City Council Minutes 2016 10-11-16 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,OCTOBER 11,2016
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Present
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Hilt,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans,
Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
FY 2016 Audit Presentation
Mayor Golinski stated that there is a 2016 Audit Presentation.Jamie Wilkey stated that she was there to
present a comprehensive annual financial report. She gave a brief overview of the audit process as well as
the results of the audit. This is a six month process from start to finish. She begins with the planning
phases going into the testing phase and then the draft process. It ends tonight with the final
comprehensive annual financial report presented to the Council. City Administrator Olson took over and
concluded the presentation. (See attached).
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Annual Treasurer's Report(ADM 2016-59)
2. Resolution 2016-31 to Induce the Redevelopment of Certain Property Within the Yorkville
Downtown Tax Increment Redevelopment Project Area(202 -206 S.Bridge Street)—authorize
the Mayor and City Clerk to execute(EDC 2016-53)
Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman
Kot; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye, Milschewski-aye,Tarulis-aye,Frieders-aye,
Funkhouser-aye,Koch-aye, Teeling-aye,Kot-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—September 13,2016
2. Minutes of the Regular City Council—September 27,2016
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
September 13,2016 and September 27,2016, as presented. So moved by Alderman Tarulis; seconded by
Alderman Funkhouser.
The Minutes of the Regular Meeting of the City Council—October 11,2016—Page 2 of 4
Alderman Colosimo stated that on the September 27, 2016 minutes under the Administration Committee
for home rule there was a sentence that stated the taxing power is not something that can be surprised
upon the people.Alderman Colosimo would like City Clerk Warren to check that statement. If the word
surprised was stated then it can remain in the minutes.
Amended Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$715,842.64.
REPORTS
MAYOR'S REPORT
Ordinance 2016-55 Authorizing and Providing for the Issuance of General Obligation
Refunding Bonds (Alternate Revenue Source),Series 2016 for the Purpose
of Refunding Certain of the City's Outstanding Debt Certificates and Alternate
Revenue Bonds,Authorizing the Execution of an Escrow Agreement in Connection
Therewith,Providing for the Imposition of Taxes to Pay the Same and for the Collection,
Segregation and Distribution of Certain City Revenues for the Payment
of said Bonds,and the Abatement of a Portion of Taxes Previously Levied
(CC 2016-56)
Mayor Golinski entertained a motion to approve an ordinance authorizing and providing for the issuance
of general obligation refunding bonds(Alternate Revenue Source), series 2016, of the United City of
Yorkville,Kendall County,Illinois,in the aggregate principal amount of$8,500,000 for the purpose of
refunding certain of the City's outstanding debt certificates and alternate revenue bonds,authorizing the
execution of an escrow agreement in connection therewith,providing for the imposition of taxes to pay
the same and for the collection, segregation and distribution of certain City revenue for the payment of
said bonds,and the abatement of a portion of taxes previously levied and authorize the Mayor and City
Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Funkhouser.
Motion approved by a roll call vote.Ayes-8 Nays-0
Kot-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,
Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye
Building Permit Fee Waiver
(CC 2016-57)
Mayor Golinski entertained a motion to approve a waiver of the building permit fees for Lot 314 in the
Autumn Creek Subdivision. So moved by Alderman Tarulis; seconded by Alderman Funkhouser.
Motion approved by a roll call vote.Ayes-8 Nays-0
Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye,
Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2016-56 Authorizing a Jurisdictional Boundary Line Agreement between the
United City of Yorkville and the Village of Sugar Grove
(EDC 2016-47)
Alderman Koch made a motion to approve an ordinance authorizing a jurisdictional boundary line
agreement between the United City of Yorkville and the Village of Sugar Grove and authorize the Mayor
and City Clerk to execute; seconded by Alderman Colosimo.
Alderman Kot asked how this new agreement affects the road work that needs to be done on the bridge.
City Administrator Olson stated it doesn't really and gave an explanation.
Motion approved by a roll call vote.Ayes-8 Nays-0
Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
The Minutes of the Regular Meeting of the City Council—October 11,2016—Page 3 of 4
ADMINISTRATION COMMITTEE REPORT
Resolution 2016-32 Approving an Intergovernmental Agreement between the Village
of Oswego and the United City of Yorkville Regarding Joint
Employment of a Purchasing Manager
(ADM 2016-61)
Alderman Milschewski made a motion to approve a resolution approving an intergovernmental agreement
between the Village of Oswego and the United City of Yorkville regarding joint employment of a
purchasing manager and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Alderman Kot asked if there was a ceiling on the City's share of the salary. City Administrator Olson
stated no, it is 50%. Alderman Koch asked what would happen if things were to sour. City Administrator
Olson stated there is a six month out. Alderman Colosimo discussed this resolution in regards to the six
month out.He would like to give this a try. Alderman Teeling had questions about the resolution and City
Administrator Olson answered her questions. Alderman Frieders discussed the issue of a proposed joint
purchase manager and believes it is a good idea and it will take some of the burden off City staff.
Alderman Funkhouser and City Administrator Olson discussed accountability in regards to this
resolution.Alderman Frieders discussed having shared services of a mechanic. City Administrator Olson
discussed additional strategies for shared services.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,Teeling-aye,
Koch-aye,Kot-aye,Frieders-aye, Tarulis-aye
Memorandum of Agreement between the United City of Yorkville and the
U.S. Census Bureau for a Special Census
(ADM 2016-51)
Alderman Milschewski made a motion to approve a memorandum of agreement between the United City
of Yorkville and the U.S. Census Bureau for a special census and authorize the City Administrator to
execute; seconded by Alderman Colosimo
Alderman Colosimo discussed how he feels about this issue. Alderman Kot stated this is a side benefit to
the B.U.I.L.D.Program. The City wouldn't be looking at these number if it did not have that program.
Motion approved by a roll call vote.Ayes-8 Nays-0
Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye,
Kot-aye,Frieders-aye, Tarulis-aye, Colosimo-aye
PARK BOARD
No report.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
AACVB
Alderman Funkhouser reported on the AACVB.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
Mayor Golinski stated the Council will does have executive sessions for
1. Closed session minutes
2. Litigation
3. Land Acquisition
The Minutes of the Regular Meeting of the City Council—October 11,2016—Page 4 of 4
The City Council entered Executive Session at 7:47 p.m.
The City Council returned to regular session at 8:19 p.m.
CITIZEN COMMENTS
Mr. Art Prochaska invited the Council to come celebrate the Kendall Grand Lodge of Illinois's 150th year
of being in existence. It is still one of the oldest still operating organization in the City of Yorkville. On
October 29, 2016 at 1:00 is the ceremony where there will be a rededication of the Kendall lodge.This is
open to the public.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:22 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
it
10/11/2016
1
United City of Yorkvilley
Audit Overview
City Council
October 11, 2016
Another award
5th time
Certificate of Achievement for
Excellence in Financial Reporting Award
by the Government Finance Officers Association
of the US and Canada in FY 15
10/11/2016
2
General Fund
Fund Balance History
7
ns
2
3
4
5
6
Mi
l
l
i
o
n
-1
0
1
FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16
General Fund Budget
Surplus/Deficit
$4
ns
($1)
$0
$1
$2
$3
Mi
l
l
i
o
n
($3)
($2)
FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16
10/11/2016
3
Revenue Line-ItemBudgeted AmountActual Amount
Revenue performance
Page 72 of paper copy, page 110 of pdfcopy
Property Tax$3,016,677$2,981,426
SalesTax (local)$2,751,960$2,778,116
Sales Tax(non-home rule)$2,142,000$2,126,851
UtilityTax $870,000$896,635
IncomeTax$1,610,000$1,715,155
Use Tax$346,800$390,605
Hotel Tax$70,000$80,422
Video Gaming Tax$45,000$74,734
TelecomTax$426,500$402,179
CableTV Tax$230,000$286,944
DepartmentBudgeted ExpensesActual Expenses
Controlling costs
Page 74 of paper copy, page 112 of pdf copy for general fund
Page 82 (120 pdf) for Library, Page 85 (123 pdf) for Parks and Rec, Page
104 (148 pdf) for sewer, Page 105 (149 pdf) for water
Administration$749,942$688,820
Finance$388,506$376,559
Police$4,978,431$4,673,413
Community Development$685,228$649,507
Public Works / Streets$895,457$890,084
AdminServices$2,863,865$2,697,934
LibraryOperations$725,827$694,441
Parks$912,004$894,561
Recreation$883,936$880,473
SewerOperations$507,507$526,571
Water Operations$1,770,726$1,748,269
10/11/2016
4
General Fund Performance
BudgetedActualVariance
Revenues14,198,13714,522,711324,574
Expenditures(11,750,879)(11,216,017)534,862
NetTransfers(2,437,256)(2,441,046)(3,790)
Surplus(Deficit)10,002 865,648 855,646Surplus(Deficit)10,002 865,648 855,646
Engineering Costs
FY 10, 5 FTE in-house for $535,000
FY 16 outsource for $396486FY 16, outsource for $396,486
$220,266 of routine engineering
$176,220 for subdivision inspections
Additional $60,615 in reimbursed development work
Additional $1,291,645 gross in project expenses ($1,162,209 net cost to City)
These items would not likely have been handled by in-house employees
10/11/2016
5
Items of Note
Fund balance categories and amounts
Paper pages 7-8, pdfpages 40-41
Restricted amount of $1.2m due to IMRF
levy, will be zeroed out in 4-5 years
PensionsPensions
Paper page 52-63, pdfpages 87-98
Items of note
Long term debt summary on paper
pages 37-45 and pdfpages 72-80
Debt service schedules on paper pages
108-124 and pdfpages 155-172
Developer commitment narratives Developer commitment narratives
start on paper page 49, pdfpage 84
10/11/2016
6
Other items of note
Statistical Section
Pages 125 -158 and pdf pages 174-
210
Historical Trends covering:
City finances
Revenue & debt capacityRevenue & debt capacity
Demographic & economic information
Operating information
Other items of note
Statistical Section
Paper pages 152-153, pdfpages 204-205 employee countsemployee counts
74 full-time employees in 2016
96 full-time employees in 2008
73 full-time employees in 2005
Paper pages 154-158, pdfpages 206-210 miscellaneous service data
Traffic violations
Permits issued
Streets resurfaced, in miles
Street inventory
New housing starts per year
10/11/2016
7
Management Letter
Current Year
No new recommendations
Management Letter
Prior Year, Recommendation #1
GASB Statements No. 67 & 68
Additional note disclosure and
supplementary information for sponsored
pension plans (IMRF & Police Pension)
Implemented in FY 2015 (GASB 67) &
FY 2016 (GASB 68)FY 2016 (GASB 68)
10/11/2016
8
Management Letter
Prior year, Recommendation #2
Funds with deficit equity
Countryside TIF
Remains and management foresees over
time the TIF district will yield sufficient
funds.
Fox Hill & Sunflower Special Service
AreasAreas
Due to one-time expenditures and will be
paid back with SSA property tax proceeds.
Upcoming
2016 Tax Levy discussion
Tax levy estimate approval
October 19 Administration Committee
October 25 City Council meeting
Public Hearing
November 22City Council meeting
Discussion and potential vote
December 13
10/11/2016
9
Upcoming
FY 18 Budget rollout
October 29 goal setting sessionOctober 29 goal setting session
Nov-Dec budget preparation
January 31, 2017 finalized
February 14, 2017 City Council presentation
February 28, 2017 City Council presentation
March 14, 2017 public hearing
Discussion and potential voteDiscussion and potential vote
March 28, 2017 City Council or
April 11, 2017 City Council or
April 25, 2017 City Council
REGULAR CITY COUNCIL MEETING
ailoLer
PLEASE PRINT
NAME:
SUBDIVISION OR BUSINESS:
IC ,7171 pi A
Ai
it-m/ / key
4a,V1 hCLC/hq- 71277 ei9) P
66/i 464
gre-€.(tre,Icl -6,011
INIP
SIGNIN
REGULAR CITY COUNCIL MEETING
Public Comment
OcOfr /i) (Q074
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS:
Wii?-61U47 _i(e/ti e2/6 it) RI-oe_„g/r(;)" ///4 L-
SIGNIN