Public Works Minutes 2015 12-15-15Page 1 of 3
APPROVED 1/19/2016
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, December 15, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser Alderman Jackie Milschewski
Alderman Ken Koch Alderman Larry Kot
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments:
Previous Meeting Minutes: November 17, 2015
Chairman Funkhouser asked to change all references to “DOT” to “IDOT” under New Business item
#5. The minutes were then approved as amended.
New Business:
1. PW 2015-75 Game Farm Road/Somonauk Street Improvements – Authorization No. 5
This is a balancing change order with a negative amount of approximately $151,000 and an overall
amount of about $53,000 over the original contract. Mr. Sanderson recommended approval. Public
Works Director Dhuse asked to go on record commending Brad's staff in keeping track of everything.
This moves to the consent agenda for January 12, 2016.
2. PW 2015-76 MFT Resolution for 2016 Road to Better Roads Program
Mr. Sanderson said a resolution needs to be passed to use the MFT funds and it will be submitted to
IDOT for review. Alderman Koch asked if the State withheld some of the MFT and Mr. Olson said the
MFT and use taxes were just released and received by the City in the amount of $300,000. This moves
to the consent agenda.
Page 2 of 3
3. PW 2015-77 Illinois Public Works Mutual Aid Network (IPWMAN) – Mutual Aid Agreement
Mr. Dhuse said this agreement allows for a large group of municipalities to render assistance in times
of need when disasters are declared. All details are tracked for reimbursement. Certain criteria must be
met with a minimum of 12 hours and up to 5 days being non-reimbursable and numbers exceeding
those are reimbursed. There is a cost of $250. The committee was in favor of this and it moves to the
consent agenda for approval.
4. PW 2015-78 Shared Services Intergovernmental Agreement Template
Mr. Olson said the Public Works departments of Yorkville, Montgomery and Oswego would share
services under this agreement and report the types of assets being used, manpower, etc. An example of
this would be to share leaf vacuuming for efficiency. The three Public Works Directors are in favor of
this agreement and Mr. Dhuse would also like to discuss with Fran Klaas at the County. Mr. Olson will
discuss with the other towns and he recommended a quarterly report. This will come back to the Public
Works Committee at a later date.
5. PW 2015-79 Wrigley Site Expansion – EDP (Intersection Improvements) – MFT Resolution
Mr. Sanderson said Wrigley and the City were awarded IDOT funds for intersection expansion and this
must be processed under a resolution. The funds total $707,138. A late winter or early spring bid
letting is anticipated. This moves to the consent agenda.
6. PW 2015-80 TAP Grant
A letter will be sent to Kendall County to ask for another grant for $1,500 for Rt. 47 sidewalks and
trails. It is hoped the remaining funds ($5,000) would be sent all at once. This is a 50/50 program and
the City is committed to funding this project. Mr. Olson said this is basically a retroactive grant. This
will be discussed again when a County response is received.
Old Business:
1. PW 2015-45 E-Waste Recycling
The city's former recycler has quoted a price of $75 per pallet. Mr. Olson said electronics
manufacturers are required to pay for recycling of the materials and haulers are also paid to offset their
costs. When the manufacturers' recycling money ends, the haulers may cease pickups since the costs
are too great.
Mr. Dhuse said the recycler would be willing to work with the City for pickups February 29-March 4.
ID's will be verified to insure only residents are bringing recycle items. Chairman Funkhouser asked if
the recycler could go into neighborhoods for pickups to eliminate a collection of items on Tower Lane.
This option will be considered. Alderman Kot said weather could be a factor in those months, but an
alternate date would be planned.
Mr. Olson said an e-waste recycling study will be done since IEPA realizes pickup service is not offered
throughout the State and the growing need is recognized. This will come back to committee in January.
2. PW 2015-55 Route 47 Pedestrian Crossings
Additional analysis of the Rt. 47/Main St. crossing was done and Mr. Sanderson detailed the many
factors considered. He said there is clearly not enough time to safely cross Rt. 47. He said if the City
does want to take action, a rapid flashing beacon light is recommended. The cost would be $13,000-
$15,000 and would require a permit through IDOT and FHA approval. The permit could take an
Page 3 of 3
estimated 90 days. It was noted this solar-powered beacon light would only blink when it was button-
activated. Maintenance would also need to be budgeted as well as repair from snow plow damage.
This item will be moved forward to the January 12 Council meeting with the approval of this
committee.
3. PW 2015-57 Traffic Calming Devices – Bristol Bay Elementary School Pedestrian Crossings
In previous meetings, the committee had requested pedestrian crossing enhancements at the school and
Mr. Sanderson detailed these recommendations. They included enhanced striping and sign
improvements—possibly with a blinker. Thermal striping was discussed and it was noted it is very
expensive. The costs for these recommendations would be approximately $8,000. A possible crossing
guard was discussed and Chairman Funkhouser said he would follow up with school officials for a
possible cost sharing. Alderman Milschewski suggested postponing the crossing guard and evaluating
after the enhancements are complete. These recommendations were approved by the committee and
this item will move forward to staff.
Additional Business:
Alderman Milschewski discussed the bollards that had been hit by a truck. She asked if there was a
'sleeve' on one of them and it was noted one might have been stolen. Mr. Dhuse said epoxy paint will
be applied in the spring. She also questioned if there was a problem with the bridge lights—there are
still issues. She also mentioned a streetlight base by Orange St., which was hit and also the crooked
railings in the downtown. She inquired if flushing had occurred on her street and Mr. Dhuse said flow
tests had been conducted.
Alderman Kot said there is water coming up over the sidewalk by the river pedestrian bridge. Mr.
Dhuse said it is due to the high water rather than a watermain break. Mr. Kot also asked about the
engine braking signs being reinstalled and Mr. Dhuse will check on them.
There was no further business and the meeting was adjourned at 6:52pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker