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City Council Minutes 2016 10-29-16 special meeting MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON SATURDAY,OCTOBER 29,2016 Mayor Golinski called the meeting to order at 9:00 a.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present(Arrived at 10:13) Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Absent Also present: City Clerk Warren,City Administrator Olson,Police Chief Hart,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director Barksdale-Noble,Building Code Official Ratos, Director of Parks and Recreation Evans,Deputy Clerk Pickering,Assistant City Administrator Willrett,Administrative Intem Kathman QUORUM A quorum was established. CITIZEN COMMENTS None. BUSINESS—Goal Setting Session City Administrator Olson stated that there are existing goals on the table. The y are listed below. The 2015/2016 goals were then discussed among the aldermen: 1.Downtown Planning 2. South Side Development- 3.Municipal Building Needs and Planning 4. Capital Improvement Plan 5. Manufacturing and Industrial Development 6. Vehicle Replacement 7. Riverfront Park Development 8. Revenue Growth 9.Modernize City Code 10. Staffing 11.YBSD 12.Automation and Technology 13. Strategic Planning 14. Flat Property Taxes 15. Sidewalks and Trail Funding and Planning 16. Filling Storefronts 17. Build Program to general fund 18. Decreased Property Taxes 19. Employee Salary Survey 20. Committee Restructure 21.Public Relations and Outreach 22. Consolidation and Shared Services 23. Special Events Planning 24. AACVB Marketing City Administrator Olson stated that the City has accomplished the following four goals. Capital improvement funding Automation and Technology Flat Property Taxes Decreased Property Taxes City Administrator Olson stated that for next year the recommendations were to remove several of the following goals.He wants to remove flat property taxes and decreased property taxes because this has to be discussed next year.He also recommended removing the BUILD Program and general fund simply The Minutes of the Special Meeting of the City Council—October 29,2016—Page 2 of 2 because the City doesn't recommend it. He would like to remove committee restructure because he feels the City has talked about this enough in special events planning. There were two goals that he recommended go up. The first is staffing. He has seen that there are very large projects that the City has been working on.Due to this reason,the City is going to need more people working on these. The other goal is consolidation and shared services.The City is meeting once a month every other month with Oswego and Montgomery. The only goal that should go down is capital improvement plan. The City knows what the issues are and talk about it every year. It is a matter of basically funding it. City Administrator Olson doesn't believe it necessarily needs to be a focus. Alderman Colosimo would like to keep the South Side Development goal high up on the list.He feels a grocery store on the South Side is the pinnacle feeling like the South Side is growing. Mayor Golinski would like the goal of downtown planning stay high on the list,also. Alderman Frieders stated as far as the downtown is concerned he would like to address the East Alley. Several new ideas came up for discussion. Parks and Recreation programming building Traffic Patrol Water Planning Water Conservation Plan Community Entrance Signage and Way Finding The 2016/2017 goals were then discussed among the aldermen: It was decided that rating the priorities like last year using the 5, 4, 3,2, 1 plan was a good idea. 1. Downtown Planning 1 2. South Side Development 2 3.Municipal Building Needs and Planning 7 4. Capital Improvement Plan 14 5.Manufacturing and Industrial Development 4 6. Vehicle Replacement 5 7. Riverfront Park Development 8 8.Revenue Growth 9 9.Modernize City Code 19 10. Staffing 3 ^ 11. YBSD No 12. Automation and Technology 17 13. Strategic Planning No 14. Employee Salary Survey 16 15. Public Relations and Outreach 18 16. Shared Services 11 17.Parks&Programming Building 13 18.Traffic Patrol 10 19. Water Planning 6 20. Water Conservation Plan 15 21. Community Entrance Signage+Way finding 12 ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 10:35 a.m. Minutes submitted by: f Beth Warren, City Clerk, City of Yorkville, Illinois