Public Works Minutes 2016 09-20-16Page 1 of 2
APPROVED 10/18/2016
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, September 20, 2016, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser Alderman Larry Kot
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Previous Meeting Minutes: August 16, 2016
The minutes were approved as presented.
New Business:
1. PW 2016-63 Church Street Parking
Mr. Dhuse said there is additional parking since the completion of Church St. He would like to form a
pickup parking line by Parkview Christian Academy with no parking Monday through Friday and some
other restrictions on the surrounding streets. This would require an ordinance, signage and minimal
cost. This moves to the September 27th consent agenda.
2. PW 2016-64 2016 RTBR/MFT – Change Order No. 1
Mr. Sanderson said the project is nearly complete and this is the balancing change order reflecting a
decrease of $4,469.39. This moves to the September 27th consent agenda.
3. PW 2016-65 2016 RTBR/Additional Work – Change Order No. 1
Additional work was done by D Construction with money saved on the Game Farm Road project and
bond money from Countryside. The balancing change order for this portion reflected a decrease of
$48,318.03. This also moves to the September 27th consent agenda.
Page 2 of 2
4. PW 2016-66 Game Farm Road – Somonauk Improvements – Local Public Agency Amendment
No. 1
Mr. Sanderson said the City did not use all the funds for land acquisition for this project, so it was
switched to the construction side. This reduces the City portion of the costs and the City will receive
about $41,000. This moves to the consent agenda for September 27th.
5. PW 2016-67 Hamman – USPS Water Main (Development Status)
This is an ongoing project with some punchlist items left. There have been attempts to contact the
developer with minimal response and no action. It was decided to send a letter of default and move this
to the consent agenda on September 27th.
Old Business:
1. PW 2016-61 RFP for Solid Waste
Ms. Willrett updated and finished this RFP with inclusion of e-waste recycling and organics
composting. Mr. Olson asked for a formal Council endorsement due to the amount. It was noted all
the containers should be issued by the company, however, pickup will still be done if other containers
are used. This also moves to the consent agenda.
2. PW 2016-21 Leopardo Energy Update
Mr. Olson reported Leopardo had completed some preliminary work and pulled some invoices. It is
hoped to have a report from them in about 2-3 weeks to see if the City could realize some cost savings.
ComEd energy efficiency grants were also re-examined and Mr. Dhuse will also work on water reports.
Additional Business:
Alderman Kot ascertained that wires on the unfinished street light bases are not live at this time. The
installers have 35 working days to finish. Mr. Olson also noted that the poles were bent when received.
The manufacturer forgot to “unbend” them after the manufacturing process and they were sent back for
“unbending”. Mr. Kot asked about the railroad work. Rails and crossings were replaced.
Mr. Olson commented on RFP's and said some require Council approval while others do not. Ms.
Willrett is working on some of them and Mr. Olson listed those being drafted. He will do a report on
the RFP's along with deadlines and it will be part of the administrator's weekly report and be placed on
the website.
Mr. Kot asked if any fines had been collected from the sawmill which has property violations. None
has been collected and the appeal window is closed, with enforcement being the next step. It was noted
the property is somewhat hidden by trees and an eight-foot fence would be needed to help screen the
property.
Chairman Funkhouser discussed Blackberry Shore Lane (behind Home Depot) which is a dead-end
street that has become a dumping ground. It was requested to block this off pending approvals.
There was no further business and the meeting was adjourned at 6:20pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker