The URL can be used to link to this page

City Council Packet 2017 01-24-17 AGENDA CITY COUNCIL MEETING Tuesday, January 24, 2017 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Diane Teeling Ken Koch Joel Frieders Seaver Tarulis Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificate of Recognition for Katie Morton Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2016-85 Resolution Approving a Contract for Garbage, Refuse, Recycling and Yard Waste Collection Services with Advanced Disposal Services Solid Waste Midwest, LLC – authorize the Mayor and City Clerk to execute 2. PS 2017-04 Ordinance Amending the City Code as it Relates to the Use of Motor Vehicles on Public Ways and Property – authorize the Mayor and City Clerk to execute 3. PW 2017-02 Water Department Reports for October – December 2016 4. PW 2017-03 Stagecoach Crossing Acceptance of Public Improvements – accept the public improvements of water main, sanitary sewer and sidewalk as described in the Bill of Sale for ownership and maintenance by the City and authorize the full release of the existing security (First Midwest Bank N.. 150017273-202), subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale 5. PW 2017-04 Bristol Bay Unit 3 Acceptance of Public Improvements – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City and authorize the release of existing bonds for Unit 3 when replaced with a new maintenance guarantee in the amount of $172,371.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda January 24, 2017 Page 2 Consent Agenda (cont’d): 6. PW 2017-07 MFT Resolution for 2017 Road to Better Roads Program – authorize the City Clerk to execute 7. PW 2017-08 Downtown Sidewalk and Fencing Replacement RFP – authorize staff to issue a request for proposals for Downtown Sidewalk and Fencing Replacement 8. PW 2016-84 Well No. 3 Abandonment – Layne Proposal – accept proposal from Layne and authorize the Mayor to execute 9. ADM 2017-02 Monthly Treasurer’s Report for November and December 2016 10. ADM 2017-06 Resolution Authorizing Participation in the Northern Illinois Municipal Electric Collaborative (NIMEC) and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider for a Period up to 36 Months – authorize the Mayor and City Clerk to execute 11. ADM 2017-07 Resolution Approving an Amendment to the Employee Manual Regarding a Travel Expense Policy – authorize the Mayor and City Clerk to execute 12. ADM 2017-10 Resolution Approving a Janitorial Services Agreement with Alpha Building Maintenance Service, Inc. – authorize the Mayor and City Clerk to execute Minutes for Approval: Bills for Payment (Informational): $3,470,024.40 Mayor’s Report: 1. CC 2017-01 Ward 2 Alderman – Update 2. CC 2017-02 Resolution Approving a Real Estate Contract for the Purchase of Real Estate Located at 609 N. Bridge Street Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: 1. PS 2017-03 Resolution Approving an Intergovernmental Agreement between the United City of Yorkville and the Village of Newark Regarding Administrative Adjudication Administration Committee Report: 1. ADM 2017-09 Audit – RFP Results – Award of Contract 2. ADM 2017-13 Health Insurance Broker – RFP Results – Award of Contract Park Board: Planning and Zoning Commission: 1. PZC 2016-05 Ordinance Amending the Yorkville Zoning Ordinance by Amending the Definition of Automobile Repair; Adding the Definition of Semi-Truck and Semi-Truck Repair and Adding Them as Permitted Uses in the M-1 and M-2 Manufacturing Districts; Amending the Definitions of Commercial School and School; and Adding Legal Nonconforming Agricultural Uses to Those Uses Not Subject to Elimination by Abandonment or Amortization City Council Agenda January 24, 2017 Page 3 City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: February 15, 2017 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Frieders Administration Committee: Alderman Teeling Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: February 7, 2017 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Funkhouser PUBLIC SAFETY: April 6, 2017 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Police School District Vice-Chairman: Alderman Committee: Alderman Colosimo Committee: Alderman Tarulis PUBLIC WORKS: February 21, 2017 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Koch Parks and Recreation Committee: Alderman UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, January 24, 2017 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: Certificate of Recognition for Katie Morton ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2016-85 Resolution Approving a Contract for Garbage, Refuse, Recycling and Yard Waste Collection Services with Advanced Disposal Services Solid Waste Midwest, LLC □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PS 2017-04 Ordinance Amending the City Code as it Relates to the Use of Motor Vehicles on Public Ways and Property □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2017-02 Water Department Reports for October – December 2016 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2017-03 Stagecoach Crossing Acceptance of Public Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2017-04 Bristol Bay Unit 3 Acceptance of Public Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2017-07 MFT Resolution for 2017 Road to Better Roads Program □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2017-08 Downtown Sidewalk and Fencing Replacement RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2016-84 Well No. 3 Abandonment – Layne Proposal □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2017-02 Monthly Treasurer’s Report for November and December 2016 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. ADM 2017-06 Resolution Authorizing Participation in NIMEC and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider for a Period up to 36 Months □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 11. ADM 2017-07 Resolution Approving an Amendment to the Employee Manual Regarding a Travel Expense Policy □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 12. ADM 2017-10 Resolution Approving a Janitorial Services Agreement with Alpha Building Maintenance Service, Inc. □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2017-01 Ward 2 Alderman – Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2017-02 Resolution Approving a Real Estate Contract for the Purchase of Real Estate Located at 609 N. Bridge Street □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2017-03 Resolution Approving an Intergovernmental Agreement between the United City of Yorkville and the Village of Newark Regarding Administrative Adjudication □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2017-09 Audit – RFP Results – Award of Contract □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2017-13 Health Insurance Broker – RFP Results – Award of Contract □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2016-05 Ordinance Amending the Yorkville Zoning Ordinance □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number PW 2016-85 Solid Waste Resolution Approving Contract City Council – January 24, 2017 PW – 12/20/16 Moved forward to CC consent agenda. PW 2016-85 Majority Approval See Attached Memo. Erin Willrett Administration Name Department Summary Discussion/Approval of the Resolution approving the Contract with Advanced Disposal as the City’s solid waste hauler through April 30, 2023. Background The city went out for Request for Proposal on October 3, 2016. Five proposals were received on November 3, 2016 from Advanced Disposal, Environmental Recycling and Disposal Service, Groot, Republic and Waste Management. Staff presented the proposal results to the Public Works Committee at the December 20, 2016 meeting. Staff recommended moving forward with a new contract with Advanced Disposal because they are cheaper in aggregate (33 gal, 65 gal and 96 added together) and cheaper in two out of the three individual categories. Additionally, the City would not have to go through a hauler transition. At that meeting the Committee recommended to forward the Contract and Resolution to the City Council with two additions. First, Advanced Disposal agreed to start collecting electronics recycling at no additional cost, immediately on contract approval. Secondly, Advance Disposal would change the 96 gallon refuse price included in the bid to be the same as the 65 gallon refuse price listed in the bid. Legal Counsel has amended the contract to include those two changes and has also created the attached Resolution which approves the Contract with Advanced Disposal through April 30, 2023. Recommendation Staff recommends Council approval for the Resolution approving the new Contract with Advanced Disposal for Solid Waste through April 30, 2023. FY 18 FY 19 FY 20 FY 21 FY 22 Advanced Disposal 33 gal $ 15.95 $ 16.35 $ 16.76 $ 17.18 $ 17.61 Advanced Disposal 65 gal/96 gal $ 16.50 $ 16.91 $ 17.34 $ 17.77 $ 18.21 Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 18, 2017 Subject: Solid Waste Contract and Resolution Resolution No. 2017-___ Page 1 Resolution No. 2017- _____ A RESOLUTION APPROVING A CONTRACT FOR GARBAGE, REFUSE, RECYCLING AND YARD WASTE COLLECTION SERVICES WITH ADVANCED DISPOSAL SERVICES SOLID WASTE MIDWEST, LLC WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City issued a Request for Proposal for solid waste and recyclable collection services; and, WHEREAS, the City received Requests for Proposals and reviewed said proposals to determine the proposal that is in the best interest of the City; and, WHEREAS, the City Council has determined that to enter into a contract based on the submitted proposal with Advanced Disposal Services Solid Waste Midwest, LLC as further described herein and attached hereto is in the best interest of the City. NOW THEREFORE, BE IT RESOLVED, by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the CONTRACT FOR GARBAGE, REFUSE, RECYCLING AND YARD WASTE COLLECTION with Advanced Disposal Services Solid Waste Midwest, LLC attached hereto and made a part hereof by reference as Exhibit A, be and is hereby approved, and Gary J. Golinski, Mayor, and Beth Warren, City Clerk, be and are hereby authorized to execute said Contract on behalf of the United City of Yorkville. Section 2: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2017-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ___________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________, 2017. ______________________________ MAYOR 1 UNITED CITY OF YORKVILLE CONTRACT FOR GARBAGE, REFUSE, RECYCLING AND YARD WASTE COLLECTION THIS CONTRACT made this _____ day of ______________, 2017, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the “City” and Advanced Disposal Solid Waste Midwest, LLC, located at 1660 Hubbard Avenue, Batavia, Illinois, 60510, hereinafter called the “Contractor”. WITNESSETH: WHEREAS, the City issued a Request for Proposal for solid waste and recyclable collection services; and, WHEREAS, the City received Requests for Proposals and reviewed said proposals to determine the proposal that is in the best interest of the City; and, WHEREAS, the City Council has determined that to enter into a contract with Advanced Disposal Solid Waste Midwest, LLC as further described herein and attached hereto is in the best interest of the City. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the Village’s request for garbage, refuse, recycling and yard waste collection services in accordance with the terms and conditions stated in the: REQUEST FOR PROPOSAL, including Terms and Conditions, and Detailed Specifications with Appendixes 1 through 5 and Exhibits A and B and the Bid Proposal TABs 1 through 8 submitted by Advanced Disposal Services Solid Waste Midwest, LLC all attached hereto and made a part hereof of this Contract by reference as Exhibit A, except as amended hereinafter in this Contract. 2. That Appendix 1, General Price Quotation Sheet, is amended by changing the per unit/per month price for a 96 gallon tote to be the same as a 65 gallon tote for the entire term of this Contract. 3. That the recycling of electronic waste shall begin upon approval of this Contract and shall be performed at no additional cost by the Contractor for the term of this Contract. 2 IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: _________________________________ Mayor Attest: ___________________________ City Clerk CONTRACTOR: By: __________________________________ __________________________________ Print Name and Title Attest: ______________________ ____________________________ Print Name and Title Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached Ordinance and documentation. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PS 2017-04 Ordinance Regulating Non-Highway Vehicles (Golf Carts and Off Road Vehicles) on Public Ways City Council – January 24, 2017 PS – 01/05/17 Moved forward to CC consent agenda. PS 2017-04 The Yorkville Police Department is requesting the approval of an ordinance to regulate the use of Non-Highway Vehicles (golf carts and off road vehicles) on all City properties. The current ordinances are in need of clarification and update. Chief of Police Rich Hart Police Department Name Department Summary Approval of an ordinance amending the City code to address vehicles on public property. Background Several months ago, a Yorkville police officer wrote a ticket to a citizen for using a golf cart within the Countryside common areas. The Countryside common areas are owned by the City, but the ticket was thrown out at adjudication because the City’s ordinance addressing vehicles on public property only prohibited vehicles within park properties and the Countryside common areas were not designated as a park. Subsequently, the resident who received a ticket insisted that the Americans with Disabilities Act (ADA) allowed him to drive a golf cart on all public properties. Staff understanding was that ADA did not apply to such an act, and we sought and received confirmation from the City Attorney on the matter (letter attached). After the letter to the resident was sent, we realized that the current loophole in the code that would allow someone in a golf cart to drive back and forth across the City Hall front lawn should be closed. Therefore, we have drafted an ordinance that would prohibit all non-highway vehicles from all City properties, whether they are park properties or public buildings. Recommendation Staff recommends approval of the attached ordinance regulating the use of motor vehicles on public ways and properties. Memorandum To: Public Safety Committee From: Bart Olson, City Administrator CC: Date: December 29, 2016 Subject: Ordinance on vehicles on public property Ordinance No. 2017-____ Page 1 Ordinance No. 2017-____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE CITY CODE AS IT RELATES TO THE USE OF MOTOR VEHICLES ON PUBLIC WAYS AND PROPERTY WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Mayor and City Council desire to amend the Yorkville City Code by setting forth regulations restricting the use of motor vehicles on public ways and property. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 7 of the Yorkville City Code is hereby amended by adding the following Chapter 11: 7-11-1: DEFINITIONS: A. As used in this Section “non-highway vehicle” means a motor vehicle not specifically designed to be used on a public highway, including but not limited to: 1. “All-terrain vehicle” as defined by Section 1-101.8 of the Illinois Vehicle Code. 2. “Golf Cart” as defined by Section 1-123.9 of the Illinois Vehicle Code. 3. “Off-highway motorcycle” as defined by Section 1-153.1 of the Illinois Vehicle Code. 4. “Recreational off-highway vehicle” as defined by Section 1-168.8 of the Illinois Vehicle Code. B. As used in this Section “Public Road” shall include streets, roads, and highways as those terms are generally defined by the Illinois Vehicle Code. C. As used in this Section “City Property” shall include any property owned or operated by the United City of Yorkville, including but not be limited to easements, sidewalks, parkways, green areas, walkways, bike paths, and alleyways. 7-11-2: RESTRICTED USE OF NON-HIGHWAY VEHICLES: Ordinance No. 2017-____ Page 2 It shall be unlawful to operate any non-highway vehicle on any Public Road or on any City Property within the corporate limits of the United City of Yorkville. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK CHRIS FUNKHOUSER ________ KEN KOCH _______ CARLO COLOSIMO ________ DIANE TEELING _______ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS _______ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk LAW OFFICE KATHLEEN FIELD ORR & ASSOCIATES 53 WEST JACKSON BLVD. SUITE 964 CHICAGO, ILLINOIS 60604 (312)382-2113 (312)382-2127 facsimile KATHLEEN FIELD ORR kfo@kfoassoc.com October 21, 2016 Bart Olson, City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Americans with Disabilities Act Dear Bart: You have requested my legal opinion regarding whether or not the Americans with Disabilities Act (“ADA”) mandates the City to permit the use of golf carts on walkways in public parks and public areas. While the ADA requires a public entity to afford a disabled person an equal opportunity to participate in any service, program or activity, the use of mobility devices in public thoroughfares is not mandated by this law. The ADA applies to all service programs and activities of public entities and therefore mandates all buildings, structures, sites, complexes, etc. may require certain structural changes to be reasonably accessible and usable by persons with disabilities. All newly constructed streets, roadways and highways must contain curb ramps or sloped areas to permit street level pedestrian walkways to permit access. Notwithstanding the foregoing, the ADA does not require a public entity to permit an individual to participate in or benefit from the services, programs or activities of that public entity when that it poses a threat to the health or safety of others. Illinois law authorizes any local government to prohibit the use of “non-highway vehicles”, which includes golf carts, on any roadway if public safety is jeopardized. Similarly, park walkways and thoroughfares cannot be deemed to be safe to pedestrians, runners and bikers when competing with a motorized vehicle much greater in size and weighing as much as 1000 pounds. Drivers of golf carts are not required to be licensed nor are they age restricted. Moreover, the City could not reasonably control the number of golf carts permitted at any given time or supervise the capabilities of the driver so as to assure the safety of all. For the foregoing reasons, it is apparent that the ADA did not intend to apply to public owned thoroughfares, bike paths or walkways. Very truly yours, KATHLEEN FIELD ORR & ASSOCIATES KATHLEEN FIELD ORR Legal Brief: Regulation of Golf Carts and Low-Speed Vehicles By Jenifer Johnson, General Counsel Jerry Zarley, Legal Analyst The combination of an aging population, the price of new cars and the desire for environmentally-friendly transportation alternatives has led to a steady demand for golf carts and low-speed vehicles in recent years. The reliance on these alternative modes of transportation has precipitated necessary changes in Illinois law. This article is an update to the Legal Q & A published in the September 2008 Illinois Municipal Review entitled "Golf Carts & Neighborhood Vehicles on Public Streets" to reflect the statutory changes since then. Definitions of Vehicles The definition of "golf cart" was moved to the definitions section of the Illinois Vehicle Code by Public Act 96-0279. As before, "golf cart" is defined as: A vehicle specifically designed and intended for the purposes of transporting one or more persons and their golf clubs or maintenance equipment while engaged in the playing of golf, supervising the play of golf or maintaining the condition of the grounds on a public or private golf course.1 A golf cart is also a "non-highway vehicle."2 Non-highway vehicles also include all-terrain vehicles, off-highway motorcycles and recreational off-highway vehicles.3 Although off-highway motorcycles are regulated the same as golf carts, all-terrain vehicles and recreational off-highway vehicles are regulated a bit differently. Please see subsection (h) in section 11-1426.1 of the Code for these differences. The regulation of these other non-highway vehicles is beyond the scope of this article. The definition of "neighborhood vehicle," which was described in the previous article, was ultimately repealed by Public Act 97-0144.4 The term "neighborhood vehicle" was replaced with "low-speed vehicle," which is defined as: Any 4-wheeled vehicle with a maximum speed greater than 20 miles per hour but not greater than 25 miles per hour that conforms with the federal motor vehicle safety standards set forth in 49 C.F.R. Part 571.500.5 There are some differences between the two types of vehicles. Low-speed vehicles are manufactured with the proper equipment to be street legal, while golf carts may or may not be. Some low-speed vehicles already have doors and windows, while golf carts usually do not. Golf carts are typically designed to carry two people, while low-speed vehicles may be designed to carry four or more. Low-speed vehicles are also slightly bigger and move slightly faster than typical golf carts. While golf carts are specifically designed for use on a golf course but can also be used on streets with specific limitations, low-speed vehicles are designed for use on the streets but not a golf course. Operation of Golf Carts Removing the statutory ambiguity described in the previous article, the Illinois Vehicle Code now specifically authorizes units of local government to permit the use of golf carts on their roadways, provided that the posted speed limit on the roadway is 35 miles per hour or less.6 Section 11-1426.1(d) provides: A municipality, township, county or other unit of local government may authorize, by ordinance or resolution, the operation of non-highway vehicles on roadways under its jurisdiction if the unit of local government determines that the public safety will not be jeopardized. The Department [of Transportation] may authorize the operation of non-highway vehicles on the roadways under its jurisdiction if the Department determines that the public safety will not be jeopardized. The unit of local government or the Department may restrict the types of non-highway vehicles that are authorized to be used on its streets.7 Before permitting the operation of golf carts on their roadways, however, the Code requires local governments to "consider the volume, speed and character of traffic on the roadway and determine whether [golf carts] may safely travel on or cross the roadway" and to post appropriate signage after the adoption of the ordinance or resolution.8 Furthermore, if a particular road is under the jurisdiction of more than one unit of government, each unit of government must agree to the usage and take the appropriate action.9 Except for where it is specifically authorized, "it is unlawful for any person to drive or operate a non-highway vehicle upon any street, highway or roadway in this state."10 Golf carts are not prohibited from crossing a road or street at an intersection where the road or street has a posted speed limit of more than 35 miles per hour.11 Where the operation of a golf cart is authorized on the roadways, however, the driver must have a valid driver’s license12 and insurance,13 and the golf cart must at minimum have "brakes, a steering apparatus, tires, a rearview mirror, red reflectorized warning devices in the front and rear, a slow moving emblem . . . on the rear of the non-highway vehicle," and headlights, taillights, brake lights and turn signals.14 Operation of Low-Speed Vehicles Although there are some identical provisions, the regulations regarding the operation of low-speed vehicles do not mirror the regulations regarding the operation of golf carts. For example, unlike golf carts which need authorization to operate on the streets, low-speed vehicles can be operated on any street in the state where the posted speed limit is 30 miles per hour or less,15 unless the operation of which is prohibited by regulation, ordinance or resolution.16 Thus, low-speed vehicles have a statutory right of use unless determined and regulated otherwise. In addition: Low-speed vehicles may cross a street at an intersection where the street being crossed has a posted speed limit of not more than 45 miles per hour. Low-speed vehicles may not cross a street with a speed limit in excess of 45 miles per hour unless the crossing is at an intersection controlled by a traffic light or 4-way stop sign.17 However, a unit of local government may authorize the use of these vehicles on its roadways with speed limits between 30 and 35 miles per hour by ordinance or resolution.18 If the use of these vehicles is to be authorized, like golf carts, the municipality is required to consider the volume, speed and character of the traffic on the street to determine whether low-speed vehicles may travel safely on that street.19 Whether the operation of such vehicles is authorized under subsection (e-5) or prohibited under subsection (c), the unit of government is required to post the appropriate signage.20 And, similar to golf carts, if the roadway is under the jurisdiction of more than one unit of government, both or all units of government must agree to the authorization and/or prohibition of the use of low-speed vehicles and take the appropriate action.21 Although low-speed vehicles are required to have similar equipment (e.g., brakes, lights, etc.), they must also have a windshield, a vehicle identification number, seat belts and two rearview mirrors.22 Like golf carts, the driver is required to have a valid driver’s license23 and insurance,24 but drivers must also have a certificate of title and a valid registration for the low-speed vehicle.25 Finally, the operation of low-speed vehicles is subject to the Rules of the Road and applicable local ordinances, just like all other street-legal vehicles.26 Municipal Liability The previous article eluded to the possibility of liability if municipalities allowed golf carts or low-speed vehicles on their roadways. Section 3-102(a) of the Local Governmental and Governmental Employees Tort Immunity Act imposes a duty on all municipalities to "exercise ordinary care to maintain [their] property in a reasonably safe condition for the use" by "intended and permitted users."27 Back then, there was nothing in the relevant statutes to relieve municipalities from that chance of liability. Now, however, both statutes remove that possibility with the following language: No action taken by a unit of local government under this Section designates the operation of a [non-highway vehicle/low-speed vehicle] as an intended or permitted use of property with respect to Section 3-102 of the Local Governmental and Governmental Employees Tort Immunity Act.28 It should be noted, however, that this provision does not necessarily relieve municipalities from all potential liability. Conclusion Municipalities have options in regulating the operation of golf carts and low- speed vehicles on their roadways. It is important to recognize the differences between these types of vehicles, to understand the statutory provisions governing each of them, and to examine the unique characteristics of community roadways and travel patterns to decide whether they are a safe form of travel within that municipality. 1 625 ILCS 5/1-123.9; P.A. 96-0279 (eff. 1/1/2010). 2 625 ILCS 5/11-1426.1(a)(2). 3 See 625 ILCS 5/11-1426.1(a)(1), (3), and (4), respectively. 4 P.A. 97-0144 (eff. 7/14/2011). 5 625 ILCS 5/1-140.7. 6 625 ILCS 5/11-1426.1(b). 7 625 ILCS 5/11-1426.1(d). 8 Id. 9 Id. 10 625 ILCS 5/11-1426.1(b). 11 Id. 12 625 ILCS 5/11-1426.1(b-5). 13 625 ILCS 5/11-1426.1(g). 14 625 ILCS 5/11-1426.1(e). 15 625 ILCS 5/11-1426.2(a). 16 625 ILCS 5/11-1426.2(c). 17 625 ILCS 5/11-1426.2(b). 18 625 ILCS 5/11-1426.2(e-5). 19 Id. 20 625 ILCS 5/11-1426.2(d), (e-5). 21 625 ILCS 5/11-1426.2(e), (e-5). 22 625 ILCS 5/11-1426.2(f). 23 625 ILCS 5/11-1426.2(g). 24 625 ILCS 5/11-1426.2(i). 25 625 ILCS 5/11-1426.2(l). 26 625 ILCS 5/11-1426.2(h). 27 745 ILCS 10/3-102(a). 28 625 ILCS 5/11-1426.1(i), 1426.2(k). Jenifer L. Johnson is the General Counsel for the Illinois Municipal League. Contact Jenifer at jjohnson@iml.org. Jerry Zarley is the League’s Legal Analyst. Contact Jerry at jzarley@iml.org. Like us on Facebook: facebook.com/IllinoisMunicipalLeague Follow us on Twitter: @IMLLeague Street Address: Illinois Municipal League 500 East Capitol Avenue Springfield, IL 62701 Mailing Address: Illinois Municipal League P.O. Box 5180 Springfield, IL 62705-5180 Office Hours: 8:30 am - 4:30 pm Monday - Friday Contact Us Phone: (217) 525-1220 Fax: (217) 525-7438 Email: inquiry@iml.org Staff Login Notice © 1996-2016 All Rights Reserved. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2017-02 Water Department Reports for October – December 2016 City Council – January 24, 2017 PW – 1/17/17 Moved forward to CC consent agenda. PW 2017-02 Majority Approval Monthly water reports. Tom Konen Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2017-03 Stagecoach Crossing City Council – January 24, 2017 PW – 1/17/17 Moved forward to CC consent agenda. PW 2017-03 Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department Midwest Bank has requested that the City accept the public improvements for the Stagecoach Crossing development for ownership and maintenance. All work related to the public improvements, including any punchlist items is complete. If you recall, the City contracted for the remaining punchlist work while utilizing Midwest Bank funds to complete. Attached is the draft Bill of Sale for the development. We recommend that the water main, sanitary sewer and sidewalk as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer is responsible to provide a performance guarantee to cover the one year maintenance period. This period starts after the City formally accepts the improvements. Since the improvements have been constructed and functional for quite some time, we are recommending full release of the existing security (First Midwest Bank No. 150017273-202 - $65,000). Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and the confirmation that all bills have been paid, the existing security may then be released. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 21, 2016 Subject: Stagecoach Crossing 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Stagecoach Crossing, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A STAGECOACH CROSSING UNITED CITY OF YORKVILLE UNITS QUANTITY EACH 2 EACH 2 EACH 4 EACH 1 EACH 9 FOOT 71 FOOT 1,250 FOOT 1,242 CUYD 890 EACH 8 EACH 1 EACH 1 FOOT 1,473 CUYD 2,223 SIDEWALK IMPROVEMENTS SQ FT 805 WATER MAIN CONSTRUCTION 6" WATER VALVE 8" WATER VALVE UTILITIES SANITARY SEWER, 8" PVC 12" VALVE AND VAULT SANITARY SEWER TRENCH BACKFILL 4" PCC SIDEWALK WATER MAIN TRENCH BACKFILL 12"x12" PRESSURE TAPPING VALVE & VAULT FIRE HYDRANT 6" DUCTILE IRON WATER MAIN 8" DUCTILE IRON WATER MAIN 12" DUCTILE IRON WATER MAIN SANITARY SEWER IMPROVEMENTS 4' DIA SAN MH 4' DIA SAN MH W/ OUTSIDE DROP CONNECTION CORE AND BOOT, EXIST SAN MH Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conEXHIBIT B - LOCATION MAPDATE:NOVEMBER 2016United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usSTAGECOACH CROSSING UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATEREVISIONSPROJECT NO.:YO1615PATH:H:/GIS/PUBLIC/YORKVILLE/2016/YO1603- STAGECOACH .MXDFILE:fffääNORTHUnit Boundary2000200100Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2017-04 Bristol Bay Unit 3 City Council – January 24, 2017 PW – 1/17/17 Moved forward to CC consent agenda. PW 2017-04 Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for Bristol Bay Unit 3 for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). Pulte is proposing a release of the existing bonds that are in place and replacing them with a new single bond. We find this proposal to be acceptable. The existing and new bond amounts are as follows: Current Unit 3 Bonds Arch Insurance Co – Bond #SU1114152 $174,260.98 Safeco Insurance Co of America – Bond #6544062 $91,042.89 Arch Insurance Co – Bond #SU1114158 $19,334.94 Total Value $284,638.81 Original Approved EOPC $1,723,712.01 Required New Bond Value (10% of Original) $172,371.00 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new bond, the existing securities may then be released. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: December 21, 2016 Subject: Bristol Bay Unit 3 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Bristol Bay Unit 3, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A BRISTOL BAY - UNIT 3 UNITED CITY OF YORKVILLE UNIT QUANTITY UNIT FOOT 1,303 ROSENWINKLE STREET FOOT FOOT 921 FOOT FOOT 997 FOOT 92 FOOT 264 FOOT 280 FOOT 657 FOOT 212 FOOT 815 FOOT 125 EACH 1 EACH 6 EACH 1 EACH 6 EACH 6 EACH 1 EACH 6 EACH 4 EACH 12 EACH 5 EACH 1 EACH 4 EACH 1 EACH 4 EACH 9 EACH 3 EACH 1 EACH 2 FOOT 4,582 EACH 11 EACH 19 EACH 67 EACH 70 CU YD 2,813 UTILITIES STORM SEWER CONSTRUCTION STORM SEWERS, CLASS A, 12" STORM SEWERS, CLASS A, 15" STORM SEWERS, CLASS A, 18" STORM SEWERS, CLASS A, 21" STORM SEWERS, CLASS A, 24" STORM SEWERS, CLASS A, 27" STORM SEWERS, CLASS A, 30" CATCH BASINS, TYPE A 4' DIAMETER, R-3501-P CATCH BASINS, TYPE C 2' DIAMETER, R-3501-P CATCH BASINS, TYPE A 4' DIAMETER, TY 1 FRAME AND CLOSED LID CATCH BASINS, TYPE A 4' DIAMETER, TY 11 FRAME AND GRATE STORM SEWERS, CLASS A, 36" STORM SEWERS, CLASS A, 42" STORM SEWERS, CLASS A, 54" CATCH BASINS, TYPE C 2' DIAMETER, TY 8 GRATE MANHOLES, TYPE A, 4' DIAMETER, TYPE 1 FRAME CLOSED LID INLETS, TYPE A 2' DIAMETER, TYPE 1 FRAME AND OPEN LID INLETS, TYPE A 2' DIAMETER, TYPE 11 FRAME AND GRATE INLETS, TYPE A 2' DIAMETER, TYPE 8 GRATE INLETS, TYPE A 2' DIAMETER, R-3501-P MANHOLES, TYPE A, 5' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 6' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 7' DIAMETER, TYPE 1 FRAME CLOSED LID MANHOLES, TYPE A, 4' DIAMETER, TYPE 11 FRAME & GRATE MANHOLES, TYPE A, 4' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 4' DIAMETER, TYPE 8 FRAME & GRATE MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME CLOSED LID 8 - INCH WATER MAIN, DUCTILE IRON WATER VALVE AND VALVE BOX, 8" FIRE HYDRANTS WITH AUXILIARY VALVE MANHOLES, TYPE A, 7' DIAMETER, TYPE 8 GRATE WATER MAIN CONSTRUCTION WATER SERVICE INCLUDING TRENCH BACKFILL (LONG) WATER SERVICE INCLUDING TRENCH BACKFILL (SHORT) TRENCH BACKFILL ROADWAY QUANTITY 840BRISTOL BAY DRIVE 800 EXHIBIT A BRISTOL BAY - UNIT 3 UNITED CITY OF YORKVILLE CU YD 6,725 FOOT 948 FOOT 1,978 FOOT 257 EACH 11 EACH 13 EACH 2 EACH 70 EACH 67 EACH 13 SANITARY SEWER CONSTRUCTION TRENCH BACKFILL 4' MANHOLES (10'-15' DEEP) 4' MANHOLES, OUTSIDE DROP 8" PVC (SDR 26) SANITARY SEWER (<10' DEEP) 8" PVC (SDR 26) SANITARY SEWER (10'-15' DEEP) 8" PVC (SDR 21) SANITARY SEWER (15'-20' DEEP) 4' MANHOLES (< 10' DEEP) SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL (LONG) SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL (SHORT) MISCELLANOUS UNDERGROUND CONSTRUCTION STREETLIGHTS COMPLETE WITH CABLE Bristol BayBarrettGarritanoRosenwinkelPortageCamdenPlymouthBurnettMarquetteTimbalierHalf MoonWilloughbyW in c h e s t e rHalf MoonEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conEXHIBIT BLOCATION MAPDATE:NOVEMBER 2016United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usUNIT 3BRISTOL BAYUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATEREVISIONSPROJECT NO.:YO1234PATH:H:/GIS/PUBLIC/YORKVILLE/2012/YO1234-BRISTOL BAY.MXDFILE:fffääNORTHUnit Boundary3000300150FeetUnit 3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2017-07 2017 Road to Better Roads Program City Council – January 24, 2017 PW – 1/17/17 Moved forward to CC consent agenda. PW 2017-07 Consideration of Approval MFT Resolution Consideration Brad Sanderson Engineering Name Department In accordance with the planned FY18 budget and Roads to Better Roads Program, we are proceeding with design of the 2017 program. The budgeted MFT portion of the Roads to Better Roads Program will be $300,000. Since MFT funds are being utilized to fund a portion of the project, IDOT requires the passing of a resolution to appropriate the funds. Accordingly, please see the attached Appropriation Resolution in the amount of $300,000. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 5, 2017 Subject: 2017 Roads to Better Roads Program Printed 1/9/2017 BLR 14230 (Rev. 07/15/13) Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Council of the (Council or President and Board of Trustees) United City of Yorkville , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $300,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2017 (Date) to April 30, 2018 . (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa , Illinois. I, Beth Warren Clerk in and for the United City (City, Town or Village) of Yorkville , County of Kendall hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council at a meeting on January 24, 2017 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 24th day of January, 2017 . (SEAL) City Clerk (City, Town or Village) Approved Regional Engineer Department of Transportation Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number PW 2017-08 Sidewalk and Fence Replacement in Downtown Area RFP City Council – January 24, 2017 PW – 1/17/17 Moved forward to CC consent agenda. PW 2017-08 Majority Approval See attached memo. Nicole Kathman Administration Name Department Summary Draft request for proposal for Sidewalk and Fencing Replacement in Downtown Area. Background As the number one City Council goal, downtown planning and improvements is a major priority. One of the many recommended projects is replacement of particular sections of fencing and sidewalks in the downtown area. In short, this is simply to remedy deterioration and inadequate infrastructure as well as improve aesthetics. This project has already been budgeted for as approved through FY 17 budget amendments that were approved at the July 26, 2016 City Council Meeting. Originally, we had communicated that this project would include a metal pedestrian safety railing along W. Van Emmon by S Main street due to a drop off into the residential yard. This is no longer being recommended as after we measured the drop off, it is not deep enough to require a railing. That being said, staff has drafted an RFP document for this scope of work and proposes the following timeline: 01/18/2016 Draft RFP to Public Works Committee 01/24/2016 Draft RFP to City Council 01/30/2016 Publish RFP 02/23/2016 Submittal Deadline 02/24/2016 – Staff Review of Submittals 03/15/2016 03/21/2016 Recommendation to Public Works Committee 03/28/2017 Recommendation to City Council Spring 2017 Contract Begins/Construction Although it is not legally required for the City Council to approve the scope of the RFP before the project itself, we would like City Council endorsement. This is simply so we are able to incorporate your input as far as design into the document before going out for proposal. Recommendation Staff recommends approval of the attached RFP. Memorandum To: Public Works Committee From: Nicole Kathman, Administrative Intern CC: Bart Olson, City Administrator Date: January 4, 2017 Subject: RFP for Sidewalk and Fencing Replacement in Downtown Area 1 United City of Yorkville, Illinois 800 Game Farm Road, Yorkville, Illinois 60560 Request for Proposals The United City of Yorkville, Illinois will accept proposals for: Sidewalk and Fence Replacement in Downtown Area Sealed proposals will be received at City Hall, at 800 Game Farm Road, Yorkville, Illinois 60560 until 12:00 PM on February 23, 2016. Proposals will be publicly opened and read at that time in the conference room of the City Hall, 800 Game Farm Road, Yorkville, Illinois. Proposals should be submitted in sealed envelopes plainly marked “Downtown Sidewalk and Fence Replacement” to: NICOLE KATHMAN ADMINISTRATIVE INTERN UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 The City Council reserves the right to accept or reject any and all proposal, to waive technicalities and to accept or reject any item of any proposal. General questions regarding this Request for Proposals shall be directed to Nicole Kathman, Administrative Intern at 630-553-8565. All detailed questions concerning the actual specifications are to be forwarded by email to Eric Dhuse, Public Works Director, at edhuse@yorkville.il.us by February 17th. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. SPECIFICATIONS 2 Scope of Project: The successful bidder shall complete the following work for sidewalk and railing replacement in specified sections (Area 1 (Near 226 S. Bridge St) & Area 2 (117 W. Van Emmon)) of the downtown area of Yorkville, Illinois: 1. Removal of approximately 1201 square feet of sidewalk across both areas 1 and 2. 2. Installation of approximately 1351 square feet of sidewalk across both areas 1 and 2 3. Removal of approximately 74 linear feet of miscellaneous fencing in area 1. 4. Installation of approximately 74 linear feet of fencing in area 1 5. Removal of approximately 29 square yards of 4” depth asphalt driveway in area 2. 6. Replacement of approximately13 square yards of 4” depth asphalt in area 2 7. Site Restoration of approximately 77 square yards across both areas 1 and 2 8. Traffic Control (properly barricade and block construction areas both during working and nonworking hours) Maps that specify the locations for the project are included at the end of the RFP. Fence Standards: 1. Fence shall be powder coated black. 2. Fence shall be made of galvanized steel The Contractor shall follow specifications for guards as outlined in Section 1013 (Guards) in Chapter 10 of the 2009 International Building Code. The entire document can be found at http://codes.iccsafe.org/app/book/toc/2009/I- Codes/2009%20IBC%20HTML/index.html Sidewalk Standards: 1. The Contractor shall specifications for sidewalks as outlined in Section 424 (Portland Cement Concrete Sidewalk) of the Standard Specifications for Road and Bridge Construction in Illinois as adopted in 2012. The entire document can be found at http://www.idot.illinois.gov/assets/uploads/files/doing-business/manuals-guides-&- handbooks/highways/construction/standard-specifications/12specbook.pdf Site Restoration Standards: 1. The Contractor shall ensure that all debris generated by the sidewalk removal and replacement process are raked and removed from the location. 4” of topsoil shall be placed and compacted as best possible until original ground level is reached, along sides of sidewalk. The disturbed areas shall be seeded. Site Cleanup shall be completed after each day. The work area includes the street & curb, parkway, sidewalk, private lawns, driveways and any area affected by the work. If site cleanup is to be delayed for any particular reason, barricades, cones and/or caution tape must be used until the site is clean as determined by the City of Yorkville Building Code Official. Upon completion of 3 the entire removal and replacement of sidewalk, the site should be returned to the same condition that existed in prior to work being done Conditions: A pre-construction meeting shall be held with the City of Yorkville and the contractor no less than five (5) business days before the start of any work. All work shall be conducted between the hours of seven o’clock (7:00) am and five o’clock (5:00) pm, Monday through Saturday. All work items shall be completed in full and to the satisfaction of the City of Yorkville Building Code Official within thirty (30) business days. Proposal Selection: The City of Yorkville will select contractors, which in its opinion, best meets the intention of the project scope and budget. The selected proposals may be required to adjust the work items to accommodate project scope and budget constraints at the direction of the City. 4 UNITED CITY OF YORKVILLE, ILLINOIS SPECIAL CONDITIONS 1. Persons submitting proposals Qualifications. If requested, the interested Person submitting the proposal must provide a detailed statement regarding the business and technical organization of the Person submitting the proposal that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, plant facilities, and other data may also be required to satisfy the City that the Person submitting the proposal is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Persons submitting proposals and of their proposed subcontractors will be considered in making awards. If requested by the City, the Person submitting the proposal shall include a complete list of all equipment and manpower available to perform the work intended on the Plans and Specifications. The list of equipment and manpower must prove to the City that the Person submitting the proposal is well qualified and able to perform the work, and it shall be taken into consideration in awarding the Contract. The City may make such investigations as it deems necessary, and the Person submitting the proposal shall furnish to the City all such information and data for this purpose as the City may request. A responsible Person submitting the proposal is one who meets all of the following requirements:  Have adequate financial resources or the ability to secure such resources.  Have the necessary experience, organization, and technical qualifications, and has or can acquire, the necessary equipment to perform the proposed Contract.  Is able to comply with the required performance schedule or completion date, taking into account all existing commitments.  Has a satisfactory record of performance, integrity, judgment, and skills.  Is qualified and eligible under all applicable laws and regulations. If the Person submitting the proposal possesses a current Illinois Department of Transportation “Certificate of Eligibility” with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal Notice he may choose to provide the City a copy of the certificate in lieu of providing the above mentioned Persons submitting proposals Qualification requirements. 2. Basis of Payment: the Contractor shall submit with each payment request the Contractor’s Partial Waiver of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor’s work, less retainage, included on the previous payment request. The Contractor’s request for final payment shall include the Contractor’s Final Waiver of Lien which shall be for the full amount of his Contract, including any change orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien have not previously been submitted. 3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and the Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien and surety. Approval of the final pay estimate by the Director of Public Works shall constitute acceptance of the project by the United City of Yorkville, and written notice of such action shall be given to the Contractor. The date of approval of the final pay estimate shall be the Date of Acceptance, and shall also be the date of the Start of Guarantee. Prior to the required Date(s) of Substantial Completion, a partial project acceptance may be granted in accordance with the foregoing procedure for entire project acceptance, with the exception that the pay estimate for the quantities of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the case of the City’s acceptance of any portion of the work as may be required because of the inclusion of a Date of Substantial Completion requirement, or for other reasons as may be agreed to by the United City of Yorkville, such 5 partial acceptance action shall not constitute acceptance of any other portion of the project not noted in the written notice of partial acceptance which shall be provided to the Contractor by the Director of Parks and Recreation. 4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting there from, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements, if required. Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 5. Termination of Contract: the United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the corporate authorities of the United City of Yorkville. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. 6. Notification of Work: The Contractor shall notify the City’s Director of Public Works 48 hours prior to commencement of work. 7. Cleaning: During construction, the Contractor and his subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during construction to the satisfaction of the Director of Public Works. 8. Business/Resident Notification: The Contractor shall not close any street or private driveway without the consent of the Director of Public Works, and the proper notification of the affected business/resident. 9. Use of Fire Hydrants: no fire hydrants shall be used to obtain water for non-emergency use. Water can be purchased and obtained at the City’s Public Works Building. 6 UNITED CITY OF YORKVILLE, ILLINOIS GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting proposals or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms – All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces. All proposal forms may be obtained from the Office of the Administrator, 800 Game Farm Road, Yorkville, Illinois 60560 and when completed delivered to the same Office prior to the proposal closing date and time. Persons submitting proposals may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal – Proposals must be submitted to the attention of the Administrative Intern. 3. Examination of Proposal Forms, Specifications, and Site – The person submitting the proposal shall carefully examine the proposal forms which may include the request for proposal, instruction to Persons submitting proposals, general conditions, special conditions, plans, specifications, proposal form, bond, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The person submitting the proposal shall verify all measurements relative to the work, shall be responsible for the correctness of same. The person submitting the proposal will examine the site and the premises and satisfy themselves as to the existing conditions under which the person submitting the proposal will be obligated to operate. Failure of the person submitting the proposal to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional moneys will be added to the contract. The successful person submitting the proposal must notify all utility companies that are a part of J.U.L.I.E. of the responsibility of each utility company to locate its utilities. The submission of the proposal shall be considered conclusive evidence that the person submitting the proposal has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the person submitting the proposal will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work – The person submitting the proposal shall supply all required supervision, skilled labor, transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The person submitting the proposal shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The person submitting the proposal shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The person submitting the proposal is solely and exclusively responsible for construction means, methods, technologies and site safety. 5. Completeness – All information required by the Request for Proposal must be supplied to constitute a responsive proposal. The Person submitting the proposal shall include the completed Proposal Sheet. The City will strictly hold the person submitting the proposal to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the person submitting the proposal. 7 6. Error in Proposals – When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the person submitting the proposal is not relieved from errors in proposal preparation. Erasures in proposals must be explained over signature of person submitting the proposal. 7. Withdrawal of Proposals – A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Administrative Intern prior to the Closing Date. 8. Person submitting the proposal Interested in More than One Proposal – Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Persons submitting proposals is not thereby disqualified from quoting prices to other Persons submitting proposals or from submitting a proposal directly for the work, materials, or supplies. 9. Person submitting the proposal’s qualifications – No award will be made to any person submitting the proposal who cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The person submitting the proposal shall furnish to the City all information and data the City may request for the purpose of investigation. 10. Proposal Award for All or Part – Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make award on all items, or any of the items, according to the best interests of the City. 11. Samples – Samples or drawings requested shall be delivered and removed at no cost to the City. The City shall not be responsible for damage to samples. Samples shall be removed by the person submitting the proposal within thirty (30) days after notification. Samples must be submitted prior to the time set for the opening of proposals. 12. Equipment or Materials – Each person submitting the proposal shall submit catalogs, descriptive literature, and detailed drawings necessary to fully describe those features or the material or work not covered in the specifications. The parts and materials proposals must be of current date (latest model) and meet specifications. This provision excludes surplus, remanufactured, and used products except as an alternate proposal. The brand name and/or manufacturer of each item proposed must be clearly stated in the proposal. Guarantee and/or warranty information must be included with this proposal. 13. Toxic Substance – Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to handle, the supplier shall provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid (Material Safety Date Sheet). 14. Delivery – Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the person submitting the proposal, with concurrence by the City, for receipt of the materials. The materials must be delivered where directed. 15. Estimated Proposal Quantities – On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item, unless otherwise agreed upon. 16. Trade Names – Alternative Proposal – When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the person submitting an alternative shall identify that item. 8 If the specifications state “or equal” proposals on other items will be considered provided the person submitting the proposal clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Persons submitting proposals which deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Persons submitting proposals wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 17. Price – Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating, freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the successful person submitting the proposal with its tax exemption number. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 18. Consideration of Proposal – No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The person submitting the proposal, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses and adequate insurance to comply with the terms of these specifications and contract documents. 19. Execution of Contract – The successful person submitting the proposal shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Persons submitting proposals, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the successful person submitting the proposal. 20. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 21. Prevailing Wage – Not less than the prevailing rate of wages as established by the City shall be paid by the Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol or by calling the United City of Yorkville at 708-283-4950. 9 The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a Class B misdemeanor. Each month's certified payroll(s) must be filed with the City before the end of the next month or prior to payment by the City for work that includes that payroll. 22. Compliance with the Substance Abuse Prevention on Public Works Projects Act – The Contractor and its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act (820 ILCS 265/1 et seq.) and prior to commencing work on a “public works” project (as defined in the Prevailing Wage Act) file with the City its program to comply with the Act or file that portion of its collective bargaining agreement that deals with the matters covered by the Act. 23. Equal Employment Opportunity – During the performance of the contract and/or supplying of materials, equipment, and suppliers, person submitting the proposal must be in full compliance with all provisions of the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity requirements. 24. Contract Alterations – No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 25. Notices – All notices required by the contract shall be given in writing. 26. Nonassignability – The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations, or change the terms of the contract. 27. Indemnity – To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 28. Insurance – In submission of a proposal, the person submitting the proposal is certifying that he has all insurance coverages required by law or would normally be expected for person submitting the proposal’s type of business. In addition, the person submitting the proposal is certifying that he has or will obtain at least the insurance coverages on the attached Insurance requirements. 29. Default – The City may terminate a contract by written notice of default to the Contractor if: a. The Contractor fails to make delivery of the materials or perform the services within the time specified in the proposal, or b. fails to make progress so as to endanger performance of the contract, or 10 c. fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 30. Inspection – The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 31. Supplementary Conditions – Wherever special conditions are written into the specifications or supplementary conditions which are in conflict with conditions stated in these Instructions to Person submitting the proposal, the conditions stated in the specifications or supplementary conditions shall take precedence. 32. Permits and Licenses – The successful person submitting the proposal and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 33. Person submitting the proposal's Certification – - In compliance with the Illinois State Law that requires each person submitting the proposal to file a certification regarding proposal rigging and proposal rotating and that it is not delinquent in its taxes. 34. Change Orders – After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the person submitting the proposal must be the result of an approved change order first ordered by the Director of Community Development and approved by the City Administrator and/ or City Council. 35. Time of Completion – The successful person submitting the proposal shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal proposal. 36. Payment – Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. 37. Guarantees and Warranties – All guarantees and warranties required shall be furnished by the successful person submitting the proposal and shall be delivered to the City before final payment on the contract is issued. 38. Waiver of Lien – where applicable a waiver of lien and contractor’s affidavit must be submitted by the successful person submitting the proposal, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 11 PROPOSAL Note: The Person submitting the proposal must complete all portions of this Proposal The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor and incidentals specified for the price below. It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than ninety (90) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Item Quantity Unit Price Cost 1 PCC Sidewalk Removal 1201 SF 2 PCC Sidewalk Replacement 5’ 830 SF 3 PCC Sidewalk Replacement 7’ 511 SF 4 Asphalt Removal 4” Depth 29 SY 5 Asphalt Replacement 4” Depth 13 SY 6 Miscellaneous Fencing Removal 74 LF 7 Fence Replacement 74 LF 8 Site Restoration 77 SY 9 Traffic Control 1 LS TOTAL: $_____________ 12 I, ____________________________, do represent that I am (title) ___________________ of (company) ________________________________, and that the attached submittal complies in all respects with the safety and accessibility standards as set forth in this request for proposals either by inclusion or by reference. Please attach required submittals and any additional supporting information. ___ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. ___ Our firm will comply with the Prevailing Wage requirements as outlined in section entitled “A. General Conditions” and Public Act 095-0635. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? ____ ____ or NO PROPOSAL – Keep our company on your Persons submitting proposals List ______________________________ Signature ______________________________ Date NO PROPOSAL – Remove our company from Your Persons submitting proposals List ______________________________ Signature ______________________________ Date 13 I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that The Person submitting the proposal is not barred by law from submitting a proposal to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the proposal certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program. _____________________________________ _______________________________ Firm Name Signed Name and Title _____________________________________ ____________________________________ Street Address Print Name and Title _____________________________________ ____________________________________ City State Zip E-mail Address ______________________________________ ____________________________________ Phone Number Fax Number _____________________________________ Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number PW 2016-84 Well No. 3 – Layne Proposal City Council – January 24, 2017 PW – 1/17/17 Moved forward to CC consent agenda. PW 2016-84 Consideration of Contract Award Consideration of Contract Award Brad Sanderson Engineering Name Department This memo is to present the formal proposal from Layne to abandon the well as recommended by staff at the December 20, 2016 Public Works Committee Meeting. Layne’s proposal is attached and can be summarized as follows: Well Abandonment $37,450 Pump and Motor Decommissioning $13,800 (Note Layne has offered to purchase; net cost could be $0) Salvage Value of Misc. Equip. ($1,894) Credit Staff is recommending that Layne be given ownership of the pump and motor as there is no value for the City to keep on hand. Staff is also recommending that the miscellaneous equipment as described in the proposal be salvaged by Layne. Staff is recommending approving the contract with Layne in an amount not to exceed $35,556 ($37,450 – $1,894). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: January 5, 2017 Subject: Well No. 3 721 W. Illinois Avenue; Aurora, IL 60506 | Office: 630-897-6941 | Fax: 630-897-6976 | layne.com 1 January 4, 2017 United City of Yorkville ATTN: Eric Dhuse, Director of Public Works 800 Game Farm Road Yorkville, IL 60506 RE: United City of Yorkville Well No. 3 Dear Brad: Per our conference call, we are pleased to submit our proposal to properly abandon the City’s Well No. 3. The proper abandonment of Well No. 3 would fall under the jurisdiction of the Kendall County Health Department (KCHD) and must be performed by an Illinois Licensed Water Well Contractor. In a typical well abandonment project, we would contact KCHD ahead of time to obtain their approval of our proposed plugging procedure. For this estimate, we assume the following procedure would be suitable to KCHD: • Backfill with disinfected pea gravel from the existing depth of 1,298 feet to 825 feet, or just below the bottom of the 12” liner. • Backfill the well with bentonite chips from 825 feet to 700 feet, the necessary plug to isolate the St. Peter and Galesville sandstones. • Backfill with disinfected pea gravel from 700 feet to approximately 450 feet, or 20 feet below the 16” well casing. • Backfill from 450 feet to ground level with bentonite chips. Prior to the commencement of the well abandonment work, KCHD would be contacted at least 48 hours in advance so that they can witness all or part of the abandonment. Following the completion of the work, Layne, as an Illinois Licensed Water Well Contractor, would fill out and submit the necessary Water Well Sealing Form. Based upon the above abandonment procedure, the total labor and materials Base cost would be $37,450.00. We have estimated needing 48,000 lbs. of bentonite chips and 44 tons of disinfected pea gravel. For more or less of these quantities, we would add or deduct $0.27/lb. and $70.00/ton, respectively. United City of Yorkville Well No. 3 Well Abandonment January 4, 2017 Page 2 2 As you know, the 150 HP Byron Jackson Type H submersible pump was pulled so that the television survey could be performed. The pump is currently in storage in our Aurora, Illinois yard. Should the final decision be made to abandon Well No. 3, this pump would need to be disposed of properly since it is smaller than any of the other city well pumps. Due to the July, 2012 IEPA legislation concerning mercury seals in motors, the 150 HP Byron Jackson submersible motor must be properly decommissioned. As the Byron Jackson dealer in northern Illinois, Layne strongly recommends the use of Flowserve/Byron Jackson’s authorized decommissioning subcontractor, Bethlehem Apparatus. Bethlehem Apparatus would receive the motor in its present condition, completely disassemble the motor, and decommission all motor parts such that they can attest to the fact that 99.9% of the mercury has been removed and disposed of properly. An official certificate would be provided to the City to back up this documentation. Without this documentation, the City would have no clue if the disposal was done properly, opening itself up for the possibility of future repercussions. Including the truck freight to Pennsylvania for this work, the total cost of the motor decommissioning would be $13,800.00. Layne would see some value in this motor for use in a possible temporary test pump installation in the future, we could offer to completely credit this decommissioning cost if ownership of the motor is turned over to Layne. We would not be able to provide any additional credits over and above the savings in the decommissioning costs, since this motor cannot be resold. We could also offer salvage value for the 8” column pipe, power cable, and the 9 Stage – 11MQL Byron Jackson cast iron bowl assembly. Again, there is very little resale value, so we are essentially talking about the scrap value for these components, and/or possible use in possible test pump applications; the salvage value would be $1,894.00. The waiving of the motor decommissioning cost and the above materials credit to the well abandonment costs are only applicable if Layne is awarded this project. We would apply the credit to the invoice. We appreciate the opportunity to be able to provide these estimates. If you have any questions, please don’t hesitate to give us a call. Yours very truly, Thomas P. Healy Work Authorized by: ________________________________ Signature Thomas P. Healy, P.E. Name_____________________ Title ___________________ Manager of Projects Layne Christensen Company Date __________________ CC: Brad Sanderson, EEI Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number ADM 2017-02 Monthly Treasurer’s Report for November and December 2016 City Council – January 24, 2017 ADM – 1/18/17 Moved forward to CC consent agenda ADM 2017-02 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Beginning Fund Balance November Revenues YTD Revenues Revenue Budget % of Budget November Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund 01 - General 5,691,706 812,876 9,997,908 14,516,822 69%1,420,421 8,123,946 14,967,654 54%7,565,668 Special Revenue Funds 15 - Motor Fuel Tax 883,223 37,838 318,420 512,577 62%19,589 431,986 740,580 58%769,656 79 - Parks and Recreation 500,762 127,182 1,193,397 1,654,988 72%129,788 1,067,270 1,796,995 59%626,889 72 - Land Cash 212,318 4,102 98,386 489,000 20%2,351 63,852 453,855 14%246,852 87 - Countryside TIF (549,946) 39,387 215,360 200,000 108%81,580 159,616 162,759 98%(494,202) 88 - Downtown TIF 253,703 1,548 68,707 70,050 98%8,761 57,807 478,530 12%264,603 11 - Fox Hill SSA (3,780) 0 7,263 7,073 103%7,081 9,268 11,333 82%(5,785) 12 - Sunflower SSA (31,175) 0 20,456 20,392 100%548 2,208 17,534 13%(12,926) Debt Service Fund 42 - Debt Service - 23,365 208,423 320,675 65%- 25,838 320,675 8%182,585 Capital Project Funds 25 - Vehicle & Equipment 1,841 20,563 412,546 240,883 171%42,544 218,668 293,617 74%195,719 23 - City-Wide Capital 3,003,908 31,826 605,505 1,823,662 33%766,764 2,015,094 3,796,671 53%1,594,319 Enterprise Funds *51 - Water 5,196,289 46,775 8,706,759 3,794,908 229%938,425 10,473,403 6,631,429 158%3,429,645 *52 - Sewer 1,570,874 105,450 1,388,804 2,534,994 55%56,890 698,449 2,965,298 24%2,261,229 Library Funds 82 - Library Operations 499,355 10,614 672,076 731,887 92%57,966 405,179 756,943 54%766,251 83 - Library Debt Service - 10,366 746,120 752,771 99%- 101,385 752,771 13%644,735 84 - Library Capital 14,807 4,001 37,606 20,010 188%3,462 19,715 11,895 166%32,698 Total Funds 17,243,885 1,275,894 24,697,736 27,690,692 89%3,536,169 23,873,683 34,158,539 70%18,067,937 * Fund Balance Equivalency Rob Fredrickson, Finance Director/Deputy Treasurer UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending November 30, 2016 Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Beginning Fund Balance December Revenues YTD Revenues Revenue Budget % of Budget December Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund 01 - General 5,691,706 1,184,085 11,181,994 14,516,822 77%1,292,523 9,416,469 14,967,654 63%7,457,231 Special Revenue Funds 15 - Motor Fuel Tax 883,223 47,335 365,754 512,577 71%49,553 481,540 740,580 65%767,438 79 - Parks and Recreation 500,762 115,628 1,308,879 1,654,988 79%168,440 1,235,709 1,796,995 69%573,932 72 - Land Cash 212,318 5,393 103,778 489,000 21%5,932 69,784 453,855 15%246,313 87 - Countryside TIF (549,946) - 215,360 200,000 108%61 159,677 162,759 98%(494,263) 88 - Downtown TIF 253,703 - 68,707 70,050 98%15,708 73,515 478,530 15%248,895 11 - Fox Hill SSA (3,780) - 7,263 7,073 103%1,120 10,388 11,333 92%(6,905) 12 - Sunflower SSA (31,175) - 20,456 20,392 100%- 2,208 17,534 13%(12,926) Debt Service Fund 42 - Debt Service - 22,473 230,896 320,675 72%295,075 320,913 320,675 100%(90,017) Capital Project Funds 25 - Vehicle & Equipment 1,841 14,262 426,808 240,883 177%23,340 242,008 293,617 82%186,641 23 - City-Wide Capital 3,003,908 187,600 793,105 1,823,662 43%608,679 2,623,773 3,796,671 69%1,173,240 Enterprise Funds *51 - Water 5,196,289 588,478 9,295,237 3,794,908 245%1,444,425 11,917,829 6,631,429 180%2,573,698 *52 - Sewer 1,570,874 310,432 1,699,235 2,534,994 67%1,584,453 2,282,903 2,965,298 77%987,207 Library Funds 82 - Library Operations 499,355 4,740 676,815 731,887 92%72,535 477,714 756,943 63%698,456 83 - Library Debt Service - 113 746,233 752,771 99%651,385 752,770 752,771 100%(6,537) 84 - Library Capital 14,807 2,901 40,508 20,010 202%2,740 22,455 11,895 189%32,859 Total Funds 17,243,885 2,483,438 27,181,029 27,690,692 98%6,215,969 30,089,653 34,158,539 88%14,335,261 * Fund Balance Equivalency Rob Fredrickson, Finance Director/Deputy Treasurer UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending December 31, 2016 Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #10 Tracking Number ADM 2017-06 NIMEC Bid for Electric Accounts City Council – January 24, 2017 ADM – 1/18/17 Moved forward to CC consent agenda. ADM 2017-06 Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department Since 200 (NIMEC City’s va staff stati Squared) refrain fr upward, N winning to decide Because (attached sign cont NIMEC f current N 08 staff has ) for the pur arious water ing that they ) between Fe rom bidding, NIMEC will bid has been e whether or of this short d) authorizin tracts to secu for a one, tw NIMEC bid c To: From Date Subj solicited bid rposes of sec treatment pl y will begin s ebruary 1st an , as long as e l provide sta n identified a not to excep t time frame, ng the City A ure the provi wo or three y cycle, which Admin m: Rob F e: Januar ject: NIME ds from the N curing an ele lants, lift stat soliciting bid nd March 31 electric rates aff with 3-5 d and presente pt. , staff is requ Administrator ision of elect year period. h ends March Me nistration Co Fredrickson, ry 6, 2017 EC Bid Northern Illin ectrical suppl tions and we ds from supp 1st, dependin s continue to days’ advanc ed to the City uesting that t r to approve tricity from This authori h 31, 2017. emora ommittee Finance Dir nois Munici lier at the lo ells. Recent pliers (Integr ng on market o decline. On ce notice and y, staff will h the City Cou the lowest b the lowest b ity would be andum rector ipal Electric west possibl ly NIMEC h rys, Constell t conditions. nce rates beg d set a bid d have approx uncil pass a r bid, at his di bidder as pre e effective on m Cooperative le cost for th has contacted lation and M NIMEC wi gin to trend date. Once th imately 24 h resolution scretion, and sented by nly for the e he d MC ill he hours d to 1 Rob Fredrickson From:David Hoover [dhoover@nimec.net] Sent:Wednesday, January 04, 2017 12:55 PM To:Rob Fredrickson Cc:Erin Willrett Subject:IImportant: Upcoming NIMEC bid Attachments:Resolution Memo. City H2O.docx; Resolution - Sample - City.docx Importance:High Categories:Important Dear Rob, Yes, it is that time of year again, to prepare for the annual NIMEC bid. Your water treatment/pumping accounts are due to expire in May. We will be holding the bid sometime between February 1 and March 31, depending upon market conditions. If rates are flat or declining, we will hold off on the bid, until a market bottom is reached. NIMEC will deliver weekly updates on the status of the bid date. Once the bid date is set, we will provide 3-5 days of advance notice. Because of the commodity nature of the power market, the bids must be accepted on the day of the bid. Therefore, it is imperative that during the month of January, your board delegate signing authority to the appropriate staff to accept the bid and execute the supply agreement. (If your board has previously delegated this authority, no further action is needed at this time.) NIMEC will be providing 12, 24 and 36 month pricing options. Each member will pick the term that better fits its needs. Attached you will find a draft Memo and Resolution for your use, to present to your board. They are provided in Word, so feel free to cut/paste/edit. Below is a list of your accounts that will be included in the upcoming NIMEC bid. If you would like us to include other accounts, please send them to me. Member Account # Address City of Yorkville 0381164058 610 Tower Lane (WTP & Well) City of Yorkville 1563014112 420 fairhaven dr City of Yorkville 4637141036 2921 Bristol Ridge City of Yorkville 5031044028 2224 Tremont City of Yorkville 5523132028 2702 Mill Road 2 We look forward to our 10th NIMEC bid. You will be hearing more from us as we approach the February 1 date. Should you have any questions, please do not hesitate to let me know. Dave ___________________ David Hoover Executive Director 847.392-9300 This transmission, together with any attachments, is intended for the named recipient(s) only and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any disclosure, copying, modification, distribution, publication or use of the information contained herein (including any reliance thereon) is STRICTLY PROHIBITED. If you received this transmission in error, please notify the sender of such and delete this transmission together with any attachments and any copies from any computer immediately. Thank you. Resolution appointing NIMEC as the City’s broker to purchase electricity and delegation of signing authority to City Manager to enter into NIMEC‐selected energy provider Background: In 2007, the State of Illinois deregulated its electric market. Prior to that, ComEd both generated and delivered the power to residential and commercial customers. The legislation required ComEd to transfer ownership of its nuclear reactors to its parent, Exelon. Illinois then opened up its borders for other energy generators to compete with Exelon. ComEd remains a monopoly and delivers the power to commercial and residential users, regardless of who generates the power. The City has been using NIMEC as its broker since 2008. NIMEC is paid by the electric supplier for originating the business. The City does not compensate NIMEC and is not under contract with NIMEC. NIMEC has extensive expertise in the northern Illinois power market. Also, NIMEC manages a buying collaborative, aggregating the collective power of 123 municipalities, as well as 47 library/park district/water districts. The collective volume of the buying collaborative ($15 to $20 million/year) allows NIMEC to negotiate rates that are lower than what an individual municipality could negotiate on their own. The City has enjoyed a good working relationship with NIMEC since 2008. This resolution pertains to the purchase of electricity for the City operated water pumping facilities. NIMEC also is the leading consultant in Municipal Aggregation, managing 91 programs in northern Illinois. Resolution: Prices within the commodity markets (including electricity) are constantly fluctuating. Therefore, NIMEC’s bid prices are only good for the day they are provided. As such, the board needs to delegate signing authority to the City’s Manager/Mayor/Director of Finance to accept a bid by entering into a contractual relationship with the winning power supplier. NIMEC Bullet Points:  170 total members, consisting of 123 northern Illinois municipalities, plus 47 park districts, water districts and libraries.  NIMEC member retention rate since inception: 98‐99%  NIMEC’s first annual bid: 2008  Each member receives its own pricing. No member subsidizes any other member’s price.  NIMEC offers 1, 2 and 3 year pricing. Each member can select its own term.  Members are under no obligation to accept the bids.  NIMEC solicits bids from Constellation (owned by Exelon), Dynegy, and MC Squared.  Bids must be accepted by signing power agreement on the day of the bid. Resolution No. 2017-____ Page 1 RESOLUTION NO. 2017- A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING PARTICIPATION IN THE NORTHERN ILLINOIS MUNICIPAL ELECTRIC COLLABORATIVE (NIMEC) AND AUTHORIZING THE CITY ADMINISTRATOR TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER FOR A PERIOD UP TO 36 MONTHS. WHEREAS the United City of Yorkville, Kendall County, Illinois ("the City") is a municipality in accordance with the Constitution of the State of Illinois of 1970; and, WHEREAS, on January 2, 2007, the State of Illinois implemented a plan to deregulate Commonwealth Edison; and, WHEREAS, as a result of this deregulation, electricity may be purchased based on market price and Commonwealth Edison will no longer be the sole supplier of electricity in Northern Illinois, resulting in new electricity suppliers being able to compete against Commonwealth Edison, and competitive market forces dictating the price of electricity; and, WHEREAS, the City has selected the Northern Illinois Municipal Electric Collaborative (NIMEC) to serve as the City's broker relative to the acquisition of electrical energy for City facilities, due to NIMEC's municipal experience and the fact that NIMEC is the largest municipal Collaborative in northern Illinois which will be aggregating the energy needs of 150 government members of the Collaborative in order to secure more competitive pricing based in higher volumes than can be provided individually to a single municipality; and, WHEREAS, there is no cost to join NIMEC, with the amount of compensation that NIMEC receives, if the City chooses the NIMEC electricity supplier, being built into the prices bid by the electricity, so there will be no direct payment made to NIMEC by the City; and, WHEREAS the City has been working with NIMEC since 2008, and the City has enjoyed a good working relationship with NIMEC; and WHEREAS, Commonwealth Edison will no longer offer a fixed energy rate for large or medium sized commercial accounts and would instead charge based on a floating hourly rate and the City desires to enter the market to secure a fixed rate, up to 36 months in term. Resolution No. 2017-____ Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1. That the Northern Illinois Municipal Electric Collaborative (NIMEC) is hereby appointed the City's broker for purposes of obtaining an electricity supply for the City's municipal needs. Section 2. That the City Administrator is authorized to negotiate energy rates directly with suppliers in an effort to secure lower energy costs. Section 3. That in light of the time constraints and procedures required, applicable to the acceptance of a competitive bid for a supply of electricity, once the bids are received by NIMEC, the City Administrator is hereby authorized to sign the contract with the most optimal bidder, with the City Administrator being hereby directed to place said contract on the first available City Council regular meeting for ratification by the City Council. Section 4. That the City Administrator is authorized as the City’s authorized representative in matters concerning the bid. Section 5: The Resolution shall be in full force and effect from and after its passage, approval, and publication, as provided by law. Resolution No. 2017-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of __________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of __________________, 2017. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #11 Tracking Number ADM 2017-07 Employee manual amendment – travel expense control act City Council – January 24, 2017 ADM – 1/18/17 Moved forward to CC consent agenda. ADM 2017-07 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Review of an employee manual amendment related to the travel expense control act. Background The State of Illinois passed the travel expense control act in 2016 to address issues with certain governmental entities and their travel and entertainment reimbursement policies. The act applies to non- home rule municipalities, and requires a number of updates to our existing travel, lodging, and meal expense reimbursement policies. In general, the act requires a formal policy for lodging, travel, and meal expenses, requires City Council approval for variances from the policy, and requires City Council approval for all elected official travel, meal and expenses. The City’s employee manual already appropriately covered lodging and meal expenses. We’ve added recommendations for: 1) Travel expense reimbursements, including when airfare, ground transportation, and rental cars are allowed and how they should be procured. 2) Clarification that any variance to the policy requires City Council approval. 3) Clarification that any travel, lodging, and meal expenses for City Council members require authorization by the entire City Council in a public meeting. 4) An update to the City’s travel, lodging, and meal expense reimbursement form, by adding a field for airfare and other forms of transportation and fields for the dates of travel and nature of travel. Recommendation Staff recommends approval of the amendments to the City’s employee manual. Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: January 12, 2017 Subject: Travel Expense Control Act Section 4.18 Lodging, Travel, and and Meal Expenses Travel, meal, and lodging expenses are dependent on available of funds in the appropriate department budget. The City reserves the right to alter, modify, or amend training budgets and its policies dependent on budgetary constraints at the discretion of the City Administrator. Travel authorization is a two-part process including: 1) approval of all travel in advance; and 2) expense reporting following completion of the trip. Both steps require approval of the appropriate department head. All travel requiring an overnight stay must be approved in advance by the employee’s department head. This applies to all travel of this nature even in instances where the travel has been budgeted. Travel shall be arranged using the least expensive, reasonable means. Employees should use good judgment when determining logical routes for arriving at the intended destination. For air travel, the City will reimburse for one coach/economy class airline ticket and one checked bag. Any seat upgrades or additional checked bags are at the employee’s expense. Employees are expected to book air travel as far in advance as practical to obtain the best pricing. Ground travel is expected to be used for destinations under 200 miles from Yorkville, unless another form of travel is less expensive or more practical. Variations to this standard may be granted by the City Administrator where practical. Wherever practical, airport or hotel ground transportation should be the preferred method of transportation to hotels or meeting sites. Taxis or ride sharing services may be used as necessary, taking into consideration the cost of other means of transportation. Receipts are required for reimbursement of these expenses. If a family member transports you to/from your home and the airport, mileage may be claimed for each trip made. Rental automobiles may be used as necessary but must be approved in advance by the Department Head. Receipts are required for reimbursement of all expenses related to rental automobile use. When personal vehicles are used for travel, the employees shall receive the IRS authorized rate in effect at the time the travel takes place. The mileage reimbursement allowance covers all automobile related costs; gasoline, insurance, maintenance, etc. Toll charges and parking are reimbursable in addition to mileage allowance. The total personal automobile expenses shall not exceed the lowest available airfare. Mileage shall be actual mileage traveled and shall be subject review. Employees usuing personal vehicles on City business must have adequate automobile insurance in compliance with State law. Damage to personal vehicles while on City reimbursable travel is not the responsibility of the City. Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government- rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. Section 4.18.1 Family lodging and accompaniment The City does not encourage family members to accompany the employee on an official trip. However, there is no objection to this practice if their accompaniment does5 [New Section] Section 4.18.X Variances to Travel, Meal, and Lodging Policy For City employees, any variance to the travel, meals, and lodging policy above must be approved by City Council in an open meeting, per Public Act 099-0604. For elected officials, any travel, meal, and lodging expenditures must be approved by City Council in an open meeting, per Public Act 099-0604. Those approvals must contain an estimate, in writing of: 1) An estimate of the cost of travel, meals, or lodging if expenses have not been incurred, or a receipt of the cost of the travel, meals or lodging if the expenses have already been incurred; 2) The name of the individual who received or is requesting the travel, meal, or lodging expense; 3) The job title or office of the individual who received or is requesting the travel, meal, or lodging expense; and 4) The date or dates and nature of the official business in which the travel, meal, or lodging expense was or will be expended. Revised 01/05/17 Lodging Expenses Length of Stay From: To: = $ Meal Expenses Date: Breakfast Lunch Dinner = $ Date: Breakfast Lunch Dinner = $ Date: Breakfast Lunch Dinner = $ Toll Expenses Date: Toll Charge(s) ......................................... $ Date: Toll Charge(s) ......................................... $ Date: Toll Charge(s) ......................................... $ 2017 Mileage Expenses Date: Total Miles: x $0.535/Mile = $ Date: Total Miles: x $0.535/Mile = $ Date: Total Miles: x $0.535/Mile = $ Parking Expenses Date: Parking Charge(s) .................................... $___________ Date: Parking Charge(s) .................................... $___________ Date: Parking Charge(s) .................................... $___________ Other Expenses (Airfare, Taxi, etc.) Date: Charge(s) ................................................ $___________ Other Expenses (Airfare, Taxi, etc.) Date: Charge(s) ................................................ $___________ Total Reimbursement $ Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, Full Name: _____________________________________ Position / Title / Department: __________________________________ Date of Request: _________________________________ Date of Travel: _________________________________ Nature of Travel: _________________________________ Date of Travel: United City of Yorkville Reimbursement Claim Form Revised 01/05/17 lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Resolution No. 2017-___ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AMENDMENT TO THE UNITED CITY OF YORKVILLE EMPLOYEE MANUAL WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City desires to amend the portion of its Employee Manual which addresses travel, lodging, and meal expenses in order to come in compliance with Public Act 099-0604, which sets forth the Government Travel Expense Control Act; and, WHEREAS, it has been determined to be in the best interests of the City to amend Section 4.18 and add new Section 4.18.2 to the Employee Manual, in the form attached hereto in Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that Section 4.18 and Section 4.18.2 of the United City of Yorkville Employee Manual in the form set forth on Exhibit “A” attached hereto and incorporated herein are hereby adopted. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ___________________, 2017. ______________________________ CITY CLERK CHRIS FUNKHOUSER ________ KEN KOCH _______ CARLO COLOSIMO ________ DIANE TEELING _______ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS _______ SEAVER TARULIS ________ Resolution No. 2017-___ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #12 Tracking Number ADM 2017-10 Janitorial RFP Results and Recommendation City Council – January 24, 2017 ADM – 1/18/17 Moved forward to CC consent agenda. ADM 2017-10 Majority Approval See Attached Memo Erin Willrett Administration Name Department Summary Discussion of the proposals received for the City’s Janitorial RFP/Contract. Background The City went out for Request for Proposal on October 3, 2016. Three proposals were received on November 10, 2016 from Image One Facility Solutions, Alpha Building Maintenance, and Service Master. A summary of the pricing results are attached. Currently, the City does not have a janitorial service contract, but does pay monthly to Service Master for cleaning services in the City Hall and Police Station. That service is currently only performed for three days per week for a few hours each work day, and costs $1,253 per month. When staff went out to RFP, we requested a longer schedule and all City buildings to be included. Recommendation Staff recommends moving forward with a 2 year contract beginning in February 2017, with Alpha Building Maintenance for $31,140.00 annually. Alpha was the cheapest annual cost, but also had no increase in the rate after one year. They also provided a mobile system (Orange QC) for supervisor reports so staff can maintain on-site reports very quickly and it allows communication to go back and forth without setting up a meeting or making a phone call. This item will not require a budget amendment in FY 17. Memorandum To: City Council From: Erin Willrett, Assistant City Administrator CC: Date: December 20, 2016 Subject: Janitorial RFP/Contract Name 2017 Pricing Per/Mo 2017 Pricing Annual 2017 Min Daily Hours 2017 Min Annual Hours 2018 Pricing Per/Mo 2018 Pricing Annual % increase 2018 Min Daily Hours 2018 Min Annual Hours Supervisor FormImage One Facility Solutions $3,245.00 $38,940.00 10 2600 $3,339.00 $40,068.00 3% 10 2600 ProvidedAlpha Building Maintenance $2,595.00 $31,140.00 7.5 1836 $2,595.00 $31,140.00 0% 7.5 1836 Orange QC ‐ mobile appService Master$2,795.00 $33,540.00 8.35 2170 $2,860.00 $34,320.00 2% 8.35 2170 ServiceLink 1 JANITORIAL SERVICES AGREEMENT THIS JANITORIAL SERVICES AGREEMENT (the “Agreement”) is dated the _____ day of _______________, January 2017, by and between the United City of Yorkville, Kendall County, Illinois (the “City”) a municipal corporation of the State of Illinois and Alpha Building Maintenance Service, Inc., an Illinois corporation (the “Contractor”). PREAMBLES: WHEREAS, the City is a non-home rule municipality pursuant to the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City published a request for proposals to seeking professional Janitorial Services for certain City properties as hereinafter listed requesting a response on or before November 10, 2016; and, WHEREAS, the City received there (3) responses to its request for proposals to provide such services to City Hall, the Police Department within City Hall, the Public Works Facility, the Parks and Recreation Offices, the Parks and Recreation Maintenance Building and seasonal service at the Beecher and Bridge concession stands (collectively the “City Buildings”); and, WHEREAS, after a thorough review of the City’s submittals in response to the City’s request for proposals, it was determined that the Contractor had submitted the lowest bid and had demonstrated sufficient experience and expertise to enter into this contract and perform. NOW, THEREFORE, it is hereby agreed by the parties hereto as follows: Section 1. Preambles Incorporated. The foregoing preambles are hereby incorporated into this Agreement as if fully restated herein. 2 Section 2. Services to be Provided. The Contractor hereby agrees to provide to the City the services as set forth in Exhibit A hereto under the following headings: Services and Materials to be Provided; Supervisory Inspections; and, Task List and Frequency. Certain City Buildings will be closed on the following days each year: New Year’s Day, Martin Luther King, Jr.’s birthday, President’s day, Good Friday, Memorial Day, July 4, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Veteran’s Day, Christmas Eve and Christmas Day. Janitorial Services will not be required on these days at the City Hall, Public Works and Parks and Recreation Facilities. The Contractor may propose an alternative schedule for holiday weeks to the City for its approval. Section 3. Employee Background Checks. Contractor shall submit employee identification information necessary for City to perform background checks on Contractor’s employees, including the Contractor’s supervisors. Such information may include, but is not limited to, date of birth, driver’s license number, address, and other identifying information. The City reserves the right to ban Contractor employee from performing work based on the results of the background check, and no Contractor employee may begin work until approved by the City. Contractor shall supply such information prior to any employee beginning proposed work. Section 4. Term. The term of this Agreement shall commence February 1, 2017 and end on January 31, 2019, provided that either party may terminate this Agreement upon thirty (30) days’ notice to the other party. The term of this Agreement may be extended upon mutual consent of the parties. Section 5. Extra Services or Products. During the term of this Agreement, in the event the Contractor determines extra services or products should be provided, the Contractor shall 3 submit a proposal for such extra services or products to the City and upon written agreement from the City, the Contractor may proceed to provide such extra services or products pursuant to the terms and costs as to be agreed by the City. Section 6. Payment for Services. The City shall pay the Contractor $2,595.00 per month for all services as set forth in Section 2 above, payable to the Contractor pending approval of the Contractor’s monthly invoice. Section 7. Compliance with all Laws. All work under the Agreement must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations which may, in any manner, affect the performance of this Agreement. Section 8. Equal Employment Opportunity. During the performance of this Agreement and/or supplying of materials, equipment, and suppliers, the Contractor shall be in full compliance with all provisions of all applicable Federal laws and the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity requirements. Section 9. Contract Alterations. No amendment to this Agreement shall be valid unless made in writing and signed by the City Administrator or his or her authorized agent. Section 10. Notices. All notices required by the contract shall be given in writing to: If to the City: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Attn: City Administrator With a copy to : Kathleen Field Orr Kathleen Field Orr & Associates 53 West Jackson Blvd., Suite 964 Chicago, Illinois 60604 4 If to the Contractor: Alpha Building Maintenance Service, Inc. 15429 West 139th Street Homer Glen, Illinois 60491 Attn: With a copy to: Section 11. Non-assignability. The Contractor shall not assign this Agreement, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations, or change the term of the contract. Section 12. Indemnity. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this Agreement by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such actions, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this Agreement, or otherwise provided by the Contractor, shall in no way 5 limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. Section 13. Insurance . The Contractor hereby certifies that it has all insurance coverages required by law or would normally be expected the Contractors cleaning service business. Commercial General Liability Insurance: Contractor shall provide commercial general liability insurance policy that includes products, operations and completed operations (with no exclusion for sexual abuse or molestation). Limits no less than: Bodily injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products and completed operations): Products and completed operations aggregate limit of $2,000,000. The policy shall name the City as an additional insured. Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability endorsement or similar wording within the policy form. Section 14. Default. The City may terminate this Agreement by written notice of default to the Contractor if: a. The Contractor fails to perform the services within the time specified in the proposal; or, b. Fails to make progress so as to endanger performance of the contract; c. Fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required; or, d. If sufficient funds are not appropriated by the corporate authorities of the City. 6 If the City terminates this Agreement, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. Section 15. Inspection. The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. Section 16. Permits and Licenses. The successful person submitting the proposal and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. Section 17. Good Standing. The Contractor shall, at all times during the term of this Agreement, maintained good standing as a corporation of the State of Illinois. 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. United City of Yorkville, Kendall County, Illinois, a municipal corporation By: __________________________________ Mayor Attest: _______________________________ City Clerk Alpha Building Maintenance Service, Inc., An Illinois corporation By: ___________________________________ Its President Attest: _____________________________ Secretary 8 Exhibit A Services and Materials to be Provided The Contractor agrees to furnish the labor, equipment, cleaning supplies, incidental items, and supervision necessary to provide high quality janitorial services at municipal buildings. The City, at its own expense, will provide paper towels, toilet paper and hand soap. Contractor shall assist City staff in monitoring supply quantities and will notify City staff of shortages. Work shall be completed during the following times: City Hall – Modest cleaning (trash removal, spot cleaning, etc…) can be done during business hours (8:00 a.m. – 4:30 p.m.). ALL intense cleaning (dusting, vacuuming, bathrooms, etc…) should be done outside of normal business hours. NO cleaning should occur upstairs in City Hall between 5:30 p.m. and 10:00 p.m. on nights when there are Council or Committee Meetings. A meeting schedule will be forwarded onto the Contractor. Police Department – 8:00 a.m. to 4:30 p.m. Public Works Facility – 7:00 a.m. to 3:00 p.m. Parks and Recreation Offices – All cleaning completed before 8:30 a.m. or after 3:30 p.m. Parks and Recreation Maintenance Building – All cleaning completed before 7:00 a.m. or after 3:30 p.m. Work shall be completed on the following days: City Hall shall be maintained three (4) days per week, Monday, Tuesday, Friday and either Wednesday or Thursday Police Department shall be maintained five (5) days per week, Monday, Tuesday, Wednesday, Thursday, and Friday Public Works Department shall be maintained two (2) days per week, Wednesday and Friday Parks and Recreation Offices shall be maintained three (3) days per week, Monday, Wednesday and Friday Parks and Recreation Maintenance Building shall be maintained two (2) days per week, Wednesday and Friday Concession Stands shall be maintained two (2) days per week, Monday and Friday, April through October Upon award of contract, a regular, fixed schedule will be submitted by the contractor for City approval. Contractor must be on-site performing the specified janitorial services during the approved schedule periods. The schedule cannot change without City consent. Additional approval must be given by Police Personnel to enter certain areas of the Police Facility (evidence areas, some offices, etc.). Contractor staff may not enter those areas until approval is given and access provided by Police. The Chief of Police, or his designee, shall work with the contractor to arrange for such approval so contractor staff may complete the work as required. Supervisory Inspections During the term of this agreement, a contractor’s supervisor shall be on site and shall visit all City facilities to be cleaned a t a minimum of one day per week during the City’s regular business hours to ensure that all facilities are properly cleaned and maintained. In addition, said supervisor shall complete and submit on a weekly basis a “Site Inspection Form” confirming the work performed, work quality, the level of cleanliness and, if applicable, areas of improvement. Completed “Site Inspection Form” shall be emailed to the City Administrator or his designee no later than the Monday following the completion of a work week. Failure to submit the form on time in one week does not alleviate the contractor’s obligation to submit that week’s form, nor does it excuse the contractor from submitting future forms. The form shall be developed by the contractor and submitted with the bid submittal. The form shall be approved by the City prior to use, and may require editing per the City’s direction. Editing/revising the document shall be the contractor’s responsibility, and shall be considered incidental to the cost of the contractual work. The supervisor shall be responsible for scheduling and meeting with the City Administrator or his designee a minimum of once per month at the City to hold a Contract Status meeting to review the Site Inspection Forms, current status, previously agreed upon improvements, future improvements to be made and generally discuss contract issues. The City will work with the contractor to schedule meeting days and times in advance, on days when the contractor will be on site for site inspections or other work. Task List and Frequency Daily Cleaning 1. Empty all trash receptacles, including entrance containers. Sanitize and reline. 2. Empty pre-separated recycle materials (paper, cans, etc) into on-site recycling collection bines (provided by the City). Do not mix or dispose of recycling materials with regular trash. Clean individual recycling receptacles, sanitize, and reline. 3. Spot clean all entrance glass, service counter glass and doors to remove finger prints and smudges. 4. Spot clean lobby furniture and straighten reading materials and pamphlets. 5. Vacuum traffic lanes of all carpeted areas, runners, floor mats and elevator floor. 6. Dust mop and spot mop hard surface floors. 7. Clean and sanitize drinking fountains. 8. Spot clean display cases to remove finger prints and smudges. 9. Clean conference room tables and chairs. 10. Clean locker room 11. Clean and disinfect showers. 12. Restroom Cleaning a. Empty all trash and sanitary receptacles. Sanitize and reline. b. Re-stock all towels, tissue, sanitary products, and hand soaps. c. Dust all partitions, mirror frames and product dispensers d. Sanitize areas around soap and towel dispensers, basins, toilets and urinals. e. Thoroughly clean and sanitize all fixtures, toilets, urinals, sinks, shower stalls, and associated fixtures. f. Clean all mirrors and glass. g. Dust mop, sanitize, and damp mop hard surface floors. h. Damp wipe and spot clean doors and frames (front and back). Sanitize door handles and push plates. 13. Kitchen/Break Areas a. Empty all trash and sanitary receptacles. Sanitize and reline. b. Wash and disinfect countertops, tables, chairs, sinks, interior and exterior of microwave, exterior of refrigerators, and other appliances. c. Refill all soap and towel dispensers. d. Dust mop, sanitize and damp mop hard surface floors. Weekly Cleaning 1. Complete detailed vacuum of all carpeted floors. 2. Dust mop, sanitize and damp mop all hard surface and synthetic/rubber tile floors. 3. Complete dust all horizontal surfaces including desktops, counters, cabinets, book cases, chairs, tables, window sills, ledges, computer screens and PCU’s, telephones, keyboards. Contractor shall dust only cleared areas and shall not move to rearrange items on desktops. 4. Sanitize telephones. 5. Sanitize light switch plates and door frames to remove finger prints and smudges. 6. Complete glass cleaning of all display cases. Monthly Cleaning 1. High dust all areas not reached during nightly and weekly dusting. Height limitation of no greater than 12 feet above floor level or adjacent stair. 2. Dust blinds. 3. Dust wall hangings. General Items 1. Contractor personnel will notify or contact staff of any irregularities such as defective plumbing, unlocked doors, burned out light bulbs, and lights left on. 2. Contractor personnel will turn off all lights except those to be left on, close windows, and secure building. 3. Contractor staff shall not use City facilities such as break rooms, food preparation equipment, etc. for personal use while performing this contract. Work breaks, meals and other rest periods shall be taken off premises. This does not apply to restroom facilities which may be used by contractor staff for the intended use. Resolution No. 2017-____ Page 1 Resolution No. 2017- A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS APPROVING A JANITORIAL SERVICES AGREEMENT WITH ALPHA BUILDING MAINTENANCE SERVICE, INC. WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City published a request for proposals for professional janitorial Services for City buildings; and, WHEREAS, after a thorough review of bids received and a determination as to the qualifications of the bidders, it has been determined that Alpha Building Maintenance Service, Inc. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the Janitorial Services Agreement, between the City and Alpha Building Maintenance Service, Inc. attached hereto as Exhibit A and made a part hereof by reference, is hereby approved, and the Mayor and City Clerk be and are hereby authorized to execute said agreement on behalf of the United City of Yorkville. Section 2: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. __________________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $3,470,024.40 City Council – January 24, 2017 None – Informational Amy Simmons Finance Name Department 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/06/17 UNITED CITY OF YORKVILLE PAGE: 1TIME: 08:55:58 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/06/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523016 IDOT ILLINOIS DEPARTMENT OF 120426 01/01/17 01 RT47 & BRIDGE - ITEP - 23-230-60-00-6048 103,503.88 02 DOWNTOWN STREETSCAPE ** COMMENT ** INVOICE TOTAL: 103,503.88 * CHECK TOTAL: 103,503.88 523017 UIRVDA UPPER ILLINOIS RIVER VALLEY 010617-CEDAR FEE 01/06/17 01 CEDARHURST APPLICATION FEE 01-220-54-00-5486 1,000.00 INVOICE TOTAL: 1,000.00 * CHECK TOTAL: 1,000.00 523018 UIRVDA UPPER ILLINOIS RIVER VALLEY 010617FEE 01/06/17 01 ENTERPRISE ZONE APPLICATION 01-220-54-00-5486 1,000.00 02 FEE ** COMMENT ** INVOICE TOTAL: 1,000.00 * CHECK TOTAL: 1,000.00 TOTAL AMOUNT PAID: 105,503.88Page 1 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523019 AMERSOCC AMERICAN SOCCER COMPANY, INC. 6440120 12/28/16 01 SOCCER JERSEYS 79-795-56-00-5606 2,168.14 INVOICE TOTAL: 2,168.14 * CHECK TOTAL: 2,168.14 523020 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0673571-IN 12/14/16 01 HALIDE LAMPS 15-155-56-00-5642 26.40 INVOICE TOTAL: 26.40 * CHECK TOTAL: 26.40 523021 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0675054-IN 12/22/16 01 WALL HEATER 51-510-56-00-5638 346.00 INVOICE TOTAL: 346.00 * CHECK TOTAL: 346.00 523022 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0675887-IN 12/29/16 01 HALIDE LAMPS 15-155-56-00-5642 158.40 INVOICE TOTAL: 158.40 * CHECK TOTAL: 158.40 523023 ARNESON ARNESON OIL COMPANY 178571 12/19/16 01 DIESEL FUEL 01-410-56-00-5695 307.18 02 DIESEL FUEL 51-510-56-00-5695 307.18 03 DIESEL FUEL 52-520-56-00-5695 307.18 INVOICE TOTAL: 921.54 * 178572 12/19/16 01 HYDRAULIC OIL 01-410-56-00-5628 250.00 INVOICE TOTAL: 250.00 *Page 2 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523023 ARNESON ARNESON OIL COMPANY 178933 12/22/16 01 DIESEL FUEL 01-410-56-00-5695 287.03 02 DIESEL FUEL 51-510-56-00-5695 287.02 03 DIESEL FUEL 52-520-56-00-5695 287.02 INVOICE TOTAL: 861.07 * 178936 12/22/16 01 DIESEL FUEL 01-410-56-00-5695 297.83 02 DIESEL FUEL 51-510-56-00-5695 297.82 03 DIESEL FUEL 52-520-56-00-5695 297.82 INVOICE TOTAL: 893.47 * 179962 12/31/16 01 DIESEL FUEL 01-410-56-00-5695 172.22 02 DIESEL FUEL 51-510-56-00-5695 172.22 03 DIESEL FUEL 52-520-56-00-5695 172.21 INVOICE TOTAL: 516.65 * 189930 12/22/16 01 DIESEL FUEL 01-410-56-00-5695 245.82 02 DIESEL FUEL 51-510-56-00-5695 245.82 03 DIESEL FUEL 52-520-56-00-5695 245.82 INVOICE TOTAL: 737.46 * CHECK TOTAL: 4,180.19 523024 ATT AT&T 6305538605-1216 12/25/16 01 12/25-01/24 SERVICE 51-510-54-00-5440 208.78 INVOICE TOTAL: 208.78 * CHECK TOTAL: 208.78 523025 ATTINTER AT&T 0841464308 12/10/16 01 12/10-01/09 ROUTER 01-110-54-00-5440 496.60 INVOICE TOTAL: 496.60 * CHECK TOTAL: 496.60Page 3 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523026 AUTOSP AUTOMOTIVE SPECIALTIES, INC. 21948 12/12/16 01 DIAGNOSE AND REPLACE 51-510-54-00-5490 933.80 02 DEFECTIVE FUEL PUMP ASSEMBLY ** COMMENT ** INVOICE TOTAL: 933.80 * CHECK TOTAL: 933.80 523027 BCBS BLUE CROSS BLUE SHIELD 010617 01/06/17 01 FEB 2017 HEALTH INS 01-110-52-00-5216 7,296.71 02 FEB 2017 HEALTH INS 01-120-52-00-5216 1,940.44 03 FEB 2017 HEALTH INS 01-210-52-00-5216 48,987.04 04 FEB 2017 HEALTH INS 01-220-52-00-5216 5,100.84 05 FEB 2017 HEALTH INS 01-410-52-00-5216 10,660.16 06 FEB 2017 HEALTH INS 01-640-52-00-5240 7,579.80 07 FEB 2017 HEALTH INS 79-790-52-00-5216 10,080.34 08 FEB 2017 HEALTH INS 79-795-52-00-5216 7,145.06 09 FEB 2017 HEALTH INS 51-510-52-00-5216 10,663.78 10 FEB 2017 HEALTH INS 52-520-52-00-5216 3,869.63 11 FEB 2017 HEALTH INS 82-820-52-00-5216 5,785.96 INVOICE TOTAL: 119,109.76 * CHECK TOTAL: 119,109.76 523028 BPAMOCO BP AMOCO OIL COMPANY 49221151 11/24/16 01 DECEMBER 2016 GASOLINE 01-210-56-00-5695 228.20 INVOICE TOTAL: 228.20 * CHECK TOTAL: 228.20 523029 BRENART BRENART EYE CLINIC, LLC 54825507 12/20/16 01 NEW HIRE EYE EXAM 01-210-54-00-5411 40.00 INVOICE TOTAL: 40.00 * CHECK TOTAL: 40.00Page 4 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523030 BSNSPORT BSN/PASSON'S/GSC/CONLIN SPORTS 98602657 12/23/16 01 BBALL JERSEYS 79-795-56-00-5606 7,257.24 INVOICE TOTAL: 7,257.24 * CHECK TOTAL: 7,257.24 523031 BUGGITER BUG GIT-ERS LLC 3592 01/12/17 01 JAN 2017 PEST CONTROL 23-216-54-00-5446 170.00 INVOICE TOTAL: 170.00 * CHECK TOTAL: 170.00 523032 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0117 01/15/17 01 DEC 2016 ADMIN LINES 01-110-54-00-5440 377.35 02 DEC 2016 CITY HALL NORTEL 01-110-54-00-5440 144.97 03 DEC 2016 CITY HALL NORTEL 01-210-54-00-5440 144.97 04 DEC 2016 CITY HALL NORTEL 51-510-54-00-5440 144.97 05 DEC 2016 POLICE LINES 01-210-54-00-5440 884.32 06 DEC 2016 CITY HALL FIRE 01-210-54-00-5440 165.08 07 DEC 2016 CITY HALL FIRE 01-110-54-00-5440 165.08 08 DEC 2016 PUBLIC WORKS LINES 51-510-54-00-5440 1,689.88 09 DEC 2016 TRAFFIC SIGNAL 01-410-54-00-5435 48.56 10 MAINTENANCE ** COMMENT ** 11 DEC 2016 PARKS LINES 79-790-54-00-5440 53.00 12 DEC 2016 RECREATION LINES 79-795-54-00-5440 178.78 INVOICE TOTAL: 3,996.96 * CHECK TOTAL: 3,996.96 523033 CAMBRIA CAMBRIA SALES COMPANY INC. 38294 12/19/16 01 PAPER TOWEL, TOILET TISSUE 52-520-56-00-5620 120.01 INVOICE TOTAL: 120.01 * CHECK TOTAL: 120.01Page 5 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523034 CARGILL CARGILL, INC 2903142908 12/20/16 01 BULK ROCK SALT 51-510-56-00-5638 3,225.80 INVOICE TOTAL: 3,225.80 * CHECK TOTAL: 3,225.80 523035 CENTRALL CENTRAL LIMESTONE COMPANY, INC 8779 01/01/17 01 GRAVEL 51-510-56-00-5620 427.09 INVOICE TOTAL: 427.09 * CHECK TOTAL: 427.09 523036 CHITRIB CHICAGO TRIBUNE 003074144 12/29/16 01 ZONING ORDINANCE PUBLIC 01-220-54-00-5426 173.52 02 HEARING ** COMMENT ** INVOICE TOTAL: 173.52 * CHECK TOTAL: 173.52 523037 CNASURET CNA SURETY 61536373N-120416 09/30/16 01 NOTARY PUBLIC RENEWAL-DAVIS 01-220-54-00-5462 30.00 INVOICE TOTAL: 30.00 * CHECK TOTAL: 30.00 523038 COMED COMMONWEALTH EDISON 0185079109-1216 01/04/17 01 12/01-01/04 420 FAIRHAVEN 52-520-54-00-5480 161.80 INVOICE TOTAL: 161.80 * CHECK TOTAL: 161.80 523039 COMED COMMONWEALTH EDISONPage 6 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523039 COMED COMMONWEALTH EDISON 0903040077-1216 12/29/16 01 11/21-12/29 MISC STREET LIGHTS 15-155-54-00-5482 2,496.31 INVOICE TOTAL: 2,496.31 * CHECK TOTAL: 2,496.31 523040 COMED COMMONWEALTH EDISON 0908014004-1216 01/05/17 01 12/02-01/05 6780 RT47 51-510-54-00-5480 40.25 INVOICE TOTAL: 40.25 * CHECK TOTAL: 40.25 523041 COMED COMMONWEALTH EDISON 0966038077-1216 01/03/17 01 11/29-01/03 456 KENNEDY 15-155-54-00-5482 219.79 02 11/29-01/03 456 KENNEDY 01-410-54-00-5482 13.22 INVOICE TOTAL: 233.01 * CHECK TOTAL: 233.01 523042 COMED COMMONWEALTH EDISON 1183088101-1216 12/27/16 01 11/22-12/27 1107 PRAIRIE LIFT 52-520-54-00-5480 138.01 INVOICE TOTAL: 138.01 * 1407125045-1216 01/06/17 01 12/05-01/06 FOXHILL 7 LIFT 52-520-54-00-5480 100.79 INVOICE TOTAL: 100.79 * 1718099052-1216 12/30/16 01 11/29-12/30 872 PRAIRIE CR 52-520-54-00-5480 82.01 INVOICE TOTAL: 82.01 * 2019099044-1216 01/06/17 01 11/11-12/14 4600 N BRIDGE 51-510-54-00-5480 44.56 INVOICE TOTAL: 44.56 * 2668047007-1216 12/30/16 01 11/23-12/30 1908 RAINTREE RD 51-510-54-00-5480 322.26 INVOICE TOTAL: 322.26 * CHECK TOTAL: 687.63Page 7 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523043 COMED COMMONWEALTH EDISON 2947052031-1216 01/04/17 01 12/01-01/04 RIVER ST 15-155-54-00-5482 479.11 INVOICE TOTAL: 479.11 * CHECK TOTAL: 479.11 523044 COMED COMMONWEALTH EDISON 2961017043-1216 12/28/16 01 11/23-12/28 PRESTWICK LIFT 52-520-54-00-5480 119.19 INVOICE TOTAL: 119.19 * 3119142025-1216 01/03/17 01 11/30-01/03 VAN EMMON PARKING 01-410-54-00-5482 22.17 02 LOT ** COMMENT ** INVOICE TOTAL: 22.17 * 4085080033-1216 01/03/17 01 11/30-01/03 1991 CANNONBALL TR 51-510-54-00-5480 346.78 INVOICE TOTAL: 346.78 * 4449087016-1216 01/06/17 01 11/23-1/4 LIFT STATIONS 52-520-54-00-5480 1,522.71 INVOICE TOTAL: 1,522.71 * 4475093053-1216 01/04/17 01 12/01-01/04 610 TOWER LANE 51-510-54-00-5480 431.84 INVOICE TOTAL: 431.84 * 6819027011-1216 01/05/17 01 11/30-01/03 PR BUILDINGS 79-795-54-00-5480 485.01 INVOICE TOTAL: 485.01 * CHECK TOTAL: 2,927.70 523045 COMED COMMONWEALTH EDISON 8344010026-1116 12/20/16 01 10/28-12/19 MISC STREET LIGHTS 15-155-54-00-5482 399.79 INVOICE TOTAL: 399.79 * CHECK TOTAL: 399.79Page 8 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523046 COMPASS COMPASS MINERALS AMERICA 71570102 12/16/16 01 SALT 15-155-56-00-5618 8,868.54 INVOICE TOTAL: 8,868.54 * 71570466 12/16/16 01 SALT 15-155-56-00-5618 935.44 INVOICE TOTAL: 935.44 * 71573642 12/21/16 01 SALT 15-155-56-00-5618 13,636.79 INVOICE TOTAL: 13,636.79 * CHECK TOTAL: 23,440.77 523047 CONSTELL CONSTELLATION NEW ENERGY 0037120077 01/03/17 01 11/28-12/28 610 TOWER WELLS 51-510-54-00-5480 4,746.39 INVOICE TOTAL: 4,746.39 * CHECK TOTAL: 4,746.39 523048 DAC BETTER BUSINESS PLANNING, INC. 43749 01/01/17 01 JAN 2017 HRA FEES 01-110-52-00-5216 12.36 02 JAN 2017 HRA FEES 01-120-52-00-5216 3.09 03 JAN 2017 HRA FEES 01-210-52-00-5216 67.98 04 JAN 2017 HRA FEES 01-220-52-00-5216 12.36 05 JAN 2017 HRA FEES 01-410-52-00-5216 4.12 06 JAN 2017 HRA FEES 79-790-52-00-5216 13.90 07 JAN 2017 HRA FEES 79-795-52-00-5216 13.91 08 JAN 2017 HRA FEES 51-510-52-00-5216 13.39 09 JAN 2017 HRA FEES 52-520-52-00-5216 4.12 10 JAN 2017 HRA FEES 01-640-52-00-5240 18.54 11 JAN 2017 HRA FEES 82-820-52-00-5216 12.36 INVOICE TOTAL: 176.13 * 43751 01/01/17 01 JAN 2017 FSA ADMIN FEE 01-110-52-00-5216 6.18Page 9 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523048 DAC BETTER BUSINESS PLANNING, INC. 43751 01/01/17 02 JAN 2017 FSA ADMIN FEE 01-120-52-00-5216 6.18 03 JAN 2017 FSA ADMIN FEE 01-210-52-00-5216 27.87 04 JAN 2017 FSA ADMIN FEE 01-220-52-00-5216 3.09 05 JAN 2017 FSA ADMIN FEE 01-410-52-00-5216 3.09 06 JAN 2017 FSA ADMIN FEE 51-510-52-00-5216 6.18 07 JAN 2017 FSA ADMIN FEE 52-520-52-00-5216 3.09 08 JAN 2017 FSA ADMIN FEE 01-640-52-00-5240 3.09 09 JAN 2017 FSA ADMIN FEE 82-820-52-00-5216 3.09 INVOICE TOTAL: 61.86 * CHECK TOTAL: 237.99 523049 DEARNATI DEARBORN NATIONAL 010917 01/09/17 01 FEB 2017 LIFE INS 01-110-52-00-5222 82.40 02 FEB 2017 LIFE INS 01-120-52-00-5222 27.84 03 FEB 2017 LIFE INS 01-210-52-00-5222 547.97 04 FEB 2017 LIFE INS 01-220-52-00-5222 34.66 05 FEB 2017 LIFE INS 01-410-52-00-5222 135.90 06 FEB 2017 LIFE INS 79-790-52-00-5222 78.17 07 FEB 2017 LIFE INS 79-795-52-00-5222 74.12 08 FEB 2017 LIFE INS 51-510-52-00-5222 79.29 09 FEB 2017 LIFE INS 52-520-52-00-5222 74.13 10 FEB 2017 LIFE INS 82-820-52-00-5222 33.60 INVOICE TOTAL: 1,168.08 * CHECK TOTAL: 1,168.08 523050 DUTEK THOMAS & JULIE FLETCHER 1158 01/06/17 01 HOSE ASSEMBLY, BUSHING 01-410-56-00-5640 23.50 INVOICE TOTAL: 23.50 * 786074 12/19/16 01 HOSE ASSEMBLY 01-410-56-00-5628 101.00 INVOICE TOTAL: 101.00 * CHECK TOTAL: 124.50Page 10 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523051 DUYS DUY'S COMFORT SHOES 20008530 10/25/16 01 SAFETY TOE BOOTS FOR SMITH & 79-790-56-00-5600 345.00 02 HORNER ** COMMENT ** INVOICE TOTAL: 345.00 * 20008543 12/23/16 01 SAFTEY TOE BOOTS-HERNANDEZ 79-790-56-00-5600 175.00 INVOICE TOTAL: 175.00 * CHECK TOTAL: 520.00 523052 DYNEGY DYNEGY ENERGY SERVICES 102389316121 12/27/16 01 11/17-12/19 421 POPLAR 15-155-54-00-5482 5,938.11 INVOICE TOTAL: 5,938.11 * CHECK TOTAL: 5,938.11 523053 EATONCOR EATON CORPORATION 45738381 12/29/16 01 WELL #4 REPAIR 51-510-54-00-5445 1,650.00 INVOICE TOTAL: 1,650.00 * CHECK TOTAL: 1,650.00 523054 EEI ENGINEERING ENTERPRISES, INC. 12-122916 12/29/16 01 IL47 STREETLIGHTS & 23-230-60-00-6048 12,391.20 02 STREETSCAPE ** COMMENT ** INVOICE TOTAL: 12,391.20 * 60949 11/30/16 01 ROB ROY DRAINAGE DISTRICT 01-640-54-00-5465 2,060.25 INVOICE TOTAL: 2,060.25 * 61113 12/29/16 01 RT71 IMPROVEMENTS 01-640-54-00-5465 138.75 INVOICE TOTAL: 138.75 *Page 11 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523054 EEI ENGINEERING ENTERPRISES, INC. 61114 12/29/16 01 GAME FARM/SOMONAUK IMPROVEMENT 23-230-60-00-6073 116.25 INVOICE TOTAL: 116.25 * 61115 12/29/16 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 226.25 INVOICE TOTAL: 226.25 * 61116 12/29/16 01 AUTUMN CREEK, UNIT 2A 01-640-54-00-5465 92.50 INVOICE TOTAL: 92.50 * 61117 12/29/16 01 GRANDE RESERVE - AVANTI 01-640-54-00-5465 14,152.25 INVOICE TOTAL: 14,152.25 * 61118 12/29/16 01 PRESTWICK 01-640-54-00-5465 658.00 INVOICE TOTAL: 658.00 * 61119 12/29/16 01 BLACKBERRY WOODS 01-640-54-00-5465 300.00 INVOICE TOTAL: 300.00 * 61120 12/29/16 01 CALEDONIA 01-640-54-00-5465 92.50 INVOICE TOTAL: 92.50 * 61121 12/29/16 01 BRISTOL BAY, UNIT 3 01-640-54-00-5465 1,052.30 INVOICE TOTAL: 1,052.30 * 61122 12/29/16 01 RT71 SANITARY SEWER AND WATER 51-510-60-00-6066 846.25 02 MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 846.25 * 61123 12/29/16 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-6045 914.00 INVOICE TOTAL: 914.00 * 61124 12/29/16 01 FOUNTAIN VILLAGE 01-640-54-00-5465 92.50 INVOICE TOTAL: 92.50 * 61125 12/29/16 01 SUNFLOWER ESTATES & GREEN 12-112-54-00-5416 290.36Page 12 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523054 EEI ENGINEERING ENTERPRISES, INC. 61125 12/29/16 02 BRIAR NATURALIZATION BASIN ** COMMENT ** 03 CONVERSION ** COMMENT ** 04 SUNFLOWER ESTATES & GREEN 23-230-60-00-6018 136.94 05 BRIAR NATURALIZATION BASIN ** COMMENT ** 06 CONVERSION ** COMMENT ** INVOICE TOTAL: 427.30 * 61126 12/29/16 01 US34 IMPROVEMENTS 01-640-54-00-5465 138.75 INVOICE TOTAL: 138.75 * 61127 12/29/16 01 BRISTOL BAY 65 PK IMPROVEMENTS 72-720-60-00-6043 1,161.75 INVOICE TOTAL: 1,161.75 * 61128 12/29/16 01 ROB ROY DRAINAGE DISTRICT 01-640-54-00-5465 1,200.50 INVOICE TOTAL: 1,200.50 * 61129 12/29/16 01 WATER WORKS SYSTEM MASTER PLAN 51-510-54-00-5465 5,000.00 INVOICE TOTAL: 5,000.00 * 61130 12/29/16 01 COUNTRYSIDE ST AND WATER MAIN 51-510-60-00-6082 33,055.77 02 IMPROVEMENTS ** COMMENT ** 03 COUNTRYSIDE ST AND WATER MAIN 23-230-60-00-6082 20,259.98 04 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 53,315.75 * 61131 12/29/16 01 2015-16 BRIDGE INSPECTION 01-640-54-00-5465 185.00 02 SERVICES ** COMMENT ** INVOICE TOTAL: 185.00 * 61132 12/29/16 01 FOUNTAINVIEW SUBDIVISION 90-083-83-00-0111 1,335.50 INVOICE TOTAL: 1,335.50 * 61133 12/29/16 01 LOT 19, YORKVILLE BUSINESS 90-082-82-00-0111 853.75 02 PARK, UNIT 3 SITE IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 853.75 *Page 13 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523054 EEI ENGINEERING ENTERPRISES, INC. 61134 12/29/16 01 2016 ROAD PROGRAM 23-230-60-00-6025 1,318.00 INVOICE TOTAL: 1,318.00 * 61135 12/29/16 01 APPLETREE CT & CHURCH STREET 51-510-60-00-6025 306.25 02 WATER MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 306.25 * 61136 12/29/16 01 GC HOUSING DEVELOPMENT 90-089-89-00-0111 636.50 INVOICE TOTAL: 636.50 * 61137 12/29/16 01 HAMMAN-USPS WATER MAIN 01-640-54-00-5465 297.00 INVOICE TOTAL: 297.00 * 61138 12/29/16 01 2016 SANITARY SEWER LINING 52-520-60-00-6025 1,127.25 INVOICE TOTAL: 1,127.25 * 61139 12/29/16 01 CITY OF YORKVILL-GENERAL 01-640-54-00-5465 745.00 INVOICE TOTAL: 745.00 * 61140 12/29/16 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00 INVOICE TOTAL: 1,900.00 * CHECK TOTAL: 103,081.30 523055 EEI ENGINEERING ENTERPRISES, INC. 61141 12/29/16 01 BLACKBERRY WOODS-COMPLETION 23-230-60-00-6014 261.25 02 OF IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 261.25 * CHECK TOTAL: 261.25 523056 EEI ENGINEERING ENTERPRISES, INC. 61142 12/29/16 01 2016 ROAD PROGRAM UPDATE 01-640-54-00-5465 981.00 INVOICE TOTAL: 981.00 *Page 14 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523056 EEI ENGINEERING ENTERPRISES, INC. 61143 12/29/16 01 LINCOLN PRAIRIE 01-640-54-00-5465 1,200.45 INVOICE TOTAL: 1,200.45 * 61144 12/29/16 01 104 BEAVER ST SITE IMPROVEMENT 90-097-97-00-0111 1,309.00 INVOICE TOTAL: 1,309.00 * 61145 12/29/16 01 CENTER PKWY/COUNTRYSIDE PKWY 23-230-60-00-6025 1,105.50 02 LAFO ** COMMENT ** INVOICE TOTAL: 1,105.50 * 61146 12/29/16 01 MARIN BROS. ADDITION 90-063-63-00-0111 1,043.00 INVOICE TOTAL: 1,043.00 * 61147 12/29/16 01 STAGECOACH 23-230-60-00-6017 1,009.00 02 CROSSING-COMPLETION OF ** COMMENT ** 03 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,009.00 * 61148 12/29/16 01 WRIGLEY ACCESS DR & RT47 23-230-60-00-6009 830.00 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 830.00 * 61149 12/29/16 01 WELL 3 REHABILITATION 51-510-60-00-6022 46.25 INVOICE TOTAL: 46.25 * 61150 12/29/16 01 GRANDE RESERVE, UNIT 2 01-640-54-00-5465 16,148.75 INVOICE TOTAL: 16,148.75 * 61151 12/29/16 01 GRANDE RESERVE, UNIT 5 01-640-54-00-5465 9,073.25 INVOICE TOTAL: 9,073.25 * 61152 12/29/16 01 FY2018 BUDGET 01-640-54-00-5465 462.50 INVOICE TOTAL: 462.50 * 61153 12/29/16 01 MATHRE SITE 90-100-00-00-0111 2,238.00 INVOICE TOTAL: 2,238.00 *Page 15 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523056 EEI ENGINEERING ENTERPRISES, INC. 61154 12/29/16 01 BLACKBERRY WOODS-PHASE B 01-640-54-00-5465 3,892.00 INVOICE TOTAL: 3,892.00 * 61155 12/29/16 01 CEDARHURST LIVING SITE 90-101-00-00-0111 670.00 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 670.00 * 7-122916 12/29/16 01 MILL STREET LAFO 23-230-60-00-6025 1,331.37 INVOICE TOTAL: 1,331.37 * CHECK TOTAL: 41,340.07 523057 FARREN FARREN HEATING & COOLING 10014 12/21/16 01 INSTALLED NEW IGNITOR 23-216-54-00-5446 518.41 INVOICE TOTAL: 518.41 * CHECK TOTAL: 518.41 523058 FOXVALLE FOX VALLEY TROPHY & AWARDS 33808 01/11/17 01 2017 WINTER BASKETBALL AWARDS 79-795-56-00-5606 1,125.00 INVOICE TOTAL: 1,125.00 * CHECK TOTAL: 1,125.00 523059 GRAINCO GRAINCO FS., INC. 78004249 12/19/16 01 TIRES INSTALLED 01-410-54-00-5490 428.23 INVOICE TOTAL: 428.23 * CHECK TOTAL: 428.23 523060 HARRIS HARRIS COMPUTER SYSTEMSPage 16 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523060 HARRIS HARRIS COMPUTER SYSTEMS XT00005885 12/30/16 01 MY GOVHUB FEES - DEC 2016 01-120-54-00-5462 209.70 02 MY GOVHUB FEES - DEC 2016 51-510-54-00-5462 268.63 03 MY GOVHUB FEES - DEC 2016 52-520-54-00-5462 135.54 INVOICE TOTAL: 613.87 * CHECK TOTAL: 613.87 523061 HAWKINS HAWKINS INC 3998772 12/10/16 01 CHLORINE 51-510-56-00-5638 847.00 INVOICE TOTAL: 847.00 * CHECK TOTAL: 847.00 523062 HDSUPPLY HD SUPPLY WATERWORKS, LTD. G571901 12/21/16 01 METERS, WIRE, SCREWS, COUPLING 51-510-56-00-5664 11,667.75 INVOICE TOTAL: 11,667.75 * G603920 12/29/16 01 MXU 510R 51-510-56-00-5664 540.00 INVOICE TOTAL: 540.00 * CHECK TOTAL: 12,207.75 523063 HENDERSO HENDERSON PRODUCTS, INC. 246531 12/13/16 01 SALT SPREADER COMPUTER 01-410-56-00-5628 595.16 INVOICE TOTAL: 595.16 * 246791 12/16/16 01 MAPLIGHT, ROCKER SWITCHES, 01-410-56-00-5628 188.90 02 SWITCH BOX, WASHERS, SOCKET ** COMMENT ** 03 SCREWS ** COMMENT ** INVOICE TOTAL: 188.90 * 247100 12/21/16 01 SNOW PLOW CONTROL PARTS 01-410-56-00-5628 876.21 INVOICE TOTAL: 876.21 *Page 17 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523063 HENDERSO HENDERSON PRODUCTS, INC. s8-02178 12/21/16 01 SOLENOID CONTROL 01-410-56-00-5628 580.00 INVOICE TOTAL: 580.00 * CHECK TOTAL: 2,240.27 523064 ILLCO ILLCO, INC. 1352419-1 01/05/17 01 PVC PIPE, PVC TEE, COUPLING, 01-410-56-00-5640 148.51 02 BUSHING, HOLE STRAP, BALL ** COMMENT ** 03 VALVE ** COMMENT ** INVOICE TOTAL: 148.51 * 1352530-1 01/06/17 01 PVC PIPE 01-410-56-00-5640 7.20 INVOICE TOTAL: 7.20 * CHECK TOTAL: 155.71 523065 INGEMUNS INGEMUNSON LAW OFFICES LTD 3810 01/07/17 01 DEC 05, 12 & 28 ADMIN HEARINGS 01-210-54-00-5467 450.00 INVOICE TOTAL: 450.00 * CHECK TOTAL: 450.00 523066 JOHNSOIL JOHNSON OIL COMPANY IL 1837865 01/01/17 01 DEC 2016 GASOLINE 01-210-56-00-5695 104.70 INVOICE TOTAL: 104.70 * CHECK TOTAL: 104.70 523067 KCSHERIF KENDALL CO. SHERIFF'S OFFICE YOR-RNG174 01/03/17 01 2017 RANGE USAGE FEE 01-210-54-00-5460 500.00 INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00Page 18 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523068 KENDCROS KENDALL CROSSING, LLC AMU REBATE 12/16 01/13/17 01 DEC 2016 AMUSEMENT TAX REBATE 01-640-54-00-5439 6,297.82 INVOICE TOTAL: 6,297.82 * CHECK TOTAL: 6,297.82 523069 KENPRINT ANNETTE M. POWELL 16-1220 12/20/16 01 3 NOTARY STAMPS 01-210-56-00-5610 95.70 INVOICE TOTAL: 95.70 * 2286 12/14/16 01 500 BUSINESS CARDS-RAMESH 01-220-56-00-5610 33.50 INVOICE TOTAL: 33.50 * CHECK TOTAL: 129.20 523070 KETCHMAM MATTHEW KETCHMARK 011017 01/10/17 01 CHICAGO TRAINING MEAL AND 01-210-54-00-5415 24.00 02 PARKING REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 24.00 * CHECK TOTAL: 24.00 523071 LAWSON LAWSON PRODUCTS 9304616703 01/03/17 01 WASHERS, NUTS, HEX CAPS 01-410-56-00-5620 76.78 INVOICE TOTAL: 76.78 * CHECK TOTAL: 76.78 523072 LERMI LERMI 010517 01/05/17 01 2017 MEMBERSHIP DUES-DECKER 01-210-54-00-5460 25.00 INVOICE TOTAL: 25.00 * CHECK TOTAL: 25.00Page 19 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523073 MENLAND MENARDS - YORKVILLE 66295 12/19/16 01 UTILITY HEATERS 51-510-56-00-5638 16.94 INVOICE TOTAL: 16.94 * 66316 12/19/16 01 HOSE, METERISC QD SET, CLEANER 52-520-56-00-5628 100.82 INVOICE TOTAL: 100.82 * 66381 12/20/16 01 ELECTRICAL TAPE 79-790-56-00-5640 1.99 INVOICE TOTAL: 1.99 * 66383-16 12/20/16 01 SPRAY BOTTLE, PAPER TOWELS, 79-790-56-00-5620 56.00 02 CAR WASH SUPPLIES ** COMMENT ** INVOICE TOTAL: 56.00 * 66418 12/20/16 01 PVC ADAPTERS 01-410-56-00-5628 4.44 INVOICE TOTAL: 4.44 * 66478 12/21/16 01 AFCI/GFCI BREAKER 79-790-56-00-5640 46.32 INVOICE TOTAL: 46.32 * 66498 12/21/16 01 PRIMER,PVC CEMENT, TEFLON 51-510-56-00-5638 13.27 02 TAPE, CLEANOUT PLUG, PVC PIPE, ** COMMENT ** 03 ADAPTER, PVC CAP ** COMMENT ** INVOICE TOTAL: 13.27 * 66505 12/21/16 01 LOCK NUT 51-510-56-00-5638 4.74 INVOICE TOTAL: 4.74 * 66599 12/22/16 01 COPPER PIPE,COPPER STRAP, 01-410-56-00-5628 189.25 02 COUPLING, BALL VALVE, TEES, ** COMMENT ** 03 ADAPTER, PASTE FLUX ** COMMENT ** INVOICE TOTAL: 189.25 * 67052 12/28/16 01 POWER OUT CARPET, TIRE FOAM 52-520-56-00-5628 12.15 INVOICE TOTAL: 12.15 *Page 20 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523073 MENLAND MENARDS - YORKVILLE 67102 12/29/16 01 PRIMER, SPRAY PAINT, ANTISLIP 52-520-56-00-5628 61.07 02 ADDITIVE, PLASTIC TRAY, CHIP ** COMMENT ** 03 BRUSH, PAINT, SPONGES, PLASTER ** COMMENT ** INVOICE TOTAL: 61.07 * 67112 12/29/16 01 TUBE, SPRAY PAINT 52-520-56-00-5628 12.73 INVOICE TOTAL: 12.73 * 67117 12/29/16 01 BALL VALVE, ANCHORS 01-410-56-00-5640 23.36 INVOICE TOTAL: 23.36 * 67122 12/29/16 01 BRAKE CLEANER 01-410-56-00-5628 11.56 INVOICE TOTAL: 11.56 * 67148-16 12/29/16 01 ADAPTERS, BALL VALVES 01-410-56-00-5640 45.37 INVOICE TOTAL: 45.37 * 67210 12/30/16 01 CONNECTOR 79-790-56-00-5620 3.04 INVOICE TOTAL: 3.04 * 67211-16 12/30/16 01 BALL VALVE 01-410-56-00-5620 13.98 INVOICE TOTAL: 13.98 * 67221 12/30/16 01 WASHER, LOCKNUT, PVC ADAPTER 01-410-56-00-5628 4.75 INVOICE TOTAL: 4.75 * 67550 01/03/17 01 FIRST AID SUPPLIES 79-795-56-00-5606 20.64 02 CLEANING SUPPLIES 79-795-56-00-5640 14.34 INVOICE TOTAL: 34.98 * 67606 01/04/17 01 PRIMER, UNDERCOATING,GRIP 52-520-56-00-5628 45.21 02 GLOVES, GLASS CLEANER, ** COMMENT ** 03 BRAKELEEN ** COMMENT ** INVOICE TOTAL: 45.21 *Page 21 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523073 MENLAND MENARDS - YORKVILLE 67709 01/05/17 01 MASONARY BITS 51-510-56-00-5630 3.38 INVOICE TOTAL: 3.38 * 67736 01/05/17 01 METAL POLISH, EAR MUFFS, EYE 01-210-56-00-5620 31.83 02 GLASS CLEANER ** COMMENT ** INVOICE TOTAL: 31.83 * 67739-16 01/24/17 01 CORDMATE KIT, CORD COVER 79-795-56-00-5610 42.91 INVOICE TOTAL: 42.91 * 67789 01/06/17 01 WEDGE, TOILET SEAT, FLANGE 23-216-56-00-5656 16.60 02 BOLTS ** COMMENT ** INVOICE TOTAL: 16.60 * 67796 01/06/17 01 RAD HEATER 51-510-56-00-5638 33.94 INVOICE TOTAL: 33.94 * 67804 01/06/17 01 BOOSTER CABLE 01-210-56-00-5620 15.29 INVOICE TOTAL: 15.29 * 67843 01/06/17 01 HOSE, COUPLER 52-520-56-00-5620 31.85 INVOICE TOTAL: 31.85 * 67848 01/06/17 01 PVC ADAPTER 01-410-56-00-5620 0.93 INVOICE TOTAL: 0.93 * CHECK TOTAL: 878.70 523074 NEOPOST NEOFUNDS BY NEOPOST 011717 01/17/17 01 REFILL POSTAGE METER 01-000-14-00-1410 500.00 INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00Page 22 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523075 NICOR NICOR GAS 00-41-22-8748 4-1216 01/03/17 01 12/01-01/03 1107 PRAIRIE LN 01-110-54-00-5480 34.46 INVOICE TOTAL: 34.46 * 15-41-50-1000 6-1216 01/05/17 01 12/01-01/03 804 GAME FARM RD 01-110-54-00-5480 673.64 INVOICE TOTAL: 673.64 * 15-64-61-3532 5-1216 01/04/17 01 12/02-01/04 1991 CANNONBALL TR 01-110-54-00-5480 29.06 INVOICE TOTAL: 29.06 * 20-52-56-2042 1-1216 12/30/16 01 11/29-12/30 420 FAIRHAVEN 01-110-54-00-5480 80.18 INVOICE TOTAL: 80.18 * 23-45-91-4862 5-1216 01/04/17 01 12/02-01/04 101 BRUELL ST 01-110-54-00-5480 85.72 INVOICE TOTAL: 85.72 * 61-60-41-1000 9-1216 01/05/17 01 12/02-01/04 610 TOWER LANE 01-110-54-00-5480 865.62 INVOICE TOTAL: 865.62 * 83-80-00-1000 7-1216 01/05/17 01 12/02-01/04 640 TOWER UNIT B 01-110-54-00-5480 274.26 INVOICE TOTAL: 274.26 * CHECK TOTAL: 2,042.94 523076 NIUGRANT NORTHERN ILLINOIS UNIVERSITY PR14375 01/05/17 01 DEC 2016 MANAGEMENT INTERN 01-110-54-00-5462 1,300.00 INVOICE TOTAL: 1,300.00 * CHECK TOTAL: 1,300.00 523077 OHERRONO RAY O'HERRON COMPANY 1658576-IN 10/18/16 01 VEST 01-210-56-00-5690 662.34 INVOICE TOTAL: 662.34 *Page 23 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523077 OHERRONO RAY O'HERRON COMPANY 1701584-IN 01/09/17 01 UNIFORM AND EQUIPMENT FOR 01-210-56-00-5600 2,669.25 02 B.HEYE ** COMMENT ** INVOICE TOTAL: 2,669.25 * CHECK TOTAL: 3,331.59 523078 OLEARYC CYNTHIA O'LEARY 2017 YORK YOUTH BASK 12/31/16 01 ASSIGNING FEE FOR OFFICIALS 79-795-54-00-5462 1,900.00 INVOICE TOTAL: 1,900.00 * CHECK TOTAL: 1,900.00 523079 ORRK KATHLEEN FIELD ORR & ASSOC. 15169 01/05/17 01 MISCELLANEOUS LEGAL MATTERS 01-640-54-00-5456 6,834.75 02 DOWNTOWN TIF MATTERS 88-880-54-00-5466 848.25 03 GC HOUSING DEVELOPMENT MATTERS 90-089-89-00-0011 146.25 04 MEETINGS 01-640-54-00-5456 500.00 05 WINDETT RIDGE MATTERS 01-640-54-00-5456 224.25 INVOICE TOTAL: 8,553.50 * CHECK TOTAL: 8,553.50 523080 PARADISE PARADISE CAR WASH 223377 01/02/17 01 DEC 2016 CAR WASHES 01-210-54-00-5495 4.00 INVOICE TOTAL: 4.00 * CHECK TOTAL: 4.00 523081 PATTEN PATTEN INDUSTRIES, INC. TO530068446 12/20/16 01 REPLACED CRACKED FITTING ON 51-510-54-00-5490 1,541.31Page 24 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523081 PATTEN PATTEN INDUSTRIES, INC. TO530068446 12/20/16 02 HYDRAULIC TANK ** COMMENT ** INVOICE TOTAL: 1,541.31 * CHECK TOTAL: 1,541.31 523082 PFPETT P.F. PETTIBONE & CO. 171417 01/05/17 01 2016 & 2017 CITY COUNCIL 01-110-56-00-5610 360.85 02 MINUTE BOOKS ** COMMENT ** INVOICE TOTAL: 360.85 * CHECK TOTAL: 360.85 523083 R0001794 THOMAS O'REILLY 010417 01/04/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 87.10 02 BILL FOR ACCT#0102412690-07 ** COMMENT ** INVOICE TOTAL: 87.10 * CHECK TOTAL: 87.10 523084 R0001795 GM NORTHRUP O'REILY PERF GRNT 01/05/17 01 REFUND PERFORMANCE GUARANTEE 01-000-24-00-2415 6,288.00 INVOICE TOTAL: 6,288.00 * CHECK TOTAL: 6,288.00 523085 R0001796 BRIAN USINGER 010517 01/05/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 241.71 02 BILL FOR ACCT#0104170400-02 ** COMMENT ** INVOICE TOTAL: 241.71 * CHECK TOTAL: 241.71Page 25 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523086 R0001797 RON SHELDON 122816 12/28/16 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 85.52 02 BILL FOR ACCT#0107413960-02 ** COMMENT ** INVOICE TOTAL: 85.52 * CHECK TOTAL: 85.52 523087 R0001798 BETHANY PENN 157557 01/05/17 01 CLASS CANCELLATION REFUND DUE 79-795-54-00-5496 53.00 02 TO LOW ENROLLMENT ** COMMENT ** INVOICE TOTAL: 53.00 * CHECK TOTAL: 53.00 523088 REINDERS REINDERS, INC. 1667502-00 12/27/16 01 FILTERS, SPARK PLUGS 79-790-56-00-5640 61.04 INVOICE TOTAL: 61.04 * 1667507-00 12/27/16 01 FILTERS, SCREWS 79-790-56-00-5640 165.87 INVOICE TOTAL: 165.87 * 1667509-0 12/27/16 01 FILTERS 79-790-56-00-5640 45.86 INVOICE TOTAL: 45.86 * 1667510-00 12/27/16 01 FILTERS 79-790-56-00-5640 33.88 INVOICE TOTAL: 33.88 * CHECK TOTAL: 306.65 523089 RIVRVIEW RIVERVIEW FORD FOCS379029 11/18/16 01 FRONT SUSPENSION REPAIR 01-410-54-00-5490 1,192.15 INVOICE TOTAL: 1,192.15 *Page 26 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523089 RIVRVIEW RIVERVIEW FORD FOCS381083 01/03/17 01 BRAKE REPAIR, REPLACE SWAY BAR 01-410-54-00-5490 1,023.67 INVOICE TOTAL: 1,023.67 * CHECK TOTAL: 2,215.82 523090 RSMITS R. SMITS & SONS 121916 12/19/16 01 2016 LEAF DISPOSAL 01-540-54-00-5443 2,880.00 INVOICE TOTAL: 2,880.00 * CHECK TOTAL: 2,880.00 523091 RUSSPOWE RUSSO HARDWARE INC. 3566223 11/02/16 01 MOWER BELT 79-790-56-00-5640 141.50 INVOICE TOTAL: 141.50 * 3575424 11/07/16 01 COMPLETE BLADE GUARD 79-790-56-00-5640 38.94 INVOICE TOTAL: 38.94 * CHECK TOTAL: 180.44 523092 SAFESUPP EMERGENT SAFETY SUPPLY 1902619516 01/06/17 01 CALIBRATION GAS FOR SOLARIS 52-520-56-00-5620 157.51 INVOICE TOTAL: 157.51 * CHECK TOTAL: 157.51 523093 SECSTATE SECRETARY OF STATE 122816-SOEBBING 12/28/16 01 NOTARY-SOEBBING 01-210-54-00-5462 10.00 INVOICE TOTAL: 10.00 * CHECK TOTAL: 10.00Page 27 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523094 SPEEDWAY SPEEDWAY 1001542438-0117 01/01/17 01 DEC 2016 GASOLINE 79-790-56-00-5695 358.54 02 DEC 2016 GASOLINE 79-795-56-00-5695 67.93 03 DEC 2016 GASOLINE 01-210-56-00-5695 4,159.57 04 DEC 2016 GASOLINE 51-510-56-00-5695 640.02 05 DEC 2016 GASOLINE 52-520-56-00-5695 640.02 06 DEC 2016 GASOLINE 01-410-56-00-5695 640.02 07 DEC 2016 GASOLINE 01-220-56-00-5695 94.59 INVOICE TOTAL: 6,600.69 * CHECK TOTAL: 6,600.69 523095 SUBURLAB SUBURBAN LABORATORIES INC. 141453 12/30/16 01 COLIFORM 51-510-54-00-5429 372.00 INVOICE TOTAL: 372.00 * CHECK TOTAL: 372.00 523096 TAPCO TAPCO I549602 12/15/16 01 SIGN 15-155-56-00-5619 29.10 INVOICE TOTAL: 29.10 * i550193 12/20/16 01 STREET SIGNS 15-155-56-00-5619 588.71 INVOICE TOTAL: 588.71 * CHECK TOTAL: 617.81 523097 THORNE THORNE ELECTRIC 010617 01/06/17 01 14 GRAY COBRA HEADS 15-155-56-00-5642 700.00 INVOICE TOTAL: 700.00 * 19479 01/10/17 01 ACRYLIC DROP LENS 15-155-56-00-5642 700.00 INVOICE TOTAL: 700.00 * CHECK TOTAL: 1,400.00Page 28 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523098 TROTSKY TROTSKY INVESTIGATIVE YORKVILLE PD 16-02 12/23/16 01 3 POLYGRAPH EXAMS 01-210-54-00-5411 390.00 INVOICE TOTAL: 390.00 * CHECK TOTAL: 390.00 523099 UPSSTORE MICHAEL J. KENIG 010517 01/05/17 01 1 PKG TO KFO 01-110-54-00-5452 30.63 INVOICE TOTAL: 30.63 * CHECK TOTAL: 30.63 523100 VISUSEWE VISU-SEWER OF ILLINOIS, LLC 7529 12/06/16 01 OPENING A LATERAL ON MORGAN ST 52-520-54-00-5495 1,155.00 INVOICE TOTAL: 1,155.00 * CHECK TOTAL: 1,155.00 523101 VITOSH CHRISTINE M. VITOSH CMV 1822-1830 01/04/17 01 NOV & DEC 2016 ADMIN HEARINGS 01-210-54-00-5467 900.00 INVOICE TOTAL: 900.00 * CHECK TOTAL: 900.00 523102 WAREHOUS WAREHOUSE DIRECT 3309510-0 12/20/16 01 USB DRIVES 01-210-56-00-5620 27.96 INVOICE TOTAL: 27.96 * 3327187-0 01/06/17 01 TAPE, ENVELOPES 01-210-56-00-5610 23.83 INVOICE TOTAL: 23.83 * CHECK TOTAL: 51.79Page 29 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523103 WARREN BRIAN PARISH 161219 12/18/16 01 ADJUST EYES ON DOOR 23-216-56-00-5656 190.34 INVOICE TOTAL: 190.34 * 170110 01/10/17 01 REPLACE TRACK SECTION OF DOOR 01-410-56-00-5640 121.25 INVOICE TOTAL: 121.25 * CHECK TOTAL: 311.59 523104 WTRFORD WATERFORD COUNSELING & 121916 12/19/16 01 POST-OFFER EVALUATION REPORT 01-210-54-00-5411 340.00 INVOICE TOTAL: 340.00 * 122816 12/28/16 01 POST OFF EVALUATION REPORT 01-210-54-00-5411 340.00 INVOICE TOTAL: 340.00 * CHECK TOTAL: 680.00 523105 WTRPRD WATER PRODUCTS, INC. 0270905 12/16/16 01 BAND REPAIR CLAMPS 51-510-56-00-5640 405.27 INVOICE TOTAL: 405.27 * 0271042 12/30/16 01 BRAKEFLANGE REPAIR KIT 51-510-56-00-5640 765.00 INVOICE TOTAL: 765.00 * CHECK TOTAL: 1,170.27 523106 YBSD YORKVILLE BRISTOL 123116SF 01/11/17 01 DEC 2016 SANITARY FEES 95-000-24-00-2450 289,327.45 INVOICE TOTAL: 289,327.45 * CHECK TOTAL: 289,327.45Page 30 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523107 YORKACE YORKVILLE ACE & RADIO SHACK 161831 12/21/16 01 ROCKER SWITCH 01-410-56-00-5640 6.50 INVOICE TOTAL: 6.50 * 161908 01/03/17 01 ROLL PINS, WASHER, BOLT 01-410-56-00-5640 16.62 INVOICE TOTAL: 16.62 * 161921 01/06/17 01 BUSHING 01-410-56-00-5620 1.29 INVOICE TOTAL: 1.29 * 161948 01/10/17 01 FAUCET, MEASURE CUP 01-410-56-00-5620 12.48 INVOICE TOTAL: 12.48 * CHECK TOTAL: 36.89 523108 YORKPDPC YORKVILLE POLICE DEPT. 122816 12/28/16 01 SANDWICH BAGS, NOTARY FOR 4 01-210-56-00-5620 35.15 02 PEOPLE, BATTERIES ** COMMENT ** INVOICE TOTAL: 35.15 * CHECK TOTAL: 35.15 523109 YORKSELF YORKVILLE SELF STORAGE, INC 122116-45 12/21/16 01 NOV 2016 STORAGE 01-210-54-00-5485 80.00 INVOICE TOTAL: 80.00 * CHECK TOTAL: 80.00 523110 YOUNGM MARLYS J. YOUNG 112216 12/29/16 01 ANNUAL JOINT REVIEW BOARD 01-110-54-00-5462 40.25 02 MEETING MINUTES ** COMMENT ** INVOICE TOTAL: 40.25 *Page 31 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE TIME: 09:46:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523110 YOUNGM MARLYS J. YOUNG 122016 01/10/17 01 12/20/16 PW COMMITTEE MEETING 01-110-54-00-5462 106.25 02 MINUTES ** COMMENT ** INVOICE TOTAL: 106.25 * CHECK TOTAL: 146.50 523111 00000000 TOTAL DEPOSIT 012417 01/24/17 01 TOTAL DIRECT DEPOSITS 581.06 INVOICE TOTAL: 581.06 * CHECK TOTAL: 581.06 TOTAL AMOUNT PAID: 695,780.16Page 32 of 35 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 01/17/17 UNITED CITY OF YORKVILLE PAGE: 1TIME: 09:46:43 DIRECT DEPOSIT AUDIT REPORTID: AP6C000P.CBL DEPOSIT NACHA FILEVENDOR NAME NUMBER DEPOSIT AMOUNT BANK ACCOUNT # TYPE------------------------------------------------------------------------------------------------------------------------DAVID BROWN BROWND 218.15 TRAINING MILEAGE REIMBURSEMENTJOHN SLEEZER SLEEZERJ 125.94 REIMBURSEMENT FOR PANTSTOM SOELKE SOELKET 236.97 TRAINING MILEAGE REIMBURSEMENTTOTAL AMOUNT OF DIRECT DEPOSITS 581.06Total # of Vendors : 3Page 33 of 35 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,537.20$ -$ 17,537.20 1,890.50$ 1,291.21$ 20,718.91$FINANCE8 864 99-8 864 99987 98684 3110 537 28$UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 13, 2017FINANCE8,864.99-8,864.99987.98684.3110,537.28$POLICE102,941.82 15,651.35 118,593.17 561.54 8,826.76 127,981.47$COMMUNITY DEV.14,414.72 - 14,414.72 1,389.77 1,069.44 16,873.93$STREETS12,901.26 - 12,901.26 1,390.75 949.32 15,241.33$WATER14,012.64 218.78 14,231.42 1,534.14 1,033.42 16,798.98$SEWER8,020.20 - 8,020.20 880.75 608.15 9,509.10$PARKS18,069.70 - 18,069.70 1,891.85 1,339.25 21,300.80$RECREATION11,158.41 - 11,158.41 1,161.67 818.07 13,138.15$LIBRARY13,827.16 - 13,827.16 867.62 1,025.88 15,720.66$TOTALS221,748.10$ 15,870.13$ 237,618.23$ 12,556.57$ 17,645.81$ 267,820.61$TOTAL PAYROLL267,820.61$Page 34 of 35 ACCOUNTS PAYABLE DATE Manual Check Register (Page 1)01/06/2017 105,503.88 City Check Register (Pages 2 - 33)01/24/2017 695,780.16 SUB-TOTAL: $801,284.04 WIRE PAYMENTS * BNY Mellon - 2003 Debt Certificates - Interest PMT 12/09/2016 10,725.00 * BNY Mellon - 2003 Debt Certificates - Principal PMT 12/09/2016 $100,000.00 UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, January 24, 2017 * Amalgamated Bank of Chicago - 2014B Bond - Interest PMT 12/22/2016 25,075.00 Amalgamated Bank of Chicago - 2014B Bond - Principal PMT 12/22/2016 270,000.00 * Amalgamated Bank of Chicago - 2014C Bond - Interest PMT 12/22/2016 15,075.00 Amalgamated Bank of Chicago - 2014C Bond -Principal PMT 12/22/2016 120,000.00 * BNY Mellon - 2004B Bond - Interest PMT 12/22/2016 26,000.00 BNY Mellon - 2004B Bond - Principal PMT 12/22/2016 410,000.00 * BNY Mellon - 2006A Bond - Interest PMT 12/22/2016 9,200.00 * BNY Mellon - 2006A Bond - Principal PMT 12/22/2016 460,000.00 * BNY Mellon - 2011 Bond - Principal PMT 12/22/2016 745,000.00 * BNY Mellon - 2011 Bond - Interest PMT 12/22/2016 194,526.00 * BNY Mellon - 2007A Bond - Interest PMT 12/22/2016 318.75 * BNY Mellon - 2007A Bond - Principal PMT 12/22/2016 15,000.00 TOTAL PAYMENTS:$2,400,919.75 Bi - Weekly (Page 34)01/13/2017 267,820.61 SUB-TOTAL: $267,820.61 TOTAL DISBURSEMENTS:$3,470,024.40 PAYROLL Page 35 of 35 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #1 Tracking Number CC 2017-01 Ward 2 Alderman - Update City Council – January 24, 2017 Mayor Gary J. Golinski Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #2 Tracking Number CC 2017-02 Resolution approving real estate contract for 609 N Bridge St. City Council – January 24, 2017 N/ A Majority Approval See Attached. Bart Olson Administration Name Department Summary Approval of a resolution authorizing the purchase of 609 N Bridge St. Background The City Council identified the ~2/3 acre at 609 N Bridge St as a potential site for future expansion and renovation of the Public Works facility at 610 Tower Lane. When the property went on the market in July 2016 for $197,000, staff performed some limited due diligence on the property and began discussions with the property owner on purchase price. After several weeks of negotiations, the property owner and the City agreed to a purchase price of $160,000 plus payment of the 2016 property taxes on the property. Accordingly, a draft resolution and standard real estate contract is attached for consideration. The property contains a ~100 year-old house that has undergone various renovations over the past few decades. The house and the accessory structures are being purchase as-is, as the City has no current plans to use the building for public access. The disclosures on the property are clean, but after a few walk-throughs the staff is guessing that there are some asbestos materials in the home. These would be remediated at a later date, depending on the City’s future use of the building. The value of the property to the City lies in the adjacency to 610 Tower Lane and the access to Route 47. While the City has no immediate plans to expand the Public Works facility at 610 Tower Lane, we felt that the permanency of the water tower, well, and water treatment facility on the site meant that we would use the site to grow and/or re-orient the facility in the long-term future. This item was not contemplated as part of the FY 17 budget approval. Approval of the resolution document would authorize the staff to conduct the closing at a date to be determined. Although the approved FY 17 budget contained a deficit of a few hundred thousand dollars, Finance Director Fredrickson has advised me that the projected budget is supposed to be near break-even (not including the purchase of this property). Accordingly, the approval of this project would result in deficit spending, but is not expected to require a formal budget amendment nor is it expected to cause the budget to be worse than what was approved in April 2016. Recommendation Staff recommends approval of the resolution authorizing the purchase of 609 N Bridge St. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 19, 2017 Subject: Acquisition of 609 N Bridge St Resolution No. 2017-____ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A REAL ESTATE CONTRACT FOR THE PURCHASE OF REAL ESTATE LOCATED AT 609 N. BRIDGE STREET WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City is authorized to purchase real estate for public purposes pursuant to Section 11-61-3 of the Illinois Municipal Code, 65 ILCS 5/11-61-3. WHEREAS, the City desires to purchase certain real property commonly known as 609 N. Bridge Street, Yorkville, Illinois 60560 (the “Subject Property”), as legally described on Exhibit A hereto; and, WHEREAS, the current owner is willing to sell the Subject Property to the City for the sale price of $160,000.00; and, WHEREAS, the Mayor and City Council of the City have determined that it is in the best interests of the City and its citizens to purchase the Subject Property for the above stated sale price. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Multi-Board Residential Real Estate Contract 6.1 attached hereto as Exhibit B and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver and to undertake any and all action as may be required to implement the terms of said Contract on behalf of the United City of Yorkville. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK Resolution No. 2017-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Safety #1 Tracking Number PS 2017-03 Intergovernmental Agreement with Newark for Administrative Adjudication Public Safety Committee – January 5, 2017 PS – 1/05/17 Moved forward to City Council. PS 2017-03 Majority Approval See attached memo. Bart Olson Administration Name Department Summary An ordinance approving an intergovernmental agreement with Newark for use of the City’s administrative adjudication hearings. Background Newark writes a few tickets per year for various issues, and currently prosecutes them through the circuit court system. Since Newark writes so few tickets, they did not think the effort of creating their own administrative adjudication system would be worth it. So, a few months ago, staff was approached by the Village Attorney for Newark, Boyd Ingemunson, about use of Yorkville’s administrative adjudication hearings for tickets issued by Newark. This would be allowable with an intergovernmental agreement and is something staff felt would be a good example for intergovernmental cooperation. A draft intergovernmental agreement is attached. It allows Newark citations to use the Yorkville administrative adjudication process. For the first six months, Yorkville will cover the cost of adjudication and will evaluate how much cost should be apportioned to Newark at the end of the six months. We will then that use framework to establish cost sharing going forward. Recommendation Staff recommends approval of the intergovernmental agreement. Memorandum To: Public Safety Committee From: Bart Olson, City Administrator CC: Date: December 29, 2016 Subject: Intergovernmental Agreement with Newark for Administrative Adjudication Resolution No. 2017-____ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND THE VILLAGE OF NEWARK REGARDING ADMINISTRATIVE ADJUDICATION WHEREAS, the United City of Yorkville, Kendall County, Illinois (“Yorkville”) and the Village of Newark, Kendall County, Illinois (“Newark”) are duly organized and validly existing non home-rule municipalities created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibit by law or by ordinance; and, WHEREAS, pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., Yorkville and Newark are authorized to enter into an agreement for the joint performance of any powers, privileges, functions or authority which may be exercised by a public agency of the State of Illinois; and, WHEREAS, as a non home-rule municipality, pursuant to Section 1-2.1 of the Illinois Municipal Code, 65 ILCS 5/1-2.1-1 et seq. and Section 11-31.1 of the Illinois Municipal Code, 65 ILCS 5/11-31.1-1 et seq. (collectively, the “Municipal Code”) Yorkville, by Ordinance dated October 27, 2015, adopted the Municipal Code and set forth the procedures for an administrative adjudication system (“Yorkville Adjudication System”) through which an administrative hearing officer conducts administrative hearings to adjudicate certain violations of the United City of Yorkville Code of Ordinances (the “Yorkville City Code”); and, WHEREAS, Newark believes it to be in its best interests to utilize the Yorkville Adjudication System to adjudicate violations of its ordinances in an effort to avoid duplication of systems and provide cost savings; and, WHEREAS, Yorkville agrees that it is in its best interests to facilitate adjudication of violations of Newark’s ordinances through the Yorkville Adjudication System. Resolution No. 2017-____ Page 2 NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Intergovernmental Agreement by and between the United City of Yorkville and the Village of Newark Regarding Administrative Adjudication, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Section 2. The Mayor and City clerk are hereby authorized and directed to undertake any and all actions as may be required to implement the terms of said Agreement. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK CHRIS FUNKHOUSER ________ KEN KOCH _______ CARLO COLOSIMO ________ DIANE TEELING _______ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS _______ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND THE VILLAGE OF NEWARK REGARDING ADMINISTRATIVE ADJUDICATION THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and entered into as of the _____ day of _______________, 2016, by and between the United City of Yorkville, Kendall County, Illinois ( “Yorkville”) a municipal corporation of the State of Illinois and the Village of Newark, Kendall County, Illinois ( “Newark”) a municipal corporation of the State of Illinois (collectively “Parties”). WITNESSETH: WHEREAS, Yorkville and Newark are duly organized and validly existing non home- rule municipalities created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance; and, WHEREAS, pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., Yorkville and Newark are authorized to enter into an agreement for the joint performance of any powers, privileges, functions or authority which may be exercised by a public agency of the State of Illinois; and, WHEREAS, as a non home-rule municipality, pursuant to Section 1-2.1 of the Illinois Municipal Code, 65 ILCS 5/1-2.1-1 et seq. and Section 11-31.1 of the Illinois Municipal Code, 65 ILCS 5/11-31.1-1 et seq. (collectively, the “Municipal Code”) Yorkville, by Ordinance dated October 27, 2015, adopted the Municipal Code and established the procedures for an administrative adjudication system (“Yorkville Adjudication System”) through which an administrative hearing officer conducts administrative hearings to adjudicate certain violations of the United City of Yorkville Code of Ordinances (the “Yorkville City Code”); and, WHEREAS, Newark has adopted, or will adopt prior to the date of this Agreement, an ordinance which authorizes Newark to administratively adjudicate violations of its ordinances; and, WHEREAS, Newark believes it to be in its best interests to utilize the Yorkville Adjudication System to adjudicate violations of its ordinances in an effort to avoid duplication of systems and provide cost savings; and, WHEREAS, Yorkville agrees that it is in its best interests to facilitate adjudication of violations of Newark’s ordinances through the Yorkville Adjudication System; and, WHEREAS, this Agreement sets forth the terms and conditions pursuant to which Yorkville will provide Newark with use of the Yorkville Adjudication System for processing violations of Newark’s ordinances. NOW, THEREFORE, in consideration of the promises and mutual covenants hereafter set forth, the Parties agree as follows: Section 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this Section 1. Section 2. Yorkville, through the Yorkville Adjudication System, will process and conduct administrative adjudications of citations that are issued by Newark code enforcement officers from time to time and which are assigned by the issuing officer for administrative adjudication. Section 3. At the expiration of the first six (6) months of the term of this Agreement, Yorkville shall review the number of citations heard and time allotted to Newark at each session of the Yorkville Adjudication System and determine if any proportion of the costs incurred by Yorkville for the administrative hearing officer and court reporter should be paid by Newark. If Yorkville determines that they have incurred increased costs as a result of the Newark citations, then the parties shall mutually agree upon a proportional division of the expenses. Section 4. Hearings on citations to be processed through the Yorkville Adjudication System shall be held at the United City of Yorkville Village Hall, 800 Game Farm Road, Yorkville, Illinois 6056 in accordance with the procedures as set forth in the Yorkville City Code. Section 5. All administrative adjudication hearings under the Yorkville Adjudication System shall be conducted by an administrative hearing officer appointed by Yorkville pursuant to the Yorkville City Code. Section 6. Newark shall indemnify and hold harmless Yorkville, and its officers, agents and employees, with respect to any claim or loss, including, but not limited to, attorney’s fees, costs and expenses of litigation, claims and judgments in connection with any and all claims for damages of any kind which may arise, either directly or indirectly, from the acts or omissions or Newark, or its officer, agents, employees or contractors, in the exercise of its rights or the performance of its obligations under this Agreement. Section 7. Nothing in this Agreement shall be deemed to change or alter the jurisdiction of either Yorkville or Newark in any respect. Section 8. All notices required or permitted hereunder shall be in writing and may be given by (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt If to the Village: Bob Nordengren Village Administrator 101 W. Lions Street Newark, Illinois 60541 With a copy to: Boyd Ingemunson Ingemunson Law Offices Ltd. 759 W. John St. Suite A Yorkville, Illinois 60560 If to the City: Bart Olson City Administrator 800 Game Farm Road Yorkville, Illinois 60560 With a copy to : Kathleen Field Orr Kathleen Field Orr & Associates 53 West Jackson Blvd., Suite 964 Chicago, Illinois 60604 Or any such other person, counsel or address as any party hereto shall specify pursuant to this Section from time to time. Section 9. This Agreement may be executed in counterparts, each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. Section 10. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this Agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties. Section 11. When performing pursuant to the terms of this Agreement, Yorkville and Newark intend that any injuries to their respective employees shall be covered and handled exclusively by their jurisdiction’s own worker’s compensation insurance in place at the time of such injury. It is further agreed that all employee benefits, wage and disability payments, pension and worker’s compensation claims, damage to or destruction of equipment, facilities, clothing and related medical expenses of Yorkville or Newark and their respective employees, which may result from their activities under this Agreement, shall be the responsibility of the jurisdiction which employs the employee making such a claim.. Section 12. This Agreement shall be in full force and effect for a period of ______ years from the date of the last signature below, and may be renewed upon agreement of the parties in writing; provided however, either party may terminate this Agreement by providing thirty (30) calendar days’ advance written notice to the other party. Section 13. This Agreement may be amended only with written consent of all parties hereto. Section 14. Yorkville and Newark each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. United City of Yorkville, Kendall County, Illinois, a municipal corporation By: __________________________________ Mayor Attest: _______________________________ City Clerk Village of Newark, Kendall County, Illinois, a municipal corporation By: ___________________________________ Mayor Attest: _____________________________ Village Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Admin Committee #1 Tracking Number ADM 2017-09 Audit RFP – Vendor Selection City Council – January 24, 2017 ADM – 1/18/17 Moved forward to City Council agenda. ADM 2017-09 Super-Majority Approval Selection of accounting firm for City auditing services. Rob Fredrickson Finance Name Department In November of last year, the City issued a request for proposal (RFP) for auditing services and received bids from eight accounting firms. Please see Exhibit A for a cost summary of each firm’s proposal. Please note that the cost of a Single Audit has been omitted from the cost summary sheet because it is highly unlikely that the City would need to conduct one. Single Audits are required only if the City spends $750,000 or more in federal grant monies, which historically has not been an issue in Yorkville. As shown on Exhibit A, the low cost bidder from the RFP was Mack & Associates, with a bid of $159,750 over the proposed five-year contract term. However, despite being the low bidder, staff has concerns in engaging Mack to perform auditing services for the City. Staff’s primary concern is that Mack appears to have limited experience in auditing municipalities that are similar in size and scope to Yorkville, as indicated by their “Village” client listing on pdf page 9 and their “Reference” list found on pdf pages 26 and 27 of their proposal. In addition, Mack currently has only one client that participates in the Government Finance Officers Association (GFOA) CAFR (i.e. FYE Audited Financial Report) Award program, which is the highest form of recognition for excellence in financial reporting in the United States and Canada (Yorkville has achieved this recognition annually since FYE 2011). Thus, after reviewing the remaining proposals, it is the recommendation of staff that the City accept the proposal of the second lowest bidder, Lauterbach & Amen (L&A), LLP. As indicated on pdf page 30 of their proposal, L&A has vast experience in performing auditing services for municipalities that are both similar in size and scope to that of Yorkville. Furthermore, L&A is one of the top ten firms in the nation that submit reports to the GFOA CAFR Award program, with approximately 70 clients currently holding a GFOA Certificate of Achievement. L&A also hosts an annual client meeting, at no additional cost, which staff has found useful in assisting management with the implementation of new accounting standards and other finance and accounting related issues. Proposals from Lauterbach and Amen and the other bidding firms have been attached for your review and consideration. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: January 9, 2017 Subject: Request for Proposal – Auditing Services 5 Year FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Totals Mack & Associates 30,200$ 31,100$ 32,000$ 32,900$ 33,550$ 159,750$ Lauterbach & Amen *32,120 32,980 33,840 34,700 35,560 169,200 BKD 32,500 33,350 34,200 34,350 35,300 169,700 Baker Tilly 34,500 35,540 36,610 37,710 38,840 183,200 Selden Fox 36,250 36,675 37,250 37,725 38,225 186,125 Wipfli 36,000 36,700 37,500 38,300 39,100 187,600 Sikich 37,473 38,222 38,987 39,766 40,561 195,009 Newkirk & Associates 39,000 40,800 42,100 43,650 45,200 210,750 (Totals Exclude Single Audit) * City's current audit firm Request for Proposals - Auditing Services Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Admin Committee #2 Tracking Number ADM 2017-13 Health Insurance Broker RFP Results and Recommendation City Council – January 24, 2017 ADM 1/18/17 Moved forward to City Council agenda. ADM 2017-13 Majority Approval See attached memo. Nicole Kathman Administration Name Department Summary Results of the RFP for Employee Benefits Consulting Services and staff’s recommendation on how to move forward. Background This fall the City went out to RFP for a health insurance broker with the intent of helping ensure that the City is receiving the best possible service in regards to overall brokerage services and control of health care expenses. The City received submittals from the following seven firms: GCG Employee Benefits, Dakota Street Insurance, First Insurance Group, Alliant Mesirow Insurance Services, Vista National Insurance Group, HUB International, and Better Business Planning. After staff reviewed and ranked the proposals, three firms were brought in for interviews including GCG, Alliant Mesirow, and Better Business Planning, our current broker. After their presentations staff felt that any three of the firms would have able to satisfactorily complete the duties, and the vote was close. In the end, staff has come to the conclusion that switching to Alliant Mesirow is in the City’s best interest. Although we have had a positive relationship and good experience with BBP, we have made this recommendation for a few reasons. First, Alliant Mesirow has the largest customer base and highest overall status rankings with the largest insurance companies. We believe this will allow them more leverage in negotiations. Furthermore, they are a larger firm, which will allow us to tap into more expertise and may result in more innovation in plan creation and implementation resulting in cost savings. Finally, through credentials, they have the most extensive relationship with carriers outside of Blue Cross Blue Shield which will be advantageous if we ever switch. Further, our existing relationship with Alliant and liability insurance broker Mike Alesia has been positive. It is important to note that this change would have no financial implication on the City, as compensation is set by insurance regulations and will come from the carriers. Because there is no outlay by the City, City Council approval is not a legal requirement of the process. In this case, staff still wanted City Council endorsement of the decision before we move forward. Recommendation Staff recommends moving forward with Alliant Mesirow as our new health insurance broker. Memorandum To: Administration Committee From: Nicole Kathman, Administrative Intern CC: Bart Olson, City Administrator Date: January 6, 2017 Subject: Health Insurance Broker RFP Results and Recommendation Thinking forward. RESPONSE TO REQUEST FOR PROPOSAL (RFP) FOR Employee Beneﬁ ts Consulting Services for United City of Yorkville November 10, 2016 PRESENTED BY Jim Nesci Mike Alesia Senior Vice President First Vice President UNITED CITY OF YORKVILLE I Table of Contents Executive Summary 1.1 Proposal 2.1 Compensation 3.1 Contractor Certiﬁ cations 4.1 Appendices: A. Sample compliance updates B. Sample Employee Beneﬁ ts Looks At newsletter UNITED CITY OF YORKVILLE 1.1 Executive Summary Introduction ■On July 29, 2016, Mesirow Insurance Services joined Alliant, the 12th largest broker in the United States according to Business Insurance. ■Alliant places $11.6 billion in premium and has revenue of $1 billion. ■We have over 2,700 employees in more than 90 ofﬁ ces nationwide. ■■Alliant/Mesirow is now one of the largest and most diverse insurance brokerage and consulting operations in the Midwest. ■We deliver a national platform with local service. ■Alliant/Mesirow offers innovative solutions for service, technology and market intelligence. ■Provide a collaborative and consultative approach to placing your business. We are pleased to respond to the United City of Yorkville’s (“CITY”) request for proposal (“RFP”). Alliant/Mesirow offers high quality products and services delivered by professionals committed to integrity, service, performance and long-term client relationships. Our team is conﬁ dent that we are in the best position to represent the City with all its employee beneﬁ ts brokerage service requirements. How we can help the City ■Our organized, detail-oriented methods and breadth of knowledge of the marketplace gives us the edge to creatively develop unique and valuable cost containment and savings strategies. ■Mid-year planning and pre-renewal strategy meetings set the stage for development and ﬁ ne-tuning short- and long- term goals. Collaboration with clients to document goals and activities through a ﬁ ve year strategy is the cornerstone of recording our mission and accountability. ■With the complex state of the employee beneﬁ ts industry and health insurance regulations, our on-staff legal and compliance expert is a resource to our clients and assists us in educating our clients to maintain their compliance with all laws, especially the Affordable Care Act as ongoing regulations are released. ■We access the preeminent resources for benchmarking health plan data and speciﬁ c client plan experience to intensely analyze information to identify patterns and opportunities for improvement. ■Our team recognizes the City’s needs and are prepared to provide exceptional service, resources and support. UNITED CITY OF YORKVILLE 1.2 Expertise Our expertise is derived from our extensive experience working with public sector entities. Alliant/Mesirow is uniquely qualiﬁ ed to provide a comprehensive beneﬁ ts program because of our: ■Position as one of the largest and most diverse insurance brokerage and consulting operations in the Midwest, bringing clients the strength of a national platform and a broader geographic reach with additional specialized expertise and capabilities. ■Reputation for integrity and performance. ■Expertise servicing middle market clients. ■■Experience providing insurance brokerage services to more than 250 public sector entities in Illinois. ■Signiﬁ cant market leverage with some of the highest ranking status with the largest insurance carriers - Blue Cross Blue Shield (Blue Diamond), Aetna (Elite Premier), Cigna (Platinum), United Health Care (Platinum), Humana (Leaders’ Club), etc. ■Decentralized marketing function which ensures that the City is serviced by professionals with the most knowledge about your account as they handle both marketing and day-to-day account management functions. ■Depth of resources that provides comprehensive solutions to reduce plan costs, streamline beneﬁ ts administration, ensure compliance with government regulations and improve employee enrollment and communication. ■Strategic partnerships with key best-of-breed vendor partners to deliver best-of-class products to the City. Team Approach Your assigned team of professionals is led by Senior Vice President, Jim Nesci. Michael Alesia, from our Public Sector team will assist as an account advisor. The team has the experience, skills and depth of resources needed to successfully manage your beneﬁ ts program and deliver superior results. As a senior decision maker, Jim is authorized to commit our extensive resources to the City and to negotiate on your behalf. Jim and Mike can be contacted as follows: Jim Nesci Senior Vice President Alliant/Mesirow Insurance Services One Oakbrook Terrace, Suite 500 Oakbrook Terrace, IL 60181 p: 630 705 2133 e: james.nesci@alliant.com Conclusion Alliant/Mesirow aspires to be the best, offering a wide range of superior services and products to a select number of clients. We hope that you will provide our team with the opportunity to do what we do best: deliver personalized, creative and customized business solutions. Mike Alesia First Vice President, Producer Alliant/Mesirow Insurance Services 353 N Clark Street Chicago, IL 60654 p: 312 595 7161 e: michael.alesia@alliant.com UNITED CITY OF YORKVILLE 2.1 Proposal A. The bidder shall submit the following minimum information in their proposal. Responses to the following requests for information should be submitted in writing and identiﬁ ed by question number. These answers form an integral part of the proposal. Following, please ﬁ nd our response to the required information. B. Company Proﬁ le - Include a company proﬁ le and brief history including years in the insurance/beneﬁ t consulting business, company growth and retention, the size of the ﬁ rm, the geographical range in which it operates, the number of employees and ofﬁ ces it has, the type of services it generally provides, and the type of clients it has, including local government clients. Also include anything that might make the company unique or provide added value to its clients. Also provide a summary of work completed with other municipalities/units of local government or private industry with employee beneﬁ t programs similar to the City’s. Proﬁ le/History On July 13, 2016, Mesirow Insurance Services, Inc. announced it would join Alliant Insurance Services in a deal that closed the end of July 2016. This acquisition allows us to gain the support of Alliant’s national platform. We have over 2,700 employees, 90+ ofﬁ ces nationwide, place $11.6 billion in premium, and have revenue of $1 billion. Headquartered in Chicago, and with ofﬁ ces in Oakbrook (IL), Bannockburn (IL), and Denver (CO), we are composed of approximately 370 employees. While our main business focus is concentrated in Illinois, we also have clients throughout the country. Alliant/Mesirow is now one of the largest and most diverse insurance brokerage and consulting operations in the Midwest - delivering a national platform with local service. Alliant/Mesirow has shown consistent growth over more than 40 years, with $1.75 billion in annual premiums, and a client retention rate of approximately 94%. Alliant/Mesirow offers customized insurance brokerage and risk management solutions to a diverse range of clients including Fortune 1000 companies, middle-market businesses and afﬂ uent individuals throughout the United States. Alliant/mesirow’s employee beneﬁ ts groups specialize in providing a range of services to approximately 1,400 clients (including counties, cities, school districts, villages and townships). Services include: ■Program portfolio management. ■Plan design and contribution benchmarking. ■Comprehensive claims analysis/reporting. ■Legal/compliance (ERISA, HIPAA, COBRA). ■Technology solutions. ■Wellness strategy and solutions. ■■Voluntary worksite solutions. ■Individual medical/Medicare and long term care. ■Marketing and communications. UNITED CITY OF YORKVILLE 2.2 Distinguishing Features Using a clearly deﬁ ned team approach to account management, your assigned employee beneﬁ ts team acts as an extension of the Human Resources department for a diverse array of clients. We distinguish ourselves from many of our peers by providing our clients with a broad range and depth of value-added resources. Through strategic vendor alliances, we allow our clients to access additional beneﬁ ts technology, plan administration and wellness management services. Our distinguishing features include: ■True Use of Consultative Process and Value-Added Servicing: We do not just sell insurance. Alliant/Mesirow learns about your business, your issues and your risks. We then work in partnership with your beneﬁ ts management team to identify the most effective and efﬁ cient solutions to solve your problems. The objectives are to reduce the burden on your HR staff, lower the total cost of your beneﬁ ts plans and facilitate peace of mind on the part of the corporate owners and managers. Several of the services we offer such as wellness solutions and strategy, technology consulting and advisory, compliance support and communications support are not proﬁ t centers, and are offered at no additional cost. Further, they are integrated into the overall servicing of our clients to provide a holistic approach that better serves our clients’ multi-faceted businesses. That is why, for example, we often provide these services to our clients at no additional charge or at a loss, as we view it as part of our overall account management services and consultative approach. In addition, our tireless attempts to keep our beneﬁ ts clients current regarding the ever-changing, fast-paced nature of the legislative aspect of beneﬁ ts advisory has led to an expansion of staff and resources dedicated solely to this area of our business. ■Integrated HR Solutions Focus and Approach: While many insurance agents merely copy existing data and get quotes from multiple insurance companies, Alliant/Mesirow uses a true integrated HR approach and partnership with the owners and beneﬁ ts management team of our clients. Our approach combines core employee beneﬁ ts with industry expertise (beneﬁ ts portfolio management and compliance solutions), automates the employee life cycle (technology solutions) and provides an exceptional portfolio of critical Human Resources services (administration solutions). ■Servicing Clients 365 Days of the Year Using Diverse Range of Specialties: Many agents focus their efforts on behalf of their clients during the two months immediately preceding and following the renewal date. We work with our clients every day of the year to bring innovative ideas and solutions to even the most difﬁ cult beneﬁ ts plan administration problem. We draw support and expertise from amongst our 300+ in-house professionals, and third- party strategic partners, to provide our clients with year-round servicing. ■Assigned Team’s Expertise and Training: Our staff undergoes extensive initial and recurring training. Many are specialized to achieve an even higher level of expertise to address the special needs and desires of our niche-oriented clients. This ensures that our clients’ beneﬁ ts plans are properly designed, priced and implemented in order to achieve the lowest total cost and enhanced peace of mind. ■Favored Broker Status with Markets: Alliant/Mesirow’s size enables us to directly represent, and have a great deal of inﬂ uence with, a wide array of contract insurance companies and other insurers. We have strong personal relationships with underwriters and underwriting managers from the most recognized carriers in the industry. For example, we hold the following designations: Blue Cross Blue Shield of Illinois (Blue Diamond) Humana (Leaders’ Club), Cigna (Platinum) and United Health Care (Platinum). Because we service 95% of clients through Illinois, our consolidated premium volume and leverage has earned Alliant/Mesirow favored broker status (we are often ranked in the top three by premium volume within the Midwest). This allows us to build comprehensive, competitively priced employee beneﬁ t programs that are not available from other agencies. We negotiate contracts with the leverage and intellectual capital to provide our clients with the most favorable outcome available. ■Personalized Service with Decentralized Marketing Structure: As a mid-sized, privately-held ﬁ rm, we pride ourselves on delivering stronger, more personalized client service than our industry colleagues. Our decentralized marketing function ensures that clients are serviced by professionals with the most knowledge of their account as they handle both marketing and day-to-day account management functions. UNITED CITY OF YORKVILLE 2.3 ■Direct Access to the Principals of the Firm: Your beneﬁ ts plans will be handled directly by a principal of the ﬁ rm. Our structure empowers our professionals to make decisions that best serve their clients without ﬁ rst consulting layers of management. The result is expeditious service from team leaders who are active participants in the success of your beneﬁ ts plan. ■Reﬂ ection of Our Values and Distinguishing Characteristics in Every Service we Provide: Our values (innovation, integrity, long-term relationships and social responsibility) and our distinguishing characteristics (independent, employee-owned, diversiﬁ ed and well-capitalized) build upon each other to ensure that our clients enjoy satisfying and enduring relationships that are centered on protecting and promoting the best interests of our clients. Summary of Work Completed The following case studies best demonstrate ours areas of expertise in servicing organizations with similar demographics as the City. BENEFITS TEAM NEGOTIATED CLIENT’S PREMIUM INCREASE TO MODEST 1.8% Challenge Incumbent dental carrier indicated public entity’s renewal premium would increase by 7.2%. Action Our employee beneﬁ ts team prepared a solicitation request for the dental plan and sent to several markets. We then used these competitive proposals to negotiate with incumbent carrier. Result We were able to secure a reduction of 5.4% to the incumbent carriers proposed 7.2% renewal increase with a two year rate guarantee. BENEFITS TEAM ACHIEVED SIGNIFICANT ANNUAL SAVINGS, REDUCING PLAN COSTS BY 21.5% Challenge The client faced the third year in a row of plan cost increases running above national reported market averages. The client could not amend the plan design and was looking for another approach to save plan costs. Action Our employee beneﬁ ts team utilized its knowledge of the market to ﬁ nd an insurance carrier that could match the plan design and improve plan costs through a more effective network of providers. Result We were able to offer a more expansive network, which allowed participants to increase use of network providers by 15%. The new network also increased the effective discounts on claim charges by 16%. The total impact to the plan was a 21.5% drop in plan costs versus the renewal, and resulted in costs that were lower than even the prior plan year. BENEFITS TEAM HELPS PROSPECTIVE CLIENT IMPLEMENT HEALTHCARE RETIREMENT ACCOUNT OPTION Challenge The prospective client had a PPO-only plan, and was looking to offer additional options that might be more attractive to both the employees and partners of the ﬁ rm. Action Our employee beneﬁ ts team educated the plan administrator and chief ﬁ nancial ofﬁ cer on consumer driven plans, including the intricacies of healthcare retirement accounts (HRA) and healthcare savings accounts (HSA) and a detailed discussion of the tax advantages of each plan with respect to the corporate structure. Result The client immediately awarded us a broker of record letter to allow us to negotiate for the upcoming renewal and examine the consumer driven options. A healthcare retirement account hybrid plan was added for the renewal. Employee satisfaction is reﬂ ected in the high enrollment of the new program option. UNITED CITY OF YORKVILLE 2.4 BENEFITS TEAM MARKETED LIFE/DISABILITY PROGRAM FOR PUBLIC RISK AND ACHIEVED ANNUAL PREMIUM SAVINGS OF $87,000 Challenge This public sector’s incumbent life and disability carrier indicated a potential 25% renewal rate adjustment that would have resulted in a premium increase of $83,794. Action Our employee beneﬁ ts team prepared a request for proposal for the life/accidental death and dismemberment, long term disability, dependent life and voluntary coverages and marketed to a few select carriers. Result We secured a competitive proposal from a ﬁ nancially stable carrier with a 3-year rate guarantee. The accidental death and dismemberment and long term disability coverages were more comprehensive than incumbent and employee assistance services were added at no additional cost. In addition, we were able to achieve an estimated annual premium savings of $87,000. BENEFITS TEAM MARKETED MEDICAL PROGRAM AND ACHIEVED ANNUAL PREMIUM SAVINGS OF $156,613 AND $1,000,000 ADDITIONAL PPO DISCOUNT SAVINGS FOR PUBLIC SECTOR CLIENT Challenge Overall in-network PPO utilization rate, PPO discounts and large claim activity needed to be drastically improved. Action Our beneﬁ ts team recommended that a carrier as the sole medical vendor to take advantage of their more expansive network of PPO hospitals, physicians and signiﬁ cant inpatient hospital discounts. We met with the upper management of the carrier to lay the groundwork for the bid process. Result We secured a competitive medical proposal that combined both the HMO and PPO programs under one global contract. This not only provided enhanced beneﬁ ts but also resulted in annual premium savings of $156,613 and an estimated savings due to the in-network utilization and higher in-network discounts of approximately $1,000,000. At renewal, there was no increase in premium from the carrier. DUE DILIGENCE REVIEW RESULTED IN ESTIMATED $1.5 MILLION REFUND FOR PUBLIC SECTOR CLIENT Challenge After being named broker of record for this public sector client, Alliant/Mesirow needed to perform a thorough and comprehensive due diligence review of their employee beneﬁ t programs. Action Our team of professionals reviewed all contracts, administrative agreements, summary plan descriptions and experienced provided by all existing employee beneﬁ t vendors. Alliant/Mesirow discovered that the incumbent carriers medical contract contained a provision that allowed the incumbent carrier to maintain a Claims Stabilization Fund should premium surpluses occur at the close of any policy year. Result We recommended that the client immediately eliminate this provision from the medical contract. This resulted in a total refund of $1.5 million for our client. UNITED CITY OF YORKVILLE 2.5 C. Staff Qualiﬁ cations – Provide the name(s) of the consultant(s) to perform the work for the City and a brief statement as to why each consultant is qualiﬁ ed to provide services to the City. Identify areas of expertise, training, qualiﬁ cations, and continuing education for each consultant. The team’s structure is designed to meet your needs and expectations in an effective and expedient manner. Alliant/ Mesirow philosophy provides that a principal of the ﬁ rm oversees the delivery of all services. As a senior decision maker, Chris will ensure that all of our resources are made available to the City and he is accountable throughout the entire process. Our highly motivated professionals have been organized into an integrated service team that includes a client resource unit (CRU) and technology team. Account teams receive both formal and informal training on an ongoing basis. All team members are licensed agents and meet the continuing education requirements of the Illinois Department of Insurance. All licensed colleagues are required to take (and pass) 30 hours of state-mandated continuing education courses every two years as a condition of license renewal and continued employment at Alliant/Mesirow. This compulsory education includes classroom training on ethics. ACCOUNT TEAM MEMBER ROLE/RESPONSIBLITY Chris Skryd Senior Vice President Chris oversees the day-to-day operations of his team. He is an established, well- known and highly regarded professional in the insurance industry, speciﬁ cally within the employee beneﬁ ts arena. Chris concentrates his efforts in the evaluation, development, negotiation and implementation of employee beneﬁ ts programs. His long-term relationships with the industry’s most well-known and respected carriers and providers are vital to negotiating creative, cost-effective programs for his clients. Chris maintains active, strong relationships with his clients, continually providing proactive consultative services. Chris has worked in the employee beneﬁ ts industry since 1988 and has been an employee of Alliant/ Mesirow since 2003. He earned his degree from Western Michigan University. Jim Nesci Senior Vice President Jim directs the account management activities of your service team. He is an established, well-known and highly-regarded professional in the insurance industry, speciﬁ cally within the employee beneﬁ ts arena. Jim concentrates his efforts in the evaluation, development, negotiation and implementation of employee beneﬁ ts programs. His long-term relationships with the industry’s most well-known and respected carriers and providers are vital to negotiating creative, cost-effective programs for his clients. Jim maintains active, strong relationships with his clients, continually providing proactive consultative services. He has worked in the employee beneﬁ ts industry since 2001 and has been an employee of Alliant/Mesirow since 2003. Jim earned a BS in medical technology from Chicago Medical School. John Skryd Vice President John directs the account management activities of his service team. He is an established, well-known and highly-regarded professional in the insurance industry, speciﬁ cally within the employee beneﬁ ts arena. John concentrates his efforts in the evaluation, development, negotiation and implementation of employee beneﬁ ts programs. His long-term relationships with the industry’s most well-known and respected carriers and providers are vital to negotiating creative, cost-effective programs for his clients. John maintains active, strong relationships with his clients, continually providing proactive consultative services. He has worked in the employee beneﬁ ts industry since 1992 and has been an employee of Alliant/Mesirow since 2003. John earned a BS in sociology and criminal justice from Valparaiso University. UNITED CITY OF YORKVILLE 2.6 ACCOUNT TEAM MEMBER ROLE/RESPONSIBLITY Janina Stanley Account Manager Patricia Horn Account Manager Nancy Davies Account Manager Nina Stanley, Patricia Sullivan and Nancy Davies are the service specialists on their team. On an ongoing basis, they act as informal extensions of their clients’ human resources departments, resolving client/insurance company concerns, coordinating carrier transitions and implementations, assisting with employee communications and meetings. Nina, Patricia and Nancy help address and manage clients’ technology and worksite wellness needs. Nina has worked in the employee beneﬁ ts industry since she became an employee of Mesirow Financial in 2004, which was acquired by Alliant in 2016. Patricia has worked in the employee beneﬁ ts industry since she became an employee of Mesirow Financial in 2008, which was acquired by Alliant in 2016. Nancy has worked in the employee beneﬁ ts industry since she became an employee of Alliant/Mesirow in 2003. Matt Strzelczyk Beneﬁ ts Administrator Alex Luke Beneﬁ ts Administrator Ian Lawson Beneﬁ ts Administrator Brett Read Beneﬁ ts Administrator Matt Strzelczyk, Alex Luke, Ian Lawson and Brett Read are the coordinators and facilitators on their team. Matt and Alex generally spend the day on-site, making themselves available to address client needs throughout the day. They disseminate critical compliance and other client communications, coordinate client issues and support the Skryd team by providing follow-up and performing internal administrative tasks. Matt has worked in the employee beneﬁ ts industry since he became an employee of Mesirow Financial since 2016, which was acquired by Alliant in 2016. Alex has worked in the employee beneﬁ ts industry since he became an employee of Mesirow Financial since 2016, which was acquired by Alliant in 2016. Ian has worked in the employee beneﬁ ts industry since he became an employee of Mesirow Financial since 2016, which was acquired by Alliant in 2016. Brett has worked in the employee beneﬁ ts industry since he became an employee of Mesirow Financial since 2016, which was acquired by Alliant in 2016. UNITED CITY OF YORKVILLE 2.7 CRU TEAM ROLE/RESPONSIBLITY Wendy Donaghue Wellness Account Executive Wendy Donaghue works with the Employee Beneﬁ ts teams and their clients to plan and deliver health and wellness strategies and solutions. Wendy leads a team of certiﬁ ed wellness practitioners exclusively dedicated to population health management. As part of its role, the wellness team develops and maintains relationships with our strategic carrier partners and best-in-class, third-party wellness vendors and stays on top of current trends, industry changes and legislation. Wendy has worked in the employee beneﬁ ts industry since 1995 and has been an employee of Mesirow Financial since 2002, which was acquired by Alliant in 2016. Wendy holds an MBA from DePaul University and a bachelor’s degree in English literature from University of Illinois, Urbana. She earned the designation of Certiﬁ ed Wellness Program Coordinator from The Chapman Institute and achieved WELCOA faculty status in 2012. Eleni Kontos Health & Productivity Specialist Eleni Kontos works with the Employee Beneﬁ ts teams and their clients to plan and deliver health and wellness strategies and solutions. Eleni is part of Wendy’s team that investigates and develops creative wellness solutions for small to mid-sized clients. As part of her role, Eleni also stays up to date on current insurance company wellness offerings, along with changes in wellness compliance. Eleni has worked in the health and ﬁ tness industry since 2012, including health and wellness roles while at Illinois State University. Eleni joined Mesirow Financial in 2014 which was acquired by Alliant in 2016. She holds a bachelor’s degree in Community Health Education with a minor in Public Health from Illinois State University. Eleni is also a certiﬁ ed Group Exercise Fitness professional. Jackie Antonio Vice President Jackie works closely with the Alliant/Mesirow Insurance Services’ leadership and sales teams to develop and support the voluntary worksite solutions business. She serves as a resource to the Employee Beneﬁ ts Practice on the latest trends, products and tools in relation to voluntary worksite programs. For clients and prospects, Jackie provides guidance and support in designing, implementing and sustaining voluntary worksite programs. She maintains strong relationships with voluntary worksite carriers and acts as the primary liaison between clients and these carriers. Jackie has worked in the insurance industry since 1999. She has been an employee of Mesirow Financial since February 2016, which was acquired by Alliant in 2016. Jackie graduated from Iowa State College of Business. Matt Trapani Marketing Specialist Matt serves as a marketing resource to all of the Employee Beneﬁ ts teams. Matt assists team leaders in developing presentations, proposals and targeted marketing and communication pieces for clients and their employees. He creates informational and educational pieces and researches, writes and distributes our periodic compliance and topical newsletters and other communications. Matt began working in the employee beneﬁ ts industry in 2008 and became an employee of Mesirow Financial in 2012, which was acquired by Alliant in 2016. He holds a bachelor of arts degree in marketing from Bradley University in Peoria, Illinois. UNITED CITY OF YORKVILLE 2.8 CRU TEAM (CONT’D) ROLE/RESPONSIBLITY Josh Gertz, J.D. Compliance Project Specialist As a compliance project specialist, Josh Gertz serves as a dedicated legal resource exclusively for clients and staff of the Employee Beneﬁ ts Practice. He creates informational and educational pieces and researches, writes and distributes many of our periodic compliance and topical communications regarding a variety of subjects in employment and labor law. He assists clients in meeting compliance standards through in-person educational meetings. Josh reviews compliance strategies with clients and senior staff via telephonic conference. Josh facilitates internal compliance staff meetings where he educates staff on the latest developments in employee beneﬁ ts regulations and the consequential client issues. Josh earned a bachelor degree in economics and political science from the University of Illinois at Urbana-Champaign. He holds a Juris Doctor degree from DePaul University and is a member of the Illinois State Bar. Josh has worked in the employee beneﬁ ts industry since becoming an employee of Mesirow Financial in 2014, which was acquired by Alliant in 2016. TECHNOLOGY TEAM ROLE/RESPONSIBLITY Franklin Thompson Associate Producer Franklin is responsible for coordinating and providing a variety of pre-sale activities including developing capabilities, proposal and other marketing and communications materials; conducting client needs discovery; presenting MYFIRSTHR capabilities; demonstrating the technology platform and other sales support activities for our integrated human resources solution. Franklin has worked in the sales, marketing industry since 2010. He became an employee of Mesirow Financial in 2014, which was acquired by Alliant in 2016. Ashley Tsolis Beneﬁ t Technology Account Manager Ashley supports new business and work-ﬂ ow process of Alliant/Mesirow Insurance Services beneﬁ ts technology solutions. She oversees the day-to-day maintenance of the solution and acts as the primary liaison between Alliant/ Mesirow Insurance Services, prospects and clients in coordinating deliverables. Ashley has worked in the human resources industry since 2007. She became an employee of Mesirow Financial in 2011, which was acquired by Alliant in 2016. UNITED CITY OF YORKVILLE 2.9 D. Provide documentation of insurance producer license issued by the State of Illinois or other licensures possessed by the consultant(s). Conﬁ rm the independency of the consultant(s) from any afﬁ liation with any insurance company, third party administrator agency, or provider network. Mesirow Insurance Services, Inc. is licensed to act as an insurance broker in the State of Illinois. All members of your proposed team has the necessary licensing and qualiﬁ cations to provide the requested services. A copy of our ﬁ rm’s license is included below. Copies of account team licenses are available upon request. We can conﬁ rm the independency of Mesirow Insurance Services, Inc. from any insurance company, TPA or provider network. State of Illinois License No: 100296101 Insurance License MESIROW INSURANCE SERVICES INC This is to certify that pursuant to requirements of the Illinois Insurance code the above firm is licensed to do business in the state of Illinois with the following authority: LICENSE TYPE LICENSE EFFECTIVE DATE LICENSE EXPIRATION DATE BUSINESS ENTITY PRODUCER 06/01/2016 05/31/2018 VIATICAL SETTLEMENT BROKER 06/01/2015 05/31/2017 For questions regarding a license, contact the Illinois Department of Insurance at DOI.licensing@illinois.gov Anne Melissa Dowling Acting Director of Insurance UNITED CITY OF YORKVILLE 2.10 E. References – The proposal shall include a list of four references of clients whom are being provided the same or similar type consulting services. The reference list shall include the type of work performed, the size of the client’s group and period of time retained as a client. For each client, provide the name, title, address, telephone number and email of a contact person that the City may contact as a reference. Name: Chicago Housing Authority Address: 60 E. Van Buren, Chicago, IL 60605 Contact: Marilyn Jefferson Title: Senior Director, Human Resources/Training Phone: 312.913.7718 Email: mjeffers@thecha.org Work Performed: Insurance broker and employee beneﬁ t consulting services Size of Group: 475 lives Client For: 10 years Name: Community Alternatives Unlimited Address: 8765 W. Higgins Road, Suite 300, Chicago, IL 60631 Contact: Jane H. Haynes, MSW, CPA, LCSW Title: Chief Financial Ofﬁ cer Phone: 773.867.4000 ext. 4133 Email: jhaynes@cau.org Work Performed: Insurance broker and employee beneﬁ t consulting services Size of Group: 110 lives Client For: 10 years Name: Village of Bellwood Address: 3200 Washington Blvd., Bellwood, IL 60104 Contact: Peter Tsiolis Title: Chief of Staff Phone: 773.771.4926 Email: ptsiolis@strategicpm.us Work Performed: Insurance broker and employee beneﬁ t consulting services Size of Group: 150 lives Client For: 18+ years Name: Village of Elmwood Park Address: 11 Conti Parkway, Elmwood Park, IL 60707 Contact: Paul Volpe Title: Village Manager Phone: 708.452.3912 Email: PVolpe@elmwoodpark.org Work Performed: Insurance broker and employee beneﬁ t consulting services Size of Group: 150+ lives Client For: 18+ years UNITED CITY OF YORKVILLE 2.11 F. Describe the company’s vision of the relationship with the City in being its employee beneﬁ ts consultant. How can the company help the City to evaluate the potential costs or savings resulting from various changes to beneﬁ t plans that may be considered? Describe any processes or tools that would be used in the evaluation. Relationship with the City By closely aligning with our clients, we are well aware that the Human Resources department is an integral part of any organization. Aside from the daily routine of managing payroll, on-boarding new hires, handling employee relations issue, etc., Human Resources is responsible for providing employees with important, detailed and conﬁ dential information on numerous issues, speciﬁ cally insurance. We understand the challenges you face, and we offer resources and insight on all types of beneﬁ ts issues, carrier/ provider issues, topical and legislative matters. Whenever necessary, we will discuss if any changes to these topics will directly or indirectly impact your beneﬁ t programs. We regularly distribute these resources and insights in the form of print and electronic newsletters, client seminars and via our e-view beneﬁ ts client portal. We can also revisit tailoring a speciﬁ c value-added service program that will enhance the efﬁ ciency and quality of your employee beneﬁ ts program. We see our relationship with the City as one where we: ■Act as an extension of your Human Resources department. ■Help you provide your employees with the most innovative and cost-effective beneﬁ ts programs available. ■Keep you apprised of market trends and creative ﬁ nancing techniques. ■Help guide you through the complexities of regulatory compliance. ■Advocate on the City’s behalf so that it receives the best contract terms and pricing. Evaluating Costs and Savings Alliant/Mesirow provides beneﬁ ts plan modeling for all clients. Prior to renewal (during pre-renewal strategy session) and during the renewal process, we evaluate the estimated impact of a myriad of plan design changes by modeling the alternative plan options and their ﬁ nancial impact. Clients are able to customize their plan offerings and see the new cost and premium savings for any changes to their selected plan(s). For self-funded clients or clients with low HMO penetration, we are able to provide beneﬁ t modeling using actual historical claim activity to project potential future savings, based on a set of plan design parameters. Using our BeneCalculator module (powered by PlanIT) we are able to essentially re-adjudicate historical incurred claims to arrive at these savings. Modeling options include deductible, in-network and out-of-network co-insurance levels, co-payments, annual maximums and visit limits. UNITED CITY OF YORKVILLE 2.12 G. Describe how the City’s account will be managed by your company, including if different consultants and/or departments will manage different aspects of the account. Our team members work together to service one group of clients. Each team is directed by one team leader who is a senior member of management and, in many cases, a principal of the ﬁ rm. As owners, our team leaders have a personal, vested interest in the success of our practice and our organization. They have the ﬂ exibility to balance their team’s priorities and ensure that deadlines are met. This “one team, one team leader” model offers our clients a dedicated and stable service team that has history with the account. The advantage is continuity of service that results in satisﬁ ed clients and high team member retention. Chris Skryd, will ensure that all of the ﬁ rm’s resources are made available to the City and he will be accountable throughout the entire process. Jim Nesci, will serve as your account coordinator and will deploy specialists, as needed, to provide additional technical support to the core team. The account team works together to service one group of clients, and is a blend of uniquely-qualiﬁ ed members with targeted skill sets built to meet the needs of each client. Please see pages 2.5 - 2.8 for an overview of the team we propose to manage the City’s account. H. Describe the company’s experience in working with union groups, especially labor-management committees. We have a wealth of experience in providing services to unionized and non-unionized staff. Most of the school districts, cities, villages, townships and counties we work with have union employees. Our beneﬁ t programs therefore reﬂ ect the contractual agreements that our clients have entered into with these employees. As you are undoubtedly aware, the contract terms and timing impact the terms of your beneﬁ t program. Frequently programs cannot be changed between union contract negotiations other than to enhance or improve coverage. I. Detail the scope of services the company would offer and how the work will be accomplished. Include information about any newsletter or other publications that are provided to clients or experience in reviewing information prepared by clients. Provide sample copies. Offering employee beneﬁ ts continues to be a major challenge for today’s employers. The volatility of the marketplace, current economic conditions and legal and governmental regulations have all served to rapidly increase costs to both employers and employees. That is why an organization’s beneﬁ ts program should be handled by professionals with: ■Skill to design a plan suited for the prevailing industry climate. ■Market knowledge to quickly identify qualiﬁ ed providers. ■Bargaining leverage to secure the right package at the right price. We have expanded services and staff in response to increasing demand for comprehensive solutions that reduce plan costs, streamline administration, ensure compliance with government regulations and improve employee enrollment and communication. These services enhance the value of beneﬁ ts programs by providing the tools needed to attract and retain the most qualiﬁ ed employees, while staying within your budget. Speciﬁ cally, we provide our clients with beneﬁ ts portfolio management services including: ■■Plan consulting, which includes beneﬁ ts plan development, administrator selection and plan design consulting for core and voluntary beneﬁ ts products and services. ■Marketing services, which include corporate goal identiﬁ cation, program analysis, creative strategy development, speciﬁ cations development, market review/selection, proposal analysis/recommendations and plan benchmarking. ■An array of support services such as periodic, in-depth, comprehensive reviews of claims activity, updates on market developments and new industry regulations. UNITED CITY OF YORKVILLE 2.13 ■Wellness planning, consulting and advisement services. ■Financial services which provide quantitative analyses that evaluate the ﬁ nancial impact of plan changes and analyze the efﬁ ciency of provider networks and carrier services. ■Plan administration, which oversees all administrative details concerning beneﬁ ts plans including day-to-day account management and claim intervention/assistance. ■Client services, which coordinate value-added, educational and technology services. ■Legal and compliance issues. ■■Retirement plan services, which provide plan consulting, plan development, plan installation and ongoing support for retirement planning. We provide a more holistic approach by providing the following services: Annual Beneﬁ t Plan Audit ■Review short-term and long-term goals. ■Review risk tolerance and ﬁ nancial objectives. ■Plan cost analysis. ■Plan design analysis. ■Plan administration review. ■Premium statement review for accuracy. ■Review of plan communication materials. Competitive Assessment ■Benchmark current plan offerings, plan designs, total costs and employee contributions. ■Review historical cost trends. ■Review alternate funding mechanisms. ■Evaluate technology alternatives such as beneﬁ t statements, web-based portal, online / web-based enrollment systems, payroll, HRIS systems (HRTechnology Advisors). ■Examine carrier’s ﬁ nancial stability and rating. Plan Improvement Guidance ■■Plan design analysis. ■Employee contribution analysis. ■Utilization analysis of current plan performance (in-network utilization, discount analysis, employee cost sharing, diagnostic category trends, etc.). ■Determine administrative needs and requirements. ■Review wellness opportunities (carrier level and third party) based on client needs, chronic condition metrics, and budget. ■Assist with wellness/well-being strategy and solutions, including overall program structure, design and deployment. UNITED CITY OF YORKVILLE 2.14 Vendor Management ■Contract review and negotiation. ■Price and service negotiations. ■Discount analysis and discount guarantee negotiations, if applicable. ■Analysis of vendor performance relative to guarantees, if applicable. ■Periodic claims experience reviews. ■Coordinate and attend periodic vendor informational/educational presentations. ■■Evaluate new vendor products and beneﬁ t provisions. ■Maximize vendor product and service deliverables. Strategic Recommendations ■Additional product discussion. ■Analyze administrative needs and potential efﬁ ciencies. ■Review potential market and program alternatives. ■Review Health Care Reform (ACA) impact and strategy for compliance. ■Review Medicare program design alternatives for post 64-year-old employees. ■Review individual medical alternatives (public exchange and private placement) with COBRA eligible/terminated employees, spouse and/or dependents. Renewal Negotiations ■Pre-renewal due diligence. ■Analysis of plan performance and renewal underwriting projections. ■Educate and evaluate alternate design approaches and potential cost impact. ■Discuss market alternatives and potential network, cost and administrative impact ■Model plan design alternatives. ■Prepare request for proposal (RFP), if required. ■Review alternative bids. ■Coordinate carrier interviews. ■■Prepare ﬁ nancial and beneﬁ ts comparisons. ■Model employee contribution schemes. ■Model ﬁ nancial impact of changes and changes to various employee groups, if needed. ■Compare current and alternative contributions to benchmarks. UNITED CITY OF YORKVILLE 2.15 ■Renewal. ■Analyze renewal offer and negotiate where appropriate. ■Finalize plan designs, fees, rates, and guarantees. ■Finalize employee contributions. ■Coordinate employee meetings and communication campaign. Plan Administration Assistance ■■Ongoing escalated claim intervention/ troubleshooting. ■Ongoing escalated policy administration troubleshooting. ■Provide ongoing regulatory compliance guidance. ■In-house beneﬁ ts compliance attorney. ■Provide Health Care Reform Roadmap to Compliance. ■Provide compliance updates. (See sample in Appendix A) ■Provide Employee Beneﬁ ts Looks At newsletters. (See sample in Appendix B) ■Provide periodic legislation and beneﬁ ts industry webinars. ■Provide ThinkHR’s on-demand phone/email support, resource library and training services. Plan Communication Assistance ■Ability to advise and recommend available technology communication and beneﬁ t administration platforms (Touchpoints portal and HRTechnology Advisors) as well as potential integration of these platforms. ■Develop communication and education strategy and support services around available technologies. ■Assist with periodic carrier meetings. ■Schedule, attend and coordinate educational review meetings at required locations. ■Schedule, attend and coordinate carrier review meetings at required locations. ■Present beneﬁ t materials to insured membership on an as needed basis. ■Review and edit annual renewal communication materials. ■Understand social media and mobile applications. Reporting ■Periodic premium versus claims reporting. ■■Periodic claims experience reviews, metrics assessment and trend analysis. ■Periodic ﬁ nancial analysis of plan(s) performance (in-network utilization, discount analysis, key-provider analysis, etc.). ■Large claims analysis, impact and diagnosis review. ■Prescription drug utilization review. ■Health Plan Intelligence trend and dashboard management report with plan design and modeling by PlanIT (afﬁ liate), if applicable. UNITED CITY OF YORKVILLE 2.16 Other Available Client Services The following are services which we can recommend, however there may be an additional fee for these services. COBRA Administration by COBRA OnQue (ﬁ rst year complimentary) In-house COBRA administration can be a complicated, time-consuming process. In an effort to mitigate complications and reduce the amount of time dedicated to COBRA administration, we have partnered with OnQue Technologies (afﬁ liate) for in-house COBRA compliance/administration. The OnQue administration tool uses an intelligent event processor to guide users through the COBRA administration process. Automatically administers complex COBRA rules, maintains detailed event history, automatically generates over 40 notiﬁ cations and calendars important tasks. 800# support included. Administered by Third Party (fee-based service) In order to enhance the effectiveness of your HR operation and ensure COBRA compliance, we have partnerships with a select group of carriers and vendors that will help you achieve these goals. By selecting one of our strategic partner ﬁ rms, you can be assured that your program will remain in compliance, thereby mitigating the ﬁ nancial risks associated with noncompliance. Premium Only Plan (“POP”) by WageWorks (ﬁ rst year complimentary) The Section 125 Premium Only Plan (“POP”) saves you and your employees money by reducing payroll taxes. It works by making one simple adjustment in your payroll process - employees pay their portion of insurance premiums on a pre-tax basis rather than on an after-tax basis. ERISA Compliance (fee-based service) Our strategic partners in the area of ERISA compliance, such as TASC/ERISAEdge and BASIC offer invaluable experience assisting with all the necessary communications, forms, and record keeping for you. TASC/ERISAEdge and BASIC ■Provide ERISA compliant wrap documents. ■Prepare annual 5500 reports. ■Provide full PCORI fee services. ■Maintain all required records for the mandated amount of time. ■Provide instruction regarding required on-site record keeping. ■Provide access to experienced employee beneﬁ ts professionals. Form 5500 Form Preparation (complimentary service) Each year, pension and welfare beneﬁ t plans generally are required to ﬁ le an annual return/report regarding their ﬁ nancial condition, investments, and operations. This is generally satisﬁ ed by ﬁ ling the Form 5500 Annual Return/ Report of Employee Beneﬁ t Plan and any required attachments. Alliant/Mesirow has partnered with a handful of external vendors who can help your organization prepare your Form 5500s. We will monitor this preparation to ensure adequate client compliance. UNITED CITY OF YORKVILLE 2.17 Health and Welfare Actuary (potential fee-based service) If needed, Alliant/Mesirow utilizes the services of actuaries when required to perform various actuarial attestations, retiree health and welfare liabilities, and IBNR estimates. However, while we do not have actuaries on-staff, our brokerage service deliverables include actuarial-type services, as well as underwriting services, modeling, benchmarking and budget assistance. If actuarial assistance is required, we would need to assess the scope of the actuarial project(s) to determine if a fee should be required. Payroll/HRIS/Beneﬁ ts Administration (fee-based service) We can provide a unique and cost-effective way for organizations to manage the essential aspects of their Human Resources function. We create a service package that is tailored to ﬁ t your business. We offer services to support your existing HR team, or can manage the entire HR function. Regardless of the capacity in which we act, our goal is to streamline administration and minimize overhead and ﬁ xed costs. Packages can include: ■Gap analysis. ■Cutting edge technology proven to enhance productivity. ■Paperless organization systems. ■Labor/employment related legal expertise. Strong knowledge of ever-changing government regulations. ■Practical, innovative solutions to common employment issues. ■A team of HR professionals trained with a focus on real-world business scenarios. ■Superior account management and personalized customer service. ■Completes the required forms accurately and on time. ■Assists with resolution in the event that employee beneﬁ t plans are reviewed by the DOL. ■Maintains comprehensive record keeping. ■Provides toll-free customer service. ■Provides an audit guarantee. FMLA Administration (fee-based service) Employers of all sizes struggle to manage employee absences. Tracking leaves accurately and consistently can be a labor intensive task and deciding which absences qualify for job protection can be a complex administrative burden. All too often employers spend a great deal of time and money to administer FMLA. They are equally challenged to stay in compliance with the Act and avoid potential liabilities. Many employers are surprised by the costs, pitfalls and complexities of administering FMLA. Errors can add costs that reach staggering amounts. Carriers and vendors have created FMLA outsourcing platforms to help our customers manage all aspects of the Family and Medical Leave Act. These qualiﬁ ed organizations will administer the City’s FMLA and other company leave beneﬁ ts for your employees efﬁ ciently, economically and in a manner that represents the organization as a fair and responsive employer. UNITED CITY OF YORKVILLE 2.18 Affordable Care Act (ACA) Reporting and Tracking (fee-based service) Our strategic partners dedicated to the area of ACA reporting and compliance provide employee tracking and reporting tools and solutions for this January 1, 2016 requirement. Providing a template format to tracking and reporting employee monthly coverage activities, strategic partners such as CIMPLX (TRAX), Greatland and BASIC are pioneers in the emerging ACA compliance marketplace, and the employer’s responsibility of reporting requirements. Online / web-based Enrollment Tools (fee-based service) We have several vendors available to help our clients with automating and streamlining the enrollment process. Automating open enrollment and other qualifying enrollment events brings better efﬁ ciency and service. Employee Self Service Provide a complete enrollment solution that includes a secured web based system that supports annual enrollment, ongoing new-hire enrollment and qualiﬁ ed life event changes. Employees have access to their information online from wherever internet is available to make their beneﬁ t selection(s), monitor communications and update their employee proﬁ le with address changes, dependent updates, etc. This paperless solution is deployed for employees 24 hours a day, seven days a week, 365 days a year. Administration Provide administrative users with online tools and reports to monitor and evaluate overall enrollment and participation. Reduce the amount of time to process beneﬁ ts by streamlining some of your HR challenges. The solution is ﬂ exible in design and offers a combination of core and voluntary beneﬁ ts with easy-to-use conﬁ guration tools that can accommodate any combination of plan options, business rules, eligibility criteria and payroll deductions. Beneﬁ ts Total Integration Provide a full suite of data export and reporting capabilities to our clients and their insurance carriers with enrollment and payroll deduction data in a format that is easy to use. Provide electronic ﬁ les to carriers where available. Dependent Eligibility Audit (fee-based service) Our clients receive an independent and objective assessment of whether or not dependents covered by health plans are eligible to receive beneﬁ ts. Some of the key beneﬁ ts of a dependent eligibility audit include: ■Decreased overall health care costs. ■Administrative time and money saved by hiring a professional auditor. ■Immediate measurable results as ineligible dependents are removed from coverage. ■Conﬁ rmation of plan participant understanding of eligibility requirements. ■Improved renewal processes through accurate enrollment records, documentation and communications. ■Reduce compliance risk under Sarbanes-Oxley, ERISA and DOL guidelines. The dependent eligibility audit ﬁ rms we work with are uniquely qualiﬁ ed and experienced to provide the best audit services for our customers based on independence, expertise, reputation and innovation. Compensation Statements (fee-based service) With our preferred vendor, we can provide clients with beneﬁ t statements which show a summary of employee’s employer-paid beneﬁ ts. These statements include pie charts and beneﬁ t explanations. It shows the total value of employees’ “hidden paycheck.” UNITED CITY OF YORKVILLE 2.19 J. Outline the company’s ability to provide expertise and experience in the areas of health insurance beneﬁ t plan analysis and design by detailing its ability to advise clients on health care cost containment strategies. Provide examples of work completed for other clients and the end result of the effort. Using Alliant/Mesirow survey data or third party vendors, we will benchmark your beneﬁ t plans against those offered by similar employers deﬁ ned by employee size range, industry, geographic location and plan type. These types of comparatives allow the City to see meaningful comparisons between your beneﬁ ts program and those of your peers based on speciﬁ c criteria including cost per employee, contributions, deductibles, coinsurance, co-pays and out-of- pocket maximums. The Alliant/Mesirow annual beneﬁ t survey data includes more than 350 employers, 575 health plans, 417 dental plans and a multitude of benchmarking data points for all lines of coverage. Our survey data not only reﬂ ects our client’s beneﬁ t programs, but it reﬂ ects employers (that are more than 95% Chicago-based) covering between 50 and 9,000 employees. Our third party survey data contains more than 10,000 employers sponsoring more than 18,000 health plans nationwide participate in the survey. The resulting volume of data provides employers of all sizes more detailed, and therefore more meaningful, benchmarks and trends than any other source. We will work to develop customized cost control strategies after conducting an initial investigation of your current beneﬁ t plans. This would involve analyzing the data – evaluating historical and current claims analysis, plan design, utilization and contributions. Once the investigation process is complete, we will prepare a speciﬁ c strategy outlining steps for achieving agreed upon cost control goals. The following are some ideas that could be used: ■Increase enrollment in H.S.A plan and/or eliminate traditional PPO plan. ■Behavior changes immediately under a consumer-driven healthcare plan since members are spending their own money. ■Over-utilization disappears, consumers appear and employees start shopping for price, service and quality. Lifestyles also improve and health and wellness programs gain more traction. ■Introduce healthcare pricing transparency support tool (e.g. Health Advocate or Compass Health) can drive plan members to centers of value (e.g. high quality low cost providers). ■Get serious about chronic disease. Experts agree that the 80/20 rule applies in healthcare - 80% of costs are incurred by 20% of people, those with chronic conditions. An effective primary care team can provide a medical home where chronic conditions, like diabetes, asthma, hypertension and depression, can be treated in a systematic, proactive manner. We also take the following measures: ■■Analyze pharmacy arrangement. ■Reduce enrollment in the health plan utilizing dependent eligibility audits. ■Provide a complete employee contribution analysis which includes options and strategies for distributing employees versus employer costs. ■Promote employee wellness. ■Decrease claim frequency and severity. UNITED CITY OF YORKVILLE 2.20 The following case studies are examples of the work we have completed for other clients and the results of our efforts: BENEFITS TEAM ACHIEVED SIGNIFICANT ANNUAL SAVINGS, REDUCING PLAN COSTS BY 21.5% Challenge The client faced the third year in a row of plan cost increases running above national reported market averages. They could not amend the plan design and was looking for another approach to save plan costs. Action The team utilized our knowledge of the market to ﬁ nd an insurance carrier that could match the plan design and improve plan costs through a more effective network of providers. Result We were able to offer a more expansive network, which allowed participants to increase use of network providers by 15%. The new network also increased the effective discounts on claim charges by 16%. The total impact to the plan was a 21.5% drop in plan costs versus the renewal, and resulted in costs that were lower than even the prior plan year. BENEFITS TEAM HELPED PROSPECT SECURE SUBSTANTIAL PREMIUM SAVINGS IN BENEFITS PROGRAM Challenge Our beneﬁ ts team was asked to consolidate this prospect’s group term life/accidental death & dismemberment, retiree life, long- term disability, short-term disability, voluntary life insurance and statutory disability coverages with one insurance carrier in order to achieve administrative efﬁ ciencies, higher coverage limits and premium reductions on a multi-year basis. Action We marketed the program to several carriers after ﬁ rst reviewing the prospect’s administrative, contractual (beneﬁ t ) and communication requirements. The request for proposal included a detailed premium versus claims history, plan design options to be quoted, pricing restrictions (i.e. multi year/ 3-year rate guarantee ) and the prospect’s information related to their internal computer systems utilized for employee eligibility entry. Result During the ﬁ rst year, we were able to: ■Re-design the prospect’s disability beneﬁ ts structure without reducing coverage ■■Provide increased guarantee issue limits for the life and disability coverages ■■Negotiate a more ﬂ exible voluntary life insurance schedule ■Implement an on-line reporting/claim status reporting system ■Provide online access to all employee communication materials ■Secure multi-year rate guarantee that resulted in overall premium reduction of almost 20% (approximately $280,000 off of approximately $1,500,000 in annual premiums) In the second year, we further re-designed the disability beneﬁ t structure to a “base/buy-up” structure that resulted in an additional 20% savings. UNITED CITY OF YORKVILLE 2.21 CLIENT REALIZES A 15% REDUCTION IN COSTS OF GROUP BENEFIT PROGRAM AFTER ACQUISITION Challenge This seller’s existing group beneﬁ ts program coverages (medical, life and dental) exceeded industry averages. The third-party administrator (TPA) was unable to consistently, promptly and accurately pay employee beneﬁ ts claims so the client’s management team asked us to identify potential cost savings, administrative efﬁ ciencies and coverage enhancements. Action We visited the client’s third party administrator to appraise the current group beneﬁ ts program and accomplished the following: ■Negotiated with the client’s carrier to obtain a $100,000 discount in program costs. ■Identiﬁ ed an alternative TPA capable of improving claims accuracy and turnaround time. ■■Reduced program costs by identifying a less costly prescription drug plan and more competitive reinsurance and life insurance carriers ■Secured a check for $265,000 from the client’s insurance carrier as compensation for excess premium charges over the life of the plan. Result We helped the client realize a 15% reduction in group beneﬁ ts program costs at the end of the replacement plan’s ﬁ rst full year. TEAM RECOMMENDED CHANGE OF RENEWAL DATE TO SAVE CLIENT $500,000 CHALLENGE The team worked with a prospect that had a January 1 renewal date to move their medical coverage out of an association plan into their own stand alone plan. ACTION We recommended changing the renewal date to later in the year (October 1), thereby enabling the employer to avoid the additional expense of some requirements for the Patient Protection and Affordable Care Act at least 10 months. We reviewed the Department of Labor’s guidance and deemed moving to reduce premium is not an avoidance of the legislation and recommended the change. RESULT Between our aggressive rate and beneﬁ t negotiation and the avoidance of mandatory beneﬁ t changes; the employer saved a little over $500,000 for the same medical plan design with another carrier. WELLNESS STRATEGY RESULTS IN PROJECTED SAVINGS OF $564,000. CHALLENGE We worked with our client to develop a wellness program to reduce claim cost. ACTION Our wellness team recommended that the client take advantage of legislation that allows employers to discount premium contributions for non-smokers and individuals that meet health goals. We helped design, communicate and implement a wellness strategy that was in compliance within the Department of Labor’s guidelines to provide stronger engagement in health which would lead to risk reductions that helped drive a signiﬁ cant reduction in high cost health claims. RESULT Prior to implementing the wellness program, our client had 26 claims in excess of $25,000. The year after implementing the health and wellness program, the client has only had 10 claims – resulting in a projected one-year savings of more than $564,000. UNITED CITY OF YORKVILLE 2.22 K. Describe the working relationships with health, dental and life insurance carriers. Explain to what extent you are willing to be involved in resolving problems with claims, etc., between an insured and the insurance carrier. Also describe working relationships with third party administrators (TPA) of Section 125 (FSA) and Section 105 (HRA) plans and experience in undertaking an RFP process to evaluate and secure a TPA. Explain any existing or potential relationships between your company and insurance providers, TPA, or other vendors who might be considered by the City and that could lessen the company’s independence and objectivity because of a perceived or actual conﬂ ict of interest. Carrier Relationship We place approximately $1.75 billion in global premiums. This volume and leverage has earned Alliant/Mesirow favored broker status with a number of top-ranked carriers thus ensuring that clients receive competitive, comprehensive and cost effective coverage and plans. We hold the highest ranking status with the largest insurance carriers that currently underwrite in the state of Illinois - BlueCross BlueShield (Blue Diamond), Humana (Leaders Club), Cigna (Platinum), United Health Care (Platinum) etc. These designations earn us signiﬁ cant market leverage and assure our clients of a superior level of service. In fact, Alliant/Mesirow currently insures more clients through BlueCross BlueShield than any other broker in the State of Illinois. Claims Advocacy We provide all clients with a high level of customer service. We work directly with Human Resources or the employee/ spouse/member when necessary to resolve claim problems. Our claims management professionals intercede as a client advocate when a client is confronted with a reservation of rights or disclaimer of coverage. In these cases our claims specialists can help obtain a favorable outcome. TPA Evaluation via RFP We have excellent relationships with all top third party administrators (TPA). Evaluation and analysis of TPAs are included as part of our regular services. Additionally, we have extensive experience in evaluating TPAs, Section 125 carriers and section 105 plans. Conﬂ icts of Interest There are no existing or potential relationships between Alliant/Mesirow and insurance providers, TPA, or other vendors who might be considered by the City and that could lessen our company’s independence and objectivity because of a perceived or actual conﬂ ict of interest. UNITED CITY OF YORKVILLE 2.23 L. Describe any other services, capabilities, designations, or experiences that differentiate the company from competitors. Qualiﬁ cations and Experience Alliant/Mesirow is one of the largest independent insurance brokers in the Midwest and currently handles the largest book of taxing bodies in Illinois. As such, we have extensive experience in managing employee beneﬁ t programs similar to those required by the City. Team Approach Our “one team, one leader” model offers our clients a dedicated and stable service team that has a history with the account. The advantage is continuity of service that results in satisﬁ ed clients and his team member retention. Resources Health Advocate: Alliant/Mesirow will provide City employees with access to Health Advocate. Personal health advocates are trained professionals who help employees and their family members navigate the intricacies of the healthcare system, from locating a physician, to helping to resolve claims and billing issues and appeals, to coordinating care among physicians and medical institutions and even comparing treatment cost options. Health advocates work directly with employees, thus relieving the burden to HR or beneﬁ ts. ■Saves money for employer and employee while increasing productivity and satisfaction ■Help employees coordinate care, resources and claims ■Clinical support (Find doctors, obtains second opinions, schedules appointments) ■Administrative support (Help resolve insurance claims; correct billing mistakes; assist appealing denied claims) ■Healthcare coaching (Prep for doctor visits; explains complex conditions) ■Information and Resource Support (Medicare issues; wellness services). ■Assists employees plus family members, including spouse, dependent child(ren), parents and parents in-law. ■24/7 assistance via toll-free number. ■Helps employees and families maximize their healthcare experience. Employee Communications Communicating to employees their beneﬁ t options cannot be handled in the same manner for every client. Alliant/We work with each client to develop a communications plan for employee education, based on the method to be used for communications (printed materials, electronic, telephonic, web-based). Communication materials are often a combination of supplies from insurance carriers, administration/network vendors and customized communications developed by Alliant/Mesirow. Communicating beneﬁ t options to employees cannot be handled in the same manner for every client, which is why Alliant/Mesirow has developed a variety of communication strategies, which will be available to the City. Electronic or print materials, or a combination of both, can be applied to create the most effective communication program for your organization. UNITED CITY OF YORKVILLE 2.24 Some of the additional complimentary communications we use include: ■Beneﬁ ts Communication Website (Complimentary): We can communicate pertinent information to employees by posting notices to the Touchpoints website. While primarily designed to be an employee self-service beneﬁ ts resource and communications center, it can also function as a compliance tool by providing online access to SPDs and HIPAA Notices. Touchpoints is a turnkey solution that provides easy-to-access beneﬁ t information to employees and their covered dependents. It enables them to not only to see the real value of the beneﬁ ts being offered, and to make smarter decisions about how to use these beneﬁ ts. Integrated electronic and printed communication materials such as monthly and quarterly newsletters and employee enrollment guides are available. With a focus on tailored content, branding, and efﬁ ciency, Touchpoints is the way to target communications for your employees and their dependents. ■Open Enrollment PowerPoint Presentation (Complimentary): Alliant/Mesirow can brand and customize our electronic open enrollment PowerPoint presentation for ACGME. This comprehensive presentation may be delivered in person or via online meetings, and has proven to be efﬁ cient and effective. ■Open Enrollment Newsletter (Complimentary): Alliant/Mesirow can brand and customize our well-designed and easy-to-read open enrollment newsletter.. ■Beneﬁ t Guides (Complimentary): Alliant/Mesirow can design and provide ACGME with customized beneﬁ t guides, which enhance the communication of beneﬁ ts to your employees. Our clients utilize these guides during open enrollment, new hire orientations and to assist beneﬁ t administrators in explaining beneﬁ t options to employees. Beneﬁ t guides may be customized for various divisions and classes of employees as necessary. ■Beneﬁ ts Videos (Complimentary): Our videos can be custom built to ﬁ t your beneﬁ t offering. Some of the features and beneﬁ ts include: ■Difﬁ cult beneﬁ t concepts are explained in easy to understand terms. ■Easily reach employees across multiple locations and save your HR team countless hours spent preparing for and conducting open enrollment meetings. ■Mobile friendly format. ■Employees, and their spouses, have the convenience of viewing the videos when and where it is convenient for them. ■Websites, contact information, enrollment forms and other beneﬁ t documents can be embedded in your video for easy access. ■Access your video easily through one simple link. ■When incorporated in your on-boarding and new-hire orientation, videos are a sure-ﬁ re way to make sure every employee receives a consistent message and comprehensive training. UNITED CITY OF YORKVILLE 2.25 Business Philosophy Our mission is to create innovative and proactive insurance strategies and consulting solutions for clients. We accomplish our mission by demanding from ourselves and our suppliers the highest level of service and integrity. Our operating principles include: ■Representing our clients’ interests as if they were our own. ■Hands-on account servicing and marketing by ﬁ rm principals. ■Value-added resources dedicated to the pursuit of alternative approaches and solutions. ■■Leveraging signiﬁ cant long-standing supplier relationships that maximize client results. ■Retaining a committed, motivated and knowledgeable staff. Our goal is not to be everything to everybody – instead, we want to be many things to a select and growing number of clients. Our organization has the endurance, adaptability and resources to do well regardless of market conditions. We excel at helping clients take advantage of opportunities that have surfaced by emphasizing a diverse, value-based and conservative approach. We have the human and ﬁ nancial capital to meet our clients’ needs. This combination of people and ﬁ nancial strength allows us to grow. Our professionals have a personal stake in our business, motivating us to do even more for our clients. We work hard to earn our clients’ trust by meeting their goals and keeping our word. Our promises are based on decades of experience, sound business principles, and exacting standards delivered by our talented team of professionals. Many of our professionals have extensive backgrounds working in insurance companies in areas such as underwriting, sales and service, prior to their consulting careers. This gives them a knowledge of the industry which translates into impressive results for clients. We effectively manage a decentralized and diversiﬁ ed organization through coordinated leadership to keep us close to our clients. We know that business relationships can never be taken for granted. Alliant/Mesirow is always looking for ways to improve, enhance and fortify our relationships. Our success is largely due to the culture we have been able to achieve throughout the organization and our reputation for providing quality service to all clients – large and small. M. Explain the company’s training and education strategy to ensure that the latest and most accurate information is conveyed to its clients. Training Account teams receive both formal and informal training on an ongoing basis. All team members are licensed agents and meet the continuing education requirements of the Illinois Department of Insurance. All licensed colleagues are required to take (and pass) 30 hours of state-mandated continuing education courses every two years as a condition of license renewal and continued employment at Mesirow Financial. This compulsory education includes classroom training on ethics. Formal training includes, but is not limited to, legislative and product webinars, industry workshops and industry symposiums, telewebs and regular department compliance training for COBRA, ERISA, FMLA, HIPAA, PPACA, etc. These training sessions are provided by independent industry professional organizations, such as The International Foundation of Employee Beneﬁ t Plans (IFEBP), Employee Beneﬁ ts Institute of America (EBIA) and the National/Midwest Business Group on Health (NBGH/MBGH). UNITED CITY OF YORKVILLE 2.26 Additionally, many insurance carriers provide formal training on various topics such as underwriting methodologies, taxation implications of beneﬁ t and contribution structures, in-depth contract provisions, network strategies, etc. Informal training includes, but is not limited to, internal monthly producer meetings, quarterly beneﬁ t analyst meetings, quarterly account representative meetings, weekly team meetings, carrier/provider topic- and product-oriented learning sessions and carrier/provider team visits (one hour visits outlining product, policy and procedures). These informal meetings generate a wealth of discussion pertaining to carrier/vendor contract, product, service and stafﬁ ng/personnel issues, as well as Alliant/Mesirow’s employee beneﬁ ts product and service deliverables. Our process ensures that clients receive the most up-to-date and accurate information. Keeping Up-to-Date We provide our clients with beneﬁ t and HR research as employers need to be in compliance with all federal regulations including the following: ■Patient Protection and Affordable Care Act (PPACA) ■Employee Retirement Income Security Act (ERISA) ■Health Insurance Portability and Accountability Act of 1996 (HIPAA) ■Consolidated Omnibus Budget Reconciliation Act (COBRA) ■Family and Medical Leave Act (FMLA) Our professionals have the experience to design plans that are in compliance with federal regulations and conduct beneﬁ t and HR research to achieve this objective. We provide each client with an evaluation of their adherence to each aspect of these laws as it relates to their beneﬁ t programs, and an annual compliance review is part of our standard client service package. N. Statement of Material Litigation - Provide a statement on whether or not the company is currently involved with any litigation material to providing consulting services, arbitration, or bankruptcy proceedings, or has been within the past three years directly or indirectly. Mesirow Insurance Services, Inc. is not now and in the past three years has not been involved in any litigation, arbitration or bankruptcy proceeding that is material to providing consulting services. UNITED CITY OF YORKVILLE 3.1 COMPENSATION Please provide a complete description of the proposed basis for compensation for consulting services. If some or all of the proposed compensation will be in the form of commissions, please identify the source of the commissions, the expected amount of total commissions, and how the total commissions will be divided among various entities. If some of the proposed compensation will be based on an hourly rate, please list the hourly rate for each type of service affected. If some contemplated services may require additional compensation, please state the basis for determining when the additional compensation will be required and how the additional compensation will be calculated... We are very ﬂ exible in designing remuneration alternatives to serve the United City of Yorkville’s interests while providing adequate compensation for services rendered. It is our desire to receive only the appropriate level of compensation for the brokerage and consulting services provided to the City. The annual compensation rate is dictated by the insurance carriers and will remain the same. ... The City will require complete disclosure of any and all fees, commissions, bonuses, overrides, or any other compensation your company receives each year as a result of the services provided to the City. We will provide complete disclosure of any and all fees, commissions, bonuses, overrides, or any other compensation our company receives each year as a result of the services provided to the City. UNITED CITY OF YORKVILLE 4.1 Contractor Certiﬁ cations Following, please ﬁ nd the completed Contractor Certiﬁ cations form as required. 10 CONTRACTOR CERTIFICATIONS The undersigned; A. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Complied Statutes, and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request, and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) D. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965) All work under this contract shall be executed in accordance with all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. Dated: ____________________ Contractor: _______________________________ By: ___________________________________ Title: ___________________________________ 11/08/2016 Mesirow Insurance Services, Inc. John Harney UNITED CITY OF YORKVILLE APA.1 Appendix A: Compliance Updates » 10/18/16 | Women’s Health Update: A Review of the Women’s Health and Cancer Rights Act and the Affordable Care Act’s Women’s Preventive Services Women’s Health and Cancer Right Act Overview On October 21, 1998, the Women’s Health and Cancer Rights Act (WHCRA) was signed into law. Administered by the Departments of Labor and Health and Human Services, the WHCRA requires all group health plans, insurance providers and health maintenance organizations (HMOs) that offer mastectomy coverage to also provide coverage for certain services related to breast reconstruction following the procedure. We intend to distribute this Legislative Update annually to remind you of your yearly responsibilities under WHCRA. Notice of Coverage The law requires plan providers to notify workers of their rights under this act at the time of enrollment and each year thereafter. In addition to detailing the mastectomy-related benefits available under the plan, the notice must state that for the covered member who is receiving mastectomy-related benefits, coverage will be provided in a manner determined in consultation with the attending physician and the patient, x all stages of reconstruction of the breast on which the mastectomy was performed; x surgery and reconstruction of the other breast to produce a symmetrical appearance; x prostheses; and x treatment of physical complications at all stages of the mastectomy, including lymphedemas (swelling that sometimes happens after treatment for breast cancer). For your convenience, we have provided sample language to fulfill both the annual notice and enrollment notice requirements of the act. Sample Language for WHCRA Annual Notice “Your health plan, as required by the Women’s Health and Cancer Rights Act of 1998, provides benefits for mastectomy-related services including all stages of reconstruction of the breast on which the mastectomy was performed; surgery and reconstruction of the other breast to produce a symmetrical appearance; prostheses; and treatment of physical complications at all stages of the mastectomy including lymphedema (swelling that sometimes happens after treatment for breast cancer). Call your Plan Administrator [insert name and telephone number] for more information.” Sample Language for WHCRA Enrollment Notice If you have had or are going to have a mastectomy, you may be entitled to certain benefits under the Women’s Health and Cancer Rights Act of 1998 (WHCRA). For individuals receiving mastectomy-related benefits, coverage will be provided in a manner determined in consultation with the attending physician and patient, for: x all stages of reconstruction of the breast on which the mastectomy was performed; x surgery and reconstruction of the other breast to produce a symmetrical appearance; x prostheses; and x treatment of physical complications at all stages of the mastectomy, including lymphedemas (swelling that sometimes happens after treatment for breast cancer). These benefits will be provided subject to the same deductibles and coinsurance applicable to other medical and surgical benefits provided under this plan. Therefore, the following deductibles and coinsurance apply: [insert deductibles and coinsurance applicable to these benefits]. If you would like more information on WHCRA benefits, call your Plan Administrator [insert name and telephone number].” Limitations Of particular note, nothing in the statute appears to limit rights to WHCRA benefits to cancer patients. Also, the law does not set forth limitations on the number of prostheses or limitations from the date of the mastectomy. Certain plans referred to as “church plans” or “governmental plans” may not be subject to this law. The law also does not apply to Medicare and Medicaid. Several states have their own laws requiring reconstructive surgery benefits following mastectomy. Since not all health plans are subject to state law, the federal law sets a minimum standard for securing these services for all women in all states. ACA’s Women’s Preventive Services Overview Under the Affordable Care Act, non-grandfathered plans and issuers are required to provide coverage for the women’s preventive services shown below, without a co-payment, co-insurance or a deductible. This provision became effective for plan years that began after August 1, 2012. Types of Preventive Services The eight additional women’s preventive services that will be covered are: x well-woman visits x screening for gestational diabetes x HPV/DNA testing x STI counseling x HIV screening and counseling x contraceptive methods and counseling x breastfeeding support, supplies and counseling x screening and counseling for interpersonal and domestic violence For more information on WHCRA, visit http://tinyurl.com/3rd2gax http://tinyurl.com/4xbqly8 http://tinyurl.com/3e6jp22 or contact your Mesirow Financial representative. For more information on ACA Women’s Preventive Services, visit http://www.hrsa.gov/womensguidelines/ Sources: U.S. Department of Labor: Employee Benefits Security Administration American Cancer Society CA License No. 0803093 Insurance Services offered through Mesirow Insurance Services, Inc. © 2016 Mesirow Insurance Services, Inc., an Alliant-owned company. All rights reserved. Disclaimer: This document is designed to provide general information and guidance but has not been customized for any client's particular situation. Alliant Insurance Services does not provide legal advice or legal opinions. If a legal opinion is needed, please seek the services of your own legal advisor or ask Alliant Insurances Services for a referral. This document is provided on an "as is" basis without any warranty of any kind. Alliant Insurance Services disclaims any liability for any loss or damage from reliance on this document. This document does not create an attorney-client relationship nor does it constitute attorney advertising. UNITED CITY OF YORKVILLE APB.1 Appendix B: Employee Beneﬁ ts Looks At » 2/27/16 | Waiver of Premium Provision for Group Life Policies: Premium Payment Not Required for Disabled Employee Purpose of Waiver of Premium Provision Changing group life insurance contracts can be problematic as most group life insurance policies stipulate that an employee must be actively at work at the time he/she becomes eligible for coverage. When an employee is not actively at work upon eligibility, coverage generally becomes effective on the date he/she returns to active work status. In the case of employees who are not actively at work at the time of a change in life insurance carriers, there may be a gap in coverage. Waiver of premium is a common provision included in most group life insurance policies, designed to address this issue and allow an employer the flexibility to move the contract to a new carrier. It is intended to provide continued life insurance coverage through an incumbent contract, for an employee who becomes totally disabled prior to the age limit specified in the group life insurance contract (typically 65 years of age). The provision also suspends the employer’s requirement to pay group life insurance premiums on behalf of a qualified claimant during the time the claimant is disabled, upon approval of a claim for waiver of premium. Typically, the waiver period (or discontinuance of premium) starts after a specified duration of disability, as indicated in the contract, and continues until one of the following conditions occurs: x employee is no longer disabled x employee reaches the specified age limit (such as 65) x employee dies If you have employees who are disabled on the date you change life insurance carriers or when terminating your group life insurance contract, you will need to have the disabled employee complete a Waiver of Premium claim form and an application for conversion of their group coverage to an individual policy, if they have not already done so. Filing a Waiver Claim The waiver of premium provision is generally activated as long as the waiver claim is applied for and filed by the employer within the specified time from the disabled employee’s initial date of disability (typically nine or twelve months). If an employer does not properly comply with this provision (for example, by waiting too long or not filing the claim at all), life coverage for the disabled person may be denied. Most insurance companies with which Mesirow Financial works will now automatically file waiver of premium claims on behalf of employers and qualified claimants, if the insurance company provides both the life and long-term disability coverages. Be sure to verify whether your current life insurance policy(ies) contains a waiver of premium provision. More importantly, make sure you understand how the provision works and file all claims on time. For more information, please contact your Alliant/Mesirow Insurance Services representative. CA License No. 0803093 Insurance Services offered through Mesirow Insurance Services, Inc. © 2016 Mesirow Insurance Services, Inc., an Alliant-owned company. All rights reserved. Disclaimer: This document is designed to provide general information and guidance but has not been customized for any client's particular situation. Alliant Insurance Services does not provide legal advice or legal opinions. If a legal opinion is needed, please seek the services of your own legal advisor or ask Alliant Insurances Services for a referral. This document is provided on an "as is" basis without any warranty of any kind. Alliant Insurance Services disclaims any liability for any loss or damage from reliance on this document. This document does not create an attorney-client relationship nor does it constitute attorney advertising. UNITED CITY OF YORKVILLE CA License No. 0803093 Insurance Services offered through Mesirow Insurance Services, Inc. © 2016 Mesirow Insurance Services, Inc., an Alliant-owned company. All rights reserved. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning & Zoning Commission #1 Tracking Number PZC 2016-05 Text Amendments to Yorkville Zoning Ordinance City Council – January 24, 2017 Majority Approval This memo and draft ordinance outlining text amendments to the Yorkville Zoning Ordinance which were approved for recommendation by the Planning and Zoning Commission Jason Engberg Community Development Name Department Summary: Over the course of the past year, the staff has noticed several written sections within the Zoning Ordinance that require clarification. Rather than addressing each section individually, we are addressing them here collectively. All of these additions and clarifications to the Zoning Ordinance are driven by staff and legal counsel. Semi-Truck and Semi-Truck Repair Semi-trucks are not distinguished from automobiles in the Zoning Ordinance. As a result, semi-truck automobile repair businesses may operate in a commercial district which is not an appropriate use for this district. To correct this, separate definitions for Semi-Trucks and Semi-Truck Repair in Section 10-2-3 of the Zoning Ordinance have been proposed. Additionally, Semi-Truck Repair will become permitted uses in the M-1 and M-2 districts. Commercial School/Trade School The current definition of a Commercial School could be interpreted to include traditional schools as well. If traditional schools are allowed to develop in commercial districts, the City will lose out on potential tax revenue from commercial real estate – as traditional schools are tax exempt. To solve this, staff proposed clarifying the existing definitions of Commercial Schools and Traditional Schools. Non-Conforming Land Use Currently, agricultural uses of land may be subject to elimination upon expiration of an annexation agreement. There are several properties within the City which have been annexed into the City with an approved plan but have not been developed. These existing agricultural lands have become legal nonconforming uses. To ensure these lands may continue to be used for agricultural purposes if an annexation agreement expires, language allowing continuation of these legal non-conforming uses has been proposed. Planning and Zoning Commission Action The Planning and Zoning Commission reviewed the proposed text amendments to the Yorkville Zoning Ordinance at a public hearing held on January 18, 2017 and made the following action on the motion below: In consideration of testimony presented during a Public Hearing on January 18, 2017, the Planning and Zoning Commission recommends approval to the City Council of a request to amend the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated January 11, 2017. Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: January 19, 2017 Subject: PZC 2016-05 – Text Amendments to Yorkville Zoning Ordinance Semi-Truck/Repair, Commercial/Trade Schools, Non-Conforming Land Use Action Item: Harker-aye; Vinyard-aye; Olson-aye; Horaz-aye; Goins – aye; Gockman-aye 6 ayes; 0 no Attachments: 1. Draft Ordinance 2. Staff’s memorandum to the Planning and Zoning Commission dated January 11, 2017 3. Current Sections of Zoning Ordinance regarding Definitions and Non-Conforming Land Uses 4. Copy of Public Hearing Notice Ordinance No. 2017-____ Page 1 Ordinance No. 2017-____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AMENDING THE YORKVILLE ZONING ORDINANCE BY AMENDING THE DEFINITION OF AUTOMOBILE REPAIR; ADDING THE DEFINITION OF SEMI-TRUCK AND SEMI- TRUCK REPAIR AND ADDING THEM AS PERMITTED USES IN THE M-1 AND M-2 MANUFACTURING DISTRICTS; AMENDING THE DEFINITIONS OF COMMERCIAL SCHOOL AND SCHOOL; AND ADDING LEGAL NONCONFORMING AGRICULTURAL USES TO THOSE USES NOT SUBJECT TO ELIMINATION BY ABANDONMENT OR AMORTIZATION WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-4-10 of the Yorkville Zoning Ordinance the City may initiate amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City filed seeking amendments to the Yorkville Zoning Ordinance to amend certain definitions, allow semi-truck repair in the City’s M-1 and M-2 manufacturing districts, and allow legal nonconforming agricultural uses to not be subject to abandonment or amortization; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on January 18, 2017, to consider the request and made Findings of Fact and Recommendations to the City Council to approve the requested text amendments. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That Section 10-2-3, Definitions, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended by amending the definition of automobile repair as follows: “AUTOMOBILE REPAIR: Engine rebuilding or major reconditioning of worn or damaged motor vehicles or trailers; collision service, including body, frame or fender straightening or repair and painting of vehicles including incidental repairs, replacement of parts, and motor service to automobiles. Automobile Repair excludes repair to semi- trucks as defined in this Section.” Section 3: That Section 10-2-3, Definitions, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended by adding the following definitions: Ordinance No. 2017-____ Page 2 “SEMI-TRUCK: A tractor unit which is used to tow or move semi-trailers. A semi-truck typically has two or three axles and is built for hauling large amounts of products, goods, and heavy machinery. SEMI-TRUCK REPAIR: Engine rebuilding or major reconditioning of worn or damaged semi-trucks; collision service, including body, frame or fender straightening or repair and painting including incidentals repairs, replacement of parts and motor service to semi- trucks.” Section 4: That Table 10-06-03 of the United City of Yorkville Zoning Ordinance of the Yorkville City Code be and is hereby amended by adding as permitted uses “Semi-truck Repair” in the following zoning districts: M-1 Limited Manufacturing District, M-2 General Manufacturing District, Section 5: That Section 10-2-3, Definitions, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended by amending the definition of COMMERCIAL SCHOOL, TRADE SCHOOL and the definition of SCHOOL as follows: “COMMERCIAL SCHOOL, TRADE SCHOOL: A school established to provide for the teaching of industrial, clerical, managerial, artistic skills or alternative education. This definition applies to schools that are owned and operated privately for profit or not for profit. Such schools may not contain an auditorium, gymnasium, or any other sort of recreational facilities. SCHOOL: Elementary, high school or college, public or private, or nonprofit junior college, college or university, other than trade, commercial and business schools, including instructional and recreational uses, with or without living quarters, dining rooms, restaurants, heating plants and other incidental facilities for students, teachers and employees. These schools typically contain an auditorium, gymnasium, cafeteria, or other recreational facilities.” Section 6: That Section 10-15-5 of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended by adding subsection F to read as follows: “F. In any district, unless otherwise limited or restricted by an annexation agreement, agricultural uses that exist upon annexation of the property and become legal nonconforming shall continue to be legal nonconforming uses and shall not be subject to elimination by abandonment or amortization.” Section 7: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Ordinance No. 2017-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2017. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2017. ____________________________________ Mayor Summary Over the course of the past year, the City of Yorkville has noticed several written sections within the Zoning Ordinance that require clarification. Rather than addressing each section individually, we are addressing them here collectively. All of these additions and clarifications to the Zoning Ordinance are driven by staff and legal counsel. Semi-Truck and Semi-Truck Repair Semi-trucks are not distinguished from automobiles in the Zoning Ordinance. As a result, semi-truck automobile repair businesses may operate in a commercial district which is not an appropriate use for this district. To correct this, we propose creating separate definitions for Semi- trucks and Semi-truck Auto Repair in Section 10-2-3 of the Zoning Ordinance. Current Zoning Ordinance Definitions: AUTOMOBILE REPAIR: Engine rebuilding or major reconditioning of worn or damaged motor vehicles or trailers; collision service, including body, frame or fender straightening or repair and painting of vehicles. Incidental repairs, replacement of parts, and motor service to automobiles. MOTOR VEHICLE: A passenger vehicle, truck, truck trailer, trailer or semitrailer propelled or drawn by mechanical power. Proposed Zoning Ordinance Definition Clarifications and Additions (10-2-3): AUTOMOBILE REPAIR: Engine rebuilding or major reconditioning of worn or damaged motor vehicles or trailers; collision service, including body, frame or fender straightening or repair and painting of vehicles. Incidental repairs, replacement of parts, and motor service to automobiles. Automobile Repair excludes Semi-trucks. For Semi-Truck Repair, please see ‘SEMI- TRUCK REPAIR’. SEMI- TRUCK: A tractor unit which is used to tow one or more semi-trailers. A semi- truck typically has two or three axles and is built for hauling large amounts of products, goods, and heavy machinery. SEMI-TRUCK REPAIR: Engine rebuilding or major reconditioning of worn or damaged semi-trucks; collision service, including body, frame or fender straightening or repair and painting of tractor. Incidental repairs, replacement of parts, and motor service to semi-trucks. *Additionally, Semi-truck Repair will become permitted uses in the M-1 and M-2 districts (Table 10.06.03) Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: January 11, 2017 Subject: PZC 2016-05 - Text Amendments to Yorkville Zoning Ordinance Semi-Truck/Repair, Commercial/Trade Schools, Non-Conforming Land Use Originally staff had removed the word ‘trailers” from the definition of AUTOMOBILE REPAIR. However, during the Economic Development Committee (EDC) meeting, it was brought to staff’s attention that by excluding trailers, smaller passenger towed cargo vehicles such as utility trailers, boat trailers and horse trailers would not be allowed to be repaired in the Business Districts where auto repair is permitted. Therefore, we have kept the word “trailers” within that definition. Commercial School/Trade School The current definition of a Commercial School could be interpreted to include traditional schools as well. If traditional schools were allowed to develop in commercial districts, the City would be losing out on potential tax revenue from commercial real estate – as traditional schools are tax exempt. To solve this, we propose clarifying the existing definitions of Commercial Schools and traditional Schools. Current Zoning Ordinance Definitions: COMMERCIAL SCHOOL, TRADE SCHOOL: A school established to provide for the teaching of academic, industrial, clerical, managerial, artistic skills or alternative education. This definition applies to schools that are owned and operated privately for profit or not for profit and that may offer a complete education curriculum. SCHOOL: Elementary, high school or college, public or private, or nonprofit junior college, college or university, other than trade and business schools, including instructional and recreational uses, with or without living quarters, dining rooms, restaurants, heating plants and other incidental facilities for students, teachers and employees. Proposed Zoning Ordinance Definition Clarifications (10-2-3): COMMERCIAL SCHOOL, TRADE SCHOOL: A school established to provide for the teaching of academic, industrial, clerical, managerial, artistic skills or alternative education. This definition applies to schools that are owned and operated privately for profit or not for profit and that may offer a complete education curriculum. Such schools may not contain an auditorium, gymnasium, or any other sort of recreational facilities. SCHOOL: Elementary, high school or college, public or private, or nonprofit junior college, college or university, other than trade, commercial and business schools, including instructional and recreational uses, with or without living quarters, dining rooms, restaurants, heating plants and other incidental facilities for students, teachers and employees. These schools typically contain an auditorium, gymnasium, cafeteria, or other recreational facilities. Non-Conforming Land Use Currently, agricultural uses of land may be subject to elimination upon expiration of an annexation agreement. There are several properties within the City which have been annexed into the City with an approved plan but have not been developed. These existing agricultural lands have become legal nonconforming uses. To fix this issue, we propose adding the following to Section 10-15-5 of the Zoning Ordinance: Proposed Zoning Ordinance Addition (10-15-5): “F. In any district, unless otherwise limited or restricted by an annexation agreement, agricultural uses that exist upon annexation of the property and become legal nonconforming shall continue to be legal nonconforming uses and shall not be subject to elimination by abandonment or amortization” Staff Recommendations Staff is requesting recommendation for approval by the Planning and Zoning Commission on these proposed text amendments to the Zoning Ordinance. It is staff’s opinion that the proposed nuanced modifications will more clearly explain the intent of these regulations in the Zoning Ordinance. Proposed Motion for Amendments In consideration of testimony presented during a Public Hearing on January 18, 2017, the Planning and Zoning Commission recommends approval to the City Council of a request to amend the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated January 11, 2017 and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Attachments 1. Current Section of Zoning Ordinance regarding Definitions and Non-Conforming Land Uses 2. Public Hearing Notice AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly. AMUSEMENT PARK: A commercially operated facility which may include structures and buildings, with a predominance of outdoor games and activities for entertainment, including motorized rides, water slides, miniature golf, batting cages and similar activities. ANIMAL HOSPITAL: Any building, or portion thereof, designed or used for the care, observation or treatment of domestic animals. ANTIQUE SALES: A building or areas within a building to provide space for the sale of antiques by antique dealers, for items such as clocks, lamps, clothing, rugs, toys, furniture, and similar household goods. AUCTION HOUSE: A structure, area, or areas within a building used for the public sale of goods, wares, merchandise, or equipment to the highest bidder. AUTOMOBILE RENTAL: Leasing or renting of automobiles, motorcycles and light trucks and vans, including incidental parking and servicing of vehicles for rent or lease. This definition excludes commercial truck and trailer rental. AUTOMOBILE REPAIR: Engine rebuilding or major reconditioning of worn or damaged motor vehicles or trailers; collision service, including body, frame or fender straightening or repair and painting of vehicles. Incidental repairs, replacement of parts, and motor service to automobiles. BAKERY, RETAIL: An establishment primarily engaged in the retail sale of baked products. The products may be prepared either on or off site. BAKERY, WHOLESALE: A bakery in which there is permitted the production and/or wholesaling of baked goods, excluding retail bakery. BANK: A building for the custody, loan, or exchange of money, for the extension of credit and for facilitating the transmission of funds. This definition includes credit unions, savings and loan facilities, payday loans, personal loan agencies. BASEMENT: That portion of a building that is partly or completely below grade. BED AND BREAKFAST INN (B&B): A private, owner/operator occupied residence with guestrooms, providing overnight accommodations and a morning meal for compensation to transients/travelers. A bed and breakfast inn is operated primarily as a business. BILLIARD PARLOR: A business establishment for a principal use as a billiard facility. BLOCK: A tract of land bounded by streets or, in lieu of a street or streets, by public parks, cemeteries, railroad rights of way, bulkhead lines or shorelines of waterways or corporate boundary lines of municipalities. BOAT SALES AND RENTAL: A marine retail sales and service use in which boats are rented or sold. BOAT STORAGE: A facility where boats are stored including indoor and outdoor. Outdoor facilities shall be enclosed by an opaque fence or wall a minimum six feet (6') in height. BUILDING, TEMPORARY: Any building not designed to be permanently located in the place where it is, or where it is intended to be placed or affixed. BULK: The term used to describe the size and mutual relationships of buildings and other structures, as to size, height, coverage, shape, location of exterior walls in relation to lot lines, to the centerlines of the streets, to other walls of the same buildings, and to other buildings or structures, and to all open spaces relating to the building or structure. BUSINESS: Any occupation, employment or enterprise wherein merchandise is exhibited or sold, or which occupies time, attention, labor and materials, or where services are offered for compensation. CAMPGROUND: Any area that is occupied or intended or designed or improved for occupancy by transients using recreational vehicles, travel trailers, and/or tents. CAR WASH: A building or portion thereof containing facilities for washing more than two (2) motor vehicles, using production line methods. The use of personnel for one or more phases of this operation in conjunction with or without complete automatic or mechanical devices does not alter its classification. Coin operated devices operated on a self-service basis shall be construed to be the same. CARPORT: An automobile shelter with two (2) or more sides open. CEMETERY: Land used or dedicated to the interment of human or animal remains or cremated remains, including crematoriums, mausoleums, necessary sales, and maintenance facilities. Mortuaries shall be included when operating within the boundary of such cemetery. CITY: The United City Of Yorkville or the city of Yorkville. CITY COUNCIL: The city council of the city of Yorkville. CLUB OR LODGE, PRIVATE: A for profit or nonprofit association of persons who are bona fide members paying annual dues which owns, hires or leases a building, or portion thereof, the use of such premises being restricted to members and their guests. It shall be permissible to serve food and meals on such premises provided that adequate dining room space and kitchen facilities are available. The sale of alcoholic beverages to members and their guests shall be allowed in conjunction with the operation of a dining room for the purpose of serving food and meals, though such beverages may be served in a separate room or rooms, and provided that such sale of alcoholic beverages is in compliance with the applicable local, federal and state laws, and county ordinances1. COLLEGE: A private or public college or technical institution which provides full time or part time education beyond high school that grants associate, baccalaureate, or higher degrees. COMMERCIAL FEEDING: A land use or facility used for the confined feeding operation for fish, poultry, swine or livestock. COMMERCIAL SCHOOL, TRADE SCHOOL: A school established to provide for the teaching of academic, industrial, clerical, managerial, artistic skills or alternative education. This definition applies to schools that are owned and operated privately for profit or not for profit and that may offer a complete education curriculum. COMMUNITY CENTER: A building or structure used as a place of meeting, recreation or social activity, generally open to the public and designed to accommodate and serve significant segments Chapter 15 NONCONFORMING BUILDINGS, STRUCTURES AND USES 10-15-1: CONTINUANCE OF USES AND STRUCTURES: 10-15-2: NONCONFORMING USES: 10-15-3: NONCONFORMING STRUCTURES: 10-15-4: ELIMINATION OF NONCONFORMING BUILDINGS, STRUCTURES AND USES: 10-15-5: EXEMPTED BUILDINGS, STRUCTURES AND USES: 10-15-1: CONTINUANCE OF USES AND STRUCTURES: A. Any lawfully established use of a building or land on March 28, 1974, including any use which is rendered nonconforming by a subsequent amendment to this title, that does not conform to the use regulations for the district in which it is located shall be deemed to be a legal nonconforming use and may be continued subject to the provisions of this chapter. B. Any lawfully established building or structure on March 28, 1974, including any building or structure which is rendered nonconforming by a subsequent amendment to this title, that does not conform to the regulations for the district in which it is located shall be deemed to be a legal nonconforming building or structure and may be continued in use subject to the provisions of this chapter. (Ord. 2014-73, 11-25-2014) 10-15-2: NONCONFORMING USES: A. Relocation: A nonconforming use shall not be relocated in whole or in part to any other location on the same property or to any other property unless the nonconforming use complies with all of the regulations of the zoning district into which it relocates. B. Change In Use: A nonconforming use of land shall not be changed to any other use except to a land use, specifically enumerated in the list of permitted uses for the zoning district in which the land is located. Whenever any part of a building, structure or land occupied by a nonconforming use is changed to or replaced by a conforming use, such premises shall not thereafter be used or occupied by a nonconforming use. C. Expansion: A nonconforming use shall not be extended, expanded, enlarged or increased in any manner including, but not limited to, the following: 1. A nonconforming use that does not involve a structure or which is accessory to the nonconforming use of a structure shall not be expanded or extended to any land area not occupied by such nonconforming use. 2. A nonconforming use shall not be expanded within a structure to any portion of the floor area that was not occupied by such nonconforming use. A use permitted in the district in which it is located may expand in a nonconforming structure. D. Abandonment: A nonconforming use of any land or structure, including any accessory uses, shall not be reestablished subsequent to abandonment as follows: 1. Whenever a nonconforming use of a building or structure, or part thereof, has been discontinued for a period of twelve (12) consecutive months, or whenever there is evident a clear intent on the part of the owner to abandon a nonconforming use, such use shall not, after being discontinued or abandoned, be reestablished, and the use of the premises thereafter shall be in conformity with the regulations of the district. 2. Where there is a change in use, regardless of whether or not such change was made in compliance with all applicable codes and ordinances, the nonconforming use of any land or structure shall not be reestablished. Any subsequent use of such land or structure shall comply with the regulations of the zoning district in which it is located and with the provisions of the other titles of this code. 3. Where no building or structure is involved, discontinuance of a nonconforming use for a period of six (6) months shall constitute abandonment, and shall not thereafter be used in a nonconforming manner. (Ord. 2014-73, 11-25-2014) 10-15-3: NONCONFORMING STRUCTURES: A. Relocation: A nonconforming structure shall not be relocated in whole or in part to any other location on the same property or to any other property unless the nonconforming structure complies with all of the provisions of this code. B. Maintenance, Repair, Alteration And Enlargement: 1. A nonconforming structure which is designed or intended for a use that is not permitted in the zoning district in which it is located may be maintained or repaired, not including structural alterations, subject to compliance with all of the regulations of the zoning district in which it is located and with the provisions of the other titles of this code, but such nonconforming structure shall not be altered or enlarged, unless such alteration or enlargement and the use thereof, conform to all of the regulations of the zoning district in which it is located, and does not extend or intensify the nonconforming use. 2. No structural alteration shall be made in a building or other structure containing a nonconforming use, except in the following situations: a. When the alteration is required by law, or b. When the alteration will actually result in elimination of the nonconforming use, or c. When a building is in a residential district containing residential nonconforming uses, it may be altered in any way to improve livability, provided no structural alterations shall be made which would increase the number of dwelling units or the bulk of the building. 3. A nonconforming structure which is nonconforming only with respect to the bulk regulations for the zoning district in which it is located may be maintained, repaired, altered, or enlarged, provided that the maintenance, repair, alteration, or enlargement does not establish any additional nonconformity and complies with all of the regulations of the zoning district in which it is located and the provisions of the other titles of this code. C. Damage And Destruction: 1. If a building or other structure containing a nonconforming use is damaged or destroyed by any means to the extent of fifty percent (50%) or more of its fair market value prior to such damage, the building or other structure can be rebuilt or used thereafter only for conforming principal and accessory uses and in compliance with the provisions of the district in which it is located. 2. In the event the damage or destruction is less than fifty percent (50%) of its market value, the building or structure may then be restored to its original condition and the occupancy or use of such building or structure may be continued which existed at the time of such partial destruction. 3. In either event, restoration or repair of the building or other structure must be started within a period of six (6) months from the date of damage or destruction and completed within twenty four (24) months. 4. The methodology for determining the extent of damage with regard to fair market value shall be as recommended by the community development director and approved by the city administrator. (Ord. 2014-73, 11-25-2014) 10-15-4: ELIMINATION OF NONCONFORMING BUILDINGS, STRUCTURES AND USES: The period of time during which the following nonconforming uses, buildings, or structures may continue or remain nonconforming shall be limited from March 28, 1974, or when any use, building or structure is rendered nonconforming by a subsequent amendment to this title. Every such nonconforming use, building or structure shall be completely eliminated or removed from the premises at the expiration of the period of time specified below: A. Any nonconforming use of a building or structure having an assessed valuation not in excess of five hundred dollars ($500.00) shall be removed after two (2) years. B. All nonconforming advertising devices, such as pennants, flags, movable signs or portable outdoor displays in any business district shall be removed after two (2) years. C. Any nonconforming signs and any and all billboards and outdoor advertising structures shall be removed after five (5) years. D. Any nonconforming use of land where no enclosed building is involved, or where the only buildings employed are accessory or incidental to such use, or where such use is maintained in connection with a conforming building, shall be removed after a period of two (2) years. E. In all residence districts uses permitted only in the B-2 and B-3 districts or the manufacturing districts, and which use is located in a building, all or substantially all of which is designed or intended for a residential accessory purpose, shall be entirely discontinued and shall thereafter cease operation in accordance with the following amortization schedule: TABLE 10.15.01 AMORTIZATION PERIODS Description Of Use Amortization Period Uses permitted in the B-2 and B-3 districts 15 years Uses permitted only in the manufacturing districts 15 years F. Requests for extensions to the elimination period may be sought before the city council. In no case shall an extension be granted for a period longer than two (2) years. (Ord. 2014-73, 11-25- 2014) 10-15-5: EXEMPTED BUILDINGS, STRUCTURES AND USES: Wherever a lawfully existing building or other structure otherwise conforms to the use regulations of the district in which it is located, but is nonconforming only in the particular manner thereinafter specified, the building and use thereof shall be exempt from the requirements of section 10-15-4 and subsection 10-15-3B of this chapter as follows: A. In any residence district where a dwelling is nonconforming only as to the number of dwelling units it contains, provided no such building shall be altered in any way so as to increase the number of dwelling units therein. B. Legally nonconforming duplex units zoned R-2, single-family traditional residence district are exempt from subsection 10-15-3C of this chapter; however if the total structure containing both units of the duplex building is damaged or destroyed by any means to the extent of seventy five percent (75%) or more of its fair market value prior to such damage, the building shall be rebuilt or used only for conforming principal and accessory uses in compliance with the R-2, single- family traditional residence district. C. In any residence district where a use permitted in the B-1 district occupies ground floor space within a multiple-family dwelling located on a corner lot. D. In any business or manufacturing district where the use is less distant from a residence district than that specified in the regulations for the district in which it is located. E. In any district where an established building, structure or use is nonconforming with respect to the standards prescribed herein for any of the following: 1. Floor area ratio; 2. Lot area per dwelling unit; 3. Yards - front, side, rear or transitional; 4. Off street parking and loading; 5. Lot area; 6. Building height; 7. Gross floor area. (Ord. 2014-73, 11-25-2014) PUBLIC NOTICE OF A HEARING BEFORE THE UNITED CITY OF YORKVILLE PLANNING AND ZONING COMMISION NOTICE IS HEREWITH GIVEN THAT the United City of Yorkville, Kendall County, Illinois, petitioner, is proposing a text amendment to several Chapters of the United City of Yorkville Zoning Ordinance including Chapter 2: Definitions; Chapter 6: Permitted and Special Uses; Chapter 13: Manufacturing Districts; and Chapter 15: Nonconforming Buildings, Structures, and Uses. The amendments to Chapter 2 define a semi-truck, semi-truck repair, and clarify the commercial school/trade school definition. The Chapter 6 amendment will provide that semi- truck repair is only allowed as a permitted use in the M-1 Manufacturing District and M-2 Manufacturing District. The Chapter 13 amendment will revise the performance standards section to reference the building regulations as the new noise ordinance standards. The Chapter 15 amendment will provide clarification for nonconforming land uses within the City. NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of Yorkville will conduct a public hearing at a special meeting on said amendments on Wednesday, January 18, 2017 at 7 p.m. at the Yorkville City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville Community Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk