Park Board and Planning & Zoning Commission Minutes 2016 11-09-16Page 1 of 2
Planning and Zoning Commission
APPROVED 1/18/17
Special Meeting of the
PLANNING & ZONING COMMISSION & THE PARK BOARD
City Council Chambers
800 Game Farm Road, Yorkville, Il
Wednesday, November 9, 2016 6:00pm
Planning & Zoning Commission Members in Attendance:
Randy Harker Bill Gockman
Reagan Goins Deb Horaz
Richard Vinyard Jeff Olson
Don Marcum (arr. 6:52pm)
Park Board Members in Attendance:
Gene Wilberg Deb Horaz
Absent: Amy Cesich, Mark Dilday, Sash Dumanovic, Dan Lane,
Other City Staff
Erin Wilrett, Interim Assistant City Administrator (left 7pm)
Krysti Barksdale-Noble, Community Development Director
Jason Engberg, Senior Planner
Tim Evans, Director of Parks and Recreation
Other Guests
Courtney Kashima, ILAPA Michael Blue, ILAPA
Meeting Called to Order
Planning and Zoning Commission Chairman Randy Harker called the meeting to order at
6:02pm.
Roll Call
Roll call was taken and a quorum was established.
Previous Meeting Minutes September 14, 2016
The minutes of the previous Planning and Zoning Commission meeting were approved
on a motion and second by Commissioners Goins and Gockman, respectively.
Roll call: Gockman-yes, Goins-yes, Horaz-yes, Olson-yes, Vinyard-yes, Harker-yes.
Passed 6-0.
Citizen’s Comments None
Public Hearings None
Page 2 of 2
New Business
(out of sequence)
2. Planning and Zoning Commission Meeting Schedule
Chairman Harker asked Commission members to notify Ms. Noble of any conflict with
the meeting schedule.
1. Presentation
Mr. Blue and Ms. Kashima introduced themselves and shared their credentials and work
experience with the meeting participants. They showed and discussed the “Citizen
Planner Training Workshop” PowerPoint presentation at this meeting. Each of the
Board/Commission members introduced themselves and gave a brief background of their
time on their respective commissions.
Some of the highlights included:
1. Ms. Kashima presented a history of planning
2. Illinois does not mandate plans, however, if trying for a grant, the requestor will
be asked if there is a Comprehensive Plan in place. This provides a more
compelling case and can help prevent lawsuits
3. Planning and Zoning are 2 different subjects
4. The City will be updating the Subdivision Control Ordinance in the near future
5. Having no market analysis is a common error in municipalities
6. Variances should be rare
7. Next year the City will address 18 parcels that are completely surrounded by the
City
8. Annexation Agreement, SSA's and covenants were discussed
9. Information was shared for conducting the respective meetings and procedure of
hearings and taking testimony
10. Board members should refrain from sending texts during meetings as they may be
“discoverable” and become public
11. When Board members will be absent, but wish to attend via phone, they must
secure prior permission and give notice of the hardship such as illness or out of
town for business (vacations are not recognized as valid excuses)
12. Deputy City Clerk will be asked to email refreshers on Open Meeting Act
13. Plan Commission members can add items to agenda
14. Was recommended to ask questions/get clarifications prior to meetings
The presentation concluded at 8:30pm.
Old Business – None
Additional Business None
Adjournment
There was no further business and the meeting was adjourned at 8:35pm on a motion by
Mr. Vinyard and second by Mr. Gockman.
Respectfully submitted by Marlys Young, Minute Taker