Public Works Minutes 2016 07-19-16Page 1 of 3
APPROVED 8/16/2016
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 19, 2016, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser Alderman Larry Kot
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Previous Meeting Minutes: June 21, 2016
The minutes were approved as presented.
New Business:
1. PW 2016-44 Parkway Maintenance
Mr. Dhuse gave info on their mowing efforts and said most areas have been mowed once. The crews
are also saving time by completing other mowing jobs while in the area.
2. PW 2016-45 Capital Improvement Projects Update
Highlights of the project were presented by Mr. Sanderson. He said 45% of the Countryside watermain
is done and some pavement is expected by the end of the week; Road to Better Roads work is mostly
complete on Eldamain, Church and Mill St. LAFO; ITEP lighting project should see poles up by mid-
August; land acquisition and lease agreement with Com Ed proceeding for Kennedy Road with a goal
to let bids in September. No further discussion.
3. PW 2016-46 Bond/LOC Reduction Summary
This is the quarterly update with not much movement according to Mr. Sanderson. No further
discussion.
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4. PW 2016-47 Church Street Water Main Improvements – Change Order No. 1
The work is nearly complete and this is the only change order anticipated. The change order is an
increase of $3,586.45. There were issues with water service connections and a water main broke
during construction, but was unrelated to the project. The contractor was instructed to repair it since it
would have cost the City the same amount. This moves to the consent agenda.
5. PW 2016-48 Route 34 Improvements (Eldamain to Center)-Transfer of Property to IDOT
Mr. Sanderson said IDOT is seeking to purchase a small sliver of property by Blackberry Creek. It is a
half acre of non-developable property in the flood plain. Alderman Funkhouser took issue with the
price being offered by IDOT and said it is open space for the City. Mr. Olson said IDOT prices are
usually accepted since staff time would cost the City money. This item moves to the consent agenda.
6. PW 2016-49 Kennedy Road Shared Use Path – Phase III Engineering - RFQ Results
Mr. Olson reported on the RFQ process and after scoring and ranking, EEI was selected based on the
cost estimate of $164,000. This quote would be submitted for the FY 2017/2018 construction
engineering. The various vendors who were scored and ranked could be used for future projects based
on the scoring. When the RFQ process is used, no prices are requested initially, but qualifications and
other factors are considered first. This moves forward to the consent agenda.
7. PW 2016-50 Wrigley Site Expansion-EDP (Intersection Improvements)
IDOT had previously given direction to pass an MFT resolution, but recently told the City no resolution
was needed. The resolution passed in January now needs to be rescinded to allow for a clean document
for the audit. This moves to the consent agenda.
8. PW 2016-51 Well No. 4 Emergency Repairs
Mr. Dhuse said well #4 has seen a significant drop in production. It was found that repairs were needed
for pitted bowls and impellers causing the issue. Layne Christensen provided a scope of service
estimate and can do the work immediately and it is recommended to move forward with this company.
It is expected well #4 will be down for a month. Well #3 which is minor, will be discussed next month
to determine if it should be rehabbed or scrapped. This moves to the consent agenda.
9. PW 2016-52 Blackberry Woods (Phase B) – Development Status
There is a portion of Blackberry Woods that does not have sanitary sewer or water main. A letter of
credit was allowed for this work which has shown no progress. Attempts have been made to
correspond with the developer with no response. Mr. Sanderson is recommending issuance of a letter
of default and the developer has 60 days to comply. The committee was OK with this and a declaration
of default will be drafted and placed on the July 26 Council meeting.
Additional Business:
Alderman Milschewski said the island at Countryside Parkway and Rt. 34 is filled with weeds. The
day lilies will be sprayed and later moved during the Rt. 34 expansion.
Alderman Koch inquired if the curbs will be painted at the entrance of Windett Ridge or if better
lighting could be installed. Mr. Dhuse replied that the curb is set far back and recommended not
painting it since other locations would also have to be painted then. Regarding the lighting, Com Ed
will not allow it any closer, however, Mr. Dhuse will request a higher wattage bulb. Mr. Koch also
asked if the unmowed commercial lot at the south end of Windett could be mowed and the owner
billed. Mr. Olson stated it is in various stages of property violations and it could be cited after a ticket
is issued and appeal hearing held.
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In a matter related to the weeds discussed earlier, Alderman Kot asked if a visibility check is done on
the medians such as near Home Depot. He said it is difficult to see with the tall grasses. Mr.
Funkhouser said he has received complaints on the area near the ballfield by Home Depot. It will be
inspected for possible action.
Alderman Kot also asked about possible safety issues in the downtown area due to speeding. He asked
if the speed indicator signs are still available and requested installation before drivers actually get to the
downtown. Ms. Milschewski said she has noticed an increased police presence in the morning. It was
noted the number of tickets issued in the downtown has increased. Alderman Koch suggested photo
cameras as a possible deterrent. This will be discussed further.
New roundabouts at Rt. 47 and Burlington Road were discussed and it was noted they are cheaper,
safer and do not require signs.
Mr. Sanderson gave an update on IDOT. Two sets of pre-final plans have been received for Rt. 34, Rt.
71/47 intersection and Rt. 71/126. EEI is reviewing the plans and comments will be submitted to
IDOT.
There was no further business and the meeting was adjourned 6:38pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker