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Public Works Packet 2016 08-16-16 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, August 16, 2016 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: July 19, 2016 New Business: 1. PW 2016-53 Stagecoach Crossing – Completion of Improvements Bid Award 2. PW 2016-54 Wrigley EDP – Grant of Easement 3. PW 2016-55 Wrigley Site Expansion – HR Green Engineering Amendment and EDP Amendment 4. PW 2016-56 Parkway Maintenance Ordinance 5. PW 2016-57 Budget Amendment – Fox Hill SSA 6. PW 2016-58 Well No. 3 7. PW 2016-59 NPDES MS4 Stormwater Permit 8. PW 2016-60 City Hall Rear Parking Lot 9. PW 2016-61 RFP for Solid Waste 10. PW 2016-62 Street Sign Sale Update Old Business: Additional Business: 2016/2017 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs and Planning” 3 Bart Olson & Eric Dhuse “Capital Improvement Plan” 4 Bart Olson & Eric Dhuse “Vehicle Replacement” 5 Bart Olson & Eric Dhuse “Sidewalks and Trails Funding and Planning” 15 Bart Olson, Eric Dhuse, Brad Sanderson & Rob Fredrickson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, August 16, 2016 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. July 19, 2016 □ Approved ________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2016-53 Stagecoach Crossing – Completion of Improvements Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2016-54 Wrigley EDP – Grant of Easement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2016-55 Wrigley Site Expansion – HR Green Engineering Amendment and EDP Amendment □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2016-56 Parkway Maintenance Ordinance □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2016-57 Budget Amendment – Fox Hill SSA □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2016-58 Well No. 3 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2016-59 NPDES MS4 Stormwater Permit □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2016-60 Back Parking Lot □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2016-61 RFP for Solid Waste □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2016-62 Street Sign Sale Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – July 19, 2016 Public Works Committee – August 16, 2016 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, July 19, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Larry Kot Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: None The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: None Previous Meeting Minutes: June 21, 2016 The minutes were approved as presented. New Business: 1. PW 2016-44 Parkway Maintenance Mr. Dhuse gave info on their mowing efforts and said most areas have been mowed once. The crews are also saving time by completing other mowing jobs while in the area. 2. PW 2016-45 Capital Improvement Projects Update Highlights of the project were presented by Mr. Sanderson. He said 45% of the Countryside watermain is done and some pavement is expected by the end of the week; Road to Better Roads work is mostly complete on Eldamain, Church and Mill St. LAFO; ITEP lighting project should see poles up by mid- August; land acquisition and lease agreement with Com Ed proceeding for Kennedy Road with a goal to let bids in September. No further discussion. 3. PW 2016-46 Bond/LOC Reduction Summary This is the quarterly update with not much movement according to Mr. Sanderson. No further discussion. Page 2 of 3 4. PW 2016-47 Church Street Water Main Improvements – Change Order No. 1 The work is nearly complete and this is the only change order anticipated. The change order is an increase of $3,586.45. There were issues with water service connections and a water main broke during construction, but was unrelated to the project. The contractor was instructed to repair it since it would have cost the City the same amount. This moves to the consent agenda. 5. PW 2016-48 Route 34 Improvements (Eldamain to Center)-Transfer of Property to IDOT Mr. Sanderson said IDOT is seeking to purchase a small sliver of property by Blackberry Creek. It is a half acre of non-developable property in the flood plain. Alderman Funkhouser took issue with the price being offered by IDOT and said it is open space for the City. Mr. Olson said IDOT prices are usually accepted since staff time would cost the City money. This item moves to the consent agenda. 6. PW 2016-49 Kennedy Road Shared Use Path – Phase III Engineering - RFQ Results Mr. Olson reported on the RFQ process and after scoring and ranking, EEI was selected based on the cost estimate of $164,000. This quote would be submitted for the FY 2017/2018 construction engineering. The various vendors who were scored and ranked could be used for future projects based on the scoring. When the RFQ process is used, no prices are requested initially, but qualifications and other factors are considered first. This moves forward to the consent agenda. 7. PW 2016-50 Wrigley Site Expansion-EDP (Intersection Improvements) IDOT had previously given direction to pass an MFT resolution, but recently told the City no resolution was needed. The resolution passed in January now needs to be rescinded to allow for a clean document for the audit. This moves to the consent agenda. 8. PW 2016-51 Well No. 4 Emergency Repairs Mr. Dhuse said well #4 has seen a significant drop in production. It was found that repairs were needed for pitted bowls and impellers causing the issue. Layne Christensen provided a scope of service estimate and can do the work immediately and it is recommended to move forward with this company. It is expected well #4 will be down for a month. Well #3 which is minor, will be discussed next month to determine if it should be rehabbed or scrapped. This moves to the consent agenda. 9. PW 2016-52 Blackberry Woods (Phase B) – Development Status There is a portion of Blackberry Woods that does not have sanitary sewer or water main. A letter of credit was allowed for this work which has shown no progress. Attempts have been made to correspond with the developer with no response. Mr. Sanderson is recommending issuance of a letter of default and the developer has 60 days to comply. The committee was OK with this and a declaration of default will be drafted and placed on the July 26 Council meeting. Additional Business: Alderman Milschewski said the island at Countryside Parkway and Rt. 34 is filled with weeds. The day lilies will be sprayed and later moved during the Rt. 34 expansion. Alderman Koch inquired if the curbs will be painted at the entrance of Windett Ridge or if better lighting could be installed. Mr. Dhuse replied that the curb is set far back and recommended not painting it since other locations would also have to be painted then. Regarding the lighting, Com Ed will not allow it any closer, however, Mr. Dhuse will request a higher wattage bulb. Mr. Koch also asked if the unmowed commercial lot at the south end of Windett could be mowed and the owner Page 3 of 3 billed. Mr. Olson stated it is in various stages of property violations and it could be cited after a ticket is issued and appeal hearing held. In a matter related to the weeds discussed earlier, Alderman Kot asked if a visibility check is done on the medians such as near Home Depot. He said it is difficult to see with the tall grasses. Mr. Funkhouser said he has received complaints on the area near the ballfield by Home Depot. It will be inspected for possible action. Alderman Kot also asked about possible safety issues in the downtown area due to speeding. He asked if the speed indicator signs are still available and requested installation before drivers actually get to the downtown. Ms. Milschewski said she has noticed an increased police presence in the morning. It was noted the number of tickets issued in the downtown has increased. Alderman Koch suggested photo cameras as a possible deterrent. This will be discussed further. New roundabouts at Rt. 47 and Burlington Road were discussed and it was noted they are cheaper, safer and do not require signs. Mr. Sanderson gave an update on IDOT. Two sets of pre-final plans have been received for Rt. 34, Rt. 71/47 intersection and Rt. 71/126. EEI is reviewing the plans and comments will be submitted to IDOT. There was no further business and the meeting was adjourned 6:38pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #1 Tracking Number PW 2016-53 Stagecoach Crossing – Completion of Improvements Public Works Committee – August 16, 2016 Consideration of Contract Award Consideration of Bid Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the project at 9:00 a.m., August 4, 2016. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the value of the funds remaining ($54,000) to complete the improvements. We have also attached the agreement with Midwest Bank for your information. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Jensen Excavating, LLC, 8751 E. Highpoint Road, Yorkville, IL 60560 in the amount of $48,650.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 4, 2016 Subject: Stagecoach Crossing – Completion of Improvements BID TABULATION STAGECOACH CROSSING COMPLETION OF IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION CONLEY EXCAVATING, INC.ENGINEER'S ESTIMATE BIDS RECD 8/4/2016 1555 Gramercy Place 52 Wheeler Road Morris, IL 60450 Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 MISCELLANEOUS ADDITIONS TO THE PROJECT AT THE CITY'S DISCRETION UNIT 5,000 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 2 MISCELLANOUS REMOVALS LS 1 3,500.00 3,500.00$ 4,875.00 4,875.00$ 5,000.00 5,000.00$ 2,000.00 2,000.00$ 3 DETECTABLE WARNINGS SF 20 30.00 600.00$ 30.00 600.00$ 42.00 840.00$ 100.00 2,000.00$ 4 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SF 150 28.00 4,200.00$ 10.00 1,500.00$ 10.00 1,500.00$ 12.00 1,800.00$ 5 LID REPLACEMENT - SANITARY EACH 8 200.00 1,600.00$ 200.00 1,600.00$ 250.00 2,000.00$ 300.00 2,400.00$ 6 BENCH REPAIR -SANITARY EACH 2 150.00 300.00$ 500.00 1,000.00$ 1,200.00 2,400.00$ 100.00 200.00$ 7 PIPE GROUTING - SANITARY EACH 3 150.00 450.00$ 250.00 750.00$ 250.00 750.00$ 150.00 450.00$ 8 STEP INSTALLATION - SANITARY EACH 1 25.00 25.00$ 300.00 300.00$ 150.00 150.00$ 100.00 100.00$ 9 ADJUST STRUCTURE TO GRADE - SANITARY EACH 1 250.00 250.00$ 800.00 800.00$ 800.00 800.00$ 250.00 250.00$ 10 VACUUM TESTING - SANITARY EACH 1 550.00 550.00$ 300.00 300.00$ 1,500.00 1,500.00$ 500.00 500.00$ 11 FRAME REPLACEMENT - SANITARY EACH 1 500.00 500.00$ 500.00 500.00$ 1,700.00 1,700.00$ 250.00 250.00$ 12 STRUCTURE CLEANING - SANITARY EACH 2 250.00 500.00$ 300.00 600.00$ 500.00 1,000.00$ 300.00 600.00$ 13 PAINT FIRE HYDRANTS EACH 4 200.00 800.00$ 200.00 800.00$ 500.00 2,000.00$ 250.00 1,000.00$ 14 LID REPLACEMENT - WATER EACH 6 200.00 1,200.00$ 150.00 900.00$ 250.00 1,500.00$ 400.00 2,400.00$ 15 PIPE GROUTING - WATER EACH 1 150.00 150.00$ 300.00 300.00$ 250.00 250.00$ 100.00 100.00$ 16 ADJUST STRUCTURE TO GRADE - WATER EACH 3 250.00 750.00$ 500.00 1,500.00$ 400.00 1,200.00$ 250.00 750.00$ 17 RESET FRAME AND ADJUSTING RINGS - WATER EACH 1 200.00 200.00$ 250.00 250.00$ 500.00 500.00$ 300.00 300.00$ 18 ADJUST AUXILLARY VALVE TO GRADE - WATER EACH 2 100.00 200.00$ 150.00 300.00$ 250.00 500.00$ 200.00 400.00$ 19 CLEAN STRUCTURE - STORM EACH 46 200.00 9,200.00$ 200.00 9,200.00$ 300.00 13,800.00$ 250.00 11,500.00$ 20 LID REPLACEMENT - STORM EACH 5 200.00 1,000.00$ 150.00 750.00$ 250.00 1,250.00$ 400.00 2,000.00$ 21 INSTALL, REINSTALL OR REPAIR FILLETS IN STRUCTURE - STORM EACH 25 125.00 3,125.00$ 75.00 1,875.00$ 800.00 20,000.00$ 150.00 3,750.00$ Yorkville, IL 60560 Yorkville, IL 60560 JENSEN EXCAVATING, LLC.PERFORMANCE CONST. & ENG. 8751 E. Highpoint Rd.1000 Independence Blvd. ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION STAGECOACH CROSSING COMPLETION OF IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION CONLEY EXCAVATING, INC.ENGINEER'S ESTIMATE BIDS RECD 8/4/2016 1555 Gramercy Place 52 Wheeler Road Morris, IL 60450 Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT Yorkville, IL 60560 Yorkville, IL 60560 JENSEN EXCAVATING, LLC.PERFORMANCE CONST. & ENG. 8751 E. Highpoint Rd.1000 Independence Blvd. 22 INSTALL BENCH - STORM EACH 28 250.00 7,000.00$ 1,300.00 36,400.00$ 500.00 14,000.00$ 300.00 8,400.00$ 23 STEP INSTALLATION - STORM EACH 3 25.00 75.00$ 200.00 600.00$ 150.00 450.00$ 100.00 300.00$ 24 PIPE GROUTING - STORM EACH 3 125.00 375.00$ 300.00 900.00$ 250.00 750.00$ 100.00 300.00$ 25 RESET FRAME AND ADJUSTING RINGS - STORM EACH 2 200.00 400.00$ 800.00 1,600.00$ 500.00 1,000.00$ 300.00 600.00$ 26 FRAME REPLACEMENT - STORM EACH 2 500.00 1,000.00$ 400.00 800.00$ 300.00 600.00$ 400.00 800.00$ 27 ADJUST STRUCTURE TO GRADE - STORM EACH 1 300.00 300.00$ 1,000.00 1,000.00$ 400.00 400.00$ 200.00 200.00$ 28 RIP RAP SY 100 54.00 5,400.00$ 20.00 2,000.00$ 65.00 6,500.00$ 67.00 6,700.00$ TOTAL (Items 1 - 28)48,650.00 77,000.00 87,340.00 55,050.00 % BELOW/ABOVE ENGINEER'S ESTIMATE -11.6%39.9%58.7% ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #2 Tracking Number PW 2016-54 Wrigley – Grant of Easement Public Works Committee – August 16, 2016 Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department Attached find a copy of a proposed grant of easement for traffic signal detector loop installation and maintenance at the intersection of Rt 47 and Wrigley. This is for the property on the western leg of the intersection. The detector loops will be constructed as part of the proposed EDP improvements. We recommend accepting the proposed easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: August 16, 2016 Subject: Wrigley – Grant of Easement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #3 Tracking Number PW 2016-55 Wrigley Site Expansion – HR Green Amendment and EDP Agreement Amendment Public Works Committee – August 16, 2016 Consideration of Approval Consideration of Approval Brad Sanderson Engineering Name Department HR Green has approached the City regarding an amendment to their design engineering agreement. They have drafted the attached supplement and supporting information. Within the EDP grant, there are sufficient funds to cover this amendment. IDOT has completed a preliminary review of the amendment and has drafted a new EDP agreement to reflect the proposed funding changes. The new EDP agreement is attached. Staff is recommending approval of the HR Green design engineering amendment and the new EDP agreement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 4, 2016 Subject: Wrigley Site Expansion –EDP (Intersection Improvements) Printed 8/1/2016 Page 1 of 4 BLR 05510 (Rev. 11/06) C O N S U L T A N T L O C A L A G E N C Y Preliminary Engineering Services Agreement For Motor Fuel Tax Funds Municipality United City of Yorkville Name HR Green, Inc. Township Address Bristol 651PrairiePointeDrive,Suite County City KendallCounty Yorkville Section State 14-00046-00-TL Illinois THIS AGREEMENT is made and entered into this 23rd day of August ,2016 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the “DEPARTMENT”, will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name IL Route 47 (Bridge Street) at Wrigley Access Drive Intersection Route FAP 326 Length 0.28 Mi. 1491.00 FT (Structure No. ) Termini Intersection of RT 47 and Manufacturing Access Drives Description: Project consists of roadway milling, paving and striping improvements for the inclusion of a signalized intersection at the existing manufactoring access drives. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the proposed improvements herein before described, and checked below: a. Make such detailed surveys as are necessary for the preparation of detailed roadway plans b. Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation of detailed bridge plans. c. Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit, Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements. f. Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. g. Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. h. Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easement and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Note: Four copies to be submitted to the Regional Engineer ,201SupplementDesign EngineeringAgreement Printed 8/1/2016 Page 2 of 4 BLR 05510 (Rev. 11/06) i. Assist the LA in the tabulation and interpretation of the contractors’ proposals j. Prepare the necessary environmental documents in accordance with the procedures adopted by the DEPARTMENT’s Bureau of Local Roads & Streets. k. Prepare the Project Development Report when required by the DEPARTMENT. (2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the DEPARTMENT. (3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department. (4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the Contractor. (5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. (6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. The LA Agrees, 1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i, 2, 3, 5 and 6 in accordance with one of the following methods indicated by a check mark: a. A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 $16,550.00 (see note) % % % % % Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. 2. To pay for services stipulated in paragraphs 1b, 1c, 1d, 1e, 1f, 1h, 1j & 1k of the ENGINEER AGREES at actual cost of performing such work plus percent to cover profit, overhead and readiness to serve - “actual cost” being defined as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under the paragraph 1b, 1c, 1d, 1e, 1f, 1h, 1j & 1k. If the ENGINEER sublets all or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. “Cost to Engineer” to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. LumpSum LumpSum Printed 8/1/2016 Page 3 of 4 BLR 05510 (Rev. 11/06) 3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as practicable after the services have been performed in accordance with the following schedule: a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under “a” above. By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1a, through 1h and prior to the completion of such services, the LA shall reimburse the ENGINEER for his actual costs plus percent incurred up to the time he is notified in writing of such abandonment -“actual cost” being defined as in paragraph 2 of THE LA AGREES. 5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus percent to cover profit, overhead and readiness to serve -“actual cost” being defined as in paragraph 2 of THE LA AGREES. It is understood that “changes” as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans and specifications. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee’s decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits, agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability. (Rev. 3-3-2011) HR GREEN, INC. PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 – REV. THIS AMENDMENT, made this 27th day of July, 2016 by and between, United City of Yorkville the CLIENT, and HR GREEN, INC. (hereafter "COMPANY"), for professional services concerning: Wrigley Building Expansion - Roadway and Traffic Signal Plans and Specifications hereby amends the original Professional Services Agreement dated July 21, 2014 and last revised on November 20, 2014 as follows: The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional Services Agreement and previous amendments as follows:  Design and Construction limits expanded from conceptual plan (2014) to final plan (2016)   o (Length of project increased from 1,050 ft. to 1,491 ft.)   Recurring special provision changes from 2012 Standard Special Provisions (2015 Supplemental Special  Provisions) to 2016 Standard Special Provisions and Paycodes.   Pay code items changes 2012 Standard Special Provisions to 2016 Standard Special Provisions.   District 3 updates to 2016 (Special provisions added in and removed old).   Revised lane widths per original IDS approval of 13' lanes to 12' lanes to meet required shoulder  requirements of IDOT current policy.   Night time paving and coordination – significant route policy identified, added to plans then took out  because design exception and request from City and then IDOT ran traffic volumes.   At end of day this  provided savings to overall project.   Design exception approval/coordination for 1.5” surface milling and paving, again savings to project  from IDOT policy.   Plan review comments staring in the Permit Section and then IDOT informed us that it needed to now go  into Local Roads Section (additional reviews).   Aggregate Shoulder wedge included  (was excluded in assumptions in conceptual).   Signal foundation changes (Size and Depths) per IDOT requests above and beyond geotechnical report.   Street sign changes between city, state and Wrigley – Newest version it to be Wrigley Way.   Signal designed per IDS then changed in between hybrid of IDS and Ultimate Design  o Mast arm lengths and location.   Multiple signal revisions per meeting (phasing and etc.) – Dan Devine & Public Works requests.  o Signal head changes, wire schematics, conduit sizing upgrades, quantities      Signal Interconnect went from fiber to wireless (due to cost and time frame with Railroad Approval)  o Added additional intersection (Kennedy) for interconnect   Handhole special provisions and detail changes (standard to concrete).   Combination mast arm lighting in at conceptual/preliminary and then taking out of plans at 90% to save  project costs.   After bidding phase and based on overall construction costs the combination lighting is to  be added back into the plans as an addendum.   Various pavement thickness sections based on suggestions of leveling binder being added in per state  then removed upon recommendation of mill and fill per local roads.   Bid/Letting Documents were excluded from original contract.  Amendment 1 to Professional Services Agreement Wrigley Building Expansion Roadway and Traffic Signal Plans and Specifications Page 2 of 2 (Rev. 3-3-2011) IDOT – Economic Development Program Agreement: Engineering Project Number: P-93-023-14 & Section 14-00046-00-TL COMPANY Project Number: 88140093.02 The CLIENT and COMPANY agree to amend other provisions of the original Professional Services Agreement and previous amendments as follows: N/A In consideration for these services, the CLIENT AGREES to adjust the payment for services performed by COMPANY on the following basis: Lump Sum to be increased by Sixteen Thousand Five Hundred Fifty Dollars ($16,550.00) The total authorized compensation after this Amendment, including the original Professional Services Agreement and all previous Amendments, is Seventy Thousand Nine Hundred Eighty Dollars ($ 70,980.00) THIS AMENDMENT is subject to all provisions of the original Professional Services Agreement. THIS AMENDMENT, together with the original Professional Services Agreement and all previous amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY. THIS AMENDMENT executed the day and year written above. United City of Yorkville HR GREEN By: Bart Olson, City Administrator By David Schultz, PE, LEED AP Document1 Printed 8/5/2016 Page 1 of 3 BLR 05320 (Rev. 09/03/15) Local Agency City of Yorkville Job Number - Construction C-93-124-14 Section 14-00046-00-TL Economic Development Program Agreement AMENDMENT #1 Job Number - Engineering P-93-023-14 This Agreement is made and entered into between the above local agency hereinafter referred to as “LA”, and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as shown below. Location Local Name IL RT 47 Intersection with Manufacturing Access Drives Route FAP 326 Length 0.01 mile Termini Intersection of RT 47 and Manufacturing Access Drive Current Jurisdiction City of Yorkville, State of Illinois Project Description Project consists of roadway milling, paving and striping improvements for the inclusion of a signalized intersection at the existing stop controlled manufacturing access drives. Division of Cost Type of Work EDP (1) (%) LA (2) (%) Total Participating Construction 586,438 (100) (BAL) 586,438 Non-Participating Construction ( ) ( ) Preliminary Engineering 73,980 (100) (BAL) 73,980 Construction Engineering 46,720 (100) (BAL) 46,720 ( ) ( ) ( ) ( ) ( ) ( ) TOTAL $707,138 $ 0 $707,138 Note 1/ The STATE will reimburse the LA for eligible construction and engineering costs of the project subject to a maximum of $707,138. 2/ Any remaining balance shall be the responsibility of the LA in the event the Economic Development funds are not sufficient to cover the project costs. The STATE will pay the LA, 95% of its share of the construction costs upon the award of the construction contract and receipt of billing from the LA. The remaining 5% will be paid to the LA upon receipt of the final invoice. The STATE will reimburse the LA for the STATE’s share of the Preliminary and Construction Engineering on the basis of periodic billings provided said billings contain sufficient cost information and include orders of payment by the LA. The final invoice will reflect the incurred cost of the improvement, less previous payments, no later than one year from the date of completion of the improvement. If a final invoice is not received within one year of completion of the improvement the most recent invoice will be considered the final invoice and the obligation of funds will be closed. Printed 8/5/2016 Page 2 of 3 BLR 05320 (Rev. 09/03/15) Agreement Provisions 1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax standards, policies and procedures. 2. Construction of the PROJECT will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. 3. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT. 4. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE. 5. The LA agrees to retain jurisdiction and to maintain or cause to be maintained in a manner satisfactory to the STATE, the completed PROJECT. 6. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award the contract for construction of the proposed improvements after receipt of a satisfactory bid and after concurrence in the award has been received from the STATE and provide, or cause to be provided, all of the initial funding necessary to complete the project subject to partial reimbursement by the STATE. 7. This Agreement and the covenants contained herein shall be null and void in the event the initial contract covering the construction work contemplated herein is not awarded by . 8. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with this Agreement. All books, records, and supporting documents related to the project shall be available for review and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by the Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting documentation are not available to support their purported disbursement. 9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated herein. 10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. 11. The LA has entered into an economic development agreement with herein referred to as the “COMPANY”. As required by Public Act 93-552, the COMPANY agrees to annually submit to the STATE for a period of five complete calendar years from the execution of this Agreement, a progress report of employment. All annual progress reports will be completed on-line through the Department of Commerce and Economic Opportunity. The initial Employee Reporting Form should be attached as "Exhibit B". The agreement between the LA and the COMPANY delineating the reporting requirements is attached as "Exhibit C". 12. It is mutually agreed that in the event of a default by the COMPANY on their commitment to create and/or retain jobs, the STATE will seek reimbursement of the Economic Development funds provided for this PROJECT from the LA. This determination to seek reimbursement will be based on an evaluation of the information reported in the annual progress report of employment (Exhibit “B”) required in item 12 of this Agreement. Failure to submit the required employment report will be considered default on the COMPANY’s commitment. 13. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. Local Agency City of Yorkville Section 14-00046-00-TL Printed 8/5/2016 Page 3 of 3 BLR 05320 (Rev. 09/03/15) EXHIBITS Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Exhibit A - Location Map Exhibit B – Employee Reporting Form Exhibit C - Local Agency/Company Agreement The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary of Transportation Date By: Title (County Board Chairperson/Mayor/Village President/etc.)Aaron A.Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number is William M. Barnes, Chief Counsel Date conducting business as a Governmental Entity. NOTE: If signature is by an APPOINTED official, a resolution Jeff Heck, Chief Fiscal Officer (CFO) Date authorizing said appointed official to execute this agreement is required. Local Agency City of Yorkville Section 14-00046-00-TL Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2016-56 Parkway Maintenance Ordinance Public Works Committee – August 16, 2016 Majority Approval Clean up of weeds and grass ordinance Eric Dhuse Public Works Name Department Summary Language that was in our previous weed and grass ordinance was inadvertently removed when we updated the ordinance in 2011. This amendment would reincorporate the necessary language for enforcement of property standards. Background The previous ordinance (1993-16) contained language regarding the maintenance of the parkway area which the new ordinance does not have. This language speaks specifically to the resident’s responsibility to maintain the parkway area. This is an important point to clarify due to the fact that the parkway area is technically part of the right-of-way that is owed by the city. This will allow full enforcement of the mowing and weeds section of the current ordinance. I have attached the old ordinance for reference. In addition to the right of way maintenance section, there were two other portions of the ordinance that were not carried over to the new ordinance. Our codifiers questioned their removal and staff concurs that they should be reincorporated into the current ordinance. Here are the paragraphs in question: C. Notice to Abate: The city or an authorized agent shall serve upon the occupant of any premises, if any, and upon the owner thereof, notice of the nuisance violation, and where a property owner or occupant cannot be found, notice of the nuisance violation may be given by posting a sign in a conspicuous place near the main entrance of a structure or on the property, the notice shall demand abatement of the nuisance within five (5) days. The city shall cause to be published in a newspaper of general circulation within the city limits once a week for two (2) consecutive weeks during the month of May of each year a notice informing the public that any weeds, grass, plant or vegetable matter, other than trees, bushes, flowers, vegetable gardens or other ornamental plants, which grow to a height exceeding eight inches (8”) is a violation of city ordinance and the city may cut the weeks, grass, plant or vegetable if the violation is not abated within five (5) days after notice is given and the property owner shall be liable to the city for its cots. It shall be unlawful for anyone to deface, tamper with, or remove any posted notice unless authorized by the city or an authorized agent. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: August 8, 2016 Subject: parkway maintenance ordinance D. Nuisance Abatement: The city attorney or any citizen of the city, when such a nuisance exists as set forth in this section, may maintain a complaint in the name of the city, perpetually, to enjoin all persons from maintaining or permitting such nuisance and to abate the same. In addition, the city police, officers, inspectors or employees, upon observing any violation of this section may enter upon private property and summarily abate any nuisance if the person served with notice does not abate the nuisance within five (5) days. Recommendation Staff and legal recommendation is to reincorporate the deleted sections into the current ordinance. A draft copy of the proposed ordinance is attached for review and comment. I would ask that this be placed on the August 16, 2016 public works committee agenda for discussion. Ordinance No. 2016-___ Page 1 Ordinance No. 2016-___ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE CITY CODE AS IT RELATES TO WEEDS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 11-60-2 of the Illinois Municipal Code (65 ILCS 5/1-1- 1, et seq.) the City has the authority to define, prevent, and abate nuisances; and, WHEREAS, pursuant to the authority conveyed by Section 11-60-2 of the Illinois Municipal Code the City enacted Section 4-1-5 of the Yorkville City Code; and WHEREAS, the Mayor and City Council desire to amend Section 4-1-5 of the Yorkville City Code. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 4, Chapter 1 of the Yorkville City Code is hereby amended by renumbering Section 4-1-5(B)(7)(d) “Height Exception; Vacant Property” as Section 4-1- 5(B)(7)(e). Section 2. That Title 4, Chapter 1 of the Yorkville City Code is hereby further amended by adding Section 4-1-5(B)(7)(d): d. Parkways. The owners of property abutting any public streets, alleyways, roads, or other rights of way shall maintain the area between the edge of the pavement or curb and their property line, commonly known as the parkway, in a neat, clean and orderly condition and shall not allow the growth of weeds on said parkways in violation of this Section. Section 3. That Title 4, Chapter 1 of the Yorkville City Code is hereby amended by adding the following Sections 4-1-5(E), (F), (G), and (H): E. Notice to Abate: The City or an authorized agent shall serve upon the occupant of any premises, if any, and upon the owner thereof, notice of the nuisance violation, and where a property owner or occupant cannot be found, notice of the nuisance violation may be given by posting a sign in a conspicuous place near the main entrance of a structure or on the property, the notice shall demand abatement of the nuisance within five (5) days. Ordinance No. 2016-___ Page 2 F. Publication of Maximum Height: The City shall cause to be published in a newspaper of general circulation within the City limits once a week for two (2) consecutive weeks during the month of May of each year a notice informing the public that any weeds, grass, plant or vegetable matter, other than trees, bushes, flowers, vegetable gardens or other ornamental plants, which grow to a height exceeding eight inches (8”) is a violation of City ordinance and the City may cut the weeds, grass, plant or vegetable if the violation is not abated within five (5) days after notice is given and the property owner shall be liable to the City for its costs. G. Posted Notices: It shall be unlawful for anyone to deface, tamper with, or remove any posted notice unless authorized by the City or an authorized agent. H. Nuisance Abatement: The City attorney or any citizen of the City, when such a nuisance exists as set forth in this section, may maintain a complaint in the name of the City, perpetually, to enjoin all persons from maintaining or permitting such nuisance and to abate the same. In addition, the City police, officers, inspectors or employees, upon observing any violation of this section may enter upon private property and summarily abate any nuisance if the person served with notice does not abate the nuisance within five (5) days. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _________________, 2016. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2016. ______________________________ MAYOR Attest: ___________________________________ City Clerk ORDINANCE NO. AN ORDINANCE OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE DECLARING CERTAIN WEEDS, ETC. , A NUISANCE, REGULATING THE HEIGHT THEREOF, AND PRESCRIBING PENALTIES FOR FAILURE TO CONTROL WHEREAS, certain weeds and vegetation, either due to the nature thereof or the height to which they are permitted to grow, can create a health hazard by the release of noxious odors and pollens, and due to the concealment of filthy or decaying matter, rodents and animals, and WHEREAS, the City, in exercise of its police powers desires to eradicate such noxious weeds and control and regulate the height to which weeds and grasses can be allowed within and upon pieces or parcels of land within the City limits of the UNITED CITY OF THE VILLAGE OF YORKVILLE. NOW THEREFORE, BE IT ORDAINED by the City Council of the UNITED CITY OF THE VILLAGE OF YORKVILLE as follows : Section 1 . Definition That any weed defined as a noxious weed by virtue of the Laws of the State of Illinois, and any weed of' like kind, or any vegetable growth which releases unpleasant or noxious odors, and any high or rank vegetable growth over the height of eight (8) inches from the surface of the ground, except as permitted in Section 2 herein, which may or does conceal filthy or decaying matter, rodents or small animals, upon any piece or parcel of land within the City limits of the UNITED CITY OF THE VILLAGE OF YORKVILLE, is hereby declared to be a nuisance. Section 2 . Height It shall be unlawful for anyone to permit any weeds, grass, plant or vegetable matter, other than trees, bushes, flowers, vegetable gardens or other ornamental plants to grow to a height exceeding eight ( 8) inches anywhere within the City limits of the UNITED CITY OF THE VILLAGE OF YORKVILLE. The owners of property abutting any public streets, roads or ways shall maintain the area between the edge of pavement or curb and their property line, commonly known as parkway, in a neat, clean and orderly condition and free of any weeds, grass or plants in excess of five (5 ) inches in height, other than trees, bushes, flowers or other ornamental plants . Section 3 . Removal Notice It shall be the duty of the Superintendent of Public Works to serve or cause to be served upon the occupant of any premises, if any, and upon the owner thereof, on which weeds or plants are permitted to grow in violation of the provisions of this Ordinance, a demand that the abatement of the nuisance be made within five ( 5) days from service of such notice. Section 4 . Abatement If the person so served does not abate the nuisance within five (5) days, the Superintendent of Public Works of the UNITED CITY OF THE VILLAGE OF YORKVILLE may proceed to abate such nuisance, keeping an account of expenses of the abatement, and such expenses shall be charged and paid by such occupant or owner upon whom such notice has been served within thirty ( 30) days of billing. Section 5 . Lien Unpaid charges for such weed removal shall be a lien upon the premises . Whenever a bill for such charges remains unpaid for thirty ( 30) days after it has been rendered, the Clerk may file with the Recorder of Deeds of Kendall County, a statement of lien claim. This statement shall contain a legal description of the premises, the expenses and costs incurred and the date when the weeds were cut, and a notice that the City claims a lien for the amount of such expense. Notice of such lien claim shall be mailed to the owner of the premises at the last known address of such owner; provided, however, that failure of the Clerk to record such lien claim or to mail such notice, or the failure of the owner to receive such notice, shall not affect the rights of the City to collect for such charges, as provided in this Section; nor shall the failure of the owner to receive such notice, affect the right of the UNITED CITY OF THE VILLAGE OF YORKVILLE to foreclose for the lien for such charges . Section 6 . Foreclosure Lien Property subject to a lien for unpaid weed cutting charges shall be sold for nonpayment of the same, and the proceeds of such sale shall be applied to pay the charges , after deducting costs, as is the case in the foreclosure of Statutory Liens . The City Attorney is hereby authorized and directed to institute such proceedings, in the name of the City, in any Court having competent jurisdiction over such matter, against any property for which such bill has remained unpaid thirty ( 30 ) days after it has been rendered. f Section 7 . Fines Every person, firm or corporation who violates any of the provisions hereof shall be guilty of a misdemeanor and shall be fined not less than $25 . 00 nor more than $200 . 00 for each and every offense, and each day they or it violates or fails to comply with the terms and provisions hereof shall constitute a separate offense. Section 8 . Severability The invalidity of any part, section or sentence of this Ordinance shall not affect the remainder thereof. Section 9 . Effective Date This Ordinance shall be in full force and effect from and after its due passage, approval and publication, as required by law. PASSED this of _ 19 Cit C e,rk APPROVED this 1:7- of _%tLX , 19 . Mayo weedord Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2016-57 Fox Hill Budget Amendment Public Works Committee – August 16, 2016 Majority Approval Amendment to increase the Fox Hill SSA area budget by $6449 to remove dead ash trees. Eric Dhuse Public Works Name Department Summary Staff is requesting a budget amendment to increase the Fox Hill SSA budget by $6449.00 for the removal of 28 ash trees along Diehl Farm Rd. that were planted as an entry feature for the entire subdivision. Background As you are well aware, the emerald ash borer has devastated our ash tree population. The ash trees in Fox Hill are no different. We have waited as long as we could to remove them, but it is now time to get them out of the right of way before they start falling over. This budget amendment does not include any replacement at this time, but we could levy for that in next fiscal year’s budget and plant them in May. We can also levy for the expense of the removal to recoup the funds from the SSA area residents. This is the contractor that won the bid for the mowing and maintenance for the Fox Hill and Sunflower SSA areas and tree trimming/removal are specifically listed as items that the contractor is responsible for taking care of during the duration of the contract. Recommendation The attached estimate seems within reason; I would recommend proceeding with the budget amendment which will let me give the contractor the go ahead to start the proposed work. I would ask that this be placed on the August 16, 2016 public works committee agenda for discussion. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: August 9, 2016 Subject: Fox Hill SSA budget amendment Ordinance No. 2016-____ Page 1 Ordinance No. 2016-____ AN ORDINANCE AUTHORIZING THE SECOND AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2016 AND ENDING ON APRIL 30, 2017 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2016-30 on April 12, 2016 adopting an annual budget for the fiscal year commencing on May 1, 2016 and ending on April 30, 2017; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Fox Hill SSA fund with respect to the United City of Yorkville’s 2016-2017 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2016-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _______________, 2016. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2016. ______________________________ MAYOR Unaudited FY 2017FY 2017 FY 2014FY 2015FY 2016AdoptedAmended ActualActualActualBudgetBudget Revenue Taxes3,786 8,536 7,072 7,073 7,073 Investment Earnings1 - - - - Total Revenue 3,787 8,536 7,072 7,073 7,073 Expenditures Contractual Services 7,7764,20826,3144,83311,333 Total Expenditures 7,776 4,208 26,314 4,833 11,333 Surplus (Deficit)(3,989)4,328(19,242)2,240(4,260) Ending Fund Balance 11,134 15,462(3,780)(9,900)(8,040) 143.2%367.4%-14.4%-204.8%-70.9% FOX HILL SSA FUND (11) This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. Revenues for the fund are derived from property taxes levied on homeowners in the subdivision. $20 Fund Balance ($15) ($10) ($5) $0  $5  $10  $15  $20  Th o u s a n d s Fund Balance 1 11 Unaudited FY 2014FY 2015FY 2016FY 2017FY 2017 Account ActualActualActualAdoptedAmended 11-000-40-00-4000PROPERTY TAXES 3,786 8,536 7,072 7,073 7,073 Special Service Area Tax - $32 per Unit 11-000-45-00-4500INVESTMENT EARNINGS 1 - - - - $7,073 $0 $7,073 United City of Yorkville Fox Hill Special Service Area Fund $7,072 $7,072 $0 Investment Earnings Total:Investment Earnings$1$0 Total: FOX HILL SSA REVENUE$7,073 $0 FOX HILL SSA FUND REVENUE Description $8,536 $3,787 $8,536 Taxes $3,786Total:Taxes $7,073 2 111 Unaudited FY 2014FY 2015FY 2016FY 2017FY 2017 AccountActualActualActualAdoptedAmended 11-111-54-00-5417TRAIL MAINTENANCE- - 21,141 - - 11-111-54-00-5466LEGAL SERVICES190 - - - - 11-111-54-00-5495OUTSIDE REPAIR & MAINTENANCE7,586 4,208 5,173 4,833 11,333 $11,333 United City of Yorkville Fox Hill Special Service Area Fund Total: FOX HILL SSA EXPENDITURES $7,776 $4,833$26,314$4,208 $4,208$7,776$4,833Total:Contractual Services FOX HILL SSA EXPENDITURES Description Contractual Services $26,314 $11,333 3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2016-58 Well No. 3 Public Works Committee – August 16, 2016 Consideration of Approval to Remove Pump/Motor and to TV Well Discussion Brad Sanderson Engineering Name Department The purpose of this memo is review potential rehabilitation and long tern options for Well No. 3. Background: Currently, Well No. 3 is experiencing what is believed to be a mechanical failure. It has been recommended by Layne not to use any further in order to minimize potential further damage. Well No. 3 historically produces 600-650 gpm and is currently used as a back-up water source. It is also known as a “sand pumper”. The volume of sand that is produced by the well is considered to be a high amount and is directly attributable to the more frequent rehabilitations of this well. A sand separator is utilized to capture the sand from the well prior to entering the system. The separator in the past has had to be replaced frequently when the well was more heavily used. By comparison, the City’s other wells produce 1,000 gpm each. Well No. 3’s history is summarized below:  Past (Through Discussion With Tom Healy of Layne Western)  1960 Well Drilled; Utilized Westinghouse/US Motors  1972 Installed Rebuilt Byron Jackson Motor (BJ)  1983 Possible Well Rehabilitation (Records Not Clear)  1991 Well Development; Installed 175 HP BJ  1998 Motor OK; Bowls Worn Badly; Pump Rebuilt  Recent Past (2004 – 2009)  2004 Motor Failure; Installed 200 HP rebuilt BJ motor; Corrosion of 16” Casing evident  2008 Pump Pulled due to Motor Issue; Installed 150 HP BJ Rebuilt Motor; Rebuilt Bowl Assembly;  2009 Pump Pulled; Bowl Assembly Badly Worn and was Rebuilt; Rehab/Repair Tends To Be On a 4 – 7 Year Cycle. Well No. 3’s recent repair costs have been as follows:  2004 $89,234  New 200 HP Type H Rebuilt BJ Motor; Replaced 9 Stage – 11 MQH BJ Bowl Assembly Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: August 1, 2016 Subject: Well No. 3  2008 $99,617  New 150 HP 14” Type H Rebuilt BJ Motor; Rebuilt BJ Bowl Assembly; 12 – 8” Line Pipe Segments Were Cut & Rethread; Replacement of 5 Couplings; Replacement of 8” Surge Valve  2009 $21,216  Pump Rebuilt Questions Presented: Should the City consider rehabilitating well and keep it part of the water system? Should the City consider abandoning the well? Discussion: At this point, we do not have a good handle on the estimated costs to repair the well. In order to obtain a reasonable estimate, the well must be taken out of service and the pump and motor need to be pulled and inspected. In addition, televising of the well will be necessary in order to determine the condition of the casing. A casing pipe in poor condition makes it difficult (sometimes impossible) to install and pull equipment in and out of the well. The condition of the casing may make our decision for us. Layne is estimating the cost to do the above noted work at $25,000-$30,000. If the City elects to abandon the well, the pump and motor would have to be pulled anyway, which is the majority of the costs noted above. The televising and inspection of the equipment would not be part of a normal well abandonment and are estimated to be $5,000-$6,000. Note that if the well is abandoned, there are additional work items necessary above and beyond the pulling of the pump and motor. As noted above, Well No. 3 has been used minimally in the past several years. Per our needs assessment calculations, a new well will be needed if we choose to abandon Well 3 as follows:  Current Trends (CT) Water Use  With Well No. 3 Active: 2028 (12 Years)  Without Well No. 3: 2023 (7 Years)  Less Resource Intensive (LRI) Water Use  With Well No. 3 Active: 2034 (18 Years)  Without Well No. 3: 2030 (14 Years) As you know, per capita water use trends are generally going down. Therefore, it is probably a reasonable assumption that we would need another well in 8 – 10 years. In addition to our water supply needs, we should also consider the downtown planning aspect of the well abandonment. Action Required: At this time, staff is recommending that we authorize Layne to pull the pump and motor and televise the well. Upon completion of this work, a detailed estimate of the repair costs will be known. At that time, a more detailed discussion can take place regarding the future of the well. 721 W. Illinois Avenue; Aurora, IL 60506 | Office: 630-897-6941 | Fax: 630-897-6976 | layne.com 1 July 25, 2016 United City of Yorkville c/o Mr. Jeff Freeman Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 RE: United City of Yorkville, IL Well No. 3 Dear Jeff: Per your request, we are sending you this letter to briefly summarize the repair history of Well No. 3 since 2004 and provide cost estimates for the pulling and inspection of the 150 HP Byron Jackson submersible pump and well. A brief synopsis of each project is detailed as follows: June, 2004: The 175 HP Byron Jackson submersible pump was pulled due to a motor issue. Since a rebuilt 175 HP Byron Jackson motor was unavailable, we installed a 200 HP rebuilt motor, in addition to replacing the 9 Stage – 11MQH Byron Jackson bowl assembly due to extreme wear and corrosion. During this repair we televised the well and noted that the corrosion at the bottom of the 16” surface casing had worsened. In our 1998 pump repair, we televised the well and saw this issue, as well as holes in the 16” casing at 417 feet and 422 feet, opposite limestone formations. The holes did not seem to be any worse in 2004. It was during the 2004 repair that the site restrictions began to worsen. My recollection is that this has worsened even more now with added obstructions, and a site visit would be warranted to ascertain exactly how the pump can be pulled now. The post-repair pumping test indicated that the pump was producing 845 gpm @ 75 psi with a Static Water Level of 296 feet and a Pumping Level of 346 feet. This correlates to a Final Specific Capacity of 16.9 gpm/ft. We also observed that the sand production seemed to have increased in comparison to 1998, and we theorized that this could be due to lowering the bowl assembly suction into the St. Peter sandstone open hole, or very close to the top shot hole. The well was redeveloped in 1991 with a Primacord Treatment with one pound block shots every 5 feet; for a total of 70 lbs. of shots set off in the St. Peter and the Galesville sandstones (30 lbs. in St. Peter and 40 lbs. in Galesville). United City of Yorkville c/o Mr. Jeff Freeman Engineering Enterprises July 25, 2016 Page 2 2 February, 2008: The pump was pulled due to a motor issue. We reinstalled a 150 HP, 14”, Type H, Byron Jackson rebuilt motor and also rebuilt the Byron Jackson bowl assembly due to wear. Twelve pieces of 8” T & C Line Pipe were cut and rethread, along with the replacement of 5 couplings and the 8” surge valve. No well televising was performed. A post-repair pumping test indicated the pump was producing 665 gpm @ 75 psi, with a Static Water Level of 326 feet and a Pumping Level of 372 feet. Specific Capacity was 14.5 gpm/ft. February, 2009: The City observed that the production had decreased drastically, and the pump was pulled again. The bowl assembly was severely worn and needed to be rebuilt. The motor was suitable for reuse and fully serviced in our shop in Aurora. It was during this repair that we discovered that this well was being operated for short periods of time (2 – 3 hours), on a sporadic basis. We discussed, and the City implemented, using Well 3 on an “as-needed” basis, and if needed, to run it as long as possible to minimize starts and stops, where the sand production can be worse. No well televising was performed. In April, 2009, the pump was producing 629 gpm @ 85 psi with a Static Water Level of 326 feet and a Pumping Level of 364 feet, with a Final Specific Capacity of 16.6 gpm/ft. It is being reported today that there is a noticeable “grinding noise” when Well 3 is operated. This typically correlates to bowl assembly wear, and we would suggest that the use of Well 3 be only on an emergency basis since continued use and accelerated bowl assembly wear could cause the 150 HP Byron Jackson submersible motor to fail. As we discussed, we will send down a serviceman to observe the operation of the pump to verify the above thoughts (we will line this up with Tom Konen once he is back from vacation). We also discussed that the next step, assuming the verification of the probable bowl assembly wear, would be to pull and inspect the 150 HP Byron Jackson submersible pump and televise the well. Perhaps the key component will be the condition of the 56-year-old Well No. 3 to determine if it is viable for continued use in the future. Holes in the 16” surface casing and enlarged slots in the 12” liner does not typically bode well for the future. These issues can be rectified, but with the significant site restrictions for work-over rigs and equipment, it may be near impossible to do so. This preliminary phase should provide these answers to allow EEI and the City to make a very educated guess going forward in your Master Water Plan Analysis. An estimated cost to mobilize, set-up, pull, and inspect the pump briefly on site would be in the range of $16,000.00 - $21,000.00 {depending upon the site visit observations}, plus $1,700.00 for a television survey. If the City desires that we load up and mobilize the complete pump to our yard for further disassembly, sandblasting, and inspection, please add $4,500.00. United City of Yorkville c/o Mr. Jeff Freeman Engineering Enterprises July 25, 2016 Page 3 3 Layne, as you know, is the authorized repair center and representative for Flowserve/Byron Jackson in northern Illinois and has been since 1972. During this time, we have installed over 400 new Byron Jackson Type H submersible pumps and have performed dozens and dozens of successful Byron Jackson submersible pump repairs. The 150HP Type motor seal should be dewatered in accordance with our exclusive procedure. This will allow the motor to be put in the proper shipping position with the mercury seal secured and will minimize the potential for water entering the motor windings, which would result in damage to the motor. Only Layne can provide a Byron Jackson factory authorized serviceman to complete this procedure properly. As a result of the new July 1, 2012 IEPA guidelines we no longer conduct the seal servicing or motor dewatering over the well. To our knowledge Layne is the only contractor in the country that is currently utilizing a sealed motor service containment module that is transported to project sites to meet the new IEPA regulations. We have also researched the costs for the last 3 repair projects: • 2004: $89,234.00 • 2008: $99,617.00 • 2009: $21,216.00 We hope that you will find this information valuable and helpful. If you have any questions, please don’t hesitate to contact us. Yours very truly, Thomas P. Healy, P.E. Thomas P. Healy, P.E. Manager of Projects Layne Christensen Company TPH/mcw ( Hydraulic Main Bridge Van Emmon Main 47 En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 EXHIBIT A LO C A T I O N M A P w w w . e e i w e b . c o m DA T E : PR O J E C T N O . : FI L E : PA T H : BY : Ju l y 2 0 1 6 YO 1 6 2 0 YO 1 6 2 0 _ L o c a t i o n W e l l 3 . M X D H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 6 \ MJ T Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 63 0 - 5 5 3 - 4 3 5 0 ³ We l l H o u s e N o . 3 50 0 5 0 25 F e e t Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #7 Tracking Number PW 2016-59 NPDES MS4 Stormwater Permit Public Works Committee – August 16, 2016 Approval Consideration of Approval Brad Sanderson Engineering Name Department The IEPA issued a revised NPDES MS4 permit in February of 2016. The new MS4 permit went into effect on March 1, 2016. The permit instructs communities to comply with the new permit provisions within 180 days (September 1, 2016) and to report on the changes implemented and provide supporting documentation with next year’s Annual Report due by June 1, 2017. Some of the changes are administrative, some do not apply to the City’s circumstances and some the City is already in compliance with; however, there are some changes that require modifications to the City’s activities and Stormwater Management Plan. This memo provides a summary of these changes to each of the six minimum control measures in the MS4 permit and the actions that must be taken to comply with the new provisions. Public Education and Outreach on Storm Water Impacts Changes: Public Education now has to include a component regarding potential impacts of climate change on stormwater discharges. In addition, there are added requirements for educational materials for non stormwater discharges and discharges from private properties. The permit includes a list of topic examples. Current Status: The City currently complies with this measure through stormwater education materials available at the Information Center at City Hall. Recommended Action: City staff should review and inventory the current materials available, compare with new requirements and topic list, identify need for new materials, obtain new materials and make available at City Hall. This should be completed during this permit year and updated materials provided as documentation in the next Annual Report. Public Involvement/Participation Changes: The new permit requires communities to identify Environmental Justice Areas within their jurisdiction and provide appropriate public involvement/participation. There is also a requirement that the community have a least one public meeting a year for the public to provide input on the adequacy of the City’s stormwater program. Current Status: The City had been meeting this requirement by allowing public comment at Board Meetings and through the Environmental Fair. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 10, 2016 Subject: NPDES MS4 Stormwater Permit Recommended Action: The City will have to hold a public meeting during this permit year to allow public input on the stormwater program. The meeting may be part of a regular Council Meeting but would have to be part of the agenda and not just during the public comment period. Meeting minutes would be submitted with the next Annual Report as documentation. In addition, the City will have to investigate the requirements for identifying Environmental Justice Areas and take appropriate action if areas are identified. These items should be completed during this permit year and reported on in next year’s Annual Report. (See Page 14 of the Attached MS4 Permit for definitions of Environmental Justice and Environmental Justice Area.) Illicit Discharge Detection and Elimination Changes: The new permit now requires dry weather inspections of stormwater outfalls to look for non-stormwater of illicit discharges. The permit allows the City to prioritize their list of outfalls for inspections with high priority outfalls requiring at least annual inspection. Current Status: The City currently addresses this requirement by responding to reports of illicit discharges and taking action with their ordinances and procedures when necessary. Recommended Actions: The City has their stormwater outfalls identified on their inventory maps. Staff should develop a prioritization list and schedule for inspecting outfalls. Documentation of inspections should be included in the next Annual Report. Construction Site Storm Water Runoff Control Changes: There are a number of changes to the runoff and erosion control requirements. Current Status: The City addresses this requirement through implementation of their Stormwater and other ordinances. Recommended Action: The City’s current ordinances comply with or are more stringent than the changes in the MS4 permit. Therefore, there are no changes to the City’s current ordinances or activities required for this control measure. Post-Construction Stormwater Management for New Development and Redevelopment Changes: There are a number of changes to Post Construction Best Management Practices (BMPs). These changes add the requirement to consider climate control impacts on BMPs. There are also requirements to limit the use of infiltration practices (i.e. not adjacent to fuel stations, wells, etc.). A requirement has also been added for the City to develop a process to assess existing and current flood control projects for water quality and climate change impacts. Current Status: The City addresses this requirement through implementation of their current Stormwater and other ordinances and by assisting Homeowner Associations when requested. Recommended Action: The City’s current ordinances generally comply with or are more stringent then the changes in the MS4 permit and no changes are required. However, this section of the Stormwater Management Plan should be reviewed in regards to climate change impacts and developing a plan to assess flood control projects and any necessary changes be made to the Stormwater Plan. This should be completed this permit year and the revised Stormwater Management Plan submitted with the next Annual Report as documentation. The limits on infiltration practices are consistent with the requirements in the IEPA NPDES General Construction Permit and can be enforced through that permit for proposed infiltration BMPs. Compliance with these requirements is part of the engineering review process on new development or redevelopment projects. Pollution Prevention/Good Housekeeping for Municipal Operations Changes: There are added requirements for the storage of deicing materials. The City must have permanent storage or temporary storage with seasonal tarping. In addition, permanent storage structures must be constructed within two years. Current Status: The City currently maintains and reports on good housing keeping requirements. The City currently has permanent storage so no action is required. Monitoring Changes: There are new requirements for monitoring and assessing the program. There are several options for monitoring from inventorying BMPs to sampling. For the City, we recommend the option to Evaluate BMP effectiveness based on published research. This requires the City to inventory BMPs implemented in the Community and estimating the resultant pollutant reduction. Current Status: There was no monitoring of this type required under the previous permit. Recommended Action: The Fox River Study Group is making an evaluation tool available to MS4 communities in the watershed. The tool is a spreadsheet that will allow the City to enter the areas of BMPs that are to be implemented; the spreadsheet will then estimate the pollutant reduction resulting from implementation of the BMPs. All BMPs implemented since the start of this permit (March 1, 2016) will need to be inventoried. The City will have to enter all newly constructed BMPs moving forward as well. The BMP inventory should be provided as documentation with each year’s Annual Report. Other Changes: Communities that perform deicing operations that can cause or contribute to a violation of State chloride water quality standards have to participate in any watershed group organized to implement control measures. Current Status: This is a new requirement. Recommended Action: This item requires additional research to see if there are watershed groups that the City could participate in. This should be done during this permit year and documentation provided with the Annual Report. Summary We recommend that City staff move forward with the recommend action items outlined in this memo. In addition, the Stormwater Management Plan should be reviewed and updated to include the changes to the stormwater management procedures, policies and monitoring forms. The revised Stormwater Management Plan should then be submitted to IEPA as an attachment to the next Annual Report due on June 1, 2017. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB # 8 Tracking Number PW 2016-60 City Hall Rear Parking Lot Proposal Public Works – August 16, 2016 N/A Majority Direction See attached memo. Bart Olson Administration Name Department 1 Bart Olson To:Bart Olson Cc:'ggolinski@yorkville.il.us'; Eric Dhuse; 'Brad Sanderson'; Rob Fredrickson; Tim Evans Subject:RE: YHSA Parking Lot Resurfacing Proposal Hello all (elected officials blindcopied),    Individual members of the school board may be reaching out to you individually to discuss the following proposal.      The school board has been planning on paving the parking lot between the football field and city hall for the past few  years.  They had tendered an offer to staff to pave the entire City and school parking lot, but staff does not recommend  it at this time.      Their original offer was to agree to pave the entire parking lot at school district cost, in exchange for us deeding the  northern half of the parking lot and the northern endzone of the football field to them (both areas are owned by the  City).  The Mayor and I met with school district leadership and suggested that the two issues should be handled  separately; that we could entertain cleaning up the football field ownership issues later and determine whether we need  to pay for our portion of the parking lot paving now.    The school district bid out their portion of the parking lot with our portion as an add on.  They provided us with our  estimated cost of $41,000 which Brad and Eric reviewed.  The bid results through the school district were in line with  what we’ve seen elsewhere, but staff didn’t recommend the projects due to other in‐town priorities.  In short, if the City  Council felt that we had $41,000 to allocate to paving there would be many other areas in town to recommend first.   Also, the majority of the use the City’s half of the parking lot is for school purposes, and we feel that the school district  should offset our paving cost somewhat.        As mentioned above, Dean Romano had placed this on last night’s school board meeting and was ready to approve their  contract contingent upon future approval of our contract by City Council.  He ended up tabling that when I mentioned  that I didn’t recommend we repave our section this year.    Please give me a call if you have any questions.    Thanks,    Bart Olson, ICMA‐CM  City Administrator  United City of Yorkville  630‐553‐8537 direct  630‐553‐4350 City Hall  630‐308‐0582 cell  bolson@yorkville.il.us  City of Yorkville 2.0: Facebook, Twitter, and YouTube    From: Dean Romano [mailto:dromano@y115.org] Sent: Thursday, July 07, 2016 5:16 PM To: Bart Olson; Gary Golinski Cc: Tim Shimp - Superintendent; Dave Dockstader; Brian DeBolt; Patrick Browne Subject: YHSA Parking Lot Resurfacing Proposal Good afternoon gentlemen, 2 Please find attached a formal proposal regarding the Resurfacing Project. It is planned that we will present it to our Board for approval on July 18th, pending your feedback. We were very excited to see the aggressive pricing that was presented to us and feel we found a very win-win solution for all parties. We look forward to following following up. Bart, can we connect briefly tomorrow? Have a great evening, -Dean Dean Romano Assistant Superintendent for Finance & Operations / CSBO Yorkville Community Unit School District 115 602 Center Parkway – Suite A Yorkville, IL 60560 Office: 630-553-4382 Fax: 630-553-4398 dromano@y115.org Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #9 Tracking Number PW 2016-61 Solid waste collection RFP Public Works Committee – August 16, 2016 N/A Majority Direction See attached memo. Bart Olson Administration Name Department Summary Review of solid waste collection services, in anticipation of an RFP. Background The City’s current solid waste collection agreement is set to expire in April 2017. Within the agreement is an option to extend the contract for a two-year term, as long as those terms are negotiated 120 days prior to the end of the term. The City has until December 31, 2016 to decide whether it wants to extend the current contract (and negotiate with Advanced Disposal individually), or submit a new RFP for the service. The current solid waste collection agreement is set in the form of an RFP. Staff is seeking direction on the current solid waste collection services, and a proposal to add a mandatory service and an opt-in additional service, as narrated below. The current solid waste collection plan For one monthly fee (escalates throughout the contract), residents receive: 1) Two wheeled toters; one for recycling and one for recycling, in 33 gallon, 64 gallon, or 96 gallon sizes 2) Pickup of those toters once per week 3) The ability to change the size of either toter at anytime 4) The ability to dispose of additional items in excess of the refuse placed in the toter, for $1 per unit a. Disposal units are defined as: i. Refuse that fits in a 33 gallon container ii. Refuse or debris bundled together that does not exceed three feet in diameter, six feet in length and 50 pounds in weight. iii. Any one miscellaneous or odd-shaped item that does not exceed 50 pounds in weight. 5) The ability to dispose of one “bulk” item per week a. Bulk items are defined as: i. Discarded large household appliances, including freezers, stoves, trash compactors, washers, dryers, pianos, organs, tables, chairs, mattresses, box springs, sofas, etc. White goods (refridgerators) and electronic goods (TVs) are specifically excluded from this definition. 6) Unlimited yard waste collection every week between the first collection day in April to the last collection day in November. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 11, 2016 Subject: Solid Waste Franchise Agreement RFP a. Yard-waste, in a kraft paper bag that does not exceed 33 gallons in capacity and 50 pounds in weight b. Bundles of brush that does not exceed 2 feet in diameter, 4 feet in length, and 50 pounds in weight 7) Curbside Christmas tree collection during the first two weeks in January of each year. 8) Two amnesty days per year (one in spring, one in fall), which allow an unlimited amount of refuse, bulk items, white goods, and up to 4 car tires per house. 9) Refuse collection and recycling at all City facilities, with the City having the discretion to change container sizes and facilities. 10) Refuse and recycling collection, and portable toilets at Hometown Days, the 4th of July parade, and other special events. 11) Delayed pickups during the weeks that contain New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. This program has been generally the same since 2007. Prices per month for this service have been: FY 2008 $19.10 FY 2009 $19.67 FY 2010 $20.26 FY 2011 $20.87 FY 2012 $21.50 FY 2013 $17.10 – City went out to RFP for service FY 2014 $17.61 FY 2015 $18.14 FY 2016 $18.69 FY 2017 $19.25 RFP vs. Single Source Negotiation Oswego’s contract was up in April 2017, and it was contemplated back in 2012 that the two communities would go out to joint RFP. However, Oswego decided to renegotiate their contract with their existing hauler and add in curbside, on-demand electronics pickup and opt-in food composting. Oswego was also able to negotiate a freeze in their FY 2017 rates, but their rates are still comparable with Yorkville’s for different service. For instance, Oswego’s yard-waste program requires a $1 sticker for every bundle or bag; Yorkville’s is included within the monthly fee. Oswego’s program requires the residents to buy the toters from the vendor for between $54 and $66 per toter; Yorkville’s is included within the monthly fee. Because Oswego was able to get a slightly reduced price and add a service through negotiation, and we were successful in getting a significant reduction the last time we did an RFP, I’m optimistic we can receive better bids through an RFP than a single negotiation. Additional Services Theoretically, Oswego’s hauler agreed to add on-demand, curbside electronics recycling for no additional fee to the user or to the City. We’ve heard from other haulers that the value of electronics recycling is around $1 per user per month. Given that we would have multiple companies bidding on the service, I’m optimistic we can add on-demand, curbside electronics recycling for minimal cost. Oswego’s contract with electronics recycling language is attached; in summary, the resident calls the hauler to schedule a pickup, the resident puts the equipment at the curb during the pickup time, and the hauler takes it away for no fee. This is a significant service improvement compared to the City’s current electronic recycling week, and the past open ended electronics recycling drop off at Public Works. One of the other trends in refuse collection is composting pickup. Composting diverts food- waste from landfills and produces a good byproduct used in soil fertilization. Oak Park was one of the first communities to offer an opt-in composting program, and Oswego modeled their program after Oak Park’s. Residents in Oswego who opt-in to a composting program get a third toter for food scraps and other compostable material which gets picked up every week. The cost of that program is $120 per year. Recommendation Staff recommends going out to RFP. We recommend keeping the refuse, recycling, and yard- waste services in the contract the same as the last contract. We recommend adding in on-demand, curbside electronics recycling as a mandatory service for the bids. We recommend requesting bids for an opt-in composting program, similar to Oswego’s. If the committee agrees with the previous recommendations, we would bring the RFP document back to the Public Works Committee in September. 1 FIRST AMENDMENT TO EXCLUSIVE AGREEMENT FOR COLLECTION AND DISPOSAL OF RESIDENTIAL MUNICIPAL WASTE, LANDSCAPE WASTE AND RECYCLABLE MATERIALS THIS AMENDMENT TO EXCLUSIVE AGREEMENT FOR COLLECTION AND DISPOSAL OF RESIDENTIAL MUNICIPAL WASTE, LANDSCAPE WASTE AND RECYCLABLE MATERIALS (the “AMENDMENT”) is made as of this ____ day of ____________, 2016, by and between the Village of Oswego, an Illinois home rule municipal corporation (the “VILLAGE”), and Groot Industries, Inc., an Illinois corporation (the "CONTRACTOR"). PREAMBLES: A. On June 5, 2012, the VILLAGE and the CONTRACTOR entered into an Exclusive Agreement for Collection and Disposal of Residential Municipal Waste, Landscape Waste and Recyclable Materials (the "ORIGINAL AGREEMENT"). B. The VILLAGE and the CONTRACTOR each desire to enter into this First Amendment to the Exclusive Agreement for Collection and Disposal of Residential Municipal Waste, Landscape Waste and Recyclable Materials (the "FIRST AMENDMENT"). C. The ORIGINAL AGREEMENT and the FIRST AMENDMENT are collectively called the "AGREEMENT." NOW, THEREFORE, it is mutually understood and agreed by and between the VILLAGE and the CONTRACTOR as follows: 1. Section 4 of the ORIGINAL AGREEMENT is hereby deleted and replaced with the following provision: 2 “Term. This AGREEMENT shall begin May 1, 2016 and shall remain in full force and effect under 11:59 p.m. on April 30, 2022. At the expiration of this term, if deemed in the best interest of both parties, the VILLAGE and CONTRACTOR may mutually agree to extend this AGREEMENT for an additional term of up to five years. The initial term, and any extension, is subject to the VILLAGE’S right to terminate this AGREEMENT as set forth below.” 2. Section III, DETAILED SPECIFICATIONS (33.1 Definitions) of the ORIGINAL AGREEMENT is hereby amended to include the following definition of Electronic Waste: “Electronic Waste. Shall mean electronic items banned from Illinois landfills by State Law. These items include, but are not limited to, Televisions, Monitors, Printers, Computers (laptop, notebook, netbook, tablet, desktop), Electronic Keyboards, Facsimile Machines, Videocassette Recorders, Portable Digital Music Players, Digital Video Disc, Players, Video Game Consoles, Small Scale Servers, Scanners, Electronic Mice, Digital Converter Boxes, Cable Receivers, Satellite Receivers, Digital Video Disc Recorders, Cell Phones, Portable Digital Assistant (PDA), Computer Cable, Zip Drive." 3. Section III, DETAILED SPECIFICATIONS (Section 33.1 under Definitions) of the ORIGINAL AGREEMENT regarding the definition of Yard Waste is hereby deleted and replaced by the following: “Yard Waste. Shall mean grass clippings, leaves, branches and brush, other yard waste garden trimmings, vines, garden plants and flowers, weeds tree droppings (for example: pine cones and crabapples), and other similar organic waste materials accumulated as the result of the cultivation and maintenance of lawns, shrubbery, vines, trees and gardens. Sod, dirt, Christmas trees, and greenery from wreathes and garlands shall not be considered yard- waste and shall be disposed of as refuse, unless the composting facility will accept it. For those residents participating in the yard waste subscription cart program this definition shall include biodegradable food waste including fruits vegetables, breads, grains, pastas, cereal, dairy (no liquids), eggshells, coffee grounds and tea leaves. Food waste not permitted for collection include glass, plastics, Styrofoam, diapers, pet litter, liquids, grease or oils, meats, poultry, seafood and paper products." 3 4. Section III, DETAILED SPECIFICATIONS (Section 34.3 under the DESCRIPTION OF THE BASE SOLID WASTE PROGRAM) of the ORIGINAL AGREEMENT regarding Bulk Items is hereby deleted and replaced by the following: "Bulk items as herein defined, are considered subject to collection by the CONTRACTOR, ACCORDING TO THE TERMS AND DEFINITIONS OF THIS CONTRACT. Residents with additional material, home improvement projects or material as a result of an eviction may contract separately with the CONTRACTOR for an agreed upon rate. The CONTRACTOR will make available 6, 10, 15, 20, and 30 cubic yard containers for this purpose." -Individual residents will be responsible for contacting the CONTRACTOR to make payment and logistics arrangements for the collection of bulk items, excluding the two (2) amnesty days as described in Section 44.1. 5. Section III, DETAILED SPECIFICATIONS (Section 42.1 under YARD- WASTE/BUNDLED BRUSH COLLECTION) of the ORIGINAL AGREEMENT regarding Yard-waste collection programs is hereby deleted and replaced by the following: “Yard-waste Sticker Program. As a part of yard-waste collection, all eligible households located within the VILLAGE'S corporate boundaries shall be provided weekly yard-waste and bundled brush collection. All yard waste materials must be placed in "Kraft" paper bags designed and sold specifically for the collection and disposal of yard waste. Each "Kraft" paper bag will have a yard waste sticker attached prior to collection. All bundled brush must not exceed four (4) foot length, with each individual bundle not to exceed excess weight of fifty (50) pounds. Resident customers placing bundled brush out for collection will be required to bundle brush with biodegradable natural fiber twine (plastic or wire is prohibited). Each bundled brush will have a yard waste sticker attached prior to collection. Yard-waste and Bundled brush will be collected on regular refuse service days during the yearly period of time established, (April 1st through the last collection day in November). There will be two (2) amnesty days in a calendar year as described in Section 44.1 of this contract when unlimited yard waste and bundled brush will be collected at no charge to resident. Yard-waste Subscription Program. As an alternate to the sticker program listed above, residents may participate in a cart subscription program that would allow yard waste and, unlike the sticker program, organic material/food scraps to be commingled. 4 Service would include a 95 gallon cart designated for yard waste and organics collected weekly at the curb during the yard waste season. Residents that elect to participate will be billed on a seasonal basis at the rate outlined in Appendix 1. 6. Section III, DETAILED SPECIFICATIONS (Section 43 under RECYCLABLE MATERIAL PROGRAM) of the ORIGINAL AGREEMENT is hereby amended to include the following: “43.12. The CONTRACTOR shall allow for the collection of Electronic Waste as defined herein. Residents must contact the CONTRACTOR to schedule a date and time for collection. There shall be no cost associated with this service. All Electronic Waste shall be placed at the curb. Items that require more than one person to collect may require an additional fee as determined by the CONTRACTOR." 7. Section III, DETAILED SPECIFICATIONS (Section 53 under RATES AND SPECIAL RATES) of the ORIGINAL AGREEMENT is hereby deleted and replaced by the following: “53.1. For any services required to be performed under this AGREEMENT, the charge shall not exceed the rates and increases set forth in Appendix 1 attached hereto and made a part hereof. For items not otherwise provided for by this AGREEMENT, and requiring special handling due to size, weight, type of material or method of placement, the charges are to be negotiated between the CONTRACTOR and the resident customer for collection and disposal into a landfill or processing facility.” 8. Section III, DETAILED SPECIFICATIONS (Section 70 under TERM OF CONTRACT) of the ORIGINAL AGREEMENT is hereby deleted and replaced by the following: “This AGREEMENT shall begin May 1, 2016 and shall remain in full force and effect under 11:59 p.m. on April 30, 2022. At the expiration of this term, if deemed in the best interest of both parties, the VILLAGE and CONTRACTOR may mutually agree to extend this AGREEMENT for an additional term of up to five years. The initial term, and any extension, is subject to the VILLAGE’S right to terminate this AGREEMENT as set forth below.” 5 9. Appendix 1 (GENERAL PRICE QUOTATION SHEET) of the ORIGINAL AGREEMENT is hereby deleted and replaced by the following: APPENDIX 1 GENERAL PRICE QUOTATION SHEET Charges 5/1/2016 to 4/30/2017 Refuse Collection Monthly Residential: $19.20 Senior: $15.36 Yard Waste Subscription Program (April- Last Collection Day in November) $120.00 per season 35 Gallon Tote Purchase $54.11 65 Gallon Tote Purchase $60.47 95 Gallon Tote Purchase $66.84 Tote Monthly Rental Fee $2.00 White Goods per Item Charge $35.00 Village Roll-off Charge per ton for Landscape Waste and Street Sweeping $57.50 The prices to which the Contractor is entitled under the General Price Quotation Sheet referenced above shall be increased on May 1, 2017, and on each twelve month anniversary date thereafter. Said adjustment shall be equal to the percentage increase in the United States Bureau of Labor Statistics Consumer Price Index – All Urban Consumers (Garbage and trash collection CUR0000SEHG02) for the last full calendar year; provided, however, that in no event shall the percentage increase in the prices on any adjustment be less than two (2%) percent or more than four (4%) percent over the prior period’s prices. 6 April 1 – Last collection day in November 2016 Season 2017 Season 2018 Season 2019 Season 2020 Season 2021 Season Yard Waste Sticker Fee $1.00 $1.50 $1.75 $2.00 $2.25 $2.50 10. Except as herein specifically amended, the terms and conditions of the ORIGINAL AGREEMENT shall remain in full force and effect. The AGREEMENT is hereby ratified and confirmed by the VILLAGE and the CONTRACTOR as amended herein. This FIRST AMENDMENT may be executed in multiple counterparts, each of which shall be deemed to be an original. IN WITNESS WHEREOF, the Parties have entered into this FIRST AMENDMENT the date and year first above written. Attest: GROOT INDUSTRIES, INC. By: ______________________________ By: ________________________________ Title: _____________________________ Title: _______________________________ Date of signing: ________________, 2013 Attest: VILLAGE OF OSWEGO By: ______________________________ By: ________________________________ Title: _____________________________ Title: ______________________________ Date of signing: ________________, 2013 Resolution No. 2012- a0 ARESOLUTION APPROVING A CONTRACT FOR GARBAGE, REFUSE, RECYCLING AND YARD WASTE COLLECTION SERVICES WITH VEOLIA ES SOLID WASTE MIDWEST, LLC WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City issued a Request for Proposal for solid waste and recyclable collection services; and, WHEREAS, the City received Requests for Proposals and reviewed said proposals to determine the proposal that is in the best interest of the City; and, WHEREAS, the City Council has determined that to enter into a contract with Veolia ES Solid Waste Midwest, LLC as further described herein and attached hereto is in the best interest of the City. NOW THEREFORE, BE IT RESOLVED, by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the CONTRACTFORGARBAGE, REFUSE, RECYCLING AND YARDWASTE COLLECTION attached hereto as ExhibitA and made a part hereof by reference, is hereby approved, and Gary J. Golinski, Mayor, and Beth Warren, City Clerk, beand are herebyauthorized to execute said Contract on behalf of the United City of Yorkville. Section 2. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2012-o Page 1 Passed by the City Council of the United City of Yorkville, KendallCounty, Illinois this day of A.D. 201 1. , CITY CLERK ROSE ANN SPEARS DIANE TEELING tl GEORGE GILSON JR. JACKIE MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS CHRIS FUNKHOUSER _ LARRY KOT Approved by me, as Mayor of the United City of Yorkville, KendallCounty, Illinois, this a?(D day of J w-y 2012. MA Resolution No. 2012-X Page 2 UNITED CITY OF YORKVILLE CONTRACT FOR GARBAGE, REFUSE, RECYCLING AND YARD WASTE COLLECTION THIS CONTRACT made this 4th day of September 2012, by and between the United City of Yorkville, an Illinois municipal corporationhereinafter called the "City" and Veolia ES Solid Waste Midwest, LLC, located at 1660 Hubbard Avenue, 2nd Floor, Batavia, Illinois, 60510, hereinafter called the "Contractor". WITNESSETH: WHEREAS, the City issued a Request for Proposal for solid waste and recyclable collection services; and, WHEREAS, the City received Requests for Proposals and reviewed said proposals to determine the proposal thatis in thebest interest of the City; and, WHEREAS, the City Council has determined that to enter into a contract with Veolia ES Solid Waste Midwest, LLC as further described herein and attached hereto is in the best interest of the City. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the partieshereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other servicesnecessary to commence and complete the City's request for garbage, refuse, recycling and yardwaste collection services in accordance with the terms and conditions stated in the: REQUEST FOR PROPOSALS, TERMS & CONDITIONS, DETAILED SPECIFICATIONS, and their attachments including Vendor W-9 Request Form, Proposer's Certification, Appendix 1 - General Price Quotation Sheet, Appendix 2 - Required Recyclables to be Collected, Appendix 4 — Schedule of Illinois Municipalities Served, Appendix 5 — Location of Disposal Facilities, Appendix 6 — Contractor Qualifications, Exhibit A — Solid Waste Collection Day Map, Exhibit B — Services for Municipal and Public Facilities, RFP Narrative, Amended Certificates of Liability Insurance, Residential Single Stream Recyclable Materials Accepted By Resource Management and Corporate Overview and Capabilities attached hereto and made a part hereof as Exhibit 1 except as amended hereinafter in this Contract. 2. Appendix 1, General Price Quotation Sheet, is clarified by selecting "Yorkville Option A only" as the Plan Description. 1 3. Section 23.1 of theRequest for Proposalsis clarified that the pricesquoted are for billing to the City directly and not each individual resident. 4. Section 10.1 is clarified that the indemnification shall be limited to the extent suchdamages orinjuries are caused by the negligence or willful misconduct of Contractor. 5. Section 78.2 is amended to read as follows: STRIKES/FORCE MAJEURE: The Contractor shall be required to file proof with the City Administrator orhis designee that it has a"no strike" provision for the duration of allcollective bargaining agreements with its workers. Upon execution of any new agreement, the Contractor shall forward to the City Administrator within thirty(30) days thereafter, proof that said agreement also contains a"no strike" clause. In the event of a labor related strike or picketing by Contractor's employees, the Contractor shall exert commercially reasonable efforts to ensurethe continuation of itscontracted collection services to the City. In theevent that the Contractor shall fail to collect, remove and properly dispose of the waste in accordance with the terms of thiscontract, for a period of five (5)business days or more, the City, may, at its option, cause such waste to be collected and disposed of by any reasonable means available to the City, and thecost thereof may be chargedagainst the Contractor and the performance bond furnished by the Contractor. The foregoing option shall not be available to the City if the Contractor's failure so to collect and remove waste for the period was due to unusual weather conditions, or some other "act of God," which rendered such collection and removalimpossible to perform. The Contractor shall not be liable for the failure to performits duties if such failure was caused by a catastrophe, riot, war, government order or regulation, fire, accidentor any similar contingency beyond the reasonable control of the Contractor. "Act of God" does notinclude any strike, sympathy strike, slowdown, sit-down, stoppage of work, refusal to perform overtime, mass absenteeism, refusal tocross a picketlineor any other similar concerted action or intentional interruption or disruption of the operations of the Contractor by Contractor's own employees (the foregoing collectively referred to as "labor dispute"), provided, however, that in the event that the City exercises its option underthis Article to collect and dispose of waste by other reasonable meansbecause of the Contractor's failure to perform due to a labor dispute, the total amount charged against the Contractor by the City can only be an amount which is in excess of the total amount that the City would have otherwise paid to the Contractor for collection over the duration of the labor dispute. The Contractor shall promptly notify the City in writing of any eventcovered by this Section and the date, nature and cause thereof. Such notice shall indicate the anticipated extent of such delay and the obligations under this Agreement to be affected thereby. 2 6. Section 43.11 is clarified that materials to beadded to the recycling program shall be by mutual consent of the City and Contractor. 7. Appendix 2 is amended by adding that#6 polystyrene will not be included in the recycling program until such time as thereis a sustainable market for that material. 8. Section 30.1 (Change Orders) in the RFP proposal is replaced entirely with the following language: a. At any time additional work is necessary or requested, and the not-to- exceed price isincreased thereby, any change, addition or price increase must be agreed to in writing by all parties. Theappropriate authorizing signature for the City is the City Administrator. Notwithstanding the foregoing, upon petition from the Contractor tot eh City, the rates amy be increased on a pro-rata basis to reflect anyincreased costs actually incurred by Contractor due toanyunforeseen or unusual change or interpretation in law, increased labor costs, increased fuel costs or increased governmental fee, which increase shall be evidenced by empirical documentation reasonably acceptable to the City provided by contractor. IN WITNESS WHEREOF, the parties hereto haveexecuted, or caused to be executed by their duly authorized officials, thisContract as of theday and year first above written: UNITED CITY OF YORKVILLE By: Aaw d Mayor Attest: 1 City Clerk CONTRACTOR: By: J=gyres ones, Regional VP Print Name an Title Attest '' Robert F. Pfister, Municipal Print Name and Title Marketing Mgr. 3 j) ELI CNVIRONMENTAL SERVICES SOLID WASTE April 09,2012 Mr. Bart Olson City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Response totheRequest for Proposal for Yorkville-Oswego Solid Waste Collection Service Dear Mr. Olson: Veolia ES Solid Waste Midwest, LLC,("Veolia") is pleased to submit the attached response to your Request for Proposal for Yorkville-Oswego Solid Waste Collection Service.As an officer of the corporation James M. Rooney,regional Vice President is authorized to sign and submit the attached RFP response.I have also attached the CERTIFICATE OF SECRETARY for your reference.Jay has specificoversight responsibility for our Batavia hauling and transfer station companiesthat currently provide the hauling and disposal services for the United City of Yorkville and who will be providing the servicestothe Village of Oswego as well.We feel very fortunate that we havebeen able to provide the refuse,recycling and yard waste collection services to the City for the past five years.We believe that we understand,better than any othercontractor, the service expectation of the City.We are excited at the possibility of bringing thatservice excellence to the Village of Oswego. If requested,Bob Pfister, Regional Municipal Marketing Manager is available tomeet with you or you representatives concerning this RFQ response.Bob's contract information is listed below: Bob Pfister Municipal Marketing Manager Veolia ES Solid Waste Midwest,LLC. 1660 HubbardAvenue, 2"4 Floor Batavia,Illinois 60510 Phone: (630)762-7708 Email: bob.pfister @,veoliaes.com I am confidentthat you will look favorably upon our responsethat we have provided here.If after reviewing our response,you have any questions or require any additional information,we would be pleased to meet with you to discuss your questions.Thank you for allowing Veolia the opportunity to present this RFPresponse. Sincerely, Robert F. P ster MunicipalMarketing Manager Veolia a-i Solid Waste Midwest, LLCC 1660Hubbard Avenue:., 2"c f=loor, Batavia, YL 60510 tel: 630-762-11000 1 fax: 630-587-1..144 www.veoliaes.com VEOLIA ES SOLID WASTE MIDWEST,LLC CERTIFICATE OF SECRETARY I, Michael K. Slattery,do hereby certify that: 1. I amthe duly elected, qualified and acting Secretary of Veolia ES Solid Waste Midwest,LLC, a Wisconsin limited liability company. 2. James Rooney is the Vice President of Veolia ES Solid Waste Midwest, LLC the "Company") and as such officer he, or any officer of the Company, is authorized, following compliance with appropriate corporate policies and procedures, toprepare, execute and to submit on behalf of the Company, contracts or service agreements collectively "Contracts"), or any bids for service or requests for proposals (`Bids and RFPs"), and to execute on behalf of the Company any and all documents required to be submitted in connection with such Contracts, Bids or RFPs. 3. The Company is not required to and does not maintain a corporate seal. IN WITNESS WHEREOF, I haveexecuted this Certificate in my official capacity as of the 4"'day of June, 2010. Michael K. Slatt Bond No.854636 Bid Bond KNOW ALL MEN BY THESE PRESENTS that we Veolia ES Solid Waste Midwest LLC 1660 HubbardAvenue Batavia IL 60510 the Principal, and, Evergreen National Indemnity Company, 6140 ParklandBoulevard, Suite 321, Mayfield Heights, OH 44124, the Surety, are hereby bound untothe City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560, the Obligee, in the penal sumof Five Thousand and 00/100 Dollars ($5,000.00) the paymentof, which webind ourselves, ourheirs, executors, administrators, successors, and assigns, jointly and severally, by these presents. WHEREAS, the Principal is herewith submitting a bid or proposal for Residential Refuse. Recycling and Yard Waste Collection. NOW, THEREFORE, the conditionof this obligation is that if the Principal shall be awarded the contract and the Obligee shall so notifythe Surety, and if withinthe period specified in the contract, or if no period be specified, within twenty (20) days after the Principal's receipt of notice ofaward, the Principal enters into a contractand givesbondforthe faithful performance of the contract, then this obligation shall be null and void; otherwise, the Principal and the Surety will pay to the Obligee thedifference between the Principal's bid and thenext lowest bid; or in the event the Obligee does notaward the contract andresubmit the project for bidding, the Principal and theSurety willpay the Obligee an amount equal to thecosts of the resubmission including the printing of newcontract documents, andadvertising, printing, and mailing notices to prospective bidders; but in no event shall the liability hereunder exceed the penal sum hereof; no shall the Surety be obligated to give bond for performance. If the Obligee makes no award within (90) days of the execution date hereof, then this bond shall be null and void unless extended by written consentof Surety. No liability of the Surety shall arise hereunder unlessand until theObligee delivers written notice of a claim to theSurety. Said notification must be sent within fifteen (15) days after the alleged breach giving rise to suchclaim; and no suit under this bond by or for the benefitof the Obligee may be instituted sooner than thirty (30) days or laterthan ninety (90) days after the Surety receives such notice. Failure to act in accordance withthis paragraph shall nullify and void this bond and Surety's obligations hereunder. Signed, sealed and executed this 9th day of April, 2012. Veolia ES Solid Waste Midwest, LLC Evergreen NationalIndemnity Company Principal Surety By: By: Henry P. .K us, AsTistanrer Title Cheryl C. y, Attorn n-Fact reasu Witness: cU--.....,L.._ Witness Heidi J. th Ra# cia A. Temple EVERGREEN NATIONAL INDEMNITY COMPANY MAYFIELD HEIGHTS,OH POWER OF ATTORNEY POWER No. 854636 KNOW ALL MEN BY THESE PRESENTS: That the Evergreen National Indemnity Company, a corporation in the State of Ohio does hereby nominate,constituteand appoint: ""`CHERYL C. MAY*** its true and lawful Attorneys)-in-Fact to make, execute, attest, sealand deliver for and on its behalf, as Surety, and asits actand deed, where required,any and all bonds, undertakings, recognizances and written obligations in the nature thereof. This Power of Attorney is granted and is signed by facsimile pursuant to thefollowing Resolution adopted by its Board of Directors on the 23rd day of July,2004: RESOLVED,That any two officers of the Company have theauthority to make,execute and deliver a Power ofAttorney constituting as Attorney(s)-in-fact such persons,firms,or corporations as may be selectedfrom time to time. FURTHERRESOLVED,that the signaturesof such officers and the Seal of the Company may be affixedto anysuch Power ofAttorney or any certificate relating thereto by facsimile', and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be validand binding upon the Company;and any such powers so executed and certified by facsimile signatures and facsimile seal shall be valid and binding uponthe Company in thefuture with respect to anybond or undertaking to which it is attached." IN WITNESS WHEREOF, the EvergreenNationalIndemnityCompany has caused its corporate seal to be affixed hereunto, and these presents to be signed byits duly authorized officers this 1st day of June,2009. EVERGREEN NATIONALINDEMNITY COMPANY By: Charles D.Hamm Jr,President By DavidA.Canzonc,CPO Notary Public) State of Ohio) SS: On this 1st day of June, 2009, before the subscriber, a Notaryfor the State of Ohio, dulycommissioned and qualified, personally came Charles D. Hamm, Jr. and David A. Canzoneof the Evergreen National Indemnity Company, to me personallyknowntobe the individuals and officersdescribedherein, and who executed the preceding instrument and acknowledged the execution of the same and being by me duly sworn,deposed andsaid that they are theofficers of said Company aforesaid, and that thesealaffixed to the preceding instrument is the Corporate Seal of said Company, and the said Corporate Seal and signatures as officerswere duly affixed and subscribed to the said instrument by the authority and direction of said Corporation, and that theresolution of said Company, referred to in the preceding instrument, is now in force. IN TESTIMONY WHEREOF, I have hereunto setmy hand and affixed my official sea! at Columbus, Ohio,thedayand year above written. ifl/I'Sf4 j "''. PENNY M.BURN$ cam: \l -cz NOTARY PUOUG S7AIE OF 0H10 s:`,;7:p':'•. ':` Apml04,2012 Penny M.Bums,NotaryPublic F oF`o.O,.° My Commission Expires April 4,2012 State of Ohio) SS: I, the undersigned, Secretary of theEvergreen National Indemnity Company, a stock corporation of theState of Ohio, DO HEREBY CERTIFY that theforegoing Powerof Attorney remains in full force and has not been revoked; and furthermore that the Resolution of the Board of Directors,set forth herein above,is now in force. Signed and sealed in MayfieldHis,Ohio this 9th day of__ An n1_20122012 Wan C.Collier,Secretary SIT r 01F.LVS A gyp. VVII IN J WHEREAS, EVERGREEN NATIONAL INDEMNITY COMPANY located at Mayfield Heights. Ohio has complied with all the requirementsof the 'Illinois Insurance Code'applicable to said Company: 7q NOW, THEREFORE, I theundersigned, Director of Insurance of the State of Illinois, do hereby authorize the said Company to transactits appropriate business as set forth under clause(s) of Class 2 a),(b),(c),(d),(e),0,(g),(h) of Class 8 of Section 4 of the 'Tlliuois Insurance Code"in this State in accordance with the laws thereof, until the Ist day of July, 2012. g,5TA3'E IN THSTIVONY HWEREOP, I hereto -et Mv hand and cause to be affixed this Seal. Done at the City of Springfield. this 1sr day rn of July, 2011. lei k INIessmore rl Acting Director of Insurance2BrR 965 1-54-5 1 MAP*At 5-1 car.14F1;! Evergreen National Indemnity Company Certificate 2010 The following financial information was excerpted from the StatutoryAnnual Statement filed byEvergreen National Indemnity Company with the Oliio Department of Insurance. STATEMENT OF INCOME Direct Written Premium 34,511,678 Reinsurance Assumed 3,778,653 ReinsuranceCeded 26,376,556) Net Written Premium 11,913,775 Change in Unearned 506,150) Net Earned Premium 11,407,625 Loses&LAE Incurred 153,725 Net Commission Expense 5,217,563 Other Expenses 3,142,628 Underwriting Gain/(Loss) 2,893,709 Net Investment Income 1,063,623 Net Realized Capital.Gains(Loss) 1,248,695) OtherIncome/(Expense) 21) Income Before FIT 2,708,616 Federal Income Tax 1,397,993 Net Income 1,310,623 BALANCESHEET ets Invested Assets 44,434,143 Agent's Balances(net of Reins.) 2,047,712 Reinsurance Recoverable 264,270 Other Assets 763,892 Total Assets 47,510,017 Liabilities&Surplus Unearned Premium Reserve 4,918,287 Loss&LAE Reserves 4,056,828 Ceded Reinsurance Payable 3,709,655 Other Liabilities 2,345,769 Total Liabilities 15,030,339 Surplus 32,479,678 Total Liabilities&Surplus 47,510,017 1 hereby certify that theabove information is that contained in the Statutory Annual Statement filed by Evergreen NationalIndemnity Company with the Ohio Department of Insurance for theyear ending December 31,2010. David A.Canzone,T easurer EVERGREEN FLEXIBLE BONDING SOLUTIONS April 9, 2012 City of Yorkville 800 Game Farm Road Yorkville, IL 60560 To Whom ItMay Concern: We have reviewed the Proposal of Veolia ES Solid Waste Midwest, LLC., for the Residential Refuse, Recycling and Yard Waste Collection. We understand that Proposals will be received on April 9, 2012, for the above project, and wish to advise that should this Proposal be accepted andthe Contract awarded to Veolia ES Solid Waste Midwest LLC., Evergreen National Indemnity Company will provide the requiredBond or Bonds. Evergreen National Indemnity Company is a 570 Circular TreasuryListed company, with an A- A.M. Best Rating and duly licensed to do business in the State of Illinois. By: rwergreen National Indemnity Company Clieryi C. V y, Attornei( - a 6140 Parklarid Blvd. Suite 300 '\Ac,y(ie1d Hts, OH 44124 o P: (440) 995-5100 a F: (440) 995-5101 EVERGREEN NATIONAL INDEMNITYCOMPANY MAYFIELD HEIGHTS,OH POWER OF ATTORNEY POWER NO. Bid Consent KNOW ALL MENBY THESE PRESENTS: That the Evergreen National Indemnity Company, a corporation in the State of Ohio does hereby nominate,constitute and appoint: ***CHERYL C. MAY*** its true andlawful Attorneys)-In-Fact to make, execute, attest, seat and deliver for and on its behalf, as Surety, and as its act and deed, where required,anyand all bonds,undertakings, recognizances and written obligations in the nature thereof. This Power of Attorney is granted and is signed by facsimilepursuant to the followingResolution adopted by its Board of Directors onthe 23rd day of July,2004 RESOLVED,Thatany twoofficers of the Company have the authority tomake,execute and deliver a Power of Attorney constitutingas Attorney(s)-in-fact such persons,firms,or corporations as may be selected fromtime to time. FURTHER RESOLVED,that the signatures of such officers and the Seal of the Company may be affixed to any such Power of Attorney or any certificate relating thereto by facsimile; and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile sealshall be valid and bindingupon the Company;and any such powers so executed and certified by facsimilesignatures and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached." IN WITNESS WHEREOF, the EvergreenNational Indemnity Company has caused its corporate seal to be affixed hereunto, and these presents to be signed by its duty authorizedofficers this 1st day of June,2009. EVERGREEN NATIONAL INDEMNITYCOMPANY owf r/ By: 0 Charles D.Hann Jr,President cino By David A.Canzone,CFO Notary Public) State of Ohio) SS: On this 1st dayof June, 2009, before the subscriber, a Notary for the StateofOhio, dulycommissioned and qualified, personally came Charles D. Hamm, Jr. and David A. Canzone ofthe Evergreen National Indemnity Company, to me personally known to be the individuals and officers described herein, and whoexecuted the preceding instrument and acknowledged the execution of the same and being by me duty sworn, deposed and said that they are the officersof said Companyaforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company,and the said Corporate Seal and signatures as officers.were duly affixed and subscribed to the said instrument by theauthority and directionofsaidCorporation, and that the resolution ofsaid Company, referred to in the preceding instrument, is now in force. IN TESTIMONY WHEREOF, I have hereunto set myhandand affixed my official seal at Columbus, Ohio, the day andyear above written. sfy" PENNY N,.%URNS% NOTARY PUBLIC 3 STATE OF OHIO Comm.expires Aplu oe.201 2 Penny M.Burns,Notary Publicter, My Commission Expires April 4,2012 State ofOhio) SS: I, the undersigned, Secretary of the EvergreenNationalIndemnity Company, a stock corporation of theState of Ohio, DO HEREBY CERTIFY that the foregoing Power of Attorney remains in full force andhas not been revoked; and furthermore that the Resolution ofthe Board of Directors,set forth herein above,is now in force. Signed and sealed in Mayfield Hts,Ohio this 9th day of._ _A rr!_ 2012 af`,r,roxArF i 6 rOH{O'K L ie Watt C.Collier,Secretary REQUEST FOR PROPOSAL Name of Proposing Company: Veolia ES Solid Waste Midwest, LLC Project Name: Yorkville-Oswego Solid Waste Collection Services Proposal No.: Proposal Due: Monday, April 9, 2012 @ 3:30 pm Proposal Opening:Monday, April 9, 2012 @ 3:31 p.m. Required of All Proposers: Deposit: Two (2) $5,000.00 deposits (one for each municipality) Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Contractor: Performance Bond/Letter of Credit: Two (2) $500,000.00(one for each municipality) Certificate of Insurance: Required Legal Advertisement published: Thursday, March 1, 2012 Date Issued: Monday, March 12, 2012 This document consists of 45pages. Return original and twoduplicate copies of proposal along with one compact disc with proposal information containedon it in a *.doc(Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON CITY ADMINISTRATOR UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553.4350 FAX: 630-553-7575 www.vorkville.il.us 1 The UNITEDCITY OF YORKVILLE will receive proposals Monday thruFriday, 8:00 A.M. to 4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE METAT THE TIME THE PROPOSAL IS DUE. Either the Yorkville City Council orthe Oswego Village Board reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I.REQUEST FOR PROPOSALS II. TERMS &CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACHANY PORTION OF THISDOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original, 2 additional papercopies andone compact disc of the total proposal. Upon formal award of theproposal, the successfulProposer will receive a copy of the executed contract. 2 I. REQUEST FOR PROPOSALS 1. GENERAL 1.1 Notice is hereby given that United City of Yorkville will receive sealed proposals upto Monday,April 9, 2012 at 3:30 p.m. 1.2 Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road, on Monday, April 9, 2012 at 3:31 p.m. 1.3 Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4 Proposal formsshall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked "SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1.5 All proposals must be submitted onthe forms supplied by the City and signed by a proper official of the company submitting proposal. Telephone, email and fax proposals will not be accepted. 1.6 By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential Proposer. 1.7 For purposes of this RFP, all references to the"City" shall mean the United City of Yorkville, and all references to the"Village" shall mean the Village of Oswego. 2. PREPARATION OF PROPOSAL 2.1 It isthe responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiarwith all of the requirements, stipulations,provisions, and conditions surrounding the proposed services. 2.2 No oral or telephone interpretations of specificationsshall be binding upon the City or the Village. All requests for interpretations or clarifications shall be made in writing and received by the City of Yorkville at least five(5)business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City of Yorkville in a written addendum to ourproposer's of record. 2.3 In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price betweenthe written and numerical amounts, the written amount will govern. 2.4 All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall bethe sole responsibility of the proposer and will not be reimbursed by the City nor the Village. 2.5 The proposer hereby affirms and states thatthe prices quoted herein constitute the total cost to the City and Village for allwork involved in the respective items and that this cost 3 also includes all insurance,royalties, transportation charges, use of all tools and equipment, superintendence, overhead expense, all profits and all other work, services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1 A Proposal that is in thepossession of the City may be altered by a letterbearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bidopening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2 A Proposalthat is in the possession of the City may be withdrawn by the proposer, up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90) days from the date set for the proposal opening, unless otherwise specified. 4. SECURITY FOR PERFORMANCE 4.1 The awardedcontractor,within thirteen (13) calendar days after acceptance of the proposer's proposal by the City or the Village, shall furnish security for performance acceptable to the respective municipality when required under thedocuments. Such security shall be either a satisfactory performance bond(bonding company must be licensed to do business inIllinois) or a letter of credit on the form provided by the municipality and available from the municipality's attorney. NOTE: As evidence of capability to provide such security for performance, each proposer shall submit with the proposaleither a letter executed by its surety company indicating the proposer's performance bonding capability,or a letter from a bank or savings and. loan within twenty-five miles of the corporate boundaries of the City or Village indicating its willingness and intent to provide a letter of credit for the proposer. 5. DELIVERY 5.1 All proposal prices are to be quoted, and delivered to the City of Yorkville, 800 Game Farm Road,Yorkville, IL 60560, 6. TAX EXEMPTION 6.1 The City and the Village is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Federal identifications will also be provided to selected vendor. 7. RESERVEDRIGHTS 7.1 Each municipality retains autonomy in decision making for this RFP, and each reserves the exclusive right to waive sections, technicalities, irregularities and informalities andto accept orreject any and all proposals and to disapprove of any and all subcontractors as may be in the best interest of either municipality. Time and date requirements for receipt of proposal will not be waived. 4 II. TERMS AND CONDITIONS 8. MUNICIPAL ORDINANCES 8.1 The successful proposer will strictlycomply with all ordinances of the awarding municipality and laws of the State of Illinois. 9 USE OF MUNICIPAL NAME 9.1 Theproposer is specifically denied the right of using in any form or medium the name of the City or the Village for public advertising unless express permission is granted by the respective municipality. 10. INDEMNITY AND HOLD HARMLESS AGREEMENT 10.1 To the fullest extent permitted by law, the Proposer shall indemnify,keep and save harmless the City and Village and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities,judgments, costs and expenses, which may arise directly or indirectly from any negligence or from thereckless or willful misconduct of the Proposer, its employees,or its subcontractors,and the Proposer, its employees, or its subcontractors, and the Proposer shall at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arisingtherefrom orincurredin connection therewith, and, if any judgment shall be rendered against the City and Village in any such action, the Proposershall, at its own expense, satisfy and discharge the same. This Agreementshall not beconstrued as requiring the Proposer to indemnify the City and Village for its own negligence. The Proposer shall indemnify, keep and save harmless the City and Village only where a losswas caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its Subcontractors. 11. NONDISCRIMINATION 11.1 Proposer shall, as a party to a public contract: a) Refrainfrom unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; b) By submission of thisproposal,theProposer certifies that he is an "equal opportunity employer" as definedby Section 2000(e)of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and #11375, which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of theState of Illinois, is a material part of any contract awarded onthebasis of this proposal. 5 11.2 It is unlawful to discriminate on the basis of race, color, sex, national origin, ancestry, age, marital status, sexual orientation,physical or mental handicap or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964, 42 U.S.C. Secs. 2000 et seq.,The HumanRights Act of the State of Illinois, 775 ILCS 5/1-101 et. seq., and The Americans With Disabilities Act, 42 U.S.C. Secs. 1210Iet. seq. 12. SEXUAL HARASSMENT POLICY 12.1 The proposer, as a party to a public contract, shall have a written sexualharassment policy that: 12.1.1 Notes the illegality of sexual harassment; 12.1.2 Sets forth the State law definition of sexual harassment; 12.1.3 Describes sexual harassment utilizing examples; 12.1.4 Describes the Proposer's internal complaint process including penalties; 12.1.5 Describes the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the HumanRights Commission and how to contact these entities; and 12.1.6 Describesthe protection against retaliation afforded under the Illinois Human Rights Act. 13. EQUALEMPLOYMENT OPPORTUNITY 13.1 In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights("Department"), theProposer may be declared ineligible forfuture contractsorsubcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions orpenalties may be imposedor remedies invoked as provided by statute orregulation. During the performance of this contract,the Proposer agrees as follows: 13.1.1 That it will not discriminate againstany employee or applicant for employment because of race, color, religion, sex,marital status,national origin or ancestry, age,physical or mental handicap unrelated to ability, sexual orientation, sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will takeappropriate affirmative action to rectify any such underutilization. 13.1.2 That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it mayreasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 13.1.3 That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without 6 discrimination because of race, color,religion, sex, marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 13.1.4 That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations, the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 13.1.5 That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department orthe contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 13.1.6 That it will permit access toall relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 13.1.7 That it will include verbatimor by referencethe provisions of this clause in every subcontract it awards under which any portion of the contractobligations are undertakenor assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department inthe event any subcontractor fails or refuses to comply therewith. In addition,theProposer will not utilize anysubcontractor declared by the Illinois HumanRightsCommission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivision or municipal corporations. 14. DRUG FREE WORK PLACE 14.1 Proposer, asa party to a public contract, certifies and agrees that it will provide a drug free workplace by: 14.2 Publishing a statement: (1)Notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance,including cannabis, is prohibitedin the City's, Village's, and proposer's workplace. (2) Specifying the actionsthat will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contact or grant,the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5) days after such conviction. 7 14.3 Establishing a drug free awareness program to inform employeesabout: (1) the dangers of drug abuse in the workplace; (2)the City's,Village's or proposer's policy of maintaining a drug free workplace; (3) any availabledrugcounseling,rehabilitation and employee assistance programs; (4) the penalties that may be imposedupon employees for drug violations. 14.4 Providing a copy of the statement required above to each employee engaged in the performance of thecontract or grant and to post the statement in a prominent place in the workplace. 14.5 Notifying the contractingor granting agency within ten(10)days after receivingnotice of any criminal drug statute conviction for a violation occurringin the workplace no later than five(5) days after such conviction from an employee or otherwisereceiving actual notice of such conviction. 14.6 Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 14.7 Assisting employees in selecting a course of actionin theevent drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. 14.8 Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 15. PREVAILING WAGE ACT 15.1 Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and.require thatall of its subcontractorspay prevailing wage to any laborers,workers or mechanics who performwork pursuant to this contract or relatedsubcontract. 15.2 Proposer and each subcontractor shall keep or cause to be kept an accuraterecord of names, occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City, Village, or the Illinois Department of labor and must be preserved for four(4)years following completion of the contract. 16. INSURANCE REQUIREMENTS— 16.1 Prior to the beginning of the contract period, Contractor and anySubcontractors shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Contractor or Subcontractor orany Sub-Sub Contractor or by anyone employed by any of them, or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below for each municipality or any coverages and limits of liability specified in the Contract Documents or coverages and Iimits required bylaw unless otherwise agreed to by the City or Village:. 8 All amounts listed are per municipality) Workers Compensation 500,000 Statutory Employers Liability 1,000,000 Each Accident 1,000,000 Disease Policy Limit 1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence 2,000,000 Aggregate Applicable on a Per Project Basis) Commercial Automobile 1,000,000 Each Accident Liability Umbrella Liability 5,000,000 16.2 Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injurywith Employment Exclusion (if any) deleted, Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnityobligations and other contractual indenrinity assumed under the Contract Documents. 16.3 Comprehensive Automobile Liability Insurance required underthis paragraph shall include coverage for all owned,hired and non-ownedautomobiles. 16.4 Workers Compensation coverage shall include a waiver of subrogation against the City and the Village. 16.5 Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurancemay be arranged under singlepolicies for full minimum limits required, or by a combination of underlyingpolicies with the balance provided by Umbrella and/or Excess Liability policies. 16.6 Contractor and all Subcontractors shall have their respective ComprehensiveGeneral Liability(including products/completed operations coverage), Employers Liability, Commercial Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the"Village of Oswego and City of Yorkville,their officers, officials, employees and volunteers" as "additional insureds"with respect to liability arising out of operations performed; claims forbodily injury or death brought against City or Village by any Contractor of Subcontractor employees, or the employees of Subcontractor's subcontractors of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City and Village shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 9 16.7 Contractor and all Subcontractors shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. Inthe event that the Contractor or any Subcontractor fails to procure or maintain anyinsured required by the Contract Documents,the City or Village may, at its option, purchase such coverage and deduct the cost thereof fiom any monies due to the Contractor or Subcontractor, or withhold funds in an amount sufficient to protect the City or Village, or terminatethis Agreement pursuant to its terms. 16.8 All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled,materially changed, non-renewedor restrictive modifications added, without thirty(30) days prior written notice to the City and Village. Renewalcertificates shall be provided to the City and Village not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and Village and shall provide satisfactory evidence of compliance with all insurance requirements. The City and the Village shallnot be obligated to review such certificates or other evidence of insurance, or to advise Contractor or Subcontractor of any deficienciesin such documents, and receipt thereof shall not relieve the Contractor or Subcontractor fiom, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City or the Village shall havethe right to examine any policy required and evidenced on the Certificate of Insurance. 17. COPYRIGHT/PATENT INFRINGEMENT 17.1 The Proposer agrees to indemnify, defend, and hold harmlessthe City and Village against any suit, claim,or proceeding brought against the City or Village for alleged use of any equipment, systems,or services provided by the Proposer that constitutes a misuse of any proprietary or trade secret information or an infringement of any patent or copyright. 18. COMPLIANCE WITH OSHA STANDARDS 18.1 Equipment supplied to the City and/or Village must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 19. CERCLA INDEMNIFICATION 19.1 In the event this is a contract that has environment aspects, the Awarded Proposer shall, to the maximum extent permitted by law, indemnify, defend, and hold harmless the City and Village,theirofficers, employees, agents, and attorneys from and against any and all liability, includingwithout limitation, costs of response, removal,remediation, investigation, property damage,personal injury, damage to natural resources,health assessments, health settlements, attorneys' fees, and other related transaction costs arising under the Comprehensive Environmental Response, Compensation, and Liability Act CERCLA) of 1980,42 U.S.C.A. Sec. 9601, et seq., as amended,and all other-applicable statutes, regulations, ordinances, and undercommonlaw for any release or threatened release of thewaste material collected by the Awarded Proposer,both before and after its disposal. 20. SUBLETTING OF CONTRACT 20.1 No contract awarded by the City shall be assigned or any part sub-contracted without the 10 written consent of the City Administrator or the Village Administrator. In no case shall such consent relieve the Awarded Proposer from theirobligation or change the terms of the contract. 21. [Section purposefully left blank] 22. TERMINATION OF CONTRACT 22.1 The City or the Village reserves the right to terminate the whole or any part of this contract,upon ten(10) days' written notice to the AwardedProposer, in the event of defaultby the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In theevent that the Awarded Proposer fails to cure the default upon notice, and the City and/or the Village declares default and termination,the City and/or the Village may procure,upon such terms and in such manner as the City or Village may deem appropriate, supplies or services similar to those so terminated. The Awarded Proposer shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the City or Village that failure to perform the contract was dueto causes beyond the control and without the fault or negligence of the AwardedProposer, Any such excess costs incurred by the City or Village may be set-off against any monies due and owing by the City or the Village,respectively, to the Awarded Proposer. 23. BILLING& PAYMENT PROCEDURES 23.1 Separate invoices shall be sent to each municipality, for each municipality's customers. Payment will be made by each municipality upon receipt of an invoice. Once an invoice has been verified, the invoice will be processed for payment in accordance with the municipality's payment schedule, policy and procedures. 23.2 The City and Village shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering thedefect pursuant to rules promulgated under 50 ILCS 505/1 et seq. The notice shall identify the defect and any additionalinformation necessary to correct the defect. 23.3 Please send all invoices for the City to the attention of City of Yorkville,Accounts Payable, 800 Game FarmRoad, Yorkville,IL 60560, and all invoices for the Village to Village of Oswego,Accounts Receivable, 100 Parkers Mill, Oswego, IL 60543. 24. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY/VILLAGE 24.1 The relationship betweenthe City/Village and the Proposer is that of a buyer and seller of professional services and it is understood that theparties have not entered into any joint venture or partnership with the other. 25. STANDARD OF CARE 25.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied, andno warrantyor guarantee is included or intended I1 in thisAgreement, orin any report,opinions, and documents orotherwise. 25.2 If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City and the Village, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1)year from the completion of Proposer's services for the Project. 26. GOVERNING LAW 26.1 This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 27. SUCCESSORS AND ASSIGNS 27.1 The terms of this Agreement will be binding upon and inure to the benefit of theparties and their respective successors and assigns;provided,however,that neitherparty will assign thisAgreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 28, WAIVER OF CONTRACT BREACH 28.1 The waiver by one party of any breach of this Agreement: or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemedto waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 29. AMENDMENT 29.1 This Agreement will not be subject to amendment unless made in writing and signed by all parties. 30. CHANGE ORDERS 30.1 The contract price is a"not-to-exceed"cost. At any timeadditional work isnecessary or requested, and the not-to-exceed price is increased thereby, any change,addition or price increase must be agreed to in writing by all parties. The appropriate authorizing signature for the City is the City Administrator and for the Village is the Village Administrator. 31. SEVERABILITY OF INVALID PROVISIONS 31.1 If any provisions of thisAgreement are heldto contravene or be invalid under the laws of any state, country or jurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 32. NOTICE 32.1 Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Noticesshall be addressed to the City and Village as follows: 12 To City: City Administrator City of Yorkville 800 Game Farm Road. Yorkville,IL 60560 ToVillage: Village Administrator Village of Oswego 100 Parkers Mill Oswego, IL 60543 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 33. DEFINITIONS 33.1 For the purpose of the Contract, definitions of certain terns are listed below. Certain words or phrases, when used in the Contract shall have the same meaning given to them in thissection. Other terms shall be defined within applicable subsections and appendices. Attached Single-FamilyDwelling(Group, Row, Townhouse) A building originally designed and constructed to accommodate two (2) or more dwelling units, withdwelling units joined together by party wall or walls and being notmore than two (2) stories in height. Each unit shall have its own ground floor entrance and living space. Biodegradable shall mean chemically structured material that decomposes rapidly primarily through the action of living soil-borne microorganisms (bacteria, fungi, and actinomycetes) or macro-organisms(crickets, slugs, snowbugs,millipedes, etc.). Brown Kraft 2-Ply Paper Bags shall mean a two-layer brown product container comprised of kraft paper most often used to contain groceries. Chipboard shall mean a single-layer cardboard used for packaging cereal, crackers, tissues, and other similar products. Compost(ing) shall mean the process by which aerobicmicroorganisms decompose organic matter into a humus-like product. Contract shall mean the agreement created by and consisting of the ContractDocuments. Contract Documents shall include the Request for Proposals,Terms and Conditions, Detail Specifications and the Proposal/Contract Form. Contractor shall mean the firm with which the City and/or Village has executed the Contract for Solid Waste Collection and Disposal Services 13 Corrugated Cardboard shall mean a sturdy paper product commonly used as a packaging consisting of two paper grades--a wavy inner portion and an outside liner. Curbside shall mean adjacent to the streetpavement, alley pavement and gutter and within five feet thereof. Customer shall mean the resident party,property owner of a dwelling unit in Yorkville or Oswego corporate boundaries participating in thescavenger collection service. Day shall mean CalendarDay unless otherwise stated. Detached Dwelling A single-familydwelling entirely surrounded by open space. Disposal Unit shall have different meanings as follows: For thepurposes of refuse collection, a"disposal unit" shall mean one(1) 64-gallon, 33-gallon, or 96-gallon tote or one(1) water-tight metal, or plastic reusable waste container, no larger than thirty-two 32) or thirty-three(33)gallons in capacity, containing refuse, yard-waste or household construction and demolition debris as hereindefined; or a securely tied, bundle of refuse or debris which is not placed in a container that does not exceed three(3) feet in diameter, six (6) feet in length, and fifty(50) pounds in weight, or one(1) single miscellaneous or odd-shaped item of refuseor debris that does not exceed fifty(50) pounds in weight. A large household item, as herein defined, is to be considered a disposal unit. Household construction and demolition debris, as is herein defined, is to be considered a disposal unit. For the purpose of yard-waste collection, a"disposal unit" shall mean a biodegradable two-ply fifty(50)pound wet-strength kraft paper bag designed for yard-waste collection, not to exceed thirty-three(33) gallons in capacity and fifty(50) pounds in weight, containing"yard-waste"as herein defined, orsecurely tied, bundles of brush or branches usingbiodegradable cord, string, rope or twine that does not exceed fifty(50) pounds in weight, two (2) feet indiameter, and four(4) feet in length and is manageableby one(1)person. For purpose of recycling collection, a"disposal unit" shall mean one(1)64 gallon,33 gallon,or 96 gallon tote. Envelope shall mean a flat, folded paper container for a letter or smallerobject. Frozen Food Packages shall mean paperboard containers with special coatings to prevent tearing of the packages or smearing of the ink fi-om moisture when refrigerated or frozen. Garbage or Rubbish shall mean discarded materials resultingfrom the handling, cooking, spoilage, and leftovers of food, discarded food orfood residues, and paper necessarily used for wrapping same, and all types and kinds of waste materials from housekeeping activities, including,but not limited to ashes,metal cans bottles, books, glass, plastic, newspapers, boxes, cartons, and small amounts of earth, rock or sod, small automobile parts and building materials waste from residential type do-it-yourself projectsprovided that all such materials are of a size sufficiently small to permit being placed in an approved refuse container, except those items which are banned from direct disposal into a landfill. 14 HDPE shall mean high-density polyethylene. Household Construction and Demolition Debris shall mean waste materials from interior and exterior household construction,remodeling and repairprojects,including but not limited to: drywall,plywood and paneling pieces, lumber and other building materials; windows and doors, cabinets,carpeting,disassembled bathroom and kitchen fixtures; and small amounts of sod, earth, clay,sand, concrete,rocks and similar materials. Such debris shall conform to the following: loose smallitems shall be placed in suitable disposablecontainers not exceeding fifty(50)pounds in weight, or in bundles not exceeding two (2) feet in diameter, four(4) feet in length, and fifty(50)pounds in weight. Household Garbage shall mean garbage and rubbish as collected from the residents of the City of Yorkville or the Village of Oswego currently receiving curbside scavenger service or on-site dumpster service. Household Garbage—Large Items shall mean any items set forth under"Garbage and Rubbish"above if such item is too large to fit in an approved Disposal Unit including, butnot limited to boxes, barrels, crates, furniture, refrigerators, carpets, mattresses,box springs, hot water heaters, stoves and other household appliances, except thoseitems which are banned from direct disposal into a landfill. Household Garbage—Large Items shall not include waste frommanufacturing processes, construction materials,broken concrete, lumber, large rocks, automobile parts other than tires or dangerous substances which may create a danger to the health, safety, comfort or welfare of the residents of the City of Yorkville or the Village of Oswegoor items which are banned from direct disposal into a landfill. Industrial Wastes shall mean any and alldebris and waste products generated by canning, manufacturing, food processing,restaurant, land clearing, building construction or alteration and public workstypeconstruction projects whether performed by a governmental unit or byContract. Juice Boxes shall mean aseptic cartons consisting of a high-grade paperboard coated with polyethyleneplastic and aluminum foil, excluding milk cartons. Junk Mail shall mean brochures, advertisements, flyers,post cards, greeting cards, window envelopes, and other similar correspondence. Landscape Waste (also referred to as Yard-waste)shall mean hardlandscape waste and soft landscape waste. Large Household Item—Yorkville definition only(also known as "Bulk Item"), shall mean any discarded and unwanted large household appliance such as freezers, stoves, trash compactors, washers,dryers, dishwasher,humidifiers, dehumidifiers, microwaves, water softeners,televisions, pianos, organs, tables, chairs,mattresses, box springs, bookcases, sofas and similar furniture. All "white goods" including those containing CFC's (chlorofluorocarbons), shall fit into this definition. White goods containing switches containing mercury, and PCB's (polychlorinated biphenyls) shall not fit into this 15 definition. Large Household Item—Oswego definition only(also known as"Bulk Item"), shall mean any discarded and unwanted pianos, organs, tables, chairs,mattresses,box springs, bookcases, sofas and similar furniture. White goods and other electronic appliances are specifically excluded from Oswego's definition of"bulk items". LDPE shall mean low density polyethylene. Magazines shallmean periodical publications,usually glue bound. Mixed Papers shallmean stationary, various office papers such as; computer paper, xerox paper,note paper, letterhead, and other similar papers. Multiple-Family Dwelling A dwelling containing three(3)or more dwelling units, with one or both of the following: (a) More than one(1) dwelling unit connecting to a common corridor or entrance-way; or, (b) Dwelling unit vertically connected to neighboring dwelling units through shared floors and ceilings. PET shall mean polyethylene terephthalate. PerformanceBond shall mean the form of security approved by the City orthe Village and furnished by the Contractor as a guarantee that the Contractor will executethe work in accordance with theterms of the Contract and will pay all lawful claims. Processing Center shall mean a location to be maintained or utilized by the Contractor for the purpose of soiling, preparing, and marketing of recyclable materials. Properly-Prepared shall mean materials prepared according to the disposal program restrictions for refuse,yard-waste, and recycling. Processing Costs shall mean all reasonable costs incurred by the Contractor with respect to the collection of recyclables from residents currently receiving curbside scavenger services. Public Awareness Program shall mean a programdeveloped and provided by the Contractor and the City/Village to inform and encourage residents to use the recycling collection services and other waste collection and disposal services of the City/Village. Recyclablesor Recyclable Material(s) shall mean, at a minimum, those materials listed on Appendix 2. Recycling shall mean the use, collection, and remanufacture of secondarymaterials as feedstock for the production of new materials or products. Recycling Containers (bins) shall mean a 64 gallon tote,or a 33-gallon or 94-gallon tote if so acquired by the customer in the mannerprescribed in the recycling collection program 16 Refuseshall mean all discarded and unwantedhousehold and kitchen wastes, including but not limited to: food, food residues, and materials necessarily used for packaging, storing, preparing and consuming same,usually defined as "garbage"; and all combustible and non-combustible waste materials resultingfrom routine domestic housekeeping, including butnot limited to: aluminum and steel cans, glass containers, plastic containers, crockery and other containers, metal,paper(of all types), including newspapers, books,magazines, catalogs, boxes and cartons, cold ashes, furniture, furnishings and fixtures,household appliances(all kinds), textiles andleathers, toys and recreational equipment and similar items. For the purposes of this Agreement, theterms garbage", "refuse", "rubbish", and"waste"shall be synonymous unless otherwise more specifically defined (for example: "yard-waste"). Refuse Sticker shall mean a biodegradable paper stamped with the City or Village name and the Contractor's name and telephone number providing the solid waste services for the City or Village. The sticker shall represent proof of payment for collection and disposal services to be rendered by the Contractor. Residence shall mean all attached single family and detached single family dwelling. Single-FamilyDwelling A detached dwelling containing accommodations for and occupied by one(1) family only. Specifications shall mean specifications identifiedin the Contract. Tote (also referred to asa Toter) A plastic wheeled container'in size of 64 gallon, 33 gallon, or 96 gallon with tight-fitting cover,requiring semi-automatic lifting mechanism for collection. Waste shall mean refuse,recyclables, yard or landscape waste and white goods. Wet-strength Carrier Stock shall mean rectangular-shaped paperboard containers with special coatings to preventtearing of the containers or smearing of the ink from moisture when refrigerated. White Goods shall mean refrigerators,ranges or stoves (electric or gas), freezers, room air conditioners,water heatersand other similar domestic large appliances. Yard-waste container/unit shall mean a container or unit and may be a kraft paperbag notexceeding thirty(34) gallons of capacity weighing up to fifty(50)pounds. The kraft paper bag shall be of the type specifically intended for landscapewaste,being specifically biodegradable and not chemically treated; or a waste container(excluding plastic bags) notexceeding thirty-four(34)gallons of capacity weighing up to fifty(50)pounds; or bundles of hard landscape waste not exceeding two(2) feet in diameter and four(4) feet in length weighing up to fifty(50)pounds. Said bundle to be securely tied with biodegradablenatural fibertwine. Securing with plastic or wire is prohibited. Yard-waste (also known as"landscape waste") shall mean grass clippings, leaves, branches and brush, other yard and garden trimmings, vines, garden plants and flowers, weeds, tree droppings (for example: pine conesand crabapples), and other similar organic 17 waste materials accumulated as the result of the cultivation and maintenance of lawns, shrubbery, vines, trees and gardens. Sod, dirt, Christmas trees, and greenery from wreathes andgarlandsshall not be consideredyard-waste and shall be disposed of as refuse, unless the composting facility will accept it. 34. DESCRIPTION OF THE BASE SOLID WASTE PROGRAM 34.1 Refuse, yard-waste, and curbside recycling services are provided toresidences located within the City or Village ona once-per-week basis. 34.2 Yorkville Option A and B -The Yorkville options, being a modified volume based program, based on a monthly fee forpickup of all refuse, consisting of one 33-gallon, 64- gallontote, or 96-gallon tote, and a $1 charge for each refuse disposal unit beyond the tote,unlimited yard waste and unlimited recycling. As part of program,the contractor shall supply thecustomer with a tote of a size of the customer's choosing for a cost outlined in Appendix 1. 34.3 Oswego refuse programs—The Village will select one of three solid waste programs. Haulers shouldbid on each of the following programs as set out below, in Appendix NUMBER. Oswego Option A—Unlimited refuse, unlimited recycling, and limited yard-waste collection. Refuse and recycling shall be collected if it is set out in a thirty- three(33) gallonor less container. A discounted rate schedule for senior residents within the VILLAGE limits will be offered by the CONTRACTOR; to residents age sixty-five(65) and over. Oswego Option B—Modified volume based program, with limited refuse, unlimited recycling, and limited yard-waste collection. Refuse limits per week are two (2)thirty-three(33) gallon disposal units or a CONTRACTOR issued sixty-five(65) gallon toter. The price to the customer for the optional 65-gallon toter shall be outlinedin Appendix NUMBER. Each additional disposal unit shall be affixed with a$1 sticker. A discounted rate schedule for seniorresidents within the VILLAGE limits will be offered by the CONTRACTOR; to residents age sixty-five(65) and over. Oswego Option C - Modified volume based program,basedon a monthly fee for pickup of all refuse, consisting of one 33-gallon, 64-gallon tote,or 96- gallon tote, and a$1 charge for each refuse disposal unit beyond the tote, limited yardwaste and unlimited recycling. As part of program,the contractor shall supply the customer with a tote of a size of the customer's choosing for a cost outlined in Appendix NUMBER. A discounted rate schedule for senior residents within the VILLAGE limits will be offered by the CONTRACTOR; to residents age sixty-five(65) and over. 34.4 Bulk items as herein defined, are consideredsubject to collection by the CONTRACTOR, according to the terms and definitions of this contract. Residents with additional material or home improvement projects may contract separately with the CONTRACTOR. The CONTRACTOR will make available 6, 10, 15,20, and30 cubic yard containers for this purpose. Yorkville Option A and B -Yorkville's bulk item collection shall be for the collection of one(1) bulk item per week fi-om residentialunits at no 18 additional cost to the resident. Oswego Option A, B, andC - Individual residents will be responsible for contacting the CONTRACTOR to make payment and logistics arrangements for the collection of bulk items,excluding the two (2) amnesty days as described in Section 44.1. 34.5 Yard-waste collection shallbegin each yearon the 1"collection day in April andend the last collection day in November. 35. SCOPE OF WORK 35.1 The Contractor shall be responsible for performing all work as outlined in the specifications herein and shall provide and furnish all labor,materials, equipment and supplies, vehicles, transportation services, and landfill and compost facility space required to perform and completethe collection and disposal of refuse and yard waste. The Contractor shall also make necessary arrangements with processors required to perform and complete the collection and marketing of recyclables. 35.2 The collection of refuse, yard waste, and recyclable materials shall be a joint program awarded toone firm and cannot be quoted or operated as separate programs. 36. COLLECTION UNITS 36.1 The base unit of service shall be known as a"Collection Unit or Stop". The Contractor shall collect, remove and dispose from every residential buildingunit, as defined herein, in the City of Yorkville, all refuse, yard-waste and curbside recyclables that may be set out for collection one(1)time each week. 37. GARBAGE AND REFUSE COLLECTION; PREPARATION AND PLACEMENT OF DISPOSAL UNITS 37.1 Toter or can production: Yorkville Option A and B, and Oswego Option C-The CONTRACTOR agrees to provide, at its own expense, one 33-gallon, 64-gallon, or 96-gallon totes to each single-family residence in the City or Village for the purposes of garbage collection. The carts will remain the property of the CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts that become worn or damaged throughnormal usage. Oswego Option A -All refusecontainers(totes, cans, etc.) shall be provided by the customer, at the customer's cost Oswego Option B—All refusecontainers (totes, cans, etc.) shall be providedby thecustomer, at the customer's cost 37.2 All GARBAGE and REFUSE as hereindefined that is designated for collection and disposalhereundermust be placed in one of the following containers: 1) the provided totes 2) a water-tight metal or plastic reusablewaste container no larger than thirty-three(33) gallons in capacity and no smaller than fifteen(15) gallons in capacity 3) a heavy duty bag no more than 33-gallons in capacity and less than 50 pounds in weight, which is securely fastened 19 37.3 Cans, containers, and/orheavy duty bags must be placed at the curb or roadway or in the alley(if designed by the CONTRACTOR). 37.4 All residences receiving the aforementioned services shall be required toprepare all materials for collection and/or disposal into proper"disposal units". The CONTRACTOR will be required to collect only properly prepareddisposal units. 37. 5 For modified volume-based programs (Yorkville Option A and B, Oswego Option B andC) Residents will be allowed to place unlimited amounts of disposal units at thecurb for collection and disposal provided that a disposal sticker has been attached to each unit above and beyond the disposal units covered in the monthly fee. 37.6 Properly prepared refuseshall be placed as close to the roadway as practicable without interfering with or endangering the movement of vehicles or pedestrians or snow plowing operations. The CONTRACTOR shall return all containers ateach pick-up location to the curbside or adjacent to the right-of-way of paved or traveled City or Village roadways. Containers will be placed, not thrown, and securelyplaced in such a manner that they are not leftlying on their sides or in a manner that would allow roadway interference of vehicle and/or pedestrian traffic. Any contents spilled by CONTRACTOR on the parkways,premises, or streets are to be cleanedup in a workmanlike manner. 38. ACCEPTABLE/UNACCEPTABLE MATERIAL 38.1. UNACCEPTABLE MATERIAL: Residents shall not set out for disposal and the CONTRACTOR shall refuse to accept for regular collection: hazardous waste materials, radioactive materials,poisons, liquid waste,paint or similar products,acids,used motor oils, or any other material that the CONTRACTOR is legally unable to accept. 38.2 ACCEPTABLE MATERIAL: All refuse normally produced by residential properties shall be accepted for regular collectionincluding butnot necessarily limited to: bulk items,household fixtures, appliances, furniture and yard-waste. 39. EXAMINATION OF SERVICE AREA 39.1 It is the responsibility of the Contractor to be completely informed of allconditions under which service is to be performed, the service area, and all other relevant matters pertaining to the collection services as specified herein, including,but not limited to,type of housing,population density, roads,traffic patterns,required collection procedure, labor requirements, and any other factor whichwould effect the execution and/or completion of the work covered by the contract. 40. ALTERNATIVES AND DEVIATIONS 40.1 Thespecifications includedin this package describe existing services which the City and Village believes are necessarytomeet performance requirements of the City and Village and shall be considered the minimum standards expected of the Contractor. 40.2 Otheralternatives from the specificationsin Section III may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Contractor shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 20 40.3 If the Contractor is unable to meetany of the specifications as outlined herein,it shall also separately list all requested deviations from the specifications, with justifications attached for each deviation.The Contractor shall use Appendix 3, Schedule of Alternatives and Deviations, forlisting proposed deviations. 40.4 If the Contractor does not indicate alternatives to or deviations from the specifications, the City and Village shall assume it is able to fully comply with these specifications. The City and Village, individually, shall be the sole and final judge of compliance with all specifications. 40,5 The City and Village, individually, further reserves the right to determine the acceptability or unacceptability of any and all alternatives ordeviations The City and Village, individually, shall also be the sole and final judge as towhether any alternative or deviation is of an equivalent or better quality of service. 41 CHRISTMAS TREE COLLECTION 41.1 The CONTRACTOR will provide curbside collection service of live Christmas trees two (2) weeks during the 1 sc and 2nd full week in January each contract year. It will be the responsibility of the CONTRACTOR to either recycle or correctly dispose of live Christmas trees. There will be no cost to the City and Village for thisservice. The CONTRACTOR and the City and Village will work together to educate the public with respect to the condition of the trees before they will be collected. Christmas trees will be accepted provided they are free of allornamentation, including tinsel,garland and lights. If disposable tree bags are used, a refuse sticker must be affixed to the plastic bag. Christmas trees placed atthe curb during the two-weekspecial collection period shall be recycled. Recycling shall consist of taking the Christmas trees to a compost site to be chipped,mulched or composted. The CONTRACTOR shall provide the name and location of the compost site in accordance with Appendix 6. 42. YARD-WASTE/BUNDLED BRUSH COLLECTION 42.1 Yard-waste collection programs Yorkville Option A and B -As a part of yard-waste collection, all eligible householdslocated within the City's corporate boundaries shall be provided weekly yard-waste and bundledbrush collection in an unlimited amount. All yard waste materialsmust be placed in"Kraft"paper bags designed and sold specifically for the collection and disposal of yard waste. All bundled brushmust not exceed four(4) foot length,with each individual bundle not to exceed excess weight of fifty(50)pounds. Resident customers placing bundledbrush out for collection will be required to bundle brush with biodegradable natural fibertwine(plastic or wire is prohibited). Bundled brush will be collected on regular refuse service days during the yearly period of time established, (April 1 st through thelast collection day inNovember). Oswego Option A, B and C -As a part of yard-waste collection,all eligible households located within the VILLAGE's corporate boundaries shall be provided weekly yard-waste and bundled brush collection. All yard waste materials must be placed in"Kraft"paper bags designed and sold specificallyfor the collection and disposal of yard waste. Each"Kraft" paperbag will have a yard waste sticker attached prior to collection. All bundled brushmust not exceed four(4) foot length, with each individual 21 United City of Yorkville and Village of Oswego bundle not to exceedexcess weight of fifty(50) pounds. Resident customers placing bundled brush out for collection will be required to bundle brush with biodegradable natural fibertwine(plastic or wire is prohibited). Each bundled brush will have a yard waste sticker attached prior to collection. Yard-waste and Bundled brush will be collected on regular refuse service days during the yearly period of time established, April 1 st through the last collection day in November). There will be two 2) amnesty days in a calendaryear as described in Section44.1 of this contract when unlimited yard waste and bundled brush will be collected at no charge to resident. 43. RECYCLABLE MATERIAL PROGRAM 43.1 The CONTRACTOR agrees to provide, at its own expense, one 33-gallon, 64-gallon, or 96-gallon tote to each single-family residence in the City and Village for the purposes of recycling collection. The carts will remain the property of the CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts thatbecome worn or damaged through normal usage. 412 The City's and Village's recyclable material program shallremain voluntary on thepart of any person receiving residential scavenger service as covered under thiscontract. The Contractor shall, however, provide for the collection and disposal of all recyclable materialplaced for collection in accordance with the terms of this Contract. The Contractor shall provide for the collection and disposal of recyclable material at no additional cost to customers receiving residential scavenger service as covered under this contract. The cost of recycling collection and disposal services has been built into the rates and charges otherwise provided for in the Contract for collection of refuse and yard- waste. 43.3 Revenue collected from the sale of recyclable materials shall be handled in the following manner: Yorkville Option A—AlI revenue collected fi•om the sale of recyclablematerial shall be the property of the Contractor. Yorkville Option B—All revenue collected from the sale of recyclable material shall be the property of the City. Oswego Options A, B and C - All revenue from fair market value actual residential recycle commodity rebates after fees (handling, transport, residual,moisture); for the first two hundred (200) tons each month collected by the CONTRACTOR within the VILLAGE of Oswego will be retained by the CONTRACTOR. All actual gross revenue rebates above two hundred (200)tons a month collected on an annual average will be split betweenthe VILLAGE and the CONTRACTOR at a rate of fifty percent (50%) throughout the term of the contract. The CONTRACTOR shall have representatives available to participatein community-sponsored events promoting environmental awareness. 22 United City of Yorkville and Village of Oswego 43. 4 The Contractor shall haverepresentatives available to participatein community- sponsoredevents promoting environmental awareness. 43.5 The method in which the recyclables are to be generally sorted forcollection by the householdshall be commingled within the recycling container(s). 43.6 The Contractor shall specify the manner inwhich the recyclables are to be collected and sorted by the Contractor at the curbside; i.e. curb-sort, sorting at an intermediate processing facility, and the like. TheContractor will be responsible for cleaning up any material that has spilled as a result of the collection process. 43.7 The Contractor shall allow for a tagging system for recyclables not collected and must provide a simple explanation as to why the recyclable material(s) were notpicked up, including,but not limited to,the following: contaminants, improper preparation; materials not accepted in program: refuse and/or yard-waste mixed with recyclables; or some combination thereof. The Contractor shall submit an example of the tagging systemto be used. Recyclable materialsthat were rejected shall be returned to the container and not left on the street or parkway areas. 43.8 The Contractor shall purchase and maintain a reasonable supply of recycling totes, for residential scavenger service to cover replacement for lost,damagedand stolen containers, and for customers desiring additionalrecycling capacity. The City and Village, individually,reserves the right to approve the type of containerspurchased by the Contractor. 43.9 The Contractor shall pick up all recyclablematerial placed in the recycling totes, the recycling containerssupplied by the Contractor,or any other recycling containers used by the customer. If, for operational purposes, the Contractor has difficulty identifying recycling containers used forrecycling purposes, the Contractor shall provide free of charge, a recycling sticker or other identification mechanism tobe placed on the various recycling containers used forcollection of recyclable material. 43.10 The Contractor shall provide the nameand location of the processing facility, as well as theproposed buyer/market for recyclable materials as set forth in Appendix 6. In the event that an alternative site is preferred by the City or Village, the Contractor shall use the alternative site location provided that any changes in the costs for collection and processing created by the use of such site will be negotiatedbetween the City or Village and the Contractor prior to its use. 43.11 The City and the Village, individually, reservesthe right to accept or reject any orall suggested categories, which may be offered for collection in the residential recycling program. The City andthe Village,individually, also reserves the right to phase in at a later date, any material(s)which the Contractor has indicated an ability to collect but which the City or the Village has determined not to add to the collection program, or to phase in any material(s) that the Contractor may not presently offer but will beable to offer sometime during the term of the Contract. The basis for determining cost of adding 23 United City of Yorkville and Village of Oswego materials at a later date will be based on evidence supplied by the Contractor specifically justifying additional costdue to collection, administration,profit, and processing(minus revenue)only. 44. AMNESTY DAY 44.1 The CONTRACTOR shall provide for a spring and fall curbside collection of additional refuse,yard-waste and bulk items as definedherein,on a date(s)that is mutually agreed upon betweenthe CONTRACTOR and the CITY and the Village, individually. In addition,the CONTRACTOR will collect WHITE GOODS and up to 4 automobile tires during thescheduled Amnesty Day. All rims must be removed from the tires prior to collection. Thereshall beno additional charge to the residents for the clean upand additional BULK ITEMS and WHITE GOODS that will be accepted during the designated clean-up week and stickers will not be required. 45. COLLECTION FROM MUNICIPAL FACILITIES 45.1 At no additional cost, the Contractor shall collect, transport, and dispose of allrefuse, yard-waste and recyclables from all municipal-owned facilities as set forth in Exhibit B. The Contractor shall furnish, at no additional cost to the City or the Village, at each municipal building served, containers for refuse, yard-waste and recyclables as requested by the municipality's Designated Representative, with the size to be agreed upon. The City and the Village reserves the right to request such containers, in addition to, or increase the size of normal containers, on a permanent ortemporary basis. If requested by the City or the Village, any and all containers furnished by the Contractor shall be equipped with non-removable hinged covers or lids. Collection and disposal services by the Contractor will be as often as necessary each week, as set forth in Exhibit B. 46. STICKER DESIGN AND DISTRIBUTION 46.1 The CITY and the Village, individually,have the sole authority to approve ordisapprove the design and construction of the CONTRACTOR's stickers. Stickers must be of an approved color, which should be clearly visible at dawn or at dusk by drivers,and which said color should be changed periodically to prevent counterfeiting. The paper used shall be biodegradable and shall contain gluebacking that will adhere in sub-zero temperatures as well as in extreme heat. The stickersshall contain the CONTRACTOR's name and telephone number, state the name of the municipality andbe consecutively numbered for record keeping and balancing purposes. The CONTRACTOR will deliver stickers to retail outlets and the CITY or Village upon request. 46.2 The CONTRACTOR shall be responsible for the printing,distribution,and sale of an ample and always available supply of waste stickers. The CONTRACTOR shall arrange for localretail outlets to aid in thesale of the stickers. The CITY and Village also may act as a disposal sticker retailer for the CONTRACTOR. 47. [Section purposefully omitted] 48. BILLING PROCEDURES 48.1 The CONTRACTOR shall bill the City or Village individually for all serviced UNITS 24 United City of Yorkville and Village of Oswego within the respective municipality. The City and the Village, individually, shall provide the contractor with the number of occupied UNITS within the municipality on a monthly basis. 49. MONTHLY REPORTING 49.1 The Contractor shall prepare and submit to the City and the Village a monthly refuse, yard-waste and recycling material report, due by the 25`h of the following month. The report shall include the following information for all residential scavenger service in each municipality covered under this contract: 49.2 Refuse- Total weight in tons and total volumein compacted cubic yards of refuse land- filled each month; Number of white goods collected each month; Tipping fee charge per ton at the landfill site; Naive and location of the landfill facility and/or transfer station used by the Contractor; and, Copy of all complaints filed by the City and Village customers during the month. 49.3 Yard-waste- Total volume,in compacted cubic yards, of yard-waste collected;Tipping fee charge per compacted cubic yard at the compost facility; Name and location of the compost facility used by the Contractor; and, Copy of allcomplaints filed by the City and Village customers during the month. 49.4 Recyclable Material - Weekly set-out rate; Monthly participation rate(total number of set-outs dividedby the number of homes/dwelling units included in the collection service);Total weight, in pounds, of recyclable materials collected; Revenue received by the Contractor for the sale of recyclables; Tipping fee savings (total weight of recyclable materials collected in tons multiplied by the tipping fee charge per ton at the landfill site); Name and location of processing facility used bythe Contractor; and, Copy of all complaints filed by the City and Village customers during the month. 50. CONSUMER EDUCATION 50.1 Upon request,the Contractor agrees to provide City and Village residents with such educational materials as the City and Village, individually, deems necessary. Educational materials may include notices to be left at resident's property as well as literature describing in detail therefuse,recycling and yard-waste collection program. There shall be no costto the City or the Village or its residents for the printing and distribution of any consumer education materials. 51. TITLE TO WASTES 51.1 All refuse, yard-waste, and curbside recyclables collected shall belong to the Contractor as soon as the same is placed in the Contractor's vehicle. 52. DISPOSAL 52.1 All refuse and yard-waste collected shall be removed from the City and Village by the Contractor as soon as it has been collected;but in any event, not later than noon of the date following collection, and shall not be disposed of in violation of any state, federal or countylaws or regulations. 25 United City of Yorkville and Village of Oswego 53. RATES AND SPECIAL RATES 53.1 For any services required to be performedunder this Contract, thecharge shall not exceed the rates as fixed by the Contract and set forth in Appendix l attached hereto and made a part hereof. For items not otherwise provided for by the Contractdocument, and requiring special handling due tosize, weight, type of materialor method of placement, the charges are to be negotiated betweenthe Contractor and the resident customer for collection and disposal into a landfill orprocessing facility. 54. SPECIAL& EMERGENCY COLLECTIONS 54.1 The Contractor shall offer special curbside collection service for large quantities of refuse including, but not limited to, construction and demolition debris, and move-in or move- out clean-up rubbish. Such services shall be an advance arrangement with the Contractor at the resident customer request. The collection cost for such services shall be based upon cubic yards and theresident customershall makepayment directly to the Contractor. The Contractor agrees to provide free dumpsters (sizes 1 yard through 30 yard as requested by the City and Village) for refuse and recyclingcollection during the City's annual Hometown Days, 0 of July Parade and celebrationin the park, and other City or Village managed special events.. The City or Village and the Contractor may mutually agree to emergency pick-upservices for disasters including, but not limited to, flood, wind and snow. 55. SCHEDULEAND TIME OF COLLECTIONS 55.1 The City and Village shall be dividedinto collection areas and a regular weekday collection shall be assigned to each area. A map of the City and the Village,designating collection areas shall be made a part of this contract and attached hereto as Exhibit A. 55.2 The scheduleshall not be changed without first obtaining consent fi-omthe City Administrator, or Village Administrator, and not without giving a minimum of thirty(30) days written notice to all parties affected by the change. The City or Village may, at its discretion, waive the minimum time limits required. Thiswaiver must be in writing and signed by the City or Village designee. The Contractor will be required to publish an advertisement twice per week in two separate weekly issues of the local newspapers, no earlier than 60 days prior tothe change,with the last advertisement to be no later than fifteen(15) days prior to the schedule change. Failure of the Contractor to maintain said collection schedule shall be considered a breach and default of the contract and grounds for immediate termination of the contract. 55.3 In no case shall collection commence prior to 6:00 a.m. or continue past 7:00 p.m. on any day during the term of the contract. The collection scheduleshall not include Saturday or Sunday as a regular collection day for any area in the City. 56. HOLIDAYS 56.1 Collection normally falling onthe following holidays may be rescheduled for the first working day following the legal holiday, or onSaturday, as necessary, for that week only: 26 United City of Yorkville and Village of Oswego NewYear's Day Memorial Day Independence Day Labor Day Thanksgiving Day ChristmasDay 56.2 The Contractor agrees to inform the City and its residents of changes in normal collections dueto holidays by notification through at least two local media outlets or establish a permanent holiday schedule or plan to be printed within the refuse literature. 57. SCHEDULE ADHERANCE 57.1 If, at any time during the term of this contract, the Contractor shall collect anysection of the City or the Village on a day other than the scheduled day,the Contractor shall immediately notify the respective municipality that he is in violation of the contract. If a similarviolation should occurmore than once within the three week period following the week of the originalviolation, the City or the Village will notify the Contractor by certifiedmail and withhold any further payment that may be due underthe contract until the Contractor has furnished evidence satisfactory to the City orthe Village that the Contractor has taken necessary actions and precautions to prevent furtherviolations. The City or Village may determine that this second or subsequent collection violation as a breach of contract, and therefore the City and the Village reserves the right to terminate the contract. Delays that are occasioned by holidays, or by daily(any24-hour period) precipitation of four(4) inches or more of rain, or eight (8)inches or more of snow, may not be considered as violations. The City Administrator, Village Administrator or the shall be the judge of whether delays constitute a violation, or not. 58. PLACE OF PICK-UP 58.1 The Contractor is responsible for the public streets,or properly wavered private street curbside pick-up of all residential locations as well as designated locations as requested by the City or Village. 59. REPLACEMENT DAMAGE 59.1 The Contractor is responsible for damages resulting from its careless handling of any receptacle. The Contractor at no extra charge tothe user shall replace all containers, which suffer damage caused by the Contractor. If the original container was supplied by the CONTRACTOR,the containers so supplied shall remain the property of the CONTRACTOR. If the original container was supplied by the resident, then the replacement container shall be the property of the resident. 60. COLLECTION VEHICLES 60.1 All vehicles used for collection purposes, except those exempted byotherprovisions of these specifications, shall have fully enclosedbodies with self-contained mechanisms to load and compress the material collected. These vehiclesmust be modern,neat,rear, front, or side-loading packer-type motor trucks,haveentry for refuse into the vehicle's collectingbody. All vehicles shall be kept watertight to prevent leaking, shall be kept closed except during collections along collection route. All equipment used by the Contractor shall be painted with no rust showing on the cab, chassis or body. Vehicles must be keptin clean, sanitary and quiet operating condition. Vehicles must at all times 27 United City of Yorkville and Village of Oswego be supplied with brooms and necessary items to provide for immediate clean up of any litter or mess, which mayresultfrom leaking, spilling or blowing during collection procedures. Vehicles shall be clearly labeled with the fine's name, address, and telephone number and have a vehicle identification number printed clearly on each and every vehicle. However, if the Contractor desires to use a vehicle of larger capacity, specific written approval of the specific vehicle shall be required from the City's or the Village's Designated Representative, after an actual demonstration of the vehicle on the streets of the respective municipality. Overweight vehicles are the responsibility of the Contractor. Contractor is required to comply with weight requirements and safety requirements as established by Illinois Law or City or Village Ordinances for vehicles, vehicle operators and specialty equipment. 61. EMPLOYEES 61.1 The Contractor shall undertake to perform all disposalservices rendered in a neat, orderly and efficient manner; to use care and diligencein the performance of this contract; and to provide neat, orderly and courteous personnelonitscrews. The Contractor shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugsor drugs which impair the ability of the employee or agent to safely and adequately perform his or her(drivers and crew members)job while on duty or in thecourse of performing their duties under this contract. The Contractor shall also agree to ensure that each employee driving a vehicle shall at alltimes carry a valid operator's license for the type vehicle he/she is driving. The Contractor's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed uponbetween representatives from the Contractor and the City or Village Designated Representative. 62. ACCIDENTPREVENTION 62.1 Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded oreliminated in accordance with the safety provisions of the manual of Accident Prevention in Construction,published by the Associated General Contractors of America,to the extent that such provisions are not in contravention of applicable law. 63. COMPLAINT PROCEDURE 63.1 All complaints received by the Contractor shall be given prompt and courteous attention. The City and the Village, individually and the Contractor will agree upon a formalized complaint form to be filled out by the Contractor each and every time a customer contacts the Contractor with a complaint. It will be the Contractor's responsibility to have the complaint forms, on NCR(no carbon required)paper,printed and available for use by the Contractor prior to the commencement of this Contract. The Contractor will supply the City and the Village with sufficient NCRforms forlogging of complaintsby City and Village staff. Any complaint received by the City or the Village shall be immediately communicated to the contractor. The Contractor is required to supply the City with copies of all complaintforms within five(5)business days of a complaint being made, indicating thereon the resolution thereof 28 United City of Yorkville and Village of Oswego 63.2 The Contractor shall provide the City and the Village with name, phone number, and email address for an individual to serve as point person for purposes of City staff contact with the Contractor. 64. COMPLAINTS 64.1 Where any dispute arises between a resident/customer and the Contractor, as tothe manner or placing of containers for collectionor preparation of recyclablematerials, or the nature of the Contract or the like, the Contractor agrees that in the specific instance collection will be immediately made even though in its opinion, the customer is in error; and that it will immediately report the same to the City's or the Village's Designated Representative so that the City or the Village and the Contractor may resolve the dispute, if possible,before additional collection becomes necessary. The intent of thisparagraph is to avoid disputes/disagreementsbetween the customers and the Contractor's employees, and to permit disputes/disagreements to be handled by mutual discussion between the Contractor and the City or the Village. If a missed pick up is reported by the City or a customerto the Contractor, the Contractor shall collect the refuse,recyclable material or yard-waste fiom such customer within on(1) businessday of notification. All complaints other than missed pickups shall be resolved to the satisfaction of the City or the Village within two (2)business days. As notedabove, the Contractor shall supply to the City andthe Village an NCR copy of the complaint formfor each and every complaint and on which the nature of the complaint and the disposition is clearly noted. The Contractor shall cooperate with the City and the Village in minimizing complaints from customers. Continued unreasonable complaint levels, as determined by the City or the Village, or failure of the Contractor to carry out any of its contractual obligations such as, but not limited to,rude treatment,messy pickups,damage to persons orproperty and early start-up may be due cause for the City or the Village to terminatethisContract after notice and an opportunity to be heard. 65. CUSTOMER VIOLATIONS OF MUNICIPAL CODE 65.1 The Contractor shall have the right to notify any customer of noncompliance with the applicable Yorkville or Oswego code provisions concerning the handling or disposal of solid waste as those same may apply to such customers. The Contractor shall report any continuance of any such noncompliance to the respective City or Village. 66. NEW CUSTOMERS 66.1 The Contractor agrees to provide service immediately to all new customers, even if the new customer neglected to first notify or request collection services. The City and Village agrees to make every effort possible to alert the new customer to the collection procedure for refuse,recycling and yard-waste. 67. EXCLUSIVE GRANTANTENT 67.1 The City and the Village, individually, agrees that in consideration of the faithful performance of the obligations herein undertaken by the Contractor,the City and Village does, by execution of this Contract pursuant to City Code, give and grant to the respective Contractor, for the term of thisContract only, the sole and exclusive Class A 29 United City of Yorkville and Village of Oswego License to collect and dispose of all residential solid wastes. The Contract shall include all residences (attached single-family and detached single-family as defined herein) and municipal facilities as required within the corporate boundaries of the City of Yorkville or the Village of Oswego. This grant expressly includes the right and duty to service any land annexed to the City or Village where new residences or municipal buildings have been constructed during the term of this Contract. Service will be provided on the same terns as set forth herein. The City and Village shall communicate any changes to the corporate boundaries or service area resulting from annexations,zoning actions,site plan approvals, construction, etc., to the Contractor. It is the intent of this Contract to obtain, throughout its tern, clean, courteous, well scheduled, and well-executed collection and disposal or processing of refuse,recycling and yard-waste from properties in the City of Yorkville and the Village of Oswego. While the City and Village recognize that any collection service involves minor customer operatingproblems,the intent of thisContract is to ensure that any such operating problems are minimized to the extent possible and corrected as soon as possible. 68. QUALIFICATIONS/REFERENCES 68.1 TheContractor shall provide at least five(5) references of"like"public agencies with current contacts in accordance with Appendix 4 and shall indicate if appropriate, which municipality has implemented a volume-based program. Contractor shall complete the attached Appendix 6 listing its qualifications. 69. PROPOSAL SECURITY 69.1 Each proposalshall be accompanied by proposalsecurity, which shall be in the form of a certified check or a bank cashier's check in the amount of five thousand dollars ($5,000), madepayable to the City of Yorkville,and($5,000)made payable to the Village of Oswego. Proposals submitted without the requiredsecurity shall be rejected. After formal written notification by the City or Village that a contract award decision has been made, the proposal security of the successful Contractor shall be forfeited to the City or Village in the event that the Contractor shall withdraw its proposal, or neglect or refuse to enter into a contract and required bond, and the Contractor shall be liable for any damages the City may thereby suffer. 69.2 Proposalsecuritiesshall be released as follows: (1)The successful Contractor's security shall be retained until the required performancebond ($500,000.00) has been furnished; (2) Proposalsecurities of the proposing Contractors shall be held until the successful Contractor's performance bond has been furnished, at which time the checks will be promptly returned to the unsuccessful Contractors 70. TERM OF CONTRACT 70.1 Yorkville program -The term of the Contract will be four(4) years and nine(9)months years, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and effectthroughtermination at 11:59p.m. on April 30, 2017. Upon request, the City may exercise an option to extend the contract term for an additional two (2) year period ending at 11:59p.m. on April 30, 2019. The Contractor may negotiate in good faith,on request of the City, for an extension to the contract,provided that the contract extension 30 United City of Yorkville and Village of Oswego is approved by the City Council no laterthan onehundred twenty(120) days before the termination of the existing contract. Oswego Options A, B, and C—For all Oswego Options, the Village desires quotes on two different Contract terms. The first desired quote for Contractterm will be for two(2) years and nine(9)months, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and effect through termination at 11:59 p.m. on April 30,2015. The second desired quote Contract term will be for four(4)years and nine(9)months, and shall commence at 12:01 a.m. on August 1, 2012 and shall remain in full force and effect through termination at 11:59 p.m. on April 30, 2017. The Village shall choose the length of the Contracttermupon acceptance of a proposer. 71. STICKER REFUND 71.1 At theend of the Contract term, shouldthe City or the Village select a different scavenger service,the Contractor agrees to refund to all customers, retailers and the City and Village, the full purchase price of all refuse/yard-wastestickers returned to the Contractor within one hundred twenty(120)days after the end of such term. 72. PERFORMANCE BOND 72.1 The Contractor shall provide a performance bond issued by a surety in an amount of 500,000 to each of the the City and the Village. 73. EMERGENCIES 73.1 The Contractor agrees that should any emergency arise by reason of storin, tornadoes, or other act of God which require additional hauling equipment by the City or the Village, the Contractor's equipment shall be placed at the disposal of the City or Village upon request for such temporary use,provided that upon such use the City or the Village shall pay the operating cost of such equipment and labor as it isused. The City and the Village, individually, reserves the right to direct which disposal sites are to be used during an emergency. 74 LOCAL IMPROVEMENTS 74.1 The City of Yorkville and the Village of Oswego reserves the right to construct any improvementor to permit any constructionin any street,which may have the effect for a time of preventing the Contractor from traveling his accustomed route or routes for collection. The Contractor shall, however, by an acceptable method, continue to collect the refuse, yard-waste and recyclables to the same extent as though no interference existed upon the streets formerly traveled. This shall be done without extra cost to the City of Yorkville or the Village of Oswego. 75. TAXES, LICENSES & PERMITS 75.1 The Contractor shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City, Village orthe Contractor in connection with the Contractor's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspectionsrequired for the work. The Contractor- shall furnish to the City and the Village satisfactory evidence that it has all permits, 31 United City of Yorkville and Village of Oswego licenses, and certificates of authority required to operate for the term of thiscontract. 76. DEFAULT 76.1 If the Contractor fails to observe the establishedschedule for more than two (2) consecutive working days, and in the opinion of the City's orVillage's Designated Representative, there has not been sufficient causeto justify such lack of observance, the City or the Village, respectively,shall serve notice, either personally or by affixing such notice to the local premises of the Contractor,that thiscontract shall be in default if the Contractor does not take action to re-establish the schedule within twenty-four(24)hours of said notice. If at the end of the twenty-four(24)hour period,the Contractor has not made the necessary corrections, the City or the Village shall take such steps as are necessary,to provide servicesaccording to the collection schedule submittedby the Contractor. The Contractor will be liable for any costs of such steps from thedate of the notice of default. If deemed necessary by the City's or Village's Designated Representative,the City or the Village shall have the right to take over all equipment and facilities of the Contractor for a period of up to one-hundred-twenty(120) days from the date of notice of default. 77. STRIKES/FORCE MAJEURE 77.1 The Contractor shall be required to file proof with the City Administrator and Village Administrator,or their designeethat it has a "no strike" provisionfor the duration of all collective bargaining agreements with its workers. Upon execution of anynew agreement, the Contractor shall forward to the City Administrator and Village Administrator within thirty(30) days thereafter,proof that said agreement also contains a no strike" clause. 78.2 In the event that the Contractor shall fail to collect,remove and properly dispose of the waste in accordance with the terms of this contract, for a period of five(5)business days or more, the CITY or Village,may, at its option,cause such waste to be collected and disposed of by any reasonablemeans available to the CITY or the Village, and thecost thereof may be chargedagainstthe Contractor and the performance bond furnished by the Contractor. The foregoing option shall not be available to the CITY or the Village if the Contractor's failure so to collect and remove waste for the period was due to unusual weather conditions, or some other"act of God," which rendered such collection and removalimpossible to perform. The Contractor shall not be liable for the failure to perform itsduties if such failure was caused by a catastrophe,riot, war, government order or regulation, fire,accident or any similar contingencybeyond the reasonable control of the Contractor. "Act of God" does not include any strike, sympathy strike, slowdown, sit-down,stoppage of work,refusal to perform overtime,mass absenteeism, refusal tocross a picketline or any other similar concerted action or intentional interruption ordisruption of the operations of the Contractor by Contractor's own employees (the foregoing collectively referred to as "labordispute"),provided,however, that in the event thatthe CITY or the Village exercises its option under this Article to collect and dispose of waste by other reasonable meansbecause of the Contractor's failure to perform due to a labor dispute, the total amount chargedagainst the Contractor by the CITY or Village can only be an amount which is in excess of the total amount thatthe CITY or Village would have otherwise paid to the Contractor for collection over the duration of the labor dispute. The CONTRACTOR shall promptly notify the CITY and Village in writing of any 32 United City of Yorkville and Village of Oswego event covered by this Section and the date,nature and cause thereof Such notice shall indicate the anticipated extent of such delay and the obligations under this Agreement to be affected thereby 33 United City of Yorkville and Village of Oswego IV. PROPOSAL/CONTRACT FORM THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE,SHALL BECOME ACONTRACT BINDING UPON BOTH PARTIES. Entire BlockMust Be Completed When A Submitted Bid Is To Be Considered For Award PROPOSER: Veolia ES Solid Waste Midwest, LLC Date: 04/09/11 Company Name Bob.Pfister @veoliaes.com 1660 Hubbard Avenue, 1stFloor Email Address Street Address of Company Bob Pfister Batavia, Illinois 60510 Contact Name(Print) City, State, Zip 630) 587-8282 6 30) 587-8282 24-Dour Telephone Business Phone 630) 761-3105 Sign to e of ficer, Partner or Fax Sole Pr prie James M. Rooney Print Name&Title ATTEST: If a Corporation Regional Vice President Signature Municipal Marketing Mgr. CITY OF YORKVILLEor VILLAGE OF OSWEGO: ATTEST: AuthorizedSignature Signature of City/Village Clerk Title Date Date Incompliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services upon which prices are quoted, at the price set opposite each item, delivered at thedesignated point within the timespecified above. 34 United City of Yorkville and Village of Oswego VENDOR W-9 REQUEST FORM The law requires that we maintain accurate taxpayer identification numbers for all individuals and partnerships to whom we make payments, because we are required to report to the I.R.S. all payments of$600 or more annually. We also follow the I.R.S. recommendation that this information be maintained for all payees including corporations. Please complete the following substitute W-9 letter to assist us in meeting our I.R.S. reporting requirements.The information below will be used to determinewhether we are requiredto send you a Form I099. Please respond as soon as possible, as failure todo so will delay our payments. BUSINESS(PLEASE PRINT OR TYPE): NAME: Veolia ES Solid Waste Midwest, LLC ADDRESS: 1660 Hubbard Avenue. 1st Floor CITY: Batavia: Illinois 60510 STATE: Illinois Zip:_6 0 510 PHONE: (630) 587-8282 FAX:_ (630) 761-3105 TAX II)#(TIN): 76-0839612 If you are supplying a social security number, please give your fullname) REMIT TO ADDRESS(IF DIFFERENT FROM ABOVE): NAME: Same ADDRESS: CITY: STATE: zip: TYPE OF ENTITY(CIRCLE ONE): individual SQ1e aQpr'eto Government Agency LLP(Limited Liability Partnership) •LLC(Limited Liability Corporation) • Medical Partnership Charita le/Nonpro, Incorporated Other(Please describe) SIGNATURE: DATE: 0 4 9 11 35 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 1 of 3) Solid Waste Collection Veolia ES Solid Waste With regardto RFP proposer Midwest, LLC hereby certifies Name of Project) Name of Proposer) the following: 1.Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (BidRigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in frill compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifiesthat not less than the prevailing rate of wages as determined by the City of Yorkville or Village of Oswego, Kendall County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the respective municipality. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et sect., for all work completed. Proposer agrees to pay the prevailing wageand require that all of its subcontractors pay prevailing wage to anylaborers, workers or mechanics whoperform work pursuant to this contractor related subcontract. Proposer and each subcontractor shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City and Village on a monthly basis along with the invoice and shall be open toinspection at all reasonable hours by any representative of the City, Village, or the Illinois Department of Labor and must be preserved for four(4) years following completion of the contract. Proposer certifies that proposer and any subcontractors working on the project are aware that filing false payroll records is a classB misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, contractor and subcontractor. The City and the Village shall not be liable for anyunderpayments. If applicable: Since this is a contract for a fixedpublic works project,as definedin 820 ILCS 130/2, Contractor agrees topost at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4.Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing,49 C. F.R. Parts40 and 382 and that all employee drivers are currentlyparticipating in a drug and alcohol testing program pursuant to the Rules. 5.Proposer furthercertifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the taxdelinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owesany tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of 36 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 2 of 3) Revenue for the payment of all suchtaxes that are due, and Proposer is in compliance with the agreement. BY:James M. Rooney roposer's Authorized Agent 76 00 8 1 3 9 1 6 1 1 1 2 FEDERAL TAXPAYER IDENTIFICATION NUMBER or N/A Social Security Number Subscribed and sworn to before me this day of Poi:! 202.OFFICIAL SEAL, NOTARY P 1IL SRITETE OFILLINOIS f.-. MY COMMISSION EXPiRES;01112113 I Notary Public) Fill Out Applicable Paragraph Below) a) Corporation The Proposer is a corporation organized and existing under the laws of the State of Wisconsin , which operates under the Legal name of Veolia ES Solid Waste Midwest LLC , and the full names of its Officers are as follows: President: James M. Long Secretary: Michael K. Slattery Treasurer: el B Bruckert and it doesda v e a corporate seal. (In the event thatthis bid is executedby other than the President, attach hereto a certified copy of that section of Corporate By-Lawsor other authorization bythe Corporation which permits the person to executethe offer for the corporation.) b)Partnership Signatures and Addresses of All Members of Partnership: N/A 37 VEOLIA IS SOLID WASTE MIDWEST, LLC FEIN: 76-0839612 Business type: Limited liability company organized in Wisconsin on 10/18/06 IL Qualification: Qualified to dobusinessin Illinois on 12/7/06; also does business in IL under registered dba of "Veolia Environmental Services" The company is a LLC with a sole member, Veolia ES Solid Waste of North America, LLC. Additional information on the sole member is shown below. Additionally, the company has the following officers, none of which holds any ownership interest in the company: Officers: President James M. Long Vice President & Treasurer Raphael B. Bruckert Vice President & Secretary Michael K. Slattery Vice President Michael Dougherty Vice President James M. Rooney Assistant Secretary Matthew C. Gunnelson Assistant Treasurer Henry P. Karius Sole Member: Veolia ES Solid Waste of North America, LLC, A LLC organizedin Wisconsin FEIN: 39-1733405) Address: 125 S. 84" Street, Suite 200 Milwaukee, WI 53214 Ph: 414-479-7800 United City of Yorkville and Village of Oswego PROPOSER'S CERTIFICATION (page 3 of 3) The partnership does business under the legal name of: which name is registered with the office of in the state of c) Sole Proprietor The Supplier is a Sole Proprietor whose hill name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's and Village's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Please attached Certificate of Insurance Agent Marsh USA Inc. Street Address Two Logan Square City, State, Zip Code Philadelphia, PA 19103-2797 TelephoneNumber (212) 948-0360 I/We affirm that the above certifications are true and accurate and that I/we have read and understand them; Print Name of Company: Veolia ES Solid Waste Midwest LLC Print Name and Title of Authorizing Signature: James M. Rooney Regional Vice President Signature: Date: 04 9 11 38 United City of Yorkville and Village of Oswego APPENDIX I GENERAL PRICE QUOTATION SHEET See attached spreadsheet 39 Yorkville Option A only Yorkville Option 8 only Oswego Option Aonly 3 year t.- Oswego Option 8 only 3 year term Oswego option C only 3 year tom Oswego Option A only 5)*arte" Oswego Option a only vearterm Oswego Option C only 5 year tens NO 010 NOBID NO 810 33 cal.tot::17.10 33 gal,tole:17X1 65 gal.tote:17.10 65 gal.tote:17.61 96 Sal.tole:17.30 96 gal,tote;17.61 33 get.tote:S18.30 33 gal.tole:lLS.SS 65 cal.tote:18.30 65 gal,tote:18.85 96 Pl.tote:18.30 96"1,tote: Resident: 519.67 w.- Reside.1!7 19.67 Senior. v S1967 Senior: 18.55 2-33 gal.owner.233 gal.owner; 65 gat contractor tote: 519.36 65 Sal,contractor tote: 18.30 2.33 gal.owner,senior: 518.76 2-33 gal.owner,senior. 13.76 6S gal.contractor tote,senior: SIVO 65 gal,contractor tote,senior. 33 gal.tote: SI8.54 33 Sal.tote: 18.54 65 gal.tole: 18.54 65 gal.tote: S17A8 96 gal.tote:96 gal.tote: 33 gal.tote,senior:33 gat tote,senior; 65 gat tote,xnior:6S gat tote.senior., 96 gal.tote,senior:96 gat Tole.,senior: Resident:18.25 Resident:18-80 Seniorrosident:17.25 Senior resident:27.77 2.33 gal.owner:17.68 2.33 gal.owner.28.21 65 cat contractor tote;17.68 65 gal.contractor tote:S18.21 2.33 gal,owner,senior:26.68 2-33 gal.owner,senior:17.28 fS gal.contractor tote,senior:65 gat contractor tote,senior: 33 gal.tote:17.49 33 gal.tote:S18.00 65 gal.tote:27.48 65 gal.tote:518.00 96 gal.tone:517.48 95 gal.tote:18.00 33 gat tote,senior:16.48 33 gal.tote,senior:16.97 65 gat tote,senior.6S gat tot,,senor: 96 gat tote,,,: seniot:96 gal.tole,senior,7. 33 gat.tote:sl:.24 65 gat tote:18.14 96 gat tote:18.14 33 gat tote:19.41 65 gal.tote!19.41 96 gat tote:19.41 Resident: 19.10 Senior: 19.10 2-33 gal.owner., 29.10 65 Sal.contractor tote; SI8.61 2-33 gal.owner,senior 13.77 65 got,contractor tote,xnjor 33 gal.tote: 519.67 65 gal.tote: 19.67 96 gal.tote: S1967 33 gal.tote.ser,lor. 18.55 65 gal.tote,senior. 96 gal.tote.senior Resident:519.36 Senior resident;18.30 2-33 gat owner.518.76 65 gat contractor tote:13.76 2-33 cal.owner,senior.SIVO 65 gal.contractor tote.senior. 33 gal.tote:SI8.54 6S g8Ir tote!18.54 96 gal.tote:18.54 33 Sal.tote.i;enior.S17A8 65 gal.tote,senior: 96 gal,tote,senior: 33 gal.tote: S18.69 65 gal.tote: $18-69 96 gal.tote: $18,69 33 gal.tote: $20.00 65 gal.tote: $MOO 96 cal.tote: 520.00 MIA MIA MIA MIA MIA MIA MIA MIA NIA MIA MIA MIA MIA N/A MIA N/A MIA MIA N/A MIA MIA MIA MIA MIA Resident:19.94 Senior resident:18.95 2.33 gal.owner:19.32 65gal.contractortcite:19.32 2-33 gat owner,senior:18.221 65 gal.contractor tote,sertio,! 33 gal.tote:19.10 65 gal.tote:19.10 96 gat tole:29.10 33 g.'r tote,5-'0':SI8.61 SS gal,tote,senior; 13.77 96 gal.tote,senior: 33 gal.tote: 519.25 65 gal.tote: $19.25 96 gal.tote. $19.75 33 gal.tote: $20.60 65 gal.tote: $20.60 96 gal.tot.: 520.60 N/A N/A MIA MIA MIA MIA MIA MIA MIA N/A MIA N/A N/AN/A MIAN/A MIAN/A N/AN/A N/AN/A N/AN/A Resident:20.54 Seniorfasident:19.42 2-33gatowner.19.90 65gal.contractortote:s19.90 2-33gal,owner,senior:13.77 65gatcontractortote,senior; 33gal.lose:519.67 GSgal.tote:19.67 96gal.tote:S1967 33gal.tote,senior:18.55 65get.tote,senior. 96gal,tote,senior; In oroarynk;FI ae hauler) r York 33 gal.tote:York 33 gat.tote:York 33 gal,tote York 33 gal,tote:York33gal.tote, Yorkville Option(S-year)and NO BID York 65 gal.tote:York 65 gaL tote:York 65 gal.tote:York 65 gal,tote:York65gal.tote: Oswego Option A,3-year York%Pl.tote:York 96gaL tote:York%gal.tote:York%gal.tote:York%gal.tote: Om resident:am resident:Om resident:N/AN/AMIAMIA Om senior.Osw senior:Om senior MIAN/AMIAMIA York 33 tat.tote:York 33 gal tote:York 33 gaF,tote:ga.York 33 1 tote:York33gal,tote, NO BID York 65 gal,tote:York 65 gal,tote:York 65 gal.tote:York 65 gal,tote:York65gal.tote: Yorkville Option A(5-year)and York%gal tote:York 96 gal.tote:York%gal,tote:York%gal.tote:York96gal.tote: Oswego Option B, 3-year, Om 2.33 gal.owner Om 2-33 gal.owner:am 2.33 gal.owner:MIAN/AMIAM!A Om 65 gat.contractor tote:am 65 gal.contractor tote:Om 65 gat,contractor tote:NIAN/ANIAMIA Osw 2.33 gal.owner,senior:Osw 2.33 gal.owner,senior:Om 2-33 gal.owner,senior:MIANIAN/ANIA Om 65 gal cont.tote,senior:Om 6S gal.Cont.tote,senior:Om 65 gal.cunt.tote,senior:MIAN/AMIAN/A York 33 gal.tote:York 33 gal,tote:York 33 gal.tote York 33 gal tote:York33gal.tote: York 65 Col.tole:York 65 gal.tote:York 65 gal.tote.York 6S gal tote:York65gal.tote: NO810 York 96 gal.tote:York 96 gal.tote:York%gal.tote:York%gal.tote:York%gal.tote: Yorkville Option Aj5-year)and Om 33 gat.tote:Om 33 gal.tote:Osw 33 gal.tote:MIAN/AMIAM/A Oswego Option C,3-Year Om as gal,tote:Osw 65 gal.tote:Osw 65 gal,tote:MIANIAMIAN/A Osw 96 gal.tote:Osw 96 gal.tote-Os.96 gal.tote:N/AN/AN/AMIA Om 33 gat.tote,senior Osw 33 gal tote,senior.Om 33 gal.tote,senior:NIAN/ANIAN/A Orm 65 gal tote:,senior Om 65 gal.tote:,senior Om 65 gal.tote:,senior MIAMIAN/AN/A Om 96 gal.tote,senior-Osw 96 gat.tote,senior:am 96 gal,tote,senior:N/ANIANIAMIA York 33 gal,tote:York 33 gal.tote:York 33 gal.tote:York 33 gal.tote:York33gal_tote: Ymkville Option 6(5-year)and NO BID York 6S gal.tote:York 65 gal,tote:York65 gal-totr.York65 gal tote:York65gat.tote: York%gal.tote:York%Cal.tote:York%gal.tote:York%Cal.tote:York96gal.tote: Oswego Option A, 3•y¢ar Om resident:Om resident:Osw resident:MIAN/AN/AMIA Om senior:Osw senior.Om senior.NIANIAN/AMIA York 33 sit.tote:York 33 gal.tote:York 33 gal.tote.York 33 gal.tote:York33galtote: NO BIO York 65 gal.tote:York 65 gal.tote:York 6S gal,tote:York 65 gal,tote:York65gal.tote: York%gal.tote:York 96 gal,tote:York 96 gal.tote:York%flair tote:York96gal.tote: Yorkville Option 6f5-year)and Osw 2.33 gal,owner.Osw 2-33 gal,owner Osw 2.33 gal."net:MIANIAMIAMIA Oswego Option 6,3-year Osw 65 gal contaR«tote:Osw 65 gal,contractor tote:Osw 65 gal.contactor tote NIAN/AN/AN/A Osw 2.33 gal.owner,senkor-Om 2-33 gal.owner,senior:Osw 2-33 gal,owner,senior.MIAN/AMIAM!A Om 65 gal con.tote,senior.Osw 65 gal.cons,tote,senior:Om 65 gal,coot.tae,senior:N/AM/AN/AN/A York 33 gal.tote:York 33 gal.tot¢:York 33 gal.tots York 33 gal.tote:York33gal.tote,- York 65 gal,tote:York 65 gal.tote:York 65 gal tote:York 65 gal.toteYork65gal.tote: York 96 gal.tote:York 96 gal tote:York%Cal.tote',York%gal.tote:York%gal.tote: NO BID Osw 33 gal.tote:Om 33 CAL tote:Om 33 gat.tote:N/AN/AN/AN/A Yorkville Option 6("ar)and 0sw65gaLtote:Osw 65 gal,tote:Om 6S gat.tote:MIAN/ANIAN/A Oswego Option C,3,year Osw 96 gal.tote:Om 96 gal.tote:Osw%Cal.tote:N/ANIANIAN/A Osw 33 gal.tote,senior.Om 33 gal.tote,senior:Om 33 gal tote,senior:N/AMIAN/ANIA Om 65 gal.tote:,senor Osw 65 gaL tote:,senior Osw 65 gal.tote.,senior N/AM/AN/ANIA Om%gal.tote,senior.Om 96 gal.tote,senior:Osw 96 gal.tote,senior.N/AN/AN/ANIA Yorkville Option A{5-year)and Oswego Option A,$-Year Yorkville Option A(S-year)and Oswego Option S.$-year YorkvilleOption A(5•year)and Oswego Option C,$-year Yorkville Option 815-year)and Oswego Option A,5-Year Yorkville Option B(S•irear)and Oswego Option 8,5-year Yorkville Option 6(5 year)and Oswego Option C,$•year York 33 gal,tote: York 33 gal.tote:517.10 18.30 York65 gal.tote:S17.10 Om 2-33 gat owner. York 96 gal.tae:17.10 17.68 Osw retiderd:I8.2S Osw 6S gal.cons.tote,senior: Osw senior:517.25 18.30 York 33 gal.tote:S17.10 York 96 gal.tote: York 65 gal.tote:17.10 517.48 York 96 gal.tote:17.10 Osw 96 gal,tote: Om 2.33 gal.owner:17.68 516A8 Om 6S gal.contractor tote:17.68 Osw 33 gal.tote: Om 2-33 gaL owner,senior:516.68 518.00 Om 65 gal,Cont.tote,senior: Om 33 gal.tote,senior: York 33 gal,tote:517.10 York 6S gal.tote:17.10 York 113 gal.tote: York 96 gal,tote:17.10 18.85 Osw 33 gal.tae:17.48 Osw resident: Osw 65 gal,tae:17.48 17-77 Osw 96 gal.tae:17.48 York 6S gal.tote: Om 33 gal.tote,senior:16.48 518.85 Om 65 gal.tote:,senior Osw 65 gal.contractortote: Om 96 gal.tae,senior; 517.18 York 33 gal.tote:18.30 York 33 gal.tae: York 65 gal,tote:1830 578.85 York 96 gal.tote:18,30 Om 33 gal.tan: Osw resident:19.25 518.00 Om senior:517.25 York 33 gal,tote:1830 York 65 gal,tote:18.30 York 96 gal,tote:1830 Om 2-33 gat owner.17.68 Om 65 gaL contractor tote:17.68 Om 2-33 gal,owner,senior:16.68 Osw 6S gal.cons.tote,senior: York 33 gal.tote:18.30 York 65 gal.tote:18.30 York 96 gal.tote:528.30 Osw 33 gal.tae:517.48 Osw 65 gal,tote:37A8 Osw 96 gal,tote:17AS Osw 33 gat tote,senior:516A8 Osw 65 gal.tae:,senior York 33 gal,tote:17.61 York 65 gal,tote:S17.61 York 96 Eel,tote:17.61 Osw resident:18.80 Osw senior:517.77 York 33 gal.tote:517.61 York 65 gal.tote:517.61 York 96 gal,tote:527.61 Osw 2-33 gal.owner:18.21 Om 65 gal.contractor tote:18.21 Om 2-33 gal.owner,senior:517.18 Osw 6S gal.coot.tote,senior. York 33 gsl.iot¢:17.61 York 6S9a1.tote:17.61 York 96 gal.tote:517.61 Osw 33 gal.tote:19.00 Om 65 gal.tote:518.00 Om 96 gal.tae:518.00 Om 33 gal.tote,senior:516.97 Om 65 gal.tote:,senior Om 96 gaL tote,senior. York 113 gal.tote:518.85 York65gal.tote:18.85 York 96gal.tote:18.85 Osw resident:518.80 Oswscnior.17-77 York 33 gaL tote:S18.85 York 6S gal.tote:WAS York 96 gal,tote:518.85 Osw 2.33 gal.owner.518.21 Osw 65 gal.contractortote:18.21 Osw 2.33 gal.owner,senior:517.18 Osw 65 gal,Cont,tote,senior: York 33 gal.tae:S18.85 York 65 gal.tote:578.85 York 96 Sal,tote:518.85 Om 33 gal.tan:518.00 Om 65 gal.tote:518.00 Om 96 gat.tote:18.00 Osw 33 gal.tote,senior.516.97 Osw 6S gal.tote:,senior r)cw96va1 Into wnk- .. York 33 gal.tote:518-14 York 65 gal.tote:18,14 York 96 gal.tote:18.14 Osw resident:19.36 Osw senior:18.30 York 33 gal.tote:18.14 York 65 gal.tote:18.14 York96gal,tote:518.14 Om 2.33 gaL owner.18.76 Osw 6S gal.contractor tote:518.76 Om 243 gal.owner,senior.517.70 Om 65 gal.Cont.tote,senior. York 33 gal.tote:18.14 York 65 gal,tote:518.14 York 96 gal.tote:518.14 Osw,33 gal,tote:578.54 Osw 65 gal.tote:18.54 Om 96 gal,tote:18.54 Osw 33 gal.tae,senior.517.48 05w65 gal.tae:,senior Osw 96 gal.tae,senior: York 33 gal.tote:S19.41 York 65 gal,tote:19.41 York 96 gal.tote:19.41 Osw resident:519.36 Osw senior.18.30 York 33 gal.tote:519.41 York 6S gal.tote:19.41 York 96 gal.tote:19.41 Osw 2.33 gal.owner.S18.76 Osw 65 gal,contractor tote:18.76 Om 2-33 gal.owner,senior.17.70 Osw 65 gal.coat.tote,senior. York 33 gal.tote:19.41 York 65 gal,tote:19.41 York 96 gal.tote:19.41 Om 33 gal.tote:18.54 Osw 65 gal.tote:18.54 Osw 96 gal.tote.18.54 Om 33 gal.tote,senior.17.48 Om 65 gal.tae:,senior York 33 gal.tote:18.69 York 65 Set.tote:518.69 York 96 gal.tote:1869 Osw,resident:19.94 Om senior,1885 York 33 gal,tote:18.69 York 6S gal.tote:S38.69 York 96 gal.tote:M69 Osw 2-33 gal.owner.29.32 Osw65 gal.contractor tote:519.32 Osw 2-33 gaL owner,senior:18.23 Osw 65 gal.comic tote,senior: York 33 gal,tote:18.69 York65gal.tote:18.69 York 95 gaL tote:18.69 Osw 33 gal.tote:19.10 Osw 65 gal.tote:19.10 Om 96 gat.tote:29.10 Osw 33 gaL tote,senior:18.01 Om 65 gaL tote:,senior Osw 96 gaL tote,senior: York 33 gat.tote:20.00 York 65 gat.tote:20.00 York 96 gal.tote:20.00 Osw resident:19.94 Om senior:518.85 York 33 gal.tote:20.00 York 65 gal.tote:20.00 Yak 96 gal.tote:20.00 Osw 2.33 gal.owner:19.32 Osw 65 gal.contractor tote:19.32 Om 2-33 Sari,owner,senior:18.23 Osw 65 gal.cunt.tote,senior: York 33 gal.tote:20.00 York65 gal.tote:20.00 Yak 96 gaL tote:20.00 Osw 33 gal,tote:19.10 Osw 65 Sal.tote:29.10 Osw%gaL tote:19.10 Om 33 gal.tote,senior:53801 Osw 65 gal.tae:,senior flv..9g eat_roue.-inr York33gal.tote:19.25 York65gat.tote:19.25 York96gal.tote:519.25 Oswresident:520.54 Oswsenior.S39.42 York33gal.tote:519.25 York65gal.tote:19.25 York96gal.tote:519.25 Osw2.33gal.owner:19.90 Om65gal.contractortote:S19.90 Om2.33gal.owner,senior:51.8.77 Osw6Sgal.Cont.tae,senior: York33gal,tote:19.25 York65gal.tote:19.25 York96gal.tote:19.25 Osw33gal.tote:19.67 Om65gal.tote:539.67 Osw,96gal.tote:51967 Osw33gal,tae,senior:518.55 Osw65gal.tote:,senior Osw96gal.tole,senior: York33gal.tote:520.60 York65gal.tote:20.60 York96gal.tote:20.60 Oswresident:20,S4 Omsenior;19.42 York33gal.tote:S20.60 York65gal,tote:520.60 York%gal.tote:S20.60 Osw2.33gal,owner:519.90 Osw65gal.contractortote:19.90 Om2.33gal.owner,senior16.77 Osw65gal.cont.tote,senior: York33gaLtote:520.60 York65gal.tote:520.60 York96gal.tote:20.60 Osw33gat.tote:539.67 0-65gal.tote:19.67 Osw96gal.tote:19-67 Osw33gal.tote,senior:18.55 Om6Sgal.tow,senior Om96n1.tote.senior: United City of Yorkville and Village of Oswego APPENDIX 2 REQUIRED RECYCLABLES TO BE COLLECTED The City requires that the Contractor shallcollect the following recyclable material for the entire term of the contract. Additionally, the Contractor is encouragedto identify additional items they will be collecting, not on the current list. Required Recyclable Materials brown paper bags corrugated cardboard boxes and cartons chipboard/paperboard (to include brown or gray box board or paperboard, cereal boxes, shoe boxes, &paper towel cores) magazines and catalogues mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it notes, computerpaper, typing paper, flyers, greeting cards, file folders and all envelopes,with and without windows) newspaper(including all supplements) telephone books wet strength carrier stock (toinclude paper board used for refrigerated and frozen items) frozen food packages aerosol cans aluminum cans and foil formed aluminumcontainers and wraps aseptic packaging and gable top containers formed steel containers glass bottles and jars (brown, green, and clear) plastic containers (colored or cloudy white HDPE milk,juice and/or water- bottles, jars and jugs) all plastic containers 41 through#5 and plasticcontainers#7 LDPE and HDPE softplastic six (6) and twelve (12) pack rings steel cans steel paint cans and lids householdbatteries Other Recyclable Materials Proposed by Contractor See attached List 40 United City of Yorkville and Village of Oswego APPENDIX 4 SCHEDULE OF ILLINOIS MUNICIPALITIES SERVED Please listmunicipal references. (Please attach additional sheets if necessary) Municipality Contact Name S Service Explanation of Collection and Tele )hone Number Dates Dis )osal Program Please See Attached List of Municipal References 42 I'I I 1 VI U,AG1:Of OAK LAWN April 29, 2009 Veolia 1 S Solid Waste Midwest, LL.0 1660 Hubbard Avenue.2nd I icor Batavia. II.,60510 Dear Bob, At your request, I am writing to attest to how pleased our Village was in the transition From our former hauler to Veolia in the summer of 2007. Asyou can well imagine, we were quite concernedabout the transition and the impact it VOLI]d have on our residents and the Village staff. This is especially truewhen thenew service provider is delivering 30,000 newcarts to our residents. Flowever, Veolia developed a transition plan that ensured our residents received their new carts in a timely and orderly fashion. Theyalso provided the necessary program information to make certain the residents had a smooth transition to the newservice. Key members of the Veolia learn provided regular updates to the Village staff'andaddressedthe few issues that arose in a prompt and courteous manner, We have been very pleased with the leveloi'professionalism and attentiveness sae have received and continue to receive from Veolia. The Village of'0ak Lawn looks l'orward to our continued 1'elatlonshlp. Sincerely, lane M. Quinlan Village Cleric CITY OF BATAVIA 100 NorthIsland Avenue,Batavia, Illinois 60510 Phonc; (630) 879-1424 Fax: (630)879-0710 W111,1AIA R-McGRKPI-I JET,T-,I-,,R)'D. SC]J1-U-,I-fff.-,' City AdLnilliUral.01- Mayor I ANDALL R.RECKLAUS Assistant City AdministratorM. IIANNAH VOLK City Clerk JOT-IN S. NOBLE, 4". City Attorncy TO VnIOR] It May Concern-. March 16, 2005 On behalf of the City of Batavia I write this letter regarding the onyX Waste Services. The contract under which controls the relationship with our waste company has very specific language regarding the service, which must be provided by the waste company. It has been said more than once by residence of our city that the feeling of Onyx as our waste hauler has b(,ci3 superior in scn7ice to our customers. More thatone letter m note has been received complementing them onthe job that they perform. Con-ling into our community and taking over the collect of solid waste from another company sounds lilce a monumentaltask. The transition from one organization to another in Our opinion went very smooth with little problems involved. Switching the type of collection stickerscontainers and bags went well when Onyx allowed a 30-day grace periodfrom onecompany to another. Onyx also offered and provided ffixec different types of wheeled carts available to the citizens at a monthly fiee. This program was very successful for them and the number of thesecarts in the community has almost tripled since the bo0gining of the contact, The City of Batavia's solidwaste contact coversseveral facets of the waste stream and were detailed in part about our recycling program. Onyxmet our needs and them some by Offering several routes to choose from in our program. Presently they are single streaming the collection of recycling and theycollect a large variety of items, theseare collected on P weekly basis. Along with this program large items and appliances are also collected to the cities satisfaction, If is our opinion that Onyx wasteservices has been living,upto the terms of the contract and has offered the citizens of Batavia a well rounded service based company. There customerservice attitude and action has inour opinion has been outstanding. We the City of Batavia would gladly recommend this company to any ether municipality who might be interested in having Onyx bid for their solid waste contract. Robe Popeck Administrative Assistant. i ST, CHARLES S J N C E 3 8 3 4 March 4, 2005 Mr. Edward A Patronc Onyx Waste Services 1210 Lyon Road Batavia, Illinois 60510 Re: Refuse Service Dear Mr. Patrone: As you Imow, Onyx Waste Services has provided residential refuse and recycling services for the City of St. Charles for the previous three years. I am writing to express my appreciation for the excellentservice you and your company have provided to our residents. Both the office staff and drivers have been very courteous and helpful when I have had occasion to speak with them, I have personally received a number of positive comments on the efficient services provided to us. The one-pass collection system for refuse and recyclables has worked very well, helping us to rnaintain a neat appearance throughout Our city. Pleaseextend my tharAcs tothe rest of your staff for the commitment to service that YOLI have extended to the City of St. Charles. I look forward our continued partner-shlp and successes. Since,-ely, Clifford L. White, Jr. Environmental Services Superintendent CLW/JJ SusanL. KLINKHAMER d1a or LARRY W. MAHOLLAND City Administrator Two EAST MAIN STREET ST, CHARM It 60174 - 1984 Nio14F : 630-377-4400 Fkx: 630377-4487 Chicagoland Veolia Municipal Contract References Village ofWilmette Village of Winnetka 1200 Wilmette Avenue 510 Green Bay Road Wilmette, 1L 60091 Winnetka, IL 60093 847-251-2700 847-501-6000 frenzert @wilmette.com Ssaunders(),winnetka.org Tim Frenzer Steve Saunders VillageManager Director of Public Works 8,500 Residential Units 4,000 Residential Units 13 years of continuous service 11 years of continuous service Once and twice per week back Once per week curbside pick up door or alley pick up Recyclables Solid waste, recyclables and yardwaste City of Zion City of Waukegan 2828 Sheridan Road 106 North Utica Zion, IL 60099 Waukegan, IL 60085 847-746-4000 847-599-2500 RonCC)zion.il.us Ray.VukovichCa ci.waukeaan.il.us Ron Colangelo Tom Hagerty Director of Public Works Director of Public Works 5,900 Residential Units 19,000 Residential Units 20 years of continuous service 25 yearsof continuous service Once per week curbside pick up Once per week curbside pick up Solid waste, recyclables and Solid waste, recyclables and yardwaste yardwaste City of North Chicago Village of Round Lake Park Argonne Drive & Lewis Avenue 203 E Lake Shore Drive North Chicago, IL 60064 Round Lake Park, IL 60073 847-578-7750 847-546-2790 rlpmayr na,sbcglobal.net Leon Rockingham Mayor Jean Mccue Mayor 4,000 Residential Units 10 years continuous service 1,200 residential units Once per weekcurbside pick up 9 years of continuous service Solid waste, recyclables, and Once per week curbside pick up yardwaste Solid waste, recyclables and ya rdwaste Village of Northbrook Village of Hainesville 1225 Cedar Lane 83-1 W Belvidere Road Northbrook, IL 60062 Hainesville, IL 847-272-5050 847-223-2032 nahrstadtCd)north brook,il.us IindasotoC-)hainesville.om Rich Nahrstadt Linda Soto Assistant Village Manager Mayor 10,000 Residential Units 700 residential units 43 years of continuous service 9 years continuous service Once and twice per week Once per week curbside pick up curbside and backdoor Solid waste, recyclables and Solid waste, recyclables and yardwaste yardwaste City of Highwood Village of Vernon Hills 17 Highwood Avenue 290 EvergreenDrive Highwood, IL 60040 Vernon Hills IL, 60061 847-432-1924 847-945-5000 amarrin @cityofhighwood.org JohnK(cDvhills.org Jon Kinseth John Kalmar Assistant City Manager Assistant VillageManager 1,100 residentialunits 0 6,500 residential units 8 years of continuous service 3 years of continuous service Once per week pick up Once per week curbside service Solid waste, recyclables and Solid waste, recyclables and yardwaste yardwaste Village of Deerfield City of St. Charles 850 Waukegan Road 2 East Main StreetDeerfield, IL, 60045 St. Charles IL, 60174847-945-5000 630-377-4405 rgailas a(),stcharlesil.gov Kent Street Rich GallasVillageManager Asst. Director of Public Works 5,500 residentialunits 12,000 residential units 5 years of continuous service 3 years of continuous service Once and twice per week Once per week curbside service backdoor service Solid waste, recyclables and Solid waste, recyclables and yardwaste yardwaste Village of Oak Lawn City of Batavia 9446RaymondDrive 100North Island Avenue Oak Lawn, Illinois 60453 Batavia IL, 60510 708) 499-7739 630-879-1424 jquinlan(a-.oaklawn-il.gov bill(@cityofbatavia.net JaneQuinlan Bill McGrath Village Clerk City Administrator 6,500 residentialunits 15,000 residential units 5 year contract Began service May 1, 2007 Once per week service Once per week curbside service Solid waste,recyclables and Solid waste, recyclables and yardwaste yardwaste City of Highland Park Village of Streamwood 1707 St. Johns Avenue Highland Park IL, 60035 301 E, Irving Park Road 847-432-0800 Streamwood, Illinois 60107 630-837-0200 Emily Palm Deputy City Manager Mary Johnson Director of Finance 10,000 residential units 2 years of continuous service 13,000 residential units Once and twice per week service 5 year contract Solid waste, recyclables and Once per week service yardwaste Solid waste, recyclables and yardwaste City of Yorkville Village of Skokie Commercial Franchise) 800 Game FarmRoad 5127 W. Oakton Street Yorkville, Illinois60560 Skokie, Illinois 60077 630) 553-4350 847) 933-8427 bo(son(a,yorkville.il,us max.slankard@,skokie.org BartOlsen Max Slankard City Administrator Public Works Director. 4500 residential units 1,000 Businesses 5 year contract 7 year contract Onceperweekservice Variousservicelevels Solid waste, recyclables and Solid Waste, recycling (both "blue yardwaste bag and containerized) MillCreek Special ServiceArea City of Wheaton County of Kane 303 West Wesley 719 Batavia Road PO Box 727 Geneva, Illinois60185 Wheaton, Illinois 60189-0727 630) 208-3841 630) 260-2033 recycle 5-,co.kane.il,us MDzugan wheaton.il.us Gary Milke Mike Dzugan Recycling Coordinator Asst. City Manager 1,800 residential units 15,000 residential units 5 yearcontract 5 year contract Once per week service 0 Once per week service Solid waste, recyclables and Solid waste, recyclables and yardwaste United City of Yorkville and Village of Oswego APPENDIX; 5 LOCATION OF DISPOSAL FACILITIES Please provide below information concerning the facilities, which are intended to be used for the disposal of refuse, yard waste, and recyclable materialscollected at the curbside. (Please attach additional sheets if necessary.) REFUSE Name of Facilit Facility Address Disposal Limitations Veolia/Orchard Hills Highway 251 South,Non-hazardous solid Landfill Davis Junction, IL waste only L RECYCLING Name of Facility Facility Address Disposal Limitations RMC Resource Management 9999 Anderson Ave. Recycling Only Companies Chicago Ridge, IL YARD WASTE Name of Facility Facility Address Disposal Limitations Green Organics, Inc. 1270 E. Beecher Rd. Yard waste and Bristol, IL 60512 organics 43 United City of Yorkville and Village of Oswego APPENDIX 6 CONTRACTOR QUALIFICATIONS Name of Business: Veolia ES Solid Waste Midwest LLC BusinessAddress: Mailing Address: 1660 Hubbard Avenue, lst Floor Batavia, Illinois 60510 Business Number: (6 3 0) 587-8282 Emergency Number: (63 0) 587-8282 Fax Number: 630) 761-3105 Ownership: Individual Partnership Corporation Franchiseor Parent Company (if applicable): Veolia ES Solid Waste of North America, LLC 125 S. 84th Street Suite 200 , Milwaukee, WI 53214 List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Please see the attached list of Corporate(%officers Days of Operation: Monday -.._Saturday Business Flours: M-F: 7 : 30-5 : 00 , Saturday: 8: 00-Noon Number of Employees: Supervisors: 5 Drivers:52 Office Personnel: 5 Signature: Date: 04/09/12 Jam M. Rooney Reg nal Vice President 44 V +OLIA ES SOLID WASTE MIDWEST, LLC FEIN: 76-0839612 Business type: Limited liability company organized in Wisconsin on 10/18/06 IL Qualification: Qualified to do business in Illinois on 12/7/06; alsodoes business in IL under registered dba of "Veolia Environmental Services" The company is a LLC with a sole member, Veolia ES Solid Waste of North America, LLC. Additional information onthe sole member is shown below. Additionally, the company has the following officers, none of which holds any ownership interest in the company: Officers: President James M. Long Vice President & Treasurer Raphael B. Bruckert Vice President & Secretary Michael K. Slattery Vice President Michael Dougherty Vice President James M. Rooney Assistant Secretary Matthew C. GunneIson Assistant Treasurer Henry P. Karius Sole Member: Veolia ES Solid Waste of North America, LLC, A LLC organized in Wisconsin FEIN: 39-1733405) Address: 125 S. 84"' Street, Suite 200 Milwaukee, WI 53214 Ph: 414-479-7800 United City of Yorkville and Village of Oswego EXHIBIT A SOLID WASTE COLLECTION DAYMAP See attached At the outset of the contract, Veolia intendsto use the current collection routing scheme in both the Village of Oswego and the United City of YorkviI16. 45 United City of Yorkville and Village of Oswego EXHIBIT B SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES Location Service Type Size Frequency Yorkville Library Refuse 1-1.5 yd IX/wk 902 Game Farm Road Recycling 1-1.5 yd Ix/wk Yorkville CityHall and Refuse 1-6 yd 2x/wk Police Department Recycling 1-2 yd cardboard Ix/wk 800Game Farm Road Recycling(paper) 6-96 gallon toters 1x/wlc Yorkville Public Works Recycling 1-2 yd cardboard Ix/wk 610 Tower Lane Refuse 1-20 yd open 1 x/wk Yorkville Parks and Refuse 1-20yd open Ix/wk Recreation Satellite Recycling 1-96 gallon toter lx/wk Office at Old Post Office Recycling 1-I yd cardboard lx/wk 201 W. Hydraulic Avenue Yorkville Parks and Refuse 1-1.5 yd ix/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Administrative Building 301 L'. Hydraulic Yorkville Parks and Refuse 1-1.5 yd Ix/wk Recreation Riverfront Recycling 2-96 gallon toter lx/wk Program Building 131 E. Hydraulic Yorkville Beecher Center Refuse 1-4yd refuse 1 x/wk 908 Game FarmRoad Recycle 1-2yd recycle Ix/wk Yorkville REC Center Refuse 1-6 yd Ix/wk 202 E Countryside Pkwy Recycle 1-6 yd Ix/wk Osweao Public Works Refuse 1-5 yd lx/wk 100 Theodore Drive Recycle 1-5 yd Ix/wk Landscape refuse 1-20 yd 1 x/wk Street sweeping refuse 1-20 yd I x/wk Oswego Police Refuse 1-5 yd IX/wk Department Recycle 1-5 yd lx/wk 3525US Rt, 34 Oswe o Village Ball Refuse 1-5 yd Ix/wk 100 Parkers Mill Recycle 1-5 yd Ix/hvk All City and Village Refuse 96 gai.toters, 33 gal. toters, 18 Rentals When Rewired gal. toters 30 yd open dumpster 46 United City of Yorkville and Village of Oswego Exhibit B continued) The location of the facilities, the number of facilities, their bin/tote size, and pickup schedule are subject to change throughout the lift of the contract. The Contractor shall provide, at no cost to the City, the collection and disposal of all refuse, recycling, and yard waste, or more often if requested by the City. A comprehensive recycling programshall also be provided at no cost for the municipal facilities listed above(new or additional facilities may be added at any time during the Contract term). The Contractor shall be responsible for supplying all service equipment associated with totes and containers/dumpsters tosaid facilities as set forth in the Contract. 47 RFP NARRATIVE Executive Summary Veolia ES Solid Waste Midwest, LLC. (Veolia) has read and understands the specifications in preparation for our RFP response for the United City of Yorkville and the Village of Oswego. As you know,Veolia is particularlywell suited to provide residential refuse, recycling and yard waste collection to the United City of Yorkville and the Village of Oswego because among other reasons, we are located closeto the City and Village. Veolia has a hauling and transfer station in Batavia, located at 1660 Hubbard Avenue and 766 Hunter Drive respectively. The trucks and equipment that will beused for the refuse, recycling, and yard waste collection in the United City of Yorkville and the Village of Oswego will be housed and dispatched out of our Batavia facility. The proximity of our location to the City and Village means that in the event of a breakdown, where the truck is inoperable, Veolia can have a replacement vehicle in place in a maximum of 3 hours. In addition tothese facilities, Veolia hasset up a comprehensive internal network of hauling locations, transferstations and disposal facilities to insure cost effective, long term solid waste and recycling collection as well as processing and disposal for our municipal customers. By retaining and selecting Veolia to provide the residential recyclingcollection in the United City of Yorkville, the real potential of a problematictransition to a new hauler will be completely avoided because we currently service the City. In the case of the Village of Oswego, the real potential of a problematic transition to a new hauler will be completely avoided because of ourproven transitional approach. We feelthat Veolia currently provides exemplary collection service to the residents of the municipalities we serve and betterthan anyother provider in our field. Service to the residents is the most important aspect of residential collection. To that end, Veolia is extremely customerservice oriented. As an example, when the City of Wilmette was hitwith the violent storms inthe fall of 2008, Veolia responded with full force to the City's request for extraordinary service to clean-up themassive storm damage throughout the City. Veolia was ableto call in trucks from all over the Chicagoland area as well as from out of state to provide the servicerequired. This type of service and mobilization response is not possible from a smaller independent hauler. Veolia has proven that we can and will be available when the City calls on us for service. Included No CostWebsite Access and Links Should Veolia be awarded the collection contract for the Village of Oswego, a brochure will be developed specificallyfor the Village and residents of Oswego. In addition Veolia operates a web site: www.veoliaes_com. On this website, Veolia provides information about the refuse, recycling and yard waste programs in each of the municipalities we serve in the Chicagoland area. Upon award of the contract, Veolia will immediately update the website to include Oswego; providing information onthe residential program the Oswego. In addition, we will have this site linked with the municipality's website, if requested, inorder to provide residentsthe easiest access to thesite and program inforn-ration. Veolia maintains thesite and the information contained in it so there is no burden placed on the Village to keep the site current and uptodate. We do all of that for you. Please feelfree to browse our website to get an idea of just how easy it is for your residents to access information and have questions answered without having to call the City offices. TheUnited City of Yorkville is already part of our residential network and should it be necessary to update the webpage, Veolia can do so with very little effort. Safety & Training Programs Veolia has in a number comprehensive safetyprogramsin place at our Batavia division to ensure that the employees we use to service the City and Village are well trained and perform their duties in the safest manner possible. There is nothing more important to Veolia than the safety of our employees, our customer and the public. It is clearly summed up inour motto; "Service First, Safety Always". A list of some of these programs is provided below. 1. Pre-employment Screening Policy All potential new employees are put through a thorough screening process to ensure that Veolia is hiring the best possible candidates for a job. The pre- employment screening, among other things, includes a background check, physicalexamination/functionalevaluation, drug and alcohol screening, and caliper/DPAS evaluation. 2. NewHireTraining Policy This is a comprehensive training program that Veolia has instituted to ensure that the drivers of our vehiclesreceive the proper training for the job they will be performing and the vehiclethey will be driving. The three week program encompasses both classroom and behind the wheel training with the opportunity for the new hire to interact with an experienced trainer. 3. Driver Qualification Policy The purpose of this program is toensure that all employees who operate commercialmotor vehicles knowtheir responsibilities required to comply with the Federal Motor Safety regulations pertaining to safe operating practices, and requirements related to inspection and reporting. 4. Alcohol & Substance Abuse Policy The purpose of thisprogram is to establish uniform procedures incompliance with all applicable laws and regulations toensure that Veolia will have a safe, productive, drug and alcohol free workplace. 2 5. Personal Protective Equipment Policy Veolia has developed a Personal Protective Equipment Program inorder to minimize exposure to a variety of hazards that can cause injury 6. Accident& Injury Repeater Policy This policy establishes a consistent, progressive and systematic mechanism to correct the unsafe behaviors that result in accidents, injuries, and losses; or to remove those individuals who demonstrate repeated Unsafe behaviorfi•om the workforce. 7. Driver/Operator DistractionPolicy All employees are prohibited from the unauthorized use of cell phones and communications devices while operating company vehicles or equipment. Smoking, eating, loadmusic or using devices with earphones are also prohibited while operating company vehicles or equipment. 8. Seatbelt Use Policy For safety reasons, Veolia requiresthat all employees operating, or riding in, a company owned, leased, or rented vehicle that is equipped with seatbelts, wear seatbelts while the vehicle is in motion. 9. I Care Policy The purpose of this policy is to observe and evaluate an employee's performance during a normal workday. Management will conductrandom, unannounced observations of employees rating their work skills, personal safety, service standards and vehicle/equipment condition. The results of these observations will help management assess, address and correct anysafety concerns. 10. Safety Always— 10 Primary SafetyRules Policy This policy is in place to ensure all employees follow prescribed guidelines and generally accepted safe practices, that when not followed may be a contributing cause to accidentscausing serious injury or death: a. SafetyDevises b. Container Safety Latches c. Snaking/ZigZagging/Criss-crossing d. Vehicle Backing e. Secure vehicle and equipment safely f. Seat belts 3 g. Speed limits h. Dual drive(right side) secondary position vehicles i. Disposal/recycling/transfer station rules j. Certain accidents MaintenanceProprams Veolia has in a number comprehensive maintenance programs in place at our Batavia division to ensure that the collection vehicles we use to service the City and Village are well maintained, safe and dependable. A brief summary of some of these programs is provided below. 1, Tire program, mounting& dismounting This maintenanceprogram is in place to ensure that the tires are put on and taken off the on the truck safely and properly. This program is aimed at eliminating the possibility injurieswhile changing tires. 2. Torque & Re-torqueprogram Thisprogram is in place toensure thatthe lug nuts used to keep the tires onthe truck do not work themselves looses while the truck is on theroad. This is a very important maintenance and safely program because if wheels are not re-torqued 24 hours after they are put on there is a possibility that the lug nuts could work themselves loose and the wheel could come off the truck while moving. The Re- Torqueprogram is also followed throughout our routine PMprogram, done during every PM. 3. Wheel Stud & Nut replacement program This program is in place to ensure that the wheel studs and nuts used tosecure the wheel to the truck are periodically replaced. This is necessary because over time a studs can becomestretched and nuts can become stripped thereforecreating a safety hazard. 4. RTA, our full maintenance tracking program. This program is our computerized record tracking program used for scheduling our PM's and preventive maintenance for all of our vehicles and equipment. Each of ourvehicles receives preventative maintenance at scheduled intervals based on the number hours each vehicle has operated. 4 5. Brake S.O.P. This program is inplace toensure that the brakes on all of ourvehicles are fully functional at all times. Thisprogram is especially important to the residential collection vehicles due to the number of stops each makes daily. 6. Multi-Seal program, eliminating flat tires while on route This program is in placeto reduce the downtime of our collection vehicle due to flat tires that may be caused by the frequenttrips into landfills to dump. Veolia uses a multi-seal inside each tire that seals leaks thus preventing the need to change the tire. This translatesto less route downtime and therefore ensuring more predicable timely route collection. 7. Parker Hydraulic Hose program This program is in place and is aimed at reducing and eliminating blown hydraulic hoses and leaks that mayoccur on the residential routes. 8. Fleetreplacement Program Thefleet replacementprogram is a measurethat we follow on replacing our collection trucks, making sure we keepthe fleet as new as possible. We have a schedule that we follow for each line of business 9. Our Veolia Maintenance Managers, are a member of the TMC (Technology & Maintenance Council The TMC is a group of membersthat are testing new products, testing the products that we are usingtoday to see that the product is safe, testing to see if it is productive, and once a product or issue finishes it testing, the productor issue is placed under a R.P. (Recommended Practice) TMC not only tests new products, they also takethe maintenance on a fleet truck, and they study the way it is maintained. Building better ways to achieve a safe way to repair, maintain, and simply make sure it is safe to perform the function of the repair. Customer Service ProjZram Customer Service is a priority at Veolia. We feel that we manage the contract for the City and Village. We do our best and focus our efforts on ensuring that the City and Village are not spending resources on managing the refuse collection contract. Veolia has trained customer service representatives who are very familiarwith requests posed by residential customers. These customerservice representatives are available to assistthe residents of Yorkville and Oswego during normal business hours. 5 Veolia has an intensive customer service training program that each customer service representative (CSR) must go through. Veolia has undertaken the task of using an outside customer service training company; Tooty, Inc. to assist and compliment the training of our customer service representatives. We have realized a great success in the improvement of our customer service departmentssince we began the program four years ago. Our improved customerservice translates into the City residents having their questions answered and problems addressed in a prompt and courteous manner. Below are some of the aspects of the CSR training program: Audits Every Veolialocation receives weekly secret shopper phonecalls totest the effectiveness and helpfulness of their customer service and sales staff. Those calls and evaluations are reviewed with the individual CSR promptly to address any concerns or training needs. The guidelines that Veolia has established are the toughest in the Environmental Services industry. Ourphilosophy of"One Call Does It All" empowers theperson who answers the phoneto help the customer with anything he/she may need. There is a big focus on voice, attitude and wording, and the impact a customer service representative can have on a customer. Equal importance is give to the accuracy in setting up new orders and service issue resolution. New Hire Training All newlyhired CSR's go through an 8 hour classroom training session that focuses on: Voice, attitude and wording Industry education on residential, commercial and roll-off services Review of scripts for effective handling of salesand service issues Role-playing Upon completion of the training each participant receives a certificate. On-Going Customer Service Training Veolia continually strives to provide the best customer service in the industry. To that end, each CSRreceives ongoing training in either half and/or full-day classroom training session customized for each location to continue the development of each CSR. In addition, Tooty Inc. conducts 90 minutewebinarswhen needed to address market specific issues or changes We will make available(to City and Village staff) the phone numbers of key individuals to be contacted in theevent that City or Village staff needsto contactthem. We are currently in the process of developing an email processthat allows residents to use an email to forward questions, comments and service issues. Once the processis finalized we will roll it out to the City and Village. The Veolia/Batavia division has a live operator that answers the phone and directs calls. We have found that this is still the most customer friendly method of addressing customer's needs. In addition, Veolia's customer service department is local and housed inourBatavia hauling location. We do not subscribe to the regional customer service departmental approachthat spans an entire state like some of our competitors. 6 Operational Approach Veolia understands all of the requirements for providing refuse, recycling and yard waste collection service to the United City of Yorkville and the Village of Oswego with respect to the specifications containedinthis RFP. Because the Village of Oswego is not familiar with the level of service we provide, we have provided as one of our attachments to this proposal, letters of recommendation from Oak Lawn, St. Charles and Batavia along with numerous other references, to show that Veolia asa company strives to provide the best residential collection service available. Please feel free to call anyone of the municipalities tobe assured of the superior service the Village of Oswego can expect. Curbside Collection Program Refuse Collection For curbside refuse collection, Veolia proposes to use the same collection schedule for refuse collection, providing for refuse, recycling, and yard waste collection on thesame day of the week to each resident. Veolia proposesto collect refuse, recycling, and yard waste Monday through Friday. With this collection schedulewefeel that we can offer the City and Village thebest price possible by combining both municipalities in our routes. Veolia will be utilizing front loading residential collection vehicles (FEL's) for the refuse collection. By utilizing these vehicles, ourdrivers will have the ability to provide automated collection for the 95,65, or 35-gallon refuse carts as well as have the ability to service the residents who use conventional refuse cans and/or bags for additional refuse outside of the containers. These vehicles also do well collecting bulk items. Because the number of units serviced each day may vary, Veolia will have available a sufficient number of refuse vehicles to servicethe heaviestday of the week. We can make an example of this truck available to the City or Village for inspection if you desire. Veolia will distribute new refuse carts to all residents prior to the beginning of the contract. Spring and Fall Clean-up Veolia will have all of the men and vehicles available to provide the require spring clean- upto the City and Village. Veolia will workclosely with the Village and City to develop a clean-up schedule. By doing so, the City will remain much cleaner because garbage will probably not be put out until the night before the clean-up. Veolia anticipates having the entire clean-up done within a singleweek. Recycling Collection For curbside recycling collection, Veolia proposes touse the same collection schedule outlined above with refuse, recycling, and yard waste collection on the same day of the week to each resident. As with refuse collection, Veolia will be utilizing frontloading residential collection vehicles (FEL's) for the recycling collection. By utilizing these vehicles, our drivers will have the ability to service the 65-gallon recycling carts that will be distributed to all residents. These vehicles will still havethe ability to manually 7 servicethe residents who may have additional recycling outside of the cart. Because the number of units serviced each day may vary, Veolia will have available a sufficient number of recycling vehicles to service the heaviest day of the week. We can make an example of this truck available to the City for inspection if you desire. Veolia has had much success increasing the recycling rates by utilizing the 65-gallon recycling cart in place of the 18-gallon bins and35-gallon recycling carts. There are many advantages to using 65-gallon recycling carts. Just a few examples are: 1. The wind-blownrecycling litter is virtually eliminated keeping the neighborhoods muchcleaner. 2. The use of the cartskeeps the neighborhoods neater looking on collection day because all of the recyclables are contained in the cart. 3. There is much less of a chance of injury to our recycling driver with the use of the carts because they are emptied by the use of semi-automated collection equipment. 4. The 65-gallon recycling cart is much more user friendly in that a resident can fit the contents of at least 3 recycling bins and because of its shape, twice as much as a35-gallon recycling cart. Yard Waste Collection Forcurbside yard waste collection, Veolia proposes to use the same collection schedule as refuse and recycling during the yard waste season. Veolia will be utilizing the same front loading residential collection vehicles (FEL's) that will beused for refuse and recyclingcollection. By utilizing these vehicles, our drivers will have the ability to service the residents who use conventional refuse cans and/or bags as well as those who may elect to use carts for yard waste collection. Because the amount of yard waste varies so greatly during the season, Veolia will have available a sufficient number of yard waste collection vehicles to service theheaviestday of the week during the heaviest part of the season. We can make an example of this truck available to the City for inspection if you desire. Veolia will have all of the men and vehicles on hand, trained and ready to provide residential refuse, recycling and yard waste collection service to theresidents of Oswego when the contract starts August 1, 2012. The United City of Yorkville and the Village of Oswegohavealready established a collection schedule for weekly collection service, and Veolia anticipates using the same, current routing scheme for curbside refuse, recycling and yard waste collection. In the future, and with the City or Village's input, it may be necessary to adjust the collection schedule for some of the residents; Veolia will attempt to move the minimum number of residents possible to accommodate the necessary change. This translates into as little disruption to theresidents as possible. We understandthat a day change can potentially become a problem for the residents and the City of Village, therefore Veolia is prepared to address and eliminate thispotential as we have done very successfully for other 8 communities we have transitioned. We have experienced great success in the past utilizing ourprocedure. As the timeline for implementation permits, Veolia will publish a map in the local paper showing the collection schedule for each section of the City or Village. In addition Veolia will tag each residence with a door hanger indicating the new collection day. Veolia understandsthat a collection program change can potentially become a problem if not instituted correctly. We feel communication to the residents is of the utmost importance during this time and we can assure the City or Village that the communication provided to theresidents will provide a smooth transition with minimal impact andno service disruption. To insure that service is maintained at the highest Ievel and to be able to respond quickly to any request by the City, Village or a resident, Veolia will assign a residential route manager for the residential accounts in the United City of Yorkville and the Village of Oswego. The residential route manager will be in contact with the designated representative from the City or Village on a daily basis to react quickly to any request that the City or Village might have. This system works very well in the municipalities we currently service. As an enhancement to Yorkville or Oswego, we can make available to the City or Village, one of our radios so that the City or Village can contact our route supervisor directly should the need arise. As part of the education of the residents to the new program, we have provided as an attachment, copies of brochures thatwe have distributed in other communities. We use the brochures with great success at the start of a new contract orprogram. The brochure outlines the requirements for the preparation of recyclables as well as what recyclables are accepted in the program. Other important aspects of the refuse, recycling, and yard waste collectionprogram are also outlined in the brochure. As you can see, these brochures are tailored to theunique program in each community. Each residencecovered by the collection contract is given one of these brochures at the start of the contract as well as each new resident that moves into the community. Servicinp_Locations The United City of Yorkville and the Village of Oswego will be serviced out of our hauling operation located in Batavia, Illinois. The vehicles will be housed there so that the trucks will be close to the City and Village. This operatinglocation is ideally suited for servicing the Village of Owego and the United City of Yorkville. Veolia will be able torespond very, very quickly to the needs of the City or Village from this location. The addresses of our locations are: Hauling Company: Transfer Station: Veolia/Batavia Hauling Division Veolia/Batavia Transfer Station 1660 Hubbard Avenue 766 Hunter Drive Batavia, Illinois 60510 Batavia, Illinois 60510 Phone (630) 587-8282 Phone (630) 879-3587 9 Organizational Plan and Chart; Qualificationsof Personnel Veolia is a well organized, decentralizedcompany and is setup as to provide the most efficient, cost effective refuse and recycling collection in the industry. Provided as an attachment is a corporate overview of Veolia and the environmental services we provide. With respect to the management of the Yorkville and Oswego residential refuse,recycling and yard waste collection, we have provided the key management individuals who are responsible for all aspects related to our performance under this contract. In addition to the names of the individuals, we have provided relevant experience and current job descriptions, duties and responsibilities. We have also provided an organizational chart showing the reporting structure of each of the key individuals. You will quickly see that the key individuals who will continue to manage the residential contract in Yorkville and Oswego have extensive industry experience and backgrounds which make Veolia the best choice to continue to provide the refuse, recycling, and yard waste collection to theresidents in Yorkville and begin to provide the service to Oswego. Jim Alderman, General Manager, has the ultimate responsibility for the management of the Batavia Hauling Division and Yorkville/Oswego residential contracts. The operations, sales and customer service managers allreport to Jim. Mr. Alderman will be the primary point of contact to the both Yorkville and Oswego for all informational requests, customer issues or general inquiries.Jim has been in the industry for over 26 years,and managingresidential services for more than 17 years. Scott Greiter,OperationsManager manages all aspects of services related to the City of Yorkville and the Village of Oswego, Scott has responsibility to ensure our driverscarry their daily duties in the safest mannerpossible. Carrying out Veolia's"Service First, Safety Always" mission is his passion. Scott has been in the industry for over 21 years and managing for more than 16 years. Steve Taxis, the residential supervisor and route manager, is responsible for the supervision of the residential drivers who work in Yorkville and Oswego and is responsible for responding to resident's issues. One of Steve's primary responsibilities is ensuring thatourdrivers perform their duties in the safest mannerpossible. There is nothing more important to Veolia than the safety of our drivers, our customers, or the public. Steve has been in his position for past 4 years andhas 21 years of industry experience Elyse Kowal, the Customer-Service Manager, is responsible for, as the name implies, managing ourlocal customer service representatives who will interface directlywith the Yorkville and Oswego residential customers. Veolia believes in local customer service and Elyse is responsible for ensuring that the Yorkville and Planocustomers are responded to promptly and in a polite and courteous manner. Elyse is responsible for training allcustomer service representatives with the program requirements of both the Yorkville and Oswego contracts so that the residents are provided with timely and accurate information. Elyse has been with its for 3 years and has over l 1 years of customer service experience. Bob Pfister,the Regional Municipal Marketing Manager is responsible for being the liaison between the City of Yorkville,the Village of Oswego and Veolia when it comes to public relations,providing continuing education, and overall service expectations. Bob is very familiar with Yorkville and Oswego and the service requirements and expectations of both municipalities and their residents. Bob has been in the industry for 31 years, all of which have been in the Chicagoiand area. Regional Vice President Central Region James Rooney. Area Manager Northern Illinois James Rooney(acting) General Manager Batavia Division Jim Alderman VEOLIA ENVIi?t3i\MEN IAL SERVICES Municipal Marketing Manager Central Region Bob Pfister Operations Manager Facility&Operations Manager Gustomerservice Batavia Hauling Div. Batavia Supervisor Scott Greiter Transfer Station ' Batavia Division Tom Maher Elyse Kowai Residential Route Supervisor ' Batavia Hauling Division Steve"Taxis Residential Refuse,Recycling&Yard Waste Route Drivers for the United City of Yorkville and the Village of Piano Veolia ES Solid Waste Midwest, LLC. Scale&Equipment 1 Customer Service Operators at the J Representatives Batavia TS Batavia Division ACO CERTIFICATE OF LIABILITY INSURANCE DATE(MM100/YYYY) 00412012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THECERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATEHOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA INC PHONE- FAX --- -------------------------------- TWO LOGAN SQUARE PHILADELPHIA,PA 19103-2797 E-MAIL Attn:Philadelphia.Certs@marshcorn;212-948-0360 ADDRESS;-_-_-------- ERISLAFFORDING COV_E_RAGE -- —__ NAIC if 010056-ES.GAWX-11-12 BATAVI INSURER A:NewHampshireInsurance Company 23841 -- INSURED Insurance Company Of The Stale Of PA 19429 Veolia ES Solid Waste Midwest,LLC INSURER B: 1660 Hubbard Avenue,tsl Floor INSURER c:National Union Fire Insurance Co _ -- 19445 Batavia,IL 60510 INSURER D: Commerce And Induslr Ins Co 19410 INSURER E:Lexington InsuranceCompany 19437 INSURER F: NIA iNIA COVERAGES CERTIFICATENUMBER:HOU-002154755.01 REVISION NUMBER:1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCELISTED BELOW HAVE BEENISSUED TO THE INSURED NAMEDABOVE FOR THEPOLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAYPERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BYPAID CLAIMS{{. ILTR TYPE OF INSURANCE ADDL SUER POLICYNUMBER I IIUM!DIYYYY MM!DIYYYY I LIMITSINSR A LIABILITY GL4572700 07101/2011 07/01/2012 _EACH OCCURRENCE 5 5,000,000 J_ GENERAL. X COMMERCIAL GENERALLIABILITY DAMAGE 70 RENTED $ 1000,000 PRE MISES.(Ea occurrence)_. _ i I CLAIMS-MACE X OCCUR iMED EXP(Anyoneperson) S 10.000 PERSONAL 8 ADV INJURY 5 5,000,00ERS GENERAL AGGREGATE S 5,000.000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG S 5,000.000 71X-'POLICY ARC- LOO 15 AUTOMOBILE LIABILITY 4576281(AOS) 07!0112011 0710112012 COMBINED SINGLE LIMIT 5,000,000Eaaccident)._ S_______-__-___-_ X ANY AUTO 4576283(VA) 07101011 07/01/2012 BODILYINJURY(Per person) s ALLOWNED I SCHEDULEDB 4576282(MA) 0710112011 07!0112012 BODI LY INJURY(Per accid SAUTOSIAUTOSNON-OWNED 934629 VA PPT'S 07/0112011 07/0112012 PROPERTY oAMAGE.. 15HIREDAUTOS __.._.. AUTOS 107/0112012 PROPERTY B 1 934628(AOS PPT'S)07101/2011 i07/01/2012 s — E X UMBRELLALIA13 I X OCCUR j021430572 07/010011 07/0112012 EACI I OCCURRENCE _ S 5,000,000 EXCESS LIAS i CLAIMS-MADE_I i AGGR_EGA_TE —S S,OOO,000 1._,.. .._. I;! DED RETENTIONS I f S A i WORKERS COMPENSATION WC6517886 (All Other Slates) 07/01/2011 10710112012 WC STATU- H. AND EMPLOYERS'LIABILITY 1 TORY LlVdTS_--.. Lt_— G ANY PROPRIETORIPARTNERIEXECUTIVE YrfN NIA WC6517868(CA) 0710112011 07101/2012 1,000,000 OFFICER/MEM8ER EXCLUDED? E.LJEACHACCIDENT S- - B (Mandatory In NH)WC1558356(FL) 0710112011 07/0112012 E.L.DISEASE-EA EMPLOYED S 1,000,000 D It yes,describeunder WC 6517889(MA,WI 8 Slop Gap) 07/01/2011 07/01/2012 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S II II DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 1D],Additional Remarks Schedule,If more space Is required) Re:Yorkville-Oswego Solid WasteCollection Services The Village ofOswego and City of Yorkville,their officers,officials,employees,and volunteers are included as additional insured(except as respects all coverage afforded by workers'compensation)where required by written contract but only for liability arising out of the operations of the named insured. A waiver ofsubrogation is granted as required bywritten contractbut only for liability arising out of(he operations of the named insured. CERTIFICATE HOLDER CANCELLATION Cityof Yorkville SHOULDANY OF THE ABOVEDESCRIBED POLICIES BE CANCELLED BEFORE Alin:City Administrator THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 800 Game Farm Road ACCORDANCE WITH THE POLICY PROVISIONS. Yorkville,IL 60560 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. I Manashi Mukherjee Lcivao 4[Gnaw 1988-2010 ACORDCORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 010056 LOC#: Houston ACO® ADDITIONAL REMARKS SCHEDULE Page 2 of 2 oENCY NAMED INSURED MARSH USA INC Veolia ES Solid Waste Midwest,LLC 1660 Hubbard Avenue.1 sl Floor POLICY NUMBER Batavia,IL 60510 CARRIER NAIC CODE EFFECTIVEDATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER; 25 FORM TITLE: Certificate of Liability Insurance Automobile Liability PolicyDetails Insr Ltr:B (InsuranceCompany 01 The State Of PA) Policy Number.934634(MAPPT'S) Eff.Of.0710112011 Exp.Dt.07101/2012 Coverage under the captionedGeneral Liability and Auto Liability policies afforded to an Additional Insured willapply as Primaryinsurance where required by written contract,and any other insuranceissued to such Additional Insuredshall apply as excess and NomContribuloryinsurance. ACORD 101 (2008101) 2008 ACORD CORPORATION. All rightsreserved. The ACORD name and logo are registered marks of ACORD N-11-11"t'll k i's ACC I V HY RF'S01-IRCT N1 A.N A G,V INVE,NT CONTAINERS: Aluminum Cans, Trays & Foil(trays c&foil must he cleaned) Steel Cans & Tins Aseptic Packaging& Gable,rop Containers (milk&juice cartons) Glass Bottles and Jars-(clear, brown, green) Nowindow glass, auto glass, dinnerware or ceramics. PET Soda,Water,& Flavored Beverage Bottles(91 clear and green plastic resin) HDPE Milk,Water&Juice Jugs (#2 clear plastic resin) HDPE Detergent& Fabric Softener Containers (#2 colored plasticresin) PVC Narrow Neck Containers Only (93 plastic resin); such as health& beauty aid products, household cleaners. LDPE Grocery Containers (#4 plastic resin); such as margarine tubs, frozen desert cups,six pack rings, etc. PP Grocery Containers(#5 plastic resin); such as yogurt cups,and narrow neck syrup and ketchup bottles. 7 Plastic Resin Narrow Neck Containers Only. Plastic Buckets,such as kitty litter containers(5 gallon size maximum) No metalhandles. Notes; 1. All containers to be emptied and rinsed clean. 2. No motor oil, insecticide, herbicide or hazardous cheatical containers. 3. NoPlastic bags—instead reuse or return to grocery or department stores. 4. No plastic sheets or film (no plastic sheets, tarps or wrap). 5. Fxpandedfimm and clear polystyrene not accepted per joint advisolyfi-ofn the Illinois RecyclingAssociation,Illinois Department of Commerce& Community Affairs, and Region 5 U.S'Environmental Protection Agency. PAPER FIBER: Newspaper,including inserts (remove plastic sleeves) Cardboard(no waxed cardboard) Kraft(brown paper)Bags Magazines, Catalogs and Telephone Books Office, Computer, Notebook& Gift Wrap Paper (no metal clips, spirals, binders) Chipboard(cereal,cake&food mix boxes, gift boxes, shoe boxes,etc.) Carrier Stock(soda& beer can carrying cases) Junk Mail &Envelopes(no plastic cards, stick on labels or unused stamps) Paper Back Books (no hard cover books) MEE ft 4f t Y ... ,., r, ima[`f`:;t w.a6 t-s y Veolia Environnement The World's Leading Environmental Company No.i worldwide in No.1 worldwide in N0.1 in Europe in N0.1multi-modal water services waste services, energy servicestransportation 2008 revenue: leader in industrial 2008 revenue:providerinNorth 17.5 billion and hazardous 10,43 billion AmericaandEurope waste mgmt.92008revenue: 2008 revenue:8.35billion 14.1 billion 50 billion in revenues with 336,000 employees in 72 countries Only global company providing entire range of environmental services tomunicipal,, industrial and commercial customers Veolia Environnement The World's Leading Environmental Company Our ethics are inspired by the Veolia Charter of Sustainable Development. It is formalized in our Charter of Values and our Environmental Policy Our ethic is dedicated to: Improving the world condition, making it a cleaner, healthier place to live Promoting hygiene, health and safety Long-term investments through training and technological innovation research Our corporate responsibility as a waste management,specialist is to manage the waste and pollution generated by people to the highest possible standards and to reduce the impacts of human activity on the planet Veolia Environnement The Leader in the North American Market WVEOLIA 0 E m lim y it 1/ e y 2\\ y:<«y Sn Rp7 SEPVlce fR t i hr L 1 i L Veolia/Batavia Hauling Division & Transfer Station is located on Hubbard Street in Batavia runs 54 commercial collection routes daily runs 7 residential collection routes daily runs 9 roll-off collection routes daily has 84 route drivers and 95 route trucks has 9 full time mechanics has 16 employees in the CSR & Sales Group has 10 employees in the Operations Group has 6 employees in the G & A Group has a total of 133 employees vE LrA y. d Our employees are dedicated to providing a consistent level of service excellence through Safety and appearance Service Delivery Service communications One Call does it all... So you can focus on your responsibilities Service Standards a Safety 8 Appearance Vic:v:f wo.',Safw;:O omtect 0z"%elves.our Cs!Dma!s an.^.'err, e.Or on the day requ; tAd by the ws!")me, trN:n d.Excel::0.^.s.Illti°C:+S:OmerS vnlh Cn-SL:!sere[^e:VI'0^c"f"J i"ie:v:i weaf t nopef&ano=nate O=-. 1.^.F!:•:=:r:O:r.^C In.35v.3nCO. 4Ve.Ypl:x'ear del^Il^10"S.l.^.KC;Olh:nq !hC R:.. Of C.ICn dflv. ,S b,oCk d Con;Wne'S Most I>.C,allec ,:0d'gVa:[h.D:$Wt;b Ic YYe f.tdke L c!e:n the aa.^.eardn;:e of ou,vehlC'es and In an to!00 a Into Ine omper foie lmmedla:e;y. V.1 Is a ca^rrerc:al .r e_Ra!za aca::nl.:"ed•+rer-1a::rmn;:o get?^.er,;s;omer:or":ear the oos:ec'.et+la:Is blocklrg ;e container ift^.:s=s no:nosslble.the - Service Delivery Of:Yil'„^.n3:l tnCCdS:omCrtO5n^,ou::vhentheOrirer elxoatch 1 N.°rwtes'mil e o r ed o7 the gay er aro sc,od.HOC-Ca-sery a,e t§r_acr,ou",andeoorbnateMhsle.do A 1',seC s v -tW'+C: C :by - lle^.a s T!!l•CE'%,un•6.' 0 3(`e..fornewsevCe1LlOCCt;rc.t1B.On +:eg+ fOGC:ved beloo CoTT nc Ina-hc caurc.of t1r'Cay it 11.)CiMlamo,,olby n'-"eo—"e tTCK p to the CJCInr^. T S bee(k: O^7',:d of h Ua0.1u u v W, ,.-and!!ntc,slict^exe•:<e,e5()red se cc < . : noo n e rne t v r m7 -a. .,..C<. v,.te 3 '+'OU7P<hP e c. :- c reti •> >t r.re:KatTO 0 needer,repo r- r;..er,e +e:t9 Communicating withCustomersandEmployees of CO 3 tors an the ro,;1f i:P can 1,:n1 lP 1'1 EIorOfeCS'Ona:r`—IP,-1ha. 'loTersh R1 e..1 er,4ces w'I be i.omp rrted r;n:eh Jay 50ned:.166.,^,rf OC and fe:.:or P p'. yees. cal arcora,rg to:"e lo'lovvnq I, e Oi,r S OTA!r SerV-ce,Team-:1provide.3OnoCallDoesI;A' a.If me Service request rs received be oe apd oa n to ov s rnersolione the bery e-1;be 00 17 eted bV e ev '.Ix:hex. le -*-,reverydayworn1nch,:' stoscpoortiW b.If the srrncc re"..esf s rece°ed after f:no e cic rrer. Seance VA";1:1P O'SIpIR C by : y Ir7 e cuslonter sa 1rnanproessu1 -.nand. ewl SST cxlra iev ce equ s s or corn,e a.r a,A nt. be engage a manage OensureOurer'poeo,-sled.vrn rq,^gct.3c 3 a c c:en:;y and re=p c a try req, st.s re.._ved be•o-e -V!e V.II+have tad•conniunlca,.on:iltl. andbetneenfix b 6y .,.. :f request is«>ge.vgd Sher ... ...ceoartme^s;q supoorcustomersandd:°eventa:eoarSerVt a•isr,Date. June'.2CCT y ppay° l_t`2VERC3\.1-tv At.SCI 91r'f.Sf" a usom&vsw ilv Trz s w y 9 m\ av, y yv g\\ 2z> y . e«. 7yway: iI iS f ryi1!SF R.'k7'fAlrIs.car Turning I Resource ELI Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #10 Tracking Number PW 2016-62 Street Sign Sale Update Public Works Committee – August 16, 2016 Informational None See attached memo. Nicole Kathman Administration Name Department Summary Updated plan to sell or dispose of street name signs that do not meet Federal Highway Administration regulations under the Manual on Uniform Traffic Control Devices (MUTCD). Background As discussed at the June Public Works Committee meeting, we have a number of street name signs that no longer meet federal regulations and are planning on attempting to sell them. Originally, we proposed having a booth at a Parks and Recreation event, but as we started to plan, logistics for accommodating space for nearly 850 street name signs has not worked out. Therefore, instead we are going to do a request form based system with forms available both online and at City Hall. Upon placing a request, City staff will contact the requester within 1 business day to confirm or deny the availability of their request. Then the following Monday- Friday at City Hall, the requester must pick up and pay for their sign(s). If they do not pick it up during their designated week, the signs held will become available for others to purchase. They must resubmit a request form if they would still like to purchase. This is to promote fairly quick pick up and to prevent popular signs from being held for a significant time. We will start accepting request forms starting on Monday, August 22. Requests through Saturday, August 27 will be available for pick up on Monday, August 29. Those orders placed Sunday, August 28 through Saturday, September 2 will be available the following week. This cycle will continue as staff deems appropriate and those not sold will be scrapped for money. The idea of pairing this with having a limited selection sale during the Craft Show at Hometown Days was also explored, but we have decided not to go in this direction. This is due to uncertainties in determining which signs to bring out and what the overall demand of the signs will even be. Furthermore, it is very likely that those we would bring out such as those of first names would be sold before Hometown Days. Finally, it would interfere with the request based process as people might request those at the sale. One solution would be to just take those we plan on selling of inventory for that week, but this is not the best idea either. For these reasons combined with my findings after exploring what other municipalities are doing and have done, only having the request form based system is our best option. Recommendation This is an informational item. Memorandum To: Public Works Committee From: Nicole Kathman, Administrative Intern CC: Eric Dhuse, Public Works Director Date: August 9, 2016 Subject: Street Name Signs SaleUpdate