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Library Board Packet 2016 09-12-16 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees September 12, 2016 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes S. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Update on Cost Cutting Painting Bid for Building Adopt a Sunday 13. New Business Positive Pay 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday,August 8, 2016, 7pm 902 Game Farm Road—Michelle Pfister Meeting Room The meeting was called to order at 7:00pm by President Russ Walter. Roll Call: Carol LaChance-yes, Susan Chacon-yes, Wamecca Rodriguez-yes (arr. 7:12pm), Sandy Lindblom-yes, Beth Gambro-yes, Russ Walter-yes, Kate Elder-yes (arr. 7:05pm) Absent: Barb.Johnson, Jo Ann Gryder Others Present: Library Director Michelle Pfister Friends of the Library member Judy Somerlot Finance Director Rob Fredrickson Megann Horstead, Beacon News President Russ Walter called the meeting to order at 7:00pm and a quorum was established. Recosnition of Visitors: President Walter recognized the guests. Amendments to the Agenda: Later in the meeting, Ms. Gambro asked to add a discussion under Old Business regarding release of Executive Session minutes. Minutes: July 11, 2016 Ms. Gambro questioned a comment under the Cost Cutting topic about patents regarding the servicing of equipment. Ms. Gambro then moved and Ms. Lachance seconded the motion to approve the minutes as presented. Unanimous voice vote approval. Correspondence: None Public Comment: Ms. Somerlot asked the Board members to save January 29, 2017 for the next mini-golf fundraiser at the library. She has already received calls about sponsorships and a steering committee will be meeting soon. She also discussed the 8th annual used book sale over Labor Day weekend. Volunteers will be needed August 31 at 9am to sort books and also on the sale day. She said two checkouts will be set up this year. On the day after the sale, books will be sold for $25 to $1.00. Leftover books will be taken to the county jailor Hillside Nursing Home and two other locations. She also noted that the Friends have just given $300 to the library for a new tree. Staff Comment: None Page 1 of 4 Report of the Treasurer: Budget Report Treasurer Lindblom reported the following: 1. Budget is at 25% of the FY and 50% of budgeted property taxes have been received 2. The total revenue is at 48%, one-quarter of the way through the FY 3. $2,750 in development fees has been received which is 51% of the revenue budgeted 4. $3,000 of the Gifts & Memorials is Friends money, remainder is for library use 5. Ms. Pfister has set some money aside for computers Check Register Credit card payments totaled $1,366.33. Books were purchased with the money coming from development fees and Gifts and Memorials. The landscaper, Eric Hill, came for 3 hours and the total cost was approximately $600. Ms. Pfister said they did a good job, however,they might be hired just for a fall cleanup which will be discussed next month. Ms. Lindblom highlighted some of the other invoices for the month and said $8,443.34 was the total expenditure. There were 3 pay periods for the month. The disbursements for the month are $71,756.94. Cash Statement Ms. Lindblom said the unaudited budget projections were sent to her and Ms. Pfister. Mr. Fredrickson commented that the surplus is $32,673 resulting in a$499,356 Fund Balance. The expense level was about 93% for the year. Mr. Walter said that some agenda pages with this information were missing on the City website. Payment of Bills Ms. Gambro moved to pay the bills as follows and Ms. Chacon seconded the motion. $17,909.85 Accounts Payable $53,847.09 Payroll $71,756.94 TOTAL Roll call: Chacon-yes, Rodriguez-yes, Lindblom-yes, Gambro-yes, Walter-yes, Elder-yes, LaChance-yes. Passed 7-0. Report of the Library Director: 1. Presented monthly statistics 2. Attended PrairieCat meeting, gave e-book information 3. $873 in overdue fines was collected 4. Article in library flier talks about old and new programs, book sale & 5K run 5. Friends gave $300 for new tree by outside bench, City has offered to plant 6. Shelley did nice job on adult programs, 24 persons attended 7. Barb Johnson did great job on Viking program 8. Summer reading totals will be presented next month, $100 from Friends for prizes 9. Friends to sponsor Ukelele program August 25Th 10. 12 new computers to be purchased 11. Comcast was down 2 days—no phone service 12. Book fair went very well, Ms. Rodriguez gave details, $875 in sales, 450 people attended. Will include some evening hours and put out signs next year. Page 2 of 4 City Council Liaison No report Standing Committees: No report Unfinished Business: Update on Cost Cutting Ms. Elder said she will be contacting Trico for possible cost cutting measures. She said currently there are enough supplies for a long while and there is 40 of a certain cleaner. She suggested using supplies on hand before ordering any new and to cancel any current orders. Home Depot or Menards should be used for toilet tissue purchases. Ms. Rodriguez suggested using Amazon Prime to save money as long as the rates are competitive. The custodians currently do the majority of the ordering of supplies and do so through Cambria. There was a discussion of possibly using City vendors. Ms. Pfister said many rubber gloves and wipes are used for the computers and toilets. The public also uses the wipes for the computers. Ms. Pfister was asked to speak with the custodians to enlist their efforts to be conservative in the use of the supplies and with the amount ordered. Ms. Elder also noted that it is dangerous to stockpile the chemicals if they expire. A motion was made by Ms. Elder to temporarily suspend Cambria cleaning supply orders until a conversation is initiated with the custodians regarding the inventory. Ms. LaChance seconded the motion. After discussion, the motion was amended by Ms. Elder to include not ordering anything already in stock. Ms. LaChance seconded the amended motion. A verbal vote was taken with 6 ayes and 0 nays. Painting Bid for Building Ms. Pfister said she does not have a response from Public Works Director Eric Dhuse for assistance in drafting language for a bid. Mr. Walter suggested that Tim Evans could help as well. Ms. Pfister said when a bid is published, it is valid for 3 months and it was decided to not publish this until next year. Adopt A Sunday Trustee Johnson is working on this program,however, in her absence it was decided to delay discussion. Ms. Rodriguez asked Ms. Chacon to email Ms. Johnson the costs of 3 hours of operation on a Sunday. This will be discussed next month. Book It! 5K Fun Run Four persons have signed up to run, however, many people sign up at the last minute. Two requests for sponsorships were turned down due to time constraints, saying that 90 days was required. "Race Time" will be present to time the race and provide envelopes for packet information and other items. Ms. Rodriguez gave information on other details of the race. It was noted the book sale begins at 9am and the race will not be over until 9:30am. Parking and other details were discussed extensively for both the book sale and race. It was finally decided to divide the library parking lot with cones, half for the book sale and half for the race. Ms. Gambro encouraged communication with the Friends regarding the parking, etc. Ms. Rodriguez also gave details of the t-shirts that will be ordered for the runners. It is hoped to also have coupons for local eating establishments. Page 3 of 4 Executive Session Minutes (added to the agenda) Ms. Gambro discussed a protocol for release of executive session minutes. After an earlier discussion between Ms. Gambro and the City Clerk, it was decided that the City Attorney would be asked to review the minutes prior to release. A written confirmation of this action will be forthcoming. New Business: Disaster Plan Update Ms. Pfister will be updating the Disaster Plans and will be done by next month for those providing their books/plans at this meeting. Standing Committees 2016/2017 President Walter read the updated list of standing committees. Executive Session: None Adjournment: There was no further business and the meeting was adjourned at 8:25pm on a motion by Ms. Elder and second by Ms. Gambro. Minutes respectfully submitted by Marlys Young, Minute Taker DATE: 08/15/16 UNITED CITY OF YORKVILLE TIME: 13:00:30 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT 900034 FNBO FIRST NATIONAL BANK OMAHA 08/25/16 082516-A.SIMMONS 07/31/16 02 KONICA-5/19-6/18 COPIER CHARGE 82-820-54-00-5462 13.47 16 KONICA-4/5-7/4 COPIER CHARGES 82-820-54-00-5462 491.89 INVOICE TOTAL: 505.36 Page 1 of 10 DATE: 08/15/16 UNITED CITY OF YORKVILLE TIME: 13:00:30 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900034 FNBO FIRST NATIONAL BANK OMAHA 08/25/16 082516-J.WEISS 07/31/16 01 TARGET-STORYTIME SUPPLIES 82-820-56-00-5671 47.40 02 TARGET-STORYTIME SUPPLIES 82-820-56-00-5671 56.15 INVOICE TOTAL: 103.55 082516-M.PFISTER 0 /31/16 01 AMAZON-BOOKS 82-000-24-00-2480 42.05 02 AMAZON-GLUE DOTS CRAFT ROLL 82-820-56-00-5610 48.21 03 BOOKS 82-000-24-00-2480 32.04 04 COMPUTER STRIPS 84-840-56-00-5635 2,865.00 05 AMAZON-BOOKS 82-820-56-00-5671 5.81 INVOICE TOTAL: 2, 993.11 Page 2 of 10 DATE: 08/15/16 UNITED CITY OF YORKVILLE TIME: 13:00:30 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900034 FNBO FIRST NATIONAL BANK OMAHA 08/25/16 082516-R.FREDRICKSON 07/31/16 11 WAREHOUSE DRCT-GLUE STICK, 82-820-56-00-5610 607.22 12 TONER, TAPE, PENS, MARKERS ** COMMENT ** INVOICE TOTAL: 607.22 TOTAL AMOUNT PAID: $4,209.24 Page 3 of 10 DATE: 09/06/16 UNITED CITY OF YORKVILLE TIME: 12:12:04 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/12/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104234 ABRAHAM ABRAHAM LINCOLN 10277 07/29/16 01 11/2013-2/2014 KENDALL COUNTY 82-820-54-00-5460 93.00 02 RECORD ** COMMENT ** INVOICE TOTAL: 93.00 CHECK TOTAL: 93.00 104235 BAKTAY BAKER & TAYLOR 2032195313 08/03/16 01 BOOKS 82-820-56-00-5686 176.74 - INVOICE TOTAL: 176.74 2032202031 08/05/16 01 BOOKS 82-820-56-00-5686 324.68 INVOICE TOTAL: 324.68 * 2032223482 08/16/16 01 BOOKS 82-820-56-00-5686 478.18 INVOICE TOTAL: 478.18 * 2032237913 08/23/16 01 BOOKS 82-820-56-00-5686 301.61 INVOICE TOTAL: 301.61 * 2032241552 08/24/16 01 BOOKS 82-820-56-00-5686 211.85 INVOICE TOTAL: 211.85 * CHECK TOTAL: 1,493.06 104236 GALE THE GALE GROUP INC. 416559-090116 09/01/16 01 2017 SUBSCRIPTION RENEWAL 82-820-54-00-5460 3,810.18 INVOICE TOTAL: 3,810.18 * CHECK TOTAL: 3,810.18 104237 LLWCONSU LLW CONSULTING INC. 10398 08/03/16 01 7/11 & 7/27 ON SITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 10 DATE: 09/06/16 UNITED CITY OF YORKVILLE TIME: 12:12:04 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/12/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104237 LLWCONSU LLW CONSULTING INC. 10399 09/01/16 01 AUGUST 2016 ONSITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 CHECK TOTAL: 1,440.00 104238 MENLAND MENARDS - YORKVILLE 31206 12/14/15 01 TOGGLE BOLT 82-820-56-00-5620 5.98 INVOICE TOTAL: 5.98 38148 03/02/16 01 SOCKET 82-820-56-00-5620 5.98 INVOICE TOTAL: 5.98 55510 08/26/16 01 SPONGES 82-820-56-00-5620 12.78 INVOICE TOTAL: 12.78 55775 08/29/16 01 BATTERIES 82-820-56-00-5620 13.08 INVOICE TOTAL: 13.08 CHECK TOTAL: 37.82 104239 MIDWTAPE MIDWEST TAPE 94187295 07/29/16 01 DVD 82-820-56-00-5685 14.99 INVOICE TOTAL: 14.99 94212220 08/08/16 01 DVDS 82-820-56-00-5685 36.98 INVOICE TOTAL: 36.98 * 94223934 08/11/16 01 DVD 82-820-56-00-5685 25.99 INVOICE TOTAL: 25.99 * 94235873 08/16/16 01 AUDIO BOOK 84-840-56-00-5683 34.99 INVOICE TOTAL: 34.99 * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 10 DATE: 09/06/16 UNITED CITY OF YORKVILLE TIME: 12:12:04 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/12/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104239 MIDWTAPE MIDWEST TAPE 94240059 08/19/16 01 DVD 82-820-56-00-5685 22.99 INVOICE TOTAL: 22.99 * 94254968 08/22/16 01 AUDIO BOOKS 84-840-56-00-5683 84.97 INVOICE TOTAL: 84.97 * 94272384 08/29/16 01 AUDIO BOOKS 84-840-56-00-5683 84.98 INVOICE TOTAL: 84.98 * 94272691 08/29/16 01 DVDS 82-820-56-00-5685 22.99 INVOICE TOTAL: 22.99 * CHECK TOTAL: 328.88 104240 SCHOL SCHOLASTIC BOOK CLUBS, INC W3679214BF 08/03/16 01 BOOKS 82-000-24-00-2480 575.89 INVOICE TOTAL: 575.89 CHECK TOTAL: 575.89 104241 SOUND SOUND INCORPORATED R144050 08/12/16 01 9/2016-11/2016 SERVICE 82-820-54-00-5462 291.00 02 AGREEMENT ** COMMENT ** INVOICE TOTAL: 291.00 CHECK TOTAL: 291.00 104242 THOMPSOR ROB THOMPSON 100616 05/24/16 01 10/06/16 MAGIC SHOW 82-000-24-00-2480 350.00 INVOICE TOTAL: 350.00 CHECK TOTAL: 350.00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 10 DATE: 09/06/16 UNITED CITY OF YORKVILLE TIME: 12:12:04 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 09/12/16 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104243 TODAYS TODAY'S BUSINESS SOLUTIONS INC 081516-80 08/18/16 01 APR-JUN 2016 FAXES 82-820-54-00-5440 25.44 INVOICE TOTAL: 25.44 CHECK TOTAL: 25.44 104244 WAREHOUS WAREHOUSE DIRECT 3178310-0 08/30/16 01 PAPER, TONER, ENVELOPES, TAPE, 82-820-56-00-5610 751.82 02 NOTE PADS ** COMMENT ** INVOICE TOTAL: 751.82 C3117454-0 07/12/16 01 DRAFTING DOTS 82-820-56-00-5610 -27.78 INVOICE TOTAL: -27.78 CHECK TOTAL: 724.04 TOTAL AMOUNT PAID: 9,169.31 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 10 EST. -� �L_1836 UNITED CITY OF YORKVILLE PAYROLL SUMMARY August 12, 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 12,715.82 $ - 12,715.82 $ 1,315.13 $ 888.57 $ 14,919.52 FINANCE 8,628.43 - 8,628.43 949.09 667.58 $ 10,245.10 POLICE 96,354.48 2,742.66 99,097.14 553.72 7,256.77 $ 106,907.63 COMMUNITY DEV. 13,173.06 - 13,173.06 1,198.12 963.08 $ 15,334.26 STREETS 14,012.79 17.81 14,030.60 1,373.29 1,032.72 $ 16,436.61 WATER 15,032.60 456.91 15,489.51 1,538.11 1,124.05 $ 18,151 .67 SEWER 8,020.17 - 8,020.17 868.49 609.76 $ 9,498.42 PARKS 17,518.36 - 17,518.36 1,559.88 1,303.04 $ 20,381.28 RECREATION 12,166.37 - 12,166.37 1,133.63 895.19 $ 14,195.19 LIBRARY 16,254.39 - 16,254.39 855.55 1 ,215.93 $ 18,325.87 TOTALS $ 213,876.47 $ 3,217.38 $ 217,093.85 $ 11,345.01 $ 15,956.69 $ 244,395.55 TOTAL PAYROLL $ 2449395.55 Page 8 of 10 \,��D C/?Ti. J= `{ O EST. 1Z 1836 UNITED CITY OF YORKVILLE 0; �, ry PAYROLL SUMMARY SCE `4�` August 26, 2016 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 808.34 $ - $ 808.34 $ - $ 61.84 $ 870.18 CLERK 483.34 - 483.34 8.85 36.96 529.15 TREASURER 83.34 - 83.34 8.85 6.36 98.55 ALDERMAN 3,200.00 - 3,200.00 - 238.36 3,438.36 ADMINISTRATION 12,499.82 - 12,499.82 1,315.14 872.07 14,687.03 FINANCE 8,628.43 - 8,628.43 917.21 644.64 10,190.28 POLICE 98,366.55 1,417.11 99,783.66 553.72 7,286.30 107,623.68 COMMUNITY DEV. 14,234.67 - 14,234.67 1,345.30 1,044.29 16,624.26 STREETS 14,041.28 - 14,041.28 1,371.40 1,033.62 16,446.30 WATER 14,329.61 138.81 14,468.42 1,504.30 1,045.94 17,018.66 SEWER 8,020.19 - 8,020.19 852.55 598.20 9,470.94 PARKS 16,793.86 14.25 16,808.11 1,559.88 1,245.73 19,613.72 RECREATION 11,345.08 - 11,345.08 1,133.63 832.37 13,311.08 LIBRARY 16,373.38 - 16,373.38 855.56 1,225.05 18,453.99 TOTALS $ 219,207.89 $ 1,570.17 $ 220,778.06 $ 11,426.39 $ 16,171.73 $ 248,376.18 TOTAL PAYROLL $ 248,376.18 Page 9 of 10 PUBgLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, September 12, 2016 ACCOUNTS PAYABLE Library CC Check Register (Pages 1-3) 08/25/2016 $4,209.24 Library Check Register(Pages 4- 7) 09/12/2016 $9,169.31 Guardian -August 2016 dental insurance 08/09/2016 $440.48 Eye Med -August 2016 Vision Ins. 08/09/2016 $54.24 First Non-Profift-3rd Qtr Unemployment 08/09/2016 $233.11 IPRF-September 2016 Workers Comp 08/09/2016 $890.89 Glatfelter Liability Ins. - Installment#8 08/09/2016 $866.52 DAC-August 2016 HRA Fees 08/23/2016 $12.00 BCBS-September 2016 Health Insurance 08/23/2016 $5,785.96 TOTAL BILLS PAID: $21,661.75 PAYROLL DATE Bi-weekly (Page 8) 08/12/2016 $18,325.87 Bi-weekly (Page 9) 08/26/2016 $18,453.99 TOTAL PAYROLL: $36,779.86 TOTAL DISBURSEMENTS: $58,441.61 v 0 0 0 YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT For the Month Ending August 31,2016 sso/r.,�alera. R75 1- ?5% 3311 Y-4r DmkTubb FISCAL YEAR 2017 ACCOUNT NUMBER DESCRIPTION M.y-16 J-1 ;uh-1G Aug,nt-16 Tn1.1% BUDGET X oTBuJget LIBRARY OPERATIONS REVENUES Thal 82-000-40-00-4000 PROPERTYTAXES 61,391 1 244,019 20,045 20,796 346,251 644,719 53,71% Inte overnmenlal 82-000-41-00-4120 PERSONAL PROPERTY TAX 882 - 959 112 1,953 5,250 37.21% 82-000-41-00-4170 STATEGRANTS - 13,044 - 1,650 14,694 17,200 85.43% Fines&Fo eits 82-000-43-00-4330 1 LIBRARY FINES 459 511 443 1,185 2,598 9,300 27.93% Charges for Service 82-000.44.00-4401 LIBRARY SUBSCRIPTION CARDS 365 588 305 492 1,750 7,500 23.33% 82-000-44-00-4422 COPY FEES 275 200 187 184 846 3,000 28.19% 82-000-44-00-4439 PROGRAM FEES 44 80 181 42 347 1,000 34.70% Investment Eamin s 82-000-45-00-4500 INVESTMENT EARNINGS 58 67 71 77 273 350 77.88% Miscellaneous ' 82-00048-00-4820 RENTAL INCOME 115 275 76 300 766 2,000 38.30% 82-00048-00-4824 DVDRENTALINCOME 187 257 249 199 892 5,000 17.84% 82-000-48-00-4850 MISCELLANEOUS INCOME 78 95 56 48 277 500 55.45% Other Financing Sources 82-000-49-00-4901 1 TRANSFER FROM GENERAL 5,276 1,757 1,757 1,991 10,781 36,068 29.890 TOTAL REVENUES:LIBRARY 69,131 260,893 24,330 27,073 381,427 731,887 52.12% LIBRARY OPERATIONS EXPENDITURES Salaries&Wages 82-820-50.00-5010 SALARIES&WAGES 15,825 18,021 24,145 16,097 74,088 217,309 3409% 82-820-50-00-5015 PART-TIME SALARIES 15,965 15,531 23,542 16,531 71,569 201,825 35.46% Bene is 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,682 1,916 2,567 1,711 7,876 23,470 33.56% 82-820-52-00-5214 FICA CONTRIBUTION 2,377 2,512 3,593 2,441 10,923 31,448 34.73% 82-820-52-00-5216 GROUP HEALTH INSURANCE 11,742 4,565 5,600 5,832 27,739 83,960 33.04% 82-820-52.00.5222 GROUP LIFE INSURANCE 34 67 34 - 134 403 33.35% 82-820-52-00-5223 DENTALINSURANCE 440 440 440 440 1,762 5,638 31.25% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 217 651 33 33% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - 233 233 2,500 9.32% 82-820-52-00-5231 LIABILITY INSURANCE 5,276 1,757 1,757 1,757 10,548 33,568 31.42% Contractual S'endces 82-820-54-00-5412 TRAINING&CONFERENCES 300 - - - 300 500 60 00% 82-820-54.00-5415 TRAVEL&LODGING - 164 41 204 600 34.08% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - - 776 - 776 6,000 12.93% 82-820-54-00-5452 POSTAGE&SHIPPING - - 19 - 19 500 3 78% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - 1,725 - 306 2,031 12,000 16.92% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,580 3,193 2,106 2,439 11,318 29,000 3903% 82-820-54-00.5466 LEGAL SERVICES - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - 3,158 - 3,158 35,000 9.02% 82-820-54-00-5480 UTILITIES - - - - 16,281 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 496 2,451 5,196 - 8,142 25,000 3257% 82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 - 1,689 2,190 77.10% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 965 881 828 2,674 8,000 33..42% 82-820.56.00.5620 OPERATING SUPPLIES - 2,014 346 1,511 3,871 8,000 48.38% 82-820-56-00-5671 LIBRARY PROGRAMMING - 155 91 109 356 1,000 3559% 82-820-56-00-5685 DVD'S - 122 174 142 438 2,000 21.89% 82/820-56-00-5686 BOOKS - - - 1,190 1,190 5,000 23.81% YORKVILLE PUBLIC LIBRARY -Cl c b FISCAL YEAR 2017 BUDGET REPORT ti+Ca��- j For the Month Ending August 31,2016 JFhcd Fem- 8% 1796 2596 33% Year-/o-Dale TWO. FISCAL YEAR 2017 ACCOUNT NUMBER DESCRB'TION Ma-16 J,na16 Juh-16 A 16 Told. BUDGET %Of Budget 82-820-99-00-9983 1 TRANSFER TO LIB DEBT SERVICE - - - - - 3,000 0.00% TOTAL FUND REVENUES 69,131 260,893 24,330 27,073 381,427 731,887 52.12% TOTAL FUND EXPENDITURES 57,770 56,752 75,069 51,663 241,255 756,943 31.87% FUND SURPLUS(DEFICIT) 11,361 204,141 (50,739) (24,590) 140,173 (15,056) BEGINNING FUND BALANCE 499,355 FUND SURPLUS(DEFICIT) 140,173 ENDING RESERVED FUND BALANCE 334,198 ENDING UNRESERVED FUND BALANCE 305,330 ENDING TOTAL FUND BALANCE 639,528 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4000 PROPERTY TAXES 73,129 290,675 23,877 24,772 412,454 749,771 55.01% 83-000.45.00-4500 INVESTMENT EARNINGS - - 5 5 l0 - 0.00% 83-000-49-00-4982 TRANSFER FROM LIB OPS - - - - 3,000 000% TOTAL REVENUES:LIBRARY DEBT SERVICE 73,129 290,675 23,882 24,777 412,464 752,771 54.79% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - 50,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT - 14,869 - 14,869 29,738 50.00% 1013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - 500,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT - 86,516 - - 86,516 173,033 50.00% TOTAL FUND REVENUES 73,129 290,675 23,882 24,777 412,464 752,771 54.79% TOTAL FUND EXPENDITURES - 101,385 - - 101,385 752,771 13.47% FUND SURPLUS(DEFICIT) 73,129 189,290 23,882 24,777 311,079 - LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 3,100 3.500 3,750 8,550 18,900 20,000 94.50% 84-000-42-00-4224 RENEW PROGRAM PERMIT - 200 - - 200 - 0.00°16 84-000-45-00-4500 INVESTMENT EARNINGS I 1 1 1 3 10 30.40% TOTAL REVENUES:LIBRARY CAPITAL 3,101 3,701 3,751 8,551 19,103 20,010 95.47% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5406 RENEW PROGRAM - 200 - - 200 - 0.00% 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 161 - 161 3,500 4.60% 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 3,081 3,081 - 0,00% 84-840-56-00-5683 AUDIO BOOKS - 325 110 598 1,033 - 0.00% 84-840-56.00.5684 COMPACT DISCS&OTHER MUSIC - - - - - - 0.00% 84-840-56-00-5685 DUD'S - - - - - 0.00% 84-840-56-00-5686 BOOKS - 1,518 369 1,029 2,917 8,395 34.74'/ TOTAL FUND REVENUES 3,101 3,701 3,751 8,551 19,103 20,010 95.47% TOTAL FUND EXPENDITURES - 2,043 640 4,709 7,392 11,895 62.14% FUND SURPLUS(DEFICIT) 3,101 1,657 3,111 3,842 11,711 8,115 2 DATE: 09/07/2016 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:26:35 GENERAL LEDGER ACTIVITY REPORT F-YR: 17 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 04 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2016 BEGINNING BALANCE 6,071.73 AP-160525 05/17/2016 08 CONSTANT CONTACT PURCHASE FIRST NATIONAL BANK 900028 052516-S.AUGUSTINE 45.00 GJ-160531LB 06/06/2016 08 May 2016 Deposits 1,640.00 TOTAL PERIOD 01 ACTIVITY 45.00 1,640.00 02 AP-160613 06/08/2016 01 BOOKS BAKER & TAYLOR 104185 2032016411 322.21 06/08/2016 02 BOOKS BAKER & TAYLOR 104185 2032033560 381.79 06/08/2016 03 07/14/16 SUMMER READING DALE OBROCHTA 104191 071416 350.00 06/08/2016 04 8 RAGLAN JERSEYS THE LOGO SHIRT FACTO 104195 G25225 159.92 AP-160625 06/16/2016 95 AMAZON-BOOKS, CAMERA FIRST NATIONAL BANK 900030 062516-M.PFISTER 237.45 06/16/2016 96 CONSTANT CONTACT NEWSLETTER FIRST NATIONAL BANK 900030 062516-M.PFISTER 333.00 06/16/2016 97 CONSTANT CONTACT TOOLKIT FIRST NATIONAL BANK 900030 062516-S.AUGUSTINE 45.00 GJ-160630LB 07/05/2016 08 June 206 Deposits 265.94 TOTAL PERIOD 02 ACTIVITY 1,829.37 265.94 03 AP-160711 07/06/2016 01 BOOKS BAKER & TAYLOR 104208 2032045926 611.37 07/06/2016 02 BOOKS BAKER & TAYLOR 104208 2032064689 296.28 GJ-160731LB 08/02/2016 08 July 2016 Deposits 102.00 TOTAL PERIOD 03 ACTIVITY 907.65 102.00 04 AP-160808 08/01/2016 01 BOOKS BAKER & TAYLOR 104219 2032097018 343.39 08/01/2016 02 BOOKS BAKER & TAYLOR 104219 2032125964 495.37 08/01/2016 03 BBOKS BAKER & TAYLOR 104219 2032142803 379.17 08/01/2016 04 2015 STATE BAR SUPPLEMENT WEST PUBLISHING CORP 104231 834323773 86.06 AP-160825 08/15/2016 193 AMAZON-BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 42.05 08/15/2016 194 BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 32.04 GJ-160831LB 09/01/2016 08 August 2016 Deposits 881.94 TOTAL PERIOD 04 ACTIVITY 1,378.08 881.94 TOTAL ACCOUNT ACTIVITY 4,160.10 2,889.88 ENDING BALANCE 4,801.53 GRAND TOTAL 0.00 4,801.51 TOTAL DIFFERENCE 0.00 4,801.51 YORKVILLE PUBLIC LIBRARY CASH STATEMENT PUBLIC LIBRARY As of August 31, 2016 FISCAL YEAR 2017 May June July August September October November December January February March April 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 Library Old Second $ 365,618 $ 535,824 $ 502,514 S 475,971 Operations Building Old Second 14,797 17,705 18,926 17,968 Development Fees Library IMET" 8,837 8,837 8,837 8,837 Operations Library Illinois Funds 171,550 184,641 184,693 171,540 Operations Library Debt Illinois Funds 10 (14,859) (14,859) - Service Total: MS 560,812 S 732,148 S 700,111 S 674,316 •Restricted PAYROLL I'PAY PERIOD $ 17,710 $ 20,265 $ 18,004 $ 18,326 2"o PAY PERIOD 18,139 17,714 17,386 18,454 3RO PAY PERIOD - - 18,458 - Total S 35,849 S 37,979 $ 53,847 S 36,780 AUGUST 2016 Aug.2016 Circ by Transaction Type All Check- Check- Renewals All Holds Check- Usage Trans out outs Holds Filled ins actions Renewals Placed Yorkville Public Library-YK1313-4 14,396 6,618 5,644 974 423 1,291 6,064 0 Yorkville Borrowed 1096 items from other libraries. Yorkville Lent 614 items to other libraries. 356 items were checked out to reciprocal borrowers at Yorkville. 134 patrons were added. 225 items were added. 706 OMNI a-books were checked out. 231 OMNI a-audio books were checked out. 2 OMNI videos were streamed. 202 OMNI users in August. 49 Illinois E-read books were checked out. 7 Illinois E-read audio books were checked out. 21 Illinois E-read users in August. August Public Relations Kendall Country Record- Beacon News Sun Times- WSBY- City of Yorkville Flyer-Yorkville Patch Meetings, Workshop Staff Meeting Programs, Activities Number Attending Adult Programs Group Book Club 15 Adult Book Discussion, Lunch Time Book Club 8 Men's Book Club Friends Meeting 9 Threads and More 7 Creative Writing-Lisa Macaione 10 EBook Drop-in-Help 4 Plarn - Jessica Faedtke 3 Creative Coloring 7 Book Art 24 Hix Brothers Ukulele Band 90 Young Adult Programs Teen Meeting -TAG (2 programs) 4 Pre-teen Coloring 5 Children Programs Drop-In Story Time 13 Tots and Toddlers 36 Read with Paws 3 Afternoon Read (3 Programs) 15 Ice Cream Book Club 8 Spanish Story Time-Marta Duran 9 Lego Club 13 Lego Club Duplo (2programs) 22 Book Club(Grades 1-2 -2 programs) 16 Book Club (Grades 3-5 2 programs) 11 Magic the Gathering 12 Book Activities 17 Stories in the Park 65 Mystery Program 12 Book Club (3-5 Grade) 6 Summer Reading Program 400 Meeting Room Library 13- Rent 6-City 1 Patron Count 5,532 Teens Volunteers Breanna English, Juleah Richardson, Mikayla Mika, Jasmin Filippi,Natalie Malinowski, Morgan Rutsay, Naytona Faedtke, Nicholas Markoutsis, Brantley Osbourne Adult Volunteers Friends cleaning adult shelves Gifts and Memorials $300 from "Friends of the Library" Oak Tree