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Public Works Minutes 2016 11-15-16Page 1 of 2 APPROVED 12/20/2016 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, November 15, 2016, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Ken Koch Alderman Jackie Milschewski Alderman Larry Kot Other City Officials Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: None The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: None Previous Meeting Minutes: October 18, 2016 The minutes were approved as presented. New Business: 1. PW 2016-74 Meeting Schedule for 2017 There was no discussion and the committee was OK with the schedule. 2. PW 2016-75 2017 Road to Better Roads Program Mr. Sanderson said there is a recommended plan for the next FY along with a 5-year plan and they are seeking approval. Mr. Kot asked if State St. by Hydraulic and Van Emmon is scheduled for next year since residents had been told it would be repaved. It is currently on the alternative list and Mr. Dhuse explained some parking lots are in very bad shape. Mr. Koch asked about Walsh Drive to Greenbriar and said that it's worn down to the gravel in some areas. Mr. Sanderson said there is some flexibility with the program which is based on an analysis done in 2012. City staff will monitor the streets this winter rather than having a new study which would cost about $100,000. Mr. Dhuse added that this year's program was a catch-up list. Alderman Milschewski inquired about the rating system to determine the repaving schedule and an explanation was given. There is approximately $700,000 of roadwork to be done next year (not including the parking lots). Page 2 of 2 The alley between State and Main was discussed and it will be staked and the matter revisited. Kennedy Road was also discussed. Mr. Sanderson asked for approval of the recommended list and engineering agreements so EEI can move forward. It is hoped to obtain IDOT approval and let bids in February to take advantage of some favorable prices. Chairman Funkhouser asked the committee to approve the 2017 program, the alternatives and the 5-year plan and forward it to the Council on the consent agenda. 3. PW 2016-76 Professional Services Agreement for 2017 Road to Better Roads Program This is the standard agreement to prepare the documents for bid-letting using MFT and local funds, IDOT approval and for construction engineering. This moves forward to the November 22nd consent agenda. 4. PW 2016-77 Mill Street LAFO – Authorization No. 2 This is the second authorization for LAFO and the balancing change order is a decrease of $29,769.48. The total decrease is $34,269.48. Ms. Milschewski said there were many compliments on the job. This moves to the November 22nd consent agenda. Old Business: None Additional Business: Alderman Kot noted a shoulder drop-off near Autumn Creek and asked for gravel fill. He also asked about electrical boxes near Kennedy and McHugh which are half open. It was determined they are phone boxes and pose no danger. Lights with higher wattages are still needed on both ends of Windett according to Alderman Koch and Mr. Dhuse will address this matter. The new street lights in the City have received favorable comments and installation is nearly complete. Alderman Milschewski noted there is only one at the north end of the park. Placement was made there to not block the eternal flame. Mr. Kot requested more crossing signage on Rt. 47 near Hydraulic for safety reasons. Mr. Dhuse replied that he does not want to encourage crossing at that point, but will make it as safe as possible. He said 2 near accidents have occurred near pedestrian signs when driver views are obstructed due to multiple traffic lanes. Chairman Funkhouser requested an update on the street sale sign. Over $400 has been generated through sales and remaining signs will be sold at another time. There was no further business and the meeting was adjourned at 6:34pm. Minutes respectfully transcribed by Marlys Young, Minute Taker