Public Works Minutes 2016 10-18-16Page 1 of 3
APPROVED 11/15/2016
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 18, 2016, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser Alderman Larry Kot
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Community Development Director Krysti Barksdale Noble
Engineer Julie Morrison, EEI
Other Guests:
Joe Lusk, 308 Walnut
Michelle Bever, BSI
Melissa Joyce, BSI
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Previous Meeting Minutes: September 20, 2016
The minutes were approved as presented.
New Business:
1. PW 2016-68 Backflow Report Tracking Services – Agreement with BSI
Ms. Noble said the staff is recommending an agreement with BSI for notifications and data
management for the backflow prevention program. The ordinance was put into effect to prevent
contamination of non-drinking sources to the drinking supply. It applies to swimming pools,
manufacturing uses and sprinkler systems. One staff member has manually maintained the list of tests
done for 1100 addresses which is not even the total number of devices. Approximately 1-1.5 hours per
week is required for record-keeping. Ms. Noble said the benefits if the agreement include being
automated and tests can be tracked and searched. The annual fee is $495 with a $12.95 per device
charge. She recommended an amendment to the ordinance for this spending. Two BSI representatives
were present at this meeting also.
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The City can track pool ownership by the permits that are issued, however, not all pool owners have
the necessary devices. The device is a one-way valve that prevents the water from backflowing. Mr.
Olson added that EPA/State requires this testing.
Mr. Olson and the committee discussed whether the City should pay the test fee or if the user should
pay. The committee felt the individual users should pay, rather than all City residents. The final
recommendation was for staff to make revisions and move this forward to the full Council for
discussion.
2. PW 2016-69 Wrigley EDP Project – Change Order No. 1
Ms. Morrison said the contract with Geneva Construction is much lower than that budgeted. The
change order is for an increase of $21,387.50. As a result of the low bid, combination lighting
(lighting and traffic control device) will be installed with IDOT approval. This moves to the October
25th Council meeting on consent.
3. PW 2016-70 Disposal and Purchase of Vehicles
Mr. Dhuse said three trucks need to be replaced and they are in the budget. The salt spreaders are not
budgeted and would cost about $11,114. Mr. Dhuse noted the new trucks would be white rather than
red and the color change would be made based on easier availability. A recommendation for a quad
cab was made to allow for the purchase of Fords and a 6-week delivery time is expected. The
committee recommended the purchase. The old trucks will be disposed of either by sealed bids in a
joint effort with the Police Department or possibly by auction. This moves to the October 25th consent
agenda.
4. PW 2016-71 Capital Improvement Projects Update
Ms. Morrison and Mr. Dhuse gave a brief summary of the current projects and said the Countryside
project is moving along and is on schedule. Some of the work was done under the Road to Better
Roads program. Mr. Dhuse said the Rt. 47 lighting should be completed by Thanksgiving and the
Wrigley project has just started. No further action.
5. PW 2016-72 Bond/LOC Reduction Summary
There has been no update since June and this is information only.
6. PW 2016-73 2016 Sanitary Sewer Lining – Change Order No. 2
This is the balancing change order which increases the bid by $757.45, but is still within the budget.
This will move to the consent agenda.
Old Business: None
Additional Business:
Alderman Kot asked about the road by the tennis courts next to City Hall and whether striping can be
done to prevent accidents. It has been a 2-way road and a 1-way road. Mr. Dhuse said it's a private
drive and will be discussed with the school along with the back parking lot.
Leaf pickup is scheduled for November 7 and 14. Bagged leaves will be picked up through the end of
November.
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Mr. Joe Lusk of 308 Walnut St. was present to request a City water hookup fee reduction. He is
rehabbing the former rental home and found the well water to be very poor quality. He will soon be
moving into the home and his only income is Social Security. The City does not waive fees nor does it
have a payment plan. Staff has considered fee waivers in the past, however, there is no provision in the
code.
The contaminated soil at Riverfront Park was discussed and Mr. Olson said it is thought to be a petro-
based product, however, the City is waiting for final results. He recommended proper remediation due
to the heavy use of the park and the liability issue. He also answered other questions from the
committee members.
There was no further business and the meeting was adjourned 6:51pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker