Library Board Packet 2017 01-09-17 Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
January 9, 2017 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Update on Cost Cutting
Painting Bid for Building
13. New Business Building Maintenance Hire
IT Hours Increased
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, December 12, 2016, 7:OOpm
902 Game Farm Road—Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Russ Walter.
Roll Call:
Barb Johnson-yes, Darren Crawford-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes,
Susan Chacon-yes (left 8:42pm), Sandy Lindblom-yes, Wamecca Rodriguez-yes(arr.7:02pm)
Absent: Kate Elder
Others Present:
Library Director Michelle Pfister
Alderman/Library Liaison Seaver Tarulis
Finance Director Rob Fredrickson
Diana,parent of middle school students
Recognition of Visitors:
Guests were recognized by President Walter.
Amendments to the Agenda:
Ms. Lindblom asked to add a discussion on maintenance and Ms. Gambro asked to give information
regarding a reading initiative, both for discussion under New Business.
Minutes: November 14, 2016
Ms. Lindblom and Ms. LaChance moved and seconded, respectively, to approve the minutes as
presented. Unanimous voice vote approval.
Correspondence:
Library Director Pfister received a thank you note from a patron expressing appreciation of the
children's books and family issue books.
Public Comment:
Guest Diana(last name unknown) said middle school Moms were discussing how to address the causes
of a recent middle school student suicide. She said there is pervasive bullying in the schools. Ms.
Rodriguez said there is much teen depression and access to so much negative information. She shared
her knowledge of many of the issues involved and that social media can be a factor. Ms. Gambro said
there is a curriculum in school regarding internet safety. President Walter asked what the Library
could do and possible solutions included awareness signs, messages on the scrolling TV at the library
entrance and a workshop for students and parents. Many different strategies were discussed including
the fact that supervision must begin at home. Guest Diana suggested a coffee shop in the library to
attract students.
Page 1 of 4
Staff Comment: None
Report of the Treasurer:
Check Register
Treasurer Lindblom said the library is converting to LED light bulbs to lower expenses. She also
commented that the fall cleanup, gutter and window cleaning had all been done. The total of the check
register bills is $9,637.60. There were also two payrolls in the month and the total distributions from
the summary sheet are $54,002.50.
Budget Report
Property tax of$8,533 and development fees of$4,000 were received and the budget is at 58%of the
FY and 91% of the total revenues. The fines were down, but the library did"food for fines".
Memorials and Gifts
There is $3,000+ that has come in for mini-golf and $2,000 is designated for books with the rest for
programs.
Cash Statement
Bond payments will be made this month and will reduce the balance considerably. Mr. Fredrickson
explained how the bonds are paid and how much.
Ms. Johnson asked why the part-time salaries had decreased considerably in the second payroll period.
It was thought to be due to holidays.
Payment of Bills
Ms. Johnson moved to pay the bills as follows and Ms. Gambro seconded the motion:
$19,151.12 Accounts Payable
$34,851.38 Payroll
$54,002.50 TOTAL
Roll call: Crawford-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes,
Lindblom-yes, Johnson-yes. Passed 8-0.
Report of the Library Director:
Library Director Michelle Pfister reported the following:
1. Presented stats for month
2. Displayed Yorkville booklet containing library article and VOICE newspaper which published
programs at library
3. Many mini-golf meetings have been held, over $3,000 given by sponsors
4. Friends asked Michelle to thank Board for assistance with mini-golf preparations
5. Luncheon was held for staff
6. 20 people attended the "Mudslinging" event
7. Joanne Matlock contributed $36 for large print book
8. Profit of$240 for 5K run
9. Presented a new list of Board members
10. "Birthday cake" used in 100-year celebration was advertised on system website and is now a
traveling birthday cake
11. Baking books were chosen to honor former Board member Jo Ann Gryder and one book was
dedicated to her granddaughter
Page 2 of 4
City Council Liaison
Alderman Tarulis announced Alderman Kot is resigning effective December 31. He also said the City
Council had completed their goal-setting for the year and the library is included in an audit of all city
buildings. A study will be done in 2017/2018. Mr. Fredrickson added that the library levy vote will be
taken on December 13.
Standing Committees:
A list of standing committees is included in the meeting packet. It was noted the next budget will be
approved in April and Mr. Fredrickson will send a template.
Unfinished Business:
Update on Cost Cutting
This is tabled since Board member Kate Elder is absent.
Painting Bid for Building
Revisions are still needed in the painting bid. Dates were changed to reflect a close of bids on January
31, 2017. Ms. Lindblom also raised several questions. She said a 90-day period is needed for when
prices are effective and should be valid until the end of April. It was suggested to make the closing
date at the end of February to move the 90-day period into May when painting could be done. Ms.
Lindblom also said the Library Board is not mentioned in the contract. There were many other
concerns: paint color, primer,number of coats, exact areas to be painted, Hardie siding, to whom
questions should be directed, licensing/bonding and other details.
Ms. Gambro suggested hiring a consultant to oversee this project because of the many questions being
raised and Mr. Walter asked if Mr. Lindblom would assist. Mr. Walter will contact Mr. Lindblom and
input will also be needed from the Public Works Director. Ms. Johnson suggested a committee be
formed and that the old records be reviewed. A revised contract is needed by January and all Board
members are encouraged to bring forward any wording changes for the bid. The notice must be
published for 30 days in a daily paper and a CD or flash drive of the bid notice will also be available.
Adopt a Sunday
Ms. Johnson moved and Ms. Lindblom seconded a motion to withdraw the letter to sponsors requesting
support for Sunday hours. Unanimous voice vote approval.
Fundraising Option for the Library
Ms. Gambro mentioned that some of the schools use this program and the library might be competing.
Ms. Lindblom said the Board should not be involved with fundraising which the Friends already do.
Ms. Rodriguez suggested that this option be made known to the Friends and the Board's wishes to be
open on Sundays. Adding a half hour at the beginning and the end of each day was suggested. A
recent survey showed a need to be open longer and this should be included in budget discussions. This
option will be tabled at this time.
Ordinance Regulation Reimbursement of Expenses
The library attorney had previously suggested the Board should adopt a policy regarding
reimbursement for travel. The Board discussed this topic last month and a motion was made at this
meeting by Ms. Johnson and seconded by Ms. LaChance to accept the policy as presented. The
effective date in the policy needs to be changed. There was also discussion about the cost for dinners
Page 3 of 4
when traveling and it was decided to use $22 as the amount.
Roll call: Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes,
Johnson-yes, Crawford-yes. Passed 8-0.
New Business:
Maintenance
Ms. Lindblom said the library may need a part-time maintenance person to relieve Ms. Pfister from
many maintenance items she does. A job description would be needed and there should be discussion
during budget talks. Ms. Pfister was asked to draft a list of tasks and amount of time for a handyman
prior to any decision. A part-time IT person was also mentioned as being a higher priority than a
handyman. This will be included on the January agenda.
Reading Initiative
Trustee Gambro presented information regarding a reading initiative in the middle school for next year
entitled"One Community Reads". It is in the early planning stages and may involve activities in the
City. It has been done in Napervile and Plainfield.
Additional Business: None
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned at 8:51pm on a motion and second by
Ms. Gambro and Mr. Walter, respectively.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 12/21/16 UNITED CITY OF YORKVILLE
TIME: 09:17:32 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900038 FNBO FIRST NATIONAL BANK OMAHA 12/26/16
122616—A.SIMMONS 11/30/16 01 KONICA-7/05-10/04 MAINTENANCE 82-820-54-00-5462 437.95
02 CHARGES ** COMMENT **
03 KONICA-7/04-10/03 MAINTENANCE 82-820-54-00-5462 3.53
04 CHARGES ** COMMENT **
0
33 KONICA-09/19-10/18 COPY CHARGE 82-820-54-00-5462 4.62
INVOICE TOTAL: 446.10
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DATE: 12/21/16 UNITED CITY OF YORKVILLE
TIME: 09:17:32 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900038 FNBO FIRST NATIONAL BANK OMAHA 12/26/16
122616—J.WEISS 11/30/16 01 STORYTIME HOLIDAY SUPPLIES 82-000-24-00-2480 104.39
INVOICE TOTAL: 104.39
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DATE: 12/21/16 UNITED CITY OF YORKVILLE
TIME: 09:17:32 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900038 FNBO FIRST NATIONAL BANK OMAHA 12/26/16
122616—M.EBERHARDT 11/30/16 01 NCG CINEMA—GIFT CARD 82-000-24-00-2480 25.00
INVOICE TOTAL: 25.00 *
122616—M.PFISTER 11/30/16 01 MENARDS—BLINDS 82-820-54-00-5495 30.12
INVOICE TOTAL: 30.12 *
TOTAL AMOUNT PAID: $ 605.61
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Page 3 of 10
DATE: 01/04/17 UNITED CITY OF YORKVILLE
TIME: 08:08:32 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/09/17
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
104284 BAKTAY BAKER & TAYLOR
2032461531 11/22/16 01 BOOKS 84-840-56-00-5686 854.35
INVOICE TOTAL: 854.35 *
2032478334 11/30/16 01 BOOKS 84-840-56-00-5686 327.47
INVOICE TOTAL: 327.47 *
2032479655 11/30/16 01 BOOKS 84-840-56-00-5686 291.00
INVOICE TOTAL: 291.00
2032485436 12/02/16 01 BOOKS 82-000-24-00-2480 455.31
INVOICE TOTAL: 455.31 *
2032504872 12/12/16 01 BOOKS -840-56-00-5686 349.95
•INVOICE TOTAL: 349.95
2032505076 12/12/16 01 BOOKS:--T 84-840-56-00-5685 479.44
INVOICE TOTAL: 479.44
2032522494 12/20/16 01 BOO S - 84-840-56-00-5686 303.57
U.
INVOICE TOTAL: 303.57
Couizty Scat
2032532462 12/22/16 01 BOOKS °{ 84-840-56-00-5686 429.25
Kendal:County
INVOICE TOTAL: 429.25
_ A* .
CHECK TOTAL: 3,490.34
104285 DEMCO DEMCO, INC.
6021573 12/07/16 01 BOOK TAPE, FILAMENT TAPE, 82-820-56-00-5610 211.14
02 DVD/CD POUCHES, WAX PAPER, ** COMMENT **
03 LABELS ** COMMENT **
INVOICE TOTAL: 211.14
CHECK TOTAL: 211.14
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 4 of 10
DATE: 01/04/17 UNITED CITY OF YORKVILLE
TIME: 08:08:32 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/09/17
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
104286 ERATEFUN E—RATE FUND SERVICES, LLC
91 12/18/16 01 E—RATE CONSULTING SERVICES 82-820-54-00-5462 250.00
02 FOR FY2017 ** COMMENT **
INVOICE TOTAL: 250.00
CHECK TOTAL: 250.00
104287 LLWCONSU LLW CONSULTING INC.
10400 12/29/16 01 SEPT 2016 ONSITE IT SUPPORT 82-820-54-00-5462 720.00
--. INVOICE TOTAL: 720.00
10401 12/29/16 01 OCT 1'6..ONSITE IT :.SUPPORT 82-820-54-00-5462 1,860.00
�- INVOICE TOTAL: 1,860.00
10402 12/29/16 01 NOV,.2016 O,SITE IT SUPPORT"• 82-820-54-00-5462 1,140.00
EST _ °1 INVOICE TOTAL: 1,140.00 1 836
Y
10403 12/29/16 01 DEC 2016 ONSITE IT SUPPORT i82-820-54-00-5462 1,170.00
INVOICE TOTAL: 1,170.00 *
CHECK TOTAL: 4,890.00
104288 MIDWTAPE MIDWEST TAPE ka.nnal county
94548677 11/28/16 01 DVD f T E 82-820-56-00-5685 17.99
INVOICE TOTAL: 17.99
94568683 12/03/16 01 DVDS 84-840-56-00-5685 63.97
INVOICE TOTAL: 63.97 *
94592419 12/12/16 01 AUDIO BOOK 84-840-56-00-5683 9.99
INVOICE TOTAL: 9.99 *
94593919 12/12/16 01 DVDS 84-840-56-00-5685 82.96
INVOICE TOTAL: 82.96 *
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 5 of 10
DATE: 01/04/17 UNITED CITY OF YORKVILLE
TIME: 08:08:32 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/09/17
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
104288 MIDWTAPE MIDWEST TAPE
94614311 12/17/16 01 AUDIO BOOKS 84-840-56-00-5683 59.98
INVOICE TOTAL: 59.98 *
94629915 12/22/16 01 DVD CASES 82-820-56-00-5610 147.99
INVOICE TOTAL: 147.99 *
94631023 12/23/16 01 DVD(EST 84-840-56-00-5685 89.96
� CINVOICE TOTAL: 89.9694637404 12/27/16 01 DVD 84-840-56-00-5685 22.99
INVOICE TOTAL: 22.99
CHECK TOTAL: 495.83
104289 NICOR NICOR GAS91-85-68-4012 8-1116 12/02/16 01 11/ 902 GAME FARM RD 182-820-54-00-5480 724.93
'.INVOICE TOTAL: 724.93
CHECK TOTAL: 724.93
104290 PRAIRCAT PRAIRIECAT
5202 01/03/17 01 JAN 2017-MAR 2017 E-READER FEE 84-840-54-00-5460 161.00
02 JAN 2017-MAR 2017 QUARTERLY 82-820-54-00-5468 3,158.19
03 PARTICIPATING FEES ** COMMENT **
INVOICE TOTAL: 3,319.19 *
CHECK TOTAL: 3,319.19
104291 YOUNGM MARLYS J. YOUNG
121216 12/29/16 01 12/12/16 MEETING MINUTES 82-820-54-00-5462 81.25
INVOICE TOTAL: 81.25 *
CHECK TOTAL: 81.25
TOTAL AMOUNT PAID: 13,462.68
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 6 of 10
EST. , � 1836
o� UNITED CITY OF YORKVILLE
E ��.�= PAYROLL SUMMARY
December 2, 2016
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 17,208.39 $ - 17,208.39 $ 1,829.25 $ 842.24 $ 19,879.88
FINANCE 12,176.47 - 12,176.47 1,326.24 939.00 $ 14,441.71
POLICE 125,965.66 8,960.15 134,925.81 567.33 9,984.05 $ 145,477.19
COMMUNITY DEV. 16,588.42 - 16,588.42 1,717.43 1,220.56 $ 19,526.41
STREETS 12,901.28 - 12,901.28 1,371.40 946.41 $ 15,219.09
WATER 14,012.61 297.66 14,310.27 1,521 .18 1,033.86 $ 16,865.31
SEWER 8,020.18 - 8,020.18 868.49 609.68 $ 9,498.35
PARKS 18,397.20 - 18,397.20 1,895.50 1,364.29 $ 21,656.99
RECREATION 14,024.50 - 14,024.50 1,308.37 1,037.35 $ 16,370.22
LIBRARY 15,602.43 - 15,602.43 855.56 1 ,166.06 $ 17,624.05
TOTALS $ 254,897.14 $ 9,257.81 $ 264,154.95 $ 13,260.75 $ 19,143.50 $ 296,559.20
TOTAL PAYROLL $ 296,559.20
Page 7 of 10
EST. , 1836
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
E % December 16, 2016
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
MAYOR & LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83
CLERK 583.34 - 583.34 19.48 44.63 647.45
TREASURER 83.34 - 83.34 8.85 6.36 98.55
ALDERMAN 4,000.00 - 4,000.00 - 299.56 4,299.56
ADMINISTRATION 16,104.52 - 16,104.52 1,711.92 757.79 18,574.23
FINANCE 10,024.22 - 10,024.22 1,065.58 751.41 11,841.21
POLICE 98,115.08 1,952.47 100,067.55 553.72 6,902.85 107,524.12
COMMUNITY DEV. 14,512.20 - 14,512.20 1,370.44 1,061.74 16,944.38
STREETS 12,901.27 2,061.02 14,962.29 1,590.49 1,080.64 17,633.42
WATER 14,012.61 22.05 14,034.66 1,491.90 998.53 16,525.09
SEWER 8,020.19 - 8,020.19 852.54 579.99 9,452.72
PARKS 16,802.90 - 16,802.90 1,766.79 1,243.61 19,813.30
RECREATION 13,646.38 - 13,646.38 1,191.51 1,008.41 15,846.30
LIBRARY 16,217.54 - 16,217.54 855.55 1,213.08 18,286.17
TOTALS $ 225,931.93 $ 4,035.54 $ 229,967.47 $ 12,478.77 $ 16,018.09 $ 258,464.33
TOTAL PAYROLL $ 258,464.33
Page 8 of 10
C I),I-
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'
EST. � _ 1836
o f� ® �a` o� UNITED CITY OF YORKVILLE
E ��-• PAYROLL SUMMARY
December 30, 2016
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 16,104.53 $ - 16,104.53 $ 1,711.91 $ 782.84 $ 18,599.28
FINANCE 8,864.98 - 8,864.98 942.35 480.74 $ 10,288.07
POLICE 101 ,772.66 636.47 102,409.13 553.73 7,374.66 $ 110,337.52
COMMUNITY DEV. 14,660.72 - 14,660.72 1,370.45 1 ,097.32 $ 17,128.49
STREETS 12,901.26 8,193.28 21,094.54 2,242.37 1,510.08 $ 24,846.99
WATER 16,114.20 149.22 16,263.42 1,728.80 1,131.33 $ 19,123.55
SEWER 8,020.17 - 8,020.17 852.54 517.06 $ 9,389.77
PARKS 16,572.72 - 16,572.72 1 ,732.64 1,267.77 $ 19,573.13
RECREATION 13,970.63 - 13,970.63 1,253.31 1,065.64 $ 16,289.58
LIBRARY 14,896.71 - 14,896.71 855.56 1,139.56 $ 16,891.83
TOTALS $ 223,878.58 $ 8,978.97 $ 232,857.55 $ 13,243.66 $ 16,367.00 $ 262,468.21
TOTAL PAYROLL $ 262,468.21
Page 9 of 10
)(APgUBLICLI BRA Y
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday,January 09, 2017
ACCOUNTS PAYABLE
Library CC Check Register (Pages 1-3) 12/26/2016 $605.61
Library Check Register(Pages 3-8) 01/09/2017 $13,462.68
Guardian -December 2016 dental insurance 12/13/2016 $440.48
IPRF-January 2017 Workers Comp 12/13/2016 $1,018.59
Eye Med - December 2016 Vision Ins. 12/13/2016 $54.24
Mesirow-12/31-04/30 Libaiity Renewa•1 12/13/2016 $407.59
Dearborne National -January 2017 Life Ins 12/21/2016 $33.60
DAC- December 2016 HRA Fees 12/13/2016 $12.00
BCBS-January 2017 Health Insurance 12/21/2016 $5,785.96
TOTAL BILLS PAID: $21,820.75
PAYROLL DATE
Bi-weekly (Page 9) 12/02/2016 $17,624.05
Bi-weekly (Page 10) 12/16/2016 $18,286.17
Bi-weekly (Page 11) 12/30/2016 $16,891.83
TOTAL PAYROLL: $52,802.05
TOTAL DISBURSEMENTS: $74,622.80
v
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YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2017 BUDGET REPORT
M1jl+% g For the Month Ending December 31,2016
%afF7a°af rrm eff l�fi 7!%, 484 Shc4 E. FaVAL ft4ltUl7
CY'DUNI'N6Mn$R -l6 d N � a-I4 ibIIA&I-tf NVOW
LIBRARY OPERATIONS REVENUES
Taxes
82-000 0-00-4000 PROPERTY TAXES 61,391 244,019 20,045 20796 262,622 8,776 8,533 - 626,183 644,719 97.12%
82-00041-004120 PERSONAL PROPERTY TAX 882 - 959 4 112 872 - 232 3,058 5,250 58.25%
82-00041.004170 STATE GRANTS - 13,044
es - _ _ - 13,044 17,200 75.83°1°
Fin &Fo [r -
82-OW43-004330 L113RARY FINES 459 511 443 1,185 362 j 1,021 424 261 4,667 1 9,300 50.18%
- ., - _ ..
82-00044-00-4401 LIBRARY SUBSCRIPTION CARDS 365 588 305 492 681 1,078 - 636 4,144 7,500 55.26%
82400044-004422 COPY FEES 275 200 187 184 194 165 197 114 1,516 3,000 50.52%
82-00044-004439 PROGRAM FEES 44 80 181 42 110 79 36 54 626 1,000 62.60%
82-00045.004500 INVESTMENTEARNINGS 58 67 1= 77 1 78= 90 89 618 350 176.58%
'crllamaue -
82-00046-00-4690 RE1MB-MISCELLANEOUS - - - - - - - 1,433 1,433 - 0.00%
82-00048-004820 RENTAL INCOME 115 275 76 300 .175 200 250 200 1,591 2,000 79.55%
82-00048-004824 DVD RENTAL INCOME 187 257 249 199 198 .220 145 150 1,605 5,000 32.101/.
82-00048-004850 MISCELLANEOUS INCOME 78 95 55 48 738 512 47 145 1,719 500 343.75%
OdwrFinanci Sames T.
82-00049.004901 TRANSFER FROM GENERAL 5,276 1,757 1,757 1,991 1,757 1,758 891 4
1,426 16,614 36,068 46.06%
TOTAL REVENUES:LIBRARY 69,131 260,893 24,329 25,423 266,916 14,770 10,614 4,740 676,815 731,887 92.48%
LIBRARY OPERATIONS EXPENDITURES
Salaries&Wages - -
82-820-50-00-5010 SALARIES&WAGES 15,825 18,021 24,145 16,097 16,097 16,097 16,097 24,145 146,525 217,309 67.43%
82-820-50-00-5015 PART-TIME SALARIES 15,965 15,531 23,542 16,531 15,027 16,441 14,739 22,571 140,348 201,825 69.54%
Rem ra v.
82-820-52.00-5212 RETIREMENT PLAN CONTRIBUTION 1,682 1,916 2,567 1,711 1,711 1,711 1,711 2,567 15,576 23,470 66.361A
82-820-52-00-5214 FICA CONTRIBUTION 2,377 2,512 3,593 2,441 2,326 2,434 2,304 3,519 21,505 31,448 68.361/6
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,742 4,565 5,600 5,832 5,501 5,554 5,187 7,180 51,161 83,960 60.940/6
82-820-52-00-5222 GROUP LIFE INSURANCE 34 67 34 - 67 34 34 34 302 403 75.04%
82-820-52-00-5223 IDENTALINSURANCE 440 440 440 440 440 440 440 440 3,524 5,638 62.50%
82-820-52-00-5224 VISIONINSURANCE 54 54 54 54 54 54 1 54 54 434 651 66.65%
•o YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2017 BUDGET REPORT
;rg For the Month Ending December 31,2016
ACCOOM'N06nTER DL4C'1fIPTFUN -M.
.ni '... ', 04ar1-11c ... .
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - 233 1 - - - - 233 1 2,500 1 9.32%
82-820-52-00-5231 LIABILITY INSURANCE 5,276 1,757 1,757 1,757 1,757 1 1,758 891 1,426 16,380 33,568 48.80%
Conlnvdrvn7SCNices . ... .. _ ., . ... ..
82-820-54-00-5412 TRAINING&CONFERENCES 300 - _ _ _ 30 - - 330 500 66.00%
82-820-54-00-5415 TRAVEL&LODGING - 164 - 41 - 41 44 - 290 600 48.33%
82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - _ _ _ _ - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - - 776 - 490 - 1,033 - 2,299 6,000 38.31%
82-820-54-00-5452 POSTAGE&SHIPPING - - 19 - - 201 - - 220 500 43.95%
82-820-54-00-5460 DUES&SUBSCRIPTIONS - 1,725 - 306 3,903 - 1,268 - 7,202 12,000 60.021/.
82-820-54-00-5462 PROFESSIONAL SERVICES 3,580 3,193 2,106 2,439 1,737 729 2,919 869 17,572 29,000 60.590%
82-820-54-00-5466 LEGAL SERVICES - - - - - _ _ _ - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - 3,158 - 3,158 - - 6,316 35,000 18.05%
82-820-54.00-5480 UTILITIES - _ - 3,225 3,225 16,281 19.81
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 496 2,451 5,196 - - 2,193 7,707 5,070 23,113 25,000 92.45%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 - - - - - 1,689 2,190 77.10%
82-820-56-00-5610 OFFICE SUPPLIES - 965 881 828 786 477 520 246 4,703 8,000 58.79%
82-820-56-00-5620 OPERATING SUPPLIES 2,014 346 1,511 38 1,116 1,548 739 7,311 8,000 91.39%
82-820-56-00-5671 LIBRARY PROGRAMMING - 155 91 109 137 99 21 - 613 1,000 61.301/.
82-820-56-00-5685 DUD'S - 122 174 142 124 110 302 23 997 2,000 49.85%
827820-56-00-5686 BOOKS - - - 1,190 1 1,493 1,592 1,146 427 5,849 5,000 116.97%
82-820-99.00-9983 TRANSFER TO LTB DEBT SERVICE - - _ _ _ _ _ _ _ 3,000 0.00%
TOTAL FUND RE VENUES 69,131 Z*^& 14,770 _ q 7�D B16,tIt3 73Y 3►9
TOTAL FUNDEXP15NDITURES - .571776 - 56,7m 75,669 SIA63 slb"- 540W 5q$" TAM 4VI714 "Ma
FUND R MPLUS MZFICITI Il,361- 2&4,141. (%7 _ 215,E
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4000 PROPERTY TAXES 73,129 290,675 1 23,877 24,772 260,578 62,711 10,165 - 745,908 749,771 99.48%
83-000-45-00-4500 INVESTMENT EARNINGS - 201 113 324
2
YORKVILLE PUBLIC LIBRARY
�: •. FISCAL YEAR 2017 BUDGET REPORT
For the Month Ending December 31,2016
floJhleeaf rear 8% 77lG 21% ;'42K 5w M" d7% Y6io�.9YA /HCALVEAN
Arrnu2rrlvin�ea It 1, xer
83-000-09-004982 TRANSFER FROM LIB OPS 3,000 0.00%
TOTAL REVENUES:LIBRARY DEBT SERVICE 73,129 290,675 . 23,882 24,777 260,578 62,711 10,366 113 746,233 752,771 99.13%:
LIBRARY DEBT SERVICE EXPENDITURES
2006 Bond
83-830.84-00-8000 PRINCIPAL PAYMENT - - _ - 50,000 50,000 50,000 100.00%
83.830-84.00-8050 INTERESTPAYMENf - 14,869 - - - - - 14,869 29,738 29,738 100.00%
"13 R Born!
83-830-99-00-8000 PRINCIPAL PAYMENT 500,000 500,000 500,000 100,00%
83-830-99-00-8050 1 INTEREST PAYMENT - 86,516 - - - - - 86,516 173,033 173,033 100.00%
TOTAL FIINDREVE7VUE5 73,129 2 7� - 23,M 2+4771 260,573 62;712 ,1q.7GG iq _. 7461A#3 751,7711-
TOTAL FUND EXPENDITURES INA" - S613mS MTV Ili w%
BUND SURPLUS(DEFICIT) 731129 18ffi„780 1 1 zkm 26%m 67.711 20yR16' (461.171)
Mm
LIBRARY CAPITAL REVENUES
84-00042-00-4214 DEVELOPMENT FEES 3,100 3,500 3,750 8,550 11,950 2,550 4,000 2,900 40,300 20,000 201.50%
84-00042-004224 RENEW PROGRAM PERMIT - 200 - - - - - - 200 - 0.00%
84-00045-004500 INVESTMENT EARNINGS I 1 1 1 I I 1 1 8 10 75.40%
84-000-08-00-4850 MISCELLANEOUS INCOME - _ _ _ _ _ _ _ - 000%
TOTAL REVENUES:LIBRARY CAPITAL 3,101 3,701 3,751 8,551 11,951 2,551 4,001 2,901 40,508 20,010 202.44%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5406 RENEW PROGRAM - 200 - - - - - - 200 - 0.00%
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 161 - - - 161 - - 322 3,500 9.20%
84-840-56.00-5635 COMPUTER EQUIPMENT&SOFTWARE - _ _
3,0$1 6,956 71 - 10,108 - 0.00%
84-840-56.00-5683 AUDIO BOOKS - 325 110 598 205 - 320 160 1,718 - 0.00%
84-840-56.00.5684 COMPACT DISCS&OTHER MUSIC - - - _ _ _ - - - - 0.00°h
11
84-840-56-00-5685 DVD'S - - - - - - - 75 75
3
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2017 BUDGET REPORT
,. For the Month Ending December 31,2016
S1ajFTaed rws 8yf _ j?% 2J"X .. ..3311 114A 50%
ACCOUNT NUM6EA DLBCRI/IiON A11'TF14F. _ ..__ AAtIl -AL_ 3 M_`. _. .___;'OH;-POO- i'.:.`._. t w
84-84056-00-5686 BOOKS - 1,518 369 1 1,029 16 1,523 1 3,071 2,505 10,032 1 8,395 119.50
TOTAL FUND REF V4UE33,751 .9. 1 t'At 3,951. 4A61 T�.9611 4 20,010' 262.mlf
3y1D1 3,703 4,10 1,177 UN, MO. 2.7+€!1 23;459' 11,346
TOTAL FUND&RP@VDFCURES 3;9{3 640
FUND SURPLUS(tk)t U TT). 3,181 IfA,7 3,111 3,8A2 '. 4,774--; 867 ,' 431 1'6>ks tun 8,119
4
UA18: U1/UJ/GU11 U.11- -11 Vz 1VLtl\V1
TIME: 14:32:18 GENERAL LEDGER ACTIVITY REPORT F-YR: 17
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 08
PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
01 05/01/2016 BEGINNING BALANCE 6,071.73
AP-160525 05/17/2016 08 CONSTANT CONTACT PURCHASE FIRST NATIONAL BANK 900028 052516-S.AUGUSTINE 45.00
GJ-160531LB 06/06/2016 08 May 2016 Deposits 1,640.00
TOTAL PERIOD 01 ACTIVITY 45.00 1,640.00
02 AP-160613 06/08/2016 01 BOOKS BAKER & TAYLOR 104185 2032016411 322.21
06/08/2016 02 BOOKS BAKER & TAYLOR 104185 2032033560 381.79
06/08/2016 03 07/14/16 SUMMER READING DALE OBROCHTA 104191 071416 350.00
06/08/2016 04 8 RAGLAN JERSEYS THE LOGO SHIRT FACTO 104195 G25225 159.92
AP-160625 06/16/2016 95 AMAZON-BOOKS, CAMERA FIRST NATIONAL BANK 900030 062516-M.PFISTER 237.45
06/16/2016 96 CONSTANT CONTACT NEWSLETTER FIRST NATIONAL BANK 900030 062516-M.PFISTER 333.00
06/16/2016 97 CONSTANT CONTACT TOOLKIT FIRST NATIONAL BANK 900030 062516-S.AUGUSTINE 45.00
GJ-160630LB 07/05/2016 08 June 206 Deposits 265.94
TOTAL PERIOD 02 ACTIVITY 1,829.37 265.94
03 AP-160711 07/06/2016 01 BOOKS BAKER & TAYLOR 104208 2032045926 611.37
07/06/2016 02 BOOKS BAKER & TAYLOR 104208 2032064689 296.28
GJ-160731LB 08/02/2016 08 July 2016 Deposits 102.00
TOTAL PERIOD 03 ACTIVITY 907.65 102.00
04 AP-160808 08/01/2016 01 BOOKS BAKER & TAYLOR 104219 2032097018 343.39
08/01/2016 02 BOOKS BAKER & TAYLOR 104219 2032125964 495.37
08/01/2016 03 BBOKS BAKER & TAYLOR 104219 2032142803 379.17
08/01/2016 04 2015 STATE BAR SUPPLEMENT WEST PUBLISHING CORP 104231 834323773 86.06
AP-160825 08/15/2016 193 AMAZON-BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 42.05
08/15/2016 194 BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 32.04
GJ-160831LB 09/01/2016 08 August 2016 Deposits 881.94
TOTAL PERIOD 04 ACTIVITY 1,378.08 881.94
05 AP-160912 09/06/2016 01 BOOKS SCHOLASTIC BOOK CLUB 104240 W3679214BF 575.89
09/06/2016 02 10/06/16 MAGIC SHOW ROB THOMPSON 104242 100616 350.00
AP-160925 09/15/2016 182 TARGET-GIFTCARDS FIRST NATIONAL BANK 900035 092516-S.AUGUSTINE 100.00
GJ-160930LB 10/03/2016 08 Sept 2016 Deposit 925.00
TOTAL PERIOD 05 ACTIVITY 1,025.89 925.00
06 GJ-161021NF 11/01/2016 01 NSF GILLESPIE/DONATION 50.00
GJ-161031LB 11/01/2016 08 Oct 2016 Deposits 1,550.00
TOTAL PERIOD 06 ACTIVITY 50.00 1,550.00
07 GJ-161130LB 12/01/2016 07 Nov 2016 Deposits 2,164.09
GJ-61114RC2 11/14/2016 01 RC Wnd Crk Inv#195848-Tree 395.00
TOTAL PERIOD 07 ACTIVITY 395.00 2,164.09
08 AP-161226M 12/21/2016 175 STORYTIME HOLIDAY SUPPLIES FIRST NATIONAL BANK 900038 122616-J.WEISS 104.39
12/21/2016 176 NCG CINEMA-GIFT CARD FIRST NATIONAL BANK 900038 122616-M.EBERHARDT 25.00
GJ-161231LB 01/03/2017 08 December 2016 Deposits 485.00
TOTAL PERIOD 08 ACTIVITY 129.39 485.00
TOTAL ACCOUNT ACTIVITY 5,760.38 8,013.97
ENDING BALANCE 8,325.32
ua": U1/u]/Lull UNI'16U l:1TY UP YUhhV1LLE YAub: G
TIME: 14:32:20 GENERAL LEDGER ACTIVITY REPORT F-YR: 17
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 08
PER._JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE _ _ DEBIT CREDIT
95-000-24-00-2456 (L) ESCROW - MEMORIALS & GIFTS
GRAND TOTAL 0.00 8,325.32
TOTAL DIFFERENCE 0.00 8,325.32
YORKVILLE PUBLIC LIBRARY
L �EVwmkwiffeCASH STATEMENT
As of December 31, 2016
FISCAL YEAR 2017
May June July August September October November December January February March April
2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017
Library Old Second S 365,618 S 535,824 S 502,514 S 475,971 S 692,498 S 714,939 S 679,458 $ 611,958
Operations
Building
Development Fees Old Second 14,797 17,705 18,926 17,968 19,342 29,609 28,698 29,959
Library IMET" 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837
Operations
Library
Operations Illinois Funds 171,550 184,641 184,693 171,540 169,947 170,006 170,068 105,262
Library Debt Illinois Funds 10 (14,859) (14,859)
Service
Total: S 560,812 S 732,148 S 700,111 S 674,316 S 890,624 $ 923,390 S 887,061 $ 736,016
"Restricted
PAYROLL
I'PAY PERIOD $ 17,710 S 20,265 $ 18,004 $ 18,326 $ 18,055 S 18,033 S 18,101 $ 17,624
2ND PAY PERIOD 18,139 17,714 17,386 18,454 17,107 18,651 16,750 18,286
3 R PAY PERIOD - 18,458 - _
16,892
Total S 35,849 S 37,979 S 53,847 $ 36,780 S 35,161 S 36,693 S 34,851 S 52,802
DECEMBER 2015
Dec 2016 Circ by Transaction Type All Check- Check Renewals All Holds Check Usage
Trans out outs Holds Filled ins
actions Renewals Placed
Yorkville Public Library-YKBB-4 10,124 4,644 3,874 770 262 1,011 4,207 0
Yorkville borrowed 846 items from other libraries.
Yorkville lent 491 items to other libraries.
230 items were checked out to reciprocal borrowers.
63 patrons were added.
367 items were added.
570 OMNI a-books were checked out.
232 OMNI audio books were checked out.
5 OMNI videos were streamed.
184 OMNI users in December.
48 Illinois E-read books were checked out.
17 Illinois E-read audio books were checked out.
20 Illinois E-read users in December.
Patrons paid $153.50 through e-commerce in December.
December
Public Relations Kendall Country Record- Beacon News Sun Times-
WSBY- —Yorkville Patch
Library E-Newsletter
Meetings, Workshop
Programs,Activities Number Attending
Adult Programs Evening Book Club 5
Lunch Time Book Club 6
Men's Book Club 7
Friends Meeting 10
Threads and More 11
Creative Writing—Lisa Macaione 11
EBook Drop-in-Help 1
Creative Coloring 2
Young Adult Programs Teen Meeting -TAG (4 programs) 24
Pre-teen Coloring 5
Anime Monday(3 Programs) 15
Plarn - Jessica Faedtke 8
Anime Monday (3 Programs) 18
Children Programs Drop-In Story Time 5
Lapsit 8
Tots and Toddlers (2 programs) 27
Afternoon Read (2 programs) 9
Lego Club 12
Lego Club Duplo (2 programs) 17
Book Club (Grade K-12 (2 programs) 9
Book Club (Grades 3-5 (2 programs) 15
Magic the Gathering 6
Book Activities 17
Stories in the Park 65
Mystery Program 12
Panera Story Time (2 programs) 31
Literacy Center 10
Home School Murder Mystery 19
Community Story Time 18
Movies Night(2 programs) 23
Dance Party 16
Polar Express (2 programs) 57
Santa Visit 31
Make and Take Ornaments 76
YGS Tour(3 programs) 75
Meeting Room Library 8- Rent 3-City 3
Patron Count 4412
Proctored Test 2
Teens Volunteers Juleah Richardson, Mikayla Mika, Jasmin Fillipi, Jozelle
Fillipi, Morgan Rutsay, Brantley Osbourne,
Breanna English
Adult Volunteers JoAnn Britton, Theron Garcia, Marta Duran,
Jessica Faedtke
Gifts and Memorials $250.00 Yorkville Lions Club
$85.00 James and Jean Birch
Building Maintenance Manager
Supervisor
Library Director
Hours of work
As needed
Primary Function
Oversee general maintenance and repair.
Qualifications
Mechanical aptitude
Previous experience with building operations.
Knowledge of construction trades.
Specific Duties
Inspect and diagnose problems and determine the best way to correct them.
Oversee routine preventive maintenance and ensure that the building continues to run smoothly,
building systems operate efficiently,and the physical condition of the building does not deteriorate.
Be available to respond to various building emergencies.
Oversee various service contracts.
Maintenance
1. Run water weekly to remove rust and odor
2. Start chiller up when we have an electrical storm / rain
3. Salt and shovel sidewalks when needed
4. Checks pumps for water/oil leaks
5. Assemble new items (Puppet Theater etc.)
6. Keep courtyard and patio clean and trim
7. Schedule yearly inspections: backflow, fire alarms, sprinklers,
elevator state inspection
8. Replace smoke detector batteries
9. Pickup litter in parking lot and remove gum on sidewalks
10. Pressure wash patio or other areas as needed
11. Knock down spider webs on outside windows in the fall
12. Repair furniture as needed
13. Check on building on days library is closed (Sunday— Holidays) for
frozen pipes and heating problems when temp is below freezing
14.Remove birds nest from outside fire alarm
15. Replace snow points that fall off roof
16. Fix spray on water fountains