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Library Board Packet 2017 02-13-17 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees February 13, 2017- 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel 12. Unfinished Business Update on Cost Cutting Painting Bid for Building 13. New Business Approve 2017/18 Library Budget 14. Executive Session 1. For the discussion of minutes lawfully closed under this Act,whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 2. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body,including hearing testimony on a complaint lodged against an employee of the public body,or against legal counsel for the public body to determine its validity. 15. New Business (cont'd) Release of Executive Session Minutes 16. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, January 9, 2017, 7:00pm 902 Game Farm Road—Michelle Pfister Meeting Room The meeting was called to order at 7:OOpm by President Russ Walter and a quorum was established. Roll Call: Sandy Lindblom-yes, Barb Johnson-yes, Darren Crawford-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes, Susan Chacon-yes, Wamecca Rodriguez-yes(arr.7:11pm) Absent: Kate Elder Others Present: Library Director Michelle Pfister Finance Director Rob Fredrickson Alderman/Liaison Seaver Tarulis Recognition of Visitors: President Walter recognized others present. Amendments to the Agenda: None Minutes: December 12, 2016 The minutes were approved on a motion by Ms. Lindblom and second by Ms. Johnson. Unanimous voice vote approval. Correspondence: Mr. Walter said a Christmas card was received from the e-rate consultant. Public Comment: None Staff Comment: None Report of the Treasurer: Check Register Ms. Lindblom said an annual fee and rebate were received from the a-rate consultant. The technical support person submitted bills for September-December in the amount of$4,890. He is paid $60/hour and works eight hours every other week. The total check register is $13,462.68. There were three payrolls and they totaled $52,802.05. Total disbursements were $74,622.80. Budget Report The budget is at 67% of the FY. No property tax was received, but personal property tax totaled $232. The investment earnings are doing very well at 176% of the budget. Ms. Lindblom noted a rebate from e-rate program for $1,433 which is a 50% rebate from purchase of network equipment and internet service. The Comcast invoice was also reduced based on the e-rate consultant's work. Page 1 of 3 Miscellaneous Income Thi income is at 343% of the budget and can be spent on anything except Library Operations. Miscellaneous income is generated from proctor fees, new or replacement library cards, etc. Mr. Fredrickson also said there will be no more property tax for the FY. Development fees of$2,900 were received. Memorials and Gifts has $8,325.32 and much of that is from mini-golf and books/programs donated by the Friends. Cash Statement Mr. Fredrickson commented that the cash will decline until property tax is received again. It was noted the IMET matter is still in the court system. The Illinois Funds decreased since a 2006 bond was paid. Payment of Bills Trustee Crawford moved to pay the bills and Ms. Johnson seconded the motion as follows: $21,820.75 Accounts Payable $52,802.05 Payroll $72,622.80 Total Disbursements A roll call vote was taken: Johnson-yes, Crawford-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes. Passed 8-0. Ms. Lindblom stated the 2018 budget worksheet had been received so the Finance Committee can begin work on the next budget. She also commented that the Library is taking in less property tax than what was projected. Report of the Library Director: 1. Ms. Pfister presented the statistics for the month 2. A patron donated 100 brand new DVD's 3. Reported on e-books 4. Raffle for mini-golf is being held in foyer and $3,000 in sponsoring donations collected thus far 5. Had Polar Express at children's programs, Santa visited, ornaments were made 6. Storytime to be held at City Hall in December, with children being able to sit in Mayor's chair 7. $250 donation from Lion's Club and audio books were purchased 8. Donation received from James and Jean Birch at Christmas 9. Held Winter Reading Challenge in children's department 10. Friend of Library/former Trustee Mariann Manthei passed away and a brick was dedicated to her memory. Library staff also dedicated a garden book for her. 11. Prairiecat Facebook page has news of other libraries. Yorkville library employee Dixie is part of book cleanup program through Prairiecat. 12. Gave update on condition of library pumps regarding past malfunctions. A valve was replaced to prevent leaking from second floor to first floor. The 10-year old pump is needed to heat the building. 13. Library Attorney sent poinsettia for holidays City Council Liaison Liaison Tarulis reported that City Council vote on the library levy was passed as City Administrator presented, however, not as the library proposed. Standing Committees: A Finance Committee meeting will be scheduled to discuss the future budget. All Board members are encouraged to attend. Page 2 of 3 Unfinished Business: Update on Cost Cutting This item was tabled since Trustee Elder was absent. Painting Bid for Building Mr. Walter spoke with Mr. Tom Lindblom who agreed to be the project manager for the building painting project, however, he will not accept payment for his services. Mr. Lindblom has rewritten the bid proposal, reviewed it with Interim Assistant City Manager Erin Willrett and it will be ready for discussion at the February Board meeting. He will also send it to Board members prior to the February meeting. Mr. Walter said many vendors are interested in painting the building. New Business: Building Maintenance Hire A job description for a proposed building maintenance person was discussed. Ms. Pfister said she now completes many of the tasks, Mr. Lindblom has made several repairs and Mr. Walter has cleaned the walks. The 10-hour a week position is being considered for the next FY. There was additional discussion regarding the duties. For budgeting purposes, Ms. Pfister said she would like to have the IT person at the library at least one more day a month. Additional Business: None Executive Session: None Adjournment: There was no further business and the meeting was adjourned at 7:46 on a motion by Ms. LaChance. Voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 DATE: 01/23/17 UNITED CITY OF YORKVILLE TIME: 15:17:23 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900039 FNBO FIRST NATIONAL BANK OMAHA 01/25/17 012517-A.SIMMONS 12/31/16 20 KONICA-10/19-11/18 COPY CHARGE 82-820-54-00-5462 4.94 28 KONICA-11/19-12/18 COPY CHARGE 82-B20-54-00-5462 7.97 INVOICE TOTAL: 12.91 Page 1 of 12 DATE: 01/23/17 UNITED CITY OF YORKVILLE TIME: 15:17:23 MANUAL CHECK REGISTER ID: AP225000.CBI CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900039 FNBO FIRST NATIONAL BANK OMAHA 01/25/17 012517-J.WEISS 12/31/16 01 JEWEL-STORYTIME PROGRAM 82-000-24-00-2480 48.31. 02 SUPPLIES ** COMMENT ** 03 ALDI-STORYTIME PROGRAM 82-000-24-00-2480 89.93 04 SUPPLIES ** COMMENT ** 05 REAMS MEAT MARKET-SAUSAGE, 82-820-56-00-5671 57.72 06 CHEESE, APPLE BUTTER, JAM ** COMMENT ** 07 TARGET-CRACKERS, WIRE BASKETS 82-820-56-00-5671 18.72 INVOICE TOTAL: 214.68 * 012517-M.EBERHARDT 12/31/16 01 DOLAR TREE-CANDY 82-000-24-00-7.480 9.00 02 NCG-MOVIE GIFT CARDS FOR 82-000-24-00-2.480 45.00 03 VOLUNTEERS ** COMMENT ** INVOICE TOTAL: 54.00 * 012517-M.PFISTER 12/31/16 01, JEWEL-SUPPLIES FOR SANTA 82-000-24-00-2480 105.70 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 105.'/0 * Page 2 of 12 DATE: 01/23/17 UNITED CITY OF YORKVILLE TIME: 15:17:23 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900039 FNBO FIRST NATIONAL BANK OMAHA 01/25/17 012517-S.AUGUSTINE 12/31/16 02 CHRISTMAS SUPPLIES 82-820-56-00-5671 INVOICE TOTAL: 18.49 * 012517-S.IWANSKI 12/31/16 01 STAMPS & BOOK POSTAGE 82-820-54-00-5452 178.02 INVOICE TOTAL: 178.02 * TOTAL AMOUNT PAID $ 583.80 Page 3 of 12 DATE: 02/07/17 UNITED CITY OF YORKVILLE TIME: 08:09:23 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/13/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104292 AUTOBC AUTOMATIC BUILDING CONTROLS 4922 01/16/17 01 INSTALL 2 HONEYWELL ACTUATORS 82-820-54-00-5495 2,600.00 INVOICE TOTAL: 2,600.00 SD2382 12/07/16 01 3 WAY MAIN HW VALVE REPAIR 82-820-54-00-5495 740.00 INVOICE TOTAL: 740.00 * CHECK TOTAL: 3,340.00 104293 BAKTAY BAKER & TAYLOR 2032537820 12/27/16 01 BOOKS 82-000-24-00-2480 365.77 INVOICE TOTAL: 365.77 * 2032550937. 12/30/16 01 BOOKS 84-840-56-00-5686 860.80 INVOICE TOTAL: 860.80 * 2032556585 01/04/17 01 BOOKS 84-840-56-00-5686 247.11 INVOICE TOTAL: 247.11 * 2032575918 01/1.2/17 01 BOOKS 84-840-56-00-5686 272..86 INVOICE TOTAL: 272.86 * 2032593120 01/19/17 01 BOOKS 84-840-56-00-5686 707.78 INVOICE TOTAL: 707.78 * 2032594493 01/20/17 01 BOOKS 84-840-56-00-5686 329.38 INVOICE TOTAL: 329.38 * CHECK TOTAL: 2.783.70 104294 BUGGITER BUG GIT-ERS LLC 3590 01/11/17 01 JAN 2017 PEST CONTROL 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 12 DATE: 02/07/17 UNITED CITY OF YORKVILLE TIME: 08:09:23 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/13/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104295 CAMBRIA CAMBRIA SALES COMPANY INC. 38337 01/05/17 01 PAPER TOWEL, TISSUE, GARBAGE 82-820-56-00-5620 419.64 02 BAGS, VACUUM BAGS, WINDEX, ** COMMENT ** 03 SOAP ** COMMENT ** INVOICE TOTAL: 419.64 CHECK TOTAL: 419-64 104296 DEBORDD DEBORD, DIXIE 012517 01/25/17 01 DELEGATE ASSEMBLY MEETING 82-820-54-00-5415 43.12 02 MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 43.12 CHECK TOTAL: 43-12 104297 ERATEFUN E-RATE FUND SERVICES, LLC 113 01/23/17 01 FY2016 E-RATE CONSULTING AND 82-820-54-00-5462 143.25 02 PROCESSING SERVICES ** COMMENT ** INVOICE TOTAL: 143.25 CHECK TOTAL: 143.25 104298 ILA ILA 125678 01/23/17 01 2017 ILA INSTITUTIONAL 82-820-54-00-5462 150.00 02 MEMBERSHIP RENEWAL ** COMMENT ** INVOICE TOTAL: 150.00 * CHECK TOTAL: 150.00 104299 MENLAND MENARDS - YORKVILLE 68306 01/11/17 01 BATTERIES, CLEANING SUPPLIES 82-820-56-00-5620 81.07 INVOICE TOTAL: 81.07 * CHECK TOTAL: 81.07 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 12 DATE: 02/07/17 UNITED CITY OF YORKVILLE TIME: 08:09:23 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/13/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104300 MIDWTAPE MIDWEST TAPE 94652391 12/30/16 01 AUDIO BOOK 84-840-56-00-5683 34.99 02 DVDS 84-840-56-00-5685 89.96 INVOICE TOTAL: 124.95 * 94660122 01/03/17 01 AUDIO BOOK 84-840-56-00-5683 39.99 INVOICE TOTAL: 39.99 * 94669393 01/06/17 01 DVD 84-840-56-00-5685 16.99 INVOICE TOTAL: 16.99 * 94683039 01/1.2/17 01 AUDIO BOOKS 84-840-56-00-5683 75.98 INVOICE TOTAL: 75.98 * 94685825 01/13/17 01 DVDS 82-820-56-00-5685 46.98 INVOICE TOTAL: 46.98 * 94703839 01/20/17 01 DVDS 84-840-56-00-5685 117.94 INVOICE TOTAL: 117.94 * 94726345 01/30/17 01 DVD 82-820-56-00-5685 22.99 INVOICE TOTAL: 22.99 * CHECK TOTAL: 445.82 104301 NICOR NICOR GAS 91-85-68-4012 8-1216 01/05/17 01 12/01-01/03 902 GAME FARM RD 82-820-54-00-5480 1,649.97 INVOICE TOTAL: 1,649.97 * CHECK TOTAL: 1,649.97 104302 ORIENTAL ORIENTAL TRADING CO INC 680641681-01 11/16/16 01 HOLIDAY PLACE MATS. PONY 82-820-56-00-5610 131.80 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 12 DATE: 02/07/17 UNITED CITY OF YORKVILLE TIME: 08:09:23 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/13/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104302 ORIENTAL ORIENTAL TRADING CO INC 680641681-01 11/16/16 02 BEADS, SNOWFLAKE STAMPS, ** COMMENT ** 03 SNOWFLAKE BAGS, SWEET CREAMS, ** COMMENT ** 04 STAMP PADS, CHENILLE STEMS ** COMMENT ** INVOICE TOTAL: 131.80 CHECK TOTAL: 131.80 104303 OVERDRIV OVERDRIVE H-0039366 01/01/17 01 JAN-DEC 2017 LIBRARY 84-840-54-00-5460 3,000.00 02 PARTICIPATION FEE ** COMMENT ** INVOICE TOTAL: 3,000.00 * CHECK TOTAL: 3,000.00 104304 PROQUEST PROQUEST INFORMATION 70422373 01/01/17 01 JAN-DEC 2017 ANCESTRY LIBRARY 82-820-54-00-5460 1,210.00 INVOICE TOTAL: 1,210.00 * CHECK TOTAL: 1,210.00 104305 R0001801 HIGH PLAINS LIBRARY DISTRICT 011017 01/10/17 01 REPLACEMENT COST FOR LOST 82-820-56-00-5620 9.26 02 BOOK ON LOAN ** COMMENT ** INVOICE TOTAL: 9.26 CHECK TOTAL: 9.26 104306 SOUND SOUND INCORPORATED R146895 01/12/17 01 FEB-APR 2017 MAINTENENCE 82-820-54-00-5462 876.90 02 CONTRACT CHARGE FOR CCTV ** COMMENT ** INVOICE TOTAL: 876.90 CHECK TOTAL: 876.90 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 12 DATE: 02/07/17 UNITED CITY OF YORKVILLE TIME: 08:09:23 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/13/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 104307 THYSSEN THYSSENKRUPP ELEVATOR CORP 3002947109 01/01/17 01 SAN-MAR 2017 ELEVATOR 82-820-54-00-5462 768.92 02 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 768.92 * CHECK TOTAL: 768. 92 104308 TODAYS TODAY'S BUSINESS SOLUTIONS INC 011617-59 01/19/17 01 OCT-DEC 2016 FAX CHARGES 82-820-54-00-5440 20 48 INVOICE TOTAL: 20.48 * CHECK TOTAL: 20.48 104309 TRIBUNE CHICAGO TRIBUNE 10394737-011217 01./1.2/17 01 SUBSCRIPTION RENEWAL THROUGH 82-820-54-00-5460 363.49 02 08/10/17 ** COMMENT ** INVOICE TOTAL: 363.49 * CHECK TOTAL: 363 .49 104310 WAREHOUS WAREHOUSE DIRECT 3324521-0 01/05/17 01 PAPER 82-820-56-00-5610 139.68 INVOICE TOTAL: 139.68 * 3335904-0 01/1.3/17 01 TAPE, PAPER, INK CARTRIDGES, 82-820-56-00-5610 635.03 02 TONER, LABELS, PENS, MARKERS ** COMMENT ** INVOICE TOTAL: 635.03 * 3336179-0 01/18/17 01 INK CARTRIDGE 82-820-56-00-5610 19.41 INVOICE TOTAL: 19.41 * 3349168-0 01/25/17 0.1 PAPER, COVER REPORTS 82-820-56-00-5610 37.70 INVOICE TOTAL: 37.70 * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 8 of 12 DATE: 02/07/17 UNITED CITY OF YORKVILLE TIME: 08:09:23 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/13/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104310 WAREHOUS WAREHOUSE DIRECT C3335904-0 01/24/17 01 RETURNED PAPER CREDIT 82-820-56-00-5610 -24.66 INVOICE TOTAL: -24.66 * CHECK TOTAL: 807.16 104311 YOUNGM MARLYS J. YOUNG 010917 01/09/17 01 01/09/17 MEETING MINUTES 82-820-54-00-5462 54.25 INVOICE TOTAL: 54.25 * CHECK TOTAL: 54.25 TOTAL AMOUNT PAID: 16,373.83 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 9 of 12 A clry EST. Z 1936 UNITED CITY OF YORKVILLE PAYROLL SUMMARY January 13, 2017 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 17,537.20 $ - 17,537.20 $ 1,890.50 $ 1,291.21 $ 20,718.91 FINANCE 8,864.99 - 8,864.99 987.98 684.31 $ 10,537.28 POLICE 102,941.82 15,651.35 118,593.17 561.54 8,826.76 $ 127,981.47 COMMUNITY DEV. 14,414.72 - 14,414.72 1,389.77 1,069.44 $ 16,873.93 STREETS 12,901.26 - 12,901.26 1,390.75 949.32 $ 15,241.33 WATER 14,012.64 218.78 14,231.42 1,534.14 1,033.42 $ 16,798.98 SEWER 8,020.20 - 8,020.20 880.75 608.15 $ 9,509.10 PARKS 18,069.70 - 18,069.70 1,891.85 1,339.25 $ 21,300.80 RECREATION 11,158.41 - 11,158.41 1,161.67 818.07 $ 13,138.15 LIBRARY 13,827.16 - 13,827.16 867.62 1,025.88 $ 15,720.66 TOTALS $ 221,748.10 $ 15,870.13 $ 237,618.23 $ 12,556.57 $ 17,645.81 $ 267,820.61 TOTAL PAYROLL $ 267,820.61 Page 10 of 12 coT J� `k 0� 1 EST. 1636 ram CITY OF YORKVILLE U. � y PAYROLL SUMMARY LE January 27, 2017 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR& LIQ. COM. $ 808.34 $ - $ 808.34 $ - $ 61.84 $ 870.18 CLERK 483.34 - 483.34 8.98 36.96 529.28 TREASURER 83.34 - 83.34 8.98 6.36 98.68 ALDERMAN 3,200.00 - 3,200.00 - 238.36 3,438.36 ADMINISTRATION 16,224.53 - 16,224.53 1,736.06 1,190.79 19,151.38 FINANCE 8,864.97 - 8,864.97 955.64 661.37 10,481.98 POLICE 107,289.81 3,401.73 110,691.54 561.54 8,199.37 119,452.45 COMMUNITY DEV. 14,633.72 - 14,633.72 1,389.78 1,086.18 17,109.68 STREETS 12,901.26 1,982.40 14,883.66 1,604.47 1,096.10 17,584.23 WATER 14,012.60 360.09 14,372.69 1,549.40 1,047.82 16,969.91 SEWER 8,020.18 - 8,020.18 864.58 596.67 9,481.43 PARKS 16,845.72 - 16,845.72 1,815.94 1,246.88 19,908.54 RECREATION 13,916.52 - 13,916.52 1,161.68 1,029.08 16,107.28 LIBRARY 15,225.58 - 15,225.58 867.62 1,132.80 17,226.00 TOTALS $ 232,509.91 $ 5,744.22 $ 238,254.13 $ 12,524.67 $ 17,630.58 $ 268,409.38 TOTAL PAYROLL $ 268,409.38 Page of 12 644 P`CJBLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, February 13, 2017 ACCOUNTS PAYABLE Library CC Check Register(Pages 1-3) 01/25/2017 $583.80 Library Check Register(Pages 4-9) 02/13/2017 $16,373.83 Guardian-January 2017 dental insurance 01/10/2017 $440.48 IPRF-February 2017 Workers Comp 01/10/2017 $1,017.90 Eye Med-January 2017 Vision Ins. 01/10/2017 $54.24 DAC-January 2017 FSA Fees 01/24/2017 $3.09 Dearborne National-February 2017 Life Ins 01/24/2017 $33.60 DAC-January 2017 HRA Fees 01/24/2017 $12.36 BCBS-February 2017 Health Insurance 01/24/2017 $5,785.96 TOTAL BILLS PAID: $24,305.26 PAYROLL DATE Bi-weekly(Page 10) 01/13/2017 $15,720.66 Bi-weekly(Page 11) 01/27/2017 $17,226.00 TOTAL PAYROLL: $32,946.66 TOTAL DISBURSEMENTS: $57,251.92 -o v N 0 N YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT For the Month Ending January 31,2017 %�flsclYmr 8% 1716 2346 -313% 479C I SO61.l 58% 67% 7$% Ysr4ihpak FISCALYtAl3=7 ' ACCOUNTNUMWR DRSCRIFrWN m Y-N jvh 16 -TW46 Aana-16 SjWlb-16 Oaob-16_ Ilor4mtisn16 DSM JmYaf-17 1Lt6Y BDDGE'1' %.(Bh6pe1 LIBRARY OPERATIONS REVENUES Taxes 82-000-10-004000 PROPERTYTAXES 61,391 244,019 1 20,045 20,7% 262,622 1 8,776 8,533 - - 626,183 1 644,719 1 97.12% neer overnmenla7 - 82-000111-00-4120 PERSONAL PROPERTY TAX 882 - 959 1 112 - 872 - 232 1 863 3,927 1 5,250 74.68% 82-00041.004170 STATE GRANTS - 13,044 - - - - - 13,044 17,200 75.83% F"s&For ells - - 82-00043-004330 LIBRARY FINES 459 511 443 1,185 362 1 1,021 1 424 1 261 1 1,047 5,714 9,300 61.44% Char s Service 82-000-44-004401 LIBRARY SUBSCRIPTION CARDS 365 588 305 492 681 1 1,078 - 636 794 4,939 7,500 65.85% 82-00044-004422 COPY FEES 275 200 187 184 194 1 165 197 114 349 1,865 3,000 62,15% 82-00044-00-4439 PROGRAM FEES 44 80 181 42 110 79 36 54 74 700 1,000 70.00% vestment Eamings - 82-00045-004500 INVESTMENT EARNINGS 58 67 71 77 78 88 90 1 89 75 693 350 197.97% mismilameous 82-00046-00-4690 REIMB-MISCELLANEOUS - - - _ _ _ _ 1,433 708 2,141 - 0.00% 82-00048-004820 RENTAL INCOME 115 275 76 300 175 200 250 200 151 1,742 2,000 87.10% 82400048-004824 DVD RENTAL INCOME 187 257 249 199 198 220 145 150 164 1,769 5,000 35.38% 82-00048-004850 MISCELLANEOUS INCOME 78 95 55 48 738 512 47 145 - 1,719 500 343.75% Other Rmancing Sources 82400049-00-4901 TRANSFER FROM GENERAL 5,276 1,757 1,757 1 1,991 1,757 1,758 891 1 1,426 3,587 20,200 36,068 56.01% TOTAL REVENUES;LIBRARY 69,131 260,893 24,329 25,423 266,916 14,770 10,614 4,740 7,812 684,627 731,887 1 9354% LIBRARY OPERATIONS EXPENDITURE€ Salaries&Wages - 82-82D-50,011-5010 SALARIES&WAGES 15,825 18,021 24,145 16,097 16,097 1 16,097 16,097 1 24,145 1 16,097 162,622 217,309 74.83% 82-820-50-00-5015 PART-TIMESALARIBS 15,965 15,531 23,542 16,531 15,027 16,441 14,739 22,571 12,956 153,303 201,825 75.96% Bene is - - 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,682 1,916 2,567 1,711 1,711 1,711 1,711 2,567 1,735 17,311 23,470 73.76% 82-820-52-00-5214 FICA CONTRIBUTION 2,377 2,512 3,593 2,441 2,326 2,434 2,304 3,519 2,159 23,664 31,448 75.25% 82-820-52.00.5216 GROUP HEALTH INSURANCE 11,742 4,565 5,600 5,832 5,501 5,554 5,187 7,180 6,748 57,909 83,960 68.97% 82-820-52-00-5222 GROUP LIFE INSURANCE 34 67 34 - 67 34 34 34 34 336 403 83.37% 82-820-52-00-5223 DENTAL INSURANCE 440 440 440 440 440 440 440 440 440 3,964 5,638 70.31% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 488 651 74.99% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - 233 - - - - - 233 2,500 9.32% 82-820-52-00-5231 LIABILITY INSURANCE 5,276 1,757 1,757 1,757 1,757 1,758 891 1,426 3,587 19,967 33,568 59.48% 1 YORKVILLE PUBLIC LIBRARY ! '.. FISCAL YEAR 2017 BUDGET REPORT a+• �" For the Month Ending January 31,2017 %olFlaai Year „ 8% 17% 25% 3394 ..42% - -3Q% 3886 b7% 73% - v.1-Wbbte FLWALY9"M7' AFCOUNTNUMBER DIESCRIMON .r ..,•:° -. M�-I6. I 16' ,T ]8.. -:A .tA6 ki@per:[6 ''Od6 16. Ne wball6 Datm6e' s 1;.Reu� 17= s, TOhY BBD"r ,. /ofBr6{uf . _Contractual Services 82-82054-00.5412 TRAINING&CONFERENCES 300 - - - - 30 - - - 330 500 66.00% 82-820-54-00-5415 TRAVEL&LODGING - 164 - 41 - 41 44 - - 290 600 48.33% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - _ _ _ .. - - 100 0.00% 82"320-54-005440 TELECOMMUNICATIONS - - 776 - 490 - 1,033 - - 2,299 6,000 39.31% 82-820-54-00.5452 POSTAGE&SHIPPING - 19 - - 201 - - 178 398 500 79.56% 82-820-54-00-5460 DUETS&SUBSCRIPTIONS - 1,725 - 306 3,903 1,268 - 7,202 12,000 60.02% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,580 3,193 2,106 2,439 1,737 729 2,919 869 5,234 22,806 29,000 78.64% 82-820-54-00-5466 LEGALSERVICES - - _ _ _ _ _ _ _ 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - 3,158 - - 3,158 - - 3,158 9,475 35,000 27.01% 82-820-54-00-5490 UTILITIES - - - - _ A _ 3,225 725 3,949 16,281 24.26% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 49fi 2,451 5,196 - - 2,193 7,7075,070 ~�- 23,113 25,000 92.45% 82-820-54-00-5498 PAYINGAGENT FEES - 1,100 .589 - - - - - - J 1,689 2,190 77.10% Su lies 82-820-56-00--5610 OFFICE SUPPLIES - 965 881 829 786 477 520 246 359 5,062 8,000 63.28% 82-820-56-00-5620 OPERATING SUPPLIES - 2,014 346 1,511 38 1,116 1,548 739 - 7,311 8,000 91.39% 82-820-56.00-5671 LIBRARY PROGRAMMING 155 91 109 137 99 21 - 76 639 1,000 68.94% 82-820"56.00-5585 DVD'S - 122 174 142 124 110 302 23 18 1,015 2,000 50.75% 821820-56-00-5686 BOOKS - - - 1,190 1,493 1,592 1 1,146 427 - 5,849 .5,000 116.97% 82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - - _ _ _ _ _ _ _ - 3,000 0.00% .-i'... ... ... TOTAL FUND REVENUES 6%13123x12828'6;911'. •• `.•' 14,77f�"":: -'9 ". "13'1,8$'♦" 9354'/ TOTAL FUND EXPENDITURES 57,770 S6t9SD 75,169 ; 51,663'.. 5� 543284. 51.966" 72AU 53;5591 ,631 73 75&,943 70.19% FUND SURPLUS(DEFICIT) " 11;!66 21"t ... (30174 �� .[26,249' 215F726 ,...-t3 :` (47;763) LIBRARY DEBT SERVICE REVENUES 83-00040-00-4000 PROPERTY TAXES 73,129 290,675 23,877. 24,772 260,578 62,711 10,165 - - 745,908 749,771 99.48% 83-000-45-00-4500 INVESTMENT EARNINGS - - 5 5 - 201 113 352 676 - 0.00% 83-000-49-00-4982 'IRANSFER FROM LIB OPS - - - _ _ _ _ _ _ - -3,000 0.00% TOTAL REVENUES:LIBRARY DEBT SERVICE 73,129 290,675 23,882 24,777 260,578 62,711 10,366 113 352 746,585 .752,771 99.18% LIBRARY DEBT SERVICE EXPENDITURES 2006 Band - - 83-830-84-00-8000 PRINCIPAL PAYMENT _ _ _ - _ _ _ 50,000 - 50,000 50,000 100.00% 83-830-8400-8050 INTEREST PAYMENT - 14,869 - - - - - 14,869 - 29,738 29,738 100.00% 2 YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT �• For the Month Ending January 31,2017 %ofFfxvl Ymr e% f7% II% 336 1 42% 50% 58% 6796 75%..,., Ta 404 uh FISCALYBAR4019 CCOUNTNUMOYR DLSCR@1fON Ma 16 jub-16 jutrls Aftlit,16 R 16 GuAtNl6 rimbe 16 Dkmmb@jPId lbf►6r. `4DDCIET. N.,aPBNd 2013 Reftoding Bored 83-830-99-00-8000 PRINCIPAL PAYMENT - - _ _ _ _ - 500,006 - 500,000 50,000 100.00% 83-830-99-00-8050 OVTEREST PAYMENT - 86,516 - - - - - 86,516 - 173,033 173,033 100.00% TOTAL BUND REVENUES 73,119 .,.,2901675 23481" i4jM; 260,575 64711 ...10„366 113 `.; ,•35'E -.%' 746,585 :752;771 TOTAL FUND EXPENDITURES 101,355 .. .-,..: : . . 651',386 .• .;:'752;778 ")5X7yF 104,o4s4 FUND SURPLUS(DEFICIT) 73,119 1896290' .." 'Am .,...2ty7M •.260,578 . .62.71E ., IDX6 LIBRARY CAPITAL REVENUES 84-000-42-00-0214 DEVELOPMENT FEES [E3,100 3,500 3,750 8,550 11,950 2,550 4,000 2,900 ]1,950 42,250 20,000 211.25% 84-000-42-00-4224 RENEW PROGRAM PERMIT - 200 - - - - - - 200 - 0.00% 84-000-45-011-4500 INVESTMENT EARNINGS I 1 l 1 1 1 I I 9 10 87.70% TOTAL REVENUES:LIBRARY CAPITAL ,101 3,701 3,751 8.551 11,951 2,551 4,0(11 2,901 42,459 20,010 212.19% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5406 RENEW PROGRAM - 200 - - - - - - - 200 - 0.00% 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 161 - - 161 - - 161 483 3,500 13.80% 84-840-56-00-563.5 COMPUTER EQUIPMENT&SOFTWARE - - - 3,081 6,956 - 71 - - 10,108 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - 325 110 598 205 - 320 160 70 1,788 - 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - - - _ _ _ _ _ _ _ - 0,00% 64-840-56-00-5685 DVD'S - - _ _ _ - - 75 739 814 - OM% 84-840-56.00.5686 BOOKS 1,518 369 1,029 16 1,523 3,071 1 2,505 2,556 1 12,588 1 8,395 149.95% TOTAL FUND REVENUES - 3,101. '3;7pt "3,751 ''` B.SSI" _ ,11,95T 2,551- ...4,061. .. 2y>pl. �1,95F - 42,459 "28;410" 212.19% TOTAL FUND EXPENDITURES - - 2,043 - 640 -.4,709 - 9,177 14" 3,462 2,740.. 3,526 ` .:25981 11x895 218,42•.4 FUND SURPLUS(DEFICIT) `3,101 "1,657. , . .311I1 3,841"-"- __ 4,77$ .867 539 103 ...(E$* ..;;. ...,. .16,478 B,II9 3 UA'rrs: UG/U//LU1UNITE U UITY UY YUKnV1LLL YHVr.: 1 TIME: 11:26:01 GENERAL LEDGER ACTIVITY REPORT F-YR: 17 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 09 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS O1 05/01/2016 BEGINNING BALANCE 6,071.73 AP-160525 05/17/2016 08 CONSTANT CONTACT PURCHASE FIRST NATIONAL BANK 900028 052516-S.AUGUSTINE 45.00 GJ-160531LB 06/06/2016 08 May 2016 Deposits 1,640.00 TOTAL PERIOD O1 ACTIVITY 45.00 1,640.00 02 AP-160613 06/08/2016 01 BOOKS BAKER & TAYLOR 104185 2032016411 322.21 06/08/2016 02 BOOKS BAKER & TAYLOR 104185 2032033560 381.79 06/08/2016 03 07/14/16 SUMMER READING DALE OBROCHTA 104191 071416 350.00 06/08/2016 04 8 RAGLAN JERSEYS THE LOGO SHIRT FACTO 104195 G25225 159.92 AP-160625 06/16/2016 95 AMAZON-BOOKS, CAMERA FIRST NATIONAL BANK 900030 062516-M.PFISTER 237.45 06/16/2016 96 CONSTANT CONTACT NEWSLETTER FIRST NATIONAL BANK 900030 062516-M.PFISTER 333.00 06/16/2016 97 CONSTANT CONTACT TOOLKIT FIRST NATIONAL BANK 900030 062516-S.AUGUSTINE 45.00 GJ-160630LB 07/05/2016 08 June 206 Deposits 265.94 TOTAL PERIOD 02 ACTIVITY 1,829.37 265.94 03 AP-160711 07/06/2016 01 BOOKS BAKER & TAYLOR 104208 2032045926 611.37 07/06/2016 02 BOOKS BAKER & TAYLOR 104208 2032064689 296.28 GJ-160731LB 08/02/2016 08 July 2016 Deposits 102.00 TOTAL PERIOD 03 ACTIVITY 907.65 102.00 04 AP-160808 08/01/2016 01 BOOKS BAKER & TAYLOR 104219 2032097018 343.39 08/01/2016 02 BOOKS BAKER & TAYLOR 104219 2032125964 495.37 08/01/2016 03 BBOKS BAKER & TAYLOR 104219 2032142803 379.17 08/01/2016 04 2015 STATE BAR SUPPLEMENT WEST PUBLISHING CORP 104231 834323773 86.06 AP-160825 08/15/2016 193 AMAZON-BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 42.05 08/15/2016 194 BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 32.04 GJ-160831LB 09/01/2016 08 August 2016 Deposits 881.94 TOTAL PERIOD 04 ACTIVITY 1,378.08 881.94 05 AP-160912 09/06/2016 01 BOOKS SCHOLASTIC BOOK CLUB 104240 W3679214BF 575.89 09/06/2016 02 10/06/16 MAGIC SHOW ROB THOMPSON 104242 100616 350.00 AP-160925 09/15/2016 182 TARGET-GIFTCARDS FIRST NATIONAL BANK 900035 092516-S.AUGUSTINE 100.00 GJ-160930LB 10/03/2016 08 Sept 2016 Deposit 925.00 TOTAL PERIOD 05 ACTIVITY 1,025.89 925.00 06 GJ-16102INF 11/01/2016 01 NSF GILLESPIE/DONATION 50.00 GJ-161031LB 11/01/2016 08 Oct 2016 Deposits 1,550.00 TOTAL PERIOD 06 ACTIVITY 50.00 1,550.00 07 GJ-161130LB 12/01/2016 07 Nov 2016 Deposits 2,164.09 GJ-61114RC2 11/14/2016 01 RC Wnd Crk Inv#195848-Tree 395.00 TOTAL PERIOD 07 ACTIVITY 395.00 2,164.09 08 AP-161226M 12/21/2016 175 STORYTIME HOLIDAY SUPPLIES FIRST NATIONAL BANK 900038 122616-J.WEISS 104.39 12/21/2016 176 NCG CINEMA-GIFT CARD FIRST NATIONAL BANK 900038 122616-M.EBERHARDT 25.00 GJ-161231LB 01/03/2017 08 December 2016 Deposits 485.00 TOTAL PERIOD 08 ACTIVITY 129.39 485.00 TIME: 11:26:01 GENERAL LEDGER ACTIVITYREPORT ?-YR: 17 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 09 PER. _J_OURN_AL_# ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR _ CHECK INVOICE DEBIT _ CREDIT_ 82-00.0-24-00-2_480_ (L) ESCROW MEMORIALS_&_ GIFTS ____ -_ 09 AP-1"10109 01/04/2017 O1T BOOKS - BAKER & TAYLOR104284 2032485436 455.31 AP-170125 01/23/2017 197 JEWEL-STORYTIME PROGRAM FIRST NATIONAL BANK 900039 01251-7-J.WEISS 48.31 01/23/2017 198 ALDI-STORYTIME PROGRAM FIRST NATIONAL BANK 900039 012517-J.WEISS 89.93 01/23/2017 199 DOLAR TREE-CANDY FIRST NATIONAL BANK 900039 012517-M.FBE;RIIARDT 9.00 01./23/2017 200 NCG-MOVIE GIFT CARDS FOR FIRST NATIONAL BANK 900039 012517-M.EBFRHARDT 45.00 01/23/2017 201 JEWEL-SUPPLIES FOR SANTA FIRST NATIONAL BANK 900039 012517-M.PFISTER 1.05.70 01./23/2017 202 DOLLAR TREE:-CHRISTMAS CANDY FIRST NATIONAL BANK 900039 012517-S.AUGUSTINE 18.49 GJ--1'701311,B 02/01/2017 08 Jan 2017 Deposits _ _ 150.00 TOTAL PERIOD 09 ACTIVITY 771.74 - 150.00 TOTAL ACCOUNT ACTIVITY 6,532.12 8,163.97 ENDING BALANCE 7,703.58 GRAND TOTAL 0.00 7,703.58 TOTAL DIFFERENCE 0.00 7,"103.58 YORKVILLE PUBLIC LIBRARY ` CASH STATEMENT PUBLIC:LIBRARY As of January 31, 2017 FISCAL YEAR 2017 May June July August September October November December January February March April 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 Library Operations Old Second $ 365,618 $ 535,824 $ 502,514 $ 475,971 $ 692,498 $ 714,939 $ 679,458 $ 611,958 $ 567,205 Building Old Second 14,797 17,705 18,926 17,968 19,342 29,609 28,698 29,959 29,335 Development Fees Library Operations IMET* 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 Library Operations Illinois Funds 171,550 184,641 184,693 171,540 169,947 170,006 170,068 105,262 105,314 Library Debt Illinois Funds 10 (14,859) (14,859) - - - - - Service Total: $ 560,812 $ 732,148 $ 700,111 $ 674,316 $ 890,624 $ 923,390 $ 887,061 $ 756,016 $ 710,691 *Restricted PAYROLL 1"PAY PERIOD $ 17,710 $ 20,265 $ 18,004 $ 18,326 $ ]8,055 $ 18,033 $ 18,101 $ 17,624 $ 15,721 2N0 PAY PERIOD 18,139 17,714 17,386 18,454 17,107 18,651 16,750 18,286 17,226 3R0 PAY PERIOD - - 18,458 - Total $ 35,849 $ 37,979 $ 53,847 $ 36,780 $ 35,161 $ 36,683 $ 34,851 $ 52,502 $ 32,947 JANUARY 2017 Jan.2017 Circ by Transaction Type All Check Check Renewals All Holds Check- Usage Trans out outs Holds Filled ins actions Renewals Placed Yorkville Public Library-YKBB-4 12,427 6,204 5,357 847 436 1,396 4,391 0 Yorkville borrowed 1,160 items from other libraries. Yorkville lent 662 items to other libraries. 391 items were checked out to Reciprocal Borrowers at Yorkville. 124 patrons were added. 375 items were added. 681 OMNI a-books were checked out. 223 OMNI audio books were checked out. 2 OMNI videos were streamed... 224 OMNI users. 46 Illinois E-read books were checked out. 23 Illinois E-read audio books were checked out. 16 Illinois E-read users. Patrons paid $ through e-commerce in January. January Public Relations Kendall Country Record - Beacon News Sun Times- WSBY- —Yorkville Patch Library E-Newsletter Meetings,Workshop Staff Meeting—Delegates Assembly -DeBord Programs,Activities Number Attending Adult Programs Evening Book Club 5 Lunch Time Book Club 6 Men's Book Club 7 Friends Meeting 10 Threads and More 11 Creative Writing 5 EBook Drop-in-Help 5 Creative Coloring 2 Young Adult Programs Teen Meeting -TAG (4 programs) 41 Pre-teen Coloring 5 Anime Monday(3 Programs) 15 Children Programs Drop-In Story Time 9 Lapsit 8 Tots and Toddlers (2 programs) 31 Afternoon Read (4 programs) 17 Lego Club 10 Lego Club Duplo (2 programs) 27 Beginner Readers 3 Book Club (Grade 1-2 (2 programs) 6 Book Club (Grades 3-5 (1 programs) 2 Ice Cream Book Club 9 Panera Story Time 18 Literacy Center 13 Community Story Time (City Hall) 9 Movies Night(2 programs) 26 Dance Party 8 Mini Golf 600 Meeting Room Library 12- Rent 3-City 3 Patron Count 5012 Proctored Test 2 Teens Volunteers Juleah Richardson, Mikayla Mika, Jasmin Fillipi, Jozelle Fillipi, Morgan Rutsay, Brantley Osbourne, Breanna English Adult Volunteers Theron Garcia, Marta Duran, Lisa Macaione Gifts and Memorials Eleanora Feltz $50.00 Girl Scout of Northern Illinois Troop# 1441 $70.00 f Adult Programs 4 14 Feb, Mar, & Apr 2017 902 Game Farm Rd - Yorkville, IL 60560 PUBLIC LIBRARY (630) 553-4354 -www.yorkville.lib.il.us "Threads & More"Group—10:00-12:00 Lunch Bunch Book Club-Noon Meets on the 1 st Tue of each month Meets on the 2nd Wed of each month. Feb 7,Mar Apr 4 This group is a combibi naation of Feb 8 The Little Paris Bookshop - Nina George people who like to knit,crochet,quilt, sew,or needlepoint. No registration need- Mar 8 The Rumor-Elin Hilderbrand ed. Just bring your unfinished project to Apr 12 A Fatal Grace- Louise Penny work on during the meeting. This is a great time to meet fellow"threaders"for a creativity blast! T±L Adult Creative Writing Group Tuesdays Feb 28, Mar 28, &Apr 25 @ 7:00 BOOKSHOP _ Come join this group of people who are pas- The Rumor I i Isionate about words— '� c� artistically,professionally or personally. Its intent is to create a Evening Adult Book Club- 7:00 pm positive,encouraging,honest,and fun Meets on the 2nd Thurs of each month. 1 >• atmosphere that will support and mo- Meets each other to achieve excellence Feb 9 Kitchens of the Great Midwest- in writing. J. Ryan Stradal Mar 9 News of the World- Paulette Jules Apr 13 TBD The Reign of Queen Elizabeth If Monday, March 6 7:00 � Ij�HEy MRWEST March is Women's History Month. p r . s,RAo.�r. _ - Historian,Jim Gibbons,will discuss the life i of the longest reigning and longest livingw Queen. His discussion will include her cor- onation,the impact of the constitutional changes she implemented,devolution of the ` United Kingdom, and the loss of her daughter-in-law,Princess Diana Spencer. Gibbons will also explain how the Queen is a strong voice over policies in the United Kingdom and the Men's Book Club- 7:00 pm Commonwealth. Meets on the 3rd Thurs of each month. Mind Games:A Night of Self-Deception Feb 16 The Tipping Point-Malcolm Gladwell Tuesday,April 11 7:00 Mar 16 Dead Wake-Erik Larson Apr 20 TBD Our brain decides how we perceive every- thing around us.It finds patterns and Th a "' DEAD WAKE solves problems efficiently-except TIPPING POINT when it lies to us. In this mind-blowing „•r. �..,,. a . program magician and mentalist William .•R.•e °„fr..z, Pack explores the real science of how our M A LC O L M ;' r III brains trick us into seeing and believing c LA n K things that don't exist.Find out how opti- EPIK Pcal illusions work,the tricks magicians use,why smart people fall for scams,and more! Library Committee Finance Committee Meeting TO: Rob Fredrickson FROM: Library Board Finance Committee Finance Committee DATE: January 23, 2017 SUBJECT: 2018 Proposed Budget FY 2018 PROPOSED BUDGET Account Number Description FY2018 Proposed 82-820-50-00-5010 Salaries & wages + 3% raise for all full time employees 82-820-50-00-5015 Part time salaries $2501000.00 + additional 3% raise for all Part-time employees 82-820-52-00-5214 FICA Contribution $35,183.00 82-820-54-00-5462 Professional $40,000 Services 82-820-54-00-5468 Automation $20,000 82-820-54-00-5495 Outside repair and $50,000.00 maintenance 82-820-56-00-5620 Operating Supplies $10,000.00 82-820-56-00-5686 Books $101000.00 84-840-56-00-5635 Computer $15,000 equipment and software United City of Yorkville, Illinois 800 Game Farm Road, Yorkville, Illinois 60560 Request for Proposals The United City of Yorkville, Illinois will accept proposals for: Pressure Washing, Repair, Staining, and Painting of the Exterior at 902 Game Farm Road, Yorkville, Illinois Proposals will be received at the Office of the Assistant Administrator, at 800 Game Farm Road, Yorkville, Illinois 60560 until 2:00 PM on April 4, 2017 (the closing date). General questions regarding this Request for Proposals shall be directed to Erin Willrett, Assistant Administrator at 630-553-8574. All detailed questions concerning the actual specifications are to be forwarded by email to ewillrett(ayorkville.il.us not less than ten (10) business days prior to the scheduled closing date, March 21, 2017. Detailed drawings will be available to review, by appointment, contacting the Director of the Library, Michele Pfister, at 630-553- 4354. Return original proposal along with one electronic submission with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Project Name as noted above to: ERIN WILLRETT ASSISTANT CITY ADMINISTRATOR UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-8574 FAX: 630-553-7575 www.yorkville.il.us The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. 1 SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The Library Board reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. 2 SPECIFICATIONS For purposes of this contract references to"the City"shall be the Library Board and/or their representative. Preparation: 1. Pressure-wash the entire exterior of the building to remove dirt,mold,mildew and foreign material. 2. Perform any owner approved patching,repair or replacement of siding per the manufacturer's guidelines for the fiber cement siding. Hardiplank,Hardipanels and Harditrim Planks were originally used,those materials will be provided to be used. 3. Remove and replace any loose or damaged caulking using 100%silicone caulk. 4. Prepare the area prior to staining/painting. Surface shall be free of all dirt,mildew stains,loose wood fibers and other foreign matter. Surfaces must be sound and absolutely dry. Moisture content must be below 15%or wood must be exposed to dry weather a minimum of 3 to 5 days. 5. The use of Cabot@ Problem-Solver@ Primer is recommended as a base coat to ensure maximum adhesion to reconditioned wood. Staining/Paintin2: 1. The entire exterior will be re-stained(all Hardiplank,Hardipanels and Harditrim Plank). 2. For the stain,use CabotO Solid Color Acrylic Siding Stain#800 Series. Color to be determined. 3. The 2 eastern service doors and the east alcove ceiling are to be painted with 2 coats of Sherwin- Williams Emerald&Exterior Acrylic Latex Paint, Sheen:Flat,Base: Color to be determined. Warranty: 1. Finish warranty:25 years. Conditions: 1. Do not apply stain or paint in direct sunlight,to hot surfaces or when air or surface temperature is below 35°F for 48 hours after application. Do not apply over wet or damp surfaces or when rain is imminent. Do not intermix with any other products. Do not thin stain or paint. Protect stain or paint containers from freezing. 3 UNITED CITY OF YORKVILLE, ILLINOIS SPECIAL CONDITIONS 1. Persons submitting proposals Qualifications. If requested, the interested Person submitting the proposal must provide a detailed statement regarding the business and technical organization of the Person submitting the proposal that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, plant facilities, and other data may also be required to satisfy the City that the Person submitting the proposal is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Persons submitting proposals and of their proposed subcontractors will be considered in making awards. If requested by the City, the Person submitting the proposal shall include a complete list of all equipment and manpower available to perform the work intended on the Plans and Specifications. The list of equipment and manpower must prove to the City that the Person submitting the proposal is well qualified and able to perform the work,and it shall be taken into consideration in awarding the Contract. The City may make such investigations as it deems necessary,and the Person submitting the proposal shall furnish to the City all such information and data for this purpose as the City may request. A responsible Person submitting the proposal is one who meets all of the following requirements: • Have adequate financial resources or the ability to secure such resources. • Have the necessary experience, organization, and technical qualifications, and has or can acquire, the necessary equipment to perform the proposed Contract. • Is able to comply with the required performance schedule or completion date, taking into account all existing commitments. • Has a satisfactory record of performance,integrity,judgment,and skills. • Is qualified and eligible under all applicable laws and regulations. If the Person submitting the proposal possesses a current Illinois Department of Transportation "Certificate of Eligibility"with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal Notice he may choose to provide the City a copy of the certificate in lieu of providing the above mentioned Persons submitting proposals Qualification requirements. 2. Basis of Payment: the Contractor shall submit with each payment request the Contractor's Partial Waiver of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work,less retainage, included on the previous payment request. The Contractor's request for final payment shall include the Contractor's Final Waiver of Lien which shall be for the full amount of his Contract, including any change orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien have not previously been submitted. 3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and the Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien and surety. Approval of the final pay estimate by the City shall constitute acceptance of the project by the City, and written notice of such action shall be given to the Contractor. The date of approval of the final pay estimate shall be the Date of Acceptance,and shall also be the date of the Start of Guarantee. Prior to the required Date(s) of Substantial Completion, a partial project acceptance may be granted in accordance with the foregoing procedure for entire project acceptance,with the exception that the pay estimate for the quantities of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the case of the City's acceptance of any portion of the work as may be required because of the inclusion of a Date of Substantial Completion requirement, or for other reasons as may be agreed to by the City, such partial acceptance 4 action shall not constitute acceptance of any other portion of the project not noted in the written notice of partial acceptance which shall be provided to the Contractor by the City. 4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The City will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements, if required. Unless otherwise amended in writing by the City, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 5. Termination of Contract: the City reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor,in the event that sufficient funds to complete the Contract are not appropriated by the corporate authorities of the City. The City further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination,the City may procure,upon such terms and in such manner as the City may deem appropriate,supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the City that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. 6. Notification of Work: The Contractor shall notify the Library Director 48 hours prior to commencement of work. 7. Cleaning: During construction, the Contractor and his subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during construction to the satisfaction of the Library's representative. 8. Use of Fire Hydrants: no fire hydrants shall be used to obtain water for non-emergency use. Water can be purchased and obtained at the City's Public Works Building. 5 UNITED CITY OF YORKVILLE, ILLINOIS GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting proposals or their authorized representatives are expected to fully inform themselves as to the conditions,requirements, and specifications before submitting proposals. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 2. Submittal of Proposal—Proposals must be submitted to the attention of the Assistant City Administrator. 3. Examination of Proposal Forms, Specifications, and Site — The person submitting the proposal shall carefully examine the proposal forms which may include the request for proposal, instruction to Persons submitting proposals, general conditions, special conditions, plans, specifications, proposal form, bond, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The person submitting the proposal shall verify all measurements relative to the work, shall be responsible for the correctness of same. The person submitting the proposal will examine the site and the premises and satisfy themselves as to the existing conditions under which the person submitting the proposal will be obligated to operate. Failure of the person submitting the proposal to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional moneys will be added to the contract. Detailed drawings will be available by appointment to review by contacting the Library Director, Michele Pfister, at 630-553- 4354. The submission of the proposal shall be considered conclusive evidence that the person submitting the proposal has investigated and is satisfied as to all conditions to be encountered in performing the work,and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished,and as to the requirements of the proposal forms. If the proposal is accepted,the person submitting the proposal will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work — The person submitting the proposal shall supply all required supervision, skilled labor, transportation,new materials,apparatus, and tools necessary for the entire and proper completion of the work. The person submitting the proposal shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The person submitting the proposal shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The person submitting the proposal is solely and exclusively responsible for construction means,methods,technologies and site safety. 5. Completeness — All information required by the Request for Proposal must be supplied to constitute a responsive proposal. The Person submitting the proposal shall include the completed Proposal Sheet. The City will strictly hold the person submitting the proposal to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the person submitting the proposal. 6. Error in Proposals—When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the person submitting the proposal is not relieved from errors in proposal preparation. Erasures in proposals must be explained over signature of person submitting the proposal. 6 7. Withdrawal of Proposals— A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the City prior to the Closing Date. 8. Person submitting the proposal Interested in More than One Proposal—Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent,partner, or other persons,all such proposals may be rejected. A party who has quoted prices on work,materials,or supplies to other Persons submitting proposals is not thereby disqualified from quoting prices to other Persons submitting proposals or from submitting a proposal directly for the work,materials,or supplies. 9. Person submitting the proposal's qualifications — No award will be made to any person submitting the proposal who cannot satisfy to the City that they have sufficient ability and experience in this class of work,as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City's decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The person submitting the proposal shall furnish to the City all information and data the City may request for the purpose of investigation. 10. Proposal Award for All or Part —Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make award on all items, or any of the items,according to the best interests of the City. 11. Samples— Samples or drawings requested shall be delivered and removed at no cost to the City. The City shall not be responsible for damage to samples. Samples shall be removed by the person submitting the proposal within thirty (30) days after notification. Samples must be submitted prior to the time set for the opening of proposals. 12. Equipment or Materials—Each person submitting the proposal shall submit catalogs, descriptive literature, and detailed drawings necessary to fully describe those features or the material or work not covered in the specifications. The parts and materials proposals must be of current date (latest model) and meet specifications. This provision excludes surplus, remanufactured, and used products except as an alternate proposal. The brand name and/or manufacturer of each item proposed must be clearly stated in the proposal. Guarantee and/or warranty information must be included with this proposal. 13. Toxic Substance—Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to handle, the supplier shall provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid(Material Safety Date Sheet). 14. Delivery —Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the person submitting the proposal,with concurrence by the City, for receipt of the materials. The materials must be delivered where directed. 15. Estimated Proposal Ouantities — On "Estimated Quantities", the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item,unless otherwise agreed upon. 16. Trade Names—Alternative Proposal—When an item is identified in the specifications by a manufacturer's or trade name or catalog number,the person submitting an alternative shall identify that item. If the specifications state "or equal" proposals on other items will be considered provided the person submitting the proposal clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Persons submitting proposals which deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY 7 NOTED. The proposal must be accompanied by complete specifications for the items offered. Persons submitting proposals wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 17. Price—Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating, freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt,by law, from paying State and City Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the successful person submitting the proposal with its tax exemption number. Cash discounts will not be considered in determining overall price,but may be used in an overall evaluation. 18. Consideration of Proposal—No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The person submitting the proposal, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities,pecuniary recourses and adequate insurance to comply with the terms of these specifications and contract documents. 19. Execution of Contract—The successful person submitting the proposal shall,within fourteen(14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability,property damage,and workmen's compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City,this Instruction to Persons submitting proposals, including the specifications,will constitute part of the legal contract between the City and the successful person submitting the proposal. 20. Performance and Labor and Material Payment Bonds — Unless specifically waived or amended in the Special Conditions,the successful person submitting the proposal shall famish at the time of execution of the contract a performance bond for the full amount of the contract acceptable in form and surety to the City to guarantee the completion of any work to be performed by the contractor under the contract. Unless specifically waived or amended in the Special Conditions, the successful person submitting the proposal shall furnish at the time of execution of the contract a bond for the full amount of the contract acceptable in form and surety to the City conditioned upon the faithful performance and completion of the contract, payment of material used in such work, and for all labor performed in such work including by subcontractors. In the event that the person submitting the proposal fails to furnish the bonds within 14 days after notification of the award, then the proposal guarantee shall be retained by the City as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the person submitting the proposal's failure to furnish the bonds. 21. Compliance with All Laws—All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 8 22. Prevailing Wage—Not less than the prevailing rate of wages as established by the City shall be paid by the Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol or by calling the United City of Yorkville at 708-283-4950. The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that such records are true and accurate,that the wages paid to each worker are not less than the required prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a Class B misdemeanor. Each month's certified payroll(s)must be filed with the City before the end of the next month or prior to payment by the City for work that includes that payroll. 23. Compliance with the Substance Abuse"Prevention on Public Works Proiects Act—The Contractor and its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act(820 ILCS 265/1 et seq.) and prior to commencing work on a"public works"project(as defined in the Prevailing Wage Act) file with the City its program to comply with the Act or file that portion of its collective bargaining agreement that deals with the matters covered by the Act. 24. Equal Employment Opportunity —During the performance of the contract and/or supplying of materials, equipment,and suppliers,person submitting the proposal must be in full compliance with all provisions of the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity requirements. 25. Contract Alterations—No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 26. Notices—All notices required by the contract shall be given in writing. 27. Nonassignability—The Contractor shall not assign the contract,or any part thereof,to any other person,firm, or corporation without the previous written consent of the City. Such assignment shall not relieve the Contractor from his obligations, or change the terms of the contract. 28. Indemnity—To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents,and employees, against all injuries, deaths, loss, damages,claims, patent claims, suits, liabilities,judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City,its officials,agents, and employees,in any such action,the Contractor shall,at its own expense,satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify,keep, and save harmless and defend the City,its officials, agents,and employees as herein provided. 29. Insurance — In submission of a proposal, the person submitting the proposal is certifying that he has all insurance coverages required by law or would normally be expected for person submitting the proposal's type of business. In addition, the person submitting the proposal is certifying that he has or will obtain at least the insurance coverages on the attached Insurance requirements. 30. Default—The City may terminate a contract by written notice of default to the Contractor if: 9 a. The Contractor fails to make delivery of the materials or perform the services within the time specified in the proposal,or b. fails to make progress so as to endanger performance of the contract,or C. fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services,unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 31. Inspection—The City shall have a right to inspect,by its authorized representative,any material,components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 32. Supplementary Conditions — Wherever special conditions are written into the specifications or supplementary conditions which are in conflict with conditions stated in these Instructions to Person submitting the proposal, the conditions stated in the specifications or supplementary conditions shall take precedence. 33. Permits and Licenses—The successful person submitting the proposal and their subcontractor(s)shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 34. Person submitting the proposal's Certification— - In compliance with the Illinois State Law that requires each person submitting the proposal to file a certification regarding proposal rigging and proposal rotating and that it is not delinquent in its taxes. 35. Change Orders—After the contract award,changes in or additions to the work and/or a change in the amount of money to be paid to the person submitting the proposal must be the result of an approved change order first ordered by the Director of the lead department and approved by the Library Board. 36. Time of Completion—The successful person submitting the proposal shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal proposal. 37. Payment — Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. 38. Guarantees and Warranties — All guarantees and warranties required shall be furnished by the successful person submitting the proposal and shall be delivered to the City before final payment on the contract is issued. 39. Waiver of Lien — where applicable a waiver of lien and contractor's affidavit must be submitted by the successful person submitting the proposal, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 10 INSURANCE REQUIREMENTS In submission of a proposal, the person submitting the proposal is certifying that he has all insurance coverages required by law or would normally be expected for person submitting the proposal's type of business. Commercial General Liability Insurance: Contractor shall provide commercial general liability insurance policy that includes products, operations and completed operations (with no exclusion for sexual abuse or molestation). Limits should be at least:Bodily injury&property damage with an occurrence limit of$1,000,000:Personal&advertising injury limit of$1,000,000 per occurrence:General aggregate limit of$2,000,000(other than products and completed operations): Products and completed operations aggregate limit of$2,000,000. The policy shall name the City as an additional insured. Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability endorsement or similar wording within the policy form. 11 PROPOSAL Note: The Person submitting the proposal must complete all portions of this Proposal The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor and incidentals specified for the price below. It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than ninety(90) days. I (We) propose to complete the following project as more fully described in the specifications for the following: 1. Pressure Washing $ 2. Repair $ 3. Caulking $ 4. Prep and Stain $ 5. Prep and Paint $ SUBTOTAL: $ 12 Notes to Design and Proposal: do represent that I am(title) of(company) , and that the attached submittal complies in all respects with the safety and accessibility standards as set forth in this request for proposals either by inclusion or by reference. Please attach required submittals and any additional supporting information. _ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. Our firm will comply with the Prevailing Wage requirements as outlined in section entitled"A. General Conditions" and Public Act 095-0635. If it is the Contractor's intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor's company name, address, telephone and fax numbers, and a contact person's name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? If yes,have you included all required Information with your proposal submittal? 13 I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that The Person submitting the proposal is not barred by law from submitting a proposal to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the proposal certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program. Firm Name Signed Name and Title Street Address Print Name and Title City State Zip E-mail Address Phone Number Fax Number Date 14 REQUEST FOR PROPOSAL Project Name: Pressure Washing, Repair, Staining, and Painting of the Exterior at 902 Game Farm Road, Yorkville, Illinois Proposal Due: Wednesday, April 4, 2017 @ 2:00 pm Legal notice published: March 1, 2017 Date Issued: March 1, 2017 This document consists of 14 pages. Return original proposal along with one electronic submission with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Project Name as noted above to: ERIN WILLRETT ASSISTANT CITY ADMINISTRATOR UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-8574 FAX: 630-553-7575 www.yorkville.il.us The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The Library Board reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. By: Erin Willrett Assistant City Administrator Name Email Address Phone Five Star Painting Yorkville, IL 630-473-9220 Dream Works Painting Yorkville,IL 630-99-8140 1625 Cottonwood Trail, JT Painting services itpaintservices@gmail.com Yorkville,IL 630-880-0752 2429 Roxbury Lane, Capital Painting Montgomery, IL 630-747-6729 12713 Hadley Road Alpha Building Maintenance Services ibenterprises36@comcast.net Homer Glen, IL 815-485-8800 7549 West 99th Place Alpha Building Maintenance Services baxtromwayne@aol.com Bridgeview, IL 60455 815-458-8800 707 Colomba Court, Suite 107,St.Charles, IL Allied Painting Services mike@alliedpaintingservices.com 60174 630-549-7672 555 Ashland Avenue Muscat Painting brett@muscatpainting.com East Dundee, IL 60118 847-428-6225 5 S.636 Vest Avenue, Capital Painting info@capitalpaintinginc.com Naperville, IL 60563 630-747-6729 732 North Street, K&J Painting itrapp@kipaintingllc.com Geneva, IL 60134 331-248-0915 1019 Sill Avenue, Nedrow Decorating Inc bryang@nedrowdecorating.com Aurora, IL 60506 630-897-4319 80 Harper Circle, Mohan Blasting and Coatings mohonpainting@att.net Beechmont, KY 42323 270-931-0016 10512 South Michael Drive Palos Hills, IL GP Maintenance gpmaintsvcs@att.net 60465 708-430-0469 607 Executive Drive, Tiles in Style LLC timz@tilsinstyle.com Willowbrook, IL 60527 630-219-1978 G- 4 c�iy6tz /a A1-- Q)I) G/tn4t; /,C0 -7 Library Board Meeting February 13,2017 RFP Issued/Legal Notice Sent to Paper March 1, 2017 Questions Due March 21,2017 Proposals Due 2 p.m. April 4, 2017 Contract Approval April 10, 2017 Contract Begins ASAP