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Library Board Packet 2016 08-08-16 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees August 8, 2016 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Update on Cost Cutting Painting Bid for Building Adopt a Sunday Book It! 5K Fun Run 13. New Business Disaster Plan Update Standing Committees 2016/2017 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, July 11, 2016, 7pm 902 Game Farm Road —Michelle Pfister Meeting Room The meeting was called to order at 7:15pm by President Beth Gambro. Roll Call: Beth Gambro-yes, Russ Walter-yes, Wamecca Rodriguez-yes, Sandy Lindblom-yes, Barb Johnson-yes Absent: Kate Elder, Jo Ann Gryder, Carol LaChance, Susan Chacon Others Present: Library Director Michelle Pfister Finance Director Rob Fredrickson Library Liaison/Alderman Seaver Tarulis Recognition of Visitors: President Gambro recognized the guests. Amendments to the Agenda: Ms. Gambro asked to discuss the summer program being held with the school district, under Unfinished Business. Adopt A Sunday will be discussed also. Minutes: June 13, 2016 Ms. Johnson moved and Ms. Lindblom seconded the motion to approve the minutes as presented. Unanimous voice vote approval. Correspondence: A letter was received from the library attorney stating the rates would increase from $195/hour to $210/hour effective July 1. The lower rate had been in effect for three years. Also Ms. Pfister received a complimentary note in the suggestion box saying the children's librarians were amazing! Public Comment: None Staff Comment: None Report of the Treasurer: Check Register Ms. Lindblom highlighted some of the invoices and said the register total is $15,396.94. There were also two payrolls in the amounts of$20,265.09 and $17,714.15. Ms. Lindblom questioned the BUILD program refund. Mr. Fredrickson explained the developer had paid their fee, which is refunded from the Library Capital Fund as part of their incentives in the BUILD program. An interest payment for bonds was also made and the total disbursement is $76,318.42. Page 1 of 4 Other: Property tax of$244,019 was received for 47% of the property tax budget, State grant in the amount of$13,044 has been received, library cards totaled $588, administrative fees for bonds paid were $1,100 and $3,500 in development fees was received. Mr. Walter questioned the Renew Fund and why it's shown twice. One entry is the revenue coming in and the other is expense going out. Ms. Johnson asked about the development fees which have increased and Ms. Pfister said some is being saved to buy new computers. General Ledger Activity Report There is a balance in the Gifts and Memorials of$6,103.30 with$3,000 of that being Friend's money. Cash Statement Ms. Lindblom asked why there is a deficit in the Library Debt Service and Mr. Fredrickson gave an explanation. The property tax money initially goes to the Bank of New York to pay the 2013 bond. After the debt service is paid, the property tax flows into the Illinois funds account. He said this is a normal procedure. He also reported that preliminary numbers show just under $33,000 surplus for budget year 2016. The overall Library Operations Fund Balance is just below $500,000. The Library Capital Fund has $14,806 for capital purchases. A detailed report will be sent in the next week. Payment of Bills Mr. Johnson moved to pay the bills as follows and Mr. Walter seconded the motion. $23,470.43 Accounts Payable $14,868.75 Debt Service Payment $37,979.24 Payroll $76,318.42 TOTAL Roll call: Gambro-yes, Walter-yes, Rodriguez-yes, Lindblom-yes, Johnson-yes Passed 5-0. Report of the Library Director: 1. Ms. Pfister presented monthly statistics 2. Staff had safety walk, identified fire extinguisher locations, discussed fibrillator, etc. 3. Friends will purchase 2 flower pots for front door in the Spring and will buy a replacement tree 4. Creative coloring groups going well 5. Storytime program held at parks and at playgrounds 6. Had summer kickoff party for summer programs, 52 attended 7. 12,600 patron count in one month compared to norm of 6,000-7,000 per month 8. Received memorials 9. Great programs coming up,November 8 is a 'campaign' program 10. Artwork from recycled books displayed in front case 11. Ukelele program scheduled for August 25 at 7pm Ms. Pfister also reported findings on the possible coffee shop. She spoke with both the Health Department and the City for zoning. The Health Dept. referred her to a website and said that any plan must be presented to them. Two sinks are required. Ms. Pfister is waiting for a reply from the City regarding zoning. She also visited the Sugar Grove and Batavia libraries. Both are only open during regular library hours and therefore unavailable to high school students early in the morning. Ms. Pfister reported on quotes for general landscaping maintenance. She also mentioned the City had recently trimmed trees and spread mulch. A motion was made by Ms. Johnson to hire Eric's Cut Page 2 of 4 Above at $360 a month ($45 per hour) and it was seconded by Mr. Walter. Ms. Johnson amended her motion to add "as needed" and Mr. Walter seconded the amended motion. Roll call: Walter-yes, Rodriguez-yes, Lindblom-yes, Johnson-yes, Gambro-yes. Passed 5-0. The disaster policy will be updated next month and Board members should bring their books. City Council Liaison Alderman Seaver also noted the recent City maintenance work at the library and said he had spoken with the City Administrator and a groundskeeper. In another matter, he said the Police Department has a t-shirt program supporting the department and gave info on how to order the shirts. Mr. Walter added information about the Comp Plan having a final update on August 10 and he gave a brief explanation of the Plan. During discussion of the Plan, Ms. Rodriguez noted the railing downtown is not aesthetically pleasing. Standing Committees: None Unfinished Business: Evening Hours Ms. Johnson drafted a letter to businesses regarding the "Adopt a Sunday". A cost is needed before the letter can be mailed and a suggestion was made that businesses can contribute to a Sunday if not able to sponsor the entire day. Ms. Johnson will assemble a list of potential letter recipients. Update on Cost Cutting Mr. Walter reported on information that Ms. Elder obtained. She reviewed the elevator contract which has automatically renewed until 2018. It appears the Board has been paying for repairs that should be covered under the contract. She has asked the elevator company to review their invoices for covered expenses. Ms. Elder also requested that no more cleaning supplies be ordered except necessities, until the other supplies have been nearly depleted. Ms. Rodriguez commented that some of the supplies are stockpiled and not being used very fast. Ms. Elder is also looking at ways to cut costs with Trico and this will be placed on next month's agenda. Ms. Lindblom said the Board should be careful about other service companies not being able to do the work due to patents. Regarding Trico, she said they know our system and cautioned about changing companies since Trico has been very responsive. Ms. Pfister commented that the Clorox wipes are being used by the Friends for cleaning the books and other uses. Painting Bid for Building Ms. Pfister has not received the final bid yet. Mr. Walter commented that the painting would most likely not be done until spring and that a separate meeting may be needed to open the bids. This will be placed on the agenda for next month. 5K Run Expenses $1000 Mr. Walter said expenses will be incurred, he has developed a flier and he gave information on discounted meal tickets. Ms. Lindblom questioned if this race is a fundraiser for the library since money is being paid out. She also cautioned against the library directing people to a specific vendor. Ms. Rodriguez said she contacted the school regarding use of a timer for"chip" timing. Mr. Walter said Tim Evans also had a contact for a chip timer. Ms. Rodriguez provided info about the fliers and donations from businesses. She also provided details on t-shirts and recommended a vendor from Elgin as having the best price. President Gambro said the committee should make a recommendation of the money needed and finalize prior to the next meeting. The committee will meet in the next two weeks to finalize all details and volunteers will be scheduled. Page 3 of 4 Book Fair Bonanza (added to agenda) Ms. Gambro said more info is needed to be able to answer questions about the book fair and specify individuals for certain jobs. She asked for a written protocol when the school and library work together on projects. New Business: Election of Officers Ms. Johnson made a motion to elect the slate of officers nominated at the last meeting as follows: Russ Walter for President, Barb Johnson for Vice-President, Kate Elder for Secretary and Sandy Lindblom for Treasurer. Mr. Walter seconded the motion and the motion was approved unanimously on a voice vote. Ms. Gambro then turned the meeting over to the new President, Russ Walter. Policy Updates The policy books should be given to Ms. Pfister for changes and updates. She detailed some of the changes made: 1. The Director evaluation will now be kept at the library instead of the City. 2. Under emergency closing, verbage added to say employees must use vacation or other time if absent due to inclement weather if library is open. 3. Re: health insurance, Board may add plans that are cost-effective 4. Safety policy: security camera policy added 5. Fee for testing for non-residents raised to $25 for on-line courses, $10 for residents Ms. Lindblom made a motion to approve the updates as presented and Ms. Gambro seconded. Approved on a unanimous voice vote. Executive Session: At approximately 8:40pm, Ms. Johnson made a motion to adjourn out of regular session and move into Executive Session for the discussion of minutes lawfully closed under this Act,whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Ms. Lindblom seconded the motion. Roll call into Executive Session: Rodriguez-yes, Lindblom-yes, Johnson-yes, Gambro-yes, Walter-yes Passed 5-0. The Executive session concluded at approximately 8:50pm and the Board returned to regular session with the following Board members present: Rodriguez, Lindblom, Johnson, Gambro and Walter. Ms. Johnson made a motion to release the Executive Session minutes dated April 27, 2016 and May 9, 2016 from "Packet 2" and keep "Packet 1" intact. Ms. Lindblom seconded the motion. Unanimous voice vote approval. Adiournment• There was no further business and the meeting was adjourned at 8:51pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 4 of 4 DATE: 07/18/16 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:14:29 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT 900033 FNBO FIRST NATIONAL BANK OMAHA 07/25/16 072516-A.SIMMONS 06/30/16 01 LIBERTY-SURETY BOND RENEWAL 82-820-54-00-5462 568.00 05 KONICA-MAY COPY CHARGES 82-820-54-00-5462 6.03 INVOICE TOTAL: 574.03* Page 1 of 15 DATE: 07/18/16 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:14:29 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900033 FNBO FIRST NATIONAL BANK OMAHA 07/25/16 072516-CC REBATE 06/30/16 10 2016 CC REBATE 82-000-48-00-4850 -120.22 INVOICE TOTAL: -120.22 Page 2 of 15 DATE: 07/18/16 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:14:29 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900033 FNBO FIRST NATIONAL BANK OMAHA 07/25/16 072516-J.WEISS 06/30/16 01 LITTLE CAESARS-PIZZA 82-820-56-00-5671 10.83 02 DAIRY QUEEN-4 GIFT CARDS 82-820-56-00-5671 20.00 INVOICE TOTAL: 30.83 Page 3 of 15 DATE: 07/18/16 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 16:14:29 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900033 FNBO FIRST NATIONAL BANK OMAHA 07/25/16 072516-M.EBERHARDT 06/30/16 01 WALMART-STORYTIME SUPPLIES 82-820-56-00-5671 55.30 02 DOLLAR TREE-HOOP, CENTERPEICE, 82-820-56-00-5671 5.00 03 STORAGE BIN ** COMMENT ** INVOICE TOTAL: 60.30 * 072516-M.PFISTER 06/30/16 01 AMAZON-BOOKS 84-840-56-00-5686 26.91 INVOICE TOTAL: 26.91 * Page 4 of 15 DATE: 07/18/16 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 16:14:29 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900033 FNBO FIRST NATIONAL BANK OMAHA 07/25/16 072516-R.FREDRICKSON 06/30/16 02 COMCAST-05/10/-06/9 INTERNET, 82-820-54-00-5440 387.99 03 PHONE & CABLE ** COMMENT ** 22 COMCAST-06/10-07/09 INTERNET, 82-820-54-00-5440 387.99 23 CABLE & PHONE ** COMMENT ** INVOICE TOTAL: 775.98 Page 5 of 15 DATE: 07/18/16 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 16:14:29 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900033 FNBO FIRST NATIONAL BANK OMAHA 07/25/16 072516-S.IWANSKI 06/30/16 01 2 PKGS SHIPPED 82-820-54-00-5452 18.90 INVOICE TOTAL: 18.90 TOTAL AMOUNT PAID: $ 1,366.33 Page 6 of 15 DATE: 08/01/16 UNITED CITY OF YORKVILLE TIME: 15:22:37 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 08/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104219 BAKTAY BAKER & TAYLOR 0002833930 07/07/16 01 RETURNED BOOK CREDIT 82-820-56-00-5686 -36.09 INVOICE TOTAL: -36.09 * 2032097018 06/21/16 01 BOOKS 82-000-24-00-2480 343.39 INVOICE TOTAL: 343.39 * 2032106344 06/23/16 01 BOOKS 82-820-56-00-5686 570.17 INVOICE TOTAL: 570.17 2032106543 06/23/16 01 BOOKS 84-840-56-00-5683 558.37 INVOICE TOTAL: 558.37 2032111716 06/27/16 01 BOOKS 82-820-56-00-5686 656.33 INVOICE TOTAL: 656.33 2032125964 07/05/16 01 BOOKS 82-000-24-00-2480 495.37 INVOICE TOTAL: 495.37 2032142803 07/11/16 01 BOOKS 82-000-24-00-2480 379.17 INVOICE TOTAL: 379.17 2032156467 07/18/16 01 BOOKS 84-840-56-00-5686 815.90 INVOICE TOTAL: 815.90 2032169725 07/22/16 01 BOOKS 84-840-56-00-5686 213.48 INVOICE TOTAL: 213.48 CHECK TOTAL: 3, 996.09 104220 BUGGITER BUG GIT-ERS LLC 3274 07/13/16 01 JULY BI-MONTHLY PEST CONTROL 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 CHECK TOTAL: 75.00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 15 DATE: 08/01/16 UNITED CITY OF YORKVILLE TIME: 15:22:37 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 08/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104221 CAMBRIA CAMBRIA SALES COMPANY INC. 37764 07/07/16 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 1,417.59 02 KLEENEX, GARBAGE BAGS, WINDOW ** COMMENT ** 03 CLEANER, VACCUM BAGS, CLEANERS ** COMMENT ** 04 MOPS, SANITIZER, GLOVES, ** COMMENT ** 05 URINAL BLOCK, WINDEX ** COMMENT ** INVOICE TOTAL: 1,417.59 CHECK TOTAL: 1,417.59 104222 DEMCO DEMCO, INC. 5911187 07/11/16 01 ACRYLIC FRAME 82-820-56-00-5610 85.21 INVOICE TOTAL: 85.21 5922450 07/27/16 01 4X6 AMERICAN FLAG 82-820-56-00-5610 76.94 INVOICE TOTAL: 76.94 CHECK TOTAL: 162.15 104223 ERICSCUT ERIC K HILL 1780 07/21/16 01 JULY LAWN SERVICE 82-820-54-00-5462 270.00 INVOICE TOTAL: 270.00 CHECK TOTAL: 270.00 104224 INDIANAI INDIANA INSURANCE COMPANY 700003020335-062916 06/29/16 01 BOND PREMIUM RENEWAL 82-820-54-00-5462 456.00 INVOICE TOTAL: 456.00 CHECK TOTAL: 456.00 104225 MENLAND MENARDS - YORKVILLE 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 8 of 15 DATE: 08/01/16 UNITED CITY OF YORKVILLE TIME: 15:22:37 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 08/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104225 MENLAND MENARDS - YORKVILLE 52153 07/20/16 01 NAPKINS, BATTERIES, PLATES, 82-820-56-00-5620 44.45 02 WIPES ** COMMENT ** INVOICE TOTAL: 44.45 * 52613 07/25/16 01 CLEANING PRODUCTS 82-820-56-00-5620 48.85 INVOICE TOTAL: 48.85 * CHECK TOTAL: 93.30 104226 MIDWTAPE MIDWEST TAPE 94105749 06/30/16 01 DVDS 82-820-56-00-5685 46.98 INVOICE TOTAL: 46.98 * 94111115 06/30/16 01 AUDIO BOOK 84-840-56-00-5683 39.99 INVOICE TOTAL: 39.99 * 94128425 07/08/16 01 DVD 82-820-56-00-5685 25.99 INVOICE TOTAL: 25.99 94128426 07/08/16 01 DVDS 82-820-56-00-5685 68.97 INVOICE TOTAL: 68.97 CHECK TOTAL: 181.93 104227 PFISTERM PFISTER, MICHAELEEN 072816 07/28/16 01 PRAIRIE CAT DELEGATE ASSEMBLY 82-820-54-00-5415 40.82 02 MEETING MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 40.82 CHECK TOTAL: 40.82 104228 PRAIRCAT PRAIRIECAT 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 9 of 15 DATE: 08/01/16 UNITED CITY OF YORKVILLE TIME: 15:22:37 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 08/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104228 PRAIRCAT PRAIRIECAT 4916 07/07/16 01 INNOVATIVE EXPRESS LANE 84-840-56-00-5635 216.00 02 LICENSES - MAINTENANCE ** COMMENT ** INVOICE TOTAL: 216.00 CHECK TOTAL: 216.00 104229 SOUND SOUND INCORPORATED D1311437 06/30/16 01 REPAIRED PA SYSTEM 82-820-54-00-5462 181.00 INVOICE TOTAL: 181.00 R143429 07/12/16 01 AUG - OCT 2016 MAINTENANCE 82-820-54-00-5462 876.90 02 CONTRACT FOR CCTV AND ACCESS ** COMMENT ** 03 CONTROL ** COMMENT ** INVOICE TOTAL: 876.90 CHECK TOTAL: 1,057.90 104230 SOURCONE SOURCE ONE OFFICE PRODUCTS 408669 07/19/16 01 YKBB-4 DL PLATES 82-820-56-00-5610 10.00 INVOICE TOTAL: 10.00 CHECK TOTAL: 10.00 104231 THOMREUT WEST PUBLISHING CORPORATION 834323773 07/04/16 01 2015 STATE BAR SUPPLEMENT 82-000-24-00-2480 86.06 INVOICE TOTAL: 86.06 CHECK TOTAL: 86.06 104232 TRIBUNE CHICAGO TRIBUNE 10394737-072116 07/21/16 01 SUBSCRIPTION RENEWAL THROUGH 82-820-54-00-5460 305.50 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 10 of 15 DATE: 08/01/16 UNITED CITY OF YORKVILLE TIME: 15:22:37 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 08/08/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104232 TRIBUNE CHICAGO TRIBUNE 10394737-072116 07/21/16 02 02/16/17 ** COMMENT ** INVOICE TOTAL: 305.50 * CHECK TOTAL: 305.50 104233 YOUNGM MARLYS J. YOUNG 071116 07/31/16 01 JULY 11 MEETING MINUTES 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 �a. TOTAL AMOUNT PAID: 8,443.34 E , h�° -_- 1836 ST. r�1 CP4illl'}'kru" �R �I ���RRRfff Kenddl Colllll}i 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 11 of 15 EST. -� �L_1836 UNITED CITY OF YORKVILLE PAYROLL SUMMARY July 1 , 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 12,371 .81 $ - 12,371.81 $ 1,315.13 $ 862.25 $ 14,549.19 FINANCE 8,628.44 - 8,628.44 949.09 667.58 $ 10,245.11 POLICE 99,631 .59 3,183.16 102,814.75 553.72 7,543.02 $ 110,911.49 COMMUNITY DEV. 12,036.96 - 12,036.96 1,050.93 879.99 $ 13,967.88 STREETS 15,389.27 - 15,389.27 1,530.85 1,136.75 $ 18,056.87 WATER 14,637.61 800.68 15,438.29 1,574.65 1,120.14 $ 18,133.08 SEWER 8,020.20 - 8,020.20 868.49 609.68 $ 9,498.37 PARKS 18,379.67 255.56 18,635.23 1,621.20 1,386.19 $ 21,642.62 RECREATION 13,349.42 - 13,349.42 1,133.32 985.70 $ 15,468.44 LIBRARY 15,955.07 - 15,955.07 855.55 1 ,193.04 $ 18,003.66 TOTALS $ 218,400.04 $ 4,239.40 $ 222,639.44 $ 11,452.93 $ 16,384.34 $ 250,476.71 TOTAL PAYROLL $ 250,476.71 Page 12 of 15 _ O � -AA � iL EST. , _ 1836 -4 11 _ UNITED CITY OF YORKVILLE °� ys� ° PAYROLL SUMMARY r July 15, 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 808.34 $ - $ 808.34 $ - $ 61.84 $ 870.18 CLERK 583.34 - 583.34 19.48 44.62 647.44 TREASURER 83.34 - 83.34 8.85 6.36 98.55 ALDERMAN 3,900.00 - 3,900.00 - 291.91 4,191.91 ADMINISTRATION 12,371.84 - 12,371.84 1,315.14 862.26 14,549.24 FINANCE 8,628.44 - 8,628.44 917.21 644.64 10,190.29 POLICE 99,025.89 11,555.80 110,581.69 553.73 8,114.28 119,249.70 COMMUNITY DEV. 12,176.94 - 12,176.94 1,050.93 886.88 14,114.75 STREETS 14,638.41 - 14,638.41 1,410.64 1,079.31 17,128.36 WATER 15,121.52 162.57 15,284.09 1,573.67 1,108.36 17,966.12 SEWER 8,020.18 - 8,020.18 852.55 598.20 9,470.93 PARKS 19,551.19 - 19,551.19 1,867.09 1,458.57 22,876.85 RECREATION 12,982.98 - 12,982.98 1,133.63 957.65 15,074.26 LIBRARY 15,381.01 - 15,381.01 855.56 1,149.13 17,385.70 TOTALS $ 223,273.42 $ 11,718.37 $ 234,991.79 $ 11,558.48 $ 17,264.01 $ 263,814.28 TOTAL PAYROLL $ 263,814.28 Page 13 of 15 EST. -� �L_1836 UNITED CITY OF YORKVILLE PAYROLL SUMMARY July 29, 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 12,691 .82 $ - 12,691.82 $ 1,315.13 $ 914.74 $ 14,921.69 FINANCE 8,628.44 - 8,628.44 917.20 652.94 $ 10,198.58 POLICE 99,549.04 1,413.96 100,963.00 553.72 7,580.90 $ 109,097.62 COMMUNITY DEV. 13,875.06 - 13,875.06 1,238.80 1,037.23 $ 16,151.09 STREETS 14,136.28 - 14,136.28 1,371.40 1,075.72 $ 16,583.40 WATER 14,492.60 139.16 14,631.76 1,504.33 1,101.50 $ 17,237.59 SEWER 8,020.20 - 8,020.20 852.55 613.55 $ 9,486.30 PARKS 17,392.84 351.39 17,744.23 1,516.79 1,357.44 $ 20,618.46 RECREATION 12,993.44 - 12,993.44 1,133.63 990.91 $ 15,117.98 LIBRARY 16,351 .30 - 16,351 .30 855.55 1 ,250.88 $ 18,457.73 TOTALS $ 218,131 .02 $ 1,904.51 $ 220,035.53 $ 11,259.10 $ 16,575.81 $ 247,870.44 TOTAL PAYROLL $ 247,870.44 Page 14 of 15 PUBgLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday,August 08, 2016 ACCOUNTS PAYABLE Library CC Check Register (Pages 1-6) 07/25/2016 $1,366.73 Library Check Register(Pages 7-11) 08/08/2016 $8,443.34 Guardian -JuLY 2016 dental insurance 07/12/2016 $440.48 Eye Med -July 2016 Vision Ins. 07/12/2016 $54.24 IPRF-August 2016 Workers Comp 07/12/2016 $890.89 Glatfelter Liability Ins. - Installment#7 07/12/2016 $866.52 DAC-2016 PCORI HRA Tax 07/12/2016 $16.09 DAC-July 2016 HRA Fees 07/26/2016 $12.00 Dearborne National -August 2016 Life Ins 07/26/2016 $33.60 BCBS-August 2016 Health Insurance 07/26/2016 $5,785.96 TOTAL BILLS PAID: $17,909.85 PAYROLL DATE Bi-weekly (Page 12) 07/01/2016 $18,003.66 Bi-weekly (Page 13) 07/15/2016 $17,385.70 Bi-weekly (Page 14) 07/29/2016 $18,457.73 TOTAL PAYROLL: $53,847.09 TOTAL DISBURSEMENTS: $71,756.94 v 0 YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT For the Month Ending July 31,2016 %afFlscol Ycar 8% 17% 25% Year-to-Date Trrisls FISCAL YEAR 2017 ACCOUNTNUMBER DESCRIPTION Ma-16 June-16 Jul-16 Totals BUDGET %of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 61,391 244,019 20,045 325,455 644,719 50.48% Inge overnmental 82-000-41-004120 PERSONAL PROPERTY TAX 882 - 959 1,842 5,250 35.08% 82-000-41.00-4170 STATE GRANTS - 13,044 - 13,044 17,200 75.83% Fines&Forfeits 82-00043-004330 LIBRARY FINES 459 1 511 1 443 1,413 1 9,300 1 15.20% Charges or Service 82-00044-00-4401 LIBRARY SUBSCRIPTION CARDS 365 588 305 1,258 7,500 16.78% 82-000-44-00-4422 COPY FEES 275 200 187 662 3,000 22.07% 82-000-44-00-4439 PROGRAM FEES 44 80 181 305 1,000 30.50% Investment Eamin s 82-000-45-004500 INVESTMENT EARNINGS 58 67 71 196 350 55.93% Miscellaneous 82-000-48-004820 RENTAL INCOME 115 275 76 466 2,000 23.30% 82-000-48-004824 DVD RENTAL INCOME 187 257 249 693 5,000 13.86% 82-00048-004850 MISCELLANEOUS INCOME 78 95 176 349 500 69.76% Other Financin Sources 82-00049-004901 TRANSFER FROM GENERAL 1,757 1,757 1,757 5,272 36,068 14.62% TOTAL REVENUES:LIBRARY 65,612 260,893 24,449 350,955 731,887 47.95 LIBRARY OPERATIONS EXPENDITURES Salaries&Wages 82-820.50.00-50LO SALARIES&WAGES 15,825 18,021 24,145 57,991 217,309 26.69% 82-820-50.00-5015 PART-TIME SALARIES 15,965 15,531 23,542 55,038 201,825 27.27% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,682 1,916 2,567 6,164 23,470 26.27% 82-820-52-00-5214 FICA CONTRIBUTION 2,377 2,512 3,593 8,482 31,448 26.97% 82-820-52-00-5216 GROUP HEALTH INSURANCE 11,742 4,565 5,600 21,907 83,960 26.09% 82-820-52-00-5222 GROUP LIFE INSURANCE 34 67 34 134 403 33.35% 82-820-52-00-5223 DENTAL INSURANCE 440 440 440 1,321 5,638 23.44% 82-820-52-00-5224 VISION INSURANCE 54 54 54 163 651 25.00% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - - 2,500 0.00% 82-820-52.00-5231 LIABILITY INSURANCE 1,757 1,757 1,757 5.,272 33,568 15.71% Contractual Semices 82-820-54-00-5412 TRAINING&CONFERENCES 300 - - 300 500 60.00% 82-820-54-00-5415 TRAVEL&LODGING - 164 - 164 600 27.27% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - - 776 776 6,000 12.93% 82-820-54-00-5452 POSTAGE&SHIPPING - - 19 19 500 3.78% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - 1,725 - 1,725 12,000 14.38% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,580 3,193 2,106 8,879 29,000 30.62% 82-820-54-00-5466 LEGAL SERVICES - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - 3,158 3,158 35.000 9.02% 82-820-54-00-5480 UTILITIES - - - - 16,281 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 496 2,451 5,196 8,142 25,000 32.57% 82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 1,689 2,190 77.10% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 965 881 1,846 8,000 23.08% 82-820-56-00-5620 OPERATING SUPPLIES - 2,014 346 2;360 8,000 29.50% 82-820-56-00-5671 LIBRARY PROGRAMMING - 155 91 247 1,000 24.66% 82-820-56-00-5685 DVD'S. - 122 174 296 2,000 14.79% 1 Q YORKVILLE PUBLIC LIBRARY / - FISCAL YEAR 2017 BUDGET REPORT ,i For the Month Ending July 31,2016 %afFiscnl Yenr 8% 1791 25% Year-to-Date TOIRIA FISCAL YEAR 2017 ACCOUNT NUMBER DESCRIPTION May-16 Jaoe-16 July-16 Totals BUDGET %of Budget 82/820-56-00-5686 BOOKS - - - - 5,000 0.00% 82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - 3,000 0.00% TOTAL FUND REVENUES 65,612 260,893 24,449 350,955 731,887 47.95% TOTAL FUND EXPENDITURES 54,252 56,752 75,069 186,073 756,943 24.58% FUND SURPLUS(DEFICIT) 11,361 204,141 (50,620) 164,882 (25,056) LIBRARY DEBT SERVICE REVENUES 83-000-40-004000 PRO PERTYTAXES 73,129 290,675 23,877 387,682 749,771 51.71% 83-000-45-00-4500 INVESTMENT EARNINGS - - 5 5 - 0.00% 83-000-49-00-4982 TRANSFER FROM LIB OPS - - - - 3,000 0.00% TOTAL REVENUES:LIBRARY DEBT SERVICE 73,129 290,675 23,882 387,687 752,771 51.50% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - 50,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 14,869 14,869 29,738 50.00% 2013 R nding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - 500,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT - 86,516 86,516 173,033 50.00% TOTAL FUND REVENUES 73,129 290,675 23,882 387,687 752,771 51.50% TOTAL FUND EXPENDITURES - 101,385 - 101,385 752,771 13.47% FUND SURPLUS(DEFICIT) 73,129 189,290 23,882 286,302 - LIBRARY CAPITAL REVENUES 84-00042-00-4214 DEVELOPMENT FEES 3,100 3,500 3,750 10,350 20,000 51.75% 84-00042-00 4224 RENEW PROGRAM PERMIT - 200 - 200 - 0.00% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 1 2 10 21.90% 84-000-48-00-4850 MISCELLANEOUS INCOME - - 10 10 - 0.00% TOTAL REVENUES:LIBRARY CAPITAL 3,101 3,701 3,761 10,563 20,010 52.79% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5406 RENEW PROGRAM - 200 - 200 - 0.00% 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 161 161 3,500 4.60% 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - 0.00% 84-840-56-00-5683 AUDIO BOOKS - 325 110 435 - 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - - - - - 0.00% 84-840-56-00-5685 DVD'S 0.00% 84-840-56-00-5686 BOOKS - 1,518 369 1,887 8,395 22.48% TOTAL FUND REVENUES 3,101 3,701 3,761 10,563 20,010 52.79% TOTAL FUND EXPENDITURES - 2,043 640 2,683 11,895 22.56% FUND SURPLUS(DEFICIT) 3,101 1,657 3,121 7,879 8,115 2 YORKVILLE PUBLIC LIBRARY PUBLIC-'LIBRARY STATEMENT As of July 31, 2016 FISCAL YEAR 2017 May June July August September October November December January February March April 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 Library Old Second $ 365,618 $ 535,824 $ 502,514 Operations Building Old Second 14,797 17,705 18,926 Development Fees Library IMET" 8,837 8,837 8,837 Operations Library Illinois Funds 171,550 184,641 184,693 Operations Library Debt Illinois Funds 10 (14,859) (14,859) Service Total: $ 560,812 S 732,148 S 700,111 *Restricted PAYROLL 1"PAY PERIOD S 17,710 $ 20,265 $ 18,004 21J'PAY PERIOD 18,139 17,714 - 17,386 3"'PAY PERIOD - - 18,458 Total $ 35,849 $ 37,979 $ 53,847 DATE: 08/02/2016 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:56:15 GENERAL LEDGER ACTIVITY REPORT F-YR: 17 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 03 PER. JOURNAL 4 ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2016 BEGINNING BALANCE 6,071.73 AP-160525 05/17/2016 08 CONSTANT CONTACT PURCHASE FIRST NATIONAL BANK 900028 052516-S.AUGUSTINE 45.00 GJ-160531LB 06/06/2016 08 May 2016 Deposits 1,640.00 TOTAL PERIOD 01 ACTIVITY 45.00 1,640.00 02 AP-160613 06/03/2016 01 BOOKS BAKER & TAYLOR 104185 2032016411 322.21 06/08/2016 02 BOOKS BAKER & TAYLOR 104185 2032033560 381.79 06/08/2016 03 07/14/16 SUMMER READING DALE OBROCHTA 104191 071416 350.00 06/08/2016 04 8 RAGLAN JERSEYS THE LOGO SHIRT FACTO 104195 G25225 159.92 AP-160625 06/16/2016 95 AMAZON-BOOKS, CAMERA FIRST NATIONAL BANK 900030 062516-M.PFISTER 237.45 06/16/2016 96 CONSTANT CONTACT NEWSLETTER FIRST NATIONAL BANK 900030 062516-M.PFISTER 333.00 06/16/2016 97 CONSTANT CONTACT TOOLKIT FIRST NATIONAL BANK 900030 062516-S.AUGUSTINE 45.00 GJ-160630LB 07/05/2016 08 June 206 Deposits 265.94 TOTAL PERIOD 02 ACTIVITY 1,829.37 265.94 03 AP-160711 07/06/2016 01 BOOKS BAKER & TAYLOR 104208 2032045926 611.37 07/06/2016 02 BOOKS BAKER & TAYLOR 104208 2032064689 296.28 GJ-160731LB 08/02/2016 08 July 2016 Deposits 102.00 TOTAL PERIOD 03 ACTIVITY 907.65 102.00 TOTAL ACCOUNT ACTIVITY 2,782.02 2,007.94 ENDING BALANCE 5,297,65 GRAND TOTAL 0.00 5,297.65 TOTAL DIFFERENCE O.DO 5,297.65 JULY 2016 July 2016 Circ by Transaction Type All Checkout Check Renewals All Holds Check Usage Transactions Renewals outs Holds Filled ins Placed Yorkville Public Library-YKBB-4 16,116 7,474 6,241 1,233 466 1,438 6,738 0 Yorkville borrowed 1,241 items from other libraries. Yorkville lent 566 items to other libraries. 302 items were checked out to reciprocal borrowers at Yorkville. 119 patrons were added. 231 items were added. 771 OMNI e-books were checked out. 192 OMNI a-audio books were checked out. 1 OMNI video was streamed. 209 OMNI users in July. 42 Illinois E-read books were checked out. 10 Illinois E-read audio books were checked out. 22 Illinois E-read users in July. Patrons paid $ through E-commerce in July. July Public Relations Kendall Country Record -Beacon News Sun Times- WSBY—PrairieCat Delegates Assembly- Pfister Meetings, Workshop Programs, Activities Number Attending Adult Programs Adult Book Discussion, 3 Lunch Time Book Club 8 Men's Book Club 9 Friends Meeting 12 Threads and More 9 Creative Writing—Lisa Macaione 10 EBook Drop-in-Help 4 Plarn - Jessica Faedtke 4 Creative Coloring 9 Book Art 24 Young Adult Programs Teen Meeting -TAG (2 programs) 4 Pre-teen Coloring 12 Children Programs Drop-In Story Time 2 Tots and Toddlers 20 Lapsit 13 Read with Paws 18 Afternoon Read (4 Programs) 18 Ice Cream Book Club 7 Spanish Story Time—Marta Duran 8 Lego Club 13 Lego Club Duplo (2programs) 23 Book Club (Grades 1-2—2 programs) 16 Book Club (Grades 3-5 —2 programs) 11 Community Story time (2 programs) 33 Movie Day 34 Magic the Gathering 8 Book Activities 17 Stories in the Park 98 How to be a Viking (2 programs) 65 Game Day 18 Martial Arts 54 Meeting Room Library 15- Rent 2-City Patron Count 5,050 Teens Volunteers Breanna English, Juleah Richardson, Morgan List, Jasmin Filippi,Natalie Malinowski,Francesca Cinardi, Morgan Rutsay,Naytona Faedtke, Ruby McKinney, Nicholas Markoutsis, Brantley Osbourne Adult Volunteers Friends cleaning adult shelves Gifts and Memorials $100 from"Friends of the Library" for Prizes for Adult Summer Reading Program. $25.00 Donation from Marie Ortiz Yorkville Public Library BOARD MEMBERS FY 2016-2017 Term Exp . May Russell Walter 2019 Russ . walter @yorkville . lib . il . us President Barbara Johnson 2017 Vice-President Barb . johnson @yorkville . lib . il . us Sand Lindblom 2017 Treasurer Sandy , lindblom @yorkville . lib , il . us Kate Elder 2019 Secretary Kate . Elder@yorkville , lib . il . us Susan Chacon 2019 Susan . chacon @yorkville . lib . il . us Carol La Chance 2018 Carol lachance @yorkville , lib . il , us Jo Ann Gr der 2017 Joann . gryder @yorkville . lib it us Wamecca Rodriguez 2018 Wamecca ,Rodriguez @yorkville . lib . il . us Beth Gambro 2018 Beth gambro @yorkville . lib il . us Standing Committees 2016/2017 Finance : Chairperson : Lindblom, Chacon . Johnson , Gambro Personnel : Chairperson : LaChance , Gryder, Gambro , Rodriguez Policy: Chairperson : Gryder , Elder, Johnson , Rodriguez Community Relation : Chairperson : Elder , Lindblom, Chacon , LaChance City Council Liaison : Seaver Tarulis Library Director , Michelle Pfister mpfister @yorkville , lib il . us AGENDA NOTE : Items to include on the agenda for Board Meetings are to be given to the Board President or Library Director at least one week prior to the meeting .