Resolution 2006-099 STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2006- a�
RESOLUTION
APPROVING A COMPUTER ROTATION POLICY
WHEREAS, the City Council of the United City of Yorkville has considered and
discussed establishing a policy concerning a computer rotation policy, and
WHEREAS, the City Council has determined that it desires to establish such a
policy, and
WHEREAS, the text of the policy the City Council now desires to establish
concerning computer rotation is set forth on the attached Exhibit "A" which is
incorporated herein, and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting, the Computer Rotation Policy is
hereby approved by the City Council of the United City of Yorkville in the form set forth
on Exhibit "A" attached hereto and incorporated herein.
JAMES BOCK JOSEPH BESCO
VALERIE BURD � PAUL JAMES
v
DEAN WOLFER J MARTY MUNNS
ROSE SPEARS JASON LESLIE —'
- Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this IA day of +-`_ , A.D. 2006.
MAYO
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 1%l day of A.D. 2006.
ATTEST: 'C
v CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Hardware Replacement Policy
The purpose of this policy is to define the procedures for the replacement of hardware on
the City's networks. It will cover equipment that becomes defective or that needs to be
replaced to keep up with technological changes or to preempt critical system failure.
I. Hardware Lifecycle
All personal computers (PCs), including laptops, are to have a four-year lifecycle
i P P ( ) g Y Y
and are to be replaced by a new system at the end of that cycle, whether the system
is functioning properly or not. Servers are to have a five -year lifecycle.
The purpose of this replacement is to stay current with advancing technology. Also,
this plan will attempt to prevent critical system failures by replacing aging hardware
before it becomes defective. Parts may be salvaged from systems that are replaced,
but, in general, the replaced system will be disposed of entirely or kept as a spare
unit. In the event that a PC becomes defective and cannot be repaired in a timely
and cost - effective manner, that PC will be replaced and will restart its lifecycle.
If a computer is in need of a hardware upgrade in order to meet requirements for a
new application, it will be determined by Information Technology (IT) staff
whether to upgrade the PC or to replace PC with a new unit. Upgrading the
hardware within a PC may alter its place within its four -year rotation.
All other hardware and networking equipment is to be replaced as it becomes
defective. It may also be upgraded to more current technology as deemed necessary
by IT staff. This equipment will not be replaced at defined intervals.
II. Inventory of Equipment
It will be the responsibility of the IT department to maintain a current list of
equipment. This list will also include an assignment of equipment to a specific
employee when applicable (meaning the equipment is used primarily by a single
employee).
This list will also include the date of purchase of any PC and the estimated date of
replacement in accordance with the hardware lifecycle defined above.
III. Disposal of Defective or Outdated Equipment
In an effort to comply with EPA policies regarding hazardous waste materials,
computer hardware should be properly disposed of by taking it to a recycling
center, donating it to a charity or by taking advantage of vendor supplied recycling.
This applies to personal computers, laptops, printers, monitors and backup batteries.
Before disposing of any computer system, measures must be taken to prevent any
data from being retained on the system. This must be done by IT staff members.
Compliance with the City's disposal of property policy shall be followed by
employees.
i
I
I
l