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Committee of the Whole Packet 2007 05-15-07 o United City of Yorkville '" 800 Game Farm Road EST. 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 KenNN Coerty `� <CE ��'�• AGENDA ECONOMIC DEVELOPMENT COMMITTEE PUBLIC WORKS COMMITTEE COMMITTEE OF THE WHOLE Tuesday, May 15, 2007 7:00 p.m. City Conference Room Revised 5/11/07 Public Hearing: None Presentation: 1. Cobblestone North— Concept Plan Economic Development Committee: 1. EDC 2007-18 Building Permit Report for April 2007 2. PC 2006-95 Kleinwachter— Final Plat of Subdivision 3. PC 2007-11 Fountain View— Preliminary and Final Plat of Subdivision 4. PC 2007-10 Rush-Copley— Final Plat of Subdivision 5. PC 2006-97 Castle Bank Trust #8342 —Annexation and Zoning 6. EDC 2007-10 Visitability Code— Ordinance Discussion 7. EDC 2007-11 Safe Routes to School Program Update 8. EDC 2007-19 Edward Property— Wooded Area Update 9. EDC 2007-20 Resolution Transferring Jurisdictional Development Review to the City of Plano (DuPage Asphalt) Public Works Committee: 1. PW 2007-73 SCADA Project— Change Order#1 2. PW 2007-74 Rob Roy Creek Interceptor (North Branch #1) — Change Order#2 3. PW 2007-75 IDOT Highway Permit and Resolution— Kleinwachter Development Page 2 Committee of the Whole May 15, 2007 Public Works Committee (con't): 4. PW 2007-76 Sunny Valley Farm— Route 126 Drainage Issue 5. PW 2007-77 Fox Highlands— Final Acceptance & Bond/LOC Reductions #2 6. PW 2007-78 Fox Hill Centre— Final Acceptance & LOC Reductions #2 7. PW 2007-79 Game Farm Road/Somonauk Street— IDOT Funding Agreement, Engineering Services Agreement, and MFT Appropriation Resolution 8. PW 2007-80 SLF Yorkville— Plat of Easement 9. PW 2007-81 Fountain Village of Yorkville (Lots 4 & 5) — Plat of Easement 10. PW 2007-82 In-Town Road Program (Phase 2) —Watermain Easement 11. PW 2007-66 Greenbriar Lot 200 — Sidewalk Easement Detail Board Report (Bill List): Park Board: 1. PKBD 2007-07 Intergovernmental Cooperative Agreement - City/School District City Council Requests: 1. Discuss Governing Ordinance Mayor: 1. No Report. City Treasurer: 1. Annual Police Pension Statement Additional Business: 05/11/2007 12:40 FAX 630 553 5764 DANIEL J. KRAMER Q003/004 UNITED CITY OF YORKVILLE ) ) SS. COUNTY OF KENDALL ) RESOLUTION NO.07-R- A RESOLUTION TRANSFERRING JURISDICTIONAL DEVELOPMENT REVIEW FROM THE UNITED CITY OF YORKVILLE TO THE CITY OF PLANO (DuPage Asphalt) WHEREAS,the City of Plano has entered into an Intergovernmental Jurisdictional Boundary Line Agreement with the United City of Yorkville; and WHEREAS,said Boundary Line Agreement provides as follows: "In the event that either municipality's authority to assert a statutory objection to proposed rezoning, special use permits, or other land use proposals cannot be exercised within its designated area because the municipality is not located within one and one-half miles of the subject property,and if the other municipality is located within one and one-half miles of said property, then the municipality located within one and one-half miles of said property hereby transfers its authority to the other municipality." and; WHEREAS,a development proposal known as DuPage Asphalt which is a driveway and parking lot installer but in no event is the Applicant intending to operate an asphalt plant,has been submitted to the City of Plano for consideration and approval; and WHEREAS, the proposed DuPage Asphalt Petition for rezoning is generally located on the south-east corner of the intersection of Budd Road and High Point Road in the designated area of the City of Plano per the terms of the Boundary Line Agreement; and WHEREAS,the proposed DuPage Asphalt zoning Petition is not within one and one-half miles of the City of Plano,but is within one and one-half miles of the United City of Yorkville. 1 05/11/2007 12:40 FAX 630 553 5764 DANIEL J. KRAMER Q004/004 NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL; as follows: 1) Per the terms of the Intergovernmental Jurisdictional Boundary Line Agreement Between the City of Piano and the United City of Yorkville, dated .the United City of Yorkville hereby transfers to the City of Plano its one and one-half mile jurisdictional review authority for the proposed DuPage Asphalt zoning Petition development, generally located at the south-east corner of Budd Road and High Point Road in Fox Township, Kendall County,Illinois. JASON LESLIE JOSEPH BESCO ARDEN J. PLOCHER WALLY WERDERICH ROBYN SUTCLIFF MARTY MUNNS ROSE SPEARS GARY GOLINSKI APPROVED by me, as Mayor of the United City of Yorkville,Kendall County,Illinois, this day of ,A.D.20 MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois this day of ,A.D. 20 Attest: CITY CLERK 2 00 Cyr o United City of Yorkville '- '" 800 Game Farm Road EST, � - 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Sw p Fax: 630-553-7575 4k AGENDA ECONOMIC DEVELOPMENT COMMITTEE PUBLIC WORKS COMMITTEE COMMITTEE OF THE WHOLE Tuesday, May 15, 2007 7:00 p.m. City Conference Room Public Hearing: None Presentation: 1. Cobblestone North- Concept Plan Economic Development Committee: 1. EDC 2007-18 Building Permit Report for April 2007 2. PC 2006-95 Kleinwachter- Final Plat of Subdivision 3. PC 2007-11 Fountain View- Preliminary and Final Plat of Subdivision 4. PC 2007-10 Rush-Copley-Final Plat of Subdivision 5. PC 2006-97 Castle Bank Trust #8342-Annexation and Zoning 6. EDC 2007-10 Visitability Code- Ordinance Discussion 7. EDC 2007-11 Safe Routes to School Program Update 8. EDC 2007-19 Edward Property- Wooded Area Update Public Works Committee: 1. PW 2007-73 SCADA Project- Change Order##1 2. PW 2007-74 Rob Roy Creek Interceptor (North Branch #1) -Change Order#2 3. PW 2007-75 IDOT Highway Permit and Resolution-Kleinwachter Development 4. PW 2007-76 Sunny Valley Farm-Route 126 Drainage Issue 5. PW 2007-77 Fox Highlands -Final Acceptance & Bond/LOC Reductions #2 6. PW 2007-78 Fox Hill Centre- Final Acceptance & LOC Reductions #2 Page 2 Committee of the Whole May 15, 2007 Public Works Committee (con't): 7. PW 2007-79 Game Farm Road/Somonauk Street—IDOT Funding Agreement, Engineering Services Agreement, and MFT Appropriation Resolution 8. PW 2007-80 SLF Yorkville—Plat of Easement 9. PW 2007-81 Fountain Village of Yorkville (Lots 4 & 5) — Plat of Easement 10. PW 2007-82 In-Town Road Program (Phase 2)— Watermain Easement 11. PW 2007-66 Greenbriar Lot 200 — Sidewalk Easement Detail Board Report Bill List): Park Board: 1. PKBD 2007-07 Intergovernmental Cooperative Agreement - City/School District City Council Requests: 1. Discuss Governing Ordinance Mayor: 1. No Report. Additional Business: UNITED CITY OF YORKVILLE AGENDA Economic Development Committee Public Works Committee COMMITTEE OF THE WHOLE Tuesday, May 15, 2007 7:00 PM CITY CONFERENCE ROOM PUBLIC HEARING: 1. None PRESENTATION: 1. Cobblestone North—Concept Plan ECONOMIC DEVELOPMENT COMMITTEE: 1. EDC 2007-18 Building Permit Report for April 2007 2. PC 2006-95 Kleinwachter—Final Plat of Subdivision 3. PC 2007-11 Fountain View—Preliminary and Final Plat of Subdivision 4. PC 2007-10 Rush-Copley—Final Plat of Subdivision 5. PC 2006-97 Castle Bank Trust#8342—Annexation and Zoning 6. EDC 2007-10 Visitability Code—Ordinance Discussion 7. EDC 2007-11 Safe Routes to School Program Update 8. EDC 2007-19 Edward Property—Wooded Area Update PUBLIC WORKS COMMITTEE: 1. PW 2007-73 SCADA Project—Change Order#1 2. PW 2007-74 Rob Roy Creek Interceptor(North Branch#1)—Change Order#2 3. PW 2007-75 MOT Highway Permit and Resolution—Kleinwachter Development 4. PW 2007-76 Sunny Valley Farm—Route 126 Drainage Issue 5. PW 2007-77 Fox Highlands—Final Acceptance&Bond/LOC Reductions#2 6. PW 2007-78 Fox Hill Centre—Final Acceptance& LOC Reductions#2 7. PW 2007-79 Game Farm Road/Somonauk Street—IDOT Funding Agreement, Engineering Services Agreement, and MFT Appropriation Resolution 8. PW 2007-80 SLF Yorkville—Plat of Easement 9. PW 2007-81 Fountain Village of Yorkville(Lots 4 & 5)—Plat of Easement 10. PW 2007-82 In-Town Road Program(Phase 2)—Watermain Easement 11. PW 2007-66 Greenbriar Lot 200—Sidewalk Easement DETAIL BOARD REPORT BILL LIST): PARK BOARD: 1. PKBD 2007-07 Intergovernmental Cooperative Agreement - City/School District CITY COUNCIL REQUESTS: 1. Discuss Governing Ordinance MAYOR: 1. No Report ADDITIONAL BUSINESS: CONCEPT PLAN: COBBLESTONE NORTH RETAIL CENTER I PROJECT LOCATION '1 O R 34 T - ---------------------- .an It t ` _ _ � _ t I r , ar ' � t t - ---- 876. _ BN°b ` - ------- LOCATION MAP I ILL}' OAS' _, gI . Q�J I Il'1 I I I;I I I I U CONCEPT PLAN PREPARED FOR: � \ nlulli I l l l l l l l i n l I'�1 OWNER/DEVELOPER: MAIN STREET COMMERCIAL ;;; � I - PARTNERS,LLC I M 9" _ 1 372 RIVER RIDGE ROAD --°�-��,o---------- ELGIN,IL 60123 -__ 847.551.1300 1 1aF -- ---------------------- 1 CONCEPT PLAN PREPARED BY: JAS ASSOCIATES,INC. nil 1111111111 imi I ii III I 1355 REMINGTON ROAD,SUITE U I ;1 F SCHAUMBURG,IL 60173 847.310.9400 ,�P 1 1 VI11II1IV _ _ I• T TOTAL SITE AREA: , 49.90 ACRES HEM 9 1 I y, 41x t SITE SUMMARY _ ag^T 'N wag RETAIL' 267,300 SF ' RESTAURANT: 39,600 SF i - - - THEATER 60,000 SF - OFFICE: 90,000 SF TOTAL BUILDING SF: 450,900 SF y4 PARKING: aELENjIp�tFF //I �1(�I- RETAIL: 1,080 PARKING STALLS(4.0/1000) V I I U w- pEtP0.* RESTAURANT: 434 PARKING STALLS(10.7611000) i$ `g7"e'j ) 25.. THEATER: 291 PARKING STALLS(873 SEATS) i 1 OFFICE: 387 PARKING STALLS(4.3/1000) TOTAL PARKING: 2,192 PARKING STALLS(4.8611000) 9 1 I I I 11 - I 1 � 4 ' 1 vI111111V t ____________ n V 2 QYy^•' Pa'�94 __ - nI II''In ,i V 111111 V / ' Py / I N84°374sw RONL4sF -111011C 33 e; �k Q`''''1'L'I'I 1I II'I'I 1I^U PLAZMPATIO AREA WITH I CONCEPT PLAN MCMUMENT SIGNAGEB WATER FEATURE f =100'-0" NORTH I J i I 887 22'33 E 0 50 100 200 I �i �IIIV I FAICATES T-.F RVIL - ' UNITED gTE OFYSLINE.E L� �T (bRPORATE UMI78 LINE OPOSED BAN1T691'•' r , • WATEMAIN WtNSI0F6' '� r,� • I Z INTOSRE LEGEND -- • Px BUFPAto BOx 1Q/ __ = _ ,\ 361.12' eMWATERUNE VETERAN'S PARKWAY (ROUTE _ F LIANRAREM,N IXE 34) -. EIL BANNARE LIM 0 EX.INLET }- >__� �� I - -ee Y- ---------------------------------- ' --- Y • lJL STOWA MAN{gLE ' O FJt.GTOI BASIN ��____ . --°"- E%.mRm UIE -1F---IF-_iI--IF-_y�y� _- _ - ---_ ----_�__ {I� .I EX.BPOT ElEVAT10N _______________ „(•_T' IT n-- URLBLER� �g�TN ~~yr~~~~~~�I--i l-.r• 3 O =date: 02/22/2007 revisions: scale:1•=100' CONCEPT PLAN 3 11Wg. 2631Qconcept JAS Associates Inc. O drawn: R.J.B. COBBLESTONE NORTH RETAIL CENTER • 1355REMINGTON ROAD SUITE U•SCHAUMBURG, ILLINOIS CC BUILDING PERMIT REPORT United City of Yorkville Department of Building Safety and Zoning April 2007 Types of Permits 2-Family Commercial Number of Permits Issued SFD (eeginningzoos, Multiple-Family (eeglneing2^Cwegoyincludes Industrial Miscellaneous Total Construction Cost 2 Permits=I structure) Bulldou&) March 2007 126 43 0 0 3 0 80 $12,014,120.00 Calendar Year 2007 364 146 4 0 17 0 197 $55,555,795.00 Fiscal Year 2006 1395 578 42 7 43 0 725 $164,192,342.00 April 2006 165 100 2 0 2 0 61 $17,046,556.00 Calendar Year 2006 540 321 20 3 14 0 182 $61,070,033.00 Fiscal Year 2005 1571 767 26 9 36 0 733 $158,515,422.00 April 2005 105 30 0 0 6 0 69 $8,701,245.00 Calendar Year 2005 t 317 126 5 0 16 0 165 $33,701,456.00 Fiscal Year 2004 1089 464 5 0 34 1 580 $113,914,016.00 April 2004 112 54 0 0 0 0 58 $8,265,961.00 Calendar Year 2004 2 272 132 3 0 3 0 133 $25,025,595.00 Fiscal Year 2003 951 396 15 7 29 0 503 $93,574,922.00 April 2003 97 30 2 0 4 1 60 $8,562,993.00 Calendar Year 2003 215 96 3 0 8 1 107 $23,778,401.00 Fiscal Year 2002 780 285 7 2 37 2 447 $63,513,490.00 t Permit Number Y-05-0012 was voided,thus only 317 of 318 assigned permit numbers were actually used. a Permit Number Y-04-097 and Y-04-098 were issued for each side of a duplex,only 1 structure was built. Report prepared by. Barbara J.Deamer,MCP,Department of Building Safety and Zoning l Note: Miscellaneous permits include such items as additions,remodelling,sheds,decks,RPZs,and municipal projects. D C/ry Reviewed By: Agenda Item Number J� awn Legal ❑ C. Finance ❑ EST. 1836 Engineer ■ Tracking Number o N City Administrator ❑ Consultant ❑ PC 2006-95 '�Lj�ce `may Human Resources ❑ City Council Agenda Item Summary Memo Title: Kleinwachter Final Plat of Subdivision City Council/COW Agenda Date: May 15,2007 Synopsis: Council Action Previously Taken: Date of Action: September 26, 2006 Action Taken: Approval of Annexation,Zoning and Special Use Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached staff report United City of Yorkville Memo 800 Game Farm Road 1836 Yorkville, Illinois 60560 =`— Telephone: 630-553-8545 Fax: 630-553-3436 <LE Date: May 7,2007 To: EDC/COW From: Travis Miller,Community Development Director Cc: Lisa Pickering,Deputy Clerk(for distribution) Subject: PC2006-95 Kleinwachter Final Plat of Subdivision Background The Plan Commission is scheduled to review and make a recommendation on may 9, 2007. This recommendation will be reported to you on May 15,2007. This property was annexed and zoned B-3 and R-2 and approved for a Special Use for a Daycare facility in July 2006 (agreement recorded December 2006). The Preliminary Plan was approved September 2006. The proposed Final Plat is consistent with the approved Preliminary Plan. Staff Comments: Staff recommends approval of the Preliminary and Final Plats of Subdivision subject to the items being addressed in the following attached reports: - Laura Haake—April 16,2007 report - Joe Wywrot—May 2,2007 report 1 CIP o United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 �K p Fax: 630-553-3436 Date: April 16,2007 To: Charley Wunder From: Laura Haake CC: Joe Wywrot,Anna Kurtzman Subject: Kleinwachter Final Landscape Plan Review I have reviewed the revised Kleinwachter Preliminary Landscape Plan dated April 2, 2007, and have prepared the following comments: Detention Basins 1) The detention basins(lots 1 and 2)grading has changed, and does not meet development standards of a meandering basin edge. 2) If there is a retention wall for the detention basin(lots 1 and 2),that must be labeled and a detail shown, including the height of the structure. Additional safety measures may be required. 3) There appears to be approximately four feet(4')between what is believed to be a retaining wall and the parking lot. This is not an adequate width for shade trees. General Comments: 4) Street and parking lot lights shall be shown on the plan. 5) Change the common name of Pyrus calleryana `Chanticleer' to Chanticleer Callery Pear. 6) Indicate if the detention basin perimeter is to be seeded or mulched. Excelsior blanket is required if the area is to be seeded. Basin edge shall be naturalized. 7) Please include a cost estimate with the revised plan submittal for approval. 8) Two sidewalk crossings are shown for Kleinwachter Drive. Please verify that this is the design intention or if this was specifically requested. ciT o United City of Yorkville Memo '% 800 Game Farm Road EST. �. 1636 Yorkville, Illinois 60560 = Telephone: 630-553-8545 T, p� Fax: 630-553-3436 SCE Date: May 2,2007 To: Charles Wunder,Urban Planner From: Joe Wywrot,City Engineer CC: Travis Miller,Community Development Director Bart Olson,Assistant City Administrator Subject: Kleinwachter Property—Final Plat&Plan Review I have reviewed the proposed final plat and plan for the referenced development,both dated March 30, 2007,respectively, and have the following comments: Plat • The developer should respond to the Building Department's review comments dated April 13,2007. • The plat should be submitted to IDOT for review. • Is the proposed 15-foot wide landscape easement along the Route 47 frontage adequate?A sidewalk easement should also be dedicated within the landscape easement area. • The proposed right-of-way should be 80 feet wide where the entrance road is 39 feet wide(from Route 47 to Pam/Herb Streets). As shown it is only 66 feet wide. This development is similar to Prairie Gardens in both its general layout and land uses. Prairie Gardens has an entrance road that is 39 feet wide in a 66-foot right- of-way.In that development,however,a sidewalk easement was dedicated in the frontyard, and the frontyard building setback line was increased to 57 feet. This plat should be revised in a similar fashion. • The street names will be reviewed to confirm that they are not in use elsewhere in the Yorkville area. The stub streets to the north and south should have the same name. • The 15-foot sanitary sewer easement along the Kleinwachter Drive frontage of Lots 11 and part of 10 should be changed to a Public Utility and Drainage Easement. • Per discussion at the Plan Council meeting on April 26, 2007,Lots 10 and 11 will be combined into a single lot.The plat must be revised accordingly. • Sheet#2 of the plat was not submitted for review.Comments on the previous submittal of Sheet#2 were as follows: o Easement provisions should be added for the landscape, stormwater management,public utility and drainage, and sidewalk easements. Attached find our standard easement language for various types of easement. o The Township Highway Commissioner and County Highway Superintendent signature blocks should be deleted. o The City Engineer signature block should be revised to include our standard language.Attached find our standard signature block. Plan General: • The developer should respond to the Building Department's review comments dated April 13,2007 regarding the engineering plan and landscape plan. • The developer should respond to the Community Development Department's review comments dated April 16, 2007 regarding the landscape plan. • Review of the plans for the required Route 47 improvements is ongoing by IDOT. • Sign-off by Yorkville-Bristol Sanitary District with respect to the sanitary design is required. • Separate plans have been prepared for Lots 3 and 4. Those plans have not yet been approved,therefore any information shown on the subdivision plans regarding these lots (other than driveway entrance locations) should be disregarded. • Review comments are made only once,but may affect several plan sheets. • Engineering and landscape cost estimates for should be submitted for review once the corresponding plans are approved. Sheet 2: • Revise General Note#11A to include IDOT as an additional insured. Sheet 5: • Call for a striped sidewalk crossing of Kleinwachter Drive near Route 47. The location of the sidewalk is acceptable. • Revise the lot geometry due to Lots 10 and 11 being combined. Sheet 6: • Call for W11-2 and W16-7p high intensity warning signs for both approaches of the crosswalk near Route 47. Sheet 12: • Revise the drainage arrows in the IDOT ditch south of Kleinwachter Drive to drain to the south. Sheet 14: • Revise the restrictor structure detail to be a 6-foot diameter structure with an interior wall with an overflow elevation of 640.6. Call for two circular orifice openings in this wall, those being a 4-inch diameter orifice with an invert elevation of 736.25 and a 5-inch circular orifice with an invert elevation of 739.2. The structure should have a flat-top with a clearance of 6 inches or more between the top of the overflow weir and the bottom of the flat-top. The flat-top should have two manhole-type access openings and corresponding steps,one for each side of the interior wall. The structure should have a sump that is at least 2 feet below the inflow and outflow sewers. I recommend approval of the plat and plan subject to the comments listed above. Please forward this memo on to the developer. If you have questions regarding these comments, please see me. CIP Reviewed By: Agenda Item Number 0«n Legal ❑ Finance ❑ M. City Administrator ❑ Tracking Number Consultant PC 2007-11 Human Resources ❑ City Council Agenda Item Summary Memo Title: Fountain View Preliminary and Final Plat of Subdivision City Council/COW Agenda Date: May 15, 2007 Synopsis: Council Action Previously Taken: Date of Action: April 24,2007 Action Taken: Approval of Annexation and B-3 Zoning Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached staff report United City of Yorkville Memo 800 Game Farm Road EST 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 �! T p� Fax: 630-553-3436 2 <LE Date: April 30, 2007 To: EDC/COW From: Travis Miller,Community Development Director Cc: Lisa Pickering,Deputy Clerk(for distribution) Subject: PC2007-11 Fountain View Preliminary/Final Plat of Subdivision Background The Plan Commission is scheduled to review and make a recommendation on May 9, 2007. This recommendation will be reported to you on May 15, 2007. This property was annexed and zoned B-3 April 24,2007. The approved annexation agreement includes a Concept Plan and the proposed Preliminary/Final subdivision plan is consistent with this Concept Plan. Staff Comments: Staff recommends approval of the Preliminary and Final Plats of Subdivision subject to the items being addressed in the following attached reports: Joe Wywrot—March 19,2007 report Note: Joe Wywrot had recommended Fountainview Drive be 39' back-to- back street within an 80' right-of-way. The proposed plan includes a 30' back-to-back street within a 66' right-way. Plan Council recommended requiring a 39'back-to-back street within a 66' right-of-way provided the plat include an additional 7' building setback and an easement dedication for the sidewalk. Laura Haake—March 19,2007 report Rebecca Houseman—March 23,2007 report 1 v Cl;.o United City of Yorkville Memo 800 Game Farm Road EST. '�. .` A 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 <I.E Date: March 19,2007 To: Charles Wunder,Urban Planner From: Joe Wywrot,City Engineer CC: Subject: Fountainview—Final Plat&Plan Review I have reviewed the proposed plan for the referenced development,dated Feb. 13,2007 and received Feb. 26,2007, and have the following comments: Plat: • Show the future Route 47 right-of-way line. Confirm the right-of-way requirements with IDOT,which appear to be limited to a 2 meter width across the northern half of the site's Route 47 frontage. Create a separate lot for this future right-of-way,and label it to be conveyed to IDOT. • Show and dimension the right-of-way comer cut at the intersection of Fountainview Drive and Route 47. • Modify the note for the Fountainview Drive right-of-way to state that it is hereby conveyed to the United City of Yorkville. • Show a 60-foot total width public utility and drainage easement extending north from the Fountainview Drive right-of-way to the northern boundary of the development. The centerline of this easement would be 5 feet east of the eastern edge of Lot 1. • Show 15-foot public utility and drainage easements around the perimeter of all other lot lines except Lots 4 and 5,which would have blanket public utility and drainage easements. • Show an access easement along the N-S private drive, extending to the north line of the development. This easement would benefit all lots in the development, as well as the property to the north of the development. Add language for this easement. • Move the south property lines of the two detention basins lots further south so those basins are located entirely within their own lots. Plan: General • A plat of easement for offsite roadway and utilities needs to be submitted for review. • This property is subject to a water and sanitary sewer recapture agreement. • An agreement from Kendall County regarding the ultimate right-of-way and easement dedications for Fountainview Drive is needed, as well as an agreement regarding the interim us of city water for the existing county facilities. • A Site Development Permit will be needed. • Illinois EPA watermain and sanitary sewer permits will be needed. • Provide a field tile study for review. Information should also be provided regarding the existing 36"storm sewer that drains to Route 47 south of the development, as well as the existing sewer along the Route 47. • Submit plans to Yorkville-Bristol Sanitary District for review. • Submit plans to Bristol-Kendall Fire Protection District for review. • Submit plans to IDOT for review. • Provide a letter from the Kendall County Health Dept. that the well and septic field has been or will be properly abandoned once that work is completed. • Provide documentation that the NOI has been submitted to the Illinois EPA. • The stormwater basins should accommodate the full future 80-foot right-of-way of Fountainview Drive. My calculations indicate that a total pond volume of 2.26 acre-feet is required. Since no detail is given for individual site build-out,that volume may increase or decrease subject to final site designs. • Provide storm sewer sizing calculations for review. • Provide an engineers estimate of cost for review once the plans are approved. Sheet 1 • All lots shall be addressed off Fountainview Drive,with an address range of 121 - 165 Fountainview Drive. Show the address range for this development on the cover sheet. Show individual lot addresses and lot numbers on the various plan sheets. Sheet 3 • Show the future Route 47 right-of-way line. Adjust setback lines accordingly. • Fountainview Drive should be 39' B-B centered within an 80 foot right-of-way, with appropriate corner cuts at the intersection with Route 47. The centerline of Fountainview should be shifted north about 7 feet to align with the centerline of the existing roadway intersection. • Show the future south right-of-way line,as well as the interim roadway and utility easement on County property. Also show the future sidewalk and future 10-foot wide public utility and drainage easement along the future south right-of-way line. • We need to discuss whether the walkway along the Route 47 frontage will be in an easement or within the IDOT right-of-way, and whether this walkway will be a 5-foot wide concrete sidewalk or a 10-foot wide bituminous pedestrian trail. • The private roadway to the north should have 12-foot minimum lane widths. This results in a 27-foot B-B pavement within a 30-foot easement. • Revise the curb radii at the N-S private roadway intersection with Fountainview Drive to be 40 feet to the BOC. • The N-S private roadway must be extended to the boundary of the property. A temporary grading easement from the adjacent property owner will be needed. Call for permanent guardrail at the end of this roadway,to be removed by the adjacent property owner when that roadway is extended. • Call for a streetlight at the common lot line of Lots 2 and 3. • We need to discuss if a sidewalk should be constructed along the N-S private road. • Easements will be needed along the private N-S roadway. The detention basin retaining walls will need to be moved back accordingly, and also to accommodate the possible N-S sidewalk. • Show how the driveway to the south will connect to the existing county facility. • Call for an asphalt driveway apron off the end of the Fountainview Drive pavement, connecting to the existing gravel driveway to the water tower. • Provide a detail for the retaining walls. • Eliminate the stand-along streetlight at the NE corner of Route 47/Fountainview. Call for a light on the traffic signal pole at the SE comer of the intersection. • The streetlights along Fountainview should be the city standard for commercial areas. Sheet 4 • Show sidewalk elevations along Route 47. • Call for a culvert beneath the sidewalk at ditch crossing. A railing may be needed at this location. • Provide a profile view and a striping plan for Fountainview Drive. • What is the purpose of the storm manhole to be placed over the existing 36" storm sewer to the south of the site? Sheet 5 • Show the proposed casing pipe for the utilities crossing Route 47.The casings should be long enough to extend beyond the future Route 47 widening. • An 8"watermain along the N-S roadway will be sufficient. This watermain must be extended to the northern boundary of the development. • The sanitary sewer along Fountainview Drive should be 10"diameter. Consult with YBSD regarding slopes and elevations. • We need to discuss whether a sanitary sewer extension to the northern boundary of the development will be required. • Show the storm sewer along both Fountainview Drive and the N-S roadway to be located down the center of these roads. Extend the storm sewer north along the N-S roadway,where it will discharge to the detention basins. Eliminate the storm sewer along the Route 47 frontage. • Show the existing well and water service to the county property. Call for a new water service from the Fountainview Drive watermain to connect to the existing service on the south side of Fountainview Drive. Call for the well to be abandoned. Sheet 9 • Revise the roadway typical section widths per comments above.Also, call for the edge of pavement to be sealed with hot-poured bituminous crack filler,Amoco 4451 geotextile at subgrade to a point 12"back-of-curb. Call for a 2% crown slope. • Delete all sanitary-related details and replace them with YBSD standard details. • Revise the valve vault detail to have"City of Yorkville—Water"cast into the lid. • Revise the storm manhole detail to call for Neenah R-1530 frame and lid in all areas. "City of Yorkville—Storm"should be cast into all lids. • Add details for streetlight items,pressure-tapping valve in vault,water service, fire hydrant,thrust blocking,restrictor manhole, flared-end-section w/grate, retaining wall,curtain wall, and level spreader. Please forward these comments to the developer. If you have any questions regarding these comments,please see me. o United City of Yorkville Memo '�' 800 Game Farm Road rsr : Ms Yorkville, Illinois 60560 -- Telephone: 630-553-8545 Fax: 630-553-3436 <CE Date: March 19, 2007 To: Charley Wunder From: Laura Haake CC: Rebecca Houseman Subject: Fountainview Preliminary Landscape Plan I have reviewed the preliminary landscape plan for Fountainview dated February 23, 2007,by Schoppe Design Asociates, Inc.,and have prepared the following comments: General Comments: 1) Show roadway right-of-way lines. 2) Show all buffer yard dimensions. 3) A landscaped buffer yard is required around the storm water basins on lots 4 and 5. Indicate if buffer yard is 30 feet or 10 feet wide show and add landscape planting to the materials list. 4) The retaining walls of the detention basins are not shown in the same location on the landscape plans and engineering plans. Adjust the basin size or lot size accordingly. 5) All trees shall be placed a minimum of 20' from all freestanding structures. This includes fire hydrants, street lighting, etc. 6) Acer rubrum `Autumn Blaze' is the same species as Acer x freemanii `Autumn Blaze' and is not an acceptable species. Replace with an approved species from the shade tree list. 7) Add a note to the plans that state the street trees and landscape buffer yard for each lot will be submitted with individual lot development for City approval. 8) No sidewalks are currently shown on the landscape plan, however, sidewalks are shown on the engineering plan. The landscape plan shall place plant material an appropriate distance from the sidewalk. 9) Any sign landscaping shall be shown with a separate detail. c United City of Yorkville Memo 0. 800 Game Farm Road EST , 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 S4.E Date: March 23, 2007 To: Charles Wunder, AICP From: Rebecca Houseman CC: William Dettmer, CBO; Anna B. Kurtzman,AICP; Joe Wywrot,PE Subject: Zoning Review of Final Site Plan Dated February 23, 2007 and Final Plat of Subdivision Dated February 20, 2007 and Revised February 27, 2007 for the Proposed Fountainview Development (SP07.0002) Zoning staff has reviewed the documents above for compliance with the City of Yorkville's zoning code. Staff found that the following issues must be addressed before the plans may be approved: 1. The subject property must be annexed into the City of Yorkville and rezoned B-3 Service Business District before the plans may be approved. 2. The proposed ingress/egress easement (shown on the site plan) along the north side of the Kendall County property to the south must be recorded before the plans may be approved. If the easement already exists, the developer must provide documentation of such easement to city staff. Final Site Plans 3. The front and corner side setbacks are reversed on lot 1. The front of a zoning lot is the side of a lot shortest frontage along a public or private road. The shortest frontage of lot 1 is along Fountainview Drive. The 50-foot front building setback line must be along Fountainview Drive. 30-foot comer side setbacks are required along Route 47 and Street «A „ 4. If the proposed sign easement is still located at the southwest corner of lot 1, the applicant must make sure that it does not encroach on any public utility, drainage, or right-of-way easements. The sign must be outside of the 25-foot sight clearance triangle at the intersection of Bridge Street(Route 47) and the proposed Fountainview Drive. S. Parking requirements may not be determined from the plans at this time because buildings and parking lots are not shown. 6. Lot coverage may not be determined at this time because the proposed buildings are not shown on the plan. 7. The loading requirements may not be determined at this time because the locations of the buildings and the uses are not shown on the plan. C. Wunder Fountainview Development March 23, 2007 Page 2 of 2 Final Plat of Subdivision 8. The front and corner side setbacks are reversed on lot 1. The front of a zoning lot is the side of a lot shortest frontage along a public or private road. The shortest frontage of lot 1 is along Fountainview Drive. The 50-foot front building setback line must be along Fountainview Drive. A 30-foot corner side setback is required along Route 47 and the access road parallel to Route 47 east of lot 1. 9. Landscape and sign easement provisions are included in the easement provisions section along the right-hand side of the document, but the landscape and sign easement are not labeled on the plat. The proposed landscape and sign easements must be labeled on the plat. 10. There is no ingress/egress easement shown on the plat along the south side of the subject property. The provisions and the location of the ingress/egress easement must be recorded on the plat. 11. There is a 25-foot access easement shown on the plat along the east side of the lot 1 and along the west sides of lots 2 and 3, but the access easement provisions are not listed under the easement provisions section. The language of the easement provisions must be included on the plat. Please let me know if you have any questions or require additional information. rsh\abk 5:\Rebecca\Yorkville\Commemlal Plan Review\Hansen Property(Fountainview)\Final Plat&Final Site Plan 3.21.07.doe ` 0 C/ry Reviewed By: Agenda Item Number J2 0 Legal ❑ D� f Finance ❑ f ' EST: 1836 Engineer ■ City Administrator El Tracking Number Consultant ■ < ',��?� Human Resources El 2007-10 L E City Council Agenda Item Summary Memo Title: Rush-Copley Final Plat of Subdivision City Council/COW Agenda Date: May 15, 2007 Synopsis: Council Action Previously Taken: Date of Action: February 27, 2007 Action Taken: Approval of Concept and Preliminary PUD Plans Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached staff report J�•'��`o c�r�� United City of Yorkville Memo 800 Game Farm Road Fs1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 ALE Date: April 30, 2007 To: EDC/COW From: Travis Miller, Community Development Director Cc: Lisa Pickering,Deputy Clerk(for distribution) Subject: Rush-Copley Final Plan and Plat Request Backeround The Plan Commission is scheduled to review and make a recommendation May 9,2007. This recommendation will be reported to you on May 15,2007. The final plan and plat submitted is consistent with the Preliminary Plan and Plat approved by City Council February 27, 2007. The final plat includes a plat of dedication for Beecher Road right-of-way. The right-of- way includes land owned by Kendall County. The Kendall County Public Building Commission and City Council entered into a intergovernmental agreement August 15, 2006 which allows for this right-of-way dedication to the City and alleviates the County from financial participation in the Beecher/Route 34 intersection improvements. Staff Comments - Lot 5 does not include accessible parking spaces. Technically,the ordinance requires 6 spaces for this parking lot. Lot 5 serves as overflow and employee parking and is not near building entrances. The proposed plan includes additional accessible parking spaces in the lots and exceeds the required quantity for accessible spaces overall. Staff recommends approving the parking plan as submitted allowing the`shift' in location of accessible spaces. - Staff has requested a re-submittal of the final Landscape Plan to reflect requirements noted for Phase I Site Plan submittal and noting that all Landscape Ordinance requirements will be met at time of submittal. Staff recommends approval of the Final Plan subject to this submission. - Staff recommends approval subject to addressing all comments in the following attached reports: o EEI March 7,2007 report regarding final engineering review o EEI March 27,2007 report regarding plat reviews and photometric review 52 Wheeler Road • Sugar Grove, IL 60554 TEL:630/466-9350 it FAX:630/466.9380 www.eelwob.com Engine®ring Enterprises;, Ino. March 7, 2007 Mr. Joseph A. Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Rush-Copley Healthcare Center Phase 1 Final Engineering Plans United City of Yorkville, Kendall County, Illinois Dear Mr.Wywrot: We have reviewed the following on-site and off-site plans submitted as part of Phase I of the Rush-Copley Healthcare Center: • Site Development Plans for "Rush-Copley Healthcare Center — Phase V prepared by Cemcon, Ltd. consisting of twenty-one (21) sheets dated February 9, 2007. • Street Pavement Improvement Plans for Rush-Copley Healthcare Center Driveway B Intersection with U.S. Route 34 consisting of 29 sheets date February 14, 2007. • Street & Sidewalk, Pavement, Street Lighting and Drainage Improvement Plans for Beecher Road consisting of 18 sheets date February 14, 2007. • Final Phase 1 Storm Sewer Sizing Calculations dated February 6, 2007, with the Final Phase 1 Engineering Plans dated February 9, 2007 for the Rush- Copley Healthcare Center, as prepared by Cemcon, LTD. Our review of these plans is to generally determine the plans' compliance with City of Yorkville ordinances and whether the improvements will conform to existing City NNE Consulting Engineers Specializing in Civil Engineering and Land Surveying systems and equipment. This review and our comments do not relieve the designer from his duties to conform to all required codes, regulations, and acceptable standards of engineering practice. Engineering Enterprises, Inc.'s review is not intended as an in-depth quality assurance review. We cannot and do not assume responsibility for design errors or omissions in the plans. Our recommendations and comments are as follows: GENERAL NOTES 1. All references to the IDOT Standard Specifications for Road and Bridge Construction should reference the January 1, 2007 edition. 2. Granular trench backfill references should specify CA-7 as the allowable course aggregate gradation. Trench compaction Method 3 — Jetting/Watersoaking is not an allowable methodology and should be deleted from the notes. 3. The detail for "Concrete Curb @ Walk" found on Sheet 5 does not conform to City Standards. The City has no current standard for concrete pavement or for concrete pavement poured monolithically with curb and gutter. The sidewalk thickness is deficient and lacks aggregate base as required by City Standard Specifications. 4. Typical pavement sections found on Sheet 5 should be revised with IDOT's new bituminous mixture designations (Hot Mix Asphalt). OVERALL SANITARY SEWER AND WATERMAIN PLAN 5. Additional hydrants should be provided between H5 and H1, near V2 and V3 and near V1. 6. On Sheet 13, the existing water main should be labeled as 16-inch instead of 20-inch. 7. All water main conflicts with sewer should be clearly identified with invert elevations of the upper pipe and top of pipe elevations for the lower pipe at all conflict locations. PARKING LOT GEOMETRIC PLAN 8. The main aisle between Driveway A and the entrance circle should be 27- feet back-to-back. 9. The southernmost aisle in the main parking lot should also be 27-feet back- to-back. GAPublic\Yorkville\2005\Y00528 Rush-Copley(Conover-Fisher Property)\docs\lwywrot08.doc PLAN AND PROFILE 10.At Valve Vault No.6 on Sheet 37, the plans call for an 8" x 10° pressure connection to be made on an 8-inch water main. This connection cannot be accomplished. The plans should call for an 8" x 8° pressure connection and an 8" x 12" reducer. The proposed 10-inch water main should be revised to be proposed 12-inch water main. The City does not typically accept 10-inch water main due to maintenance considerations. Graphically, the proposed vault should be shown slightly east of the existing 8-inch main. 11.Fittings should be avoided where possible. All necessary fittings should be called out on the plans and should be identified as being mechanical joint (MJ)fittings. 12.Where proposed storm sewers are passing over the proposed water main, the storm sewer should have the proper callout to illustrate that it meets the standards for water main protection. 13.Water main lowerings (dips) should not be accomplished through the use of fittings but should be accomplished by allowable pipe deflection only. The Water Main Lowering Detail on Sheet 46 does not comply with this standard and should be revised. 14.The Revised Engineer's Opinion of Probable Construction Cost (EOPCC) is satisfactory. However, separate EOPCCs for the Beecher Road Improvements and the Route 34 Road Improvements were also submitted but only the Beecher Road Improvements are included with the Rush-Copley costs. Will the Route 34 Improvements be included as well or will it be separate? Also, the total amount changed and a Letter of Credit must be submitted for 110% of the total amount,which is$2,849,550.00. STORM SEWER SIZING 15.Data for pipe MH2 to MH19 should be shown in the plans on sheet 28. 16.The stub pipe sections should be labeled in the plans to correspond to the stub names found in the report. 17.Invert data for the stub(3)that flows into MH15 should be shown in the plans. 18.Pipes 46 to MH19 and stub to 46 are shown in the report, but have no data in the plans. 19.Calculations for the stub that flows into the NW of IN85 should be provided in the report. 20.The diameter(in) of the pipe stub4 to IN 11 is shown in the plans as 10, but GAPublic\Yorkville\20051Y00528 Rush-Copley(Conover-Fisher Property)\docs\Iwywrot08.doc the report shows 12. 21.The diameter(in) of the pipe stub3 to MH15 is shown in the plans as 10, but the report shows 12. 22.MH64 is mislabeled as MH62 on Sheet 33 of the plans. 23.The slope (%) of pipe MH74 to MH61 is shown as 0.20 in the plans, but the report shows 0.34. 24.The slope (%) of pipe MH60 to CB59 is shown as 0.20 in the plans, but the report shows 0.46. 25.The length (ft) of pipe MH97 to MH94 is shown as 85 in the plans, but the report shows 100. 26.The following storm structure invert elevations (ft) should be revised so that the plans and report are in agreement. • MI-13-SW is shown as 625.58 in the plans, but the report shows 625.10 • MI-13-N is shown as 625.10 in the plans, but the report shows 625.72 • MH61 - NW is shown as 626.34, but the report shows 626.25 • CB59-shown as 626.08 in the plans, but the report shows 626.00 • MH94-W is not shown in the plans, but the report shows 628.99 • MH56-the invert data in the plans should indicate the invert directions 27.The following storm structure rim elevations (ft)should be revised so that the plans and report are in agreement. • IN104-shown as 632.10 in the plans, but the report shows 631.90 • CB 105-shown as 632.10 in the plans, but the report shows 631.90 • MH67-shown as 632.30 in the plans, but the report shows 628.30 • MH57-shown as 632.40 in the plans, but the report shows 631.50 • MH56-shown as 632.40 in the plans, but the report shows 631.50 • IN100-shown as 632.40 in the plans, but the report shows 632.30 • CB99-shown as 632.40 in the plans, but the report shows 632.30 • IN96-shown as 632.50 in the plans, but the report shows 632.30 • CB95-shown as 632.50 in the plans, but the report shows 632.30 GAPublic\Yorkville\2005\YO0528 Rush-Copley(Conover-Fisher Property)AdocsNlwywrot08.doc STREET PAVEMENT IMPROVEMENT PLANS FOR ROUTE 34 GENERAL 28.The expiration date for the signing professional should be made current. EROSION AND SEDIMENTATION CONTROL PLAN 29.Inlet protection should be shown at all inlets and ditch checks should be provided as needed. PLAN AND PROFILE SHEETS 30.The following storm sewer lengths should be revised: a. Between MH 46 and existing MH: scaled as 44 feet, called out as 49 feet b. Between CB 123 and existing MH: scaled as 51 feet, called out as 37 feet. The slopes of the pipes and the inverts at each end should be checked and revised if necessary. 31.Storm sewers should be shown in the profiles, especially where pipes cross under the roadway. DETAILS 32.The erosion control blanket detail is missing from the details 33.The detail for storm sewer in paved areas lists jetting as the compaction method. Jetting is not an approved method of compaction in the City of Yorkville and should be changed to be mechanical compaction in 6-inch lifts (Method 2). STREET & SIDEWALK, PAVEMENT. STREET LIGHTING AND DRAINAGE IMPROVEMENT PLANS FOR BEECHER ROAD GENERAL NOTES 34.United City of Yorkville Park District requires six inches of topsoil for areas being reseeded. Note 1 under Soil Erosion Control and the Typical Details should be revised accordingly. 35.Compaction of all backfill materials should be by mechanical compaction (Method 2) only. Note 19 under Sanitary Sewer, Storm Sewer, Watermain should be revised accordingly. 36.The expiration date for the signing professional should be updated. GAPublickYorkville\20051YO0528 Rush-Copley(Conover-Fisher Property)ldocsVWywrot08.doc EROSION AND SEDIMENTATION CONTROL PLAN 37.Inlet protection must be shown at all inlets and ditch checks should be provided as needed. PLAN AND PROFILE SHEETS 38.The inverts of existing storm structures and/or those structures included in the Rush-Copley Healthcare Center should be called out. 39.All sidewalks should be 5 feet wide. 40.The sanitary manhole at Sta. 79+80 should be adjusted or reconstructed as necessary. 41. Elevations should be provided at the beginning and end stations of the improvements. 42.The profile grid on Sheet 9 is missing elevation labels. DETAILS 43.An erosion control blanket detail should be added to the details 44.The detail for storm sewer in paved areas should be changed to indicate mechanical compaction in 6-inch lifts (Method 2) as the allowable method of trench compaction. CROSS SECTIONS 45.The cross section at Sta. 80+00 has what appears to be an irrelevant number in the parkway. Please revise as necessary. 46.The centerline slope and the edge of pavement slope for Sta 82+50 to Sta. 83+89.79 are the same yet the cross section shows a constant slope across the roadway. ENGINEER'S OPINIONS OF PROBABLE COST 47.The Engineer's Opinion of Probable Construction Cost (EOPCC) should be revised to provide for 12-inch water main in lieu of 10-inch water main. An item for water main fittings should also be added to the water main quantities and the pressure connection pay items should be revised in accordance with review comments. There does not appear to be any consideration in the pay items or the EOPCC, in general, to cover the probable costs for dewatering during underground work. We therefore recommend that a 10% Contingency be added to the revised Total Phase I Improvement cost. The required Letter of Credit would be based on the revised total cost. We anticipate that the Route 34 Improvements will have a separate security. GAPub1ic\Yorkvi1le\2005\Y00528 Rush-Copley(Conover-Fisher Property)\docs\Iwywr0t08.doc The EOPCC for Route 34 should also contain a 10 % contingency prior to calculating the required Letter of Credit amount for that work. We recommend that the items listed above be addressed and that revised drawings and EOPCC's be submitted for approval. If you have any questions or comments regarding the above or should you require additional information, please feel free to contact our office. Sincerely, ENGINEERING ENTERPRISES, INC. William E. Dunn, P.E. Senior Project Manager PC: Bart Olson,Assistant City Administrator Mr. Travis Miller, Community Development Director Charlie Wunder, Urban Planner Kevin Serafin, Cemcon, Ltd. Jason Xi, Cemcon, Ltd. JWF, EEI GAPublic\Yorkville\2005\Y00528 Rush-Copley(Conover-Fisher Property)\docs\lwywrot08.doc 52 Wheeler Road • Sugar Grove, IL 60554 TEL:630 14665-9350 kf FAX:630/466.9380 www.eelwob.com Engineering Entnrprisas, Inc. March 27, 2007 Mr. Joseph A. Wywrot, P.E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Rush-Copley Healthcare Center Phase 1 Plat Reviews and Photometric Review United City of Yorkville, Kendall County, Illinois Dear Mr. Wywrot: We have received and reviewed the following items related to the above- referenced project: • Photometric Plans for Rush-Copley Healthcare Center prepared by Anderson Mikos Architects, Ltd. consisting of three (3) sheets dated February 16, 2007. • Various Building Elevations and Site Signage Plans prepared by Anderson Mikos Architects, Ltd. each of which are undated. • Plats of Conveyance West Veterans Parkway (U.S. Route 34) three each, each consisting of one sheet prepared by Cemcon, Ltd. dated March 5, 2007. • Plat of Dedication Beecher Road consisting of one sheet prepared by Cemcon, Ltd. dated March 5, 2007. • Plat of Dedication West Veterans Parkway (U.S. Route 34) consisting of one sheet prepared by Cemcon, Ltd. dated March 5, 2007. • Final P.U.D. for Rush-Copley Healthcare Center consisting of one sheet prepared by Cemcon, Ltd. dated March 2, 2007. • Final Plat of Subdivision Rush-Copley Healthcare Center consisting of two Consulting Engineers Specializing In Civil Engineering and Land Surveying sheets prepared by Cemcon, Ltd. dated March 5, 2007. Our review of these plans is to generally determine the plan's compliance with City of Yorkville ordinances and whether the improvements will conform to existing City systems and equipment. This review and our comments do not relieve the designer from his duties to conform to all required codes, regulations, and acceptable standards of engineering practice. Engineering Enterprises, Inc.'s review is not intended as an in-depth quality assurance review. We cannot and do not assume responsibility for design errors or omissions in the plans. We offer the following comments: PHOTOMETRIC PLAN 1. The average foot-candle intensity should fall within the range of 2.0 to 2.5 foot-candles. The averages shown on the plans do not fall within these ranges. All averages are less than 2.0 foot-candles. 2. The average to minimum average ratio meets the City standard (less or equal to 6:1). 3. The maximum to minimum average ratio meets the City standard (less or equal to 20:1). 4. The maximum veiling luminance to average pavement luminance ratio should be provided and should not exceed a value of 0.3:1. 5. The photometric plan should illustrate lighting intensity values along all property lines and should uniformly show the attainment of zero foot-candles along all property lines. SITE SIGNAGE 6. The retaining wall on which the main entry signage is located should bear a structural engineer's seal either on the plans or as a supplemental document. FINAL PLAT OF SUBDIVISION 7. The bearing and distance from the point of beginning to the point of commencement should be labeled. 8. The legal description does not match the boundary shown on the plat. The legal should be written to follow the measured boundary of the subdivision. 9. An Illinois Department of Transportation certificate should be provided. GAPublid1Yorkville\2005\Y00528 Rush-Copley(Conover-Fisher Propej1y)ldocstlwywrot10.doc 10.The Surveyors Certificate approved by the City should be used. 11.The City Clerk certificate is required. 12.The City Administrator certificate is required. 13.The width of the existing John Street right of way should be shown. 14.The 15-foot easement line should be shown and labeled along the west line of lot 1 near lot 2. 15.The total area of the subdivision does not equal the 3 lots totaled. If right of way is included in the total it should be indicated in the table. 16.The west lines of lots 1 and 2 are transitional yards and therefore should have 20' building setbacks unless otherwise provided for in the P.U.D. agreement. 17.The minimum side yard setback for lot 2 is 20 feet unless otherwise provided for in the P.U.D. agreement. 18.Access Easement Provisions are should be provided. 19.The 30'X12' Access Easement should also be described as a P.U.&D.E. 20.The width of the P.U.&D.E., on the west side of Beecher road with a centerline bearing of N83°56'59"W should be dimensioned. 21.All storm sewer should be located within a P.U.&D.E. 22.The Interim HWL should be placed in a temporary S.W.M.E. Easement language should be developed that indicates that this easement will expire upon the development of Phase If of the Rush-Copley Healthcare Center. 23.Blackberry Woods Subdivision is incorrectly described as Blackberry Creek, LLC and should be corrected. Plat of Dedication for Beecher Road 24.The name of the Plat should be corrected in the title block to read "Beecher Road". 25.The County Engineers Certificate is not needed, however; the City Clerk and the City Council certificates should be provided since this is going to be dedicated to the City. G:tPublic\Yorkvitle120051YO0528 Rush-Copley(Conover-Fisher Property)ldocsUwywrot1 0.doc 26.An Illinois Department of Transportation certificate should be provided. CONCLUSION In light of the meeting that was held with the City staff, Rush-Copley representatives and the design team on March 21St; we anticipate that revised plans will be submitted to the City. We ask that the comments issued above be incorporated into this next set of revisions for review and approval. If you have any questions or comments regarding the above or should you require additional information, please feel free to contact our office. Sincerely, ENG EERING ENTERPRISES, INC. William E. Dunn, P.E. Senior Project Manager it eller, P.L.S. Project Manager pc: Bart Olson, Assistant City Administrator Mr. Travis Miller, Community Development Director Chadie Wunder, Urban Planner Kevin Serafin, Cemcon, Ltd. Jason Xi, Cemcon, Ltd. JWF, EEI GAPublic\Yorkville120051Y00528 Rush-Copley(Conover-Fisher Property)ldocsllwywrot1 0.doc �.�fcD C�Ty Reviewed By: Agenda Item Number O Legal ❑ ��1836 C- rsr. Finance ❑ -�. Engineer ■ City Administrator ❑ Tracking Number 24 Consultant ❑ Human Resources ❑ PC 2006-97 City Council Agenda Item Summary Memo Title: Castle Bank Trust#8342(aka 2508)Annexation and Zoning City Council/COW Agenda Date: May 15,2007 Synopsis: Council Action Previously Taken: Date of Action: April 24,2007 Action Taken: Public Hearing Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached staff report ,'..r o crr 0 United City of Yorkville Memo 800 Game Farm Road EST :_ 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 o �. Fax: 630-553-3436 � f� � 20 <LE Date: May 7, 2007 To: EDC/COW From: Travis Miller, Community Development Director Cc: Lisa Pickering,Deputy Clerk(for distribution) Subject: Castle Bank Trust#8342 (aka#2508)—Annexation and Re-Zoning Request Background The Plan Commission reviewed the request April 11,2007 and recommended the following: Approval of Annexation 6 yes; 0 no Approval of Rezoning to B-3 and R-4 5 yes; 1 no • The Plan Commission expressed concerns related to intensity of the R-4 Zoning classification request. The petitioner stated the purpose was to allow for a nursing home facility/assisted living facility. The Annexation Agreement includes restrictions for this use within the R-4 area in Section 1. • The Plan Commission also expressed concerns related to the impact future development of the parcel would have on the existing stand of oak trees. Section l.ii was included by the petitioner to encourage preservation of this stand of trees. Comprehensive Plan Recommendations: • The Comprehensive Plan Land Use Plan for the property recommends Transitional Neighborhood and Park/Open Space for this property. Staff Comments: • The southern boundary of the property is contiguous to the city limits. • The city-zoned property to the south is zoned B-3 along the Route 47 frontage and R-2 to the rear. • The depth of the proposed B-3 zoning appears to be the same as the depth of the B-3 zoning of the property to the south. The depth of the proposed R-4 zoning appears to be the same as the depth of the R-2 zoning of the property to the south. • The nearest city watermains are located on Wheaton Avenue to the south and Corneils Road to the north. • This property is proposed to be served with sanitary sewer by the future Blackberry Creek Interceptor. Service may also be possible from the existing sewer along Commercial Drive in the Yorkville Business Center. 1 • The annexation agreement should include a provision that obligates the property owner to convey Route 47 right-of-way when requested by IDOT or the City for future widening improvements to Route 47. • Staff recommends including the current fee schedule as an exhibit to this agreement and referring to the exhibit in the Agreement with a provision stating the Owner/Developer acknowledges and voluntarily agrees to pay all development impact fees. Findings Necessary for a Zoning Amendment shall be based on the following: a. Existing uses of property within the general area of the property in question. b. The zoning classification of property within the general area of the property in question. c. The suitability of the property in question to the uses permitted under the existing zoning classification. d. The trend of development,if any, in the general area of the property in question, including changes, if any,which have taken place since the day the property in question was placed in its present zoning classification. e. The impact that such reclassification and/or annexation will have upon traffic and traffic conditions on said routes; the effect,if any, such reclassification and/or annexation would have upon existing accesses to said routes; and the impact of additional accesses as requested by the petitioner upon traffic and traffic conditions and flow on said routes. (Ord. 1976-43, 11-4-76) 2 i April 20,2007 I STATE OF ILLINOIS ) )ss. COUNTY OF KENDALL } ANNEXATION AGREEMENT TO THE UNITED CITY OF YORKVILLE CASTLE BANK,N.A.AS TRUSTEE UNDER THE PROVISIONS OF A TRUST, KNOWN AS TRUST#2508 (East side of Route 47) THIS AGREEMENT is made and entered into this �t' day of-ha t ,2007 by and between THE UNITED CITY OF YORKVILLE,Yorkville,Illinois,a municipal corporation,located in Kendall County,Illinois(hereinafter referred to as"CITY"), and CASTLE BANK,N.A.AS TRUSTEE UNDER THE PROVISIONS OF A TRUST,KNOWN AS TRUST#2508, of the County of Kendall,State of Illinois(hereinafter referred to as "OWNER/DEVELOPER"). WITNESSETH WHEREAS,OWNER/DEVELOPER is the owner of real property which is the subject matter of said Agreement comprising approximately 13.00 acres,more or less, and is more particularly described in the attached Exhibit"A".which is incorporated herein by reference; and WHEREAS,the subject real property is Iocated contiguous to the corporate boundaries of the CITY;and is not located within the corporate boundaries of any other municipality;nor is any portion thereof classified as flood plain;and 1 WHEREAS,OWNER/DEVELOPER desires to annex the said real property described into the CITY,its Plan Commission has considered the Petition to Annex and positively recommended the same,and the City Council has heretofore both requested and approved the proposed land use and the zoning of the same at the request of OWNER/DEVELOPER and the CITY; and WHEREAS,OWNER/DEVELOPER has presented, and the CITY has considered,the tract,of real property herein described in the attached Exhibit"A'as B-3 Service Business District in order to make said real property a desirable addition to the CITY;and WHEREAS,the CITY has agreed to allow Flex Zoning permitting the real property described in the attached Exhibit`B"to be zoned for R-4 General Residence District limited to an Assisted Living or other Active Adult type housing excluding children or less than one resident of each dwelling unit being under the age of 55; and WHEREAS,all parties to this Agreement desire to set forth certain terms and conditions upon which the land heretofore described will be annexed to the CITY in an orderly manner, and WHEREAS,OWNER/DEVELOPER and its representatives have discussed the proposed annexation and have held Public Hearings with the Plan Commission and the City Council, and prior to the execution hereof,notice was duly published and a public hearing was held to consider this Agreement in front of the City Council,as required by the statutes of the State of Illinois in such case made and provided WHEREAS,in accordance with the powers granted to the CITY by the provisions of 65 ILCS 5/11-15.1-1 through 51.1-5 (2006),inclusive,relating to Annexation Agreements,the parties hereto wish to enter into a binding agreement with respect to the future annexation and 2 zordng of the subject Property and to provide for various other matters related directly or , indirectly to the annexation of the Property in the future,as authorized by,the provisions of said statutes; and WHEREAS,pursuant to due notice and publication in the manner provided by law,the appropriate zoning authorities of the CITY have and such public hearing and have taken all further action required by the provisions of 651LCS 5/11-15.1.3 (2006)and the ordinances of the CITY relating to the procedure for the authorization,approval and execution of this Annexation agreement by the CITY. NOW THEREFORE,for and in consideration of the mutual promises and covenants herein contained,the parties agree,under the terms and authority provided in 65 ILCS 5/11- 15.1-1 through 65 ILCS 5/11-15.1-5 (2006), as amended,as follows: 1. A. ANNEXATION AND ZONING. The CITY shall adopt an ordinance annexing to the City all of the real property described herein in the attached Exhibit"A"; and the City in said ordinance shall zone the real property designated in the attached Exhibit"A"subject to the further terms of this Agreement as B-3 Service Business District,that the real property described in the attached Exhibit`B"shall be permitted to be developed and shall hereby be created as an R-4 General Residence District Flex Zone,permitting development limited to an Assisted Living or other Active Adult type housing excluding children or less than one resident of each dwelling unit being under the age of 55; or in the event the parcel of real property described in the attached Exhibit`B"is not developed as R-4 General Residence District it shall be treated as'zoned B-3 Service Business District for all purposes under the terms of this Agreement. —3— Said zoning shall allow the uses, size, density, area,coverage,and maximum building heights as set forth on for the B-3 Service Business District. Said real property shall be used and developed in accordance with 65 ILCS 5/11-15.1-1 through 65 ILLS 5/11-15.1-5 (2006), except to the extend of the Flex Zone provisions contained above for R-4 General Residence District purposes, and in accordance with the City Subdivision Control and Zoning Ordinances and specifically subject to the following conditions: (i) That the subject property described in the attached Exhibit"N'shall be annexed to the United City of Yorkville by separate Ordinance,in compliance with Illinois Compiled Statutes and shall be zoned B-3 Service Business District Zoning,with R-4 General Residence District Flex Zoning as to the real property described in the attached Exhibit`B". (ii) OWNEWDEVELOPER shall endeavor to preserve as much of the standing oak grove as is possible in the development of the property in conformance with the CITY Tree Preservation Ordinance. (iii) (a) OWNER/DEVELOPER shall be responsible for providing landscaping,in conformance with CITY standards along all perimeter boundaries of the subject property. No permanent trees covering utilities shall be planted on the right-of-way adjacent to the subject real property. (b) OWNER/DEVELOPER shall establish the landscape buffer along Illinois State Route 47 behind the proposed Right-of-Way expansion line of the Illinois Department of Transportation. (iv) OWNER/DEVELOPER agree that OWNER/DEVELOPER shall be permitted to -4- i conduct the uses on the subject property that are excerpted from the United City of i i Yorkville Zoning Classification for O-Office District,B-1 Limited Business i District,B-3 Service Business District, and any similar permitted uses within those Districts that the CITY may create in the future; although OWNER/DEVLOPER agree they shall not be permitted to conduct on site any permitted uses which have been omitted from the current United City of Yorkville Zoning Ordinances as are in effect as of the date of the approval of this Agreement by the United City of Yorkville. (v) That in all other respects,the subject development shall be in conformance with the terms and conditions of the Yorkville Zoning Ordinance, Subdivision Control Ordinance,and all other applicable Ordinances. B. The OWNER/DEVELOPER,and successors,heirs,and assigns hereby agree that prior to issuance of a building permit on the subject parcel,a site development plan shall be submitted and approved by the City Council of the United City of Yorkville, as well as OWNER/DEVELOPER complying with the CITY Preliminary and Final Platting process. 2. CITY`S AGREEMENTS. A. (i) The CITY agrees that due to the nature of the non-residential use and zoning classification of said parcel, OWNER/DEVELOPER has no obligation to pay School Transition Fees or Land-Cash Fees. (ii) In the event the parcel of real property as described in Exhibit"B" is developed consistent with the R-4 General Residence District Flex Zoning provisions contained herein,the OWNEWDEVELOPER shall pay Land-Cash —5— i 1 Fees for schools and parks at the time of Building Permit Application. Due to no school-age children being generated,no School Transition Fee shall be charged. i 11. OWNER/DEVELOPER shall be required by THE UNITED CITY OF i YORKVILLE to hook-on to the city water and Sanitary Sewer System at the time of improving � the subject property,and shall be responsible for the cost of main extensions to the subject i property if said mains do not touch the subject property. C. Upon annexation,the Owner will receive police protection,911 service, Water, Sanitary Sewer, and all services as provided by CITY to its property owners and residents. D. The CITY will require the Owner to annex to Yorkville Bristol Sanitary District at the time of applying for a building permit seeking to hook up to the Sanitary District and the CITY Sanitary Sewer System. E. Permit an Economic Incentive Agreement to be requested by Developer as to any portion of the off-site, signalization on-site or collector costs,stormwater detention costs, Route 47 tapper or right-of-way improvements,pursuant to such an Agreement out of%a of any Sales Tax Receipts from users on the subject site inconformity with the United City of Yorkville Commercial Incentive Policy. 3. RIGHTS AND OBLIGATIONS OF SUCCESSORS AND ASSIGNS. It is specifically understood and agreed that OWNER/DEVELOPER and its successors and assigns shall have the right to sell transfer,mortgage and assign all or any part of the subject property and the improvements thereon to other persons,trusts,partnerships,firms, or corporations, for investment,building,financing,developing and all such purposes,and that said persons,trusts, partnerships, firms, or corporations shall be entitled to the same rights and privileges and shall —6— i 1 1 have the same obligations as OWNER/DEVELOPER under this Agreement and upon such transfer,the obligations pertaining to the property transferred or sold shall be the sole obligations i of the transferee,except for any performance bonds or guaranties posted by OWNER/DEVELOPER on any subdivided or unimproved property for which an acceptable substitute performance bond or letter of credit has not been submitted to the CITY. 4. TIME OF THE ESSENCE. It is understood and agreed by the parties hereto that time is of the essence of this Agreement and that all of the parties will make every reasonable effort,including the calling of special meetings,to expedite the subject matter hereof. It is Rather understood and agreed by the parties that the successful consummation of this Agreement requires their continued cooperation. 5. COVENANTS AND AGREEMENTS. The covenants and agreements contained in this Agreement shall be deemed to be covenants running with the land during the term of this Agreement shall inure to the benefit of and be binding upon the heirs,successors and assigns of the parties hereto,including the CITY,its corporate authorities and their successors in office,and is enforceable by order of the court pursuant to its provisions and the applicable statutes of the State of Illinois. b. BINDING EFFECT AND TERM. This Annexation Agreement shall be binding upon and inure to the benefit of the parties hereto,and their successors and owners of record of land which is the subject of this Agreement,assignee,lessees, and upon any successor municipal authorities of said city,so long as development is commenced within a period of twenty years from the date of execution of this Agreement by the CITY. 7. NOTICE. Any notices required hereunder shall be in writing and shall be served —7— i I I upon any other party in writing and shall be delivered personally or sent by registered or certified I mail,return receipt requested,postage prepaid,addressed as follows: If to the CITY: City Clerk 800 Game Farm Road Yorkville,IL 60560 With a copy to: John Wyeth 800 Game Farm Road Yorkville,IL 60560 To OWNER/DEVELOPER: Castle Bank Trust#2508 c/o James Ratos 207 W.Kendall Dr. Yorkville,IL 60660 With a copy to: Law Offices of Daniel J.Kramer 1107A S.Bridge St. Yorkville,IL 60560 or to such other addresses as any party way from time to time designate in a written notice to the other parties. 8. ENFORCEABILITY. This Agreement shall be enforceable in any court of competent jurisdiction by any of the parties hereto by an appropriate action of law or in equity to secure the performance of the covenants herein contained. In the event any portion of said agreement becomes unenforceable due to any change in Illinois Compiled Statutes or court decisions,said unenforceable portion of this Agreement shall be excised here from and the remaining portions thereof shall remain in full force and effect. 9. ENACTMENT OF ORDINANCES. The CITY agrees to adopt any ordinances which are required to give legal effect to the matters contained in this Agreement or to correct any technical defects which may arise after the execution of this Agreement. —8— IN WITNESS WHEREOF,the undersigned have hereunto set their hands and seals this day of 12007. UNITED CITY OF YORKVILLE By: Arthur F.Prochaska,Jr.,Mayor Attest: City Clerk —9— i I 1 I OWNER/DEVELOPER: i CASTLE BANK TRUST#2508 -SUBJECT TO EXCULPATORY RIDER ANACHED AND MADE A PART HEREOF Attest: L-At Prepared by and Return to: Law Offices of Daniel J.Kramer 1107A S.Bridge Street Yorkville,Illinois 60560 630.553.9500 -10- EXHIBIT"A" THAT PART OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF THE NORTHWEST QUARTER OF.THE NORTHWEST QUARTER OF SAID SECTION 16 FOR THE POINT OF BEGINNING;THENCE NORTH 00 DEGREES 00 MINUTES 13 SECONDS EAST ALONG THE EAST LINE OF SAID NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16,A DISTANCE OF 506.60 FEET;THENCE SOUTH 88DEGREES 42 MINUTES 44 SECONDS WEST PARALLEL WITH THE SOUTH LINE OF SAID NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16,A DISTANCE OF 1176.11 FEET TO THE EAST LINE OF STATE ROUTE 47;THENCE SOUTH EASTERLY ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 9387.49 FEET,A DISTANCE OF 512.00 FEET TO A POINT ON SAID SOUTH LINE;THENCE NORTH 88 DEGREES 42 MINUTES 44 SECONDS EAST ALONG SAID SOUTH LINE,A DISTANCE OF 1089.96 FEET TO THE POINT OF BEGINNING,.ALL IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS. -11- EXHIBIT "B" PARCEL ONE. THAT PART OF THE NORTMMEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 16,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCI)'Al MERIDIAN,DESCRIBED AS FOLLOWS:00MhfENCING AT THE SOUTHEAST CORNER.QF THE NORTHWEST QUARTER OF SAID NORTHWEST QUARTER;THENCE WEST AL&Z THE SOUTH LINE OF SAID QUARTER QUARTER 405.84 FEET I'OR THE POINT OF BEGTNQNING; THENCE NOR!°AI PARALLEL WITH THE EAST LINE-OF SAID QUARTER QUARTER 322.00 FEET;THENCE LE ST-PARALLEL Wirth THE SOUTH LINE OF SAID QUARTER QUARTER 810.16 FEET TO THE CENTER LINE OF STATE ROUTE 47;THENCE SOUTHERLY ALONG SAID CENTER LINE 326.80 FEET TO TIM S.OUT71 LINE OF SAID QUARTER QUARTER;THMICE EAST ALONG SAID SOUTH LINE 756,5.6 pEET fiC THE POIIsNT.OF BEGINNING, (EXCEPT THAT DART CONVEYED IN DD TO THE STATE OF ILLINOIS,DEPARTMENT OF TRANSPORTAII.GN RECORDED JANUARY g,1991 AS DOCUMENT•9.101,44),IN THE T�OWNIS-I1P OF BMSTOL,K NDALLCOUNd Y,ICLIN'O.1S. PARCEL MO.- THAT PART OF TIME NORTH.W.EST QUARTER OF THE NORT11iVEST.QUART—.ER-QF SEMON 1:6,T.DWNSF.IM-x-7 NOI.tT-l4,R-M- ,,.QZ 7 E=A'ST pF TfIEE Tl-ffR-D FMCIPAL�liMk N} CMM)AS FOLLOWS:COIv1Nffi Z i4�i AT T'FIE SOUI•fT AMT eORNER m 1`IO1,T1 I"`I A GF THE NORTHWEST QUARPMR OF SAID SUCTION 16;TPi.WCE MRTH 0*tag M- 1 47 MINUTES,,90 SE(I€Nos;akgT AL MG TNT E MM OF THE NORTF)'WE$T QUARTER OF TIM NORTHWEST QU'ART'ER OF SAID SEMN 16,332.00 FEET FOR TIM€'Ol'N'f OF B , CONTINUING NORTH OD DEEMS M IMAMS 00 SECONDS EAST ALONG SAID QUARTER Q ER UART LINE �MUM S8 DEGREES 42 MINUTES 44 SEC0109 WEST PARALLEL VATH TM MUTT MM OF THE N©RTHUMT QUART-aR OF'1 T QUARTER OF SAID SECTION 1.6,1.193.63 FEET TO TTY EAST M-M OF ILLIi NMS,ROM.47;T-HENCE SOUTHERLY Ai ONa FE'EA&LEO 0 G Ab{- MA CURVE TO THE LEFT MAMNG A PoWlUg-OF 9309.34 FEET,A DISTANCE OF 1:35,90 FEET TO A LINE DR.A#>;+N —,.92 D�42 lagMES 44 SECONDS WEST FROM THE MINT OF P9MN' G AND PARALLEL WTM TOTE MJTH LM OF TIM NOR MUMT Q1JAIflP M 1 THWEST QUARTER OF SAID SEMON 16;Tift CE N19=11-ft DEGREES S 4l't,4WaY,ES 44&WONDS EAST A-LONG SAM M'M 1166.73A MT TO TM.-POINT OF BE-O NNING,(MCMT TIM PART COM,W—MB IN AD TO THE STATE OF lull OIS,DEPARTMENT OF TRA 'Si"*RTATM 1IECMDFa JANUARY 8, . 1991 AS DOCUNM4T 91014),IN TM T OW-N&MP OF BRISTOL,KEMALL COU TY,ILLINOIS. ' TI3AT PART OF TTTiE NORTi1WF.ST QUAILTE2Z pF TIC T3tTATI#'IR�S'T QiJAR1`l?R OF SBCI�OAI 16,3'€3WNSIIIP 371;IG11ZTl�LtA�FI�E 7 BAST OF TFIE T:F11£21� �INO�t�L,1v�iAN DBE AS i�LL•t1�S:�iE1A ELT TtI'E S,f1.. QUAIL ;TIC$NOR'iI ELIbIG TTIE EAST I.I14E(#1±SAOLJ.ARTIIR QFT ,,3�© Ea?F `., ,. .;. • OF SA�Qi3E4iiTrER QUAR'1'SIt,4B3$4 T;T:..: ��•QU �s-P.f1F 3E 1�CiR3�S3' OF SAID tIJAI€ 3Z QLIAR3R;VICE EASTAI 0Ia11,SAIp Sk4IIT{i L p 11 TAE 1. E C3F S, STA�' Tii SiI LINE T4Wi�IS p�F STOL,KE1I#3Ai,L CEIU214�',tLi INQIS. QUARTER UAR Q TAATFiR,322.04 FBirT TO 1 I4E 5` LDM, . T 1?R,4ir3:ti4E?TO•TI 1'pINT UFBB{} FIAIGIN THE E FOX-IN SS AM 'CREAM RY GRANT�laD Sli' Ami JOANNE��'3�'� �,�u�� Z 2 1958 AS } NT 916048 > TTIItELF *`�+LfK1E�� $ $P FQ€Ilt Yii€ R UL ' C1IE)8+I16,T{4 �371;imBfI, Rs?ATPACT#lE g �A a: AT PMT ON T ;�.0 ag s�� 1? IAL ipp1TI Tl EE4 T •. fZFF CE 5`63. .. 4 I i IsF 'F� PAR. ,LEI.LINE 3t?(#8 # • . QUAi2TBR .t T1R�o poINT Taft 81 N.16 FUT TO TM T?$R E W STTATE ROUTE 47, CIv T Pik i . .T��Y EkLQI�IG SAID L1 4F SAID LINE THE S?MG,I I4E 4F p,&6QTlEkIiTER FROM T4 I II 3T E3F Ii473IATG;TSAJD E T ALONG OF F BED L A L i RA I � .9F a •t1L,KE NDALL CCkLNT)C,JI LINOTS. G SEAM Pt�ALL£L -12- EXCULPATORY RIDER This instrument is executed by Castle Bank N.A., as Trustee under the provisions of a Trust Agreement dated 09/11/06 and known as Trust No. 2508 not personally,but solely as Trustee aforesaid, in the exercise of the power and authority conferred upon and vested in it as such Trustee. This instrument is executed and delivered by the Trust solely in the exercise of the powers expressly conferred upon the Trustee under the Trust and upon the written direction of the beneficiaries and/or holders of the power of direction of said Trust and Castle Bank N.A.,warrants that it possesses full power and authority to execute this instrument. It is expressly understood and agreed by and between the parties hereto, anything herein to the contrary notwithstanding, that each and all of the representations, warranties, covenants,undertakings and agreements herein made on the part of the trustee while in form purporting to be the said representations, warranties, covenants, undertakings and agreements of said Trustee are each and every one of them not made with the intention of binding Castle Bank N.A., in its individual capacity,but are made and intended solely for the purpose of binding only that portion of the Trust Property specifically described herein. No personal liability or personal responsibility is assumed by or nor shall at any time be asserted or enforceable against Castle Bank N.A. on account of any representations,Warranties, (including but not limited to any representations and/or warranties in regards to potential and/or existent Hazardous Waste) covenants, undertakings and agreements contained in the instrument,(including but not limited to any indebtedness accruing plus interest hereunder)either express or implied or arising in any way out of the transaction in connection with which this instrument is executed,all such personal liability or responsibility,if any,being expressly waived and released,and any liability(including any and all liability for any violation under the Federal and/or state Environmental or Hazardous Waste laws) hereunder being specifically limited to the Trust assets, if any, securing this instrument. Any provision of this instrument referring to a right of any person to be indemnified or held harmless, or reimbursed by the Trustee for any costs, claims, losses, fines, penalties, damages, costs of any nature including attorney's fees and expenses, arising in any way out of the execution of this instrument or in connection thereto are expressly waived and released by all parties to and parties claiming, under this instrument. Any person claiming or any provision of this instrument referring to a right to be held harmless, indemnified or reimbursed for any and all costs, losses and expenses of any nature, in connection with the execution of this instrument, shall be construed as only a right of redemption out of the assets of the Trust. Notwithstanding anything in this instrument contained, in the event of any conflict between the body of this exoneration and the body of this instrument,the provisions of this paragraph shall control. Trustee being fully exempted; nothing herein contained shall limit the right of any part to enforce the personal liability of any other party to this instrument. `,QED Co.` Reviewed By: Agenda Item Number 4 - � Legal ❑ # �. Finance El �JL_ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number �O Consultant ❑ SCE Human Resources ❑ F—T)L City Council Agenda Item Summary Memo Title: Visitability Code Discussion City Council/COW Agenda Date: May 15 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached Ordinance and Draft Visitability Code STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE NO.2007- AN ORDINANCE AMENDING CITY CODE TITLE 8—BUILDING REGULATIONS— ADDING NEW CHAPTER 16—VISITABLITY CODE WHEREAS,the United City of Yorkville has taken up, discussed and considered amending the City Code (Title and Chapter as referenced above) to include provisions and regulations for newly constructed single family and attached single family homes to allow visitability by persons with disabilities, and WHEREAS,the United City of Yorkville has developed a Visitability Code, and WHEREAS,the Visitability Code shall become Title 8, Building Regulations, Chapter 16, Visitability Code, and WHEREAS,the Mayor and City Council have discussed that it may be prudent to adopt the Visitability Code depicted on the attached Exhibit `A'. NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,upon Motion duly made, seconded and approved by a majority of those so voting, that the Title 8—Building Regulations—Chapter 16 -Visitability Code, as depicted on the attached Exhibit `A' is hereby adopted. This ordinance shall be effective upon its passage. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D. 2007. ATTEST: CITY CLERK EXHIBIT"A" CHAPTER 16 VISITABILITY CODE SECTION: 8-16-1: Purpose 8-16-2: Title 8-16-3: Electrical Wall Switches 8-16-4: Electrical Wall Receptacles 8-16-5: Wall Reinforcement 8-16-6: First Floor Washroom/Powder Room 8-16-7: Washroom/Bathroom Design 8-16-8: Doors and Hallways 8-16-9: Routes Within a Dwelling Unit 8-16-10: Appeals 8-16-1: PURPOSE The purpose of this Article is to establish minimum regulations for the design, installation and construction of single family and attached single family homes,by providing reasonable criteria for visitability by persons with disabilities. 8-16-2: TITLE This Article shall be known as the Visitability Code of the United City of Yorkville and is hereinafter referred to as the"Visitability Code"or"this Code". 8-16-3: ELECTRICAL WALL SWITCHES In all single family and attached single family dwellings, al wall switches controlling light fixtures and fans shall be located at a height not to exceed forty-eight (48) inches above the finished floor. Height shall be determined by measuring from the finished floor to the center of the switch. Exceptions: This requirement does not apply where the use of special equipment dictates otherwise as required by the manufacturer. This requirement does not apply to thermostats or breaker points. 8-16-4: ELECTRICAL WALL RECEPTACLES In all single family and attached dwellings, all wall receptacles shall be located at a height not less than fifteen(15) inches above finished floor. Height shall be determined by measuring from the finished floor to the center of the receptacle. Exception: This requirement does not apply where the use of special equipment dictates otherwise as required by the manufacturer. 8-16-5: WALL REINFORCEMENT Bathroom walls shall be provided with wood blocking installed flush within wall framing, to support grab bars as needed. The wood blocking, when measured to the center, shall be located between thirty-three(33) inches and thirty-six(36) inches above the finished floor. The wood blocking shall be located in all walls adjacent to a toilet, shower stall or bathtub. All bathrooms, washrooms and powder rooms shall meet all applicable requirements of this Code. 8-16-6: FIRST FLOOR WASHROOM/POWDER ROOM There shall be at least one washroom/powder room, containing at least one water closet (toilet) and one lavatory(sink), on the dwelling floor located closest to grade level. This washroom/powder room shall be designed and constructed in a manner that will provide wheelchair access to both the water closet and lavatory. 8-16-7: WASHROOM/BATHROOM DESIGN All washrooms,bathrooms and powder rooms shall meet all applicable requirements of this Code. It is not essential (although it is recommended)to have a large turning radius inside a residential washroom,bathroom or powder room. In a small washroom, bathroom or powder room, the wheelchair user can roll in forward and roll out backward. A minimum thirty-two (32) inch clear path must be provided to all fixtures and the room must be designed in a manner that will allow the user to be able to shut the door when using the room. The bathroom, washroom or powder room door may be hinged to swing out to provide more room, if the hallway design provides the proper clearances. 8-16-8: DOORS AND HALLWAYS All exterior and interior doors shall not be less than three(3) feet in width and six (6) feet, eight (8) inches in height, and shall provide a minimum clear opening of thirty-two (32)inches. All required exit doors shall be side hinged. The minimum width of a hallway or exit access shall not be less than forty-two (42) inches, and in no event shall the width of the hallway be less than required by the 1997 Illinois Accessibility Code. Exceptions: Sliding doors,providing that a minimum thirty-two (32) inch clear opening is maintained. Interior pocket doors,providing that a minimum of thirty-two (32) inch clear opening is maintained. Interior doors that do not require passage for access as determined by the Code Official,for example, doors to linen closets and pantries in which the shelves are located immediately inside the door opening. Any interior door located in a manner that when fully open, a minimum thirty-two (32) inches clear opening is provided. 8-16-9: ROUTES WITHIN A DWELLING UNIT Every single family and attached single family dwelling unit shall have an accessible route through the hallways and passageways of the floor level served by the step free entrance. Hallways shall not be less than forty-two (42)inches in width. All other passageways, other than doorways, shall not be less than thirty-six (36) inches in width. 8-16-10: APPEALS Any appeals to this Code shall be made in writing and submitted to the City Council. The City Council's decision shall be final. Reviewed By: Agenda Item Number J � d -10 Legal ❑ D�. Esr -� �� 1e36 Finance 11 � Engineer ❑ ~ y City Administrator ❑ Tracking Number If!, f l « O Consultant ❑ Human Resources El Ll'-) L 200—1 — 11 LE City Council Agenda Item Summary Memo Title: Safe Routes to School Program Update City Council/COW Agenda Date: May 15, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached memo prepared by Laura Haake o United City of Yorkville Memo 800 Game Farm Road EST 1 _ _ 18M Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 LLE Date: May 9, 2007 To: Yorkville City Council From: Laura Haake CC: Travis Miller Subject: Safe Routes to School Update On April 26`x'I attended the School District Transportation Committee meeting to gather more information to complete the first Safe Routes to School(SRTS)application. All of the district schools,with the exception of Yorkville High School,have sent out a survey asking basic transportation questions of how students typically get to school, whether or not there are safe sidewalks existing,and if they would allow their child to participate in a`Walk or Bike to School Day.' (Yorkville High School was not included because the grant is only available for K-8 buildings.)This information will be used to support the SRTS application,as well as to help determine what other schools should be evaluated for future grant cycle applications. The final information is being gathered on the current school travel environment for Yorkville Intermediate School and Circle Center Grade School,including the distance that students must travel(in'h mile increments),how many students currently walk or bike to school, and the current arrival/dismissal policies. On April 30'h the Police Department began a traffic speed/frequency study for the four surrounding roads: Mill St.,Orange St.,Route 47, and Route 126.Their study will run until May 24th. Data collected will help to determine if increased police presence is necessary for this area for the safety of the children. Kimberly Tanquary,Health Promotions Coordinator for Edward Hospital,has offered to become part of the SRTS team and will be working with the school to promote wellness and walking. Their programs will be added to the grant application showing the support of outside organizations. Objectives for the next school year will include participating in the International Walk to School Day on October 3`d, 2007,incorporating walking or biking to school into the School Wellness Policy objectives, and creating a student patrol system of YIS students helping to prevent children from walking down through the bus loading area and instead using sidewalks. The first application is due on May 31". Approval of this application will allow the City to complete the second application which is due on June 30th. `.CEO C/rf, Reviewed By: Agenda Item Number � Legal ❑ ESL 1836 Finance ❑ Z Engineer ❑ City Administrator Tracking Number❑ Consultant ❑ GG p, Human Resources ❑ City Council Agenda Item Summary Memo Title: Edward Property—Wooded Property Evaluation and Staff Recommendation City Council/COW Agenda Date: May 15, 2007 Synopsis: Council Action Previously Taken: Date of Action: January 23,2007 Action Taken: Approval of Annexation PUD Agreement Item Number: Type of Vote Required: Council Action Requested: Submitted by: Travis Miller Community Development Name Department Agenda Item Notes: See attached staff report O United City of Yorkville J 4 `' s 800 Game Farm Road EST. .. 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 SCE Date: May 10,2007 To: EDC/COW From: Travis Miller, Community Development Director Dave Mogle,Director of Parks&Recreation Cc: Lisa Pickering, Deputy Clerk Re: Edward Wooded Parcel City Council approved the restated Annexation and PUD agreement for Fox Valley Farm Partnership and Edward Health Ventures in January 2007. This PUD agreement included the following provisions: "CITY OFFER TO ACQUIRE WOODED PARCEL: OWNER/DEVELOPER and CITY agree that in the event the CITY, either through its own efforts or independent grants is able to secure funds to purchase a portion of the wooded area West of the North-South Collector Street separating the residential and commercial portions of the development on the subject property as shown in Exhibit"D-1"from OWNER/DEVELOPER,that OWNER/DEVELOPER will enter into negotiations for the sale of that portion of the wooded areas to the CITY in order to preserve said wooded area at a price that is acceptable to the then OWNER of the subject property at the time of said written offer by the CITY to purchase the same." The goal was to preserve a wooded area approximately 15 acres in size. Since the approval of the restated annexation agreement staff has walked the property to evaluate the condition of the wooded area and begin negotiations with Edward(current owner)to acquire the property. Staff invited Robert Megquier,representative of CorLands,a land preservation organization which has purchased and held property for the City in other locations to join ourselves as well as the following staff: Scott Sleezer, Superintendent of Parks Laura Haake,City Parks Designer Mike Schoppe,Landscape Architect/Land Planner(consultant for Edward) The group walked the property March 14,2007 and made the following observations: - The wooded area primarily consists of poor to fair condition trees,with an understory of undesirable species,damaged trees, fallen trees,and deadwood; - Trees considered to be specimen trees are primarily located in the area of the future green space or roadway and would not be in the potential park site; - The western property(potential City site)does not contain many specimen species; - In order to promote a healthy,hardwood tree forest, several trees would need to be cleared to reduce competition of the plants, also the removal of downed trees and deadwood would be extensive; - Visual evidence shows that active recreation use of motorized vehicles is currently occurring; - The forest soil is extremely saturated and the creation of an ADA trail would require a significant amount of subgrade stabilization; - Recreational uses of the property could include nature trail/hiking, cross- county skiing or mountain biking. More active recreation would require significant grading of a cleared wooded area or acquisition of an un-wooded area next to the woods. Edward has indicated they would require a payment equal to their per acre investment of the property which was$130,000.00. Staff recommends to not proceed with the acquisition of this wooded area based on the following: - The cost exceeds the value of the land for city park uses; - The cost exceeds the value of preservation of the wooded area due to the current condition of the area; - The limited amount of vegetation currently considered `specimen' material could be preserved in the event this area is developed residentially. The current landscape ordinance includes preservation incentives and guidelines that would encourage this preservation to occur—furthermore,the PUD agreement includes provisions requiring the wooded area to be preserved "along the West boundary of the property as is reasonably possible" The City has received a tree survey,but the data was not completed. Supplemental data was requested in February. A follow up phone call indicated that the information will be sent to Staff for analysis but since the site design has not been completed,a drawing does not exist showing the exact location of the large specimen trees. Their exact location will be shown in more detailed stages of planning,and the site will be designed to be sensitive to these trees. Staff could not determine the exact number of specimen trees,or the percentages of each species,but will continue to monitor the tree preservation in further stages of planning and require the preservation of these specimen under the terms of the Annexation Agreement. Cc: John Crois,City Administrator Robert Megquier, CorLands Dan Kramer,Attorney Mike Schoppe, Schoppe Design Associates Edward Hospital Property Woodland Site Visit March 14 , 2007 tk w V 'Jsann 5ul�ooj a5pa puelpoo/ A CA Ak I i r _ .•� -�} 1`'-�-�'�` ,\t - � v�. � it 1 .. ..y •,1r�� 1�,,�f a $•` � � � C"'� ! � 'S ij .I�t P� �v�i 'bP�� 1J `i;.�' Irk,RMIL t i' qnoq6Koj'qj e y' p9aa1jeos aae saaaJ Uawioad a6ae� WGIA puejpoonn JeoIdA 1 1_ . • � _ . mss,, ,. ._ v ° .�,•,°.ate/ :i v {( h"•t?rtifi4"•f�".+./N1,� '�'i t .a t r 1 - F S;f !*[�G �iy s3' ,,�1,� g �;►��i' .� �4T f :tl Pr ; + • e'' Ott( �• .�. . ♦i.}z�• ",4 f ilwl.• Y � ,' �q F .�'v'�oK�ry:' r�� ., �.� .'.} ..+ ��'i4 kti �i ,.', .•''ya �j. \ �. 4, �t ��'�''";'� �)�� 1+• �, /`f ,JEI+��`a�� r,�' �k,�f�. ,A'�' f'.e,�� 0 PrM- 'AAA .� �t�, ;'� ,� i �� sir. � � -' �,�>�,► { �a �- I t ?r /11,53 ' '►_ ", Vic 4 •-4'�!'� s �� ,Vii►�s a �!l�'rs.. 777 1 h re 4 l j ll , Y$/ � '`! !5'1 a; w:` yf b �fi '=` j �� . t ,r 1f a ►� �:iA:, Ll �:� �r�� ti.F 'ww �, 4 •.a!, t'l� �'`."� j�� 'ti� .•arm e� Arm i vrr f, r Slip-7 1 P j �• trr :1 �, .•!'Its V,Vit t, �. ,�,•!� `'.��;',�� p,., �, I �. . •1 ,1r v egg�( y� ��, ,�'14 � ��I� s�F• A,�� ,� i�"i�A��ib�� ;,,� 1� ��'�,j�; t��Y�i� (��i��j�� f I�!,`-:tilj� �t:+r.� wi sii �.4 ,�L", �'�+4�;� ,\I � �d�•� �''!. �'+'`. �i'i'•i!� rf�V�� AN �I� mil, ��, �a t��•p \7� fi.� �1 �` ��°'. it , �'',�, �: iM{ •��P; 1' .s-" � e ;:!!'�' i; fir►� ,j, , '�i ,aid►1,} 1 ts V 14S SCE �� 1,�{' iFr'w,�A,s. ' 1/± "ta4 4 � . �'�,�I'j�' �',I.s�1��; '� 1�:i �'1 ��•1 �„�'�i. %• aRR' / i.+,.,�w 1t sue" , ♦. ?i!'� ).��l err �8^'w$'e _. \ \MilFli h'".n Aft vair`'.�`lRns� -�'��e'S�st� �ta� `l►Y�:,s �` tea,. t �, `�°.` �ti►Nie��',�§ y l�� ypl gaq�t :� ' �fY„/ � a 11,G—R. • • • • . ► Ch AA • • O� 7th" '.."'. a `�.�r� �►'" � -� �. .�I, +�� •.:. 71i" �Sr�IASe�s.:.:; Mi w k / .».�.��: ;roc.-- • 4 �,p� �, . 't (A 'w•°_ es+arar....s � ..�JYw:.. �i �� ..&, } � T-S �•,� ''t.T_ ` ' r ` � � '!+�'+r^ ,'°ram ... ... ... �i�.i1. +� �' �•- :� ��h s��.� a � + O `!''°'!'.'a:'.�......... .. - ..V •_ �: ttti40.V T�k, r u'S�, £ '�„`�� `S 'f'� ; - .. O � 1. r- "••mow vx.r�Alo- .a+4 7 1'i :,t + �.,. W'•>s7nrcY3t Yk i '`�pY,+•71 - lt��} Y t .1,t; ww '�Cir.►.;_"rte._ -_.. �"f,p i`( '�. ' �,.�s,�t�'�', ' "'� •err �aT'- a.wt♦ �.... :.a* .: - �`�, ..f:, _ .-.,,� -}�xt i fi�x'ji+FAZ •k°�:.- � .. �-�y... i � p'RfY�� e��.yd��. ' •fa'_My*{+� �. r ! •1'4# '7 "MIL i.. � �±i::.w_ =• ��r— "r°,.r• � ,?.;.,p�c.�,v .' C•i,;►"�9t�.:f�•. t� r , ( r'�-'�- ifj � l yr. r -� � of i"d .- �" M —�. -�'' ?��,.d �. S'.i-.�. �a=�`��i�'rt� 'fit. y. •`� '' �: ,m . Oka '�. V+wVv.r:•� i+ _.—,�±.�'w •�.,,�f '.� �!'�; .y+1t4�r ,+{.��1 i\'. �JxrS{� �` 1t . .� ow CO.y Reviewed By: Agenda Item Number 0-c► Legal ❑ �� I Finance ❑ Engineer 1836 � S,g, � Tracking Number O City Administrator ❑ ot� O Consultant ❑ �K."C � Human Resources ❑ -� o?d0 — 73 LE City Council Agenda Item Summary Memo Title: SCADA Project—Change Order#1 City Council/COW Agenda Date: May 15, 2007 Committee of the Whole Synopsis: This change order in the amount of an $18,860 increase and an 86-day time extension is for outfitting two additional sites with SCADA equipment. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: clr� United City of Yorkville Memo 800 Game Farm Road EST. - 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 <LE Date: May 8, 2007 To: John Crois, Interim City Admi 'strator From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City Cl Subject: SCADA Project—Change Order#1 Attached find one copy of proposed Change Order#1 for the referenced project. This change order, in the amount of an$18,860.00 increase and a time extension of 86 days, is for installing SCADA equipment at two additional sites. The SCADA system collects and displays information from various water system sites throughout the city, such as wells and water towers. It allows us to simultaneously view how the overall system is performing, identify operational problems, and make adjustments to improve efficiency. At the time the SCADA project was put out for bids, it did not call for any work at the Beaver Street booster station or the Kennedy Road pressure-reducing station. The Beaver Street station already had basic SCADA equipment, and although it that equipment was older it was functioning properly at the time.During the course of the SCADA project we had difficulties with the Beaver Street station communicating with Well#3, and therefore decided to install the newer SCADA equipment to bring that station up to date. The Kennedy Road station did not exist at the time the SCADA project was bid. The Kennedy Road station was constructed by the Grande Reserve developer, and since we were not sure if the construction timing of that station and the SCADA project would coincide,we did not include it in the original SCADA contract. As it turned out the station was constructed before the SCADA contractor completed his work, so we instructed him to outfit that station with the appropriate equipment. The time extension is for performing the additional work, and well as coordination problems with the equipment manufacturers at some of the sites. The SCADA system is now complete and functional. I recommend that this change order be approved. Please place this item on the Committee of the Whole agenda of May 15,2007 for consideration. CHANGE ORDER Order No. One (1) Date: April 10, 2007 Agreement Date: July 21, 2006 NAME OF PROJECT: Contract D.1 — Supervisory Control and Data Acquisition (SCADA) Improvements Project. OWNER: United City of Yorkville CONTRACTOR: Kamp Synergy LLC (KSL) The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Time Extension: Original Contract Completion Date February 03, 2007. Proposed Substantial Completion Date April 2, 2007. Final Completion Date May 1, 2007 (86 Calendar Day Extension). 2. Furnishment and Installation of MCC in Beaver Street BP/PRV (Add $12,600.00) 3. Furnishment and installation of Control Panel in Kennedy Road BP/RPV (Add $6,260.00). Justification: 1. See attached correspondence from KSL dated January 26, 2007. 2. Existing MCC was at end of useful life, see attached correspondence dated November 28, 2006. 3. Proposed facility is currently under construction. At time of biding BP/PRV funding was in question, therefore unsure if project would move forward. (continued) CO-01 CHANGE ORDER NO. C- One 1 Page 2 Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 147,237.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 0 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (deGreased) by: $ 18,860.00 The new CONTRACT PRICE including this CHANGE ORDER will be $166,097.00 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) {deereas by 86 calendar days. The date for final completion of all work will be May 1, 2007. Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. /p Requested by: Kamp Synergy LLC Recommended by: /Y?_�ngineering Enterprises Inc. Accepted by: United City of Yorkville CO-02 f , Kam S ner ' �.LC y g �� "ORIGIN Kamp AL 9434 North 107th Street Project No Milwaukee.,Wisconsin 53224 Tel: 414-354-6700 Fax: 414-354-.6-701 . . . . January=26, X007 Engineering Ehterprrses, lnc bWheeler Road Siapar drove, IL 6054 a M Cn' •1J D Attn Edward J IvIc 011�.P E JaN..: .Re. Unit+rd iity.af Yorkville, 9 .2007 " SCADA Improvement Project Project#Y0:0312' ENGINEERLNG:ENTERi'R-ISES, INC, Dear Eddie, As we are approaching our contracted tune of completion, I,vvartited to sumrtiarize our progress to date and formally ask for a time e5ctenslon k Rs.I had indicated in our pre construction meeting,the corrrpletiorr schedule,is dependent orY a proper sequence of events We'were;able to install the radios and cabinets at the sites, except for--Beaver St Booste'f Since you have` indicated that"..you Will probably`proeeed with the-new.panel at Beaver;5t and at - th'e Kennedy Rd' PRV, we have proceeded to build diem The panel for the Kennedy Rgact PR:V is complete and-the E�eaveF St Booster panel is almos# done :bdt will`need revised software tor-the control. We have the.relay carc}s for the 121 Booster_ generafiors and will-schedule to'ha"ve them instaHid.soon: As for software, the-screens were recently reviewed With you and hopefully will be approved by YorkViff next`week`: At out meeting with Yorkville to revlevv typical. screens, we-had talked about getting a complete descrEptien of:controli 1Ne have not:implemented the control yet,'since`we tld not;want'to do this twice; Hopeful y,.ttiia'can.be--approved-by you and Yorkville next Thursday With-this. nish wapping out the. 10 to;the PLCs for the comptfer.. n theprocess..we can fi _of sorting through the exlsting'PLC prograriis, we have ad q tation to , the ladder programs'so that when we are done, the City will have a copy that will:. Help them lri-the future - ;: _ The last step:of programrning.ls to revise the.-co ntf6l so the central computer,can: download setpoints and control: Since we were not able to.get;doeurnentatifln A single sou rte for- Control and M6nitoring'Sy.stems.' • Erigirieering Manuf_acturi:ng.- IristaV at.ion Service from US Filter, we have had to infer much in the ladder logic that was downloaded from the existing PLCs. We have also had to infer PLC register information to and from the Pan_elview displays, since we do not have these., programs. We are confident that we can incorporate.all that we had reviewed on our screens yesterday, but it has'required added time and will,require.some more added time to complete and change-over the system. Based on this, plus the time required for-the.pending_ change=orders for Beaver St. Booster and Kennedy Road PRV, we would like to plan on shipping the system April 2 and have final completion.by.May.1 (appcox. a.month later). It has,been our experience that when.you spend.more`time up front verifying the existing 1/0 and definition of the -control,, you have.less problems laterwh.eri it"comes time to change the _system over.. I believe that Yorkville will`have,a."show-.case" SCADA system when we are done and a better'documented and integrated system. Sincerely, Kamp Synergy LLC UAI- William L. Treloar Page I of Eddie McCall From: Bill Treloar[billt@kampscada.com] Sent: Tuesday, November 28, 2006 8:22 AM To: Eddie McCall Subject: Yorkville Beaver Booster Attachments: Beaver-3 Model (1).pdf; Beaver-1A Model (1).pdf; Beaver-2A Model (1).pdf 11/27/06 Hi Eddie- After receiving the control drawing that I was missing for the Beaver St. Booster control panel, I was able to come up with this proposed design for a new panel. Since it was easier to visualize, I drew new AutoCad drawings, which I have attached. Here are my thoughts for this panel: 1. I would replace the existing 36" X 24" Nema 1 panel with a new Nema 4/12 Hoffman Concept panel. Sometimes, we replace just the door, but in this case the three separate hinges are a problem and also look bent. 2. The relays and timers would be eliminated and replaced by the PLC logic. 3. Since we have the new 24" X 24" sub-panel wired for this site, we would move the components over ti the new 36X24 sub-panel and rewire as needed. 4. 1 would mount a new touchscreen display on the door. The base price for this is based on the Panelview 300 keypad display. If you want a display larger than this 3" version, I can offer a Panelview 550 monochrome keypad (A-B #271 1-K5A2L1) for $11360.00 more or a Panelview 600 color keypad (A-B #271 1-K6C2L1) for $1,Q91 00 more. We also would like to offer a 5.7" color (touchscreen only) display, made by Kessler-Ellis (model MMI-750S) for $200.00 more. 5. 1 would provide these new door mounted control switches- a. (2) Pump 120V Control Power "On-Off' switches b. (2) Pump Hand-Off-Auto switches c. (2) PRV "Manual-Lock-Auto" control switches with manual Open and Close pushbuttons. d. (2) Hand-Off-Auto control switches for the (2) exhaust fans. e. Everything else on the existing door would be eliminated. 6. They presently use (4) pressure switches; (2) for pump low suction interlock, and (2) for Pump "Run/Fail" based on discharge pressure. I can replace these pressure switches with the (4) pressure transmitters and set low pressure interlock and discharge pressure (pump running) based on these. The only drawback would be when running the pumps in the Hand position directly to the starter (no PLC control), there would be no Low Suction pressure interlock since the pressure switch would be gone. Some people like the Hand control locally to be without interlock, anyway, since it is used for emergency only. 7. "Pump Fail" would be created when the pump is called and there is no run signal from the starter or sufficient discharge pressure within a given time. A Fail alarm would be cleared by turning the HOA switch off at the station. 8. 1 would monitor both the Hand and Auto positions of the pump control switches by the PLC and interlock them to the control. 9. Pump Run times, local status and alarms, tower levels would be displayed on the Panelview. Level/control setpoints would be set at the computer. 10. PRV control is outside the PLC control and hardwired to close when the pumps are running. A PRV Fail alarm would be generated if a pump is running and a PRV is open (with time delay). 11. We would also remove the old telemetry panel and redirect the field instrument wiring from the TB junction box to the control panel. The new panel we have mounted there will also be removed. 12. The antenna coax cable would be directed over to the control panel rather than the RTU panel. 2/16/2007 Page 2 of Based on this, the estimated cost to replace the panel would be $12,600.00. Please let me know if you hay, other thoughts on this. William L.Treloar Kamp Synergy LLC 9434 North 107th Street Milwaukee, Wl 53224 Phone(414)354-6700 Ext. 16 Tollfree(800)776-7079 Fax(414)354-6701 *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** 2/16/2007 0 C/P Reviewed By: Agenda Item Number J� Or 0� Legal ❑ w o� EST. 1836 Finance ❑ Engineer Tracking Number 4 ®i 0 (0 City Administrator ❑ ;-00 U.1sw �O Consultant ❑ ,Y Human Resources ❑ P CQ00-1 - `CE y City Council Agenda Item Summary Memo Title: Rob Roy Creek Interceptor(North Branch#1)-Change Order#2 City Council/COW Agenda Date: May 15,2007 Committee of the Whole Synopsis: This change order in the amount of a$20,380.00 increase is for crop damage, additional work to accommodate the Westbury development, and bolt-down manhole lids. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo Q .0 800 Game Farm Road EST _ 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 C=fty LE Date: Date: May 3, 2007 To: John Crois,Interim City Admini trator From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City Cler Sue Mika, Finance Director Subject: Rob Roy Creek Interceptor(North Branch#1)—Change Order#2 Attached fmd one copy of proposed Change Order#2 for the referenced project. This change order, in the amount of a$20,380.00 increase, is for crop damage and various additional work items. Change Order No.I for this project was also for crop damage. The crop damage listed for Change Order No.2 was actually for land crossed by the Rob Roy Creek#3 contract,but that contract has been closed out so we would like to handle it under the North Branch#1 contract. The additional trench backfill and sanitary sewer stub were to accommodate future street crossings and sewer extensions in the Westbury development. The last item was for changing out manhole lids to be the bolt-down type. That change was at the request of YBSD after they had some problems elsewhere in town with kids throwing debris into manholes. I recommend that this change order be approved. Please place this item on the May 15, 2007 Committee of the Whole agenda for consideration. CHANGE ORDER Order No. 2 Date 4-20-07 Agreement Date: June 30, 2006 NAME OF PROJECT: ROB ROY CREEK INTERCEPTOR NORTH BRANCH- CONTRACT 1 YORKVILLE ILLINOIS OWNER: UNITED CITY OF YORKVILLE ILLINOIS CONTRACTOR: ANDERSON UNDERGROUND INC. The following changes are hereby made to the CONTRACT DOCUMENTS: Crop damage for the easement areas on the Inland parcel and miscellaneous additional items per attached invoice. Justification: Per Easement Agreement and discussions during pre-construction meeting. Change to CONTRACT PRICE: $ 20,380.00 Original CONTRACT PRICE: $ 966,861.87 Current CONTRACT PRICE adjusted by previous CHANGE ORDER$ 972,701.87 The CONTRACT PRICE due to this CHANGE ORDER will be(increased)( )by: $20,380.00 The new CONTRACT PRICE including this CHANGE ORDER will be$ 993,081.87 Change to CONTRACT TIME: The CONTRACT TIME will be(increased) (decreased)by 0 calendar days. The date for completion of all work is October 31, 2006 (Date). Requested by: �J •u=� Walter E. Deuchler Associates Inc. C Accepted b Anderson Under ound Inc. p Y Approved by: City of Yorkville IL WALTER E. DEUCHLER ASSC>CIATES INC. Consulting Engineers 230 W000LAwN AVENUE • TELEPHONE (630) 897-4651 • FAx (630)-897-5696 AURORA, 1L 60506 January 19, 2007 Mr. Dave Anderson Anderson Underground, Inc. 1202 Ipsen Road Belvidere,IL 61008 RE: Rob Roy Creek Interceptor, North Branch Contract#1 City of Yorkville, Illinois W.E.D.A. Job #788-04060-02 Dear Dave: Please find attached a request from Inland Land Appreciation Fund,L.P. for reimbursement for nine (9) acres of crop damage in the amount of$3,600.00 as stipulated in their Easement Agreement with the Yorkville-Bristol Sanitary District. We are requesting that you make direct payment in the amount of $3,600.00 to Inland Land Appreciation Fund,L.P.,Attn.Mr.Matthew Fiascone,2901 Butterfield Road,Oak Brook,IL 60523. We will process a change order through the City of Yorkville as part of the above referenced project to cover this expense. Should you have any questions or require additional information regarding this matter,please feel free to contact the undersigned. Very truly yours, WALTER E. DEUCHLER ASSOCIATES,INC. John W. French, P.E. Encl. cc: Joe Wywrot,City Engineer, City of Yorkville,w/Encl. Ralph Pfister,Executive Director,YBSD,w/Encl. Matthew Fiascone, Inland Real Estate Development,w/Encl. • Design and Construction • Project Financing •Water Works and Sewerage • Buildings and Structures •Streets and Street Lighting • Investigations and Reports 10 AMDERSON UNDERGROUND, INC. 4073 1202 Ipsen Road INV. Belvidere, IL 61008 815/832-5700 JOB NO. INVOICE DATE Apri 1 9, 2007 BILL TO F vlr. Joe Wywrot, P.E. City Engineer City of Yorkville 800 Game Farm Road LYorkvi l l e, IL 60560 TERMS:Net 10 days.11/x%interest per month thereafter. REFERENCE Rob Roy Creek Interceptor- Werth Branch Contract W.E.D.A. Job# 788-04060-02 1. 185 linear feet of additional granular trench backfill LS 149800.00 2. 5 L.F. of 10-inch PVC, Including core & boot in Manhole #7 LS 19500.00 3. Cost for change in castings for all manholes to EJIW #1022-2 with heavy duty Bolt Down Cover providing a Watertite Assembly with 4-1/2 inch stainless steel hex cap bolts with a flat washer having a total weight of 300 pounds. LS 480.00 TOTALS $169780.00 IMPORTANT-SAVE THIS INVOICE-IT IS THE ONLY ITEMIZED BILL THAT YOU WILL RECEIVE. ,r,D C/Ty Reviewed By: Agenda Item Number Legal ❑ P 3 Finance ❑ I" EST. lass Engineer `��3'�'� ��- Administrator A�j Tracking Number -4 y City Admuus ❑ �O Consultant ❑ SCE Human Resources El T) Vv Ooo-7 -- -7-5 City Council Agenda Item Summary Memo Title: Kleinwachter Development—IDOT Highway Permit City Council/COW Agenda Date: May 15, 2007 Committee of the Whole Synopsis: This IDOT Highway Permit application is for the construction of a new public roadway intersection. It also includes construction of turn bays on Route 47. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Authorize Mayor and City Clerk to sign permit application. Approve resolution guaranteeing completion of the work. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: cl;.o United City of Yorkville Memo J '0 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 0 Fax: 630-553-3436 9 o K-WC LE Date:��'�• Date: April 30, 2007 To: John Crois,Interim City Administrator From: Joe Wywrot, City Engineer CC: Lisa Pickering,Deputy City Cler Subject: Kleinwachter Development-IDOT Highway Permit Attached find one copy each of a proposed IDOT highway permit and the corresponding resolution for construction of a new roadway intersection with Route 47. The intersection would be located about 500 feet south of the existing Fairfax Way intersection. A left- turn lane will be provided for northbound Route 47 traffic. Traffic signals are not proposed. IDOT requires a resolution from the city to guarantee the work. We in turn will require the developer to provide a guarantee to us that they will perform the work and satisfy IDOT's requirements. I recommend that this permit application and corresponding resolution be approved. Please place this permit application and resolution on the Committee of the Whole agenda of May 15, 2007 for consideration. L-10840 Illinois Department of Transportation Highway Permit District Serial No. Whereas, I (We) City of Yorkville/Kleinwachter Property c/o Smith Engineering 759 John Street (Name of Applicant) (Mailing Address) Yorkville IL 60560 hereinafter termed the Applicant, (City) (State) request permission and authority to do certain work herein described on the right-of-way of the State Highway known as IL Route 47 , Section , from Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: Located South of Legion Road Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, a thirty(30) foot maximum depth temporary entrance to be used for construction purposes only as shown on the attached plans which become a part hereof. The applicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. Aggregate material shall be obtained from a state approved stockpile and shall be: AGGREGATE SURFACE COURSE TYPE A(CA-6 GRADATION). (SEE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and its provisions agreed to this day of 2007 Witness Signed Applicant 800 Game Farm Road 800 Game Farm Road Mailing Address Mailing Address Yorkville Illinois 60560 Yorkville Illinois 60560 city State City State SIGN AND RETURN TO: Regional Engineer Approved this day of Department of Transportation BY: Deputy Director of Highways,Regional Engineer Printed 4/18/2007 OPER 1045(Rev.02/07) First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to that existirg before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the Regional Engineer or his/her duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the Regional Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Part 6 (Temporary Traffic Control) of the Illinois Manual on Uniform Traffic Control Devices and with the traffic control plan if one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or overhanging the right-of-way shall be prohibited. Fifth: The Applicant, his/her successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without the approval of the Regional Engineer or his/her duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocations within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of-way, the Applicant, upon written request by the Regional Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. Eleventh: In the event this permit is granted for the construction of additional lanes, turn lanes, median cross-overs or traffic signals on or along or adjacent to a highway under state jurisdiction, the applicant shall only utilize contractor(s) prequalified by the Department of Transportation for the performance of required work. Prior to the commencement of work described in this permit, the applicant shall furnish the Regional Engineer a copy of the contractor's current Certificate of Eligibility. Printed 4/18/2007 OPER 1045(Rev.02/07) SPECIAL PROVISIONS This work shall be done according to the cross section shown on the attached sketch, and at no place between the edge of the pavement and the ditch line shall the drive be higher than the edge of pavement. The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of way). The petitioner,their successors, or assigns, shall maintain that portion of the driveway on state right of way in such a manner satisfactory to the department, otherwise the department will maintain the shoulders included in the entrance driveways to the same standard that exists on adjacent shoulders, and if necessary, such areas will be restored to the original cross section and earth shoulders. All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the Regional Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The department reserves the right to reject or accept any contractor hired by the applicant. No person, firm, corporation or institution, public or private, shall discharge or empty any type of sewage, including the effluent from septic tanks or other sewage treatment devices, or any other domestic, commercial or industrial waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner into open ditches along any public street or highway, or into any drain or drainage structure installed solely for street or highway drainage purposes. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the state right of way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. RESOLUTION WHEREAS, the city of Yorkville is located in the county of Kendall, state of Illinois, wishes to allow installation of a temporary construction entrance onto Illinois 47 which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said department is required before said work can be legally undertaken by said city of Yorkville; now THEREFORE, be it resolved by the city of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the city of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the temporary entrance by the developer and acceptance by the city, the city guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during such work. The city will require the contractor to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed worker is not, (delete one) to be performed by the employees of the city. FOURTH: That the proper officers of the city are hereby instructed and authorized to sign said permit in behalf of the city of Yorkville. I, , hereby certify the above to be a City Clerk true copy of the resolution passed by the City Clerk of the city of Yorkville, county of Kendall, State of Illinois. Dated this day of A.D. 2007 (Signature) (CORPORATE SEAL) RESOLUTION Cl;,. Reviewed By: Agenda Item Number J� 000 Legal ❑ 1836 Finance ❑ EST. , _ Engineer Tracking Number O City Administrator ❑ '20 Consultant ❑ Human Resources ❑ a00-7-- 7 Cv SCE � City Council Agenda Item Summary Memo Title: Sunny Valley Farm—Route 126 Drainage Issue City Council/COW Agenda Date: May 15, 2007 Committee of the Whole Synopsis: A groundwater drainage issue has developed on the Sunny Valley Farm property. This memo provides a history of what has occurred to date, a proposed solution, and requests direction regarding funding of the solution. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Direction regarding funding of a solution. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: clr o United City of Yorkville Memo 800 Game Farm Road esr. 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 S4-E Date: May 7, 2007 To: John Crois, Interim City Administrators \\ From: Joe Wywrot, City Engineer l.. CC: Lisa Pickering, Deputy City Cler Sue Mika, Finance Director Subject: Sunny Valley Farm—Route 126 Drainage Issue Since last summer we have been working with Sunny Valley Farm and the developers of the Raintree Village and Prestwick developments regarding a drainage issue near Route 126. The apparent cause of the issue is natural groundwater that was finding its way primarily into the Raintree Unit 4 pond, and then flowing through the Prestwick storm sewer system and eventually to the Sunny Valley Farm pasture on the north side of Route 126. The water flows along a swale through the pasture until it reaches a farm pond, from which it discharges and then leaves the farm property. Prior to development of Raintree Village and Prestwick,the farm swale remained dry most of the time, and only carried water for a short time after rainstorm events. Once those two developments were constructed, a continuous low flow was observed in the swale. This created a problem for the farm, as cattle were drawn to the water and tore up the turf in that area. They are also concerned about the water level in the farm pond, and the possibility of washing out the earth embankment that holds the watef in the pond. Both developers have made good faith efforts to minimize the effect on the farm. Prestwick constructed a 6"diameter drain tile along the farm swale to carry the low flow, but unfortunately the tile was not large enough. They also re-graded and re-landscaped the area around the swale, and constructed an electric fence to keep the cattle away from the swale. Raintree pumped down their Unit 4 pond to find where water was entering, and both developers worked on eliminating an old field tile near the Unit 4 pond to reduce the underground flow of water between the two developments. While the Raintree pond was initially determined to be the main collector of this groundwater,just recently the groundwater flow from that pond has decreased, and other flows from Prestwick and an unincorporated property have been noticed as more substantial, with a minor net reduction in total groundwater flow to the Sunny Valley Farm property. Sunny Valley Farm has retained several consultants to assist in evaluating this issue. During several meetings between Sunny Valley Farm,the developers, and the city, a consensus was reached that it was not possible to predict how long the groundwater flow would continue,that there was no feasible way to eliminate or divert it, and that we should assume that the flow will continue. The focus of the meetings then shifted from eliminating the flow to finding a way to carry the flow through the farm property in a way that would not affect the farm operations. The Sunny Valley Farm civil engineering consultant has recommended that a 15"diameter field tile be constructed along the same general alignment as the 6"diameter tile previously constructed by Prestwick. The 15" field tile would be owned and maintained afterwards by Sunny Valley Farm. They also recommend that the pond embankment be evaluated to determine if elevated water levels or construction of a field tile through the embankment would weaken it.The estimated cost of the field tile construction is about$90,000, and the cost of the embankment evaluation is unknown. During this process,we have also had discussions with the developers regarding responsibility for funding a solution. Prestwick provided a tabulation that estimated its current expenditures at about$16,000, and indicated that they were willing to spend an additional $10,000 towards a solution. Raintree Village has not yet made a commitment to fund any of the work. Instead,they have asked the city to consider additional expenses that they have already or will incur with their Raintree Village and Fox Highlands developments, and to keep those in mind as we work towards a solution of the Sunny Valley Farm drainage issue. Those additional expenses include: • Changing a detention basin in Fox Highlands from a wetland-type basin to a dry basin at a cost of$60,000. The pond was approved and constructed as a wetland basin, but was changed at the request of the city after residents of Fox Highlands complained. • Constructing an offsite section of sidewalk along Country Hills Drive at a cost of about$4,000. The sidewalk was not shown on the approved plans,but was needed to complete the sidewalk system in that area. The Country Hills developer had no obligation to construct this sidewalk, and a house already existed at that location so it was not possible to have a future home builder construct the sidewalk. • Agreed to construct a rearyard storm sewer to the south of Baltrusol Court at an estimated cost of$15,000. The approved plans for this area call for a drainage swale, and both the city and Lennar met with the homeowners in that area to work out a revised swale design which was then graded and landscaped. Afterwards, the homeowners complained about the swale and have asked for a storm sewer to be constructed. The groundwater that is flowing through the Sunny Valley Farm pasture is naturally occurring, and could not have been predicted. The storm sewer systems in both Raintree Village and Prestwick were constructed according to approved plans. With this in mind,I need to know if the City Council would be willing to help resolve this matter by funding a portion of the work that will be required to address the drainage issue. Please place this item on the Committee of the Whole agenda of May 15, 2007 for discussion. C/1. Reviewed By: Agenda Item Number Legal ❑ Finance ❑ Esr 1 ' Engineer ' City Administrator ❑ Tracking Number ?�O Consultant ❑ P W o7 d d-7 - 7 -7 `E Human Resources ❑ City Council Agenda Item Summary Memo Title: Fox Highlands-Final Acceptance & Bond/Letter of Credit Reductions#2 City Council/COW Agenda Date: May 15,2007 Committee of the Whole Synopsis: Recommend that the City Council accept the public improvements for Fox Highlands for ownership and maintenance, and also approve two bond/LOC reductions,with the understanding that remaining punchlist items will be completed during the one-year warranty period. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Accept public improvements for ownership and maintenance and approve bond/LOC reductions totaling$327,061.40. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road EM 1936 Yorkville, Illinois 60560 Telephone: 630-553-8545 �;P L p Fax: 630-553-3436 It. Date: May 9,2007 To: John Crois,Interim City Administrator From: Joe Wywrot, City Engineer v CC: Lisa Pickering,Deputy City C Eric Dhuse, Director of Public Works Subject: Fox Highlands—Final Acceptance &Bond/Letter of Credit Reductions#2 Developer's Surety&Indemnity Co.—Bond#885070P (Offsite Sanitary) Fidelity Guarantee&Acceptance Corp.—LOC #FGAC-03226(Onsite Work) Attached find a letter from Lennar Communities of Chicago requesting that the city accept the public improvements for the Fox Highlands subdivision. This is an older development that changed hands twice before Lennar purchased it around 3 years ago. Lennar has made good progress in completing the punchlist. Although some items remain (see attachment), Lennar has made good progress in completing the punchlist work, therefore I recommend that the City accept the public improvements for ownership and maintenance with the understanding that the remaining items and any other punchlist items that may be required will be satisfactorily completed during the one-year warranty period. There are currently two construction securities in place to guarantee the onsite work and the offsite sanitary sewer. I recommend a reduction in the amount of$202,643.35 for the onsite work and a reduction in the amount of$124,418.05 for the offsite sanitary sewer. The total remaining amount of securities in place during the warranty period would be $275,856.20. Refer to the attachments for details. I recommend that the City Council accept for ownership and maintenance the public improvements and approve bond and letter of credit reductions associated with the Fox Highlands subdivision as stated above, subject to receipt of satisfactory bills of sale,with the understanding that the remaining items and any other punchlist items that may be required will be satisfactorily completed during the one-year warranty period. Please place this item on the May 15, 2007 Committee of the Whole meeting for consideration. May 9,2007 Mr.Joe Wywrot Yorkville City Engineer United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Re: Final Acceptance of Fox Highlands Subdivision and Associated Public Improvements Mr.Wywrot: Lennar Corporation is formally requesting that the United City of Yorkville accept the Public Improvements associated with the Fox Highlands community for ownership and maintenance. All outstanding current punchlist work as well as warranty items identified during the one year maintenance period will be completed to the satisfaction of the United City of Yorkville by Lennar Corporation and its subcontractors. Upon acceptance of these improvements Lennar Corporation will amend the existing letter(s)of credit to reflect the amount(s)required during the one year warranty period. Thank you in advance for your consideration, Rob Zoromski Land Development Area Manager Lennar Communities of Chicago Cc- Rick Piggott—Lennar Vice President Land Development Dean Edmeier—Lennar,Division President 2300 Barrington Road, Suite 700, Hoffman Estates,IL 60169 • Phone:630-339-4800• Fax:630.339-4801 12t LEMMAR.COM am CO �2 a o United City of Yorkville esr 1836 County Seat of Kendall County 800 Game Farm Road °p zo Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us May 4, 2007 Mr. Steve Dragoo Lennar Communities of Chicago, Inc. 2300 N. Barrington Road, Suite 540 Hoffman Estates, Illinois 60195 Re: Fox Highlands Subdivision-Punchlist Dear Steve: Below find the updated punchlist for Fox Highlands. For all items that disturb existing landscaping, restore that landscaping to pre-existing conditions. Offsite Water(along Route 71) • Storm Structure#9 -Reset & seal frame. • Storm Structure#1 —Removal sediment/debris. • Sta.15+3OR—Remove concrete debris. • Valve 44—Grade topsoil up to rim to allow for better grass mowing. • Sta.17+70L—Remove dirt from FES. • Storm Structure#14—Grade around this structure to allow it to drain properly. • Sta. 22+15L—Re-landscape due to storm sewer repairs. Onsite Water • Raise buried B-Boxes at 2031 Muirfield and 2075 Village View Drive. Storm • SS #7—Restrictor is wrong size (supposed to be 14"diameter,but was installed as 18" diameter); construct PCC curtain wall. • SS #34—Need to pump down to check for proper installation; construct PCC curtain wall. • SS #42—Restrictor size OK; construct PCC curtain wall. Miscellaneous • Provide IDOT sign-off on all work in their ROW. • Landscaping along the Route 71 buffer west of Village View is deficient a total of 31 bushes and 7 trees. • Repair& re-landscape all sunken trenches in ROW and easements. o Between 2021 & 2004 Village View Drive 0 2078 Muirfield (75' south of house between walk& curb) • Remove & replace sprayed-on handicap ramp at 2196 Kingsmill, Lot 120, & 293 Baltrusol. • I have reviewed the revised record drawings, submitted March 16, 2007, and have the comments listed below. Please revise and resubmit for review. o Need new data for restrictor at SS #6. o Show the B-Box location for 2031 Muirfield Drive. o Show the B-Box location for 2075 Village View Drive. o The B-Box locations for 2051, 2057, and 2063 Village View Drive are not shown in the correct location. • The rear-yard storm sewer extension and landscape restoration south of Baltrusol Court will be handled as a warranty item. Please address these items at your earliest convenience. If you have questions regarding any of these items,please call me at (630) 553-8527. Very truly yours, 1 - Joseph Wywrot City Engineer Cc: John Crois, Interim City Administrator Darrell Busch, Sr. Engineering Technician 8-May-07 Letter of Credit/Bond Reduction Subdivision: Fox Highlands- Unit 1(offsite sanitary only) Reduction No. 2 LOC/Bond Approved Original Amt. Remaining Substantially complete Amount to remain Item Eng. Est. Letter of Credit After Red. #1 prior to Red. No.2 Reduction#2 after Red. No.2 San. Sewer $487,289.00 $450,000.00 $173,146.95 $487,289.00 $124,418.05 $48,728.90 Totals $487,289.00 $450,000.00 $173,146.95 $487,289.00 $124,418.05 $48,728.90 Notes: 1) LOC/Bond amt. to be 25% of subsantially completed items plus 110% of uncompleted items. 2) LOC/Bond amt. to be 10% at final acceptance. 8-May-07 Letter of Credit/Bond Reduction Subdivision: Fox Highlands-Unit 1(onsite work only) Reduction No. 2 LOC/Bond Approved Original Amt. Remaining Substantially complete Amount to remain Item Eng. Est. Bond Amount After Red.#1 prior to Red. No.2 Reduction No. 2 Amt after Red. No. 2 Demolition &Debris Removal $53,500.00 $30,386.59 $8,025.00 $53,500.00 $2,675.00 $5,350.00 Erosion Control $99,490.00 $56,507.67 $38,189.00 $99,490.00 $28,240.00 $9,949.00 Earthwork $568,420.00 $322,847.43 $85,263.00 $568,420.00 $28,421.00 $56,842.00 Onsite Sanitary $304,171.00 $172,761.03 $45,625.65 $304,171.00 $15,208.55 $30,417.10 Offsite Watermain $112,920.00 $64,135.55 $16,938.00 $112,920.00 $5,646.00 $11,292.00 Onsite Watermain $263,163.00 $149,469.58 $39,474.45 $263,163.00 $13,158.15 $26,316.30 Storm Sewer $228,108.00 $129,559.27 $34,216.20 $228,108.00 $11,405.40 $22,810.80 Roadway $584,041.00 $331,719.75 $153,420.35 $584,041.00 $95,016.25 $58,404.10 Miscellaneous $57.460.00 $3Z635.75 $8,619.00 $57,460.00 $2,873.00 $5,746.00 Totals $2,271,273.00 $1,290,022.62 $429,770.65 $2,271,273.00 $202,643.35 $227,127.30 Notes: 1) LOC/Bond amt. to be 15%of subsantially completed items plus 110%of uncompleted items. 2) LOC/Bonc amt. to be 10%at final acceptance. oe"D C/Ty Reviewed By: Agenda Item Number '? ��c► Legal ❑ # I n Finance ❑ w "° Esr 1836 Engineer ! ' S�b l o �- Tracking Number City Administrator ❑ S1 �O Consultant ❑ ,,,y/ AE Human Resources ❑ P y d()C)7 —78 L City Council Agenda Item Summary Memo Title: Fox Hill Centre—Final Acceptance & Letter of Credit Reductions#2 City Council/COW Agenda Date: May 15,2007 Committee of the Whole Synopsis: Recommend that the City Council accept the public improvements associated with the Fox Hill Centre development for ownership and maintenance, release the letter of credit for site development work, and reduce the supplemental letter of credit by the amount of$45,069.15. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Accept public improvements for ownership and maintenance and Approve two LOC reductions totaling$59,476.35. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ?`CEO c�T o United City of Yorkville Memo 800 Game Farm Road EST. 18M Yorkville, Illinois 60560 -4 -�\ Telephone: 630-553-8545 09 it e. p Fax: 630-553-3436 SCE Date: May 8, 2007 To: John Crois,Interim City Administrator \ From: Joe Wywrot, City Engineer L CC: Lisa Pickering, Deputy City Cle Eric Dhuse,Director of Public Works Subject: Fox Hill Centre—Final Acceptance&Letter of Credit Reductions#1 Castle Bank—LOC #7000263606-900 (Site Development Permit) Castle Bank—LOC#7000263606-901 (Onsite Supplemental) Attached fmd a letter from GCM Properties,LLC requesting that the city accept the public improvements associated with the Fox Hill Centre development,which is located at the southwest corner of Route 34 and Sycamore Road. All punchlist items are complete. There are currently two letters of credit in place to guarantee the land improvements. I recommend that Castle Bank LOC#7000263606-900,which covers earthwork and erosion/sediment control items,be released in its entirety. I recommend that Castle Bank LOC#7000263606-901, which covered the remaining sitework items, be reduced by the amount of$45,069.15. The remaining amount of$19,272.60 would remain in effect during the one-year warranty period. Refer to the attachments for details. I recommend that the City Council accept for ownership and maintenance the public improvements and approve the letter of credit reductions associated with the Fox Hill Centre development as stated above, subject to receipt of satisfactory bills of sale. Please place this item on the May 15, 2007 Committee of the Whole meeting for consideration. GCM Properties LLC 12046 Flint Dr. Homer Glen, IL 60491 April 10, 2007 Mr. Joe Wywrot, PE Yorkville City Engineer 800 Game Farm Road Yorkville, IL 60560 RE: Fox Hill-Unit 6, Lot 2 Dear Joe: Pursuant to our conversation we are hereby requesting for final acceptance by the city of Yorkville of the project known as Fox Hill Centre located at Route 34 and Sycamore Rd. and developed by GCM Properties LLC. It is our understanding that upon approval by the city council the existing letters of credit from Castle Bank will be terminated. If you have any questions regarding this matter feel free to contact me at (708)- 289-8449. Ve 1 yours, Chris Mastorakos Managing Member 8-May-07 Letter of Credit/Bond Reduction Subdivision: Fox Hill Unit 6-Lot 2 Chris Mastorakos Reduction No. 2 (Earthwork) Castle Bank LOC#7000263606-900 Approved Theoretical Actual LOC Amt. Substantially complete Amount Remaining Item Eng. Est. LOC Amount LOC Amount After Red. #1 prior to Red. No.2 Reduction No.2 After Red. No.2 Erosion Control $13,120.00 $14,432.00 $14,432.00 $7,576.80 $7,216.00 $7,576.80 $0.00 Earthwork $130.200.00 $143.220.00 $143.568.00 $6,830.40 $143.568.00 $6,830.40 $0.00 Totals $143,320.00 $157,652.00 $158,000.00 $14,407.20 $150,784.00 $14,407.20 $0.00 Notes: 1) LOC/Bond amt.to be 15%of subsantially completed items plus 110%of uncompleted items. 2) LOC/Bond amt.for Site Development Permit reduced to zero at final acceptance. 8-May-07 Letter of Credit/Bond Reduction Subdivision: Fox Hill Unit 6- Lot 2 Chris Mastorakos Reduction No. 2 Castle Bank LOC#7000263606-901 Approved Supplemental Substantially complete Amount Remaining Item Eng. Est. LOC Amount prior to Red. No.2 Reduction No.2 After Red. No.2 San. Sewer $36,844.00 $5,526.60 $36,844.00 $1,842.20 $3,684.40 Watermain $51,520.00 $7,728.00 $51,520.00 $2,576.00 $5,152.00 Storm Sewer $29,464.00 $4,419.60 $29,464.00 $4,419.60 $0.00 Parking Lot $129,975.00 $19,946.25 $129,975.00 $19,946.25 $0.00 Sycamore Road $20,540.00 $3,081.00 $20,540.00 $1,027.00 $2,054.00 US Route 34 $83,822.00 $12,573.30 $83,822.00 $4,191.10 $8,382.20 Landscaping $32.550.00 $11,067.00 $32,550.00 $11.067.00 $0.00 Totals $384,715.00 $64,341.75 $384,715.00 $45,069.15 $19,272.60 Notes: 1) LOC/Bond amt. to be 15%of subsantially completed items plus 110%of uncompleted items. 2) LOC/Bond amt. for public land improvements reduced to 10% at final acceptance. 2) LOC/Bond amt. for private land improvements reduced to 0% at final acceptance. co, Reviewed By: Agenda Item Number J= R T Legal El / - Esr leas Finance ❑ V V o� Engineer � Tracking Number O y City Administrator ❑ Cns" �O Consultant ❑ ado-7 _ 79 `E Human Resources El City Council Agenda Item Summary Memo Title: Game Farm Rd/Somonauk St—IDOT Funding Agreement, Engineering Services Agreement, &MFT Appropriation Resolution City Council/COW Agenda Date: May 15, 2007 Committee of the Whole Synopsis: These documents are for the design of the final plans for this roadway reconstruction project,which is estimated to cost$303,670.20. Funding would be split equally with the Kane/Kendall Council of Mayors. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Co- United City of Yorkville Memo J= o 0' 800 Game Farm Road EST. 1836 Yorkville, Illinois 60560 � ` Telephone: 630-553-8545 �� ° � Fax: 630-553-3436 °� o <LE ��•`. Date: May 8, 2007 To: John Crois,Interim City Administrator From: Joe Wywrot, City Engineer , b CC: Lisa Pickering, Deputy City C erk Sue Mika,Finance Director Subject: Game Farm Road/Somonauk Street—IDOT Funding Agreement, Engineering Services Agreement, &MFT Appropriation Resolution Attached find one copy each of BLR Form 05310 (IDOT Funding Agreement),BLR Form 05610 (Engineering Services Agreement), and BLR Form 09111 (MFT Appropriation Resolution)for Phase 2 of the Game Farm Road/Somonauk Street reconstruction project. IDOT has reviewed and verbally approved the funding agreement and engineering services agreement. The total cost of this work is estimated to cost $303,670.20,with 50%to be funded through the Kane/Kendall Council of Mayors and 50%to be funded by the city. I recommend that these agreements and the MFT appropriation resolution in the amount of$151,835.10 be approved. Please place this item on the Committee of the Whole agenda of May 15,2007 for consideration. Resolution for Improvement by IMF D Municipality Under the Illinois of Tra n Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Game Farm Road N/A US Route 34 Somonauk Street Somonauk Street N/A Game Farm Road Colton Street BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Phase 2 engineering. and shall be constructed varies wide and be designated as Section 03-00031-00-FP 2. That there is hereby appropriated the (additional ❑ Yes ® No) sum of one hundred and fifty-one thousand, eight hundred and thirty-five and 10/100-- Dollars( $151,835.10 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Authorized MFT Expenditure I, Jacquelyn Milschewski Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of 2007 Regional Engineer (SEAL) City,Town,or Village Clerk Page 1 of 1 BLR 09111 (Rev.7/05) Printed on 5/8/2007 6:33:34 PM Illinois D Local Agency State Contract Day Labor Local Contract RR Force Account �9) epartment `t of Transportation City of Yorkville X Local Agency Agreement Section Fund Type ITEP Number for Federal Participation 03-00031-00-FP STU Construction Enclin eerin Ri ht-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number P-93-033-07 M-8003 (811) This Agreement is made and entered into between the above local agency hereinafter referred to as the"LA"and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as"FHWA". Location Local Name Game Farm Road-Somonauk Street Route FAU 1550 Length 5,500 feet Termini U.S. Route 34 and IL Route 47 Current Jurisdiction City of Yorkville Existing Str. No Project Description Reconstruction of Game Farm Road-Somonauk Street from U.S.Route 34 to IL Route 47 to include turn lanes, urban cross section,storm sewer,and sidewalk improvements. Division of Cost Type of Work FHWA % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 151,835.10 ( 50 ) ( ) 151,835.10 ( 50 ) 303,670.20 Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads { ) ( ) ( ) Utilities ( ) ( ) ( ) TOTAL $ 151,835.10 $ $ 151,835.10 $ 303,670.20 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total,place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15%of the Federal share of the final construction cost. Local Agency Appropriation By execution of this Agreement,the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required,to cover the LA's total cost. Method of Financing(State Contract Work) METHOD A—Lump Sum (95% of LA Obligation) METHOD B— Monthly Payments of METHOD C—LA's Share divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Page 1 of 4 BLR 05310(Rev.2/06) Printed on 5/912007 10:13:51 AM Agreement Provisions THE LA AGREES: (1) To acquire in its name,or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids,the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any,will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments,and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction,an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA,the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain,for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials.Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement; (9) To comply with Federal requirements or possibly lose(partial or total)Federal participation as determined by the FHWA; (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A- Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 95%of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation(including any nonparticipating costs)in a lump sum, upon completion of the project based upon final costs. Method B- Monthly Payments. Upon award of the contract for this improvement,the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 95% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation(including any nonparticipating costs)in a lump sum, upon completion of the project based upon final costs. Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement,the LA will pay to the STATE,an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment(appropriately adjusted for nonparticipating costs)made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding,equipment,labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed,the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed,the LA will repay the STATE any Federal Funds received under the terms of this Agreement. (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation,2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission(ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the (DOT's District Bureau of Operations. Page 2 of 4 BLR 05310(Rev.2/06) Printed on 5/9/2007 10:13:51 AM The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public(Federal, State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, local)with commission of any of the offenses enumerated in item(b)of this certification;and (d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal,State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding$100,000 in federal funds, execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any cooperative agreement, and the extension, continuation,renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract,grant,loan or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying",in accordance with its instructions. (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment,certified time sheets,vendor invoices,vendor receipts,and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed$1,000,000(five years if the project costs exceed$1,000,000). (24) Upon completion of this phase of the improvement,the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments,no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement,the most recent invoice may be considered the final invoice and the obligation of the funds closed. THE STATE AGREES: (1) To provide such guidance,assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE(and FHWA, if required)and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. Page 3 of 4 BLR 05310(Rev.2/06) Printed on 5/9/2007 10:13:51 AM (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA. (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (2) This Agreement shall be binding upon the parties, their successors and assigns. (3) For contracts awarded by the LA,the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT—assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program,the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C. 3801 et seq.). In the absence of a USDOT—approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year,the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et seq.)unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Mao (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this Agreement and all addenda indicated above. APPROVED APPROVED State of Illinois Name Valerie Burd Department of Transportation Title Mayor. /Mayor Milton R.Sees,Acting Secretary Signature Date Date Milton R.Sees,Director of Highways/Chief Engineer TIN Number 36-6006169 NOTE: If signature is by an APPOINTED official,a resolution authorizing Ellen Schanzle-Haskins,Chief Counsel said appointed official to execute this agreement is required. Ann L..Schneider,Director of Finance and Administration Page 4 of 4 BLR 05310(Rev.2/06) Printed on 5/9/2007 10:13:51 AM ADDENDUM #1 LOCATION MAP GAME FARM ROAD MAP THE UNITED CITY OF YORKVILLE, ILLINOIS q KENDALL COUNTY . xv ow kr a ,3 ,s' .;-' ECnUnaysidery!"'^'"°.^^• r a'+e '��. '� '. w p�leas4uai)r- �' � �: � '� e,�y'� °-r`— a-+iVl Orm0 Ug ,, -SE'. ,r t c�- LP�{CV'��d rya +'-•.,,-i,,'°,us " "" *..rr:rx' R '��i� `..`�f 'j� � -'�. .F W��a}s �1°�5vVA 8lds�`' .,,��•,i=r.-�,.�� . :. : ter �3 �Illske St „� ®R, - FA 1S&' �. -6 gkR[N ��{`�aM 4.�.a"T�+. .^ELm"•1� #, IO �a -� ��. * .r�`x � a: �.� �,�,�y- '�*`. �5"€ -_,�`-�-�.. NAV7£Q- :.�*P PROJECT LOCATION GAME FARM ROAD U.S. RTE 34 TO IL. RTE 47 Consultant Local Agency 11finois Department SEC-Smith Engineering Consultants United City of Yorkville L P � g g o * of Transportation C County C O Address Kendall A N 759 John Street Section L S City -00-FP U Yorkville Project No. A Preliminary Engineering L State M-8003 (811) G Services Agreement T Illinois Job No. For p Code P-93-033-07 E Federal Participation A 60560 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Joe Wywrot/630-553-8545/ C T Pat Pechnick, PE/630-553-7560 jwywrote @yorkville.il.us Y ppechnick @secgroupinc.com THIS AGREEMENT is made and entered into this day of between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description Name Game Farm Road-Somonauk Street Route FAU 1550 Length 5,500 ft Structure No. none Termini U. S. Route 34 and IL Route 47 Description Preparation of construction plans and specifications for the reconstruction of Game Farm Road-Somonauk Street from U. S. Route 34 to IL Route 47. Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance,in accordance with STATE approved design standards and policies,of engineering services for the LA for the proposed improvement herein described. 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE. 3. To complete the services herein described within calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer,perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the STATE. 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes,and local laws or ordinances of the LA. Page 1 of 7 BLR 05610(Rev.9/06) Printed on 4/26/2007 1:45:29 PM 9. The undersigned certifies neither the ENGINEER nor I have: a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, f. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph (e)and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal, State or local) terminated for cause or default. 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B). 13. Scope of Services to be provided by the ENGINEER: ® Make such detailed surveys as are necessary for the planning and design of the PROJECT. ❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. ❑ Prepare applications for U.S.Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification. ❑ Design and/or approve cofferdams and superstructure shop drawings. ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches). ❑ Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances. ® Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE. ❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. ❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage structures, and compliance with applicable design requirements and policies. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. ® Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of cost shall be furnished in quadruplicate. ❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications,construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Page 2 of 7 BLR 05610(Rev. 9/06) Printed on 4/26/2007 1:45:29 PM I1. THE LA AGREES, 1. To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee ❑ CPFF= 14.5%[DL+ R(DL) +OH(DL)+ IHDC],or ® CPFF= 14.5%[DL+ R(DL) +1.4(DL) + IHDC], or ❑ CPFF= 14.5%[(2.3+ R)DL+ IHDC] Where: DL= Direct Labor IHDC= In House Direct Costs OH =Consultant Firm's Actual Overhead Factor R= Complexity Factor Specific Rate ❑ (Pay per element) Lump Sum ❑ 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 50%of completed work,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50%of the work is completed,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE,a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 4. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT- assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C. 3801 et seq.). Ill. IT IS MUTALLY AGREED, 1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available,upon request,to the LA or to the STATE, without restriction or limitation as to their use. Page 3 of 7 BLR 05610(Rev.9/06) Printed on 4/26/2007 1:45:29 PM 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. 5. To maintain,for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE, and.their officers, agents and employees from all suits,claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination. 9. This certification is required by the Drug Free Workplace Act(301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments,termination of a contract or grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years. For the purpose of this certification,"grantee"or"contractor'means a corporation, partnership or other entity with twenty-five(25)or more employees at the time of issuing the grant, or a department,division or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1) Notifying employees.that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. b. Establishing a drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. d. Notifying the contracting or granting agency within ten (10)days after receiving notice under part(B) of paragraph (3)of subsection (a)above from an employee or otherwise receiving actual notice of such conviction. - - e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. Page 4 of 7 BLR 05610(Rev.9/06) Printed on 4/26/2007 1:45:29 PM 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate. Agreement Summary Prime Consultant: TIN Number =Agreement Amount SEC-Smith Engineering Consultants 36-3456281 $299,725.20 Sub-Consultants: TIN Number Agreement Amount Midland Standard Engineering &Testing, Inc. 20-2435502 $3,945.00 Sub-Consultant Total: 3,945.00 Prime Consultant Total: Total for all Work: $303,670.20 Executed by the LA: United City of Yorkville (Municipality) ATTEST: By: By: Clerk Title: (SEAL) Executed by the ENGINEER: ATTEST: SEC-Smith Engineering Consultants By: By: Y Title: Office Coordinator Title: Principal w��nrMW JiMMKo" NOTAW PUrLIC-STATE OF ILLWIS Wtowan M WFOWS 3110A Page 5 of 7 BLR 05610(Rev.9106) Printed on 4/26/2007 1:45:29 PM Exhibit A- Preliminary Engineering Route: FAU 1550 Local Agency: United City of Yorkville *Firm's approved rates on file with IDOT'S (Municipality/Township/County) Bureau of Accounting and Auditing: Section: 03-00031-00-FP Project: Game Farm Road - Somonauk Street Overhead Rate (OH) 141.88 % Job No.: Complexity Factor(R) 0.00 Calendar Days Method of Compensation: Cost Plus Fixed Fee 1 ❑ 14.5%[DL + R(DL) + OH(DL) + IHDC] Cost Plus Fixed Fee 2 Z 14.5%[DL + R(DL) + 1.4(DL) + IHDC] Cost Plus Fixed Fee 3 ❑ 14.5%[(2.3 + R)DL + IHDC] Specific Rate ❑ Lump Sum ❑ Cost Estimate of Consultant's Services in Dollars Employee Man- Payroll Payroll Services by In-House Element of Work Classification Hours Rate Costs (DL) Overhead* Others Direct Costs Profit Total (IHDC) Pickup Survey 130 $27.67 3,596.74 5,103.05 1,261.47 9,961.26 Roadway Plans 1306 $36.91 48,199.00 68,384.74 16,904.64 133,488.38 Traffic Signal Plans 472 $33.89 15,995.32 22,694.16 5,609.97 44,299.45 Temporary Signals 368 $33.85 12,455.94 17,672.49 4,368.62 34,497.05 Water Main Plans 136 $30.49 4,146.00 5,882.34 1,454.11 11,482.45 Soil Borings 10 $40.86 408.64 579.78 143.32 1,131.74 Utility Coordination 40 $31.35 1,254.04 1,779.23 439.82 3,473.10 Opinion of Cost 24 $35.75 857.88 1,217.16 300.88 2,375.92 Estimate of Time 12 $37.77 453.24 643.06 158.96 1,255.26 Administraiton 105 $44.43 4,664.70 6,618.28 1,636.03 12,919.01 Meetings 52 $54.83 2,851.32 4,045.45 1,000.03 7,896.80 QAQC 145 $51.26 7,433.00 10,545.94 2,606.95 20,585.89 Direct Costs 16,358.88 16,358.88 SUB-Midland 3,945.00 3,945.00 Totals 2,800 102 315.82 145 165.69 3,945.00 16 358.88 35 884.82 1 30-3-767-0-2-0-1 Page 6 of 7 BLR 05610(Rev.9/06) Printed on 4/26/2007 1:45:29 PM Exhibit B Illinois Department of Transportation Engineering Payment Report Prime Consultant Name SEC-Smith Engineering Address Yorkville, Illinois Telephone 630-553-7560 TIN Number 36-3456281 Project Information Local Agency United City of Yorkville Section Number 03-00031-00-FP Project Number M-8003 (811) Job Number P-93-033-07 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. Sub-Consultant Name TIN Number Actual Payment from Prime Midland Standard Engineering &Testing, Inc. 20-2435502 Sub-Consultant Total: Prime Consultant Total: Total for all Work Completed: Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. Page 7 of 7 BLR 05610(Rev.9/06) Printed on 4/26/2007 1:45:29 PM Exhibit C PROPOSAL/AGREEMENT for ENGINEERING AND PREPARATION OF CONTRACT PLANS AND SPECIFICATIONS GAME FARM ROAD/SOMONAUK STREET RECONSTRUCTION FROM ILLINOIS ROUTE 47 TO U.S. ROUTE 34 Mr. Joe Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Phone: (630) 553-8545 Fax: (630) 553-7575 SEC Job No.: YORK-040098.04 April 26, 2007 Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 2 I• P�ro'ed Understandin A. General Understanding/Assumptions The United City of Yorkville intends to improve Game Farm Road/Somonauk Street from U.S. Route 34 to Illinois Route 47. Game Farm Road/Somonauk Street has been designated as a Federal Aid Urban Route. The proposed improvement generally consists of the reconstruction and addition of a median/two-way left turn lane from U.S. Route 34 to Illinois Route 47. Other improvements include the addition of curb and gutter, storm sewer, sidewalks, traffic signal modernization, and replacement of various water main and sanitary sewers. The United City of Yorkville intends to utilize federal funds for a portion of the construction of the proposed improvements. Funding for construction is programmed through the Kane/Kendall County Council of Mayors and is currently targeted for fiscal year 2009. In order to be eligible for federal funding, a Phase I study and a project report outlining the effects of the proposed improvements were completed with a design approval date of January 2007. The next step for this project(Phase II) is to prepare construction documents consisting of plans, specifications, and details. These construction documents will be submitted to the Illinois Department of Transportation(IDOT)District 3 for their review and approval as well as the letting and award of a construction contract. Land acquisition for this project is anticipated. The land acquisition process may take approximately 18 to 24 months to complete. The construction plans will be completed prior to completion of land acquisition. The preparation of land acquisition documents will be addressed under a separate contract. B. Design Criteria The Bureau of Local Roads and Streets Manual published by IDOT in January 2006, the Bureau of Design and Environment Manual published by IDOT in December 2002, and the United City of Yorkville Subdivision Control Ordinance will be utilized during the design phase for this project. Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 3 IL Scope of Services A. Surveying Services (YORK-040098.04-4) 1. Pick-Up Survey The survey utilized in the preparation of the Phase I plans and documents will be utilized for the preparation of the Phase II plans. Pick-up survey will be required to verify spot elevations, items of interest, and new improvements. B. Engineering Services 1. Roadway and Traffic Signal Plans and Specifications (YORK-040098.04-3) Roadway and traffic signal plans and specifications will be prepared for the United City of Yorkville and IDOT District 3 for review and approval. Three(3) plan submittals will be needed to obtain IDOT approval of the final roadway plans and specifications. The following will be completed as part of the roadway and traffic signal plans and specifications: a. Review typical sections for existing and proposed conditions that were prepared in Phase I and revise as necessary. b. Review roadway plans that were prepared in Phase I at I" = 50' for the reconstruction of Game Farm Road/Somonauk Street from Illinois Route 47 to U.S. Route 34 and revise as necessary. c. Prepare Drainage Plans at I" = 50' depicting storm sewer improvements utilizing the preliminary design completed in Phase I. d. Review template cross-sections at 50'intervals and at intersecting roadways and revise as necessary. e. Prepare Erosion Control Plans in accordance with National Pollutant Discharge Elimination System(NPDES)requirements. £ Prepare Pavement Marking and Landscaping Plans. This task does not include landscape design. It will include tree replacement and seeding and/or sodding. This task also includes inserting landscaping plans (completed by others)into the plan set. g. Obtain soil borings for traffic signal foundations from sub-consultant for the intersection of Illinois Route 47 and Somonauk Street. It is assumed that soil Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 4 borings for the intersection of U.S.Route 34 and Game Farm Road taken in spring 2002 can be utilized for this project. h. Prepare traffic signal plans and specifications for the following intersections: i. Illinois Route 47 and Somonauk Street. ii. U.S. Route 34 and Game Farm Road. The traffic signal plans will be submitted to IDOT District 3 for review and approval. It is assumed that three (3) submittals will be required to obtain IDOT approval of the traffic signal plans and specifications. i. Complete traffic signal interconnect plans for modification to the existing interconnect along U.S. Route 34 that will include the following intersections: i. U.S. Route 34 and Isabel Drive (Kendall Market Place). ii. U.S. Route 34 and Beecher Road. iii. U.S. Route 34 and Cannonball Trail. iv. U.S. Route 34 and Game Farm Road. v. U.S. Route 34 and Center Parkway. This does not include modifications to the existing signals at Center Parkway, Cannonball Trail, and Kendall Marketplace Entrances. j. Complete construction staging and maintenance of traffic plans. This includes the preparation of temporary traffic signal plans for the following intersections: i. Illinois Route 47 and Somonauk Street. ii. U.S. Route 34 and Game Farm Road. k. Prepare summary of quantities and schedule of quantities. 1. Complete an Engineer's Opinion ofProbable Construction Costs(EOPCC)in IDOT Local Roads format. m. Complete an estimate of time for construction in IDOT Local Roads format. n. Prepare specifications and special provisions in IDOT Local Roads format. o. Prepare quantity sheets and documents for inclusion in IDOT letting. p. Include IDOT and/or United City of Yorkville standard details in the plan set. q. Time has been allotted for quality assurance/quality control as part of the proposal. Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 5 r. The following is a list of the anticipated sheets to be included in the plan set: ITEM NO. OF SHEETS Cover Sheet 1 Index/Standards 1 General Notes/Commitments 1 Summary of uantities/Schedules 10 Typical Sections 3 Alignment/Ties/Benchmarks/ 3 Plan and Profiles 5 Traffic Signal Plans— U.S. Route 34 and Game Farm 3 Traffic Signal Plans—Illinois Route 47 and Somonauk Street 3 Traffic Signal Interconnect Plans 4 Maintenance of Traffic 6 Temporary Traffic Signal Plans— U.S. Route 34 2 Temporary Traffic Signal Plans—Illinois Route 47 2 Temporary Interconnect Plans 4 Erosion control Plans 3 Drainage/Utility DrainagelUtility Plans 6 Water main/Sanitary Sewer Plans 5 Intersection Details (17 intersections/major driveways, two (2) 9 per sheet) Pavement Marking Details 3 Miscellaneous Details (Su erelevation sheet, etc) 12 Cross-Sections 19 Special Provisions TOTAL . 105 2. Water main and Sanitary Sewer Plans and Specifications(YORK-040098.04-3) The United City of Yorkville desires to construct select water main and sanitary sewer improvements on Somonauk Street and Game Fann Road, in conjunction with the proposed Game Farm Road improvements. Engineering Plans, Specifications, and Illinois Environmental Protection Agency(IEPA) Permit applications, for this project will be prepared to address the following: a. Engineering services for the design of the following water main improvements: Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 6 i. Installation of approximately 400 lineal feet of 8"DIP water main along the south side of Somonauk Street between West Street and King Street by the open cut method. The work will also include the replacement of approximately three (3)residential water service line connections and curb boxes; including abandonment of the existing 1"water service line on Somonauk Street. ii. Installation of approximately 130 lineal feet of 6"DIP water main loop connection,by the open cut method,between the existing 12" water main on Game Farm Road and the existing 6"water main serving the Yorkville Middle School. b. Engineering services for the design of the following sanitary sewer improvements: i. Replacement of approximately 250 lineal feet of existing 6" sanitary service with an 8"gravity sewer, located at the southwest quadrant of the intersection of Game Farm Road and Somonauk Street. ii. Separation and replacement of a combined sanitary sewer service line on Somonauk Street located between West Street and King Street; in which the single service line is reported by the United City of Yorkville to serve two(2) separate dwellings. c. Water main improvements will be performed under pressure by the use of tapping sleeves and valves, to be installed in valve vaults. 3. Smith Engineering Consultants (SEC)will complete the following tasks (YORK-040098.04-3): a. Prepare plans and specifications for the water and sewer main improvements identified in the project understanding. Plans and specifications for the water and sewer main improvements will be included in the final overall bid documents for the Game Farm Road Improvement project. b. Prepare and submit the required water and sanitary sewer main construction permit applications to IEPA. c. Prepare an EOPCC for the proposed water and sewer main improvements. d. Prepare the water and sanitary sewer specifications(to be included with the Game Farm Road plans and specifications). Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 7 e. Prepare plans and specifications for three (3) submittals including: Preliminary, Pre-Final, and Final. C. Meetings 1. Three (3)meetings with IDOT: a. Two (2) to discuss the roadway plans. b. One (1) to discuss the traffic signal plans. 2. Two (2)meetings with the United City of Yorkville. 3. Two (2)meetings with Kane/Kendall Council of Mayors. This item includes preparation of meeting minutes and distribution to meeting attendees. D. Administration/Coordination 1. This item includes general administrative tasks associated with the proposal. 2. Conduct general coordination throughout the project with IDOT, United City of Yorkville, Kane/Kendall County of Mayors, Federal Highway Administration(FHWA), and IEPA. 3. Utility Coordination: Submit preliminary plans to the various utilities, known to have services within the project limits so that they may note locations of their existing facilities. Existing information obtained from utility companies will be incorporated as part of the roadway plans. E. Deliverables Deliverables included in this contract are: 1. Roadway and traffic signal plans and specifications. 2. Water main and sanitary sewer plans and specifications. 3. IEPA Water and Sanitary Sewer Main Construction Permit Application. 4. Opinion of Probable Construction Cost. Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 8 Plans, specifications, and estimates will be prepared and submitted for review at the preliminary,pre-final, and final stages. F. Services by Others 1. Obtain soil borings for traffic signal foundations at Illinois Route 47 and Somonauk Street from Midland Standard Engineering and Testing (subconsultant). G. Information to be Provided by Client 1. The United City or Yorkville shall provide field locates on all existing finished and raw water mains located along Game Farm Road and Somonauk Streets; bound between Illinois Route 47 and U.S.Route 34. 2. The United City of Yorkville shall provide field locates on existing sanitary service lines to be replaced on Somonauk Street. H. Not Included in Contract 1. Landscaping Plans. 2. Preparation of Bid Package/Bid Review. 3. Advertisement for bidding(IDOT to advertise). 4. Plan sets for bidding(IDOT to have available). 5. Construction layout or construction observation. 6. Preparation of right-of-way plats or legal documents. 7. Lighting design. 8. Lighting plans. 9. Services for design and/or relocation of existing water or sanitary sewer mains along Game Farm Road and Somonauk Street other than those listed above. 10. Meetings other than those listed above. These services are available at an additional cost under a separate contract. Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 9 III• Man-Hour.& Fee Summary Based upon our understanding of the project as detailed in this Contract, the following is a summary of man-hours and costs associated with the project. This contract will be completed as cost plus fixed fee. ITEM` TASK MAN LABOR DIRECT SUB. . HOURS COST COST CONSULTING Surveyiug Pickup Survey 130 $ 9,961.26 Subtotal: 130 , 961':26 En}V hieerm Roadway Plans and 1,306 $133,488.38 Specifications Traffic Signal Plans 472 $44,299.45 Temporary Traffic Signal 368 $34,497.05 Plans Water main/Sanitary Sewer 136 $11,482.45 Plans and Specifications Soil Borings (Sub-Consultant) 10 $1,131.74 $3,945.00 Utility Coordination 40 $3,473.10 Engineer's Opinion of 24 $2,375.92 Probable Cost Estimate of Time 12 $1,255.26 Coordination/Administration 105 $12,919.01 QA/QC 145 $20,585.89 Subtotal: ;$3-,945 04 w Meetin" ` Meetings 52 $7,896.80 Subtotal: 52 — Al 80 Direct.Cost $16,358.88 Totals: 2,800 "$283,366.32 $16,358:8$. . : _' Contract'; $303,670.20 "Total Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 10 Direct Costs: Prints: Preliminary Submittal: 15 sets x 105 sheets/set x $2.70/sheet x 1 submittals=$4,252.50 7 sets x 105 sheets/set x $0.68/sheet x 1 submittal= $499.80 IDOT: 6 full-size, 6 half-size Utilities: 8 full-size City: 1 full-size SEC: 1 half-size Pre-Final Submittal: 15 sets x 105 sheets/set x $2.70/sheet x 1 submittals = $4,252.50 7 sets x 105 sheets/set x $0.68/sheet x 1 submittal= $499.80 Final Submittal: 15 sets x 105 sheets/set x $2.70/sheet x 1 submittals= $4,252.50 7 sets x 105 sheets/set x $0.68/sheet x 1 submittal=$499.80 Mileage: 3 trips x 70 miles/trip x $0.45 /mile=$94.50 2 trips x 40 miles/trip x $0.45/mile=$36.00 Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 11 IV. ADDITIONAL CONTRACT UNDERSTANDING Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CLIENT. Outside Consultants SMITH ENGINEERING CONSULTANTS(SEC)is not responsible for accuracy of any plans,surveys or information of any type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans. SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. Design Without Construction Review It is agreed that the professional services of SEC do not extend to or include the review or site observation of the contractor's work or performance. It is further agreed that the CLIENT will defend,indemnify and hold harmless SEC from any claim or suit whatsoever, including but not limited to all payments,expenses or costs involved,arising from the contractor's performance or the failure of the contractor's work to conform to the design intent and the contract documents. SEC agrees to be responsible for its employees negligent acts,errors or omissions. Attorneys'Fees In the event of any litigation arising from or related to the services provided under this AGREEMENT,the prevailing party will be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attorneys'fees and other related expenses. Certificate of Merit The CLIENT shall make no claim for professional negligence,either directly or in a third party claim,against SEC unless the CLIENT has first provided SEC with a written certification executed by an independent design professional currently practicing in the same discipline as SEC and licensed in the State of Illinois. This certification shall: a)contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design Professional performing professional services under similar circumstances;and c)state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to SEC not less than thirty(30) calendar days prior to the presentation of any claim or the institution of any arbitration or judicial proceeding. Standard of Care Services provided by SEC under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Job Site Safety Neither the professional activities of SEC,nor the presence of SEC'S employees and subconsultants at a construction site,shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including,but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the CLIENT s AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT,SEC and SEC'S consultants shall be indemnified and shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. Reuse of Documents All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at the CLIENT's sole risk,and CLIENT shall indemnify and hold harmless SEC from all claims,damages and expenses including attorney's fees arising out of or resulting therefrom. Ownership of Instruments of Service All reports,plans,specifications,field data,field notes,laboratory test data,calculations,estimates and other documents including all documents on electronic media prepared by SEC as instruments of service shall remain the property of SEC. SEC shall retain these records for a period of five(5)years following completion/submission of the records,during which period they will be made available to the CLIENT at all reasonable rimes. Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 12 Drywells,Underdrains and Other Infiltration Devices Services provided by SEC under this AGREEMENT do NOT include the geotechnical design of drywells,underdrains,injection wells or any other item that may be devised for the purpose of removing water from the CLIENT'S property by infiltration into the ground. Due to the high variability of soil types and conditions such devices will not be reliable in all cases. While for this reason SEC does not recommend the use of these devices,in some cases their use may be necessary to obtain an adequate amount of area for development on the CLIENT'S property. Since the use of these devices is intended to enhance the value of the CLIENT'S property and,in some cases,allow development that would otherwise not be possible,the CLIENT will assume all risks inherent in the design and construction of these devices,unless the contractor or a Geotechnical Engineer assumes these risks. Typical risks include but are not limited to: 1. Failure to obtain the required release rate; 2. Variability of the soils encountered during construction from those encountered in soil borings;(Soils can vary widely over a small change in location,horizontal or vertical,particularly with regards to permeability.) 3. Failure of the device due to siltation,poor construction or changes in the water table; 4. Need to obtain additional soils information(i.e.borings etc.)to evaluate the function of installed devices; 5. Reconstruction of failed or inadequate devices; 6. Enlargement of detention/retention facilities to make up for release rates that are lower than those used in the stormwater design,including engineering design and additional land required for such enlargement;and 7. Regular maintenance to remove accumulated silt over the device's life span. If the use of these devices is required SEC will advise the CLIENT that a Geotechnical Engineer must be retained to consult on the project. The CLIENT must enter into a separate agreement directly with this consultant. They will not be sub-contracted through SEC nor are their fees included as part of this AGREEMENT. SEC will work together with this consultant to obtain a final design. Our collaboration may include the use of a common standard detail or the creation of a new standard detail. SEC may make suggestions to the Geotechnical Engineer on ways to tailor these devices to meet the needs of the overall site design. The Geotechnical Engineer will evaluate these suggested details and modifications based on his experience and measured soils information to estimate the release rate for each detail considered.SEC may use a release rate of these devices as provided by the Geotechnical Engineer for the design of the stormwater system. This rate may be faxed to us,as a draft copy of the Geotechnical Engineers report or as a final copy of that report. In no case will SEC accept responsibility for the determination of the expected release rate of these devices. If certification of the contractor's construction of these devices is required by the municipality or desired by the CLIENT a Geotechnical Engineer must also be obtained for these services. This is highly recommended in order to observe the actual soils where the devices are being constructed and to verify that the construction methods used do not violate any assumptions made by the Geotechnical Engineer during the design and evaluation of the standard detail. If a Geotechnical Engineer is not retained by the CLIENT to provide construction review,the CLIENT shall assume all risks that the devices may fail requiring additional geotechnical investigation or reconstruction. Any construction inspection services provided by SEC shall not include inspection of these devices. Failure to Abide by Design Documents or to Obtain Guidance The CLIENT agrees that it would be unfair to hold SEC liable for problems that might occur should SEC'S plans,specifications or design intents not be followed,or for problems resulting from others'failure to obtain and/or follow SEC'S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing SEC'S plans,specifications or other instruments of service. Accordingly,the CLIENT waives any claim against SEC, and agrees to defend,indemnify and hold SEC harmless from any claim for injury or losses that results from failure to follow SEC'S plans, specifications or design intent, or for failure to obtain and/or follow SEC'S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing SEC'S plans, specifications or other instruments of services. The CLIENT also agrees to compensate SEC for any time spent and expenses incurred by SEC'S prevailing fee schedule and expense reimbursement policy. Opinion of Probable Construction Cost SEC shall submit to the CLIENT an opinion of probable cost required to construct work recommended,designed,or specified by SEC. SEC is not a construction cost estimator or construction contractor,nor should SEC'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. SEC'S opinion will be based solely upon his or her own experience with construction. This requires SEC to make a number of assumptions as to actual conditions that will be encountered on site;the specific decisions of other design professionals Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 13 engaged;the means and methods of construction the contractor will employ;the cost and extent of labor,equipment and materials the contractor will employ;contractor's techniques in determining prices and market conditions at the time,and other factors over which SEC has no control. Given the assumptions which must be made,SEC cannot guarantee the accuracy of his or her opinions of cost, and in recognition of that fact,the CLIENT waives any claim against SEC relative to the accuracy of SEC'S opinion of probable construction cost. Design Information in Electronic Form Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or involvement in the material from each electronic medium not held in its possession. The CLIENT shall retain copies of the work performed by SEC in CADD form only for information and use by the CLIENT for the specific purpose for which SEC was engaged. Said materials shall not be used by the CLIENT,or transferred to any other party,for use in other projects,additions to the current project,or any other purpose for which the material was not strictly intended by SEC without SEC'S express written permission. Any use or reuse of original or altered CADD design materials by the CLIENT,agents of the CLIENT,or other parties without the review and written approval of SEC shall be at the sole risk of the CLIENT. Furthermore,the CLIENT agrees to defend,indemnify, and hold SEC harmless from all claims,injuries,damages,losses,expenses,and attorney's fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs,plans, and data stored on electronic media including,but not limited to computer disk and magnetic tape,may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT,therefore,agrees that SEC shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection period, during which time SEC shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days,at the request of the CLIENT,SEC shall submit a final set of sealed drawings,and any additional services to be performed by SEC relative to the submitted electronic materials shall be subject to separate AGREEMENT. Dispute Resolution In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project,the Consultant and CLIENT agree that all disputes between them arising out of or relating to this AGREEMENT shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. If the dispute cannot be settled amicably,it shall then be settled by arbitration in the State of Illinois in accordance with the American Arbitration Associates. The Award of the arbitrator shall be conclusive and binding upon the parties. The CLIENT agrees,to the fullest extent permitted by law,to limit the liability of SEC and its subconsultants to the CLIENT for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes,including attorneys'fees and costs and expert witness fees and costs,so that the total aggregate liability of SEC and its subconsultants to all those named shall not exceed SEC'S total fee for services rendered on this project,whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law. Hazardous Materials It is acknowledged by both parties that SEC'S scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials at the job site,or should it become known in anyway that such materials maybe present at the job site or any adjacent areas that may affect the performance of SEC'S services,SEC may,at its option and without liability for consequential or any other damages,suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s)or contractor(s)to identify,abate and/or remove the asbestos or hazardous or toxic materials,and warrant that the job site is in full compliance with applicable laws and regulations. Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. Payment 1. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date. Should the CLIENT fail to pay for professional services hereunder,as billed within 30 days of such billing,SEC shall be excused from rendering any further services under this project. No work shall be signed or sealed until payment in full is received. 2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT signed by the other. Mr.Joe Wywrot United City of Yorkville Game Farm Road/Somonauk Street Reconstruction SEC Job No.:YORK-040098.04-3,-4 April 26,2007 Page 14 Inclement Weather In the event of a substantial weather system affecting the completion of the said project,SEC retains the right to renegotiate additional fees to cover time needed to complete the said project. Substantial weather conditions include but not limited to extensive rain,high winds,snow greater than two(2)inches and ice. Time Limit This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein. This contract shall expire one year from date of execution. Work cannot begin until we have your signed AGREEMENT. If this AGREEMENT merits your approval and acceptance,please sign both copies,retain one copy for your files and return one to our office. Y:Uobs\.Smith\2004\040098 Game Farm Phase 1\040098.04 Game Farm Road Phase Il A&mistration\contract\040098.04-Game Farm Phase 11 Proposal-042607-crEdoc MIDLAND STANDARD ENGINEERING & TESTING, INC. 26575 W. COMMERCE DRIVE, UNIT 607 VOLO, ILLINOIS 60073 (847) 270-0832 f(847) 270-0836 March 14, 2007 Mr. Glen Tredinnick Smith Engineering Consultants, Inc. 759 John Street Yorkville, Illinois 60560 Re: Proposal for Structure Borings Somonauk Road and Illinois Route 47 Yorkville, Illinois Dear Mr. Tredinnick: We are pleased to have the opportunity to submit the following proposal for the performance of a soil exploration on the referenced project. We understand that this project may include state and/or federal funding and we have used our prevailing unit rate schedule for 2007, negotiated during prequalification with the State of Illinois. Project Description and Scope of Work The project consists of intersection improvements including new mast arm traffic signals. A total of four (4) borings are planned for the signal foundations. The borings will be driiied to a depth of twee ty--five (25) feet beiow the present ground surface. Method of Performance - Field Work The pavement subgrade and structure borings will involve drilling test holes that incorporate standard penetration tests and split-spoon sampling at 2-1/2 foot intervals. The borings will be performed in compliance with the current State of Illinois, Geotechnical Manual In our proposal, we have included provisions for rough layout of the borings and have assumed that the final locations and elevations will be determined by Smith Engineering Consultants or will be referenced to centerline stationing provided by the Engineer. Method of Performance - Analysis and Report The structure borings will be presented on boring logs. The results of this field exploration and laboratory testing would be used in an analysis and formulation of our recommendations. Major subject areas for our analysis, recommendations and report would consist of stating the existing subsurface soil and ground water conditions and a review of foundation conditions. A written report summarizing and presenting the data and recommendations will be prepared by a Registered Professional Engineer. Timing We will begin on work after notice to proceed. We plan on mobilizing and doing all the borings concurrently. The final report is expected to be complete four weeks after notice to proceed. Fees We propose to provide this work at the unit rates quoted on the attached Schedule of Services and Fees, Attachments 1 .1 through 1.2. These estimated quantities and unit rates are based on information as outlined in this proposal and experience on past projects. On the basis of the above information, we estimate that these services can be provided for a fee of $ 3,945.00. General For this project, we will assign Mr. William J. Wyzgala, P.E. as Project Engineer. He is acquainted with the local subsurface conditions and has participated in the planning, development and execution of numerous highway soil explorations in this area. We are looking forward to working with you on this project. Respectfully submitted, MIDLAND STANDARD ENGINEERING & TESTING, INC. r William J. Wyzgala, P.E. Project Engineer WJW/rlm Enclosure: Attachments 1 .1 , 1 .2, and General Conditions ATTACHMENT 1.1 SCHEDULE OF SERVICES AND FEES TRAFFIC SIGNAL MAST ARM FOUNDATIONS - GAME FARM ROAD AND SOMONAUK ROAD YORKVILLE, ILLINOIS Item Estimated Quantity Unit Cost Extension Field Services Mobilization of Drilling equipment, traffic control and personnel, lump sum 1 $400.00 $400.00 Structure Borings for Traffic Control Foundations with Split Spoon Sampling, If. 100 $19.00 $1,900.00 Field Services Total: $2,300.00 Laboratory Services Moisture Content Determinations, ea 40 $5.50 $220.00 Laboratory Services Total: $220.00 Engineering Services for Soil Survey Including Layout Coordination w/Design Engineer Utility Clearance and Permits Engineering Supervision of Soil Borings Analysis and Recommendations for Foundations Report Preparation, Consultation Estimated Cost (@ Unit Rates Listed on Attachment 1.2) $1,425.00 TOTAL: $3,945.00 ATTACHMENT 1.2 ENGINEERING SERVICES TRAFFIC SIGNAL MAST ARM FOUNDATIONS - GAME FARM ROAD AND SOMONAUK ROAD YORKVILLE, ILLINOIS Our fees for Engineering Services will be based on the actual number of hours required to complete the work, and will be determined on a Unit Rate Basis at these rates for each classification of personnel: Rate/Hour Principal Engineer, per hr. $125.00 $0.00 Project Engineer, per hr. 1 $95.00 $95.00 Staff Engineer, per hr. 6 $80.00 $480.00 Field Engineer, per hr. 10 $75.00 $750.00 Technician, per hr. $62.00 $0.00 Drafting, per hour 2 $50.00 $100.00 $1,425.00 EFFECTIVE JANUARY,2006 MIDLAND STANDARD ENGINEERING & TESTING, INC. FEE AND RATE SCHEDULE GENERAL CONDITIONS ENGINEERING AN ASSOCIATED SERVICES WE RESERVE THE RIGHT TO SUSPEND OR TERMINATE D Fees for our services D l be based upon the time worked on the WORK UNDER ORAL AGREEMENT UPON FAILURE OF THE CLIENT TO PAY INVOICES AS DUE. project at the following rates: Rate Per Hour Project Engineer Project Mgr./Sr.Engineer,P.E. INSURANCE Project Engineer,P.E. We maintain Workman's Compensation Insurance and Employer's Sr.Staff/Field Engineer Liability Insurance in conformance with state law. In addition,we Field Engineer See attached maintain Comprehensive General Liability Insurance and Eng.Technician proposal Automobile Liability Insurance with bodily injury (limit Sr.Technician for rates $1,000,000 each occurrence, $1,000,000 aggregate) and property Technician damage(1unit$1,000,000 each occurrence,$1,000,000 aggregate). CAD Draftsman Draftsman Within the limits of said insurance, we agree to hold the client Word Processing harmless from and against loss, damage, injury or liability arising directly from the negligent acts or omissions of ourselves, our OVERTIME RATES: Applicable to all classifications below employees,agents,subcontractors and their employees and agents. I Staff Eng.-O.T.Rates are 1.40 times straight time the client placed greater responsibilities upon us or requires further insurance coverage, we if specifically so directed will take out additional insurance (if procurable) to protect us, at the clients' REIMBURSABLE EXPENSES expense. But we shall not be responsible for property damage from any cause, including fire and explosion, beyond the amounts and The following items are reimbursable to the extent of actual expenses: coverage of our insurance. 1. Transportation,lodging and subsistence for out of town travel 2. Long distance telephone,telegraph and cable charges. 3. Special mailings and shipping charges. LIMITATION OF PROFESSIONAL LIABILITY 4: Special materials and equipment unique to the project. The Client recognizes the inherent risks connected with 5. Automobile travel on projects. construction. In performing our professional services, we will use 6. Computer charges. that degree of care and skill ordinarily exercised, under similar circumstances,by reputable members of our profession practicing in the same or similar locality. No other warranty,express or implied,is TEST BORINGS AND FIELD INVESTIGATIONS made or intended by the proposal for consulting service or by famishing oral or written reports of the findings made. It is agreed On projects requiring test borings, test pits, or other explorations, that the Client will limit any and all liability,claim for damages,cost we may obtain the services of reputable subcontractors to perform of defense or expenses to be levied against us on account of any such work. design defect, error, omission, or professional negligence to a sum not to exceed $2,000,000, or the amount of our fees, which ever is greater. SPECIAL RATES Per Diem or other special rates can be established for specific projects when conditions indicate the desirability of such rates. INVOICES Progress invoices will be submitted to the client monthly and afinal bill will be submitted upon completion of the services. Invoices INCREASES will show charges for different personnel and expense classifications. Fee schedule increases made by our firm on an over-all client basis A more detailed separation of charges and data will be provided at will be applied to work on all projects as they become effective. At clients request, but each invoice is due on presentation and is past least 30 days advance notice of such increases will be given. due thirty(30)days from invoice date. Client agrees to pay a finance charge of 1 1/2% per month,or the rnaximuin rate allowed by law on past due accounts. ACCESS TO SITES The clients obligation to pay for the work contracted is in no way Unless otherwise agreed, the Client will furnish us with right-of- dependent upon the clients ability to obtain financing, zoning, access to the site in order to conduct the planned exploration. We approval of governmental or regulatory agents, or upon the client's will take responsible precautions to minimize damage to the site due successful completion of the RE2jSct. to our operations, but have not included in the fee the cost of restoration of any damage resulting from the operations. If the Client desires,we will restore any damage to the site and add the cost of restoration to the fee. Reviewed By: Agenda Item Number J -16 Legal ❑ Q Finance F1 isas Engineer 5/31 Tracking Number � y City Administrator 1b r 20` Consultant ❑ �LE Human Resources El P V 00-7 - 0 City Council Agenda Item Summary Memo Title: SLF Yorkville—Plat of Easement City Council/COW Agenda Date: May 15,2007 Committee of the Whole Synopsis: This plat of easement is for watermain, stormwater detention,and future utilities. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIr o United City of Yorkville Memo 800 Game Farm Road ESE 1 18W Yorkville, Illinois 60560 t. y Telephone: 630-553-8545 p Fax: 630-553-3436 SCE Date: May 3, 2007 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer L CC: Lisa Pickering,Deputy City Cler Subject: SLF Yorkville—Plat of Easement Attached find one copy of the proposed plat of easement for the referenced development, which is located at 242 Greenbriar Road. This plat dedicates specific easements for watermain and stormwater detention, as well perimeter easements for future utilities. I recommend that this plat be approved and recorded. Please place this item on the May 15, 2007 Committee of the Whole agenda for consideration. Plat of Easement for Part of the Southeast Quarter of Section 5-36-7 United City of Yorkville Kendall County Illinois 0 N Graphic Scale 1 inch = 60 feet Green Briar Road S.8839'12"W. 487.90' __ _ sB_n_rz_w.__ 2/so___ �' ------f—� �C '/ I� Public Utility and Dralnage li£osement (hereby granted) d 1 I fao• rao— I� I fao -I / 4.o Iii I 1 Iw a ^I rn ^ Stomrwater Management Easement I S Oi �I o (hereby granted) I�q$ �Ic � �I fao•-•) I lea'' Y r�s90t70�K 11afa_� P.W or �y•.. z m W ao I 1 I �mwt e—,sM—oane a—uge m12enW t E——m nt Beginning,:; ' 2 1-0'— —�I nsLSoOvraoo•x�� Msona� I I _�s� &5s I et(E asterly)Public Utility Easem O 1 $d fao ?(hereby granted) J� NI I tao' Public Utility Easement(Westerly) (hereby granted) I ?tj 4.0 N.BBJ3.03E &1' 110• 174'S5E y 1 — f&27' —1. Public UUllty�nd OroMoge Easement(hereby granted)_-- ----- S8B75.03'W. d18' Londsco a Buffer Easement —e b—ranted _.....— 4710' Point of BegMnkrg 90 ...... Pub/k Utlilfy Easement(Nbste�ly) , ..................... ........................... ...................N.8839 12"E ...I.4 0- t f - 7 Prepared by. Western Surveying& Engineering, P.C. 321 Stevens Street, Suite A October 25, 2006 Ordered by & Prepared for: Geneva, Illinois 60134 Sheet 1 of 4 Gleason Architects (630) 845-0600 (630) 845-0601 Fax file Nome: SRV EXH£SMNr Drown by. MLF/M77 Directory. CAD4\400001 Job No.: 400.001 Plat of Easement for Part of the Southeast Quarter of Section 5-36-7 United City of Yorkville Kendall County Illinois Public Utility Easement Description (La ster/v) That part of the Southeast quarter of Section 5, Township 36 North, Range 7 East of the Third Principal Meridian described as follows: Commencing at the northeast comer of Sunflower Estates, Phase 1, Yorkwile, Kendall County, Illinois.• thence South 120'48" East along an easterly line of said subdivision 309.99 feet,• thence North 8839'12"East along a northerly line of said subdivision and also along the northerly line of Sunflower Estates, Phase A Yorkville, Kendall Count% Illinois 475.0 feet to a line that Is parallel with the westerly line of Illinois State Route No. 47,• thence North 1 44'07" West along said parallel line 143.86 feet for a point of beginning; thence continuing along the last described course 10.0 feet; thence South 90'00' West 120.10 feet, thence North OW'East to a line parallel with and 10.0'southerly of the southerly line of Green Briar Rood (measured of right angles therefrom); thence South 8839'12" West along sold parallel line 10.0 feet to a line parallel with and 10.0 feet westerly of the penultimate described course (measured at right angles therefrom), thence South 0'00' West along said parallel line 153.11 feet,• thence South 90700'East 69.35 feet; thence South 0'00' West 6.56 feet; thence North 90'00'East 10.0 feet; thence North 0100'East 6.56 feet; thence North 90'00'East 51.06 feet to the point of beginning in the United City of Yorkville, Kendall County, Illinois. Public Utility Easement Descri tQ ion (Westerly) That part of the Southeast quarter of Section 5, Township 36 North, Range 7 East of the Third Principol Meridian described as follows: Commencing at the northeast comer of Sunflower Estates, Phase 1, Yorkville, Kendall County, Illinois,• thence South 1'2048' East along an eastery line of sold subdivision 309.99 feet,• thence North 8839'12°East along a northerly line of said subdivision 10.0 feet to a line parallel with and 10.0 feet easterly of the penultimate described course (measured at right angles therefrom); thence North 170'48" West along said parallel line 10.0 feet for a point of beginning• thence continuing along the lost described course 16.26 feet; thence North 8835'05"East 8.14 feet; thence South 12455"East 16.27 feet to a line parallel with and 10.0 feet northerly of the northerly line of Sunflower Estates, Phase 3, Yorkville, Kendall County, Illinois (measured at right angles therefrom)* thence South 88'39'12" West a16 feet to the point of beginning in the United City of Yorkville, Kendall County, Illinois. Public Utility and Drainage Easement DescCiQtio The northerly 10.0 feet (measured perpendicular to the northerly line therefrom), the westerly 10.0 feet (measured perpendicular to the westerly line therefrom), the southerly 10.0 feet (measured perpendicular to the southerly line therefrom) and the easterly la0 feet (measured perpendicular to the easterly line therefrom) of that part of the Southeast quarter of Section 5, Township 36 North, Range 7 East of the Third Principal Meridian described as follows: Beginning at the northeast comer of Sunflower Estates Phase 1, Yorkville, Kendall County, Illinois,• thence South 120'48"East along an easterly line of said subdivision 309.99 feet; thence North 88' 39'12"East along a northerly line of sold subdivision and also along the northerly line of Sunflower Estates Phase 3, Yorkville, Kendall County, Illinois 490.0 feet to a line that is parallel with the westerly line of Illinois State Route No. 47, thence North 1'4407" West along said parallel line 310.0 feet to the southery line of Green Briar Road; thence South 88 39'12" West along said southerly line 487.90 feet to the point of beginning in the United City of Yorkville, Kendall County, Illinois Stormwater Management Easement Descri do That part of the Southeast quarter of Section 5, Township 36 North, Range 7 East of the Third Principal Meridian described as follows: Commencing at the northeast comer of Sunflower Estates, Phase 1, Yor*wlle, Kendall County, Illinois; thence South 12048" East along an easterly line of said subdivision 309.99 feet,• thence North 88'39'12"East along a northerly line of said subdivision iao feet to a line parallel with and lao feet easterly of the penultimate described course (measured at right angles therefrom); thence North 120'48" West along said parallel line 121.99' feet for a point of beginning; thence continuing along the last described course 178.0 feet to a line parallel with and 10.0'southerly of the southerly line of Green Briar Road(measured at right angles therefrom); thence North 8839'12"East along said parallel line 215.0 feet; thence South 120'48"East parallel with the penultimate described course 178.0 feet to a line which bears North 8839'12"East from the point of beginning, thence South 88'39'12" West along said line 215.0 feet to the point of beginning in the United City of Yorkville, Kendall County, Illinois. l andscoe Buffer Easement Description The southerly 15.0 feet (measured perpendicular to the southerly line therefrom), and the westerly 4.0 feet (measured perpendicular to the westerly line therefrom) of that part of the Southeast quarter of Section 5, Township 36 North, Range 7 East of the Third Principal Meridian described as follows: Beginning at the northeast comer of Sunflower Estates, Phase 1, Yorkville, Kendall County, Illinois; thence South 1'20'48'East along an easterly line of said subdivision 309.99 feet,• thence North 8839'12"East along a northerly line of said subdivision and also along the northerly line of Sunflower Estates Phase 3, Yorkville, Kendall County, Illinois 490.0 feet to a line that is parallel with the westerly line of Illinois State Route No. 47,• thence North 1'44'07' West along said parallel line 310.0 feet to the southerly line of Green Briar Road,• thence South 8839'12' West along said southerly line 48790 feet to the point of beginning in the United City of Yorkville, Kendall County, Illinois Prepared by. Western Surveying & Engineering, P.C. 321 Stevens Street, Suite A October 25, 2006 Ordered by & Prepared for: Geneva, Illinois 60134 Sheet 2 of 4 (630) 845-0600 (630) 845-0601 Fax Gleason Architects File Name: SRV EXH ESMNT I Drawn by. MLF/1N77 Directory. CAD4\400001 I Job No.: 400.001 Plat of Easement for Part of the Southeast Quarter of Section 5-36-7 United City of Yorkville Kendall County Illinois Public Utility and Drainage Easement Provisions A non—exclusive easement is hereby reserved for and granted to the United City of Yorkville Illinois to construct install, reconstruct, repair, remove, replace and inspect facilities for the transmission and distribution of water, storm sewers, sanitary sewers, gas, electricity, telephone, cable television lines, and o// necessary appurtenant facilities thereto, within the areas shown on the plot as public ut//ity It drainage easement', together with a right of access thereto for the personnel and equ/pment necessary and required for such uses and purposes. The United City of Yorkville, and its agents, successors and assigns may permit holders of existing franchises with the City to occupy said easements, said holders being bound by the terms described in these easement provisions. The above named entities are hereby granted the right to enter upon easements herein described for the uses herein set forth and the right to cut, trim, or remove any trees, shrubs or other plants within the areas designated as public utility and drainage easement' which Interfere with the construction, installation, reconstruction, repair remove/, replacement, maintenance and operation of their underground transmission and distribution systems and facilities appurtenant thereto. No permanent buildings, structures, or obstructions shall be constructed in, upon, or over any areas designated as Public Utility and Drainage Easement, but such areas may be used for gardens, shrubs, trees, landscaping, driveways, and other related purposes that do not unreasonably interfere with the uses herein described. The occupation and use of the non—exclusive easement herein granted and reserved for the above named entities by each of such entities shall be done in such a manner so as not to interfere with or preclude the occupation and use thereof by other entities for which such easements are granted and reserved. The crossing and recrossing of sold easements by the above named entities shall be done in such a manner so as not to interfere with, damage, or disturb any transmission and distribution systems and facilities appurtenant thereto existing within the easements being crossed or recrossed. No use or occupation of said easements by the above named entities shall cause any change in grade or impair or change the surface drainage patterns. Following any work to be performed by the United City of Yorkwte in the exercise of its easement rights herein granted, said City shall have no obligation with respect to surface restoration, including but not limited to, the restoration, repair or replacement of pavement, curb, gutters, trees, lawn or shrubbery, provided, however, that sold City shall be obligated, following such maintenance work, to backflll and mound all trench created so as to retain suitable drainage, to cold patch any asphalt or concrete surface to remove all excess debris and spoil, and to leave the maintenance area in a generally clean and workmanlike condition. Stormwater Management Easement Provisions An easement is hereby reserved for and granted to the United City of Yorkville and to its successors and assigns, over all of the areas marked 'Stormwater Management Easement'on the plot for the perpetual right privilege, and authority to survey, construct, reconstruct, repair inspect, maintain and operate storm sewers and the stormwater management area, together with any and oil necessary manholes, catch basins, sanitary sewers, wotermains, electric and communication cables, connections, ditches, swa/es, and other structures and appurtenances as may be deemed necessary by said City, over, upon, along, under and through sold Indicated easement, together with the right of access across the property for necessary men and equipment to do any of the above work. The right is also granted to cut down, trim or remove any trees, shrubs or other plants on the easement that interfere with the operation of sewers or other utilities. No permanent buildings shall be placed on said easement No change to the topography or stormwater management structures within the easement area shall be made without express written consent of the City Engineer but the some may be used for the purposes that do not then or later interfere with the aforesaid uses or rights. The owner of the property shall remain responsible for the maintenance of the stormwater management area and appurtenances The United City of Yorkville will perform only emergency procedures as deemed necessary by the City Engineer of the United City of Yorkville. I cndscape Buffer Easement Provisions The United City of Yorkville, it's successors, licensees and assigns, are hereby given easement rights over all areas on the plot marked Landscape Buffer Easement' to Install, plant, maintain, inspect remove and rep/ace trees shrubs bushes, grass, plants, groundcovers and other forms of vegetation and londscoping/buffer features. No temporary or permanent buildings, structures or obstructions shall be placed on or over said easements (except to install a 6—foot high privacy fence) nor shall any such vegetation be removed, (except to replace dead or diseased vegetation with like vegetation), without the written authority of the United City of Yorkville. The owner of the property shall be perpetually responsible for the proper maintenance of the Landscape Buffer Easement areas and appurtenances. Prepared by. Western Surveying& Engineering, P.C. 321 Stevens Street, Suite A October 25, 2006 Ordered by & Prepared for Geneva, Illinois 60134 Sheet 3 Of 4 (630) 845-0600 (630) 845-0601 Fax Fie Nome: SRV£X14 ESMNT Drown by. MLF/M7Z Gleason Architects Directory. CA04\400001 Job No.: 400.007 Plat of Easement for Part of the Southeast Quarter of Section 5-36-7 United City of Yorkville Kendall County Illinois State of Illinois ) )ss This indenture witnesseth, that the grantor, Horve Contractors, is the owner of the County of Kendall) land hereon described and platted, does hereby grant to and reserve permanent easements in accordance to easement provisions indicated hereon to the United City of Yorkville, Kendall County, Illinois, a body corporate and politic of the State of Illinois. r,rJ / Dated at United City of Yorkville, Illinois this " day of 1\)2 'En&[l 2006. By.�K.t'c.''r- Attest: State of Illinois ) )ss /, �� y°��L��aQ^ a Notary Public in and for the County and County of Kendall) State aforesaid, hereby certify that K Naru� , President and , Secretary who are personally known to me to be the some persons whose names are subscribed to the accompanying instrument, appeared before me this day in person and acknowledged the execution of said instrument as their free and voluntary act and the free and voluntary act of the L.L.C. a Given under my hand and Notarial Seal, this day of 2006. Notary Public State of Illinois ) )ss Accepted and approved by the United City of Yorkville, Kendall County, Illinois this County of Kendall) day of __ 2006. Mayor Attest: City Clerk State of Illinois ) )ss 1, Pau/ Anderson, County Clerk of Kendall County, Illinois, do hereby certify that there County of Kendall) are no delinquent general taxes, no unpaid current taxes, no unpaid forfeited taxes, and no redeemable taxes against any of the land included in the plat. l further certify that l have received all statutory fees in connection with the attached plot of easement. Given under my hand and Notarial Seal, this day of 2006. County Clerk State of Illinois) )ss This is to certify that 1, Mark T. Zies, an Illinois Professional Land Surveyor of County of Kane) Western Surveying & Engineering, P.C. (Illinois Professional Design Firm No. 184-002967), have prepared this Plat of Easement which is a correct representation of said tract. All distances are given in feet and decimal parts thereof. Dated at neva, IN ois, Novemb 1, 2006. Illinois Professional Land Surveyor 3103 License Expiration Date.- November 30, 2008 r a.yga� Prepared by. Western Surveying & Engineering, P.C. 321 Stevens Street Suite A October 25, 2006 Ordered by& Prepared for.- Geneva, Illinois 60134 Sheet 4 of 4 (630) 845-0600 (630) 845-0601 Fax Gleason Architects File Name: SRV EXH ESMNT Drawn by. MLF/MTZ Directory. CAD4\400001 I Job No.: 400.001 C/T y Reviewed By: Agenda Item Number J� A � Legal ❑ Esr isac, Finance ❑ -4 \ Engineer j l-►t 3-r � 0 y City Administrator El Tracking Number 0 Tt �O Consultant ❑ Human Resources ❑ P W aO�� City Council Agenda Item Summary Memo Title: Fountain Village of Yorkville (Lots 4 & 5)—Plat of Easement City Council/COW Agenda Date: May 15, 2007 Committee of the Whole Synopsis: This plat of easement revises the easements originally dedicated for Lots 4 & 5 by reducing the easement locations and the changing the easement language. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIP o United City of Yorkville Memo 800 Game Farm Road 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 p� Fax: 630-553-3436 LE %V Date: May 7; 2007 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer vuk CC: Lisa Pickering,Deputy City Cler Subject: Fountain Village of Yorkville(Lots 4 & 5)—Plat of Easement Attached find one copy of a proposed plat of easement for Lots 4 and 5 of the Fountain Village development, located on the NW corner of Route 47 and Route 71. Walgreens is located on Lot 5, and Lot 4 is currently vacant. The original plat of subdivision dedicated a blanket easement across all lots of Fountain Village (except where the buildings are located), and used city-standard easement language. After Walgreens opened,we were requested to reduce the location of the easements and also change the easement language. I have worked through the easement language changes with the developer,Eric Dhuse, and John Wyeth, and the easement locations shown on this new plat are acceptable. Therefore I recommend that this plat of easement be approved and recorded. Please place this item on the Committee of the Whole agenda of May 15, 2007 for consideration. .WIN P"""ar L1WBn Rei W 7B4-0 101. PLAT OF EASEMENT �SEC GROUP,INC. SwA Englnsaing Cormillaft•SEC Autamslbn•SEC Planning OWNERSHIP CERTIFICATE MJWMSb.KYOkWWLWM ( PUPn) t MAn7B30 E 030.U 760 wwwar4dpnaam NpnWwMpOwLpIwPWlaccm A LOTS 4 AND 5 OF FOUNTAIN VILLAGE OF YDRKVILLE, A PLOP.FIE£070040 io,an.nt 011307 dddry a PLOT F%E.•STANDARD nor ' SUBDIVISION OF PART OF THE SE QUARTER OF SECTION 5, MEW Lavmant 1 are TIES 6 TO N,IS T nu7 AN YLNOS TWP. 36 N., R 7 E., OF THE 3RD P.M. EASEMENT PROVISIONS AND HAS ERE ESA SYNLE EWER O RE PROPERTY DESCRIBED PLATTED S HOWVH'MG sLN OR RE USES D AND HAS aERIA RE SAME TA A LOWED AN SUBDIVIDED AAD Y STAZ As SAWN S HERE FOR NO USES AND - UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS A NON-EXCLUSIVE PUBLIC UTILITY EASEMENT FOR SERVING RE SI$DINSION AAO OTHER PROPERTY WIN ELECTRIC AND PURPOSES/SAVE SET R INE AS ALLOWED AND PROVIDED INDICATED.FOR AND ACKNOWLEDGE ADOPT THE VILE CONUNCATKW SERVICE a N&T4Rr RESERVED FOR AND GRAN7E0 ra TE UNDERSIGNED AVERY DEDICATES FOR PUBLIC USE THE LANDS AS SPEdED ON THIS PLAT FOR PUBLIC CWMONWULN EDISON COMPANY,UAW BELL TELEPHONE COMPANY 01$1A AT&T,COWICAST,d1ANZ= SERVILE£AND K%BY ALSO RESERVES FOR ANT ELECTRIC,G4£TELEPHONE CABLE TV OR ORER TELE WAffr47XM OOMPANY UNDER FRANCHISE AGREEMENT WIN RE UY/ED CITY OF YORKW=F THEN TIER RESPECTIVE LICENSEES SUCCESSORS AND ASSIGN£JOINTLY AND SEVERALLY 70 CONSTRUCT,OKRA TE.REPAIR SUCCESSORS AND ASSIGNS,THE EASEMENT PROVISIONS WIC/ARE STATED HEREON >:PUBLIC UTILITY EASEMENT MAINTAIN.MODIFY,RECONSTRUCT,REPLACE UPPLE LENT,RELOCATE AND REMOVC FROM TIME 70 7M/C PDLM GUYS. HEREBY GRANTED ANOYDRS RMS,CABLE£CONDU7£MAAWQES TRANSFOaER£PEDESTALS EQUIPMENT CABINETS OR OTHER FACURES USED N CONNECTION WIN UNDERGROUND TRANSVISSION AND DISIRSUM Or ELECTNCrY,COWONICATIN£SONGS DATED AT TM_DAY O 20 AND SOULS N UNDER ACPOS(ALONG AND UPON THE SURFACE O THE PROPERTY SHORN IN RE SHADED AREA ON TK PUT AID LABELED N THE LEGEND AS 1VOLIC UTILITY EASEMENT' AND RAE RIGHT TO CUT,TRW OR REMOVE LET TREE£BUSH=MOM SAPUNGS AND TD CLEAR OB57R ID UCRONS FROM THE SLKFACE A SUBSURFACE AS MAY BE REASONABLY REQUIRED INCIDENT 70 THE RIGHTS NEREN GIVEN AND THE RKNT TO ENTER UPON THE S RDIVIDED PROPERTY FOR ALL SUCH PURPOSES BULDNGY AND PERMANENT STIN/CRAPEX EXCEPT FOR NOSE SHOWN ON PAGE 2 COIpOlafkn N I O RIS PLAT,SHALL NOT BE PLACED OVER ORMIZEES'FACIVIES OR N,UPON OR OVER TIE PROPERTY WITHIN THE SHADED AREA LABELED'PLSUC UTILITY EASEMENT,WITHOUT THE PRIOR WRITTEN CONSENT OF THE CRANNE£BUT SUCH AREAS MAY BE USED FOR GARDEN£SNUB£TREE£LANDSCAPING,DRIVEWAYS WALKWW YS PARKING AREA£AM OTHER RELATED PURPOSES THAT DO NOT UMPEASONNA&LY INTERFERE WIN RE USES HOREYI DESCRIBED. AFTER INSTALLATION O ANY SUCH FACILITIES RE GRACE OF RE SUMMED PROPERTY SHALL N07 BE ALTERED N A PANNIER 50 AS 70 LMrpNfe Adivea 390.30' N85 46,48E NTERETE WIN RE PROPER OPERATOR AND MAINTENANCE TNEREOS I 10.0' OI I MI RM SUCH EL FACILITIES CA R N LL REQUESTED DOMED BY ANZEE FR OR O T OF THE.GRANT R,,SUCCESSORS AND ASSIGNS IN BY SUCCESSORS ORS AND ASS IKW IIRL BE DONE BY ORANTEFS AT C057 O THE dRAR7TR OR GRANTORS LICENSEE£ PUheW Nang PraJdrnf PrRIfW NWIIS Ssenfay SUCCESSORS AND ASSORTS Too, I iNE GRANTEES SHALL USE REASONABLE EFFORTS TO NOT NIERFERE WTIR OBSTRUCT,MOM OR DELAY VIE CODUCT AND OPERATIONS OF GRANTOR.OR GRANTORS UENSEE£SUCCESSORS AND ASSRI S BUSIESS INN ON OR ABOUT VIE PARCEL INC.UOIOL WITHOUT LNITARM;PUREE INGRESS ANDIOR EGRESS O AND FROM SAID BUSNESS BY GIRANRIR OPLKZNSCRES� A SS/CCESSORS AND ASSMSI AND TEEN AGENTS CONTRACTORS;EM ROYEES REPRESENTARKS£ NOTARY CER77FICATE carp—hor r IXATED d7Y OF STATE Or )YNKMLLE b I EASEMENT PROVISIONS CONTY OF ) ) Z .4 PUBLIC UZXYY AND DRAINAGE EASEMENT r AO I A NON-EXCUSVE'EASEMENT 6 HEREBY RESERVED FOR AND GRANTED TO ILLINOIS BELL 7ELEPHaW COMPANY D/B/A 4 A NOTARY PUBLIC IN AND FOR THE COUNTY LOT .i KKTyap[ AT&T.NUCOR.DOW ED.AND COIICAST.AND HOLDERS OF EXISTING FRANCHISES(WANTED BY THE CITY O'YORMWL& I OLNOS TO PROVIDE POWER AND TELECONINMGDdN SERVICES AID TEEN RESPECTIVE SUCCESSORS MO ASSIGNS WITHIN ANO STATE AFORESAD,DO HEREBY CERTIFY THAT #•Rp.I ppC�jD� THE AREAS SHOWN WINK NNE SHADED AREA OF THE PLAT AND LABELED N THE LEGEND As•PUBLIC UTILITY ITY EASEMENT' W RUBeT/m'DBB AID) 7RANSN/SSKN AND DISTRIBUTION SK7EM5 AND LANES UNDER RE SURFACED OF RE wouc,UTILITY EAR. AND PERSONALLY KNOWN 70 ME TV BE TIE AR pfIBUCY DEDR (4°IX INCLUDING WTIDCIT 1IW7ATON TO TELEPHONE CABLE;CAS HAMS ELECTRIC LIES CABLE 7ElEVI5i0W/YES AND ALL PIPE5ID£NT AND SECRETARY O AS NECESSARY FACILITIES APPURTENANT THERETO TOC'TIIER WN THE RIGHT O ACCESS 7WRE70 FOR THE PERSONNEL AND SHOWN ABOVE APPEARED BEFORE IE RYS DAY AND ACKNOWLEDGED NAT AS SUCH OTMIR£ hAry EODPRENT NECESSARY AND REOMPED FOR SUCH USES AND PURPOSES AND TOGETHER WIN THE RIGHT m INSTALL SIGNED AND DEUIERED 7HE SAID INSTRUMENT AND CAUSED THE CORPORATE SEAL 70 BE AFFIXED z AEOARm SERVICE CONNECTIONS(NOEIP RL SURFACE O EAf2l LOT 70 SERVE WIPROVEME'N75 TIMERFOV. 7WWW AS REAP FREE AND VOLUNTARY ACT AHD AS 7/E FREE AND VOLUNTARY ACT O SAID i CORPOPAUK FOR RE USES AND PURPOSES I EREN SET VENN N O A NOT'-EXCU4VE EASEMENT 6 ALSO AVERY RESERVED FOP AND GRANTED TO THE UNITED CITY Or YOBGVILL&OUNDIS GIVEN(HOER MY NANO AND NO7ARUL SEAL TINS DAY OF TO_ 7O CONSTRUCT.INSTALL.RECONSTRUCT•REPAIR REMOVE AND REPLACE A ASPECT FACILITIES FOR RE TRANSMSSKN AND GIVEN I USIMUITON OF WATER,S70RU SEINER£SAWTARY SEWERS AND ELECTRICITY WTIPY THE AREAS SHOWN ON 7 E PLAT AS 7URUC UTXT'EASEMENT'7OGETIER WIN A Nd/T OF ACCESS TIEAETO PR NNE PERSONNEL AND ECURENT NECESSARY AhID REQUIRED FINN SUCH USES AND PURPOSES NOTARY PI.S[/C �, TIE ABOVE HAYED ENR7ES ARE HEREBY GRANTED NE RIGHT 10 ENTER UPON EASEYENA KREN Of SCRIBED FOR TIE 1 USES HEREIN SET FORTH AND THE RIGHT TO CUT.7WM OR REMOVE ANY 7REE£_SHRUBS OR ORER PLANTS WITHIN DE MORTGAGgR'S P' TIf1CATE I RECONSTRUCTIONE REPAIR REPLACEMENT MAINTENANCE AND OPFRA�TEEN UHDE IRGROUD RPANSIRSSDN 140• AND DISTRIBUTION SYSTEMS AND FACIUDES APP nWANT THERETO ND PERMANENT BUYDNNCA STRUCTURES;OR STATE OF ) R�Rg�7 RAJ I OBSNUC7/ON£EXCEPT FOR RE TRANSFORMER AND PAD,AND ANC/OW BOXES SHOWN ON PAGE 2 OF 7N5 PUT,SNAG FTj / "� USED FOR GARDENS SINUBS TREES LA/OSCAPIN4 DRIVEWAYS WALKWAYS PARKING AREA£AND OTER RELATED COMTr O ))a TOO' T I BE CON RM CONSTRUCTED DO 1/,OR ANY AREAS RE RE USE U EASEMENT-,BUT SUCH AREAS MAY BE HOLDER O A MORTGAGE ON RE PROPERTY 1•` DESCRIBED HERON.AVERY CONSENTS TO TNE EXECURCN AND RECORDING O THE ABOVE AND RE OCCUPATION AND uSE ORE KW-EXCUISW EASEMENT NEREN GRANTED AND RESERVED FOR THE ABOVE NAMED FOREGOING AT O SLIGO WON AND HEREBY SUBMITS 175 AM7G4GE RECORDED - ENTRIES BY EACH O SUCH EN77T7ES SMNL BE DONE N SUCH A MMANER SO AS NOT 70 INTERFERE WIN OR PRECYUDE AS OOCLI ENT NUMBER u THE O47C'E OF THE f TIE OCCUPATION AND USE TIERED BY OR"ENTITIES FOR*#QR SUCG EASEMENTS ARE GRANTED AND RESERVED. Nf RECORDER O DEED£ COUNTY LLLNO£TO ALL O RE PROVISIONS I EREOF ,p CROSSING AND RECROSSING O SAND EASEMENTS BY TIE ABOVE NAMED 01 RES SHALL BE DONE N SUCH A MAAWER SO ' 1 AS NOT TO INTERFERE WN,DAMAGE.OR DISTURB ANY TRANSMISSION AND DRSIRNU7ION SYSTEMS AND FACAfNE5 N WINESS WEREGX•RE SAID HAS CAUSED _ V APPURENANT 7 ERE70 EXIS7NG WARN I E EASEMENTS BE"CROS50 OR RECROSSM NO USE OR OCCUPATION OF TINS INSTRUMENT 70 BE SIGNED BY 17S DAY AUTKINZED OFFICERS ON ns BEHALF AT I SAID EASEMENTS BY THE ABOVE NAMED ENVIES SHALL CAUSE ANY CHANGE N GRADE OR NPAR OR CHANGE THE 7N5 -AY O - u SURFACE DRAINAGE PATES6 FOLLOWING ANY WORK 70 BE PERFORMED BY RE MINTED CITY O YORKVILLE N RE EXERCISE O ITS EASEMENT RIGHTS Bork Nano am I FEREN GRANTED,SAID CI IY SNAG HAVE AN CULGATION 70 RESTORE THE SURFACE 70 SUBSTANTIALLY RE SAYE C°mpht.Atlrtm F • CO IRON M WAS PRDN TO WCH WORK,NCUDNG BUT NOT LAWffD R7,RE RES7011AROC REPAIR OR REPLACEMENT O o J 11, I PAWAQW7.CURB GUTTERS TREE£LAWN OR SHRUBBERY lA N LO V' I NE ABOVE TH CONDUCT AN AND ENOERAIMNS O ORANTO&OR GRANTORS LMEHSEF£SUCCESSORS AND ASSONS'BUSINESS I{ By (n "T ( ON OR ABOUT RE PARCEL INCLUDING,WTIDUT LAWTA7OI4 PUBIC INGRESS AID PMh f Name and Nh {..O BUSINESS BY GRANTOR.AND GRANTORS LHYNSLZ£SUCCESSORS AND ASSIGN£AND THEN AGENTS CONNACIOR£ EGRESS 70 AND FROM SAD EMPLOiff£REPAESENTA7IVE$LICENSEES AND INVITEE$AND DE RECEIPT O CEUWRY O MERCHANDISE N CONNECRON (wiL� 1h TIEIPEWUH. t Aft..f: Q' NO7W7HSTAIDVNG THE FORFGONC OR ANYTHING CONTAINED N THIS EASEMENT 70 RE CONTRARY,EXCEPT N RE EVD07 THAT AN EMERGENCY 1 AWROVEQ OSCAFRON REPAIR CITY OF YORKVILLE RE ABOVE ENAMED MITZES SHALL NOT UNDER? WORK IN FURTHERANCE PILfAd Name aril TAN O OR RELIANCE UPON INS EASEMENT(INCLUDING M AIVIDUNCE,NSTALLAI10,15,REPMRS OR REPLACEMENTS)DURWC THE MON716 O NUMBER OR DECEMBER. NOTARY �$ STATE O ) Camm°.-Hh Edhen a caMr OF ANON-£XCLUSIIE EASEMENT FOR SERVING THE SUBDIVISION AND OTHER uu PROPERTY WITH ELECTRIC AND COMMUNICATION SERVICE, RESERVED FOR R A N07ARY PUBLIC N AND FOR NE COUNTY gr�„ �O NN sec AmwifeM AND GRANTED TO COMMONWEALTH EDISON COMPANY,AMERITECH 'nT 1A' �jJ AND STATE AFORESMD,oo AVERY cERTFr THAT ILLINOIS a.k.a. ILLINOIS BELL TELEPHONE COMPANY AS GRANTEES, PER �•A6 THE RECORDED PLAT Of FOUNTAIN VILLAGE OF YORKVILLE AS RECORDED AM PERSONALLY KNOWN m ME TO BE RE JULY 14,2006 AS DOCUMENT NO. 200600021140, IS HEREBY PRESIDENT AND SECrPETARYO LOT..T ,„...._- r.--.•-.__ _..�--• KA:a ABROGATED AND VACATED AS TO LOTS 4 AND 5. AS BONN ABOVE APPEARED BEFORE ME IBIS DAY AND ACXMOK&DGED TIUT AS SUCH OFFICER£ "'.""." 274' 7 EY SIGNED AND DELIVEIPED THE STD INSTRUMENT AND CAUSED RE CORPORATE SEAL 70 BE ..w.....�. CH=204.78' A NON-EXCLUSIVE EASEMENT RESERVED FOR AND GRANTED TO SBC AFFIXED THERETO AS TIER FREE AND VOLUNTARY ACT AND AS THE FREE AND VCWTARY ACT O " N0879,32 E AMER17ECH,N/COR, COM ED, JONES INTERCABLE, 07HER PUBLIC URL/71ES SAID CYRPORARON,FOR NE USES AND PLNPOSES REREN SET FORTH CF=S64 02'4,5'W Canaaet AND HOLDERS OF EXISTING FRANCHISES GRANTED BY THE CITY OF L=204.79' YORKVILLE, ILLINOIS AND THEIR RESPEC77W SUCCESSORS AND ASSIGNS GLEN UNDER xr HAND AND NOTARIAL sEU iHYS DAY O 20_. 4 R-7550.85 5i PER THE RECORDED PLAT OF FOUNTAIN VILLAGE OF YORKVILLE AS B �L R'tE 1 GRANTEE'S CER11F1'AFt ABROGATED AND IVACA 2006 AS D AS OTO L07S 4NAND 5��021140, IS HEREBY pp STATE OF BuNas ) NOTARY PLIBLM X ANON-EXCLUSIVE BLANKET PUBLIC U7IUTY AND DRAINAGE EASEMENT P� COUNTY OF KENDALL) RESERVED FOR AND GRANTED TO THE UN17ED CITY OF YORKVILLE, ILLINOIS, PER THE RECORDED PLAT OF FOUNTAIN VILLAGE OF YORKVILLE NOTES RE LNDERSdED. O AS RECORDED JJLY 74. 2006 AS DOCUMENT NO. 200600021140, IS L� AS GRANTEr LLIsi� EASEMENT DESCRIBED AND GRANTED HEREON DOES CERTIFY RUT ON HEREBY ABROGATED AND VACATED AS O.075 4 AND 5. 1. BEARNGS AND DISTANCES ARE BASED ON TIE RECORDED PUT O - - INS DAY O AD.,2007•THIS PLAT FOUNTAIN VILLAGE O YORKVILLE — OF EASEMENT AND GRANT O EASEMENT WAS OILY APPROVED AS m 2 INS PROPERTY 6 WRON RE COPPdRAX LW73 O THE UNi CITY O N YORKVILLE SURWYORS CERTIFICATE er. 1 LOTS 6 AND 7 HAVE BEEN CONVEYED 70 DOT FOR ROADWAY PURPOSES RECORDERS CER7IFICA7E M= LaD4,A43107 LAT OF EASEMENT STATE OF RLAVD6 ) NOTES. )SS ATIESE COUNTY O MWAU) STATE a-¢uNOS ) LOTS 4 A/1b 5 OF This mop was created for use as a plat of easement p. n. This map is not to be used for any construction or staking I,CRAIG L GUY.LUNGS PROFES90NAL LAND SURVEYOR NUMBER 3159•DO COUNTY O KENDALL) IV./pA#GV� V/L�JG.yQV/E OF�FYyOL�V� purposes without consent from a proper agent of smith HEREBY CERTIFY THAT TIE PLAT O EASEMENT HEREON DRAWN WAS PREPARED INS INSTRUMENT NO WAS FILED FOR RECORD *��Y LTA�N RVLKN✓,7I MALL CITY V/ YIJ0 Y� ErLgineering Consultcnts. USING PREVIOUS SURVEY MFORYA7KN AND NAPS PUIS AND OVER �uIyAyL/_ CO(.IVTY LL IS NSNUMENTS O RECORD FOR TIE USES AND PURPOSES HEREN SET FORTH O • ree IS NOT a Plat of Sur, u No assumptions Of N TIE RECORDERS OFDE O KENDALL COUNT;XLNO£O,Res GRAPHIC SCALE agreements as to ownership, use,a possession can be THE��DESCRIBED PROPERTY. Conveyed from this document. DATED AT YOKMI LE KENDALL COUNTY ILLINOIS 40.2007. DAY O 20 AT- OCLOCK _.M. •No underground improvements have been located unless D%iN BY: INT.- DATE PROJECT NO shown and noted. Fa Raver oNy 7 MAH CLD 3 19 07 070040.01 • No distance should be ass umed by scaling. WMeM Pafm.YnW Land S— 7 DSN BY: INT: HORIZ SCALE SHEET NO. •This map is Void without original embossed or red colored tiewr.e.PPkaiaP eat°:1T/w KENDS�TY RE t IN 7 )'= 40' 7 CHK BY: RGT: VERT SCALE: 1 OF 2 seal and signature affized. L inch=40 K (OLD 060392) CLD m'"p ow"w mo r n rF la"O m PLAT OF EASEMENT SEC GROUP,INC. SIIY?E otm 8h. Y WAl%LerAls•SEC Pa1E0rrlelbn•SEC PIBnIIMp 76B ArM BMA,YaAaAY,LBOEBO wwwa�mm �rgMwrMrp�woPeuPYrneerO LOTS 4 AND 5 OF FOUNTAIN VILLAGE OF YORKVILLE, A caw.RLE.•070040.0 f 04IJ07 dddq PLOT FflESTANOARO SUBDIVISION OF PART OF THE SE QUARTER OF SECTION 5, V. TWP. 36 N., R 7 E., OF THE 3RD P.M. UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS 3 LEGEND LOT 48 E I — -------- -EXISTING SANITARY SEWER 380,30' N85 46 1 rao• rn I =EXIS77NG ELECTRIC ' 0.or, rn I =EXISTING WATER LINE I O -PAVED AREAS b I =PUBLIC UTlITY EASEMENT HEREBY GRANTED W,. OZ r0 1 b ? . (OPEN Alb A NON-EXCLUS/V£EASEMENT FOR SERVING THE SUBDIVISION AND 07HER PROPERTY WI7H ELECTRIC AND COMMUNICA770M SERVICE, RESERVED FOR E= AND GRANTED TO COMMONWEALTH EDISON COMPANY,AMER17ECH ILLINOIS ak.a ILLINOIS BELL TELEPHONE COMPANY AS GRANTEES PER THE RECORDED PLAT OF FOUNTAIN VILLAGE OF YORKVILLE AS RECORDED .. - JULY 14,2006 AS DOCUMENT NO. 200600021140, IS HEREBY ABROGATED AND VACATED AS TO L073 4 ANDS aG• -��i rao' tl[— j •� m A NON-EXCLUSIVE EASEMENT RESERVED FOR AND GRANTED TO SBC J I AMERITECH, NICOR, CAN ED, JONES INIERCABLE, OTHER PUBLIC U77LI77ES AND HOLDERS OF EXISTING FRANCHISES GRANTED BY THE 07Y OF r_ YORKVILLE,ILLINOIS AND THEIR RESPEC7I1o£SUCCESSORS AND ASSIGNS .I I II II 1 PER THE RECORDED PLAT OF FOUNTAIN VILLAGE OF YORKWLLE AS RECORDED JULY 74, 2006 AS DOCUMENT NO. 200600021140, IS HEREBY ABROGATED AND VACATED AS TO L07S 4 ANDS 'III I A NON-EXCLUSIVE BLANKET PUBLIC U77LITY AND DRAINAGE EASEMENT BY�r9 :I 5 RESERVED FOR AND GRANTED TO THE UNITED CITY OF YORKVILLE, 2 "3AAr -{ ILLINOIS,PER THE RECORDED PLAT OF FOUNTAIN VILLAGE OF YORKVILLE b s:I I O 1 �l, •k 1 AS RECORDED JULY 14,2006 AS DOCUMENT NO. 200600021140, 1S V - HEREBY ABROGATED AND VACATED AS 70 LO7S 4 AND 5. A O ?: qj— � -- -art`- h�g5 7 .- �/d CH=204.78' N0879'32 E L=204.79' 85% RT E t PLAT OF EASEMENT LOTS 4 MV 5 OF 7=C LIVTAMV VLLAGE OF Y00c:VII LE' N07ES LN7ED CITY OF 1. BEARINGS AND DISTANCES ARE BASED ON THE RECORDED PLAT OF FOUNTAIN GRAPHIC SCALE ~� l KETDALL COUNTY IOI S VILLAGE OF YORKVILLE. 2. THIS PROPERTY IS WITHIN THE CORPORATE LIMITS OF THE UN17ED CITY OF - m DNN BY: INT: DATE PROJECT NO. YORKVILLE. MAN CLD 3119107 070040.01 J L07S 6 AND 7 HAVE BEEN CONVEYED TO IDOT FOR ROADWAY PURPOSES (1N PmmT) DSN BY: INT: HORIZ SCALE SHEET NO. I i—h 40 t g 1' 40' BY: INT: VEST SCALE 2 OF 2 (OLD 060392) CLD C/Ty Reviewed By: Agenda Item Number AN Legal ❑ P V ` ,� ' -� EST. 1936 Finance �❑ V Engineer 4 City Administrator F1 y Tracking Number O � © � � 20 Consultant ❑ ,^ , _ ALE ��' Human Resources ❑ P V y 62W City Council Agenda Item Summary Memo Title: In-Town Road Program (Phase 2)—Watermain Easement City Council/COW Agenda Date: May 15,2007 Committee of the Whole Synopsis: This easement is for watermain at the dead-end of East Fox Street. The cost of the easement is $400,with an additional $1300 in compensation for removed landscaping. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: e�'%�o C/Ty United City of Yorkville Memo 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 0� p� Fax: 630-553-3436 SCE Date: April 20, 2007 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer U CC: Lisa Pickering, Deputy City Clerk Sue Mika, Finance Director Subject: In-Town Road Program(Phase 2)—Watermain Easement Attached find a proposed easement agreement with Scott and Barbara Gerrick of 316 E. Fox Street. The easement is for a new watermain at the dead-end of East Fox Street. The plans for this project did not accurately identify the end of the Fox Street right-of- way. The actual end of the right-of-way is about 40 feet further to the west. The new watermain on Fox Street extended about 15 feet onto the private property owned by Scott and Barbara Gerrick, and we did not discover this until the watermain was already constructed. Discussions with the property owner have resulted in the attached permanent easement agreement. The cost of the easement is $400.00,with an additional $1300.00 in compensation for the loss of four trees and a flower garden that were removed during construction. The agreement also calls for the city to patch a small section of the driveway, with that work to be performed as part of the In-Town Roadway project later this year. I recommend that this easement agreement be approved, and that the total cost of $1700.00 be funded from the In-Town Road Program bond(Acct. #01-410-75-00-7101). Please place this item on the May 15, 2007 Committee of the Whole agenda for consideration. GRANT OF PERMANENT WATERIVIAIN EASEMENT AGREEMENT KNOW ALL MEN BY THESE PRESENTS: THAT the Grantors: SCOTT GERRICK and BARBARA GERRICK, in consideration of the sum of FOUR HUNDRED AND 00/100 DOLLARS ($400.00) and other good and valuable consideration, the receipt of which is hereby acknowledged.,do hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a non exclusive, permanent easement(the"Permanent Watermain Easement"), as described herein, to construct, maintain, and operate a watermain, in the event any are actually installed in, upon, and across the tracts of land described as follows, to-wit: BURDENED PARCEL Grantors are the owners of that certain tract of land located on Fox Street in the City of Yorkville, Kendall County, State of Illinois and legally described as Tract A on Exhibit A attached hereto (the "Burdened Parcel"). PERMANENT WATERMAIN EASEMENT The Permanent Watermain Easement shall be that certain real property located upon the Burdened Parcel and depicted as Tract B and legally described at Exhibit A, attached hereto (the "Permanent Easement Area"). Said grant of easement are made under the additional following terms and conditions: 1. Grantee's use of the Permanent Easement Area shall be solely for the purpose of constructing, installing, operating, maintaining, and replacing a watermain in and upon the Permanent Easement Area at Grantee's sole cost and expense. 2. In addition to other terms of this easement agreement, Grantee shall compensate Grantor the amount of$1200.00 total for the loss of 4 trees in the vicinity of the easement area. Said trees shall be removed at Grantee's expense. Grantor agrees not to plant trees within the easement area. J. In addition to other terms of this easement agreement, Grantee shall compensate Grantor the amount of$100.00 for the loss of brick edging and flowers in the vicinity of the easement. 4. In addition to other terms of this easement agreement, Grantee agrees to patch approximately 50 square feet of Grantors existing driveway apron with a five inch thick asphalt patch. Said work shall be performed as part of the In-Town Road Program scheduled for the summer of 2007. The location of said patch shall be mutually agreed upon between Grantor and Grantee. 5. Grantee shall thereafter, at Grantee's sole cost and expense: a. Restore the surface of said Permanent Easement Area in a uniform manner, free of all debris, rocks in excess of one inch (1"), and gravel, and provide a covering of a minimum of six inches (6") of clean, black, fertile top soil, and establish a healthy stand of grass; b. Replace all lot lines and property line stakes moved or disrupted in the course of performing any work in connection with the purpose of which the easements herein are granted; 6. The provisions of the grant of easements hereunder, including the benefits and burdens, run with the land and are binding upon and inure to the benefit of the heirs, assigns, successors, tenants and personal representatives of the parties hereto. 7. In the event that either party fails to abide by the terms hereof, the other party shall be entitled to all applicable remedies at law or in equity, including, but not limited to, restraining orders, temporary and permanent injunctions and damages for destruction or injury to any person or property. Furthermore, should either party pursue legal action relative to the agreements contained herein, then the prevailing party in said litigation shall be entitled to recover from the other as additional costs, its reasonable attorney's fee incurred in connection with such action. 8. All construction, extension, reconstruction, maintenance, repairs, replacements or any other work by Grantee shall be performed in accordance with all applicable laws. All constriction, extension, reconstruction, maintenance, repairs, replacements or any other work performed on or with respect to the public utility and appurtenances shall be conducted in a careful, prudent, workmanlike manner, at the sole cost of Grantee. Grantee is solely responsible for the satisfactory performance of this Agreement and all costs and expenses associated with all work conducted pursuant to this Agreement. 9. All notices and demands hereunder shall be in writing and shall be deemed properly served if delivered in person to the party to whom it is addressed, or five (5) days after deposit in the U.S. Mail if sent postage prepaid by United States registered or certified mail, return receipt requested, addressed as follows: If to Grantee: City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 If to Grantors: Scott and Barbara Gerrick 316 E. Fox Street Yorkville, Illinois 60560 10. Said easements shall be treated as a covenant running with the land. 11. Said permanent easement shall be binding upon the successors, heirs, and assigns of each party hereto. 12. This Agreement may be executed in multiple counterparts, each of which shall be deemed to be and shall constitute one and the same instrument. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] IN WITNESS WHEREOF, the Grantors and Grantee have hereunto set their hands and seal this day of , 2007. Mayor, United City of Yorkville S ott Gerrick City Clerk Barbara Gerricl STATE OF ILLINOIS ) COUNTY OF KENDALL ) SCOTT GERRICK and BARBARA GERRICK allege and state that they have read the foregoing Grant of Permanent Watermain Easement Agreement by them subscribed, that they have knowledge of the facts and contents contained therein, and that the facts as alleged therein are true in su ance and in fact. i C C, V cott errick Barbara Ge 'c Subscribed and sworn to before me, G7 19 12007. Notary Public FNOTARY IAL SEAL R RAC-CE .STATE OF Uj"ON EXPRES�1jO7,12 Prepared by and return to: John Justin Wyeth 800 Game Farm Road Yorkville, Illinois 60560 (630) 553-4350 F(at of Hermanent Watermain Easement for Part of Section 33-37-7 Bristol Township, Kendall County, Illinois Tract A Detail "A" 574.34.43-E 29Ar Scale 1'= 100' Scale 1'= 20' N Q) 2 c 574 22,01 f S82. 42'20' 32.3"E S82.32'35'E 42.20' v 486,5,, See Detail 'A' N05.59'25'E 15.00' °z N84*00'35'W 201(,0' _Trott H Permanent Watermaln S05.59'25'W 10.00' Easement /S84.00'35'E 20,00' N05•59'25'E 10.00' N05'59'25'E 60.02' c Point of Beginning.// Point of Beginning ru o N82'32'35'W 36.08' 1, a (�7 m In N P% In Z N o Z o N Ze N82-3,-,:3,,V 36.08' V N85.28.02'W 476.88' Tract A Legal Description Tract B Legal Description That part of the Southwest Quarter of the Section 33, Township 37 North, That part of the Southwest Quarter of the Section 33, Township 37 North, Range 7 East of the Third Principal Meridian described as followsi Range 7 East of the Third Principal Meridian described as fo(lowsi Commencing at the SE corner of Lot 8 of Olsen's First Subdlvlsloh In the Commencing at a point located along the South line of the extended Fox Street City of Yorkville, Kendall County, Illlnolsl thence S•27'32'E along the North line right-of-way at a point 36.08 feet easterly of the NE corner of Lot 4, Block 4 Washington Street extended 67.20 feet) thence N00.00'07'W 217.07 feet extended of Mason's Third Addition, Yorkville, Illlnolsl thence thence N82.32'35'W along sold easterly which Is 36.08 feet easterly of the NE corner of Lot 4, Block 4, Mason's South line 36.08 feet to sold NE corner of said Lot 4) thence N05'59'25'E along Third Addition, Yorkville, Illinois to the Point of Beglnning) then N82'32'35'W along the East line of said Mason's Third Addition 35.02 feet to the Point of Beglnningl sold South line of Fox Street extended 36.08 feet to said NE corner of said Lot 4) thence SB4.00'35'E a distance of 20.00 feet) thence N05659'25'E a distance of thence N05'59'25'E along the East line of said Mason's Third Addition 60.02 feet to 10.00 feet) thence N84.00'35'W a distance of 20.00 feet to a point on the East the SE corner of Lot 4, Block 2 In said Mason's Third Addition) thence S82.32'35'E line of said Mason's Third Addltlonl thence S05'59'25'W along said East line a along the North line of said Fox Street extended 42.20 feet] thence N01.34'04'E distance of 10.00 feet to the Point of Beglnningl containing 0.0046 acres, more or 120.82 feet to a point on the South line of Price's First Addition to Yorkville which Is less, all located In the United City of Yorkville, Kendall County, Illinois. 33.32 feet southeasterly of the NE corner of said Lot 4, Block 2j.thence S7 4.34'35'E along the South line of said Price's First Addition 2928 feet to the SE corner of said Price's First Addition) thence S74.22'01'E along an old claim line, 486.54 feet to the westerly line of the former right-of-way of the Fox and Illinois Union Railway Company) thence S07'24'46'W along said westerly line 297.86 feet to a line drawn S87.27'32'E from the Point of Beglnning) thence N85.27'32'W 476.04 feet to the Point of Beginning In the United City of Yorkville, Kendall County, Illinois, commonly known as 316 E. Fox Street, Yorkville, Illinois, Permanent Watermaln Easement Exhibit :A' C/T f, Reviewed By: Agenda Item Number J� 0 Legal ❑ �pass �� EST. Finance El Engineer P City Administrator ❑ Tracking Number �O Consultant ❑ Human Resources ❑ LE City City Council Agenda Item Summary Memo Title: Greenbriar Subdivision—Lot 200 Sidewalk Easement City Council/COW Agenda Date: April 18, 2007 Committee of the Whole 5.116.10-7 CO VV Synopsis: The previous owner of Lot 200 requested that the sidewalk easement across their lot be vacated and replaced with an easement in a different location. The new owner is requesting that the existing easement be vacated, with no replacement easement. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Direction regarding future sidewalks/trails in the general area of the Prairie Gardens development. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: A.�� Cyr o United City of Yorkville Memo 800 Game Farm Road EST � 1836 Yorkville, Illinois 60560 -c ` Telephone: 630-553-8545 0� p Fax: 630-553-3436 SCE Date: April 13,2007 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer V CC: Dave Mogle, Director of Parks Recreation Lisa Pickering, Deputy City Clerk Subject: Greenbriar Subdivision—Lot 200 Sidewalk Easement At the March 20, 2007 Committee of the Whole meeting,there was discussion about a sidewalk easement located across Lot 200 (1402 Walsh Drive) in Greenbriar Unit 4. Direction was given to seek input from the owners of properties adjacent to the proposed sidewalk. On March 22°a, individual letters were hand-delivered to the eight owners of property immediately adjacent to the sidewalk easement. Attached find petitions from those property owners, as well at other property owners in the general area, objecting to the construction of this sidewalk and a similar proposed sidewalk in the Prairie Gardens development. These sidewalk easements were established to provide a pedestrian link between Greenbriar and Prairie Gardens, and also to connect to a pedestrian trail that is proposed to run along the west side of the Prairie Gardens development. That pedestrian trail would run south into the Briarwood(formerly known as Cornerstone)development where another trail easement has been dedicated, and potentially continue north of Prairie Gardens as properties along the west side of Route 47 re-develop. Since vacation of the Greenbriar sidewalk easement would affect the use of the proposed trail,this issue was placed on the Park Board agenda of April 12,2007 for discussion. The consensus of the Park Board was to keep the trail easements. Please place this item on the Committee of the Whole agenda of April 18, 2007 for consideration. United City of Yorkville Attn: Joe Wywrot, City Engineer 800 Game Farm Road Yorkville,IL 60560 March 25, 2007 Re: Sidewalk Easement Dear Mr. Wywrot, I spoke to all the residents who's property is directly affected by the Sidewalk Easement from both Greenbriar and Prairie Garden Subdivisions. The following Property Owners have agreed the sidewalk is not wanted and respectfully request the Sidewalk Easement be vacated completely. 111 V`✓t � a 1402 Walsh Dr. u 14 Walsh Dr. 494 E.Barberry Cir 88 E 4 4 E.Barb itrcle y 479—E.Barberry Circle 474 A,Barberry Circle 341 Garden Circle 339 Garden Circle 355 Garden Circle(Prairie Gard Association Board Member) Sincerely, 'OFFICIAL SEAL' Birdie Foster a C Notaty Public,State of Illinois My commission Expires 4-04-2007 (4� p.G t o ex- ,3unday, March 2:5,2M Petition United City of YorWi lle City councH propose easements to construct a public sidewalk in the Greenbriar and Prairie Gardens subdivision.This is the € my public sidewalk that cats through the middle of two separate subdivisions. Greenbriar and Prairie Garden residents alike enjoy the tranquility of the area as it is now. Also the sideway is being placed in the path of a recently constractedt swate to prevent grater from flooding that part of Garden Circle. The proposal was not given to any of Prairie Garden residents except for the two residents through which the proposed construction was to be placed. The notice was placed in the front doorways not sent through the mail. Residents needed to respond by April 9, 2047 to City Council before at vote was taken on the proposal. Unfair presentation was given since only 2 of the 54-55 town Domes were informed of the sidewalk before City Council would vote on it. This petition has been raised by the residents of Prairie Carden to express their 100% apposition. Please register your support for our campaign by signing below and comments you see fit. Name Address Date J / A-1 011 Z D s \ 6 .s y��.K-e 3 � ti Cc%z, - �� 3-97-c -7 .J J Z r /C r `Jt�� LC l�• 3�2 �—0 u/ c z-L 3 - '7 S 1J GA Cr Nl Xp K /LL ? 6 r, o, 3 � n7 L 9 -+ -� 78 Ge9ti�►c �° i r �C> rIL LC NOTARY PUBLIC,STATE OF KW�M] MY Sunday,March 25, 2007 Petition United City of Yorkville City council propose easements to construct a public sidewalk in the Greenbriar and Prairie Gardens subdivision. This is the only public sidewalk that cuts through the middle of two separate subdivisions. Greenbriar and Prairie Gstdm residents alike enjoy the tranquility of the area as it is now. Also the sidewalk is being placed in the path of a recently constructed swale to prevent water from flooding that part of Garden Circle. The proposal was not given to any of Prairie Garden residents except for the two residents through which the proposed construction was to be placed. The notice was placed in the front doorways not sent through the mail. Residents needed to respond by April 9, 2007 to City Council before a vote was taken on the proposal. Unfair presentation was given since only 2 of the 50-55 town homes were informed of the sidewalk before City Council would vote on it. This petition has been raised by the residents of Prairie Garden to express their 100% opposition. Please register your support for our campaign by signing below and comments you see fit. 0 Na r Address Date 2LO 7 .19' ' 2 �crti� —L o ? �. f 2--3.4 - r 3 —2-6 _p 7RACYJOHNSON :u PARY PUBLIC,STATE OF II INOIS G/ ''()MMISSION EXPIRES 01103(2010 Sunday,March 15,2007 Petition United City of Yorkville City council propose easements to eonst a public sidewalk in the Greenbriar and Prairie Gardens subdivision. This is the only public sidewalk that cuts through the middle of two separate subdivisions. Greenbriar and Prairie Garden residents alike enjoy the tranquility of the area as it is now. Also the sidewalk is being placeit in the path of a recently constructed swale_i -prevent water from flooding that part of Garman Circle. The proposal was-not given to any of Prairie Garden residents except for the two residents through which the proposed construction was to be placed. The notice was placed in th0=&ont doorways not sent through the mail. Residents needed to respond by April 9, 2007 to City Council before a vote was taken on the proposal. Unfair presentation was given since only 2 of the 50-55 town homes were informed of the sidewalk before City Council would vote on it. This petition has been ra6gd by the residents of Prairie Garden to express their 100% opposition. Please register your support for oursampaign by signing below and comments you see fit. N e Addre s J. Date Cc ViA ".. r - G 4 E L3 3W D / r 7 � L f,9 � 71 Q F OFFICIAL SEAL TRACY JOHNSON �J/ TAkY PUBLIC,STATE OF II-LINOIS COMMISSION EXPIRES 01/032010 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 1 'IME: 09:08:21 DETAIL BOARD REPORT CD: AP441000.WOW FISCAL YEAR 06107 INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM /ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT •----------------------------------------------------------------------------------------------------------------------------------- 1ACVB AURORA AREA CONVENTION 033107-ALL 04/30/07 01 ADMIN-ALL SEASON HOTEL TAX 01-120-65-00-5844 05/22/07 43.66 MARKETING - HOTEL TAX INVOICE TOTAL: 43.66 VENDOR TOTAL: 43.66 %BACUS ABACUS/ATLAS, INC. 21406 05/07/07 01 PD CAPTIAL-4 SCALES 20-000-75-00-7001 00303860 05/22/07 13,339.00 EQUIPMENT INVOICE TOTAL: 13,339.00 VENDOR TOTAL: 13,339.00 ACCURINT ACCURINT - ACCOUNT #1249304 124930420070430 04/30/07 01 POLICE-BACKGROUND CHECKS 01-210-65-00-5804 05/22/07 19.25 OPERATING SUPPLIES INVOICE TOTAL: 19.25 VENDOR TOTAL: 19.25 ANDERSON ANDERSON UNDERGROUND, INC. 042607-DEUCHLER 04/26/07 01 SEWER OP-ROB ROY CREEK 37-000-75-00-7505 05/22/07 25,106.86 ROB ROY CREEK SANITARY 02 INTERCEPTOR NORTH BRANCH ** COMMENT ** INVOICE TOTAL: 25,106.86 VENDOR TOTAL: 25,106.86 APA AMERICAN PLANNING ASSOCIATION 006015-070304 03/09/07 01 PLAN/DEV-YEARLY DUES 01-220-64-00-5600 05/22/07 293.00 DUES INVOICE TOTAL: 293.00 VENDOR TOTAL: 293.00 ARROLAB ARRO LABORATORY, INC. r lr 1 ' Pi )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 2 LIME: 09:08:21 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM JENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 4RROLAB ARRO LABORATORY, INC. 37262 04/27/07 01 WATER OP-SAMPLES 51-000-65-00-5822 05/22/07 50.00 WATER SAMPLES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 ATT AT&T 6305531141-0407 04/25/07 01 POLICE-PHONE & FAX 01-210-62-00-5436 05/22/07 101.53 TELEPHONE INVOICE TOTAL: 101.53 6305531577-0407 04/25/07 01 WATER OP-LIFT STATIONS 51-000-62-00-5436 05/22/07 439.13 TELEPHONE INVOICE TOTAL: 439.13 6305532406-0407 04/25/07 01 WATER OP-TOWER LANE 51-000-62-00-5436 05/22/07 53.69 TELEPHONE INVOICE TOTAL: 53.69 6305534349-0407 04/25/07 01 ADMIN-CITY HALL 01-110-62-00-5436 05/22/07 415.79 TELEPHONE 02 POLICE-CITY HALL 01-210-62-00-5436 415.79 TELEPHONE 03 WATER OP-CITY HALL 51-000-62-00-5436 415.78 TELEPHONE INVOICE TOTAL: 1,247.36 6305536522-0407 04/25/07 01 ADMIN-131 E. HYDRAULIC 01-110-62-00-5436 05/22/07 29.23 TELEPHONE INVOICE TOTAL: 29.23 6305537575-0407 04/25/07 01 ADMIN-CITY HALL FAX 01-110-62-00-5436 05/22/07 28.37 TELEPHONE INVOICE TOTAL: 28.37 VENDOR TOTAL: 1,899.31 P2 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 3 'IME: 09:08:21 DETAIL BOARD REPORT CD- AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM IENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ %URBLA AURORA BLACKTOP 18577 04/23/07 01 MFT-COLD PATCH 15-000-75-00-7110 00203490 05/22/07 438.75 COLD PATCH INVOICE TOTAL: 438.75 18613 04/30/07 01 MFT-SURFACE 15-000-75-00-7111 00203494 05/22/07 4,959.50 HOT PATCH INVOICE TOTAL: 4,959.50 VENDOR TOTAL: 5,398.25 BATTERYS BATTERY SERVICE CORPORATION 163051 04/23/07 01 WATER OP-REPAIR GREASE GUN 51-000-62-00-5408 05/22/07 31.95 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 31.95 VENDOR TOTAL: 31.95 BENSON CRAIG H. BENSON, PHD, PE DPY-07-04 04/29/07 01 AR-LANDFILL LEGAL MATTERS 01-000-13-00-1375 05/22/07 780.00 A/R LANDFILL INVOICE TOTAL: 780.00 VENDOR TOTAL: 780.00 BKFD BRISTOL KENDALL FIRE DEPART. 043007-DEV 05/04/07 01 TRUST/AGENCY-DEVELOPMENT FEES 95-000-78-00-9010 05/22/07 77,030.00 BKFD DEV FEE PAYMENTS INVOICE TOTAL: 77,030.00 VENDOR TOTAL: 77,030.00 BRENART BRENART EYE CLINIC 136255 04/30/07 01 POLICE-EXAM 01-210-62-00-5430 05/22/07 40.00 HEALTH SERVICES INVOICE TOTAL: 40.00 P3 )ATE. 05/10/07 UNITED CITY OF YORKVILLE PAGE: 4 'IME: 09:08:21 DETAIL BOARD REPORT :D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM 7NDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT •----------------------------------------------------------------------------------------------------------------------------------- 3RENART BRENART EYE CLINIC 479912 04/30/07 01 POLICE-EXAM 01-210-62-00-5430 05/22/07 40.00 HEALTH SERVICES INVOICE TOTAL: 40.00 VENDOR TOTAL: 80.00 �AMBRIA CAMBRIA SALES COMPANY INC. 24184 04/30/07 01 ADMIN-T. PAPER, TOWELS 01-110-65-00-5804 05/22/07 71.23 OPERATING SUPPLIES INVOICE TOTAL: 71.23 VENDOR TOTAL: 71.23 CARGILL CARGILL, INC 1894111 04/19/07 01 WATER OP-SALT 51-000-62-00-5407 00203512 05/22/07 2,087.11 TREATMENT FACILITIES O&M INVOICE TOTAL: 2,087.11 1894950 04/20/07 01 WATER OP-SALT 51-000-62-00-5407 00203512 05/22/07 2,178.89 TREATMENT FACILITIES O&M INVOICE TOTAL: 2,178.89 1899279 04/27/07 01 WATER OP-SALT 51-000-62-00-5407 00203514 05/22/07 2,188.24 TREATMENT FACILITIES O&M INVOICE TOTAL: 2,188.24 VENDOR TOTAL: 6,454.24 CBROOKEB C. BROOKE BEAL 2007-07 05/06/07 01 AR-LEGAL MATTERS 01-000-13-00-1375 05/22/07 5,250.00 A/R LANDFILL INVOICE TOTAL: 5,250.00 VENDOR TOTAL: 5,250.00 CENTEX CENTEX HOMES P4 iATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 5 'IME: 09:08:22 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM TENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT •----------------------------------------------------------------------------------------------------------------------------------- :ENTEX CENTEX HOMES 050807 05/08/07 01 WATER OP-OVERPAYMENT REFUND 51-000-42-00-4240 05/22/07 17.37 BULK WATER SALES INVOICE TOTAL: 17.37 VENDOR TOTAL: 17.37 �ENTRALL CENTRAL LIMESTONE COMPANY, INC 6419 04/30/07 01 STREETS-GRAVEL 01-410-65-00-5817 00203488 05/22/07 414.20 GRAVEL INVOICE TOTAL: 414.20 VENDOR TOTAL: 414.20 :!HICBADG CHICAGO BADGE & INSIGNIA CO. 8098 05/04/07 01 POLICE-25 COMMENDATION BARS 01-210-62-00-5421 00303896 05/22/07 257.60 WEARING APPAREL INVOICE TOTAL: 257.60 VENDOR TOTAL: 257.60 CINTAS CINTAS FIRST AID & SAFETY 0343415440 05/08/07 01 ADMIN-REFILL MEDICINE CABINET 01-110-65-00-5802 05/22/07 44.15 OFFICE SUPPLIES INVOICE TOTAL: 44.15 VENDOR TOTAL: 44.15 CIVIL CIVIL & ENVIRONMENTAL 31780 04/27/07 01 PLAN/DEV-3 PROPERTY ASSES 01-220-62-00-5401 05/22/07 1,835.00 CONTRACTUAL SERVICES 02 BROWNFIELD CONSULT ** COMMENT ** INVOICE TOTAL: 1,835.00 VENDOR TOTAL: 1,835.00 COFFMAN COFFMAN TRUCK SALES P5 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 6 'IME: 09:08:22 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM INDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ;OFFMAN COFFMAN TRUCK SALES 1000395052 04/30/07 01 AR-VAN RENTAL 01-000-13-00-1375 00102463 05/22/07 1,800.00 A/R LANDFILL INVOICE TOTAL: 1,800.00 VENDOR TOTAL: 1,800.00 7OLDUP COLLEGE OF DUPAGE SLE00730181 04/26/07 01 POLICE-2 RECRUIT TRAININGS 01-210-64-00-5609 00303890 05/22/07 3,628.24 POLICE RECRUIT ACADEMY INVOICE TOTAL: 3,628.24 VENDOR TOTAL: 3,628.24 COMDIR COMMUNICATIONS DIRECT INC 88645 04/23/07 01 PD CAPITAL-2 PATROL RADIOS 20-000-75-00-7001 00303879 05/22/07 1,265.00 EQUIPMENT INVOICE TOTAL: 1,265.00 88749 04/27/07 01 PD CAPITAL-DIGITAL RECORDER 20-000-75-00-7001 00303887 05/22/07 3,000.00 EQUIPMENT 02 PD CAPITAL-DIGITAL RECORDER 20-000-75-00-7006 3,610.00 CAR BUILD OUT INVOICE TOTAL: 6,610.00 VENDOR TOTAL: 7,875.00 COMED COMMONWEALTH EDISON 0662076002-0407 04/28/07 01 STREETS-CITY LIGHTS 01-410-62-00-5435 05/22/07 71.44 ELECTRICITY INVOICE TOTAL: 71.44 2019099044-0507 05/05/07 01 WATER OP-CITY WELLS 51-000-62-00-5435 05/22/07 4,401.21 ELECTRICITY INVOICE TOTAL: 4,401.21 P6 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 7 'IME: 09:08:22 DETAIL BOARD REPORT =D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM IENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ �OMED COMMONWEALTH EDISON 4449087016-0507 05/05/07 01 SEWER OP-LIFT STATIONS 52-000-62-00-5435 05/22/07 7,784.26 ELECTRICITY INVOICE TOTAL: 7,784.26 6819027011-0507 05/04/07 01 STREETS-PARK & REC BUILDINGS 01-410-62-00-5435 05/22/07 788.16 ELECTRICITY INVOICE TOTAL: 788.16 VENDOR TOTAL: 13,045.07 COY CITY OF YORKVILLE 050107 05/01/07 01 SEWER IMPROV-FUNDS TO TRANSFER 37-000-48-00-4805 05/22/07 298.48 COUNTRYSIDE INTERCEPTOR 02 TO COUNTRYSIDE SEWER ACCOUNT ** COMMENT ** INVOICE TOTAL: 298.48 VENDOR TOTAL: 298.48 CRESTLIN CRESTLINE H128677800014 04/20/07 01 ADMIN-PENS, PENCILS, P. CUPS 01-110-78-00-9007 00102477 05/22/07 439.99 APPRECIATION DINNER INVOICE TOTAL: 439.99 VENDOR TOTAL: 439.99 DARE D.A.R.E. AMERICA MERCHANDISE MN-66025 04/30/07 01 POLICE-MISC. DARE ITEMS 01-210-64-00-5606 00303878 05/22/07 439.54 COMMUNITY RELATIONS INVOICE TOTAL: 439.54 MN-66026 04/30/07 01 POLICE-DARE WORKBOOKS 01-210-64-00-5606 00303878 05/22/07 892.00 COMMUNITY RELATIONS INVOICE TOTAL: 892.00 VENDOR TOTAL: 1,331.54 P7 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 8 .'IME: 09:08:23 DETAIL BOARD REPORT :D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM IENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ DENVIS DENTAL VISION REIMBURSEMENT 042507 04/25/07 01 ADMIN-VISION ASSISTANCE 01-120-50-00-5205 05/22/07 320.00 BENEFITS- DENTAL/ VISION A INVOICE TOTAL: 320.00 VENDOR TOTAL: 320.00 DIRT DIRT, INC. 20533 04/23/07 01 STREETS-DIRT 01-410-65-00-5804 00203495 05/22/07 240.00 OPERATING SUPPLIES INVOICE TOTAL: 240.00 VENDOR TOTAL: 240.00 DLT DLT SOLUTIONS, INC. SI027583 04/27/07 01 ENG-AUTO CAD, MAP SUBSCRIPTION 01-150-75-00-7002 00102497 05/22/07 1,881.07 COMPUTER EQUIPMENT & SOFTW 02 PLAN/DEV-AUTO CAD, MAP 01-220-75-00-7002 750.53 COMPUTER EQUIP & SOFTWARE 03 SUBSCRIPTION ** COMMENT ** INVOICE TOTAL: 2,631.60 VENDOR TOTAL: 2,631.60 DOIUSGS DOI - USGS 7-2407-00095 04/03/07 01 WATER OP-BLACKBERRY CREEK 41-000-61-00-5417 05/22/07 7,500.00 USGS GROUNDWATER SHALLOW W 02 FLOODPLAIN STUDY ** COMMENT ** INVOICE TOTAL: 7,500.00 VENDOR TOTAL: 7,500.00 DOMESTIC DOMESTIC UNIFORM RENTAL 043007 04/30/07 01 STREETS-APRIL UNIFORMS 01-410-62-00-5421 05/22/07 294.98 WEARING APPAREL P8 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 9 LIME: 09:08:23 DETAIL BOARD REPORT ED: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ DOMESTIC DOMESTIC UNIFORM RENTAL 043007 04/30/07 02 WATER OP-APRIL UNIFORMS 51-000-62-00-5421 05/22/07 294.98 WEARING APPAREL 03 SEWER OP-APRIL UNIFORMS 52-000-62-00-5421 294.99 WEARING APPAREL INVOICE TOTAL: 884.95 VENDOR TOTAL: 884.95 DREYER DREYER MEDICAL CLINIC 042107 04/21/07 01 POLICE-4 SCREENINGS 01-210-62-00-5430 00303880 05/22/07 1,348.00 HEALTH SERVICES INVOICE TOTAL: 1,348.00 VENDOR TOTAL: 1,348.00 EEI ENGINEERING ENTERPRISES, INC. 39617 04/30/07 01 WATER IMPROV-B.3 WELLS 3 & 4 41-000-61-00-5401 05/22/07 252.00 ENGINEERING-RADIUM CONT B2 02 RAW WM AND KING ST. WM ** COMMENT ** INVOICE TOTAL: 252.00 39618 04/30/07 01 ARO-WESTBURY VILLAGE 01-000-13-00-1372 05/22/07 165.00 A/R-OTHER INVOICE TOTAL: 165.00 39619 04/30/07 01 ARO-WHISPERING MEADOWS 01-000-13-00-1372 05/22%07 187.50 A/R-OTHER INVOICE TOTAL: 187.50 39620 04/30/07 01 ARO-BAILEY MEADOWS 01-000-13-00-1372 05/22/07 726.00 A/R-OTHER INVOICE TOTAL: 726.00 39621 04/30/07 01 WATER IMPROV-SHALLOW WELL 41-000-61-00-5401 05/22/07 679.50 ENGINEERING-RADIUM CONT B2 P9 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 10 DIME: 09:08:23 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ EEI ENGINEERING ENTERPRISES, INC. 39621 04/30/07 02 SITTING ANALYSIS ** COMMENT ** 05/22/07 INVOICE TOTAL: 679.50 39622 04/30/07 01 WATER IMPROV-B.1 WELLS 3 & 4 41-000-61-00-5301 05/22/07 681.00 ENGINEERING - GENERAL SERV 02 TREATMENT FACILITY ** COMMENT ** INVOICE TOTAL: 681.00 39623 04/30/07 01 WATER OP-D.1 SCADA SYSTEM 41-000-75-00-7509 05/22/07 157.50 SCADA SYSTEM INVOICE TOTAL: 157.50 39624 04/30/07 01 ARO-E.6 ROUTE 34 FINISHED WM 01-000-13-00-1372 05/22/07 720.00 A/R-OTHER INVOICE TOTAL: 720.00 39625 04/30/07 01 ARO-DHUSE PROPERTY 01-000-13-00-1372 05/22/07 297.00 A/R-OTHER INVOICE TOTAL: 297.00 39626 04/30/07 01 WATER IMPROV-BLACKBERRY CREEK 41-000-61-00-5417 05/22/07 1,275.00 USGS GROUNDWATER SHALLOW W INVOICE TOTAL: 1,275.00 39627 04/30/07 01 ARO-EVERGREEN FARM ESTATES 01-000-13-00-1372 05/22/07 198.00 A/R-OTHER INVOICE TOTAL: 198.00 39628 04/30/07 01 ENG-RAYMOND STORM SEWER 01-150-62-00-5401 05/22/07 9,457.00 CONTRACTUAL SERVICES INVOICE TOTAL: 9,457.00 39629 04/30/07 01 ARO-MONTALBANO HOMES 01-000-13-00-1372 05/22/07 627.00 A/R-OTHER INVOICE TOTAL: 627.00 P10 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 11 LIME: 09:08:24 DETAIL BOARD REPORT ED: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ EEI ENGINEERING ENTERPRISES, INC. 39630 04/30/07 01 ARO-PRESTWICK OF YORKVILLE 01-000-13-00-1372 05/22/07 369.00 A/R-OTHER INVOICE TOTAL: 369.00 39631 04/30/07 01 ARO-YORKWOOD ESTATES 01-000-13-00-1372 05/22/07 726.00 A/R-OTHER INVOICE TOTAL: 726.00 39632 04/30/07 01 ARO-CHALLY PROPERTY 01-000-13-00-1372 05/22/07 264.00 A/R-OTHER INVOICE TOTAL: 264.00 39633 04/30/07 01 ARO-WALMART 01-000-13-00-1372 05/22/07 3,027.00 A/R-OTHER INVOICE TOTAL: 3,027.00 39634 04/30/07 01 ARO-ASPEN RIDGE ESTATES 01-000-13-00-1372 05/22/07 198.00 A/R-OTHER INVOICE TOTAL: 198.00 39635 04/30/07 01 ARO-MPI SOUTH 01-000-13-00-1372 05/22/07 66.00 A/R-OTHER INVOICE TOTAL: 66.00 39636 04/30/07 01 ARO-SILVER FOX SUBDIVISION 01-000-13-00-1372 05/22/07 198.00 A/R-OTHER INVOICE TOTAL: 198.00 39637 04/30/07 01 ARO-COBBLESTONE NORTH RETAIL 01-000-13-00-1372 05/22/07 429.00 A/R-OTHER INVOICE TOTAL: 429.00 39638 04/30/07 01 ARO-FOX ROAD DRAINAGE STUDY 01-000-13-00-1372 05/22/07 66.00 A/R-OTHER INVOICE TOTAL: 66.00 P11 ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 12 IME: 09:08:24 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- EI ENGINEERING ENTERPRISES, INC. 39639 04/30/07 01 ARO-PASQUINELLI 01-000-13-00-1372 05/22/07 1,089.00 A/R-OTHER INVOICE TOTAL: 1,089.00 39640 04/30/07 01 ARO-RUSH COPLEY 01-000-13-00-1372 05/22/07 3,790.50 A/R-OTHER INVOICE TOTAL: 3,790.50 39641 04/30/07 01 ARO-HUDSON LAKES 01-000-13-00-1372 05/22/07 1,947.00 A/R-OTHER INVOICE TOTAL: 1,947.00 39642 04/30/07 01 ARO-KENDALL MARKETPLACE 01-000-13-00-1372 05/22/07 2,439.00 A/R-OTHER INVOICE TOTAL: 2,439.00 39643 04/30/07 01 ENG-ROUTE 47 & FOX ROAD IDS 01-150-62-00-5401 05/22/07 472.50 CONTRACTUAL SERVICES INVOICE TOTAL: 472.50 39644 04/30/07 01 ARO-COBBLESTONE COMMONS 01-000-13-00-1372 05/22/07 11,631.00 A/R-OTHER INVOICE TOTAL: 11,631.00 39645 04/30/07 01 ARO-WESTBURY WEST VILLAGE 01-000-13-00-1372 05/22/07 1,683.00 A/R-OTHER INVOICE TOTAL: 1,683.00 39646 04/30/07 01 ARO-WESTBURY NORTH VILLAGE 01-000-13-00-1372 05/22/07 874.50 A/R-OTHER INVOICE TOTAL: 874.50 39647 04/30/07 01 ARO-WESTBURY MIDDLE VILLAGE 01-000-13-00-1372 05/22/07 759.00 A/R-OTHER INVOICE TOTAL: 759.00 P12 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 13 DIME: 09:08:24 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ EEI ENGINEERING ENTERPRISES, INC. 39648 04/30/07 01 ARO-BRIGHTON OAKS II 01-000-13-00-1372 05/22/07 2,277.00 A/R-OTHER INVOICE TOTAL: 2,277.00 39649 04/30/07 01 ARO-F.1 WELL 10 01-000-13-00-1372 05/22/07 1,804.23 A/R-OTHER INVOICE TOTAL: 1,804.23 39650 04/30/07 01 ARO-F.2 WELL 10 01-000-13-00-1372 05/22/07 9,505.95 A/R-OTHER INVOICE TOTAL: 9,505.95 39651 04/30/07 01 ARO-F.3 GREENBRIAR WATERMAIN 01-000-13-00-1372 05/22/07 15,579.00 A/R-OTHER INVOICE TOTAL: 15,579.00 39652 04/30/07 01 ARO-F.4 MG E.W.S.T 01-000-13-00-1372 05/22/07 5,251.30 A/R-OTHER INVOICE TOTAL: 5,251.30 39653 04/30/07 01 ARO-F.5 BP/PRV STATION 01-000-13-00-1372 05/22/07 8,005.19 A/R-OTHER INVOICE TOTAL: 8,005.19 39654 04/30/07 01 AR-SOUTHWEST WASTE FACILITY 01-000-13-00-1375 05/22/07 10,045.81 A/R LANDFILL INVOICE TOTAL: 10,045.81 39655 04/30/07 01 ARO-F.8 FOX ROAD RESURFACING 01-000-13-00-1372 05/22/07 5,203.06 A/R-OTHER INVOICE TOTAL: 5,203.06 39656 04/30/07 01 ARO-F.9 PAVILLION ROAD 01-000-13-00-1372 05/22/07 11,874.46 A/R-OTHER INVOICE TOTAL: 11,874.46 P13 . )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 14 'IME: 09:08:25 DETAIL BOARD REPORT :D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM 7ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 3EI ENGINEERING ENTERPRISES, INC. 39657 04/30/07 01 ARO-WATER PARK O'KEEFE 01-000-13-00-1372 05/22/07 396.00 A/R-OTHER INVOICE TOTAL: 396.00 39658 04/30/07 01 ARO-WELL 8 ELECTRICAL REPAIR 01-000-13-00-1372 05/22/07 55.00 A/R-OTHER INVOICE TOTAL: 55.00 39659 04/30/07 01 ARO-HEARTHWOOD FARM 01-000-13-00-1372 05/22/07 528.00 A/R-OTHER INVOICE TOTAL: 528.00 VENDOR TOTAL: 115,976.00 EJEQUIP EJ EQUIPMENT 0022433 02/27/07 01 SEWER OP-LEADER HOSE 52-000-62-00-5408 00202962 05/22/07 82.86 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 82.86 VENDOR TOTAL: 82.86 ESRI ENVIRONMENTAL SYSTEMS 91548345 04/30/07 01 PLAN/DEV-ARCGIS SERVER 01-220-75-00-7002 00102499 05/22/07 9,998.93 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL: 9,998.93 VENDOR TOTAL: 9,998.93 FIRST FIRST PLACE RENTAL 150789 04/10/07 01 WATER OP-REPAIRS ON CHAIN SAW 51-000-62-00-5408 05/22/07 89.94 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 89.94 152133 04/26/07 01 WATER OP-PAINT 51-000-65-00-5804 00203486 05/22/07 117.20 'OPERATING SUPPLIES P14 IATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 15 'IME: 09:08:25 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM rENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- FIRST FIRST PLACE RENTAL 152133 04/26/07 02 STREETS-PAINT 01-410-65-00-5804 00203486 05/22/07 117.20 OPERATING SUPPLIES 03 SEWER OP-PAINT 52-000-62-00-5419 117.20 MAINTENANCE-SANITARY SEWER INVOICE TOTAL: 351.60 VENDOR TOTAL: 441.54 FOXRIDGE FOX RIDGE STONE 4047 04/30/07 01 STREETS-DUMP CHARGES 01-410-65-00-5804 00203489 05/22/07 522.50 OPERATING SUPPLIES 02 WATER OP-STONE 51-000-65-00-5817 163.76 GRAVEL INVOICE TOTAL: 686.26 VENDOR TOTAL: 686.26 3JOVIKCH GJOVIK CHEVROLET CVCS139327 04/27/07 01 POLICE-BRAKES, ROTORS, TIRES 01-210-62-00-5409 00303881 05/22/07 826.33 MAINTENANCE - VEHICLES INVOICE TOTAL: 826.33 VENDOR TOTAL: 826.33 GROUND GROUND EFFECTS INC. 148056 04/23/07 01 STREETS-STRAW BLANKET, PINS 01-410-65-00-5804 05/22/07 37.95 OPERATING SUPPLIES INVOICE TOTAL: 37.95 VENDOR TOTAL: 37.95 HARRIS HARRIS XT00000818 05/03/07 01 WATER OP-UB ITRON INTERFACE 51-000-62-00-5413 05/22/07 375.00 MAINTENANCE-CONTROL SYSTEM INVOICE TOTAL: 375.00 VENDOR TOTAL: 375.00 P15 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 16 DIME: 09:08:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ HDSUPPLY HD SUPPLY WATERWORKS, LTD. 5022873 04/25/07 01 WATER OP-METERS & PARTS 51-000-75-00-7508 00203515 05/22/07 3,929.00 METERS & PARTS INVOICE TOTAL: 3, 929.00 5079392 04/23/07 01 WATER OP-METER & PARTS 51-000-75-00-7508 00203510 05/22/07 2,213.16 METERS & PARTS INVOICE TOTAL: 2,213.16 5092621 04/25/07 01 WATER OP-METERS & PARTS 51-000-75-00-7508 00203515 05/22/07 1,880.00 METERS & PARTS INVOICE TOTAL: 1,880.00 VENDOR TOTAL: 8,022.16 ICCI INTERNATIONAL CODES 20070502 05/07/07 01 ADMIN-END APRIL PERMITS 01-110-61-00-5314 05/22/07 21,959.65 BUILDING INSPECTIONS INVOICE TOTAL: 21,959.65 VENDOR TOTAL: 21,959.65 ICE ICE MOUNTAIN 07D8105151347 04/30/07 01 POLICE-WATER, DEPOSIT RETURN 01-210-65-00-5804 05/22/07 100.37 OPERATING SUPPLIES INVOICE TOTAL: 100.37 VENDOR TOTAL: 100.37 ILMUNLEG ILLINOIS MUNICIPAL LEAGUE 050807 05/08/07 01 ADMIN-2 ADLDERMAN CLASSES 01-110-64-00-5604 05/22/07 220.00 TRAINING & CONFERENCES INVOICE TOTAL: 220.00 1504 04/30/07 01 ADMIN-CITY ADMINISTRATOR AD 01-110-65-00-5810 05/22/07 20.00 PUBLISHING & ADVERTISING INVOICE TOTAL: 20.00 VENDOR TOTAL: 240.00 P16 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:08:26 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ JENSENT JENSEN ENTERTAINMENT INC 4670A 03/07/07 01 ADMIN-ENTERTAINMENT 01-110-78-00-9008 00101916 05/22/07 525.00 VOLUNTEER APPRECIATION DAY INVOICE TOTAL: 525.00 VENDOR TOTAL: 525.00 JEWEL PURCHASE ADVANTAGE CARD 041807-CITY 04/18/07 01 ADMIN-CREAMER 01-110-65-00-5804 05/22/07 2.69 OPERATING SUPPLIES INVOICE TOTAL: 2.69 041807-PW 04/18/07 01 SEWER OP-UTENCILS, PLATES 52-000-65-00-5802 05/22/07 22.84 OFFICE SUPPLIES INVOICE TOTAL: 22.84 042507-PD 04/25/07 01 POLICE-WATER, POP, ICE 01-210-64-00-5605 05/22/07 19.17 TRAVEL EXPENSES INVOICE TOTAL: 19.17 VENDOR TOTAL: 44.70 JIFFY JIFFY LUBE 5496390 04/24/07 01 POLICE-OIL CHANGE 01-210-62-00-5409 05/22/07 32.99 MAINTENANCE - VEHICLES INVOICE TOTAL: 32.99 5496495 04/27/07 01 POLICE-OIL CHANGE 01-210-62-00-5409 05/22/07 34.49 MAINTENANCE - VEHICLES INVOICE TOTAL: 34.49 5496531 04/27/07 01 POLICE-OIL CHANGE 01-210-62-00-5409 05/22/07 34.99 MAINTENANCE - VEHICLES INVOICE TOTAL: 34.99 VENDOR TOTAL: 102.47 P17 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 18 'IME: 09:08:26 DETAIL BOARD REPORT :D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VNDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ JIMSTRCK JIM'S TRUCK INSPECTION 4017 04/30/07 01 STREETS-INSPECTION 01-410-61-00-5314 05/22/07 20.00 INSPECTIONS & LICENSES INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 :CAMP KAMP / SYNERGY, LLC. 042507-EEI 04/25/07 01 WATER IMPROV-D.1 SCADA 41-000-75-00-7509 05/22/07 81,516.60 SCADA SYSTEM 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 81,516.60 VENDOR TOTAL: 81,516.60 KCRECORD KENDALL COUNTY RECORD 99 04/30/07 01 ARO-CASTLE BANK, WYNSTONE, 01-000-13-00-1372 05/22/07 134.40 A/R-OTHER 02 YOUR CONGREGATIONAL ** COMMENT ** INVOICE TOTAL: 134.40 VENDOR TOTAL: 134.40 KENPRINT KENDALL PRINTING 15210 04/04/07 01 ADMIN-1,000 BUSINESS CARDS 01-110-65-00-5809 05/22/07 58.00 PRINTING & COPYING INVOICE TOTAL: 58.00 VENDOR TOTAL: 58.00 KOPYKAT KOPY KAT COPIER 21443 05/01/07 01 WATER OP-FEB-APRIL COPIES 51-000-65-00-5809 05/22/07 42.23 PRINTING & COPYING INVOICE TOTAL: 42.23 21448 05/01/07 01 ADMIN-CHAMBER FEB-APR COPIES 01-110-65-00-5809 05/22/07 2,220.24 PRINTING & COPYING INVOICE TOTAL: 2,220.24 P18 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 09:08:26 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KOPYKAT KOPY KAT COPIER 21449 05/01/07 01 POLICE-FEB-APRIL COPIES 01-210-65-00-5809 05/22/07 39.18 PRINTING & COPYING INVOICE TOTAL: 39.18 21450 05/01/07 01 ENG-FEB-APRIL COPIES 01-150-65-00-5809 05/22/07 306.95 PRINTING & COPYING INVOICE TOTAL: 306.95 21451 05/01/07 01 ADMIN-B/W FEB-APRIL COPIES 01-110-65-00-5809 05/22/07 1,049.86 PRINTING & COPYING INVOICE TOTAL: 1,049.86 21452 05/01/07 01 POLICE-FEB-APRIL COPIES 01-210-65-00-5809 05/22/07 342.37 PRINTING & COPYING INVOICE TOTAL: 342.37 21457 05/02/07 01 ADMIN-COLOR FEB-APRIL COPIES 01-110-65-00-5809 05/22/07 1,196.93 PRINTING & COPYING INVOICE TOTAL: 1,196.93 VENDOR TOTAL: 5,197.76 LANDFORD LANDMARK FORD INC. F711980 04/27/07 01 ENG-2007 EXPLORER 01-150-65-00-5820 00102456 05/22/07 19,845.48 ENGINEERING CAPITAL RESERV INVOICE TOTAL: 19,845.48 F711990 04/27/07 01 ENG-2007 EXPLORER 01-150-65-00-5820 00102456 05/22/07 19,845.48 ENGINEERING CAPITAL RESERV INVOICE TOTAL: 19,845.48 VENDOR TOTAL: 39,690.96 MARTPLMB MARTIN PLUMBING & HEATING CO. 270397 04/30/07 01 MUNCIPAL BLDG-TOILET REPAIRS 16-000-75-00-7204 05/22/07 152.00 BLDG MAINT - CITY HALL INVOICE TOTAL: 152.00 - P19 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 20 DIME: 09:08:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MARTPLMB MARTIN PLUMBING & HEATING CO. 270401 05/01/07 01 PLAN/DEV-WATER HEATER 01-220-65-00-5804 05/22/07 342.00 OPERATING SUPPLIES INVOICE TOTAL: 342.00 VENDOR TOTAL: 494.00 MEADE MEADE ELECTRIC COMPANY, INC. 629564 04/19/07 01 STREETS-T. LIGHT REPAIRS 01-410-62-00-5414 00203491 05/22/07 251.66 MAINTENANCE-TRAFFIC SIGNAL INVOICE TOTAL: 251.66 VENDOR TOTAL: 251.66 MENLAND MENARDS - YORKVILLE 38956 04/18/07 01 STREETS-ELECTRICAL TAPE 01-410-65-00-5804 05/22/07 9.85 OPERATING SUPPLIES INVOICE TOTAL: 9.85 39002 04/18/07 01 SEWER OP-BLEACH 52-000-62-00-5422 05/22/07 5.12 LIFT STATION MAINTENANCE INVOICE TOTAL: 5.12 39011 04/18/07 01 STREETS-HAMMER 01-410-65-00-5804 05/22/07 31.43 OPERATING SUPPLIES INVOICE TOTAL: 31.43 39015 04/18/07 01 SEWER OP-T. PAPER 52-000-65-00-5805 05/22/07 27.44 SHOP SUPPLIES INVOICE TOTAL: 27.44 39201 04/19/07 01 ENG-TRASH BAGS, BATTERIES 01-150-65-00-5801 05/22/07 12.26 ENGINEERING SUPPLIES INVOICE TOTAL: 12.26 39203 04/19/07 01 SEWER OP-TRASH BAGS 52-000-65-00-5805 05/22/07 21.96 SHOP SUPPLIES INVOICE TOTAL: 21.96 P20 ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 21 'IME: 09:08:27 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM 'ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- IENLAND MENARDS - YORKVILLE 39439 04/20/07 01 WATER OP-CLEANERS, BAGS, HOSE 51-000-65-00-5804 05/22/07 42.52 OPERATING SUPPLIES INVOICE TOTAL: 42.52 39559 04/20/07 01 WATER OP-MAPP GAS 51-000-65-00-5804 05/22/07 7.39 OPERATING SUPPLIES INVOICE TOTAL: 7.39 40428 04/23/07 01 WATER OP-BATTERIES 51-000-65-00-5804 05/22/07 9.46 OPERATING SUPPLIES INVOICE TOTAL: 9.46 40448 04/23/07 01 WATER OP-NYLON 51-000-65-00-5804 05/22/07 8.98 OPERATING SUPPLIES INVOICE TOTAL: 8.98 41089 04/25/07 01 WATER OP-TAPE, COMPOUND 51-000-65-00-5804 05/22/07 11.66 OPERATING SUPPLIES INVOICE TOTAL: 11.66 41512 04/27/07 01 ENG-FLOOR MATS 01-150-65-00-5801 05/22/07 27.80 ENGINEERING SUPPLIES INVOICE TOTAL: 27.80 41586A 04/27/07 01 ENG-FLOOR MATS 01-150-62-00-5409 05/22/07 27.80 MAINTENANCE-VEHICLES INVOICE TOTAL: 27.80 42528 04/30/07 01 STREETS-AMP, COVER, BOX 01-410-65-00-5804 05/22/07 24.06 OPERATING SUPPLIES INVOICE TOTAL: 24.06 42606 04/30/07 01 WATER OP-CLEANERS 51-000-65-00-5804 05/22/07 6.40 OPERATING SUPPLIES INVOICE TOTAL: 6.40 P21 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 09:08:27 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 42667 04/30/07 01 STREETS-BAR CLAMPS, SQUARE 01-410-65-00-5804 05/22/07 16.45 OPERATING SUPPLIES INVOICE TOTAL: 16.45 VENDOR TOTAL: 290.58 METEOR METEORLOGIX 1914661 04/20/07 01 STREETS-WEATHER RADAR SERVICE 01-410-65-00-5804 00203493 05/22/07 1,284.00 OPERATING SUPPLIES INVOICE TOTAL: 1,284.00 VENDOR TOTAL: 1,284.00 METIND METROPOLITAN INDUSTRIES, INC. 0000188483 04/20/07 01 SEWER OP-LIFT STATION REPAIRS 52-000-62-00-5422 00202969 05/22/07 882.00 LIFT STATION MAINTENANCE 02 AT C. SIDE & RIVERS EDGE ** COMMENT ** INVOICE TOTAL: 882.00 VENDOR TOTAL: 882.00 MJELECT MJ ELECTRICAL SUPPLY, INC. 1084347-01 04/23/07 01 STREETS-T. LIGHT SUPPLIES 01-410-62-00-5415 05/22/07 57.00 MAINTENANCE-STREET LIGHTS INVOICE TOTAL: 57.00 VENDOR TOTAL: 57.00 MOONBEAM MOONBEAM MEDIA 30 04/24/07 01 ADMIN-CC VIDEO TAPING ON 4/24 01-110-62-00-5401 . 05/22/07 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 5-LF 04/29/07 01 AR-LANDFILL TAPINGS 01-000-13-00-1375 05/22/07 3,286.46 A/R LANDFILL INVOICE TOTAL: 3,286.46 P22 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 23 LIME: 09:08:28 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MOONBEAM MOONBEAM MEDIA 7-LF 04/29/07 01 AR-LANDFILL TAPINGS 01-000-13-00-1375 05/22/07 1,428.85 A/R LANDFILL INVOICE TOTAL: 1,428.85 F-LF 04/29/07 01 AR-LANDFILL TAPINGS 01-000-13-00-1375 05/22/07 825.00 A/R LANDFILL INVOICE TOTAL: 825.00 VENDOR TOTAL: 5,590.31 MOTTS STACEY L. MOTT 042707 04/27/07 01 POLICE-MEAL FOR COMPUTER CLASS 01-210-64-00-5605 05/22/07 13.80 TRAVEL EXPENSES INVOICE TOTAL: 13.80 VENDOR TOTAL: 13.80 NEBS NEBS 9925925027-4 04/24/07 01 ADMIN-2,000 CHECKS 01-110-65-00-5804 05/22/07 310.40 OPERATING SUPPLIES INVOICE TOTAL: 310.40 VENDOR TOTAL: 310.40 NELSON NELSON ENTERPRISES, INC. 8744-0001 04/30/07 01 ADMIN-WSPY BROADCASTS 01-120-65-00-5844 05/22/07 102.00 MARKETING - HOTEL TAX INVOICE TOTAL: 102.00 VENDOR TOTAL: 102.00 NEXTEL NEXTEL COMMUNICATIONS 837900513-062 04/21/07 01 ADMIN-MONTHLY USAGE 01-110-62-00-5438 05/22/07 213.81 CELLULAR TELEPHONE P23 IATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 24 'IME: 09:08:28 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VNDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ TEXTEL NEXTEL COMMUNICATIONS 837900513-062 04/21/07 02 PLAN/DEV-MONTHLY USAGE 01-220-62-00-5438 05/22/07 80.18 CELULAR TELEPHONE 03 ENG-MONTHLY USAGE 01-150-62-00-5438 200.44 CELLULAR TELEPHONE 04 STREETS-MONTHLY USAGE 01-410-62-00-5438 240.53 CELLULAR TELEPHONE 05 WATER OP-MONTHLY USAGE, CABLE 51-000-62-00-5438 309.97 CELLULAR TELEPHONE 06 POLICE-MONTHLY USAGE 01-210-62-00-5438 1,247.65 CELLULAR TELEPHONE 07 SEWER OP-MONTHLY USAGE, 52-000-62-00-5438 343.96 CELLULAR TELEPHONE 08 1 REPLACEMENT PHONE ** COMMENT ** INVOICE TOTAL: 2,636.54 VENDOR TOTAL: 2,636.54 NICOR NICOR GAS 234591486250507 05/03/07 01 ADMIN-101 BRUELL STREET 01-110-78-00-9002 05/22/07 70.51 NICOR GAS INVOICE TOTAL: 70.51 451225408130507 05/04/07 01 ADMIN-201 W. HYDRAULIC 01-110-78-00-9002 05/22/07 244.28 NICOR GAS INVOICE TOTAL: 244.28 466947672710507 05/07/07 01 ADMIN-1975 BRIDGE STREET 01-110-78-00-9002 05/22/07 76.03 NICOR GAS INVOICE TOTAL: 76.03 46694767271407 04/26/07 01 ADMIN-1975 BRIDGE STREET 01-110-78-00-9002 05/22/07 0.21 NICOR GAS INVOICE TOTAL: 0.21 492561100050507 05/02/07 01 ADMIN-1 VAN EMMON ROAD 01-110-78-00-9002 05/22/07 170.91 NICOR GAS INVOICE TOTAL: 170.91 P24 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 09:08:28 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ NICOR NICOR GAS 831342836920507 05/07/07 01 ADMIN-1107 PRAIRIE LANE 01-110-78-00-9002 05/22/07 117.10 NICOR GAS INVOICE TOTAL: 117.10 VENDOR TOTAL: 679.04 OFFWORK OFFICE WORKS 114517 04/20/07 01 SEWER OP-NOTEBOOKS 52-000-65-00-5802 05/22/07 34.24 OFFICE SUPPLIES INVOICE TOTAL: 34.24 114567 04/23/07 01 POLICE-PLANNER 01-210-65-00-5802 05/22/07 39.98 OFFICE SUPPLIES INVOICE TOTAL: 39.98 114724 04/24/07 01 ADMIN-POST IT'S 01-110-78-00-9007 05/22/07 52.90 APPRECIATION DINNER INVOICE TOTAL: 52.90 VENDOR TOTAL: 127.12 OHERRONO RAY O'HERRON COMPANY 35083 04/29/07 01 POLICE-UNIFORM APPAREL 01-210-62-00-5421 00303894 05/22/07 1,138.05 WEARING APPAREL INVOICE TOTAL: 1,138.05 35084 04/29/07 01 POLICE-UNIFORMS FOR OFFICIER 01-210-62-00-5421 00303893 05/22/07 1,144.05 WEARING APPAREL INVOICE TOTAL: 1,144.05 35085 04/29/07 01 POLICE-UNIFORM APPAREL 01-210-62-00-5421 00303895 05/22/07 2,227.01 WEARING APPAREL INVOICE TOTAL: 2,227.01 35086 05/03/07 01 POLICE-UNIFORMS 01-210-62-00-5421 00035086 05/22/07 147.80 WEARING APPAREL INVOICE TOTAL: 147.80 P25 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 26 TIME: 09:08:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ OHERRONO RAY O'HERRON COMPANY 35087 05/03/07 01 POLICE-UNIFORM APPAREL 01-210-62-00-5421 05/22/07 147.80 WEARING APPAREL INVOICE TOTAL: 147.80 VENDOR TOTAL: 4,804.71 PALZER PALZER ENTERPRISES LTD. 050207 05/02/07 01 ENG-2 CITY LOGO'S FOR TRUCKS 01-150-62-00-5409 00101913 05/22/07 190.00 MAINTENANCE-VEHICLES INVOICE TOTAL: 190.00 VENDOR TOTAL: 190.00 PARADISE PARADISE CAR WASH 220986 05/01/07 01 POLICE-APRIL CAR WASHES 01-210-62-00-5409 05/22/07 98.40 MAINTENANCE - VEHICLES INVOICE TOTAL: 98.40 VENDOR TOTAL: 98.40 PATTEN PATTEN INDUSTRIES, INC. S7176101 04/26/07 01 PW CAPITAL-WHEEL LOADER 21-000-75-00-7001 00203495 05/22/07 126,750.00 EQUIPMENT INVOICE TOTAL: 126,750.00 VENDOR TOTAL: 126,750.00 PFPETT P.F. PETTIBONE & CO. 13179 04/24/07 01 POLICE-BADGES 01-210-62-00-5421 00303882 05/22/07 1,162.35 WEARING APPAREL INVOICE TOTAL: 1,162.35 VENDOR TOTAL: 1,162.35 POSTNET POSTNET IL 124 P26 ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 27 IME: 09:08:29 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- 'OSTNET POSTNET IL 124 41377 05/07/07 01 ARO-MENARDS PLAT 01-000-13-00-1372 05/22/07 11.95 A/R-OTHER INVOICE TOTAL: 11.95 VENDOR TOTAL: 11.95 ).UILL QUILL CORPORATION 6471367 04/26/07 01 ENG-BOXES 01-150-65-00-5801 05/22/07 50.21 ENGINEERING SUPPLIES INVOICE TOTAL: 50.21 VENDOR TOTAL: 50.21 20000330 NICHOLS FAMILY 042507 04/25/07 01 ADMIN-DONATION TO FAMILY 01-110-64-00-5608 00102498 05/22/07 250.00 SPONSORSHIPS INVOICE TOTAL: 250.00 VENDOR TOTAL: 250.00 80000331 KAREN OLSON 042907 04/29/07 01 ADMIN-BEECHER DEPOSIT REFUND 01-000-42-00-4281 05/22/07 100.00 BEECHER DEPOSITS INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 R0000332 PASQUINELLI 050807 05/08/07 01 WATER OP-OVERPAYMENT REFUND 51-000-42-00-4240 05/22/07 523.03 BULK WATER SALES INVOICE TOTAL: 523.03 VENDOR TOTAL: 523.03 R0000336 VELVA DERDZINSKI P27 ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 28 IME: 09:08:29 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM 'ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- :0000336 VELVA DERDZINSKI 050607 05/06/07 01 ADMIN-BEECHER DEPOSIT REFUND 01-000-42-00-4281 05/22/07 50.00 BEECHER DEPOSITS INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 ZICHIES RICHIE'S CATERING 041807 04/18/07 01 POLICE-30 DINNERS 01-210-64-00-5605 00303883 05/22/07 155.00 TRAVEL EXPENSES INVOICE TOTAL: 155.00 VENDOR TOTAL: 155.00 3CHILLS STEVEN SCHILLING, P.E. 8 05/07/07 01 AR-LEGAL MATTERS 01-000-13-00-1375 05/22/07 3,900.00 A/R LANDFILL INVOICE TOTAL: 3,900.00 VENDOR TOTAL: 3,900.00 SCHOPPE SCHOPPE DESIGN ASSOC. 12200 03/26/07 01 ARO-KENDALL MARKETPLACE 01-000-13-00-1372 05/22/07 3,100.00 A/R-OTHER INVOICE TOTAL: 3,100.00 12207 04/16/07 01 PLAN/DEV-SCHOOL SITE STUDY 01-220-62-00-5401 05/22/07 9,018.00 CONTRACTUAL SERVICES INVOICE TOTAL: 9,018.00 12218 05/01/07 01 PLAN/DEV-SCHOOL SITE STUDY 01-220-62-00-5401 05/22/07 4,511.00 CONTRACTUAL SERVICES INVOICE TOTAL: 4,511.00 VENDOR TOTAL: 16,629.00 SECGROUP SEC GROUP, INC. P28 IATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 29 'IME: 09:08:30 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM 'ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- 3ECGROUP SEC GROUP, INC. 344050 04/19/07 01 STREETS-DRAINAGE PROGRAM 01-410-75-00-7101 05/22/07 34,578.60 IN TOWN ROAD PROGRAM INVOICE TOTAL: 34,578.60 344100 04/19/07 01 STREETS-ROADWAY & UTILITY PLAN 01-410-75-00-7101 05/22/07 37,796.20 IN TOWN ROAD PROGRAM INVOICE TOTAL: 37,796.20 VENDOR TOTAL: 72,374.80 3EILER SEILER INSTRUMENT & MFG. 202125 04/18/07 01 PLAN/DEV-GPS SOFTWARE 01-220-75-00-7002 00102480 05/22/07 9,230.00 COMPUTER EQUIP & SOFTWARE 02 & HARDWARE ** COMMENT ** INVOICE TOTAL: 9,230.00 VENDOR TOTAL: 9,230.00 SERVMAST SERVICEMASTER OF AURORA & 9825 04/30/07 01 STREETS-APRIL CLEANINGS 01-410-65-00-5804 00203487 05/22/07 585.00 OPERATING SUPPLIES INVOICE TOTAL: 585.00 VENDOR TOTAL: 585.00 SEYFARTH SEYFARTH SHAW LLP 1345495 04/01/07 01 ADMIN-VARIOUS LEGAL MATTERS 01-110-61-00-5300 05/22/07 232.50 LEGAL SERVICES INVOICE TOTAL: 232.50 1345496 04/01/07 01 POLICE-VARIOUS LEGAL MATTERS 01-210-61-00-5300 05/22/07 751.25 LEGAL SERVICES INVOICE TOTAL: 751.25 VENDOR TOTAL: 983.75 P29 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 30 TIME: 09:08:30 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ SPIESG GLORY SPIES 042307 04/23/07 01 ADMIN-CERTIFICATE COVERS 01-110-78-00-9007 05/22/07 35.25 APPRECIATION DINNER INVOICE TOTAL: 35.25 VENDOR TOTAL: 35.25 STELL STELLMACH ELECTRIC, INC. 24 04/23/07 01 WATER OP-REPAIRS & INSPECTION 51-000-65-00-5804 00203511 05/22/07 240.00 OPERATING SUPPLIES INVOICE TOTAL: 240.00 VENDOR TOTAL: 240.00 STONEFIR STONEFIRE RESTAURANT 042707 04/27/07 01 ADMIN-APPRECIATION DINNER 0111064005607 00101902 05/22/07 2,569.75 INVOICE TOTAL: 2,569.75 VENDOR TOTAL: 2,569.75 STSURPLS STATE SURPLUS PROPERTY 043007 04/30/07 01 POLICE-GUN RANGE FEES 01-210-64-00-5610 00303888 05/22/07 400.00 GUN RANGE FEES INVOICE TOTAL: 400.00 VENDOR TOTAL: 400.00 TAPCO TAPCO 269396 04/24/07 01 STREETS-BRACKETS 01-410-65-00-5804 00203494 05/22/07 279.40 OPERATING SUPPLIES INVOICE TOTAL: 279.40 VENDOR TOTAL: 279.40 THOMPSON THOMPSON APPRAISALS 03-08-07F 04/29/07 01 PLAN/DEV-ROSENWINKEL PROPERTY 01-220-62-00-5401 05/22/07 1,000.00 CONTRACTUAL SERVICES INVOICE TOTAL: 1,000.00 VENDOR TOTAL: 1,000.00 P30 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 31 'IME: 09:08:30 DETAIL BOARD REPORT .D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM IENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT •----------------------------------------------------------------------------------------------------------------------------------- CINSTAR TIN STAR ELECTRONIC SERVICE 3595 04/11/07 01 PD CAPITAL-REINSTALL EQUIPMENT 20-000-75-00-7006 00303884 05/22/07 1,687.74 CAR BUILD OUT 02 ON NEW DARE VEHICLE ** COMMENT ** INVOICE TOTAL: 1,687.74 VENDOR TOTAL: 1,687.74 TROTSKY TROTSKY INVESTIGATIVE 042807 04/28/07 01 POLICE-3 POLYGRAPHS 01-210-62-00-5430 00303885 05/22/07 300.00 HEALTH SERVICES INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 UNIQUEPR UNIQUE PRODUCTS & SERVICE 163241 05/02/07 01 ADMIN-P. TOWELS, LINERS, GLOVE 01-110-65-00-5804 05/22/07 206.80 OPERATING SUPPLIES 02 AIR FRESHNERS ** COMMENT ** INVOICE TOTAL: 206.80 VENDOR TOTAL: 206.80 UPS UNITED PARCEL SERVICE 00004296X2177 04/28/07 01 ADMIN-1 PACKAGE SHIPPED 01-110-65-00-5808 05/22/07 29.82 POSTAGE & SHIPPING INVOICE TOTAL: 29.82 00004296X2187 05/05/07 01 ADMIN-7 PACKAGES SHIPPED 01-110-65-00-5808 05/22/07 235.54 POSTAGE & SHIPPING 02 WATER OP-2 PACKAGES SHIPPED 51-000-65-00-5808 28.73 POSTAGE & SHIPPING INVOICE TOTAL: 264.27 VENDOR TOTAL: 294.09 VESCO VESCO P31 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 32 TIME: 09:08:31 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VESCO VESCO 28401 04/27/07 01 ENG-PAPER, INK CARTRIDGE 01-150-65-00-5801 05/22/07 34.63 ENGINEERING SUPPLIES 02 PLAN/DEV-PAPER, INK CARTRIDGE 01-220-65-00-5804 34.62 OPERATING SUPPLIES INVOICE TOTAL: 69.25 VENDOR TOTAL: 69.25 VISA VISA 042407-CITY 04/24/07 01 AR-LANDFILL 01-000-13-00-1375 05/22/07 1,175.25 A/R LANDFILL 02 ADMIN-FUEL, MEAL 01-110-64-00-5605 68.92 TRAVEL/MEALS/LODGING 03 ADMIN-CABLES, DVD'S 01-110-75-00-7002 133.48 COMPUTER EQUIP & SOFTWARE 04 PLAN/DEV-PROJECTOR, FLASH CARD 01-220-75-00-7002 831.84 COMPUTER EQUIP & SOFTWARE 05 PLAN/DEV-APA CONF. HOTEL, 01-220-64-00-5605 1,217.07 TRAVEL EXPENSE 06 MEALS, PARKING ** COMMENT ** 07 PLAN/DEV-6 PLANNING BOOKS 01-220-65-00-5814 193.41 BOOKS & MAPS 08 ADMIN-CERTIFICATES, RIBBON 01-110-78-00-9010 39.83 COMMUNITY EVENTS 09 WATER OP-CABLE 51-000-75-00-7002 50.11 COMPUTER EQUIP & SOFTWARE 10 ADMIN-GIFT CERTIFICATES 01-110-78-00-9007 350.00 APPRECIATION DINNER 11 ADMIN-HEATER 01-110-65-00-5804 15.52 OPERATING SUPPLIES INVOICE TOTAL: 4,075.43 042407-PD 04/24/07 01 POLICE-PHONE SUPPLIES 01-210-65-00-5804 00303886 05/22/07 155.84 OPERATING SUPPLIES P32 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 33 rIME: 09:08:31 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VISA VISA 042407-PD 04/24/07 02 POLICE-MEALS, HOTEL 01-210-64-00-5605 00303886 05/22/07 558.81 TRAVEL EXPENSES 03 POLICE-FUEL 01-210-65-00-5812 106.20 GASOLINE INVOICE TOTAL: 820.85 VENDOR TOTAL: 4,896.28 WALDENS WALDEN'S LOCK SERVICE 8043 04/12/07 01 MUNICIPAL BLDG-REPAIR LOCK 16-000-75-00-7204 05/22/07 69.00 BLDG MAINT - CITY HALL INVOICE TOTAL: 69.00 VENDOR TOTAL: 69.00 WALMART WALMART COMMUNITY 042207-CITY 04/22/07 01 ADMIN-CUPS, PLATES, UTENCILS, 01-110-65-00-5804 05/22/07 133.67 OPERATING SUPPLIES 02 CREAMER, SOAP, COFFEE ** COMMENT ** INVOICE TOTAL: 133.67 VENDOR TOTAL: 133.67 WAREHOUS WAREHOUSE DIRECT 209481-0 04/27/07 01 ADMIN-INDEX TABS 01-110-65-00-5802 05/22/07 255.00 OFFICE SUPPLIES INVOICE TOTAL: 255.00 215177-0 05/03/07 01 ADMIN-POCKET FOLDERS, MESSAGE 01-110-65-00-5802 05/22/07 112.92 OFFICE SUPPLIES 02 PADS, NOTEBOOKS ** COMMENT ** INVOICE TOTAL: 112.92 VENDOR TOTAL: 367.92 WASTE WASTE MANAGEMENT P33 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 34 TIME: 09:08:31 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ WASTE WASTE MANAGEMENT 2629755-2011-1 05/01/07 01 HEALTH & SANITATION-APRIL 01-540-62-00-5442 05/22/07 73,197.92 GARBAGE SERVICES INVOICE TOTAL: 73,197.92 VENDOR TOTAL: 73,197.92 WESLEY WESLEY PROPERTY CORP. 043007 04/30/07 01 ADMIN-SALES TAX REBATE 01-120-78-00-9003 05/22/07 3,159.40 SALES TAX REBATE INVOICE TOTAL: 3,159.40 VENDOR TOTAL: 3,159.40 WHOLTIRE WHOLESALE TIRE 118721 04/25/07 01 POLICE-BELT 01-210-62-00-5409 05/22/07 61.12 MAINTENANCE - VEHICLES INVOICE TOTAL: 61.12 VENDOR TOTAL: 61.12 WSTILUNV WESTERN ILLINOIS UNIVERSITY 050107 05/01/07 01 POLICE-TUITION 01-210-64-00-5608 05/22/07 10.05 TUITION REIMBURSEMENT INVOICE TOTAL: 10.05 VENDOR TOTAL: 10.05 WTRPRD WATER PRODUCTS, INC. 0197854 04/04/07 01 SEWER OP-BAND SEAL 52-000-62-00-5419 05/22/07 74.49 MAINTENANCE-SANITARY SEWER INVOICE TOTAL: 74.49 0198437 04/26/07 01 WATER OP-METERS & PARTS 51-000-75-00-7508 00203516 05/22/07 8,655.00 METERS & PARTS INVOICE TOTAL: 8,655.00 VENDOR TOTAL: 8,729.49 P34 ,ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 35 'IME: 09:08:32 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM 'ENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- IYETHATY JOHN JUSTIN WYETH 885 05/07/07 01 ADMIN-LEGAL MATTERS 01-110-61-00-5300 05/22/07 2,925.00 LEGAL SERVICES INVOICE TOTAL: 2,925.00 886 05/07/07 01 ARO-HARLEM IRVING 01-000-13-00-1372 05/22/07 1,462.50 A/R-OTHER INVOICE TOTAL: 1,462.50 887 05/07/07 01 ADMIN-EDC LEGAL MATTERS 01-110-61-00-5300 05/22/07 487.50 LEGAL SERVICES INVOICE TOTAL: 487.50 888 05/07/07 01 ADMIN-PW'S LEGAL MATTERS 01-110-61-00-5300 05/22/07 525.00 LEGAL SERVICES INVOICE TOTAL: 525.00 889 05/07/07 01 ARO-FOUNTAIN PLAZA 01-000-13-00-1372 05/22/07 675.00 A/R-OTHER INVOICE TOTAL: 675.00 890 05/07/07 01 ARO-RAGING WAVES 01-000-13-00-1372 05/22/07 75.00 A/R-OTHER INVOICE TOTAL: 75.00 891 05/07/07 01 ARO-RUSH COPLEY 01-000-13-00-1372 05/22/07 300.00 A/R-OTHER INVOICE TOTAL: 300.00 892 05/07/07 01 ARO-HAMMON ROUTE 34 01-000-13-00-1372 05/22/07 975.00 A/R-OTHER INVOICE TOTAL: 975.00 893 05/07/07 01 ARO-MPI SOUTH 01-000-13-00-1372 05/22/07 262.50 A/R-OTHER INVOICE TOTAL: 262.50 VENDOR TOTAL: 7,687.50 P35 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 36 TIME: 09:08:32 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKACE YORKVILLE ACE & RADIO SHACK 109100 04/26/07 01 STREETS-NUT 01-410-65-00-5804 05/22/07 1.60 OPERATING SUPPLIES INVOICE TOTAL: 1.60 109119 04/26/07 01 STREETS-CAPS 01-410-65-00-5804 05/22/07 5.99 OPERATING SUPPLIES INVOICE TOTAL: 5.99 VENDOR TOTAL: 7.59 YORKAUTO YORKVILLE AUTO BODY, INC. 792452 04/27/07 01 POLICE-FUSES 01-210-65-00-5804 05/22/07 114.88 OPERATING SUPPLIES INVOICE TOTAL: 114.88 VENDOR TOTAL: 114.88 YORKCLER YORKVILLE CLERK'S ACCOUNT 050707 05/07/07 01 ARO-KAPPOS, YORKVILLE 01-000-13-00-1372 05/22/07 552.00 A/R-OTHER 02 MARKETPLACE, SUNFLOWER, ** COMMENT ** 03 KENDALL MARKETPLACE, NORTHSTAR ** COMMENT ** 04 MENARDS ** COMMENT ** 05 ADMIN-TIG, FRIEL EASEMENT, 01-110-61-00-5300 198.00 LEGAL SERVICES 06 WILKINSON EASEMENT, HARBIN, ** COMMENT ** 07 WHITE OAK SUBDIVISION ** COMMENT ** INVOICE TOTAL: 750.00 VENDOR TOTAL: 750.00 YORKGF YORKVILLE GENERAL FUND 050107 05/01/07 01 ADMIN-2 VEHICLE TITLES 01-150-62-00-5409 05/22/07 130.00 MAINTENANCE-VEHICLES INVOICE TOTAL: 130.00 VENDOR TOTAL: 130.00 P36 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 37 TIME: 09:08:32 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKGFPC YORKVILLE GENERAL FUND 050807 05/08/07 01 ADMIN-WM STICKER REFUNDS 01-000-42-00-4206 05/22/07 158.00 GARBAGE SURCHARGE 02 ENG-BATTERIES 01-150-65-00-5801 35.18 ENGINEERING SUPPLIES 03 ADMIN-AWARDS BREAKFAST 01-110-78-00-9010 20.00 COMMUNITY EVENTS 04 PLAN/DEV-MILEAGE REIMBURSEMENT 01-220-64-00-5605 9.79 TRAVEL EXPENSE INVOICE TOTAL: 222.97 VENDOR TOTAL: 222.97 YORKLIBR YORKVILLE PUBLIC LIBRARY 043007-DEVLOP 05/03/07 01 TRUST & AGENCY-FEB-APRIL 95-000-78-00-9009 05/22/07 45,600.00 LIBRARY DEV FEE PAYMENTS 02 DEVELOPMENT FEES ** COMMENT ** INVOICE TOTAL: 45,600.00 VENDOR TOTAL: 45,600.00 YORKPR YORKVILLE PARK & RECREATION 043007-CAPITAL 05/04/07 01 TRUST & AGENCY-FEB-APR CAPITAL 95-000-78-00-9012 05/22/07 4,400.00 PARKS/REC CAPITAL PAYMENTS INVOICE TOTAL: 4,400.00 VENDOR TOTAL: 4,400.00 YORKSCHO YORKVILLE SCHOOL DIST #115 043007 04/30/07 01 ARO-NORTHSTAR 01-000-13-00-1372 05/22/07 306.00 A/R-OTHER INVOICE TOTAL: 306.00 VENDOR TOTAL: 306.00 YOUNGM YOUNG, MARLYS P37 -ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 38 'IME: 09:08:33 DETAIL BOARD REPORT D: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM IENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- 'OUNGM YOUNG, MARLYS 032007-COW 03/20/07 01 ADMIN-3/20 COW MINUTES 01-110-62-00-5401 05/22/07 177.75 CONTRACTUAL SERVICES INVOICE TOTAL: 177.75 VENDOR TOTAL: 177.75 TOTAL ALL INVOICES: 873,465.35 P38 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 1 LIME: 09:12:41 DETAIL BOARD REPORT ID: AP441000.WOW FISCAL YEAR 07/08 INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM JENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ACTION ACTION GRAPHIX LTD 1411 05/07/07 01 ADMIN-MAIL BOX NAMES 01-110-65-00-5804 05/22/07 45.00 OPERATING SUPPLIES INVOICE TOTAL: 45.00 VENDOR TOTAL: 45.00 ANTHENAT JOE ANTHENAT 050507 05/05/07 01 POLICE-COMPUTER REPAIRS 01-120-62-00-5411 05/22/07 125.00 MAINTENANCE- COMPUTERS INVOICE TOTAL: 125.00 VENDOR TOTAL: 125.00 AREA47 AREA 47 TOWING & ROADSIDE 1669 05/01/07 01 POLICE-TOW 01-210-62-00-5409 05/22/07 70.00 MAINTENANCE - VEHICLES INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 ARMALITE ARMALITE, INC. 00239856 05/02/07 01 POLICE-ARMORER CLASS 2 REG. 01-210-64-00-5604 00303897 05/22/07 400.00 TRAINING & CONFERENCE INVOICE TOTAL: 400.00 VENDOR TOTAL: 400.00 AWWA AMERICAN WATER WORKS ASSOC 2000564359 03/27/07 01 WATER OP-YEARLY DUES 51-000-64-00-5603 05/22/07 68.00 SUBSCRIPTIONS INVOICE TOTAL: 68.00 VENDOR TOTAL: 68.00 BNY BNY MIDWEST TRUST COMPANY P39 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 2 LIME: 09:12:41 DETAIL BOARD REPORT CD: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM JENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BNY BNY MIDWEST TRUST COMPANY 664806-0407 04/17/07 01 FOX INDUST-PRINCIPAL PAYMENT 85-000-66-00-6022 05/22/07 9,007.50 FOX IND BOND-INT PAYMENT INVOICE TOTAL: 9,007.50 665078-0507 05/02/07 01 DEBT SVC-PRINCIPAL PAYMENT 42-000-66-00-6007 05/22/07 16,575.00 $4.8M DEBT CERT INT PYMT INVOICE TOTAL: 16,575.00 665281-0407 04/17/07 01 C. SIDE TIFF-PRINCIPAL PAYMENT 87-000-66-00-6022 05/22/07 71,433.75 BOND - INT PAYMENT INVOICE TOTAL: 71,433.75 VENDOR TOTAL: 97,016.25 CLARKE CLARK ENVIRONMENTAL 6300075 02/13/07 01 STREETS-APRIL MOSQUITO 01-410-75-00-5418 00203568 05/22/07 7,103.50 MOSQUITO CONTROL INVOICE TOTAL: 7,103.50 6300233 03/15/07 01 STREETS-JUNE MOSQUITO 01-410-75-00-5418 00203492 05/22/07 7,103.50 MOSQUITO CONTROL INVOICE TOTAL: 7,103.50 6300575 04/26/07 01 STREETS-MAY MOSQUITO 01-410-75-00-5418 00203492 05/22/07 7,103.50 MOSQUITO CONTROL INVOICE TOTAL: 7,103.50 VENDOR TOTAL: 21,310.50 COMDIR COMMUNICATIONS DIRECT INC IN88527 05/02/07 01 POLICE-PATROL & SQUAD RADIO 01-210-62-00-5408 00303898 05/22/07 1,835.90 MAINTENANCE - EQUIPMENT INVOICE TOTAL: 1,835.90 VENDOR TOTAL: 1,835.90 P40 )ATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 3 LIME: 09:12:41 DETAIL BOARD REPORT ED: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FOXVALLE FOX VALLEY TROPHY & AWARDS 21884 05/03/07 01 ADMIN-NAME PLATE SIGNS 01-110-65-00-5802 05/22/07 40.00 OFFICE SUPPLIES INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 ILET ILLINOIS LAW ENFORCEMENT 050807 05/08/07 01 POLICE-SUBSCRIPTION 01-210-64-00-5603 05/22/07 40.00 SUBSCRIPTIONS INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 IPWSOA IPWSOA 091207 05/02/07 01 WATER OP-2 CONF. REGISTRATIONS 51-000-64-00-5604 00203513 05/22/07 330.00 TRAINING & CONFERENCES INVOICE TOTAL: 330.00 VENDOR TOTAL: 330.00 KENPRINT KENDALL PRINTING 15314 05/08/07 01 ADMIN-1,500 BUSINESS CARDS 01-110-65-00-5809 05/22/07 87.00 PRINTING & COPYING INVOICE TOTAL: 87.00 VENDOR TOTAL: 87.00 MANASSOC THE MANAGEMENT ASSOCIATION 33841 05/01/07 01 ADMIN-YEARLY MEMBERSHIP 01-110-61-00-5300 05/22/07 990.00 LEGAL SERVICES INVOICE TOTAL: 990.00 VENDOR TOTAL: 990.00 MCGRATH MCGRATH CONSULTING GROUP, INC. P41 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 4 DIME: 09:12:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MCGRATH MCGRATH CONSULTING GROUP, INC. 229 04/30/07 01 ADMIN-INITIAL RECRUITMENT 01-110-62-00-5401 05/22/07 1,500.00 CONTRACTUAL SERVICES 02 FOR CITY ADMINISTRATOR ** COMMENT ** INVOICE TOTAL: 1,500.00 VENDOR TOTAL: 1,500.00 MENLAND MENARDS - YORKVILLE 43020 05/01/07 01 POLICE-TOTE 01-210-65-00-5804 05/22/07 9.99 OPERATING SUPPLIES INVOICE TOTAL: 9.99 43035 05/01/07 01 POLICE-RETURNED ITEM 01-210-65-00-5804 05/22/07 -3.60 OPERATING SUPPLIES INVOICE TOTAL: -3.60 VENDOR TOTAL: 6.39 MOONBEAM MOONBEAM MEDIA 31 05/08/07 01 ADMIN-CC VIDEO TAPING ON 5/8 01-110-62-00-5401 05/22/07 50.00 CONTRACTUAL SERVICES INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 NCPAA NATIONAL CITIZENS POLICE 050807 05/08/07 01 POLICE-25 MEMBERSHIPS 01-210-64-00-5606 00303891 05/22/07 225.00 COMMUNITY RELATIONS INVOICE TOTAL: 225.00 VENDOR TOTAL: 225.00 PINSOURC PINSOURCE 49972 04/30/07 01 ADMIN-500 PINS 01-110-78-00-9010 00102489 05/22/07 570.00 COMMUNITY EVENTS INVOICE TOTAL: 570.00 VENDOR TOTAL: 570.00 P42 DATE: 05/10/07 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:12:42 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/22/2007 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000332 PASQUINELLI 050207 05/02/07 01 WATER OP-METER DEPOSIT REFUND 51-000-42-00-4240 05/22/07 703.00 BULK WATER SALES INVOICE TOTAL: 703.00 VENDOR TOTAL: 703.00 R0000333 ADVANCED HOMEBUILDERS 050207 05/02/07 01 ADMIN-REFUND FOR OVERPAYMENT 01-000-42-00-4210 05/22/07 450.00 DEVELOPMENT FEES INVOICE TOTAL: 450.00 VENDOR TOTAL: 450.00 R0000334 JAMES K ROJAS 050207 05/02/07 01 ADMIN-REFUND ON OVERPAYMENT 01-000-42-00-4210 05/22/07 150.00 DEVELOPMENT FEES INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 YMCA YMCA 040907 04/09/07 01 ADMIN-TRI CITY SPONSORSHIP 0111064005607 00102484 05/22/07 1,500.00 INVOICE TOTAL: 1,500.00 VENDOR TOTAL: 1,500.00 YORKACE YORKVILLE ACE & RADIO SHACK 109295 05/03/07 01 STREETS-BOLT, NUT 01-410-65-00-5804 05/22/07 20.00 OPERATING SUPPLIES INVOICE TOTAL: 20.00 109306 05/03/07 01 STREETS-HEAT SHRINK, TOOL 01-410-65-00-5804 05/22/07 11.48 OPERATING SUPPLIES INVOICE TOTAL: 11.48 VENDOR TOTAL: 31.48 TOTAL ALL INVOICES: 127,543.52 P43 UNITED CITY OF YORKVILLE PAYROLL SUMMARY PAY PERIOD ENDING 4/31/07 SOCIAL REGULAR SECURITY TOTALS LANDFILL $6,020.00 $460.54 $50.61 $6,531.15 MAYOR $2,125.00 $2,125.00 CLERK $1,625.00 $55.17 $1,680.17 TREASURER $900.00 $900.00 "social security total for all elected ALDERMAN $7,830.00 $954.72 $68.49 $8,853.21 officials/not including time billed to landfill TOTALS $18,500.00 $1,415.26 $174.27 $20,089.53 TOTAL PAYROLL 4/31/07 $20,089.53 TOTAL DISBURSEMENTS $ 20,089.53 P44 UNITED CITY OF YORKVILLE PAYROLL SUMMARY 4/28/2007 SOCIAL REGULAR OVERTIME TOTAL IMRF SECURITY TOTALS ADMINISTRATION $27,926.98 $0.00 $27,926.98 $2,103.95 $2,108.25 $32,139.18 LANDFILL $0.00 $357.55 $357.55 $20.92 $25.82 $404.29 ENGINEERING $10,342.84 $0.00 $10,342.84 $787.09 $776.01 $11,905.94 POLICE $68,741.15 $2,933.83 $71,674.98 $430.97 $5,448.68 $77,554.63 C. DEVELOPMENT $8,714.87 $0.00 $8,714.87 $663.21 $663.11 $10,041.19 PUBLIC WORKS $24,478.07 $1,957.54 $26,435.61 $2,011.75 $2,017.42 $30,464.78 PARKS $15,484.62 $132.92 $15,617.54 $1,124.58 $1,188.23 $17,930.35 RECREATION $18,789.79 $93.39 $18,883.18 $1,158.99 $1,443.02 $21,485.19 LIBRARY $13,839.13 $0.00 $13,839.13 $438.59 $1,058.73 $15,336.45 TOTALSI $188,317.451 $57475.23 $193,792.681 $8,740.051 $14,729.271 $217,262.00 TOTAL PAYROLL 4/28/2007 $217,262.00 TOTAL INVOICES FOR FY 06/07 5/22/2007 $ 873,465.35 TOTAL INVOICES FOR FY 07/08 5/22/2007 $ 127,543.52 TOTAL DISBURSEMENTS $1,2189270.87 P45 CO- Reviewed By: Legal ❑ City Council g Finance ❑ MT. , = ,. 1636 Engineer ❑ a y City Administrator El Agenda Item Tracking Number O.. Consultant ❑ �� n a OC)� K. LE City��'� ❑ City Council Agenda Item Summary Memo Title: Intergovernmental Cooperative Agreement City/School District City Council/Committee of the Whole Date: May 15, 2007 Synopsis: This is an agreement that describes the cooperative arrangement between the School District and the City concerning shared use of facilities for School and City Park and Recreation programs and activities. Council Action Previously Taken: Date of Action: July 2004 Action Taken: Approval Item Number: Type of Vote Required: Council Action Requested: Approval of the Agreement Submitted by: Dave Mogle, Name Department Agenda Item Notes: The Intergovernmental Cooperative Agreement between the Yorkville School#115 and the City of Yorkville is a three year agreement that is due for renewal. The previous agreement was executed in July 2004. �So C1,* 2� United City of Yorkville EST 1636 County Seat of Kendall County 800 Game Farm Road U) Yorkville,Illinois 60560 Q f Phone:630-553-4350 �= Fax:630-553-7575 ti LE �v To: City Council Members From: Dav ogle, Director of Parks and Recreation Re: Intergovernmental Cooperative Agreement City/School District Date: May 15, 2007 The Intergovernmental Cooperative Agreement between the Yorkville School #115 and the City of Yorkville is a three year agreement that is due for renewal. The previous agreement was executed in July 2004. The agreement describes the arrangement by which the School District and City share facilities for programs and activities. An Ad Hoc Committee comprised of staff and board representatives from both the school and the park and recreation department worked on revisions for the new agreement. While there were not many changes from the previous agreement,there were some and those are noted below: • 5a—Changes the due date for schedules to May 15 for the Fall semester and October 1 for Spring semester. • 5a,b,c—changed to consistent use of wording that describes the schedule as "Master Scheduling Calendar" so as not to confuse with other references to scheduling. • 6b—stipulates that staff supervision shall be adults 18 & over. • 6c—An addition to the agreement that makes the City responsible for any fees caused by false alarms set off by City staff. • 6d—An addition that says the City will consider hiring off duty school personnel when it must hire part time and seasonal individuals to supervise park and recreation programs. • 7a—Review and modification of the schedule or to discuss mutual concerns shall occur"quarterly" or as needed instead of just"as needed." • 7b—Changed the wording to do a three (3) year agreement reviewed annually with the possibility of extending the agreement an additional three (3) years instead of the current one (1)year. Changed the commencement of negotiations for renewing agreement from six months to one year prior to anniversary date of agreement. PLEASE NOTE—2a refers to one Police Officer at Yorkville High School, whereas Chief Martin has mentioned there is a second officer at the Middle School. This added information has been recent, and in order to ensure that the new agreement is accurate should be added. I will need to bring that to the attention of the School District. THE INTERGOVERNMENT COOPERATIVE AGREEMENT OF THE YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT#115 and THE UNITED CITY OF YORKVILLE This agreement is made and entered into this day of 2007,by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation(the"City"), and the Board of Education of YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT#115 (the "School District"). WITNESSETH WHEREAS,the parties hereto are interested in establishing an Intergovernmental Agreement for the sharing of current and future City and School District facilities and services; and WHEREAS,the purpose of this joint use Agreement is to allow and encourage the Parks and Recreation Department of the City and School District to work together in planning and developing future public buildings and amenities, and the use of existing and future public buildings and amenities; and WHEREAS, said Agreement has been created, and has been adopted by the City Council of United City of Yorkville; and WHEREAS, said Agreement has been created, and has been adopted by the Board of Education of the Yorkville Community Unit School District#115; and WHEREAS, Intergovernmental Cooperation Agreement is authorized by the Illinois Constitution of 1970 and The Intergovernmental Cooperation Act of the State of Illinois,providing for the execution of agreements and implementation of cooperative ventures between public agencies of the State of Illinois (5 ILCS 220/1-220/7 et. seq,). NOW,THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. DEVELOPMENT OF FUTURE FACILITIES AND PARKS. a. As established by this agreement the Parks & Rec. Dept. of the City and the School District will share the concept design for the planning of combined School/Parks locations which will include: locations, designs, types of facilities and athletic fields, schedules and frequency of use and time frames for development. b. The Parks & Rec. Department of the City and the School District will work cooperatively to provide the optimum use and fiscal resources for the development of new facilities and parks, which will benefit the residents of the United City of Yorkville and residents of Yorkville Community Unit School District No. 115. C. The Parks & Rec. Dept. of the City and the School District will encourage cooperative efforts in the designing and land use planning of the combined school/park locations. Each Party shall offer the other the opportunity to review and 1 comment on any future development, or improvements. These future developments may include, but not limited to: Athletic Fields for Soccer, Softball, Baseball, and Football; Tennis Courts; shared Gymnasiums or field houses; Indoor Pools; Playgrounds; multipurpose fields; Cross Country course; maintenance garage and storage areas; concession stands; or other identified amenities which are mutually agreed upon. 2. SCHOOL POLICE OFFICER. a. As established by this agreement the parties have waived the exchange of dollars for compensation of said arrangement for use of one Police Officer at the Yorkville High School during the school year and regular school hours. b. The parties understand and agree that any other police services are not covered by this Agreement. 3. USE OF CITY FACILITIES BY THE SCHOOL DISTRICT. The City agrees to permit the School District to utilize designated parks and City owned facilities for organized school sponsored programs, gym class activities, and other activities that are identified for education purposes at no cost during mutually arranged and agreed upon hours and days. 4. USE OF THE SCHOOL FACILITIES BY THE CITY. a. The School District agrees to permit the Parks and Recreation Department of the City("Parks & Rec. Dept.") to utilize School District facilities, as designated by the Board of Education of the School District, for Parks & Rec. Dept. sponsored activities during non-school hours when the facilities are not required for educational purposes or extracurricular purposes by the School District at no cost. The Parks & Rec. Dept. will have the first right of use of School District facilities as a result of this agreement. The Parks & Rec. Dept. personnel and program participants shall be entitled to reasonable modes of ingress and egress into and from the facilities, and use of the School District's parking facilities during those times when the Parks & Rec. Dept. utilizes School District facilities. b. For purposes of this Agreement, "non-school hours" shall be defined as follows: 1. Weekdays—Monday through Friday, 4:00 p.m. — 10:00 p.m. throughout the school term. 2. Weekends— Saturdays and Sundays, 8:00 a.m. — 8:00 p.m. throughout the school term. 3. At other times, such as summer recess, school holidays, other times as requested, which shall be subject to availability and approval by the Superintendent of the School District and/or designated staff. 2 C. The City agrees that all students of the School District shall be considered residents of the City when registering for Parks &Rec. Dept.programs conducted solely or primarily at the facilities owned by the School District. 5. SCHEDULING USE OF FACILITIES AND GROUNDS. a. To facilitate the scheduling of the School and Parks& Rec. Dept. use of designated facilities and grounds by both parties representatives or staff of the School District and the Parks &Rec. Dept. will meet annually, or more frequently as may be needed, to develop a Master Scheduling Calendar for the upcoming school year. This yearly Master Scheduling Calendar shall be completed no later than May 15, for Parks& Rec. Dept. and School District programs and activities occurring during the first semester of the school year, and no later than October 1 for Parks &Rec. Dept. and School District programs and activities occurring during the second semester of the school year and through the end of June, and shall be incorporated into the School District's and Parks &Rec. Department's individual Master Calendars for the upcoming fiscal/school year. Once the Master Scheduling Calendar has been developed, it shall be the responsibility of each party to schedule their respective activities and events within the agreed upon timeframes. b. It is understood and agreed upon by the School District and City that there may be an occasion when either party may need to utilize the facilities in order to accommodate special use, as the need arises. However, the parties understand and agree that neither shall offer a program or activity which is not previously scheduled in the Master Scheduling Calendar, without first obtaining the approval of the other. C. Therefore, upon a minimum of fourteen (14) days written notification by School Superintendent or Director of Parks and Recreation, either party may request a modification of the Master Scheduling Calendar set forth. By mutual agreement of the parties, the Master Scheduling Calendar set forth may be modified. If special circumstances make it impossible for either the School District or City to cancel or change the scheduled use previously approved in the Master Scheduling Calendar, each party will provide best effort to find an alternative date. Under these circumstances, both parties hereto, agree that the scheduled event in the Master Scheduling Calendar shall take priority over any attempted change. However,the parties understand and agree that neither shall offer any program or activity which is not previously scheduled in the Master Scheduling Calendar,without first obtaining the approval of the other. Additionally, at those times when either the School District the Parks and Rec. Dept. has the scheduled use of the facilities for a particular activity but elects not to use the facilities for that activity, nothing herein shall preclude the other party's use of the facilities for a particular activity but elects not to use the facilities for that activity, nothing herein shall preclude the other party's use of the facilities upon written request to the other party for such use and receipt of written clearance for such use form the other party. 3 d. The Governing Bodies of each public entity, namely the City Council for the United City of Yorkville, and the Board of Education of the Yorkville Community Unit School District No. 115 reserve the right to act as the final authority in determining the use of the their respective facilities and services when either body deems the action to be in the best interest of the respective public entity. 6. OPERATIONAL COSTS. a. The School District and City agree neither party will exchange dollars or compensation for use of the facilities, grounds or Police Officer Services, as described herein. It will be the responsibility of each party utilizing the other's property and facilities to return the condition of the facility or property to the same state it was found. b. The School District and the Parks and Rec. Dept. will provide adult staff (18 years and older) with a key to the designated facility, building or area to allow access without the need of having additional personnel present. Each parry hereto, will be responsible for securing the facility, building or area upon leaving C. The City assumes the responsibility for deactivating and/or activating the alarm when using a school building, if school personnel are not present or available for this task. The City shall pay established false alarm fines if set off by City employees. d. The City will give consideration to interested off duty school personnel when hiring for program staff, though final determination will be based upon several variables including but not limited to an applicant's qualifications, background experience, and budgetary limitations. 7. PERIODIC REVIEW OF AGREEMENT. a. The School District and the City recognize and understand that this Agreement provides for the optimum use of the physical facilities being provided by the taxpayers of each entity. It is therefore recognized by both the School District and the City that there will be a need from time to time, for periodic review and modification of the schedule set forth after formal adoption and execution of this Agreement. Such reviews shall take place quarterly or as needed, at the request of either the School District or the City. b. The parties agree that this Agreement shall be in full force and effect for a period of three (3) years. This Agreement may be reviewed by the parties annually at which time the Agreement shall be extended for an additional three (3) year period. Notwithstanding the foregoing provision, six (6) months prior to the anniversary date of this agreement, the City and School District ad hoc committee will meet to evaluate operational expenses incurred by each body and to evaluate the shared margin. The goal established by this agreement is that neither party incur a financial burden, and have an expense gap not to exceed 20%either way. 4 C. At the conclusion of a period of three (3) years from the date indicated at the signing of this agreement, both parties will evaluate this agreement in its entirety for philosophical, and overall benefits for both parties. If the agreement is not renewed at the conclusion of the three year period,the use period will expire at the end of the active program season. 8. HOLDHARMLESS AND INDEMNIFICATION. To the extent permitted by law, and subject to the terms of this Agreement, each Party shall indemnify and hold harmless the other of and from any and all losses, claims, damages, liabilities and obligations of any kind and description, including reasonable attorney fees incurred by such Party in defending or settling such losses, arising out of or in connection with being party to this Agreement or the use of the other Party's facility, provided the liability for which indemnification is sought is caused in whole or in part by the indemnifying Party. Notwithstanding anything to the contrary contained herein,the obligation created hereunder shall not apply to any loss, claim, damage, liability, or obligation where the conduct of the Party seeking indemnification, whether negligent or otherwise, caused, in whole or in part, such loss, claim, damage, liability, or obligation. 9. INTEGRATION OF ALL TERMS INTO AGREEMENT. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the City and the School District. IN WITNESS WHEREOF,the parties hereto have,the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United CITY of Yorkville Attest: United CITY of Yorkville, City Clerk YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT#115 By: President 5 Attest: Secretary 6 C/r- Reviewed By: J= 0 00 Legal ❑ Agenda Item Number g Lc- Finance El EST °iaas Engineer ❑ -< ` City Administrator ❑ Tracking Number p� II �O Consultant ❑ LE r� Human Resources F1 City Council Agenda Item Summary Memo Title: Committee Structure Improvements City Council/COW Agenda Date: COW—May 15, 2007 Synopsis: See memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Council Action Requested: N/A Submitted by: Bart Olson Administration Name Department Agenda Item Notes: =`QED C4 United City of Yorkville Memo 800 Game Farm Road esr 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 n, Fax: 630-553-7575 LE Date: May 10, 2007 To: Committee of the Whole From: Bart Olson, Assistant City Administrator CC: Subject: Committee structure improvements Purpose The purpose of this report is to study the effects of the implementation of the governing ordinance on the meetings and workflows of the City Council. In the following sections, I have presented data on meeting lengths and ordinances and resolutions. The purpose of such data is to provide City Council with some baseline facts in which the pros and cons of changing the current committee structure can be weighed. Background In June 2006, City Council passed a governing ordinance which, among many things, changed the committee structure of the City Council. Prior to the governing ordinance,the committee structure of the Yorkville City Council was 4 committees of 4 aldermen on each committee (each alderman served on two committees), committee of the whole (COW), and city council meetings. For any individual alderman, the number of meetings attended per month was 6 (2 committees, 2 COW meetings and 2 city council meetings). After the passage of the governing ordinance, the 4 committee meetings were eliminated'. For any individual alderman, the number of meetings attended per month is currently 4 (2 COW meetings and 2 city council meetings). While the number of meetings has decreased due to the governing ordinance, the amount of ordinances and resolutions passed by the City Council has not(table below). Pre-governing ordinance Post-governing ordinance January 2006 -August 2006 September 2006—April 2007 Total Ordinances 89 94 Passed Ordinances passed 11.125 11.75 per month Total Resolutions 71 90 Passed Resolutions passed 8.875 11.25 per month 'More specifically,they were combined into the COW agenda. Before the governing ordinance was passed, some of the City Council members felt that discussion on items was being duplicated from committee level to COW meetings. For example, the same presentation for a subdivision would be given to the economic development committee and the committee of the whole. Said duplicate presentation would produce the same questions at EDC and COW. Another problem with presentations at committee level occurred when all four committee members would not be present at the committee meetings. This example led to the possibility that items discussed at committee level could not more forward to COW with an official recommendation, and in extreme cases caused the cancellation of the committee meeting. Lack of attendance at committee meetings also meant that the majority of aldermen would be hearing a presentation for the first time at a COW meeting. After the governing ordinance was passed, many of the City Council members have expressed concern about the length of the City Council and COW meetings. Eliminating the committees meant that everything was discussed at COW in front of all eight aldermen, which meant more opportunities for questions to be asked(increasing meeting length), no opportunities for agenda items to be filtered at committee level (increasing number of items on COW and City Council agenda), and few opportunities where aldermen could lead the discussion during the meeting(since all aldermen are hearing the discussion for the first time. Questions to be answered 1) Are City Council members spending more time per month in meetings after the governing ordinance than before the governing ordinance? 2) Has the length of COW meetings increased from before the governing ordinance to after the governing ordinance? 3) Has the length of City Council meetings increased from before the governing ordinance to after the governing ordinance? Data and observations The first question asks whether or not the governing ordinance has increased the total amount of time that aldermen spend in meetings per month. The following charts show how many hours aldermen spent on average per month in City Council, COW, and committee meetings. Average time that an alderman spent per month in meetings 2 City Council, 2 COW meetings and 2 Committee Meetin s* Pre-governing Post-governing January 2006 to August 2006 to July 2007 April 2007 An alderman in Public Safety and Economic Development Committee... 12.54 11.23 An alderman in Public Safety and Administration Committee... 13.06 11.23 An alderman in Public Works and Economic Development Committee... 12.30 11.23 An alderman in Public Works and Administration Committee... 12.82 11.23 An alderman in Public Safety and Public Works Committee... 12.64 11.23 An alderman in Economic Development and Administration Commitee... 12.72 11.23 *On rare occasions, two or more committee meetings were held per month. The table above illustrates the point that under the current committee structure (a.k.a. post- governing ordinance), City Council members are spending on average per month the least amount of time in meetings in the past four years. In most cases,the amount of time per month that an alderman spends in meetings has decreased by more than an hour. To note,the average time spent in meetings per month has decreased, even as aldermen are passing more ordinances and resolutions on a per month basis after the passage of the governing ordinance. The second question of the section above asks whether or not COW meeting length has increased. The graph below shows the meeting lengths from 2003 to 2007. COW Meetings TDO .� 500 � E m 400 xr a ' 3 00 'x; 2.00 V 0.00 ,. _ ..., .. _,. .... ... Jan-03 Apr-03 Jul-03 Oct-03 Jan-04 Apr-04 JuF" Oct-04 Jan-05 Apr-05 Jul-05 Od-05 Jan 06 Apr-06 Jul-06 Oct-06 JarW7 A4r-07 In some spaces in the above chart,there are blank sections of lines. The blank sections of the line represent missing data(meaning we could not find the ending time of the meeting), or the meeting was not held. Using the data in the chart,the average length of a COW meeting can be calculated. This table is presented below: Average time per COW meeting (in hours) Pre-governing ordinance Post-governing ordinance January 2006 to July 2006 August 2006 to April 2007 COW 2.91 3.67 As predicted,the average meeting length of a COW meeting increased by almost 45 minutes from before the governing ordinance in 2006 to after the governing ordinance in 2006 and 2007. The final question to be answered asks whether or not City Council meeting length has increased. The graph below shows the meeting lengths from 2003 to 2007. City Council Meetings s00 . 5.00 E 4.00 d 3.00 ,- r � = zoo s s �- 1.00 w A. 0.00 .— ..,..a_ '. .,._... 3 Jan-03 Apr-03 Jul-03 Oct-03 Jan-04 Apr-04 Jul-04 Oct-04 Jan-05 Apr 05 Jul-05 Oct-05 Jan-06 Apr-06 Jul-06 Oct-06 Jan-07 Apr-07 As noted and explained above,there are a few sections of blank lines. These blank sections represent missing data or the meeting was note held. Using the data in this chart, the average length of a City Council meeting can be calculated. This table is presented below: Average time per City Council meeting (in hours) Pre-governing ordinance Post-governing ordinance January 2006 to July 2006 August 2006 to April 2007 City Council 1.84 1.94 As predicted,the average length of City Council meetings increased by 6 minutes from before the governing ordinance in 2006 and after the governing ordinance in 2006 and 2007. Although the meeting length statistically increased,the amount of the increase is not large enough to draw any statistical conclusions about the effect of the governing ordinance on City Council meetings. Conclusions and policy questions All of the above data shows that due to the fact that the City Council has doubled the number of ordinances, tripled the number of resolutions, quadrupled the number of development agreements from 2003 to 2006, and changed the committee structure, the average length of City Council and COW meetings has increased. Despite all of these facts, the total amount of time spent in meetings per month has decreased. The final policy question lies in what the City Council values. If the City Council values discussion in smaller groups,with more frequent but shorter meetings—the previous committee structure works best. If the City Council values discussion in larger groups,with less frequent but longer meetings—the current committee structure works best. Recommendations If the City Council chooses to revert back to the old committee structure,my only recommendation is to change the form of COW meetings. In order to eliminate duplicate discussion on items from committee to COW, I recommend that COW meetings are either explicitly limited to an ending time, or moved to start prior to City Council meetings. For example, the City of Naperville has an 11 p.m. ending time for all City Council and COW meetings—in order to proceed past 11 p.m., the City Council must vote to extend the meeting. In other examples, the City of Joliet holds COW meetings 4 hours prior to City Council meetings. The Village of Channahon holds COW meetings 1 hour prior to City Council meetings. The Village of Lincolnwood also holds COW meetings 1 hour prior to City Council meetings and caters in dinner immediately before COW meetings. How other municipalities structure their committees (for discussion purposes) Batavia— 14 aldermen, City Administrator City Council meeting—2 meetings per month, all aldermen Public Utilities Committee—3 meetings per month, 7 aldermen Community Development Committee— 1 meeting per month, 7 aldermen Government Services - 1 meeting per month, 7 aldermen City Services—2 per month, 7 aldermen Deerfield—6 trustees, Village manager - City Council—2 meetings per month, all trustees - Committee of the Whole—2 meetings per month, all trustees - 18 advisory commissions and committees consisting of>100 appointed,non-paid members Downers Grove—6 commissioners, Village Manager - Council meeting— 1 meeting every two weeks, all commissioners - Council workshop (COW)— 1 meeting every two weeks, all commissioners - Finance Committee— 1 meeting every two weeks, 2 commissioners - Public Safety Committee— 1 meeting every two weeks, 2 commissioners - Public Services— 1 meeting every two weeks, 2 commissioners East Dundee—6 trustees, Village Administrator - Council meeting—2 meetings per month - Special Events Committee— 1 meeting per month, 1 trustee and 1 president - Utility Committee— 1 meeting per month, 3 trustees - Streets Committee— 1 meeting per month, 3 trustees - General Village Committee— 1 meeting per month, 2 trustees and 1 president - Economic Development Committee— 1 meeting per month, 3 trustees - Finance Committee— 1 meeting per month, 3 trustees - Public Safety Committee— 1 meeting per month, 3 trustees Joliet—5 district commissioners, and 3 at large - City Council—2 meetings per month - COW meetings(held four hours prior to City Council meetings)—2 meetings per month Lake Bluff—6 trustees, Village Manager Recently abolished all committees except for one (Finance) and took up the COW committee structure Anecdotal information indicates that 5 of 6 trustees are happy with the new structure Board meetings—2 meetings per month COW meetings—as needed, held prior to Board meetings or on an off-night Finance Committee— 1 meeting per month, 4 trustees Lombard-6 trustees, Village Manager - Village Board meeting—2 meetings per month - Economic and Community Development Committee— 1 meeting per month, 2 commissioners and 6 citizens - Public Works Committee—2 meetings per month, 2 commissioners and 6 citizens - Transportation and Safety Committee— 1 meeting per month, 2 commissioners and 6 citizens - Community Promotion and Tourism Committee— 1 meeting per month, 2 commissioners and 6 citizens - Community Relations Committee— 1 meeting per month, 2 commissioners and 6 citizens - Board of Local Improvements— 1 meeting per month, 2 commissioners and 6 citizens Montgomery—6 trustees, Village Manager - Village Board—2 meetings per month - COW meetings— 1 meeting per month - Finance Committee— 1 meeting per month, 2 trustees - Development Committee— 1 meeting per month, 2 trustees - Intergovernmental and Community Committee— 1 meeting every 2 months, 2 trustees Oswego—5 trustees,Village Administrator - Village Board—2 meetings per month - COW—2 meetings per month, held immediately prior to Village Board meetings - Community Development Committee— 1 meeting per month St. Charles— 10 aldermen, City Administrator - City Council meeting—2 meetings per month - Government Operations Committee—2 meetings per month(immediately following City Council meeting), all aldermen - Planning and Development Committee— 1 meeting per month, all aldermen - Government Services Committee— 1 meeting per month, all aldermen STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2006 JW Amended and Restated Governing Ordinance,United City of Yorkville Addressing: Ethical Standards, Elected Officials Duties and Responsibilities,Meeting Standards and Committee Structure Whereas, the City Council of the United City of Yorkville first passed a Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, and intends to amend said Ordinance and restate it in its entirety,by this Ordinance rendering this as the full text of the Governing Ordinance of the United City of Yorkville; and Whereas,the City Council of the United City of Yorkville, in accordance with Illinois Compiled State Statutes,has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City Ordinance; and Whereas,in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and Whereas, the Council has determined that, to further ensure the orderly flow of information presented at its meetings and to protect the integrity of all in attendance at such meetings, it requires an additional written policy to clarify and amend Roberts Rules; and Whereas,the Council has undertaken to compile a list of ethical standards for City elected officials which the Council wishes to be included in its written policy; and Whereas,the Council also has determined that it is in the best interests of all members of the City Council and the residents of the United City of Yorkville that said policy should include guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the United City of Yorkville; and Whereas, the Council also requires said policy to officially establish standing committees of the Council and to outline procedures for the organization of said committees, including the selection of membership and chairmen of said committees, so that membership and chairmanship shall be unbiased and non-partisan, and offer all aldermen an equal opportunity to understand City business; Therefore,be it ordained as follows: I. Ethical Standards—Elected officials of the United City of Yorkville: A. Shall obey the Constitution and laws of the United States, of the State of Illinois, and the United City of Yorkville. B. Shall be dedicated to the concepts of effective and democratic local government. C. Shall strive to be trustworthy and to act with integrity and moral courage on behalf of one's constituents, so as to maintain public confidence in City government and in the performance of the public trust. D. Shall make impartial decisions, free of bribes,unlawful gifts, narrow special interests, or financial or other personal interests. E. Shall not invest or hold any investment, directly or indirectly, in any financial business, commercial or other private transaction that creates a conflict with official duties. F. Shall extend equal opportunities and due process to all parties in matters under consideration. G. Shall recognize that the chief function of local government is at all times to serve the best interests of the residents of the United City of Yorkville. H. Shall work to keep the community informed on municipal affairs, encourage communication between residents and municipal officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. I. Shall work to assure that government is conducted openly, efficiently, equitably, and honorably in a manner that permits residents to make informed judgments and hold City officials accountable. J. Shall show respect for persons, confidences and information designated as "confidential". K. Shall refrain from taking any official action that would censure any other elected official,unless such member has been found guilty of a legal offense that would require such action by the City Council. L. Shall,when representing the City, act and dress in a manner appropriate for the function. II. Duties and Rights of Elected Officials: Aldermen A. Shall, through their council votes, create the public policy that governs the United City of Yorkville, and provide oversight for the executive branch. B. Shall have the right to expect that the mayor and city's staff will provide them with clear and unbiased information to help them in their decision-making process. C. May, at their discretion,hold ward meetings in their ward, or devise other ways to better understand the wishes of their constituents. This is not meant to preclude aldermen from taking a city-wide view of the impact of an item under discussion,but to underline that aldermen are empowered to act on behalf of their constituents, and should be apprised of all items that are brought to the City that in any way pertain to their Ward. It is recommended that as a courtesy the Alderman holding the meeting should contact the other alderman in the ward, in advance, about the meeting. D. Shall refrain from giving direction to any city employee. Policy is created by the entire City Council. If any alderman wishes to address any problems he or she sees occurring in the city, this problem may be brought to the attention of the mayor, the city administrator, department directors, or taken to the council as a whole for action. Requests for information are not to be considered as "giving direction." Mayor A. Shall perform all the duties which are prescribed by law, including ordinances, and shall take care that the laws and ordinances are faithfully executed. Shall from time to time and annually, give the corporate authorities information concerning the affairs of the municipality and may recommend for their consideration measures that the mayor believes expedient. (65 ILCE 5/3.1-35- 10) B. Shall be a non-voting member of all standing committees. C. Shall make appointments to fill vacancies, with the advice and consent of the Council. III. Meeting Standards Applicable to City Council Meetings Generally A. City Council Meetings shall be regularly scheduled to convene on the 2nd and 4th Tuesday's of each month at 7:00 PM in the City Hall Council Chambers. B. City Council Meetings shall be generally conducted according to the agenda template attached hereto. C. The Mayor, or any 3 Aldermen,may call a special meeting by submitting the request in the form of a Notice, and an Agenda for the meeting, in writing to the City Clerk. The Clerk shall as soon as possible 1) deliver a copy of the Notice and Agenda to each Elected Official, 2)post the Notice and Agenda at City Hall, and 3) send a copy of the Notice and Agenda to all registered news media. No special meeting shall be called for a date less than 48 hours after the Notice and agenda have been submitted to the City Clerk. The Clerk shall submit a Certification of Notice as evidence of providing the notices set out above, including all Copies of Publication to the City Council, and said Certification of Notice shall be inserted into the record of the Special Meeting. (5 ILCS 120/2.02) D. Except during the time allotted for public discussion and comment, no person, other than a member of the council, or an officer, employee, independent contractor, or other person recognized by the presiding officer, shall address the Council, except with the consent of two of the members present. E. No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at least four days prior to the vote. F. All attendees at every city council meeting shall put their cell phones,pagers, PDA's or similar devices on silent mode prior to all such meetings, and shall not communicate on such devices during any such meetings. Elected officials, and department heads may excuse themselves from a meeting in order to communicate on such devices. G. The standards concerning order of speaking and time limits set by this Governing Ordinance shall apply to all items, including motions, resolutions, ordinances or action items wherein a vote may be taken. Aldermen A. Shall have the right to place an item on any Council meeting agenda for discussion. Shall have the right to vote to suspend the rules of order(regarding the order of discussion, and time limits)to provide for an open discussion_ B Shall not speak twice on an item before all other aldermen who wish to speak to the item have had an opportunity to speak once. No alderman nor mayor shall speak more than twice on any item. C. Shall, after being recognized by the chair, limit his or her remarks to five minutes for the first round; two minutes for the second round. Minutes not used shall be forfeited: minutes cannot be accumulated. D. Shall,before speaking at a meeting, first be recognized by the presiding officer, and shall address all remarks to the presiding officer,without a response from the presiding officer. E. May not move to end debate before every alderman who wishes to speak to an agenda item has had the opportunity to do so. A motion to end debate, or"call the question'' shall require a two-thirds vote. (Roberts Rules (RONR (l 0a' Edition)page 189, Section 16) G. May appeal a ruling by the Mayor to the Council as a whole. A majority vote can overturn the Mayor's ruling. (Roberts Rules (RONR(10'h Edition)page 247, Section 24) H. May,by a two-thirds majority vote, expel a fellow alderman from a meeting for cause,but may not do so for the same cause a second time. (65 ILCS 3.1-40-15) I. May, upon the request of any two aldermen present,defer a report of a committee to the next regular meeting of the Council. J. Shall, during a meeting,have the option to be the first and last speaker on an item if he or she has placed the item on the Council agenda. K. Shall, after being appointed as a liaison to another city organization,be responsible for keeping all Council members informed of that organization's significant activities. L. Shall limit their remarks to the question under debate. To this end, aldermen must never attack or make any allusion to the motives of aldermen. (RONR(10th Edition)page 41, line 31) M. May,before voting, participate in a special committee of the whole meeting to review nominees that the mayor appoints when the appointment is either to fill a vacancy in an elective or appointed office that requires the advice and consent of the City Council. N. Shall elect from one of the Aldermen as Mayor Pro Tern pursuant to the Mayor Pro Tern Policy of the United City of Yorkville,.attached hereto. Mayor A. Shall preside at every regular Council meeting fulfilling the normal and customary functions of the chairman of the meeting; in his absence the elected mayor-pro-tem shall preside. At ad hoc committee meetings of the Council, the chairman of the committee shall preside. B. Shall preserve order and decorum,may speak to points of order in preference to aldermen, and shall decide all questions of order, subject to appeal. In the case of disorderly conduct, the mayor shall have the power to request that the Council Chambers be cleared. C. Shall appoint the City Attorney to be parliamentarian of the Council. D. May, without relinquishing the chair, voice his opinion on items before the City Council, in keeping with time limitations. The mayor shall, immediately after stating the item under discussion, ask the alderman who has requested an item to be placed on the agenda if he or she wishes to introduce the item or the applicable Committee Chairman if no particular alderman has requested that the item be placed upon the agenda. The mayor shall recognize this alderman as the last one to speak to the item if the alderman requests to do so. Shall not allow any aldermen to speak more than twice on any item; shall not allow accumulation of minutes that have been forfeited. E. Shall, during debate, limit each alderman's chance to speak to five minutes the first time on each agenda item, and two minutes for rebuttal. The mayor, if he chooses to state his opinion, shall not speak more than five minutes on the issue. F. Shall recognize each alderman wishing to speak to an agenda item in turn, rotating different sides of the question, pro and con, as much as possible, and not allowing any one alderman to speak twice before all aldermen who wish to speak can do so. He shall give preference first to an alderman who has placed the item under discussion on the Council's agenda. G. Shall insure that any information he makes available to aldermen on an agenda item is given to all aldermen in the same timely fashion, so that all aldermen can make informed decisions. It is the mayor's responsibility to insure that any item brought to the mayor's attention that pertains to a project or problem in a City Ward should be brought immediately to the attention of that Ward's two aldermen. H. Shall not vote on any ordinance,resolution or motion except: i. When the vote of the alderman has resulted in a tie; ii. When one-half of the aldermen elected have voted in favor of an ordinance,resolution or motion even though there is not tie; and iii. When a vote greater than a majority of the corporate authorities is required. (65 ILCS 5/3.1-40-30) IV. The Standing Committees of the City Council: A. Shall include the Public Works, Public Safety, Administration, and Economic Development Committees. B. Shall have their meetings incorporated into the Committee of the Whole meetings of the City Council, and be placed on the COW agenda in the following manner: 1. Public Safety and Administration on the First Tuesday of each month as needed; 2. Economic Development and Public Works on the Third Tuesday of each month as needed; C. Shall be presided over by its chairman,who will conduct the business of the meeting,then adjourn and yield the floor back to the Mayor, who presides over the COW meetings. D. Shall include all members of the City Council, including the Mayor. The Mayor is a non-voting member of each committee. E. Shall have four chairmen and four vice-chairmen who will serve one-year terms. No alderman shall hold two such positions at the same time, ensuring that all aldermen shall hold one such position. Chairmen shall, following each election, be selected according to seniority on the City Council, with the four longest- serving alderman offered, in turn according to seniority,their choice of the chairmanships, and the four minority members,by the same method, offered their choice of vice-chairmanships. At the conclusion of the year, the vice chairmen shall assume the chairmanship of their committees, with the former chairmen moving into vice chairmanship positions on new committees in the following manner: Public Safety to Economic Development; Economic Development to Administration; Administration to Public Works; Public Works to Public Safety. . F. Shall have the sole power to assign liaisons to those city organizations that fall under that committee's specific area of business listed in the City Council agenda as follows: Public Works: Park Board,YBSD Economic Development Chamber of Commerce, Kendall County Econ. Dev., Plan Commission, Bristol Plan Comm. Yorkville Econ. Dev. Corp., Aurora Area Conv. &Tourism Council , Downtown Re-development Public Safety Human Resource Comm., School District, KenCom Administration Metra, Library, Cable Consortium NOW THEREFORE,upon Motion duly made, seconded and approved by the majority of those members of the City Council voting, the following action is hereby taken by the City Council of the United City of Yorkville: JAMES BOCK JOSEPH BESCO VALERIE BURD _ PAUL JAMES DEAN WOLFER _ MARTY MUNNS ROSE SPEARS _ JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of IJOVEMbr-P— z;-Z W�" �4 4 MAYO Passed�by the City Council of the United City of Yorkville,Kendall County, Illinois this �"t 1 day of IJD✓EM b6� .A.D. 2006. ATTEST: EfOu7�/ C CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 C1;- J� °. United City of Yorkville 800 Game Farm Road ESL 1836 Illinois 60560 Yorkville, o s 4 co Telephone: 630-553-4350 Nxcf"I Fax: 630-553-7575 CmiMy SCE AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 PM Date Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Paul James Valerie Burd Marty Munns Joe Besco Jason Leslie Dean Wolfer James Bock Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Date 6:30 p.m., Date City Hall Conference Room City Hall Conference Room Economic Development Committee: 7:00 p.m., Date City Hall Conference Room Administration Committee Meeting: 6:30 p.m., Date City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Date City Hall Conference Room Presentations: City Council Meeting Agenda Date Page 2 Public Hearings: Citizen Comments: Consent Agenda: Plan Commission/Zoning Board of Appeals: Minutes for Approval(Corrections and Additions): Minutes of City Council— Minutes of Committee of the Whole— Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ (vendors) $ (payroll period ending) $ (total) Reports: Mayor's Report: City Council Report: City Attorney's Report: City Clerk's Report: City Treasurer's Report: Cily Administrator's Report: Finance Director's Report: Director of Public Works Reports Chief of Police Report: Director of Parks &Recreation Report: Community Development Director Report: Community&Liaison Report: City Council Meeting Agenda Date Page 3 Committee Reports: Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Additional Business: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC_W_ORI_S__ Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Committee: Alderman Munns Streets and Alleys YBSD Committee: Alderman Wolfer Sanitation and Waste Committee: Alderman James ECONOMIC DEVELOPM_EN __ Committee Departments Liaisons Chairman: Alderman Munns Planning&Building &Zoning Chamber of Commerce Committee: Alderwoman Burd Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Besco Plan Commission Committee: Alderman Leslie Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development IOU ILB SAFETY1 Committee _ Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Committee: Alderman Wolfer Schools School District Committee: Alderman Leslie Public Relations KenCom Committee: Alderman Bock City Council Meeting Agenda Date Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't) ADMINISTRATION Committee Departments Liaisons Chairman: Alderman James Finance Metra Committee: Alderwoman Spears Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman Bock _AD-HOC: TECHNOLOG , Co_mmittee Co-Chairman: Alderman Wolfer Co-Chairman: Alderman Bock J�•'��° I T�.� United City of Yorkville k. Mayor Pro Tem Policy — Approved 2122/05 EST 1535 LE tV MAYOR PRO TEM. (A) There is created the office of Mayor Pro Tam for the City. (B) In the event of a temporary absence, or a disability causing the Mayor of the City to be incapacitated from the performance of his duties,but which by law does not create a vacancy in the office of Mayor, the Council of Alderpersons shall elect one of its members to act as Mayor Pro Tem. The Mayor Pro Tem, during the absence or disability of the Mayor, shall perform the duties and possess all the rights and powers of the Mayor. (C) The selection of a Mayor Pro Tem shall be made on an annual basis at the first City Council meeting in May. The Council of Alderpersons shall vote to elect one of its members Mayor Pro Tem. No member may be elected as Mayor Pro Tem for two consecutive years. However,the Mayor Pro Tem shall not act as Mayor Pro Tem unless and until the Mayor is temporarily absent or is disabled to an extent so as to incapacitate him.from the performance of his duties. (D) In the event the Mayor fails to attend a meeting of the City Council, the Mayor Pro Tem shall act as a temporary chairman for the meeting of the City Council,and while so serving as temporary chairman, shall have only the power of a presiding officer and a right to vote in his capacity as Alderperson on any ordinance, resolution, or motion. Statutory reference: Mayor pro tem, see ILCS Ch. 65,Act 5 § 3.1-35-35 C 1 T`t 7KEFl�f g- `, c n Co. United City of Yorkville a Al "— 800 Game Farm Road EST. 1 1836 Yorkville, Illinois 60560 Phone: 630-553-4350 Fax: 630-553-7575 � `�o William Powell <tE w� Treasurer To: Police Pension Board City Council United City of Yorkville Subject: Annual Police Pension Fund Activity for Fiscal Year May 1, 2006 to April 30, 2007 (As required by Illinois State Statue 40 ILCS 5/3 — 141) Beginning Balance as of May 1, 2006: 1,574,459.32 As of April 30, 2006: Old Second Bank: 96,792.38 Schwab (MVT)• 2,041,538.81 Fiscal Year End Balance: 2,138,331.19 Total Investment Income: 111,450.00 Contributions: Fiscal 06-07(Act) Fiscal 07-08(Est) Employees: 154,442.45 200,000.00 IMRF Transfers 46,172.00 0.00 Tax Levy: 248,987.74 275,000.00 Expenses Paid: Supplies: 0.00 100.00 Legal Fees: 1,200.00 3,600.00 Accounting/Minutes 860.00 1,200.00 Audit Fees: 0.00 2,000.00 IDOI Filing Fees: 0.00 1,200.00 Actuarial Fees: 0.00 1,500.00 Investment Fees: 8,266.00 10,000.00 IDOI Annual Compliance Fees 225.95 250.00 Retirement Payments 0.00 120,000.00 Total Expenses 10,551.95 139,850.00 Submitted by: William Powell: United City of Yorkville Treasurer Approved: L. Debord: President D. Pleckham: Secretary Annual pension stmtF2006.doc United City of Yorkville Police Pension Fund Budget: Fiscal Year 2006 Year End Actuals Fiscal 03-04 Fiscal 04-05 Fiscal 05-06 Fiscal 06-07 dget Item (as of 04/30/04) as of 04130/05 las of 04/30/06 Revenue Actual Budget Actual Budget Actual Budget Actual Beginning Balance 517894.18 796339.38 796339.38 1574459.32 Tax Levy 183410.85 207000.00 206231.47 231686 231123.76 250000 Member Contributions 92801.83 103000.00 121781.25 128000 128761.21 150000 IMRF 2006 Member Transfers 78874.39 Expenditures Supplies 0.00 100.00 0.00 100.00 0.00 100.00 Attorney Fees 2000.00 2000.00 2000.00 2000.00 2000.00 2000.00 Accounting Fees 950.00 800.00 1290.00 1200.00 1580 2500.00 Audit Fees 0.00 0.00 385.00 1000.00 1001.15 1000.00 IDOI Filling Fees 2500.00 Actuarial Fees 0.00 1500.00 1300.00 1500.00 0 1500.00 Investment Fees Merrill Lynch 150.00 150.00 150.00 150.00 245 Investment Fees MVT 2972 5000.00 Pension Seminars 0.00 500.00 0.00 0.00 0 0.00 Participant Refunds 0.00 0.00 0.00 0.00 0 0.00 Retirement Benefits 0.00 0.00 0.00 0.00 0 0.00 Disability Benefits 0.00 0.00 0.00 0.00 0 0.00 Spousal Benefits 0.00 0.00 0.00 0.00 0 0.00 Dependant Benefits 0.00 0.00 0.00 0.00 0 0.00 IDOI Annual Compliance Fee 103.57 103.57 120.00 159.26 150 Total Expenditures 3100.00 5153.57 5228.57 6070.00 7957.41 14750.00 prepared by: William Powell Approved: 4/21/06 Pending Fiscal Y.E. Figures police/b u d g etf06-07.xl s