlawful for anyone to deface, tamper with, or remove any posted notice unless
authorized by the city or an authorized agent.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: August 8, 2016
Subject: parkway maintenance ordinance
D. Nuisance Abatement: The city attorney or any citizen of the city, when such a nuisance
exists as set forth in this section, may maintain a complaint in the name of the city, perpetually,
to enjoin all persons from maintaining or permitting such nuisance and to abate the same. In
addition, the city police, officers, inspectors or employees, upon observing any violation of this
section may enter upon private property and summarily abate any nuisance if the person served
with notice does not abate the nuisance within five (5) days.
Recommendation
Staff and legal recommendation is to reincorporate the deleted sections into the current
ordinance. A draft copy of the proposed ordinance is attached for review and comment.
I would ask that this be placed on the August 16, 2016 public works committee agenda
for discussion.
Ordinance No. 2016-___
Page 1
Ordinance No. 2016-___
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, AMENDING THE YORKVILLE CITY CODE AS IT RELATES TO WEEDS
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to Section 11-60-2 of the Illinois Municipal Code (65 ILCS 5/1-1-
1, et seq.) the City has the authority to define, prevent, and abate nuisances; and,
WHEREAS, pursuant to the authority conveyed by Section 11-60-2 of the Illinois
Municipal Code the City enacted Section 4-1-5 of the Yorkville City Code; and
WHEREAS, the Mayor and City Council desire to amend Section 4-1-5 of the Yorkville
City Code.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That Title 4, Chapter 1 of the Yorkville City Code is hereby amended by
renumbering Section 4-1-5(B)(7)(d) “Height Exception; Vacant Property” as Section 4-1-
5(B)(7)(e).
Section 2. That Title 4, Chapter 1 of the Yorkville City Code is hereby further amended
by adding Section 4-1-5(B)(7)(d):
d. Parkways. The owners of property abutting any public streets, alleyways, roads, or
other rights of way shall maintain the area between the edge of the pavement or curb and
their property line, commonly known as the parkway, in a neat, clean and orderly
condition and shall not allow the growth of weeds on said parkways in violation of this
Section.
Section 3. That Title 4, Chapter 1 of the Yorkville City Code is hereby amended by
adding the following Sections 4-1-5(E), (F), (G), and (H):
E. Notice to Abate: The City or an authorized agent shall serve upon the occupant of any
premises, if any, and upon the owner thereof, notice of the nuisance violation, and where
a property owner or occupant cannot be found, notice of the nuisance violation may be
given by posting a sign in a conspicuous place near the main entrance of a structure or on
the property, the notice shall demand abatement of the nuisance within five (5) days.
Ordinance No. 2016-___
Page 2
F. Publication of Maximum Height: The City shall cause to be published in a newspaper
of general circulation within the City limits once a week for two (2) consecutive weeks
during the month of May of each year a notice informing the public that any weeds,
grass, plant or vegetable matter, other than trees, bushes, flowers, vegetable gardens or
other ornamental plants, which grow to a height exceeding eight inches (8”) is a
violation of City ordinance and the City may cut the weeds, grass, plant or vegetable if
the violation is not abated within five (5) days after notice is given and the property
owner shall be liable to the City for its costs.
G. Posted Notices: It shall be unlawful for anyone to deface, tamper with, or remove any
posted notice unless authorized by the City or an authorized agent.
H. Nuisance Abatement: The City attorney or any citizen of the City, when such a
nuisance exists as set forth in this section, may maintain a complaint in the name of the
City, perpetually, to enjoin all persons from maintaining or permitting such nuisance and
to abate the same. In addition, the City police, officers, inspectors or employees, upon
observing any violation of this section may enter upon private property and summarily
abate any nuisance if the person served with notice does not abate the nuisance within
five (5) days.
Section 4. This Ordinance shall be in full force and effect upon its passage, approval,
and publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of _________________, 2016.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, 2016.
______________________________
MAYOR
Attest:
___________________________________
City Clerk
ORDINANCE NO.
AN ORDINANCE OF THE UNITED CITY OF THE VILLAGE OF
YORKVILLE DECLARING CERTAIN WEEDS, ETC. , A NUISANCE,
REGULATING THE HEIGHT THEREOF, AND PRESCRIBING
PENALTIES FOR FAILURE TO CONTROL
WHEREAS, certain weeds and vegetation, either due to the
nature thereof or the height to which they are permitted to grow,
can create a health hazard by the release of noxious odors and
pollens, and due to the concealment of filthy or decaying matter,
rodents and animals, and
WHEREAS, the City, in exercise of its police powers desires to
eradicate such noxious weeds and control and regulate the height to
which weeds and grasses can be allowed within and upon pieces or
parcels of land within the City limits of the UNITED CITY OF THE
VILLAGE OF YORKVILLE.
NOW THEREFORE, BE IT ORDAINED by the City Council of the
UNITED CITY OF THE VILLAGE OF YORKVILLE as follows :
Section 1 . Definition
That any weed defined as a noxious weed by virtue of the Laws
of the State of Illinois, and any weed of' like kind, or any
vegetable growth which releases unpleasant or noxious odors, and
any high or rank vegetable growth over the height of eight (8)
inches from the surface of the ground, except as permitted in
Section 2 herein, which may or does conceal filthy or decaying
matter, rodents or small animals, upon any piece or parcel of land
within the City limits of the UNITED CITY OF THE VILLAGE OF
YORKVILLE, is hereby declared to be a nuisance.
Section 2 . Height
It shall be unlawful for anyone to permit any weeds, grass,
plant or vegetable matter, other than trees, bushes, flowers,
vegetable gardens or other ornamental plants to grow to a height
exceeding eight ( 8) inches anywhere within the City limits of the
UNITED CITY OF THE VILLAGE OF YORKVILLE.
The owners of property abutting any public streets, roads or
ways shall maintain the area between the edge of pavement or curb
and their property line, commonly known as parkway, in a neat,
clean and orderly condition and free of any weeds, grass or plants
in excess of five (5 ) inches in height, other than trees, bushes,
flowers or other ornamental plants .
Section 3 . Removal Notice
It shall be the duty of the Superintendent of Public Works to
serve or cause to be served upon the occupant of any premises, if
any, and upon the owner thereof, on which weeds or plants are
permitted to grow in violation of the provisions of this Ordinance,
a demand that the abatement of the nuisance be made within five ( 5)
days from service of such notice.
Section 4 . Abatement
If the person so served does not abate the nuisance within
five (5) days, the Superintendent of Public Works of the UNITED
CITY OF THE VILLAGE OF YORKVILLE may proceed to abate such
nuisance, keeping an account of expenses of the abatement, and such
expenses shall be charged and paid by such occupant or owner upon
whom such notice has been served within thirty ( 30) days of
billing.
Section 5 . Lien
Unpaid charges for such weed removal shall be a lien upon the
premises . Whenever a bill for such charges remains unpaid for
thirty ( 30) days after it has been rendered, the Clerk may file
with the Recorder of Deeds of Kendall County, a statement of lien
claim. This statement shall contain a legal description of the
premises, the expenses and costs incurred and the date when the
weeds were cut, and a notice that the City claims a lien for the
amount of such expense.
Notice of such lien claim shall be mailed to the owner of the
premises at the last known address of such owner; provided,
however, that failure of the Clerk to record such lien claim or to
mail such notice, or the failure of the owner to receive such
notice, shall not affect the rights of the City to collect for such
charges, as provided in this Section; nor shall the failure of the
owner to receive such notice, affect the right of the UNITED CITY
OF THE VILLAGE OF YORKVILLE to foreclose for the lien for such
charges .
Section 6 . Foreclosure Lien
Property subject to a lien for unpaid weed cutting charges
shall be sold for nonpayment of the same, and the proceeds of such
sale shall be applied to pay the charges , after deducting costs, as
is the case in the foreclosure of Statutory Liens .
The City Attorney is hereby authorized and directed to
institute such proceedings, in the name of the City, in any Court
having competent jurisdiction over such matter, against any
property for which such bill has remained unpaid thirty ( 30 ) days
after it has been rendered.
f
Section 7 . Fines
Every person, firm or corporation who violates any of the
provisions hereof shall be guilty of a misdemeanor and shall be
fined not less than $25 . 00 nor more than $200 . 00 for each and every
offense, and each day they or it violates or fails to comply with
the terms and provisions hereof shall constitute a separate
offense.
Section 8 . Severability
The invalidity of any part, section or sentence of this
Ordinance shall not affect the remainder thereof.
Section 9 . Effective Date
This Ordinance shall be in full force and effect from and
after its due passage, approval and publication, as required by
law.
PASSED this of _ 19
Cit C e,rk
APPROVED this 1:7- of _%tLX , 19 .
Mayo
weedord
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2016-57
Fox Hill Budget Amendment
Public Works Committee – August 16, 2016
Majority
Approval
Amendment to increase the Fox Hill SSA area budget by $6449 to remove
dead ash trees.
Eric Dhuse Public Works
Name Department
Summary
Staff is requesting a budget amendment to increase the Fox Hill SSA budget by $6449.00
for the removal of 28 ash trees along Diehl Farm Rd. that were planted as an entry feature for the
entire subdivision.
Background
As you are well aware, the emerald ash borer has devastated our ash tree population. The
ash trees in Fox Hill are no different. We have waited as long as we could to remove them, but it
is now time to get them out of the right of way before they start falling over. This budget
amendment does not include any replacement at this time, but we could levy for that in next
fiscal year’s budget and plant them in May. We can also levy for the expense of the removal to
recoup the funds from the SSA area residents. This is the contractor that won the bid for the
mowing and maintenance for the Fox Hill and Sunflower SSA areas and tree trimming/removal
are specifically listed as items that the contractor is responsible for taking care of during the
duration of the contract.
Recommendation
The attached estimate seems within reason; I would recommend proceeding with the
budget amendment which will let me give the contractor the go ahead to start the proposed work.
I would ask that this be placed on the August 16, 2016 public works committee agenda
for discussion.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: August 9, 2016
Subject: Fox Hill SSA budget amendment
Ordinance No. 2016-____
Page 1
Ordinance No. 2016-____
AN ORDINANCE AUTHORIZING THE SECOND AMENDMENT TO THE ANNUAL
BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR
COMMENCING ON MAY 1, 2016 AND ENDING ON APRIL 30, 2017
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2016-30 on
April 12, 2016 adopting an annual budget for the fiscal year commencing on May 1, 2016 and
ending on April 30, 2017; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of
the corporate authorities then holding office, the annual budget of the United City of Yorkville
may be revised by deleting, adding to, changing or creating sub-classes within object classes and
object classes themselves. No revision of the budget shall be made increasing the budget in the
event funds are not available to effectuate the purpose of the revision; and,
WHEREAS, funds are available to effectuate the purpose of this revision.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the amounts shown in Schedule A, attached hereto and made a part
hereof by reference, increasing and/or decreasing certain object classes and decreasing certain
fund balances in the Fox Hill SSA fund with respect to the United City of Yorkville’s 2016-2017
Budget are hereby approved.
Section 2: This ordinance shall be in full force and effect from and after its passage and
approval according to law.
Ordinance No. 2016-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of _______________, 2016.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _______________, 2016.
______________________________
MAYOR
Unaudited FY 2017FY 2017
FY 2014FY 2015FY 2016AdoptedAmended
ActualActualActualBudgetBudget
Revenue
Taxes3,786 8,536 7,072 7,073 7,073
Investment Earnings1 - - - -
Total Revenue 3,787 8,536 7,072 7,073 7,073
Expenditures
Contractual Services 7,7764,20826,3144,83311,333
Total Expenditures 7,776 4,208 26,314 4,833 11,333
Surplus (Deficit)(3,989)4,328(19,242)2,240(4,260)
Ending Fund Balance 11,134 15,462(3,780)(9,900)(8,040)
143.2%367.4%-14.4%-204.8%-70.9%
FOX HILL SSA FUND (11)
This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201)
subdivision. Revenues for the fund are derived from property taxes levied on homeowners in the subdivision.
$20 Fund Balance
($15)
($10)
($5)
$0
$5
$10
$15
$20
Th
o
u
s
a
n
d
s
Fund Balance
1
11
Unaudited
FY 2014FY 2015FY 2016FY 2017FY 2017
Account ActualActualActualAdoptedAmended
11-000-40-00-4000PROPERTY TAXES 3,786 8,536 7,072 7,073 7,073
Special Service Area Tax - $32 per Unit
11-000-45-00-4500INVESTMENT EARNINGS 1 - - - -
$7,073
$0
$7,073
United City of Yorkville
Fox Hill Special Service Area Fund
$7,072
$7,072
$0
Investment Earnings
Total:Investment Earnings$1$0
Total: FOX HILL SSA REVENUE$7,073
$0
FOX HILL SSA FUND REVENUE
Description
$8,536
$3,787 $8,536
Taxes
$3,786Total:Taxes $7,073
2
111
Unaudited
FY 2014FY 2015FY 2016FY 2017FY 2017
AccountActualActualActualAdoptedAmended
11-111-54-00-5417TRAIL MAINTENANCE- - 21,141 - -
11-111-54-00-5466LEGAL SERVICES190 - - - -
11-111-54-00-5495OUTSIDE REPAIR & MAINTENANCE7,586 4,208 5,173 4,833 11,333
$11,333
United City of Yorkville
Fox Hill Special Service Area Fund
Total: FOX HILL SSA EXPENDITURES $7,776 $4,833$26,314$4,208
$4,208$7,776$4,833Total:Contractual Services
FOX HILL SSA EXPENDITURES
Description
Contractual Services
$26,314 $11,333
3
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
PW 2016-58
Well No. 3
Public Works Committee – August 16, 2016
Consideration of Approval to Remove Pump/Motor and to TV
Well
Discussion
Brad Sanderson Engineering
Name Department
The purpose of this memo is review potential rehabilitation and long tern options for Well No. 3.
Background:
Currently, Well No. 3 is experiencing what is believed to be a mechanical failure. It has been
recommended by Layne not to use any further in order to minimize potential further damage.
Well No. 3 historically produces 600-650 gpm and is currently used as a back-up water source.
It is also known as a “sand pumper”. The volume of sand that is produced by the well is
considered to be a high amount and is directly attributable to the more frequent rehabilitations of
this well. A sand separator is utilized to capture the sand from the well prior to entering the
system. The separator in the past has had to be replaced frequently when the well was more
heavily used. By comparison, the City’s other wells produce 1,000 gpm each.
Well No. 3’s history is summarized below:
Past (Through Discussion With Tom Healy of Layne Western)
1960 Well Drilled; Utilized Westinghouse/US Motors
1972 Installed Rebuilt Byron Jackson Motor (BJ)
1983 Possible Well Rehabilitation (Records Not Clear)
1991 Well Development; Installed 175 HP BJ
1998 Motor OK; Bowls Worn Badly; Pump Rebuilt
Recent Past (2004 – 2009)
2004 Motor Failure; Installed 200 HP rebuilt BJ motor; Corrosion of 16” Casing
evident
2008 Pump Pulled due to Motor Issue; Installed 150 HP BJ Rebuilt Motor;
Rebuilt Bowl Assembly;
2009 Pump Pulled; Bowl Assembly Badly Worn and was Rebuilt;
Rehab/Repair Tends To Be On a 4 – 7 Year Cycle.
Well No. 3’s recent repair costs have been as follows:
2004 $89,234 New 200 HP Type H Rebuilt BJ Motor; Replaced 9 Stage – 11 MQH
BJ Bowl Assembly
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Lisa Pickering, Deputy City Clerk
Date: August 1, 2016
Subject: Well No. 3
2008 $99,617 New 150 HP 14” Type H Rebuilt BJ Motor; Rebuilt BJ Bowl
Assembly; 12 – 8” Line Pipe Segments Were Cut & Rethread; Replacement of 5
Couplings; Replacement of 8” Surge Valve
2009 $21,216 Pump Rebuilt
Questions Presented:
Should the City consider rehabilitating well and keep it part of the water system?
Should the City consider abandoning the well?
Discussion:
At this point, we do not have a good handle on the estimated costs to repair the well. In order to
obtain a reasonable estimate, the well must be taken out of service and the pump and motor need
to be pulled and inspected. In addition, televising of the well will be necessary in order to
determine the condition of the casing. A casing pipe in poor condition makes it difficult
(sometimes impossible) to install and pull equipment in and out of the well. The condition of the
casing may make our decision for us. Layne is estimating the cost to do the above noted work at
$25,000-$30,000.
If the City elects to abandon the well, the pump and motor would have to be pulled anyway,
which is the majority of the costs noted above. The televising and inspection of the equipment
would not be part of a normal well abandonment and are estimated to be $5,000-$6,000. Note
that if the well is abandoned, there are additional work items necessary above and beyond the
pulling of the pump and motor.
As noted above, Well No. 3 has been used minimally in the past several years. Per our needs
assessment calculations, a new well will be needed if we choose to abandon Well 3 as follows:
Current Trends (CT) Water Use
With Well No. 3 Active: 2028 (12 Years)
Without Well No. 3: 2023 (7 Years)
Less Resource Intensive (LRI) Water Use
With Well No. 3 Active: 2034 (18 Years)
Without Well No. 3: 2030 (14 Years)
As you know, per capita water use trends are generally going down. Therefore, it is probably a
reasonable assumption that we would need another well in 8 – 10 years.
In addition to our water supply needs, we should also consider the downtown planning aspect of
the well abandonment.
Action Required:
At this time, staff is recommending that we authorize Layne to pull the pump and motor and
televise the well. Upon completion of this work, a detailed estimate of the repair costs will be
known. At that time, a more detailed discussion can take place regarding the future of the well.
721 W. Illinois Avenue; Aurora, IL 60506 | Office: 630-897-6941 | Fax: 630-897-6976 | layne.com
1
July 25, 2016
United City of Yorkville
c/o Mr. Jeff Freeman
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, IL 60554
RE: United City of Yorkville, IL
Well No. 3
Dear Jeff:
Per your request, we are sending you this letter to briefly summarize the repair history of Well No. 3
since 2004 and provide cost estimates for the pulling and inspection of the 150 HP Byron Jackson
submersible pump and well.
A brief synopsis of each project is detailed as follows:
June, 2004:
The 175 HP Byron Jackson submersible pump was pulled due to a motor issue. Since a rebuilt 175 HP
Byron Jackson motor was unavailable, we installed a 200 HP rebuilt motor, in addition to replacing the 9
Stage – 11MQH Byron Jackson bowl assembly due to extreme wear and corrosion. During this repair
we televised the well and noted that the corrosion at the bottom of the 16” surface casing had worsened.
In our 1998 pump repair, we televised the well and saw this issue, as well as holes in the 16” casing at
417 feet and 422 feet, opposite limestone formations. The holes did not seem to be any worse in 2004.
It was during the 2004 repair that the site restrictions began to worsen. My recollection is that this has
worsened even more now with added obstructions, and a site visit would be warranted to ascertain
exactly how the pump can be pulled now.
The post-repair pumping test indicated that the pump was producing 845 gpm @ 75 psi with a Static
Water Level of 296 feet and a Pumping Level of 346 feet. This correlates to a Final Specific Capacity of
16.9 gpm/ft. We also observed that the sand production seemed to have increased in comparison to
1998, and we theorized that this could be due to lowering the bowl assembly suction into the St. Peter
sandstone open hole, or very close to the top shot hole. The well was redeveloped in 1991 with a
Primacord Treatment with one pound block shots every 5 feet; for a total of 70 lbs. of shots set off in the
St. Peter and the Galesville sandstones (30 lbs. in St. Peter and 40 lbs. in Galesville).
United City of Yorkville
c/o Mr. Jeff Freeman
Engineering Enterprises
July 25, 2016
Page 2
2
February, 2008:
The pump was pulled due to a motor issue. We reinstalled a 150 HP, 14”, Type H, Byron Jackson rebuilt
motor and also rebuilt the Byron Jackson bowl assembly due to wear. Twelve pieces of 8” T & C Line
Pipe were cut and rethread, along with the replacement of 5 couplings and the 8” surge valve. No well
televising was performed.
A post-repair pumping test indicated the pump was producing 665 gpm @ 75 psi, with a Static Water
Level of 326 feet and a Pumping Level of 372 feet. Specific Capacity was 14.5 gpm/ft.
February, 2009:
The City observed that the production had decreased drastically, and the pump was pulled again. The
bowl assembly was severely worn and needed to be rebuilt. The motor was suitable for reuse and fully
serviced in our shop in Aurora. It was during this repair that we discovered that this well was being
operated for short periods of time (2 – 3 hours), on a sporadic basis. We discussed, and the City
implemented, using Well 3 on an “as-needed” basis, and if needed, to run it as long as possible to
minimize starts and stops, where the sand production can be worse. No well televising was performed.
In April, 2009, the pump was producing 629 gpm @ 85 psi with a Static Water Level of 326 feet and a
Pumping Level of 364 feet, with a Final Specific Capacity of 16.6 gpm/ft.
It is being reported today that there is a noticeable “grinding noise” when Well 3 is operated. This
typically correlates to bowl assembly wear, and we would suggest that the use of Well 3 be only on an
emergency basis since continued use and accelerated bowl assembly wear could cause the 150 HP
Byron Jackson submersible motor to fail. As we discussed, we will send down a serviceman to observe
the operation of the pump to verify the above thoughts (we will line this up with Tom Konen once he is
back from vacation).
We also discussed that the next step, assuming the verification of the probable bowl assembly wear,
would be to pull and inspect the 150 HP Byron Jackson submersible pump and televise the well.
Perhaps the key component will be the condition of the 56-year-old Well No. 3 to determine if it is viable
for continued use in the future. Holes in the 16” surface casing and enlarged slots in the 12” liner does
not typically bode well for the future. These issues can be rectified, but with the significant site
restrictions for work-over rigs and equipment, it may be near impossible to do so. This preliminary phase
should provide these answers to allow EEI and the City to make a very educated guess going forward in
your Master Water Plan Analysis.
An estimated cost to mobilize, set-up, pull, and inspect the pump briefly on site would be in the range of
$16,000.00 - $21,000.00 {depending upon the site visit observations}, plus $1,700.00 for a television
survey. If the City desires that we load up and mobilize the complete pump to our yard for further
disassembly, sandblasting, and inspection, please add $4,500.00.
United City of Yorkville
c/o Mr. Jeff Freeman
Engineering Enterprises
July 25, 2016
Page 3
3
Layne, as you know, is the authorized repair center and representative for Flowserve/Byron Jackson in
northern Illinois and has been since 1972. During this time, we have installed over 400 new Byron
Jackson Type H submersible pumps and have performed dozens and dozens of successful Byron
Jackson submersible pump repairs. The 150HP Type motor seal should be dewatered in
accordance with our exclusive procedure. This will allow the motor to be put in the proper
shipping position with the mercury seal secured and will minimize the potential for water
entering the motor windings, which would result in damage to the motor. Only Layne can
provide a Byron Jackson factory authorized serviceman to complete this procedure properly. As
a result of the new July 1, 2012 IEPA guidelines we no longer conduct the seal servicing or
motor dewatering over the well. To our knowledge Layne is the only contractor in the country
that is currently utilizing a sealed motor service containment module that is transported to
project sites to meet the new IEPA regulations.
We have also researched the costs for the last 3 repair projects:
• 2004: $89,234.00
• 2008: $99,617.00
• 2009: $21,216.00
We hope that you will find this information valuable and helpful. If you have any questions, please don’t
hesitate to contact us.
Yours very truly,
Thomas P. Healy, P.E.
Thomas P. Healy, P.E.
Manager of Projects
Layne Christensen Company
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #7
Tracking Number
PW 2016-59
NPDES MS4 Stormwater Permit
Public Works Committee – August 16, 2016
Approval
Consideration of Approval
Brad Sanderson Engineering
Name Department
The IEPA issued a revised NPDES MS4 permit in February of 2016. The new MS4 permit went
into effect on March 1, 2016. The permit instructs communities to comply with the new permit
provisions within 180 days (September 1, 2016) and to report on the changes implemented and
provide supporting documentation with next year’s Annual Report due by June 1, 2017.
Some of the changes are administrative, some do not apply to the City’s circumstances and some
the City is already in compliance with; however, there are some changes that require
modifications to the City’s activities and Stormwater Management Plan. This memo provides a
summary of these changes to each of the six minimum control measures in the MS4 permit and
the actions that must be taken to comply with the new provisions.
Public Education and Outreach on Storm Water Impacts
Changes: Public Education now has to include a component regarding potential impacts of
climate change on stormwater discharges. In addition, there are added requirements for
educational materials for non stormwater discharges and discharges from private properties. The
permit includes a list of topic examples.
Current Status: The City currently complies with this measure through stormwater education
materials available at the Information Center at City Hall.
Recommended Action: City staff should review and inventory the current materials available,
compare with new requirements and topic list, identify need for new materials, obtain new
materials and make available at City Hall. This should be completed during this permit year and
updated materials provided as documentation in the next Annual Report.
Public Involvement/Participation
Changes: The new permit requires communities to identify Environmental Justice Areas within
their jurisdiction and provide appropriate public involvement/participation. There is also a
requirement that the community have a least one public meeting a year for the public to provide
input on the adequacy of the City’s stormwater program.
Current Status: The City had been meeting this requirement by allowing public comment at
Board Meetings and through the Environmental Fair.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: August 10, 2016
Subject: NPDES MS4 Stormwater Permit
Recommended Action: The City will have to hold a public meeting during this permit year to
allow public input on the stormwater program. The meeting may be part of a regular Council
Meeting but would have to be part of the agenda and not just during the public comment period.
Meeting minutes would be submitted with the next Annual Report as documentation.
In addition, the City will have to investigate the requirements for identifying Environmental
Justice Areas and take appropriate action if areas are identified. These items should be
completed during this permit year and reported on in next year’s Annual Report. (See Page 14 of
the Attached MS4 Permit for definitions of Environmental Justice and Environmental Justice
Area.)
Illicit Discharge Detection and Elimination
Changes: The new permit now requires dry weather inspections of stormwater outfalls to look
for non-stormwater of illicit discharges. The permit allows the City to prioritize their list of
outfalls for inspections with high priority outfalls requiring at least annual inspection.
Current Status: The City currently addresses this requirement by responding to reports of illicit
discharges and taking action with their ordinances and procedures when necessary.
Recommended Actions: The City has their stormwater outfalls identified on their inventory
maps. Staff should develop a prioritization list and schedule for inspecting outfalls.
Documentation of inspections should be included in the next Annual Report.
Construction Site Storm Water Runoff Control
Changes: There are a number of changes to the runoff and erosion control requirements.
Current Status: The City addresses this requirement through implementation of their Stormwater
and other ordinances.
Recommended Action: The City’s current ordinances comply with or are more stringent than the
changes in the MS4 permit. Therefore, there are no changes to the City’s current ordinances or
activities required for this control measure.
Post-Construction Stormwater Management for New Development and Redevelopment
Changes: There are a number of changes to Post Construction Best Management Practices
(BMPs). These changes add the requirement to consider climate control impacts on BMPs.
There are also requirements to limit the use of infiltration practices (i.e. not adjacent to fuel
stations, wells, etc.). A requirement has also been added for the City to develop a process to
assess existing and current flood control projects for water quality and climate change impacts.
Current Status: The City addresses this requirement through implementation of their current
Stormwater and other ordinances and by assisting Homeowner Associations when requested.
Recommended Action: The City’s current ordinances generally comply with or are more
stringent then the changes in the MS4 permit and no changes are required. However, this section
of the Stormwater Management Plan should be reviewed in regards to climate change impacts
and developing a plan to assess flood control projects and any necessary changes be made to the
Stormwater Plan. This should be completed this permit year and the revised Stormwater
Management Plan submitted with the next Annual Report as documentation.
The limits on infiltration practices are consistent with the requirements in the IEPA NPDES
General Construction Permit and can be enforced through that permit for proposed infiltration
BMPs. Compliance with these requirements is part of the engineering review process on new
development or redevelopment projects.
Pollution Prevention/Good Housekeeping for Municipal Operations
Changes: There are added requirements for the storage of deicing materials. The City must have
permanent storage or temporary storage with seasonal tarping. In addition, permanent storage
structures must be constructed within two years.
Current Status: The City currently maintains and reports on good housing keeping requirements.
The City currently has permanent storage so no action is required.
Monitoring
Changes: There are new requirements for monitoring and assessing the program. There are
several options for monitoring from inventorying BMPs to sampling. For the City, we
recommend the option to Evaluate BMP effectiveness based on published research. This
requires the City to inventory BMPs implemented in the Community and estimating the resultant
pollutant reduction.
Current Status: There was no monitoring of this type required under the previous permit.
Recommended Action: The Fox River Study Group is making an evaluation tool available to
MS4 communities in the watershed. The tool is a spreadsheet that will allow the City to enter
the areas of BMPs that are to be implemented; the spreadsheet will then estimate the pollutant
reduction resulting from implementation of the BMPs. All BMPs implemented since the start of
this permit (March 1, 2016) will need to be inventoried. The City will have to enter all newly
constructed BMPs moving forward as well. The BMP inventory should be provided as
documentation with each year’s Annual Report.
Other
Changes: Communities that perform deicing operations that can cause or contribute to a
violation of State chloride water quality standards have to participate in any watershed group
organized to implement control measures.
Current Status: This is a new requirement.
Recommended Action: This item requires additional research to see if there are watershed
groups that the City could participate in. This should be done during this permit year and
documentation provided with the Annual Report.
Summary
We recommend that City staff move forward with the recommend action items outlined in this
memo. In addition, the Stormwater Management Plan should be reviewed and updated to
include the changes to the stormwater management procedures, policies and monitoring forms.
The revised Stormwater Management Plan should then be submitted to IEPA as an attachment to
the next Annual Report due on June 1, 2017.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB # 8
Tracking Number
PW 2016-60
City Hall Rear Parking Lot Proposal
Public Works – August 16, 2016
N/A
Majority
Direction
See attached memo.
Bart Olson Administration
Name Department
1
Bart Olson
To:Bart Olson
Cc:'ggolinski@yorkville.il.us'; Eric Dhuse; 'Brad Sanderson'; Rob Fredrickson; Tim Evans
Subject:RE: YHSA Parking Lot Resurfacing Proposal
Hello all (elected officials blindcopied),
Individual members of the school board may be reaching out to you individually to discuss the following proposal.
The school board has been planning on paving the parking lot between the football field and city hall for the past few
years. They had tendered an offer to staff to pave the entire City and school parking lot, but staff does not recommend
it at this time.
Their original offer was to agree to pave the entire parking lot at school district cost, in exchange for us deeding the
northern half of the parking lot and the northern endzone of the football field to them (both areas are owned by the
City). The Mayor and I met with school district leadership and suggested that the two issues should be handled
separately; that we could entertain cleaning up the football field ownership issues later and determine whether we need
to pay for our portion of the parking lot paving now.
The school district bid out their portion of the parking lot with our portion as an add on. They provided us with our
estimated cost of $41,000 which Brad and Eric reviewed. The bid results through the school district were in line with
what we’ve seen elsewhere, but staff didn’t recommend the projects due to other in‐town priorities. In short, if the City
Council felt that we had $41,000 to allocate to paving there would be many other areas in town to recommend first.
Also, the majority of the use the City’s half of the parking lot is for school purposes, and we feel that the school district
should offset our paving cost somewhat.
As mentioned above, Dean Romano had placed this on last night’s school board meeting and was ready to approve their
contract contingent upon future approval of our contract by City Council. He ended up tabling that when I mentioned
that I didn’t recommend we repave our section this year.
Please give me a call if you have any questions.
Thanks,
Bart Olson, ICMA‐CM
City Administrator
United City of Yorkville
630‐553‐8537 direct
630‐553‐4350 City Hall
630‐308‐0582 cell
bolson@yorkville.il.us
City of Yorkville 2.0: Facebook, Twitter, and YouTube
From: Dean Romano [mailto:dromano@y115.org]
Sent: Thursday, July 07, 2016 5:16 PM
To: Bart Olson; Gary Golinski
Cc: Tim Shimp - Superintendent; Dave Dockstader; Brian DeBolt; Patrick Browne
Subject: YHSA Parking Lot Resurfacing Proposal
Good afternoon gentlemen,
2
Please find attached a formal proposal regarding the Resurfacing Project. It is planned that we will present it to
our Board for approval on July 18th, pending your feedback. We were very excited to see the aggressive pricing
that was presented to us and feel we found a very win-win solution for all parties.
We look forward to following following up. Bart, can we connect briefly tomorrow?
Have a great evening,
-Dean
Dean Romano
Assistant Superintendent for Finance & Operations / CSBO
Yorkville Community Unit School District 115
602 Center Parkway – Suite A
Yorkville, IL 60560
Office: 630-553-4382
Fax: 630-553-4398
dromano@y115.org
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #9
Tracking Number
PW 2016-61
Solid waste collection RFP
Public Works Committee – August 16, 2016
N/A
Majority
Direction
See attached memo.
Bart Olson Administration
Name Department
Summary
Review of solid waste collection services, in anticipation of an RFP.
Background
The City’s current solid waste collection agreement is set to expire in April 2017. Within the
agreement is an option to extend the contract for a two-year term, as long as those terms are negotiated
120 days prior to the end of the term. The City has until December 31, 2016 to decide whether it wants
to extend the current contract (and negotiate with Advanced Disposal individually), or submit a new
RFP for the service.
The current solid waste collection agreement is set in the form of an RFP. Staff is seeking
direction on the current solid waste collection services, and a proposal to add a mandatory service and an
opt-in additional service, as narrated below.
The current solid waste collection plan
For one monthly fee (escalates throughout the contract), residents receive:
1) Two wheeled toters; one for recycling and one for recycling, in 33 gallon, 64 gallon, or 96 gallon
sizes
2) Pickup of those toters once per week
3) The ability to change the size of either toter at anytime
4) The ability to dispose of additional items in excess of the refuse placed in the toter, for $1 per
unit
a. Disposal units are defined as:
i. Refuse that fits in a 33 gallon container
ii. Refuse or debris bundled together that does not exceed three feet in diameter, six
feet in length and 50 pounds in weight.
iii. Any one miscellaneous or odd-shaped item that does not exceed 50 pounds in
weight.
5) The ability to dispose of one “bulk” item per week
a. Bulk items are defined as:
i. Discarded large household appliances, including freezers, stoves, trash
compactors, washers, dryers, pianos, organs, tables, chairs, mattresses, box
springs, sofas, etc. White goods (refridgerators) and electronic goods (TVs) are
specifically excluded from this definition.
6) Unlimited yard waste collection every week between the first collection day in April to the last
collection day in November.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: August 11, 2016
Subject: Solid Waste Franchise Agreement RFP
a. Yard-waste, in a kraft paper bag that does not exceed 33 gallons in capacity and 50
pounds in weight
b. Bundles of brush that does not exceed 2 feet in diameter, 4 feet in length, and 50 pounds
in weight
7) Curbside Christmas tree collection during the first two weeks in January of each year.
8) Two amnesty days per year (one in spring, one in fall), which allow an unlimited amount of
refuse, bulk items, white goods, and up to 4 car tires per house.
9) Refuse collection and recycling at all City facilities, with the City having the discretion to change
container sizes and facilities.
10) Refuse and recycling collection, and portable toilets at Hometown Days, the 4th of July parade,
and other special events.
11) Delayed pickups during the weeks that contain New Year’s Day, Memorial Day, Independence
Day, Labor Day, Thanksgiving Day, and Christmas Day.
This program has been generally the same since 2007. Prices per month for this service have been:
FY 2008 $19.10
FY 2009 $19.67
FY 2010 $20.26
FY 2011 $20.87
FY 2012 $21.50
FY 2013 $17.10 – City went out to RFP for service
FY 2014 $17.61
FY 2015 $18.14
FY 2016 $18.69
FY 2017 $19.25
RFP vs. Single Source Negotiation
Oswego’s contract was up in April 2017, and it was contemplated back in 2012 that the two
communities would go out to joint RFP. However, Oswego decided to renegotiate their contract with
their existing hauler and add in curbside, on-demand electronics pickup and opt-in food composting.
Oswego was also able to negotiate a freeze in their FY 2017 rates, but their rates are still comparable
with Yorkville’s for different service. For instance, Oswego’s yard-waste program requires a $1 sticker
for every bundle or bag; Yorkville’s is included within the monthly fee. Oswego’s program requires the
residents to buy the toters from the vendor for between $54 and $66 per toter; Yorkville’s is included
within the monthly fee.
Because Oswego was able to get a slightly reduced price and add a service through negotiation,
and we were successful in getting a significant reduction the last time we did an RFP, I’m optimistic we
can receive better bids through an RFP than a single negotiation.
Additional Services
Theoretically, Oswego’s hauler agreed to add on-demand, curbside electronics recycling for no
additional fee to the user or to the City. We’ve heard from other haulers that the value of electronics
recycling is around $1 per user per month. Given that we would have multiple companies bidding on
the service, I’m optimistic we can add on-demand, curbside electronics recycling for minimal cost.
Oswego’s contract with electronics recycling language is attached; in summary, the resident calls the
hauler to schedule a pickup, the resident puts the equipment at the curb during the pickup time, and the
hauler takes it away for no fee. This is a significant service improvement compared to the City’s current
electronic recycling week, and the past open ended electronics recycling drop off at Public Works.
One of the other trends in refuse collection is composting pickup. Composting diverts food-
waste from landfills and produces a good byproduct used in soil fertilization. Oak Park was one of the
first communities to offer an opt-in composting program, and Oswego modeled their program after Oak
Park’s. Residents in Oswego who opt-in to a composting program get a third toter for food scraps and
other compostable material which gets picked up every week. The cost of that program is $120 per year.
Recommendation
Staff recommends going out to RFP. We recommend keeping the refuse, recycling, and yard-
waste services in the contract the same as the last contract. We recommend adding in on-demand,
curbside electronics recycling as a mandatory service for the bids. We recommend requesting bids for
an opt-in composting program, similar to Oswego’s. If the committee agrees with the previous
recommendations, we would bring the RFP document back to the Public Works Committee in
September.
1
FIRST AMENDMENT
TO
EXCLUSIVE AGREEMENT
FOR COLLECTION AND DISPOSAL OF
RESIDENTIAL MUNICIPAL WASTE, LANDSCAPE WASTE
AND RECYCLABLE MATERIALS
THIS AMENDMENT TO EXCLUSIVE AGREEMENT FOR COLLECTION AND
DISPOSAL OF RESIDENTIAL MUNICIPAL WASTE, LANDSCAPE WASTE AND
RECYCLABLE MATERIALS (the “AMENDMENT”) is made as of this ____ day of
____________, 2016, by and between the Village of Oswego, an Illinois home rule municipal
corporation (the “VILLAGE”), and Groot Industries, Inc., an Illinois corporation (the
"CONTRACTOR").
PREAMBLES:
A. On June 5, 2012, the VILLAGE and the CONTRACTOR entered into an Exclusive
Agreement for Collection and Disposal of Residential Municipal Waste, Landscape Waste and
Recyclable Materials (the "ORIGINAL AGREEMENT").
B. The VILLAGE and the CONTRACTOR each desire to enter into this First Amendment
to the Exclusive Agreement for Collection and Disposal of Residential Municipal Waste,
Landscape Waste and Recyclable Materials (the "FIRST AMENDMENT").
C. The ORIGINAL AGREEMENT and the FIRST AMENDMENT are collectively called
the "AGREEMENT."
NOW, THEREFORE, it is mutually understood and agreed by and between the
VILLAGE and the CONTRACTOR as follows:
1. Section 4 of the ORIGINAL AGREEMENT is hereby deleted and replaced with
the following provision:
2
“Term. This AGREEMENT shall begin May 1, 2016 and shall
remain in full force and effect under 11:59 p.m. on April 30, 2022.
At the expiration of this term, if deemed in the best interest of both
parties, the VILLAGE and CONTRACTOR may mutually agree to
extend this AGREEMENT for an additional term of up to five
years. The initial term, and any extension, is subject to the
VILLAGE’S right to terminate this AGREEMENT as set forth
below.”
2. Section III, DETAILED SPECIFICATIONS (33.1 Definitions) of the ORIGINAL
AGREEMENT is hereby amended to include the following definition of Electronic Waste:
“Electronic Waste. Shall mean electronic items banned from
Illinois landfills by State Law. These items include, but are not
limited to, Televisions, Monitors, Printers, Computers (laptop,
notebook, netbook, tablet, desktop), Electronic Keyboards,
Facsimile Machines, Videocassette Recorders, Portable Digital
Music Players, Digital Video Disc, Players, Video Game Consoles,
Small Scale Servers, Scanners, Electronic Mice, Digital Converter
Boxes, Cable Receivers, Satellite Receivers, Digital Video Disc
Recorders, Cell Phones, Portable Digital Assistant (PDA),
Computer Cable, Zip Drive."
3. Section III, DETAILED SPECIFICATIONS (Section 33.1 under Definitions) of
the ORIGINAL AGREEMENT regarding the definition of Yard Waste is hereby deleted and
replaced by the following:
“Yard Waste. Shall mean grass clippings, leaves, branches and
brush, other yard waste garden trimmings, vines, garden plants and
flowers, weeds tree droppings (for example: pine cones and
crabapples), and other similar organic waste materials accumulated
as the result of the cultivation and maintenance of lawns,
shrubbery, vines, trees and gardens. Sod, dirt, Christmas trees, and
greenery from wreathes and garlands shall not be considered yard-
waste and shall be disposed of as refuse, unless the composting
facility will accept it. For those residents participating in the yard
waste subscription cart program this definition shall include
biodegradable food waste including fruits vegetables, breads,
grains, pastas, cereal, dairy (no liquids), eggshells, coffee grounds
and tea leaves. Food waste not permitted for collection include
glass, plastics, Styrofoam, diapers, pet litter, liquids, grease or oils,
meats, poultry, seafood and paper products."
3
4. Section III, DETAILED SPECIFICATIONS (Section 34.3 under the
DESCRIPTION OF THE BASE SOLID WASTE PROGRAM) of the ORIGINAL
AGREEMENT regarding Bulk Items is hereby deleted and replaced by the following:
"Bulk items as herein defined, are considered subject to collection
by the CONTRACTOR, ACCORDING TO THE TERMS AND
DEFINITIONS OF THIS CONTRACT. Residents with additional
material, home improvement projects or material as a result of an
eviction may contract separately with the CONTRACTOR for an
agreed upon rate. The CONTRACTOR will make available 6, 10,
15, 20, and 30 cubic yard containers for this purpose."
-Individual residents will be responsible for contacting the
CONTRACTOR to make payment and logistics arrangements for
the collection of bulk items, excluding the two (2) amnesty days as
described in Section 44.1.
5. Section III, DETAILED SPECIFICATIONS (Section 42.1 under YARD-
WASTE/BUNDLED BRUSH COLLECTION) of the ORIGINAL AGREEMENT regarding
Yard-waste collection programs is hereby deleted and replaced by the following:
“Yard-waste Sticker Program. As a part of yard-waste collection,
all eligible households located within the VILLAGE'S corporate
boundaries shall be provided weekly yard-waste and bundled brush
collection. All yard waste materials must be placed in "Kraft"
paper bags designed and sold specifically for the collection and
disposal of yard waste. Each "Kraft" paper bag will have a yard
waste sticker attached prior to collection. All bundled brush must
not exceed four (4) foot length, with each individual bundle not to
exceed excess weight of fifty (50) pounds. Resident customers
placing bundled brush out for collection will be required to bundle
brush with biodegradable natural fiber twine (plastic or wire is
prohibited). Each bundled brush will have a yard waste sticker
attached prior to collection. Yard-waste and Bundled brush will be
collected on regular refuse service days during the yearly period of
time established, (April 1st through the last collection day in
November). There will be two (2) amnesty days in a calendar year
as described in Section 44.1 of this contract when unlimited yard
waste and bundled brush will be collected at no charge to resident.
Yard-waste Subscription Program. As an alternate to the sticker
program listed above, residents may participate in a cart
subscription program that would allow yard waste and, unlike the
sticker program, organic material/food scraps to be commingled.
4
Service would include a 95 gallon cart designated for yard waste
and organics collected weekly at the curb during the yard waste
season. Residents that elect to participate will be billed on a
seasonal basis at the rate outlined in Appendix 1.
6. Section III, DETAILED SPECIFICATIONS (Section 43 under RECYCLABLE
MATERIAL PROGRAM) of the ORIGINAL AGREEMENT is hereby amended to include the
following:
“43.12. The CONTRACTOR shall allow for the collection of
Electronic Waste as defined herein. Residents must contact the
CONTRACTOR to schedule a date and time for collection. There
shall be no cost associated with this service. All Electronic Waste
shall be placed at the curb. Items that require more than one
person to collect may require an additional fee as determined by
the CONTRACTOR."
7. Section III, DETAILED SPECIFICATIONS (Section 53 under RATES AND
SPECIAL RATES) of the ORIGINAL AGREEMENT is hereby deleted and replaced by the
following:
“53.1. For any services required to be performed under this
AGREEMENT, the charge shall not exceed the rates and increases
set forth in Appendix 1 attached hereto and made a part hereof.
For items not otherwise provided for by this AGREEMENT, and
requiring special handling due to size, weight, type of material or
method of placement, the charges are to be negotiated between the
CONTRACTOR and the resident customer for collection and
disposal into a landfill or processing facility.”
8. Section III, DETAILED SPECIFICATIONS (Section 70 under TERM OF
CONTRACT) of the ORIGINAL AGREEMENT is hereby deleted and replaced by the
following:
“This AGREEMENT shall begin May 1, 2016 and shall remain in
full force and effect under 11:59 p.m. on April 30, 2022. At the
expiration of this term, if deemed in the best interest of both
parties, the VILLAGE and CONTRACTOR may mutually agree to
extend this AGREEMENT for an additional term of up to five
years. The initial term, and any extension, is subject to the
VILLAGE’S right to terminate this AGREEMENT as set forth
below.”
5
9. Appendix 1 (GENERAL PRICE QUOTATION SHEET) of the ORIGINAL
AGREEMENT is hereby deleted and replaced by the following:
APPENDIX 1 GENERAL PRICE
QUOTATION SHEET
Charges 5/1/2016 to 4/30/2017
Refuse Collection Monthly Residential: $19.20
Senior: $15.36
Yard Waste Subscription Program
(April- Last Collection Day in November)
$120.00 per season
35 Gallon Tote Purchase $54.11
65 Gallon Tote Purchase $60.47
95 Gallon Tote Purchase $66.84
Tote Monthly Rental Fee $2.00
White Goods per Item Charge $35.00
Village Roll-off Charge per ton for
Landscape Waste and Street Sweeping
$57.50
The prices to which the Contractor is entitled under the General Price Quotation Sheet referenced
above shall be increased on May 1, 2017, and on each twelve month anniversary date thereafter.
Said adjustment shall be equal to the percentage increase in the United States Bureau of Labor
Statistics Consumer Price Index – All Urban Consumers (Garbage and trash collection
CUR0000SEHG02) for the last full calendar year; provided, however, that in no event shall the
percentage increase in the prices on any adjustment be less than two (2%) percent or more than
four (4%) percent over the prior period’s prices.
6
April 1 – Last collection
day in November
2016 Season 2017 Season 2018 Season 2019 Season 2020 Season 2021 Season
Yard Waste Sticker
Fee
$1.00 $1.50 $1.75 $2.00 $2.25 $2.50
10. Except as herein specifically amended, the terms and conditions of the
ORIGINAL AGREEMENT shall remain in full force and effect.
The AGREEMENT is hereby ratified and confirmed by the VILLAGE and the CONTRACTOR
as amended herein. This FIRST AMENDMENT may be executed in multiple counterparts, each
of which shall be deemed to be an original.
IN WITNESS WHEREOF, the Parties have entered into this FIRST AMENDMENT
the date and year first above written.
Attest: GROOT INDUSTRIES, INC.
By: ______________________________ By: ________________________________
Title: _____________________________ Title: _______________________________
Date of signing: ________________, 2013
Attest: VILLAGE OF OSWEGO
By: ______________________________ By: ________________________________
Title: _____________________________ Title: ______________________________
Date of signing: ________________, 2013
Resolution No. 2012- a0
ARESOLUTION APPROVING A CONTRACT FOR GARBAGE, REFUSE,
RECYCLING AND YARD WASTE COLLECTION SERVICES WITH
VEOLIA ES SOLID WASTE MIDWEST, LLC
WHEREAS, the United City of Yorkville (the "City") is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City issued a Request for Proposal for solid waste and
recyclable collection services; and,
WHEREAS, the City received Requests for Proposals and reviewed said
proposals to determine the proposal that is in the best interest of the City; and,
WHEREAS, the City Council has determined that to enter into a contract with
Veolia ES Solid Waste Midwest, LLC as further described herein and attached hereto is
in the best interest of the City.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the CONTRACTFORGARBAGE, REFUSE, RECYCLING
AND YARDWASTE COLLECTION attached hereto as ExhibitA and made a part
hereof by reference, is hereby approved, and Gary J. Golinski, Mayor, and Beth Warren,
City Clerk, beand are herebyauthorized to execute said Contract on behalf of the United
City of Yorkville.
Section 2. This Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Resolution No. 2012-o
Page 1
Passed by the City Council of the United City of Yorkville, KendallCounty,
Illinois this day of A.D. 201 1. ,
CITY CLERK
ROSE ANN SPEARS DIANE TEELING
tl
GEORGE GILSON JR. JACKIE MILSCHEWSKI
CARLO COLOSIMO MARTY MUNNS
CHRIS FUNKHOUSER _ LARRY KOT
Approved by me, as Mayor of the United City of Yorkville, KendallCounty,
Illinois, this a?(D day of J w-y 2012.
MA
Resolution No. 2012-X
Page 2
UNITED CITY OF YORKVILLE
CONTRACT FOR GARBAGE, REFUSE, RECYCLING AND
YARD WASTE COLLECTION
THIS CONTRACT made this 4th day of September 2012, by and
between the United City of Yorkville, an Illinois municipal corporationhereinafter called
the "City" and Veolia ES Solid Waste Midwest, LLC, located at 1660 Hubbard Avenue,
2nd Floor, Batavia, Illinois, 60510, hereinafter called the "Contractor".
WITNESSETH:
WHEREAS, the City issued a Request for Proposal for solid waste and recyclable
collection services; and,
WHEREAS, the City received Requests for Proposals and reviewed said
proposals to determine the proposal thatis in thebest interest of the City; and,
WHEREAS, the City Council has determined that to enter into a contract with
Veolia ES Solid Waste Midwest, LLC as further described herein and attached hereto is in
the best interest of the City.
NOW, THEREFORE, for and in consideration of their mutual promises and
agreements, the partieshereto do hereby agree as follows:
1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor
and other servicesnecessary to commence and complete the City's request for
garbage, refuse, recycling and yardwaste collection services in accordance with
the terms and conditions stated in the:
REQUEST FOR PROPOSALS, TERMS & CONDITIONS, DETAILED
SPECIFICATIONS, and their attachments including Vendor W-9 Request
Form, Proposer's Certification, Appendix 1 - General Price Quotation Sheet,
Appendix 2 - Required Recyclables to be Collected, Appendix 4 — Schedule of
Illinois Municipalities Served, Appendix 5 — Location of Disposal Facilities,
Appendix 6 — Contractor Qualifications, Exhibit A — Solid Waste Collection
Day Map, Exhibit B — Services for Municipal and Public Facilities, RFP
Narrative, Amended Certificates of Liability Insurance, Residential Single
Stream Recyclable Materials Accepted By Resource Management and
Corporate Overview and Capabilities attached hereto and made a part hereof as
Exhibit 1 except as amended hereinafter in this Contract.
2. Appendix 1, General Price Quotation Sheet, is clarified by selecting "Yorkville
Option A only" as the Plan Description.
1
3. Section 23.1 of theRequest for Proposalsis clarified that the pricesquoted are
for billing to the City directly and not each individual resident.
4. Section 10.1 is clarified that the indemnification shall be limited to the extent
suchdamages orinjuries are caused by the negligence or willful misconduct of
Contractor.
5. Section 78.2 is amended to read as follows:
STRIKES/FORCE MAJEURE: The Contractor shall be required to
file proof with the City Administrator orhis designee that it has a"no
strike" provision for the duration of allcollective bargaining agreements
with its workers. Upon execution of any new agreement, the Contractor
shall forward to the City Administrator within thirty(30) days
thereafter, proof that said agreement also contains a"no strike" clause.
In the event of a labor related strike or picketing by Contractor's
employees, the Contractor shall exert commercially reasonable efforts to
ensurethe continuation of itscontracted collection services to the City.
In theevent that the Contractor shall fail to collect, remove and properly
dispose of the waste in accordance with the terms of thiscontract, for a
period of five (5)business days or more, the City, may, at its option,
cause such waste to be collected and disposed of by any reasonable
means available to the City, and thecost thereof may be chargedagainst
the Contractor and the performance bond furnished by the Contractor.
The foregoing option shall not be available to the City if the
Contractor's failure so to collect and remove waste for the period was
due to unusual weather conditions, or some other "act of God," which
rendered such collection and removalimpossible to perform. The
Contractor shall not be liable for the failure to performits duties if such
failure was caused by a catastrophe, riot, war, government order or
regulation, fire, accidentor any similar contingency beyond the
reasonable control of the Contractor. "Act of God" does notinclude any
strike, sympathy strike, slowdown, sit-down, stoppage of work, refusal
to perform overtime, mass absenteeism, refusal tocross a picketlineor
any other similar concerted action or intentional interruption or
disruption of the operations of the Contractor by Contractor's own
employees (the foregoing collectively referred to as "labor dispute"),
provided, however, that in the event that the City exercises its option
underthis Article to collect and dispose of waste by other reasonable
meansbecause of the Contractor's failure to perform due to a labor
dispute, the total amount charged against the Contractor by the City can
only be an amount which is in excess of the total amount that the City
would have otherwise paid to the Contractor for collection over the
duration of the labor dispute. The Contractor shall promptly notify the
City in writing of any eventcovered by this Section and the date, nature
and cause thereof. Such notice shall indicate the anticipated extent of
such delay and the obligations under this Agreement to be affected
thereby.
2
6. Section 43.11 is clarified that materials to beadded to the recycling program
shall be by mutual consent of the City and Contractor.
7. Appendix 2 is amended by adding that#6 polystyrene will not be included in
the recycling program until such time as thereis a sustainable market for that
material.
8. Section 30.1 (Change Orders) in the RFP proposal is replaced entirely with the
following language:
a. At any time additional work is necessary or requested, and the not-to-
exceed price isincreased thereby, any change, addition or price increase
must be agreed to in writing by all parties. Theappropriate authorizing
signature for the City is the City Administrator. Notwithstanding the
foregoing, upon petition from the Contractor tot eh City, the rates amy
be increased on a pro-rata basis to reflect anyincreased costs actually
incurred by Contractor due toanyunforeseen or unusual change or
interpretation in law, increased labor costs, increased fuel costs or
increased governmental fee, which increase shall be evidenced by
empirical documentation reasonably acceptable to the City provided by
contractor.
IN WITNESS WHEREOF, the parties hereto haveexecuted, or caused to be
executed by their duly authorized officials, thisContract as of theday and year first above
written:
UNITED CITY OF YORKVILLE
By: Aaw d
Mayor
Attest:
1
City Clerk
CONTRACTOR:
By:
J=gyres ones, Regional VP
Print Name an Title
Attest ''
Robert F. Pfister, Municipal
Print Name and Title Marketing Mgr.
3
j) ELI
CNVIRONMENTAL SERVICES
SOLID WASTE
April 09,2012
Mr. Bart Olson
City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Re: Response totheRequest for Proposal for Yorkville-Oswego Solid Waste Collection Service
Dear Mr. Olson:
Veolia ES Solid Waste Midwest, LLC,("Veolia") is pleased to submit the attached response to your
Request for Proposal for Yorkville-Oswego Solid Waste Collection Service.As an officer of the
corporation James M. Rooney,regional Vice President is authorized to sign and submit the attached
RFP response.I have also attached the CERTIFICATE OF SECRETARY for your reference.Jay has
specificoversight responsibility for our Batavia hauling and transfer station companiesthat currently
provide the hauling and disposal services for the United City of Yorkville and who will be providing the
servicestothe Village of Oswego as well.We feel very fortunate that we havebeen able to provide the
refuse,recycling and yard waste collection services to the City for the past five years.We believe that
we understand,better than any othercontractor, the service expectation of the City.We are excited at
the possibility of bringing thatservice excellence to the Village of Oswego. If requested,Bob Pfister,
Regional Municipal Marketing Manager is available tomeet with you or you representatives
concerning this RFQ response.Bob's contract information is listed below:
Bob Pfister
Municipal Marketing Manager
Veolia ES Solid Waste Midwest,LLC.
1660 HubbardAvenue, 2"4 Floor
Batavia,Illinois 60510
Phone: (630)762-7708
Email: bob.pfister @,veoliaes.com
I am confidentthat you will look favorably upon our responsethat we have provided here.If after
reviewing our response,you have any questions or require any additional information,we would be
pleased to meet with you to discuss your questions.Thank you for allowing Veolia the opportunity to
present this RFPresponse.
Sincerely,
Robert F. P ster
MunicipalMarketing Manager
Veolia a-i Solid Waste Midwest, LLCC
1660Hubbard Avenue:., 2"c f=loor, Batavia, YL 60510
tel: 630-762-11000 1 fax: 630-587-1..144
www.veoliaes.com
VEOLIA ES SOLID WASTE MIDWEST,LLC
CERTIFICATE OF SECRETARY
I, Michael K. Slattery,do hereby certify that:
1. I amthe duly elected, qualified and acting Secretary of Veolia ES Solid Waste
Midwest,LLC, a Wisconsin limited liability company.
2. James Rooney is the Vice President of Veolia ES Solid Waste Midwest, LLC
the "Company") and as such officer he, or any officer of the Company, is authorized,
following compliance with appropriate corporate policies and procedures, toprepare,
execute and to submit on behalf of the Company, contracts or service agreements
collectively "Contracts"), or any bids for service or requests for proposals (`Bids and
RFPs"), and to execute on behalf of the Company any and all documents required to be
submitted in connection with such Contracts, Bids or RFPs.
3. The Company is not required to and does not maintain a corporate seal.
IN WITNESS WHEREOF, I haveexecuted this Certificate in my official capacity
as of the 4"'day of June, 2010.
Michael K. Slatt
Bond No.854636
Bid Bond
KNOW ALL MEN BY THESE PRESENTS that we Veolia ES Solid Waste Midwest LLC 1660
HubbardAvenue Batavia IL 60510 the Principal, and, Evergreen National Indemnity Company,
6140 ParklandBoulevard, Suite 321, Mayfield Heights, OH 44124, the Surety, are hereby
bound untothe City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560, the Obligee, in the
penal sumof Five Thousand and 00/100 Dollars ($5,000.00) the paymentof, which webind
ourselves, ourheirs, executors, administrators, successors, and assigns, jointly and severally,
by these presents.
WHEREAS, the Principal is herewith submitting a bid or proposal for Residential Refuse.
Recycling and Yard Waste Collection.
NOW, THEREFORE, the conditionof this obligation is that if the Principal shall be
awarded the contract and the Obligee shall so notifythe Surety, and if withinthe period
specified in the contract, or if no period be specified, within twenty (20) days after the Principal's
receipt of notice ofaward, the Principal enters into a contractand givesbondforthe faithful
performance of the contract, then this obligation shall be null and void; otherwise, the Principal
and the Surety will pay to the Obligee thedifference between the Principal's bid and thenext
lowest bid; or in the event the Obligee does notaward the contract andresubmit the project for
bidding, the Principal and theSurety willpay the Obligee an amount equal to thecosts of the
resubmission including the printing of newcontract documents, andadvertising, printing, and
mailing notices to prospective bidders; but in no event shall the liability hereunder exceed the
penal sum hereof; no shall the Surety be obligated to give bond for performance.
If the Obligee makes no award within (90) days of the execution date hereof, then this
bond shall be null and void unless extended by written consentof Surety.
No liability of the Surety shall arise hereunder unlessand until theObligee delivers
written notice of a claim to theSurety. Said notification must be sent within fifteen (15) days
after the alleged breach giving rise to suchclaim; and no suit under this bond by or for the
benefitof the Obligee may be instituted sooner than thirty (30) days or laterthan ninety (90)
days after the Surety receives such notice. Failure to act in accordance withthis paragraph
shall nullify and void this bond and Surety's obligations hereunder.
Signed, sealed and executed this 9th day of April, 2012.
Veolia ES Solid Waste Midwest, LLC Evergreen NationalIndemnity Company
Principal Surety
By: By:
Henry P. .K us, AsTistanrer Title Cheryl C. y, Attorn n-Fact
reasu
Witness: cU--.....,L.._ Witness
Heidi J. th Ra# cia A. Temple
EVERGREEN NATIONAL INDEMNITY COMPANY
MAYFIELD HEIGHTS,OH
POWER OF ATTORNEY
POWER No. 854636
KNOW ALL MEN BY THESE PRESENTS: That the Evergreen National Indemnity Company, a corporation in the State of Ohio does
hereby nominate,constituteand appoint: ""`CHERYL C. MAY***
its true and lawful Attorneys)-in-Fact to make, execute, attest, sealand deliver for and on its behalf, as Surety, and asits actand deed,
where required,any and all bonds, undertakings, recognizances and written obligations in the nature thereof.
This Power of Attorney is granted and is signed by facsimile pursuant to thefollowing Resolution adopted by its Board of Directors on the
23rd day of July,2004:
RESOLVED,That any two officers of the Company have theauthority to make,execute and deliver a Power ofAttorney constituting as
Attorney(s)-in-fact such persons,firms,or corporations as may be selectedfrom time to time.
FURTHERRESOLVED,that the signaturesof such officers and the Seal of the Company may be affixedto anysuch Power ofAttorney
or any certificate relating thereto by facsimile', and any such Power of Attorney or certificate bearing such facsimile signatures or
facsimile seal shall be validand binding upon the Company;and any such powers so executed and certified by facsimile signatures and
facsimile seal shall be valid and binding uponthe Company in thefuture with respect to anybond or undertaking to which it is
attached."
IN WITNESS WHEREOF, the EvergreenNationalIndemnityCompany has caused its corporate seal to be affixed hereunto, and these
presents to be signed byits duly authorized officers this 1st day of June,2009.
EVERGREEN NATIONALINDEMNITY COMPANY
By:
Charles D.Hamm Jr,President
By
DavidA.Canzonc,CPO
Notary Public)
State of Ohio) SS:
On this 1st day of June, 2009, before the subscriber, a Notaryfor the State of Ohio, dulycommissioned and qualified, personally
came Charles D. Hamm, Jr. and David A. Canzoneof the Evergreen National Indemnity Company, to me personallyknowntobe the
individuals and officersdescribedherein, and who executed the preceding instrument and acknowledged the execution of the same and
being by me duly sworn,deposed andsaid that they are theofficers of said Company aforesaid, and that thesealaffixed to the preceding
instrument is the Corporate Seal of said Company, and the said Corporate Seal and signatures as officerswere duly affixed and subscribed
to the said instrument by the authority and direction of said Corporation, and that theresolution of said Company, referred to in the
preceding instrument, is now in force.
IN TESTIMONY WHEREOF, I have hereunto setmy hand and affixed my official sea! at Columbus, Ohio,thedayand year above
written.
ifl/I'Sf4
j "''.
PENNY M.BURN$
cam: \l -cz NOTARY PUOUG
S7AIE OF 0H10
s:`,;7:p':'•. ':` Apml04,2012 Penny M.Bums,NotaryPublic
F oF`o.O,.° My Commission Expires April 4,2012
State of Ohio) SS:
I, the undersigned, Secretary of theEvergreen National Indemnity Company, a stock corporation of theState of Ohio, DO HEREBY
CERTIFY that theforegoing Powerof Attorney remains in full force and has not been revoked; and furthermore that the Resolution of the
Board of Directors,set forth herein above,is now in force.
Signed and sealed in MayfieldHis,Ohio this 9th day of__ An n1_20122012
Wan C.Collier,Secretary
SIT
r
01F.LVS
A gyp.
VVII
IN
J
WHEREAS,
EVERGREEN NATIONAL INDEMNITY COMPANY
located at
Mayfield Heights. Ohio
has complied with all the requirementsof the 'Illinois Insurance Code'applicable to
said Company:
7q NOW, THEREFORE, I theundersigned, Director of Insurance of the State of
Illinois, do hereby authorize the said Company to transactits appropriate business
as set forth under clause(s)
of Class 2
a),(b),(c),(d),(e),0,(g),(h) of Class 8
of Section 4 of the 'Tlliuois Insurance Code"in this State in accordance with the laws
thereof, until the Ist day of July, 2012.
g,5TA3'E IN THSTIVONY HWEREOP, I hereto -et Mv
hand and cause to be affixed this Seal.
Done at the City of Springfield. this 1sr day
rn of July, 2011.
lei
k INIessmore
rl Acting Director of Insurance2BrR
965 1-54-5 1
MAP*At 5-1 car.14F1;!
Evergreen National Indemnity Company
Certificate
2010
The following financial information was excerpted from the StatutoryAnnual Statement
filed byEvergreen National Indemnity Company with the Oliio Department of Insurance.
STATEMENT OF INCOME
Direct Written Premium 34,511,678
Reinsurance Assumed 3,778,653
ReinsuranceCeded 26,376,556)
Net Written Premium 11,913,775
Change in Unearned 506,150)
Net Earned Premium 11,407,625
Loses&LAE Incurred 153,725
Net Commission Expense 5,217,563
Other Expenses 3,142,628
Underwriting Gain/(Loss) 2,893,709
Net Investment Income 1,063,623
Net Realized Capital.Gains(Loss) 1,248,695)
OtherIncome/(Expense) 21)
Income Before FIT 2,708,616
Federal Income Tax 1,397,993
Net Income 1,310,623
BALANCESHEET
ets
Invested Assets 44,434,143
Agent's Balances(net of Reins.) 2,047,712
Reinsurance Recoverable 264,270
Other Assets 763,892
Total Assets 47,510,017
Liabilities&Surplus
Unearned Premium Reserve 4,918,287
Loss&LAE Reserves 4,056,828
Ceded Reinsurance Payable 3,709,655
Other Liabilities 2,345,769
Total Liabilities 15,030,339
Surplus 32,479,678
Total Liabilities&Surplus 47,510,017
1 hereby certify that theabove information is that contained in the Statutory Annual Statement filed
by Evergreen NationalIndemnity Company with the Ohio Department of Insurance for theyear ending
December 31,2010.
David A.Canzone,T easurer
EVERGREEN
FLEXIBLE BONDING SOLUTIONS
April 9, 2012
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
To Whom ItMay Concern:
We have reviewed the Proposal of Veolia ES Solid Waste Midwest, LLC., for the
Residential Refuse, Recycling and Yard Waste Collection. We understand that Proposals
will be received on April 9, 2012, for the above project, and wish to advise that should
this Proposal be accepted andthe Contract awarded to Veolia ES Solid Waste Midwest
LLC., Evergreen National Indemnity Company will provide the requiredBond or Bonds.
Evergreen National Indemnity Company is a 570 Circular TreasuryListed company, with
an A- A.M. Best Rating and duly licensed to do business in the State of Illinois.
By: rwergreen National Indemnity Company
Clieryi C. V y, Attornei( - a
6140 Parklarid Blvd. Suite 300 '\Ac,y(ie1d Hts, OH 44124 o P: (440) 995-5100 a F: (440) 995-5101
EVERGREEN NATIONAL INDEMNITYCOMPANY
MAYFIELD HEIGHTS,OH
POWER OF ATTORNEY
POWER NO. Bid Consent
KNOW ALL MENBY THESE PRESENTS: That the Evergreen National Indemnity Company, a corporation in the State of Ohio does
hereby nominate,constitute and appoint: ***CHERYL C. MAY***
its true andlawful Attorneys)-In-Fact to make, execute, attest, seat and deliver for and on its behalf, as Surety, and as its act and deed,
where required,anyand all bonds,undertakings, recognizances and written obligations in the nature thereof.
This Power of Attorney is granted and is signed by facsimilepursuant to the followingResolution adopted by its Board of Directors onthe
23rd day of July,2004
RESOLVED,Thatany twoofficers of the Company have the authority tomake,execute and deliver a Power of Attorney constitutingas
Attorney(s)-in-fact such persons,firms,or corporations as may be selected fromtime to time.
FURTHER RESOLVED,that the signatures of such officers and the Seal of the Company may be affixed to any such Power of Attorney
or any certificate relating thereto by facsimile; and any such Power of Attorney or certificate bearing such facsimile signatures or
facsimile sealshall be valid and bindingupon the Company;and any such powers so executed and certified by facsimilesignatures and
facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is
attached."
IN WITNESS WHEREOF, the EvergreenNational Indemnity Company has caused its corporate seal to be affixed hereunto, and these
presents to be signed by its duty authorizedofficers this 1st day of June,2009.
EVERGREEN NATIONAL INDEMNITYCOMPANY
owf
r/
By:
0 Charles D.Hann Jr,President
cino
By
David A.Canzone,CFO
Notary Public)
State of Ohio) SS:
On this 1st dayof June, 2009, before the subscriber, a Notary for the StateofOhio, dulycommissioned and qualified, personally
came Charles D. Hamm, Jr. and David A. Canzone ofthe Evergreen National Indemnity Company, to me personally known to be the
individuals and officers described herein, and whoexecuted the preceding instrument and acknowledged the execution of the same and
being by me duty sworn, deposed and said that they are the officersof said Companyaforesaid, and that the seal affixed to the preceding
instrument is the Corporate Seal of said Company,and the said Corporate Seal and signatures as officers.were duly affixed and subscribed
to the said instrument by theauthority and directionofsaidCorporation, and that the resolution ofsaid Company, referred to in the
preceding instrument, is now in force.
IN TESTIMONY WHEREOF, I have hereunto set myhandand affixed my official seal at Columbus, Ohio, the day andyear above
written.
sfy" PENNY N,.%URNS%
NOTARY PUBLIC
3
STATE OF OHIO
Comm.expires
Aplu oe.201 2 Penny M.Burns,Notary Publicter,
My Commission Expires April 4,2012
State ofOhio) SS:
I, the undersigned, Secretary of the EvergreenNationalIndemnity Company, a stock corporation of theState of Ohio, DO HEREBY
CERTIFY that the foregoing Power of Attorney remains in full force andhas not been revoked; and furthermore that the Resolution ofthe
Board of Directors,set forth herein above,is now in force.
Signed and sealed in Mayfield Hts,Ohio this 9th day of._ _A rr!_ 2012
af`,r,roxArF i
6
rOH{O'K
L
ie
Watt C.Collier,Secretary
REQUEST FOR PROPOSAL
Name of Proposing Company: Veolia ES Solid Waste Midwest, LLC
Project Name: Yorkville-Oswego Solid Waste Collection Services
Proposal No.:
Proposal Due: Monday, April 9, 2012 @ 3:30 pm
Proposal Opening:Monday, April 9, 2012 @ 3:31 p.m.
Required of All Proposers:
Deposit: Two (2) $5,000.00 deposits (one for each municipality)
Letter of Capability of Acquiring
Performance Bond: Not Required
Required of Awarded Contractor:
Performance Bond/Letter of Credit: Two (2) $500,000.00(one for each municipality)
Certificate of Insurance: Required
Legal Advertisement published: Thursday, March 1, 2012
Date Issued: Monday, March 12, 2012
This document consists of 45pages.
Return original and twoduplicate copies of proposal along with one compact disc with
proposal information containedon it in a *.doc(Microsoft Word) or *.pdf(Abode Acrobat)
version in a sealed envelope marked with the Proposal Number as noted above to:
BART OLSON
CITY ADMINISTRATOR
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, IL 60560
PHONE: 630-553.4350
FAX: 630-553-7575
www.vorkville.il.us
1
The UNITEDCITY OF YORKVILLE will receive proposals Monday thruFriday, 8:00 A.M. to
4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560.
SPECIFICATIONS MUST BE METAT THE TIME THE PROPOSAL IS DUE.
Either the Yorkville City Council orthe Oswego Village Board reserves the right to accept or
reject any and all proposals, to waive technicalities and to accept or reject any item of any
proposal.
The documents constituting component parts of this contract are the following:
I.REQUEST FOR PROPOSALS
II. TERMS &CONDITIONS
III. DETAILED SPECIFICATIONS
IV. PROPOSAL/CONTRACT FORM
DO NOT DETACHANY PORTION OF THISDOCUMENT. INVALIDATION COULD
RESULT. Proposers MUST submit an original, 2 additional papercopies andone compact disc
of the total proposal. Upon formal award of theproposal, the successfulProposer will receive a
copy of the executed contract.
2
I. REQUEST FOR PROPOSALS
1. GENERAL
1.1 Notice is hereby given that United City of Yorkville will receive sealed proposals upto
Monday,April 9, 2012 at 3:30 p.m.
1.2 Proposals will be opened and read aloud in the City Council Chambers at Yorkville City
Hall, 800 Game Farm Road, on Monday, April 9, 2012 at 3:31 p.m.
1.3 Proposals must be received at the United City of Yorkville by the time and date specified.
Proposals received after the specified time and date will not be accepted and will be
returned unopened to the Proposer.
1.4 Proposal formsshall be sent to the United City of Yorkville, ATTN: Bart Olson, in a
sealed envelope marked "SEALED PROPOSAL". The envelope shall be marked with
the name of the project, date, and time set for receipt of proposals.
1.5 All proposals must be submitted onthe forms supplied by the City and signed by a proper
official of the company submitting proposal. Telephone, email and fax proposals will not
be accepted.
1.6 By submitting this proposal,the proposer certifies under penalty of perjury that they have
not acted in collusion with any other proposer or potential Proposer.
1.7 For purposes of this RFP, all references to the"City" shall mean the United City of
Yorkville, and all references to the"Village" shall mean the Village of Oswego.
2. PREPARATION OF PROPOSAL
2.1 It isthe responsibility of the proposer to carefully examine the specifications and proposal
documents and to be familiarwith all of the requirements, stipulations,provisions, and
conditions surrounding the proposed services.
2.2 No oral or telephone interpretations of specificationsshall be binding upon the City or the
Village. All requests for interpretations or clarifications shall be made in writing and
received by the City of Yorkville at least five(5)business days prior to the date set for
receipt of proposals. All changes or interpretations of the specifications shall be made by
the City of Yorkville in a written addendum to ourproposer's of record.
2.3 In case of error in the extension of prices in the proposal,the hourly rate or unit price will
govern. In case of discrepancy in the price betweenthe written and numerical amounts,
the written amount will govern.
2.4 All costs incurred in the preparation, submission, and/or presentation of any proposal
including any proposer's travel or personal expenses shall bethe sole responsibility of the
proposer and will not be reimbursed by the City nor the Village.
2.5 The proposer hereby affirms and states thatthe prices quoted herein constitute the total
cost to the City and Village for allwork involved in the respective items and that this cost
3
also includes all insurance,royalties, transportation charges, use of all tools and
equipment, superintendence, overhead expense, all profits and all other work, services
and conditions necessarily involved in the work to be done and materials to be furnished
in accordance with the requirements of the Contract Documents considered severally and
collectively.
3. MODIFICATION OR WITHDRAWAL OF PROPOSALS
3.1 A Proposal that is in thepossession of the City may be altered by a letterbearing the
signature or name of person authorized for submitting a proposal, provided that it is
received prior to the time and date set for the bidopening. Telephone, email or verbal
alterations of a proposal will not be accepted.
3.2 A Proposalthat is in the possession of the City may be withdrawn by the proposer, up to
the time set for the proposal opening,by a letter bearing the signature or name of person
authorized for submitting proposals. Proposals may not be withdrawn after the proposal
opening and shall remain valid for a period of ninety(90) days from the date set for the
proposal opening, unless otherwise specified.
4. SECURITY FOR PERFORMANCE
4.1 The awardedcontractor,within thirteen (13) calendar days after acceptance of the
proposer's proposal by the City or the Village, shall furnish security for performance
acceptable to the respective municipality when required under thedocuments. Such
security shall be either a satisfactory performance bond(bonding company must be
licensed to do business inIllinois) or a letter of credit on the form provided by the
municipality and available from the municipality's attorney. NOTE: As evidence of
capability to provide such security for performance, each proposer shall submit
with the proposaleither a letter executed by its surety company indicating the
proposer's performance bonding capability,or a letter from a bank or savings and.
loan within twenty-five miles of the corporate boundaries of the City or Village
indicating its willingness and intent to provide a letter of credit for the proposer.
5. DELIVERY
5.1 All proposal prices are to be quoted, and delivered to the City of Yorkville, 800 Game
Farm Road,Yorkville, IL 60560,
6. TAX EXEMPTION
6.1 The City and the Village is exempt from Illinois sales or use tax for direct purchases of
materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued
upon request. Federal identifications will also be provided to selected vendor.
7. RESERVEDRIGHTS
7.1 Each municipality retains autonomy in decision making for this RFP, and each reserves
the exclusive right to waive sections, technicalities, irregularities and informalities andto
accept orreject any and all proposals and to disapprove of any and all subcontractors as
may be in the best interest of either municipality. Time and date requirements for receipt
of proposal will not be waived.
4
II. TERMS AND CONDITIONS
8. MUNICIPAL ORDINANCES
8.1 The successful proposer will strictlycomply with all ordinances of the awarding
municipality and laws of the State of Illinois.
9 USE OF MUNICIPAL NAME
9.1 Theproposer is specifically denied the right of using in any form or medium the name of
the City or the Village for public advertising unless express permission is granted by the
respective municipality.
10. INDEMNITY AND HOLD HARMLESS AGREEMENT
10.1 To the fullest extent permitted by law, the Proposer shall indemnify,keep and save
harmless the City and Village and its agents, officers, and employees, against all injuries,
deaths, losses, damages, claims, suits, liabilities,judgments, costs and expenses, which
may arise directly or indirectly from any negligence or from thereckless or willful
misconduct of the Proposer, its employees,or its subcontractors,and the Proposer, its
employees, or its subcontractors, and the Proposer shall at its own expense, appear,
defend and pay all charges of attorneys and all costs and other expenses arisingtherefrom
orincurredin connection therewith, and, if any judgment shall be rendered against the
City and Village in any such action, the Proposershall, at its own expense, satisfy and
discharge the same. This Agreementshall not beconstrued as requiring the Proposer to
indemnify the City and Village for its own negligence. The Proposer shall indemnify,
keep and save harmless the City and Village only where a losswas caused by the
negligent, willful or reckless acts or omissions of the Proposer, its employees, or its
Subcontractors.
11. NONDISCRIMINATION
11.1 Proposer shall, as a party to a public contract:
a) Refrainfrom unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects of
past discrimination;
b) By submission of thisproposal,theProposer certifies that he is an "equal
opportunity employer" as definedby Section 2000(e)of Chapter 21, Title 42, U.S.
Code Annotated and Executive Orders#11246 and #11375, which are
incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of
the Rules and Regulations of the Department of Human Rights of theState of
Illinois, is a material part of any contract awarded onthebasis of this proposal.
5
11.2 It is unlawful to discriminate on the basis of race, color, sex, national origin, ancestry,
age, marital status, sexual orientation,physical or mental handicap or unfavorable
discharge for military service. Proposer shall comply with standards set forth in Title VII
of the Civil Rights Act of 1964, 42 U.S.C. Secs. 2000 et seq.,The HumanRights Act of
the State of Illinois, 775 ILCS 5/1-101 et. seq., and The Americans With Disabilities Act,
42 U.S.C. Secs. 1210Iet. seq.
12. SEXUAL HARASSMENT POLICY
12.1 The proposer, as a party to a public contract, shall have a written sexualharassment
policy that:
12.1.1 Notes the illegality of sexual harassment;
12.1.2 Sets forth the State law definition of sexual harassment;
12.1.3 Describes sexual harassment utilizing examples;
12.1.4 Describes the Proposer's internal complaint process including penalties;
12.1.5 Describes the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the HumanRights
Commission and how to contact these entities; and
12.1.6 Describesthe protection against retaliation afforded under the Illinois Human
Rights Act.
13. EQUALEMPLOYMENT OPPORTUNITY
13.1 In the event of the Proposer's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights("Department"), theProposer
may be declared ineligible forfuture contractsorsubcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the contract may be
canceled or voided in whole or in part, and such other sanctions orpenalties may be
imposedor remedies invoked as provided by statute orregulation. During the
performance of this contract,the Proposer agrees as follows:
13.1.1 That it will not discriminate againstany employee or applicant for employment
because of race, color, religion, sex,marital status,national origin or ancestry,
age,physical or mental handicap unrelated to ability, sexual orientation, sexual
identity or an unfavorable discharge from military service; and further that it will
examine all job classifications to determine if minority persons or women are
underutilized and will takeappropriate affirmative action to rectify any such
underutilization.
13.1.2 That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability(in accordance with the
Department's Rules and Regulations) of minorities and women in the area(s) from
which it mayreasonably recruit and it will hire for each job classification for
which employees are hired in such a way that minorities and women are not
underutilized.
13.1.3 That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
6
discrimination because of race, color,religion, sex, marital status,national origin
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military services.
13.1.4 That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
Proposer's obligations under the Illinois Human Rights Act and the Department's
Rules and Regulations. If any such labor organization or representative fails or
refuses to cooperate with the Proposer in its efforts to comply with such Act and
Rules and Regulations, the Proposer will promptly so notify the Department and
the contracting agency and will recruit employees from other sources when
necessary to fulfill its obligations thereunder.
13.1.5 That it will submit reports as required by the Department's Rules and Regulations,
furnish all relevant information as may from time to time be requested by the
Department orthe contracting agency, and in all respects comply with the Illinois
Human Rights Act and the Department's Rules and Regulations.
13.1.6 That it will permit access toall relevant books, records, accounts and work sites
by personnel of the contracting agency and the Department for purpose of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules and Regulations.
13.1.7 That it will include verbatimor by referencethe provisions of this clause in every
subcontract it awards under which any portion of the contractobligations are
undertakenor assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
Proposer will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department inthe event any subcontractor fails or refuses to comply
therewith. In addition,theProposer will not utilize anysubcontractor declared by
the Illinois HumanRightsCommission to be ineligible for contracts or
subcontracts with the State of Illinois or any of its political subdivision or
municipal corporations.
14. DRUG FREE WORK PLACE
14.1 Proposer, asa party to a public contract, certifies and agrees that it will provide a drug
free workplace by:
14.2 Publishing a statement: (1)Notifying employees that the unlawful manufacture,
distribution, dispensation, possession or use of a controlled substance,including
cannabis, is prohibitedin the City's, Village's, and proposer's workplace. (2) Specifying
the actionsthat will be taken against employees for violations of such prohibition. (3)
Notifying the employee that, as a condition of employment on such contact or grant,the
employee will: (A) abide by the terms of the statement; and (B) notify the employer of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five(5) days after such conviction.
7
14.3 Establishing a drug free awareness program to inform employeesabout: (1) the dangers of
drug abuse in the workplace; (2)the City's,Village's or proposer's policy of maintaining
a drug free workplace; (3) any availabledrugcounseling,rehabilitation and employee
assistance programs; (4) the penalties that may be imposedupon employees for drug
violations.
14.4 Providing a copy of the statement required above to each employee engaged in the
performance of thecontract or grant and to post the statement in a prominent place in the
workplace.
14.5 Notifying the contractingor granting agency within ten(10)days after receivingnotice of
any criminal drug statute conviction for a violation occurringin the workplace no later
than five(5) days after such conviction from an employee or otherwisereceiving actual
notice of such conviction.
14.6 Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
14.7 Assisting employees in selecting a course of actionin theevent drug counseling,
treatment and rehabilitation is required and indicating that a trained referral team is in
place.
14.8 Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
15. PREVAILING WAGE ACT
15.1 Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq.,
for all work completed under this contract. Proposer agrees to pay the prevailing wage
and.require thatall of its subcontractorspay prevailing wage to any laborers,workers or
mechanics who performwork pursuant to this contract or relatedsubcontract.
15.2 Proposer and each subcontractor shall keep or cause to be kept an accuraterecord of
names, occupations and actual wages paid to each laborer,workman and mechanic
employed by the Proposer in connection with the contract. This record shall be open to
inspection at all reasonable hours by any representative of the City, Village, or the Illinois
Department of labor and must be preserved for four(4)years following completion of the
contract.
16. INSURANCE REQUIREMENTS—
16.1 Prior to the beginning of the contract period, Contractor and anySubcontractors shall
procure, maintain and pay for such insurance as will protect against claims for bodily
injury of death, or for damage to property, including loss of use, which may arise out of
operations by the Contractor or Subcontractor orany Sub-Sub Contractor or by anyone
employed by any of them, or by anyone for whose acts any of them may be liable. Such
insurance shall not be less than the greater of coverages and limits of liability specified
below for each municipality or any coverages and limits of liability specified in the
Contract Documents or coverages and Iimits required bylaw unless otherwise agreed to
by the City or Village:.
8
All amounts listed are per municipality)
Workers Compensation 500,000 Statutory
Employers Liability 1,000,000 Each Accident
1,000,000 Disease Policy Limit
1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
2,000,000 Aggregate
Applicable on a
Per Project Basis)
Commercial Automobile 1,000,000 Each Accident
Liability
Umbrella Liability 5,000,000
16.2 Commercial General Liability Insurance required under this paragraph shall be written on
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injurywith Employment Exclusion (if any) deleted, Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnityobligations and other
contractual indenrinity assumed under the Contract Documents.
16.3 Comprehensive Automobile Liability Insurance required underthis paragraph shall
include coverage for all owned,hired and non-ownedautomobiles.
16.4 Workers Compensation coverage shall include a waiver of subrogation against the City
and the Village.
16.5 Comprehensive General Liability, Employers Liability and Commercial Automobile
Liability Insurancemay be arranged under singlepolicies for full minimum limits
required, or by a combination of underlyingpolicies with the balance provided by
Umbrella and/or Excess Liability policies.
16.6 Contractor and all Subcontractors shall have their respective ComprehensiveGeneral
Liability(including products/completed operations coverage), Employers Liability,
Commercial Automobile Liability, and Umbrella/Excess Liability policies endorsed to
add the"Village of Oswego and City of Yorkville,their officers, officials, employees and
volunteers" as "additional insureds"with respect to liability arising out of operations
performed; claims forbodily injury or death brought against City or Village by any
Contractor of Subcontractor employees, or the employees of Subcontractor's
subcontractors of any tier, however caused, related to the performance of operations
under the Contract Documents. Such insurance afforded to the City and Village shall be
endorsed to provide that the insurance provided under each policy shall be Primary and
Non-Contributory.
9
16.7 Contractor and all Subcontractors shall maintain in effect all insurance coverages required
by the Contract Documents at their sole expense and with insurance carriers licensed to
do business in the State of Illinois and having a current A. M. Best rating of no less than
A- VIII. Inthe event that the Contractor or any Subcontractor fails to procure or maintain
anyinsured required by the Contract Documents,the City or Village may, at its option,
purchase such coverage and deduct the cost thereof fiom any monies due to the
Contractor or Subcontractor, or withhold funds in an amount sufficient to protect the City
or Village, or terminatethis Agreement pursuant to its terms.
16.8 All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled,materially changed, non-renewedor restrictive
modifications added, without thirty(30) days prior written notice to the City and Village.
Renewalcertificates shall be provided to the City and Village not less than five(5)prior
to the expiration date of any of the required policies. All Certificates of Insurance shall
be in a form acceptable to City and Village and shall provide satisfactory evidence of
compliance with all insurance requirements. The City and the Village shallnot be
obligated to review such certificates or other evidence of insurance, or to advise
Contractor or Subcontractor of any deficienciesin such documents, and receipt thereof
shall not relieve the Contractor or Subcontractor fiom, nor be deemed a waiver the right
to enforce the terms of the obligations hereunder. The City or the Village shall havethe
right to examine any policy required and evidenced on the Certificate of Insurance.
17. COPYRIGHT/PATENT INFRINGEMENT
17.1 The Proposer agrees to indemnify, defend, and hold harmlessthe City and Village against
any suit, claim,or proceeding brought against the City or Village for alleged use of any
equipment, systems,or services provided by the Proposer that constitutes a misuse of any
proprietary or trade secret information or an infringement of any patent or copyright.
18. COMPLIANCE WITH OSHA STANDARDS
18.1 Equipment supplied to the City and/or Village must comply with all requirements and
standards as specified by the Occupational Safety and Health Act. All guards and
protectors as well as appropriate markings will be in place before delivery. Items not
meeting any OSHA specifications will be refused.
19. CERCLA INDEMNIFICATION
19.1 In the event this is a contract that has environment aspects, the Awarded Proposer shall,
to the maximum extent permitted by law, indemnify, defend, and hold harmless the City
and Village,theirofficers, employees, agents, and attorneys from and against any and all
liability, includingwithout limitation, costs of response, removal,remediation,
investigation, property damage,personal injury, damage to natural resources,health
assessments, health settlements, attorneys' fees, and other related transaction costs arising
under the Comprehensive Environmental Response, Compensation, and Liability Act
CERCLA) of 1980,42 U.S.C.A. Sec. 9601, et seq., as amended,and all other-applicable
statutes, regulations, ordinances, and undercommonlaw for any release or threatened
release of thewaste material collected by the Awarded Proposer,both before and after its
disposal.
20. SUBLETTING OF CONTRACT
20.1 No contract awarded by the City shall be assigned or any part sub-contracted without the
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written consent of the City Administrator or the Village Administrator. In no case shall
such consent relieve the Awarded Proposer from theirobligation or change the terms of
the contract.
21. [Section purposefully left blank]
22. TERMINATION OF CONTRACT
22.1 The City or the Village reserves the right to terminate the whole or any part of this
contract,upon ten(10) days' written notice to the AwardedProposer, in the event of
defaultby the Awarded Proposer. Default is defined as failure of the Awarded Proposer
to perform any of the provisions of this contract or failure to make sufficient progress so
as to endanger performance of this contract in accordance with its terms. In theevent that
the Awarded Proposer fails to cure the default upon notice, and the City and/or the
Village declares default and termination,the City and/or the Village may procure,upon
such terms and in such manner as the City or Village may deem appropriate, supplies or
services similar to those so terminated. The Awarded Proposer shall be liable for any
excess costs for such similar supplies or services unless acceptable evidence is submitted
to the City or Village that failure to perform the contract was dueto causes beyond the
control and without the fault or negligence of the AwardedProposer, Any such excess
costs incurred by the City or Village may be set-off against any monies due and owing by
the City or the Village,respectively, to the Awarded Proposer.
23. BILLING& PAYMENT PROCEDURES
23.1 Separate invoices shall be sent to each municipality, for each municipality's customers.
Payment will be made by each municipality upon receipt of an invoice. Once an invoice
has been verified, the invoice will be processed for payment in accordance with the
municipality's payment schedule, policy and procedures.
23.2 The City and Village shall review in a timely manner each bill or invoice after its receipt.
If the City determines that the bill or invoice contains a defect making it unable to
process the payment request,the City shall notify the Proposer requesting payment as
soon as possible after discovering thedefect pursuant to rules promulgated under 50 ILCS
505/1 et seq. The notice shall identify the defect and any additionalinformation
necessary to correct the defect.
23.3 Please send all invoices for the City to the attention of City of Yorkville,Accounts
Payable, 800 Game FarmRoad, Yorkville,IL 60560, and all invoices for the Village to
Village of Oswego,Accounts Receivable, 100 Parkers Mill, Oswego, IL 60543.
24. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY/VILLAGE
24.1 The relationship betweenthe City/Village and the Proposer is that of a buyer and seller of
professional services and it is understood that theparties have not entered into any joint
venture or partnership with the other.
25. STANDARD OF CARE
25.1. Services performed by Proposer under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied, andno warrantyor guarantee is included or intended
I1
in thisAgreement, orin any report,opinions, and documents orotherwise.
25.2 If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost,
and without reimbursement from the City and the Village, the professional services
necessary to correct errors and omissions caused by Proposer's failure to comply with the
above standard and reported to Proposer within one(1)year from the completion of
Proposer's services for the Project.
26. GOVERNING LAW
26.1 This Agreement will be governed by and construed in accordance with the laws of the
State of Illinois without regard for the conflict of laws provisions. Venue is proper only
in the County of Kendall and the Northern District of Illinois.
27. SUCCESSORS AND ASSIGNS
27.1 The terms of this Agreement will be binding upon and inure to the benefit of theparties
and their respective successors and assigns;provided,however,that neitherparty will
assign thisAgreement in whole or in part without the prior written approval of the other.
The Proposer will provide a list of key staff, titles, responsibilities, and contact
information to include all expected sub Proposers.
28, WAIVER OF CONTRACT BREACH
28.1 The waiver by one party of any breach of this Agreement: or the failure of one party to
enforce at any time, or for any period of time, any of the provisions hereof will be limited
to the particular instance and will not operate or be deemedto waive any future breaches
of this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
29. AMENDMENT
29.1 This Agreement will not be subject to amendment unless made in writing and signed by
all parties.
30. CHANGE ORDERS
30.1 The contract price is a"not-to-exceed"cost. At any timeadditional work isnecessary or
requested, and the not-to-exceed price is increased thereby, any change,addition or price
increase must be agreed to in writing by all parties. The appropriate authorizing signature
for the City is the City Administrator and for the Village is the Village Administrator.
31. SEVERABILITY OF INVALID PROVISIONS
31.1 If any provisions of thisAgreement are heldto contravene or be invalid under the laws of
any state, country or jurisdiction, contravention will not invalidate the entire Agreement,
but it will be construed as if not containing the invalid provision and the rights or
obligations of the parties will be construed and enforced accordingly.
32. NOTICE
32.1 Any notice will be in writing and will be deemed to be effectively served when deposited
in the mail with sufficient first class postage affixed, and addressed to the party at the
party's place of business. Noticesshall be addressed to the City and Village as follows:
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To City:
City Administrator
City of Yorkville
800 Game Farm Road.
Yorkville,IL 60560
ToVillage:
Village Administrator
Village of Oswego
100 Parkers Mill
Oswego, IL 60543
And to the Proposer as designated in the Contract Form.
III. DETAILED SPECIFICATIONS
33. DEFINITIONS
33.1 For the purpose of the Contract, definitions of certain terns are listed below. Certain
words or phrases, when used in the Contract shall have the same meaning given to them
in thissection. Other terms shall be defined within applicable subsections and
appendices.
Attached Single-FamilyDwelling(Group, Row, Townhouse) A building originally
designed and constructed to accommodate two (2) or more dwelling units, withdwelling
units joined together by party wall or walls and being notmore than two (2) stories in
height. Each unit shall have its own ground floor entrance and living space.
Biodegradable shall mean chemically structured material that decomposes rapidly
primarily through the action of living soil-borne microorganisms (bacteria, fungi, and
actinomycetes) or macro-organisms(crickets, slugs, snowbugs,millipedes, etc.).
Brown Kraft 2-Ply Paper Bags shall mean a two-layer brown product container
comprised of kraft paper most often used to contain groceries.
Chipboard shall mean a single-layer cardboard used for packaging cereal, crackers,
tissues, and other similar products.
Compost(ing) shall mean the process by which aerobicmicroorganisms decompose
organic matter into a humus-like product.
Contract shall mean the agreement created by and consisting of the ContractDocuments.
Contract Documents shall include the Request for Proposals,Terms and Conditions,
Detail Specifications and the Proposal/Contract Form.
Contractor shall mean the firm with which the City and/or Village has executed the
Contract for Solid Waste Collection and Disposal Services
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Corrugated Cardboard shall mean a sturdy paper product commonly used as a
packaging consisting of two paper grades--a wavy inner portion and an outside liner.
Curbside shall mean adjacent to the streetpavement, alley pavement and gutter and
within five feet thereof.
Customer shall mean the resident party,property owner of a dwelling unit in Yorkville
or Oswego corporate boundaries participating in thescavenger collection service.
Day shall mean CalendarDay unless otherwise stated.
Detached Dwelling A single-familydwelling entirely surrounded by open space.
Disposal Unit shall have different meanings as follows: For thepurposes of refuse
collection, a"disposal unit" shall mean one(1) 64-gallon, 33-gallon, or 96-gallon tote or
one(1) water-tight metal, or plastic reusable waste container, no larger than thirty-two
32) or thirty-three(33)gallons in capacity, containing refuse, yard-waste or household
construction and demolition debris as hereindefined; or a securely tied, bundle of refuse
or debris which is not placed in a container that does not exceed three(3) feet in
diameter, six (6) feet in length, and fifty(50) pounds in weight, or one(1) single
miscellaneous or odd-shaped item of refuseor debris that does not exceed fifty(50)
pounds in weight. A large household item, as herein defined, is to be considered a
disposal unit. Household construction and demolition debris, as is herein defined, is to
be considered a disposal unit. For the purpose of yard-waste collection, a"disposal
unit" shall mean a biodegradable two-ply fifty(50)pound wet-strength kraft paper bag
designed for yard-waste collection, not to exceed thirty-three(33) gallons in capacity and
fifty(50) pounds in weight, containing"yard-waste"as herein defined, orsecurely tied,
bundles of brush or branches usingbiodegradable cord, string, rope or twine that does not
exceed fifty(50) pounds in weight, two (2) feet indiameter, and four(4) feet in length
and is manageableby one(1)person. For purpose of recycling collection, a"disposal
unit" shall mean one(1)64 gallon,33 gallon,or 96 gallon tote.
Envelope shall mean a flat, folded paper container for a letter or smallerobject.
Frozen Food Packages shall mean paperboard containers with special coatings to
prevent tearing of the packages or smearing of the ink fi-om moisture when refrigerated or
frozen.
Garbage or Rubbish shall mean discarded materials resultingfrom the handling,
cooking, spoilage, and leftovers of food, discarded food orfood residues, and paper
necessarily used for wrapping same, and all types and kinds of waste materials from
housekeeping activities, including,but not limited to ashes,metal cans bottles, books,
glass, plastic, newspapers, boxes, cartons, and small amounts of earth, rock or sod, small
automobile parts and building materials waste from residential type do-it-yourself
projectsprovided that all such materials are of a size sufficiently small to permit being
placed in an approved refuse container, except those items which are banned from direct
disposal into a landfill.
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HDPE shall mean high-density polyethylene.
Household Construction and Demolition Debris shall mean waste materials from
interior and exterior household construction,remodeling and repairprojects,including
but not limited to: drywall,plywood and paneling pieces, lumber and other building
materials; windows and doors, cabinets,carpeting,disassembled bathroom and kitchen
fixtures; and small amounts of sod, earth, clay,sand, concrete,rocks and similar
materials. Such debris shall conform to the following: loose smallitems shall be placed
in suitable disposablecontainers not exceeding fifty(50)pounds in weight, or in bundles
not exceeding two (2) feet in diameter, four(4) feet in length, and fifty(50)pounds in
weight.
Household Garbage shall mean garbage and rubbish as collected from the residents of
the City of Yorkville or the Village of Oswego currently receiving curbside scavenger
service or on-site dumpster service.
Household Garbage—Large Items shall mean any items set forth under"Garbage and
Rubbish"above if such item is too large to fit in an approved Disposal Unit including,
butnot limited to boxes, barrels, crates, furniture, refrigerators, carpets, mattresses,box
springs, hot water heaters, stoves and other household appliances, except thoseitems
which are banned from direct disposal into a landfill.
Household Garbage—Large Items shall not include waste frommanufacturing processes,
construction materials,broken concrete, lumber, large rocks, automobile parts other than
tires or dangerous substances which may create a danger to the health, safety, comfort or
welfare of the residents of the City of Yorkville or the Village of Oswegoor items which
are banned from direct disposal into a landfill.
Industrial Wastes shall mean any and alldebris and waste products generated by
canning, manufacturing, food processing,restaurant, land clearing, building construction
or alteration and public workstypeconstruction projects whether performed by a
governmental unit or byContract.
Juice Boxes shall mean aseptic cartons consisting of a high-grade paperboard coated with
polyethyleneplastic and aluminum foil, excluding milk cartons.
Junk Mail shall mean brochures, advertisements, flyers,post cards, greeting cards,
window envelopes, and other similar correspondence.
Landscape Waste (also referred to as Yard-waste)shall mean hardlandscape waste and
soft landscape waste.
Large Household Item—Yorkville definition only(also known as "Bulk Item"), shall
mean any discarded and unwanted large household appliance such as freezers, stoves,
trash compactors, washers,dryers, dishwasher,humidifiers, dehumidifiers, microwaves,
water softeners,televisions, pianos, organs, tables, chairs,mattresses, box springs,
bookcases, sofas and similar furniture. All "white goods" including those containing
CFC's (chlorofluorocarbons), shall fit into this definition. White goods containing
switches containing mercury, and PCB's (polychlorinated biphenyls) shall not fit into this
15
definition.
Large Household Item—Oswego definition only(also known as"Bulk Item"), shall
mean any discarded and unwanted pianos, organs, tables, chairs,mattresses,box springs,
bookcases, sofas and similar furniture. White goods and other electronic appliances are
specifically excluded from Oswego's definition of"bulk items".
LDPE shall mean low density polyethylene.
Magazines shallmean periodical publications,usually glue bound.
Mixed Papers shallmean stationary, various office papers such as; computer paper,
xerox paper,note paper, letterhead, and other similar papers.
Multiple-Family Dwelling A dwelling containing three(3)or more dwelling units, with
one or both of the following: (a) More than one(1) dwelling unit connecting to a
common corridor or entrance-way; or, (b) Dwelling unit vertically connected to
neighboring dwelling units through shared floors and ceilings.
PET shall mean polyethylene terephthalate.
PerformanceBond shall mean the form of security approved by the City orthe Village
and furnished by the Contractor as a guarantee that the Contractor will executethe work
in accordance with theterms of the Contract and will pay all lawful claims.
Processing Center shall mean a location to be maintained or utilized by the Contractor
for the purpose of soiling, preparing, and marketing of recyclable materials.
Properly-Prepared shall mean materials prepared according to the disposal program
restrictions for refuse,yard-waste, and recycling.
Processing Costs shall mean all reasonable costs incurred by the Contractor with respect
to the collection of recyclables from residents currently receiving curbside scavenger
services.
Public Awareness Program shall mean a programdeveloped and provided by the
Contractor and the City/Village to inform and encourage residents to use the recycling
collection services and other waste collection and disposal services of the City/Village.
Recyclablesor Recyclable Material(s) shall mean, at a minimum, those materials listed
on Appendix 2.
Recycling shall mean the use, collection, and remanufacture of secondarymaterials as
feedstock for the production of new materials or products.
Recycling Containers (bins) shall mean a 64 gallon tote,or a 33-gallon or 94-gallon tote
if so acquired by the customer in the mannerprescribed in the recycling collection
program
16
Refuseshall mean all discarded and unwantedhousehold and kitchen wastes, including
but not limited to: food, food residues, and materials necessarily used for packaging,
storing, preparing and consuming same,usually defined as "garbage"; and all
combustible and non-combustible waste materials resultingfrom routine domestic
housekeeping, including butnot limited to: aluminum and steel cans, glass containers,
plastic containers, crockery and other containers, metal,paper(of all types), including
newspapers, books,magazines, catalogs, boxes and cartons, cold ashes, furniture,
furnishings and fixtures,household appliances(all kinds), textiles andleathers, toys and
recreational equipment and similar items. For the purposes of this Agreement, theterms
garbage", "refuse", "rubbish", and"waste"shall be synonymous unless otherwise more
specifically defined (for example: "yard-waste").
Refuse Sticker shall mean a biodegradable paper stamped with the City or Village name
and the Contractor's name and telephone number providing the solid waste services for
the City or Village. The sticker shall represent proof of payment for collection and
disposal services to be rendered by the Contractor.
Residence shall mean all attached single family and detached single family dwelling.
Single-FamilyDwelling A detached dwelling containing accommodations for and
occupied by one(1) family only.
Specifications shall mean specifications identifiedin the Contract.
Tote (also referred to asa Toter) A plastic wheeled container'in size of 64 gallon, 33
gallon, or 96 gallon with tight-fitting cover,requiring semi-automatic lifting mechanism
for collection.
Waste shall mean refuse,recyclables, yard or landscape waste and white goods.
Wet-strength Carrier Stock shall mean rectangular-shaped paperboard containers with
special coatings to preventtearing of the containers or smearing of the ink from moisture
when refrigerated.
White Goods shall mean refrigerators,ranges or stoves (electric or gas), freezers, room
air conditioners,water heatersand other similar domestic large appliances.
Yard-waste container/unit shall mean a container or unit and may be a kraft paperbag
notexceeding thirty(34) gallons of capacity weighing up to fifty(50)pounds. The kraft
paper bag shall be of the type specifically intended for landscapewaste,being specifically
biodegradable and not chemically treated; or a waste container(excluding plastic bags)
notexceeding thirty-four(34)gallons of capacity weighing up to fifty(50)pounds; or
bundles of hard landscape waste not exceeding two(2) feet in diameter and four(4) feet
in length weighing up to fifty(50)pounds. Said bundle to be securely tied with
biodegradablenatural fibertwine. Securing with plastic or wire is prohibited.
Yard-waste (also known as"landscape waste") shall mean grass clippings, leaves,
branches and brush, other yard and garden trimmings, vines, garden plants and flowers,
weeds, tree droppings (for example: pine conesand crabapples), and other similar organic
17
waste materials accumulated as the result of the cultivation and maintenance of lawns,
shrubbery, vines, trees and gardens. Sod, dirt, Christmas trees, and greenery from
wreathes andgarlandsshall not be consideredyard-waste and shall be disposed of as
refuse, unless the composting facility will accept it.
34. DESCRIPTION OF THE BASE SOLID WASTE PROGRAM
34.1 Refuse, yard-waste, and curbside recycling services are provided toresidences located
within the City or Village ona once-per-week basis.
34.2 Yorkville Option A and B -The Yorkville options, being a modified volume based
program, based on a monthly fee forpickup of all refuse, consisting of one 33-gallon, 64-
gallontote, or 96-gallon tote, and a $1 charge for each refuse disposal unit beyond the
tote,unlimited yard waste and unlimited recycling. As part of program,the contractor
shall supply thecustomer with a tote of a size of the customer's choosing for a cost
outlined in Appendix 1.
34.3 Oswego refuse programs—The Village will select one of three solid waste programs.
Haulers shouldbid on each of the following programs as set out below, in Appendix
NUMBER.
Oswego Option A—Unlimited refuse, unlimited recycling, and limited yard-waste
collection. Refuse and recycling shall be collected if it is set out in a thirty-
three(33) gallonor less container. A discounted rate schedule for senior
residents within the VILLAGE limits will be offered by the
CONTRACTOR; to residents age sixty-five(65) and over.
Oswego Option B—Modified volume based program, with limited refuse,
unlimited recycling, and limited yard-waste collection. Refuse limits per
week are two (2)thirty-three(33) gallon disposal units or a
CONTRACTOR issued sixty-five(65) gallon toter. The price to the
customer for the optional 65-gallon toter shall be outlinedin Appendix
NUMBER. Each additional disposal unit shall be affixed with a$1
sticker. A discounted rate schedule for seniorresidents within the
VILLAGE limits will be offered by the CONTRACTOR; to residents age
sixty-five(65) and over.
Oswego Option C - Modified volume based program,basedon a monthly fee for
pickup of all refuse, consisting of one 33-gallon, 64-gallon tote,or 96-
gallon tote, and a$1 charge for each refuse disposal unit beyond the tote,
limited yardwaste and unlimited recycling. As part of program,the
contractor shall supply the customer with a tote of a size of the customer's
choosing for a cost outlined in Appendix NUMBER. A discounted rate
schedule for senior residents within the VILLAGE limits will be offered
by the CONTRACTOR; to residents age sixty-five(65) and over.
34.4 Bulk items as herein defined, are consideredsubject to collection by the CONTRACTOR,
according to the terms and definitions of this contract. Residents with additional material
or home improvement projects may contract separately with the CONTRACTOR. The
CONTRACTOR will make available 6, 10, 15,20, and30 cubic yard containers for this
purpose.
Yorkville Option A and B -Yorkville's bulk item collection shall be for the
collection of one(1) bulk item per week fi-om residentialunits at no
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additional cost to the resident.
Oswego Option A, B, andC - Individual residents will be responsible for
contacting the CONTRACTOR to make payment and logistics
arrangements for the collection of bulk items,excluding the two (2)
amnesty days as described in Section 44.1.
34.5 Yard-waste collection shallbegin each yearon the 1"collection day in April andend the
last collection day in November.
35. SCOPE OF WORK
35.1 The Contractor shall be responsible for performing all work as outlined in the
specifications herein and shall provide and furnish all labor,materials, equipment and
supplies, vehicles, transportation services, and landfill and compost facility space
required to perform and completethe collection and disposal of refuse and yard waste.
The Contractor shall also make necessary arrangements with processors required to
perform and complete the collection and marketing of recyclables.
35.2 The collection of refuse, yard waste, and recyclable materials shall be a joint program
awarded toone firm and cannot be quoted or operated as separate programs.
36. COLLECTION UNITS
36.1 The base unit of service shall be known as a"Collection Unit or Stop". The Contractor
shall collect, remove and dispose from every residential buildingunit, as defined herein,
in the City of Yorkville, all refuse, yard-waste and curbside recyclables that may be set
out for collection one(1)time each week.
37. GARBAGE AND REFUSE COLLECTION; PREPARATION AND PLACEMENT
OF DISPOSAL UNITS
37.1 Toter or can production:
Yorkville Option A and B, and Oswego Option C-The CONTRACTOR agrees
to provide, at its own expense, one 33-gallon, 64-gallon, or 96-gallon totes
to each single-family residence in the City or Village for the purposes of
garbage collection. The carts will remain the property of the
CONTRACTOR and the CONTRACTOR will be responsible for
replacement of carts that become worn or damaged throughnormal usage.
Oswego Option A -All refusecontainers(totes, cans, etc.) shall be provided by
the customer, at the customer's cost
Oswego Option B—All refusecontainers (totes, cans, etc.) shall be providedby
thecustomer, at the customer's cost
37.2 All GARBAGE and REFUSE as hereindefined that is designated for collection and
disposalhereundermust be placed in one of the following containers:
1) the provided totes
2) a water-tight metal or plastic reusablewaste container no larger than
thirty-three(33) gallons in capacity and no smaller than fifteen(15)
gallons in capacity
3) a heavy duty bag no more than 33-gallons in capacity and less than 50
pounds in weight, which is securely fastened
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37.3 Cans, containers, and/orheavy duty bags must be placed at the curb or roadway or in the
alley(if designed by the CONTRACTOR).
37.4 All residences receiving the aforementioned services shall be required toprepare all materials
for collection and/or disposal into proper"disposal units". The CONTRACTOR will be
required to collect only properly prepareddisposal units.
37. 5 For modified volume-based programs (Yorkville Option A and B, Oswego Option B andC)
Residents will be allowed to place unlimited amounts of disposal units at thecurb for
collection and disposal provided that a disposal sticker has been attached to each unit above
and beyond the disposal units covered in the monthly fee.
37.6 Properly prepared refuseshall be placed as close to the roadway as practicable without
interfering with or endangering the movement of vehicles or pedestrians or snow
plowing operations. The CONTRACTOR shall return all containers ateach pick-up
location to the curbside or adjacent to the right-of-way of paved or traveled City or Village
roadways. Containers will be placed, not thrown, and securelyplaced in such a manner
that they are not leftlying on their sides or in a manner that would allow roadway
interference of vehicle and/or pedestrian traffic. Any contents spilled by
CONTRACTOR on the parkways,premises, or streets are to be cleanedup in a
workmanlike manner.
38. ACCEPTABLE/UNACCEPTABLE MATERIAL
38.1. UNACCEPTABLE MATERIAL: Residents shall not set out for disposal and the
CONTRACTOR shall refuse to accept for regular collection: hazardous waste materials,
radioactive materials,poisons, liquid waste,paint or similar products,acids,used motor oils,
or any other material that the CONTRACTOR is legally unable to accept.
38.2 ACCEPTABLE MATERIAL: All refuse normally produced by residential properties
shall be accepted for regular collectionincluding butnot necessarily limited to: bulk
items,household fixtures, appliances, furniture and yard-waste.
39. EXAMINATION OF SERVICE AREA
39.1 It is the responsibility of the Contractor to be completely informed of allconditions under
which service is to be performed, the service area, and all other relevant matters
pertaining to the collection services as specified herein, including,but not limited to,type
of housing,population density, roads,traffic patterns,required collection procedure,
labor requirements, and any other factor whichwould effect the execution and/or
completion of the work covered by the contract.
40. ALTERNATIVES AND DEVIATIONS
40.1 Thespecifications includedin this package describe existing services which the City and
Village believes are necessarytomeet performance requirements of the City and Village
and shall be considered the minimum standards expected of the Contractor.
40.2 Otheralternatives from the specificationsin Section III may be indicated if the proposed
alternatives are equal to or greater than what is required by these specifications. All
alternatives shall be separately listed, and a justification for each shall be stated. The
Contractor shall use Appendix 3, Schedule of Alternatives and Deviations, for listing
other alternatives.
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40.3 If the Contractor is unable to meetany of the specifications as outlined herein,it shall
also separately list all requested deviations from the specifications, with justifications
attached for each deviation.The Contractor shall use Appendix 3, Schedule of
Alternatives and Deviations, forlisting proposed deviations.
40.4 If the Contractor does not indicate alternatives to or deviations from the specifications,
the City and Village shall assume it is able to fully comply with these specifications. The
City and Village, individually, shall be the sole and final judge of compliance with all
specifications.
40,5 The City and Village, individually, further reserves the right to determine the
acceptability or unacceptability of any and all alternatives ordeviations The City and
Village, individually, shall also be the sole and final judge as towhether any alternative
or deviation is of an equivalent or better quality of service.
41 CHRISTMAS TREE COLLECTION
41.1 The CONTRACTOR will provide curbside collection service of live Christmas trees two (2)
weeks during the 1 sc and 2nd full week in January each contract year. It will be the
responsibility of the CONTRACTOR to either recycle or correctly dispose of live Christmas
trees. There will be no cost to the City and Village for thisservice. The CONTRACTOR and
the City and Village will work together to educate the public with respect to the condition of
the trees before they will be collected. Christmas trees will be accepted provided they are free
of allornamentation, including tinsel,garland and lights. If disposable tree bags are used, a
refuse sticker must be affixed to the plastic bag. Christmas trees placed atthe curb during the
two-weekspecial collection period shall be recycled. Recycling shall consist of taking the
Christmas trees to a compost site to be chipped,mulched or composted. The CONTRACTOR
shall provide the name and location of the compost site in accordance with Appendix 6.
42. YARD-WASTE/BUNDLED BRUSH COLLECTION
42.1 Yard-waste collection programs
Yorkville Option A and B -As a part of yard-waste collection, all eligible
householdslocated within the City's corporate boundaries shall be
provided weekly yard-waste and bundledbrush collection in an unlimited
amount. All yard waste materialsmust be placed in"Kraft"paper bags
designed and sold specifically for the collection and disposal of yard
waste. All bundled brushmust not exceed four(4) foot length,with each
individual bundle not to exceed excess weight of fifty(50)pounds.
Resident customers placing bundledbrush out for collection will be
required to bundle brush with biodegradable natural fibertwine(plastic or
wire is prohibited). Bundled brush will be collected on regular refuse
service days during the yearly period of time established, (April 1 st
through thelast collection day inNovember).
Oswego Option A, B and C -As a part of yard-waste collection,all eligible
households located within the VILLAGE's corporate boundaries shall be
provided weekly yard-waste and bundled brush collection. All yard waste
materials must be placed in"Kraft"paper bags designed and sold
specificallyfor the collection and disposal of yard waste. Each"Kraft"
paperbag will have a yard waste sticker attached prior to collection. All
bundled brushmust not exceed four(4) foot length, with each individual
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United City of Yorkville and Village of Oswego
bundle not to exceedexcess weight of fifty(50) pounds. Resident
customers placing bundled brush out for collection will be required to
bundle brush with biodegradable natural fibertwine(plastic or wire is
prohibited). Each bundled brush will have a yard waste sticker attached
prior to collection. Yard-waste and Bundled brush will be collected on
regular refuse service days during the yearly period of time established,
April 1 st through the last collection day in November). There will be two
2) amnesty days in a calendaryear as described in Section44.1 of this
contract when unlimited yard waste and bundled brush will be collected at
no charge to resident.
43. RECYCLABLE MATERIAL PROGRAM
43.1 The CONTRACTOR agrees to provide, at its own expense, one 33-gallon, 64-gallon, or
96-gallon tote to each single-family residence in the City and Village for the purposes of
recycling collection. The carts will remain the property of the CONTRACTOR and the
CONTRACTOR will be responsible for replacement of carts thatbecome worn or
damaged through normal usage.
412 The City's and Village's recyclable material program shallremain voluntary on thepart
of any person receiving residential scavenger service as covered under thiscontract. The
Contractor shall, however, provide for the collection and disposal of all recyclable
materialplaced for collection in accordance with the terms of this Contract. The
Contractor shall provide for the collection and disposal of recyclable material at no
additional cost to customers receiving residential scavenger service as covered under this
contract. The cost of recycling collection and disposal services has been built into the
rates and charges otherwise provided for in the Contract for collection of refuse and yard-
waste.
43.3 Revenue collected from the sale of recyclable materials shall be handled in the following
manner:
Yorkville Option A—AlI revenue collected fi•om the sale of recyclablematerial
shall be the property of the Contractor.
Yorkville Option B—All revenue collected from the sale of recyclable material
shall be the property of the City.
Oswego Options A, B and C - All revenue from fair market value actual
residential recycle commodity rebates after fees (handling, transport,
residual,moisture); for the first two hundred (200) tons each month
collected by the CONTRACTOR within the VILLAGE of Oswego will be
retained by the CONTRACTOR. All actual gross revenue rebates above
two hundred (200)tons a month collected on an annual average will be
split betweenthe VILLAGE and the CONTRACTOR at a rate of fifty
percent (50%) throughout the term of the contract. The CONTRACTOR
shall have representatives available to participatein community-sponsored
events promoting environmental awareness.
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United City of Yorkville and Village of Oswego
43. 4 The Contractor shall haverepresentatives available to participatein community-
sponsoredevents promoting environmental awareness.
43.5 The method in which the recyclables are to be generally sorted forcollection by the
householdshall be commingled within the recycling container(s).
43.6 The Contractor shall specify the manner inwhich the recyclables are to be collected and
sorted by the Contractor at the curbside; i.e. curb-sort, sorting at an intermediate
processing facility, and the like. TheContractor will be responsible for cleaning up any
material that has spilled as a result of the collection process.
43.7 The Contractor shall allow for a tagging system for recyclables not collected and must
provide a simple explanation as to why the recyclable material(s) were notpicked up,
including,but not limited to,the following: contaminants, improper preparation;
materials not accepted in program: refuse and/or yard-waste mixed with recyclables; or
some combination thereof. The Contractor shall submit an example of the tagging
systemto be used. Recyclable materialsthat were rejected shall be returned to the
container and not left on the street or parkway areas.
43.8 The Contractor shall purchase and maintain a reasonable supply of recycling totes, for
residential scavenger service to cover replacement for lost,damagedand stolen
containers, and for customers desiring additionalrecycling capacity. The City and
Village, individually,reserves the right to approve the type of containerspurchased by the
Contractor.
43.9 The Contractor shall pick up all recyclablematerial placed in the recycling totes, the
recycling containerssupplied by the Contractor,or any other recycling containers used by
the customer. If, for operational purposes, the Contractor has difficulty identifying
recycling containers used forrecycling purposes, the Contractor shall provide free of
charge, a recycling sticker or other identification mechanism tobe placed on the various
recycling containers used forcollection of recyclable material.
43.10 The Contractor shall provide the nameand location of the processing facility, as well as
theproposed buyer/market for recyclable materials as set forth in Appendix 6. In the
event that an alternative site is preferred by the City or Village, the Contractor shall use
the alternative site location provided that any changes in the costs for collection and
processing created by the use of such site will be negotiatedbetween the City or Village
and the Contractor prior to its use.
43.11 The City and the Village, individually, reservesthe right to accept or reject any orall
suggested categories, which may be offered for collection in the residential recycling
program. The City andthe Village,individually, also reserves the right to phase in at a
later date, any material(s)which the Contractor has indicated an ability to collect but
which the City or the Village has determined not to add to the collection program, or to
phase in any material(s) that the Contractor may not presently offer but will beable to
offer sometime during the term of the Contract. The basis for determining cost of adding
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United City of Yorkville and Village of Oswego
materials at a later date will be based on evidence supplied by the Contractor specifically
justifying additional costdue to collection, administration,profit, and processing(minus
revenue)only.
44. AMNESTY DAY
44.1 The CONTRACTOR shall provide for a spring and fall curbside collection of additional
refuse,yard-waste and bulk items as definedherein,on a date(s)that is mutually agreed
upon betweenthe CONTRACTOR and the CITY and the Village, individually. In
addition,the CONTRACTOR will collect WHITE GOODS and up to 4 automobile tires
during thescheduled Amnesty Day. All rims must be removed from the tires prior to
collection. Thereshall beno additional charge to the residents for the clean upand
additional BULK ITEMS and WHITE GOODS that will be accepted during the
designated clean-up week and stickers will not be required.
45. COLLECTION FROM MUNICIPAL FACILITIES
45.1 At no additional cost, the Contractor shall collect, transport, and dispose of allrefuse,
yard-waste and recyclables from all municipal-owned facilities as set forth in Exhibit B.
The Contractor shall furnish, at no additional cost to the City or the Village, at each
municipal building served, containers for refuse, yard-waste and recyclables as requested
by the municipality's Designated Representative, with the size to be agreed upon. The
City and the Village reserves the right to request such containers, in addition to, or
increase the size of normal containers, on a permanent ortemporary basis. If requested
by the City or the Village, any and all containers furnished by the Contractor shall be
equipped with non-removable hinged covers or lids. Collection and disposal services by
the Contractor will be as often as necessary each week, as set forth in Exhibit B.
46. STICKER DESIGN AND DISTRIBUTION
46.1 The CITY and the Village, individually,have the sole authority to approve ordisapprove the
design and construction of the CONTRACTOR's stickers. Stickers must be of an approved
color, which should be clearly visible at dawn or at dusk by drivers,and which said color
should be changed periodically to prevent counterfeiting. The paper used shall be
biodegradable and shall contain gluebacking that will adhere in sub-zero temperatures as well
as in extreme heat. The stickersshall contain the CONTRACTOR's name and telephone
number, state the name of the municipality andbe consecutively numbered for record keeping
and balancing purposes. The CONTRACTOR will deliver stickers to retail outlets and the
CITY or Village upon request.
46.2 The CONTRACTOR shall be responsible for the printing,distribution,and sale of an
ample and always available supply of waste stickers. The CONTRACTOR shall arrange for
localretail outlets to aid in thesale of the stickers. The CITY and Village also may act as a
disposal sticker retailer for the CONTRACTOR.
47. [Section purposefully omitted]
48. BILLING PROCEDURES
48.1 The CONTRACTOR shall bill the City or Village individually for all serviced UNITS
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United City of Yorkville and Village of Oswego
within the respective municipality. The City and the Village, individually, shall provide
the contractor with the number of occupied UNITS within the municipality on a monthly
basis.
49. MONTHLY REPORTING
49.1 The Contractor shall prepare and submit to the City and the Village a monthly refuse,
yard-waste and recycling material report, due by the 25`h of the following month. The
report shall include the following information for all residential scavenger service in each
municipality covered under this contract:
49.2 Refuse- Total weight in tons and total volumein compacted cubic yards of refuse land-
filled each month; Number of white goods collected each month; Tipping fee charge per
ton at the landfill site; Naive and location of the landfill facility and/or transfer station
used by the Contractor; and, Copy of all complaints filed by the City and Village
customers during the month.
49.3 Yard-waste- Total volume,in compacted cubic yards, of yard-waste collected;Tipping
fee charge per compacted cubic yard at the compost facility; Name and location of the
compost facility used by the Contractor; and, Copy of allcomplaints filed by the City and
Village customers during the month.
49.4 Recyclable Material - Weekly set-out rate; Monthly participation rate(total number of
set-outs dividedby the number of homes/dwelling units included in the collection
service);Total weight, in pounds, of recyclable materials collected; Revenue received by
the Contractor for the sale of recyclables; Tipping fee savings (total weight of recyclable
materials collected in tons multiplied by the tipping fee charge per ton at the landfill site);
Name and location of processing facility used bythe Contractor; and, Copy of all
complaints filed by the City and Village customers during the month.
50. CONSUMER EDUCATION
50.1 Upon request,the Contractor agrees to provide City and Village residents with such
educational materials as the City and Village, individually, deems necessary. Educational
materials may include notices to be left at resident's property as well as literature
describing in detail therefuse,recycling and yard-waste collection program. There shall
be no costto the City or the Village or its residents for the printing and distribution of any
consumer education materials.
51. TITLE TO WASTES
51.1 All refuse, yard-waste, and curbside recyclables collected shall belong to the Contractor
as soon as the same is placed in the Contractor's vehicle.
52. DISPOSAL
52.1 All refuse and yard-waste collected shall be removed from the City and Village by the
Contractor as soon as it has been collected;but in any event, not later than noon of the
date following collection, and shall not be disposed of in violation of any state, federal or
countylaws or regulations.
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United City of Yorkville and Village of Oswego
53. RATES AND SPECIAL RATES
53.1 For any services required to be performedunder this Contract, thecharge shall not exceed
the rates as fixed by the Contract and set forth in Appendix l attached hereto and made a
part hereof. For items not otherwise provided for by the Contractdocument, and
requiring special handling due tosize, weight, type of materialor method of placement,
the charges are to be negotiated betweenthe Contractor and the resident customer for
collection and disposal into a landfill orprocessing facility.
54. SPECIAL& EMERGENCY COLLECTIONS
54.1 The Contractor shall offer special curbside collection service for large quantities of refuse
including, but not limited to, construction and demolition debris, and move-in or move-
out clean-up rubbish. Such services shall be an advance arrangement with the Contractor
at the resident customer request. The collection cost for such services shall be based upon
cubic yards and theresident customershall makepayment directly to the Contractor. The
Contractor agrees to provide free dumpsters (sizes 1 yard through 30 yard as requested by
the City and Village) for refuse and recyclingcollection during the City's annual
Hometown Days, 0 of July Parade and celebrationin the park, and other City or Village
managed special events.. The City or Village and the Contractor may mutually agree to
emergency pick-upservices for disasters including, but not limited to, flood, wind and
snow.
55. SCHEDULEAND TIME OF COLLECTIONS
55.1 The City and Village shall be dividedinto collection areas and a regular weekday
collection shall be assigned to each area. A map of the City and the Village,designating
collection areas shall be made a part of this contract and attached hereto as Exhibit A.
55.2 The scheduleshall not be changed without first obtaining consent fi-omthe City
Administrator, or Village Administrator, and not without giving a minimum of thirty(30)
days written notice to all parties affected by the change. The City or Village may, at its
discretion, waive the minimum time limits required. Thiswaiver must be in writing and
signed by the City or Village designee. The Contractor will be required to publish an
advertisement twice per week in two separate weekly issues of the local newspapers, no
earlier than 60 days prior tothe change,with the last advertisement to be no later than
fifteen(15) days prior to the schedule change. Failure of the Contractor to maintain said
collection schedule shall be considered a breach and default of the contract and grounds
for immediate termination of the contract.
55.3 In no case shall collection commence prior to 6:00 a.m. or continue past 7:00 p.m. on any
day during the term of the contract. The collection scheduleshall not include Saturday or
Sunday as a regular collection day for any area in the City.
56. HOLIDAYS
56.1 Collection normally falling onthe following holidays may be rescheduled for the first
working day following the legal holiday, or onSaturday, as necessary, for that week only:
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United City of Yorkville and Village of Oswego
NewYear's Day Memorial Day Independence Day
Labor Day Thanksgiving Day ChristmasDay
56.2 The Contractor agrees to inform the City and its residents of changes in normal
collections dueto holidays by notification through at least two local media outlets or
establish a permanent holiday schedule or plan to be printed within the refuse literature.
57. SCHEDULE ADHERANCE
57.1 If, at any time during the term of this contract, the Contractor shall collect anysection of
the City or the Village on a day other than the scheduled day,the Contractor shall
immediately notify the respective municipality that he is in violation of the contract. If a
similarviolation should occurmore than once within the three week period following the
week of the originalviolation, the City or the Village will notify the Contractor by
certifiedmail and withhold any further payment that may be due underthe contract until
the Contractor has furnished evidence satisfactory to the City orthe Village that the
Contractor has taken necessary actions and precautions to prevent furtherviolations. The
City or Village may determine that this second or subsequent collection violation as a
breach of contract, and therefore the City and the Village reserves the right to terminate
the contract. Delays that are occasioned by holidays, or by daily(any24-hour period)
precipitation of four(4) inches or more of rain, or eight (8)inches or more of snow, may
not be considered as violations. The City Administrator, Village Administrator or the
shall be the judge of whether delays constitute a violation, or not.
58. PLACE OF PICK-UP
58.1 The Contractor is responsible for the public streets,or properly wavered private street
curbside pick-up of all residential locations as well as designated locations as requested
by the City or Village.
59. REPLACEMENT DAMAGE
59.1 The Contractor is responsible for damages resulting from its careless handling of any
receptacle. The Contractor at no extra charge tothe user shall replace all containers,
which suffer damage caused by the Contractor. If the original container was supplied by
the CONTRACTOR,the containers so supplied shall remain the property of the
CONTRACTOR. If the original container was supplied by the resident, then the
replacement container shall be the property of the resident.
60. COLLECTION VEHICLES
60.1 All vehicles used for collection purposes, except those exempted byotherprovisions of
these specifications, shall have fully enclosedbodies with self-contained mechanisms to
load and compress the material collected. These vehiclesmust be modern,neat,rear,
front, or side-loading packer-type motor trucks,haveentry for refuse into the vehicle's
collectingbody. All vehicles shall be kept watertight to prevent leaking, shall be kept
closed except during collections along collection route. All equipment used by the
Contractor shall be painted with no rust showing on the cab, chassis or body. Vehicles
must be keptin clean, sanitary and quiet operating condition. Vehicles must at all times
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United City of Yorkville and Village of Oswego
be supplied with brooms and necessary items to provide for immediate clean up of any
litter or mess, which mayresultfrom leaking, spilling or blowing during collection
procedures. Vehicles shall be clearly labeled with the fine's name, address, and
telephone number and have a vehicle identification number printed clearly on each and
every vehicle. However, if the Contractor desires to use a vehicle of larger capacity,
specific written approval of the specific vehicle shall be required from the City's or the
Village's Designated Representative, after an actual demonstration of the vehicle on the
streets of the respective municipality. Overweight vehicles are the responsibility of the
Contractor. Contractor is required to comply with weight requirements and safety
requirements as established by Illinois Law or City or Village Ordinances for vehicles,
vehicle operators and specialty equipment.
61. EMPLOYEES
61.1 The Contractor shall undertake to perform all disposalservices rendered in a neat, orderly
and efficient manner; to use care and diligencein the performance of this contract; and to
provide neat, orderly and courteous personnelonitscrews. The Contractor shall agree to
prohibit any drinking of alcoholic beverages or use of illegal drugsor drugs which impair
the ability of the employee or agent to safely and adequately perform his or her(drivers
and crew members)job while on duty or in thecourse of performing their duties under
this contract. The Contractor shall also agree to ensure that each employee driving a
vehicle shall at alltimes carry a valid operator's license for the type vehicle he/she is
driving. The Contractor's employees will be attired, at all times, in a professional-type
manner. These specifics will be agreed uponbetween representatives from the
Contractor and the City or Village Designated Representative.
62. ACCIDENTPREVENTION
62.1 Precaution shall be exercised at all times for the citizens, employees and property. The
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery, equipment and all hazards shall be guarded oreliminated in
accordance with the safety provisions of the manual of Accident Prevention in
Construction,published by the Associated General Contractors of America,to the extent
that such provisions are not in contravention of applicable law.
63. COMPLAINT PROCEDURE
63.1 All complaints received by the Contractor shall be given prompt and courteous attention.
The City and the Village, individually and the Contractor will agree upon a formalized
complaint form to be filled out by the Contractor each and every time a customer contacts
the Contractor with a complaint. It will be the Contractor's responsibility to have the
complaint forms, on NCR(no carbon required)paper,printed and available for use by the
Contractor prior to the commencement of this Contract. The Contractor will supply the
City and the Village with sufficient NCRforms forlogging of complaintsby City and
Village staff. Any complaint received by the City or the Village shall be immediately
communicated to the contractor. The Contractor is required to supply the City with
copies of all complaintforms within five(5)business days of a complaint being made,
indicating thereon the resolution thereof
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United City of Yorkville and Village of Oswego
63.2 The Contractor shall provide the City and the Village with name, phone number, and
email address for an individual to serve as point person for purposes of City staff contact
with the Contractor.
64. COMPLAINTS
64.1 Where any dispute arises between a resident/customer and the Contractor, as tothe
manner or placing of containers for collectionor preparation of recyclablematerials, or
the nature of the Contract or the like, the Contractor agrees that in the specific instance
collection will be immediately made even though in its opinion, the customer is in error;
and that it will immediately report the same to the City's or the Village's Designated
Representative so that the City or the Village and the Contractor may resolve the dispute,
if possible,before additional collection becomes necessary. The intent of thisparagraph
is to avoid disputes/disagreementsbetween the customers and the Contractor's
employees, and to permit disputes/disagreements to be handled by mutual discussion
between the Contractor and the City or the Village. If a missed pick up is reported by the
City or a customerto the Contractor, the Contractor shall collect the refuse,recyclable
material or yard-waste fiom such customer within on(1) businessday of notification. All
complaints other than missed pickups shall be resolved to the satisfaction of the City or
the Village within two (2)business days. As notedabove, the Contractor shall supply to
the City andthe Village an NCR copy of the complaint formfor each and every
complaint and on which the nature of the complaint and the disposition is clearly noted.
The Contractor shall cooperate with the City and the Village in minimizing complaints
from customers. Continued unreasonable complaint levels, as determined by the City or
the Village, or failure of the Contractor to carry out any of its contractual obligations such
as, but not limited to,rude treatment,messy pickups,damage to persons orproperty and
early start-up may be due cause for the City or the Village to terminatethisContract after
notice and an opportunity to be heard.
65. CUSTOMER VIOLATIONS OF MUNICIPAL CODE
65.1 The Contractor shall have the right to notify any customer of noncompliance with the
applicable Yorkville or Oswego code provisions concerning the handling or disposal of
solid waste as those same may apply to such customers. The Contractor shall report any
continuance of any such noncompliance to the respective City or Village.
66. NEW CUSTOMERS
66.1 The Contractor agrees to provide service immediately to all new customers, even if the
new customer neglected to first notify or request collection services. The City and
Village agrees to make every effort possible to alert the new customer to the collection
procedure for refuse,recycling and yard-waste.
67. EXCLUSIVE GRANTANTENT
67.1 The City and the Village, individually, agrees that in consideration of the faithful
performance of the obligations herein undertaken by the Contractor,the City and Village
does, by execution of this Contract pursuant to City Code, give and grant to the
respective Contractor, for the term of thisContract only, the sole and exclusive Class A
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United City of Yorkville and Village of Oswego
License to collect and dispose of all residential solid wastes. The Contract shall include
all residences (attached single-family and detached single-family as defined herein) and
municipal facilities as required within the corporate boundaries of the City of Yorkville
or the Village of Oswego. This grant expressly includes the right and duty to service any
land annexed to the City or Village where new residences or municipal buildings have
been constructed during the term of this Contract. Service will be provided on the same
terns as set forth herein. The City and Village shall communicate any changes to the
corporate boundaries or service area resulting from annexations,zoning actions,site plan
approvals, construction, etc., to the Contractor. It is the intent of this Contract to obtain,
throughout its tern, clean, courteous, well scheduled, and well-executed collection and
disposal or processing of refuse,recycling and yard-waste from properties in the City of
Yorkville and the Village of Oswego. While the City and Village recognize that any
collection service involves minor customer operatingproblems,the intent of thisContract
is to ensure that any such operating problems are minimized to the extent possible and
corrected as soon as possible.
68. QUALIFICATIONS/REFERENCES
68.1 TheContractor shall provide at least five(5) references of"like"public agencies with
current contacts in accordance with Appendix 4 and shall indicate if appropriate, which
municipality has implemented a volume-based program. Contractor shall complete the
attached Appendix 6 listing its qualifications.
69. PROPOSAL SECURITY
69.1 Each proposalshall be accompanied by proposalsecurity, which shall be in the form of a
certified check or a bank cashier's check in the amount of five thousand dollars ($5,000),
madepayable to the City of Yorkville,and($5,000)made payable to the Village of
Oswego. Proposals submitted without the requiredsecurity shall be rejected. After
formal written notification by the City or Village that a contract award decision has been
made, the proposal security of the successful Contractor shall be forfeited to the City or
Village in the event that the Contractor shall withdraw its proposal, or neglect or refuse to
enter into a contract and required bond, and the Contractor shall be liable for any
damages the City may thereby suffer.
69.2 Proposalsecuritiesshall be released as follows: (1)The successful Contractor's security shall
be retained until the required performancebond ($500,000.00) has been furnished; (2)
Proposalsecurities of the proposing Contractors shall be held until the successful
Contractor's performance bond has been furnished, at which time the checks will be
promptly returned to the unsuccessful Contractors
70. TERM OF CONTRACT
70.1 Yorkville program -The term of the Contract will be four(4) years and nine(9)months
years, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force
and effectthroughtermination at 11:59p.m. on April 30, 2017. Upon request, the City
may exercise an option to extend the contract term for an additional two (2) year period
ending at 11:59p.m. on April 30, 2019. The Contractor may negotiate in good faith,on
request of the City, for an extension to the contract,provided that the contract extension
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United City of Yorkville and Village of Oswego
is approved by the City Council no laterthan onehundred twenty(120) days before the
termination of the existing contract.
Oswego Options A, B, and C—For all Oswego Options, the Village desires quotes on
two different Contract terms. The first desired quote for Contractterm will be for two(2)
years and nine(9)months, and shall commence at 12:01 a.m. on August 1, 2012 and
shall remain in full force and effect through termination at 11:59 p.m. on April 30,2015.
The second desired quote Contract term will be for four(4)years and nine(9)months,
and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and
effect through termination at 11:59 p.m. on April 30, 2017. The Village shall choose the
length of the Contracttermupon acceptance of a proposer.
71. STICKER REFUND
71.1 At theend of the Contract term, shouldthe City or the Village select a different scavenger
service,the Contractor agrees to refund to all customers, retailers and the City and
Village, the full purchase price of all refuse/yard-wastestickers returned to the Contractor
within one hundred twenty(120)days after the end of such term.
72. PERFORMANCE BOND
72.1 The Contractor shall provide a performance bond issued by a surety in an amount of
500,000 to each of the the City and the Village.
73. EMERGENCIES
73.1 The Contractor agrees that should any emergency arise by reason of storin, tornadoes, or
other act of God which require additional hauling equipment by the City or the Village,
the Contractor's equipment shall be placed at the disposal of the City or Village upon
request for such temporary use,provided that upon such use the City or the Village shall
pay the operating cost of such equipment and labor as it isused. The City and the
Village, individually, reserves the right to direct which disposal sites are to be used
during an emergency.
74 LOCAL IMPROVEMENTS
74.1 The City of Yorkville and the Village of Oswego reserves the right to construct any
improvementor to permit any constructionin any street,which may have the effect for a
time of preventing the Contractor from traveling his accustomed route or routes for
collection. The Contractor shall, however, by an acceptable method, continue to collect
the refuse, yard-waste and recyclables to the same extent as though no interference
existed upon the streets formerly traveled. This shall be done without extra cost to the
City of Yorkville or the Village of Oswego.
75. TAXES, LICENSES & PERMITS
75.1 The Contractor shall pay all sales, use, property, income, and other taxes that are lawfully
assessed against the City, Village orthe Contractor in connection with the Contractor's
facilities and the work included in this Contract, and shall obtain and pay for all licenses,
permits, certificates of authority, and inspectionsrequired for the work. The Contractor-
shall furnish to the City and the Village satisfactory evidence that it has all permits,
31
United City of Yorkville and Village of Oswego
licenses, and certificates of authority required to operate for the term of thiscontract.
76. DEFAULT
76.1 If the Contractor fails to observe the establishedschedule for more than two (2)
consecutive working days, and in the opinion of the City's orVillage's Designated
Representative, there has not been sufficient causeto justify such lack of observance, the
City or the Village, respectively,shall serve notice, either personally or by affixing such
notice to the local premises of the Contractor,that thiscontract shall be in default if the
Contractor does not take action to re-establish the schedule within twenty-four(24)hours
of said notice. If at the end of the twenty-four(24)hour period,the Contractor has not
made the necessary corrections, the City or the Village shall take such steps as are
necessary,to provide servicesaccording to the collection schedule submittedby the
Contractor. The Contractor will be liable for any costs of such steps from thedate of the
notice of default. If deemed necessary by the City's or Village's Designated
Representative,the City or the Village shall have the right to take over all equipment and
facilities of the Contractor for a period of up to one-hundred-twenty(120) days from the
date of notice of default.
77. STRIKES/FORCE MAJEURE
77.1 The Contractor shall be required to file proof with the City Administrator and Village
Administrator,or their designeethat it has a "no strike" provisionfor the duration of all
collective bargaining agreements with its workers. Upon execution of anynew
agreement, the Contractor shall forward to the City Administrator and Village
Administrator within thirty(30) days thereafter,proof that said agreement also contains a
no strike" clause.
78.2 In the event that the Contractor shall fail to collect,remove and properly dispose of the waste
in accordance with the terms of this contract, for a period of five(5)business days or more,
the CITY or Village,may, at its option,cause such waste to be collected and disposed of by
any reasonablemeans available to the CITY or the Village, and thecost thereof may be
chargedagainstthe Contractor and the performance bond furnished by the Contractor. The
foregoing option shall not be available to the CITY or the Village if the Contractor's failure so
to collect and remove waste for the period was due to unusual weather conditions, or some
other"act of God," which rendered such collection and removalimpossible to perform. The
Contractor shall not be liable for the failure to perform itsduties if such failure was caused by
a catastrophe,riot, war, government order or regulation, fire,accident or any similar
contingencybeyond the reasonable control of the Contractor. "Act of God" does not include
any strike, sympathy strike, slowdown, sit-down,stoppage of work,refusal to perform
overtime,mass absenteeism, refusal tocross a picketline or any other similar concerted action
or intentional interruption ordisruption of the operations of the Contractor by Contractor's
own employees (the foregoing collectively referred to as "labordispute"),provided,however,
that in the event thatthe CITY or the Village exercises its option under this Article to collect
and dispose of waste by other reasonable meansbecause of the Contractor's failure to perform
due to a labor dispute, the total amount chargedagainst the Contractor by the CITY or
Village can only be an amount which is in excess of the total amount thatthe CITY or Village
would have otherwise paid to the Contractor for collection over the duration of the labor
dispute. The CONTRACTOR shall promptly notify the CITY and Village in writing of any
32
United City of Yorkville and Village of Oswego
event covered by this Section and the date,nature and cause thereof Such notice shall
indicate the anticipated extent of such delay and the obligations under this Agreement to be
affected thereby
33
United City of Yorkville and Village of Oswego
IV. PROPOSAL/CONTRACT FORM
THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED
SIGNATORY OF THE CITY OF YORKVILLE,SHALL BECOME ACONTRACT
BINDING UPON BOTH PARTIES.
Entire BlockMust Be Completed When A Submitted Bid Is To Be Considered For Award
PROPOSER:
Veolia ES Solid Waste Midwest, LLC Date: 04/09/11
Company Name
Bob.Pfister @veoliaes.com
1660 Hubbard Avenue, 1stFloor Email Address
Street Address of Company
Bob Pfister
Batavia, Illinois 60510 Contact Name(Print)
City, State, Zip
630) 587-8282
6 30) 587-8282 24-Dour Telephone
Business Phone
630) 761-3105 Sign to e of ficer, Partner or
Fax Sole Pr prie
James M. Rooney
Print Name&Title
ATTEST: If a Corporation Regional Vice President
Signature Municipal Marketing Mgr.
CITY OF YORKVILLEor VILLAGE OF OSWEGO:
ATTEST:
AuthorizedSignature
Signature of City/Village Clerk
Title
Date Date
Incompliance with the specifications, the above-signed offers and agrees, if this Proposal is
accepted within 90 calendar days from the date of opening, to furnish any or all of the services
upon which prices are quoted, at the price set opposite each item, delivered at thedesignated
point within the timespecified above.
34
United City of Yorkville and Village of Oswego
VENDOR W-9 REQUEST FORM
The law requires that we maintain accurate taxpayer identification numbers for all individuals
and partnerships to whom we make payments, because we are required to report to the I.R.S. all
payments of$600 or more annually. We also follow the I.R.S. recommendation that this
information be maintained for all payees including corporations.
Please complete the following substitute W-9 letter to assist us in meeting our I.R.S. reporting
requirements.The information below will be used to determinewhether we are requiredto send you
a Form I099. Please respond as soon as possible, as failure todo so will delay our payments.
BUSINESS(PLEASE PRINT OR TYPE):
NAME: Veolia ES Solid Waste Midwest, LLC
ADDRESS: 1660 Hubbard Avenue. 1st Floor
CITY: Batavia: Illinois 60510
STATE: Illinois Zip:_6 0 510
PHONE: (630) 587-8282
FAX:_ (630) 761-3105
TAX II)#(TIN): 76-0839612
If you are supplying a social security number, please give your fullname)
REMIT TO ADDRESS(IF DIFFERENT FROM ABOVE):
NAME: Same
ADDRESS:
CITY:
STATE: zip:
TYPE OF ENTITY(CIRCLE ONE):
individual SQ1e aQpr'eto Government Agency
LLP(Limited Liability Partnership) •LLC(Limited Liability Corporation) • Medical
Partnership Charita le/Nonpro, Incorporated
Other(Please describe)
SIGNATURE:
DATE: 0 4 9 11
35
United City of Yorkville and Village of Oswego
PROPOSER'S CERTIFICATION (page 1 of 3)
Solid Waste Collection Veolia ES Solid Waste
With regardto RFP proposer Midwest, LLC hereby certifies
Name of Project) Name of Proposer)
the following:
1.Proposer is not barred from bidding this contract as a result of violations of Section 720
ILCS 5/33E-3 (BidRigging) or 720 ILCS 5/33E-4 (Bid-Rotating);
2. Proposer certifies that it has a written sexual harassment policy in place and is in frill
compliance with 775 ILCS §12-105(A)(4);
3. Proposer certifiesthat not less than the prevailing rate of wages as determined by the City
of Yorkville or Village of Oswego, Kendall County or the Illinois Department of Labor shall be
paid to all laborers, workers and mechanics performing work for the respective municipality. All
bonds shall include a provision as will guarantee the faithful performance of such prevailing
wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et
sect., for all work completed. Proposer agrees to pay the prevailing wageand require that all of
its subcontractors pay prevailing wage to anylaborers, workers or mechanics whoperform work
pursuant to this contractor related subcontract. Proposer and each subcontractor shall keep or
cause to be kept an accurate record of names, occupations and actual wages paid to each laborer,
workman and mechanic employed by the Proposer in connection with the contract. This record
shall be sent to the City and Village on a monthly basis along with the invoice and shall be open
toinspection at all reasonable hours by any representative of the City, Village, or the Illinois
Department of Labor and must be preserved for four(4) years following completion of the
contract. Proposer certifies that proposer and any subcontractors working on the project are
aware that filing false payroll records is a classB misdemeanor and that the monetary penalties
for violations are to be paid pursuant to law by the proposer, contractor and subcontractor. The
City and the Village shall not be liable for anyunderpayments. If applicable: Since this is a
contract for a fixedpublic works project,as definedin 820 ILCS 130/2, Contractor agrees topost
at the job site in an easily accessible place, the prevailing wages for each craft or type of worker
or mechanic needed to execute the contract or work to be performed.
4.Proposer certifies that it is in full compliance with the Federal Highway Administrative
Rules on Controlled Substances and Alcohol Use and Testing,49 C. F.R. Parts40 and 382 and
that all employee drivers are currentlyparticipating in a drug and alcohol testing program
pursuant to the Rules.
5.Proposer furthercertifies that it is not delinquent in the payment of any tax administered
by the Department of Revenue, or that Proposer is contesting its liability for the taxdelinquency
or the amount of a tax delinquency in accordance with the procedures established by the
appropriate Revenue Act. Proposer further certifies that if it owesany tax payment(s) to the
Department of Revenue, Proposer has entered into an agreement with the Department of
36
United City of Yorkville and Village of Oswego
PROPOSER'S CERTIFICATION (page 2 of 3)
Revenue for the payment of all suchtaxes that are due, and Proposer is in compliance with the
agreement.
BY:James M. Rooney
roposer's Authorized Agent
76 00 8 1 3 9 1 6 1 1 1 2
FEDERAL TAXPAYER IDENTIFICATION NUMBER
or N/A
Social Security Number
Subscribed and sworn to before me
this day of Poi:! 202.OFFICIAL SEAL,
NOTARY P 1IL SRITETE
OFILLINOIS
f.-.
MY COMMISSION EXPiRES;01112113 I
Notary Public)
Fill Out Applicable Paragraph Below)
a) Corporation
The Proposer is a corporation organized and existing under the laws of the State of
Wisconsin , which operates under the Legal name of
Veolia ES Solid Waste Midwest LLC , and the full names of its Officers are as
follows:
President: James M. Long
Secretary: Michael K. Slattery
Treasurer: el B Bruckert
and it doesda v e a corporate seal. (In the event thatthis bid is executedby other than the
President, attach hereto a certified copy of that section of Corporate By-Lawsor other
authorization bythe Corporation which permits the person to executethe offer for the
corporation.)
b)Partnership
Signatures and Addresses of All Members of Partnership:
N/A
37
VEOLIA IS SOLID WASTE MIDWEST, LLC
FEIN: 76-0839612
Business type: Limited liability company organized in Wisconsin on 10/18/06
IL Qualification: Qualified to dobusinessin Illinois on 12/7/06; also does business
in IL under registered dba of "Veolia Environmental Services"
The company is a LLC with a sole member, Veolia ES Solid Waste of North America,
LLC. Additional information on the sole member is shown below.
Additionally, the company has the following officers, none of which holds any
ownership interest in the company:
Officers:
President James M. Long
Vice President & Treasurer Raphael B. Bruckert
Vice President & Secretary Michael K. Slattery
Vice President Michael Dougherty
Vice President James M. Rooney
Assistant Secretary Matthew C. Gunnelson
Assistant Treasurer Henry P. Karius
Sole Member: Veolia ES Solid Waste of North America, LLC,
A LLC organizedin Wisconsin
FEIN: 39-1733405)
Address: 125 S. 84" Street, Suite 200
Milwaukee, WI 53214
Ph: 414-479-7800
United City of Yorkville and Village of Oswego
PROPOSER'S CERTIFICATION (page 3 of 3)
The partnership does business under the legal name of:
which name is registered with the office of in the state of
c) Sole Proprietor
The Supplier is a Sole Proprietor whose hill name is:
and if operating under a trade name, said trade name is:
which name is registered with the office of in the state of
5. Are you willing to comply with the City's and Village's preceding insurance requirements
within 13 days of the award of the contract?
Insurer's Name Please attached Certificate of Insurance
Agent Marsh USA Inc.
Street Address Two Logan Square
City, State, Zip Code Philadelphia, PA 19103-2797
TelephoneNumber (212) 948-0360
I/We affirm that the above certifications are true and accurate and that I/we have read and
understand them;
Print Name of Company: Veolia ES Solid Waste Midwest LLC
Print Name and Title of Authorizing Signature: James M. Rooney
Regional Vice President
Signature:
Date: 04 9 11
38
United City of Yorkville and Village of Oswego
APPENDIX I
GENERAL PRICE QUOTATION SHEET
See attached spreadsheet
39
Yorkville Option A only
Yorkville Option 8 only
Oswego Option Aonly
3 year t.-
Oswego Option 8 only
3 year term
Oswego option C only
3 year tom
Oswego Option A only
5)*arte"
Oswego Option a only
vearterm
Oswego Option C only
5 year tens
NO 010
NOBID
NO 810
33 cal.tot::17.10 33 gal,tole:17X1
65 gal.tote:17.10 65 gal.tote:17.61
96 Sal.tole:17.30 96 gal,tote;17.61
33 get.tote:S18.30 33 gal.tole:lLS.SS
65 cal.tote:18.30 65 gal,tote:18.85
96 Pl.tote:18.30 96"1,tote:
Resident:
519.67
w.-
Reside.1!7
19.67
Senior.
v
S1967
Senior:
18.55
2-33 gal.owner.233 gal.owner;
65 gat contractor tote:
519.36
65 Sal,contractor tote:
18.30
2.33 gal.owner,senior:
518.76
2-33 gal.owner,senior.
13.76
6S gal.contractor tote,senior:
SIVO
65 gal,contractor tote,senior.
33 gal.tote:
SI8.54
33 Sal.tote:
18.54
65 gal.tole:
18.54
65 gal.tote:
S17A8
96 gal.tote:96 gal.tote:
33 gal.tote,senior:33 gat tote,senior;
65 gat tote,xnior:6S gat tote.senior.,
96 gal.tote,senior:96 gat Tole.,senior:
Resident:18.25 Resident:18-80
Seniorrosident:17.25 Senior resident:27.77
2.33 gal.owner:17.68 2.33 gal.owner.28.21
65 cat contractor tote;17.68 65 gal.contractor tote:S18.21
2.33 gal,owner,senior:26.68 2-33 gal.owner,senior:17.28
fS gal.contractor tote,senior:65 gat contractor tote,senior:
33 gal.tote:17.49 33 gal.tote:S18.00
65 gal.tote:27.48 65 gal.tote:518.00
96 gal.tone:517.48 95 gal.tote:18.00
33 gat tote,senior:16.48 33 gal.tote,senior:16.97
65 gat tote,senior.6S gat tot,,senor:
96 gat tote,,,: seniot:96 gal.tole,senior,7.
33 gat.tote:sl:.24
65 gat tote:18.14
96 gat tote:18.14
33 gat tote:19.41
65 gal.tote!19.41
96 gat tote:19.41
Resident:
19.10
Senior:
19.10
2-33 gal.owner.,
29.10
65 Sal.contractor tote;
SI8.61
2-33 gal.owner,senior
13.77
65 got,contractor tote,xnjor
33 gal.tote:
519.67
65 gal.tote:
19.67
96 gal.tote:
S1967
33 gal.tote.ser,lor.
18.55
65 gal.tote,senior.
96 gal.tote.senior
Resident:519.36
Senior resident;18.30
2-33 gat owner.518.76
65 gat contractor tote:13.76
2-33 cal.owner,senior.SIVO
65 gal.contractor tote.senior.
33 gal.tote:SI8.54
6S g8Ir tote!18.54
96 gal.tote:18.54
33 Sal.tote.i;enior.S17A8
65 gal.tote,senior:
96 gal,tote,senior:
33 gal.tote: S18.69
65 gal.tote: $18-69
96 gal.tote: $18,69
33 gal.tote: $20.00
65 gal.tote: $MOO
96 cal.tote: 520.00
MIA MIA
MIA MIA
MIA MIA
MIA MIA
NIA MIA
MIA MIA
MIA N/A
MIA N/A
MIA MIA
N/A MIA
MIA MIA
MIA MIA
Resident:19.94
Senior resident:18.95
2.33 gal.owner:19.32
65gal.contractortcite:19.32
2-33 gat owner,senior:18.221
65 gal.contractor tote,sertio,!
33 gal.tote:19.10
65 gal.tote:19.10
96 gat tole:29.10
33 g.'r tote,5-'0':SI8.61
SS gal,tote,senior;
13.77
96 gal.tote,senior:
33 gal.tote: 519.25
65 gal.tote: $19.25
96 gal.tote. $19.75
33 gal.tote: $20.60
65 gal.tote: $20.60
96 gal.tot.: 520.60
N/A N/A
MIA MIA
MIA MIA
MIA MIA
MIA N/A
MIA N/A
N/AN/A
MIAN/A
MIAN/A
N/AN/A
N/AN/A
N/AN/A
Resident:20.54
Seniorfasident:19.42
2-33gatowner.19.90
65gal.contractortote:s19.90
2-33gal,owner,senior:13.77
65gatcontractortote,senior;
33gal.lose:519.67
GSgal.tote:19.67
96gal.tote:S1967
33gal.tote,senior:18.55
65get.tote,senior.
96gal,tote,senior;
In oroarynk;FI ae hauler)
r
York 33 gal.tote:York 33 gat.tote:York 33 gal,tote York 33 gal,tote:York33gal.tote,
Yorkville Option(S-year)and
NO BID York 65 gal.tote:York 65 gaL tote:York 65 gal.tote:York 65 gal,tote:York65gal.tote:
Oswego Option A,3-year
York%Pl.tote:York 96gaL tote:York%gal.tote:York%gal.tote:York%gal.tote:
Om resident:am resident:Om resident:N/AN/AMIAMIA
Om senior.Osw senior:Om senior MIAN/AMIAMIA
York 33 tat.tote:York 33 gal tote:York 33 gaF,tote:ga.York 33 1 tote:York33gal,tote,
NO BID York 65 gal,tote:York 65 gal,tote:York 65 gal.tote:York 65 gal,tote:York65gal.tote:
Yorkville Option A(5-year)and
York%gal tote:York 96 gal.tote:York%gal,tote:York%gal.tote:York96gal.tote:
Oswego Option B,
3-year,
Om 2.33 gal.owner Om 2-33 gal.owner:am 2.33 gal.owner:MIAN/AMIAM!A
Om 65 gat.contractor tote:am 65 gal.contractor tote:Om 65 gat,contractor tote:NIAN/ANIAMIA
Osw 2.33 gal.owner,senior:Osw 2.33 gal.owner,senior:Om 2-33 gal.owner,senior:MIANIAN/ANIA
Om 65 gal cont.tote,senior:Om 6S gal.Cont.tote,senior:Om 65 gal.cunt.tote,senior:MIAN/AMIAN/A
York 33 gal.tote:York 33 gal,tote:York 33 gal.tote York 33 gal tote:York33gal.tote:
York 65 Col.tole:York 65 gal.tote:York 65 gal.tote.York 6S gal tote:York65gal.tote:
NO810 York 96 gal.tote:York 96 gal.tote:York%gal.tote:York%gal.tote:York%gal.tote:
Yorkville Option Aj5-year)and
Om 33 gat.tote:Om 33 gal.tote:Osw 33 gal.tote:MIAN/AMIAM/A
Oswego Option C,3-Year
Om as gal,tote:Osw 65 gal.tote:Osw 65 gal,tote:MIANIAMIAN/A
Osw 96 gal.tote:Osw 96 gal.tote-Os.96 gal.tote:N/AN/AN/AMIA
Om 33 gat.tote,senior Osw 33 gal tote,senior.Om 33 gal.tote,senior:NIAN/ANIAN/A
Orm 65 gal tote:,senior Om 65 gal.tote:,senior Om 65 gal.tote:,senior MIAMIAN/AN/A
Om 96 gal.tote,senior-Osw 96 gat.tote,senior:am 96 gal,tote,senior:N/ANIANIAMIA
York 33 gal,tote:York 33 gal.tote:York 33 gal.tote:York 33 gal.tote:York33gal_tote:
Ymkville Option 6(5-year)and
NO BID York 6S gal.tote:York 65 gal,tote:York65 gal-totr.York65 gal tote:York65gat.tote:
York%gal.tote:York%Cal.tote:York%gal.tote:York%Cal.tote:York96gal.tote:
Oswego Option A,
3•y¢ar
Om resident:Om resident:Osw resident:MIAN/AN/AMIA
Om senior:Osw senior.Om senior.NIANIAN/AMIA
York 33 sit.tote:York 33 gal.tote:York 33 gal.tote.York 33 gal.tote:York33galtote:
NO BIO York 65 gal.tote:York 65 gal.tote:York 6S gal,tote:York 65 gal,tote:York65gal.tote:
York%gal.tote:York 96 gal,tote:York 96 gal.tote:York%flair tote:York96gal.tote:
Yorkville Option 6f5-year)and
Osw 2.33 gal,owner.Osw 2-33 gal,owner Osw 2.33 gal."net:MIANIAMIAMIA
Oswego Option 6,3-year
Osw 65 gal contaR«tote:Osw 65 gal,contractor tote:Osw 65 gal.contactor tote NIAN/AN/AN/A
Osw 2.33 gal.owner,senkor-Om 2-33 gal.owner,senior:Osw 2-33 gal,owner,senior.MIAN/AMIAM!A
Om 65 gal con.tote,senior.Osw 65 gal.cons,tote,senior:Om 65 gal,coot.tae,senior:N/AM/AN/AN/A
York 33 gal.tote:York 33 gal.tot¢:York 33 gal.tots York 33 gal.tote:York33gal.tote,-
York 65 gal,tote:York 65 gal.tote:York 65 gal tote:York 65 gal.toteYork65gal.tote:
York 96 gal.tote:York 96 gal tote:York%Cal.tote',York%gal.tote:York%gal.tote:
NO BID Osw 33 gal.tote:Om 33 CAL tote:Om 33 gat.tote:N/AN/AN/AN/A
Yorkville Option 6("ar)and
0sw65gaLtote:Osw 65 gal,tote:Om 6S gat.tote:MIAN/ANIAN/A
Oswego Option C,3,year
Osw 96 gal.tote:Om 96 gal.tote:Osw%Cal.tote:N/ANIANIAN/A
Osw 33 gal.tote,senior.Om 33 gal.tote,senior:Om 33 gal tote,senior:N/AMIAN/ANIA
Om 65 gal.tote:,senor Osw 65 gaL tote:,senior Osw 65 gal.tote.,senior N/AM/AN/ANIA
Om%gal.tote,senior.Om 96 gal.tote,senior:Osw 96 gal.tote,senior.N/AN/AN/ANIA
Yorkville Option A{5-year)and
Oswego Option A,$-Year
Yorkville Option A(S-year)and
Oswego Option S.$-year
YorkvilleOption A(5•year)and
Oswego Option C,$-year
Yorkville Option 815-year)and
Oswego Option A,5-Year
Yorkville Option B(S•irear)and
Oswego Option 8,5-year
Yorkville Option 6(5 year)and
Oswego Option C,$•year
York 33 gal,tote:
York 33 gal.tote:517.10
18.30
York65 gal.tote:S17.10
Om 2-33 gat owner.
York 96 gal.tae:17.10
17.68
Osw retiderd:I8.2S
Osw 6S gal.cons.tote,senior:
Osw senior:517.25
18.30
York 33 gal.tote:S17.10
York 96 gal.tote:
York 65 gal.tote:17.10
517.48
York 96 gal.tote:17.10
Osw 96 gal,tote:
Om 2.33 gal.owner:17.68
516A8
Om 6S gal.contractor tote:17.68
Osw 33 gal.tote:
Om 2-33 gaL owner,senior:516.68
518.00
Om 65 gal,Cont.tote,senior:
Om 33 gal.tote,senior:
York 33 gal,tote:517.10
York 6S gal.tote:17.10
York 113 gal.tote:
York 96 gal,tote:17.10
18.85
Osw 33 gal.tae:17.48
Osw resident:
Osw 65 gal,tae:17.48
17-77
Osw 96 gal.tae:17.48
York 6S gal.tote:
Om 33 gal.tote,senior:16.48
518.85
Om 65 gal.tote:,senior
Osw 65 gal.contractortote:
Om 96 gal.tae,senior;
517.18
York 33 gal.tote:18.30
York 33 gal.tae:
York 65 gal,tote:1830
578.85
York 96 gal.tote:18,30
Om 33 gal.tan:
Osw resident:19.25
518.00
Om senior:517.25
York 33 gal,tote:1830
York 65 gal,tote:18.30
York 96 gal,tote:1830
Om 2-33 gat owner.17.68
Om 65 gaL contractor tote:17.68
Om 2-33 gal,owner,senior:16.68
Osw 6S gal.cons.tote,senior:
York 33 gal.tote:18.30
York 65 gal.tote:18.30
York 96 gal.tote:528.30
Osw 33 gal.tae:517.48
Osw 65 gal,tote:37A8
Osw 96 gal,tote:17AS
Osw 33 gat tote,senior:516A8
Osw 65 gal.tae:,senior
York 33 gal,tote:17.61
York 65 gal,tote:S17.61
York 96 Eel,tote:17.61
Osw resident:18.80
Osw senior:517.77
York 33 gal.tote:517.61
York 65 gal.tote:517.61
York 96 gal,tote:527.61
Osw 2-33 gal.owner:18.21
Om 65 gal.contractor tote:18.21
Om 2-33 gal.owner,senior:517.18
Osw 6S gal.coot.tote,senior.
York 33 gsl.iot¢:17.61
York 6S9a1.tote:17.61
York 96 gal.tote:517.61
Osw 33 gal.tote:19.00
Om 65 gal.tote:518.00
Om 96 gal.tae:518.00
Om 33 gal.tote,senior:516.97
Om 65 gal.tote:,senior
Om 96 gaL tote,senior.
York 113 gal.tote:518.85
York65gal.tote:18.85
York 96gal.tote:18.85
Osw resident:518.80
Oswscnior.17-77
York 33 gaL tote:S18.85
York 6S gal.tote:WAS
York 96 gal,tote:518.85
Osw 2.33 gal.owner.518.21
Osw 65 gal.contractortote:18.21
Osw 2.33 gal.owner,senior:517.18
Osw 65 gal,Cont,tote,senior:
York 33 gal.tae:S18.85
York 65 gal.tote:578.85
York 96 Sal,tote:518.85
Om 33 gal.tan:518.00
Om 65 gal.tote:518.00
Om 96 gat.tote:18.00
Osw 33 gal.tote,senior.516.97
Osw 6S gal.tote:,senior
r)cw96va1 Into wnk- ..
York 33 gal.tote:518-14
York 65 gal.tote:18,14
York 96 gal.tote:18.14
Osw resident:19.36
Osw senior:18.30
York 33 gal.tote:18.14
York 65 gal.tote:18.14
York96gal,tote:518.14
Om 2.33 gaL owner.18.76
Osw 6S gal.contractor tote:518.76
Om 243 gal.owner,senior.517.70
Om 65 gal.Cont.tote,senior.
York 33 gal.tote:18.14
York 65 gal,tote:518.14
York 96 gal.tote:518.14
Osw,33 gal,tote:578.54
Osw 65 gal.tote:18.54
Om 96 gal,tote:18.54
Osw 33 gal.tae,senior.517.48
05w65 gal.tae:,senior
Osw 96 gal.tae,senior:
York 33 gal.tote:S19.41
York 65 gal,tote:19.41
York 96 gal.tote:19.41
Osw resident:519.36
Osw senior.18.30
York 33 gal.tote:519.41
York 6S gal.tote:19.41
York 96 gal.tote:19.41
Osw 2.33 gal.owner.S18.76
Osw 65 gal,contractor tote:18.76
Om 2-33 gal.owner,senior.17.70
Osw 65 gal.coat.tote,senior.
York 33 gal.tote:19.41
York 65 gal,tote:19.41
York 96 gal.tote:19.41
Om 33 gal.tote:18.54
Osw 65 gal.tote:18.54
Osw 96 gal.tote.18.54
Om 33 gal.tote,senior.17.48
Om 65 gal.tae:,senior
York 33 gal.tote:18.69
York 65 Set.tote:518.69
York 96 gal.tote:1869
Osw,resident:19.94
Om senior,1885
York 33 gal,tote:18.69
York 6S gal.tote:S38.69
York 96 gal.tote:M69
Osw 2-33 gal.owner.29.32
Osw65 gal.contractor tote:519.32
Osw 2-33 gaL owner,senior:18.23
Osw 65 gal.comic tote,senior:
York 33 gal,tote:18.69
York65gal.tote:18.69
York 95 gaL tote:18.69
Osw 33 gal.tote:19.10
Osw 65 gal.tote:19.10
Om 96 gat.tote:29.10
Osw 33 gaL tote,senior:18.01
Om 65 gaL tote:,senior
Osw 96 gaL tote,senior:
York 33 gat.tote:20.00
York 65 gat.tote:20.00
York 96 gal.tote:20.00
Osw resident:19.94
Om senior:518.85
York 33 gal.tote:20.00
York 65 gal.tote:20.00
Yak 96 gal.tote:20.00
Osw 2.33 gal.owner:19.32
Osw 65 gal.contractor tote:19.32
Om 2-33 Sari,owner,senior:18.23
Osw 65 gal.cunt.tote,senior:
York 33 gal.tote:20.00
York65 gal.tote:20.00
Yak 96 gaL tote:20.00
Osw 33 gal,tote:19.10
Osw 65 Sal.tote:29.10
Osw%gaL tote:19.10
Om 33 gal.tote,senior:53801
Osw 65 gal.tae:,senior
flv..9g eat_roue.-inr
York33gal.tote:19.25
York65gat.tote:19.25
York96gal.tote:519.25
Oswresident:520.54
Oswsenior.S39.42
York33gal.tote:519.25
York65gal.tote:19.25
York96gal.tote:519.25
Osw2.33gal.owner:19.90
Om65gal.contractortote:S19.90
Om2.33gal.owner,senior:51.8.77
Osw6Sgal.Cont.tae,senior:
York33gal,tote:19.25
York65gal.tote:19.25
York96gal.tote:19.25
Osw33gal.tote:19.67
Om65gal.tote:539.67
Osw,96gal.tote:51967
Osw33gal,tae,senior:518.55
Osw65gal.tote:,senior
Osw96gal.tole,senior:
York33gal.tote:520.60
York65gal.tote:20.60
York96gal.tote:20.60
Oswresident:20,S4
Omsenior;19.42
York33gal.tote:S20.60
York65gal,tote:520.60
York%gal.tote:S20.60
Osw2.33gal,owner:519.90
Osw65gal.contractortote:19.90
Om2.33gal.owner,senior16.77
Osw65gal.cont.tote,senior:
York33gaLtote:520.60
York65gal.tote:520.60
York96gal.tote:20.60
Osw33gat.tote:539.67
0-65gal.tote:19.67
Osw96gal.tote:19-67
Osw33gal.tote,senior:18.55
Om6Sgal.tow,senior
Om96n1.tote.senior:
United City of Yorkville and Village of Oswego
APPENDIX 2
REQUIRED RECYCLABLES TO BE COLLECTED
The City requires that the Contractor shallcollect the following recyclable material for the entire
term of the contract. Additionally, the Contractor is encouragedto identify additional items they
will be collecting, not on the current list.
Required Recyclable Materials
brown paper bags
corrugated cardboard
boxes and cartons
chipboard/paperboard (to include brown or gray box board or paperboard, cereal
boxes, shoe boxes, &paper towel cores)
magazines and catalogues
mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it
notes, computerpaper, typing paper, flyers, greeting cards, file folders and all
envelopes,with and without windows)
newspaper(including all supplements)
telephone books
wet strength carrier stock (toinclude paper board used for refrigerated and frozen
items)
frozen food packages
aerosol cans
aluminum cans and foil
formed aluminumcontainers and wraps
aseptic packaging and gable top containers
formed steel containers
glass bottles and jars (brown, green, and clear)
plastic containers (colored or cloudy white HDPE milk,juice and/or water- bottles,
jars and jugs)
all plastic containers 41 through#5 and plasticcontainers#7
LDPE and HDPE softplastic six (6) and twelve (12) pack rings
steel cans
steel paint cans and lids
householdbatteries
Other Recyclable Materials Proposed by Contractor
See attached List
40
United City of Yorkville and Village of Oswego
APPENDIX 4
SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED
Please listmunicipal references. (Please attach additional sheets if necessary)
Municipality Contact Name S Service Explanation of Collection and
Tele )hone Number Dates Dis )osal Program
Please See Attached List of Municipal References
42
I'I I 1 VI U,AG1:Of
OAK LAWN
April 29, 2009
Veolia 1 S Solid Waste Midwest, LL.0
1660 Hubbard Avenue.2nd I icor
Batavia. II.,60510
Dear Bob,
At your request, I am writing to attest to how pleased our Village was in the transition
From our former hauler to Veolia in the summer of 2007. Asyou can well imagine, we
were quite concernedabout the transition and the impact it VOLI]d have on our residents
and the Village staff. This is especially truewhen thenew service provider is delivering
30,000 newcarts to our residents. Flowever, Veolia developed a transition plan that
ensured our residents received their new carts in a timely and orderly fashion. Theyalso
provided the necessary program information to make certain the residents had a smooth
transition to the newservice. Key members of the Veolia learn provided regular updates
to the Village staff'andaddressedthe few issues that arose in a prompt and courteous
manner,
We have been very pleased with the leveloi'professionalism and attentiveness sae have
received and continue to receive from Veolia. The Village of'0ak Lawn looks l'orward to
our continued 1'elatlonshlp.
Sincerely,
lane M. Quinlan
Village Cleric
CITY OF BATAVIA
100 NorthIsland Avenue,Batavia, Illinois 60510
Phonc; (630) 879-1424 Fax: (630)879-0710
W111,1AIA R-McGRKPI-I
JET,T-,I-,,R)'D. SC]J1-U-,I-fff.-,' City AdLnilliUral.01-
Mayor I ANDALL R.RECKLAUS
Assistant City AdministratorM. IIANNAH VOLK
City Clerk JOT-IN S. NOBLE,
4".
City Attorncy
TO VnIOR] It May Concern-. March 16, 2005
On behalf of the City of Batavia I write this letter regarding the onyX Waste Services.
The contract under which controls the relationship with our waste company has very
specific language regarding the service, which must be provided by the waste company.
It has been said more than once by residence of our city that the feeling of Onyx as our
waste hauler has b(,ci3 superior in scn7ice to our customers. More thatone letter m note
has been received complementing them onthe job that they perform.
Con-ling into our community and taking over the collect of solid waste from another
company sounds lilce a monumentaltask. The transition from one organization to another
in Our opinion went very smooth with little problems involved. Switching the type of
collection stickerscontainers and bags went well when Onyx allowed a 30-day grace
periodfrom onecompany to another. Onyx also offered and provided ffixec different
types of wheeled carts available to the citizens at a monthly fiee. This program was very
successful for them and the number of thesecarts in the community has almost tripled
since the bo0gining of the contact,
The City of Batavia's solidwaste contact coversseveral facets of the waste stream and
were detailed in part about our recycling program. Onyxmet our needs and them some by
Offering several routes to choose from in our program. Presently they are single streaming
the collection of recycling and theycollect a large variety of items, theseare collected on
P weekly basis. Along with this program large items and appliances are also collected to
the cities satisfaction,
If is our opinion that Onyx wasteservices has been living,upto the terms of the contract
and has offered the citizens of Batavia a well rounded service based company. There
customerservice attitude and action has inour opinion has been outstanding.
We the City of Batavia would gladly recommend this company to any ether municipality
who might be interested in having Onyx bid for their solid waste contract.
Robe Popeck
Administrative Assistant.
i
ST, CHARLES
S J N C E 3 8 3 4
March 4, 2005
Mr. Edward A Patronc
Onyx Waste Services
1210 Lyon Road
Batavia, Illinois 60510
Re: Refuse Service
Dear Mr. Patrone:
As you Imow, Onyx Waste Services has provided residential refuse and recycling
services for the City of St. Charles for the previous three years. I am writing to express
my appreciation for the excellentservice you and your company have provided to our
residents. Both the office staff and drivers have been very courteous and helpful when I
have had occasion to speak with them, I have personally received a number of positive
comments on the efficient services provided to us. The one-pass collection system for
refuse and recyclables has worked very well, helping us to rnaintain a neat appearance
throughout Our city.
Pleaseextend my tharAcs tothe rest of your staff for the commitment to service that YOLI
have extended to the City of St. Charles. I look forward our continued partner-shlp and
successes.
Since,-ely,
Clifford L. White, Jr.
Environmental Services Superintendent
CLW/JJ
SusanL. KLINKHAMER d1a or
LARRY W. MAHOLLAND City Administrator
Two EAST MAIN STREET ST, CHARM It 60174 - 1984 Nio14F : 630-377-4400 Fkx: 630377-4487
Chicagoland Veolia Municipal Contract References
Village ofWilmette Village of Winnetka
1200 Wilmette Avenue 510 Green Bay Road
Wilmette, 1L 60091 Winnetka, IL 60093
847-251-2700 847-501-6000
frenzert @wilmette.com Ssaunders(),winnetka.org
Tim Frenzer Steve Saunders
VillageManager Director of Public Works
8,500 Residential Units 4,000 Residential Units
13 years of continuous service 11 years of continuous service
Once and twice per week back Once per week curbside pick up
door or alley pick up Recyclables
Solid waste, recyclables and
yardwaste
City of Zion City of Waukegan
2828 Sheridan Road 106 North Utica
Zion, IL 60099 Waukegan, IL 60085
847-746-4000 847-599-2500
RonCC)zion.il.us Ray.VukovichCa ci.waukeaan.il.us
Ron Colangelo Tom Hagerty
Director of Public Works
Director of Public Works
5,900 Residential Units
19,000 Residential Units
20 years of continuous service
25 yearsof continuous service
Once per week curbside pick up
Once per week curbside pick up
Solid waste, recyclables and
Solid waste, recyclables and
yardwaste
yardwaste
City of North Chicago Village of Round Lake Park
Argonne Drive & Lewis Avenue 203 E Lake Shore Drive
North Chicago, IL 60064 Round Lake Park, IL 60073
847-578-7750 847-546-2790
rlpmayr na,sbcglobal.net
Leon Rockingham
Mayor Jean Mccue
Mayor
4,000 Residential Units
10 years continuous service 1,200 residential units
Once per weekcurbside pick up
9 years of continuous service
Solid waste, recyclables, and Once per week curbside pick up
yardwaste
Solid waste, recyclables and
ya rdwaste
Village of Northbrook Village of Hainesville
1225 Cedar Lane 83-1 W Belvidere Road
Northbrook, IL 60062 Hainesville, IL
847-272-5050 847-223-2032
nahrstadtCd)north brook,il.us IindasotoC-)hainesville.om
Rich Nahrstadt Linda Soto
Assistant Village Manager Mayor
10,000 Residential Units 700 residential units
43 years of continuous service 9 years continuous service
Once and twice per week Once per week curbside pick up
curbside and backdoor Solid waste, recyclables and
Solid waste, recyclables and yardwaste
yardwaste
City of Highwood Village of Vernon Hills
17 Highwood Avenue 290 EvergreenDrive
Highwood, IL 60040 Vernon Hills IL, 60061
847-432-1924 847-945-5000
amarrin @cityofhighwood.org JohnK(cDvhills.org
Jon Kinseth John Kalmar
Assistant City Manager Assistant VillageManager
1,100 residentialunits 0 6,500 residential units
8 years of continuous service 3 years of continuous service
Once per week pick up Once per week curbside service
Solid waste, recyclables and Solid waste, recyclables and
yardwaste yardwaste
Village of Deerfield
City of St. Charles
850 Waukegan Road
2 East Main StreetDeerfield, IL, 60045
St. Charles IL, 60174847-945-5000
630-377-4405
rgailas a(),stcharlesil.gov
Kent Street
Rich GallasVillageManager
Asst. Director of Public Works
5,500 residentialunits
12,000 residential units
5 years of continuous service
3 years of continuous service
Once and twice per week
Once per week curbside service
backdoor service
Solid waste, recyclables and
Solid waste, recyclables and
yardwaste
yardwaste
Village of Oak Lawn City of Batavia
9446RaymondDrive 100North Island Avenue
Oak Lawn, Illinois 60453 Batavia IL, 60510
708) 499-7739 630-879-1424
jquinlan(a-.oaklawn-il.gov bill(@cityofbatavia.net
JaneQuinlan Bill McGrath
Village Clerk City Administrator
6,500 residentialunits
15,000 residential units
5 year contract
Began service May 1, 2007 Once per week service
Once per week curbside service
Solid waste,recyclables and
Solid waste, recyclables and
yardwaste
yardwaste
City of Highland Park Village of Streamwood
1707 St. Johns Avenue
Highland Park IL, 60035 301 E, Irving Park Road
847-432-0800 Streamwood, Illinois 60107
630-837-0200
Emily Palm
Deputy City Manager Mary Johnson
Director of Finance
10,000 residential units
2 years of continuous service 13,000 residential units
Once and twice per week service
5 year contract
Solid waste, recyclables and
Once per week service
yardwaste
Solid waste, recyclables and
yardwaste
City of Yorkville Village of Skokie
Commercial Franchise)
800 Game FarmRoad 5127 W. Oakton Street
Yorkville, Illinois60560 Skokie, Illinois 60077
630) 553-4350 847) 933-8427
bo(son(a,yorkville.il,us max.slankard@,skokie.org
BartOlsen Max Slankard
City Administrator Public Works Director.
4500 residential units 1,000 Businesses
5 year contract 7 year contract
Onceperweekservice Variousservicelevels
Solid waste, recyclables and Solid Waste, recycling (both "blue
yardwaste bag and containerized)
MillCreek Special ServiceArea City of Wheaton
County of Kane 303 West Wesley
719 Batavia Road PO Box 727
Geneva, Illinois60185 Wheaton, Illinois 60189-0727
630) 208-3841 630) 260-2033
recycle 5-,co.kane.il,us MDzugan wheaton.il.us
Gary Milke Mike Dzugan
Recycling Coordinator Asst. City Manager
1,800 residential units 15,000 residential units
5 yearcontract 5 year contract
Once per week service 0 Once per week service
Solid waste, recyclables and Solid waste, recyclables and
yardwaste
United City of Yorkville and Village of Oswego
APPENDIX; 5
LOCATION OF DISPOSAL FACILITIES
Please provide below information concerning the facilities, which are intended to be used for the
disposal of refuse, yard waste, and recyclable materialscollected at the curbside. (Please attach
additional sheets if necessary.)
REFUSE
Name of Facilit Facility Address Disposal Limitations
Veolia/Orchard Hills Highway 251 South,Non-hazardous solid
Landfill Davis Junction, IL waste only
L
RECYCLING
Name of Facility Facility Address Disposal Limitations
RMC Resource Management 9999 Anderson Ave. Recycling Only
Companies Chicago Ridge, IL
YARD WASTE
Name of Facility Facility Address Disposal Limitations
Green Organics, Inc. 1270 E. Beecher Rd. Yard waste and
Bristol, IL 60512 organics
43
United City of Yorkville and Village of Oswego
APPENDIX 6
CONTRACTOR QUALIFICATIONS
Name of Business: Veolia ES Solid Waste Midwest LLC
BusinessAddress: Mailing Address: 1660 Hubbard Avenue, lst Floor
Batavia, Illinois 60510
Business Number: (6 3 0) 587-8282
Emergency Number: (63 0) 587-8282
Fax Number: 630) 761-3105
Ownership: Individual Partnership Corporation
Franchiseor Parent Company (if applicable): Veolia ES Solid Waste of North America, LLC
125 S. 84th Street Suite 200 , Milwaukee, WI 53214
List all Partners, Managers, and Corporate Officers:
Name Title Residence Phone
Please see the attached list of Corporate(%officers
Days of Operation: Monday -.._Saturday
Business Flours: M-F: 7 : 30-5 : 00 , Saturday: 8: 00-Noon
Number of Employees:
Supervisors: 5
Drivers:52
Office Personnel: 5
Signature: Date: 04/09/12
Jam M. Rooney
Reg nal Vice President
44
V +OLIA ES SOLID WASTE MIDWEST, LLC
FEIN: 76-0839612
Business type: Limited liability company organized in Wisconsin on 10/18/06
IL Qualification: Qualified to do business in Illinois on 12/7/06; alsodoes business
in IL under registered dba of "Veolia Environmental Services"
The company is a LLC with a sole member, Veolia ES Solid Waste of North America,
LLC. Additional information onthe sole member is shown below.
Additionally, the company has the following officers, none of which holds any
ownership interest in the company:
Officers:
President James M. Long
Vice President & Treasurer Raphael B. Bruckert
Vice President & Secretary Michael K. Slattery
Vice President Michael Dougherty
Vice President James M. Rooney
Assistant Secretary Matthew C. GunneIson
Assistant Treasurer Henry P. Karius
Sole Member: Veolia ES Solid Waste of North America, LLC,
A LLC organized in Wisconsin
FEIN: 39-1733405)
Address: 125 S. 84"' Street, Suite 200
Milwaukee, WI 53214
Ph: 414-479-7800
United City of Yorkville and Village of Oswego
EXHIBIT A
SOLID WASTE COLLECTION DAYMAP
See attached
At the outset of the contract, Veolia intendsto use the current
collection routing scheme in both the Village of Oswego and
the United City of YorkviI16.
45
United City of Yorkville and Village of Oswego
EXHIBIT B
SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES
Location Service Type Size Frequency
Yorkville Library Refuse 1-1.5 yd IX/wk
902 Game Farm Road Recycling 1-1.5 yd Ix/wk
Yorkville CityHall and Refuse 1-6 yd 2x/wk
Police Department Recycling 1-2 yd cardboard Ix/wk
800Game Farm Road Recycling(paper) 6-96 gallon toters 1x/wlc
Yorkville Public Works Recycling 1-2 yd cardboard Ix/wk
610 Tower Lane Refuse 1-20 yd open 1 x/wk
Yorkville Parks and Refuse 1-20yd open Ix/wk
Recreation Satellite Recycling 1-96 gallon toter lx/wk
Office at Old Post Office Recycling 1-I yd cardboard lx/wk
201 W. Hydraulic Avenue
Yorkville Parks and Refuse 1-1.5 yd ix/wk
Recreation Riverfront Recycling 2-96 gallon toter lx/wk
Administrative Building
301 L'. Hydraulic
Yorkville Parks and Refuse 1-1.5 yd Ix/wk
Recreation Riverfront Recycling 2-96 gallon toter lx/wk
Program Building
131 E. Hydraulic
Yorkville Beecher Center Refuse 1-4yd refuse 1 x/wk
908 Game FarmRoad Recycle 1-2yd recycle Ix/wk
Yorkville REC Center Refuse 1-6 yd Ix/wk
202 E Countryside Pkwy Recycle 1-6 yd Ix/wk
Osweao Public Works Refuse 1-5 yd lx/wk
100 Theodore Drive Recycle 1-5 yd Ix/wk
Landscape refuse 1-20 yd 1 x/wk
Street sweeping refuse 1-20 yd I x/wk
Oswego Police Refuse 1-5 yd IX/wk
Department Recycle 1-5 yd lx/wk
3525US Rt, 34
Oswe o Village Ball Refuse 1-5 yd Ix/wk
100 Parkers Mill Recycle 1-5 yd Ix/hvk
All City and Village Refuse 96 gai.toters, 33 gal. toters, 18
Rentals When Rewired gal. toters
30 yd open dumpster
46
United City of Yorkville and Village of Oswego
Exhibit B continued)
The location of the facilities, the number of facilities, their bin/tote size, and pickup schedule are
subject to change throughout the lift of the contract. The Contractor shall provide, at no cost to
the City, the collection and disposal of all refuse, recycling, and yard waste, or more often if
requested by the City. A comprehensive recycling programshall also be provided at no cost for
the municipal facilities listed above(new or additional facilities may be added at any time during
the Contract term). The Contractor shall be responsible for supplying all service equipment
associated with totes and containers/dumpsters tosaid facilities as set forth in the Contract.
47
RFP NARRATIVE
Executive Summary
Veolia ES Solid Waste Midwest, LLC. (Veolia) has read and understands the
specifications in preparation for our RFP response for the United City of Yorkville and
the Village of Oswego. As you know,Veolia is particularlywell suited to provide
residential refuse, recycling and yard waste collection to the United City of Yorkville and
the Village of Oswego because among other reasons, we are located closeto the City and
Village. Veolia has a hauling and transfer station in Batavia, located at 1660 Hubbard
Avenue and 766 Hunter Drive respectively. The trucks and equipment that will beused
for the refuse, recycling, and yard waste collection in the United City of Yorkville and
the Village of Oswego will be housed and dispatched out of our Batavia facility. The
proximity of our location to the City and Village means that in the event of a breakdown,
where the truck is inoperable, Veolia can have a replacement vehicle in place in a
maximum of 3 hours. In addition tothese facilities, Veolia hasset up a comprehensive
internal network of hauling locations, transferstations and disposal facilities to insure
cost effective, long term solid waste and recycling collection as well as processing and
disposal for our municipal customers. By retaining and selecting Veolia to provide the
residential recyclingcollection in the United City of Yorkville, the real potential of a
problematictransition to a new hauler will be completely avoided because we currently
service the City. In the case of the Village of Oswego, the real potential of a problematic
transition to a new hauler will be completely avoided because of ourproven transitional
approach. We feelthat Veolia currently provides exemplary collection service to the
residents of the municipalities we serve and betterthan anyother provider in our field.
Service to the residents is the most important aspect of residential collection. To that end,
Veolia is extremely customerservice oriented. As an example, when the City of Wilmette
was hitwith the violent storms inthe fall of 2008, Veolia responded with full force to the
City's request for extraordinary service to clean-up themassive storm damage throughout
the City. Veolia was ableto call in trucks from all over the Chicagoland area as well as
from out of state to provide the servicerequired. This type of service and mobilization
response is not possible from a smaller independent hauler. Veolia has proven that we
can and will be available when the City calls on us for service.
Included No CostWebsite Access and Links
Should Veolia be awarded the collection contract for the Village of Oswego, a brochure
will be developed specificallyfor the Village and residents of Oswego. In addition Veolia
operates a web site: www.veoliaes_com. On this website, Veolia provides information
about the refuse, recycling and yard waste programs in each of the municipalities we
serve in the Chicagoland area. Upon award of the contract, Veolia will immediately
update the website to include Oswego; providing information onthe residential program
the Oswego. In addition, we will have this site linked with the municipality's website, if
requested, inorder to provide residentsthe easiest access to thesite and program
inforn-ration. Veolia maintains thesite and the information contained in it so there is no
burden placed on the Village to keep the site current and uptodate. We do all of that for
you. Please feelfree to browse our website to get an idea of just how easy it is for your
residents to access information and have questions answered without having to call the
City offices. TheUnited City of Yorkville is already part of our residential network and
should it be necessary to update the webpage, Veolia can do so with very little effort.
Safety & Training Programs
Veolia has in a number comprehensive safetyprogramsin place at our Batavia division to
ensure that the employees we use to service the City and Village are well trained and
perform their duties in the safest manner possible. There is nothing more important to
Veolia than the safety of our employees, our customer and the public. It is clearly
summed up inour motto; "Service First, Safety Always". A list of some of these
programs is provided below.
1. Pre-employment Screening Policy
All potential new employees are put through a thorough screening process to
ensure that Veolia is hiring the best possible candidates for a job. The pre-
employment screening, among other things, includes a background check,
physicalexamination/functionalevaluation, drug and alcohol screening, and
caliper/DPAS evaluation.
2. NewHireTraining Policy
This is a comprehensive training program that Veolia has instituted to ensure that
the drivers of our vehiclesreceive the proper training for the job they will be
performing and the vehiclethey will be driving. The three week program
encompasses both classroom and behind the wheel training with the opportunity
for the new hire to interact with an experienced trainer.
3. Driver Qualification Policy
The purpose of this program is toensure that all employees who operate
commercialmotor vehicles knowtheir responsibilities required to comply with
the Federal Motor Safety regulations pertaining to safe operating practices, and
requirements related to inspection and reporting.
4. Alcohol & Substance Abuse Policy
The purpose of thisprogram is to establish uniform procedures incompliance
with all applicable laws and regulations toensure that Veolia will have a safe,
productive, drug and alcohol free workplace.
2
5. Personal Protective Equipment Policy
Veolia has developed a Personal Protective Equipment Program inorder to
minimize exposure to a variety of hazards that can cause injury
6. Accident& Injury Repeater Policy
This policy establishes a consistent, progressive and systematic mechanism to
correct the unsafe behaviors that result in accidents, injuries, and
losses; or to remove those individuals who demonstrate repeated Unsafe
behaviorfi•om the workforce.
7. Driver/Operator DistractionPolicy
All employees are prohibited from the unauthorized use of cell phones and
communications devices while operating company vehicles or equipment.
Smoking, eating, loadmusic or using devices with earphones are also prohibited
while operating company vehicles or equipment.
8. Seatbelt Use Policy
For safety reasons, Veolia requiresthat all employees operating, or riding in, a
company owned, leased, or rented vehicle that is equipped with seatbelts, wear
seatbelts while the vehicle is in motion.
9. I Care Policy
The purpose of this policy is to observe and evaluate an employee's performance
during a normal workday. Management will conductrandom, unannounced
observations of employees rating their work skills, personal safety, service
standards and vehicle/equipment condition. The results of these observations will
help management assess, address and correct anysafety concerns.
10. Safety Always— 10 Primary SafetyRules Policy
This policy is in place to ensure all employees follow prescribed guidelines and
generally accepted safe practices, that when not followed may be a contributing
cause to accidentscausing serious injury or death:
a. SafetyDevises
b. Container Safety Latches
c. Snaking/ZigZagging/Criss-crossing
d. Vehicle Backing
e. Secure vehicle and equipment safely
f. Seat belts
3
g. Speed limits
h. Dual drive(right side) secondary position vehicles
i. Disposal/recycling/transfer station rules
j. Certain accidents
MaintenanceProprams
Veolia has in a number comprehensive maintenance programs in place at our Batavia
division to ensure that the collection vehicles we use to service the City and Village are
well maintained, safe and dependable. A brief summary of some of these programs is
provided below.
1, Tire program, mounting& dismounting
This maintenanceprogram is in place to ensure that the tires are put on and taken
off the on the truck safely and properly. This program is aimed at eliminating the
possibility injurieswhile changing tires.
2. Torque & Re-torqueprogram
Thisprogram is in place toensure thatthe lug nuts used to keep the tires onthe
truck do not work themselves looses while the truck is on theroad. This is a very
important maintenance and safely program because if wheels are not re-torqued
24 hours after they are put on there is a possibility that the lug nuts could work
themselves loose and the wheel could come off the truck while moving. The Re-
Torqueprogram is also followed throughout our routine PMprogram, done
during every PM.
3. Wheel Stud & Nut replacement program
This program is in place to ensure that the wheel studs and nuts used tosecure the
wheel to the truck are periodically replaced. This is necessary because over time a
studs can becomestretched and nuts can become stripped thereforecreating a
safety hazard.
4. RTA, our full maintenance tracking program.
This program is our computerized record tracking program used for scheduling
our PM's and preventive maintenance for all of our vehicles and equipment. Each
of ourvehicles receives preventative maintenance at scheduled intervals based on
the number hours each vehicle has operated.
4
5. Brake S.O.P.
This program is inplace toensure that the brakes on all of ourvehicles are fully
functional at all times. Thisprogram is especially important to the residential
collection vehicles due to the number of stops each makes daily.
6. Multi-Seal program, eliminating flat tires while on route
This program is in placeto reduce the downtime of our collection vehicle due to
flat tires that may be caused by the frequenttrips into landfills to dump. Veolia
uses a multi-seal inside each tire that seals leaks thus preventing the need to
change the tire. This translatesto less route downtime and therefore ensuring
more predicable timely route collection.
7. Parker Hydraulic Hose program
This program is in place and is aimed at reducing and eliminating blown
hydraulic hoses and leaks that mayoccur on the residential routes.
8. Fleetreplacement Program
Thefleet replacementprogram is a measurethat we follow on replacing our
collection trucks, making sure we keepthe fleet as new as possible. We have a
schedule that we follow for each line of business
9. Our Veolia Maintenance Managers, are a member of the TMC (Technology &
Maintenance Council
The TMC is a group of membersthat are testing new products, testing the
products that we are usingtoday to see that the product is safe, testing to see if it
is productive, and once a product or issue finishes it testing, the productor issue is
placed under a R.P. (Recommended Practice)
TMC not only tests new products, they also takethe maintenance on a fleet truck,
and they study the way it is maintained. Building better ways to achieve a safe
way to repair, maintain, and simply make sure it is safe to perform the function of
the repair.
Customer Service ProjZram
Customer Service is a priority at Veolia. We feel that we manage the contract for the City
and Village. We do our best and focus our efforts on ensuring that the City and Village
are not spending resources on managing the refuse collection contract. Veolia has trained
customer service representatives who are very familiarwith requests posed by residential
customers. These customerservice representatives are available to assistthe residents of
Yorkville and Oswego during normal business hours.
5
Veolia has an intensive customer service training program that each customer service
representative (CSR) must go through. Veolia has undertaken the task of using an outside
customer service training company; Tooty, Inc. to assist and compliment the training of
our customer service representatives. We have realized a great success in the
improvement of our customer service departmentssince we began the program four years
ago. Our improved customerservice translates into the City residents having their
questions answered and problems addressed in a prompt and courteous manner. Below
are some of the aspects of the CSR training program:
Audits
Every Veolialocation receives weekly secret shopper phonecalls totest the effectiveness
and helpfulness of their customer service and sales staff. Those calls and evaluations are
reviewed with the individual CSR promptly to address any concerns or training needs.
The guidelines that Veolia has established are the toughest in the Environmental Services
industry. Ourphilosophy of"One Call Does It All" empowers theperson who answers
the phoneto help the customer with anything he/she may need. There is a big focus on
voice, attitude and wording, and the impact a customer service representative can have on
a customer. Equal importance is give to the accuracy in setting up new orders and
service issue resolution.
New Hire Training
All newlyhired CSR's go through an 8 hour classroom training session that focuses on:
Voice, attitude and wording
Industry education on residential, commercial and roll-off services
Review of scripts for effective handling of salesand service issues
Role-playing
Upon completion of the training each participant receives a certificate.
On-Going Customer Service Training
Veolia continually strives to provide the best customer service in the industry. To that
end, each CSRreceives ongoing training in either half and/or full-day classroom training
session customized for each location to continue the development of each CSR. In
addition, Tooty Inc. conducts 90 minutewebinarswhen needed to address market
specific issues or changes
We will make available(to City and Village staff) the phone numbers of key individuals
to be contacted in theevent that City or Village staff needsto contactthem. We are
currently in the process of developing an email processthat allows residents to use an
email to forward questions, comments and service issues. Once the processis finalized
we will roll it out to the City and Village. The Veolia/Batavia division has a live operator
that answers the phone and directs calls. We have found that this is still the most
customer friendly method of addressing customer's needs. In addition, Veolia's customer
service department is local and housed inourBatavia hauling location. We do not
subscribe to the regional customer service departmental approachthat spans an entire
state like some of our competitors.
6
Operational Approach
Veolia understands all of the requirements for providing refuse, recycling and yard waste
collection service to the United City of Yorkville and the Village of Oswego with respect
to the specifications containedinthis RFP. Because the Village of Oswego is not familiar
with the level of service we provide, we have provided as one of our attachments to this
proposal, letters of recommendation from Oak Lawn, St. Charles and Batavia along with
numerous other references, to show that Veolia asa company strives to provide the best
residential collection service available. Please feel free to call anyone of the
municipalities tobe assured of the superior service the Village of Oswego can expect.
Curbside Collection Program
Refuse Collection
For curbside refuse collection, Veolia proposes to use the same collection schedule for
refuse collection, providing for refuse, recycling, and yard waste collection on thesame
day of the week to each resident. Veolia proposesto collect refuse, recycling, and yard
waste Monday through Friday. With this collection schedulewefeel that we can offer the
City and Village thebest price possible by combining both municipalities in our routes.
Veolia will be utilizing front loading residential collection vehicles (FEL's) for the refuse
collection. By utilizing these vehicles, ourdrivers will have the ability to provide
automated collection for the 95,65, or 35-gallon refuse carts as well as have the ability to
service the residents who use conventional refuse cans and/or bags for additional refuse
outside of the containers. These vehicles also do well collecting bulk items. Because the
number of units serviced each day may vary, Veolia will have available a sufficient
number of refuse vehicles to servicethe heaviestday of the week. We can make an
example of this truck available to the City or Village for inspection if you desire. Veolia
will distribute new refuse carts to all residents prior to the beginning of the contract.
Spring and Fall Clean-up
Veolia will have all of the men and vehicles available to provide the require spring clean-
upto the City and Village. Veolia will workclosely with the Village and City to develop
a clean-up schedule. By doing so, the City will remain much cleaner because garbage will
probably not be put out until the night before the clean-up. Veolia anticipates having the
entire clean-up done within a singleweek.
Recycling Collection
For curbside recycling collection, Veolia proposes touse the same collection schedule
outlined above with refuse, recycling, and yard waste collection on the same day of the
week to each resident. As with refuse collection, Veolia will be utilizing frontloading
residential collection vehicles (FEL's) for the recycling collection. By utilizing these
vehicles, our drivers will have the ability to service the 65-gallon recycling carts that will
be distributed to all residents. These vehicles will still havethe ability to manually
7
servicethe residents who may have additional recycling outside of the cart. Because the
number of units serviced each day may vary, Veolia will have available a sufficient
number of recycling vehicles to service the heaviest day of the week. We can make an
example of this truck available to the City for inspection if you desire.
Veolia has had much success increasing the recycling rates by utilizing the 65-gallon
recycling cart in place of the 18-gallon bins and35-gallon recycling carts. There are
many advantages to using 65-gallon recycling carts. Just a few examples are:
1. The wind-blownrecycling litter is virtually eliminated keeping the neighborhoods
muchcleaner.
2. The use of the cartskeeps the neighborhoods neater looking on collection day
because all of the recyclables are contained in the cart.
3. There is much less of a chance of injury to our recycling driver with the use of the
carts because they are emptied by the use of semi-automated collection
equipment.
4. The 65-gallon recycling cart is much more user friendly in that a resident can fit
the contents of at least 3 recycling bins and because of its shape, twice as much as
a35-gallon recycling cart.
Yard Waste Collection
Forcurbside yard waste collection, Veolia proposes to use the same collection schedule
as refuse and recycling during the yard waste season. Veolia will be utilizing the same
front loading residential collection vehicles (FEL's) that will beused for refuse and
recyclingcollection. By utilizing these vehicles, our drivers will have the ability to
service the residents who use conventional refuse cans and/or bags as well as those who
may elect to use carts for yard waste collection. Because the amount of yard waste varies
so greatly during the season, Veolia will have available a sufficient number of yard waste
collection vehicles to service theheaviestday of the week during the heaviest part of the
season. We can make an example of this truck available to the City for inspection if you
desire.
Veolia will have all of the men and vehicles on hand, trained and ready to provide
residential refuse, recycling and yard waste collection service to theresidents of Oswego
when the contract starts August 1, 2012.
The United City of Yorkville and the Village of Oswegohavealready established a
collection schedule for weekly collection service, and Veolia anticipates using the same,
current routing scheme for curbside refuse, recycling and yard waste collection. In the
future, and with the City or Village's input, it may be necessary to adjust the collection
schedule for some of the residents; Veolia will attempt to move the minimum number of
residents possible to accommodate the necessary change. This translates into as little
disruption to theresidents as possible. We understandthat a day change can potentially
become a problem for the residents and the City of Village, therefore Veolia is prepared
to address and eliminate thispotential as we have done very successfully for other
8
communities we have transitioned. We have experienced great success in the past
utilizing ourprocedure. As the timeline for implementation permits, Veolia will publish a
map in the local paper showing the collection schedule for each section of the City or
Village. In addition Veolia will tag each residence with a door hanger indicating the new
collection day. Veolia understandsthat a collection program change can potentially
become a problem if not instituted correctly. We feel communication to the residents is of
the utmost importance during this time and we can assure the City or Village that the
communication provided to theresidents will provide a smooth transition with minimal
impact andno service disruption.
To insure that service is maintained at the highest Ievel and to be able to respond quickly
to any request by the City, Village or a resident, Veolia will assign a residential route
manager for the residential accounts in the United City of Yorkville and the Village of
Oswego. The residential route manager will be in contact with the designated
representative from the City or Village on a daily basis to react quickly to any request
that the City or Village might have. This system works very well in the municipalities we
currently service. As an enhancement to Yorkville or Oswego, we can make available to
the City or Village, one of our radios so that the City or Village can contact our route
supervisor directly should the need arise.
As part of the education of the residents to the new program, we have provided as an
attachment, copies of brochures thatwe have distributed in other communities. We use
the brochures with great success at the start of a new contract orprogram. The brochure
outlines the requirements for the preparation of recyclables as well as what recyclables
are accepted in the program. Other important aspects of the refuse, recycling, and yard
waste collectionprogram are also outlined in the brochure. As you can see, these
brochures are tailored to theunique program in each community. Each residencecovered
by the collection contract is given one of these brochures at the start of the contract as
well as each new resident that moves into the community.
Servicinp_Locations
The United City of Yorkville and the Village of Oswego will be serviced out of our
hauling operation located in Batavia, Illinois. The vehicles will be housed there so that
the trucks will be close to the City and Village. This operatinglocation is ideally suited
for servicing the Village of Owego and the United City of Yorkville. Veolia will be able
torespond very, very quickly to the needs of the City or Village from this location.
The addresses of our locations are:
Hauling Company:
Transfer Station:
Veolia/Batavia Hauling Division Veolia/Batavia Transfer Station
1660 Hubbard Avenue 766 Hunter Drive
Batavia, Illinois 60510 Batavia, Illinois 60510
Phone (630) 587-8282 Phone (630) 879-3587
9
Organizational Plan and Chart; Qualificationsof Personnel
Veolia is a well organized, decentralizedcompany and is setup as to provide the most efficient,
cost effective refuse and recycling collection in the industry. Provided as an attachment is a
corporate overview of Veolia and the environmental services we provide.
With respect to the management of the Yorkville and Oswego residential refuse,recycling and
yard waste collection, we have provided the key management individuals who are responsible for
all aspects related to our performance under this contract. In addition to the names of the
individuals, we have provided relevant experience and current job descriptions, duties and
responsibilities. We have also provided an organizational chart showing the reporting structure of
each of the key individuals. You will quickly see that the key individuals who will continue to
manage the residential contract in Yorkville and Oswego have extensive industry experience and
backgrounds which make Veolia the best choice to continue to provide the refuse, recycling, and
yard waste collection to theresidents in Yorkville and begin to provide the service to Oswego.
Jim Alderman, General Manager, has the ultimate responsibility for the management of the
Batavia Hauling Division and Yorkville/Oswego residential contracts. The operations, sales and
customer service managers allreport to Jim. Mr. Alderman will be the primary point of contact to
the both Yorkville and Oswego for all informational requests, customer issues or general
inquiries.Jim has been in the industry for over 26 years,and managingresidential services for
more than 17 years.
Scott Greiter,OperationsManager manages all aspects of services related to the City of
Yorkville and the Village of Oswego, Scott has responsibility to ensure our driverscarry their
daily duties in the safest mannerpossible. Carrying out Veolia's"Service First, Safety Always"
mission is his passion. Scott has been in the industry for over 21 years and managing for more
than 16 years.
Steve Taxis, the residential supervisor and route manager, is responsible for the supervision of
the residential drivers who work in Yorkville and Oswego and is responsible for responding to
resident's issues. One of Steve's primary responsibilities is ensuring thatourdrivers perform their
duties in the safest mannerpossible. There is nothing more important to Veolia than the safety of
our drivers, our customers, or the public. Steve has been in his position for past 4 years andhas
21 years of industry experience
Elyse Kowal, the Customer-Service Manager, is responsible for, as the name implies, managing
ourlocal customer service representatives who will interface directlywith the Yorkville and
Oswego residential customers. Veolia believes in local customer service and Elyse is responsible
for ensuring that the Yorkville and Planocustomers are responded to promptly and in a polite and
courteous manner. Elyse is responsible for training allcustomer service representatives with the
program requirements of both the Yorkville and Oswego contracts so that the residents are
provided with timely and accurate information. Elyse has been with its for 3 years and has over
l 1 years of customer service experience.
Bob Pfister,the Regional Municipal Marketing Manager is responsible for being the liaison
between the City of Yorkville,the Village of Oswego and Veolia when it comes to public
relations,providing continuing education, and overall service expectations. Bob is very familiar
with Yorkville and Oswego and the service requirements and expectations of both municipalities
and their residents. Bob has been in the industry for 31 years, all of which have been in the
Chicagoiand area.
Regional Vice President
Central Region
James Rooney.
Area Manager
Northern Illinois
James Rooney(acting)
General Manager
Batavia Division
Jim Alderman
VEOLIA
ENVIi?t3i\MEN IAL
SERVICES
Municipal Marketing Manager
Central Region
Bob Pfister
Operations Manager Facility&Operations Manager Gustomerservice
Batavia Hauling Div. Batavia Supervisor
Scott Greiter Transfer Station ' Batavia Division
Tom Maher Elyse Kowai
Residential Route Supervisor '
Batavia Hauling Division
Steve"Taxis
Residential
Refuse,Recycling&Yard Waste
Route Drivers
for the
United City of Yorkville and the Village of Piano
Veolia ES Solid Waste
Midwest, LLC.
Scale&Equipment 1 Customer Service
Operators at the J Representatives
Batavia TS Batavia Division
ACO CERTIFICATE OF LIABILITY INSURANCE
DATE(MM100/YYYY)
00412012
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THECERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATEHOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
MARSH USA INC
PHONE- FAX --- --------------------------------
TWO LOGAN SQUARE
PHILADELPHIA,PA 19103-2797 E-MAIL
Attn:Philadelphia.Certs@marshcorn;212-948-0360 ADDRESS;-_-_--------
ERISLAFFORDING COV_E_RAGE -- —__ NAIC if
010056-ES.GAWX-11-12 BATAVI INSURER A:NewHampshireInsurance Company 23841 --
INSURED Insurance Company Of The Stale Of PA 19429
Veolia ES Solid Waste Midwest,LLC INSURER B:
1660 Hubbard Avenue,tsl Floor INSURER c:National Union Fire Insurance Co _ -- 19445
Batavia,IL 60510 INSURER D: Commerce And Induslr Ins Co 19410
INSURER E:Lexington InsuranceCompany 19437
INSURER F: NIA iNIA
COVERAGES CERTIFICATENUMBER:HOU-002154755.01 REVISION NUMBER:1
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCELISTED BELOW HAVE BEENISSUED TO THE INSURED NAMEDABOVE FOR THEPOLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAYPERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BYPAID CLAIMS{{.
ILTR TYPE OF INSURANCE
ADDL SUER
POLICYNUMBER I IIUM!DIYYYY MM!DIYYYY I LIMITSINSR
A LIABILITY GL4572700 07101/2011 07/01/2012 _EACH OCCURRENCE 5 5,000,000
J_
GENERAL.
X COMMERCIAL GENERALLIABILITY DAMAGE 70 RENTED $ 1000,000
PRE MISES.(Ea occurrence)_. _
i I CLAIMS-MACE X OCCUR iMED EXP(Anyoneperson) S 10.000
PERSONAL 8 ADV INJURY 5 5,000,00ERS
GENERAL AGGREGATE S 5,000.000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG S 5,000.000
71X-'POLICY ARC-
LOO 15
AUTOMOBILE LIABILITY 4576281(AOS) 07!0112011 0710112012 COMBINED SINGLE LIMIT 5,000,000Eaaccident)._ S_______-__-___-_
X ANY AUTO 4576283(VA) 07101011 07/01/2012 BODILYINJURY(Per person) s
ALLOWNED I SCHEDULEDB 4576282(MA) 0710112011 07!0112012 BODI LY INJURY(Per accid SAUTOSIAUTOSNON-OWNED 934629 VA PPT'S 07/0112011 07/0112012 PROPERTY oAMAGE.. 15HIREDAUTOS __.._.. AUTOS
107/0112012 PROPERTY
B 1 934628(AOS PPT'S)07101/2011 i07/01/2012 s —
E X UMBRELLALIA13
I X OCCUR j021430572 07/010011 07/0112012 EACI I OCCURRENCE _ S 5,000,000
EXCESS LIAS i CLAIMS-MADE_I i AGGR_EGA_TE —S S,OOO,000
1._,.. .._. I;!
DED RETENTIONS I f S
A i WORKERS COMPENSATION WC6517886 (All Other Slates) 07/01/2011 10710112012 WC STATU- H.
AND EMPLOYERS'LIABILITY 1 TORY LlVdTS_--.. Lt_—
G ANY PROPRIETORIPARTNERIEXECUTIVE YrfN
NIA
WC6517868(CA) 0710112011 07101/2012 1,000,000
OFFICER/MEM8ER EXCLUDED?
E.LJEACHACCIDENT S- -
B (Mandatory In NH)WC1558356(FL) 0710112011 07/0112012 E.L.DISEASE-EA EMPLOYED S 1,000,000
D It yes,describeunder WC 6517889(MA,WI 8 Slop Gap) 07/01/2011 07/01/2012 1,000,000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S
II
II
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 1D],Additional Remarks Schedule,If more space Is required)
Re:Yorkville-Oswego Solid WasteCollection Services
The Village ofOswego and City of Yorkville,their officers,officials,employees,and volunteers are included as additional insured(except as respects all coverage afforded by workers'compensation)where required
by written contract but only for liability arising out of the operations of the named insured. A waiver ofsubrogation is granted as required bywritten contractbut only for liability arising out of(he operations of the
named insured.
CERTIFICATE HOLDER CANCELLATION
Cityof Yorkville SHOULDANY OF THE ABOVEDESCRIBED POLICIES BE CANCELLED BEFORE
Alin:City Administrator THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
800 Game Farm Road ACCORDANCE WITH THE POLICY PROVISIONS.
Yorkville,IL 60560
AUTHORIZED REPRESENTATIVE
of Marsh USA Inc.
I Manashi Mukherjee Lcivao 4[Gnaw
1988-2010 ACORDCORPORATION. All rights reserved.
ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 010056
LOC#: Houston
ACO® ADDITIONAL REMARKS SCHEDULE Page 2 of 2
oENCY NAMED INSURED
MARSH USA INC Veolia ES Solid Waste Midwest,LLC
1660 Hubbard Avenue.1 sl Floor
POLICY NUMBER Batavia,IL 60510
CARRIER NAIC CODE
EFFECTIVEDATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER; 25 FORM TITLE: Certificate of Liability Insurance
Automobile Liability
PolicyDetails
Insr Ltr:B (InsuranceCompany 01 The State Of PA)
Policy Number.934634(MAPPT'S)
Eff.Of.0710112011 Exp.Dt.07101/2012
Coverage under the captionedGeneral Liability and Auto Liability policies afforded to an Additional Insured willapply as Primaryinsurance where required by written contract,and any other insuranceissued to such
Additional Insuredshall apply as excess and NomContribuloryinsurance.
ACORD 101 (2008101) 2008 ACORD CORPORATION. All rightsreserved.
The ACORD name and logo are registered marks of ACORD
N-11-11"t'll k i's ACC I V
HY RF'S01-IRCT N1 A.N A G,V INVE,NT
CONTAINERS:
Aluminum Cans, Trays & Foil(trays c&foil must he cleaned)
Steel Cans & Tins
Aseptic Packaging& Gable,rop Containers (milk&juice cartons)
Glass Bottles and Jars-(clear, brown, green)
Nowindow glass, auto glass, dinnerware or ceramics.
PET Soda,Water,& Flavored Beverage Bottles(91 clear and green plastic resin)
HDPE Milk,Water&Juice Jugs (#2 clear plastic resin)
HDPE Detergent& Fabric Softener Containers (#2 colored plasticresin)
PVC Narrow Neck Containers Only (93 plastic resin);
such as health& beauty aid products, household cleaners.
LDPE Grocery Containers (#4 plastic resin);
such as margarine tubs, frozen desert cups,six pack rings, etc.
PP Grocery Containers(#5 plastic resin);
such as yogurt cups,and narrow neck syrup and ketchup bottles.
7 Plastic Resin Narrow Neck Containers Only.
Plastic Buckets,such as kitty litter containers(5 gallon size maximum)
No metalhandles.
Notes; 1. All containers to be emptied and rinsed clean.
2. No motor oil, insecticide, herbicide or hazardous cheatical containers.
3. NoPlastic bags—instead reuse or return to grocery or department stores.
4. No plastic sheets or film (no plastic sheets, tarps or wrap).
5. Fxpandedfimm and clear polystyrene not accepted per joint advisolyfi-ofn
the Illinois RecyclingAssociation,Illinois Department of Commerce&
Community Affairs, and Region 5 U.S'Environmental Protection Agency.
PAPER FIBER:
Newspaper,including inserts (remove plastic sleeves)
Cardboard(no waxed cardboard)
Kraft(brown paper)Bags
Magazines, Catalogs and Telephone Books
Office, Computer, Notebook& Gift Wrap Paper (no metal clips, spirals, binders)
Chipboard(cereal,cake&food mix boxes, gift boxes, shoe boxes,etc.)
Carrier Stock(soda& beer can carrying cases)
Junk Mail &Envelopes(no plastic cards, stick on labels or unused stamps)
Paper Back Books (no hard cover books)
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Veolia Environnement
The World's Leading Environmental Company
No.i worldwide in No.1 worldwide in N0.1 in Europe in N0.1multi-modal
water services waste services, energy servicestransportation
2008 revenue: leader in industrial 2008 revenue:providerinNorth
17.5 billion and hazardous 10,43 billion AmericaandEurope
waste mgmt.92008revenue:
2008 revenue:8.35billion
14.1 billion
50 billion in revenues with 336,000 employees in 72 countries
Only global company providing entire range of environmental services tomunicipal,,
industrial and commercial customers
Veolia Environnement
The World's Leading Environmental Company
Our ethics are inspired by the Veolia Charter of Sustainable
Development. It is formalized in our Charter of Values
and our Environmental Policy
Our ethic is dedicated to:
Improving the world condition, making it a cleaner, healthier place
to live
Promoting hygiene, health and safety
Long-term investments through training and technological innovation
research
Our corporate responsibility as a waste management,specialist
is to manage the waste and pollution generated by people
to the highest possible standards and to reduce the impacts of
human activity on the planet
Veolia Environnement
The Leader in the North American Market
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is located on Hubbard Street in Batavia
runs 54 commercial collection routes daily
runs 7 residential collection routes daily
runs 9 roll-off collection routes daily
has 84 route drivers and 95 route trucks
has 9 full time mechanics
has 16 employees in the CSR & Sales Group
has 10 employees in the Operations Group
has 6 employees in the G & A Group
has a total of 133 employees
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Our employees are dedicated to
providing a consistent level of
service excellence through
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Service Delivery
Service communications
One Call does it all...
So you can focus on your
responsibilities
Service Standards
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #10
Tracking Number
PW 2016-62
Street Sign Sale Update
Public Works Committee – August 16, 2016
Informational
None
See attached memo.
Nicole Kathman Administration
Name Department
Summary
Updated plan to sell or dispose of street name signs that do not meet Federal Highway
Administration regulations under the Manual on Uniform Traffic Control Devices (MUTCD).
Background
As discussed at the June Public Works Committee meeting, we have a number of street name
signs that no longer meet federal regulations and are planning on attempting to sell them.
Originally, we proposed having a booth at a Parks and Recreation event, but as we started to
plan, logistics for accommodating space for nearly 850 street name signs has not worked out.
Therefore, instead we are going to do a request form based system with forms available both
online and at City Hall. Upon placing a request, City staff will contact the requester within 1
business day to confirm or deny the availability of their request. Then the following Monday-
Friday at City Hall, the requester must pick up and pay for their sign(s). If they do not pick it up
during their designated week, the signs held will become available for others to purchase. They
must resubmit a request form if they would still like to purchase. This is to promote fairly quick
pick up and to prevent popular signs from being held for a significant time. We will start
accepting request forms starting on Monday, August 22. Requests through Saturday, August 27
will be available for pick up on Monday, August 29. Those orders placed Sunday, August 28
through Saturday, September 2 will be available the following week. This cycle will continue as
staff deems appropriate and those not sold will be scrapped for money.
The idea of pairing this with having a limited selection sale during the Craft Show at Hometown
Days was also explored, but we have decided not to go in this direction. This is due to
uncertainties in determining which signs to bring out and what the overall demand of the signs
will even be. Furthermore, it is very likely that those we would bring out such as those of first
names would be sold before Hometown Days. Finally, it would interfere with the request based
process as people might request those at the sale. One solution would be to just take those we
plan on selling of inventory for that week, but this is not the best idea either. For these reasons
combined with my findings after exploring what other municipalities are doing and have done,
only having the request form based system is our best option.
Recommendation
This is an informational item.
Memorandum
To: Public Works Committee
From: Nicole Kathman, Administrative Intern
CC: Eric Dhuse, Public Works Director
Date: August 9, 2016
Subject: Street Name Signs SaleUpdate