City Council Minutes 2016 10-25-16 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, OCTOBER 25,201
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Absent
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Present
Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Hilt,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson, Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans,
Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Disposal of Police Vehicles—authorize staff to dispose of 2007 Chevy Impala (M5), 2003 Chevy
Impala (M9), 2004 Chevy Impala (M17), 2009 Chevy Impala (M19), and 2005 Chevy Tahoe
(M20) via a bid process (PS 2016-17)
2. Ordinance 2016-57 to Amend the Ordinance Violation for Possession of Cannabis—authorize
Mayor and City Clerk to execute(PS 2016-18)
3. Wrigley EDP Project—Change Order No. 1 —authorize Mayor to execute (PW 2016-69)
4. Disposal and Purchase of Public Works Vehicles—authorize staff to dispose of 2002 Ford F350
Truck- VIN#1FD WF3 7S92ED2 7323, 2003 Ford F350 Truck- VIN#IFD WF3 7S83ED423 02,
2004 Ford F150 Truck- VIN#2FTRF17W63CA55586, 2004 Ford F150 Truck- VIN#
2FTRFI7WX4CA17005 via a bid process and authorize staff to purchase three new trucks as
outlined in the memo from Public Works Director Eric Dhuse dated October 3, 2016(PW 2016-
70)
5. 2016 Sanitary Sewer Lining—Change Order No. 2—authorize Mayor to execute (PW 2016-73)
6. Monthly Treasurer's Report for September 2016(ADM 2016-65)
7. Tax Levy Estimate—approve a tax levy estimate for 2016, to be used for purposes of conducting
a public hearing on the tax levy in the amount of$3,793,185. (ADM 2016-69)
8. Ordinance 2016-58 Establishing Prohibitions of Tampering or Theft from the City's Waterworks
System—authorize Mayor and City Clerk to execute (ADM 2016-70)
9. Ordinance 2016-59 Increasing the Fee for Referral of Delinquent Accounts to a Collection
Agency—authorize Mayor and City Clerk to execute (ADM 2016-71)
10. Ordinance 2016-60 Approving a First Amendment to the Intergovernmental Agreement between
the City and the Fox Metro Water Reclamation District—authorize Mayor and City Clerk to
execute (ADM 2016-72)
Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman
Milschewski; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
The Minutes of the Regular Meeting of the City Council—October 25 2016—Page 2 of 3
Milschewski-aye,Tarulis-aye,Frieders-aye,
Funkhouser-aye,Koch-aye, Teeling-aye,Kot-aye
MINUTES FOR APPROVAL
None.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$1,330,296.85.
REPORTS
MAYOR'S REPORT
Ordinance 2016-61 Approving the Purchase Agreement by and Among Don Harbecke and the
City(Sale of the Downtown Caboose)
(CC 2016-58)
Mayor Golinski entertained a motion to approve an ordinance approving the purchase agreement by and
among Don Harbecke and the City for the sale of the downtown caboose and authorize the Mayor and
City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Milschewski.
Mayor Golinski believes this is a very good deal.
Motion approved by a roll call vote.Ayes-7 Nays-0
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye,
Tarulis-aye,Funkhouser-aye,Milschewski-aye
Ordinance 2016-62 Authorizing the Third Amendment to the Annual Budget for the Fiscal Year
Commencing on May 1,2016 and Ending on April 30,2017
(CC 2016-59)
Mayor Golinski entertained a motion to approve an ordinance authorizing the third amendment to the
annual budget for the fiscal year commencing on May 1,2016 and ending on April 30,2017 and authorize
the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman
Milschewski.
Motion approved by a roll call vote.Ayes-7 Nays-0
Koch-aye,Kot-aye,Frieders-aye,Tarulis-aye,
Funkhouser-aye,Milschewski-aye, Teeling-aye
PUBLIC WORKS COMMITTEE REPORT
Ordinance 2016-63 Establishing a Filing Fee for the Program of Notice and Reporting of the
Testing Results of Backflow Prevention Devices
(PW 2016-68)
Alderman Funkhouser made a motion to approve an ordinance establishing a filing fee for the program of
notice and reporting of the testing results of backflow prevention devices and authorize the Mayor and
City Clerk to execute; seconded by Alderman Frieders.
Alderman Frieders asked a question and Community Development Director Barksdale-Noble answered.
Alderman Funkhouser said the only reason this is on the Public Works Committee Report is because this
is something that the committee is removing from the general fund as a tax that the City has on its levy.
Motion approved by a roll call vote.Ayes-7 Nays-0
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye,
Tarulis-aye,Funkhouser-aye,Milschewski-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Resolution of the United City of Yorkville Establishing the Terms for its Continued
Participation in the Aurora Area Convention and Visitors Bureau (AACVB)
(ADM 2014-89)
Alderman Milschewski said for the last year the Administration Committee has been looking at other
options for the AACVB.There are three options available. City Administrator Olson described the three
options.He is looking for feedback. Alderman Frieders discussed this ordinance.He believes the AACVB
pilot program is the direction the Council should go. Alderman Kot asked if the City stays with the
AACVB,then what is the contract. City Administrator Olson said the pilot program is a year term.
The Minutes of the Regular Meeting of the City Council—October 25,2016—Page 3 of 3
Alderman Funkhouser explained why it was going to be a pilot program. Alderman Teeling asked if the
pilot program is being given to other communities.Mayor Golinski stated three communities.Yorkville,
North Aurora, and Sandwich are eligible. Alderman Funkhouser stated there are qualifications that the
City has to meet to be able to be eligible.He explained how a community can become eligible. Alderman
Milschewski asked if the City goes back to the AACVB then with the 40%investment it is going to take
Yorkville City's staff time. City Administrator Olson said this was discussed briefly at a staff meeting. He
thinks the AACVB in house staff would be utilized. Yorkville would have the AACVB staff pitch to the
United City of Yorkville its plan for the year. Yorkville staff would review it, and bring Yorkville's
recommendation to the board.Alderman Milschewski asked for more specifics. City Administrator Olson
answered. Alderman Funkhouser said the AACVB is not a membership organization. City Administrator
Olson stated there is one more year left and the City is required to notify the AACVB of its decision.
Mayor Golinski stated to Alderman Funkhouser that in the pilot program it mentions that the AACVB
staff time is not part or the 40%, $28,000.He asked Alderman Funkhouser if there was any mention, at
the board level,of charging the three municipalities for AACVB staff time.Alderman Funkhouser stated
that it was discussed and ruled out.He said it is possible,but it is not the intent of the AACVB to charge.
Alderman Funkhouser thinks this pilot program is a good program.He hopes it would be successful for
the City of Yorkville. Mayor Golinski stated it seems everything the City has asked for from the AACVB
is included in this pilot program. Alderman Kot discussed the options. He is impressed with the pilot
program and is leaning towards that. Alderman Milschewski and City Administrator Olson discussed the
third option.Alderman Funkhouser recapped the options. His recommendation is to stay with the
AACVB. Alderman Teeling feels the AACVB has fulfilled what the City asked of them. She has always
wanted to stay with the AACVB and still feels that way. She thanked Alderman Funkhouser for all his
work on this issue.Alderman Milschewski feels that the City should keep one of these other options in
mind.Alderman Tarulis feels the pilot program really does respond to the concerns he has heard from this
City Council. It is the best alternative of the three. He is supportive of this resolution. Alderman Koch
thinks the Council will know within six months if it is working. Mayor Golinski said he has a consensus.
City Administrator Olson thinks this will require a vote at the next City Council meeting.
PARK BOARD
No report.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
None.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
None.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 7:34 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville,Illinois
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