Administration Minutes 2016 06-15-16Page 1 of 3
APPROVED 8/17/16
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, June 15, 2016 6:00pm
City Hall Conference Room
Committee Members In Attendance:
Chairman Jackie Milschewski Alderman Seaver Tarulis
Alderman Diane Teeling
Absent: Alderman Joel Frieders
Other City Officials In Attendance:
City Administrator Bart Olson Finance Director Rob Fredrickson
Guests: None
The meeting was called to order at 6:00pm by Chairman Jackie Milschewski.
Citizen Comments: None
Minutes for Correction/Approval: May 18, 2016
The minutes were approved as presented.
New Business:
1. ADM 2016-36 Monthly Budget Report for May 2016
Mr. Olson said this report is the first one of the new FY. Year end figures should be
available at the next meeting and he predicted a surplus of approximately $200,000. No
further action.
2. ADM 2016-37 Monthly Treasurer's Report for May 2016
Mr. Fredrickson reported the following:
$17,254,818 Projected Beginning Fund Balance
$ 1,715,633 YTD Revenues
$ 1,876,631 YTD Expenses
$17,093,820 Projected Ending Fund Balance
Alderman Teeling questioned the status of the IMET funds. Mr. Fredrickson reported
that the hotels have been sold and federal agencies and the IRS would be pressing claims.
The receiver won't distribute funds until then with federal claims being paid first. He
expected about 50% recovery from the hotel sales and the remainder of the assets are still
being ascertained.
3. ADM 2016-38 Cash Statement for April 2016
This is information only, no further action was taken.
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4. ADM 2016-39 Bills for Payment
No comments.
5. ADM 2016-40 Monthly Website Report for May 2016
Mr. Olson said details are in the packet. On behalf of Alderman Frieders, Alderman
Teeling asked for clarification on the website report provider! No further action.
6. ADM 2016-41 Prevailing Wage Ordinance
This action is taken each year and adopts the State wages. The wages have not changed
since last year, but an ordinance must be passed. This moves to the consent agenda.
7. ADM 2016-42 Clerk and Treasurer Referendum
Mr. Olson said this is a consolidation of government entities and he expects a better voter
turnout and better representative community sample in a presidential election year.
Alderman Tarulis asked if there is a job description for the Treasurer to provide residents
a better understanding of the duties. Mr. Olson said the duties are set by State Statute and
will provide a copy of it. Mr. Olson said in most communities the positions are
“ceremonial” and that the Deputy Clerk does the majority of the duties for the Clerk
position. Alderman Milschewski asked that information be placed on the website to state
this is a consolidation of offices. Ms. Teeling also clarified that the Statutes do not
mandate the positions. The vote will take place in November and this item will be placed
on the regular agenda for further discussion, but any questions must be finalized by mid-
August.
8. ADM 2016-43 Home Rule Referendum
Citizens have recently asked about having home rule, however, the City does not have the
authority to become home rule. Mr. Olson said home rule allows the flexibility to craft
new laws, bond payments can be drawn out and it could save the City money with
improved credit ratings.
Alderman Teeling asked about the Home Rule Light and the importance. Mr. Olson
stated the legislators have basically denied it. Many municipalities had wished to lower
the required 25,000 population for home rule, to 5,000. Mr. Tarulis asked what impact
home rule would have on staffing. The impact would likely be very little. Mr. Olson
said some people might fear increased taxes, however, some towns may raise food and
beverage taxes and hold the line on property taxes. The committee favored the
referendum and it moves forward to the City Council regular agenda for more discussion.
Old Business:
1. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement
It has been decided that Yorkville and Oswego would each do separate studies rather than
one, since each town might have slightly different ideas of what is important. If the two
towns later joined in a visitor's bureau, the studies could be put together. It was noted
that the AACVB is working on changing bi-laws.
Additional Business: None
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There was no further business and the meeting adjourned at 6:16pm.
Respectfully transcribed by
Marlys Young, Minute Taker