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City Council Minutes 2016 11-22-16 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY,NOVEMBER 22,201 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Deputy City Clerk Pickering called the roll. Ward I Colosimo Present Koch Present Ward 11 Milschewski Present Kot Present Ward III Funkhouser Present Frieders Present Ward IV Teeling Present Tarulis Present Also present: Deputy City Clerk Pickering,Attorney Orr,City Administrator Olson,Deputy Chief of Police Hilt,Finance Director Fredrickson,Interim Assistant City Administrator Willrett and EEI Engineer Morrison. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS Tax Levy Mayor Golinski opened the public hearing for the tax levy. City Administrator Olson gave a PowerPoint presentation on the tax levy(see attached). Upon the completion of the presentation,Mayor Golinski asked if anyone wished to comment. No comments were made, so Mayor Golinski closed the public hearing. CITIZEN COMMENTS ON AGENDA ITEMS Randy Scott,Kendall County resident, commented on the poor condition of Pavillion Road. CONSENT AGENDA 1. Road to Better Roads Program—approval of the five year Road to Better Roads plan as illustrated in the map and charts provided by Engineer Sanderson (PW 2016-75) 2. Professional Services Agreement for 2017 Road to Better Roads Program—authorize the Mayor and City Clerk to execute (PW 2016-76) 3. Mill Street LAFO—Authorization No. 2-authorize City Administrator to execute (PW 2016-77) 4. Monthly Treasurer's Report for October 2016 (ADM 2016-74) 5. Auditing Services RFP—authorize staff to issue a request for proposal for Auditing Services (ADM 2016-79) 6. 2016 Bond Abatement Ordinances (ADM 2016-80) a. Ordinance 2016-64 abating the tax hereto levied for the year 2016 to pay the principal of and interest on$3,500,000 General Obligation Bonds(Alternate Revenue Source), Series 2004B - authorize Mayor and City Clerk to execute b. Ordinance 2016-65 abating the tax levied for the year 2016 to pay the principal of and interest on the$11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011 -authorize Mayor and City Clerk to execute c. Ordinance 2016-66 abating the tax levied for the year 2016 to pay the principal of and interest on the$1,235,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014-authorize Mayor and City Clerk to execute d. Ordinance 2016-67 abating the tax levied for the year 2016 to pay the principal of and interest on the $4,295,000 General Obligation Bonds(Alternate Revenue Source), Series 2014A-authorize Mayor and City Clerk to execute e. Ordinance 2016-68 abating the tax levied for the year 2016 to pay the principal of and interest onthe$2,300,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014B -authorize Mayor and City Clerk to execute The Minutes of the Regular Meeting of the City Council—November 22,2016—Page 2 of 3 2016 Bond Abatement Ordinances (cont'd) f. Ordinance 2016-69 abating the tax levied for the year 2016 to pay the principal of and interest on the$1,290,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014C -authorize Mayor and City Clerk to execute g. Ordinance 2016-70 abating the tax levied for the year 2016 to pay the principal of and interest on the$5,575,000 General Obligation Bonds (Alternate Revenue Source), Series 2015A-authorize Mayor and City Clerk to execute h. Ordinance 2016-71 abating the tax levied for the year 2016 to pay the principal of and interest on the$5,800,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2016- authorize Mayor and City Clerk to execute 7. 2016 SSA Abatement Ordinances (ADM 2016-81) a. Ordinance 2016-72 Abating Special Service Area Taxes for Special Service Area Number 2003-100 (Raintree Village Project)and Approving the Amended Special Tax Roll—authorize Mayor and City Clerk to execute b. Ordinance 2016-73 Abating Special Service Area Taxes for Special Service Area Number 2003-101 (Windett Ridge Project)and Approving the Amended Special Tax Roll—authorize Mayor and City Clerk to execute c. Ordinance 2016-74 Abating Special Service Area Taxes for Special Service Area Number 2004-104(Central Grande Reserve)and Approving the Amended Special Tax Roll—authorize Mayor and City Clerk to execute d. Ordinance 2016-75 Abating Special Service Area Taxes for Special Service Area Number 2004-107(Raintree Village II Project)—authorize Mayor and City Clerk to execute e. Ordinance 2016-76 Abating Special Service Area Taxes for Special Service Area Numbers 2005-108 and 2005-109 Special Tax Refunding Bonds, Series 2016(Autumn Creek Project and Bristol Bay I Project)—authorize Mayor and City Clerk to execute 8. Ordinance 2016-77 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2017 and Ending on April 30, 2018 in an for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill)—authorize Mayor and City Clerk to execute (ADM 2016-82) 9. Ordinance 2016-78 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2017 and Ending on April 30,2018 in an for the United City of Yorkville Special Service Area Number 2006-119(Sunflower Estates)—authorize Mayor and City Clerk to execute (ADM 2016-83) 10. Resolution 2016-34 Approving an Intergovernmental Agreement between the Illinois Office of the Comptroller and the City Regarding Access to Comptroller's Local Debt Recovery Program— authorize Mayor and City Clerk to execute (ADM 2016-84) Mayor Golinski entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye,Milschewski-aye,Funkhouser-aye,Colosimo-aye, Frieders-aye,Kot-aye,Koch-aye,Teeling-aye MINUTES FOR APPROVAL Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings of October 25, 2016 and November 8, 2016 and the minutes of the special City Council meetings of October 25, 2016 and October 29, 2016 as presented. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion unanimously approved by a viva voce vote. BII.LS FOR PAYMENT(Informational): $2,368,489.93 REPORTS MAYOR'S REPORT No report. PUBLIC WORKS COMMITTEE REPORT No report. The Minutes of the Reeular Meetine of the City Council—November 22,2016—Paae 3 of 3 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Bike Trail Alderman Teeling wanted to let everyone know that there were rumors floating around that the money that the city received from Kendall County for the bike trails had to be paid back. She wanted to clarify for the public that the money received from Kendall County was a grant and did not have to be paid back. Aurora Area Convention and Visitors Bureau(AACVB) Alderman Funkhouser reminded the City Council that the AACVB would be holding their annual meeting and luncheon on Friday,December 2,2016. STAFF REPORT Santa's Breakfast City Administrator Olson gave a reminder that Breakfast with Santa would be held Saturday,December 3,2016 at 8:00 a.m. and anyone who would like to attend should call the Recreation Department to register for the event. ADDITIONAL BUSINESS Waubonsee Communities of Excellence Mayor Golinski commended city employees Rachel Wright and Lisa Pickering for completing the Communities of Excellence education training series through Waubonsee Community College. EXECUTIVE SESSION Mayor Golinski stated that the City Council would be adjourning into executive session for the purchase or lease of real property and for litigation. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski adjourned the City Council meeting at 7:40 p.m. Minutes submitted by: 01 Lisa Pickering, Deputy City Clerk,City of Yorkville,Illinois 11/22/2016 1 UNITED CITY OF YORKVILLE Property Tax Levy Presentation City Council November 22, 2016 Property Tax Extension, as published 2015 City Levy $3,101,185 2016 City Levy $3,101,185 Operations (capped) $3,053,660 Bonds (uncapped) $47,525 Operations (capped) $3,101,185 Bonds (uncapped) $0 2015 Library Levy 2016 Library Levy2015 Library Levy $1,384,746 Operations (capped) $631,958 Bonds (uncapped) $752,788 2016 Library Levy $1,452,396 Operations (capped) $692,000 Bonds (uncapped) $760,396 11/22/2016 2 Property Tax Extension Library Board sets its own levy, by law Library property tax maximum rate is $0.15 per $100 EAV, by law Library Board currently is not subjected to a normal property tax cap If EAV increases 45% from one year to the next, Library Board can collect 45% more property taxes from one year to the next Library property taxes are currently combined with the City property taxes under property tax cap calculations This means if Library property taxes go up 45% from one year to the next, City property taxes must go down a pro-rated amount Property Tax Extension City Staff recommends the Library property taxes be calc lated separatel from the Cit propert be calculated separately from the City property taxes, subjecting the Library property taxes to the normal property tax caps Property tax caps allow for maximum property tax increases from one year to the next at the rate of inflation only, plus new construction in towninflation only, plus new construction in town 11/22/2016 3 Property Tax Extension A6Exhibit A, 2016 Tax Levy –Estimated (Combined) City property tax line-item decreases 0.95% or $29,324 Library property tax line-item increases 5.09% or $70,538 Library Board Recommendation Property Tax Extension 6Exhibit B, 2016 Tax Levy –Estimated (Separate) City property tax line-item is FLAT or $0 Library property tax line-item increases 1.55% or $21,518 City Staff estimate of actual property taxes 11/22/2016 4 Property Tax Extension 6Exhibit C, 2016 Tax Levy –Requested (Separate) City property tax line-item is FLAT or $0 Library property tax line-item increases 4.89% or $67,651 City Staff recommendation Exhibit C, 2016 Tax Levy – Estimated (Separate) Staff recommendation Tax Levy Ordinance will: Show Library request of ~4.89% total property tax increase Direct the County Clerk to calculate the property tax cap for the Library property taxes separately from the City property taxes If the City’s estimate of the property tax caps are correct If the City s estimate of the property tax caps are correct, the Library would still receive ~$13,910 in new property taxes for operations and $7,608 in new property taxes for bonds 11/22/2016 5 Tax facts The City’s police pension property tax obligations will increase 17% or $140,798 from last yearincrease 17% or $140,798 from last year This results in a net loss in revenues available to the general fund The average EAV increase on a single property, City- wide is 9.95% If h EAV h 9 95% Ci If your home EAV goes up more than 9.95%, your City property taxes will probably go up If your home EAV goes up less than 9.95%, your City property taxes will probably go down Tax facts The City property tax makes up only 6.3% of your total ta bill total tax bill. The City is not collecting any non-abated property taxes for the first time since tax year 2010 11/22/2016 6 Tax facts The City reduced property taxes faster than we comm nicatedcommunicated:  Communicated Actual 2% reduction FY 15 3% reduction 1% reduction FY 16 (prior FY)1.66% reduction(prior FY) 1% reduction FY 17 (current FY)1.68% reduction 1% reduction FY 18 (under discussion)0% Questions? Bart Olson, City Administrator 6630-553-4350 bolson@yorkville.il.us REGULAR CITY COUNCIL MEETING Public Comment November 22, 2016 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: 1 T i 1