Administration Minutes 2016 10-19-16Page 1 of 3
APPROVED 11/16/16
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, October 19, 2016 6:00pm
City Hall Conference Room, Yorkville, Il
Committee Members In Attendance:
Chairman Jackie Milschewski Alderman Seaver Tarulis
Alderman Joel Frieders
Absent: Alderman Diane Teeling
Other City Officials In Attendance:
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Finance Director Rob Fredrickson Alderman Ken Koch
Alderman Chris Funkhouser Administrative Intern Nicole Kathman
(arr. 6:10pm)
Guests:
Cort Carlson, AACVB Anthony Adams, Hampton Inn, Yorkville
Bill Donnell, AACVB Brad Donati, Raging Waves, Yorkville
The meeting was called to order at 6:00pm by Chairman Jackie Milschewski.
Citizen Comments: None
Minutes for Correction/Approval: September 21, 2016
The minutes were approved as presented.
New Business:
1. ADM 2016-64 Monthly Budget Report for September 2016
No discussion or comments.
2. ADM 2016-65 Monthly Treasurer's Report for September 2016
Mr. Fredrickson presented the report:
$17,243,885 Beginning Fund Balance
$14,628,579 YTD Revenues
$12,045,865 YTD Expenses
$19,826,600 Projected Ending Fund Balance
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3. ADM 2016-66 Cash Statement for August 2016
For information. Mr. Fredrickson said he expects an update on IMET at the end of the
month since the recent hearing was postponed.
4. ADM 2016-67 Bills for Payment
No discussion.
5. ADM 2016-68 Monthly Website Report for September 2016
No discussion.
6. ADM 2016-69 Tax Levy Estimate
Mr. Olson presented this information and said certifying the tax levy figure is the first
step. One discussion will include whether or not the library will be calculated in the
property tax cap or if the limiting rate should be applied to the library. He said the library
has voted on their levy and requested a .15% tax levy.
He said there are two options. Option A would be to include the library with the City.
First, he said the City could raise their levy by one-half of a percentage point which
would result in an extra $20,000. Or a 1% decrease could be recommended. However,
he said the Mayor suggests no increase or decrease. Due to the passage of the non-home
rule sales tax referendum in 2012, property tax was decreased and did so more quickly
than originally communicated.
In Option B he said the Library would be calculated separately. If the limiting rate was
applied, the library would receive an additional $13,000.
In summary, he recommended the library operations would be $692,000 (maximum levy)
for Public Hearing purposes and that figure can be reduced.
Other questions addressed were about the corporate levy which is money for general use.
Regarding police pensions, Mr. Olson said he believes that in 2016 the pension
contribution will be higher than the amount being collected for general police protection
from property taxes.
Mr. Olson requested endorsement of the 2016 recommended levy amounts. A Public
Hearing will be held at a later date. The committee also recommended Option A for the
library.
Old Business: (out of sequence)
1. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement
Mr. Cort Carlson gave a Powerpoint presentation for an AACVB pilot program. The 1-
year program would be offered to Yorkville, Sandwich and North Aurora in 2017. He
described the components of the pilot program which would include individual marketing
services to the towns, provide results regarding marketing/ad programs and a final report
to the City when the program concludes. He also gave a recap of the last FY and said
group sales placed an emphasis on sports events. Mr. Carlson said group sales are
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trackable and he detailed some of the statistics now available to the AACVB. Statistics
about the Visitor's Guide, website, digital content and others were also presented.
Alderman Frieders said there is a need to promote the City's hotels and activities. He said
Facebook posts have also been beneficial.
Mr. Adams and Mr. Donati both said they support the AACVB. The committee
recommended that the AACVB be invited to the full Council for all Aldermen to hear the
presentation and discuss.
New Business cont.
7. ADM 2016-70 Ordinance Establishing Prohibitions of Tampering or Theft from
the City's Waterworks System
Mr. Fredrickson said this ordinance will allow flexibility when turning off residential
water service for non-payment and will allow for adjudication. This moves to the
consent agenda.
8. ADM 2016-71 Ordinance Increasing the Fee for Referral of Delinquent Accounts
to a Collection Agency
Staff has recommended MCSI as a collection agency for delinquent utility payments.
The collection referral rate needs to be raised from 25% to 35% to cover costs. Mr.
Olson added that the current agency was suing residents without City knowledge. This
will move to the consent agenda.
9. ADM 2016-72 First Amendment to Intergovernmental Agreement between
Yorkville and Fox Metro
This amendment will allow the City to charge $.50 per meter read for Fox Metro in
Grande Reserve and would begin with the new FY. This moves to the consent agenda.
Additional Business: None
There was no further business and the meeting adjourned at 6:53pm.
Respectfully transcribed by
Marlys Young, Minute Taker